May 15, 2023
8:00 am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
MAY 16, 2023
PAGE ITEM
NOTE:
Items that were
revised, added, deleted, or backup submitted and were not listed on the preliminary
addition/deletion sheet distributed to the Board the prior day are noted with
an asterisk (*).
* * * * * * * * * * *
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
MAY 16, 2023
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 11 - 63)
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 64)
5. REGULAR AGENDA (Pages 65 - 72)
6. BOARD APPOINTMENTS (Page 73)
7. STAFF
COMMENTS (Page 74)
8. BCC
COMMENTS (Page 75)
9. ADJOURNMENT (Page 76)
* * * * * * * * * * *
MAY 16, 2023
CONSENT AGENDA
A. ADMINISTRATION
Page 11
3A-1 Authorize
the Mayor to execute a Letter of Agreement to authorize Palm Beach County Crime
Stoppers, Inc. to apply, receive, and expend grant funds from the State of
Florida’s Crime Stoppers Trust Fund.
B. CLERK & COMPTROLLER
Page 11
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change orders, work task orders, minor
contracts, final payments, etc.
C. ENGINEERING & PUBLIC WORKS
Page 12
3C-1 Adopt a resolution authorizing the conveyance
of Parcel 100 located west of and adjacent to Interstate 95 and north and south
of Central Blvd. to FDOT and approve Palm Beach County deed to convey the
Parcel at no cost to FDOT.
Page 13
3C-2 Approve landscaping continuing services
construction contract with A Cut Above Landscape & Maintenance Inc. for 18
months.
3C-3 Approve Supplemental No. 4 to the Congress
Avenue from north of Northlake Blvd. to Alternate A1A Contract for professional
services for the project.
Page 14
3C-4 Adopt a resolution to approve Supplemental
Agreement No. 1 to the Local Agency Program Agreement for the construction of
Westgate Avenue from Wabasso Drive to Congress Avenue project; approve
Supplemental to the Agreement to increase the grant funding and approve a
Budget Amendment.
Page 15
3C-5 Adopt a resolution to approve Supplemental
Agreement No. 1 to the Local Agency Program Agreement for the construction of
Lyons Road/Sansbury’s Way from Forest Hill Blvd. to Okeechobee Blvd.; approve
Supplemental to the Agreement to increase the grant funding; and approve a
Budget Amendment.
Page 16
3C-6 Adopt a resolution to approve Supplemental
Agreement No. 1 to the Local Agency Program Agreement for the CR-A1A/Ocean
Drive from north of Donald Ross Road to south of Indiantown Road; approve
Supplemental to the Agreement to increase the grant funding; and approve a
Budget Amendment.
MAY 16, 2023
TABLE OF CONTENTS
CONSENT AGENDA
C. ENGINEERING & PUBLIC WORKS (cont’d.)
Page 17
3C-7 Adopt a resolution to approve Supplemental
Agreement No 1 for the construction of SR7 at Weisman Way Intersection
Improvements; approve Supplemental Agreement to fund the project; and approve a
Budget Amendment.
Page 18
3C-8 Adopt a resolution to support the submittals
of an application through the Palm Beach Transportation Planning Agency for
funding the installation of flashing yellow arrows at thirteen signalized
intersections throughout Palm Beach County; and approve the 2023 Application
for Project Funding for State Road Modifications with the TPA.
Page 19
3C-9 Adopt a resolution to approve Supplemental
Agreement No. 1 for the construction of improvements on Seminole Blvd. from
Oswego Ave. to Okeechobee Blvd.; approve Supplemental to the Agreement to
increase the grant funding and approve a Budget Amendment.
Page 20
3C-10 Approve the Consultant Service Authorization
No. 4 to the Annual Construction Engineering Inspection Services Contract with
Mehta and Associates, Inc. for Westgate Avenue from Wabasso Drive to Congress
Avenue project; and approve Budget Amendment in the Capital Outlay fund to
recognize reimbursement.
3C-11 Approve Consultant Services Authorization to
the Annual Intersection Improvements Services Contract with Propel Engineering
Inc. for the High Ridge Road and Hypoluxo Road Intersection Improvements.
Page 21
3C-12 Adopt a resolution to support the submittal of
an application through the Palm Beach Transportation Planning Agency to FDOT
for funding the replacement and upgrade of six signalized intersections and
four pedestrian crossings.
Page 22
3C-13 Adopt a resolution to support the submittal of
a Local Initiatives Program grant application through the Palm Beach
Transportation Planning Agency for funding to replace and upgrade seven
signalized intersections; and approve the 2023 Application for Project Funding
for Local Initiatives Construction Projects with the TPA.
MAY 16, 2023
TABLE OF CONTENTS
CONSENT AGENDA
C. ENGINEERING & PUBLIC WORKS (cont’d.)
Page 23
3C-14 Adopt a resolution to support the submittal of
a Transportation Alternatives Program grant application through the Palm Beach
Transportation Planning Agency for funding to mill, resurface, and construction
bicycle lands on Camino Real between Spanish River Road and South Ocean Blvd.;
approve FDOT Transportation Alternatives Set-Aside Program Funding Application.
Page 24
3C-15 Adopt a resolution to support the submittal of
a Local Initiatives Program grant application through the Palm Beach Transportation
Planning Agency for funding to install flashing yellow arrows at twenty-nine
signalized intersections throughout Palm Beach County; and approval the 2023
Application for Project Funding for Local Initiatives Construction Projects
with the TPA.
D. COUNTY ATTORNEY
Page 26
3D-1 Approve a Settlement Agreement in a personal
injury case.
3D-2 Approve a Settlement Agreement in a civil
rights case for damages.
E. COMMUNITY SERVICES
Page 26
3E-1 Approve
one Board Appointment to Palm Beach County HIV Comprehensive AIDS Resources
Emergency Council.
F. AIRPORTS
Page 26
3F-1 License
Agreement with Gulfstream Product Support Corporation for use of property at
PBI for overflow vehicle parking.
Page 27
3F-2 Sublease
of space at PBI by Signature Flight Support LLC.
3F-3 License
Agreement with Signature Flight Support LLC on a monthly basis for use of
property at PBI for overflow vehicle parking.
Page 28
3F-4 Approve
Amendment No. 5 with Lebolo Construction Management, Inc. for miscellaneous
Airport improvements for Palm Beach County Department of Airports.
Page 29
3F-5 Airline
Service Incentive Program Participation Agreement with Avelo Airlines.
MAY 16, 2023
TABLE OF CONTENTS
CONSENT AGENDA
F. AIRPORTS
(cont’d.)
Page 29
3F-6 License
Agreement with Sixt Rent A Car LLC for use of ground
area at PBI for overflow vehicle parking.
3F-7 License
Agreement with Sky Chefs, Inc. for ramp space use for airline catering truck
parking at PBI.
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 30
3G-1 Quarterly report
ending March 31, 2023 for Children’s Services Council of Palm Beach County.
3G-2 Annual Report for Fiscal Year ending
September 30, 2022 from West Palm Beach Community Redevelopment Agency.
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 31
3H-1 Work Order No. 23-003 to the annual sports
field lighting installation contract with Davco Electrical Contractors Corp.
for the Caloosa Park-Sports Field Lighting Replacement project.
Page 32
3H-2 Work Order No. 23-016 to the annual minor
construction services contract with Repulic Construction Corp for the Criminal
Justice Building A-Mail Room project.
Page 33
3H-3 Approve Consultant Services Authorization No.
8 with Architecture Green LLC for the Convention Center 1st and 2nd
Floor Public Restroom Renovations project.
Page 34
3H-4 Standard License Agreement for Use of
County-Owned Property with The AREC Repeater Group Inc. for continued placement
of Communication Equipment; and Standard License Agreement for Use of
County-Owned Property with Foundcare, Inc. mobile health vehicle providing
primary care services.
Page 35
3H-5 Interlocal Agreements with Town of Juno Beach
to extend the term of the agreement; with City of Riviera Beach; Town of
Jupiter Inlet Colony; City of West Palm Beach; and City of Belle Glade for
referred individuals into the Homeless Resource Center.
Page 36
3H-6 Consultant Services Authorization No. 21 with
Leo A. Daly Company for the Main Detention Center Phase III-East Tower Interior
Painting project.
MAY 16, 2023
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS (cont’d.)
Page 37
3H-7 Annual contracts with M&M Asphalt
Maintenance Inc. and R&D Paving, LLC for asphalt, pavers and pathway
construction services.
Page 38
3H-8 Amendment No. 2 to extend the term of the
contract with Jacobs Project Management Co. for the General Government Capital
Program.
Page 39
3H-9 Consultant Services Authorization No. 10 with
Song & Associates, Inc. for the Supervisor of Elections Production Facility
project.
Page 40
3H-10 Consultant Services Authorization No. 4 with
Leo A. Daly Company for the Palm Beach Sheriff’s Office Headquarters
Renewal/Replacement/Renovation project.
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 41
3I-1 Approve Amendment to the Bond to refinance
a project on behalf of the Young Men’s Christian Association of South Palm
Beach County, Inc. and adopt a resolution authorizing certain amendments to the
Industrial Development Revenue Bond.
Page 42
3I-2 Amendment 003 to Loan Agreement with HTG
Banyan, LLC for the construction of 94 rental housing units, extending the
completion date.
Page 43
3I-3 Notice of Withdrawal Letter terminating the
Economic Development Incentive Agreement with Levatas, LLC; approve a Budget
Transfer and a Budget Amendment.
Page 44
3I-4 Amendment No. 2 agreement with Town of
Lantana reducing the funding for playground improvements within Maddock Park;
and to increase the funding for improvements to the dog park within Maddock
Park.
MAY 16, 2023
TABLE OF CONTENTS
CONSENT AGENDA
J. PLANNING, ZONING & BUILDING
Page 45
3J-1 Board reappointment to the Building Code Advisory
Board.
K. WATER UTILITIES
Page 46
3K-1 Approve
Work Order No. 1 to the Continuing Contract for Wastewater Gravity Lines and
Manhole Rehabilitation with Hinterland Group Inc. for 2023; and approve a
Budget Transfer.
Page 47
3K-2 Approve
Change Order No.4 with TLC Diversified, Inc. for the Improvements to Master
Repump Station 9-North for time extension.
Page 48
3K-3 Approve
2022 Pipeline Continuing Construction Contract with Johnson-Davis Incorporated
and Hinterland Group Inc.
Page 49
3K-4 Approve
Contract with B&B Underground Construction Inc. for the Century Village
South Water Main Improvements; and an Agreement with Cen-West Communities,
Inc.; and authorize County Administrator or designee.
Page 50
3K-5 Four
Standard Potable Water and Wastewater Development Agreements; PBA Holdings,
Inc.; Boynton Beach Marketplace, LLC; MF Associates Trails Landing, LLC; HSC
West Palm Beach LLC.
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 51
3L-1 Approve Consultant Services Authorization
No. 0090-02 with Olsen Associates, Inc. to provide services.
3L-2 Approve State of Florida Department of
Environmental Protection Standard Grant Agreement No. 23PB8 for construction
expenses to repair erosional damage related to Hurricanes Ian and Nicole;
approve a Budget Amendment; and authorize County Administrator.
Page 52
3L-3 Amendment No. 03 to Agreement No. 4600003684
with the South Florida Water Management District to extend the agreement.
MAY 16, 2023
TABLE OF CONTENTS
CONSENT AGENDA
M. PARKS & RECREATION
Page 52
3M-1 Entertainment Contractor Agreement with
Andrew Mensing for the Smoke Boss Militia concert at Canyon Amphitheater.
Page 53
3M-2 Amphitheater Rental Agreement with Victory
Faith International, Inc. for Victory Faith Chapel 10 Year Anniversary
Celebration Concert at Sunset Cove Amphitheater.
3M-3 Sound and Light Production Service Contractor
Agreement with Sanderford Sound, Inc. for Victory Faith Chapel 10 Year
Anniversary Celebration Concert at Sunset Cove Amphitheater
Page 54
3M-4 Two Special Events Rental Agreements with
Salto Entertainment, LLC and Bar Event Group, LLC.
3M-5 Professional Services Agreement with Elite
Medical Specialists, LLC to provide medical director services for Parks and
Recreation Department’s Ocean Rescue Section.
Page 55
3M-6 First Amendment to the Recreation Facility
Rental Agreement with the Young Men’s Christian Association of the Palm
Beaches, Inc. for the use of the swimming pool and other recreation facilities.
3M-7 Agreement with YMCA of South Palm Beach County
for the Coordination of Summer Camp at West Boynton Recreation Center; and
Agreement with Faith’s Place Center for Arts Education, Inc. for Summer Camp at
Westgate Park and Recreation Center.
Q. CRIMINAL JUSTICE COMMISSION
Page 56
3Q-1 Approve Board appointments for four to the
Public Safety Coordinating Council.
BB. YOUTH SERVICES
Page 57
3BB-1 Four Contracts for Professional Services with
Doctoral Psychology Interns to complete internship requirement.
Page 58
3BB-2 Contract for Professional Services with a
Postdoctoral Psychology Fellow to complete requirement of clinical work.
3BB-3 Contract for Provision of Services with Prime
Time Palm Beach County, Inc. to connecting summer camps for low income
children.
MAY 16, 2023
TABLE OF CONTENTS
CONSENT AGENDA
BB. YOUTH SERVICES (cont’d.)
Page 59
3BB-4 Community Based Agency Contract with Digial
Vibez, Inc. for the Wellness Workshops and Kidsfit Jamathon; and a Budget
Transfer.
CC. CAREERSOURCE
Page 60
3CC-1 Board appointment to the CareerSource Palm Beach County, Inc. Board
of Directors.
DD. OFFICE OF COMMUNITY REVITALIZATION
Page 61
3DD-1 Expenditure for the installation of 17 speed
humps in the Seminole Manor Countywide Community Revitalization Team; and a
Budget Transfer.
EE. SHERIFF
Page 62
3EE-1 Contract
Modification Notice #7 with the U.S. Department of Homeland Security,
Transportation Security Administration to extend the agreement; accept Contract
Modification Notice #8; and approve Budget Amendment.
FF. SUPERVISOR OF ELECTIONS
Page 63
3FF-1 Memorandum of Agreement for voting technology
upgrades and/or enhancements.
PUBLIC HEARINGS – 9:30 A.M.
MAY 16, 2023
TABLE OF CONTENTS
REGULAR AGENDA
A. AIRPORTS
Page 65
5A-1 Approve increase to term contract for
airfield pavement marking services to four County airports; and approve a
Budget Transfer.
Page 66
5A-2 Approve Amendment No. 1 with Ricondo &
Associates, Inc. for the continued performance of services related to the
approved Palm Beach County Airports’ Capital Improvement Program; and a Budget
Transfer.
