8:00
am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS, DELETIONS, & SUBSTITUTIONS
NOVEMBER 21, 2023
PAGE ITEM
32 3H9 *REVISED SUMMARY / (FDO)
/ Summary: Since 1998, the County and the
Fair have had an
agreement under which the County uses the Fair’s existing Expo Center as a
special needs shelter during times of emergencies (currently the 2023 Amended
and Restated SNU Agreement R2023-1097). Both parties recognize the need for the
Fair to have additional expo space at the Fairgrounds and for the County to
have additional space for sheltering evacuees during emergencies. Under the new
Agreement, the County will fund/reimburse the Fair up to $1,000,000 of
development, design and construction costs for the New Expo Center – SNU-2
Project. The Fair will be responsible for: 1) selecting and overseeing all
consultants and contractors; 2) submitting the design documents to the County
for review for compliance with the design requirements for use of the building
as an emergency shelter; 3) obtaining funding for the new building in excess of
the County’s contribution. The County’s obligation under the Agreement will be
to timely pay any and all costs paid by Fair for the New Expo Center/SNU-2
Project not to exceed the currently appropriated County contribution of one
million dollars ($1,000,000). The County also agrees out of its currently
appropriated contribution to advance up to $100,000 to Fair upon approval of
the Agreement to reimburse expenses incurred by the Fair for the project prior
to approval of the Agreement. Both parties expect that the currently
appropriated County contribution will be primarily (if not completely) spent in
the development of initial design documents and construction cost estimates. Once the same are completed by the Fair,
County staff will prepare an agenda item for consideration by the Board of
County Commissioners with a recommendation on the matter of the possibility of
cost sharing for the design/construction elements that will allow the new Expo
Center to serve as a special needs center.
Under the Agreement, the Fair
grants to the County exclusive use and possession of the SNU-2 during
emergencies upon substantial completion of the New Expo Center/SNU-2 Project.
The parties also agree to enter into an agreement which is substantially
similar to the 2023 Amended and Restated SNU Agreement regarding use of new
facility by the County during emergencies. Funding for this agreement is from
the General Fund. (FDO Admin) District 6/Countywide (MWJ)
34 3H11 *DELETED – postponed by staff for further review. (FDO)
35 3J1 *RENUMBERED TO 5D2 – Regular Agenda (PZB)
61 online
59 5C1 *RENUMBERED TO 4C1 – Public Hearing
(HED)
56 online
NOTE:
Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
* * * * * * * * * * *
ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
NOVEMBER 21, 2023
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
REORGANIZATIONAL MEETING
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
D. Election of Mayor
E. Election
of Vice Mayor
F. Comments
ADJOURN AS THE BOARD OF COUNTY
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS
SITTING AS THE SOLID WASTE AUTHORITY
TIME CERTAIN: 9:30 A.M.
ADJOURN AS THE SOLID WASTE
AUTHORITY
CONVENE AS THE BOARD OF COUNTY
COMMISSIONERS
1. CALL
TO ORDER
A. Roll
Call
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 11 - 52)
ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
NOVEMBER 21, 2023
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 53
- 56)
5. REGULAR AGENDA (Pages 57 - 63)
6. BOARD APPOINTMENTS (Page 64)
7. STAFF
COMMENTS (Page 65)
8. BCC
COMMENTS (Page 66)
9. ADJOURNMENT (Page 66)
* * * * * * * * * * *
NOVEMBER 21, 2023
CONSENT AGENDA
B. CLERK & COMPTROLLER
Page 11
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 12
3C-1 Change Order No. 7 and a time extension
request with R&D Paving, LLC for the PGA Boulevard Intersection
Improvements project.
3C-2 Street Lighting System Design and Related
Inspection Contract with HBC Engineering Company.
Page 13
3C-3 Amendment to the Infrastructure Surtax
Project Plan to increase the budget for the Drainage Pipe Replacements.
Page 14
3C-4 Work Order with Ranger Construction
Industries, Inc. to mill and resurface the County’s residential streets within
the Sherbrooke Estates Subdivision.
Page 15
3C-5 Resolution approving County Deed to convey a
fee simple right-of-way for the construction of the PGA Boulevard and Central
Boulevard intersection improvements.
E. COMMUNITY SERVICES
Page 15
3E-1 Performance
Based Agreement with Coalition of Florida Farmworker Organizations, Inc. for
outreach and enrollment services for farm and food workers who incurred
expenses due to the COVID-19 pandemic through USDA.
Page 16
3E-2 PBC
Comprehensive Opioid Abuse Program Award to extend the end date to continue
program services and complete outreach services.
Page 17
3E-3 Amendment
No. 1 with FDOH to decrease Grant Year GY 2023 core medical and support
services category.
NOVEMBER 21, 2023
TABLE OF CONTENTS
CONSENT AGENDA
E. COMMUNITY SERVICES
Page 18
3E-4 Amendment
No. 1 and No. 2 for Alzheimer’s Disease Initiative with Area Agency on Aging of
Palm Beach/Treasure Coast, Inc. to amend, revise and replace portions of the
standard agreement and increase the overall total funding, and approve a Budget
Amendment.
Page 19
3E-5 Amendment
No. 2 with the City of West Palm Beach for Housing Opportunities for Persons
with AIDS Program under the CARES Act, to redistribute budget line items to
align with actual County expenditure and the extend the term of the grant
award.
3E-6 Ratify
the Mayor’s signature on the Ryan White Part A HIV Emergency Relief Grant Year
FY2024 Agreements and Compliance Assurances.
Page 20
3E-7 Contract
for Provision of Services with 211 Palm Beach/Treasure Coast, Inc. for the
Transportation Administration Services Pilot Program and General Helpline
Services.
3E-8 Ratify
the Mayor’s signature on the HUD 2023 Continuum of Care Competition and
Renewal/Replacement of the Youth Homeless Demonstration Program Grant
Application for Pathways to Independence to provide permanent housing.
Page 21
3E-9 Use
of Facility Agreement for Government Entities with the City of Greenacres for
five (5) years to provide congregate meal site for seniors and Facility
Agreement with Lubavitch of West Palm Beach, Inc.
F. AIRPORTS
Page 22
3F-1 PBI
Operating Permit with Global Crossing Airlines, Inc. for a single flight
operation at PBI.
3F-2 Eight
(8) First Amendments to Agreements for Rental Car Lease and Concession at PBI.
Page 23
3F-3 First
Amendment to Airport On-Demand Ground Transportation Services Agreement with 4R
Services to extend the Contract.
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 24
3G-1 Resolution approving Fiscal Year 2023 Year
End Budget Transfers and Amendments, along with the following FY 2023 Year End
Budget Transfers and Amendments.
NOVEMBER 21, 2023
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 25
3H-1 Annual contract with O’Neill Brothers
Flooring, Inc. for flooring services as needed within the County.
Page 26
3H-2 Annual contract with Decon Environmental
& Engineering, Inc. for annual Indoor Air Quality remediation services as
needed within the County.
Page 27
3H-3 Annual contract with Security 101 Holdings,
LLC dba Security 101 for low voltage services as needed within the County.
Page 28
3H-4 Annual contract with Master Mechanical
Services, Inc. for Heating, Ventilation and Air Conditioning services as needed
within the County.
Page 29
3H-5 Annual contract with Sun Art Painting
Corporation for painting and weatherproofing services as needed within the
County.
Page 30
3H-6 Task Order No. 2 with The Weitz Company, LLC
for preconstruction services for the Main County Courthouse Buildout and
Renovations project t.
Page 31
3H-7 Standard Lease Agreement for Use of
County-Owned Property with PBSO to wash PBSO owned vehicles.
3H-8 Interlocal Agreement with City of Lighthouse
Point allowing interoperable communications through the countywide common talk
groups.
Page 32
3H-9 Agreement with South Florida Fair and Palm
Beach County Expositions, Inc. for development, design and construction for a
new Expo Center at the fairgrounds which will be used as special needs center
by the County during emergencies.
Page 33
3H-10 Change Order No. 6 to Amendment No. 3 with the
Kast Construction Company LLC for PBSO Headquarters Renovations Exterior and
Interior project and increase the duration.
NOVEMBER 21, 2023
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS (cont’d.)
Page 34
3H-11 Amendment No. 1 with Hatcher Construction &
Development, Inc. establishing a Guaranteed Maximum Price for the Gramercy Park
Neighborhood Center project, and a Budget Transfer.
J. PLANNING, ZONING & BUILDING
Page 35
3J-1 Interlocal Agreement with the Town of Lake
Clarke Shores providing for the annexation of an enclave.
K. WATER UTILITIES
Page 36
3K-1 Change
Order No. 4 with Florida Design Drilling LLC for the Wellfield Improvements
Phase 1 project and to extend the project.
Page 37
3K-2 Standard
Potable Water and Wastewater Development Agreements, Standard Reclaimed Water
Development Agreements and Standard Lake Discharge System and Direct System
Agreements.
Page 38
3K-3 Work
Order No. 2 to the 2022 Pipeline Continuing Construction Contract with
Hinterland Group Inc. for the Palmetto Park Road Force Main Replacement
project.
3K-4 Permit
and License for Water Pipeline M-Canal Crossing for a revocable license from
the City of West Palm Beach.
Page 39
3K-5 Professional
Consulting Services contract with Zeman Consulting Group, LLC for Surveying and
Mapping Services.
3K-6 Change
Order No. 1 with Cardinal Contractors, Inc. for Repump Station No. 8310 Upgrades
and Improvements project and time extension.
Page 40
3K-7 Board
reappointment of two (2) to the Water Utilities Department Advisory Board.
NOVEMBER 21, 2023
TABLE OF CONTENTS
CONSENT AGENDA
M. PARKS & RECREATION
Page 41 - 42
3M-1 Twelve (12) Independent Contractor Agreements
with various entities.
Page 43
3M-2 Four (4) First Amendments to Independent
Contractor Agreements with various entities.
P.
COOPERATIVE EXTENSION SERVICE
Page 44
3P-1 Approve a refund to the Friends of the
Mounts Botanical Garden, Inc. associated with the hosting the traveling art
exhibit sculptures, and approve a Budget Amendment.
S. FIRE RESCUE
Page 44
3S-1 Side Agreement with Professional
Firefighters/Paramedics of Palm Beach County, Local #2928 amending Article 16 –
Promotions of the Collective Bargaining Agreement.
U. INFORMATION SYSTEMS SERVICES
Page 45
3U-1 Pricing Schedule for AT&T Dedicated
Internet agreement.
Z. RISK MANAGEMENT
Page 45
3Z-1 Settlement Agreement with United Healthcare
Services, Inc. providing refunds to those County employees and retirees
enrolled in the 2023 year United Open Access – CHOICE Plan.
AA.
PALM TRAN
Page 46
3AA-1 FTA application and Grant Agreement.
NOVEMBER 21, 2023
TABLE OF CONTENTS
CONSENT AGENDA
CC. SHERIFF
Page 47
3CC-1 FY2023 DNA Capacity Enhancement and Backlog
Reduction Program Grant from DOJ, and a Budget Amendment.
3CC-2 Grant Modification #1 with Office National Drug
Control Policy to provide supplemental funds for PBSO and a Budget Amendment.
Page 48
3CC-3 FY24 Grant Award
for Statewide Criminal Analysis Laboratory System Project.
Page 48 - 49
3CC-4 Budget Transfer
from Law Enforcement Trust Fund.
DD. CAREERSOURCE
Page 50
3DD-1 Appointment of one (1) member to the
CareerSource Palm Beach County, Inc. Board of Directors.
EE. OFFICE OF EQUAL OPPORTUNITY
Page 51
3EE-1 FY 2024 Worksharing Agreement with EEOC.
3EE-2 Appointment of one (1) member to the Fair
Housing/Equal Employment Board.
FF. SUPERVISOR OF ELECTIONS
Page 52
3FF-1 Approval for 35 precinct boundary changes that
are being submitted for approval.
GG. OFFICE OF COMMUNITY
REVITALIZATION
Page 52
3GG-1 Approve expenditure for installation of
and twenty (20) years of maintenance of twenty (20)
street lights in the Haverhill East Countywide
Community Revitalization Team area, approve a Budget Transfer and a Budget
Amendment.
NOVEMBER 21, 2023
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
A. OFFICE OF EQUAL BUSINESS OPPORTUNITY
Page 53
4A-1 Adopt Ordinance change in Office Equal
Business Opportunity Program.
B. CRIMINIAL JUSTICE COMMENTION
Page 54 - 55
4B-1 Adopt Ordinance change in the Criminal
Justice Commission related to changes in membership.
C. HOUSING AND ECONOMIC
DEVELOPMENT
Page 59
5C-1 Resolution making certain findings and
designating three (3) parcels at Clint Moore Road as a Brownfield Area.
REGULAR AGENDA
A. AIRPORTS
Page 56
5A-1 Termination of Term Contract with Triangle
Services of Florida, Inc. dba Triangle Services at PBI, and approve Term
Contract with Flagship Airport Services, Inc. for janitorial services.
B. FACILITIES DEVELOPMENT &
OPERATIONS
Page 57 - 58
5B-1 Contract with Global Spectrum, L.P. for the
operation and management of the PBC Convention Center, and approve Termination
Agreement with Global Spectrum, L.P. as amended.
C. HOUSING AND ECONOMIC
DEVELOPMENT
Page 59
5C-1 Resolution making certain findings and
designating three (3) parcels at Clint Moore Road as a Brownfield Area.
D. PLANNING, ZONING AND BUILDING
Page 61
5D-1 Proposed annexations by City of Palm Beach
Gardens and Village of North Palm Beach.
5D-2 Interlocal
Agreement with the Town of Lake Clarke Shores providing for the annexation of
an enclave.
NOVEMBER 21, 2023
TABLE OF CONTENTS
REGULAR AGENDA
E.
FIRE RESCUE
Page 62
5E-1 Approve
and permission to advertise change to the Ordinance with updated Florida Fire Prevention
Code information.
