RESERVATIONS
Thank you for your interest in reserving facilities managed by Palm Beach County Parks and Recreation Department. Please read and review the Facility Policies and Regulations prior to completing the rental request and application. For reservations or more information, contact the Dr. André Fladell Civic Center at (561) 495-9813.
Facility Policies & Regulations
Admission- No admission may be charged unless specified in writing at the time the application is signed. Advanced Deposit. The rental application must be complete and received along with a non-refundable advanced deposit of $150.00 (Private) / $100 (Civic) in order to secure the date. The Advanced Deposit will be applied towards rental fees, before final payment is due. All remaining fees are due no later than thirty days prior to scheduled function date. Partial payments are not accepted.
Application- The facility rental policies and application are available to pick up at the Civic Center. See also 
Facility Request Form. The individual or group representative assuming the responsibility for the rental must drop off the completed, signed rental application and Advanced Deposit to Dr. André Fladell Civic Center.
Dr. André Fladell Civic Center staff will review the application and contact the applicant to schedule a meeting to discuss event details. Reservations cannot be confirmed until both parties have met and agreed upon the terms of the rental and payment has been received per the rental policy.This person must be present during the rental period. The applicant must be at least 21 years of age. Applications may be secured no more than 12 months prior to the desired date.
Banners- Banner requests must be made in writing at least 30 days prior to event and pre-approval of banner language is required.
Cancellations- At the sole discretion of Palm Beach Parks & Recreation or local law enforcement present, a rental may be cancelled without a refund if the rental applicant/participants do not adhere to the Dr. André Fladell Civic Center rules, ordinances, condition or restrictions under which the permit was issued.
Renter has thirty days prior to the schedule date to cancel activity for full refund of all fees paid excluding the $150/$100 advanced deposit. No refunds are given less than 30 days from event date.
Capacity- All room capacities must be adhered to. The group representative may be responsible to provide a Sargent of Arms to ensure the rental does not exceed capacity. Any group surpassing the published room capacities must immediately take corrective action to adhere to capacity or will be asked to leave the premise and forfeit the security deposit.
Children- Minor children must have adult supervision throughout the duration of the rental.
Clean-up- Renter must leave the facility and its contents in the same condition as found. Place all trash in the receptacles provided. Each group is responsible for the general clean-up of the room(s) rented. General clean-up refers to removing all loose trash including food, beverages, decorations from tables, kitchen and all rented areas and placing in receptacles in the room.
Conduct- Courtesy and safety are mandatory. Equipment abuse, profanity, and fighting are unacceptable behavior. The Dr. André Fladell Civic Center reserves the right to remove any person behaving in an objectionable manner, causing disruption to guests and/or staff, or a vendor with inappropriate or questionable displays, at the expense of the Renter.
Damage- Renter will be responsible for the replacement or repairs of the building or its contents therein which becomes broken, defaced, or damaged by members of rental group or their children. No persons shall willfully mark, deface, disfigure, tamper with, displace or remove any part of the The Dr. André Fladell Civic Center.
Decorations- Decorations must be freestanding or tabletop. No candles are allowed, battery operated flicker lights are a great alternative. Nothing may be hung from the walls or ceilings. The use of glitter, confetti, nails, tacks, push pins, hooks, glue, staples, or other surface adhesives or objects that may damage the walls or other County property is prohibited. The use of incense, smoke and/or fog machines, throwing of rice, confetti, bird seed or other materials is strictly prohibited.
Equipment- Renters have the opportunity to request in advance, use of equipment on the rental application. Guarantee of securing equipment is on a first come first serve basis based on advanced requests.
Fees- The Dr. André Fladell Civic Center assesses fees according to the Board of County Commissioners approved fee schedule. Fees are subject to change. The advanced deposit secures your requested date, not the fees. The fees are assessed by either civic or private rates. Civic rates are available for not-for-profit organizations possessing a 501 ( c ) certificate from the IRS. To qualify, an organization must have an elected board, and meet regularly. Documentation is required. Private rates are applied to incorporated businesses, and social functions including but not limited to weddings, banquets, birthday parties, anniversary parties, retirement parties, baby showers etc. No fees are waived unless approved by the Department Director.
Fire Safety- All safety precautions necessary for fire protection and safety must be observed. Exits and entry ways must be kept clear of obstructions at all times. No candles or open flames are allowed.
Food Preparation Kitchen- Renters have the opportunity to request use of the prep kitchen. Kitchen includes commercial grade refrigerator and freezer and an ice machine. Cooking, eating and serving utensils along with paper goods are not provided. Cooking is not permitted inside of the kitchen or facility. Kitchen must be cleaned prior to exit of facility. Deductions will occur if the kitchen is not left clean, and if there is damage to the kitchen and/or equipment.
Furniture- Lobby furniture may not be moved. The Dr. André Fladell Civic Center will provide tables and chairs according to the renter’s room choice layout. Facility owned tables and chairs are not permitted outside of the The Dr. André Fladell Civic Center or to be used in the prep kitchen. Misrepresentation. Palm Beach County reserves the right to withhold the security deposit or a portion and shut an event down if it is found that the applicant misrepresented information on any of the rental documents.