Page 67
5A-3 Contract with Ranger Construction
Industries, Inc. for the Central Airfield Improvements at PBI; a Budget
Transfer and a Budget Amendment.
B. FACILITIES DEVELOPMENT & OPERATIONS
Page 68
5B-1 Adopt a resolution authorizing the
conveyance of the County’s interest lying within the Olive Street right-of-way
as dedicated; and approve County Deed in favor of the Town of Juno Beach.
Page 69 - 70
5B-2 Agreement for Purchase of land north of
Indiantown Road and east of Bee Line Highway.
Page 71
5B-3 Approve a Host Shelter Contract for
residents who cannot return to their homes due to damage caused by an
emergency.
C. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 72
5C-1 Approval initial Management Plan for Loxahatchee
Slough Natural Area.
BOARD
APPOINTMENTS (Page 73)
STAFF COMMENTS (Page 74)
COMMISSIONER COMMENTS (Page 75)
ADJOURNMENT (Page 76)
MAY 16, 2023
A. ADMINISTRATION
1. Staff recommends
motion to: authorize
the Mayor to execute a Letter of
Agreement on behalf of the Palm Beach County Board of County Commissioners (BCC)
effective from May 16, 2023 to May 16, 2026 addressed to the Florida Office of Attorney General to authorize Palm
Beach County Crime Stoppers, Inc. (Crime Stoppers) to apply, receive, and
expend grant funds from the State of Florida’s Crime Stoppers Trust Fund. Summary: Crime Stoppers has
requested the BCC’s approval to return a Letter of Agreement to authorize the
Crime Stoppers to apply, receive, and expend grant funding from the State of
Florida’s Crime Stoppers Trust Fund, pursuant to section 16.555 of the Florida Statutes and Rules 2A-9002 and
2A-9003 of the Florida Administrative
Code. A Letter of Authorization remains in effect for no more than three
(3) years. Countywide (RS)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following final minutes of the Board of
County Commissioners’ meetings:
Meeting Date Meeting Type
January 10, 2023 Regular
January
24, 2023 Regular
January
31, 2023 Workshop
February
1, 2023 Comp
Plan
3. Staff recommends
motion to approve: Contracts (regular) and claim settlements list
as submitted by various departments to the Clerk & Comptroller’s
Office. Countywide
4. Staff recommends
motion to receive and file: change orders, work task orders, minor
contracts, final payments and other items approved by the Contract Review
Committee and by the department heads for the Engineering Department;
Facilities Development and Operations Department; Water Utilities Department;
Environmental Resources Management Department; and the Department of Airports
during April 2023. Countywide
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to:
A) adopt
a Resolution authorizing the conveyance of Parcel 100, located west of and
adjacent to Interstate 95, and north and south of Central Boulevard (Parcel),
to the State of Florida Department of Transportation (FDOT); and
B) approve a Palm Beach County (County) deed to convey the Parcel at no cost to FDOT.
SUMMARY:
Adoption of the Resolution will authorize the approval of the County
deed to convey the Parcel to FDOT, as requested by FDOT for the construction of
an interchange at Central Boulevard with Interstate 95. The Engineering Department has determined that the Parcel serves no
present or future County purpose.
This conveyance will relieve the County of potential liability and the cost of
maintenance for this Parcel. This conveyance to FDOT is at no cost, and is
pursuant to Section 125.38, Florida Statutes. Although the County normally
reserves its interest in phosphates, minerals, metals and petroleum rights per
Section 270.11, Florida Statutes, FDOT has requested the release of this
reservation because FDOT requires the property to be free and clear without
encumbrances. Originally there were two parcels called Parcel 101 and 102,
deeded to the County in 2003, as recorded in Official Records Book 15636, Page
1631. Subsequently the two parcels were combined into one parcel, Parcel 100
that is to be conveyed to FDOT. FDOT will assume responsibility for the
perpetual maintenance of the Parcel. In accordance with County ordinance
(2019-038), a supermajority vote (5 votes) is required by the Board of County
Commissioners (BCC) for all transfers of fee simple real property that requires
BCC approval. District 1 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
2. Staff recommends
motion to approve: a
landscaping continuing services construction contract with A Cut Above Landscape & Maintenance Inc. (ACA) in an amount
not to exceed $2,000,000 that will be in effect for 18 months from the date of
approval by the Board of County Commissioners (BCC), with an option to renew
for a total of 36 months. SUMMARY: Approval of this contract will authorize the
continuing construction services necessary to complete landscaping projects on
an as needed basis throughout Palm Beach County (County). The contract was
presented to the Goal Setting Committee (GSC) on October 5, 2022. The GSC
applied an Affirmative Procurement Initiative of a 20% minimum mandatory Small
Business Enterprise (SBE) participation. ACA agreed to 86.3% SBE participation.
One bid for the contract was
received by the Engineering Department on January 17, 2023. ACA was the only
and thus, the lowest responsive responsible bidder for the contract. This
contract will be in effect for 18 months from the date of approval by the BCC
with an option to renew for a total of 36 months. ACA has an office located in the County and is a certified SBE company. The
above contract amount is based upon the estimated amount to be expended for
landscaping construction projects throughout the County over an 18 month
period. Countywide (YBH)
3. Staff recommends
motion to approve: Supplement No. 4 (Supplement) to the Congress
Avenue from north of Northlake Boulevard to Alternate A1A (Project) Contract
(R2013-1537), dated November 5,
2013 as amended on August 20, 2019
(R2019-1126) (Contract) with Kimley-Horn
and Associates, Inc. (KHA), in the amount of $178,877.85 for professional services for the
Project. SUMMARY: Since the Project
began, coordination with developers, utility owners, the FEC Railway and
adjacent property owners has resulted in the redesign of the proposed geometric
lane configuration and drainage system for the corridor. Approval of this
Supplement will provide the
professional services necessary to revise the drainage design and associated
permits for the Project. The Contract was approved on November 5, 2013,
prior to the effective date of the Equal Business Opportunity Ordinance and
pursuant to the Small Business Enterprise (SBE) Ordinance at the time. The SBE
goal for all contracts was 15%. KHA agreed to 20.7% SBE participation for the Contract. However, because of
concerns with SBE environmental subconsultants and the urgency to complete the
Project, the Office of Equal Business Opportunity approved reducing the SBE
participation to 14.46% on February 25, 2021. KHA did not agree to any SBE participation for this Supplement. Their
cumulative SBE participation to date for the Contract including this Supplement
is 13.96%. KHA plans to meet their SBE commitment by the end of the Project.
Prior to this meeting date, $1,143,667 has been encumbered under this Contract. KHA has an office located in
Palm Beach County. This Project is included in the Five-Year Road Program.
District 1 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
4. Staff recommends
motion to:
A) adopt
a Resolution to approve Supplemental Agreement Number One (Supplemental) to the Local Agency Program
(LAP) Agreement (R2021-1896), dated January 25, 2022 (Agreement) with the State
of Florida Department of Transportation (FDOT) for the construction of Westgate
Avenue from Wabasso Drive to Congress Avenue (Project);
B) approve the
Supplemental to the Agreement that increases the grant funding by
$902,683 and extends the expiration date of the Agreement from December
31,
2023
to June 30, 2025 for the Project; and
C) approve a Budget Amendment of
$902,683 in the Capital Outlay Fund to recognize the Supplemental funding from
FDOT and appropriate it to the Project.
SUMMARY: Approval of this Supplemental and Budget Amendment
will provide Palm Beach County (County) $902,683 in additional grant funding
for the Project and extend the expiration date of the Agreement from December
31, 2023 to June 30, 2025. The Project will reduce the roadway width from five
lanes to three lanes. FDOT requested that the County, as a certified LAP
entity, enter into this LAP Agreement (Agreement), on behalf of the Westgate
Belvedere Home Community Redevelopment Agency (Westgate CRA), outlining the
responsibilities of FDOT and the County with respect to the LAP grant for the
Project. The grant amount is being modified to reflect current costs and
estimates of the Project. The total
local match is $2,427,971 which is 42.9% of the estimated Project cost. The
Westgate CRA will be responsible for all costs above the grant amount and for
maintenance of improvements after construction is complete. The Catalog of
Federal Domestic Assistance (CFDA) number for this grant is 20.205 Highway
Planning and Construction. District 7 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
5. Staff recommends
motion to:
A) adopt
a Resolution to approve Supplemental Agreement Number One (Supplemental) to the
Local Agency Program (LAP) Agreement (R2021-1899), dated January 25, 2022
(Agreement) with the State of Florida Department of Transportation (FDOT) for
the construction of Lyons Road/Sansbury’s Way from Forest Hill Boulevard to
Okeechobee Boulevard (Project);
B) approve the Supplemental to the
Agreement that increases the grant funding to $5,099,624 and extends the
expiration date of the Agreement from December 31, 2023 to June 30, 2024 for
the Project; and
C) approve a Budget Amendment
of $883,984 in the Transportation Improvement
Fund to recognize the Supplemental funding from FDOT and appropriate it
to the
Project.
SUMMARY: Approval of this Supplemental and Budget Amendment
will provide Palm Beach County (County) $883,984 in additional grant funding
for a total of $5,099,624 for the Project and extends the expiration date of
the Agreement from December 31, 2023 to June 30, 2024. The Project will widen
the roadway to add separated bike lanes on both sides of the roadway. The grant
amount is being increased to reflect current costs and estimates of the
Project. The local match is $762,461
which is 13% of the estimated Project cost. The County will be responsible
for all costs above the grant amount and for maintenance of improvements after
construction is complete. The Catalog of Federal Domestic Assistance (CFDA)
number for this grant is 20.205 Highway Planning and Construction. This Project is included in the Five-Year
Road Program. Districts 2 & 6 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
6. Staff recommends
motion to:
A) adopt a Resolution to approve Supplemental
Agreement Number One (Supplemental) to the Local Agency Program (LAP) Agreement
(R2022-0051), dated February 16, 2022 (Agreement) with the State of Florida
Department of Transportation (FDOT) for the CR-A1A/ Ocean Drive from north of
Donald Ross Road to south of Indiantown Road (Project);
B) approve the Supplemental to the Agreement that
increases the grant funding to $790,201 for the Project; and
C) approve a Budget Amendment of $89,945 in the
Transportation Improvement Fund to recognize the Supplemental funding from FDOT
and appropriate it to the Project.
SUMMARY: Approval of this Supplemental and Budget
Amendment will provide Palm Beach County (County) $89,945 in additional grant
funding for a total of $790,201 for the Project. The Project will provide pedestrian activated
flashers at 24 crossings along the corridor.
The grant amount is being increased to reflect current costs and
estimates of the Project. The total local match is $5,956 which is
0.8% of the estimated Project cost, which represents the portion of the
project cost not covered by the grant.
The County will be responsible for all costs above the grant amount and
for maintenance of improvements after construction is complete. The
Catalog of Federal Domestic Assistance (CFDA) number for this grant is 20.205
Highway Planning and Construction. District
1 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
7. Staff recommends
motion to:
A) adopt
a Resolution to approve Supplemental Agreement Number One (Supplemental) to the
State Funded Grant Agreement (R2021-0562), dated June 4, 2021 (Agreement) with
the State of Florida Department of Transportation (FDOT) for the construction
of SR 7 at Weisman Way Intersection Improvements (Project);
B) approve the Supplemental to the Agreement in the amount of
$266,890 for the Project; and
C) approve a Budget Amendment
of $266,890 in the Road Impact Fee Zone 3 Fund to recognize the Supplemental
funding from FDOT and appropriate it to the Project.
SUMMARY: Approval of this Supplemental and Budget Amendment
will provide Palm Beach County (County) $266,890 in additional County Incentive
Grant Program (CIGP) grant funding for the Project. The Project will add an
east approach right turn lane and replace the traffic signal. The grant amount
is being modified to reflect current costs and estimates of the Project. The total local match is $771,890 which is
50% of the estimated Project cost. The County will be responsible for all
costs above the grant amount and for maintenance of improvements not located on
the State Highway System after construction is complete. The Catalog of State
Financial Assistance (CSFA) number for this grant is 55.008 CIGP. This
Project is included in the Five-Year Road Program. District 6 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
8. Staff recommends
motion to:
A) adopt a Resolution to support the
submittal of an application through the Palm Beach Transportation Planning
Agency (TPA) to the Florida Department of Transportation (FDOT) State Road
Modification Program (SRMP) for funding the installation of flashing yellow arrow(s)
(FYA) at thirteen signalized intersections throughout Palm Beach County
(County); and
B) approve the
2023 Application for Project Funding for State Road Modifications with the
TPA.
SUMMARY: Adopting this Resolution will support the County’s SRMP application
submittal for improving the safety and operation of thirteen intersections
owned by FDOT throughout the County (Project). If selected, the Project will be built by FDOT within the
existing FDOT road right-of-way. As part of the application process, the TPA
requires this Resolution to support the SRMP application submittal, and the
County’s commitment to operate and maintain the Project after construction,
pursuant to the Traffic Signal Maintenance and Compensation Agreement between
the County and the FDOT (R2018-0886), as may be amended (TSMCA). The Project is
estimated to cost $2,103,122.07 and the FDOT will administer, design and
construct the Project on behalf of the County in an amount not to exceed
$5,000,000. The County will have no financial obligation if the Project is not
selected. Countywide (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
9. Staff recommends motion
to:
A) adopt a
Resolution to approve Supplemental Agreement Number One
(Supplemental)
to the Local Agency Program (LAP) Agreement (R2022-0916), dated March 7, 2023
(Agreement) with the State of Florida Department of Transportation (FDOT) for the
construction of improvements on Seminole Boulevard from Oswego Avenue to
Okeechobee Boulevard (Project);
B) approve the
Supplemental to the Agreement that increases the grant funding to $1,726,567 for the Project; and
C)
approve a Budget Amendment of $784,567 in the
Capital Outlay Fund to
recognize the Supplemental funding from FDOT and
appropriate it to the Project.
SUMMARY: Approval of this Supplemental and Budget Amendment
will provide Palm Beach County (County) $784,567 in additional grant funding
for a total of $1,726,567 for the Project. The Project will construct a
multi-use pathway and install pedestrian lighting. The grant amount is being
increased to reflect current costs and estimates of the Project. The total local match is $873,818 which is
33.6% of the estimated Project cost. The Westgate Belvedere Homes Community
Redevelopment Agency will be responsible for all costs above the grant amount
and for maintenance of improvements after construction is complete. The Catalog
of Federal Domestic Assistance (CFDA) number for this grant is 20.205 Highway
Planning and Construction. District 7 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
10. Staff recommends
motion to approve:
A) Consultant
Service Authorization (CSA) No. 4 to the Annual Construction
Engineering Inspection (CEI) Services
Contract (R2021-0882) dated July 13, 2021 (Contract) with Mehta and Associates, Inc. (MAI) in
the amount of $676,033.50 for Westgate Avenue from Wabasso Drive to Congress
Avenue
(Project); and
B) a Budget Amendment of $811,234 in the Capital Outlay Fund to
recognize
reimbursement funding from
Westgate Belvedere Homes Community Redevelopment Agency (Westgate CRA) and
appropriate it to the Project.