F. OFFICE OF COMMUNITY
REVITALIZATION
Page 63
5F-1 Contract
with Spirit of Giving Network, Inc. for professional services to assist with
the planning
of and purchase of school supplies for the
2024 Back to School PBC event, and authorize advance payments.
BOARD
APPOINTMENTS (Page 64)
STAFF COMMENTS (Page 65)
COMMISSIONER COMMENTS (Page 66)
ADJOURNMENT (Page 67)
NOVEMBER 21, 2023
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends motion
to approve: the following final minutes of the Board of
County Commissioners’ meetings:
Meeting Date Meeting
Type
October 17, 2023 Regular
October 26, 2023 Zoning
3. Staff recommends
motion to approve: Contracts (regular) and claim settlements list
as submitted by various departments to the Clerk & Comptroller’s
Office. Countywide
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: Change Order No. 7 in the amount of
$259,368.25 and a time extension of 265 days to the contract dated September
14, 2021 (R2021-1196) (Contract) with R & D Paving, LLC (RDP) for the PGA
Boulevard and Military Trail Intersection Improvements (Project). SUMMARY: Per PPM CW-F-050, the total of this Change
Order exceeds the threshold of $100,000 and allowable time extensions relating
to staff approvals of change orders to contracts and requires approval by the
Board of County Commissioners. Approval of Change Order No. 7 will provide a
265 day contract time extension and compensate RDP for replacing the fiber
optic control cabinet located on the northeast corner of PGA Boulevard and
Military Trail. After starting construction of the project, the Construction
Coordination Division was notified that the cabinet was located within the
clear zone of Military Trail and needed to be replaced, as the fiber optic
lines could not be disconnected for an extended period of time. This Change
Order includes compensation for additional maintenance of traffic and devices
utilized to accommodate the time extension, resulting from utility relocation
delays caused by Florida Power and Light Company, Florida Public Utilities
Company, AT&T, and Comcast. The Contract was approved on September 14,
2021, for the amount of $1,259,514.17. The Contract’s total value including
this Change Order and previous change orders is $1,601,509.91. The County is
obligated by the Contract to pay for Change Order No. 7; however, the County
will seek reimbursement from the utility companies for the delay. The
Affirmative Procurement Initiative selected for this Contract on January 15,
2020, by the Goal Setting Committee is a 10% minimum mandatory Small Business Enterprise
(SBE) participation. RDP committed to 25.7% SBE participation for this
Contract. The estimated SBE participation for this Change Order is 44%. Their
cumulative SBE participation for this Contract, including this Change Order, is
28.6%. District 1 (YBH)
2. Staff recommends motion to approve: the Street Lighting System Design and Related Inspection (CEI) Professional Continuing Services Contract with HBC Engineering Company (HBC) to be in effect for 36 months from the date of approval by the Board of County Commissioners (BCC). SUMMARY: Approval of this contract will provide the professional services necessary for street lighting system design and related construction engineering inspection services throughout Palm Beach County (County) on a consultant services authorization basis. The contract period for this contract is 36 months from the date of approval by the BCC. On October 5, 2022, the Goal Setting Committee applied an Affirmative Procurement Initiative of a Small Business Enterprise (SBE) Evaluation Preference. HBC agreed to 100% SBE participation for their contract. On August 10, 2023, the Consultant’s Competitive Negotiations Act Selection Committee selected HBC and, in accordance with PPM No. CW-O-048, the BCC was notified of the selection on August 11, 2023. HBC has an office located in the County and is a certified SBE company. Countywide (YBH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
3. Staff
recommends motion to approve:
A) an amendment to the Infrastructure Surtax (IST) Project Plan approved
by the Board of County Commissioners
(BCC) on April 4, 2017, as amended on January 4, 2022, to increase the budget
for the “Drainage (Pipe Replacements) - various other locations Countywide”
line item (Pipe Replacement Line Item) from $200,000 to $3,200,000; and
B) a Budget Transfer of $3,000,000 within the IST Fund from Engineering’s
IST Reserves to increase the budget for the Pipe Replacement Line Item.
SUMMARY: Approval of the amendment and budget transfer
will increase the funding for the Pipe Replacement Line Item by $3,000,000 in
FY2024. The IST Project Plan originally funded the Pipe Replacement Line Item
at $1,700,000 in various fiscal years. To date, approximately $1,000,000 of the
$1,700,000 has been spent. The Pipe Replacement Line Item is currently funded
at $200,000 in FY2024. The reason for this additional funding request is due to
an increase in pipe failures under Palm Beach County (County) roads because of
aging infrastructure, especially with regard to metal pipe commonly used in the
1970s and 1980s. All failing pipes need to be replaced in order to properly
drain and maintain County roads in a safe operating condition. This additional funding will allow pipe
repair work at the following locations: Foxwood Lane, Snead Circle, Catalina
Isle Drive, and Hatteras Drive. The total funding for the Pipe Replacement Line
Item will be increased from $1,700,000 to $4,700,000 in various fiscal years.
The Sales Tax Oversight Committee reviewed this request at their November 16,
2023 meeting and approved it unanimously. The
Pipe Replacement Line Item is included in the infrastructure sales tax. Countywide
(YBH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
4. Staff recommends
motion to approve: Work
Order 2021050-53 in the amount of $837,000 to mill and resurface the
residential streets within the Sherbrooke Estates Subdivision utilizing Palm Beach
County’s (County) annual asphalt milling and resurfacing contract R2021-0984
(Contract) with Ranger Construction Industries, Inc. (Ranger). SUMMARY: Per County PPM CW-F-050, this work order
exceeds the $200,000 threshold for staff approvals of work orders to annual
contracts, thus requiring approval from the Board of County Commissioners
(BCC). The identified streets to be resurfaced are all public and county
maintained streets. Approval of this
work order will allow the contractual services necessary to construct the
improvements. Prior to this meeting date, approximately $19 million of the $50
million Contract that was approved on August 17, 2021, by the BCC, has been
spent or encumbered. This Contract is one of three contracts with an available cumulative
total of $50 million for the annual asphalt milling and resurfacing program.
The Affirmative Procurement Initiative selected for this Contract on September
16, 2020 by the Goal Setting Committee is a 15% minimum mandatory Small
Business Enterprise (SBE) participation. Ranger agreed to 15% SBE participation
for the Contract and 13.43% SBE participation for this work order. Their
cumulative SBE participation, including this work order is 13%. District 6
(YBH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
5. Staff recommends
motion to:
A) adopt
a Resolution approving a County Deed to convey a fee simple right-of-way
designated as R/W Parcel 101 to the Florida Department of Transportation (FDOT)
for construction of the PGA Boulevard and Central Boulevard intersection
improvements (Project); and
B) approve
a County Deed to convey R/W Parcel 101 to FDOT for the Project.
SUMMARY: Adoption
of the Resolution will approve a County Deed to convey R/W Parcel 101 to the
FDOT for the Project. Palm Beach County (County) will widen Central Boulevard,
a County road, to add a second southbound right turn lane at PGA Boulevard. PGA
Boulevard, also known as SR 786, is an FDOT road. As part of the permitting
process for the Project, FDOT requires that R/W Parcel 101 be conveyed to them
free and clear of all encumbrances. The Project is included in the Five Year
Road Program. In accordance with Palm Beach County ordinance (2019-038), a
supermajority (5 votes) is required by the Board of County Commissioners (BCC)
for all transfers of real property that requires BCC approval. District
1 (YBH)
E. COMMUNITY SERVICES
1. Staff recommends motion to approve: the Performance Based Agreement with the Coalition of Florida Farmworker Organizations, Inc. (COFFO), for the period October 12, 2023 through October 11, 2024, in an amount not-to-exceed $18,750, for outreach and enrollment services to approximately 250 unduplicated farm and food workers who incurred expenses due to the COVID-19 pandemic through the U. S. Department of Agriculture (USDA). Summary: The United Migrant Opportunity Services, Inc. (UMOS) is a U.S. Department of Agriculture (USDA) Farm and Food Worker Relief (FFWR) Program approved organization that has entered into an agreement with COFFO to serve farm and food workers throughout the state of Florida. COFFO seeks to enter into an agreement with Palm Beach County to enroll approximately 250 unduplicated farm and food worker beneficiaries in the FFWR Program. Palm Beach County staff will conduct outreach activities, determine eligibility and assist with the application process for interested farm and food workers throughout Palm Beach County. The cost per unduplicated worker applications is $75 per completed application. UMOS will process payments directly to eligible workers and COFFO will compensate Palm Beach County for services rendered. Agricultural and meatpacking workers, as well as select grocery workers, may receive one relief payment per person if they worked in an eligible front-line job in the U.S. during the COVID-19 pandemic (between January 20, 2020 through March 11, 2023). No County match is required. (Human Services and Community Action Program) Countywide (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
2. Staff recommends motion to receive and file: Palm Beach County Comprehensive Opioid Abuse Program Award No. 2019-AR-BX-K023 (R2021-0781) Funded Award Details with the Department of Justice (DOJ) Comprehensive Opioids, Stimulants, Substance Abuse Program (COSSAP), to extend the end date from September 30, 2023 to September 30, 2024, with no change to the original total amount of $1,200,000, to continue program services and complete research services under the DOJ COSSAP demonstration program. Summary: The DOJ has approved a second extension of the initial grant award for the period October 1, 2019 through September 30, 2024 to allow for the demonstration program to be completed. To date, COSSAP funding has been used to support a Care Coordinator/Housing Specialist to assist program participants in securing a recovery housing placement through an established Recovery Housing Voucher Program and Recovery Residence Provider Network. Recovery support services have been provided by a Peer Recovery Support Specialist, who has had access to Recovery Support Services Funds to further assist participants. In FY 2022, approximately nine (9) clients per month were provided housing vouchers through RHVP. Throughout the course of the program, 109 were duplicated clients. A total of 80% of clients in the program remained stably housed and achieved housing stability post program completion. This intervention program has prioritized and expedited recovery support services to individuals at high risk for overdose. The Community Services Department currently has a contract with Florida Atlantic University (FAU) to continue research services under the DOJ COSSAP demonstration program. FAU research has found that the project has reduced program participant re-arrests. It has also found certain recovery capital indicators that are predictive of desired outcomes. No County match is required. (Community Services) Countywide (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
3. Staff recommends
motion to approve: Amendment No. 1 to Interlocal Agreement for Ryan
White Program HIV/AIDS Part A (RWHAP) for Health Support Services with the Florida
Department of Health in Palm Beach County (FDOH) (R2021-1010), for the three
(3) year period March 1, 2021 through February 29, 2024, to decrease Grant Year
(GY) 2023 core medical and support services category by $85,000, for a new GY
2023 agreement amount not-to-exceed $417,900, for a new three (3) year
agreement amount totaling $1,423,700, for the provision of services to improve
health outcomes for people living with HIV/AIDS. Summary: On
December 17, 2021, the Board of County Commissioners (BCC) ratified the Mayor’s
signature on the Ryan White Part A HIV Emergency Relief Gant Program
application (R2021-1778). This amendment
is needed to allocate funds, as well as reallocate funds that were swept from
agencies that were unable to spend them in the designated categories. Sandra
Anderson and Dominque Lane, employees of FDOH, are members of the HIV CARE
Council. This board provides no regulation, oversight, management, or
policy-setting recommendation regarding the agency contract listed above. Disclosure
of this contractual relationship at duly noticed public meeting is being
provided in accordance with the provisions of Section 2-443, of the Palm Beach
County Code of Ethics. This amendment will allow the agency to continue
improving health outcomes for people with HIV/AIDS under the early intervention
and oral health care services. FDOH will serve approximately 997 clients. Under
the Ryan White Part A HIV Emergency Relief Gant Program grant, approximately
3,600 clients will be served. In GY 2022, 3,100 clients were served. No
County match is required. (Ryan White Program) Countywide (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
4. Staff recommends
motion to approve:
A) Amendment 001
to Standard Agreement No. IZ023-9500 (R2023-1279) for Alzheimer’s Disease
Initiative (ADI) with the Area Agency on Aging of Palm Beach/Treasure Coast,
Inc. (AAA), for period July 1, 2023 through June 30, 2024, to amend, revise and
replace portions of the standard agreement and increase
the overall total funding by $130,000 for a new total agreement amount
not-to-exceed $2,365,100, to assist seniors afflicted with Alzheimer’s
disease and other forms of dementia, as well as their caregivers, with services
to help seniors reside independently in their own homes;
B)
Amendment 002 to Standard Agreement No. IZ023-9500 (R2023-1279) for ADI with AAA, for period July 1, 2023 through June
30, 2024, to amend, revise and replace portions of the standard
agreement, with no change to the overall total
agreement amount of $2,365,100, to assist seniors afflicted with Alzheimer’s
disease and other forms of dementia, as well as their caregivers, with services
to help seniors reside independently in their own homes; and
C) an upward Budget Amendment of $130,000 in FY 2023 in the Division of Senior and Veteran Services (DSVS) Administration Fund to align the budget to the actual grant award.
Summary: The ADI amendments (Catalog of State Financial Assistance (CSFA) 65.002
and 65.004), allows DSVS to continue providing case management, in-home and
facility based respite services to seniors. ADI has served 118 clients from
July 1, 2023 through October 30, 2023. The budget amendment is necessary to
align the County budget with the actual grant awards. DSVS is responsible for
providing services north of Hypoluxo Road. The areas of service include all of
the districts, excluding District 2, 4, 5 and 7 south of Hypoluxo Road. The Mae
Volen Center, Inc. is responsible for providing services in the areas south of
Hypoluxo Road. No County match is required under ADI Amendment 002 CSFA
65.002 and 65.004 (DSVS) Countywide except for portions of Districts 2,
4, 5, and 7 south of Hypoluxo Rd. (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
5. Staff recommends motion to receive and file: Amendment No. 2 to Interlocal Agreement with the City of West Palm Beach for Housing Opportunities for Persons with AIDS (HOPWA) (R2020-1539) Program under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, to redistribute budget line items to align with actual County expenditure, and extend the term of the grant award from April 30, 2023 to September 30, 2023, to provide supportive services and housing stability for HOPWA program clients in Palm Beach County. Summary: The Ryan White Program was selected as a grant recipient project sponsor from the City of West Palm Beach to provide supportive and housing services to prevent homelessness for people with HIV living in Florida. The Interlocal Agreement was amended to redistribute the budget line item from Supportive Services, Permanent Housing Placement, Leasing-Hotel/Motel Vouchers and Sponsor Administration to the budget line item Short-Term Rent, Mortgage and Utility Assistance, and to extend the term of the agreement to September 30, 2023, with no change to the original total agreement amount of $440,000. The total agreement amount has been fully expended. Under the HOPWA Program, 164 families affected by HIV have received homelessness prevention and intervention services. On October 20, 2020, the Board of County Commissioners (BCC) granted signature authority to the County Administrator or designee, on grant agreements, amendments thereto, and all other documents necessary for the implementation of the HOPWA Program under the CARES Act. Staff is submitting this item as a receive and file item to allow the Clerk and Comptroller’s Office to receive and file the item in accordance with PPM CW-O-051. No County match is required. (Ryan White Program) Countywide (HH).