Misrepresentation is the responsibility of the applicant. Any such misrepresentations may result in denial of future rental requests. Examples include but are not limited to: Failure to disclose the true nature of the activity, exceeding the reported number of guests or capacity of the facility, failure to report the sale or serving of alcohol.
Opening- The building will not be open until the stated time on the rental permit. The building will not be open for anyone other than the applicant or his/her designee (s).
Parking- Parking is allowed in designated parking spots only. Overnight parking is prohibited.
Payment- A security deposit in the amount of $250.00 may be required for large events and first time events. The final payment which includes the security deposit (if applicable) is due between three months to no later than 30 days prior to the event. Partial payments are not accepted. Failure to pay the balance by the due date will result in cancellation of the agreement and forfeiture of the advanced deposit. For weekly and monthly organizations, payment is due prior to scheduled meeting date. A security deposit is not applicable to meetings.
Personal Property- Palm Beach County Parks & Recreation is not responsible for any personal property that is left on premise by an individual or group using the The Dr. André Fladell Civic Center.
Pets- No pets are allowed in the facility with the exception of service animals.
Request for Rental- Approvals for use will be on a first come-first serve basis and depends on space availability. Requests for rentals will not be considered official without the signed application and payment of the advanced deposit. If you wish to view the facility, it is recommended that you call in advance of your visit to be sure the room is available for viewing.
Responsibility- One representative from the rental group/organization is solely responsible for making all rental arrangements with the The Dr. André Fladell Civic Center staff. The group contact is required to attend all meetings and remain on premise until all members have left and will walk through the rental area with staff prior to leaving.
Revocation- The permit may be revoked due to misconduct, falsification of information, or failure to comply with the rental policies as described herein. In this event, all future rental requests made by the applicant or organization will not be approved and/or accepted.
Room Set-up- A detailed room set-up diagram is required two weeks prior to event. If the renter decides to change the requested set-up on the day of the event, it is the renter’s responsibility to make all necessary changes.
Rules- The Dr. André Fladell Civic Center is under the exclusive control of Palm Beach County Parks and Recreation Department. County employees have the authority and will enforce all rules and regulations governing the use of the The Dr. André Fladell Civic Center. All activity on the The Dr. André Fladell Civic Center property will be conducted according to applicable laws, rules, regulations, and County ordinances.
Security- Palm Beach County Parks & Recreation Department may require security for some events including the Palm Beach County Sheriff’s Office, at the renter’s sole expense. The determination of the number of officers and associated fees will be provided by the Sherriff’s permitting office. All fees must be paid to the Sherriff’s office prior to event. Failure to do so will result in the cancellation of the rental.
Security Deposit- The security deposit is due no later than 30 days prior to the event date. The security deposit will be refunded within 6-8 weeks of the rental. Damage fees are based on replacement or repair costs incurred by the County and may exceed security deposit amount. Renter is required to pay for anything greater than amount collected to cover the cost of the repair or replacement of damaged items. Within three business days the Facility Manager will contact the group to discuss any damages. Damage fees may include, but are not limited to: Removal of carpet stains requiring more than standard extraction techniques, stains on the walls, broken furniture and/or equipment, defacement of any part of the interior or exterior of the facility, damage created by improper use of equipment or non-compliance of facility rules, equipment found to be missing as a result of a group utilizing facility. Any other circumstances which justify a damage fee. A security deposit may not be required for: Any groups, clubs or organizations which utilize the facility on a regular basis for multiple meetings during the year, and have rental fees paid in advance. Government agencies and other organizations granted fee waivers by the Department Director. Failure to adhere to policies may result in loss of security deposit and may also jeopardize future rental requests by the group/applicant.
Set-up- The rental fee includes tables and chairs based upon the room occupancy. Rental hours purchased should include any time needed for set-up and decorating.
Smoking- The Dr. André Fladell Civic Center is a non-smoking and drug-free facility. Use of tobacco products are NOT permitted in the facility. Patrons who wish to use tobacco products may do so outside of the facility in the designated smoking areas with the doors completely closed.
Storage- Storage space is not available. Please leave the facility and its contents in the same condition in which you found them.
Sub-leasing or subcontracting- Sub-leasing or sub-contracting of this facility is not permitted.
Tax exemption- Any organization claiming exemption from the state sales tax must provide a copy of its Florida Sales Tax Exemptions Form. The name of the organization, as it appears on the check or credit card, MUST match the name on the certificate.
Termination of Permit/Refund Policy- Renter has thirty days prior to the event date to cancel for a full refund of all fees paid excluding the advanced deposit. For civic rentals, $100 will be forfeited and for private rentals, $150.00 will be forfeited. No refund is given less than 30 days from event date.