SUMMARY:
Approval of this CSA and Budget Amendment will provide the professional services necessary for CEI services during
construction. In an Interlocal Agreement (R2021-1897), dated December
21, 2021, the Westgate CRA agreed to pay all funds necessary for the CEI of the
Project. Approval of this budget amendment will recognize the reimbursement
funding from the Westgate CRA. The Contract was presented to the Goal Setting
Committee (GSC) on November 6, 2019. The GSC applied Affirmative Procurement
Initiatives of a 20% minimum mandatory
Small Business Enterprise (SBE) participation and an SBE evaluation preference.
MAI agreed to 20% SBE participation for the Contract. They agreed to 20.51% SBE
participation for this CSA. Prior to this meeting date, approximately
$1,079,129 has been encumbered under this Contract. This Project is included
in the Five-Year Road Program. District 7 (YBH)
11. Staff recommends
motion to approve: a
Consultant Service Authorization (CSA) to the Annual Intersection Improvements
Services Contract (R2020-0542) dated June 2, 2020 (Contract) with Propel
Engineering Inc. (PEI) in the amount of $103,207.98 for the High Ridge Road and
Hypoluxo Road Intersection Improvements (Project). SUMMARY: Approval of this CSA will provide the professional services necessary to add a northbound to
eastbound right turn lane, and upgrade the existing signal at the intersection.
The Contract was presented to the Goal Setting Committee (GSC) on May 1, 2019.
The GSC applied Affirmative Procurement Initiatives of a 20% minimum mandatory Small Business Enterprise
(SBE) participation and an SBE evaluation preference. PEI agreed to 89% SBE
participation for the Contract. They agreed to 90.15% SBE participation for
this CSA. Prior to this meeting date, approximately $1,049,245 has been
encumbered under this Contract. PEI has an office located in Palm Beach County
and is a certified SBE company. This Project is included in the Five-Year
Road Program. District 2 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
12. Staff
recommends motion to:
A) adopt a Resolution to support the
submittal of an application through the Palm Beach Transportation Planning
Agency (TPA) to the Florida Department of Transportation (FDOT) State Road
Modification Program (SRMP) for funding the replacement and upgrade of six signalized intersections and four
pedestrian crossings throughout Palm
Beach County (County); and
B) approve the 2023 Application for State
Road Modifications with the TPA.
SUMMARY: Adopting this Resolution will support the County’s SRMP application
submittal for improving the safety and operation of six signalized
intersections and four pedestrian crossings owned by FDOT throughout the County
(Project). If selected, the
Project will be built within the existing FDOT road right-of-way. As part of
the application process, the TPA requires this Resolution to support the SRMP
application submittal, and the County’s commitment to operate and maintain the
Project after construction, pursuant to the Traffic Signal Maintenance and
Compensation Agreement between the County and the FDOT (R2018-0886), as may be
amended (TSMCA). The Project is estimated to cost $4,108,738.08 and the FDOT
will administer, design and construct the Project on behalf of the County in an
amount not to exceed $5,000,000. The County will have no financial obligation
if the Project is not selected. Countywide (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
13. Staff
recommends motion to:
A) adopt a Resolution to support
the submittal of a Local Initiatives Program (LIP) grant application through
the Palm Beach Transportation Planning Agency (TPA) to the Florida Department
of Transportation (FDOT) for funding to replace and upgrade seven signalized
intersections owned by Palm Beach County (County); and
B) approve the
2023 Application for Project Funding for Local Initiatives Construction
Projects with the TPA.
SUMMARY:
Adopting this Resolution
will support the County’s LIP application submittal for improving the safety
and operation of seven intersections throughout the County, as listed in
Exhibit A to the Resolution. If
selected, the proposed Project will be built within the existing County or
applicable municipal road right-of-way, and the County will enter into a grant
reimbursement agreement with the FDOT. As part of the application process, the
TPA requires this Resolution to support the LIP application submittal, and the
County’s commitment to design, construct, and operate and maintain the Project
after construction. The LIP grant will fund the Project’s construction costs,
estimated at $4,825,749.05. The County’s
local participation funding is estimated to be $1,987,080.79 of voluntary
funding for the Project’s design and construction management. Funding provided by the LIP for construction will be
programmed in 2028. Countywide (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
14. Staff
recommends motion to:
A) adopt a Resolution to support the
submittal of a Transportation Alternatives Program (TAP) grant application
through the Palm Beach Transportation Planning Agency (TPA) to the Florida
Department of Transportation (FDOT) for funding to mill, resurface, and
construct bicycle lanes on Camino Real between
Spanish River Road and South Ocean Boulevard (Project); and to commit to
fund the local share of Project delivery and the associated ongoing operation
and maintenance expenses; and
B) approve the
FDOT Transportation Alternatives Set-Aside Program Funding Application.
SUMMARY: Adopting this Resolution will support Palm
Beach County’s (County) TAP application submittal for funding to construct
bicycle lanes on both sides of Camino Real, and
milling and resurfacing an approximate
0.26-mile segment. If selected, the
Project will be built within the existing County road right-of-way, and the
County will enter into a grant reimbursement agreement with the FDOT. As part
of the application process, the TPA requires this Resolution to support the TAP
application submittal, and the County’s commitment to design, construct, and
operate and maintain the Project after construction. The TAP grant will fund
100% of the Project’s construction at an estimated cost of $725,416.54. The County’s local participation funding is
estimated at $458,325 of voluntary funding for the Project’s design and
construction management. Funding provided by the
TAP for construction will be programmed in 2028. District 4 (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (cont’d.)
15. Staff
recommends motion to:
A) adopt a Resolution to support the
submittal of a Local Initiatives Program (LIP) grant application through the
Palm Beach Transportation Planning Agency (TPA) to the Florida Department of
Transportation (FDOT) for funding to install flashing yellow arrow(s) (FYA) at
twenty-nine signalized intersections throughout Palm Beach County (County); and
to commit to fund the local share of Project delivery and the associated ongoing
operation and maintenance expenses; and
B) approve the 2023 Application for Project Funding for
Local Initiatives Construction Projects with the TPA.
SUMMARY: Adopting this Resolution will support the County’s LIP application
submittal for improving the safety and operation of twenty-nine signalized
intersections throughout the County, as listed in Exhibit A to the Resolution. If selected, the proposed Project
will be built within the existing County or applicable municipal road
right-of-way, and the County will enter into a grant reimbursement agreement
with the FDOT. As part of the application process, the TPA requires this
Resolution to support the LIP application submittal, and the County’s
commitment to design, construct, and operate and maintain the Project after
construction. The LIP grant will fund the Project’s construction costs,
estimated at $3,062,143.02. The County’s
local participation is estimated to be $1,631,020.93 of voluntary funding for
the Project’s design and construction management. Funding
provided by the LIP for construction will be programmed in 2028. Countywide
(YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY
1. Staff recommends
motion to: approve a Settlement Agreement, inclusive of attorney’s fees and costs,
in the total amount of $165,000 in the personal injury action styled Hannah
Syme v. Palm Beach County Board of County Commissioners, et al., Case No.
502020-CA-004229. Summary: This is a personal injury lawsuit arising from a car accident on Silver
Beach Road, just east of Congress Avenue in Riviera Beach. Plaintiff, Hannah
Syme was a pedestrian on the sidewalk alongside Silver Beach Road, when she was
struck from behind after a two-car collision sent one car off of the road and
onto the sidewalk. The vehicle collision occurred along a stretch of road that
was not properly striped by Palm Beach County after road construction had been
completed there two years prior to the accident. This incident resulted in
severe permanent injuries to Plaintiff. Palm Beach County has entered into a
tentative settlement agreement with Ms. Syme in the total amount of $165,000,
inclusive of attorney’s fees and costs, to settle the pending lawsuit. Countywide
(SHH)
2. Staff recommends
motion to approve: a
settlement for damages in the civil rights action styled Robert W. Otto and
Julie H. Hamilton v. City of Boca Raton, Fla. and Palm Beach County, Case No. 18-CV-80771,
in Southern District Court, in the total amount of $100,000,
exclusive of attorney’s fees and costs. Summary: This is a civil
rights lawsuit arising from the passage of Ordinance No. 2017-046 on December
19, 2017, by the Palm Beach County Board of County Commissioners. The ordinance
prohibits providers from engaging in the practice of conversion therapy on
minors. The proposed settlement pursuant to two (2) Offers of Judgment seeks to
resolve all issues of the Plaintiffs’ alleged damages, excluding reasonable
attorney’s fees and costs, through the date of the respective offers, February
22, 2023. Countywide (MS)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the appointment of one (1) new member to the Palm
Beach County HIV Comprehensive AIDS Resources Emergency (CARE) Council,
effective May 16, 2023:
|
Seat No. 5 |
Appointment Tad Fuller |
Recommended
By HIV CARE Council |
Term
Expires 03/21/2025 |
Summary: The Palm Beach County HIV CARE Council (HIV CARE Council) nomination
process is an open process with publicized criteria and legislatively defined
conflict of interest standards. Per Resolution No. R2018-0015, the total
membership for the HIV CARE Council shall be no more than 33 at-large members.
Mr. Fuller has completed the HIV CARE Council’s nomination process and the HIV
CARE Council recommends the appointments. Mr. Fuller is an employee of the Palm
Beach County Housing Authority (Housing Authority) and will complete the
unexpired term of Kristina Rowe. The Housing Authority contracts with the
County for services. The HIV CARE Council provides no regulation, oversight,
management, or policy setting recommendations regarding the subject contracts
or transactions. Disclosure of this contractual relationship at a duly noticed
public meeting is being provided in accordance with the provisions of Section 2-443
of the Palm Beach County Code of Ethics. The diversity count for the 20 seats
that are currently filled is African-American: 9 (45%), Hispanic-American: 6
(30%), Caucasian: 4 (20%), and Asian-American: 1 (5%). The gender ratio
(female: male) is 11:9. Mr. Fuller is Caucasian. Staff conducts targeted
outreach in an effort to proffer candidates for appointments that maintain a
diverse composition of the board. (Ryan White
Program) Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to receive and file: License Agreement with Gulfstream Product
Support Corporation (Gulfstream), for use of property at the Palm Beach
International Airport (PBI) for overflow vehicle parking in connection with two
(2) one-day events at Gulfstream’s hangar at PBI on March 22, 2023, and April
12, 2023 for payment of a license fee in the amount of $200. Summary: Gulfstream maintains a hangar facility at PBI
pursuant to a Fixed Based Operator Lease Agreement (R2017-0281, as
amended). Gulfstream requested use of
property along a roadway at PBI adjacent to the hangar for overflow vehicle
parking in connection with events at the hangar. Delegation of authority for
execution of the standard form County agreement above was approved by the Board
in R2007-2070. Countywide (AH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
2. Staff recommends
motion to receive and file: Consent to Sublease, consenting to the sublease of space
at the Palm Beach International Airport by Signature Flight Support LLC,
(Signature) with Pro Pilot, effective as of March 1, 2023. Summary: Signature provides fixed based operator services for general
aviation aircraft at PBI pursuant to a Lease Agreement dated September 30, 2004
(R2004-1990, as amended), which provides for the sublease of space subject to
the County’s consent. Delegation of
authority for execution of the standard form consent to sublease was approved
by the Board in R94-1453. Countywide (AH)
3. Staff recommends
motion to receive and file: License Agreement with Signature Flight Support LLC
(Signature), commencing on April 14, 2023, and expiring on September 30, 2023,
with automatic renewals on a monthly basis through September 30, 2025, for use
of property at the Palm Beach International Airport (PBI) for overflow vehicle
parking for payment of a license fee in the amount of $75 per month, for each
parking card issued by the Department of Airports. Summary: Signature
maintains a hangar facility at PBI pursuant to a Fixed Based Operator Lease
Agreement (R2016-0560). Signature
requested space for overflow employee vehicle parking on a short-term basis,
pending the construction of additional parking at PBI. Sixty-five parking cards
have been issued to Signature for an initial fee of $4,875 per month.
Delegation of authority for execution of the standard form County agreement
above was approved by the Board in R2007-2070.
Countywide (AH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
4. Staff recommends
motion to approve: Amendment No. 5 to
the Construction Manager (CM) at Risk Contract (Contract) with Lebolo
Construction Management, Inc. (Lebolo) for Miscellaneous Airport Improvements
for Palm Beach County Department of Airports (Department), exercising the final
one (1) year renewal option for the continuation of services. Summary: The Contract with Lebolo
for CM at Risk Services for Miscellaneous Airport Improvements for the
Department was approved by the Board on August 20, 2019 (R2019-1222). The Contract is for 2 years with 3 one (1)
year renewal options and is a task/work order based contract for CM at Risk
services for the Department. Lebolo is
based in Boynton Beach, Florida. Lebolo
along with their S/MBE teaming partner Hatcher Construction & Development,
Inc. (Hatcher) were one of two firms selected to provide project management and
construction supervision services. The
County exercised the first one (1) year renewal option on July 13, 2021 (R2021-0888). The County exercised the second one (1) year
renewal option on July 12, 2022 (R2022-0676).
The contract value to date is $2,966,713.79. Approval of Amendment No. 5 will allow the
County, at its sole discretion, to exercise the third, and final, one (1) year
renewal option for the continuation of services provided under the CM at Risk
Contract. The current cumulative S/M/WBE subcontractor participation for all
work orders to-date under this Contract is 65.28%. In addition, Lebolo’s S/MBE teaming partner,
Hatcher, will provide 15% of the Construction Management Fees on projects
assigned. Countywide (AH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(cont’d.)
5. Staff recommends
motion to receive and file:
A) Airline Service
Incentive Program Participation Agreement (Incentive Agreement) with Avelo
Airlines (Avelo), providing for waiver of landing, ticket counter and gate fees
from February 4, 2023, through February 4, 2025, for flights from Wilmington
Airport, Delaware (ILG); and
B) Incentive Agreement with Avelo, providing for
waiver of landing, ticket counter and gate fees from February 17, 2023, through
February 17, 2025, for flights from Raleigh-Durham International Airport, North
Carolina (RDU).
Summary: Avelo entered into a
Non-signatory Airline Agreement (R2022-0687), which permits airline operations
at the Palm Beach International Airport (PBI). The Incentive Agreements waive
landing, ticket counter and gate fees for flights from ILG and RDU for two
years. Avelo will continue to pay baggage handling system charges that may
apply to their ILG and RDU operations, as well as any and all charges
applicable to other Avelo flight operations.