6. Staff recommends
motion to ratify:
the signature of the Mayor on the Ryan White Part A HIV Emergency Relief Grant
Year (GY) 2024 Agreements and Compliance Assurances, Non-Compete Continuation
(NCC) Progress Report, for the period March 1, 2024 through February 28, 2025,
in an amount not-to-exceed the available ceiling amount of $7,939,132, for the provision of services to improve
health outcomes for people living with HIV/AIDS. Summary: The U.S. Department of Health and Human Services
(HHS), Health Resources and Services Administration (HRSA) transitioned the
Ryan White Program from an annual competitive program to a three (3) year
non-competing continuation program, effective in GY 2023. The Ryan White
Program is still annually funded; however, to reduce administrative burden and
better align programmatic goals, NCC Progress Reports will be submitted in lieu
of completive applications in the second and third budget periods. This will be
the third and final budget period of the current three (3) year cycle. The
funding for GY 2024 will allow us to serve approximately 3,800 Palm Beach
County residents with HIV/AIDS and advance our goal to end HIV by 2030. The
emergency signature process was utilized because there was not sufficient time
to submit the NCC Progress Report through the regular Board of County
Commissioners agenda process and meet the grantor’s deadline. No County match is required. (Ryan White
Program) Countywide (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
7. Staff recommends motion to approve: a Contract for Provision of Services with 211 Palm Beach/Treasure Coast, Inc. (211), for the period October 1, 2023 through September 30, 2024, in an amount not-to-exceed $298,500, for the Transportation Administration Services (TAS) Pilot Program for low-income residents, and General Helpline Services (GES) to persons requesting information, assessment and referral services in Palm Beach County. Summary: 211 will provide two (2) services under the new contract. TAS is a new pilot program, which will provide on-demand transportation via ride share to low-income clients, as well as Ryan White and Human Services clients. 211 will include and/or coordinate TAS to the target population, as determined by the Community Services Department approved referral sources. TAS will include transportation from the client’s location to medical appointments, pharmacies, detoxification facilities, CareerSource, public assistance offices and other local service providers, to ensure clients make it to their appointments with minimal impact on their personal schedule. 211 will also provide confidential, community helpline and crisis hotline services and immediate guidance and support, emergency intervention, and disaster relief/recovery services to individuals and families in Palm Beach County seeking guidance. In FY 2024, TAS will provide on- demand transportation assistance and general helpline, emergency intervention and disaster relief/recovery services to approximately 1,400 clients and persons seeking referral services. (Financially Assisted Agencies) Countywide (HH).
8. Staff recommends
motion to ratify: the
signature of the Mayor on the U.S. Department of Housing and Urban Development (HUD) 2023 Continuum of Care (CoC)
Competition and Renewal/Replacement of the Youth Homeless Demonstration Program
(YHDP) Grant Application for Pathways to Independence, for the period December
1, 2024 through November 30, 2025, in the amount of $482,117, to provide
permanent housing through the Rapid Re-housing Model to approximately 22 households. Summary: Palm Beach County Human Services and Community
Action Program (HSCAP), in conjunction with the City of West Palm Beach
Department of Housing and Community Development (City), applied for the 2023 HUD CoC Renewal/Replacement of the YHDP Grant Application, to serve approximately 22
homeless households who are medically fragile, chronically homeless and
residing on the street. The City will serve as the subcontractor and will be responsible for providing all direct services. The City will assess
the service needs of clients and provide case management, life skills training,
utility deposits and other much needed services as stated in the grant
application. HSCAP will provide contract oversight and grant compliance, as well as HUD reimbursement draws. The match requirement of $120,530
is being provided by the City. No
County match is required. (Human
Services and Community Action Program) Countywide (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(cont’d.)
9. Staff recommends motion to approve:
A) a Use of Facility Agreement for Government Entities with the City of Greenacres, at no cost to the County, for the five (5) year period November 21, 2023 through November 20, 2029, to provide a congregate meal site for seniors at the Greenacres Community Center; and
B) a Use of Facility Agreement for Non-Government Entities with Lubavitch of West Palm Beach, Inc., at no cost to the County, for the five (5) year period November 21, 2023 through November 20, 2023, to provide a congregate meal site for seniors at the Chabad of West Palm Beach.
Summary: The Division of Senior and Veteran Services (DSVS) receives federal funds from the Older Americans Act (OAA) to provide congregate meal sites. These agreements enable DSVS to operate a congregate meal site at no cost for the space and energy usage. The City of Greenacres and Lubavitch of West Palm Beach, Inc. will recruit volunteers to operate the congregate meal sites. DSVS will provide training for the volunteers. Meals and necessary food related services and supplies are furnished by the County through its designated food service vendor, subject to the availability of funds. The City of Greenacres will serve approximately 30 seniors with approximately 3,300 lunch meals annually. The estimated total cost of the meals is $17,127 and is funded under OAA in the amount of $15,414 (90%) and $1,712 (10%) in County match, which is included in the current budget. Lubavitch of West Palm Beach, Inc. will serve approximately 30 seniors with approximately 3,300 lunch meals annually. The estimated total cost of the meals is $72,600 and is funded under OAA in the amount of $65,340 (90%) and $7,260 (10%) in County match, which is included in the current budget. DSVS is responsible for providing services north of Hypoluxo Road. The areas of service exclude portions of Districts 2, 4, 5 and 7 south of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing services in the excluded areas. No additional County match is required. (Division of Senior and Veteran Services) Countywide except for portions of Districts 2, 4, 5, and 7 south of Hypoluxo Rd. (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file: Palm Beach International Airport (PBI) Operating Permit
with Global Crossing Airlines, Inc. (Global), a Delaware corporation, for a
single flight operation at PBI occurring on October 22, 2023, for payment of
$1,487.28. Summary: The
Operating Permit enabled Global to use certain airport facilities at PBI for a
flight operation from the commercial terminal at PBI on October 22, 2023. Charges
include landing, baggage handling, gate and holdroom fees. Resolution 2014-1709 authorizes the County
Administrator or designee, the Director of the Department of Airports, to
execute the standard form operating permit. Countywide (AH)
2. Staff recommends
motion to receive and file: Eight (8) First Amendments (Amendment), to
each of the following Agreements for Rental Car Lease and Concession
(Agreement) at the Palm Beach International Airport (PBI):
A) Avis Budget Car Rental, LLC, as the sole owner of
Avis Rent A Car System, Inc. (Avis) and
Zipcar, Inc. (Zipcar) (R2022-0936);
B) Avis Budget Car Rental, LLC as the sole owner of
Budget Rent A Car System, Inc. (Budget) and Payless Car Rental, Inc. (Payless)
(R2022-0937);
C) Enterprise Leasing Company of Florida, LLC
(Enterprise Leasing), d/b/a Alamo Rent A Car (Alamo) and National Car Rental
(National) (R2022-0831);
D) Enterprise Leasing, d/b/a Enterprise Rent-A-Car
(Enterprise) (R2022-0832);
E) Fox Rent A Car, Inc., d/b/a Fox Rent A Car and
Europcar (R2022-0829);
F) The Hertz Corporation,
d/b/a Dollar Rent A Car and Thrifty Car Rental (Dollar/Thrifty) (R2022-0834);
G) The Hertz Corporation (Hertz), d/b/a Hertz
(R2022-0833); and
H) Sixt Rent A Car, LLC (Sixt), d/b/a Sixt Rent A Car
(R-2022-0835).
Summary: On
August 22, 2023, the Board adopted Resolution (R2023-1074) establishing a
standard form amendment, clarifying requirements for local revenue, monthly
statements of gross revenues, accounting records, audit requirements, reporting
and airport concession disadvantaged business enterprise participation. The
Amendment also adds a provision for liquidated damages for failure to comply
with Agreement requirements. Resolution
2023-1074 adopted the standard form amendment and provided for delegation of
authority for the Director of Airports to sign the Amendments. Countywide
(AH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
3. Staff recommends
motion to receive and file: First Amendment to
Airport On-
Demand Ground
Transportation Services Agreement (Agreement) with 4R Services, at the Palm
Beach International Airport (PBI) (R2021-0416), extending the Contract by three
months to December 31, 2023, and increasing the total not to exceed amount by
$44,138.64. Summary: The Agreement provides for on-demand taxi
and luxury sedan/SUV service at PBI. The
Agreement was assigned by WHC WPB, LLC, to Metro Taxi of Florida, LLC (Metro)
effective as of June 29, 2021 (R2022-0111), and Metro simultaneously reassigned
the Agreement to 4R Services, an affiliate of Metro. The Agreement expired on
September 30, 2023 with no further renewals. The Amendment extends the
Agreement by three additional months to December 31, 2023, and increases the
total not to exceed amount by $44,138.64. Delegation of authority for execution of the Amendment is provided in
Section 2-54(c)(9) of the Purchasing Code. Countywide (AH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve:
A) Resolution
of the Board of County Commissioners of Palm Beach County, Florida Approving Fiscal
Year 2023 Year End Budget Transfers and Amendments; and
B) the
following FY 2023 Year End Budget Transfers and Amendments:
1. Budget Amendment of $6,812 in the General
Fund 0001 to reallocate budget between departments and to transfer revenues
between funds;
2. Budget Transfer of $9,423 in the Housing
and Economic Sustainability Fund 1101 to allocate expenses to the HUD Loan
Repayment Account Fund based on revenues and expenditures;
3. Budget Amendment of $232,405 in the
Fire/Rescue MSTU Fund 1300 to recognize increased 911 revenues from Public
Safety Answering Points (PSAPs);
4. Budget Transfer of $788,511 in the
Emergency Communications Number “E-911” Fund 1434 to allocate expenses to other
agencies for PSAPs based on 911 revenues and expenditures;
5.
Budget Amendment of $9,423 in the HUD Loan Repayment Account Fund 1540
to transfer revenues between funds;
6.
Budget Amendment of $21,784 in the 11.6M Note Payable 08 DS, ESL Jupiter
Fund 2061 to transfer revenues from the General Fund to cover increased
interest expense; and
7. Budget Transfer of $6,812 in the Beach
Improvement Fund 3652 to transfer revenues between funds.
Summary: These transfers and amendments are necessary to properly allocate budget for FY 2023. The General Fund amendment of $6,812 includes a reallocation of budget between departments to adjust amounts for expenses due to an unexpected increase in certain costs. The other budget transfers are necessary to align the budget without increasing the total appropriations of the funds. The budget amendments relate to adjustments for unanticipated revenue received for a specific purpose. Countywide (DB).
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: an annual contract with the following contractor for
flooring services on an as-needed basis through May 17, 2026.
Contractor Status SBE
or Non-SBE
O'Neill
Brothers Flooring, Inc. Local Non-SBE
Summary:
On May 18, 2021, the Board of County Commissioners (Board) approved the annual
flooring contract (R2021-0633 through R2021-0639). The work consists of new
installations, replacement and/or repairs of flooring to County-owned
properties on an as needed basis. The Contractor now joins the list of eleven
(11) prequalified contractors for a total of twelve (12) prequalified
contractors with a contract expiration date of May 17, 2026. The specific
requirements of the work will be determined by individual work orders issued
against this annual flooring contract. These contracts are five (5) year
indefinite-quantity contracts with a maximum cumulative value of $2,000,000
across all prequalified contractors. Work will be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors may qualify at any time and be added to this annual flooring
contract before the term ends. Projects less than $100,000 are bid among the pool
of certified Small Business Enterprise (SBE) contractors, when three (3) or
more small businesses are qualified under the contract. Projects $100,000 or
greater are advertised on the vendor self-service (VSS) website and are bid
among the pool of pre-qualified contractors while projects $200,000 or greater
are advertised on the VSS website and additionally advertised in the newspaper.
The bidding pool is further expanded, for projects $100,000 or greater, to
include additional bidders responding to the specific project advertisement
that submit a qualification application at least ten (10) calendar days before
the bid due date. The annual flooring contract was presented to the Goal
Setting Committee on January 20, 2021 and the Committee established Affirmative
Procurement Initiatives (APIs) of sheltered market for projects less than
$100,000 (when three (3) or more small businesses are qualified under the
annual contract) or an SBE contractor will be given a price preference for
projects $100,000 or greater if its bid is within 10% of the lowest non-small
business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. To date, the cumulative S/M/WBE
participation for all work orders under the annual flooring contract is 66.08%.
(Capital Improvements) Countywide (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
2. Staff recommends
motion to approve: an annual contract with the following contractor for
annual Indoor Air Quality (IAQ) remediation services on an as-needed basis
through August 21, 2028.