Usage hours- Usage hours are subject to the approval on the rental permit. All changes in usage and usage hours must be arranged with in advance with the Registration clerk or Facility Manager. Changes may influence the original permit approved. Facility rentals are up to 10pm Sunday-Thursday and midnight Friday & Saturday.
Weekend Use- Rentals of the The Dr. André Fladell Civic Center on a Saturday or Sunday must rent the entire assembly room for a minimum of 4 hours. All rentals will be charged maintenance overtime per hour for the duration of the rental.
Checks should be made payable to Palm Beach County Board of County Commissioners or PBC BOCC. Visa, MasterCard, Discover and American Express are accepted.
Payment Timeline
Due at Booking (6 months-1 year)
*Completed application with signatures.
*Payment of advanced deposit.
*Tax exempt certificate if applicable.
*Documentation of 501(c) status, if applicable.
Due 1-3 months before event
*Confirmation of event set-up and end times.
*Customer must pay entire balance of their account.
Due 7-14 days before event
*Insurance certificates for all vendors.
*Layout of room set-up.
*Confirmation of number of tables, chairs and equipment.
RATES
Private Rates: For individual or groups not meeting the requirements for civic rate.
Fees are subject to change and to sales tax
Assembly Rooms
Combined Classrooms
Set-up $32.00
with kitchen N/A
without kitchen $55.00 per hour
Refundable Security Deposit $75.00
Individual Assembly Room
Set-up $27.00
with kitchen $85.00 per hour
without kitchen $75.00 per hour
Refundable Security Deposit $250.00
Combination 1/2 Assembly Rooms
Set-up $52.00
with kitchen $140.00 per hour
without kitchen $125.00 per hour
Refundable Security Deposit $250.00
Entire Assembly Rooms (ABCD)
Set-up $68.00
with kitchen $165.00 per hour
without kitchen $140.00 per hour
Refundable Security Deposit $250.00
Facility Reservation: The rental application must be complete and received along with an advanced deposit of $150.00 in order to secure the date. The Advanced Deposit will be applied towards your rental fees before final payment is due. All remaining fees are due no later than thirty days prior to scheduled function date. Partial payments are not accepted.
Security Deposit: A refundable Security Deposit may be required for larger events. Cancellation: Renter has thirty days prior to schedule date to cancel for full refund of all fees paid excluding the $150 advance deposit. No refunds are given less than 30 days from event date.
Weekend Use: Rental of the The Dr. André Fladell Civic Center on Saturday or Sunday is subject to a four-hour minimum rental and additional $42.75 per hour for staff overtime.
Dance Floor: Permitted use by rental of entire assembly rooms (ABCD) for a fee of $24.00.
Alcohol: Serving alcohol is permitted with prior approval, required: Insurance and licenses (if applicable).
OPERATING HOURS: Sunday–Thursday latest rental ends 10:00PM | Friday & Saturday latest rental ends 12 midnight
Civic Rates: Are for organizations with non-profit status or civic groups that have monthly meeting and elected board. Documentation will be required. Name of organization must be the same on all event documents, advertising and insurance (if applicable).
Fees are subject to change and to sales tax
Assembly Rooms
Individual Classrooms
Set-up $5.00
with kitchen N/A
without kitchen $10.00 per hour
Combined Classrooms
Set-up $10.00
with kitchen N/A
without kitchen $16.00 per hour
Individual Assembly Room
Set-up $12.00
with kitchen $22.00 per hour
without kitchen $18.00 per hour
Combination 1/2 Assembly Rooms
Set-up $17.00
with kitchen $28.00 per hour
without kitchen $22.00 per hour
Entire Assembly Rooms (ABCD)
Set-up $22.00
with kitchen $34.00 per hour
without kitchen $28.00 per hour
Civic Social Function Rates
A refundable $250 security deposit may be required for large civic social events
Individual Assembly Room
Set-up $25.00
with kitchen $30.00 per hour
Combination 1/2 Assembly Rooms
Set-up $40.00
with kitchen $30.00 per hour
Entire Assembly Rooms (ABCD)
Set-up $55.00
with kitchen $44.00 per hour
Facility Reservation: The rental application must be complete and received along with an advanced deposit of $100.00 in order to secure the date. The Advanced Deposit will be applied towards your rental fees before final payment is due. All remaining fees are due no later than thirty days prior to scheduled function date. Partial payments are not accepted.
Cancellation: Renter has thirty days prior to schedule date to cancel for full refund of all fees paid excluding the $100 advance deposit. No refunds are given less than 30 days from event date.
Weekend Use: Rental of the The Dr. André Fladell Civic Center on Saturday or Sunday is subject to a four-hour minimum rental and additional $42.75 per hour for staff overtime.
Dance Floor: Permitted use by rental of entire assembly rooms (ABCD) for a fee of $24.00.
Alcohol: Serving alcohol is permitted with prior approval required: Insurance and licenses (if applicable).
OPERATING HOURS: Sunday–Thursday latest rental ends 10:00PM | Friday & Saturday latest rental ends 12 midnight