September 17, 2024
8:00 am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS, DELETIONS, & SUBSTITUTIONS
SEPTEMBER 17, 2024
PAGE ITEM
15 3C2 *REVISED
MOTION/TITLE/SUMMARY/ (ENG) / Staff
recommends motion to
approve:
Change Order (CO)
No. 10 in the amount of $392,235 and a retroactive time extension of 538
days to the contract with MJC Land Development (MJC) dated September 1, 2020
(R2020-1251) (Contract) for Lyons Road from south of the Lake Worth Drainage
District’s (LWDD) L-38 Canal to West Atlantic Avenue (Project). Prior to this CO, the previous COs had
adjusted the Contract completion date to February 19, 2023. The time extension associated with this CO is
retroactive and would bring the completion date to August 10, 2024; however,
there are additional COs being negotiated which are expected to bring the
completion date to a point still in the future.
SUMMARY: : Per PPM CW-F-050, the total of this Change
Order exceeds the allowed threshold of $100,000 and allowable time extensions
relating to staff approvals for change orders to contracts and requires
approval from the Board of County Commissioners (BCC). The original scope of
this Project includes the widening of Lyons Road from south of the L-38 Canal
to West Atlantic Avenue, drainage improvements, earthwork, installation of new
curb and gutter, new sidewalk, construction of a new bridge, and a new
signalized intersection at Atlantic Avenue.
Approval of Change Order CO No. 10 will
reimburse MJC for work previously completed to provide providing
a functional a connection to the existing pavement by expanding the
physical southern limit of the Project. This adjustment ensured that the
Project operated as intended under the original contract. During construction, it was observed that the
asphalt pavement south of the Project area was deteriorating and causing
numerous maintenance issues, with the potential for safety hazards. Revised
plans were implemented to incorporate these conditions that were the result of permitted
work conducted by a private developer on Lyons Road, south of the Project,
between the LWDD’s L-39 and L-38 Canals.
CO No. 10 seeks approval to additional pay items and quantities used
to construct the final connection. This additional scope is authorized pursuant
to Specification 4-3.6 of the Contract, which allows the Engineer to extend the
construction limit if necessary to ensure proper connections to the existing
pavement. Additionally, Change Order CO No. 10 will also
retroactively extend adjust the contract time to account for
delays in mast arm procurement due to Covid-19 induced supply chain challenges,
as authorized per Specification 8-7.3.2 of the Contract. MJC has supplied
documentation that they placed the order for the equipment in a timely manner.
This delay was caused by factors beyond the control of both the manufacturer
and MJC. The mast arms were ordered on
January 11, 2023, and delivered to the Project on February 26, 2024, resulting
in a delay of 411 days. Further, between the notice to proceed on
January 13, 2021, and January 1, 2024, there have been 57 days affected by
inclement weather, during which work could not proceed, and 70 holidays. Time
extensions are granted in accordance with Specification 8-6 for holidays,
and per Specification 8-7.3.2 for weather-related delays. Per PPM CW-F-050, the total of this CO
exceeds the allowed threshold of $100,000 and allowable time extensions
relating to staff approvals for CO’s to contracts and requires approval from
the Board of County Commissioners (BCC). The Contract was approved on
September 1, 2020, in the amount of $9,823,244.20. The total Contract amount, including this CO
and previous COs change orders, is $11,164,346.59. There is still remaining work to be
completed under this Contract that includes final paving and any punchlist
items noted after substantial completion is achieved. There will be additional COs to properly
close out the Contract.
September 17, 2024
8:00 am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS, DELETIONS, & SUBSTITUTIONS
SEPTEMBER 17, 2024
PAGE ITEM
15 3C2 *REVISED
MOTION/TITLE/SUMMARY (cont’d.) / (ENG) / This Project was
presented
to the Goal Setting Committee on March 4, 2020 and the Committee established an
Affirmative Procurement Initiative (API) of a 20% minimum mandatory Small
Business Enterprise (SBE) participation.
The proposed SBE participation for Change Order No. 10 is 0%. To date, the overall SBE participation
achieved is 18.49%. MJC expects to meet their SBE participation toward the end
of the Project. District 5 (YBH)
95 5D2 *ADD-ON /
(FDO) / Staff recommends motion to
authorize: staff to negotiate
the acquisition, from Rore Asset 5981, LLC (Seller), of an approximately
2.99 acres parcel improved with a 114-room hotel located on 5981 Okeechobee
Boulevard, West Palm Beach (Property). Summary:
Following approval of House Bill 1365, Unauthorized Public Camping and Public
Sleeping, which effective date is October 1, 2024, staff has been actively
exploring opportunities to provide temporary housing accommodations to
individuals/families in need. As part of said ongoing effort, staff identified
the subject property for sale and engaged in preliminary conversations with
Seller. The property was initially listed for $16M, and is currently scheduled
to go to auction on September 23-25, 2024. Seller consented with staff securing
appraisals on the Property. Appraisals
were obtained from Callaway and Price, Inc. and Appraisal Acquisition Consultants,
the same remain under review and point towards a fair market value of
approximately $14M. If staff is authorized to enter into negotiations with
Seller, the same would be based on the final appraisals and an assessment of
the Property’s condition. As the hotel on the Property is currently
operational, acquisition of the same would allow the County to make available
in short order 114 rooms to serve the most pressing temporary housing needs.
The County’s Community Services Department will lead the efforts to secure the
agreements necessary for the daily operations of the facility. Since this is
not a planned project, budget for the same has not been approved. However,
staff has identified several potential funding sources including, but not
limited to, American Rescue Plan (ARPA) Replacement Funds and Infrastructure
Sales Tax (Housing Units for Homeless, Extremely Low Income and Low Income)
funds. If negotiations prove successful, staff will bring back at a later time
for approval by the Board of County Commissioners an Agreement for Purchase and
Sale to purchase the Property. (Property & Real Estate Management) District
2 (HJF)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
* * * * * * * * * * *
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 12 - 81)
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 82 -
85)
5. REGULAR
AGENDA (Pages 86 - 96)
6. BOARD
APPOINTMENTS (Page 97)
7. STAFF
COMMENTS (Page 98)
8. BCC
COMMENTS (Page 99)
9. ADJOURNMENT (Page 100)
* * * * * * * * * * *
SEPTEMBER 17, 2024
CONSENT AGENDA
A. ADMINISTRATION
Page 12
3A-1 Establishing
Non-ad valorem Special Assessments; and a Third Amendment with the Health Care
District of Palm Beach County for the provision of admin services with ACHA.
B. CLERK & COMPTROLLER
Page 13
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Unclaimed
monies
C. ENGINEERING & PUBLIC WORKS
Page 14
3C-1 Change
Order No. 1 with Johnson-Davis, Inc. for the Congress Avenue project for
increase amount and time extension.
Page 15
3C-2 Change
Order No. 10 with MJC Land Development for increase amount and time extension
for the Lyons Road project.
Page 16
3C-3 CSA
No. 11 with Masse Consulting Services, LLC for the Englewood Estates Drainage
Improvements project.
3C-4 Agreements
with FPL for various locations within Palm Beach County for street lighting.
Page 17
3C-5 Several
Adopt-A-Road Agreements.
3C-6 Amendment No. 1 with A Cut Above Landscaping
and Maintenance Inc. to extend the expiration date.
Page 18
3C-7 MOU with Florida Department of Highway Safety
and Motor Vehicles for redacted crash data.
3C-8 Work Order 2024050-20
Page 19
3C-9 Change Order No. 7 with Ranger Construction
Industries, Inc. for the 6th Avenue South project for a contract
time extension, and a Budget Transfer.
Page 20
3C-10 Work Order 2024050-2 with M&M Asphalt
Maintenance, Inc. to mill and resurface Muck City Road.
SEPTEMBER 17, 2024
TABLE OF CONTENTS
CONSENT AGENDA
C. ENGINEERING & PUBLIC WORKS
Page 21
3C-11 Work Order 2024050-21 with M&M Asphalt
Maintenance, Inc. to mill and resurface Gator Blvd., and Work Order 2024050-22
to mill and resurface Hatton Highway.
E. COMMUNITY SERVICES
Page 22 - 23
3E-1 Standard
Agreements to assist seniors and caregivers in various areas of service.
Page 24
3E-2 Amendments
for Provision of Services with Palm Healthcare Foundation, Inc., Palm Beach
County Substance Abuse Coalition, Inc. and Florida Atlantic University.
Page 25
3E-3 Amendment
No. 1 with 211 Palm Beach/Treasure Coast, Inc. for the provision of
Transportation Administration Services Pilot and General Helpline Services for
low-income residents.
3E-4 Agreement
with Hanley Center Foundation, Inc. to purchase necessary service-specific
supplies and related items to their new program.
Page 26
3E-5 Contract
with Palm Beach County Food Bank, Inc. to provide food distribution services to
low-income residents.
3E-6 Agreement
with Adopt A Family of the Palm Beaches, Inc. to provide emergency shelter in
hotels and motels for families with children.
Page 27 - 28
3E-7 Agreement
Amendments with several agencies to provide services for families with children
in Palm Beach County.
Page 29
3E-8 Reappointment
of two (2) members to the Palm Beach County HIV Comprehensive AIDS Resources
Emergency Act Council.
Page 30
3E-9 Appointment
of two (2) new members to the Community Action Advisory Board.
Page 31
3E-10 Reappointment
of two (2) members to the Advisory Committee on Behavioral Health Substance Use
and Co-Occurring Disorders.
SEPTEMBER 17, 2024
TABLE OF CONTENTS
CONSENT AGENDA
E. COMMUNITY SERVICES
Page 32
3E-11 Appointment
of new (1) new member to the Citizens Advisory Committee on Health and Human
Services.
Page 33 - 34
3E-12 Appointment of three (3) new members to the Homeless Advisory Board.
F. AIRPORTS
Page 35
3F-1 Change Order No. 5 with Alen Construction
Group, Inc. for the Ground Power Unit Point of Use Replacement project at PBI
to extend the project.
Page 36 - 37
3F-2 Amended and Restated Fixed Base Operator
Lease Agreement with Jet Aviation Associates, Ltd. to provide services to support
general aviation aircraft.
Page 37
3F-3 ATM Agreement with Communitel, Inc. for PBI.
Page 38
3F-4 First Amendment with Breeze Aviation Group,
Inc. at PBI removing ticket counter office.
Page 38 - 39
3F-5 Federal Aviation Administration Grant for the
Concourse B Expansion Phase 2A project, and an Amendment to Public
Transportation Grant Agreement.
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 40
3H-1 Contract
with Hi-Tech Roofing and Sheetmetal, Inc. for Water Utilities Southern Regional
Operation Center Water Treatment Plant Roof Replacement.
Page 41
3H-2 Amendment
No. 1 with LTG Sports Turf One LLC for the Furnish and Install Sports Field
Synthetic Turf project.
Page 42
3H-3 Parking
Lease Agreement with Mount Calvary Missionary Baptist Church of Riviera Beach,
Inc. for parking spaces for Palm Tran employees during the repaving project at
the Palm Tran North County Facility.
SEPTEMBER 17, 2024
TABLE OF CONTENTS
CONSENT AGENDA
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 43
3I-1 Impact Fee Affordable Housing Assistance
Program funding award and a Certificate of Award.
Page 44
3I-2 Amendment 001 with the Urban League of Palm
Beach County, Inc. for revisions and to request Community Development Block
Grant funds.
Page 45
3I-3 Amendment 1 to the Loan Agreement with Harper Court Housing, LLC
for acquisition,
rehabilitiation and conversion of an
unoccupied motel to modify construction draw schedule dates.
3I-4 Request for Release of Funds for an
environmental review on behalf of 211 Palm Beach/Treasure Coast, Inc. for the
211 New Headquarters Building project.
K. WATER UTILITIES
Page 46 - 47
3K-1 Contract
with Amici Engineering Contracts LLC for septic to sewer project, and CSA with
Chen Moore and Associates, Inc. for construction phase services.
Page 47
3K-2 Non-Standard
Potable Water and Wastewater Development Agreement with Signature Flight
Support LLC.
Page 48
3K-3 Amendment
No. 1 with South Florida Water Management District to increase funding for the
Palm Beach Broward Interconnect Phase IB South Reclaimed Water Transmission and
System Extension project.
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 49
3L-1 CSA
No. 19-03 with Aptim Envrionmental & Infrastructure, LLC to provide
permitting and seagrass restoration and monitoring services.
Page 50
3L-2 Change
Order No. 2 to FDEP for the Lake Worth Lagoon Living Shorelines project.
Page 51
3L-3 Ratify
the Mayor’s signature on a letter authorizing ERM to apply for a grant from the
State of Florida’s new Trail-Go program to fund the cost of repairing of
potholes and depressions.
SEPTEMBER 17, 2024
TABLE OF CONTENTS
CONSENT AGENDA
M. PARKS & RECREATION
Page 52
3M-1 Amendment to the Infrastructure Surtax
Project Plan to support Parks Improvement projects.
Page 53
3M-2 Budget Amendment and Budget Transfer related
to the FIND WAP grant application.
Page 54
3M-3 Independent Contractor Agreement with Gabe
G., LLC for pickleball instruction at various Palm Beach County Parks
locations.
3M-4 Second Amendment with the Ski Club of Palm
Beaches, Inc. for the cooperative maintenance, management and use of the water
ski lakes at Okeeheelee Park.
Page 55
3M-5 Entertainment Contractor Agreement with Light
F/X Pros, LLC for the annual Fourth of July Celebration fireworks display at
Sunset Cove Amphitheater.
P. COOPERATIVE EXTENSION SERVICE
Page 55
3P-1 Agreement
with Palm Beach Soil and Water Conservation District to provide soil and water
resource conservation services for FY 2025.
R. HUMAN RESOURCES
Page 56
3R-1 Adoption
of Agreement with Bencor, Inc. for the final implementation of the 401(a) Plan.
S. FIRE RESCUE
Page 56
3S-1 Budget
Transfer for unforeseen increase in costs for construction of Fire Station 40.
Page 57
3S-2 Tri-party
Interlocal Agreement with PBSO for Emergency Distribution of Strategic National
Stockpile.
SEPTEMBER 17, 2024
TABLE OF CONTENTS
CONSENT AGENDA
X. PUBLIC SAFETY
Page 57
3X-1 Interlocal
Agreement with the School Board of Palm Beach County for the acceptance of
grant funds under the Driver Education Safety Trust Fund.
Page 58
3X-2 First
Amendment with Byron V. Reid, DVM for Areas of Veterinary Medicine.
Page 59 - 60
3X-3 Reappointment
of one (1) member and appointment of one (1) new member to the Consumer Affairs
Hearing Board.
Page 60
3X-4 Amendment
to the Mutual Aid Agreement with United Way of Palm Beach County, Inc. to
coordinate the Volunteers and Donations Units, Emergency Support Function
during times of disaster.
Page 61
3X-5 UASI
GY 2023 Award Letter.
Page 62
3X-6 State
funded Grant Agreement for Emergency Management Preparedness and Assistance
Grant.
Page 63
3X-7 Contract
for Civil Drug Court with the City of Riviera Beach to provide support and
substance use treatment services.
Page 64
3X-8 Resolution
to approve and adopt the 2024 Palm Beach County Local Mitigation Strategy plan.
Page 65
3X-9 Contract
with 211 Palm Beach/Treasure Coast, Inc. for emergency crisis phone counseling
services and LYFT, Inc. for concierge services.
Z. RISK MANAGEMENT
Page 66
3Z-1 Purchase
of airport liability insurance.
AA. PALM TRAN
Page 67
3AA-1 Resolution approving the submission of the FY
2025 Section 5311, Formula Grants for Rural Areas Program Grant application to
partially offset operational costs for the Go Glades.
SEPTEMBER 17, 2024
TABLE OF CONTENTS
CONSENT AGENDA
AA. PALM TRAN
Page 68
3AA-2 Agreement with the School District of Palm
Beach County to provide bus passes.
BB. YOUTH SERVICES
Page 68
3BB-1 Contract with Speak Up for Kids of Palm Beach
County, Inc. for continued funding of two (2) full-time positions for the
Guardian Ad Litem Office.
Page 69
3BB-2 Contract for Enhanced Mentoring Engagement with
Children’s Services Council of Palm Beach County and United Way of Palm Beach
County, Inc. for continued funding.
Page 70 - 72
3BB-3 Interlocal Funding Collaboration Agreement for
Parenting and role Models and Education Supports with Children’s Services
Council of Palm Beach County to provide funding.
Page 73
3BB-4 Second Amendment with The Children’s Home
Society of Florida for Visitation Center services to add a requirement of a
Visitation Center Metrics Log for better reporting.
CC. SHERIFF
Page 74 - 75
3CC-1 Budget Transfer from the Law Enforcement Trust
Fund for school resource officer, crime prevention, safe neighborhood, and
other services.
Page 76
3CC-2 Grant Award Letter from FDLE for Fentanyl
Eradication in Florida Program.
DD. TOURIST DEVELOPMENT COUNCIL
Page 76
3DD-1 Category “G” Grant Agreement with Players
International Management, Inc. for the promotion of USTA Boys 18’s and 16’s
National Clay Court Championships.
EE. OFFICE OF RESILIENCE
Page 77
3EE-1 Amendment
Two with Florida Department of Commerce Community Development Block
Grant-Mitigation
Program replaces and updates terms of the agreement.
SEPTEMBER 17, 2024
TABLE OF CONTENTS
CONSENT AGENDA
FF. OFFICE OF EQUAL BUSINESS OPPORTUNITY
Page 78 - 79
3FF-1 Reappointment of one (1) member and appointment
of two (2) new members to the Equal Business Opportunity Advisory Committee.
GG. WATER RESOURCE
Page 80
3GG-1 Reappointment of members
to the Water Resource Task Force.
HH. WESTGATE/BELVEDERE COMMUNITY REDEVELOPMENT AGENCY
Page 81
3HH-1 Reappointment of one (1) member to the
Westgate/Belvedere CRA.
3HH-2 Appointment of two (2) officers for the
Westgate/Belvedere CRA for FY 2025.
PUBLIC HEARINGS – 9:30 A.M.
A. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 82 - 83
4A-1 Conduct a Tax Equity and Fiscal
Responsibility Act.
B. PALM TRAN
Page 84
4B-1 Program of Projects Grant Application to
provide capital and operating assistance for public transportation projects.
C. PLANNING, ZONING & BUILDING
Page 85
4C-1 Resolution approving Class A Conditional Use
to allow Heavy Repair and Maintenance on property for applicants O’Connor
Property Management, LLC and The Salvation Army.
REGULAR AGENDA
A. AIRPORTS
Page 86 - 87
5A-1 Term Contract with JSM Airport Services, LLC
for maintenance of airport facilities.
SEPTEMBER 17, 2024
TABLE OF CONTENTS
REGULAR AGENDA
B. HOUSING & ECONOMIC DEVELOPMENT
Page 88
5B-1 Allocation of Community Development Block
Grant funding to Mental Health America of the Palm Beaches, Inc. for
improvements to its facility.
Page 89
5B-2 Allocation of Community Development Block
Grant funding to The Path to College Foundation, Inc. for the Catapult Youth Mentoring
Center.
Page 90
5B-3 Economic Development Agreement with The 1909
Foundation, Inc. to undertake the development of a comprehensive Scale-up
Initiative for small businesses.
Page 91
5B-4 SHIP Program FY 2024-2025 affordable housing
strategies.
C. OFFICE OF RESILIENCE
Page 92
5C-1 Agreement with Community Greening Corp. to
provide professional/consultation services in the area of urban forestry and
engagement services to implement the Resilient Glades Tree Campaign.
D. FACILITIES DEVELOPMENT & OPERATIONS
Page 93 - 94
5D-1 Request for public hearing to amend The Palm
Beach County Real Property Acquisition, Disposition and Leasing Ordinance.
Page 95
5D-2 Request to negotiate the acquisition for
purchase of land with hotel on Okeechobee Blvd.
E. WESTGATE/BELVEDERE COMMUNITY REDEVELOPMENT AGENCY
Page 95 96
5E-1 FY 2025 Budget for Westgate/Belvedere
Community Redevelopment Agency.
SEPTMBER 17, 2024
TABLE OF CONTENTS
BOARD
APPOINTMENTS (Page 97)
STAFF
COMMENTS (Page 98)
BCC COMMENTS (Page 99)
ADJOURNMENT (Page 100)
SEPTEMBER 17, 2024
A. ADMINISTRATION
A) adopt a resolution of the Board of County
Commissioners (BCC) of Palm Beach County, Florida, establishing Non-ad valorem
Special Assessments pursuant to the Palm Beach County Local Provider
Participation Fund (LPPF) Ordinance for the purpose of benefitting assessed
hospital properties through enhanced Medicaid payments for local services; and
B) approve a Third
Amendment to an Interlocal Agreement entered into on September 14, 2021, between the County and the Health Care
District of Palm Beach County, (the District), for the provision of
administrative services to coordinate with the Florida Agency for Health Care
Administration (AHCA) the special assessment authorized by the LPPF Ordinance.
SUMMARY: on August 26, 2021, the
BCC adopted Ordinance 2021-024,
establishing the LPPF Ordinance. The LPPF
Ordinance required the thirteen private hospitals located in Palm Beach County,
located in AHCA’s Region 9, to pay a uniform, non-ad valorem special
assessment, set annually by resolution of the BCC. Funds
collected through the LPPF assessment are sent by the District to AHCA through
intergovernmental transfers, (IGTs), consistent with federal guidelines, as the
non-federal share of increased Medicaid managed care payments facilitated under
a hospital directed payment program (DPP), that was first approved for the State
of Florida in 2021 and annually reapproved.
