Obtaining an Invitation for Bid (IFB) or a Request for Proposal (RFP)

  • Invitations for Bid (IFB) and Requests for Proposal (RFP) are now located on our on-line Vendor Self Service System (VSS). Please click here: https://pbcvssp.pbc.gov/vssprd/Advantage4
  • The Purchasing Department has implemented an on-line Vendor Self Service System (VSS) that provides email notification of IFBs and RFPs to registered vendors (1) who provided an email address in their vendor registration information; (2) who have designated a commodity or commodities in their vendor registration account; AND (3) the good or service being advertised matches a commodity selected by the vendor. VSS can be accessed by clicking https://pbcvssp.pbc.gov/vssprd/Advantage4. After registering in VSS, please follow the link in the VSS confirmation email and download "IFBs and RFPs" to view the County's open solicitations.
  • You may also request an IFB or RFP in person or by mail by sending a request to the address indicated below. There is a non-refundable service charge for all IFBs or RFPs requested by mail or in person. If your request is by mail, please allow sufficient processing time, and include a check or money order (no cash will be accepted by mail or in person) for the service charge amount, payable to Board of County Commissioners Palm Beach County, along with your request to:

Palm Beach County Purchasing Department
Attn: Copy/Mail Room
50 S. Military Trail, Suite 110
West Palm Beach, FL 33415-3199

  • In order to receive an IFB or RFP in person or by mail, you must provide your name, address, phone number, the IFB Number/RFP Number, and the appropriate service charge via a check or money order.

Submitting a Bid or Proposal

  • If you would like to submit a bid in response to an IFB, print and complete the IFB and respond by the Due Date and Time as instructed in the IFB. Fax or e-mail responses to an IFB will not be accepted.
  • If you would like to submit a response to an RFP, print and respond to the RFP by the Due Date and Time as instructed in the RFP. Fax or e-mail responses to an RFP will not be accepted.
  • At this time, we are unable to accept bids or proposals sent in e-mail or other electronic format. You may, however, submit a bid or proposal via regular or express mail as instructed in the solicitation.
  • If you submit your bid/proposal via regular or express mail, the Buyer's Name, IFB Number/RFP Number and Due Date must be clearly referenced on the front of your return envelope.

Bid Opening

  • As applicable, the Purchasing Department is no longer holding public bid openings due to the provisions of Section 119.071(1)(b) F.S., the Florida Public Records Law. This Law prohibits the County from providing information until the earlier of: the County providing notice of an intended decision, or until thirty (30) days after opening the bids. Further, if the intended decision is to reissue the solicitation, the County is prohibited from providing information until notice of an intended decision concerning the reissued solicitation or until the reissued solicitation is withdrawn.

Palm Beach County Inspector General

  • Pursuant to Palm Beach County Code, Section 2-421-2-440, the Palm Beach County Board of County Commissioners established the Office of the Inspector General.
  • The Inspector General shall have the power to audit, investigate, monitor, and review the procurement process, including but not limited to, establishment of specifications, solicitation responses, activities of the contractor, its officers, agents and employees, lobbyists, County staff, and officials, in order to ensure compliance with contract specifications and to detect corruption and fraud.
  • An Inspector General Fee will not be imposed on Contractors/Vendors in order to defray the cost of the office of the Inspector General.
  • For more information, please visit http://www.pbcgov.com/OIG/ and click on the “Inspector General” tab.

Amendments to an IFB or RFP

  • All amendments to IFBs or RFPs will be posted on this website as they are issued. It is your sole responsibility to routinely check this website for any and all amendments that may have been issued. These amendments contain important information that may directly impact your bid/proposal. Failure to account for an amendment may result in the rejection of your bid/proposal as non-responsive.

Official Solicitation

  • Any solicitation downloaded from sources other than the official Palm Beach County Purchasing website may not be the official and final version, and may result in the rejection of a quote/submittal/bid/proposal if not based upon an accurate rendition of the solicitation.