Contractor Status SBE or Non-SBE
Decon
Environmental & Engineering, Inc. Non-Local Non-SBE
Summary: On August 22,
2023, the Board of County Commissioners (Board) approved the annual IAQ
remediation services contract. The work consists of indoor air quality,
infectious disease and blood borne pathogen remediation services on an as
needed basis. The Contractor now joins the list of seven (7) prequalified
contractors for a total of eight (8) prequalified contractors with a contract
expiration date of August 21, 2028. The specific requirements of the work will
be determined by individual work orders issued against this annual IAQ
remediation services contract. These contracts are five (5) year
indefinite-quantity contracts with a maximum cumulative value of $3,000,000
across all prequalified contractors. Work will be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors may qualify at any time and be added to this annual IAQ remediation
services contract before the term ends. Projects less than $100,000 are bid
among the pool of certified Small Business Enterprise (SBE) contractors, when
three (3) or more small businesses are qualified under the contract. Projects $100,000 or greater are advertised
on the vendor self-service (VSS) website and are bid among the pool of
pre-qualified contractors while projects $200,000 or greater are advertised on
the VSS website and additionally advertised in the newspaper. The bidding pool
is further expanded, for projects $100,000 or greater, to include additional
bidders responding to the specific project advertisement that submit a
qualification application at least ten (10) calendar days before the bid due
date. The annual IAQ remediation services contract was presented to the Goal
Setting Committee on March 15, 2023 and the Committee established Affirmative
Procurement Initiatives (APIs) of sheltered market for projects less than
$100,000 (when three (3) or more small businesses are qualified under the
annual contract) or an SBE contractor will be given a price preference for
projects $100,000 or greater if its bid is within 10% of the lowest non-small
business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. To date, there is no cumulative
S/M/WBE participation for any work order under the annual IAQ remediation
services contract. (Capital Improvements) Countywide (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
3. Staff recommends
motion to approve: an annual contract with the following contractor for
low voltage services on an as-needed basis through August 16, 2026.
Contractor Status SBE or Non-SBE
Security 101
Holdings, LLC Local Non-SBE
dba Security
101
Summary: On August 17,
2021, the Board of County Commissioners (Board) approved the annual low voltage
contract (R2021-1064 through R2021-1069). The work consists of low voltage
services to County-owned properties on an as needed basis. The Contractor now
joins the list of twelve (12) prequalified contractors for a total of thirteen
(13) prequalified contractors with a contract expiration date of August 16,
2026. The specific requirements of the work will be determined by individual
work orders issued against this annual low voltage contract. These contracts
are five (5) year indefinite-quantity contracts with a maximum cumulative value
of $4,000,000 across all prequalified contractors. Work will be awarded as work
orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors may qualify at any time and be added to this annual
low voltage contract before the term ends. Projects less than $100,000 are bid
among the pool of certified Small Business Enterprise (SBE) contractors, when
three (3) or more small businesses are qualified under the contract. Projects $100,000 or greater are advertised
on the vendor self-service (VSS) website and are bid among the pool of
pre-qualified contractors while projects $200,000 or greater are advertised on
the VSS website and additionally advertised in the newspaper. The bidding pool
is further expanded, for projects $100,000 or greater, to include additional
bidders responding to the specific project advertisement that submit a
qualification application at least ten (10) calendar days before the bid due
date. The annual low voltage contract was presented to the Goal Setting
Committee on March 17, 2021 and the Committee established Affirmative
Procurement Initiatives (APIs) of sheltered market for projects less than
$100,000 (when three (3) or more small businesses are qualified under the
annual contract) or an SBE contractor will be given a price preference for
projects $100,000 or greater if its bid is within 10% of the lowest non-small
business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. To date, the cumulative S/M/WBE
participation for all work orders under the annual low voltage contract is
79.67%. (Capital Improvements) Countywide (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
4. Staff recommends
motion to approve: an annual contract with the following contractor for
Heating, Ventilation and Air Conditioning (HVAC) services on an as-needed basis
through January 6, 2025.
Contractor Status SBE or Non-SBE
Master
Mechanical Services, Inc. Non-Local Non-SBE
Summary: On January 7,
2020, the Board of County Commissioners (Board) approved the annual HVAC
contract (R2020-0019 through R2020-0023). The work consists of HVAC services
related to system and component installations, upgrades, replacements,
modifications and repairs to County-owned properties on an as needed basis. The
Contractor now joins the list of twenty-two (22) prequalified contractors for a
total of twenty-three (23) prequalified contractors with a contract expiration
date of January 6, 2025. The specific requirements of the work will be
determined by individual work orders issued against this annual HVAC contract.
These contracts are five (5) year indefinite-quantity contracts with a maximum
cumulative value of $23,000,000 across all prequalified contractors. Work will
be awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors may qualify at any time and be added to
this annual HVAC contract before the term ends. Projects less than $100,000 are
bid among the pool of certified Small Business Enterprise (SBE) contractors,
when three (3) or more small businesses are qualified under the contract.
Projects $100,000 or greater are advertised on the vendor self-service (VSS)
website and are bid among the pool of pre-qualified contractors while projects
$200,000 or greater are advertised on the VSS website and additionally
advertised in the newspaper. The bidding pool is further expanded, for projects
$100,000 or greater, to include additional bidders responding to the specific
project advertisement that submit a qualification application at least ten (10)
calendar days before the bid due date. The annual HVAC contract was presented
to the Goal Setting Committee on August 21, 2019 and the Committee established
Affirmative Procurement Initiatives (APIs) of sheltered market for projects
less than $100,000 (when three (3) or more small businesses are qualified under
the annual contract) or an SBE contractor will be given a price preference for
projects $100,000 or greater if its bid is within 10% of the lowest non-small
business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. To date, the cumulative S/M/WBE
participation for all work orders under the annual HVAC contract is 27.56%. (Capital
Improvements) Countywide (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
5. Staff recommends
motion to approve: an annual contract with the following contractor for
painting and weatherproofing services on an as-needed basis through April 3,
2028.
Contractor Status SBE or Non-SBE
Sun Art
Painting Corporation Local SBE
Summary: On April 4, 2023, the Board of County
Commissioners (Board) approved the annual painting and weatherproofing services
contract (R2023-0416 through R2023-0420). The work consists of painting and
weatherproofing services to County-owned properties on an as needed basis. The
Contractor now joins the list of ten (10) prequalified contractors for a total
of eleven (11) prequalified contractors with a contract expiration date of
April 3, 2028. The specific requirements of the work will be determined by
individual work orders issued against this annual painting and weatherproofing
services contract. These contracts are five (5) year indefinite-quantity
contracts with a maximum cumulative value of $3,000,000 across all prequalified
contractors. Work will be awarded as work orders on a lump-sum, competitively
bid basis across all prequalified contractors. Contractors may qualify at any
time and be added to this annual painting and weatherproofing services contract
before the term ends. Projects less than $100,000 are bid among the pool of
certified Small Business Enterprise (SBE) contractors, when three (3) or more
small businesses are qualified under the contract. Projects $100,000 or greater are advertised
on the vendor self-service (VSS) website and are bid among the pool of
pre-qualified contractors while projects $200,000 or greater are advertised on
the VSS website and additionally advertised in the newspaper. The bidding pool
is further expanded, for projects $100,000 or greater, to include additional
bidders responding to the specific project advertisement that submit a
qualification application at least ten (10) calendar days before the bid due
date. The annual painting and weatherproofing services contract was presented
to the Goal Setting Committee on December 7, 2022 and the Committee established
Affirmative Procurement Initiatives (APIs) of sheltered market for projects
less than $100,000 (when three (3) or more small businesses are qualified under
the annual contract) or an SBE contractor will be given a price preference for
projects $100,000 or greater if its bid is within 10% of the lowest non-small
business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. To date, there is no S/M/WBE
participation for work orders under the annual painting and weatherproofing
services contract. (Capital Improvements) Countywide (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
6. Staff recommends
motion to approve: Task Order No. 2 to the Construction Manager
(CM) at Risk Services contract with The Weitz Company, LLC for preconstruction
services for the Main County Courthouse (MCCH) Buildout and Renovations–1st,
7th and 8th Floor Renovation project in the amount of
$233,015. Summary: On
March 14, 2023, the Board of County Commissioners (Board) approved the CM at
Risk Services Contract with The Weitz Company, LLC for the MCCH Buildout and
Renovations project. The MCCH Buildout and Renovations project consists of
interior improvements primarily to the 1st, 7th and 8th
floors of the MCCH building. Task Order No. 2 authorizes preconstruction
services necessary for the MCCH 1st, 7th and 8th
floor renovation. Construction management services for preconstruction
activities include, but are not limited to, design reviews, value analysis,
scheduling services, cost estimates, prequalification of trade contractors and
competitive public bidding of trade contracts. In addition, a full size mockup
consisting of a judge and clerk bench, witness stand, raised jury box platform,
a ramp made of plywood and temporary walls on casters for three (3) courtroom
types will be included. The mockups will be used to simulate the courtroom
layout so that the Chief Judge can clearly understand the sightlines from the
bench prior to his approval and detailed development of the construction
documents. The solicitation for selection of the CM was advertised on August 7,
2022 according to the Equal Business Opportunity (EBO) Ordinance, with final
selection taking place on November 14, 2022. On July 20, 2022, the Goal Setting
Committee established Affirmative Procurement Initiatives (APIs) of a Small
Business Enterprise (SBE) evaluation preference of up to 10 points for SBE
participation plan and 5 points for CM/SBE partnering. The Weitz Company, LLC
is not a certified Small/Minority/Women-Owned (S/M/WBE) Business Enterprise.
The Weitz Company, LLC partnered with All-Site Construction Inc., an S/MBE
firm, for services in an amount not less than 15% of its preconstruction and
construction phase fees. SBE participation on this Task Order No. 2 is 12.68%.
The CM is on notice that all GMP Amendments for construction services issued
pursuant to this contract will be subject to the requirements of the Equal
Business Ordinance, including requesting that an Affirmative Procurement
Initiative (API) be set prior to bidding the subcontracts. The Weitz Company,
LLC is a local business. Funding for this project is from the Infrastructure
Sales Tax Fund. (Capital Improvements Division) District 7
(MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
7. Staff recommends
motion to receive and file: Standard License Agreement for Use of County-Owned
Property (Bus Wash, 38601 James Wheeler Way, Belle Glade) for the period of
November 1, 2023 through October 31, 2026, with Palm Beach Sheriff’s Office
(PBSO) to wash PBSO owned vehicles, entailing a license fee of $5,000. Summary: In accordance with County PPM CW-O-051,
all delegated contracts, agreements, and grants must be submitted by the
initiating Department as a receive and file agenda item. The attached standard agreement has been fully
executed on behalf of the Board of County Commissioners (Board) by the County
Administrator or designee, who in this case was the Director of the Facilities
Development and Operations Department. The Standard License Agreement was
approved in accordance with R2010-0333, as amended and approved by the Board on
October 1, 2013. The Agreement with PBSO has a license fee of $5,000. The
executed documents are now being submitted to the Board to receive and file. (FDO
Admin) Countywide (YBH)
8. Staff recommends
motion to approve: an Interlocal Agreement (“Agreement”) with the City
of Lighthouse Point (“Municipality”) allowing for interoperable communications
through the countywide common talk groups of the County’s Public Safety Radio
System (“System”) from November 21, 2023 through November 20, 2028. Summary:
This Agreement provides the terms and conditions under which the Participant
can program into its radios and utilize the countywide common talk groups for
certain types of inter-agency communications. The County’s System will not be
utilized for routine operational communications by the Municipality. The terms
of the Agreement are standard and have been offered to all municipalities and
local branches of state and federal agencies with 800 MHz trunked radio
capabilities. There are no charges associated with this Agreement. The
Municipality is required to pay all costs associated with Municipality’s
subscriber units and to comply with the established operating procedures for
the County’s System. The Agreement provides for an initial term of five (5)
years with two (2) renewal options, each for a period of five (5) years. This
Agreement may be terminated by either party, with or without cause, upon ten (10)
days prior notice to the other party. There is no fiscal impact associated with
this Agreement. (ESS) Countywide (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
9. Staff recommends motion to approve: an Agreement
(“Agreement”) with the South Florida Fair and Palm Beach County
Expositions, Inc. (“Fair”) under which the County will fund/reimburse up to
$1,000,000 in development, design and construction costs for a new Expo Center
at the fairgrounds which will be used as special needs center by the County
during emergencies (“New Expo Center – SNU-2 Project”). The Agreement will
continue until completion of the New Expo Center – SNU-2 Project, at which time
the parties agree to enter into a use agreement for the special needs shelter. Summary:
Since 1998, the County and the Fair have had an agreement under which the
County uses the Fair’s existing Expo Center as a special needs shelter during
times of emergencies (currently the 2023 Amended and Restated SNU Agreement
R2023-1097). Both parties recognize the need for the Fair to have additional
expo space at the Fairgrounds and for the County to have additional space for
sheltering evacuees during emergencies. Under the new Agreement, the County
will fund/reimburse the Fair up to $1,000,000 of development, design and
construction costs for the New Expo Center – SNU-2 Project. The Fair will be
responsible for: 1) selecting and overseeing all consultants and contractors;
2) submitting the design documents to the County for review for compliance with
the design requirements for use of the building as an emergency shelter; 3)
obtaining funding for the new building in excess of the County’s contribution.
The County’s obligation under the Agreement will be to timely pay any and all
costs paid by Fair for the New Expo Center/SNU-2 Project not to exceed the
currently appropriated County contribution of one million dollars ($1,000,000).
The County also agrees out of its currently appropriated contribution to
advance up to $100,000 to Fair upon approval of the Agreement to reimburse expenses
incurred by the Fair for the project prior to approval of the Agreement. Both
parties expect that the currently appropriated County contribution will be
primarily (if not completely) spent in the development of initial design
documents and construction cost estimates.
Once the same are completed by the Fair, County staff will prepare an
agenda item for consideration by the Board of County Commissioners with a
recommendation on the matter of the possibility of cost sharing for the
design/construction elements that will allow the new Expo Center to serve as a
special needs center. Under the Agreement, the Fair grants to the
County exclusive use and possession of the SNU-2 during emergencies upon
substantial completion of the New Expo Center/SNU-2 Project. The parties also
agree to enter into an agreement which is substantially similar to the 2023
Amended and Restated SNU Agreement regarding use of new facility by the County
during emergencies. Funding for this agreement is from the General Fund.