Through the DPP, AHCA uses the IGTs to draw additional federal Medicaid
dollars, and transfers those additional dollars to Medicaid Managed Care
Organizations (MCOs) in order to fund increased payments by MCOs to the local
hospitals to provide services to Medicaid patients. This
year, the Assessment shall equal 2.24% of net patient revenue for each Assessed Property
specified in the attached Non-Ad Valorem Assessment Roll. Staff recommends adoption of the resolution
of the BCC establishing Non-Ad Valorem special Assessments pursuant to
the LPPF Ordinance. Staff also recommends approval of the Third Amendment to
the Interlocal Agreement with the District, which exercises a third one-year
renewal option so that the LPPF Assessments will continue to be coordinated and
administered by the District. Pursuant
to the Resolution, the District is compensated in an amount not-to-exceed
$300,000, per the administration fee provision of the LPPF Ordinance. No County funds are required. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following final minutes of the Board of
County Commissioners’ meetings:
Meeting Date Meeting Type
June
18, 2024 Workshop
August
20, 2024 Regular
August
22, 2024 Zoning
3. Staff recommends
motion to approve: Contracts (regular) and claim settlements list
as submitted by various departments to the Clerk & Comptroller’s
Office. Countywide
4. Staff recommends
motion to receive and file proof of publications: Unclaimed Monies advertised by the Clerk of
the Circuit Court & Comptroller of Palm Beach County. Summary:
Pursuant to Section 116.21,
Florida Statutes, the Clerk advertised certain unclaimed monies held which are
subject to forfeiture to Palm Beach County. Florida Statutes 116.21 requires
that the proof of publication “shall be filed and recorded in the minutes of
the County Commission of such county.”
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: Change
Order No. 1 in the amount of $206,315.08 and a time extension of 280 days to
the contract dated August 23, 2022 (R2022-0793) (Contract) with Johnson-Davis,
Inc. (JDI) for Congress Avenue over the Lake Worth Drainage District’s L-24
Canal (Project). SUMMARY: Per PPM CW-F-050,
the total of this Change Order exceeds the allowed threshold of $100,000 and
allowable time extensions relating to staff approvals of change orders to
contracts and requires the Board of County Commissioners (BCC) approval. The
original scope of this project includes retaining the existing bridge and
installing an 84” casing for water conveyance to the L-24 Canal. The section of
the canal under the bridge is to be backfilled up to the bottom of the bridge,
and rip-rap lining is to be installed for future canal erosion protection. In accordance with Contract Section 8-3.3,
the notice to proceed was issued on April 17, 2023. However, pursuant to
Contract Sections 8-6 and 8-7.3.2, and due to the Project's location and scope
of work within a major storm drainage canal, the unprecedented rainfall
observed in the months following the notice to proceed, and the hurricane
season from June 1, 2023 through November 30, 2023, it was discussed and agreed
by all stakeholders to temporarily suspend JDI’s operations. Approval of Change
Order No. 1 will provide JDI with a 280-day time extension, postponing the
construction start date to January 22, 2024. Change Order No. 1 will also
compensate JDI $206,315.08, per Contract Section 4-3, for utilizing additional
pumps during construction to bypass two (2) unforeseen 30-inch side drains
under the bridge and connect them to the proposed 84-inch casing. The 30-inch
side drains needed to remain in service to prevent flooding in adjacent areas.
The Contract was approved on August 23, 2022, in the amount of $1,116,662. The total Contract amount, including this
Change Order, is $1,322,977.08. The Project was substantially completed on July
10, 2024; with the approval of this Change Order, the new revised completion
date will be October 17, 2024. This Project was presented to the Goal Setting
Committee on January 19, 2022, and the Committee established an Affirmative
Procurement Initiative (API) of a 15% minimum mandatory Small Business
Enterprise (SBE) participation. The proposed
SBE participation for Change Order No. 1 is 9.69%. To date, the overall SBE
participation achieved is 27.2%. District
2 (YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
2. Staff recommends
motion to approve: Change Order (CO) No. 10 in the
amount of $392,235 and a retroactive time extension of 538 days to the
contract with MJC Land Development (MJC) dated September 1, 2020 (R2020-1251)
(Contract) for Lyons Road from south of the Lake Worth Drainage District’s
(LWDD) L-38 Canal to West Atlantic Avenue (Project). Prior to this CO, the previous COs had
adjusted the Contract completion date to February 19, 2023. The time extension associated with this CO is
retroactive and would bring the completion date to August 10, 2024; however,
there are additional COs being negotiated which are expected to bring the
completion date to a point still in the future.
SUMMARY: : Per PPM CW-F-050, the total of this Change
Order exceeds the allowed threshold of $100,000 and allowable time extensions
relating to staff approvals for change orders to contracts and requires
approval from the Board of County Commissioners (BCC). The original scope of
this Project includes the widening of Lyons Road from south of the L-38 Canal
to West Atlantic Avenue, drainage improvements, earthwork, installation of new
curb and gutter, new sidewalk, construction of a new bridge, and a new
signalized intersection at Atlantic Avenue.
Approval of Change Order CO No. 10 will
reimburse MJC for work previously completed to provide providing
a functional a connection to the existing pavement by expanding the
physical southern limit of the Project. This adjustment ensured that the
Project operated as intended under the original contract. During construction, it was observed that the
asphalt pavement south of the Project area was deteriorating and causing
numerous maintenance issues, with the potential for safety hazards. Revised
plans were implemented to incorporate these conditions that were the result of
permitted work conducted by a private developer on Lyons Road, south of the
Project, between the LWDD’s L-39 and L-38 Canals. CO No. 10 seeks approval to additional
pay items and quantities used to construct the final connection. This additional
scope is authorized pursuant to Specification 4-3.6 of the Contract, which
allows the Engineer to extend the construction limit if necessary to ensure
proper connections to the existing pavement. Additionally, Change Order
CO No. 10 will also retroactively extend adjust the
contract time to account for delays in mast arm procurement due to Covid-19
induced supply chain challenges, as authorized per Specification 8-7.3.2 of the
Contract. MJC has supplied documentation that they placed the order for the equipment
in a timely manner. This delay was caused by factors beyond the control of both
the manufacturer and MJC. The mast arms
were ordered on January 11, 2023, and delivered to the Project on February 26,
2024, resulting in a delay of 411 days. Further, between the
notice to proceed on January 13, 2021, and January 1, 2024, there have been 57
days affected by inclement weather, during which work could not proceed, and 70
holidays.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
2. SUMMARY
(cont’d.): Time
extensions are granted in accordance with Specification 8-6 for holidays,
and per Specification 8-7.3.2 for weather-related delays. Per PPM CW-F-050, the total of this CO
exceeds the allowed threshold of $100,000 and allowable time extensions
relating to staff approvals for CO’s to contracts and requires approval from
the Board of County Commissioners (BCC). The Contract was approved on
September 1, 2020, in the amount of $9,823,244.20. The total Contract amount, including this CO
and previous COs change orders, is $11,164,346.59. There is still remaining work to be
completed under this Contract that includes final paving and any punchlist
items noted after substantial completion is achieved. There will be additional COs to properly
close out the Contract. This Project was presented to the Goal Setting
Committee on March 4, 2020 and the Committee established an Affirmative
Procurement Initiative (API) of a 20% minimum mandatory Small Business
Enterprise (SBE) participation. The
proposed SBE participation for Change Order No. 10 is 0%. To date, the overall SBE participation
achieved is 18.49%. MJC expects to meet their SBE participation toward the end
of the Project. District 5 (YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
3. Staff recommends
motion to approve: Consultant
Service Authorization No. 11 (CSA) to the Civil Engineering Annual Services
Contract (R2022-0463) dated May 17, 2022 (Contract) with Masse Consulting Services, LLC (MCS)
in the amount of $266,238.02 for the
Englewood Estates Drainage Improvements (Project). SUMMARY: Approval of this CSA will provide the professional services necessary to design drainage
improvement plans that add new drainage pipes, structures and outfalls
to alleviate local flooding for the Englewood Estates community. This Contract was presented to the Goal
Setting Committee on June 16, 2021, and the Committee established Affirmative
Procurement Initiatives (API) of a 20%
minimum mandatory Small Business Enterprise (SBE) participation and a Minority
Business Enterprise (MBE) evaluation preference for African American
(AA) owned firms. MCS committed to 87%
SBE participation and received 15 Evaluation Preference Points. The proposed SBE participation for this CSA
is 100%. To date, the overall SBE
participation achieved on this Contract is 91.3%. MCS has an office located in Palm Beach
County (County) and is a certified SBE company. This Project is included in
the Five-Year Road Program. District 3 (YBH)
4. Staff recommends
motion to receive and file: eleven (11) fully executed lighting
agreements with Florida Power & Light Company (FP&L) for various
locations within Palm Beach County. SUMMARY: In accordance with Countywide
PPM CW-O-051, all delegated contracts, agreements, and grants must be submitted
by the initiating Department as a receive and file agenda item. The agreements
were executed by the County Engineer on March 22, 2022, June 7 and 11, 2024,
and July 3 and 10, 2024, per Resolution R2020-0990. FP&L agreements are
based on the type of street lighting fixture and/or pole being installed and/or
removed. “Street Lighting Agreements” are utilized for installation and/or
removal of High Pressure Sodium street lights and poles. “Premium Lighting
Agreements” are utilized for the installation and/or removal of Light-emitting
Diode (LED) street lights and poles submitted to FP&L prior to December 31,
2021. “Lighting Agreements” are utilized for the installation and/or removal of
LED street lights and poles submitted to FP&L after December 31, 2021.The
receiving and filing of one of these agreements beyond the PPM’s required 90
days was unintentional, and the Engineering and Public Works Department expects
to be timely with regard to future items. Countywide (YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
5. Staff recommends
motion to receive and file:
A) An Adopt-A-Road Agreement with Deborah Simmons, dated June 17, 2024;
B) An Adopt-A-Road Agreement with Romano Law Group, P.A., dated June 25,
2024;
C) An Adopt-A-Road Agreement with Romano Law Group, P.A., dated June 25,
2024;
D) An Adopt-A-Road Agreement with Douglas I. Leifert, P.A., dated July 10,
2024; and
E) An Adopt-A-Road Agreement with Douglas I. Leifert, P.A., dated July 10,
2024.
SUMMARY: In accordance with Countywide PPM CW-O-051,
all delegated contracts, agreements, and grants must be submitted by the
initiating Department as a receive and file agenda item. The Adopt-A-Road
Program allows groups to perform litter removal along Palm Beach County
(County) maintained road rights-of-way. Each group is expected to conduct
litter removal activities at least four (4) times a year. The County provides
recognition signs for each group at the beginning and end of the adopted road
segment, and picks up the litter bags. Each group must pay a fee to offset the
County’s costs to install the signs and remove the collected litter bags. The
fee is waived for non-profit groups. Countywide (YBH)
6. Staff recommends
motion to approve: Amendment No. 1 to the Landscaping Continuing
Services Construction Contract (R2023-0624), dated May 16, 2023 (Contract) with
A Cut Above Landscape and Maintenance Inc. (ACA) to extend the expiration date
from November 13, 2024 to May 15, 2026. SUMMARY: Approval of this amendment will extend the
expiration date from November 13, 2024 to May 15, 2026. Section 3 of the
Special Provisions in the Contract allows for the Contract to be amended, while
adhering to all other original terms, conditions and unit prices, and ACA
agrees. This Contract was presented to the Goal Setting Committee on October 5,
2022 and the Committee established an Affirmative Procurement Initiative (API)
of 20% minimum mandatory Small Business
Enterprise (SBE) participation. The proposed SBE participation for this
Contract is 20%. To date, the
overall participation achieved on this Contract is 100% and tasks in the amount
of $167,870 of ACA’s $2,000,000 Contract have been authorized. ACA has an office located in Palm Beach
County and is a certified SBE company.
This allowable extension is not to exceed 36 months total contract time,
as the Contract provides. Countywide
(YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
7. Staff recommends
motion to:
A) adopt a Resolution approving a
Memorandum of Understanding (MOU) between Palm Beach County (County) and the
Florida Department of Highway Safety and Motor Vehicles (FLHSMV) for redacted
crash data (Data); and
B) approve the MOU with the FLHSMV.
SUMMARY: Adoption of this Resolution and approval of
the MOU will allow the County to receive redacted Data from the FLHSMV before
it is available to the public. Currently the County does not receive the Data
until 60 days after a vehicle crash report is filed. This MOU allows the FLHSMV to provide the
County with redacted Data upon request, before the 60 day period, to identify
crash causes and trends, and implement traffic control enhancements that
improve public safety. Countywide (YBH)
8. Staff recommends
motion to approve:
A) Work Order 2024050-20 in the amount of $444,000 to mill and
resurface CR 880 for 2.5 miles west of the 20 Mile Bend utilizing Palm Beach
County’s (County) annual asphalt milling and resurfacing contract R2024-0746
(Contract) with M&M Asphalt Maintenance, Inc. d/b/a All County Paving
(M&M); and
B) Work Order 2024050-23 in the amount of $322,000 to mill and
resurface Browns Farm Road for 2 miles southeast of CR 880 utilizing the
County’s Contract with M&M.
SUMMARY: Per County
PPM CW-F-050, these work orders exceed the $200,000 threshold for staff
approvals of work orders to annual contracts, thus requiring approval from the
Board of County Commissioners (BCC).
Approval of these work orders will allow the contractual services
necessary to mill and resurface 2.5 miles of CR 880’s two (2) lanes, and 2
miles of Browns Farm Road’s two (2) lanes. This Contract is one (1) of three
(3) contracts with an available cumulative total of $70 million for the annual
asphalt milling and resurfacing program. Prior to this meeting date, none of
the $70 million M&M Contract that was approved on July 2, 2024, by the BCC,
has been spent or encumbered. This Contract was presented to the Goal Setting
Committee on December 16, 2023 and the Committee established an Affirmative
Procurement Initiative (API) of a 10% minimum mandatory Small Business
Enterprise (SBE) participation. The proposed SBE participation for these work
orders is 0%. To date, the overall SBE participation achieved on this Contract
is 0%. These
projects are funded by the infrastructure sales tax. District 6
(YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
9. Staff recommends
motion to approve:
A)
Change Order No. 7 in the
amount of $583,559.89 and contract time extension of 91 days to the contract
dated October 5, 2021 (R2021-1412) (Contract) with Ranger Construction
Industries, Inc. (Ranger) for 6th Avenue South over Lake Osborne
Drive (Project); and
B) a Budget Transfer of $583,560 in the Transportation
Improvement Fund from Reserves - Road Program Sweeps and appropriate it to the
Project.
SUMMARY: Per
PPM CW-F-050, the total of this Change Order exceeds the threshold of $100,000
and allowable time extensions relating to staff approvals of change orders to
contracts and requires the Board of County Commissioners (BCC) approval. The
original scope of this Project includes complete bridge demolition and
reconstruction, signal replacement, drainage improvements, roadway
reconstruction, resurfacing, and widening. Pursuant to Contract specification
Sections 4-3, 5-12.2.2, and 8-7.3.2, approval of Change Order No. 7 will
provide compensation to Ranger for additional time and costs incurred while
maintaining the Project during delays from June 2, 2023 to September 5, 2023,
and for mobilizing, installing, and removing temporary steel sheet pile
walls. Revised plans were developed and
implemented by the Engineer of Record to address concerns related to the depth
of the embedment and the close proximity of the existing City of Lake Worth
Beach Utility transmission poles to the planned mechanically stabilized earth
wall construction. Installation of the temporary walls was necessary to ensure
the safety and integrity of the existing transmission poles during
construction. The Contract was approved
on October 5, 2021, in the amount of $11,074,000. Previous change orders totaling $1,437,036.43
plus this Change Order, bring the total change order amount to $2,020,596.32
for the Contract. The total Contract
amount, including this Change Order and previous change orders, is
$13,094,596.32. This Project was presented
to the Goal Setting Committee on January 20, 2021, and the Committee established
an Affirmative Procurement Initiative (API) of a 10% minimum mandatory Small
Business Enterprise (SBE) participation.
The proposed SBE participation for Change Order No. 7 is 1.2%. To date, overall SBE participation achieved
on this Contract is 9.81%. This Project is included in the Five-Year
Road Program and the infrastructure sales tax. Districts 2 & 3 (YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
10. Staff recommends
motion to approve: Work Order 2024050-2 in the amount of $910,000 to
mill and resurface Muck City Road from State Road 700 to North State Market
Road utilizing Palm Beach County’s (County) annual asphalt milling and
resurfacing contract R2024-0746 (Contract) with M&M Asphalt Maintenance,
Inc. d/b/a All County Paving (M&M). SUMMARY: Per County PPM
CW-F-050, this work order exceeds the $200,000 threshold for staff approvals of
work orders to annual contracts, thus requiring approval from the Board of
County Commissioners (BCC). Approval of
this work order will allow the contractual services necessary to mill and
resurface five (5) miles of Muck City Road’s two (2) lanes. This Contract is
one (1) of three (3) contracts with an available cumulative total of $70
million for the annual asphalt milling and resurfacing program. This is the
first work order issued under the $70 million M&M Contract that was
approved on July 2, 2024, by the BCC. This Contract was presented to the Goal
Setting Committee on December 16, 2023 and the Committee established an
Affirmative Procurement Initiative (API) of a 10% minimum mandatory Small
Business Enterprise (SBE) participation. The proposed SBE participation for
this work order is 0%. To date, the overall SBE participation achieved on this
Contract is 0%. This
project is funded by the infrastructure sales tax. District 6 (YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
11. Staff recommends
motion to approve:
A)
Work Order 2024050-21 in
the amount of $310,000 to mill and resurface Gator Boulevard for one mile west
of Duda Road utilizing Palm Beach County’s (County) annual asphalt milling and
resurfacing contract R2024-0746 (Contract) with M&M Asphalt Maintenance,
Inc. d/b/a All County Paving (M&M); and
B) Work Order 2024050-22 in the amount of $585,000 to mill and
resurface Hatton Highway for 2.2 miles south of the C-2 Canal utilizing the
County’s Contract with M&M.
SUMMARY: Per County
PPM CW-F-050, these work orders exceed the $200,000 threshold for staff
approvals of work orders to annual contracts, thus requiring approval from the
Board of County Commissioners (BCC).
Approval of these work orders will allow the contractual services
necessary to mill and resurface 1 mile of Gator Boulevard’s two (2) lanes, and
2.2 miles of Hatton Highway’s two (2) lanes. This Contract is one (1) of three
(3) contracts with an available cumulative total of $70 million for the annual
asphalt milling and resurfacing program. Prior to this meeting date, none of
the $70 million M&M Contract that was approved on July 2, 2024, by the BCC,
has been spent or encumbered. This Contract was presented to the Goal Setting
Committee on December 16, 2023 and the Committee established an Affirmative
Procurement Initiative (API) of a 10% minimum mandatory Small Business
Enterprise (SBE) participation. The proposed SBE participation for these work orders
is 0%. To date, the overall SBE participation achieved on this Contract is 0%.
District 6 (YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to:
A)
ratify the signature of the
Mayor on Retroactive Standard Agreement No. IC024-9500 for Community Care for
the Elderly (CCE) with the Area Agency on Aging of Palm Beach/Treasure Coast,
Inc. (AAA), for the period retroactive to July 1, 2024 through June 30, 2025,
in an amount not-to-exceed $3,491,770, to assist seniors and caregivers by
providing in-home services to help seniors live independently;
B)
ratify the signature of the
Mayor on Retroactive Standard Agreement No. IH024-9500 for Home Care for the
Elderly (HCE) with AAA, for the period retroactive to July 1, 2024 through June
30, 2025, in an amount not-to-exceed $387,863, to assist seniors and their
caregivers with a provision of care in a family-type living arrangement as an alternative
to institutional care;
C)
ratify the signature of the
Mayor on Retroactive Standard Agreement No. IZ024-9500 for Alzheimer’s Disease
Initiative (ADI) with AAA, for the period retroactive to July 1, 2024 through
June 30, 2025, in an amount not-to-exceed $2,540,010, to assist seniors
afflicted with Alzheimer’s disease and other forms of dementia, as well as
their caregivers, with services to help seniors reside independently in their
own homes;
D)
ratify the signature of the
Mayor on Retroactive 2024 Emergency Home Energy Assistance for the Elderly
Program (EHEAEP) Intake Center Referral Agreement No. IP024-9500 with AAA, for
the period July 1, 2024 through June 30, 2025, in an amount not-to-exceed
$20,800, to meet the energy needs of seniors;
E)
ratify the signature of the
Mayor on Retroactive Amendment 003 to Standard Agreement No. IC23- 9500
(R2023-1277) for CCE with the AAA for the period of July 1, 2023 through June
30, 2024 to increase award by $200,000 for an amount not-to-exceed $3,328,970;
F) approve modification to Standard Agreement No. IH23-9500 (R2023-1850) for HCE
with the AAA for the period of July 1, 2023 through June 30, 2024 to increase
award by $92,195 for an amount not-to-exceed $280,059; and
G) approve An upward Budget Amendment of $5,353,381 in the Division of Senior and
Veteran Services (DSVS) Administration Fund to align the budget to the actual
grant award.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
1. Summary: To meet the needs of older adults and
family caregivers, DSVS receives grant dollars from the AAA. DSVS has been
receiving these grants since 2003. Under the CCE agreement, Catalog of State
Financial Assistance (CSFA) 65.010, seniors and caregivers are assisted with
in-home services such as personal care, homemaker, and respite care, which help
seniors live independently. CCE services
are funded in GY 2024 with $3,491,770 in state funds, $75,371 in program income
funds, $387,974 in 10% required match, and $1,080,676 in additional County
funds. In GY 2023, CCE award was $3,128,970 and served 194 clients, provided
2,027 hours of case management and 123,912 hours of in-home services. It is
proposed that 200 seniors will be served in GY 2024. Under the HCE agreement
(CSFA 65.001), seniors and caregivers are assisted with care in a family-type
living arrangement as an alternative to institutional care. In GY 2024, HCE
services are funded with $387,863 in state funds and $233,546 in County funds.
In GY 2023, HCE award was $280,059 and served 79 clients, provided 730 hours of
case management and 8,800 hours of in-home services. It is proposed that 85
seniors will be served in GY 2024. Under the ADI agreement (CSFA 65.004),
seniors are provided with case management, in-home and facility based respite.
