October 4, 2022
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
OCTOBER 4, 2022
PAGE ITEM
51 ADD-ON: Certificate of Recognition
presented to Bob and Jeanne Taylor (District 7)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the
preliminary addition/deletion sheet distributed to the Board the prior day are
noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
OCTOBER 4, 2022
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 7-44)
4. SPECIAL
PRESENTATIONS (Page 45)
5. REGULAR AGENDA (Pages 46-48)
6. BOARD APPOINTMENTS (Page 49)
7. STAFF
COMMENTS (Page 50)
8. BCC
COMMENTS (Page 51)
9. MATTERS
BY THE PUBLIC – 2:00 P.M. (Page
52)
10. ADJOURNMENT (Page 53)
* * * * * * * * * * *
OCTOBER 4, 2022
CONSENT AGENDA
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change orders, work task orders, minor
contracts, final payments, etc.
3B-5 Receive and file records that have met
retention schedule to be destroyed
C. ENGINEERING & PUBLIC WORKS
Pages 8-9
3C-1 Receive
and file 16 street lighting agreements with Florida Power & Light
Page 9
3C-2 Contract
with Rosso Site Development, Inc. for the Flavor Pict Road from SR 7 to Lyons
Road project
E. COMMUNITY SERVICES
Page 10
3E-1 Reappointment
to the Community Action Advisory Board
Pages 11-12
3E-2 Agreements
with seven agencies for provision of homeless services
Pages 13-15
3E-3 Agreements
with twelve agencies for handicapped services
Page 16
3E-4 Ratify the Mayor’s signature on the Grant
Year 2022 Florida Department of Education Project Application for the
Farmworker Career Development Program
Page 17
3E-5 Receive and file Notice of Award from the
U.S. Department of Health and Human Services, Health Resources and Services
Administration for programs to improving health outcomes for residents with
HIV/AIDS
F. AIRPORTS
Page 18
3F-1 Receive
and file award modification with the Transportation Security Administration for
law enforcement services at Palm Beach International Airport
Page 19
3F-2 Change
order to amendment to contract with The Morganti
Group, Inc. for the generator controller replacement project
Page 20
3F-3 Change
order to contract with Alen Construction Group, Inc.
for the 400Hz ground power unit point of use
replacement project
Page 21
3F-4 Receive
and file termination agreement with the Florida Department of Transportation
for the Runway 14-32 Expansion at North Palm Beach County General Aviation
Airport project
OCTOBER 4, 2022
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 22
3H-1 Interlocal agreement with the City of Riviera
Beach for radio equipment maintenance services
3H-2 Interlocal
agreement with the City of Plantation for interoperable communications
Page 23
3H-3 Appointments to
the Public Art Committee
Page 24
3H-4 Receive and file change order to amendment to
contract with Hedrick Brothers Construction Co., Inc. for the Main Detention
Center R/R South Tower Electronics project
Page 25
3H-5 Contract with Solarguard
Roofing, Inc. for general minor construction services
Page 26
3H-6 Contract with
CMS Plumbing Corp for plumbing services
Page 27
3H-7 Contract with
Mueller Construction and Management Company for flooring services
Page28
3H-8 Contract with
Pro Sound, Inc. for low voltage services
Page 29
3H-9 Increase in maximum dollar value of the
annual electrical contract
Page 30
3H-10 Contract with Kurisu,
LLC for the Morikami Museum and Japanese Gardens
project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 31
3L-1 Contract with
B&B Underground Construction, Inc. for the Casing Under A1A at Ocean Inlet
Park Project
3L-2 Amendment to
grant agreement with the State of Florida Department of Environmental
Protection for the Loxahatchee River Watershed Hydrological Refinements Phase 1
project
Page 32
3L-3 Receive and
file amendment to Florida Inland Navigation District for the Sawfish Island
Restoration project
3L-4 Task order to contract with Olsen
Associates, Inc. for the North County Comprehensive Shore Protection project
Page 33
3L-5 Amendment to
agreement with the Department of Army for the remaining periodic nourishment of
the Delray Beach Segment project
OCTOBER 4, 2022
TABLE OF CONTENTS
CONSENT AGENDA
M. PARKS & RECREATION
Page 33
3M-1 Receive and file Amphitheater Rental
Agreement with AEG Presents SE, LLC
3M-2 Receive and file Sound and Light Production
Contractor Agreement for Sanderford Sound, Inc.
Page 34
3M-3 Ratify the Mayor’s signature on a Waterways
Assistance Program grant to the Florida Inland Navigation District for the
redevelopment of the southern portion of Bert Winters Park
3M-4 Receive and file
amendment with the Florida Inland Navigation District Waterways Assistance
Program grant for the redevelopment of the Ocean Inlet Park Marina
N. LIBRARY
Page 35
3N-1 Appointment to the Library Advisory Board
X. PUBLIC SAFETY
Page 36
3X-1 Receive and file agreements with seven
governmental agencies for reimbursement of Emergency Medical Services grant
funding for medical equipment
Page 37
3X-2 Interlocal
agreement with the City of Riviera Beach for adult reentry services
Page 38
3X-3 Receive and file extension to Memorandum of
Agreement with the City of Miami for the Urban Area Security Initiative to
complete emergency management planning projects
Z. RISK MANAGEMENT
Page 38
3Z-1 Purchase of airport liability insurance
through Risk Management Associates, Inc.
BB. YOUTH SERVICES
Pages 39-40
3BB-1 Community based agency contracts with 20 agencies for a variety of
services
Page 41
3BB-2 Interlocal funding collaboration agreement with the Children’s
Services Council of Palm Beach County for safety and justice services
OCTOBER 4, 2022
TABLE OF CONTENTS
CONSENT AGENDA
CC. SHERIFF
Page 42
3CC-1 Receive and file modification to subgrant
agreement with the State of Florida Division of Emergency Management extending
the grant period
3CC-2 Receive and file modification to subgrant
agreement with the Florida Division of Emergency Management extending the grant
period
3CC-3 Receive and file modification with the Office of National Drug
Control Policy for the Palm Beach County Narcotics Task Force
DD. OFFICE OF COMMUNITY
REVITALIZATION
Page 43
3DD-1 Expenditure for the installation of speed humps in the Country Club
Acres Community Revitalization Team area
EE. OFFICE OF EQUAL BUSINESS
OPPORTUNITY
Page 44
3EE-1 Appointments to the Equal Business Opportunity Advisory Committee
SPECIAL PRESENTATIONS
Page 45
4A National 4-H Week
4B Mobility Week
4C Palm Beach Partners
Business Matchmaker Conference and Expo
4D Adopt a Shelter Dog
4E 111th National Day of the
Republic of China (Taiwan)
4F Italian and Italian American Heritage
REGULAR AGENDA
A. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 46
5A-1 Interlocal agreement with Florida Inland
Navigation District for dredging cut P-50 in the Intracoastal Waterway
5A-2 Florida Department of Environmental
Protection South Lake Worth Inlet Management Plan
B. PALM TRAN
Page 47
5B-1 Ratification of Labor Management Agreement
with the Amalgamated Transit Union Local 1577
OCTOBER 4, 2022
TABLE OF CONTENTS
REGULAR AGENDA
C. PUBLIC SAFETY
Page 47
5C-1 Agreement with Peggy Adams Animal Rescue
League of the Palm Beach, Inc. for the Countdown 2 Zero initiative
Page 48
5C-2 Receive and file Memorandum of Agreement with
the Federal Emergency Management Agency Integrated Public Alert and Warning
Systems Program Management Office for exchange of emergency messages using the
interoperable systems
BOARD
APPOINTMENTS (Page 49)
STAFF COMMENTS
Page 50
7A-1 Receive and file updated Board Directive
Reports
COMMISSIONER COMMENTS (Page 51)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 52)
ADJOURNMENT (Page 53)
OCTOBER 4, 2022
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file: Warrant
List – Backup information can be viewed in the Clerk & Comptroller’s
Office.
2. Staff recommends
motion to approve: the following final minutes
of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
April
26, 2022 Workshop
April
28, 2022 Zoning
May
03, 2022 Regular
3. Staff recommends
motion to approve: Contracts (regular) and claim settlements
list as submitted by various departments to the Clerk & Comptroller’s
Office. Countywide
4. Staff recommends
motion to receive and file: change orders, work task orders, minor
contracts, final payments and other items approved by the Contract Review
Committee and by the department heads for the Engineering Department;
Facilities Development and Operations Department; Water Utilities Department;
Environmental Resources Management Department; and the Department of Airports
during August, 2022. Countywide
5. Staff recommends
motion to receive and file: a list of Clerk & Comptroller Finance Department
records which have met the revised required State retention schedule and are
scheduled for destruction. SUMMARY: These
records have met the required retention schedule of the Florida Division of
Library and Information Services per Sections 28.30, 28.31, 257.36 (6), Florida
Statutes.
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to receive and file: the following standard street lighting
agreements with Florida Power & Light Company (FPL) for the:
A) installation of
145 premium lighting facilities along Hypoluxo Road, from Military Trail to
Interstate 95, dated December 31, 2021;
B) removal of 145
lighting facilities, along Hypoluxo Road, from Military Trail to Interstate 95,
dated December 31, 2021;
C) installation of 7
premium lighting facilities in the vicinity of West Boynton Beach, dated September
13, 2021;
D) installation of 7
lighting facilities and the removal of 14 lighting facilities, at the
intersection of Jog Road and Boynton Beach Boulevard, dated September 13, 2021;
E) installation of 4
premium lighting facilities in the vicinity of Cabernet Drive and US-441, dated
June 7,2021;
F) installation of 4
lighting facilities, in the vicinity of Cabernet Drive and US-441, dated June 7,2021;
G) installation of 62
premium lighting facilities along Congress Avenue, from Lantana Road to Hypoluxo
Road, dated June 22, 2021;
H) removal of 62
lighting facilities, along Congress Avenue, from Lantana Road to Hypoluxo Road,
dated June 22, 2021;
I) installation of 13 premium lighting
facilities at the southwest corner of Lake Worth Road and Polo Road, dated
October 23, 2020;
J) installation of 12 lighting facilities and
the removal of 15 lighting facilities at the southwest corner of Lake Worth
Road and Polo Road, dated October 23, 2020;
K) removal of 1 premium lighting facility on Hypoluxo
Road, dated March 24, 2022;
L) installation of
168 lighting facilities along Powerline Road, dated
June 16, 2021;
M) installation of 11
LED lighting fixtures at Seminole Manor subdivision, dated January 24, 2022;
N) removal of 90
lighting facilities along Jog Road from north of Summit Boulevard to the L-14
canal, dated May, 4, 2021;
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
1. (Cont’d)
O) removal of 93
lighting facilities at various locations countywide on D42 arterial roads,
dated January 10, 2022;
P) removal of 66
lighting facilities at various locations countywide on State roads, dated
January 10, 2022; and
Q) removal of 105
lighting facilities at various locations countywide on D41 arterial roads,
dated January 10, 2022.