(FDO Admin) District 6/Countywide (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
10. Staff recommends
motion to approve: Change Order No. 6 to Amendment No. 3 (R2021-0345)
to the Construction Manager (CM) at Risk Services contract (R2020-0249.1) with
Kast Construction Company LLC for the Palm Beach Sheriff’s Office (PBSO)
Headquarters Renovations-Exterior and Interior project in the amount of
$696,293.57, increasing the project duration by 90 calendar days. Summary:
On March 9, 2021, the Board of County Commissioners (Board) approved
Amendment No. 3 (R2021-0345) to the CM at Risk Services contract (R2020-0249.1)
with Kast Construction Company LLC in the amount of $33,653,791 establishing a
Guaranteed Maximum Price (GMP) for construction management services for the
PBSO Headquarters Renovations-Exterior and Interior project. The PBSO
Headquarters Renovations-Exterior and Interior project entails interior and
exterior work including, but not limited to, hardening the existing exterior wall
and window systems including new wall cladding to be installed for hurricane
protection; adding new reinforced concrete walls; replacement of the existing
roofing system; replacement and upgrades to the Heating, Ventilation and Air
Conditioning (HVAC) systems; renovation of the fire suppression and lighting
systems; and renovations and
modifications to the interior of all three levels of the facility to
accommodate additional offices, workstations and conference spaces. Change
Order No. 6 to Amendment No. 3 (Change Order No. 6) authorizes the labor and
materials necessary for additional work and modifications to the low voltage,
electrical, plumbing and HVAC systems as well as additional general contracting
work for the PBSO Headquarters Renovations-Exterior and Interior project that
were unforeseen and unknown at the scope development phase. Change Order No. 6
also increases the project duration by 90 calendar days as a result of the long
lead procurement time items. The project is currently in the close out phase,
with occupancy expected by the end of calendar year 2023. Staff is currently
working with the CM in final project reconciliation. The CM at Risk Services
contract with Kast Construction Company LLC was awarded pursuant to the Small
Business Enterprise (SBE) ordinance however Amendment No. 3, having been
initiated after January 1, 2019, is subject to the requirements of the Equal
Business Opportunity (EBO) Ordinance. Kast Construction Company LLC is not an
SBE, but has partnered with All-Site Construction, Inc., an SBE CM. In
September 2020, prior to subcontractor advertisement and bidding, the Goal
Setting Committee applied an Affirmative Procurement Initiative (API) to the
construction subcontracts of 25% SBE participation, of which 5% must be a
Minority Business Enterprise (MBE) African American or Hispanic American. SBE
participation on this Change Order is 23.96% of which (12.25) % is MBE
participation (African American and/or Hispanic American). To date, the overall
SBE participation on this project is 25.80% SBE subcontracting participation of
which 4.64% is MBE participation (African American and/or Hispanic American).
Kast Construction Company LLC is a Palm Beach County business. Funding for this
project is from the Public Building Improvement Fund. (Capital Improvements
Division) District 3 (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
11. Staff
recommends motion to approve:
A) Budget Transfer in the amount of $4 Million
within the IST Fund from IST Reserves to appropriate funds to the Gramercy Park
Expansion project; and
B) Amendment No. 1 to the Construction Manager
(CM) at Risk Services Federally funded
project contract (R2022-1193) with Hatcher Construction & Development, Inc.
(CM), establishing a Guaranteed Maximum Price (GMP) in the amount of $11,284,247.68 for the Gramercy Park Neighborhood
Center project for a period of 380 calendar days from notice to proceed.
Summary: On October 18, 2022, the Board of County
Commissioners (Board) approved the CM at Risk Services Federally funded project
contract (R2022-1193) with the CM for the Gramercy Park Neighborhood Center
project. The Gramercy Park Neighborhood Center project includes, but is not
limited to, the construction of an approximately 11,000 square feet
neighborhood center located at the corner of Park Avenue and 45th Street in
West Palm Beach. The center includes a large multi-purpose room, classroom,
kitchen, offices and building support spaces. Site amenities include a parking
lot, landscaping, a mulch-surfaced walking trail and associated site
infrastructure work. Amendment No. 1 establishes a GMP in the amount of
$11,284,247.68 for the construction management services necessary for the
construction of the Gramercy Park Neighborhood Center. The CM will have 380
calendar days from notice to proceed to substantially complete the project.
Liquidated damages for failure to achieve certification of substantial
completion within the contract time or approved time extension thereof are $550
per day. The CM was selected through a competitive solicitation in accordance
with the Federal requirements provided by the Department of Housing and
Economic Development (DHED). Under the Federal requirements, this project has a
22.4% minority and 6.9% female Equal Employment Opportunity (EEO) participation
goal. The CM anticipates EEO utilization of 22.4% Minority and 6.9% Female
participation in the construction phase. Funding for this project is from
the Infrastructure Sales Tax, CDBG, and Ad Valorem Funds. (Capital
Improvements Division) District 7 (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to approve: An Interlocal Agreement with the Town of Lake
Clarke Shores (Town) providing for the annexation of an enclave, known as the
Edgewater Park Enclave, generally located on the east side of S. Florida Mango Rd, south
of Palm Terr., west of W. Lake Drive. Summary: The
Florida Legislature designated a portion of Edgewater Park as an enclave per
Chapter 2022-232, Laws of Florida.
Consequently, the Town is proposing to
annex the subject enclave through an enclave Interlocal Agreement under Section
171.046, Florida Statutes. The Town
approved the proposed Interlocal Agreement on October 10, 2023, to annex the
32.76 acre legislatively declared enclave, identified in Exhibit A of the
Interlocal Agreement. The proposed annexation was processed through the
County’s reviewing departments, including Fire Rescue; Engineering; Planning,
Zoning & Building; Environmental Resources Management; Parks and
Recreation; Water Utilities; County Attorney; Property and Real Estate
Management; Sheriff's Office; and the Office of Financial Management and
Budget. The Town provided written notice to all
owners of real property located within the enclave. The proposed annexation is
consistent with the Intergovernmental Coordination Element of the County’s
Comprehensive Plan. District 3 (DL)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Change Order (CO) No.
4 with Florida Design Drilling LLC, (Contractor) for the Wellfield Improvements
Phase 1 (Project) in the amount of $55,926.08 and for a Contract project time
extension of 110 calendar days. Summary: On October 20, 2020, the Board of County Commissioners approved the Palm
Beach County Water Utilities Department (PBCWUD) Contract (R2020-1584) with
Contractor. The Project provides for
construction of one (1) new production well and the rehabilitation of five (5)
production wells located in Boca Raton and replacement of three (3) production
wells and rehabilitation of two (2) production wells located in Delray Beach. CO No. 4 includes additional costs and
contract time to install a motor shroud at well 3W-24, repair a pipe break at
well 3W-27, install pumps and motors in wells 3W-15 and 3W-16, install a
traffic-rated electric box at well 3W-24, extend the antenna height at wells
3W-16 and 3W-19, install a raw water linestop assembly and plug and abandon the
associated raw water main between wells 9W-6 and 9W-7. Time extensions are
provided for well acidifications, casing grouting, an investigation video, a
time delay for laboratory testing and for an unforeseen power delay due to a
failed transformer at wells 3W-15 and 3W-16. This work is in the amount of $55,926.08 and 110 calendar days. This change order also adds 200 calendar days to the
third interim completion deadline related to material delivery and work delays
however it does not impact the overall construction duration. The Contract was
procured under the requirements of the Equal Business Opportunity Ordinance. On
April 15, 2020 the Goal Setting Committee applied an Affirmative Procurement
Initiative of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting
participation of which 5% shall be among certified African American and/or
Hispanic American owned firms. The Contract provides for 24.09% SBE
participation, which includes 5.14% M/WBE participation, 1.61% MBE (B), 3.46%
MBE (H), and 0.07% WBE. This Change Order includes 8.63% overall participation,
which includes 3.57% M/WBE participation, 3.57% MBE (H), 0% (B), 0% WBE. The
cumulative SBE participation, including this Change Order is 5.16%, which
includes 5.12% M/WBE participation, 1.59% MBE (B), 3.46% MBE (H), and 0.07%
WBE. Florida Design Drilling LLC has graduated from the SBE program. The
Contractor is a Palm Beach County based company. The Project is included in the
PBCWUD FY 24 budget. (PBCWUD Project No. 19-022) Districts 2 & 5
(MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
2. Staff recommends
motion to receive and file: Two (2) executed Standard Potable Water and
Wastewater Development Agreements, two (2) Standard Reclaimed Water Development
Agreements, a Standard Reclaimed Water Service Agreement Lake Discharge System,
and a Standard Reclaimed Water Service Agreement Direct System for the months
of June and July 2023.
A) Standard Potable Water and Wastewater Development
Agreement with West Atlantic Business Plaza, LLC, SDA #09-01103-000 (District
5), Recorded in OR BK 34379 PG 299;
B) Standard Potable Water
and Wastewater Development Agreement with Boynton Beach Associates 30, LLLP,
SDA #05-11135-000 (District 5), Recorded in OR BK 34462 PG 1001;
C) Standard Reclaimed
Water Development Agreement with Boynton Beach Associates 30, LLLP, SDA
#05-90029-000 (District 5), Recorded in OR BK 34462 PG 1011;
D) Standard Reclaimed
Water Service Agreement Lake Discharge System with Boynton Beach Associates 30,
LLLP, RWSA #05-90029-000 (District 5), Recorded in OR BK 34462 PG 1021;
E) Standard Reclaimed Water Development Agreement
with Principal Commercial Group, LLC, SDA #03-90014-000 (District 5), Recorded
in OR BK 34462 PG 1031; and
F) Standard Reclaimed Water Service Agreement Direct
System with Principal Commercial Group, LLC, SRWSA #03-90014-000 (District 5),
Recorded in OR BK 34462 PG 1039.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants/procurement items must be submitted by the
initiating Department as a receive and file agenda item and are attached unless
the documents have been recorded in the Public Records of Palm Beach County.
The documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Palm Beach County Water Utilities
Department (PBCWUD) in accordance with Resolutions R93-1619, R96-0228, and
R2003-0539 and are now being submitted to the BCC to receive and file. District
5 (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
3. Staff recommends
motion to approve: Work Order (WO) No. 2 to the 2022 Pipeline
Continuing Construction Contract (Continuing Contract) with Hinterland Group
Inc., (Contractor) for the Palmetto Park Road Force Main Replacement (Project)
in the amount of $3,144,459.20. Summary: On May 16, 2023, the Board
of County Commissioners approved the Palm Beach County Water Utilities
Department (PBCWUD) Continuing Contract (R2023-0676) with Contractor. WO No. 2
provides for the installation of approximately 7,700 linear feet of 12-inch and
4,200 linear feet of 16-inch force main along Palmetto Park Road from Boca
Falls Drive to Catskill Court. The Contract was procured under the requirements
of the Equal Business Opportunity Ordinance. On September 8, 2022, the Goal Setting Committee applied an
Affirmative Procurement Initiative of a minimum mandatory 20% Small Business
Enterprise (SBE) subcontracting participation of which 5% shall be among
certified African American and/or Hispanic American owned firms. The Contract
provides for 20.96% SBE participation, which includes 5.85% MBE participation,
5.85% MBE (H). WO No. 2 includes
15.44%% SBE participation, which includes 0%% MBE participation, 0% MBE (H).
The cumulative SBE participation, including WO No. 2, is 15.44% SBE, which
includes 0% MBE participation, 0% MBE (H).
Contractor is a Palm Beach County based company. The Project is included
in the PBCWUD FY24 budget. (PBCWUD Project No. 22-015) District 5 (MWJ)
4. Staff recommends
motion to approve: a Permit and
License for Water Pipeline M-Canal Crossing for a revocable license (License)
from the City of West Palm Beach (City) within the M-Canal right-of-way located
south of Orange Boulevard, east of Royal Palm Beach Boulevard in West Palm
Beach. Summary: The Palm Beach County Water Utilities Department
(PBCWUD) is planning to install a 12-inch water main along 110th
Avenue North south within the M-Canal right-of-way. The City is granting PBCWUD
a 20-feet by 80.6-feet License for the construction and maintenance of the
proposed water main that will interconnect to the existing water main within
the M-Canal. PBCWUD staff has coordinated with the City for the area needed for
the License. A Sketch and Legal
description of the License area is attached and was approved by the City.
(PBCWUD Project No. 21-041) District 6 (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
5. Staff recommends
motion to approve: Contract for Professional Consulting
Services for a three (3) year term with Zeman Consulting Group, LLC (Zeman) for
Surveying and Mapping Services (Surveying). Summary: The Contract
will provide land surveying and mapping services for Palm Beach County Water
Utilities Department (PBCWUD). This Contract was procured under the
requirements of the Equal Business Opportunity Ordinance. On March 13, 2023, the Goal Setting Committee applied an
Affirmative Procurement Initiative of up
to 15 evaluation preference points be reserved for all SBE prime respondents.