Delegation of authority for execution of the standard form Airline
Service Incentive Agreement was approved by the Board in R2014-0251 to market
and promote new or expanded air transportation service at PBI by offering a
promotional period. Countywide (AH)
6. Staff recommends
motion to receive and file: License Agreement
with Sixt Rent A Car LLC (Sixt), commencing as of March 1, 2023 and expiring
October 31, 2023, with automatic month-to-month renewals through September 30,
2025, unless terminated; providing for the use of approximately 33,120 square
feet of ground area at the Palm Beach International Airport (PBI) for the
overflow parking of vehicles in connection with Sixt’s rental car operations at
PBI, for payment of license fees in the amount of $2,208 per month. Summary: Sixt uses property at PBI for overflow
parking in support of their rental car operation at PBI under an Agreement for
Rental Car and Lease Concession (R2022-0835). Delegation of authority for
execution of the standard form license agreement was approved by the Board in
R2007-2070. Countywide (AH)
7. Staff recommends
motion to receive and file: License Agreement (Agreement) with Sky Chefs, Inc. (Sky
Chefs), commencing on April 1, 2023, and initially expiring April 30, 2023,
with automatic renewals on a monthly basis through September 30, 2025, for Sky
Chefs to use ramp space for airline catering truck parking at the Palm Beach
International Airport (PBI) for payment of a license fee in the amount of $750
per month. Summary: Sky Chefs provides food and beverage services to
airlines at PBI through their In-Flight Catering Permit (Permit) (R2016-1676).
Sky Chefs requested ramp space to park up to three (3) airline catering trucks
used in conjunction with their Permit. Delegation of authority for execution of
the standard form License Agreement was approved by the Board in
R2007-2070. Countywide (AH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: The Quarter Ending 03-31-2023 information for
Children’s Services Council of Palm Beach County (CSCPBC). SUMMARY: The CSCPBC has submitted
their Quarter Ending 03-31-2023 information
as per section number 125.901(3)(f), Florida
Statutes. The statement reflects
only expenditures and receipts during the quarter. Countywide (DB)
2. Staff recommends
motion to receive and file: Annual Report for
the Fiscal Year ending September 30, 2022 from the West Palm Beach Community
Redevelopment Agency (WPB CRA). SUMMARY:
The WPB CRA has submitted its Annual Report for the Fiscal Year ending
September 30, 2022 as per section numbers 163.356(3)(d)
and 163.387(8), Florida Statutes. Countywide
(DB)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Work Order No. 23-003 to the annual sports field
lighting installation contract (R2019-1312) with Davco Electrical Contractors
Corp. (Contractor) in the amount of $357,473 for the Caloosa Park-Sports Field
Lighting Replacement project for a period of 150 calendar days from notice to
proceed. SUMMARY: The project
consists of the replacement of the sports field lighting at the tennis and
basketball courts located at Caloosa Park. The sports field lighting at the
tennis and basketball courts have outlived their useful life and will be
replaced with new high efficiency LED lighting and controls. The replaced
lighting will be more efficient and provide years of dependable service. Work
Order 23-003 authorizes the construction services necessary to furnish all
materials, labor, supervision, permits and supplies necessary for the Caloosa
Park-Sports Field Lighting Replacement project. This project was competitively
advertised and new contractors were invited to bid by submitting
prequalification documents prior to the submission of the bid response. The
Contractor will have 150 calendar days from notice to proceed to substantially
complete the project. Liquidated damages for failure to achieve certification
of substantial completion within the contract time or approved time extension
thereof are $200 per day. This Work Order was solicited pursuant to the annual
sports field lighting installation contract and the requirements of the Equal
Business Opportunity (EBO) Ordinance. The annual sports field lighting
installation contract was presented to the Goal Setting Committee on March 20,
2019. The Committee applied the following Affirmative Procurement Initiatives
(APIs) of sheltered market for projects less than $100,000 (when three (3) or
more small businesses are qualified under the annual contract) or a Small
Business Enterprise (SBE) contractor will be given a price preference for projects
$100,000 or greater if its bid is within 10% of the lowest non-small business
bid. Since this project is greater than $100,000, the price preference API was
applied. There is no SBE participation for this Work Order. Cumulative SBE
participation on the annual sports field lighting installation contract is
17.77%. The Contractor is a Palm Beach County business. Funding for this
project is from the Infrastructure Sales Tax Fund. (Capital Improvements
Division) District 4 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
2. Staff recommends
motion to approve: Work Order No. 23-016 to the annual minor
construction services contract (R2020-1345) with Republic Construction Corp
(Contractor) in the amount of $470,500 for the Criminal Justice Building A-
Mail Room project for a period of 180 calendar days from notice to
proceed. SUMMARY: The project
consists of the renovation/buildout of an existing one story approximately 1600
square foot building to serve and function as a department mail
receiving/processing facility. The renovation includes, but is not limited to:
a complete buildout of the current space to include an office, mail
pickup/sorting station, staff work stations, breakroom and a unisex restroom.
Work Order 23-016 authorizes the construction services necessary to furnish all
material, labor, supervision, permits and supplies necessary for the Criminal
Justice Building A- Mail Room project. This project was competitively
advertised and new contractors were invited to bid by submitting
prequalification documents prior to the submission of the bid response. The
Contractor will have 180 calendar days from notice to proceed to substantially
complete the project. Liquidated damages for failure to achieve certification
of substantial completion within the contract time or approved time extension
thereof are $235 per day. This Work Order was solicited pursuant to the annual
minor construction services contract and the requirements of the Equal Business
Opportunity (EBO) Ordinance. The annual minor construction services contract
was presented to the Goal Setting Committee on August 21, 2019. The Committee
applied the following three Affirmative Procurement Initiatives (APIs): 1)
sheltered market for projects under $100,000; or 2) a small business enterprise
(SBE) contractor will be given a price preference if its bid is within 10% of
the lowest non-small business bid on a single trade project $100,000 or
greater; or 3) a mandatory 25% SBE subcontracting goal for a multi-trade
project $100,000 or greater. Since this is a multi-trade project greater than
$100,000, the mandatory 25% SBE subcontracting goal API was applied. SBE
participation for this Work Order is 25.07%. Cumulative SBE participation on
the annual minor construction services contract is 58.27%. The Contractor is a
Palm Beach County business and a graduate from the EBO program. Funding for
this project is from the Public Building Improvement Fund. (Capital
Improvements Division) District 3 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
3. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 8 to the
continuing architectural/engineering consulting services contract (R2019-1898)
with Architecture Green LLC (Consultant) in the amount of $135,662.96 for the
Convention Center 1st and 2nd Floor Public Restroom Renovations project. SUMMARY: On December 17, 2019, the
Board of County Commissioners (Board) approved the continuing
architectural/engineering consulting services contract (R2019-1898) with the
Consultant to provide architectural/engineering services for various projects.
Under CSA No. 8, the Consultant will provide the professional services (i.e.
design, construction document preparation, permitting
and construction administration services) necessary for the Convention Center
1st and 2nd Floor Public Restroom Renovations project. The Consultant will
provide a modern, durable and aesthetic design for interior
renovations/improvements which complies with current American with Disabilities
Act (ADA) requirements for the Convention Center 1st and 2nd Floor Public
Restroom Renovations project. The continuing architectural/engineering
consulting services contract was presented to the Goal Setting Committee on
August 7, 2019 and the Committee established Affirmative Procurement
Initiatives (APIs) of a minimum mandatory 20% Small Business Enterprise (SBE)
participation and an SBE evaluation preference for the selection. The
Consultant committed to achieving an SBE goal of 100%. The SBE participation on
this CSA is 80.37%. Cumulative SBE participation on the contract is 89.92%. The
Consultant is a local and SBE certified firm. Funding for this project is from
the TDC – Bldg Renewal & Replacement Fund. (Capital Improvements Division) District
2 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
4. Staff recommends
motion to receive and file:
A) A Standard License
Agreement for Use of County-Owned Property for the period of March 8, 2023
through March 7, 2026, with The AREC Repeater Group Inc., for continued
placement of Communication Equipment (County Equipment Building located at
WWTP, 5801 Ernest Street, Unit 2, WPB, FL); and
B) A Standard License
Agreement for Use of County-Owned Property for the period of February 13, 2023
through February 12, 2026, with Foundcare, Inc., to park its mobile health
vehicle at the Palm Beach County’s Community Services Department North County
Office Parking Lot (located at 1440 Martin Luther King Jr Blvd, Riviera Beach)
and provide primary care services to residents.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item.
The attached standard agreements have been fully executed on behalf of
the Board of County Commissioners (Board) by the County Administrator or
designee, who in this case was the Director of the Facilities Development and
Operations Department. The Standard License Agreement was approved in
accordance with R2010-0333, as amended and approved by the Board on October 1,
2013. These executed documents are now being submitted to the Board to receive
and file. (FDO Admin) Countywide (YBH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
5. Staff recommends
motion to receive and file:
A) Second Amendment to Interlocal Agreement with
Town of Juno Beach dated February 13, 2023 to extend the term of the Agreement for
acceptance of Town referred individuals into the Homeless Resource Center (HRC)
beginning from March 28, 2023 through March 27, 2028;
B) Second Amendment to Interlocal Agreement with
City of Riviera Beach dated February 13, 2023 to extend the term of the
Agreement for acceptance of City referred individuals into the Homeless
Resource Center (HRC) beginning retroactively from August 30, 2022 through
August 29, 2027;
C) Second Amendment to Interlocal Agreement with
Town of Jupiter Inlet Colony dated February 13, 2023 to extend the term of the
Agreement for acceptance of Town referred individuals into the Homeless
Resource Center (HRC) beginning retroactively from May 21, 2022 through May 20,
2027;
D) Second Amendment to Interlocal Agreement with
City of West Palm Beach dated February 13, 2023
to extend the term of the Agreement for acceptance of City referred
individuals into the Homeless Resource Center (HRC) beginning retroactively
from May 22, 2022 through May 21, 2027;
and
E) Second Amendment to Interlocal Agreement with
City of Belle Glade dated February 13, 2023 to extend the term of the Agreement
for acceptance of City referred individuals into the Homeless Resource Center
(HRC) beginning retroactively from July 11, 2022 through July 10, 2027.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item.
The attached interlocal agreements have been fully executed on behalf of
the Board of County Commissioners (Board) by the County Administrator or designee, which in this case was the Director
of Facilities Development and Operations (FDO). The Standard Interlocal
Agreement was approved by the Board on December 20, 2011 with Agenda Item 3H-7.
These executed documents are now being submitted to the Board to receive and
file. (FDO Admin) Countywide (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
6. Staff recommends
motion to receive and file: Consultant Services Authorization (CSA) No.
21 to the project specific contract (R2015-1459) with Leo A. Daly Company
(Consultant) in the amount of $38,919 for the Main Detention Center (MDC) Phase
III - East Tower Interior Painting project.
SUMMARY: On October 20, 2015, the Board of County Commissioners
(Board) approved the project specific contract (R2015-1459) with the Consultant
to provide professional services for various renewal/replacement (R/R) projects
at County Detention Facilities. CSA No. 21 authorized professional services
associated with the surface preparation, priming and repainting of the interior
of the existing East Tower in the amount of $38,919. In accordance with Policy
and Procedure Memorandum (PPM) CW-F-050, when the cumulative value of changes
or additional work exceeds the greater of $250,000 or 5% of the original
contract value (Threshold Amount), then an agenda item notifying the Board of
the item that puts the cumulative value in the excess category must be
presented as a receive and file. The cumulative value of CSAs, including CSA
No. 21, totals $408,157.74. This agenda item is being submitted to notify the
Board that the cumulative value of additional work is in excess of the $250,000
Threshold Amount established by PPM CW-F-050. The Consulting Services/Design
Professional Services contract for the Detention Facilities R/R projects was
awarded under the Small Business Enterprise (SBE) Ordinance in place at the
time with an SBE participation goal of 15%. There is no SBE participation on
this CSA. Cumulative SBE participation on the contract is 23.85%. The
Consultant is a Palm Beach County Business. Funding for this project is from
the Infrastructure Sales Tax Fund. (Capital Improvements Division) District
3 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
7. Staff recommends
motion to approve: annual contracts with the following contractors for
asphalt, pavers and pathway construction services on an as-needed basis through
May 15, 2028:
Contractor Status SBE or Non- SBE
A)
M & M Asphalt Maintenance Inc.,
D/B/A All County Paving Local Non-SBE
B)
R & D Paving, LLC Local S/WBE
SUMMARY: The purpose of
this annual contract is to pre-qualify contractors to provide asphalt, pavers
and pathway construction services on an as-needed basis. The specific
requirements of the work shall be determined by individual work orders issued
against this annual asphalt, pavers and pathway construction services contract.
These contracts are five (5) year indefinite-quantity contracts with a maximum
cumulative value of $3,000,000 across all prequalified contractors. Work will
be awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors may qualify at any time and be added to
this annual asphalt, pavers and pathway construction services contract before
the term ends. Projects less than $100,000 are bid among the pool of certified
Small Business Enterprise (SBE) contractors, when three (3) or more small
businesses are qualified under the contract. Projects $100,000 or greater are
advertised on the County’s vendor self-service (VSS) website while projects
$200,000 or greater are additionally advertised in the newspaper. The bidding
pool is further expanded to include additional bidders responding to the
specific project advertisement that submit a qualification application at least
ten (10) calendar days before the bid due date. Currently two (2) contractors
are prequalified. The annual asphalt, pavers and pathway construction services
contract was presented to the Goal Setting Committee on January 4, 2023 and the
Committee established Affirmative Procurement Initiatives (APIs) of sheltered
market for projects less than $100,000 (when three (3) or more small businesses
are qualified under the annual contract) or an SBE contractor will be given a
price preference for projects $100,000 or greater if its bid is within 10% of
the lowest non-small business bid. Actual Small/Minority/Women Owned Business
Enterprise (S/M/WBE) participation will be identified on each work order, and
will be tracked cumulatively for all work orders issued. (Capital Improvements)
Countywide (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
8. Staff recommends
motion to approve: Amendment No. 2 to extend the term of the contract
(R2017-0773) with Jacobs Project Management Co. (Jacobs) to provide program
management services for the General Government Capital Program (GGCP) from June
6, 2023 through June 5, 2024, and increase labor rates as allowed by contract
provisions. SUMMARY: On June 6,
2017, the Board of County Commissioners (Board) approved the contract
(R2017-0773) with Jacobs to provide program management services to assist the
Facilities Development Operations Department (FDO)/Capital Improvements
Division (CID) with the implementation of the GGCP, which includes the
Infrastructure Sales Tax Program and general government 5-Year Capital
Improvement Plan. The original contract term was five (5) years with an option
to renew for five (5) additional one-year terms. On May 17, 2022, the Board
approved Amendment No. 1 (R2022-0487) for the first renewal which authorized
revisions to contract terms and conditions; set new hourly rates (labor rates
and multiplier), incorporated the E-verify language, and added two staff
members (i.e. an estimator and a project manager) to the personnel complement
provided by Jacobs. The contract is set to expire on June 5, 2023. Amendment
No. 2 exercises the second renewal option to extend the contract through June
5, 2024. Additionally, Amendment No. 2 sets new hourly rates (labor rates) for
Jacobs’ personnel and subconsultants that will perform services during the term
of the contract. The contract allows the raw labor rates to be adjusted for the
Consumer Price Index (CPI) up to 3% after the first 2 years. Unlike typical
consultant contracts, a Notice to Proceed (NTP) will need to be issued annually
by October 1st for approval as part of the annual GGCP in the upcoming budget year.