SUMMARY: FPL
requires separate agreements for removal and installation of poles or lighting
when the new installation is replacing the removed lights or converting
existing light to LED. In accordance with Countywide PPM CW-O-051, all
delegated contracts, agreements, and grants must be submitted by the initiating
Department as a receive and file agenda item. The
receiving and filing of these agreements beyond the PPM’s
required 90 days was unintentional, and the Engineering Department expects to
be timely with regard to future items. These agreements were
executed by the County Engineer, per Resolution R2020-0990. Countywide
(YBH)
2. Staff recommends
motion to approve: a contract with Rosso Site Development, Inc.
(RSD) in the amount of $3,408,627.25 for the construction of Flavor Pict Road
from SR 7 to Lyons Road (Project). SUMMARY: Approval of this contract
will authorize the construction services necessary to construct a two-lane
roadway and a bridge over the Lake Worth Drainage District’s E-1 Canal. The
Affirmative Procurement Initiative selected for this contract on October 6,
2021 by the Goal Setting Committee is a 20% minimum mandatory Small Business
Enterprise (SBE) participation. RSD agreed to 20.74% SBE participation. RSD was
the lowest responsive bidder of four bidders. The contract time for the Project
is 150 calendar days. RSD has an office
located in Palm Beach County and is a certified SBE company. Bids for the contract
were received by the Engineering Department on
February 24, 2022. On April 4, 2022, MJC Land Development, LLC protested the
award recommendation to RSD. On June 28, 2022, the protest was
denied by Palm Beach County (County) Purchasing and no further protests
were received. By mutual consent, the County and RSD agreed to an extension of
the 180-day time limit to award the contract, and RSD agreed to perform the
contract using the same unit prices. This
Project is included in the Five-Year Road Program. District 5 (YBH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends motion to approve: the reappointment of one member to the Community Action Advisory Board (CAAB), effective October 4, 2022:
|
Seat No. |
Reappointment |
Seat Requirement |
Term Ending |
Nominated By |
|
6 |
Sandra Wright |
Private Sector Representative |
09/30/22 |
CAAB |
SUMMARY: Per Resolution No. R2018-0372, adopted April 10, 2018,
amending Resolution R-2014-0588, the total membership for CAAB shall be no more
than 15 at-large members, comprised of one-third elected public officials or
their representatives, one-third private sector members recommended by the CAAB
and one-third low-income representatives selected by a democratic process in
the target neighborhoods served or recommended by an agency that serves
low-income populations. Members will fully participate in the planning,
implementation, and evaluation of the Community Services Block Grant program to
serve low-income communities. Ms. Wright meets all applicable guidelines and
requirements outlined in the resolution. The diversity count for the 14 seats
that are currently filled is African-American: 10 (72%); Caucasian: 3 (21%); and Hispanic-American: 1 (7%). The gender ratio
(female: male) is 9:5. Ms. Wright is Caucasian. Staff conducts targeted
outreach in an effort to proffer candidates for appointments that maintain a
diverse composition of the board. (Community Action Program) Countywide
(HH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve: the agreements for Provision of Financial Assistance with the below
listed agencies, for the three year period October 1, 2022 through September
30, 2025, in an amount totaling $4,752,882 of which $1,584,294 is budgeted in FY 2023 with an anticipated
annual allocation of $1,584,294 in each subsequent fiscal year, contingent upon
a budgetary appropriation by the Board of County Commissioners, for the term of
these agreements:
A) Adopt-A-Family of the
Palm Beaches, Inc. (AAF), for the provision of transportation services to
homeless individuals returning home to their support system, in an amount
not-to-exceed $45,000, of which $15,000 is budgeted in FY 2023, with an
anticipated annual allocation of $15,000 in each subsequent fiscal year;
B) Gulfstream Goodwill
Industries, Inc. (GGI), for the provision of transportation services to
homeless individuals returning home to their support system, in an amount
not-to-exceed $75,000, of which $25,000 is budgeted in FY 2023, with an
anticipated annual allocation of $25,000 in each subsequent fiscal year;
C) Legal Aid Society of
Palm Beach County, Inc. (Legal Aid), for the provision of guardian advocacy and
legal case management services to adults with special needs and intellectual
disabilities, in an amount not-to-exceed $276,735, of which $92,245 is budgeted
in FY 2023, with an anticipated annual allocation of $92,245 in each subsequent
fiscal year;
D) The Mae Volen Senior Center, Inc. (Mae Volen),
for the provision of in-home and transportation services for seniors, in an
amount not-to-exceed $3,582,405, of which $1,194,135 is budgeted in FY 2023,
with an anticipated annual allocation of $1,194,135 in each subsequent fiscal
year;
E) Palm Beach County Food
Bank, Inc. (PBCFB), for the provision of food distribution to soup kitchens,
homeless shelters and food pantries, and Supplemental Nutrition Assistance
Program (SNAP) outreach services, in an amount not-to-exceed $465,885, of which
$155,295 is budgeted in FY 2023, with an anticipated annual allocation of
$155,295 in each subsequent fiscal year;
F) United Way of Palm
Beach County, Inc. (United Way), to support the Hunger Relief Plan and
implement hunger relief task force outreach and public information efforts, in
an amount not-to-exceed $135,000, of which $45,000 is budgeted in FY 2023, with
an anticipated annual allocation of $45,000 in each subsequent fiscal year; and
G) Southeast Florida
Behavioral Health Network, Inc. (SEFBHN), to provide training on the Wraparound
Services Model to behavioral health agencies, in an amount not-to-exceed
$172,857, of which $57,619 is budgeted in FY 2023, with an anticipated annual
allocation of $57,619 in each subsequent fiscal year.
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. (Cont’d) SUMMARY: On July 12, 2022, the
Board of County Commissioners (BCC) approved funding allocations for the
Financially Assisted Agencies (FAA) Program. The agreements recommended in this
item reflect dollar amounts included in the FY 2023 budget. These agreements
represent $1,584,294 of the total FAA funding allocation of $13,766,970 in FY
2023. In FY 2021, AAF served 17 clients with transportation services, and will
serve approximately 80 clients under this agreement. GGI served 42 clients with
transportation services, and will serve approximately 100 clients under this
agreement. In FY 2021, Legal Aid served 21 special needs clients with guardian
advocacy and legal case management services, and will serve up to 20 clients
under this agreement. In FY 2021, Mae Volen served
715 clients with transportation services and 1,326 seniors through the Match
Funds Program, and will serve approximately 800 seniors with transportation
services and approximately 1,500 seniors through the Match Funds Program under
this agreement. In FY 2021, PBCFB distributed 110.4 million pounds of food
(equivalent to 8.7 million meals) and assisted 4,027 clients in applying for
Supplemental Nutrition Assistance Program (SNAP) benefits, and will serve
approximately 209,190 food insecure residents via the Marketplace Program
(formerly Food Distribution) and will assist approximately 3,500 clients
applying for SNAP benefits under this agreement. In FY 2021,
United Way provided hunger relief outreach services to 243,694 clients, and
will serve approximately 200,000 clients under this agreement. In FY
2021, SEFBHN provided one per quarter Wraparound training and Fidelity
Initiative to 94 employees of various agencies, and will continue to provide
training under this agreement. Joshua Butler, an employee of GGI is a member of
the Homeless Advisory Board (HAB). Kimberly Rommel Enright and Kristina Rowe,
employees of Legal Aid, are members of the Palm Beach County HIV CARE Council
(HIV CARE Council). Both the HAB and the HIV CARE Council provide no
regulation, oversight, management, or policy-setting recommendations regarding
the subject agreements or transaction. Disclosure of these contractual
relationships at a duly noticed public meeting is being
provided in accordance with the provisions of Section 2-443, of the Palm
Beach County Code of Ethics. (Financially Assisted Agencies) Countywide
(HH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve: the agreements for Provision of Financial Assistance with the below
listed agencies, for the three year period October 1, 2022 through September 30, 2025, in an amount totaling
$8,364,927, of which $2,788,309 is budgeted in FY 2023, with an
anticipated annual allocation of $2,788,309 in each subsequent fiscal year,
contingent upon a budgetary appropriation by the Board of County Commissioners
(BCC), for the term of these agreements:
A) Habilitation Center for
the Handicapped, Inc. (HCH), for the provision of life skills training and day
program for adults with special needs/disabilities, in an amount not-to-exceed
$805,899, of which $268,633 is budgeted in FY 2023, with an anticipated annual
allocation of $268,633 in each subsequent fiscal year;
B) Farmworker Coordinating
Council of Palm Beach County, Inc. (FCC), for the provision of family
preservation and economic stabilization program services for migrant/seasonal
farmworkers, in an amount not-to-exceed $529,200, of which $176,400 is budgeted
in FY 2023, with an anticipated annual allocation of $176,400 in each
subsequent fiscal year;
C) The Glades Initiative Inc.
(TGI), for the provision of referral and service coordination of low-income
residents, in an amount not-to-exceed $472,500, of which $157,500 is budgeted
in FY 2023, with an anticipated annual allocation of $157,500 in each
subsequent fiscal year;
D) Coalition for Independent
Living Options, Inc. (CILO), for the provision of financial independence
services, self-sufficiency support and advocacy program for disabled residents,
in an amount not-to-exceed $1,168,320, of which $389,440 is budgeted in FY
2023, with an anticipated annual allocation of $389,440 in each subsequent
fiscal year;
E) El Sol, Jupiter’s
Neighborhood Resource Center, Inc. (El Sol), for the provision of employment
services through the labor program for immigrant day laborers residing in
Jupiter, in an amount not-to-exceed $173,250, of which $57,750, is budgeted in
FY 2023, with an anticipated annual allocation of $57,750 in each subsequent
fiscal year;
F) United Way of Palm Beach
County, Inc. (United Way), for the provision of volunteer income tax assistance
services for Palm Beach County residents, in an amount not-to-exceed $119,700,
of which $39,900 is budgeted in FY 2023, with an anticipated annual allocation
of $39,900 in each subsequent fiscal year;
G) Housing Partnership, Inc.
