BOARD OF COUNTY COMMISSIONERS
PALM BEACH COUNTY, FLORIDA
AUGUST 27, 2024
TUESDAY COMMISSION CHAMBERS
9:30 A.M.
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Page 2 - 4)
4. SPECIAL
PRESENTATION – Congresswoman Cherfilus-McCormick Workforce Affordable
Housing Development Check Presentation
5. REGULAR AGENDA (Page 5)
6. WORKSHOP SESSION 9:30
A.M.
A. FEMA FIRM Map
Updates (PZB / WATER)
B. Palm
Tran paratransit RFP (PALM TRAN)
C. Emergency Medical Services Secondary
Certificate of Public Convenience and Necessity (COPCN) Update (PUBLIC SAFETY)
7. BCC COMMENTS
8. ADJOURNMENT
AUGUST 27, 2024
A. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to:
A) receive and file a zero-dollar
($0) value Change Order No. 5 documenting an increase in the amount of
$83,494.83 to the project contingency fund of Amendment No. 3 (R2021-0345) to
the Construction Manager (CM) at Risk Services contract (R2020-0249.1) with
Kast Construction Company LLC (Kast) for the Palm Beach Sheriff’s Office (PBSO)
Headquarters Renovations-Exterior and Interior project (Project);
B) receive and file a zero-dollar ($0)
value Change Order No. 7 documenting a decrease in the amount of $1,205,551.68
to the project contingency fund of Amendment No. 3 (R2021-0345) to the CM at
Risk Services contract (R2020-0249.1) with Kast for the Project;
C) receive and file a zero-dollar ($0)
value Change Order No. 9 documenting a decrease in the amount of $267,930.66 to
the project contingency fund of Amendment No. 3 (R2021-0345) to the CM at Risk
Services contract (R2020-0249.1) with Kast for the Project;
D) approve Change Order No.
10 to Amendment No. 3 (R2021-0345) to the CM at Risk Services contract
(R2020-0249.1) with Kast for the Project in the amount of $789,932, increasing
the project duration by 116 calendar days; and
E) approve Change Order No. 11 to Amendment No. 3
(R2021-0345) to the CM at Risk Services contract (R2020-0249.1) with Kast for
the Project in the amount of ($419,947.32).
AUGUST 27, 2024
3. CONSENT AGENDA
A. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
1. Summary: On March 9, 2021,
the Board of County Commissioners (BCC) approved Amendment No. 3 (R2021-0345)
to the contract with Kast in the amount of $33,653,792 establishing a
Guaranteed Maximum Price (GMP) for interior and exterior renovations for the
Project. The Project entails interior
and exterior work including, but not limited to, hardening the existing
exterior wall and window systems including new wall cladding to be installed
for hurricane protection; adding new reinforced concrete walls; replacement of
the existing roofing system; replacement and upgrades to the Heating,
Ventilation and Air Conditioning (HVAC) systems; renovation of the fire
suppression and lighting systems; and
renovations and modifications to the interior of all three levels of the
facility to accommodate additional offices, workstations and conference spaces.
Change Order No. 5 to Amendment No. 3 (Change Order No. 5) authorized an
increase to the project contingency fund for additions and deletions to the
scope of work for the Project resulting from field conditions, as allowed by
the contract provisions. Change Order No. 7 to Amendment No. 3 (Change Order
No. 7) authorized the use of project contingency funds for unforeseen field
conditions and scope gap items requiring additional material and services for
the Project, as allowed by the contract provisions. Change Order No. 9 to
Amendment No. 3 (Change Order No. 9) authorized the use of project contingency
funds for allowance reconciliation, unforeseen field conditions and scope gap
items requiring additional material and services for the Project, as allowed by
the contract provisions. In accordance with Policy and Procedure Memorandum
(PPM) CW-F-050, Lead Departments are authorized to approve $0 Change Orders
associated with a Contingency Use Directive (CUD), then an agenda item
notifying the BCC of such $0 Change Orders
must be presented as a receive and file. Change Orders No. 5, No. 7 and
No. 9 are $0 CUD Change Orders and being submitted to the BCC as receive and file
items pursuant to PPM CW-F-050. Change Order No. 10 to Amendment No. 3 (Change
Order No. 10) authorizes the labor and materials necessary for additional work
and modifications to the low voltage, electrical, plumbing and mechanical
systems as well as additional general contracting work for the Project that
were unforeseen and unknown at the scope development phase and that were
requested by PBSO during the construction phase. Change Order No. 10 also
increases the project duration by 116 calendar days as a result of the time
required to procure, coordinate and complete the work. Change Order No. 11 to
Amendment No. 3 (Change Order No. 11) authorizes the final reconciliation of
project funds for the Project.
AUGUST 27, 2024
3. CONSENT AGENDA
A. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
1. Summary (cont’d.): The CM at Risk
Services contract with Kast was awarded pursuant to the Small Business
Enterprise (SBE) ordinance however Amendment No. 3, having been initiated after
January 1, 2019, is subject to the requirements of the Equal Business
Opportunity (EBO) Ordinance. Kast is not an SBE, but has partnered with
All-Site Construction, Inc., an SBE CM. In September 2020, prior to
subcontractor advertisement and bidding, the Goal Setting Committee applied an
Affirmative Procurement Initiative (API) to the construction subcontracts of
25% SBE participation, of which 5% must be a Minority Business Enterprise (MBE)
African American or Hispanic American. The SBE participation on Change Order
No. 10 is 11.37%, of which 0.17% is MBE participation. There is no SBE
participation on Change Order No. 11. To date, the overall SBE participation on
this project is 39.19%, of which 6.55% is MBE participation. Kast is a Palm
Beach County business. Funding for this project is from the Public Building
Improvement Fund. (Capital Improvements Division) District 3 (MWJ)
AUGUST 27, 2024
A. CLERK
AND COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: Contracts (regular) and claim settlements list
as submitted by various departments to the Clerk & Comptroller’s
Office. Countywide
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