The NTP will be issued administratively in an amount not to exceed the amount
approved as part of the annual capital improvement program. If the NTP is not
issued by October 1st of each fiscal year (FY), then the County may terminate
the contract. The contract value under Amendment No. 2 is for a not to exceed
amount of $1,634,879.30. However, this item only authorizes expenses for the
remainder of FY 2023 of $545,220.61, which will be reflected in the NTP issued
to Jacobs following the approval of this item. The Office of Equal Business
Opportunity (OEBO) has reviewed the existing SBE participation and approved
this extension request under the existing SBE contract terms. This contract was
advertised according to the County’s prior Small Business Enterprise (SBE)
program where a 15% subcontracting goal was applied. To date, the overall SBE
participation on this contract is 17.20%. Jacobs is not a certified SBE firm
but has an office located in Palm Beach County. All program management costs
(Estimator, Project Executive, Sr. Project Manager, Program Controls Manager
and project controls set-up) will be capitalized to the Infrastructure Sales
Tax projects and the costs associated with the Project Managers and Field
Inspectors will be charged to the applicable projects. (Capital
Improvements Division) Countywide (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
9. Staff recommends
motion to receive and file: Consultant Services Authorization (CSA) No.
10 to the project specific contract (R2019-1586) with Song & Associates,
Inc. (Consultant) in the amount of $38,280 for the Supervisor of Elections
Production Facility (SOE) project. SUMMARY: On October 8, 2019, the
Board of County Commissioners (Board) approved the project specific contract
(R2019-1586) with the Consultant to provide professional services for the SOE
project. CSA No. 10 authorized additional professional services which include
storm water pollution prevention plan inspection services in the amount of
$38,280. In accordance with Policy and Procedure Memorandum (PPM) CW-F-050,
when the cumulative value of changes or additional work exceeds the greater of
$250,000 or 5% of the original contract value (Threshold Amount), then an
agenda item notifying the Board of the item that puts the cumulative value in
the excess category must be presented as a receive and file. The cumulative
value of CSAs, including CSA No. 10, totals $360,014. This agenda item is being
submitted to notify the Board that the cumulative value of additional work is
in excess of the $250,000 Threshold Amount established by PPM CW-F-050. The
solicitation for the design professional was advertised on June 9, 2019 pursuant
to the requirements of the Equal Business Opportunity (EBO) Ordinance. The
contract was presented to the Goal Setting Committee on May 15, 2019 and the
Committee established Affirmative Procurement Initiatives (APIs) of a minimum
mandatory 20% Small Business Enterprise (SBE) participation and an SBE
evaluation preference for the selection. The Consultant committed to achieving
an SBE goal of 80%. There is no SBE participation on this CSA. Cumulative SBE
participation on the contract is 81.96%. The Consultant is a Palm Beach County
Business. Funding for this project is from 51.05M NAV Pub Imp Rev Bonds, 21A,
CP, SOE Bldg. Fund. (Capital Improvements Division) District 7 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (cont’d.)
10. Staff recommends
motion to receive and file: Consultant Services Authorization (CSA) No.
4 to the project specific contract (R2017-0594) with Leo A. Daly Company
(Consultant) in the amount of $60,845 for the Palm Beach Sheriff’s Office
(PBSO) Headquarters Renewal/Replacement/Renovation (R/R/R) project. SUMMARY: On May 2, 2017, the Board of
County Commissioners (Board) approved the project specific contract
(R2017-0594) with the Consultant to provide professional services for the PBSO
Headquarters R/R/R project in the amount of $1,149,931. CSA No. 4 authorized
professional services for changes to the mechanical and associated electrical
design in the amount of $60,845. In accordance with Policy and Procedure
Memorandum (PPM) CW-F-050, when the cumulative value of changes or additional
work exceeds the greater of $250,000 or 5% of the original contract value
(Threshold Amount), then an agenda item notifying the Board of the item that
puts the cumulative value in the excess category must be presented as a receive
and file. The cumulative value of CSAs, including CSA No. 4, totals $266,668.
This agenda item is being submitted to notify the Board that CSA No. 4 puts the
cumulative value of additional work in excess of the $250,000 Threshold Amount
established by PPM CW-F-050. The Consulting Services/Design Professional
Services contract for the PBSO Headquarters R/R/R project was awarded under the
Small Business Enterprise (SBE) Ordinance in place at the time with an SBE
participation goal of 26.5%. The SBE participation on this CSA is 79.91%.
Cumulative SBE participation on the contract is 27.37%. The Consultant is a
Palm Beach County Business. Funding for this project is from the
Infrastructure Sales Tax Fund. (Capital Improvements Division) District
2 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to:
A)
approve a request for an
Amendment to the Bond dated November 2, 2012, R2012-1447, as previously
amended, and a Consolidated Amendment to Bond Documents amending the Bond
Purchase and Loan Agreement dated November 2, 2012, as previously amended per
R2018-1629, pursuant to which such Bond was issued to refinance a project on
behalf of the Young Men’s Christian Association of South Palm Beach County,
Inc.; and
B)
adopt a Resolution of the Board of County
Commissioners of Palm Beach County, Florida authorizing certain amendments to
the Industrial Development Revenue Bond (Young Men’s Christian Association of
South Palm Beach County, Inc.) Series 2012 (as previously amended, the “2012
Bond”), previously issued in an aggregate principal amount not exceeding
$8,805,000, for the purpose of making a loan to refinance a project on behalf
of the Young Men’s Christian Association of South Palm Beach County, Inc.;
confirming that such revenue bonds shall not constitute a debt, liability or
obligation of Palm Beach County, Florida or the State of Florida or any
political subdivision thereof, but shall be payable solely from the revenues
herein provided; approving and authorizing the execution and delivery of the documents
necessary to complete such amendments.
SUMMARY: The
2012 Bond was issued on November 2, 2012 to refinance a project consisting of
the construction, installation and equipping of recreational facilities for the
Young Men’s Christian Association of South Palm Beach County, Inc., located at
9600 South Military Trail, Boynton Beach, FL 33436 and at 6631 Palmetto Circle,
Boca Raton, FL 33436. The proposed amendments will (a) modify the terms of
the 2012 Bond to, among other things, convert the interest calculation from a
London Interbank Offer Rate (LIBOR) based index to a Term Secured Overnight
Financing Rate (SOFR) based index for the 2012 Bond; and (b) make
corresponding amendments to the Bond Purchase and Loan Agreement. Neither
the taxing power nor the faith and credit of the County nor any County funds,
shall be pledged to pay the principal, premium, if any, or interest on the 2012
Bond. Districts 2 and 4
(DB)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (cont’d.)
2. Staff recommends
motion to receive and file: Amendment 003 to Loan Agreement R2020-1886 with HTG Banyan, LLC for
$550,000, for the construction of ninety-four (94) rental housing units,
extending the completion date from December 31, 2022 to March 31, 2023. Summary:
HTG Banyan, LLC, was provided $550,000 in HOME funding toward the construction
of ninety-four (94) rental housing units located at the northeast corner of N.
Tamarind Avenue and Banyan Boulevard in West Palm Beach. COVID-19 and supply
chain issues impacted the project thereby requiring an extension of the project
completion date from December 31, 2022 to March 31, 2023. The project has been
completed. Amendment 003 was executed on March 17, 2023, on behalf of the Board
of County Commissioners (BCC) by the Director of the Department of Housing and
Economic Development in accordance with Agenda Item 5A-3 as approved by the BCC
on February 11, 2020. County PPM CW-O-051 provides that all delegated
contracts, agreements and grants must be submitted by the initiating department
as a receive and file agenda item. HOME
Program grant funds are Federal funds which require a 25% local match provided
by SHIP funds. District 7
(HJF)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (cont’d.)
3. Staff recommends
motion to:
A) receive and file Notice of Withdrawal Letter terminating the
Economic
Development Incentive Agreement
R2020-1775; dated November 17, 2020, with Levatas, LLC (Levatas);
B) approve a Budget Transfer of $35,000 from the Economic
Development Incentive Fund to the General Fund; and
C) approve a Budget Amendment of $35,000 increasing the
General Fund
Contingency Reserves to recognize the transfer
from the Economic Development Incentive Fund.
SUMMARY: On November
17, 2020, the Board of County Commissioners (BCC) entered into an Economic
Development Incentive Agreement with Levatas to provide a cash grant in an
amount not to exceed $35,000 in local matching support under the State of
Florida (State) Qualified Target Industry Tax (QTI) Refund Program ($350,000).
Levatas is a high-tech marketing agency using artificial intelligence to create
targeted ad campaigns for clients. The Economic Development Incentive Agreement
required Levatas to make a minimum capital investment of $1.25 million, create
50 new jobs over a four (4) year period, and maintain 57 existing jobs. Levatas
has notified the State and the BCC that it wishes to withdraw from the State’s
QTI Agreement, and therefore, the Economic Development Incentive Agreement. The
effective date of termination was January 31, 2023. Levatas received no funding from the BCC
under the Economic Development Incentive Agreement. The undisbursed $35,000
funded by the general fund contingency reserve is being returned to the general
fund. District 7 (DB)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (cont’d.)
4. Staff recommends
motion to receive
and file:
A)
Amendment 002 to the
agreement with Town of Lantana, dated November 2, 2021 (R2021-1612) (the “2021
Agreement”), reducing funding from $133,000 to $67,210 to reflect the actual
contract award for playground improvements within Maddock Park; and
B)
Amendment 002 to the
agreement with Town of Lantana, dated October 18, 2022 (R2022-1212) (the “2022
Agreement”) to increase funding from $55,740 to $121,530 for improvements to
the dog park within Maddock Park.
SUMMARY: The
2021 Agreement provided $133,000 in funding for playground improvements in
Maddock Park, located at 1200 W. Drew Street, within the Town of Lantana. Amendment
002 to the 2021 Agreement reduces the funding amount (by $65,790) from $133,000
to $67,210, which reflects the actual construction contract amount awarded. The
reduction of $65,790 in CDBG funds will be reallocated to the 2022 Agreement
for improvements to the dog park within Maddock Park. This activity occurred via an Action Plan
Amendment to FY2021-2022 by the Department of Housing and Economic Development
(DHED). Amendment 002 to the 2021 Agreement
has been executed on behalf of the Board of County Commissioners (BCC) by the
Director of DHED, in accordance with R2021-0948; dated July 13, 2021 that
delegated authority to the County Administrator or designee. The 2022
Agreement provided $55,740 in funding for improvements to the dog park in
Maddock Park. Amendment 001 to the 2022
Agreement provided for an extension of the contract award date, and this Amendment 002 to the 2022 Agreement increases
the funding amount (by $65,790) from $55,740 to $121,530. This activity
occurred via an Action Plan Amendment to FY2021-2022 by the DHED, as approved on April 22, 2023. Amendment 002 to the 2022
Agreement has been executed on behalf of the BCC by the Director of
DHED, in accordance with R2022-0746; dated July 12, 2022, that delegated
authority to the County Administrator or designee. County PPM CW-O-051
provides that all delegated contracts, agreements and grants must be submitted
by the initiating Department as a receive and file
agenda item. These are Federal CDBG funds
which require no local match. District 7 (HJF)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to approve: Reappointment
of Gregory Miller to
the Building Code Advisory Board (BCAB).
Gregory S. 16 Industry Association Gold Coast
4/18/23 -
Miller Builders Assoc. 4/17/26
Summary: The Building Code
Advisory Board (BCAB) was established by a Special Act of the Florida
Legislature in 1974, and amended in 2001.
The term of office for board members is three years with no limit to the
number of terms a member may serve. The Board is comprised of 16 members; one
registered architect appointed from nominees submitted by the Palm Beach
Chapter of the American Institute of Architects (AIA); one professional
engineer appointed from nominees submitted by the Palm Beach Chapter of the
Florida Engineering Society (FES); seven members appointed from nominees
submitted by any recognized regional industry trade association; and seven
Building Officials, one from each commission district, appointed from nominees
submitted by the Building Officials Association of Palm Beach County (BOAPBC).
This Advisory Board has 16 seats, 14 currently filled and 2 vacancies, and a
diversity count of Caucasian: 10 (72%), African-American: 2 (14%),
Asian-American: 1 (7%) and Hispanic-American: 1 (7%). The gender ratio (male:
female) is 13:1. The nominee is a
Caucasian male. Staff has addressed the need to increase diversity within our
boards and will continue to encourage this in an effort to expand the Boards
diversity. Countywide (RM)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve:
A) Work Order (WO) No. 1 to the Continuing Contract
for Wastewater Gravity Lines and Manhole Rehabilitation (Contract) with
Hinterland Group Inc., (Hinterland) for the 2023 Gravity Main, Laterals and
Manhole Rehabilitation; Phase 1 (Project) in the amount of $3,998,888.10; and
B) a $2,804,000 Budget
Transfer in the Water Utilities Department Capital Improvement Fund to
establish budget for the entire project.
Summary: On June 7, 2022, the Board of County
Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2022-0560) with Hinterland. WO No. 1 provides for the
rehabilitation of approximately 19,500 linear feet of existing wastewater
gravity lines, 9,300 linear feet of existing wastewater laterals and 63
wastewater manholes; for basin 1052 within the City of Boca Raton, and basins
8101, 8103, 8109 and 8121 within the City of Belle Glade. The required work
will include cleaning of the wastewater gravity lines and manholes, video
inspection, and rehabilitation of the pipelines, laterals and manholes where
necessary. The Contract was procured under the requirements of the Equal
Business Opportunity Ordinance. On August 23, 2021, the Goal Setting Committee
applied an Affirmative Procurement Initiative of a mandatory 5% Small Business
Enterprise (SBE) subcontracting participation. The Contract provides for 5.13%
SBE participation which includes 0.79% MBE participation, 0.79% (H). WO No. 1
includes 2.79% SBE participation which includes 2.29% MBE, 2.29% (H). The
cumulative SBE participation including WO No. 1 is 2.79% which includes 2.29%
MBE participation, 2.29% (H). Hinterland is a Palm Beach County based company.