(HP), for the provision of financial capability and self-sufficient services
for Palm Beach County residents, in an amount not-to-exceed $636,942, of which
$212,314 is budgeted in FY 2023, with an anticipated annual allocation of
$212,314 in each subsequent fiscal year;
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. (Cont’d)
H) Pathways to Prosperity, Inc. (P2P), for the provision of
self-sufficient training and services for Palm Beach County residents, in an
amount not-to-exceed $220,500, of which $73,500 is budgeted in FY 2023, with an
anticipated annual allocation of $73,500 in each subsequent fiscal year;
I) Vita Nova, Inc. (Vita Nova), for the provision of employment services
and resources for Palm Beach County residents, in an amount not-to-exceed
$283,500, of which $94,500 is budgeted in FY 2023, with an anticipated annual
allocation of $94,500 in each subsequent fiscal year;
J) The Arc of the Glades, Inc. (TAG), for the provision of life skills
training for adults with intellectual and developmental disabilities, in an
amount not-to-exceed $630,000, of which $210,000 is budgeted in FY 2023, with
an anticipated annual allocation of $210,000 in each subsequent fiscal year;
K) Gulfstream Goodwill Industries, Inc. (GGI), for the provision of
vocational training and employment services for adults with intellectual and
developmental disabilities, in an amount not-to-exceed $584,616, of which
$194,872 is budgeted in FY 2023, with an anticipated annual allocation of
$194,872 in each subsequent fiscal year; and
L) The ARC of Palm Beach County, Inc. (TAPBC), for the provision of adult
education, employment and supported living programs, as well as technology
training for adults with intellectual and developmental disabilities, in an
amount not-to-exceed $2,740,500, of which $913,500 is budgeted in FY 2023, with
an anticipated annual allocation of $913,500 in each subsequent fiscal year.
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. (Cont’d) SUMMARY: On July 12, 2022, the Board
of County Commissioners (BCC) approved funding allocations for the Financially
Assisted Agencies (FAA) Program. The agreements recommended in this item
reflect dollar amounts included in the FY 2023 budget. These agreements
represent $2,788,309 of the total FAA funding allocation of $13,766,970 in FY
2023. In FY 2021, HCH provided 25 clients with supported
employment/life skills training and 60 special needs/disability clients with
day program services, and will serve approximately 21 clients with supported
employment/life skills training and approximately 94 special needs/disability
clients with day program services under this agreement. In FY 2021, FCC provided 434 migrant/seasonal farmworker family
households with preservation & economic stabilization program services and
will serve approximately 312 migrant/seasonal farmworker family households
under this agreement. In FY 2021, TGI provided 79
clients with referral and service coordination services and will serve
approximately 188 clients under this agreement. In FY 2021, for the
following two programs, CILO provided 24 households with Financial Independence
Need Disability support services, and will serve approximately 43 households
under this agreement and provided 174 clients with Supportive and Independent
Living Skills Services and will serve approximately 123 clients in this
agreement. CILO’s Learning &
Educational Advocacy Program is a new program that will advocate,
support, train, educate and provide thorough transition plans for clients and
will serve approximately 78 clients
under this agreement. In
FY 2021, El Sol provided 411 clients with immigrant day laborer services
and will serve approximately 400 clients under this agreement. In FY 2021, United Way provided 6,923 clients with volunteer income
tax assistance services and will serve approximately 4,636 clients under this
agreement. In
FY 2021, HP provided 28 clients with financial capability and self-sufficient
services and will serve approximately 107 clients under this agreement.
Vita Nova’s Spot-Pathways to Employment program is new program that will
provide support, training and education services to approximately 14
intellectual/developmental disability clients in an effort to gain
self-sufficiency under this agreement. In FY 2021, TAG
provided 48 special needs/disabilities clients with life skills training and
will serve approximately 41 clients under this agreement. The GGI
Work-Ability Program is a new program that will provide pre-vocational and
on-the-job training to approximately 30 intellectual/developmental disability
clients under this agreement. In FY 2022, Palm Beach Habilitation Center, Inc.
(PBHC) merged with TAPBC, and TAPBC will operate five programs serving persons
with intellectual/developmental disabilities. Therefore, the following FY 2021
data reflects the number of clients served in the following programs previously
operated by PBHC: 43 clients were provided Seniors in
Transition & Retirement Services. TAPBC will serve approximately 37 clients
in the new agreement; 25 clients were provided Supported Employment Program
services and TAPBC will serve approximately 70 in the new agreement; and 92
clients were provided Computer Training Program services and TAPBC will serve
approximately 69 clients in the renamed “Technology Training Program” in the
new agreement. In addition to the preceding three programs, the new TAPBC
agreement includes the following two new programs: Adult Education Program,
serving 130 clients and the Supported Living Program, serving 26 clients.
Joshua Butler, an employee of GGI, is a member of the Homeless Advisory Board.
Karis Engle, employee of TGI, is a member of the Farmworker Program Advisory
Board. These boards provide no regulation, oversight, management, or
policy-setting recommendations regarding the subject agreements or
transactions. Disclosure of these contractual relationships at a duly noticed
public meeting is being provided in accordance with
the provisions of Section 2-443, of the Palm Beach County Code of Ethics.
(Financially Assisted Agencies) Countywide (HH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to ratify: the signature of the Mayor on the Grant Year (GY)
2022 Florida Department of Education Project Application, for the period July
1, 2022 through June 30, 2023, in an amount not-to-exceed $75,702 for the
Farmworker Career Development Program (FWCDP) under Title I, Section 167 of the
Workforce Innovation and Opportunity Act, to provide education and supportive
services to farmworkers and their dependents. SUMMARY:
The FWCDP
provides vocational training, educational and support services to
migrant/seasonal farmworkers and their dependents to obtain economic
self-sufficiency through permanent and stable employment outside of farm work.
The FWCDP has served residents for over 40 years in Palm Beach County with an
emphasis in the Tri-City Glades, as well as the City of Clewiston in Hendry
County, as the migrant seasonal farmworker population is often in transit from
one county to another due to seasonal crops. In GY 2021-2022, the FWCDP served a total of 30 clients enrolled in the support services and
training programs, with 11 clients obtaining permanent employment in the
medical, commercial truck driving, security or construction fields. In GY 2021,
34% of participants obtained permanent jobs outside of farm work. The emergency
signature process was utilized because there was not
sufficient time to submit the application through the regular BCC agenda
process. In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a receive and file agenda item. No County match is
required. (Farmworker Career Development Program) Countywide (HH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to:
A) receive and file a final Notice of Award (NOA) No. 6 H89HA00034-29-02 from the U.S
Department of Health and Human Services, Health Resources and Services
Administration (HRSA), for the budget period March 1, 2022 through February 28,
2023, in the amount of $7,600,967, for new and existing programs to continue
improving health outcomes for Palm Beach County residents with HIV/AIDS;
B) approve Amendment No.1 to Subrecipient Agreement for
Ryan White Program HIV/AIDS Part A (RWHAP) for Health Support Services with
Compass Inc. (R2021-0307), for the period March 1, 2022 through February 28,
2024, to increase the agreement by $164,276, for a new Grant Year (GY) 2022
amount not-to-exceed $1,403,384, for a new 3-year agreement amount totaling
$4,045,876, for core medical and support services;
C) approve Amendment No.1 to Subrecipient
Agreement for RWHAP for Health Support Services with Treasure Coast Health
Council, Inc. (R2021-0309), for the period March 1, 2022 through February 28,
2024, to increase the agreement by $293,769, for a new GY 2022 amount not-to-exceed
$1,276,461, for a new three-year agreement amount totaling $3,535,614, for core
medical and support services;
D) approve Amendment No.2 to Subrecipient
Agreement for RWHAP for Health Support Services with The Poverello
Center Inc. (R2022-0299), for the period March 1, 2022 through February 28,
2024, to increase the agreement by $55,190, for a new GY 2022 amount not-to-exceed
$105,428, for a new three-year agreement amount totaling $261,094, for core
medical and support services; and
E) approve a budget amendment of $3,124,229 in the Ryan White HIV/AIDS Program to
align the budget with the actual grant award.
SUMMARY On June 14, 2022, HRSA
issued a final NOA (CFDA 93.914) in the amount of
$5,261,789. The grant allows the Community Services Department to continue
providing needed medical and support services to Palm Beach County residents
with HIV/AIDS. On December 7, 2021, the Board of County Commissioners ratified
the Mayor’s signature on the Ryan White Part A HIV
Emergency Relief Grant Program application (R2021-1778). On January 18, 2022,
HRSA issued a partial NOA (CFDA 93.914) in the amount of
$2,339,178. The total grant award for GY 2022, including
this notice of award is $7,600,967. These amendments are
needed to allocate these funds, as well as reallocating funds that were
swept from agencies that were unable to spend them in the designated
categories. Ashnika Ali, employee of Treasure Coast
Health Council, Inc. and Lysette Perez, employee of
Compass Inc., are members of the HIV CARE Council. This board provides no
regulation, oversight, management, or policy-setting recommendation regarding
the agency contracts listed above. Disclosure of these contractual
relationships at duly noticed public meeting is being
provided in accordance with the provisions of Section 2-443, of the Palm
Beach County Code of Ethics. These amendments allow the agencies to continue
improving health outcomes for people with HIV/AIDS. Under this grant, the
program will serve approximately 3,600 clients. In GY 2021, 3,100 clients were served. No County match is required. (Ryan White
Program) Countywide (HH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff
recommends motion to:
A)
receive and file an Award Modification (Modification Number 00004) of Law Enforcement
Officer (LEO) Reimbursement Program Other Transaction Agreement
70T02021T6114N251 with the Transportation Security Administration (TSA) in the
amount of $72,000 for law enforcement services at Palm Beach International Airport
(PBI) for the period commencing January 1, 2023 through March 31, 2023. Delegation of authority for execution of the
LEO Agreements was approved by the BCC on August 14, 2012 (R2012-1093); and
B)
approve a budget amendment in the Airport’s Operating Fund, for the receipt of
$72,000 of funding from the TSA; and an increase to Airport’s Reserve in the
amount of $72,000.