In GY 2024, ADI program services are funded with $2,540,010 in state funds,
$53,650 in program income funds and $388,343 in County funds. In GY 2023, ADI
award was $2,415,100 and served 110 clients, provided 1,175 hours of case
management and 73,666 hours of in-home services. It is proposed that 110
seniors will be served in GY 2024. Under EHEAP (CFDA 93.568), eligible seniors
experiencing a home energy emergency may receive crisis assistance benefits not
to exceed $500 per quarter. EHEAP program services are funded in GY 2024 with
$20,800 in federal funds and $148,949 in County funds. In GY 2023, EHEAP award
was $64,614 and served 315 seniors via 572 applications. It is proposed to
serve 700 applications in GY 2024. The budget amendment is necessary to align
the County budget with the actual grant awards. The emergency signature process
was used because there was not sufficient time to submit to the Board of County
Commissioners (BCC) for approval. County
matching funds of $410,196 (10%) are required under CCE CSFA 65.010 and are
already included in the budget. No
additional County match is required. DSVS is responsible for providing
services north of Hypoluxo Road, covering all districts except Districts 2, 4,
5, and 7 south of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for
providing services in the areas south of Hypoluxo Road, except for portions of
District 2, 4, 5, and 7. Countywide except for portions of Districts 2, 4,
5, and 7 south of Hypoluxo Rd. (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
2. Staff recommends
motion to approve:
A) Amendment No. 2 to Contract for Provision of
Services with Palm Healthcare Foundation, Inc. (PHF) (R2022-0233), to extend
the end date from September 30, 2024 to September 30, 2025, to amend, revise,
and replace portions of the contract for the provision of recovery support
services to individuals, families, and others directly impacted by opioid and
substance use disorder, and to increase the funding amount by $125,000 for FY
2025 for a new not-to-exceed amount of $525,000;
B) Amendment No. 3 to Contract for Provision of
Services with Palm Beach County Substance Abuse Coalition, Inc. dba Palm Beach
County Behavioral Health Coalition (PBCBHC) and The Recovery Community Hub of
Palm Beach County (HUB) (R2021-1591), to extend the end date from September 30,
2024 to September 30, 2025, for the provision of recovery support services to
individuals, families, and others directly impacted by opioid and substance use
disorder, and to increase the funding amount by $1,250,000 for FY 2025 for a
new not-to-exceed amount of $4,300,000; and
C)
Amendment No. 1 to Interlocal Agreement for Provision of Services with
Florida Atlantic University (FAU) clinical research team of the Sandler School
of Social Work and College of Medicine (R2023-1068), to extend the end date
from September 30, 2024 to September 30, 2026, for the provision of process and
outcome evaluation research services to Palm Beach County residents with
substance use disorders, and to increase the funding amount by $175,000 for FY
2025 and FY 2026, for a new not-to-exceed amount of $481,675.
Summary: The amendments are
needed to continue the Opioid Response Initiative services and research
activities currently in place. Amendment No. 2 with PHF is necessary in
order to implement the Health and Wellness Initiative to develop and/or enhance
programs that will educate, train and engage community members about mental
health, opioid misuse, co-occurring and other substance use disorders and
recovery from such disorders. Amendment
No. 3 with PBCBHC and HUB is to provide recovery support services with PBCBHC
serving as fiscal agent to the HUB and its network of community-based Recovery
Community Organizations (RCO) and allied Recovery Community Centers (RCC). Amendment No. 1 with FAU is necessary in
order to evaluate, research, and measure recovery and resilience in individuals
in recovery, develop effective tools for measuring recovery and resilience in
the adolescent population, and inform the County on the effectiveness of RCO
and RCC. Funded organizations are
monitored by the Community Services Department to maintain programmatic and
fiscal accountability. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
3. Staff recommends
motion to approve: Amendment No. 1 to Contract for Provision of Services (R2023-1678) with 211 Palm
Beach/Treasure Coast, Inc. (211), for the period October 1, 2023 through
September 30, 2025 for the provision of Transportation Administration Services
(TAS) Pilot and General Helpline Services program for low-income residents of
Palm Beach County, to extend the end date and increase the amount by $298,500
for FY 2025, resulting in a new not-to-exceed amount of $597,000. Summary: This amendment is
necessary to continue the TAS Pilot and General Helpline Services program
currently in place. The amendment will allow 211 to continue providing TAS, by helping clients reach their
employment, medical, community, and social services appointments on time with
minimal disruption to their personal schedules, and to offer General Helpline services to provide support and assistance. TAS will provide on-demand transportation
assistance and general helpline, emergency intervention, and disaster
relief/recovery services to approximately 2,000 riders and persons seeking
referral services. Countywide (HH)
4. Staff recommends
motion to approve:
Retroactive Agreement with Hanley Center Foundation, Inc. (HCF), for Provision
of Financial Assistance, for the period August 1, 2024 through September 30th,
2024, in an amount not-to-exceed $100,000 to purchase necessary
service-specific supplies and related items for their new program, Casa Flores,
Investing for Healthy Children: A Full Continuum of Care for Mom and Baby
Initiative Casa Flores. Summary:
This Agreement will address the significant public health issue of substance
use disorder during pregnancy by providing access to comprehensive treatment
and support for pregnant women and their children who do not have access to
care. Pregnant mothers will reside at Casa Flores and will have access to
medical, psychological, and clinical services for their substance use disorder.
St. Mary’s Medical Center, a key partner with highly rated Obstetrics and
Neonatal Intensive Care Units, is located adjacent to the Hanley campus.
Post-partum mothers will continue to reside with their babies, enhancing their
parenting knowledge and continuing with treatment. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
5. Staff recommends
motion to approve: A
Retroactive Contract for Provision of Services with Palm Beach County Food
Bank, Inc. (PBCFB), for the period of September 1, 2024 through December
31,2024, in an amount not-to-exceed $310,067 to provide food
distribution services to the low-income residents of Palm Beach County
(PBC). Summary: The PBCFB has the space and resources to provide
food pantry services for the low-income residents of PBC. Funding is provided
by the Community Development Block Grant - Coronavirus Aid, Relief and Economic
Security (CDBG-CV) Act. To help end hunger needs in PBC, PBCFB distributes the
majority of food to approximately 200 partners. In 2024, PBCFB and its partner
agencies have been able to assist with distributing 15,390,440 pounds of food
(estimated 13.4 million meals) as of June 30, 2024. PBCFB is
experiencing an increased demand for food assistance due to inflation. PBC
families and caregivers continue to turn to food banks for food donations and
food sources to bridge the gap to reduce food insecurity. Funding will be used to assist with the
purchase of non-perishable food items and perishable items when ordered in
advance to meet the distribution needs of our community partner agencies to
provide hunger relief to eligible low-income individuals and families who are
PBC residents. No County match is required. Countywide (HH)
6. Staff recommends
motion to approve: a retroactive subrecipient agreement in
Emergency Solutions Grant (ESG) funding with Adopt A Family of the Palm
Beaches, Inc. (AAF) to provide emergency shelter in hotels and motels for
families with children, for the period of July 1, 2024 through October 30,
2024, in an amount not to exceed $45,299.
Summary:
AAF will provide emergency shelter for eight (8) unduplicated families with
children experiencing homelessness in Palm Beach County (PBC). Families will be
sheltered in hotels and motels in PBC and receive case management, budgeting,
applying for mainstream benefits, referrals for community-based services, and
assistance in transitioning to permanent housing. These federal ESG funds require a matching
contribution, which AAF will provide. There is no County match required. Countywide
(HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
7. Staff recommends
motion to approve: Subrecipient
Agreement Amendments with the below-listed agencies for the period October 1,
2023 through September 30, 2025, to exercise renewal option and increase
funding by $508,238 in Emergency Solutions Grant (ESG) 2024-2025 funds:
A) Amendment
No. 1 with Adopt A Family of the Palm Beaches, Inc. (AAF) (R2024-0030) for the
provision of rapid rehousing services to families with children experiencing
homelessness, to increase funding by $192,957 for a new total amount not to
exceed $374,084;
B) Amendment
No. 1 with Aid to Victims of Domestic Abuse, Inc. (AVDA) (R2024-0031) for the
provision of emergency shelter to individuals and families with children
fleeing domestic violence, to increase funding by $159,190 for a new total amount not to exceed
$309,190;
C) Amendment No. 1 with The Salvation Army
(R2024-0292) for the provision of emergency shelter to families with children
experiencing homelessness, to increase funding with The Salvation Army by
$72,359 for a new total amount not to exceed $142,359; and
D) Amendment
No. 1 with YWCA of Palm Beach County, Inc. (YWCA) (R2024-0033) for the provision of emergency
shelter to individuals and families with children fleeing domestic violence, to
increase funding by $83,732 for a new total amount not to exceed $109,577.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
7. Summary: On
July 2, 2024, the Board of County Commissioners (BCC) approved the Palm Beach
County Action Plan for Fiscal Year 2024-2025, which allocated $482,393 in ESG
Program funds for nonprofit agencies to assist people experiencing
homelessness, or who are at risk of homelessness, including those fleeing
domestic violence. These agreements fund
homeless services, including the operation and maintenance of emergency
shelters and financial assistance to rapidly rehouse families. Activities include case management, rental
and utility assistance, food, maintenance, security equipment, insurance, and
supplies for emergency shelters. On
January 23, 2024, Palm Beach County entered into subrecipient agreements with
the above agencies to provide homeless services. The amendment for YWCA also increases their
FY 2024 award by $25,845. In FY 2025, AAF will provide rapid rehousing to 20
families and expects to expend all of the funds received. Under this amendment, AAF will serve 20
families in its rapid rehousing program.
In FY 2025, AVDA expects to provide emergency shelter to 70 households
(individuals and families) who are fleeing domestic violence and to expend all
funds received. Under this amendment,
AVDA will again provide emergency shelter to 70 households. In FY 2025, the Salvation Army will provide
emergency shelter to eight (8) families with children. They expect to meet that
number and to expend all of the ESG funds received. Under this amendment, the Salvation Army will
provide emergency shelter to eight (8) families with children. In FY 2025, YWCA will provide emergency
shelter to 120 households comprised of individuals and families fleeing
domestic violence. They expect to expend 100% of the ESG funds received. Under
this amendment, YWCA will provide emergency shelter to 190 individuals and
family households who are fleeing domestic violence. These federal ESG funds
require a matching contribution, which will be provided by the agencies
receiving funding. There is no County match required. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
8. Staff recommends
motion to approve: the reappointment of two (2) members to the Palm
Beach County HIV Comprehensive AIDS Resources Emergency Act Council (HIVCC),
for the term October 18th, 2024 to October 17th, 2027:
Seat
No Reappointment Recommended By
10 Ashnika
Ali HIV
CARE Council
17 Hector
Bernardino HIV
CARE Council
Summary: HIVCC shall establish priorities for the allocation of Ryan White (RW)
HIV/AIDS Program funds within Palm Beach County; and develop a comprehensive
plan for the organization and delivery of health services described in 42
U.S.C. § 300ff, et seq., that is compatible with any existing state or local
plan regarding the provision of health services to individuals with HIV
disease. The U.S. Department of Health and Human Services, Health Resources and
Services Administration (HRSA) requires Palm Beach County to maintain a
planning council tasked with establishing priorities and allocations for the RW
grant funding. The HIVCC is that Council. Federal law requires that the
planning council composition reflect the demographics of the population of
individuals with HIV/AIDS in the eligible area, and at least 33% of planning council
members be consumers of RW services who are unaffiliated with subrecipient
service providers. The law further requires that members of the planning
council represent designated categories including: health care providers;
social service providers; community-based organizations; local public health
agencies; non-elected community leaders; and grantees of Federal HIV programs.
Per Resolution No. 2011-1560, the total membership for the HIVCC shall be no
more than 33 at-large members. The HIVCC recommends the reappointment of Ms.
Ashnika Ali and Mr. Hector Bernardino. Ms. Ashnika Ali is employed by Treasure
Coast Health Council, Inc., and Mr. Bernardino is employed with Midway
Specialty Care Center. Both agencies contract with Palm Beach County for services;
however, HIVCC provides no regulation, oversight, management, or policy setting
recommendations regarding the contracts or transactions with the Treasure Coast
Health Council, Inc. or Midway Specialty Care Center. Disclosure of this
contractual relationship at a duly noticed public meeting is provided in
accordance with the provisions of Section 2-443 of the Palm Beach County Code
of Ethics. The diversity count for the 24 seats that are currently filled is
African-American: nine (9) (38%), Caucasian: eight (8) (33%),
Hispanic-American: five (5) (21%) and Asian-American: two (2) (8%). The gender
ratio (male: female) is 10:14. Ms. Ali is Asian-American and Mr. Bernardino is
Hispanic. Staff is addressing the need
to increase diversity within our boards and will continue to encourage this to
expand this Board’s diversity. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
9. Staff recommends motion
to approve: the
appointment of two (2) new members, representatives of the low-income sector,
to the Community Action Advisory Board (CAAB), for the term October 1, 2024 to
September 30, 2027:
|
Seat No. |
Appointment |
Nominated By |
|
13 15 |
Cynthia Ridley Christina Reid |
Democratic Election in Delray Beach Democratic Election in Riviera
Beach |
Summary: The Community Services Block Grant (CSBG) agreement requires the establishment of
a CAAB that participates in the planning, implementation, and evaluation of
CSBG programs to serve low-income communities.
Community Action Agencies (CAA) were created in the Economic
Opportunity Act of 1964 on the premise that local citizens were the most
knowledgeable and best equipped to address problems of poverty in their
communities. Per Resolution No. R2018-0372, adopted on April 10, 2018, amending
Resolution R2014-0588, the CAA is governed by a board of up to 15 directors
consisting of at least one-third low-income community members, one-third public
officials, and up to one-third private sector leaders. The low-income
representatives are selected by a democratic process within select targeted
neighborhoods. The Florida Department of Commerce (FDOC) is the primary conduit
to receive and disperse CSBG funds to the local agency. These funds are
allocated to provide services, assistance, and other activities of sufficient
scope and size to low-income individuals and families throughout Palm Beach
County. This gives the promise of progress towards the elimination of poverty
and causes of poverty through developing employment opportunities, improving
human performance, motivation, and productivity, and bettering the conditions
under which people live, learn, and work.
Ms. Ridley and Ms. Reid meet all applicable guidelines and requirements
outlined in the resolution. The diversity count for the 14 seats that are
currently filled is African-American: 9
(64%); Caucasian: 4 (29%); and Hispanic-American: 1 (7%). The gender ratio
(female: male) is 9:5. Ms. Ridley and Ms. Reid are both African-American. Staff
is addressing the need to increase diversity within our boards and will
continue to encourage this to expand this Board’s diversity. Countywide
(HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
10. Staff recommends
motion to approve: the
re-appointment of two (2) members to
the Advisory Committee on Behavioral Health, Substance Use and Co-Occurring
Disorders (BHSUCOD), for the term September 17, 2024 to September 16, 2027:
|
Seat No. |
Reappointment |
Nominated By |
|
13 |
William
Freeman |
Mayor Maria
Sachs Vice Mayor
Maria Marino Commissioner Mack Bernard Commissioner Gregg Weiss Commissioner
Marci Woodward |
|
17 |
Rae Whitely |
Mayor
Maria Sachs Vice
Mayor Maria Marino Commissioner Mack Bernard Commissioner Gregg Weiss Commissioner
Marci Woodward |
Summary: On November 1, 2022, the Board
of County Commissioners (BCC) established the BHSUCOD per Resolution No. R-2022-1340. The
total membership for the BHSUCOD is nine (9) at-large members, three (3) of
which must be persons with lived experience (PLE), and nine (9) ex-officio
members, with knowledge, competence, and experience relative to behavioral
health and substance use disorder, who represent the organizations, agencies,
institutions, and municipalities whose mission is to resolve substance use and
behavioral disorders. The BCC approved a BHSUCOD Inaugural Membership of nine
(9) individuals as At-Large Members who served as members of the Opioid
Response Plan Steering Committee at the time Resolution No. R2022-1340 was approved. A memo was sent to the BCC
on August 15, 2024, requesting nominations. Mr. Freeman is CEO and founder of
People of Purpose, which helps returning citizens build lives of purpose
through peer mentorship, pro-social activities, and addressing needs. This
agency does not contract with the County for services. Pastor Rae Whitely is Regional Organizer for
Faith in Florida. This agency does not contract with the County for services.
The diversity count for the 15 seats that are currently filled (regular and
ex-officio members) is African-American: 4 (27%) Caucasian: 11 (73%). The
gender ratio (female: male) is 5:10. Both Mr. Freeman and Pastor Whitely are
African-American. Staff is addressing the need to increase diversity within our
boards and will continue to encourage this to expand this Board’s diversity. Countywide
(HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
11. Staff
recommends motion to approve: One (1) appointment to the Citizens Advisory Committee on Health and
Human Services (CAC/HHS), for the term September 17, 2024 to September 30,
2026:
|
Seat No. |
Appointment |
Seat Requirement |
Nominated By |
|
6 |
Dr. Belma Andric |
A Component of the Health and Human
Services System of Care |
Mayor Maria Sachs
Vice Mayor Maria Marino
Commissioner Michael Barnett
Commissioner Mack Bernard Commissioner Gregg Weiss Commissioner Marci
Woodward |
Summary: The CAC/HHS shall provide recommendations
to sustain core services within the Systems of Care by defining basic needs;
surveying emergent/urgent needs; prioritizing resources to address the needs;
and making funding recommendations to the Board of County Commissioners (BCC)
to fill critical service gaps. The CAC/HHS consists of six (6) at-large members
and five (5) designated members with at least one (1) member being a resident
west of the 20 Mile Bend, at least one (1) member being a representative of the
Palm Beach County League of Cities, at least one (1) member who is a
representative of the Florida Department of Health in Palm Beach County, at
least one (1) member who is a representative of Birth to 22, and at least one
(1) member with lived experience in the HHS System of Care, per Resolution R2024- 0917. The Resolution
requires that the Executive Committee of the CAC/HHS solicit and recommend
member nominations for transmittal to the BCC. The BCC was notified by memo
dated July 25, 2024 requesting nominations for appointments. The CAC/HHS
received the appointment application for Dr. Belma Andric and determined that
this candidate would be beneficial to the board. Dr. Andric meets all
applicable guidelines and requirements outlined in the resolution. The
diversity count for the nine (9) seats that are currently filled is: Caucasian:
4 (45%), African-American: 3 (33%), Asian-American: 1 (11%), and both
African-American and Caucasian: 1 (11%). The gender ratio (female: male) is
8:1. Dr. Andric identifies as a Caucasian female. Staff is addressing the need
to increase diversity within our boards and will continue to encourage this to
expand this Board’s diversity. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
12. Staff
recommends motion to approve: the appointment of three (3) new members to the Homeless Advisory Board
(HAB):
|
Seat No. |
Appointment |
Seat Requirement |
Recommended By |
Term |
|
5 |
Shalonda
Warren |
League of Cities Rep |
League of Cities |
09/17/2024 - 09/30/26 |
|
Seat No. |
Appointment |
Seat Requirement |
Recommended
By |
Term |
|
2 |
Cpt. Rodney Thomas |
PBC Law Enforcement Official |
Law Enforcement |
10/01/2024 - 09/30/27 |
|
14 |
Alicia Reno |
Southeast Behavioral Health Network, Inc. |
Community Services Department |
10/01/2024 - 09/30/27 |
Summary: The HAB fosters and promotes cooperation
among governmental agencies, community-based agencies, non-profit
organizations, and business interests. The HAB works closely with the County to
determine roadblocks affecting program implementation and recommend corrective
measures to the BCC. The U.S. Department of Housing and Urban Development (HUD)
recommends that recipients of Continuum of Care (CoC) funds comply with the
Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009
(HEARTH Act), and with 24 CFR Part 578. The CoC provides funds for the
operation and maintenance of Safe Havens, transitional housing, and permanent
supportive housing. On May 1, 2007, the
Board of County Commissioners (BCC) established the Homeless Advisory Board
(HAB). Per Resolution No. R2016-0038, the total membership for the HAB shall be
no more than 14 at-large members, comprised of members representing government,
business providers, law enforcement, advocates, education, faith-based and the
formerly homeless. The HAB recommends the appointment of Commissioner Warren,
Captain Rodney Thomas, and Ms. Alicia Reno. Commissioner Warren is a West Palm
Beach City Commissioner. Captain Thomas is employed by PBSO and is the District
Commander of Mangonia Park. Ms. Reno will complete the term of Linda Kane, who
resigned from the HAB.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
12. SUMMARY (cont’d.): Ms. Reno is employed by Southeast Florida Behavioral Health Network,
Inc. (SEFBHN) as the Director of Program Innovation and SEFBHN has contracts
with Palm Beach County for services; however, the HAB provides no regulation,
oversight, management, or policy setting recommendations regarding the
contracts or transactions with SEFBHN. Disclosure of this contractual
relationship at a duly noticed public meeting will be provided in accordance
with the provisions of Section 2-443 of the Palm Beach County Code of
Ethics. The diversity count for the 10
seats that are currently filled is African-American: 4 (40%), Caucasian: 3
(30%), Native-American: 1 (10%) and Hispanic-American: 2 (20%). The gender
ratio (female: male) is 7:3. Commissioner Warren is African-American, Captain
Thomas is African-American, and Ms. Reno is Caucasian. Staff is addressing the
need to increase diversity within our boards and will continue to encourage
this to expand this Board’s diversity. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to approve:
A)
Change Order No.
5 to the Contract (R2022-0226) with Alen Construction Group, Inc., (Alen) for
the 400 Hz Ground Power Unit (GPU) Point of Use (POU) Replacement Project
(Project) at the Palm Beach International Airport (PBI) in the amount of
$89,166.44, extending the project duration by four (4) calendar days; and
B) A
Budget Transfer of $89,167 in the Airports Improvement and Development Fund.
Summary: The Contract provides for the
replacement of the existing 400Hz system that supplies power to the aircraft
gates at PBI. The Contract was approved on March 8, 2022, in the amount of
$6,900,000 with a project duration of 430 calendar days. Change Order No. 1 through Change Order No. 4
increased the contract amount by $290,606.04, extended the project duration by
531 calendar days, and provided for various changes, including, but not limited
to, provision of temporary power due to equipment delays, modifications to the
doors on an electrical vault, and the relocation of conduits/electrical panels.