The Project is included in the PBCWUD FY23 budget (PBCWUD Project 23-022) Districts
5 and 6 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
2. Staff recommends
motion to approve: Change Order (CO) No. 4 with TLC Diversified, Inc.
(Contractor) for the Improvements to Master Repump Station 9-North (Project)
for a project time extension of 160 calendar days. Summary: On July 13, 2021 the Board of County
Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2021-0908) with Contractor.
The Project provides for the rehabilitation of Master Repump
Station 9-North. Work includes mechanical, electrical, and civil
rehabilitation, including a new pump, piping, valve replacements,
instrumentation, control panels, electrical switchgear, drives, a new standby
generator and temporary bypass pumping.
CO No. 4 will extend the
contract time by 160 calendar days due to the delay of the delivery of the
generator. These delays are beyond the control of the Contractor and impact the
critical path of the construction schedule.The Contract was procured under the
requirements of the Equal Business Opportunity Ordinance. On January 20, 2021
the Goal Setting Committee applied an Affirmative Procurement Initiative of a
minimum mandatory 20% Small Business Enterprise (SBE) participation. The
Contract provides for 20.87% SBE participation, which includes 14.52% MBE
participation, 14.52% MBE (B). CO No. 4
includes 0.00% SBE participation, which includes 0.00% MBE participation, 0.00%
MBE (B). The cumulative SBE
participation including CO No. 4 is 19.50% SBE participation, which includes
13.57% MBE participation, 13.57 MBE (B). TLC is headquartered in Palmetto,
Florida, but maintains an office in Palm Beach County from which the majority
of the work will be undertaken. The
Project is included in the PBCWUD FY23 budget. (PBCWUD Project 18-036) District
5 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
3. Staff recommends
motion to approve: a 2022 Pipeline Continuing Construction
(Contract)
with:
A) Johnson-Davis Incorporated
(Johnson-Davis) in the amount of $28,440,000; and
B) Hinterland Group Inc. (Hinterland)
in the amount of $33,760,413 for a one (1) year
term with an optional two (2) one (1) year
renewals.
Summary:
On November 22, 2022, the Palm Beach County Water Utilities Department (PBCWUD)
received three (3) bids for Contract. The Contract(s) will provide the
necessary services to expedite utility special assessment projects and other
pipeline improvement projects throughout PBCWUD's service area where timing is
critical. The Contract(s) awarded are for the unit bid prices received and
overall bid dollar amount(s) of $28,440,000 from Johnson-Davis and $33,760,413
from Hinterland, which was utilized to establish the unit prices for work under
this Contract(s). The Contracts do not guarantee or authorize Contractor(s) to perform
any work. Work will be assigned during a one (1) year period with an optional
two (2) one (1) year renewals by Work Orders drawn against the Contract ,
subject to approval pursuant to the requirements of PPM CW-F-050. The unit
prices contained in the Contract(s) will be used to determine the amount of
each Work Order. These Contracts were procured under the requirements of the
Equal Business Opportunity Ordinance. On September 8, 2022, the Goal Setting Committee applied an
Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small
Business Enterprise (SBE) subcontracting participation of which 5% shall be
among certified African American and/or Hispanic American owned firms.
The Contractor(s) have met the
established API. Johnson–Davis’
Contract provides for 20.83% SBE participation, which includes 5.52% MBE
participation, 5.38% MBE (H) and 0.13% MBE (B). Hinterland’s Contract
provides for 20.96% SBE participation, which includes 5.85% MBE participation,
5.85% MBE (H). The Contractor(s) are Palm Beach County based companies. The Contracts are included in the PBCWUD FY23
and FY24 budgets; and complied with all bidding requirements. (PBCWUD Project
No. 22-032) Countywide (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES (cont’d.)
4. Staff recommends
motion to:
A)
approve a Contract for the Century Village South Water Main Improvements
(Project) with B&B
Underground Construction Inc. (Contractor) in the amount of
$2,990,765;
B)
approve an Agreement with
Cen-West Communities, Inc. (Cen-West) relating to
Coordination
of Utility Construction (Cen-West Agreement); and
C)
authorize the County
Administrator or designee to execute a memorandum
modifying the list of
improvements attached as Exhibit A to the Cen-West Agreement.
Summary: On December 14, 2022, the Palm Beach County
Water Utilities Department (PBCWUD) received one (1) bid for the Project.
Contractor was determined to be the lowest responsive and responsible bidder in
the amount of $2,990,765. The Project provides for all materials, labor,
supervision, equipment, supplies, fees, expertise, and services necessary for
the installation of 37 meter assemblies ranging in size from 1.5-inch to 6-inch
with associated appurtenances. The Project also includes installation of
backflow preventers, site restoration, landscaping, stripping, and asphalt
restoration within Century Village South, a residential community. Per the Cen-West Agreement, the County will
be responsible for the costs associated with the water meter improvements, and
Cen-West will be responsible for the costs associated with the backflow
preventer improvements in the amount of $787,905. Upon completion of the
Project, the backflow preventer assemblies will be owned, operated, and
maintained by Cen-West. The delegation of authority to the County Administrator
or designee will allow for the list of improvements, and associated payment
responsibility, to be modified without further Board of County Commission
action. This Project was procured
under the requirements of the Equal Business Opportunity Ordinance. On June 15,
2022, the Goal Setting Committee
applied an Affirmative Procurement Initiative (API) of a minimum mandatory 12%
Small Business Enterprise (SBE) subcontracting participation of which 3% shall
be among certified African American and/or Hispanic American owned firms.
Contractor has met the established API.
The Contract provides for 100.00% SBE
participation, which includes 3.69% MBE participation, 3.14% MBE (H) and0.55%
MBE (B). Contractor is a Palm Beach County based company. The Project is
included in the PBCWUD FY23 budget. (PBCWUD Project No. 20-056R) District 5
(MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(cont’d.)
5. Staff recommends
motion to receive and file: Four (4) executed Standard Potable
Water and Wastewater
Development Agreements for the month of December 2022 and the month of January
2023.
A) Standard Potable Water and Wastewater Development
Agreement with PBA Holdings, INC., SDA #11-01019-000 (District 6), Recorded in
OR BK 34026 PG 1338;
B) Standard Potable Water and Wastewater Development
Agreement with Boynton Beach Marketplace, LLC, SDA #05-11133-000 (District 5), Recorded
in OR BK 34080 PG 1938;
C) Standard Potable Water and Wastewater Development
Agreement with MF Associates Trails Landing, LLC, SDA # 05-00010-000 (District
2), Recorded in OR BK 34080 PG 1949; and
D) Standard Potable Water
and Wastewater Development Agreement with HSC West Palm Beach, LLC, SDA #
01-01278-000 (District 2), Recorded in OR BK 34080 PG 1958.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants/ procurement items must be submitted by the
initiating Department as a receive and file agenda item and are attached unless
the documents have been recorded in the Public Records of Palm Beach County.
The documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Palm Beach County Water Utilities
Department (PBCWUD) in accordance with Resolutions R93-1619, R96-0228, and
R2003-0539 and are now being submitted to the BCC to receive and file. Districts
2, 5, & 6 (MWJ)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 0090-02 to a continuing Contract with Olsen
Associates, Inc. (Olsen) in the amount of $227,979.42 to provide professional
engineering, environmental surveys, reporting, and documentation to be used in
permit required monitoring. Summary: On January 24, 2023, the Board of County
Commissioners approved the Contract (R2023-0090) with Olsen, a Jacksonville
company. CSA No. 0090-02 authorizes Olsen to conduct yearly topographic and
hydrographic surveying required by regulatory permits. The CSA also contains
optional tasks for post-hurricane surveys and damage assessment reports to aid
in securing disaster assistance funding.
Costs will be paid from the Beach Improvement Fund. The Contract requires Olsen to adhere to 20%
mandatory Small Business Enterprise (SBE) subcontracting goal as the
Affirmative Procurement Initiative. Olsen has agreed to 48% SBE
participation. The SBE participation for
this CSA is 73.46%. Districts 1 and 4 (YBH)
2. Staff recommends
motion to:
A) approve State
of Florida Department of Environmental Protection (FDEP) Standard Grant
Agreement No. 23PB8 (Agreement) for an amount not to exceed $962,759.06 providing
for construction expenses to repair erosional damage related to Hurricanes Ian
and Nicole (Project) beginning November 1, 2022 and expiring December 31, 2025;
B) approve a Budget Amendment of
$962,760 in the Beach Improvement Fund to recognize the revenue award from
FDEP; and
C) authorize the County Administrator, or designee, to sign all future time
extensions, task assignments, certifications, and other forms associated with
the Agreement, and any necessary minor amendments that do not substantially
change the scope of work, terms, or conditions of the Agreement.
Summary: The
Agreement reimburses the County up to $962,759.06 for eligible construction
costs for storm repairs completed as a result of Hurricanes Ian and Nicole.
Laws of Florida Chapter 2022-272 SB4-A authorized FDEP
to waive or reduce match requirements for certain local governments and
provided non-recurring funds for damages related to Hurricane Ian and Hurricane
Nicole for beach erosion projects as identified in Section 161.101(22), Florida
Statute (F.S.). The Agreement is retroactive to November 1, 2022. The Agreement
contains an indemnification and termination provision that differs from that
adopted for use by the County under PPM CW-F-049. In accordance with PPM
CW-F-049, the Risk Management Department and the County Attorney’s Office have
reviewed the terms and agreed to the deviations, taking into consideration the
County’s need to conduct design, permitting, construction, and monitoring work
for the Project, the amount of the grant award, County’s current performance of
such work and liability for its acts, and the non-waiver of sovereign immunity
beyond the statutory caps of Section 768.28, Florida Statutes. There is no cost to the County. District
1 (SF)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (cont’d.)
3. Staff recommends
motion to receive and file: Amendment No. 03 to Agreement No. 4600003684
(Agreement) with the South Florida Water Management District (District) to
extend the expiration date from February 28, 2023 to June 30, 2023. Summary: On October 3, 2017, the
Board of County Commissioners approved the Agreement (R2017-1492) with the
District and authorized the County Administrator, or designee, to sign all
future time extensions and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the
Agreement. The Agreement outlines the cooperative
process in which Palm Beach County Environmental Resources Management (PBC ERM)
will collect monthly surface water quality samples and associated field
parameters at fourteen stations in Lake Worth Lagoon (LWL). Amendment No. 03 is
limited to the extension of the period of performance from the current
expiration date of February 28, 2023 to June 30, 2023; in order for the
District to process a new cooperative agreement that outlines program changes
identified in Amendment No. 02 (R2022-1538).
Each party is responsible for their own expenses under this Agreement.
In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a receive and file agenda item. There is no cost to the
County. Countywide (SF)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: an executed Entertainment Contractor Agreement with Andrew Mensing in an
amount of $600 for the Smoke Boss Militia concert at Canyon Amphitheater, on
March 18, 2023. Summary: The Parks and Recreation Department
produces cultural activities to promote the quality of life in the communities
it serves. A sponsorship in the amount
of $6,000 for the Legends of the Lawn events from Nostalgic America offset the
expense of this concert at the Canyon Amphitheater. This Entertainment Contractor
Agreement has been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation Department in accordance with
Resolution 2008-1109, amended by Resolutions 2010‑0644, 2014-0168 and
2017-1367. The Department is now submitting this Agreement in accordance with
County PPM CW‑O‑051, which requires all delegated agreements
to be submitted by the initiating Department to the BCC as a Receive and File
agenda item. District 5 (AH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
2. Staff recommends
motion to receive and file: an executed Amphitheater Rental Agreement with Victory Faith International,
Inc., for the Victory Faith Chapel 10 Year Anniversary Celebration Concert at
Sunset Cove Amphitheater, for the period of March 25, 2023 through March 26,
2023. Summary: This Amphitheater Rental Agreement has
been fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department in accordance with Resolution
2009-0335, amended by Resolutions 2009-1807, 2012-1715, and 2014-0166. The
Department is now submitting this Agreement in accordance with County PPM
CW-O-051, which requires all delegated agreements to be submitted by the
initiating Department to the BCC as a Receive and File agenda item. District 5 (AH)
3. Staff recommends
motion to receive and file: an executed Sound and Light Production Service Contractor Agreement with Sanderford
Sound, Inc. in an amount not to exceed $700 for the Victory Faith Chapel 10
Year Anniversary Celebration Concert at Sunset Cove Amphitheater, on March 25,
2023 through March 26, 2023. Summary: This
Sound and Light Production Service Contractor Agreement has been fully executed
on behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation
Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645,
2014‑0167, 2017-1368 and 2018-0179. The Department is now submitting
this Agreement in accordance with County PPM CW-O-051, which requires all
delegated agreements to be submitted by the initiating Department to the BCC as
a Receive and File agenda item. District
5 (AH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
4. Staff recommends
motion to receive and file: the following two (2) executed Special
Events Rental Agreements:
A) Salto Entertainment, LLC for the
Great Mr. Swindle’s Traveling Peculiarium & Drink-Ory Garden at Carlin
Park, from February 27,
2023 through March 13, 2023; and
B) Bar Event Group, LLC for the West
Boca Family Festival at Burt Aaronson South County Regional Park, from March
16, 2023 through March 20, 2023.
Summary: These Special Events Rental Agreements have
been fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department in accordance with Resolution
R2021-1552. The Department is now submitting these Agreements in accordance
with County PPM CW-O-051, which requires all delegated agreements to be
submitted by the initiating Department to the BCC as a Receive and File agenda
item. District 1 & 5 (AH)
5. Staff recommends
motion to receive and file: an executed
Professional Services Agreement with Elite Medical Specialists, LLC, in an
amount not to exceed $55,800, to provide medical director services for the
Parks and Recreation Department’s Ocean Rescue Section for the period June 1,
2023 through May 31, 2026. Summary:
On March 13, 2023, the
County entered into an agreement with
Elite Medical Specialists, LLC to provide medical director services for the
Parks and Recreation Department’s Ocean Rescue Section. The
Medical Director is directly involved in the development, implementation, and
supervision of the protocol training, delivery, and quality control of the
Department’s approximately 78 Emergency Medical Technicians (EMTs) and
Emergency Medical Responders (EMRs). The
term of this agreement is from June 1, 2023 through May 31, 2026, with two (2)
optional one (1) year periods of renewal.
Per the Agreement, the Medical Director is to be paid $1,500 a month or
$18,000 annually. In accordance
with County PPM CW-O-051, all delegated agreements must be submitted by the
initiating Department as a Receive and File Agenda Item. This Professional
Services Agreement has been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of Purchasing in accordance with section
2.53(e) of the Purchasing Code, and is now being submitted to the BCC as a
Receive and File agenda item. Countywide (AH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(cont’d.)