SUMMARY: The TSA LEO Reimbursement Agreement Program provides grants for
reimbursement of airport operators for expenses incurred for the provision of
LEO support at airport security checkpoints. The Palm Beach County Sheriff’s
Office provides LEO support at PBI. Acceptance of LEO Reimbursement Agreements
will allow the County to recoup a portion of its costs for the provision of
PBSO’s services at PBI. Reimbursement is based on the
availability of funds and is provided on a first–come, first-serve basis. The
initial award in the amount of $72,000 provided funds
for the period of January 1, 2021 through March 31, 2021. Modification Number 00001 in
the amount of $220,000 provided funds for the period of April 1, 2021
through December 31, 2021. Modification Number 00002 in the
amount of $72,000 provided funds for the period of January 1, 2022
through March 31, 2022. Modification
Number 00003 in the amount of $220,000 provides funds
for the period April 1, 2022 through December 31, 2022. Approval of
Modification Number 00004 in the amount of $72,000
will provide for the continuation of funding for the LEO Reimbursement Program
at PBI for reimbursement of LEO services/activities for the period commencing
January 1, 2023 through March 31, 2023. Countywide (AH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff
recommends motion to approve: Change Order No. 1 to Amendment No. 8 to the Construction Manager
at Risk Contract (Contract) with The Morganti Group,
Inc. (MGI) for CM at Risk Services for Miscellaneous Airport Improvements for
Palm Beach County Department of Airports (Department) to extend the project
time by 137 calendar days for Work Order SMC 11: Generator Controller
Replacement at Palm Beach International Airport (PBI). SUMMARY:
Amendment No. 8 was approved by the Board on December 21, 2021
(R2021-1951) in the amount of $717,900 and 165 calendar
days. The Contract value to date is $8,237,061.56. The project includes replacement of the
controllers to the emergency generators that supply the temporary power to the
PBI Terminal Complex. Approval of this
change order will extend the time for completion of the project by 137 calendar
days, which was delayed based on a demand by the prime
subcontractor, Florida Detroit Diesel-Allison (FDDA), for nonstandard
indemnification and liability provisions in its subcontract with MGI and
ultimately resulted in the substitution of FDDA with a new subcontractor. Based on the critical nature of the work, the
Department of Airports could not recommend agreement with the requested
changes. This project was exempt from the Affirmative Procurement Initiatives
for S/M/WBE participation. The current
cumulative S/M/WBE subcontractor participation for all work orders to-date
under this contract is 43.3%. There is no change in cost associated with
this change order. Countywide (AH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
3. Staff recommends
motion to approve:
A)
Change Order No. 1 to the contract with Alen Construction Group, Inc. (Alen)
in the amount of $150,183.97 and an additional 301 calendar days to the 400Hz
Ground Power Unit (GPU) Point of Use (POU) Replacement Project at Palm Beach
International Airport (PBI); and
B)
a budget transfer of $150,184 in the Airport’s Improvement and Development Fund to
provide for Change Order No. 1 to the contract. This includes a transfer from
Reserves in the amount of $150,184.
SUMMARY: The
original contract with Alen for the 400Hz GPU POU
Project at PBI in the amount of $6,900,000 and 430 calendar
days was approved by the Board on March 8, 2022 (R2022-0226). Approval of
Change Order No. 1 in the amount of $150,183.97 and
301 calendar days is required to primarily address delays in delivery of
materials due to manufacturing and supply chain issues of electrical equipment.
Change Order No. 1 includes the installation of new temporary electrical
breakers to enable the installation of 11 new 400Hz GPUs on selected loading
bridges of Concourses B and C until the installation of the permanent
electrical equipment can be completed. This project was presented to the Goal Setting Committee on September 1,
2021 and a SBE Price Preference, Affirmative Procurement Initiative was
applied. The S/M/WBE participation for Change Order No. 1 is 34.83%. The
S/M/WBE subcontracting participation including Change Order No. 1 is 24.18%. Countywide
(AH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to:
A) receive and file a Termination Agreement (TA) for a Public Transportation Grant Agreement
(PTGA) with the Florida Department of Transportation (FDOT) as of July 27,
2022, for the Runway 14-32 Expansion at North Palm Beach County General
Aviation Airport (F45), Financial Project Number 440105-1 approved by the Board
on May 5, 2020 (R2020-0418). Delegation of authority for
execution of the TA was approved by the BCC on August 25, 2020 (R2020-1017);Avis Budget Car Rental, LLC, (Avis-Budget) as the
sole owner of Avis Rent A Car System, LLC (Avis) and Zipcar, Inc. (Zipcar), for
payment of an initial Minimum Annual Guarantee (MAG) in the amount of
$650,000.00 plus facility rentals for the rental car reservation counter area;
B) receive and file a TA for a PTGA with the FDOT as of July 27, 2022, for the Runway 4-22
Rehabilitation (construction) at Palm Beach County Park Airport (LNA),
Financial Project Number 434631-2 approved by the Board on April 20, 2021
(R2021-0483). Delegation of authority for
execution of the TA was approved by the BCC on August
25, 2020 (R2020-1017);
C) receive and file a TA for a PTGA with the FDOT as of July 27, 2022, for the Construction
of Runway Pavement Rehabilitation and Repair Runway 9R-27L at F45, Financial
Project Number 429733-2 approved by the Board on April 20, 2021 (R2021-0487). Delegation of authority for execution of the TA was
approved by the BCC on August 25, 2020 (R2020-1017); and
D) approve a budget amendment of $1,891,688 in the
Airport’s Improvement and Development Fund to terminate three PTGAs with the
FDOT and reduce project costs of $4,178,027; including a transfer to Reserves
of $2,286,339 of budgeted local match.
SUMMARY: On May
5, 2020, the BCC adopted a Resolution (R2020-0417), approving a PTGA
(R2020-0418) with the FDOT in the amount of $500,000 or 5% of the eligible project costs,
whichever is less, for the Runway 14-32 Expansion at F45 (F45 Expansion). The
County is not permitted to commence the expansion
project until completion of an on-going Environmental Assessment (EA), which is
not anticipated to be completed until June 2023. The FDOT issued a TA to close this PTGA
pending completion of the EA with the expectation a grant in the same amount would be reissued as early as July 2023 for the
project. On April 20,
2021, the BCC approved a PTGA (R2021-0483) with the FDOT in the amount of
$482,000 or 80% of the eligible project costs, whichever is less, for the Runway
4-22 Rehabilitation at LNA, and a PTGA (R2021-0487) in the amount of $909,688
or 50% of the eligible project costs, whichever is less, for Construction of
Runway Pavement Rehabilitation and Repair Runway 9R-27L at F45 (Rehabilitation
Projects). Additional funding will be required to complete the
Rehabilitation Projects based on increased project costs. Due to the funding shortfall for the
Rehabilitation Projects, the FDOT issued a TA to close the two PTGAs with the
expectation that grants would be reissued in July 2023
to provide additional funding to meet the shortfall. Countywide
(AH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: an Interlocal Agreement (Agreement)
with the City of Riviera Beach (Participant), for radio equipment maintenance
services retroactively from May 19, 2022 through May 18, 2027. SUMMARY: The Agreement provides for the provision of radio equipment maintenance services to the Participant, by
Facilities Development & Operations/Electronic Services & Security
Division. The services are to be charged on an hourly
basis at a cost of $65/hr/person and $97.50/hr/person for overtime work. In the event that the County
must out-source the labor, a separate labor rate is provided.
The rates may be adjusted annually with notification by June 1 (effective that
following October 1) at the County’s sole discretion, but in no event shall the
Participant’s fee schedule exceed the fee schedule applied to County
departments. The Agreement is intended to replace
Interlocal Agreement R2018-0760 between County and Participant. The Agreement
provides for an initial term of five years with two renewal options, each for a
period of five years. The Agreement may be terminated
by either party, with or without cause with a minimum of three months’ notice.
(ESS) Countywide (MWJ)
2. Staff recommends
motion to approve: an Interlocal Agreement with the City of Plantation (Municipality)
allowing for interoperable communications through the countywide common talk
groups of the County’s Public Safety Radio System (System) for a period of five
years from October 4, 2022 through October 3, 2027. SUMMARY: This agreement provides the terms and
conditions under which the Municipality can program into its radios and utilize
the countywide common talk groups for certain types of inter-agency
communications. The County’s System will not be utilized for
routine operational communications by the Municipality. The terms of the
agreement are standard and have been offered to all
municipalities and local branches of state and federal agencies with 800 MHz
trunked radio capabilities. There are no charges associated with this agreement.
The Municipality is required to pay all costs associated with the
Municipality’s subscriber units and to comply with the established operating
procedures for the County’s System. The agreement provides for an initial term
of five years with two renewal options, each for a period of five years. This agreement
may be terminated by either party, with or without
cause, upon ten days prior written notice to the other party. (ESS) Countywide
(MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve:
A) reappointment of seven members to the Public
Art Committee as follows:
|
Reappoint |
Seat No. |
Requirement |
Term |
|
Amie Calisti |
1 |
Architectural & Urban Design Professional |
10/4/22 - 9/30/25 |
|
Vivian Donnell Rodriguez |
2 |
PBC Resident with Significant Art Background |
10/4/22-9/30/25 |
|
J. Rachel Gustafson |
3 (alt) |
Professional, Nonprofit Visual Art
Background, Alternate |
10/4/22- 9/30/25 |
|
David Lawrence |
4 |
Cultural Council for Palm Beach County |
10/4/22- 9/30/25 |
|
Charlene Farrington |
7 |
Professional, Nonprofit Visual Art
Background |
10/4/22- 9/30/25 |
|
Carolyn Pendleton Parker |
8 |
Landscape Architect |
10/4/22-9/30/25 |
|
Sherryl Muriente Tolentino |
9 |
Urban
Planner/ Architectural Design Professional |
10/4/22-9/30/25 |
B) appointment
of two new members to the Public Art Committee as follows:
|
Appoint |
Seat No. |
Requirement |
Term |
|
Jose Mendez |
5 |
PBC Resident with Significant Art Background |
10/4/22 - 9/30/25 |
|
Yimarie Rivera |
6 |
PBC Resident with Significant Art Background |
10/4/22 - 9/30/25 |
SUMMARY: Palm Beach County Resolution No. 2013-0193 established terms for the
members of the Public Art Committee. Seven Committee members are
recommended for reappointment and two members are recommended for a new
appointment to the Public Art Committee.
