BOARD OF COUNTY COMMISSIONERS
PALM BEACH COUNTY, FLORIDA
JULY 22, 2025
TUESDAY COMMISSION CHAMBERS
9:30 A.M.
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 2 - 3)
4. REGULAR AGENDA (Pages 4 - 8)
5. WORKSHOP SESSION 9:30
A.M.
A. Emergency Medical Services (EMS)
Ordinance Revision Overview (PSD)
B. Youth Reentry Program Update (PSD)
C. Animal Care & Control (ACC) Overview (PSD)
6. BCC
DIRECTION
7. BCC
COMMENTS
8. ADJOURNMENT
JULY 22, 2025
A. CLERK
AND COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: Contracts (regular) and claim settlements list
as submitted by various departments to the Clerk & Comptroller’s
Office. Countywide
B. AIRPORTS
1. Staff recommends
motion to adopt: a Resolution replacing Exhibit A
to Resolution 2020-1017 with the updated Federal Aviation Administration (FAA)
grant template; providing for severability; and providing for an effective date. Summary: The FAA recently made substantial
modifications to its grant template.
This Resolution replaces the standard form grant template attached to
Resolution 2020-1017 with the updated grant template. Resolution 2020-1017 provides delegated
authority to the County Administrator or designee, which in this case is the
Director of Department of Airports, to execute state and federal aviation
grants on behalf of the Board of County Commissioners (BCC). FAA grants are required to be signed electronically by the County and
County Attorney’s Office on or before the expiration date of the grant offer.
FAA grant offers have limited timeframes for acceptance. Delegation of
authority to the County Administrator or designee ensures grants are timely
executed in accordance with grant acceptance requirements to avoid any loss of
grant funding. Countywide (AH)
JULY 22, 2025
3. CONSENT AGENDA
C. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve: a Second Amendment to the Agreement with
Community Foundation for Palm Beach and Martin Counties, Inc. (Community
Foundation) (R2024-0660) for the development and planning of the Palm Beach
County African American Museum and Research Library (Museum), increasing to
$2,000,000 the County’s Not to Exceed Amount and updating the
Non-Discrimination provision. Summary:
On June 4, 2024, the County entered into the Agreement with Community
Foundation for the planning and development of the Museum. On May 6, 2025, the
Board of County Commissioners (BCC) approved the First Amendment (R2025-0600)
to the Agreement. On July 8, 2025, the BCC approved a budget transfer in the
ARPA Response Replacement Fund to modify project budgets of previously approved
categories inclusive of assigning an additional $1,000,000 towards development
of the Museum. On June 3, 2025, through adoption of Resolution R2025-014 and
Resolution R2025-0748, the BCC revised the County’s Non-discrimination
policies. Consistent with the aforementioned BCC approvals, the Second
Amendment increases to $2,000,000 the County’s Not to Exceed Contribution, and
updates the Non-Discrimination provision. These are County ARPA Response
Replacement funds that do not require a local match. (FDO Admin) District 7/Countywide (MWJ)
JULY 22, 2025
A. COUNTY
ATTORNEY
1. Staff recommends
motion to commence: a private attorney-client session in the case of B.