6. Staff recommends
motion to approve: a First Amendment to the Recreation Facility Rental Agreement with the
Young Men’s Christian Association of the Palm Beaches, Inc. (YMCA) for the use
of the swimming pool and other recreation facilities at the Club Managers
Association of America Therapeutic Recreation Complex (TR Complex) in John
Prince Park. This Amendment exercises the first renewal option for the period
of May 1, 2023 through April 30, 2024. Summary:
On January 12, 2021, the Board of
County Commissioners (BCC) approved a Lease Agreement with the YMCA for five
acres of land in Lake Lytal Park to relocate their existing Branch located in
Palm Springs. While waiting for their
new facility to be constructed within Lake Lytal Park, the YMCA and Parks have
collaborated on a partnership that will allow the YMCA to offer expanded
services to their members and the general public and reduce operational costs
to the County. On April 12, 2022, the BCC approved a Rental Agreement with the
YMCA for the period of May 1, 2022 to April 30, 2023, with two (2) one (1) year renewal options. This First Amendment exercises the first
renewal option for the period May 1, 2023 through April 30, 2024. This renewal of the rental agreement allows
for the County to expand on its partnership with the YMCA for year round
aquatic programming at the TR Complex and increase the overall number of
classes and services offered to the general public. District 3 (AH)
7. Staff recommends
motion to approve:
A) an Agreement with the YMCA of South Palm Beach County for the Coordination
of
Summer Camp at West Boynton Recreation
Center effective June 5, 2023 through July 28, 2023; and
B) an Agreement with Faith’s
Place Center For Arts Education, Inc. for the
Coordination of Summer Camp at Westgate
Park and Recreation Center effective
June 5, 2023 through July 21, 2023.
Summary: The
Parks and Recreation Department wishes to continue its summer day camp
programming partnerships with two (2) not-for-profit agencies allowing publicly
accessible youth day camp programs at no additional cost to the County. The YMCA of South Palm Beach County will
utilize space at West Boynton Park and Recreation Center for up to 100 children. Faith’s Place will utilize space at Westgate
Park and Recreation Center for up to 150 children. Registration will be open to
the public and Youth Services Summer Camp scholarship recipients are eligible
to attend. These organizations are responsible for all operating expenses and ensuring compliance with CDC
guidelines associated with summer day camp programs. In exchange, the County will provide use of
the facilities at no charge. Districts 2 and 7 (AH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to: approve:
A) appointment of four members
to the Public Safety Coordinating Council (PSCC) for a 4-year term for the period May 16, 2023,
to May 15, 2027; and
|
Seat |
Nominee |
|
The Local Court Administrator or person designated by the local court administrator |
Barbara Dawicke |
|
The Chief Probation Officer of the Department of Juvenile Justice or an employee designated by the chief probation officer |
Greg Starling |
|
Representatives from the county, state job programs, or community groups that work with offenders and victims |
Nellie King |
|
A primary consumer of mental health services selected by the substance abuse and mental health program supervisor of the district in which the primary consumer resides. |
Mornae Randall |
B) an adjustment of the seat designated for the Director of a
community
mental health agency, which was initially filled by Darcy Davis, CEO of
the Healthcare District of Palm Beach County, now to be filled by Ann Berner
CEO, of Southeast Florida Behavioral Health Network (SEFBHN), who has already
been appointed to the PSCC.
SUMMARY: The Palm Beach County Board of County
Commissioners (BCC) created
the Palm Beach County Correctional
Planning Committee, the predecessor to
the Public Safety Coordinating Council (PSCC) in 1991 by Resolution (R91-1485)
and subsequently amended the Resolution to conform the terms of the Resolution
to section 951.26, Florida Statutes. On March 14, 2023, the BCC adopted a
revised Resolution (R2023-0334) that designated the PSCC as the criminal
justice, mental health, and substance use planning council required by section
394.657, Florida Statutes. The
PSCC is comprised of a minimum of 23 seats. The Board currently has 18
seats filled and a diversity count of Caucasian: 13 (57%), African-American: 2
(9%) and Hispanic: 3 (13%). The gender ratio (female:male)
is: 9:9. The nominees are 2 Caucasian females, 1 African American male, and 1
African American female. Countywide (HH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: Four (4) Contracts for Professional Services
with the following Doctoral Psychology Interns to complete a required
2,000-hour internship that will provide the interns training and experience in
family and youth counseling for the period July 31, 2023 through July 25, 2024:
A) Sarah Barr in the amount of $28,000;
B) Amber Cope in the amount of $28,000;
C) Brittany Grimshaw in the amount of $28,000;
and
D) Amber Snedden in the amount of $28,000.
Summary: The Youth Services Department’s Residential
Treatment and Family Counseling Division (Division) is an authorized counselor
training facility for many colleges and universities offering degrees in
psychology and social work. Doctoral
programs require internships to meet degree and licensing requirements. The Division is offering its program as a
location to obtain this training. Each
intern, at a minimum, is assigned and completes the workload equivalent of a
Therapist. The hourly base rate of a
Therapist is $24.43 versus the hourly intern rate of $13.75. Additionally, each intern will receive a $500
stipend for health insurance. On
September 11, 2012, Agenda Item 3X-3 authorized the County Administrator, or
designee, to execute future doctoral psychology intern contracts on behalf of
the Board of County Commissioners, after approval of legal sufficiency by the
County Attorney’s Office, and within budgeted allocations. The contracts span
two fiscal years. Sufficient funding is included in the current budget and in
the proposed FY2024 budget to meet the County obligations. Countywide
(HH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(cont’d.)
2. Staff recommends
motion to receive and file: Contract for Professional Services with Megan O’Connor-Szuma, a
Postdoctoral Psychology Fellow (Fellow), to complete a requirement of 2,000
hours of clinical work that will provide training and experience in family and
youth counseling, in the amount of $41,640, for the period July 31, 2023,
through September 25, 2024. Summary: The Youth Services
Department’s Residential Treatment and Family Counseling Division (Division) is
an authorized counselor training facility for many state colleges and
universities offering degrees in psychology, social work, and other related
fields. Postdoctoral programs require
2,000 hours of supervised services in order to meet state licensing
requirements. The Division is offering
its program as a location to obtain this training. Each Fellow, at a minimum,
is assigned and completes the workload equivalent to a Licensed Therapist. The
base hourly rate of a Licensed Therapist is $27.07 versus the hourly fellowship
contract rate of $20.57. Additionally, the Fellow will receive a $500 stipend
for health insurance. On October 3, 2006, Agenda Item 3X-2 authorized the
County Administrator, or designee, to execute future postdoctoral psychology
resident (n/k/a Fellow) contracts on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney’s
Office, and within budgeted allocations. The Contract spans two fiscal years.
Sufficient funding is included in the current budget and in the proposed FY
2024 budget to meet county obligations. The Contract was executed early to
allow the selected Fellows to make necessary plans following graduation. Countywide
(HH)
3. Staff recommends
motion to approve: a
Contract for Provision of Services with Prime Time Palm Beach County, Inc.
(Prime Time) for the period May 30, 2023, through September 30, 2023, in an
amount not to exceed $169,983 for connecting summer camps for low income
children to expanded learning opportunities. Summary: The funding provided under this Contract
will allow Prime Time to make connections with summer camps to offer expanded
learning opportunities to youth attending summer camps. This Contract includes
reporting measurements specific to Prime Time.
After completion of the contract year, a report will be generated
detailing Prime Time’s progress in meeting their performance measurements. Countywide
(HH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(cont’d.)
4. Staff recommends
motion to approve:
A) a Community Based Agency Contract with Digital Vibez, Inc.,
for the period May 30, 2023, through September 30, 2023, in an amount not to
exceed $142,856 for the Wellness Workshops and Kidsfit Jamathon; and
B) a Budget Transfer of $142,856 in the General Fund from the
Evidence-Based Programming unit (Unit 1451) to fund the cost of programming
associated with this Contract.
Summary: The Wellness Workshops and Kidsfit Jamathon
Program (Program) is designed to combat childhood obesity. The Program will serve a projected 500 youth
ages 5 – 17 at a number of out-of-school and summer camps in high-need communities
throughout Palm Beach County. Each
Workshop will consist of seven (7) one-hour sessions providing dance fitness
and nutrition education. Each Workshop series will end with the Kidsfit
Jamathon providing an opportunity for participants to engage in various fitness
activities and showcase what they learned. This Contract includes a logic model
and reporting measurements specific to Digital Vibez. After completion of
the contract, a report will be generated detailing Digital Vibez’s progress in meeting
their performance measurements. Countywide
(HH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
CC. CAREERSOURCE
1. Staff recommends
motion to approve: the appointment of Deana Pizzo to the
CareerSource Palm Beach County, Inc. Board of Directors (Board) for the seat
and term indicated below.
|
Appointment |
Seat No. |
Term |
Area of Representation |
Nominated By |
|
Deana Pizzo |
22 |
5/16/23-5/15/29 |
Private Sector |
I.T.
Solutions of South Florida |
Summary: On October 5, 2021, the Board of County Commissioners (BCC)
approved the Interlocal
Agreement Palm Beach Workforce Development Consortium, which replaced
lnterlocal Agreement R2007-1220; First Amendment to the Interlocal Agreement
R2007-1446; Amendment No. 2 to the Interlocal Agreement R2008-1268; and Third
Amendment to the Interlocal Agreement R2014-1650. The Agreement states the BCC will appoint private sector board
members to assure a minimum 51% private sector majority. The federal Workforce
Innovation and Opportunity Act requests that an emphasis be placed on Chief
Executive Officers or highest level of management positions for both community
and business sector appointments. Ms. Deana Pizzo is the Founder/CEO of I.T.
Solutions of South Florida. The CareerSource Palm Beach County, Inc. Board of
Directors is comprised of a minimum of 19 members with representation established in Attachment 4.
The Board has a maximum of 33 seats, 22 currently filled and a diversity count
of Caucasian: 16 (73%),
African-American: 3 (14%) and Hispanic: 3 (14%). The gender ratio (female:male) is: 8:14. The nominee is Caucasian female.
Countywide (HH)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
DD. OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to approve:
A) Expenditure of $112,030 for the installation of 17 speed
humps in the Seminole Manor Countywide Community Revitalization Team (CCRT)
area; and
B) A Budget Transfer of $112,030 from the CCRT
Recoup Funding capital reserve account to fund the cost associated with this
project.
Summary: The
installation of speed humps was requested by neighborhood representatives from
the Seminole Manor community to address the need to slow down traffic and
improve safety along County roadways. The total cost of the project is
$112,030 with each of the 17 speed humps costing $6,100 ($4,900 for
construction and $1,200 for signing and striping), plus an $8,330 contingency
fee. The requested transfer is needed to cover the cost of
implementation. County policy requires that 60 percent of affected
property owners for each street sign a petition in support of the
project. The necessary supporting petitions for the project have been
received, reviewed and approved by Traffic Engineering, and Staff is
recommending approval of the project. Funding is available from the CCRT
Recoup Funding Account. District 2 (RS)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
EE.
SHERIFF
1. Staff recommends
motion to:
A) receive and file
Contract Modification
Notice #7 with the U.S. Department of Homeland Security, Transportation
Security Administration (TSA), to extend the contract agreement through March
31, 2023;
B) accept
on behalf of the Palm Beach County Sheriff’s Office, Contract Modification
Notice #8 to provide $252,500 in supplemental funding and to extend the
contract agreement through December 31, 2023; and
C) approve a Budget Amendment of $252,500 in the Sheriff’s
Grants Fund.
Summary: The Board of
County Commissioners (BCC) accepted this grant for $126,249 on August 25, 2020
(R2020-1179) to fund five (5) Canine Teams at the Palm Beach International
Airport (PBIA) through TSA’s National Explosives Detection Canine Team Program
(NEDCTP) for the contract period July 1, 2020 through December 31, 2020. The
BCC approved contract modification #1 on March 9, 2021 which provided $21,042
in additional funding and extended the contract period through January 31, 2021
(R2021-0377). The BCC approved contract modification #2 on April 6, 2021which
provided $21,042 in additional funding and extended the contract period through
February 28, 2021 (R2021-0457). The BCC approved contract modification #3 on
May 18, 2021 which provided $210,416 in additional funding and extended the
contract period through December 31, 2021 (R2021-0720). The BCC approved
contract modification #4 and #5 on March 22, 2022 which provided $73,704 in
additional funding and extended the contract period through March 31, 2022
(R2022-1179). The BCC approved contract modification #6 on June 16, 2022 which
provided $178,796 in additional funding and extended the contract period
through December 31, 2022 (R2022-0616). This contract modification will provide
$252,500 in supplemental funding and extend the contract period through
December 31, 2023. No additional positions
are needed and no additional County funds are required. The contract number is 70T02020T9NNCP464. There is no match requirement
associated with this award. Countywide
(RS)
MAY 16, 2023
3. CONSENT
AGENDA APPROVAL
FF. SUPERVISOR OF ELECTIONS
1. Staff recommends motion to authorize: Memorandum of Agreement between the Supervisor of Elections and the State of Florida, Department of State, Division of Elections in the amount of $317,498 for the purchase of goods and services, to be expended between July 1, 2022 through May 15, 2023, for the purpose of subscription to the Albert Network Monitoring Solution, for voting technology upgrades or enhancements and/or for improving voting accessibility; with the 2020 Memorandum of Agreement for Minimum Security Standards for the Florida Voter Registration System. Summary: Grant funds are made available pursuant to Specific Appropriation 3136, Chapter 2022-156, Laws of Florida, in the ongoing effort to improve the administration of federal elections through security enhancements. Funds in specific Appropriation 3136 are provided to utilize the Help America Vote Act (HAVA) Election Security Grant funding. From these funds, up to $1,000,000 may be used to provide subgrants to supervisors of elections for a subscription to the Albert Network Monitoring Solution and up to $7,000,000 may be used to provide subgrants to supervisors of elections for voting technology upgrades or enhancements or for improving voting accessibility. The application for this grant is limited to a year’s subscription to albert Network Monitoring Solutions, the purchase of goods and/or services for voting technology upgrades and/or enhancements for the 2024 election cycle, and the purchase of goods and/or services for improving voting accessibility for the 2024 election cycle. The Catalog of Federal Domestic Assistance (CFDA) is 90.404 and there is no match associated with this item. Countywide (AH)
* * * * * * * * * * * *
MAY 16, 2023
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
NONE
* * * * * * * * * * * *
MAY 16, 2023
A. AIRPORTS
1. Staff recommends motion to approve:
A) an increase of $1,000,000 to term contract for airfield
pavement marking services to be performed at any of the County’s four airports,
including Palm Beach International Airport (PBI), Palm Beach County Glades
Airport (PHK), Palm Beach County Park Airport (LNA), and North Palm Beach
County General Aviation Airport (F45), (Term Contract) per Centralized Master
Agreement (CMA) #151010, for
the period commencing on November 16, 2021 through December 31, 2023; and
B) a Budget Transfer in the amount of $1,000,000 in the
Airport’s Improvement and Development Fund, including a transfer from Reserves
in the amount of $1,000,000.