The Contract provides for 100% SBE
participation. Zeman is a Palm Beach County based company. (PBCWUD
Project No. 23-018) Countywide (MWJ)
6. Staff recommends
motion to approve: Change
Order (CO) No. 1 with Cardinal Contractors, Inc. (Contractor) for Repump
Station No. 8310 Upgrades and Improvements (Project) in the amount of
$37,572.47 and for a project time extension of 266 calendar days. Summary:
On August 23, 2022 the Board of County
Commissioners (BCC) approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract for the Rehabilitation of Repump Station 8310 (R2022-0855). The Contract provides for the
demolition of an existing repump pumping station and abandoned building and
construction of a new replacement pumping station, including auger cast pile
supported concrete equipment pads; a pole barn; retaining wall; and mechanical
and electrical equipment; relocation of an existing generator, portable engine
driven pump, and chemical storage and feed equipment; and site grading and site
improvements. CO No. 1 will extend the contract time by 266 days to offset the
schedule slippage caused by the long lead time for instrumentation and control
systems. CO No.1 will offset the cost associated with a failed owner pipe and
material and labor for a new Programmable Logic Cards (PLC). Substantial completion will move from
November 3, 2023 to July 25, 2024. The Contract was procured under the
requirement of the Equal Business Opportunity (EBO) Ordinance. On March 17,
2021, the Goal Setting Committee approved an Affirmative Procurement Initiative
of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting
participation of which 3% shall be among certified African American and /or
Hispanic American owned firms. The Contract provides for 23.47% SBE
participation, which includes 20.41% MBE participation, 3.05% MBE (B). CO No. 1
includes 0.0% SBE participation, which includes 0% MBE and 0% MBE (B). The cumulative SBE participation including CO
No. 1 is 23.14% SBE participation, which includes 3.01% MBE participation,
3.01% MBE (B). The Project is included in the 2023 budget. (PBCWUD Project
18-064) District 6 (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
7. Staff recommends
motion to approve: the reappointment of
two (2) at-large members to the Water Utilities Department Advisory Board (WUAB)
for a three (3) year term effective November 21, 2023 through September 30,
2026.
|
Nominees: |
Requirements: |
Seat No. |
Nominated By: |
|
William Nuss Rob Hawkins |
Current Palm Beach County
Water Utilities Customer and Village
of Royal Palm Beach Resident Current Palm Beach County
Water Utilities Customer and Resides
in Palm Beach County |
11 At-Large Royal Palm Beach 8 At-Large |
Mayor Weiss Commissioner Baxter Commissioner Woodward Commissioner Marino Mayor Weiss Commissioner Baxter Commissioner Woodward Commissioner Marino |
Summary: The WUAB reviews the Department’s annual budget plans, acquisitions, new
technologies for improving water, wastewater and reclaimed water service, and
assists in the handling of the Department’s Administrative Hearings. Resolution No. R2014-0457 provides for an
eleven-member WUAB. The membership
consists of seven (7) District members, two (2) County-wide At-Large members,
one (1) Lake Region member and one (1) Royal Palm Beach member. Department
staff recommend the reappointments of Mr. William Nuss and Mr. Rob Hawkins who
have indicated a desire to continue serving as WUAB members. The
Board has 11 seats, 9 seats currently filled and a diversity count of six (6)
Caucasians (66.7%), two (2) African Americans (22.2%) and one (1)
Hispanic-American (11.1%) and the gender ratio (female:male) is 3:6. Staff has been addressing
the need to increase diversity within our boards and will continue to encourage
this to expand this Board’s diversity. Countywide (MWJ)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the
following twelve (12) executed Independent Contractor Agreements:
A) Coralytes,
LLC, US Synchronized Swimming Coach at Aqua Crest Pool, for the period of
October 1, 2023 through September 30, 2024 in an amount not to exceed $42,391;
B) LB2
Enterprises, Inc., US Masters Swimming Coach at Aqua Crest Pool, for the period
of October 1, 2023 through September 30, 2024 in an amount not to exceed
$82,391;
C) Lightning Swimming, LLC, USA Swimming
Coach at Lake Lytal Pool, for the period of October 1, 2023 through September
30, 2024 in an amount not to exceed $117,702;
D) LB2
Enterprises, Inc., US Masters Swimming Coach at Lake Lytal Pool, for the period
of October 1, 2023 through September 30, 2024 in an amount not to exceed
$35,000;
E) Jupiter Diving Academy, US Diving Coach
at North County Aquatic Complex, for the period of October 1, 2023 through
September 30, 2024 in an amount not to exceed $66,300;
F) Jupiter Dragons Swim Team LLC, USA
Swimming Coach at North County Aquatic Complex, for the period of October 1,
2023 through September 30, 2024 in an amount not to exceed $190,000;
G) LB2
Enterprises, Inc., US Masters Swimming Coach at North County Aquatic Complex,
for the period of October 1, 2023 through September 30, 2024 in an amount not
to exceed $128,700;
H) Mary Lou Putnam, Water Aerobics Instructor
at North County Aquatic Complex, for the period of October 1, 2023 through
September 30, 2024 in an amount not to exceed $21,000;
I) Stephen VanCoppenolle, Water Aerobics
Instructor at North County Aquatic Complex, for the period of October 1, 2023
through September 30, 2024 in an amount not to exceed $14,906;
J) Gold Coast Gymnastics, Inc., Gymnastics
Instructor at West Boynton Recreation Center, for the period of October 17,
2023 through October 11, 2024 in an amount not to exceed $7,546;
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
1. (continued)
K) Modern Bujutsu Karate Florida, Inc.,
Karate Instructor at West Boynton Recreation Center, for the period of October
16, 2023 through October 25, 2024 in an amount not to exceed $11,813; and
L) Go with Gabe
LLC, Pickleball Instructor at various Palm Beach County Parks locations (indoor
and outdoor), for the period of October 1, 2023 through January 31, 2024 in an
amount not to exceed $9,940.
Summary: These Independent Contractor
Agreements have been fully executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator and Director of the Parks and
Recreation Department in accordance with Resolution 94-422, amended by
Resolutions 2002-2103, 2007-0409, 2012-0168, 2017-0822 and 2021-2049. The Department is now submitting these
agreements in accordance with County PPM CW-O-051, which requires all delegated
agreements to be submitted by the initiating Department to the BCC as a Receive
and File agenda item. Countywide (AH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
2. Staff recommends
motion to receive and file: the following four (4) executed First
Amendments to Independent Contractor Agreements:
A)
First
Amendment to the Independent Contractor Agreement with Stephen
VanCoppenolle, Adult Water Aerobics
Program, at the North County Aquatic Complex, to increase the amount of the agreement (R2022-1464) by $1,250 for a
total amount not to exceed $8,250 for the period October 1, 2022 through
September 30, 2023;
B) First Amendment to the Independent Contractor
Agreement with Mary Lou
Putnam, Adult Water Aerobics Program at North
County Aquatic Complex, to increase the amount of the agreement
(R2022-1463) by $1,600 for a total amount not to exceed $25,601 for the period
October 1, 2022 through September 30, 2023;
C)
First
Amendment to the Independent Contractor Agreement with Jupiter Diving Academy,
LLC, US Diving Program at North County Aquatic Complex, to increase the amount of the agreement by
$4,000 for a total amount not to exceed $11,000 for the period August 1, 2023
through September 30, 2023; and
D) First Amendment to the Independent Contractor
Agreement with LB2 Enterprises Inc., US Masters Swimming Program at Lake Lytal
Family Pool, to increase the
amount of the agreement (R2022-1459) by $1,900 for a total amount not to exceed
$28,822 for the period October 1, 2022 through September 30, 2023.
Summary: These First Amendments to the Independent
Contractor Agreements have been fully executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator and the Director of the Parks
and Recreation Department in accordance with Resolution 94-422, amended by
Resolutions 2002-2103, 2007-0409, 2012-0168 and 2017-0822. The Department is now submitting these
Amendments in accordance with County PPM CW-O-051, which requires all delegated
agreements to be submitted by the initiating Department to the BCC as a Receive
and File agenda item. Districts 1 and 3 (AH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to:
A)
approve the refund of $20,000 to the Friends of the
Mounts Botanical Garden, Inc. (Friends) to fund costs associated with hosting
the traveling art exhibit sculptures known as “Origami in the Garden”, by
BoxStudio, LLC.; and
B)
approve a Budget Amendment to decrease the
budget in the Cooperative Extension Revenue Fund (Fund 1482) in the amount of $20,000.
Summary: The Friends voted for Palm Beach County to host and display Artist Kevin
Box’s “Origami in the Garden” art exhibition at the Mounts Botanical Garden of
Palm Beach County (MBG). The original $145,400 donation, which was approved on
August 22, 2023 by the Board of County Commissioners (3P1), was to pay the
costs associated with hosting the “Origami in the Garden” exhibit at the MBG
from January 7, 2024 through May 12, 2024 and fees associated with PBC Art in
Public Places (AiPP). These costs include payment to the artist, shipping of
the exhibit, installation costs, and AiPP fees.
The AiPP fee of $2,400 includes exhibition curation, Risk Management
coordination and contract administration.
The Friends previously paid a $20,000 deposit directly to the vendor,
which was then deleted from the amount the County owed the vendor. The Friends are still paying the $143,000 in
total, but the County is only paying $123,000 due to the deposit paid by the
Friends. Therefore, $20,000 needs to be
refunded to the Friends from the Cooperative Extension Revenue Fund (Fund
1482). District 6 (AH)
S. FIRE RESCUE
1. Staff
recommends motion to approve and ratify: a Side Agreement amending Article 16 –
Promotions, of the Collective Bargaining Agreement (“CBA”) with the
Professional Firefighters/Paramedics of Palm Beach County, Local #2928, IAFF,
Inc., (“Union”). Summary: Both
parties are requesting a side agreement to the current CBA, October 1, 2021 –
September 30, 2024 (R2021-1554). This Side
Agreement addresses changes to Article 16 Sections 1 through 8, as agreed
jointly by Fire Rescue staff and Union Leadership. The change provides for an
extension to complete any post-promotional requirements for a duration
equivalent to any leave taken for certain illnesses, including but not limited
to, high risk pregnancies, certain cancers and posttraumatic stress disorder,
as defined in the CBA and Florida Statutes;
Countywide (MM)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to receive and file: a fully executed Pricing Schedule for AT&T
Dedicated Internet for a period of twenty four (24) months. Summary: The Pricing Schedule has
been fully executed on behalf of the Board of County Commissioners (BCC) by the
County Administrator and the Chief Information Officer in accordance with
Resolution 2023-0958. Information Systems Services is now submitting the
schedule in accordance with County PPM CW-O-051, which requires all delegated
schedules to be submitted by the initiating Department to the BCC as a receive
and file agenda item. The AT&T Dedicated Internet Pricing Schedule renews
existing services at current discounted rates for a twenty four (24) month
period under the new AT&T Master Agreement 158865UA (R2023-0958). Countywide
(DB)
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve:
A) a Settlement
Agreement with United Healthcare Services, Inc., (UHC) concerning the 2023
calendar year implementation of the Contract for Employee Self-Funded Medical
Benefits Plan (Contract No. 22-076/MD, as amended), in the amount of $436,552;
and
B) a refund to current employees and certain
retirees who were enrolled during calendar year 2023 in the United Open Access
– CHOICE Plan (CHOICE) of the difference between premiums paid for the CHOICE
Plan and premiums payable for the Neighborhood Health Partnership Plan (NHP or
HMO).
Summary: Staff recommends Board approval of a Settlement Agreement between the
County and UHC in the amount of a fee credit of $436,552 related to an error in
the 2023 calendar year implementation of Contract No. 22-076/MD, as amended. The
error provided certain CHOICE Plan benefits to members enrolled in the lower
cost HMO Plan. The settlement allows the
County to refund a group of approximately 750 members. In addition, the
settlement includes $68,788 to help offset any additional claim costs to the
County. Countywide (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to receive and file: the electronically executed Federal Transit
Administration (FTA) Application and Grant Agreement obligating $19,567,894 for
FY2019 Section 5307 (CFDA 20.507), Section 5339 (CFDA 20.526) and Flex Funds
(CFDA 20.507). Summary: The
electronic documents have been fully executed on behalf of the BCC by Palm Tran
through the County Administrator in accordance with R2019-1817, which delegated
authority to execute, and to transmit electronically the BCC’s approval of the
grant application, award and resulting grant agreement. In accordance with County PPM CW-F-003 and
CW-O-051, a signed copy of agreements executed under delegated authority must
be placed on the BCC’s agenda as a Receive and File. The executed documents are now being
submitted to the BCC to allow the Clerk’s Office to receive and file. Countywide (MM)
CC. SHERIFF
1. Staff recommends
motion to:
A) accept
on behalf of the Palm Beach County Sheriff’s Office a FY2023 DNA Capacity
Enhancement and Backlog Reduction (CEBR) Program Grant from the Department of
Justice, Bureau of Justice Assistance in the amount of $329,769 for the period
of October 1, 2023 through September 30, 2025; and
B) approve a Budget Amendment of $329,769 in the
Sheriff’s Grants Fund.
Summary: The Palm Beach County Sheriff’s Office (PBSO)
received a grant award for the FY23 DNA Capacity Enhancement and Backlog
Reduction (CEBR) Program in the amount of $329,769 for the period of October 1,
2023 through September 30, 2025. PBSO’s Forensic Biology Unit provides forensic DNA
analysis of case samples from over 28 municipalities, the school district as
well as state and federal agencies as needed. These grant funds will be used to continue to
support the salary and benefits of two full time Forensic Scientists, training,
supplies, and contractual services that will increase the efficiency of the
crime lab and reduce the backlog of forensic DNA cases. There is no match
requirement associated with this award. The Catalog of Federal Domestic
Assistance (CFDA) number is 16.741 and the grant number is
15PBJA-23-GG-01271-DNAX. Countywide (RS)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (cont’d.)
2. Staff recommends
motion to:
A)
receive & file Grant Modification #1 with the Office of National
Drug Control Policy to provide supplemental funds in the amount of $18,791.23
for the Palm Beach County Sheriff’s
Office; and
B) approve a Budget
Amendment of $18,792 in the Sheriff’s Grant Fund.
Summary: On April 4, 2023,
the Board of County Commissioners (BCC) accepted a grant award from the Office of National Drug Control Policy
(ONDCP) in the amount of $105,154 for the period of January 1, 2023 through
December 31, 2024 (R-2023-0444), to support the Palm Beach County Narcotics
Task Force (PBCNTF). This agenda item
will provide an additional $18,791.23 in grants funds for the PBCNTF, which
brings the total grant award to $123,945.23. There is no match requirement associated
with this award. The Catalog of
Federal Domestic Assistance (CFDA) number is 95.001 and the contract
number is G23MI0011A. Countywide
(RS)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (cont’d.)
3. Staff recommends
motion to: A) Accept on behalf of the Palm Beach County Sheriff’s
Office a Grant Award for the FY24 Statewide Criminal Analysis Laboratory System
Project between the Florida
Department of Law Enforcement and the Palm Beach County Sheriff’s Office for
the period of October 1, 2023 through September 30, 2024. Summary: The Florida Department of Law
Enforcement (FDLE) provides state financial assistance to five locally-funded
laboratories in the State of Florida, including Palm Beach County. The Palm Beach County Sheriff’s Office (PBSO)
operates the Palm Beach County Crime Laboratory. This grant award provides funding for
personnel, equipment, training, and expenses to operate the Crime Lab. Since the total award amount is not
known in advance, $300,000 was budgeted in the Sheriff’s Grant fund for
FY24. We will amend the budget after the
final quarterly payment is received in September to reconcile the revenue. There is
no match requirement associated with this award. The Catalog of State Financial Assistance (CSFA) number is 71.002 and
the agreement number is Y7004. Countywide (RS)
4. Staff recommends
motion to approve: a
Budget Transfer of $450,000 from the Law Enforcement Trust Fund (LETF) to the
Palm Beach County Sheriff’s Office (PBSO).