A detailed contract history is included in Attachment 1. Approval of Change Order No. 5 increases the
contract amount by $89,166.44 for a total cumulative contract amount of
$7,279,772.48 and extends the project duration by four (4) calendar days for a
total project duration of 965 days.
Change Order No. 5 is needed to address site conditions not represented
in the original set of construction documents. The existing electrical
switchboard that provides power to the existing 400Hz converters on Concourse B
needs to be removed to accommodate a new switchboard that is being replaced
under a separate contract with Turner Construction Company (R2021-1881) for
Switchgear Replacement at PBI (Switchgear Project). To avoid further delays to
the Switchgear Project, the existing switchboard needs to be removed by Alen
before the new 400Hz system is placed in service, which requires temporary
power to be installed to provide power to the 400Hz system until the new
switchgear is operational. In addition, the existing fire-suppression piping in
the switchgear room needs to be relocated to accommodate the new
equipment. This Project was presented to
the Goal Setting Committee on September 1, 2021, and the Committee established
an Affirmative Procurement Initiative (API) of Small Business Enterprise (SBE)
Price Preference for the Project. SBE
participation for Change Order No. 5 is 10.03%. To date, the overall
participation achieved on this Project is 35.5%. Countywide (AH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
2. Staff recommends
motion to:
A) approve Amended
and Restated Fixed Base Operator Lease Agreement (Amended Lease) with Jet
Aviation Associates, Ltd., a Florida limited partnership (Jet), amending the
Fixed Base Operator Lease Agreement (R99-2239, as amended) (Original Lease)
with Jet, commencing on November 1, 2024, and expiring on October 31, 2029,
with two (2) additional five (5) year renewal options; providing for
rehabilitation of aircraft parking apron by Jet with a minimum capital
investment of $2,000,000; and providing for payment of initial annual rental in
the amount of $3,310,670.70; and
B) authorize the
County Administrator or designee, who in this case will be the Department of
Airports Director (Airport Director), to execute, on behalf of County, estoppel
certificates or consent and non-disturbance and attornment agreements meeting
criteria set forth in the Amended Lease, subject to prior review of the County
Attorney’s Office.
Summary: The Original Lease provided for the lease of
approximately 1,179,360 square feet of ground and terminal and hangar
facilities at Palm Beach International Airport (PBI) to Jet for the development
of a fixed base operator (FBO) facility, providing services to support general
aviation aircraft, including the sale of fuel, provision of aircraft parking,
and sublease hangar and office space, for payment of rental in the amount of
$1,675,125, plus aircraft parking apron and fuel flowage fees. The Amended Lease provides for the extension
of Jet’s leasehold interest for five additional years, commencing on November
1, 2024, and expiring October 31, 2029, with two (2) additional five (5) year
renewal options. The Amended Lease
provides the County the option to terminate for convenience during either
renewal option upon 12 months’ prior notice in the event the County requires
the property for the extension Runway 10R/28L.
Under the Original Lease, Jet paid an aircraft apron fee equal to $0.13
per gallon of aircraft fuel sold in lieu of ground rental. The aircraft apron
fee is being phased out and has been replaced by per square foot ground rental
in newer FBO agreements to ensure the rate remains consistent with fair market
value. Ownership of additional hangar facilities has reverted to the County and
a vehicular service road has been relocated, resulting in additional ground and
improvement rental. The Amended Lease provides for the lease of approximately
1,215,033 square feet of ground and terminal and hangar facilities for a total
initial annual rental of $3,310,670.70.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
2. SUMMARY
(cont’d.): Rental is
subject to adjustment on October 1, 2025, and every three (3) years thereafter,
based on appraisal subject to a cap based on the consumer price index. On October 1, 2034, and every nine (9) years
thereafter, rental will be adjusted based solely on the appraised value. Jet will continue to pay fuel flowage fees,
currently at a rate of $0.05 per gallon of aviation fuel sold, and to collect
and remit general aviation landing fees.
The Amended Lease requires Jet to make a minimum capital investment of
$2,000,000 to rehabilitate the aircraft parking apron no later than June 1,
2025. The Amended Lease provides for the
County’s delivery of estoppel certificates or consent and non-disturbance and
attornment agreements meeting criteria set forth in the Amended Lease if
required for financing purposes. This
item provides for delegation of authority to allow the County Administrator or
designee to sign these documents on behalf of the County to ensure timely
processing, subject to prior review by the County Attorney’s Office. For purposes of this delegation, the Airport
Director will be considered a designee. Countywide
(HJF)
3. Staff recommends
motion to approve: an Automated Teller Machine Concession
Agreement (Agreement) with Communitel, Inc. (Communitel), commencing October 1,
2024, for an initial term of three (3) years with the option to renew for one
(1) additional term of two (2) years for the installation, operation and
maintenance of automated teller machines (ATM) and a cash-to-card kiosk at the
Palm Beach International Airport (PBI), for payment of a concession fee equal
to 23% of ATM transaction fees. Summary:
The Agreement provides for the installation, operation, and maintenance of five
(5) ATMs and one (1) cash-to-card kiosk at PBI. Communitel will pay concession
fees equal to 23% of ATM transaction fees. The airlines no longer accept cash
from customers to pay airline fees. The cash-to-card kiosk is being provided by
Communitel as a customer convenience to allow cash to be loaded on a pre-paid
card to enable passengers without a credit card to pay for checked bag fees,
seat upgrades and other airline fees; therefore, no concession fees are payable
for this service. An Airport Concession
Disadvantaged Business Enterprise (ACDBE) goal of 10% was established for this
Agreement. Communitel is an ACDBE-certified firm located in Miami, Florida, and
has agreed to 100% ACDBE participation for this Agreement. Countywide (AH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
4. Staff recommends
motion to receive and file: First Amendment (Amendment) to
Non-Signatory Airline Agreement with Breeze Aviation Group, Inc., d/b/a Breeze
Airways (Breeze) (R2022-0303) (Agreement) at the Palm Beach International
Airport (PBI), removing a ticket counter office, consisting of 192 square feet
of space, from the Agreement effective February 6, 2024, resulting in a
reduction of rental in the amount of $9,227.03.
Summary: The Agreement permits Breeze to operate
at PBI. Breeze no longer requires ticket counter office space and requested to
return the space. This Amendment provides for the removal of 192 square feet of
airline ticket counter office space.
Resolution 2019-1156 authorizes the County Administrator or designee,
the Director of the Department of Airports, to execute amendments to
Non-Signatory Airline Agreements to decrease an airline’s premises. Countywide
(AH)
5. Staff recommends
motion to:
A)
receive and file Federal Aviation
Administration (FAA) Grant Agreement Number 3-12-0085-076-2024 with an
effective date of July 25, 2024, and an expiration date of July 24, 2028, in
the amount of $6,541,831 for the Concourse B Expansion Phase 2A Project (Phase
2 Project) at Palm Beach International Airport (PBI);
B) receive and file Amendment (Amendment No. 2) to Public
Transportation Grant Agreement (R2020-0422), with the Florida Department of
Transportation Financial Project Number 440664-1-94-01 (FDOT Grant),
authorizing $1,635,458 in grant funding to be used as the non-federal match to
the FAA Grant for the Phase 2 Project; and
C) approve a
Budget Amendment of $6,541,831 in the Airport’s Improvement & Development
Fund, including a transfer from Reserves in the amount of $126,108.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
5. Summary: The
FAA issued a Grant Offer (Assistance Listing Number 20.106) for Bipartisan
Infrastructure Law (BIL) – Airport Terminal Program (ATP) Grant Agreement
Number 3-12-0085-076-2024 (FAA Grant), reflecting its commitment of funding in
the amount of $6,541,831 for the Phase 2 Project. Based on the FAA BIL ATP grant eligibility
requirements, portions of the Phase 2 Project are not considered
federally-eligible project costs. The
FAA determined $8,177,289 of the total project costs for the Phase 2 Project to
be eligible under the BIL-ATP. The FAA Grant requires a non-federal match
in the amount of $1,635,458, which is 20% of the federally-eligible project
costs. The FDOT Grant originally
provided $10,468,062 in grant funding for the Concourse B Expansion Project and
was amended to increase the available grant funds by $4,531,938 for total
available FDOT grant funding in the amount of $15,000,000 (R2020-1019). Amendment No. 2 to the FDOT Grant authorizes
$1,635,458 of the existing FDOT grant funding to be used as the non-federal
match to the FAA Grant. The
acceptance of the FAA Grant allows passenger facility charge funding originally
allocated to the Phase 2 Project to be used in the final phase of the Concourse
B Expansion Project. Additional local
funding in the amount of $126,108 is needed to fund federally-ineligible
project costs. Countywide (AH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a contract with Hi-Tech Roofing & Sheetmetal,
Inc. (Contractor) for the Water Utilities, Southern Region Operation Center
(SROC), Water Treatment Plant (WTP) No. 3-Roof Replacements (Re-bid) project in
the amount of $3,076,635 for a period of 300 calendar days from notice to
proceed. Summary: The work consists of furnishing all labor,
equipment, devices, tools, materials, transportation, professional services,
supervision, drawings, permitting and all miscellaneous requirements necessary
to replace the roof systems at the Water Utilities, SROC, WTP No. 3 Facility
located at 13026 Jog Road, Delray Beach. The existing roof systems have
outlived their useful life, are noncompliant with the current Florida Building
Code, have experienced numerous roof leaks and are in need of replacement, all
of which make them vulnerable to adverse weather activity. The existing roof
systems at Water Utilities, SROC, WTP No. 3 Facility, Buildings A, B, C, D, E,
K and L, will be completely removed and replaced with new roof systems,
associated accessories and hardening required for compliance with the current
Florida Building Code. The new roof systems will provide better weather
protection and also achieve compliance with the current Florida Building Code.
The Contractor will have 300 calendar days from notice to proceed to
substantially complete the project. Liquidated damages for failure to achieve
certification of substantial completion within the contract time or approved
time extension thereof are $180 per day. This project was competitively
advertised on March 24, 2024 in accordance with the Palm Beach County
Purchasing Code and pursuant to the requirements of the Equal Business
Opportunity (EBO) Ordinance. This project was presented to the Goal Setting
Committee on August 16, 2023 and the Committee established an Affirmative
Procurement Initiative (API) of a mandatory minimum 10% Small Business
Enterprise (SBE) subcontracting goal for the contract. The SBE participation on
this contract is 11.16%. The Contractor is a Palm Beach County business.
Funding for this project is from the WUD Operation & Maintenance Fund.
(Capital Improvements Division) District 5 (MWJ)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
2. Staff recommends
motion to approve: Amendment No. 1 to the Construction Manager (CM) at
Risk Services contract (R2023-1303) with LTG Sports Turf One LLC (LTG), establishing
a Guaranteed Maximum Price (GMP) in the amount of $34,996,682 for the Furnish
and Install Sports Field Synthetic Turf project for a period of 821 calendar
days from notice to proceed. Summary: On September 19, 2023, the
Board of County Commissioners (BCC) approved the CM at Risk Services contract
(R2023-1303) with the CM for the Furnish and Install Sports Field Synthetic
Turf project located at nine (9) County owned parks (i.e., Dyer Park, Caloosa
Park, Samuel Friedland Park, Westgate Park, West Boynton Park, Loggers' Run
Park, John Prince Park, Buttonwood Park and Glades Pioneer Park). Amendment No.
1 establishes a GMP in the amount of $34,996,682 for the construction
management services necessary to furnish and install sports field synthetic
turf. Work includes, but is not limited to, the replacement of eighteen (18)
existing grass playing fields with synthetic turf, fencing and sports equipment
upgrades at the aforementioned parks. Additionally, the project includes
Americans with Disabilities Act (ADA) improvements at Dyer Park. The CM will
have 821 calendar days from notice to proceed to substantially complete the
construction phase of the project. Liquidated damages for failure to achieve
certification of substantial completion within the contract time or approved
time extension thereof are $550 per day. The solicitation for the CM was
advertised on April 23, 2023 according to the Equal Business Opportunity (EBO)
Ordinance, with final selection taking place on July 17, 2023. On August 16,
2023, the Goal Setting Committee (GSC) established for the GMP, an Affirmative
Procurement Initiative (API) of a mandatory minimum Small Business Enterprise
(SBE) subcontracting goal of 20% SBE participation. The SBE participation on
the construction trade contracts for this GMP is 20.13%. In accordance with
Attachment 3 of Policy and Procedures Memorandum (PPM) CW-O-043, the GSC
applies the APIs applicable to the construction phase of the contract (i.e.,
the subcontracts) before subcontractor bidding so that the SBE participation
for the GMP is based on the subcontracting trades associated with the GMP and
does not include the CM’s fees. The CM is not a certified Small/Minority/Women
Owned Business (S/M/WBE), but has partnered with M.C.O. Construction and
Services, Inc. (an S/M/WBE firm) for services in an amount not less than 10% of
its preconstruction and construction phase fees. The CM has an office located
in Palm Beach County. Approval of Amendment No. 1 is contingent on approval by
the BCC of the budget transfers recommended by the Parks and Recreation
department under item 3M-1 included on this same agenda. Funding for this project is from the
Infrastructure Sales Tax Fund. (Capital Improvements Division) Countywide
(MWJ)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
3. Staff recommends
motion to approve: a Parking
Lease Agreement (Lease) with Mount Calvary Missionary Baptist Church of Riviera
Beach, Inc., a Florida not-for-profit corporation (Mount Calvary), for
seventy-five (75) parking spaces for Palm Tran employees during the repaving
project at the Palm Tran North County Facility (Facility), which is located at
3201 Electronics Way in West Palm Beach, for a term of one (1) year at a rental
rate of $3,000 per month. Summary: The parking area at the Facility is in need
of repaving and a project has been initiated for said purposes. While the
repaving will be done in phases, given the operational hours of the Facility,
there will be a need to relocate some Palm Tran employee parking during the
project. In order to minimize impacts to Palm Tran’s operations, temporary
parking accommodations are best provided in close proximity to the Facility.
Mount Calvary is located at 1111 36th Street in West Palm Beach
(Church Property), approximately 1,000 feet north of the Facility. The County
seeks to enter into this Lease with Mount Calvary for seventy-five (75) parking
spaces at the Church Property, to be used exclusively by Palm Tran employees
during the repaving project. The term of the Lease is for one (1) year, with
automatic renewals on a month-to-month basis unless terminated by County. The
rent is $3,000 per month ($40/space).
Palm Tran shall be responsible for monitoring and enforcing parking by
Palm Tran employees, and for general upkeep of the parking spaces including
line striping should it become necessary during the term of the Lease. Mount
Calvary daily operations shall not interfere with County’s use of the parking
spaces. Either party may terminate the
Lease, for any reason, with thirty (30) days’ prior written notice to the other
party. The Property & Real Estate
Management Division will have management responsibility for this Lease.
(Property & Real Estate Management) District 7 (HJF)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to:
A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding
award in the total amount of $278,603 to The Pointe at Boynton Beach, LP (PBB);
B)
authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C)
approve a Budget Transfer of $233,618 in Impact
Fee Assistance Program – Roads Zone 4 to appropriate funds for PBB;
D)
approve a Budget Transfer
of $27,634 in Impact Fee Assistance Program – Parks Zone 3 to appropriate funds
for PBB; and
E)
approve a Budget Transfer
of $17,351 in Impact Fee Assistance Program – Public Building to appropriate
funds for PBB.
SUMMARY: On April
24, 2024, the Department of Housing and Economic Development issued a Notice of
Funding Availability (NOFA) making $3,272,281 in IFAHAP funding available from
Palm Beach County’s Fiscal Year 2024 allotment funding cycle. PBB, an affiliate
of developer Royal American Development, Inc., submitted an application in
response to the NOFA. Staff recommends
that up to $278,603 be provided as a credit for impact fees associated with the
construction of The Pointe at Boynton Beach, which consists of 100 rental
apartments on four (4) parcels with a main address located at 513 SE 4th Street in the City of
Boynton Beach. PBB will be given credits for Roads Zone 4 Impact Fees
($233,618), Parks Zone 3 ($27,634), and Public Building Impact Fees
($17,351). PBB will pay any impact fees
above the allocated $278,603. The Certificate of Award and related documents
will be issued to the entity identified herein and its successors and/or
assigns. PBB has agreed to provide all 100 units at or below 70% Area Median
Income for a period of 50 years. These
funds are from interest earned by the Impact Fee Fund. District 7
(HJF)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (cont’d.)
2. Staff recommends
motion to receive and file: Amendment 001 to the Agreement (R2023-1459) with
the Urban League of Palm Beach County, Inc. (ULPBC) to revise EXHIBIT “A”, to
delete language due to ‘Scrivener’ errors and also correct the rate of
reimbursement of funds to allow the ULPBC to request 100% of the Community
Development Block Grant (CDBG) funds. SUMMARY: The original 2023 Agreement (R2023-1459) provided $17,777 in
funding to operate the Comprehensive Housing Counseling Program that includes
assistance and case management through education classes and one-on-one
sessions focusing on foreclosure prevention, homeless prevention, fair housing,
first-time homebuyer education, pre-purchase counseling, budgeting, mortgage
qualification and the loan process. Amendment 001 to the Agreement is necessary
due to scrivener errors, which have impacted ULPBC’s expenditure of CDBG funds.
The ULPBC and Department of Housing & Economic Development (DHED) have
agreed to modify the scrivener errors in EXHIBIT “A” which included removal of
language not applicable to the services being provided by the ULPBC and to also
correct the rate of reimbursement from $49.38 to $177.77 per unduplicated
beneficiary on a monthly basis and to allow submittal of one (1) Final
“Corrective” Invoice for the remaining CDBG funds. These changes would allow
the ULPBC to continue to provide the eligible services and request monthly CDBG
reimbursements from the County and expend 100% of funds by the Agreement
expiration date of September 30, 2024. The original 2023 Agreement was received and
filed by the Board of County Commissioners (BCC) on October 3, 2023
(R2023-1459). Amendment 001 has been
executed on behalf of the BCC by the Director of DHED in accordance with
R2023-1013; dated July 11, 2023, that delegated authority to the County Administrator
or designee to execute forms, certifications, funding agreements, amendments
thereto, and all other documents necessary for implementation of the
Consolidated Plan, Action Plan, CDBG, HOME and ESG activities. County
PPM CW-O-051 provides that all contracts, agreements and grants signed with
delegated authority must be submitted by the initiating department as a receive
and file agenda item. These are Federal CDBG funds which do not
require a local match. Countywide
(HJF)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (cont’d.)
3. Staff recommends
motion to receive and file: Amendment 1 to Loan Agreement R2024-0698 with
Harper Court Housing, LLC for $1,611,797, for acquisition, rehabilitation and
conversion of an unoccupied motel to modify the Construction Draw Schedule
dates. SUMMARY: Harper Court Housing, LLC, was provided $1,611,797 in
Community Development Block Grant – Coronavirus (CDBG-CV) funding toward the
acquisition and rehabilitation of an unoccupied motel located at 308 N. Main
Street, Belle Glade. Harper Court
Housing, LLC has acquired the premises, but experienced delays due to changes
in the scope of work required for rehabilitation of the motel into 18
affordable studio units. The changes in the scope of work impacted the
Construction Draw Schedule in the Loan Agreement. Amendment 1 changes the Construction Draw
Schedule dates. The original Loan Agreement was received and filed by the Board
of County Commissioners (BCC) on June 11, 2024 (R2024-0698). Amendment 1 was
executed on July 31, 2024, on behalf of the Board of County Commissioners (BCC)
by the Director of the Department of Housing and Economic Development in
accordance with Agenda Item 6C-2 as approved by the BCC on January 23,
2024. County PPM CW-O-051 provides that
all contracts, agreements and grants signed with delegated authority must be
submitted by the initiating department as a receive and file agenda item. These
are Federal CDBG-CV funds that do not require a local match. District 6
(HJF)
4. Staff recommends
motion to approve: a Request
for Release of Funds (RROF) and Certification (HUD Form 7015.15) required for
an environmental review conducted on behalf of 211 Palm Beach/Treasure Coast,
Inc. for the 211 New Headquarters Building project. SUMMARY: 211 Palm Beach/Treasure
Coast, Inc. is redeveloping its existing headquarters located at 415 Gator
Drive, Lantana. A new 12,000 square foot hurricane rated building will be
constructed on the current parking area and the existing 6,000 square foot
building will be demolished and the site repurposed into a new parking area.
The facility will house the 211 call center and operations. The U.S. Department
of Housing and Urban Development (HUD) awarded 211 Palm Beach/Treasure Coast,
Inc. a $1,000,000 Economic Development Initiative Community Project Funding
(CPF) grant to assist with the project. The CPF Program requires that an
environmental review be performed in accordance with Federal Regulations at 24
CFR Part 58. 211 Palm Beach/Treasure
Coast, Inc. requested that Palm Beach County assume the role of Responsible
Entity to undertake the environmental review on its behalf. The environmental
review has been completed and the County must now provide to HUD a RROF for the
project. The RROF affirms that the
procedures required by 24 CFR Part 58 have been followed, that the activity did
not require an Environmental Impact Statement, and the County will comply with
the National Environmental Policy Act and other environmental laws as they
relate to the project. The required
Notice of Intent to Request Release of Funds was published on August 25, 2024,
and no public comments were received during a 15-day comment period. District 7 (HJF)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve:
A) Contract for the Septic to Sewer Project at
Okeeheelee Park, Lake Ida Park, Caloosa Park and Gulfstream Park (Project) with
Amici Engineering Contractors LLC (Contractor) in the amount of $6,052,101.60;
and
B) Consultant Services Authorization (CSA) No. 1 to
the General Utility, Architectural and Value Engineering Services (Contract) with Chen Moore and Associates,
Inc. (Consultant) for Construction Phase Services for a not to exceed amount of
$473,271.87.