The Public Art Committee has the following diversity count with the
proposed appointees: Native American: 1 (11%),
Hispanic-American: 3 (33%), African-American: 1 (11%), Caucasian: 4 (44%). The
gender ratio (female:male)
would remain 7:2. (FDO Admin) Countywide (MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to receive and file: Change Order No.
40 to Amendment No. 5 (R2020-1196) to construction management (CM) at risk
contract with Hedrick Brothers Construction Co, Inc. (Hedrick Brothers)
(R2016-0430) for the Main Detention Center (MDC) R/R South Tower Electronics
Project in the amount of $84,544.22. SUMMARY:
On April 5, 2016, the Board of County Commissioners (Board) approved the
construction management at risk contract with Hedrick Brothers (R2016-0430) for
the Detention Facilities Project (Project). The Project included a five-year
capital improvement program for the renewal/replacement of major building
systems at the County’s detention facilities including the Main Detention
Center, the Western Detention Center and the Central Detention Center. The
Project includes the renewal/replacement of the following major building
systems at these detention facilities: mechanical including heating ventilation
and air conditioning; fire protection; plumbing and boilers; electrical; low
voltage including electronic security systems and fire alarm, security doors
and hardware; roofing; weatherproofing and other similar improvements. On
August 25, 2020, the Board approved Amendment No. 5 (R2020-1196) to replace
roofing, air conditioning systems, boilers, mechanical grilles, doors and
frames, cell bars, painting, and a security camera system at the East and South
towers. Change Order No. 40 to Amendment No. 5 authorizes
additional labor and material for electrical upgrades, additional camera work
in the sallyport, a new backflow preventer for the
boiler, refeed of deteriorated electrical wiring to the East Tower Attorney
Duress Buttons, replacement of deteriorated water valves and piping, perform a
video inspection of seven rain water and storm water vertical piping, remove
and replace fire protection in the first floor control room, and other assorted
changes such as intercom system upgrades and providing additional system
grounding. In accordance with PPM
CW-F-050, when the cumulative value of changes or additional work exceeds the
greater of 5% or $250,000 of the original contract value (Threshold Amount), an
agenda item notifying the Board of County Commissioners of the item that puts
the cumulative value in the excess category must be presented as a receive and
file. This agenda item is being submitted to notify
the Board of County Commissioners that Change Order No. 40 puts the cumulative
value of changes or additional work in excess of the Threshold Amount established
by PPM CW-F-050. The CM contract was awarded on April
5, 2016 according to the Small Business Enterprise (SBE) Ordinance in place at
the time, but these GMP amendments, having been initiated after January 1,
2019, are subject to the requirements of the Equal Business Opportunity
Ordinance. Hedrick Brothers is not an SBE, but has partnered
with Cooper Construction Management & Consulting, Inc., a Small/Minority
Business Enterprise construction manager for services in an amount not less
than 15% of the construction management fee and is sharing in Hedrick Brother’s
earned overhead/profit. A mandatory 15% SBE subcontracting goal was applied to Amendment No. 5. Hedrick Brothers committed
to an SBE participation goal of 54.37% of which 33.17% is Small/Minority/Women
Owned Business participation for Amendment No. 5. SBE participation for Change
Order No. 40 is 62.34%. To date, the cumulative SBE participation under
Amendment No. 5 is 45.24%. The funding source for this project is the
Infrastructure Sales Tax Fund. (Capital Improvements Division) District
3 (MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an annual contract with the
following contractor for general minor construction services on an as-needed
basis through February 10, 2025.
Contractor Status SBE or
Non-SBE
Solarguard
Roofing, Inc. Non-Local Non-SBE
SUMMARY: On February 11, 2020, the Board of County Commissioners (Board) approved
the annual minor construction contract (R2020-0142 through R2020-0151). The
work consists of construction services associated with repairs, improvements
and renovations to County properties. The contractor now joins the list of 35
prequalified contractors for a total of 36
prequalified contractors with a contract expiration date of February 10, 2025.
The specific requirements of the work will be determined
by individual work orders issued against this annual contract. These contracts
are five-year indefinite-quantity contracts with a maximum cumulative value of
$15,000,000. Work is to be awarded as work orders on a
lump sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be
added to this annual contract. Projects $100,000 and over are advertised on the
vendor self-service website while projects $200,000 and over are
also advertised in the newspaper. Projects under $100,000 are bid among
the pool of pre-qualified contractors and for projects over $100,000, the
bidding pool is expanded to include any additional bidders responding to the
specific project advertisement that submit a qualification application at least
ten calendar days before the bid due date. This minor construction annual
contract was presented to the Goal Setting Committee
on August 21, 2019. The Committee applied the following three Affirmative
Procurement Initiatives: 1) Sheltered Market for projects less than $100,000;
or 2) 10% Small Business Enterprises (SBE) Price Preference for single-trade
projects greater than $100,000; or 3) a minimum mandatory 25% SBE subcontracting
goal for multi-trade projects. Actual Small/Minority/Women Owned Business
Enterprise (S/M/WBE) participation will be identified
on each work order, and will be tracked cumulatively for all work orders
issued. To date, the cumulative S/M/WBE participation for all work orders under
the annual minor construction contract is 77.08%. (Capital Improvements) Countywide
(MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: annual contract with the
following contractor for plumbing services on an as-needed basis through August
24, 2025.
Contractor Status SBE or
Non-SBE
CMS Plumbing Corp Local
S/MBE
SUMMARY: On August 25, 2020, the Board of County Commissioners (Board) approved
the annual plumbing contract (R2020-1036 and R2020-1037). The work consists of
maintenance and repairs including but not limited to: repair and replacement of
existing valves, fixtures, unclogging drains, sewer gas leak
detections, removal and installation of new equipment, locating
underground water lines and investigating odor caused by sewer drains/piping.
The contractor now joins the list of three already prequalified contractors for
a total of four with a contract expiration date of August 24, 2025. The
specific requirements of the work shall be determined
by individual work orders issued against this annual contract. These contracts
are five-year indefinite-quantity contracts with a maximum cumulative value of
$1,000,000 across all prequalified contractors. Work is to be
awarded as work orders on a lump sum, competitively bid basis across all
prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service website while projects $200,000
and over are also advertised in the newspaper.
Projects under $100,000 are bid among the pool of pre-qualified contractors and
for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least ten days before the bid due date. The
annual plumbing contract was presented to the Goal Setting Committee on March
20, 2019 and the Committee established Affirmative Procurement Initiatives of Sheltered
Market for projects less than $100,000 when three or more Small Business
Enterprises (SBE) are qualified under the annual contract or 10% SBE price
preference for projects greater than $100,000. Actual Small/Minority/Women
Owned Business Enterprise (S/M/WBE) participation will be
identified on each work order, and will be tracked cumulatively for each
work order issued. To date, the cumulative S/M/WBE participation for all work
orders under the plumbing annual contract is 0%. (Capital Improvements) Countywide
(MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: an annual contract with the
following contractor for flooring services on an as-needed basis through May
17, 2026.
Contractor Status SBE or Non-SBE
Mueller Construction and
Management Company Local SBE
SUMMARY: On May 18, 2021, the Board of County Commissioners (Board) approved the
annual flooring contract (R2021-0633 through R2021-0639). The work consists of new
installations, replacement and/or repair of flooring. The contractor now joins
the list of eight already prequalified contractors for a
total of nine prequalified contractors with a contract expiration date
of May 17, 2026. The specific requirements of the work shall
be determined by individual work orders issued against this annual
contract. These contracts are five-year indefinite-quantity contracts with a
maximum cumulative value of $2,000,000 across all prequalified contractors.
Work is to be awarded as work orders on a lump sum,
competitively bid basis across all prequalified contractors. Contractors are allowed to qualify at any time and be added to this
annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are
also advertised in the newspaper. Projects under $100,000 are bid among
the pool of pre-qualified contractors and for projects over $100,000, the
bidding pool is expanded to include any additional bidders responding to the
specific project advertisement that submit a qualification application at least
ten days before the bid due date. The annual flooring contract was presented to the Goal Setting Committee on January 20,
2021 and the Committee established Affirmative Procurement Initiatives of
sheltered market for projects less than $100,000 or 10% Small Business
Enterprises price preference for projects greater than $100,000. Actual
Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. To date, the cumulative S/M/WBE
participation for all work orders under the annual flooring contract is 53.9%.
(Capital Improvements) Countywide (MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: an annual contract with the
following contractor for low voltage services on an as-needed basis through
August 16, 2026.
Contractor Status SBE or Non-SBE
Pro Sound, Inc. (dba Pro
Sound & Video) Non-Local Non-SBE
SUMMARY: On August 17, 2021, the Board of County Commissioners (Board) approved
the annual low voltage contract (R2021-1063 through R2021-1069). The work
consists of low voltage services on an as needed basis. The contractor now
joins the list of 10 prequalified contractors for a total of
11 prequalified contractors with a contract expiration date of August
16, 2026. The specific requirements of the work shall be
determined by individual work orders issued against this annual
contract. These contracts are five-year indefinite-quantity contracts with a
maximum cumulative value of $4,000,000 across all prequalified contractors.