& B. Properties, Inc. v. Palm Beach County, Florida: 50-2019-CA-008660-XXXX-MB AI, during the
Board of County Commission (BCC) Meeting on July 22, 2025 at 1:00 p.m., in the McEaddy Conference Room at 301
North Olive Avenue, 12th Floor, West Palm Beach, Florida. The following persons
will attend the meeting with the members of the BCC who are present at that
time: Todd J. Bonlarron, Interim County Administrator; Denise Coffman, County
Attorney; David Ottey, Chief Assistant County Attorney; Sean Fahey, Assistant
County Attorney. Pursuant to Section 286.011(8), Florida Statutes, the entire
attorney-client session shall be recorded by a certified court reporter who
shall record the discussion and proceedings, the names of all persons present
at any time, and the names of all persons speaking. No portion of the session
shall be off the record. The court reporter’s notes shall be fully transcribed
and filed with the Clerk and shall be made part of the public record upon
conclusion of the pending litigation. SUMMARY: The BCC will discuss
settlement negotiations. Countywide (DO)
JULY 22, 2025
4. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve: Amendment
No. 10 to the continuing Construction Manager (CM) at Risk Services contract
(R2020-1690) with Robling Architecture Construction, Inc. (Robling),
establishing a Guaranteed Maximum Price (GMP) in the amount of $3,427,688.09
for the construction of the Melissa’s Place Crawl Space Phase 2 project for a
period of 365 calendar days from notice to proceed. Summary: On January 10, 2020, the Director of Facilities
Development & Operations (FDO) approved a Consultant Services Authorization
(CSA) with REG Architects, Inc. to conduct a drainage study and prepare a
boundary and topographic survey for the property known as Melissa’s Place
(f/k/a Royal Palm Beach Apartments) located at 1749 East Main Street in
Pahokee. This study was initiated due to the site’s history of flooding during
heavy storm events. The drainage report, which was received on April 28, 2020,
identified several contributing factors to the flooding, including a broken and
clogged drainage system, underlying muck soils, inadequate site grading, and
overgrown vegetation. In response to the COVID-19 public health emergency, on
June 2, 2020, the Board
of County Commissioners (BCC) granted authorization for the FDO Director to
execute all emergency design and construction contracts necessary for the
renovation of the Pahokee facility. On
June 11, 2020, the FDO Director approved an emergency consulting services
contract with Colomé & Associates, Inc. (CAI) (Project No. 2020-038232) to
provide design professional services for the interior and site renovations of
Melissa’s Place to be adapted for COVID treatment temporarily and ultimately
planned to transition into a permanent homeless resource center. On June 25,
2020, the FDO Director approved an emergency CM at Risk contract with Robling
for preconstruction services associated with the renovations. Subsequently, on
September 17, 2020, the FDO Director approved the GMP with Robling for the
renovation of this facility (inclusive of site re-grading and replacement of
the stormwater system) as outlined in the construction documents prepared by
CAI. This project was completed and received a certificate of completion on
February 2, 2021. After occupancy, residents and staff of the facility expressed
concerns regarding the deteriorating flooring (settling) and elevated moisture
levels observed in certain areas of the facility. In response to the observations made by the
residents and confirmed
by staff, CAI and Robling were asked to review the conditions pursuant to their
respective professional responsibility resulting from the renovation project.
After multiple meetings and site inspections with the project team (i.e.,
consultants, sub-consultants and CM) on May 31, 2023, the FDO Director
authorized an emergency consulting contract with CAI to evaluate the moisture
concerns in collaboration with Robling and to produce construction documents
aimed at resolving the issue.
JULY 22, 2025
4. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT & OPERATIONS
1. SUMMARY (cont’d.):
On June 28, 2023, FDO’s Director granted approval for Task Order No. 6
under the CM at Risk Continuing Contract (R2020-1690 approved by the BCC on November
17, 2020) to provide preconstruction services for an emergency exploratory
investigation of the building's crawl space (Project No. 2023-029177).
Following this, on August 18, 2023, Emergency Work Order No. 4 was issued to
Robling for construction management services associated with Phase 1 of the
crawl space investigation. This phase involved the creation of perimeter
ventilation openings to assess moisture intrusion and to evaluate the
structural condition of the existing floor system. The evaluation conducted by
CAI confirmed that the underlying muck soils have continued to settle revealing
select structural deterioration (towards the center portion of the building)
which has led to impacts on the floor slab. The crawl space investigation also
helped identify the lack of an adequate thermal and moisture barrier in the
areas that have structural deterioration. Amendment No. 10 establishes a GMP in the amount of $3,427,688.09 for construction management
services necessary for the Melissa’s Place Crawl Space Phase 2 project. The construction phase of this
project includes, but is not limited to, materials and labor to complete
flooring removal and replacement, sub-structure repair/reinforcement, masonry
work, steel beam installation, the addition of thermal and moisture protection,
door replacement, the addition of mechanical exhaust in the crawl space, and
storm drainage improvements (i.e., tie-in of the roof downspouts to the system
in order to preventatively address continued foundation erosion and settling of
the muck soils). The residential facility is currently occupied; due to the criticality
associated with structural deterioration, staff has handled the assessments and
repairs under emergency provisions as to ensure the safety of occupants and
protect County property. The CM will have 365 calendar days from notice to
proceed to substantially complete the construction phase of the project.