Summary: On May 22, 2024, the Palm Beach County Water
Utilities Department (PBCWUD) received one (1) bid for the Project. The
Invitation to Bid included Alternate 1, which provides for sanitary sewer
improvements at John Prince Park, and Alternate 2 for sanitary sewer
improvements at Morikami Park. Contractor was determined to be the lowest
responsive and responsible bidder in the amount of $4,220,584 for the Base Bid,
$1,367,782.60 for Alternate 1 and $463,735 for Alternate 2 bids. Awarding the
Base Bid, plus Alternate 1 and Alternate 2, will provide for all materials,
labor, supervision, equipment, supplies, fees, expertise, and services
necessary for the connection into the public sewer system of restrooms
facilities at the Okeeheelee Park, Lake Ida Park, Caloosa Park, Gulfstream
Park, John Prince Park, and Morikami Park. Per agreement with Palm Beach County
Parks & Recreation Department (Parks), PBCWUD will be responsible for the
bidding, awarding, and administrative services during construction of the
Project, and Parks will be responsible for the costs associated with the improvements
and for construction management services related to the Project. The facility
improvements will be owned, operated, and maintained by Parks. This
Project was presented to the Goal Setting Committee (Committee) on December 6,
2023, and the Committee established an Affirmative Procurement Initiative (API)
of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting
participation. Contractor committed to
20.45% SBE Contractor is headquartered in Miami, Florida. On December 5, 2023, the Board of
County Commissioners (BCC) approved the PBCWUD Contract (R2023-1786) with Consultant. CSA No. 1 provides for professional
engineering services during construction of the Project. Services include
construction management services, field observations, project administration
and review of deliverables.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
1. SUMMARY (cont’d.):
The Contract with
Consultant was presented to the Committee on April 5, 2020, and the Committee established
an API of a minimum mandatory 20% Small Business Enterprise (SBE)
subcontracting goal and up to 15 evaluation preference points for participation
by certified African American owned firms. Consultant committed to 31% SBE,
which includes 23% Minority Business Enterprise (MBE) (B) and received 15
evaluation preference points. The SBE
proposed participation for this CSA No. 1 is 35.81%, which includes 35.81% MBE,
35.81% MBE (B). To date, the overall
participation achieved on this Contract is 0%, which includes 0% MBE, 0% MBE
(B). Consultant is a Palm Beach County based
company. These are County ARPA Response Replacement funds that do not
require a local match. (PBCWUD Project No. 20-045) Districts 2, 3, 4,
and 5 (MWJ)
2. Staff recommends
motion to approve: A Non-Standard Potable Water and Wastewater Development
Agreement (Agreement) with Signature Flight Support LLC (Tenant) for a period
of five (5) years beginning on September 17, 2024 through September 30,
2029. Summary: The Tenant leases certain property from Palm
Beach County (County) (R2016-0560) north of Southern Boulevard and west of the
Palm Beach International Airport in West Palm Beach. The Tenant wants to
construct potable water and wastewater facilities to construct, operate, and
maintain an aircraft maintenance, repair, and operation facility. In order to
provide potable water and wastewater concurrency reservations for new
facilities, the Palm Beach County Water Utilities Department (PBCWUD) requires
developers to enter into a formal development agreement. While the PBCWUD
Director has been delegated authority to enter into Standard Development
Agreements (SDA), the Board of County Commissioners (BCC) approval is being
sought in this case as certain provisions in the standard agreement are
unnecessary due to the County ownership of the property. The Tenant has paid a
Mandatory Agreement Payment in the amount of $17,121.89, which is equal to 12
months of Guaranteed Revenue Fees. District 2 (MWJ)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
3. Staff recommends
motion to:
A) approve Amendment No. 1 to Agreement No. 4600004796
(Agreement) with the South Florida Water Management District (SFWMD),
increasing funding by $2,706,200 for the Palm Beach-Broward Interconnect Phase
IB South Reclaimed Water Transmission and System Extension (Project);
B) delegate
authority to the County Administrator, or
her designee which in this case shall be the Director of Palm Beach County
Water Utilities Department (PBCWUD), to execute standard grant
agreements, future time extensions, amendments, and all other documents
necessary of the grant award that do
not substantially change the scope of work, terms or conditions of the
agreement; and
C) approve a $2,706,200 Budget Transfer in the Water Utilities
Department Capital Improvement Fund to establish budget for the grant.
Summary: The SFWMD has allotted $41.5 million to assist local governments, public and private water
providers, and other entities with construction and/or implementation of
alternative water supply (AWS) or water conservation (WC) through the
Cooperative Funding Grant Program. The Project will include the
construction of approximately 1.5 miles of 30-inch and 0.9 miles of 8-inch
reclaimed water pipeline and three (3) lake discharge facilities in southern
Palm Beach County. On September 19,
2023, the Board of County Commissioners (BCC) approved the Agreement for Phase
IA of the Project (R2023-1313), and this amendment to the Agreement will
include Phase IB of the Project. The Project is included in the PBCWUD FY24
budget. This amendment increases funding by $2,706,200, for a total
not-to-exceed amount of $6,206,200, extends the term of the Agreement through
December 31, 2026, and revises various schedules and forms of the Agreement.
(PBCWUD Project No. 21-048) The
$2,706,200 grant requires a $2,706,200 (50%) match which will be funded from
reimbursements from Broward County District 5 (MWJ)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: Consultant
Services Authorization No. 0019-03 (CSA) to Contract (R2023-0019) (Contract)
approved on January 10, 2023 with Aptim Environmental & Infrastructure, LLC
(Aptim) in the amount of $449,993.03 to provide permitting and seagrass
restoration and monitoring services beginning upon execution and ending on May
31, 2028.SUMMARY: The Board of
County Commissioners (BCC) approved the Contract with Aptim, a Palm Beach
County company, on January 10, 2023. This project was presented to the Goal
Setting Committee on April 6, 2022 and the Committee established an Affirmative
Procurement Initiative (API) of 20% mandatory Small Business Enterprise (SBE)
subcontracting goal and an SBE Evaluation Preference for Prime Bidders, up to
15 points. Aptim committed to an overall 22% SBE participation in the
Contract and received four (4) Evaluation Preference Points. The SBE
proposed participation for this CSA is 0%. To date, the overall
participation achieved on this project is 40.3%. The CSA authorizes Aptim
to conduct permitting efforts and provide seagrass restoration and monitoring
services. Services will include site assessment, regulatory permitting and
initial seagrass planting in the first year followed by maintenance and annual
monitoring efforts during the final three years of the project. Costs will be
paid from the Lake Worth Lagoon Initiative, Florida Department of Environmental
Protection (FDEP) Agreement LPA0721 (R2024-0560). There is no cost to the County. Districts 1,
2 and 7 (YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (cont’d.)
2. Staff recommends
motion to receive and file:
A) Change Order No. 2 to the State of Florida, Department of Environmental
Protection (FDEP) Agreement No. LP50202 (Agreement) for the cumulative transfer
of funds between budget categories. The transfer consisted of $17,859.22 in
funds moving from Task #1 Contractual Services to Task #2 Salary/Fringe. Task
#1 Contractual Services was $67,500 and will now total $49,640.78. Task #2
Salary was $85,939 and is now $97,216.37, and Task #2 Fringe was $44,061 and is
now $50,642.85; and
B) Change Order No. 3 to FDEP Agreement to update the salary amounts for
Tasks #1 and #2 to reflect approved rates during the time period from 2021 to
2023 when those tasks were completed. Three (3) positions were updated:
Environmental Program Supervisor, Senior Professional Engineer, and
Environmental Technician I.
Summary: On January 10, 2017, the Board of County Commissioners (BCC) approved
the original Agreement No. LP50202 (R2017-0082) providing for reimbursement
from FDEP for the Lake Worth Lagoon Living Shorelines project (Task #1), the
Tarpon Cove Mangrove Islands project (Task #2), and the Lake Worth Lagoon
monitoring project (Task #3). Delegated authority to execute all future time
extensions, task assignments, certifications, and any other forms associated
with this Agreement was also approved at that time. Change Order No. 2
transferred funds between tasks to account for final realized costs of Tasks #1
and #2 to result in reimbursement of the full grant amount. Change Order No. 3
revised amended rates for the Environmental Program Supervisor, Senior Professional
Engineer and Environmental Technician I positions to align with original task
work periods. In accordance with County PPM CW-O-051, all delegated
contracts, agreements and grants must be submitted by the initiating Department
as a receive and file agenda item. There is no cost to the County. Districts 1, 2, & 7 (SS)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (cont’d.)
3. Staff recommends
motion to:
A)
ratify the signature of the
Mayor on a letter authorizing the Department of Environmental Resources
Management (ERM) to apply for a grant from the State of Florida’s new TRAIL-GO
program requesting $75,000 to fund 75% of the cost of repairing of potholes and
depressions along a 5.5-mile-long portion of the multiuse Bluegill Trail, east
of the C-18 Canal East, from just north of PGA Boulevard to just south of
Riverbend Park; and
B) authorize ERM’s Department Director to act as the contact person for this grant
project.
Summary: ERM has applied for a TRAIL-GO grant to help fund its FY 2025
pothole/depression repair project on a 5.5-mile section of the multiuse
Bluegill Trail that connects Karen T. Marcus/Sandhill Crane Access Park in Palm
Beach Gardens to Riverbend Park. The total cost of the PBC ERM Bluegill
Trail Pothole/Depression Repair Project is expected to be $100,000. ERM’s TRAIL-GO grant application requests
$75,000 (75%) in state funding for costs associated with the trail repair
project. The County will provide a
$25,000 (25%) cash match to cover the balance of the expected project
costs. If approved for funding, ERM will
bring the grant award agreement to the Board of County Commissioners (BCC) for
its review and approval. Funding for the County’s $25,000 (25%) cash
match will come from the County’s Natural Areas Fund. District 1 (SS)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to approve:
A) An amendment of $12,822,968 to the Infrastructure Surtax (IST) Project Plan
approved by the Board of County Commissioners (BCC) on April 4, 2017, and later
revised on January 4, 2022, and June 11, 2024, to increase the budget for the Parks
Improvement Projects;
B) A Budget Transfer of $1,358,041 within the IST
Fund from IST Departmental Reserves to Okeeheelee Park Street and Parking Lot
Light Replacement Project and Athletic Field Renovations at Dyer Park and
Westgate Park; and
C) A Budget Transfer
of $12,822,968 within the IST Fund from IST County Reserves to Athletic Field
Renovations at Buttonwood Park, Caloosa Park, Samuel Friedland District Park,
Glades Pioneer Park, Loggers’ Run Park and West Boynton Park.
Summary:
The proposed budget transfer and amendment to the IST Project Plan,
initially approved by the BCC on April 4, 2017, and subsequently revised on
January 4, 2022, and June 11, 2024, is intended to reallocate funds within the
IST Fund to support various park improvement projects throughout the county.
These projects include renovations and expansions of athletic fields, restroom
facilities, and lighting systems across multiple parks. The reallocation of
funds is necessary due to shortfalls in project funds after completing the
bidding process. Funds are available in the Parks Department IST Reserves
totaling $1,358,041 and County IST Reserves totaling $12,822,968. The
Infrastructure Sales Tax Independent Citizen Oversight Committee reviewed this
request at their August 15, 2024 meeting, and approved it unanimously. These
projects are funded through the infrastructure sales tax. Countywide
(AH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
2. Staff recommends
motion to approve:
A) a downward Budget Amendment of $1,493,310 in the Park Improvement Fund
which includes a decrease in revenue of $1,500,000 from the Ocean Inlet Park
Marina Phase IIB Florida Inland Navigation District (FIND) Grant; and
B) a $6,690 Budget Transfer from the General Fund to the Park Improvement
Fund to correct the appropriations from the Ocean Inlet Park Marina Phase IIB
FIND Grant.
Summary: On May 4, 2021, the Board of County Commissioners (BCC) authorized
submission of a $1,500,000 FIND Waterways Assistance Program (WAP) grant
application, (R2021-0593), to fund the redevelopment of Ocean Inlet Park Marina
Phase IIB. The grant was awarded
(Project Number PB-21-214) and submitted to the BCC to receive and file and
establish budget on December 21, 2021 (R2021-1936). In 2023, the County
obtained a one (1) year time extension (R2023-1477), extending the term from
September 30, 2023, until September 30, 2024.
The grant reimbursement is contingent upon completing the construction
of the 21 floating rental docks and installation of a wave attenuation
structure by September 30, 2024. However, due to permitting delays, the County
is unable to meet the September 30, 2024 deadline, resulting in the grant’s
withdrawal. Staff intends to resubmit
the grant application in the near future and expects evaluation of the same
will not be negatively impacted by the current grant withdrawal. A budget amendment in the Park Improvement
Fund and transfer from General Fund are necessary to correct the
appropriations. District 4 (AH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
3. Staff recommends
motion to receive and file: an executed Independent Contractor Agreement
with Gabe G., LLC, for pickleball instruction at various Palm Beach County Parks locations (indoor and outdoor) for the
period of August 1, 2024 through September 30, 2024. The estimated revenue for this agreement is a maximum of $9,980, with the
contractor’s expenses maximum of $5,950, thus providing an estimated maximum
net fiscal impact of $4,030. Summary: This Independent Contractor Agreement has been
fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department (Department) in accordance with
Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409, 2012-0168,
2017-0822 and 2021-2049. The Department
is now submitting this agreement in accordance with County PPM CW-O-051, which
requires all delegated agreements to be submitted by the initiating Department
to the BCC as a Receive and File agenda item. Countywide (AH)
4. Staff recommends
motion to approve: a Second Amendment
to the Agreement between Palm Beach County and the Ski Club of the Palm
Beaches, Inc. (Ski Club), for the cooperative maintenance, management and use
of the water ski lakes at Okeeheelee Park. This Amendment exercises the second
renewal option for the period of October 7, 2024 through October 6, 2029. Summary: On October
7, 2014, the County entered into a five (5) year agreement (R2014-1507) with the
Ski Club for the cooperative maintenance, management and use of the water ski
lakes at Okeeheelee Park. The Agreement included two (2) five (5) year renewal
options. On October 8, 2019, the parties executed the First Amendment
(R2019-1549), which exercised the first of two (2) renewal options extending
the Agreement through October 6, 2024; changed the termination clause from 90
days to 12 months; updated the nondiscrimination, criminal history records
check, public records and the hazardous material provisions. This Second
Amendment exercises the final remaining five (5) year renewal option, extending
the Agreement through October 6, 2029 and adds standard County provisions
regarding counterparts, E-Verify employment eligibility and human trafficking affidavit.
There is no cost to the County. District
2 (AH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
5. Staff recommends
motion to receive and file: an executed Entertainment Contractor Agreement with Light F/X Pros, LLC in
an amount of $25,000 for the annual Fourth of July Celebration fireworks
display at Sunset Cove Amphitheater on July 4, 2024. Summary: The Parks and Recreation Department produces
cultural activities to promote the quality of life in the communities it serves. This Entertainment Contractor
Agreement has been fully executed on behalf of the Board of County Commissioners (BCC) by the County Administrator
and Director of the Parks and
Recreation Department in accordance with Resolution 2008-1109, amended by
Resolutions 2010‑0644, 2014-0168 and 2017-1367. The
Department is now submitting this Agreement in accordance with County
PPM CW‑O‑051, which requires all delegated agreements to be
submitted by the initiating Department to the BCC as a receive and file agenda
item. District 5 (AH)
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: An Agreement with the Palm Beach Soil and
Water Conservation District in an amount not to exceed $79,000 to provide soil
and water resource conservation services for FY 2025. The term of this Agreement is from October 1,
2024 through September 30, 2025. Summary: This Agreement provides funding for the
Palm Beach Soil and Water Conservation District’s (District) Resource
Conservation Activities. The Agreement
requires Palm Beach County to provide $79,000 in funding to the District for
payment of soil and water resource conservation services and health insurance
benefits. This is for the same amount
that was provided to the District for FY 2024.
The District provides free services to improve water quality and water
conservation in rural, agricultural, and urban communities throughout Palm
Beach County. The Agriculture Mobile Irrigation Lab, Nursery Overhead
Efficiency Project, and the Best Management Practices (BMPs)
implementation/cost share saved 308 million gallons of water and provided
$556,080 of financial assistance (FY 2022/23) to growers. BMP implementation
assists the United States Department of Agriculture/Natural Resources
Conservation Service (USDA/NRCS) with planning and design practices such as
irrigation, water control structures, and irrigation water management. These
practices address natural resource concerns and deliver environmental benefits
such as water improvement, reduction of soil erosion and sediments, and
creation of wildlife habitats. The District coordinates community-oriented activities
throughout the County to include youth in environmental education. Ambassador
of the Wetlands and Envirothon are offered at no cost. During the 2023/2024 school year, over 620
students participated in these programs. Countywide (AH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
R. HUMAN RESOURCES
1. Staff recommends
motion to approve: Adoption Agreement between Palm Beach County Board
of County Commissioners (BCC) and Bencor, Inc., and the attached Appendix, for
final implementation of the BCC approved 401(a) Plan. SUMMARY:
The BCC previously approved the 401(a) Special Pay Plan and directed
staff to solicit vendors for a 401(a) pay plan. Following a Request for Proposal
(RFP) Bencor, Inc. was the selected vendor to implement and administer Palm
Beach County’s (County) 401(a) Plan.
Pursuant to BCC direction, the 401(a) Plan contributions will be
submitted by the designated Plan participants upon separation from the County
via compensable vacation and/or sick leave balances, consistent with the
County’s Merit Rule provisions regarding payout upon separation from
employment. Additionally, the BCC directed staff to include a stipulation to
the Plan (attached Appendix) to offset a loss of income for employees who would
incur a ten percent (10%) penalty by reason of their age, or early withdrawal
of their funds following separation. Therefore, Staff is seeking approval of
the finalized Adoption Agreement and the attached Appendix for an effective
date of October 19, 2024 (two (2) pay periods after BCC approval). Countywide (DO)
S. FIRE RESCUE
1. Staff recommends
motion to approve: a Budget Transfer of $830,000 within the
Fire Rescue Improvement Fund (Fund 3700) to account for unforeseen increase in
costs for the construction of Fire Station 40.
SUMMARY: The additional funds will cover unforeseen construction costs
associated with multiple Change Orders for items not included
in the original plans and those that stem from redesign changes, some of which
include: changes to the card readers and camera system, extended fencing and
pedestrian gates, removal of mislabeled trees, installation of moisture
membrane barrier, additional electrical components, installation of an Island
Control Unit for the fueling system, electrical conduits for additional
lightning components, rubber base in the bunker gear and storage rooms, two (2)
land lines, soffit vents, additional sod in the dry retention area, and the
construction of an additional concrete pad for the sliding gate. The Change
Orders will be approved by the Facilities Development & Operations
Director under the authority granted by the Purchasing Code. These changes are
essential to bring the construction to the station to completion. District 2
(SB)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (cont’d.)
2. Staff recommends
motion to approve: a
tri-party Interlocal Agreement for Emergency Distribution of Strategic National
Stockpile with the Palm Beach County Sheriff’s Office (PBSO) and the Florida
Department of Health in Palm Beach County (DOH) effective October 8, 2024
through October 7, 2029 with one (1) automatic renewal period of five
(5) years. SUMMARY: On October 8, 2019, a tri-party Interlocal
Agreement for Emergency Distribution of Strategic National Stockpile
(R2019-1551) with PBSO and DOH was approved for a period of five (5) years. This
tri-party Agreement delineates responsibilities for all of the parties for
activities related to the prophylaxis of PBSO’s and Palm Beach County Fire
Rescue’s (PBCFR) employees, their immediate family members and volunteers under
the Cities Readiness Initiative program (CRI) in the event of a catastrophic
biological incident or other communicable threat of epidemic proportion. The
provisions of this Agreement apply to activities to be performed at the request
of the DOH in conjunction with the implementation of the CRI Response Plan, an
appendix to DOH’s Emergency Operations Plan. All parties agree that continuing
this arrangement would be mutually beneficial. Countywide (SB)
X. PUBLIC SAFETY
1. Staff
recommends motion to approve: Interlocal Agreement
with the School Board of Palm Beach County, Florida (SBPBC) for acceptance of
grant funds collected between October 1, 2024 through September 30, 2025 under
the Driver Education Safety Trust Fund (DESTF) and spent by the SBPBC through
March 31, 2026. Summary: Pursuant to the Dori
Slosberg Driver Education Safety Act (Section 318.1215, Florida Statutes), the
Palm Beach County Clerk of the Circuit Court and Comptroller shall collect an
additional $5 with each civil traffic penalty levied in Palm Beach County to be
used for driver education programs. Section 10-9 of the Palm Beach County
Code provides for the collection of $5 to fund a DESTF Program, which includes
the creation of a DESTF and how these funds will be disbursed to public and
non-public schools annually. In order to receive funding from the DESTF,
public and non-public schools must apply and receive grant approval each year.
On September 19, 2023 (R2023-1338), the Board of County Commissioners (BCC)
approved an agreement with SBPBC to grant disbursements from the DESTF to be
used for their driver education safety programs. Annual disbursements fluctuate each year
based on the funds collected from the civil traffic penalties. FY 2024 disbursement of funds included
approximately $562,618 to the SBPBC. SBPBC Disbursements also support private
schools such as The Benjamin School.