Work is to be awarded as work orders on a lump sum,
competitively bid basis across all prequalified contractors. Contractors are allowed to qualify at any time and be added to this
annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are
also advertised in the newspaper. Projects under $100,000 are bid among
the pool of pre-qualified contractors and for projects over $100,000, the
bidding pool is expanded to include any additional bidders responding to the
specific project advertisement that submit a qualification application at least
ten days before the bid due date. The annual low voltage contract was presented to the Goal Setting Committee on March 17,
2021 and the Committee established Affirmative Procurement Initiatives of
sheltered market for projects less than $100,000 or 10% Small Business
Enterprises price preference for projects greater than $100,000. Actual
Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. To date, the cumulative S/M/WBE
participation for all work orders under the low voltage annual contract is
51.66%. (Capital Improvements) Countywide (MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: an increase in the maximum
dollar value of the annual electrical contract by $3,000,000 to provide repair,
improvement or renovation services to County properties on an as-needed basis
through November 18, 2024. SUMMARY: On November 19, 2019, the Board of
County Commissioners (Board) approved the annual electrical contract
(R2018-0397 through R2018-0403) for electrical repair and replacement services.
To date, the County has awarded $2,606,097.44 in work orders. Staff is
requesting the cumulative limit be increased by
$3,000,000 for a total cumulative value of $6,000,000 in order to accommodate
additional anticipated new projects required to be accomplished before the term
of this contract expires on November 18, 2024. Work is to be
awarded as work orders on a lump sum, competitively bid basis across all
prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract before the term ends.
Projects under $75,000 are bid among the pool of pre-qualified contractors
(currently 17 have pre-qualified). Projects $75,000 and over are
advertised on the vendor self-service website and in the newspaper. The
bidding pool is expanded to include any additional bidders responding to the
specific project advertisement that submit a qualification application at least
ten calendar days before the bid due date. The electrical
annual contract was last presented to the Goal Setting Committee on March 4,
2020 and the Committee established Affirmative Procurement Initiatives of
sheltered market for projects under $100,000 (when three or more small
businesses are qualified under the annual contract) or a Small Business
Enterprise contractor will be given a price preference if its bid is within 10%
of the lowest non-small business bid. Current cumulative
Small/Minority/Women Owned Business Enterprise participation for all work
orders to-date under the electrical annual contract is 76.55%. (Capital
Improvements) Countywide (MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to approve: a contract with Kurisu, LLC (Consultant) to provide consulting, design and
maintenance at the Morikami Museum and Japanese
Gardens (Gardens) in a not to exceed amount of $1,302,220 through October 3,
2027. SUMMARY: This contract authorizes professional consulting, design
and maintenance services to manage the Morikami
Japanese Gardens and to provide authentic Japanese style trimming, pruning and
training of shrubs and trees at the Gardens. The County may elect to expand the
Consultant’s role to include other components of Japanese gardens maintenance
such as path raking, mulching, bed and grass mowing and manicuring, rock
raking, or other authentic Japanese maintenance practices and special event
maintenance and janitorial support, when it is determined to be in the best
interest of the County. The Consultant may identify additional projects that improve
the quality of the gardens or services with a potential for future cost
savings. Depending on the scope of work, the County may utilize outside
contractors, or reimburse the Consultant for subcontracted work. Work may
include, but is not limited to, the installation of landscape materials, rocks,
pathway materials, bamboo fencing, bonsai, or other traditional and authentic
features found in Japanese gardens. Consultant fees for additional services will be negotiated on an individual basis for identified
projects. The additional work is authorized through
individual consultant services authorizations (CSA) when required during the
term of the contract. This contract will be for a period of five years. This
contract was presented to the Goal Setting Committee
on May 18, 2022, and the Committee applied an Affirmative Procurement
Initiative of Small Business Enterprise (SBE) evaluation preference for
selection. The Consultant committed to an SBE participation goal of 100%.
Actual Small/Minority/Women Owned Business participation will be identified on each CSA and will be tracked cumulatively
under this contract. This contract is funded approximately 60% by the County Ad
Valorem and 40% by Morikami, Inc., the County’s not
for profit partner. (Capital Improvements) District 5 (MWJ)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: Contract No. 2022ERM01 (Contract) with B&B Underground
Construction, Inc. in the amount of $397,600 providing construction services for a Casing Under
A1A at Ocean Inlet Park, (Project) for a term beginning upon execution and
expiring within 90 days from the Notice to Proceed. SUMMARY: The Contract will provide for the
installation of a 115-foot long, 30-inch diameter steel casing under State Road
A1A for future use as a dredge pipeline corridor during inlet management
dredging activities at the South Lake Worth Inlet.
The proposed steel casing will align with a largely unused south section of
Ocean Inlet Park and provide a safer and more cost efficient method of routing
discharge pipe through Ocean Inlet Park. Two sealed bids were received by the Department of Environmental Resources
Management on July 11, 2022. B&B
Underground Construction, Inc., a West Palm Beach, Florida company, was the lowest responsive,
responsible bidder. State regulations prohibit local
geographical preferences in construction procurements involving state funds, so
the County’s Office of Equal Business Opportunity Program, Local Preference,
Glades Local Preference, Glades Resident Incentive, and Apprentice Incentive
could not be included in this competitive solicitation. The Project is
funded by the combination of Florida Department of Environmental Protection
Agreement No. 20PB11 (R2019-1540) providing $106,500 and the Beach Improvement
Fund providing $291,100. District 4 (YBH)
2. Staff recommends
motion to receive and file: Amendment No. 2 to the State of Florida
Department of Environmental Protection (FDEP) Standard Grant Agreement No.
LPA0072 (Agreement) for the Loxahatchee River Watershed Hydrological
Refinements Phase I Project (Project). SUMMARY:
On December 3, 2019, the Board of County Commissioners approved Agreement
(R2019-1850) with FDEP, for an amount not to exceed $160,000, providing for
geotechnical engineering and seepage analysis for the Project. Delegated authority to execute all future
time extensions, task assignments, certifications, and any other forms
associated with this Agreement was approved at that
time. Amendment No. 2 deletes Attachment 3 and replaces it with Attachment 3-1.
The Grant Work Plan consolidates work into a single task and extends the task
end date to December 31, 2022 to match the Agreement expiration date. There are
no fiscal changes associated with Amendment No. 2 or to the Agreement
expiration date of December 31, 2022. FDEP approved Amendment No. 2 on July 28,
2022. There is no match required under
this Agreement. All grant requirements have been met
and FDEP is finalizing the reimbursement. In accordance with County PPM
CW-O-051, all delegated contracts/agreements/grants must be submitted by the
initiating Department as a receive and file agenda
item. There is no cost to the County.
District 1 (SS)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to receive and file: Project Agreement Amendment (Amendment) to Florida Inland Navigation District (FIND)
Project Agreement #PB-20-211 (Agreement), for the Sawfish Island Restoration
Project (Project), to extend the Project completion date from September 30,
2022 to September 30, 2023. SUMMARY:
On March 9, 2021, the Board of County Commissioners (BCC) approved the
Agreement (R2021-0361). This Amendment extends the Project completion date to
allow for more time for the contractor to obtain barges needed to haul
excavated material from Sawfish Island to the Tarpon Cove Project. On May 5,
2020, the BCC approved Resolution (R2020-0474) to authorize the County
Administrator or designee to sign all future FIND grant applications and
agreements. In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a receive and file agenda item. There is no cost to the County. District 1 (SS)
4. Staff recommends
motion to approve: Task
Order No. 1543-19 to a continuing Contract (R2019-1543), as amended on October
5, 2021 (R2021-1436), with Olsen Associates, Inc. (Olsen) in the amount of $418,616
to provide professional engineering services for the FY2023 permitting of a
nourishment for the North County Comprehensive Shore Protection Project Segment
II (South Jupiter) (Project). SUMMARY: The
Board of County Commissioners approved a Consultants’ Competitive Negotiation
Act Contract with Olsen, a Jacksonville company, on October 8, 2019
(R2019-1543). Task Order No. 1543-19 authorizes Olsen to conduct engineering
analysis, biological assessment, and State and Federal permitting services for
the Project. Costs will be funded by the Beach Improvement
Fund through Tourist Development Council bed tax revenues. Office of Equal Business Opportunity’s Goal
Setting Committee set a 20% minimum mandatory Small Business Enterprise (SBE)
subcontracting goal as the Affirmative Procurement Initiative for the Contract.
Olsen has agreed to 24% SBE participation. The SBE participation for this task
order is 14.2%. District 1 (YBH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
5. Staff recommends
motion to approve: Amendment Number 1
(Amendment) to the Project Partnership Agreement (PPA) (R2013-1733) between the
Department of the Army and Palm Beach County, Florida for Remaining Periodic
Nourishment of the Delray Beach Segment (Project) of the Palm Beach County,
Florida Shore Protection Project. SUMMARY: The PPA approved in 2013 provides federal cost share for periodic beach
nourishment of the Project, 100% federally funded restoration of storm damages
through the Flood Control and Coastal Emergencies Act, and is currently set to
expire in 2023. The Amendment extends federal participation in the Project by
six years to 2029, and includes the potential to receive in-kind credit for
future locally sponsored nourishments. There
is no cost to the County. District 4 (SS)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: an executed
Amphitheater Rental Agreement with AEG Presents SE, LLC for the Slightly Stoopid Concert at Sunset Cove Amphitheater, for the period
August 6, 2022 through August 7, 2022. SUMMARY: This Amphitheater Rental Agreement has been fully
executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Parks and Recreation Department in accordance with Resolution
2011-1960. The Department is now
submitting this agreement in accordance with County PPM CW-O-051, which
requires all delegated agreements to be submitted by the initiating Department
to the BCC as a receive and file agenda item. District 5 (AH)
2. Staff recommends
motion to receive and file: an executed Sound and Light Production Service
Contractor Agreement for Sanderford Sound, Inc., in
an amount not to exceed $700 for the Slightly Stoopid
Concert at Sunset Cove Amphitheater, for the period August 6, 2022 through
August 7, 2022. SUMMARY: This Sound and Light Production
Service Contractor Agreement has been fully executed on behalf of the Board of
County Commissioners (BCC) by the Director
of the Parks and Recreation Department in accordance with Resolution 2009-0592,
amended by Resolutions 2010‑0645, 2014‑0167, 2017-1368 and
2018-0179. The Department is now submitting
this agreement in accordance with County PPM CW-O-051, which requires all
delegated agreements to be submitted by the initiating Department to the BCC as
a receive and file agenda item. District 5 (AH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to:
A) ratify the signature of the Mayor on a Waterways Assistance Program (WAP) grant
application submitted to the Florida Inland Navigation District (FIND) on
August 15, 2022, requesting $220,000 to fund 50% of the planning, design and
permitting cost associated with the redevelopment of the southern portion of
Bert Winters Park;
B) authorize the County Administrator or designee to execute the
Grant Project Agreement, as well as task assignments, certifications, standard
forms, or amendments to the agreement that do not change the scope of work or
terms and conditions of the agreement, if the grant is approved;
C) authorize the Director of the Parks and Recreation Department to serve as the Project Director; and
D) authorize the Director of
the Parks and Recreation Department or designee to serve as Project
Liaison.
