BOARD OF COUNTY
COMMISSIONERS
PALM BEACH COUNTY, FLORIDA
MARCH 26, 2024
TUESDAY COMMISSION CHAMBERS
9:30 A.M.
1. CALL TO ORDER
A. Roll Call
B. Invocation
C. Pledge of Allegiance
2. AGENDA APPROVAL
A. Additions, Deletions, Substitutions
B. Adoption
3. REGULAR AGENDA (Pages 2 - 4)
A. ARPA Hunger Relief Program Update
B. NACo Trip to Silicon Valley / Future
Artificial Intelligence
5. ADJOURNMENT
MARCH 26, 2024
3. REGULAR AGENDA
A. CLERK AND COMPTROLLER
1. Staff recommends motion to receive
and file: Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
B. PALM TRAN
1. Staff recommends
motion to:
A) receive and file the electronically executed Federal Transit
Administration (FTA) Application obligating $56,503,870 in American Rescue Plan
Act (ARPA) of 2021 (CFDA 20.507);
B) approve
an upward Budget Amendment of
$56,503,870 in Palm Tran’s Grant Fund 1341 to recognize the grant award and
increase transfer to Palm Tran Operating Fund 1340;
C) approve an upward Budget Amendment of $56,503,870 in Palm Tran’s Operating fund
1340 to receive transfer from Palm Tran Grants Fund 1341 and place in an
Operating Reserve to be used for Paratransit Service and fixed route operations
over the next five (5) fiscal years.
Summary: The electronic documents have been fully executed on behalf of the BCC
by Palm Tran through the County Administrator in accordance with R2023-0811,
which delegated authority to execute, and to transmit electronically the BCC’s
approval of the grant application, award and resulting grant agreement. In accordance with County PPM CW-F-003 and
CW-O-051, a signed copy of agreements executed under delegated authority must
be placed on the BCC’s agenda as a Receive and File. The executed documents are now being
submitted to the BCC to allow the Clerk’s Office to receive and file. Countywide (MM)
MARCH 26, 2024
3. REGULAR
AGENDA
B. PALM TRAN
2. Staff recommends
motion to approve:
A) a
five (5) year Contract for Palm Tran Connection Paratransit Services by and
between Palm Beach County, and First Transit, Inc., (First Transit), with a
not-to-exceed amount of $329,557,535.44 for the period of May 1, 2024 through
April 30, 2029 for the provision of paratransit and Go Glades services; and
B) a Budget Transfer of $8,651,306 from Palm Tran Operating
Reserves to Contractual Services in Palm Tran’s Operating Fund 1340 to
recognize the increase of the amount of the contract for FY2024.
MARCH 26, 2024
3. REGULAR
AGENDA
B. PALM TRAN
2. Summary: A new solicitation for paratransit services was advertised on July 25,
2023. The Selection Committee met in October 2023; and recommended First
Transit, Inc. This new paratransit
contract will result in a new, single contractor, First Transit, charged with
providing service throughout the County. Since 2014, this service has been
provided by two contractors, MV Transportation and First Transit until a new
contract was awarded. The cost of these combined contracts over the last 12
months was $48,811,000. The proposed five (5) year contract with a
not-to-exceed amount of $329,557,535.44 includes an increase in the actual
vehicle hour (AVH) rate for variable costs from the two previous providers,
$45.71 First Transit, and $47.81 MV Transportation, to $67.28. The increase in AVH is primarily the result
of driver wages, fuel expenses, vehicle insurance, and increased subcontractor
participation for service delivery. Fixed Costs increases are primarily due to
Administrative wages, benefits and management support, insurance, and higher
operational facility expenses as a result of rising real estate costs in Palm
Beach County since the original paratransit contract first went into effect in
2014. In July 2023, Palm Tran conducted an independent cost estimate (ICE) in
preparation for the solicitation of the paratransit contract. Based on the ICE, the proposed contract
amount is in line with the projected costs for providing paratransit services
in Palm Beach County for the next five years. The increased contract amount,
above the currently budgeted paratransit services costs, will be primarily
funded with American Rescue Plan (ARP) dollars allocated to Palm Beach County
from the Federal Transit Administration.
Palm Tran Connection, through the paratransit contract, provides
approximately 774,000 trips a year to over 10,000 customers. Of these trips,
48% serve those with disabilities, 48% are older adults, and 4% of the trips
are to lower income individuals. Go
Glades provides approximately 120,000 trips per year to Glades residents and
visitors. Countywide (MM)
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