This Interlocal Agreement will continue to allow the County to grant
disbursements from the DESTF to the SBPBC for their driver education safety
program. Countywide (MJ)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
2. Staff recommends
motion to approve: First
amendment to the Contract for
Professional/Consultation Services in the Areas of Veterinary Medicine with
Byron V. Reid, DVM (d/b/a Byron Reid and Associates V.M.D.P.A) (R2021-1847) for
veterinary services for large animals to increase the contract by $15,000 per
year for a not-to-exceed amount of $25,000. Summary: On December 7, 2021, Palm Beach County’s
Public Safety Department, Division of Animal Care & Control (PSDACC)
entered into a contract with Dr. Reid to provide appropriate and necessary
veterinary services for sheltered animals. Under this contract, Dr. Reid
provides on-call, emergency and routine veterinary services for large animals
at the request of the PSDACC. Earlier
this year, PSDACC impounded and sought custody of seven (7) neglected horses
and one (1) pony. PSDACC was required to
maintain and care for the animals during the court proceedings. The animals
needed extensive care, and as a result, the annual Contract limit of $10,000
will be exceeded. This Amendment
increases the Contract amount by $15,000, bringing it to a maximum of $25,000
and allows Dr. Reid to be compensated for services exceeding the original
Contract limit. Countywide (SF)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
3. Staff recommends
motion to approve:
A)
reappointment of one (1) nominee to seat 3 of the Consumer Affairs
Hearing Board (CAHB) for the term beginning October 1, 2024 through September
30, 2027; and
|
Seat |
Reappointment |
Seat Requirement |
Nominated By |
|
3 |
Michael Schiff |
Resident |
Mayor Sachs Commissioner Weiss Commissioner Barnett Commissioner Woodward Commissioner Bernard |
B) appointment of one (1) new nominee to seat 6 for the term beginning
October 1, 2024 through September 30, 2027.
|
Seat |
Appointment |
Seat Requirement |
Nominated By |
|
6 |
Vaughn Mitchell |
Resident |
Mayor Sachs Commissioner Weiss Commissioner Barnett Commissioner Woodward Commissioner Bernard |
Summary: The CAHB serves both in an advisory capacity to the BCC and as an
Appeals Hearing Board to hear and act on appeals relating to the towing and
immobilization, vehicle for hire, moving, home caregiver, adult entertainer,
water taxi, and consumer affairs ordinances. The Consumer Affairs Ordinance was
approved by the Board of County Commissioners (BCC) on December 17, 2013, and
codified in Chapter 9, Article I of the Palm Beach County Code. The Consumer
Affairs Ordinance established a seven (7) member CAHB. Members are at-large appointments selected
from various businesses, professions and the general public. Member terms are
for three (3) years with a limit of three (3) consecutive terms expiring
September 30th. Seat 3 is currently
occupied by the reappointment nominee and Seat 6 will become vacant on
September 30, 2024 due to term limits. A
memo was sent to the BCC on June 24, 2024 seeking nominations. The CAHB has a maximum of seven (7)
members. With the appointment of these
nominees, the CAHB will have seven (7) seats filled. The diversity count of the
current (6) seats filled is as follows: Caucasian: 4 (66%), Asian: 1 (17%), and
African American: 1 (17%).
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
3. SUMMARY
(cont’d.): The gender ratio
(male: female) is 6:0. In addition to a distinguished career as an attorney and
interest in the field of consumer protection, Mr. Schiff holds a juris
doctorate and master’s degree in business administration. Mr. Mitchell is a detective with the Palm
Beach County Sheriff’s Office with an interest in consumer protection, and
holds two bachelor’s degrees: accounting and management and supervision. Staff is addressing the need to increase
diversity within our Board and will continue to encourage this to expand this
Board’s diversity. Countywide (RS)
4. Staff recommends
motion to approve:
Amendment to the Mutual Aid Agreement (Agreement) with the United Way of Palm
Beach County, Inc. (UWPBC) (R2019-0132) as the lead agency to coordinate the
Volunteers and Donations Unit, Emergency Support Function (ESF #15) during
times of disasters, extending the term by five (5) years retroactive to January
15, 2024 until January 15, 2029 with future extensions in five (5) year
increments, and updating standard terms and conditions. Summary: Under the current Agreement, the UWPBC
provides the resources, training, and lead coordination efforts needed with
other non-profit organizations during disasters to coordinate donations from
the public and spontaneous volunteers who want to help in response and recovery
operations. The County will reimburse UWPBC for eligible costs over and above
the cost of conducting its normal business operations in emergencies/disasters
within the County as they relate to the fulfillment of the Volunteer and
Donations Unit. ln the event a disaster is declared, the County will request
reimbursement from the Federal Emergency Management Agency (FEMA). Due to
delays from incorporating federal terms, financial obligations, and reviews by
subject matter experts, the original Agreement expired January 15, 2024 and is
being retroactively amended. Countywide (DB)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
5. Staff recommends
motion to:
A) accept Urban Area Security Initiative (UASI) GY 2023 – Award
Letter;
B)
receive and file Memorandum
of Agreement (MOA) UASI FY 2023 agreement number R0924 with the City of Miami
to receive $428,997 in reimbursable grant funding for the period July 25, 2024
through March 30, 2025; and
C) approve Budget Amendment of $384,968 in the (UASI) Grant Fund to
adjust the budget to the actual grant award.
Summary: This MOA provides a means of funding various
domestic security activities within the County using Federal UASI funds (CFDA #
97.067) through the City of Miami as the UASI’s fiscal agent. UASI awarded $428,997 to the County’s Public
Safety Department Division of Emergency Management for development of community
preparedness videos, field carts, a generator, information technology upgrades,
and regional Citizen Corps/CERT training, exercise and equipment. On May 21, 2013, R2013-0622 gave the
authority to the County Administrator, or designee, to execute these agreements
on behalf of the Board of County Commissioners (BCC). No
County matching funds are required. Countywide
(DB)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
6. Staff recommends
motion to:
A)
receive and file a
State-funded Grant Agreement (A0438) for FY2024-25 in the amount of $105,806
for the Emergency Management Preparedness and Assistance (EMPA) Grant with the
State of Florida, Division of Emergency Management (FDEM) to receive grant
funding for the period of July 1, 2024 through June 30, 2025, to improve and
enhance emergency management plans and programs and provide operational support
to maintain state required programs; and
B) approve
a Budget Amendment of $79,354 in the EM Preparedness and Assistance Fund to
adjust the budget to the actual award of $105,806.
Summary: The EMPA grant (CSFA #31.063) is
a state funded grant that recurs annually. This grant will be used to further
enhance emergency planning, response, mitigation, and recovery in the
County. R2012-1731 dated November 20, 2012 gave
authority to the County Administrator or designee to execute this agreement on
behalf of the Board of County Commissioners; that do not substantially change the scope
of work, terms or conditions of the agreement. The
EMPA grant requires a match at
the amount either equal to the average of the previous three years’ level of
county general revenue funding for the Division of Emergency Management (DEM)
budget or the level of funding for the DEM budget for the last fiscal year,
whichever is lower. Countywide (DB)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
7. Staff recommends
motion to:
A) approve a Contract for Civil Drug Court
(Contract) with the City of Riviera Beach for the period October 1, 2024
through September 30, 2027 in the amount of $401,700 to provide support and
substance use treatment services to the Civil Drug Court; and
B)
authorize the County
Administrator, or designee to execute amendments and administrative documents
associated with the above agreement, on behalf of the Board of County
Commissioners (BCC), after approval of legal sufficiency by the County
Attorney’s Office, and within budgeted allocations that do not substantially
change the terms or conditions.
Summary: The Civil Drug Court Program,
located in the City of Riviera Beach, provides case management, residential,
and outpatient substance use services arising from court ordered treatment for
indigent clients in Palm Beach County who are unable to recognize their need
for treatment and/or are unable to obtain the treatment service needed to begin
their recovery. The program has served a total of 113 new cases for the past
three (3) fiscal years and maintains an average daily caseload of 32 clients.
This Contract funds a Certified Assessor, Case Manager, Community Coordinator,
operating costs, and treatment, including aftercare services and community
housing. The
approval of this Contract will enable the Civil Drug Court to continue
assisting clients to reduce substance use relapse and criminal recidivism
through more intensive treatment services. Countywide (RS)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
8. Staff recommends motion to adopt: a resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida, to approve and adopt the 2024 Palm Beach County Local Mitigation Strategy (LMS) plan and provide an effective date. Summary: The Federal Emergency Management Agency (FEMA) has mandated that all LMS programs revise their plans every five (5) years to bring them into compliance with Federal guidelines established in response to the Disaster Mitigation Act of 2000. The 2024 Palm Beach County LMS was approved on August 6, 2024 by the Florida Division of Emergency Management pending adoption by the County and each participating municipality. In order to remain eligible to apply for and receive both pre-disaster and post-disaster Federal mitigation assistance funding, each participating municipality is required to adopt the LMS by resolution. The County will work with each participating municipality to complete this step. Some of the language updated includes analyses of local flooding conditions as it relates to Palm Beach County communities; inclusion of updated information on storm surge, sea level rise, and climate change into the hazards, mitigation measures, mapping, and project list; updates on algal blooms; and improved vulnerability charts and consequence analyses. Countywide (DB)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(cont’d.)
9. Staff recommends
motion to:
A)
approve the
contract with 211 Palm Beach/Treasure Coast, Inc. for emergency crisis phone
counseling services and LYFT, Inc. concierge services in an amount not to
exceed $228,000 for the period October 1, 2024 through September 30, 2027; and
B) authorize the County Administrator or designee to execute future
contracts and contract amendments with 211 Palm Beach/Treasure Coast, Inc. on
behalf of the Board Of County Commissioners (BCC), after approval of legal
sufficiency by the County Attorney’s Office and within budgeted allocations,
that do not substantially change the scope of work, terms and conditions of the
original contract.
Summary: Through the Violent Crime/Sexual Assault Helpline (Helpline), 211 Palm
Beach/Treasure Coast, Inc. provides immediate crisis intervention services and
information on behalf of Palm Beach County Department of Public Safety’s
Division of Victim Services and Certified Rape Crisis Center to victims of
violent crime and law enforcement twenty-four (24) hours per day, seven (7) days
per week. The Helpline provides several
essential tasks. They take calls from crime victims in the community who are in
need of assistance, they prompt advocates and Sexual Assault Nurse Examiners to
respond when needed in the community after hours. They arrange transportation
through their LYFT, Inc. concierge services program. From October 1, 2021 through June 30, 2024, the helpline received and
processed more than 6,000 calls. The
previous three (3) year contract amount was for $180,000. This three (3) year contract adds $48,000 and increases the
total new contract amount to $228,000.
The additional funds will be used to support increases in transportation
services for victims and establish transportation services for youth reentry
clients, who often face challenges with transportation. Having access to the Helpline and funding for
transportation assistance will provide immediate access for clients to access
critical services. Transportation assistance reduces barriers and increases
accessibility to increase the effectiveness of reentry programming, ultimately
improving successful outcomes for youth, which lead to increased public safety
and reduced recidivism. The first year’s contract is offset by $10,000 from the
Victims of Crime Emergency Support Fund with the remaining $66,000 funded by ad
valorem. Countywide (RS)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve: The purchase of
airport liability insurance, for the period October 10, 2024 through October
10, 2025; to be purchased through the County’s contracted broker, Risk
Management Associates, Inc., a wholly owned subsidiary of Brown and Brown, for
a total not-to-exceed cost of $190,790.01.
SUMMARY: The
renewal premium of $190,790.01 for
airport liability through American International Group (AIG) represents a
25.26% increase over the expiring premium. The renewal accounts for increased
instability in the war and terrorism portion of the market as well as increases
in passenger activity at Palm Beach International Airport (PBIA). Increased
passenger activity leads to additional exposures and has resulted in a 122%
loss ratio over the last two (2) years to AIG.
Those changes in
exposure will also necessitate a $10,000 per claim retention (deductible) over
the expiring policy which had a $0 deductible.
The overall policy limit of liability will remain at $200,000,000 with
several sub-limits for miscellaneous coverages.
Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to:
A)
adopt a resolution of the
Board of County Commissioners (BCC), of Palm Beach County, Florida, approving
the submission of the FY 2025 Section 5311, Formula Grants for Rural Areas
Program (CFDA 20.509) grant application in the amount of $651,827 to partially
offset the operational costs for the Go Glades; and
B)
authorize the Mayor of the
BCC to execute the grant application, supporting documents, and assurances,
that do not substantially change the scope of work, terms or conditions of the
application
Summary: FDOT has notified Palm Tran of the availability of Section 5311 grant
funds for mass transit operating assistance in non-urbanized areas. If awarded, the grant will partially offset
the operating costs of Go Glades Service.
The application is for $651,827 in grant funds which require a local match of 50% or $651,827 for a total project cost of
$1,303,654. The grant match is included in Palm Tran’s proposed FY 2025
Budget. The grant application requires
broader indemnification by the County than that approved by PPM CW-F-049. The
resulting grant agreement will require the County and its officers, agents, or
employees to indemnify, defend, and hold harmless FDOT and all of its officers,
agents, and employees from any claim, loss, damage, cost, charge, or expense
arising out of the County’s non-compliance or performance of this agreement.
The indemnification obligation must also be passed on to contractors and/or
consultants. The Risk Management Department and County Attorney’s Office
have reviewed the indemnification requirements of this grant and advised staff
accordingly. Given that liability is limited to County’s non-compliance or
performance of this agreement and the statutory caps of Section 768.28, Florida
Statutes, staff recommends Board approval.
Countywide (MM)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN (cont’d.)
2. Staff recommends
motion to approve: an Agreement with the School District of Palm
Beach County (School Board) to provide bus passes for the period of July 1,
2024 until June 30, 2029. Summary:
Since
August 1998, Palm Beach County and the School Board have collaborated to offer
discounted bus passes to students. The new Agreement provides the option for
purchasing daily and monthly passes at Palm Tran’s published rates. Under the
terms of the new agreement, the School Board will have the ability to procure
one (1) day bus passes at a cost of $3.50 each and monthly passes at a cost of
$55 for middle and high school students. During the previous five (5) year
agreement, the School Board purchased a total of $96,025 in bus passes. Palm
Tran’s current agreement restricts pass usage to school hours, but the new
agreement will expand the use of the monthly and daily passes to include hours
outside of school. The School Board approved this Agreement. Countywide
(MM)
BB. YOUTH SERVICES
1. Staff recommends
motion to approve: Contract
for Consulting/Professional Services with Speak Up for Kids of Palm Beach
County, Inc., for the period October 1, 2024 through September 30, 2027, in an
amount not to exceed $100,000 annually, totaling $300,000 over the three (3)
year period, for continued funding of two (2) full-time positions for the Guardian
Ad Litem Office. Summary: Since 2017, the
Board of County Commissioners (BCC) has provided funding to allow Speak Up to
hire two (2) full-time employees: a Child Advocate Manager (CAM) and an
Administrative Specialist (AS), along with associated operational expenses.
Speak Up is a 501(c)(3) Florida non-profit corporation that supports the
Guardian Ad Litem Office within the 15th Judicial Circuit. Speak Up ensures that the Guardian ad Litem
Office can recruit, train and support more Volunteer Child Advocates and
advocates for the abused, abandoned and neglected children in the dependency
system. The advocates help with
facilitating their development, ensuring their right to a safe and permanent
home, and building their future. This Contract allows for continued funding of
the two (2) positions over the next three (3) years. This Contract includes reporting measurements
specific to Speak Up. After completion of each contract year, a report will
be generated, detailing progress in meeting their performance measurements. In
2021-2022 and 2022-2023, respectively, Speak Up represented 1,998 and 2,007
children, and participated in 8,748 and 7,797 hearings. These outcomes will be distributed to the BCC
as part of the Youth Services Department’s Annual Impact Report. Countywide
(HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(cont’d.)
2. Staff recommends
motion to motion to approve:
A) a Contract for Enhanced Mentoring Engagement
with Children’s Services Council of Palm Beach County (CSC) and United Way of
Palm Beach County, Inc. (United Way), for continued funding of the Enhanced
Mentoring Engagement Program, for the period October 1, 2024 through September
30, 2027, in an amount not to exceed $688,000 annually, totaling $2,064,000 over
the three (3) year period; and
B) a Budget Amendment in the General Fund in the amount of $10,000. This amendment will recognize the revenue of
$10,000 from CSC, and transfer budget from the Evidence-Based Programming unit
(Unit 1451) to fund the cost associated with this Contract.
Summary: United Way’s Mentor Center’s most
important component is that children need to grow into healthy adults with the
presence of a strong relationship with a nonparent adult. This Enhanced Mentoring Engagement program
(Program) will focus on supporting youth directly involved with or at-risk of entering the juvenile justice and/or
dependency system in low-income communities in priority geographic
locations. This Program aims to service 225 youth; 180
parents/guardians/mentors; 80 service organizations staff. The United Way will
provide oversight, training, technical assistance and resources to youth
directly or indirectly involved in the juvenile justice and dependency systems,
as well as expand capacity and willingness of more providers through Mentor Center
Hubs within communities to serve this unique population and remove the stigma
associated with them. During FY 2023, the Program served 399 youth (including
an additional 174 above the contract projected number). The CSC will contribute no more than $380,000
annually and the County will provide no more than $308,000 annually from ad
valorem funding beginning October 5, 2024. This Contract
includes a logic model and reporting measurements specific to United Way.
After completion of each contract year, United Way’s progress in meeting their
performance measurements which will be distributed to the Board of County
Commissioners (BCC) as part of the Community Based Agency Annual Report. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(cont’d.)
3. Staff recommends
motion to approve:
A) an Interlocal Funding Collaboration Agreement for Parenting and Role
Models, and Educational Supports with the Children’s Services Council of Palm
Beach County (CSC) to provide funding for the period October 1, 2024 through
September 30, 2027, in the amount of $359,613 annually;
B) the following 20 Community Based Agency Contracts for funding in
the Action Areas of Economic Access,
Parenting and Role Models, and Educational Supports for the period October 1,
2024 through September 30, 2027, in an estimated total amount of $1,780,523,
annually; and
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(cont’d.)
3.
|
Proposer |
Program/Project |
Annual Amount |
|
Action Area: Economic Access |
||
|
ChildNet, Inc. |
Youth@Work |
$95,000 |
|
The Arc of Palm Beach County, Inc. |
The Internship and Supported Employment Program at Seagull Academy for
Independent Living (SAIL) |
$80,000 |
|
Vita Nova, Inc. |
Pathways to Employment |
$140,000 |
|
Action Area: Parenting and Role Models |
||
|
Center for Child Counseling, Inc. |
Project Promoting Family HOPE (Healthy
Outcomes from Positive Experience) |
$130,000 |
|
Children of Inmates, Incorporated |
Babies ‘N Brains |
$92,285 |
|
Community Child Care Center of Delray Beach, Inc. d/b/a Achievement
Centers for Children and Families |
Family Connect: Strengthening Families |
$75,000 |
|
Exchange Club/Dick Webber Center for the Prevention of Child Abuse for
the Gold Coast, Inc. d/b/a The Children’s Healing Institute |
Parent Aide |
$75,000 |
|
Grandma’s Place, Inc. |
Family Support Program |
$185,300 |
|
The Literacy Coalition of Palm Beach County, Inc. d/b/a Literacy
Coalition of Palm Beach County |
Glades Family Education |
$60,237 |
|
Action Area: Educational Supports |
||
|
American Association of Caregiving Youth, Inc. |
Caregiving Youth Project |
$70,000 |
|
Boys and Girls Clubs of Palm Beach County, Inc. |
Career Bound |
$50,000 |
|
Connect to Greatness, Inc. |
The Boys to Men Leadership Academy |
$67,001 |
|
Digital Vibez, Inc. |
Digital Expressions: Lifetime of Consequences |
$180,000 |
|
For the Children Inc. |
Teen Zone A/K/A Teen Learning Center |
$75,000 |
|
Girl Scouts of Southeast Florida, Inc. |
Girl Scouts Leadership Experience |
$65,000 |
|
Milagro Foundation, Inc. d/b/a Milagro Center |
Ambassadors for Higher Education |
$45,000 |
|
Scholar Career Coaching, Inc. |
Mentorship: College & Career Readiness |
$60,000 |
|
The Children’s Home Society of Florida |
Building Resilient Youth |
$130,000 |
|
The Path to College Foundation, Inc. |
Academic Fellowship |
$55,000 |
|
Youth Empowered to Prosper Inc. |
Young Women Who Win |
$50,700 |
|
Total |
$ 1,780,523 |
|
C) a Budget Amendment in the General Fund in
the amount of $359,613. This amendment
will recognize the revenue of $359,613 from CSC, and transfer budget from the
Evidence-Based Programming unit (Unit 1451) to fund the costs associated with each
of these contracts.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(cont’d.)
3. Summary: On February 26, 2024, the Youth Services
Department (YSD) issued a Notice of Funding Opportunity (NOFO) for Community
Based Agencies (CBA) funding for three (3) years, beginning in FY2025. Proposals were accepted for three (3) action
areas identified as priorities in the Youth Master Plan (YMP): Economic Access,
Parenting and Role Models, and Educational Supports. To continue to align programs
with the YMP and incorporate evidence-based/promising programming with outcomes
and performance measures, the NOFO was issued.
On July 2, 2024, the Board of County Commissioners (BCC) conceptually
approved the recommended funding allocations for these programs. The Children’s Services Council is
supplementing $359,613, annually, in funding for eight (8) proposed CBAs in the
Action Areas of Parenting and Role Models, and Educational Supports. After completion of
each contract year, a report will be developed detailing each CBA’s progress in
meeting their performance measurements. Metrics
for previously funded agencies for FY 2023 are included in the FY 2023
Community Based Agency Annual Report. Annual outcomes will be distributed to
the BCC as part of the Community Based Agency Annual Report. Countywide
(HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(cont’d.)