Summary: Section 932.7055(5), Florida
Statutes; provides that the seizing agency shall use Forfeiture proceeds for
school resource officer, crime prevention, safe neighborhood, drug abuse
education and prevention programs, or for other law enforcement purposes, which
include defraying the cost of protracted or complex investigations, providing
additional equipment or expertise, purchasing automated external
defibrillators, and providing matching grant funds. Section 932.7055(5), Florida Statutes; also requires that no less
than 25% of the LETF’s previous year’s revenues be used for the support or
operation of drug treatment, drug abuse education, drug prevention, crime
prevention, safe neighborhood and school resource officer programs of various
non-profit organizations. The PBSO’s FY 2023 estimated donation requirement
will not be finalized until year-end close-out. The PBSO’s support of these
programs exemplifies its strong commitment to the prevention and reduction of
crime throughout the communities it serves and its desire to put money back
into these communities to support organizations that provide such services. The year-to-date transfer for all donations to
outside organizations after approval of this item is $450,000. The funds requested are to aid PBSO and
qualified organizations that meet the requirements set forth in Section 932.7055(5), Florida Statutes.
Use of LETF requires approval by the Board, upon request of the Sheriff. The current State LETF balance is $3,058,061.
Approval of this request will reduce the State Law Enforcement Trust Fund balance
to $2,608,061. The PBSO certifies that the use of
these funds is in accordance with Section
932.7055(5), Florida Statutes.
Below is a table indicating the organizations the PBSO seeks to fund and
the corresponding amount of funding proposed per respective organization or
agency. No new positions are needed and
no additional County funds are required.
Countywide (RS)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (cont’d.)
4. Summary (cont’d.)
|
ORGANIZATION |
AMOUNT |
|
Anti-Defamation League, Inc. |
$30,000 |
|
Faith, Hope, Love, Charity, Inc. |
$25,000 |
|
Faith's Place Center for Arts Education,
Inc. |
$50,000 |
|
Florida Sheriff's Youth Ranches, Inc. |
$130,000 |
|
Lake Worth West Resident Planning Group,
Inc. |
$25,000 |
|
New Hope Charities, Inc. |
$25,000 |
|
Operation 300, Inc. - Fallen Officers
Program |
$50,000 |
|
Palm Beach Area Tennis Patrons, Inc. |
$25,000 |
|
Palm Beach County PAL, Inc. - Summer
Basketball Program |
$25,000 |
|
Sunset House, Inc. |
$15,000 |
|
The ARC of Palm Beach County, Inc. |
$25,000 |
|
Wounded Veterans Relief Fund, Inc. |
$25,000 |
|
|
|
|
Total
Amount |
$450,000 |
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
DD. CAREERSOURCE
1. Staff recommends
motion to approve: the
appointment of Michael J. Burke to the CareerSource Palm Beach County, Inc.
Board of Directors (Board) for the seat and term indicated below.
|
Appointment |
Seat No. |
Term |
Area of
Representation |
Nominated By |
|
Michael J. Burke |
15 |
11/21/23-11/20/30 |
Labor Organization Youth |
The School District of
Palm Beach County |
Summary: The Board is to develop a more efficient
system to prepare Floridians for high skill and high wage jobs, and to oversee
Welfare Reform, School- to- Work, and Adult/Literacy educational
training. On October 5,
2021, the Board of County Commissioners (BCC) approved the Interlocal Agreement Palm Beach
Workforce Development Consortium, which replaced lnterlocal Agreement
R2007-1220; First Amendment to the Interlocal Agreement R2007-1446; Amendment
No. 2 to the Interlocal Agreement R2008-1268; and Third Amendment to the
Interlocal Agreement R2014-1650. The Agreement states the BCC will
appoint private sector board members to assure a minimum 51% private sector
majority. The federal Workforce Innovation and Opportunity Act requests that an
emphasis be placed on Chief Executive Officers or highest level of management
positions for both community and business sector appointments. Michael J. Burke
is the Superintendent of the School District of Palm Beach County. The
CareerSource Palm Beach County, Inc. Board of Directors is comprised of a minimum of 19
members with representation established in Attachment 4. The Board has a
maximum of 33 seats, 23 currently filled and a diversity count of Caucasian: 17 (74%), African-American: 3
(13%) and Hispanic: 3 (13%). The gender ratio (female:male) is: 9:14. The
nominee is Caucasian male. Staff
is addressing the need to increase diversity within our boards and will
continue to encourage this to expand this Board’s diversity. Countywide (HH)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF EQUAL OPPORTUNITY
1. Staff recommends
motion to receive and file: the FY 2024 Worksharing Agreement with the
U.S. Equal Employment Opportunity Commission (EEOC). Summary: The
Worksharing Agreement is designed to provide individuals with an efficient
procedure for obtaining redress for their grievances under Palm Beach County’s
Equal Employment Ordinance and Federal laws. The Worksharing Agreement is a
prerequisite to the receipt of a Charge Resolution Contract with the EEOC. On
November 26, 1996, the Board of County Commissioners approved staff’s
recommendation that future Worksharing Agreements be executed by the County
Administrator, or designee, because of the recurring time constraints involved
in this process. Pursuant to Countywide
PPM-CW-O-051, the attached document is now being submitted to the BCC to receive
and file. No County funds are required.
Countywide (DO)
2. Staff recommends
motion to approve: appointment of one (1) at-large
member to the Fair Housing/Equal Employment (FH/EE) Board for a three (3) year
term effective on November 21, 2023 through September 30, 2026.
|
Nominee |
Seat No. |
Requirement |
Term |
Nominated By |
|
Zade
Shamsi-Basha |
9 |
PBC
Resident |
11/21/23-9/30/26 |
Commissioner
Marino Commissioner
Bernard Vice-Mayor
Sachs |
Summary: The FH/EE board serves as a quasi-judicial body empowered to hear and
decide upon the merits of employment and housing discrimination complaints
investigated by the Office of Equal Opportunity. The FH/EE board is comprised of nine (9)
members, consisting of seven (7) district appointments and two (2) at-large
members. Following the resignation of at-large appointee Jefferson Grant, Zade
Shamsi-Basha submitted an application and nominations were requested in a
September 26, 2023 memo to the Board of County Commissioners. Five (5) of the
board’s nine (9) seats are currently filled with a diversity count of
Caucasian: 3 (33%), African American: 0 (0%) and Hispanic: 2 (22%). The gender
ratio (female: male) is: 3:2. This nominee is a Caucasian male. Staff is
addressing the need to increase diversity within its boards and will continue
to encourage this in an effort to expand this Boards diversity. Countywide
(JW)
NOVEMBER 21, 2023
3. CONSENT
AGENDA APPROVAL
FF. SUPERVISOR OF ELECTIONS
1. Staff recommends
motion to approve: 35
precinct boundary changes, submitted by Wendy Sartory Link, Supervisor of
Elections, as required by Section 101.001(1), Florida Statutes. Summary: 35 precinct boundary changes are recommended
by Wendy Sartory Link, Supervisor of Elections (SOE), due to municipal
annexations and a municipal single member redistricting. Districts 1, 2, 3, 6 and 7 (AH)
GG. OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to approve:
A)
an expenditure of $200,000
for the installation and twenty (20) years of maintenance of twenty (20) Light
Emitting Diode (LED) streetlights in the Haverhill East Countywide Community
Revitalization Team (CCRT) area;
B) a Budget Transfer of $200,000 in the Capital Outlay Fund to establish a
transfer of $80,000 for the Haverhill East CCRT area street lighting project to
fund the installation and a transfer of $120,000 to the Office of Community
Revitalization (OCR) Special Projects and Initiatives Fund for project
maintenance; and
C) a Budget Amendment of $120,000 in the OCR Special Projects and
Initiatives Fund to recognize the transfer and allocate it to the Haverhill
East CCRT area street lighting project maintenance.
Summary: In May of 2023, community members of the Haverhill East CCRT area
requested streetlights to enhance safety and reduce crime, leading to the
initiation of the Haverhill East CCRT area street lighting project. The
project entails the installation and maintenance of twenty (20) LED
streetlights for twenty (20) years. The
requested transfer of $200,000 is needed to cover the cost of installation and
twenty (20) years maintenance of the streetlights. Funding is available in the
CCRT Recouped Funding account in the Capital Outlay Fund. District 7 (RS)
* * * * * * * * * * * *
NOVEMBER 21, 2023
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. OFFICE OF EQUAL
BUSINESS OPPORTUNITY
1. Staff recommends
motion to adopt:
an Ordinance of the Board of County
Commissioners
of Palm Beach County, Florida, amending Chapter 2, Article III, Division 2,
Part C of the Palm Beach County Code, (Ordinance No. 2018-021), pertaining to
the Equal Business Opportunity Program; providing for an effective date and
sunset; providing for repeal of laws in conflict; providing for savings clause;
providing for severability; providing for inclusion in the code of laws and
ordinances; and providing for captions. Summary:
The Board of County Commissioners approved the amended Equal Business
Opportunity (EBO) Ordinance on preliminary reading on November 7, 2023 to
include the modification of the sunset date of the Ordinance from December 31,
2023 to December 31, 2025 to allow time to solicit, complete and consider the
findings of an updated disparity study and fairly monitor and track an uninterrupted
period of two (2) years for overall county spend that was altered due to
COVID-19 when emergency purchases were not subject to the Equal Business
Opportunity (EBO) Program. Countywide
(RS)
NOVEMBER 21, 2023
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
B. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
Motion to: adopt AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF PALM BEACH COUNTY,
FLORIDA, AMENDING CHAPTER 2, ARTICLE V, DIVISION 5 OF THE PALM BEACH COUNTY
CODE (ORDINANCE 88-16, as amended by ordinanceS 89-3, 90-38, 92-14, 92-25,
93-1, 93-35 95-6, 2014-003, AND 2016-017) PERTAINING TO THE PALM BEACH COUNTY
CRIMINAL JUSTICE COMMISSION, AMENDING SECTION 2-216 (CREATED), AMENDING SECTION
2-217 (OBJECTIVES), AMENDING SECTION 2-218 (AUTHORITY), AMENDING SECTION 2-219
(OPERATION), AMENDING SECTION 2-220 (STAFF COOPERATION AND SUPPORT), AND
AMENDING SECTION 2-221 (ADMINISTRATION); PROVIDING FOR REPEAL OF LAWS IN
CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF
LAWS AND ORDINANCES; PROVIDING FOR CAPTIONS; AND PROVIDING FOR AN EFFECTIVE
DATE.
NOVEMBER 21, 2023
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
B. CRIMINAL JUSTICE
COMMISSION (cont’d.)
1. Summary: The
CJC seeks to amend Chapter 2, Article
V, Division 5 of the Palm Beach County Code of Ordinances to include an expanded
private sector membership reflective of the County and diversity in community
voice. Therefore, the CJC is making the following recommended amendments
to the CJC Ordinance:
1) Modify the membership of the CJC by
reducing the public sector members from 21 to 18 by removing a) Supervisory
Special Agent, Federal Bureau of Investigation, West Palm Beach, b) Senior
Agent, Drug Enforcement Administration, West Palm Beach, and c) Resident Agent
in Charge, Bureau of Alcohol, Tobacco and Firearms (ATF), West Palm Beach Field
Office, U.S. Treasury Department;
2) Modify the membership of the CJC by
increasing the private sector members from 11 to 17 by maintaining the ten (10)
members who will be nominated by the Palm Beach County Economic Council, of
which consideration should be given to one (1) representative from CareerSource
and one (1) representative from the Health Care District of Palm Beach County;
and by increasing the one (1) member at large to six (6) members at large,
which will include one (1) local clergy, one (1) returning citizen, one (1)
crime survivor, one (1) student between the age of seventeen (17) and
twenty-two (22) years-of-age, one (1) person who will be nominated by, and will
represent, the Black Chamber of Commerce, and one (1) person who will be
nominated by, and will represent, the Hispanic Chamber of Commerce. These six (6) at large members will be
nominated by the Criminal Justice Commission and approved by the Board of
County Commissioners; and
3) Additional amendments clarify the nomination
process and update the CJC Ordinance in keeping with uniform policies and
procedures for the Palm Beach County Commissioners.
On September 26, 2023 these recommended amendments were presented to the
CJC and supported unanimously. The
recommended amendments were also presented to the Palm Beach County Economic
Council and there was no opposition. Currently, the CJC is the largest advisory
board to the Board of County Commission (BCC) and among the longest standing
boards. Countywide (HH)
NOVEMBER 21, 2023
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
C. HOUSING AND ECONOMIC DEVELOPMENT
1. Staff recommends
motion to adopt: A Resolution of the Board of County
Commissioners (BCC) of Palm Beach County, Florida, making certain findings and
designating the three parcels located at 9845 and 9905 Clint Moore Road, within unincorporated Palm Beach County,
Florida, further identified by Parcel Control Numbers 00-42-43-27-05-070-1130,
1160 and 1170, (the “Subject Site”), as a Brownfield Area pursuant to Section
376.80(2)(c), Florida Statutes, which shall be hereafter known as the Verde
Commons Green Reuse Area, for the purpose of rehabilitation, creation of
recreation area, and promoting economic development; providing for an effective
date; and, for other purposes. SUMMARY: On August 22, 2023, the BCC
approved two (2) motions to allow for a Brownfield Area designation of the
Subject Site: 1) A waiver of the statutory requirement that one of two public
hearings be held after 5:00 p.m.; and, 2) The advertising of public hearings on Tuesday, October 17, 2023 at 9:30
a.m., and Tuesday, November 21, 2023 at 9:30 a.m. On October 17, 2023, the BCC
approved a motion to approve on First Reading and to advertise for Adoption
Hearing on November 21, 2023. On July 17, 2023, Toll Brothers, Inc.
(“Toll Bros.”) as contract purchaser, and the owners, Westside Farms, Inc. and
7 T’s Enterprises, Inc., submitted an application to the Department of Housing
and Economic Development to designate the Subject Site as a Brownfield Area.