Liquidated damages for failure to achieve certification of substantial
completion within the contract time or approved time extension thereof are $210
per day. This continuing CM at Risk Services contract was solicited pursuant to
the requirements of the Equal Business Opportunity Ordinance (EBO). This
continuing CM at Risk Services contract was presented to the Goal Setting
Committee (GSC) on December 4, 2019, and the Committee established a Small Business
Enterprise (SBE) evaluation preference for selection and a mandatory minimum
20% SBE subcontracting goal on the contract. The SBE participation on the
construction trade contracts for this Amendment is 14.66%.
JULY 22, 2025
4. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT & OPERATIONS
1. SUMMARY (cont’d.):
To date, the overall SBE participation on the continuing CM at Risk
Services contract is 28.79%. This contract is subject to emergency ordinance
R2025-014 approved by the BCC on June 3, 2025. Funding for this project is from the Public Building Improvement Fund. (Capital
Improvements Division) District 6 (MWJ)
JULY 22, 2025
4. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT & OPERATIONS
2. Staff recommends
motion to approve:
A) an
Agreement for Purchase and Sale with Ryan and Michelle L. Maki, husband and
wife, for the acquisition of a property consisting of approximately 1.11 acres
parcel improved with a 2,580 sq. ft. single family residence located at 6519
Donald Ross Road in unincorporated Palm Beach County (Property) for the
purposes of retrofitting as a Fire Station at a purchase price of $1,092,500
plus closing costs estimated to be $15,000; and
B) a
Memorandum of Agreement with Ryan and Michelle L. Maki, to be recorded in the
public records to provide notice of this Agreement.
Summary: In August 2023, the Town of Jupiter
(Jupiter) voted to establish its own EMS and Fire Rescue Service and terminate
the Interlocal Agreement for Fire Protection and EMS Services (Agreement) with
Palm Beach County, effective midnight September 30, 2026. Pursuant to the Agreement, Jupiter holds
reversionary and re-entry rights over Fire Station 16 should the County cease
to provide fire rescue services to Jupiter. As a result of Jupiter’s decisions,
Fire Station 16, located within the municipal boundaries of Jupiter will revert
to the town. This station currently
serves the residents of Jupiter and unincorporated Palm Beach County primarily
located west of Interstate 95. Staff has been searching for alternate locations
for a fire station that is strategically located to provide timely and
effective continued service to those residents in unincorporated Palm Beach
County currently being serviced by Fire Station 16. Due to the nature of
services Fire Rescue provides, staff was constrained within certain geographic
boundaries. While a number of properties were explored, the same were not
pursued due to a variety of reasons (e.g. availability, access issues,
price). This led staff to pursue other
creative options such as exploring single-family homes which may be retrofitted
as a fire station. The subject Property
became available and met the geographic criteria for service. Two (2) appraisals were obtained from
Callaway and Price, Inc. and Anderson and Carr, valuing the Property at
$1,000,000 and $900,000, respectively, with an average appraised value of
$950,000. Although the initial asking price for the Property was $1,500,000,
the Seller agreed to a purchase price of $1,092,500, which is $142,500
(approximately 15%) above the average appraised value. Pursuant to the
provisions of Section 22-107(a)(4) of the County’s Real Property Acquisition,
Disposition and Leasing Ordinance, on July 14, 2025 the Property Review
Committee (PRC) met and recommended approval of the Agreement. (Property &
Real Estate Management) District 1 (HJF)
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