4. Staff recommends
motion to approve: a Second Amendment to Community Based Agency
Contract with The Children’s Home Society of Florida (CHS) (R2020-0702), for
Visitation Center services, at no additional cost to the County, in the current
not to exceed amount of $812,500, through September 30, 2026, to add a
requirement of a Visitation Center Metrics Log which will allow for better
reporting of metrics by categorizing the various Visitation Center activities. Summary: When the Youth Services
Department (YSD) was created, the Board of County Commissioners (BCC) assigned
a number of responsibilities YSD, one of which was creation of a Family
Visitation/Exchange program. The program
need was identified by Juvenile Court judges and ChildNet, Inc., the lead community-based
care agency for foster care and adoptions in Florida’s 15th Judicial Circuit
(Palm Beach County). This Visitation
Center at The Children’s Home Society was created to address this need in 2018,
with support from the BCC. In 2020, the
BCC approved a Community Based Agency Contract to continue support of the
Visitation Center and provide quality visitation to children removed from their
parents involved in the dependency system, who have court orders that dictate
visitation level and frequency, with a goal of reunification. The Visitation
Center provides a safe and confidential, homelike environment for parents to
bond with their children. The Visitation
Center continues to operate in partnerships with community members. In 2023, the BCC approved a First Amendment
to Community Based Agency Contract (R2023-0964) which better aligned services
and outcomes, and extended the Contract from September 30, 2023 to September
30, 2026. Approval of this Second
Amendment adds a Visitation Center Metrics Log to capture all services/use of
the Visitation Center on a monthly basis. In 2023, the CHS Visitation Center
program reported 100% of children were not abused or neglected during
supervised visitation as evidenced by CHS incident reporting, and 80% of
parents demonstrated improvement in their parenting capacity as evidenced by
improvement in the Parental Stress Scale. After completion of each contract
year, CHS’s progress in meeting their performance measurements will be distributed to the BCC as part of
the Community Based Agency Annual Report. Countywide (HH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to approve: a
Budget Transfer of $947,500 from the Law Enforcement Trust Fund (LETF) to the
Palm Beach County Sheriff’s Office (PBSO).
Summary: Section 932.7055(5), Florida
Statutes; provides that the seizing agency shall use Forfeiture proceeds for
school resource officer, crime prevention, safe neighborhood, drug abuse
education and prevention programs, or for other law enforcement purposes, which
include defraying the cost of protracted or complex investigations, providing
additional equipment or expertise, purchasing automated external
defibrillators, and providing matching grant funds. Section 932.7055(5), Florida Statutes, also requires that no less
than 25% of the LETF’s previous year’s revenues be used for the support or
operation of drug treatment, drug abuse education, drug prevention, crime
prevention, safe neighborhood and school resource officer programs of various
non-profit organizations. The PBSO’s FY 2024 donation requirement is $279,292.
The PBSO’s support of these programs exemplifies its strong commitment to the
prevention and reduction of crime throughout the communities it serves and its
desire to put money back into these communities to support organizations that
provide such services. The year-to-date
transfer for all donations to outside organizations after approval of this item
is $3,250,150. The funds
requested are to aid PBSO and qualified organizations that meet the
requirements set forth in Section
932.7055(5), Florida Statutes. Use of LETF requires approval by the
Board of County Commissioners (BCC), upon request of the Sheriff. The current State LETF balance is $2,208,887.
Approval of this request will reduce the State Law Enforcement Trust Fund
balance to $1,261,387. The PBSO
certifies that the use of these funds is in accordance with Section 932.7055(5), Florida
Statutes. Below is a table indicating
the organizations the PBSO seeks to fund and the corresponding amount of
funding proposed per respective organization or agency. No new positions are needed and no additional
County funds are required. Countywide
(RS)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (cont’d.)
1.
SUMMARY (cont’d.):
|
ORGANIZATION |
AMOUNT |
|
211 Palm Beach/Treasure Coast, Inc. |
$55,000 |
|
BAM Festival, Inc. |
$2,500 |
|
Bella's Angels, Inc. |
$75,000 |
|
Center for Family Services of Palm Beach
County, Inc. |
$10,000 |
|
Center for Trauma Counseling, Inc. |
$10,000 |
|
City of Pahokee |
$64,000 |
|
Clinics Can Help, Inc. |
$15,000 |
|
Cox Science Center and Aquarium, Inc. |
$25,000 |
|
Els for Autism Foundation, Inc. |
$25,000 |
|
Esperanza Community Center, Inc. |
$10,000 |
|
Fiesta de Pueblo, Inc. |
$20,000 |
|
Florida Crime Prevention Association, Inc. |
$7,000 |
|
Florida Fishing Academy, Inc. |
$5,000 |
|
Inner City Innovators, Inc. |
$40,000 |
|
Latin Quarter of West Palm Beach, Inc. |
$25,000 |
|
Operation 300, Inc. - Fallen Officers
Program |
$50,000 |
|
Palm Beach Economic Crimes Unit, Inc. |
$6,000 |
|
Palm Beach County Sheriff’s Foundation,
Inc. – Youth Scholarships |
$50,000 |
|
Palm Beach County Sheriff’s Foundation,
Inc. – Shop With a Cop |
$50,000 |
|
Pediatric Oncology Support Team, Inc. |
$25,000 |
|
Speak up for Kids |
$125,000 |
|
The Children's Place at Homesafe, Inc. |
$10,000 |
|
The McDavid Charities Group, Inc. |
$100,000 |
|
Urban League of Palm Beach County, Inc. |
$68,000 |
|
Vita Nova, Inc. |
$15,000 |
|
Wellington Conservation Center, Inc. |
$25,000 |
|
West Palm Beach Library Foundation |
$35,000 |
|
|
|
|
Total
Amount |
$947,500 |
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (cont’d.)
2. Staff recommends
motion to:
A) accept a grant award letter on behalf of the Palm
Beach County Sheriff’s Office (PBSO) from the Florida Department of Law
Enforcement (FDLE) for the FY2023-24 State Assistance for Fentanyl Eradication
(SAFE) in Florida Program, which provides $200,000 in supplemental funding; and
B) approve
a Budget Amendment of $200,000 in the Sheriff’s Grant Fund.
Summary: On March 5, 2024,
the Board of County Commissioners (BCC) accepted a $475,000 grant award on
behalf of the PBSO from FDLE for the FY 2023-24 State Assistance for Fentanyl
Eradication (SAFE) in Florida Program, to conduct joint operations,
investigations and other activities as authorized by the SAFE Program, for the
grant period July 1, 2023 through June 30, 2024 (R2024-0266). On August 20,
2024, the BCC accepted a Grant Adjustment Notice, which extended the period of
performance through June 30, 2025. On August 17, 2024, FDLE awarded PBSO
$200,000 in supplemental funding to continue to conduct joint operations and
investigations through June 30, 2025.
The total grant award is $675,000.
There is no match requirement associated with this award. The
Catalog of State Financial Assistance (CSFA) number is 71.122 and the agreement
number is 2023-SAFE-SF-046. Countywide (RS)
DD. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: a fully executed Palm Beach County FY2024,
Category “G” Grant Agreement managed by the Palm Beach
County Sports Commission, Inc. (Sports Commission), on behalf of the Palm
Beach County Tourist Development Council (TDC) with Players
International Management, Inc., for the promotion of USTA Boys 18’s &
16’s National Clay Court Championships, held July 7 – 14, 2024, for the term of
March 7 – October 14, 2024. This grantee
was approved by the TDC on November 9, 2023, in the amount of $25,000. Summary: In accordance with County PPM
CW-O-051, all delegated contracts/agreements/grants must be submitted by the
initiating Department as a Receive and File agenda item. On June 7, 1994, the Board of County
Commissioners (BCC) adopted Resolution R94-702, as amended, authorizing the
County Administrator and/or the Executive Director of the TDC to enter into grant
agreements with Category G (Sports) grantees after they have been approved by
the TDC. Room nights generated for Players
International Management, Inc./USTA Boys 18’s & 16’s National Clay Court
Championships were 2,277. Countywide/Districts
1, 4, & 5 (YBH)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF RESILIENCE
1. Staff recommends
motion to receive and file: Amendment Two (Amendment) to the Grant
Agreement (MT026) (Agreement) with the Florida Department of Commerce (FL
Commerce), Community Development Block Grant- Mitigation (CDBG-MIT) Program,
which replaces and updates terms of the Agreement. SUMMARY:
FL Commerce, formally known as the Department of Economic Opportunity,
awarded Palm Beach County up to $800,000 to develop a Vulnerability Assessment
(Project) for unincorporated Palm Beach County and Western Palm Beach County,
and a Resilience Action Plan for the entire County. The Project is comprised of
two (2) grant funding sources: this grant from the FL Commerce and another
$500,000 grant from the Florida Department of Environmental Protection. The
grant funds are reimbursable and there is no cost share required by the County.
On March 8, 2022, the BCC of County Commissioners (BCC) approved the Project
Agreement. The contract performance period is from March 8, 2022, to March 7,
2026. FL Commerce has requested CDBG-MIT program grant recipients to update
contract terms for a second time. The document packet for Amendment One was
submitted to the Board as an agenda item for July 2, 2024. The Amendment
replaces Section 28, Employment Eligibility Verification; Attachment A, Project
Description and Deliverables; and Attachment G, Reports, Section 6. The
Amendment also affirms and replaces the department’s naming convention from the
Department of Economic Opportunity to the Department of Commerce. The Amendment
changes are minor and procedural-focused without impacting cost or the project
schedule. On March 8, 2022, the BCC authorized the County Administrator, or
designee, to sign all future time extensions, task assignments, certifications,
and other forms associated with the Agreement, as well as any necessary minor
amendments that do not substantially change the scope of work, terms, or
conditions of the Agreement. Countywide (RM)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to approve:
A)
the reappointment of one
(1) applicant to the Equal Business Opportunity Advisory Committee (EBOAC) for
a three (3) year term from September 17, 2024 through September 16, 2027:
|
NAME |
SEAT |
DESIGNATION |
NOMINATED
BY |
|
Clementine Fleuranvil |
8 |
National Association of Women in Construction |
Commissioner
Barnett |
B) the appointment of one (1) new applicant to
the EBOAC to complete an unexpired term.
Mr. Ilan Kottlers will complete an unexpired term through July 11, 2025,
plus a full three (3) year term commencing July 12, 2025 through July 11, 2028;
and
|
NEW
APPOINTMENT |
SEAT |
REQUIREMENT |
NOMINATED
BY |
|
Ilan Kottler |
4 |
Certified White Male Business Owner |
Commissioner Marino Commissioner
Barnett |
C) the appointment of one (1) new application
to the EBOAC to complete an unexpired
term. Ms. Jacqueline Ramirez will
complete an unexpired term through October 15, 2024, plus a full three (3) year
term commencing October 16, 2024 through October 15, 2027.
|
NEW
APPOINTMENT |
SEAT |
REQUIREMENT |
NOMINATED
BY |
|
Jacqueline Ramirez |
12 |
Small Business Development Center |
Commissioner Barnett |
Summary:
The EBOAC reviews and
evaluates the effectiveness of equal business opportunity programs within
County Government, and was established pursuant to Section 2-80.28(f) of the
Palm Beach County Code. EBOAC consists
of fifteen members representing one (1) African American business owner
certified as a small business by the County; one (1) Hispanic business owner certified
as a small business by the County; one (1) woman business owner certified as a
small business by the County; one (1) white male business owner certified as a
small business by the County; one (1) business owner domiciled in Palm Beach
County; one (1) representative of a business incubator program; one (1)
representative of the Hispanic business organization; one (1) representative of
the National Association of Women in Construction; one (1) representative of a
Women’s Business Organization; one (1) certified minority contractor; one (1) representative
of the Associated General Contractors of America; one (1) representative of the
Small Business Development Center; one (1) representative of a financial
institution that assists small businesses; one (1) representative of the Black
Chamber of Commerce; and one (1) representative of a professional services
organization.
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
FF. OFFICE
OF EQUAL BUSINESS OPPORTUNITY (cont’d.)
1. SUMMARY
(cont’d.): On July 12, 2024, a memo was sent to the
Board of County Commissioners (BCC) requesting approval of the
nominations. No other nominations were
received. EBOAC seat terms are for three
(3) years. The current diversity count is: African American: 7 (53.8%),
Caucasian: 4 (30.8%), and Hispanic: 2 (15.4%). The gender ratio (female: male)
is: 8:5. The nominees for reappointment and appointment are Clementine
Fleuranvil, African-American female; Ilan Kottler; Caucasian male; Jacqueline
Ramirez, Hispanic female. Staff is
addressing the need to increase diversity within our boards and will continue
to encourage this to expand this Board’s diversity. Countywide (RS)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
GG. WATER
RESOURCE
1. Staff recommends motion to:
A) ratify the reappointment of the six (6) League of Cities primary seats with a term ending September 30, 2027 to the Water Resources Task Force (WRTF):
· Malise Sundstrom (Seat 1 – Town of Jupiter, Council Member);
· Joaquin Almazan (Seat 2 – City of Belle Glade, Vice Mayor);
· Reinaldo Diaz (Seat 3 – City of Lake Worth Beach,
Commissioner District 4);
· DD Halpern (Seat 4 – Town of Juno Beach, Vice Mayor);
· Karen Lythgoe (Seat 5 – Town of Lantana, Mayor;
· Greg Langowski (Seat 6 – City of Westlake, Vice Mayor); and
B) reappoint Commissioner Greg Weiss to the PBC County Commissioner seat of the WRTF (Seat 7) with a term ending September 30, 2027.
Summary: The WRTF was established to identify and evaluate opportunities and impediments to providing future water supply, conservation, wastewater treatment and reuse or reclaimed water opportunities. The WRTF meets four (4) to six (6) times per year. The WRTF is comprised of a total of 28 representatives (14 members and 14 designated alternates for each seat). The 14 seats are as follows: six (6) City elected officials appointed by the League of Cities; one (1) County Commissioner (or their appointee); one (1) water and/or wastewater provider or utility official; one (1) LWDD representative; one (1) drainage/ water control district elected official; one (1) SFWMD Governing Board member; one (1) environmental representative; one (1) land owner in Palm Beach County actively farming that land to represent agricultural interests; and one (1) ITID representative. The current terms for the League of Cities appointments (Seats 1 through 6) and the PBC Commissioner seat (Seat 7) expire on September 30, 2024. These reappointments extend these appointments by three (3) years to September 30, 2027. The diversity count of the 13 current WRTF members is as follows: 10 Caucasian (76.9%), 2 Hispanic-American (15.4%) and 1 Asian American (7.7%). The gender ratio (female:male) is 5:8. Staff is addressing the need to increase diversity within our Board and will continue to encourage this to expand this Board’s diversity. Countywide (MJ)
SEPTEMBER 17, 2024
3. CONSENT
AGENDA APPROVAL
HH. WESTGATE/BELVEDERE
CRA
1. Staff recommends
motion to approve: the following appointments to the Westgate/Belvedere
Homes Community Redevelopment Agency (CRA) Board:
|
Seat No. |
Appointment |
Seat
Requirement |
Nominated
By |
Term
Ending |
|
6 |
Ronald L. Daniels |
Owner |
Mayor Maria Sachs Comm. Gregg Weiss Comm. Michael Barnett Comm. Marci Woodward Comm. Mack Bernard |
5/31/2028 |
Summary: The CRA is
responsible for the creation, approval and execution of contracts and
instruments necessary to carry out the community redevelopment and related
activies with the community redevelopment area. The CRA Board consists of seven (7) At-Large members from the general
public and local businesses within the CRA boundaries. Ordinance No. 89-6 requires that the Palm
Beach County Board of County Commissioners (BCC) appoint the CRA Board
Members. After duly advertising, the CRA
held its meeting on May 13, 2024, to nominate candidates to fill seat 6. Ronald
L. Daniels, a business owner, has expressed a willingness to be on the CRA
Board in Seat 6. The board has seven (7)
seats, six (6) are currently filled, with a diversity count of Caucasian: 4
(59%), African American: 2 (29%). The
gender ratio (male:family) is 3:3. The
nominee Mr. Daniels, who is African American male. Staff is addressing the need to increase
diversity within our boards and will continue to encourage this in an effort to
expand the Board’s diversity. District 2 & 7 (DL)
2. Staff recommends
motion to approve: the following
Westgate/Belvedere Homes Community Redevelopment Agency (CRA) Board Officers
for the year 2025.
Board Member Office
Ronald Daniels Chair
Joanne Rufty Vice-Chair
Summary: The CRA is
responsible for the creation, approval and execution of contracts and instruments
necessary to carry out the community redevelopment and related activies with
the community redevelopment area. The CRA Board consists of seven (7) At-Large
members from residents and local businesses within the CRA boundaries. At the June 10, 2024 meeting, the CRA
Commissioners elected the Chair and Vice-Chair from amongst its Board. The term shall be 12 months, beginning on the
date of approval. Districts 2 & 7
(DL)
* * * * * * * * * * * *
SEPTEMBER 17, 2024
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. OFFICE OF FINANCIAL MANAGEMENT &
BUDGET
1. Staff recommends
motion to:
A) CONDUCT
A TAX EQUITY & FISCAL RESPONSIBILITY ACT (TEFRA) PUBLIC HEARING AFTER
PROPER NOTICE IN THE PALM BEACH POST, AS REQUIRED UNDER SECTION 147(f) OF THE
INTERNAL REVENUE CODE OF 1986, AS AMENDED (THE”CODE”) CONCERNING THE ISSUANCE
OF COUNTY AIRPORT SYSTEM REVENUE BONDS IN TWO SERIES IN A PRINCIPAL AMOUNT NOT
EXCEEDING $110,000,000; AND
B)
ADOPT A
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PALM BEACH COUNTY, FLORIDA SUPPLEMENTING PALM BEACH COUNTY
AIRPORT SYSTEM REVENUE BOND RESOLUTION NO. R84-427 ADOPTED APRIL 3, 1984, AS
AMENDED IN FULL BY PALM BEACH COUNTY AIRPORT SYSTEM REVENUE BOND RESOLUTION NO.
R84-1659 ADOPTED NOVEMBER 1, 1984, AS AMENDED AND SUPPLEMENTED, AUTHORIZING THE
ISSUANCE OF NOT TO EXCEED $110,000,000 IN AGGREGATE PRINCIPAL AMOUNT OF PALM
BEACH COUNTY, FLORIDA AIRPORT SYSTEM REVENUE IMPROVEMENT BONDS, SERIES 2024A
(NON-AMT) AND PALM BEACH COUNTY, FLORIDA AIRPORT SYSTEM REVENUE IMPROVEMENT
BONDS, SERIES 2024B (AMT) (COLLECTIVELY, THE “SERIES 2024 BONDS”) FOR THE
PURPOSE OF FINANCING A PORTION OF CERTAIN CAPITAL PROJECTS DESCRIBED HEREIN AND
PAYING ALL COSTS NECESSARY OR INCIDENTAL TO THE FOREGOING, AS MORE FULLY
PROVIDED FOR HEREIN; PROVIDING FOR CERTAIN DETAILS OF SUCH SERIES 2024 BONDS;
AUTHORIZING THE FORM OF SUCH SERIES 2024 BONDS AND THE EXECUTION AND DELIVERY
OF SUCH SERIES 2024 BONDS; PROVIDING FOR THE APPLICATION OF THE PROCEEDS OF
SUCH SERIES 2024 BONDS; DELEGATING AUTHORITY TO APPROPRIATE OFFICIALS OF PALM
BEACH COUNTY, IN CONSULTATION WITH PALM BEACH COUNTY’S FINANCIAL ADVISOR, TO
DETERMINE WHETHER TO SECURE SUCH SERIES 2024 BONDS, ALL OR IN PART, BY A
MUNICIPAL BOND INSURANCE POLICY; AUTHORIZE SECURING THE SERIES 2024 BONDS BY A
DEBT SERVICE RESERVE ACCOUNT INSURANCE POLICY FOR ALL OF SUCH SERIES 2024 BONDS
OR IN LIEU THEREOF, TO CASH FUND THE SERIES 2024 DEBT SERVICE RESERVE
SUBACCOUNTWITH A PORTIONOF THE NET PROCEEDS OF THE SERIES 2024 BONDS;
SEPTEMBER 17, 2024
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
A. OFFICE OF FINANCIAL MANAGEMENT &
BUDGET (cont’d.)
1. B) cont’d.: AUTHORIZING THE EXECUTION AND DELIVERY
OF AGREEMENTS IN CONNECTION WITH ANY MUNICIPAL BOND INSURANCE POLICY AND THE
DEBT SERVICE RESERVE ACCOUNT INSURANCE POLICY AND THE PAYMENT OF THE RELATED
PREMIUMS; APPROVING THE FORM OF A BOND PURCHASE AGREEMENT AND DELEGATING
AUTHORITY TO APPROPRIATE OFFICIALS OF PALM BEACH COUNTY TO DETERMINE CERTAIN
DETAILS OF SUCH SERIES 2024 BONDS AND TO EXECUTE AND DELIVER THE BOND PURCHASE
AGREEMENT TO EFFECT THE NEGOTIATED SALE OF THE SERIES 2024 BONDS, ALL SUBJECT
TO THE PARAMETERS SET FORTH IN THIS RESOLUTION; APPROVING THE FORM OF AND
AUTHORIZING THE DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT IN CONNECTION
WITH THE OFFERING AND SALE OF THE SERIES 2024 BONDS AND AUTHORIZING THE
EXECUTION AND DELIVERY BY APPROPRIATE OFFICIALS OF PALM BEACH COUNTY OF A FINAL
OFFICIAL STATEMENT; APPOINTING THE TRUSTEE, REGISTRAR AND PAYING AGENT FOR SUCH
SERIES 2024 BONDS; APPROVING CERTAIN TAX COVENANTS RELATING TO SUCH SERIES 2024
BONDS; PROVIDING FOR THE UNDERTAKING BY PALM BEACH COUNTY REQUIRED BY RULE
15C2-12 OF THE SECURITIES AND EXCHANGE COMMISSION; AUTHORIZING OTHER REQUIRED
ACTIONS; PROVIDING FOR SEVERABILITY AND
AN EFFECTIVE DATE.
Summary: As presented at the April 16, 2024 Board Workshop, the County’s
Department of Airports has identified the need for the replacing the Airport
Rescue and Fire Fighting Building, replacing the Revenue Control Building, and
making capital improvements to Concourse B.
On July 18, 2024, the
County Financing Committee (CFC) met to discuss the financing needs and
financing alternatives and recommended that the County should proceed with the
Series 2024 Airport Revenue Bond financing.
The Series 2024 Airport System
Revenue Improvement Bonds will be sold on a tax-exempt basis through a
negotiated sale. The CFC selected
J.P. Morgan Securities LLC (Senior Managing Underwriter), RBC Capital Markets,
and Raymond James & Associates (Co-Managing Underwriters) through a request
for proposal (RFP) process. The Airport
System Revenue Improvement Bonds Series 2024B (AMT) are Alternative Minimum Tax
bonds. Alternative Minimum Tax (AMT)
bonds are tax-exempt bonds allowed to be issued under the Code to finance
projects which have non-governmental use.