This designation requires two public hearings, one of which must be held after
5:00 p.m. per Section 125.66, Florida Statutes (cross-referenced in Section
376.80, Florida Statutes), unless the Board of County Commissioners, by a
majority plus one vote, elects to conduct that hearing at another time of day.
The Subject Site supports a 163,093 square foot produce packing plant and cold
storage facility, agricultural equipment and commercial vehicle storage, row
crops, and related uses, which Toll Bros. indicates is impacted by arsenic and
dieldrin in the soil and groundwater. The rezoning of the 37.4 acre site was
approved by the Board of County Commissioners at the November 28, 2022 BCC
Zoning Hearing (Resolution R2022-1414), with a concurrent future land use
amendment (Ord. 2022-031), which would allow for the development of up to 75
residential dwelling units. Toll Bros. is seeking a “Brownfield Area”
designation under Florida’s Brownfields Redevelopment Act, prior to
redevelopment of the Subject Site with 70 single family dwelling units and a
0.66-acre recreation area. No County funds for implementation are required. District 5 (DB)
* * * * * * * * * * * *
NOVEMBER 21, 2023
A. AIRPORTS
1. Staff recommends
motion to:
A)
authorize the
termination of Term Contract 17-032/LC effective December 31, 2023, for Janitorial Services with Triangle
Services of Florida, Inc. d/b/a Triangle Services at the Palm Beach
International Airport (PBI) by the Purchasing Department; and
B) approve Term Contract for Janitorial Services at
PBI with Flagship Airport Services, Inc. (Flagship) (Contract No. 23-057/MD),
commencing on January 1, 2024, and expiring on December 31, 2025, for an amount
not to exceed $9,500,000 for the initial two-year term with three one-year
options to renew.
Summary: A
request for proposals (RFP) was issued for janitorial services at PBI. Flagship
was recommended for the award of the new contract. This item authorizes the
termination of the existing contract for janitorial services with Triangle
Services effective December 31, 2023, which was extended on a short-term basis
pending finalization of a new contract with Flagship. This item also provides for the approval of
the new contract with Flagship effective January 1, 2024. The new contract with
Flagship provides for janitorial services at PBI, including, but not limited
to, the commercial passenger terminal, public parking garages, general aviation
Customs facility and various administrative offices and support spaces. The new contract has an initial term of
two-years with three one-year options to renew at the sole discretion of the
County. The total not-to-exceed amount for the initial two-year term is
$9,500,000. Expenses, including employee salaries and benefits and supplies,
are paid on a reimbursement basis in accordance with an annual budget approved
by the Department of Airports. Flagship is located in Southlake, TX. On
February 17, 2022, the Goal Setting Committee established a Small Business
Enterprise (SBE) Subcontracting Goal of 20%, as well as a Minority/Women
Business Enterprise (M/WBE) Subcontracting Goal of 15% for the RFP. Flagship committed to 21% S/MBE
participation. Pursuant to changes to Chapter 332, Florida Statutes, effective
July 1, 2023, a governing body of a medium hub commercial service airport may
not approve purchases of contractual services in excess of $1,000,000 provided
in Section 287.017, Florida Statutes, on a consent agenda. This item exceeds
the threshold amount and must be approved on the regular agenda. Countywide (AH)
NOVEMBER 21, 2023
5. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve:
A) Contract with
Global Spectrum, L.P.
(“Global”) for the operation and management of the Palm Beach County Convention
Center (“Convention Center”) from December 1, 2023 through September 30, 2028
(an initial term of 4 years and 10 months) (the “Agreement”) at an annual Base
Management Fee of $225,000 (subject to annual adjustments based on the
percentage change in the Consumer Price Index not exceeding 3%) to be paid in
monthly installments plus the potential to earn an additional annual Incentive
Fee equivalent not to exceed 40% of the annual Base Management Fee; and
B) Termination Agreement terminating the current
Convention Center Operating Agreement with Global (R2012-1047) as amended
(R2017-0932, R2022-0407, R2023-1400) effective on November 30, 2023.
NOVEMBER 21, 2023
5. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT & OPERATIONS (cont’d.)
1. Summary: The Agreement
provides for Global to operate and manage the Convention Center for an initial
term of 4 years 10 months with the option for one 5-year renewal (total term of
9 years and 10 months if the option were exercised). Global will be paid an
annual Base Management Fee of $225,000 which will be subject to annual
adjustments (beginning on October 1, 2024) based on the percentage change in
the Consumer Price Index (CPI) not to exceed 3%. Global will have the
potential to earn an annual Incentive Fee of up to 40% of the annual Base
Management Fee (i.e., equivalent to $90,000 during the first year).
Global will also make a capital contribution of $500,000 to be amortized over
the total term of the Agreement (i.e., 9 years 10 months). If the Agreement is
terminated earlier or the option to renew not exercised, the County will be
required to pay Global all unamortized amounts. Facilities Development and Operations (FDO) and the Tourist Development
Council (TDC) advertised the solicitation for a new Convention Center operator
on April 2, 2023. Although the RFP was broadly advertised and Staff conducted
direct outreach with six national firms offering these types of services, only
one proposal (from Global) was received in response to the competitive
solicitation. The selection committee met on June 16, 2023, and recommended
award to Global subject to negotiation of the financial component of Global’s
proposal. The Agreement reflects the negotiated financial proposal which is
significantly reduced when compared to Global’s original proposal. During its
November 9, 2023 meeting, the TDC Board recommended the Board of County
Commissioners’ (Board) approval of the Agreement. The solicitation for this
contract was advertised in accordance with the Equal Business Opportunity
Ordinance and was presented to the Goal Setting Committee (Committee) on
February 15, 2023. The Committee established Affirmative Procurement
Initiatives (API) of a Small Business Enterprise (SBE) evaluation preference of
up to 15 points based on the level of SBE participation for the selection of
the operation and management services, and a minimum mandatory contract goal of
20% SBE participation to apply to the annual projected cost of goods and services
purchased for the Convention Center operation. Global committed to 25% SBE
participation. (TDC/FDO) Countywide (MWJ)
NOVEMBER 21, 2023
5. REGULAR AGENDA
C. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to adopt: A Resolution of the Board of County
Commissioners (BCC) of Palm Beach County, Florida, making certain findings and
designating the three parcels located at 9845 and 9905 Clint Moore Road, within unincorporated Palm Beach County,
Florida, further identified by Parcel Control Numbers 00-42-43-27-05-070-1130,
1160 and 1170, (the “Subject Site”), as a Brownfield Area pursuant to Section
376.80(2)(c), Florida Statutes, which shall be hereafter known as the Verde
Commons Green Reuse Area, for the purpose of rehabilitation, creation of
recreation area, and promoting economic development; providing for an effective
date; and, for other purposes. SUMMARY: On August 22, 2023, the BCC
approved two (2) motions to allow for a Brownfield Area designation of the
Subject Site: 1) A waiver of the statutory requirement that one of two public
hearings be held after 5:00 p.m.; and, 2) The advertising of public hearings on Tuesday, October 17, 2023 at 9:30
a.m., and Tuesday, November 21, 2023 at 9:30 a.m. On October 17, 2023, the BCC
approved a motion to approve on First Reading and to advertise for Adoption
Hearing on November 21, 2023. On July 17, 2023, Toll Brothers, Inc.
(“Toll Bros.”) as contract purchaser, and the owners, Westside Farms, Inc. and
7 T’s Enterprises, Inc., submitted an application to the Department of Housing
and Economic Development to designate the Subject Site as a Brownfield Area.
This designation requires two public hearings, one of which must be held after
5:00 p.m. per Section 125.66, Florida Statutes (cross-referenced in Section
376.80, Florida Statutes), unless the Board of County Commissioners, by a
majority plus one vote, elects to conduct that hearing at another time of day.
The Subject Site supports a 163,093 square foot produce packing plant and cold
storage facility, agricultural equipment and commercial vehicle storage, row
crops, and related uses, which Toll Bros. indicates is impacted by arsenic and
dieldrin in the soil and groundwater. The rezoning of the 37.4 acre site was
approved by the Board of County Commissioners at the November 28, 2022 BCC
Zoning Hearing (Resolution R2022-1414), with a concurrent future land use
amendment (Ord. 2022-031), which would allow for the development of up to 75
residential dwelling units. Toll Bros. is seeking a “Brownfield Area”
designation under Florida’s Brownfields Redevelopment Act, prior to
redevelopment of the Subject Site with 70 single family dwelling units and a
0.66-acre recreation area. No County funds for implementation are required. District 5 (DB)
NOVEMBER 21, 2023
5. REGULAR AGENDA
D. PLANNING, ZONING, AND
BUILDING
1. Staff seeking
direction: regarding
the proposed annexations by City of Palm Beach
Gardens and Village of North Palm Beach, and more specifically, whether
Palm Beach County, as the owner of property within the proposed Palm Beach
Gardens annexation area, is in opposition or support of such annexations. Summary:
Palm Beach County received annexation feasibility studies from Palm Beach
Gardens and North Palm Beach on October 17, 2023, and October 26, 2023,
respectively. North Palm Beach updated
its feasibility study and forwarded it to the County on November 2, 2023. Both cities’ annexation proposals will
require a referendum amongst the annexation areas’ registered voters. All but one of North Palm Beach’s proposed
annexation areas overlap with some of the annexation areas proposed by Palm
Beach Gardens. Additionally, North
Palm Beach’s proposed Area 1 (Portage Landing, and Hidden Key) may not meet the
statutory requirement that the proposed annexation be contiguous with the
annexing municipality’s boundaries. District 1 (DL)
2. Staff recommends
motion to approve: An Interlocal Agreement with the Town of Lake
Clarke Shores (Town) providing for the annexation of an enclave, known as the
Edgewater Park Enclave, generally located on the east side of S. Florida Mango Rd, south
of Palm Terr., west of W. Lake Drive. Summary: The
Florida Legislature designated a portion of Edgewater Park as an enclave per
Chapter 2022-232, Laws of Florida.
Consequently, the Town is proposing to
annex the subject enclave through an enclave Interlocal Agreement under Section
171.046, Florida Statutes. The Town
approved the proposed Interlocal Agreement on October 10, 2023, to annex the
32.76 acre legislatively declared enclave, identified in Exhibit A of the
Interlocal Agreement. The proposed annexation was processed through the
County’s reviewing departments, including Fire Rescue; Engineering; Planning,
Zoning & Building; Environmental Resources Management; Parks and
Recreation; Water Utilities; County Attorney; Property and Real Estate
Management; Sheriff's Office; and the Office of Financial Management and
Budget. The Town provided written notice to all
owners of real property located within the enclave. The proposed annexation is
consistent with the Intergovernmental Coordination Element of the County’s
Comprehensive Plan. District 3 (DL)
NOVEMBER 21, 2023
5. REGULAR AGENDA
E. FIRE RESCUE
1. Staff recommends
motion to approve on preliminary reading and permission to
advertise for public hearing
on December 19, 2023 at 9:30 a.m.: an Ordinance of the Board of
County Commissioners of Palm Beach County, Florida, repealing and replacing
Section12-57 of Chapter 12, Article IV, of the Palm Beach County Code
(codifying Ordinance 2020-027); providing for incorporation of recitals and
findings; providing that the updated Florida Fire Prevention Code shall be
deemed adopted; providing for Local Amendments to the updated Florida Fire
Prevention Code; providing for applicability; providing for repeal of laws in
conflict; providing for a savings clause; providing for severability; providing
for inclusion in the Code; and providing for an effective date. Summary:
Pursuant to Chapter 633, Florida Statutes, the State Fire Marshal has or
will adopt an updated Florida Fire Prevention Code every three years, which
establishes the statewide minimum fire safety code, with an anticipated
effective date of December 31, 2023.
This updated Florida Fire Prevention Code is based on updated Florida
editions of the National Fire Protection Association’s Fire Code (NFPA 1) and
Life Safety Code (NFPA 101). The proposed Palm Beach County Local Amendments to
the updated Florida Fire Prevention Code are recommended by the County’s Fire
Marshal and Fire Code Advisory Board.
Both the proposed and existing Local Amendments established the scope
and authority of the Bureau of Safety Services; requirements for life safety
features and fire protection features within buildings; collection of fees for
plan review and inspection services; and a Fire Code Board of Appeals and
Adjustments. Countywide (RM)
NOVEMBER 21, 2023
5. REGULAR AGENDA
F. OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to:
A) approve a Contract with Spirit of Giving Network,
Inc. in an amount not-to-exceed $115,000 for professional services to assist with the planning of, and purchase
of school supplies and other items needed for the 2024 Back to School PBC!
event (Event) for the period beginning January 1, 2024 through September 30, 2024; and
B) authorize advance payments
to Spirit of Giving Network, Inc. of up to $57,500 towards the purchase of
school supplies and other items.
Summary: The proposed contract allocates a not-to-exceed amount of $115,000 to
Spirit of Giving Network, Inc. (the Agency) to facilitate the implementation of
the Event, a program of
profound significance. The Event’s primary goal is to provide
essential support to Palm Beach County students in need, spanning from Pre-K
through 12th grade, who come from low or no-income families and are enrolled in
the public or charter school system. The tentative scheduled date for the Event
is Saturday, August 3, 2024, strategically timed before the commencement
of the 2024/2025 school year. As per
the contract terms, up to $57,500 of the County's contribution may be advanced
to the Agency to facilitate the procurement of school supplies and other
necessary items for the Event. Countywide (RS)
* * * * * * * * * * * *
NOVEMBER 21,
2023
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
NOVEMBER 21,
2023
A. ADMINISTRATION
COMMENTS
B. COUNTY ATTORNEY
NOVEMBER 21, 2023
District 1 – COMMISSIONER MARIA G. MARINO
Requesting
approval for a previous off-site Proclamation commemorating the 121st
Anniversary of the Mount Carmel Missionary Baptist Church.
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER MICHAEL A. BARNETT
Requesting approval for a previous off-site Proclamation declaring
November 17, 2023 World Prematurity Day.
District 4 – COMMISSIONER MARCI WOODWARD
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER SARA BAXTER
District 7 – COMMISSIONER MACK BERNARD
NOVEMBER 21,
2023
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."