SUMMARY: The total cost of
the project identified in the FIND WAP grant application is $440,000. This grant
application requests up to $220,000 to fund up to 50% of the planning, design
and permitting costs associated with the redevelopment of the southern portion
of Bert Winters Park. If the FIND
grant is awarded, the County will provide
matching funds using Infrastructure Sales Tax funding. Due to grant-related items requiring timely
execution by the County, staff is requesting Board approval for the County
Administrator or designee to approve grant documents and the Parks and
Recreation Director to act as the Project Director and Liaison Agent for this
project, if this grant is approved by FIND. District 1 (AH)
4. Staff recommends
motion to receive and file: a fully executed Project Agreement Amendment with the Florida Inland
Navigation District (FIND) Waterways Assistance Program Grant PB-20-210 for the
redevelopment of the Ocean Inlet Park Marina. This amendment extends the
completion date from September 30, 2022 to September 30, 2023. SUMMARY:
On May 5, 2020, the County applied for and was awarded
a $1.5 million FIND grant for the redevelopment of Ocean Inlet Park Marina. The
terms of the grant agreement (R2020-1904) was from
October 13, 2020 until September 30, 2022. The County applied for and was awarded a one-year project completion extension. The
Department is now submitting the fully executed Project Agreement Amendment to
the Board to receive and file. There are no other changes to the terms of the agreement
as a result of this amendment. District 4 (AH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
N. LIBRARY
1. Staff recommends
motion to approve: the
reappointment of the following At-large member of the Library Advisory Board to
a term of three years, effective October 1, 2022 to September 30, 2025.
Nominee Seat No. Requirement Nominated
by
Linda Knox 15 Resident of PBC Mayor
Weinroth
At Large Library District Commissioner
Kerner
Commissioner
Marino
Commissioner
McKinlay
SUMMARY: Chapter 2000-405, Laws of Florida establishes a requirement for a
Library Advisory Board consisting of 15 members; 1 At-large
and 14 district appointees. Ms. Knox is eligible to serve and has expressed a
desire to be reappointed. Ms. Knox is a graduate of Palm Beach Atlantic
University; served in the United States Army and is retired from a career with
the United States Postal Service. She is active in her community including
mentorship to young people. A memo was distributed to
the Board of County Commissioners on September 14, 2022 requesting
reappointment for Ms. Knox. No additional At Large nominations were submitted. The Library Advisory Board currently has 13
members. The diversity of the current membership is as follows: ten Caucasian,
three African American and zero Hispanic. The gender ratio (female:male) is 11:2. Countywide (AH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: agreements with seven governmental agencies
for the reimbursement of Emergency Medical Services (EMS) grant funding for
medical equipment:
1. City of
Boynton Beach
2. City
of Greenacres
3.
Village of North Palm Beach
4. Town
of Palm Beach
5. City
of Palm Beach Gardens
6.
Village of Tequesta
7. City of
West Palm Beach
SUMMARY: The County was awarded $138,411 (CSFA
#64.005) during the FY 2021-22 grant cycle from the
State of Florida Department of Health, EMS Bureau, to improve and expand EMS
systems. The grant funding may be used by
the County or municipal agencies to purchase EMS equipment. Accordingly,
the County has agreed to reimburse the following municipalities: The
City of Boynton Beach for the purchase of 18 Stat Pack trauma bags not to
exceed the amount of $23,621.40; the City of Greenacres
for the purchase of 8 Handtevy Pediatric Bags, 8 Handtevy Medication and Equipment Guides, 9 Curaplex Quick-Connect Carriers not to exceed the amount of
$9,415; the Village of North Palm Beach for the purchase of 50 Stop the Bleed
Kits not to exceed the amount of $3,702.50; the Town of Palm Beach for the
purchase of Electronic Patient Care Reporting Software not to exceed the amount
of $9,560; the City of Palm Beach Gardens for the purchase of 2 K9 Training
Manikins not to exceed the amount of $3,511.90;
the Village of Tequesta for the purchase of 2 LifePak
1000 AEDs and 50 Bleed Control Kits not to exceed the amount of $8,675; and the
City of West Palm Beach for K9 Officers Emergency Medicine class for Fire
Rescue not to exceed the amount of $15,500. Palm Beach County Fire
Rescue previously received $25,414.64. The remaining $6,840.70 will be used to purchase AEDs for Countywide
facilities. On August 13,
2013, the County Administrator or designee was authorized
to execute these standard agreements between the County and various
governmental and non-governmental agencies and make non-substantive and
ministerial changes on behalf of the Board of County Commissioners after
approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations. No County matching
funds are required. Countywide (SB)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to:
A) approve Interlocal Agreement with the City of
Riviera Beach (RB) to provide adult reentry services utilizing funding from the
State of Florida Department of Corrections (FDC) for the period retroactive to
July 1, 2022, through June 30, 2023 in the amount of $268,416;
B) approve Interlocal Agreement with the City of RB
to provide adult reentry services utilizing ad valorem, and State and Federal
Justice Assistance Grant (JAG) funds for the period retroactive to October 1,
2022, through September 30, 2023 in the amount of $298,077; and
C) authorize County
Administrator or designee to execute amendments and administrative documents
associated with the above contracts, on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney's
Office, and within budgeted allocations.
SUMMARY: Palm Beach County’s (PBC) Public Safety
Department Division of Justice Services contracts with providers to coordinate
reentry services to those returning to Palm Beach County from incarceration.
Providers are solicited and selected for a three-year period through a
competitive procurement process, although funding is
allocated on an annual basis. For 2022-2025, the City of RB Reentry
Center was selected to receive funding for pre-release
case management, post release case management, transitional jobs and housing. The FDC recently issued PBC a Purchase Order that
went into effect on July 1, 2022, in lieu of a contract. In order to align the contract with the
State’s fiscal year, the first contract is retroactive to July 1, 2022. The
second contract for the period retroactive to October 1, 2022 through September
30, 2023 is funded through ad valorem funds and State
and Federal JAG funding. Countywide (SF)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends motion to receive and file: an extension to Memorandum of Agreement (MOA) with the City of Miami (R2021-1443) for the Urban Area Security Initiative (UASI) GY 2020 agreement #R0232 in the amount of $465,726 extending the grant period through December 30, 2022 in order to complete emergency management planning projects totaling $323,325. SUMMARY: The City of Miami offered an extension on the original MOA, which expired June 30, 2022 so more time was allowed to spend the funds efficiently. The original MOA (CFDA #97.067) provides a means of funding various domestic security activities within the County using Federal UASI funds through the City of Miami as the UASI’s fiscal agent. The incomplete projects included an award to Palm Beach County to conduct a Cybersecurity Response Plan and Exercise; an award to complete a Risk and Vulnerability Assessment of Critical Infrastructure for Elections Security; and an award to complete a Patient Tracking Exercise and Equipment (RFID bands and scanners). R2013-0622 gave the authority to the County Administrator or designee to execute these agreements on behalf of the Board of County Commission. No County matching funds are required. Countywide (DB)
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve:
the purchase of airport liability insurance, for the period October
10, 2022 through October 10, 2023; to be purchased through the County’s
contracted broker, Risk Management Associates, Inc., a wholly owned subsidiary
of Brown and Brown, for a total not-to-exceed cost of $134,360. SUMMARY: The renewal premium of $134,360 for airport
liability through American International Group represents a 1.79% increase over
the expiring premium, but includes several enhancements not contained in the
expiring policy, which was provided through Starr
Indemnity and Liability. Countywide (HH)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to approve:
A) the following 20 Community Based Agency
Contracts for funding in the areas of Health and Wellness Supports, Ensure
Safety and Justice, and Social and Emotional Learning Supports, for the period
October 1, 2022 through September 30, 2025, in the amounts indicated below for
a total of $2,051,000 annually:
|
Proposer |
Program/Project |
Annual Amount |
|
Action Area: Health and
Wellness Supports |
||
|
Compass,
Inc. |
Compass
LGBTQ Mental Health Program |
$158,000 |
|
Center
for Child Counseling, Inc. |
Education
and Prevention Services |
$200,000 |
|
Connections
Education Center of the Palm Beaches, Inc. |
Connections
Health and Wellness and Aquatics Program |
$120,000 |
|
For
the Children Inc. |
Healthy
Families Healthy Kids |
$140,000 |
|
Pace
Center for Girls, Inc., through its Palm Beach
County division known as Pace Center for Girls Palm Beach |
Family
Strengthening Program |
$98,000 |
|
Action Area: Ensure Safety and
Justice |
||
|
Children’s
Case Management Organization, Inc., d/b/a Families First of Palm Beach County |
Y.E.S.:
Youth Empowered and Secure |
$129,000 |
|
Choice
to Change, Inc. |
Believe
and Achieve |
$80,000 |
|
Communities
In Schools of Palm Beach County, Inc. |
Charting
for Success |
$70,000 |
|
Community
Child Care Center of Delray Beach, Inc., d/b/a Achievement Centers for
Children and Families |
Menteens of the Future |
$112,000 |
|
Gulfstream
Goodwill Industries, Inc. |
Supervised
Release |
$100,000 |
|
Action Area: Social and
Emotional Learning Supports |
||
|
American
Association of Caregiving Youth, Inc. |
Caregiving
Youth Project |
$40,000 |
|
Boys
and Girls Clubs of Palm Beach County, Inc. |
Building
Youth Resilience |
$139,000 |
|
City
of Greenacres |
Teen
OST Programs |
$77,000 |
|
Community
Child Care Center of Delray Beach, Inc., d/b/a Achievement Centers for
Children and Families |
ACCF's
OST Programs |
$140,000 |
|
Compass,
Inc. |
Compass
LGBTQ Youth and Family Services |
$100,000 |
|
Florence
Fuller Child Development Centers, Inc., d/b/a Fuller Center |
Strong
Kids Today for a Better Tomorrow |
$94,000 |
|
Milagro Foundation, Inc., d/b/a Milagro
Center |
Touch
B.A.S.E. (Behavioral and Social Emotional) Program |
$68,000 |
|
Housing
Partnership, Inc., d/b/a Community Partners of South Florida |
Mentoring
at Lake Worth Middle and Pahokee Elementary |
$100,000 |
|
The
Path to College Foundation, Inc. |
Path
to College Fellowship |
$26,000 |
|
The
Urban League of Palm Beach County, Inc. |
Project
Ready NULITES |
$60,000 |
|
Total |
$2,051,000 |
|
B) a budget transfer of $2,051,000 in the
General Fund from the Evidence-Based Programming unit (Unit 1451) to fund the
cost of programming associated with these contracts.