The interest rate on these type of bonds is typically higher than bonds
that are not subject to the AMT. The
alternative minimum tax may apply to certain high income individuals. The amount of bonds authorized to be issued
is not to exceed $110,000,000. Countywide
(DB)
SEPTEMBER 17, 2024
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
B. PALM TRAN
1. Staff recommends
motion to approve:
A) The Program of Projects (POP) and Grant Application 1098-2024-1 for
Section 5307 (CFDA 20.507) and Section 5339 (CFDA 20.526) Grant Year 2024 grant allocations from the Federal
Transit Administration (FTA). The Palm Beach County
Board of County Commissioners (BCC) was allocated $32,074,727, of which
$29,837,103 are Section 5307 funds and $2,237,624 are Section 5339 funds. This
is a cost-reimbursable agreement that will become effective upon FTA Award and
with an anticipated period of performance date of March 30th, 2035;
B)
The filing of Standard Form
LLL - Disclosure of Lobbying Activities;
C)
The Authorization for
the County Administrator or designee to execute on behalf of the BCC, and to
electronically transmit the BCC’s approval of the Grant Application, award and
the resulting grant agreement; that do not substantially change the scope of
work, terms or conditions of the agreement; and
D) An upward Budget Amendment of $32,074,727
in Palm Tran’s Grant Fund 1341 to recognize the actual grant allocation for GY
2024 as detailed in grant application 1098-2024-1.
Summary: The FTA distributes Section 5307 and 5339 grant funds to provide capital
and operating assistance for public transportation projects. The GY 2024 allocation will fund items
necessary for the continued operations of the Palm Tran system. The FTA encourages the submittal of
multi-source funding (Super-Grant) grant applications to consolidate
allocations for Fixed Route capital projects. This
allocation includes the following: $12,210,572 to replace fixed-route buses
that have reached their useful life; $2,000,000 to replace paratransit vehicles
that have reached their useful life; $1,000,000 for General Planning Consulting
contracts; $2,100,000 for tires; $522,149 for safety and security projects;
$160,000 for shop equipment; $1,342,186 for automatic data processing (ADP)
software and hardware; $45,000 for coin counters; $6,840,000 for Maintenance
facility projects; $3,500,000 for Transit Signal Priority; and $2,354,820 for
Radio system upgrades. The GY 2024
allocations have a match requirement of
$8,018,682 or 20% of the total project cost.
However, the source of the matching funds comes from Toll Revenue
Credits provided by the Florida Department of Transportation (FDOT). No County funds are required.The grant
application also requires the execution of the Disclosure of Lobbying
Activities, Form LLL. Countywide
(MM)
SEPTEMBER 17, 2024
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
This is a quasi-judicial
proceeding and disclosures are required
C. PLANNING, ZONING & BUILDING
1. Staff recommends
motion to adopt: a resolution approving a Class A Conditional
Use to allow a Heavy Repair and Maintenance on 3.42 acres, subject to the Conditions
of Approval as indicated in the Staff Report Exhibit C-1. SUMMARY: The
item before the Board of County Commissioners (BCC) is a proposed Zoning
Application called Project Charlie, SV/CA 2024-00590, by WGI, Inc., agent for
the applicants, O'Connor Property Management, LLC and The Salvation Army, located on the west side of N. Military Trail
approximately 1,700 feet south of Belvedere Road. The request is for a Class A Conditional Use
to allow a Heavy Repair and Maintenance on the 3.42 acre site. This is a
quasi-judicial proceeding and disclosures are required. District 2 (SAS)
* * * * * * * * * * * *
SEPTEMBER 17, 2024
A. AIRPORTS
1. Staff recommends motion
to:
A)
approve Term Contract
#24-059/DJ for Maintenance of Airport Facilities and Systems (JSM Contract) at
Palm Beach International Airport (PBI) with JSM Airport Services, LLC (JSM), commencing on October 1, 2024 and expiring on
September 30, 2026, with the option to renew for three (3) additional
one (1) year periods, in an amount not to exceed
$6,620,728 for the initial two (2) year term;
B)
authorize the
Purchasing Director to terminate Term Contract #21-070/CC, for Maintenance of
Airport Facilities and Systems (ERMC Contract) at PBI with ERMC Aviation LLC
(ERMC) effective September 30, 2024; and
C) approve a Budget Transfer in the amount of $69,352 in the Airport’s
Operations Fund to provide budget for the operating cost of the JSM Contract,
including a transfer from reserves in the amount of $69,352.
Summary: ERMC
currently maintains passenger boarding bridges, 400 Hertz ground power, cabin
air systems, and facility systems (Airport Facilities and Systems) at PBI
pursuant to the ERMC Contract, which is scheduled to expire on December 5,
2024. On April 3, 2024, the Purchasing
Department issued Request for Proposals No. 24-059/DJ for the maintenance of
the Airport Facilities and Systems at PBI, and the selection committee
recommended award to JSM. The ERMC
Contract allows the County to terminate for convenience upon five (5) days
prior written notice to ERMC. The Department of Airports is recommending the
termination of the ERMC Contract to provide for the orderly transition of
services to JSM during October (i.e., prior to the start of peak travel demand
in November) to minimize any unanticipated airline impacts that may occur due
to the criticality of the Airport Facilities and Systems to airline operations.
This item authorizes the Purchasing Director to terminate the ERMC Contract
effective September 30, 2024. The JSM
Contract will become effective on October 1,
2024, and provides for an initial term of two (2) years with the option to
renew for three (3) additional one (1) year periods. The total not to exceed
amount for the JSM Contract is $6,620,728, which includes funding for
routine maintenance and repair as well as special project work. Airlines operating at PBI will pay the full
cost of the JSM Contract through rates and charges established annually in
accordance with the Signatory Airline Agreement (R2019-1155). JSM’s principal place of business is in
Apopka, Florida.
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
A. AIRPORTS
(cont’d.)
1. SUMMARY (cont’d.): The project was presented to the Goal
Setting Committee (Committee) on December 20, 2023, and the Committee
established an Affirmative Procurement Initiative (API) of Small Business
Enterprise (SBE) Evaluation Preference for SBE Participation up to 15%. JSM
committed to 0.62% participation and received zero Evaluation Preference
Points. The proposed SBE participation for the JSM Contract is 0.62%. Pursuant to changes to Chapter 332, Florida
Statutes, effective July 1, 2023, a governing body of a medium hub commercial
service airport may not approve purchases of contractual services in excess of
$1,000,000 on a consent agenda. The JSM Contract exceeds the threshold amount
and is required to be considered on the regular agenda. Countywide (AH)
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
B. HOUSING
& ECONOMIC DEVELOPMENT
1. Staff recommends
motion to approve: allocation of Community Development Block Grant
(CDBG) funding of $80,000 to Mental Health America of the Palm Beaches, Inc.
(MHA) for improvements to its facility. SUMMARY: The Department of Housing and Economic
Development (DHED) has identified $80,000 in CDBG funds recaptured from
projects in previous fiscal years that were successfully completed under budget
or projects that did not move forward.
DHED proposes that these funds support a public facility project in
Fiscal Year 2024-2025. MHA is a local non-profit organization that is dedicated
to the promotion of mental health, well-being, and preventive services. Their
agency is a part of a network of 143 affiliates in 38 states that service the
needs of persons struggling with mental illness through their support and
advocacy. MHA’s Fern Street Clubhouse location is a 3,375 square foot facility
located at 909 Fern Street, West Palm Beach, FL 33401. The facility’s roof and
air conditioning systems have exceeded their useful life and require
replacement. The improvements will allow the agency to continue to provide
mental health services in the community, including case management and crisis
intervention, with over 1,700 mental health and peer supportive service
interactions, as well as 540 employment supportive services. The Clubhouse
model is a community-based approach where members work alongside staff in a work-ordered
day to build skills, relationships and confidence. The total project cost is
estimated to be $119,000, and MHA will fund the full non-CDBG balance of the
cost. These are Federal CDBG funds which
do not require a local match. District 2 (HJF)
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
B. HOUSING & ECONOMIC
DEVELOPMENT (cont’d.)
2. Staff recommends
motion to approve: allocation of Community Development Block
Grant (CDBG) funding of $200,000 to The Path to College Foundation, Inc. (PTCF)
for the Catapult Youth Mentoring Center (CYMC). SUMMARY: The Department of Housing and Economic
Development (DHED) has identified $200,000 in CDBG funds recaptured from
various fiscal years from projects that were successfully completed under
budget or projects that did not move forward. DHED is proposing that these
funds be used for improvements to a building located at 1213 Lake Avenue in the City of Lake Worth Beach that
will house the CYMC. Improvements to the facility will include
interior/exterior painting, interior framing, elevator, flooring, and other
fixtures. PTCF is a local non-profit organization that transforms and connects
communities’ one driven student at a time – helping those who are willing and
ready to help themselves, empowering the community’s best and brightest
regardless of race or financial background. The CYMC will provide students with
mentoring, career-aptitude assessment, scholastic aptitude test preparation,
academic tutoring, resume creation, college search guidance and application,
and scholarship application services. The services will be free of charge to
students. Per CDBG requirements, at least 51% of the clientele will be persons
whose household income is no greater than 80% of Area Median Income. The total
cost of the project is estimated to be $1,565,300, and PTCF will fund the
non-CDBG balance of cost. These are
Federal CDBG funds which do not require a local match. District 3
(HJF)
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
B. HOUSING & ECONOMIC
DEVELOPMENT (cont’d.)
3. Staff recommends
motion to approve:
A)
Economic
Development Agreement with The 1909 Foundation, Inc. d/b/a 1909 (1909) in the
amount of $250,000 for the period October 1, 2024 to September 30, 2026;
B) a Budget Transfer of $250,000 in the 25.0M GO 03, Recreational &
Cultural Facilities Fund to recognize receipt and transfer of funds to the
Economic Development Fund; and
C) a Budget Amendment of $250,000 in the Economic Development Fund to
recognize the transfer from the 25.0M GO 03, Recreational & Cultural
Facilities Fund.
SUMMARY: The Board
of County Commissioners (BCC) directed staff to reallocate the $250,000 from
the City of West Palm Beach Photographic Centre Settlement Agreement dated
January 30, 2024 (R2024-0123), to 1909 at its February 6, 2024 meeting. The
Agreement requires 1909 to undertake the development of a comprehensive
Scale-Up Initiative for small businesses. This initiative aims to facilitate
the growth of 1909 by enhancing its program offerings and providing improved
access to essential business resources for startups in Palm Beach County. The
primary objective is to support these local businesses in achieving substantial
progress, thereby eliminating the necessity for them to relocate to other
markets for success. Annually, 1909 will
be required to provide, including, but not limited to: enrollment of at least
12 businesses in the Scale-Up Initiative: a minimum of 100 mentorship hours to
16 unduplicated businesses; creation of at least ten (10) new full-time
equivalent jobs with an emphasis placed on making best efforts in creating jobs
for low and moderate income persons; two (2) networking events and two (2)
investor events; subsidized workspace to entrepreneurs at 30% below market
rate; and other support services including providing information resources to
businesses on becoming a Palm Beach County Registered Vendor, and, when
applicable, certified small, minority or women business enterprise. Countywide
(DB)
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
B. HOUSING & ECONOMIC
DEVELOPMENT (cont’d.)
4. Staff recommends
motion to approve:
A) The
proposed Fiscal Year 2024-2025 State Housing Initiatives Partnership (SHIP)
Program for the period of July 1, 2024 through June 30, 2027 in the amount of
$8,329,252 for affordable housing strategies as follows:
·
Purchase
Assistance with/without Rehabilitation $1,500,000
·
Foreclosure
Prevention $ 529,252
·
Owner
Occupied Housing Rehabilitation $1,500,000
·
Emergency
Repairs $1,300,000
·
Single
Family New Construction $1,000,000
·
Developer
Rental Assistance Program $1,000,000
·
Project
Delivery $ 667,100
·
Administrative
Costs $ 832,900; and
B) A
Budget Amendment in the amount of $1,973,024 of the Affordable Housing Trust
Fund to align the budget with grant funding allocation for the Fiscal Year
2024-2025 SHIP Program.
SUMMARY: Palm Beach County receives an annual
allocation from the State of Florida Housing Finance Corporation (FHFC) through
the SHIP Program to implement various affordable housing programs and other
related activities. On April 12, 2022,
the Board of County Commissioners (BCC) approved the SHIP Local Housing
Assistance Plan (LHAP) for fiscal years 2022-2023, 2023-2024 and 2024-2025
(R2022-0374). For Fiscal Year 2024-2025, Palm Beach County will receive
$8,329,252 (CSFA # 40.901), and the budget amendment is required to align this
grant allocation with the Affordable Housing Trust Fund. This is a reduction of $4,134,079 from the
$12,463,331 award for FY2023-2024. Recommendations were based on the identified
needs over the past year. At the July 18, 2024 public meeting of the Commission
on Affordable Housing, staff’s proposed budget recommendations, received
unanimous support. SHIP regulations
require that a minimum of 65% of a local jurisdiction’s SHIP funding be allocated
to homeownership activities, and 20% of the fiscal year’s funding allocation be
expended on special needs households. Special needs households will be assisted
through the Purchase Assistance, Foreclosure Prevention, Owner-Occupied Housing
Rehabilitation, Emergency Repairs, Single Family New Construction and the
Developer Rental Assistance Program strategies.
In accordance with SHIP regulations, the funds need to be encumbered
within two (2) years and expended within three (3) years of allocation. These
are State SHIP funds which require no local match. Countywide (HJF)
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
C. OFFICE
OF RESILIENCE
1. Staff recommends
motion to approve: a Sub-recipient Agreement (Agreement) with
Community Greening Corp, for a period beginning upon execution through February
28, 2027, in an amount not to exceed $1,000,000 for the term of this agreement,
to provide professional/consultation services in the area of urban forestry and
engagement services to implement the Resilient Glades Tree Campaign
(Project). SUMMARY: Palm Beach County (PBC) has been awarded a grant from the
Environmental Protection Agency (EPA) Environmental Justice
Government-to-Government (EJG2G) Program. The EPA EJG2G Program provides
funding to support activities that lead to measurable environmental and/or
public health impacts in communities disproportionately burdened by
environmental harms. The Agreement reimburses the County up to $1,000,000 to
improve air quality and reduce heat islands in Western Palm Beach County
through tree plantings in County parks and tree giveaways. The Glades region of
PBC, comprised of Belle Glade, South Bay, Pahokee, and Canal Point, faces
significant poverty, health issues, limited access to essential services,
climate change impacts, and insufficient tree canopy coverage, further
hindering residents' quality of life. PBC has completed landscape design to
increase tree canopy coverage at the following six (6) County parks in the
Glades: Canal Point Recreation Area, Duncan Padgett Park, John Stretch Park,
Glades Pioneer Park, Triangle Park, and Paul Rardin Park. Staff is seeking
approval to contract with Community Greening Corp, a local urban forestry
501(c)(3) non-profit, to manage the Project. Because Community Greening is a
non-profit, the County can directly procure services with them. Community
Greening will conduct seven (7) planting events where they will plant 376 trees
across six (6) County parks to increase equitable access to shaded outdoor
recreational areas. The Project will also enable Community Greening to hold a
minimum of six (6) tree distribution events and give away 2,000 trees to Glades
residents to increase resident tree canopy coverage, including fruit-bearing
trees to increase fresh food access. Additionally, Community Greening will
create one (1) urban orchard to increase community food resilience and will
provide community outreach, education, tree maintenance, and workforce
development for youth to learn how to plant and care for the trees. No match is
required for this grant. There is no net cost to the County. District 6
(RM)
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to:
A) approve on preliminary reading and permission
to advertise for public hearing on October 22, 2024 at 9:30am: an Ordinance of
the Board of County Commissioners of Palm Beach County, Florida to be entitled
“The Palm Beach County Real Property Acquisition, Disposition and Leasing
Ordinance” (PREM Ordinance), repealing and replacing Chapter 22, Article VI of
the Palm Beach County Code providing for a title, providing for definitions;
providing for determination of value; providing for standards and procedures
for the sale, lease, development, management, or operation of real property;
providing for delegation of authority; providing for supermajority vote;
providing for the property review committee; providing for unsolicited
proposals; providing for repeal of laws and ordinances in conflict; providing
for severability; providing for captions; providing for a savings clause;
providing for inclusion in the code of laws and ordinances; and providing an
effective date;
B) receive and file Business Impact
Estimate (BIE) of the proposed PREM Ordinance; and
C) receive
and file Staff’s report on the operations of the Property Review Committee (PRC).
Summary: The
current PREM Ordinance was enacted in 2002 by means of Ordinance No. 2002-067,
which in turn was amended by Ordinance No. 2009-052 to incorporate the
establishment of the PRC and by Ordinance 2019-038 to exempt the sale of
workforce housing units from certain provisions of the Ordinance and to revise
the conditions for PRC review. The PREM
Ordinance warrants revisions to reflect current market conditions and optimize
efficiencies in processes and procedures. Staff started working on proposed
revisions to the PREM Ordinance approximately five (5) years ago; however, the ordinance
was put on hold pending approval of the revisions to the Purchasing Ordinance
to ensure consistency and compatibility with same. On May 14, 2024, the Board of County
Commissioners (BCC) approved the revisions to the Purchasing Ordinance. The proposed revisions to the PREM Ordinance
seek to clarify, update, and codify the procedures by which County transacts
real property related matters. It also adds a new section related to
unsolicited proposals which mirrors the language recently approved under the
Purchasing Ordinance. Staff seeks approval of a preliminary reading of the
proposed revised PREM Ordinance and approval to advertise for a public hearing.
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
1. SUMMARY (cont’d.): On February 23,
2010, the BCC established the PRC pursuant to Resolution No. 2010-0292, which
has been repealed and replaced twice. In October 2023, by Resolution No.
2013-1421, to comply with the BCC’s uniform policies and procedures on advisory
boards; and in October 2019, by Resolution No. 2019-1585, to reduce the number
of PRC members from five (5) to three (3).
The PRC reviews, evaluates and advises the BCC regarding real estate
transactions involving the purchase, sale or exchange of fee simple title to
real property if certain triggers or thresholds are met. Section 11 of Resolution No. 2019-1585
requires the BCC to review the effectiveness of the PRC on or about February
23, 2025 in order to determine whether a public need exists for the
continuation of the committee. To assist the BCC in its review, Staff’s report
on the operations of the PRC are provided in more detail in Attachment 5.
Included as Attachment 6 to this agenda item is the BIE required pursuant to
Section 125.66(3)(a), Florida Statutes. (Property & Real Estate Management)
Countywide (HJF)
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
D. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
2. Staff recommends
motion to authorize: staff to negotiate the acquisition, from Rore Asset 5981, LLC (Seller),
of an approximately 2.99 acres parcel improved with a 114-room hotel located on
5981 Okeechobee Boulevard, West Palm Beach (Property). Summary: Following approval of
House Bill 1365, Unauthorized Public Camping and Public Sleeping, which
effective date is October 1, 2024, staff has been actively exploring
opportunities to provide temporary housing accommodations to
individuals/families in need. As part of said ongoing effort, staff identified
the subject property for sale and engaged in preliminary conversations with
Seller. The property was initially listed for $16M, and is currently scheduled
to go to auction on September 23-25, 2024. Seller consented with staff securing
appraisals on the Property. Appraisals
were obtained from Callaway and Price, Inc. and Appraisal Acquisition
Consultants, the same remain under review and point towards a fair market value
of approximately $14M. If staff is authorized to enter into negotiations with
Seller, the same would be based on the final appraisals and an assessment of
the Property’s condition. As the hotel on the Property is currently
operational, acquisition of the same would allow the County to make available
in short order 114 rooms to serve the most pressing temporary housing needs.
The County’s Community Services Department will lead the efforts to secure the
agreements necessary for the daily operations of the facility. Since this is
not a planned project, budget for the same has not been approved. However,
staff has identified several potential funding sources including, but not
limited to, American Rescue Plan (ARPA) Replacement Funds and Infrastructure
Sales Tax (Housing Units for Homeless, Extremely Low Income and Low Income)
funds. If negotiations prove successful, staff will bring back at a later time
for approval by the Board of County Commissioners an Agreement for Purchase and
Sale to purchase the Property. (Property
& Real Estate Management) District 2 (HJF)
SEPTEMBER 17, 2024
5. REGULAR
AGENDA
E. WESTGATE/BELVEDERE
COMMUNITY DEVELOPMENT
1. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners (BCC) of Palm Beach County,
Florida approving the Westgate/Belvedere Homes Community Redevelopment Agency’s
(CRA) Fiscal Year 2025 (FY 2025) Budget for its Redevelopment Trust (Operating)
Fund, Capital Improvement Fund, Transportation Planning Agency Grants and Debt
Service Fund. Summary: The Budget
is comprised of four (4) components; (1) The Redevelopment Trust Fund, in the
amount of $5,136,884, represents the CRA’s Annual Tax Increment Financing
(TIF), rental income and balance brought forward from previous year. TIF
revenues will be used for payments to Florida Power & Light for street
lighting, CRA operations and other programs and projects; (2) The Capital
Improvement Fund, in the amount of $3,920,000, represents projected loan
proceeds, balances of reimbursable grants awarded to the CRA by County, State,
and Federal governments for construction activities; (3) The Transportation Planning Agency (TPA) Fund in the amount of
$3,500,000 represents construction funds expected to be reimbursed by the TPA
and the Florida Department of Transportation (FDOT); and (4) The Debt Service Fund in the
amount of $915,000 represents funds set aside for loan repayment. Districts
2 and 7 (RS)
* * * * * * * * * * * *
SEPTEMBER 17, 2024
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
SEPTEMBER 17,
2024
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
SEPTEMBER 17, 2024
District 1 – COMMISSIONER MARIA G. MARINO
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER MICHAEL A. BARNETT
District 4 – COMMISSIONER MARCI WOODWARD
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER SARA BAXTER
District 7 – COMMISSIONER MACK BERNARD
SEPTEMBER 17, 2024
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."