Summary: The Department of Airports is requesting approval
to increase the Term Contract by $1,000,000, which will enable the Department
to obtain airfield marking services needed to maintain compliance with airfield
marking standards at PBI, PHK, LNA, and F45.
Due to reduced staffing and an increased volume of work, the Department
requires the assistance of a third-party contractor to complete necessary
maintenance of airfield markings at the County’s four airports. Services may
include, but are not limited to, cleaning pavement markings, removing rubber,
removing pavement markings, applying pavement markings, and other similar
maintenance services. The
current contract amount is $324,000. Approval of this item will increase the
total contract amount to $1,324,000. Individual purchase orders will be issued for
required services on an as-needed basis following Board approval. The
Term Contract is a piggyback from the Florida Department of Transportation
(FDOT) Contract #BEA97 with Florida Airfield Maintenance, JV, (FAM), and has
one renewal option for a period not to exceed three years. FAM is located
outside of Palm Beach County in the City of Sanford, Florida. There are no
S/M/WBE firms currently certified for these services. This piggyback was
reviewed and approved by the Office of Equal Business Opportunity. Pursuant to changes to Chapter 332,
Florida Statutes, effective October 1, 2020, a governing body of a commercial
service airport may not approve purchases of contractual services in excess of
the Category Five threshold amount of $325,000 provided in Section 287.017,
Florida Statutes, on a consent agenda. This approval exceeds the threshold
amount and must be approved on the regular agenda. Countywide (AH)
MAY 16, 2023
5. REGULAR AGENDA
A. AIRPORTS
(cont’d.)
2. Staff recommends
motion to approve:
A) Amendment No. 1 to the General Consulting Agreement
with Ricondo &
Associates,
Inc. (Ricondo) in the amount of $1,189,895.34 for the continued performance of
Airport General Consulting Services related to the approved Palm Beach County
Airports’ Capital Improvement Program; and
B) a
Budget Transfer in the amount of $1,189,895 in the Airport’s Improvement and
Development Fund to provide for the Ricondo
contract, including a transfer from
Reserves of
$1,189,895.
Summary: The Consulting Agreement (R2022-0888) with
Ricondo for general airport planning services was approved on August 20, 2022
in the amount of $2,021,165 in order to carry out the approved Capital
Improvement Program for the County’s Airports.
Approval of Amendment No. 1 will provide an additional $1,189,895.34 to
complete the following tasks: Task I Services – Palm Beach County Park Airport
(LNA) Safety Assessment; Task I Services – Palm Beach County Park Airport (LNA)
Master Plan Update; Task III Tasks – Miscellaneous Planning, Financial, Airport
Business and Management Support Services; and Miscellaneous National
Environmental Policy Act (NEPA) Processing Support Services. Work to be completed under these Task III
Services will be issued per the level of authority contained in PPM CW-F-050, by way of a separate proposal or task
authorization. Ricondo is a Chicago, Illinois based firm;
however, the majority of the work contained in this agreement will be completed
and/or managed through their Miami, Florida office in conjunction with several
Palm Beach County-based sub-consultants and firms. On September 1, 2021, the Goal Setting
Committee set an Affirmative Procurement Initiatives (API) for this contract of
a mandatory SBE Goal of 10%. Ricondo
has committed to 11% SBE participation.
The anticipated SMWBE participation based upon the approved tasks is
approximately 16.5%, which will increase as the County assigns additional
tasks. The SMWBE participation for this
Amendment is 14.4%. Pursuant to changes
to Chapter 332, Florida Statutes, effective October 1, 2020, a governing body
of a commercial service airport may not approve purchases of contractual
services in excess of the Category Five threshold amount of $325,000 provided
in Section 287.017, Florida Statutes, on a consent agenda. This amendment
exceeds the threshold amount and must be approved on the regular agenda. Countywide (AH)
MAY 16, 2023
5. REGULAR AGENDA
A. AIRPORTS
(cont’d.)
3. Staff recommends
motion to approve:
A)
a contract with Ranger
Construction Industries, Inc. (Ranger) in the amount of $20,228,016.90 and 516
Calendar Days for the Central Airfield Improvements at Palm Beach International
Airport (PBI);
B)
a Budget Transfer of $16,242,272 in the Airport’s Passenger Facility
Charge (PFC) Fund, to transfer PFC funds to the Airport’s Improvement and
Development Fund; and
C)
a Budget Amendment of $20,228,017 in the Airport’s
Improvement and Development Fund to recognize PFC revenue and to provide budget
for the Ranger contract.
Summary: This
project was advertised utilizing the County’s
competitive bid process. On March 16, 2023, three (3) bids were received for
the Central Airfield Improvements at PBI.
Ranger, a Palm Beach County, Florida company has been identified as the
lowest responsible/responsive bidder in the amount of $20,228,016.90. This project includes reconstruction/rehabilitation
of Taxiway B, reconstruction/rehabilitation of Runway 14-32 shoulder pavement
north of Taxiway C; electrical and pavement marking south of Taxiway C, and
grading within the Runway 14-32 safety area and removal of non-standard
markings on Taxiway L to comply with current Federal Aviation Administration
(FAA) standards. The scope consists of airfield
pavement demolition, new airfield pavement, stormwater improvements, airfield
markings, signage, and electrical edge lighting improvements. A
Disadvantaged Business Enterprise (DBE) goal of 22% was established for this project. Ranger has committed to meet the DBE goal of 22%. Pursuant
to changes to Chapter 332, Florida Statutes, effective October 1, 2020, a
governing body of a commercial service airport may not approve purchases of
contractual services in excess of the Category Five threshold amount of
$325,000 provided in Section 287.017, Florida Statutes, on a consent
agenda. This contract exceeds the
threshold amount and must be approved on the regular agenda. Countywide
(AH)
MAY 16, 2023
5. REGULAR AGENDA
B. FACILITIES DEVELOPMENT &
OPERATIONS
1. Staff recommends
motion to:
A) adopt a Resolution authorizing the conveyance of
the County’s interest lying within the Olive Street right-of-way as dedicated
by the New Palm Beach Heights plat, PB 6, Page 73 (Plat), located east of Ocean
Drive, to the Town of Juno Beach (Town) pursuant to F.S. §125.38, without
charge and without reservation of mineral and petroleum rights; and
B) approve a County Deed in favor of the Town of Juno
Beach.
SUMMARY: In the mid to late 1990s, the
County constructed a pedestrian walkover, and the Town made other improvements,
within a portion of the undeveloped 46 foot wide Olive Street right-of-way parcel
(Right-of-Way Parcel) which is located on the east side of the intersection of
Donald Ross Road and Ocean Drive in Juno Beach. The walkover and
improvements were constructed to help protect the dune and vegetation along the
ocean front Right-of-Way Parcel. Ownership and maintenance responsibilities of
the Right-of-Way Parcel has always been an area of uncertainty. To clear up the
uncertainty, Town is willing to take over the ownership and maintenance
responsibility of the Right-of-Way Parcel and on February 22, 2023, the Town
approved the acceptance of the proposed County Deed. This conveyance will
resolve any future ownership and maintenance issue with the Town. Since the
Right-of-Way Parcel is located within the municipal limits of the Town, the County’s
Engineering and Public Works Department has no issue
with the proposed conveyance. The Right-of-Way Parcel is being conveyed to the
Town pursuant to F.S. §125.38 without charge and without reservation of mineral
and petroleum rights. This conveyance
must be approved by a Supermajority Vote (5 Commissioners). (Property &
Real Estate Management) District 1 (HJF)
MAY 16, 2023
5. REGULAR AGENDA
B. FACILITIES DEVELOPMENT &
OPERATIONS (cont’d.)
2. Staff recommends
motion to approve:
A) an Agreement for
Purchase and Sale of a 1.3 acre parcel of vacant land located north of
Indiantown Road and east of Bee Line Highway from Krystyna Johns for $20,150
plus closing, title insurance and recording costs estimated to be $515;
B) a Memorandum of Agreement with Krystyna Johns to be recorded
in the public records to provide notice of this Agreement;
C) an
Agreement for Purchase and Sale of a 1.3 acre parcel of vacant land located
north of Indiantown Road and east of Bee Line Highway from Madeline E.
Mackenzie f/k/a Madeline E. Allen for $20,150 plus closing, title insurance and
recording costs estimated to be $515; and
D) a Memorandum of Agreement with Madeline E. Mackenzie f/k/a
Madeline E. Allen to be recorded in the public records to provide notice of
this Agreement.
MAY 16, 2023
5. REGULAR AGENDA
B. FACILITIES DEVELOPMENT &
OPERATIONS (cont’d.)
2. SUMMARY: On November 2, 2021, the Board of County
Commissioners (Board) approved a Fiscal Strategy for the spending of American
Rescue Plan Act (ARPA) funds, which included an allocation of $4,000,000 for
the acquisition of environmentally sensitive lands. The parcels owned by
Krystyna Johns (Johns parcel), and Madeline E. Mackenzie f/k/a Madeline E.
Allen (Mackenzie parcel), are interior parcels located in an area known as Palm
Beach Heights (part of the Pal-Mar Ecosite).
The Pal-Mar Ecosite is part of a large ecological greenway that stretches
from just west of the Atlantic Ocean to just east of Lake Okeechobee. The area provides habitat for a wide variety
of native plants and animals and it is part of a hydrologically significant
region that includes the headwaters of the federally designated Wild and Scenic
Northwest Fork of the Loxahatchee River. Hence its value as environmentally
sensitive land. Appraisals were obtained from Anderson & Carr, Inc. and
M.R. Ford & Associates, Inc. who assigned a $15,000 and $16,000 per acre
value for interior Palm Beach Heights parcels,
respectively. Callaway & Price, Inc. reviewed the appraisals and concluded
a reasonable aggregate value of $15,500 per acre for interior Palm Beach Heights parcels, which is the basis of the
offers. The Agreements allow for the
County’s due diligence review of the parcels within 45 days of Board
approval. The County will pay title
insurance policy premiums, closing and recording costs estimated to be $515 for
the Johns parcel, and $515 for the Mackenzie parcel. The Environmental
Resources and Management (ERM) Department will perform pre-acquisition
environmental assessments for the parcels prior to closing. Boundary surveys will not be obtained for any
of the parcels due to their remote locations.
ERM will be responsible for the administration of the parcels. All costs related to the acquisitions will be
paid from existing funds received from the American Rescue Plan Act of 2021
(ARPA) Response Replacement Fund. These are County ARPA Response Replacement
funds that do not require a local match. These acquisitions must be approved by
a supermajority vote (5 Commissioners).
(Property & Real Estate Management) District 1 (HJF)
MAY 16, 2023
5. REGULAR AGENDA
B. FACILITIES DEVELOPMENT &
OPERATIONS (cont’d.)
3. Staff recommends
motion to approve: a Host Shelter Contract with the City of Greenacres (City) for use of City-owned
property as a Host Shelter (Premises) for those residents who cannot return to
their homes due to damage caused by an emergency event for a term of one year,
with an automatic one year renewal at a cost to be determined at time of
use. SUMMARY: Pursuant to Florida Statute, Section 252.38,
the County is responsible for safeguarding the life and property of its
citizens during and after emergencies, which includes establishing safe public
transitional space (aka host shelters) once emergency shelters are closed, to
shelter those who cannot return to their homes due to the damage caused by an
emergency event. Per County PPM CW-L-023, the County Administrator has
authorized an Alternate Source Selection method to allow staff to identify
additional host shelter facilities.
Staff reviewed several available properties in desired locations. The
City is willing to allow the Premises to be used as a Host Shelter. The term of this Contract is for one year,
with an automatic one year renewal, at a cost to be determined at time of use. Staff shall seek reimbursement from FEMA, or other
applicable State or Federal Agencies, for all related emergency use restoration
costs and emergency sheltering expenses incurred as a result of County’s use
and possession of the Premises. The
County’s use of the Premises will be twenty-four hours per day, seven days per
week through the period the County determines the Host Shelter must be
utilized. The County shall provide staff
and logistical support to oversee and manage the use of the Premises. (Property & Real Estate Management) District
3 (HJF)
MAY 16, 2023
5. REGULAR AGENDA
C. ENVIRONMENTAL RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: the
initial Management Plan (Plan) for Loxahatchee Slough Natural Area. Summary: The Plan identifies natural resources
present on the natural area and identifies the strategies and techniques for
the preservation, restoration, management and passive recreational use of those
resources. After a public hearing held on February 7, 2023, the Natural
Areas Management Advisory Committee unanimously recommended the Plan for
approval at its March 24, 2023 meeting. Initial invasive/nonnative vegetation
removal, fence and regulatory sign installation, and public use facilities have
been completed. Annual management and operating costs, including prescribed
burns/mechanical vegetation reduction, ongoing invasive/nonnative animal and
plant control, repair and replacement of facilities, and biological monitoring
and reporting are estimated to be $2,064,517, which averages approximately
$159/acre. This cost is for the current fiscal year and is expected to increase as
described in the Summary of Fiscal Impact. Funds for capital improvements, and annual management and operation of
the site are expected to come from the Natural Areas Fund, Natural Areas
Stewardship Endowment Fund, Pollution Recovery Trust Fund, Ag Reserve Land
Management Fund, and/or ad valorem funding sources. District
1 (SF)
* * * * * * * * * * * *
MAY 16, 2023
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
MAY 16, 2023
A. ADMINISTRATION
COMMENTS
Request for ratification of the off-site Proclamation recognizing the
Urban League of Palm Beach County 50th Anniversary Gala dated May
12, 2023 executed by the Board of County Commissioners.
B. COUNTY
ATTORNEY
MAY 16, 2023
District 1 – COMMISSIONER MARIA G. MARINO
District 2 – COMMISSIONER GREGG K. WEISS
Request approval for off-site
Proclamation declaring May 20 – 26, 2022 as National Safe Boating
Week.
District 3 – COMMISSIONER MICHAEL A. BARNETT
District 4 – COMMISSIONER MARCI WOODWARD
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER SARA BAXTER
District 7 – COMMISSIONER MACK BERNARD
Requesting approval for off-site Proclamation declaring May 2023 as
Haitian American Heritage Month. (off-site date
5/18/23)
MAY 16, 2023
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."