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
1. (Cont’d) SUMMARY: On March 7, 2022, the
Youth Services Department issued a Notice of Funding Opportunity for Community
Based Agency funding for three years, beginning in FY2023, for three action
areas identified as a priority in the Youth Master Plan: Health and Wellness
Supports, Ensure Safety and Justice, and Social and Emotional Learning
Supports. On June 14, 2022, the Board of County Commissioners conceptually
approved the recommended funding allocations for these programs. Connie Siskowski, an employee of American Association of
Caregiving Youth Inc., is a member of the Citizens Advisory Committee on Health
& Human Services. Lynda Charles an employee of Community Partners of South
Florida is a member of the Commission on Affordable Housing. Joshua J. Butler,
an employee of Gulfstream Goodwill Industries, Inc. is a member of the Homeless
Advisory Board. Patrick J. Franklin, an employee of The Urban League of Palm
Beach County, Inc. is a member of the Infrastructure Surtax Independent Citizen
Oversight Committee. These boards provide no regulatory oversight, management
or policy-setting recommendations regarding the contracts listed above.
Disclosure of this contractual relationship at a duly noticed public meeting is being provided in accordance with the provisions of
Section 2-443, of the Palm Beach County Code of Ethics. Countywide (RS)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
A) an Interlocal Funding
Collaboration Agreement for Safety and Justice Services with the Children’s
Services Council of Palm Beach County (CSC) to provide funding for the period
October 1, 2022 through September 30, 2025, in the amount of $117,508 annually;
B) a budget amendment in
the amount of $117,508 for FY23 in the General Fund to fund the additional
contract expense and recognize the anticipated revenue from CSC;
C) a Community Based
Agency Contract with Aid to Victims of Domestic Abuse, Inc. (AVDA) for the
period of October 1, 2022 through September 30, 2025, in an amount not to
exceed $200,000 annually, for the Commit to Change; A Violence Prevention
Initiative Program;
D) a Community Based
Agency Contract with Children of Inmates, Incorporated (COI) for the period of
October 1, 2022 through September 30, 2025, in an amount not to exceed $74,508
annually, for the Boyz to Men / Girlz
to Women Program; and
E) a budget transfer in the
amount of $274,508 from the Evidence-Based Programming unit (Unit 1451) to fund
the costs associated with these contracts.
SUMMARY: On March 7, 2022, the Youth
Services Department issued a Notice of Funding Opportunity for Community Based
Agency funding for three years, beginning in FY2023, for three action areas
identified as a priority in the Youth Master Plan: Health and Wellness
Supports, Ensure Safety and Justice, and Social and Emotional Learning
Supports. On June 14, 2022, the Board of County Commissioners conceptually
approved the recommended funding allocations to 20 agencies, for 22 programs.
The programs for AVDA and COI were not initially recommended
for full funding. However, through this Interlocal Funding Collaboration
Agreement, CSC is committed to providing the difference in funding so that both
programs can be fully implemented for the benefit of
County residents, and all required outcome reports will be shared with CSC.
AVDA’s program will address the need for domestic and dating violence
prevention programming among youth ages 14-22, and aims to serve up to 250
youth. COI’s program is committed to interrupting intergenerational
incarceration by providing comprehensive services to children impacted by
parental incarceration through a multi-disciplinary approach, and aims to serve
25 Parents/ Caregivers, and 25 youth. Charles R. Palo, an employee of Children’s Services Council of Palm Beach County, is a
member of the Citizens Advisory Committee on Health & Human Services and
Mental. This board provides no regulatory oversight, management or
policy-setting recommendations regarding the contract listed above. Disclosure
of this contractual relationship at a duly noticed public meeting is being provided in accordance with the provisions of
Section 2-443, of the Palm Beach County Code of Ethics. Countywide (RS)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to receive and file: a Modification #2 to Subgrant
Agreement between the State of Florida Division of Emergency Management and the
Palm Beach County Sheriff’s Office, to extend the grant period
from September 30, 2022 through December 31, 2022 to enhance cooperation and
coordination among local, tribal, territorial, State, and Federal law
enforcement agencies. SUMMARY: The Board of County Commissioners (BCC)
accepted this grant for $352,440 on March 9, 2021 (R2021-0376). On May 3, 2022,
the BCC approved an extension through September 30, 2022 (R2022-0454). This
agenda item will extend the grant period through December 31, 2022. The Catalog of Federal Domestic Assistance Number for this program is 97.067
and the contract number is R0235. Countywide (RS)
2. Staff recommends
motion to receive and file: a Modification #2 to Subgrant
Agreement between the Florida Division of Emergency Management and the Palm
Beach County Sheriff’s Office, to extend the grant period through
March 31, 2023 to address the identified planning, equipment, training, and
exercise needs for acts of terrorism. SUMMARY: The Board of County Commissioners (BCC)
accepted this grant for $1,103,100 on February 2, 2021 (R2021-0205). On March
22, 2022, the BCC approved the extension of this grant through September 30,
2022 (R2022-0256). This agenda item will
extend the grant period through March 31, 2023. The
Catalog of Federal Domestic Assistance Number for this program is
97.067 and the contract number is R0286. There
is no match associated with this award. Countywide (RS)
3. Staff recommends
motion to:
A) receive and file Grant Modification #2 with the Office of National
Drug Control Policy to provide supplemental funds in the amount of $31,926 for
the Palm Beach County Sheriff’s
Office to reduce drug availability by creating and supporting
intelligence-driven task forces; and
B) approve a budget amendment of $31,926 in the Sheriff’s Grant Fund.
SUMMARY: On April 6, 2021,
the Board of County Commissioners (BCC) approved a grant award from the Office of National Drug Control Policy in the amount of $132,496 for the period of January 1, 2021
through December 31, 2022 (R2021-0456) to support the Palm Beach County
Narcotics Task Force (PBCNTF). On March 22, 2022, the BCC approved a
supplemental award in the amount of $34,064. This agenda item will provide an
additional $31,926 in grants funds for the PBCNTF, which brings the grant award
total to $198,486. There is no match requirement associated with this award.
The Catalog of Federal Domestic Assistance
number is 95.001 and the contract number is G21MI0011A. Countywide
(RS)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
DD.
OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to approve:
A) expenditure of
$97,290 for the installation of 23 speed humps in the Country Club Acres
Countywide Community Revitalization Team (CCRT) area; and
B) a budget transfer
of $97,290 from the CCRT Recoup Funding capital reserve account to fund the
cost associated with this project.
SUMMARY: The installation of speed humps was requested by neighborhood residents from the Country
Club Acres Association to address the need to slow down traffic and improve
safety along County roadway. The total cost of the project is $97,290 with each
of the 23 speed humps costing $4,230 ($3,100 for construction and $1,130 for
signing and striping), and the requested transfer is needed to cover the cost
of implementation. County policy
requires that 60% of affected property owners for each street,
sign a petition in support of the project. The necessary supporting petitions
for the project have been received, reviewed and approved by
Traffic Engineering, and Staff is recommending approval of the project.
Funding is available from the CCRT Recoup Funding Account. District 5
(RC)
OCTOBER 4, 2022
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to approve: the appointment and reappointment of the following individuals to the
Equal Business Opportunity Advisory Committee (EBOAC) for the seats and terms
indicated below.
NEW APPOINTMENT SEAT
# DESIGNATION TERM NOMINATED BY
Kati Cassiani 2 Certified Hispanic Business
Owner 10/4/22 – 10/3/25 Mayor Weinroth
Vice Mayor Weiss
Comm. Marino
Comm. Kerner
Comm. Sachs
Comm. McKinlay
Comm. Bernard
Bob Schafer 11 Associated General Contractors
10/4/22 – 10/3/25 Mayor Weinroth
Vice Mayor Weiss
Comm. Marino
Comm. Kerner
Comm. Sachs
Comm. McKinlay
Comm. Bernard
REAPPOINTMENT SEAT # DESIGNATION TERM NOMINATED
BY
Javin Walker 10 Minority Contractor 10/4/22 – 10/3/25 Mayor Weinroth
Vice Mayor Weiss
Comm. Marino
Comm. Kerner
Comm. Sachs
Comm. McKinlay
Comm. Bernard
SUMMARY: The EBOAC is established pursuant to Section 2-80.28(f) of the Palm
Beach County Code. The Committee consists of 15 members
representing one African American business owner certified as a small business
by the County; one Hispanic business owner certified as a small business by the
County; one woman business owner certified as a small business by the County;
one white male business owner certified as a small business by the County; one
business owner domiciled in Palm Beach County; one representative of a business
incubator program; one representative of the Hispanic business organization;
one representative of the National Association of Women in Construction; one
representative of a Women’s Business Organization; one certified minority
contractor; one representative of the Associated General Contractors of
America; one representative of the Small Business Development Center; one
representative of a financial institution that assists small businesses; one
representative of the Black Chamber of Commerce; and one representative of a
professional services organization. On September 8, 2022, a memo was
sent to the Board of County Commissioners requesting approval of the
nominations. No other nominations were received.
The Committee seat
terms are for three years, and the Committee reviews and evaluates the
effectiveness of equal business opportunity programs within County
Government. Upon approval of the new
appointments and reappointment, the diversity count will be African American: 7 (46%), Caucasian: 6 (40%), and Hispanic: 2 (13%). The gender ratio (female:male) is: 8:7. The nominee for reappointment is Javin Walker; African American
male. The nominees for new appointment are Kati Cassiani;
Hispanic female and Bob Schafer; Caucasian male. Countywide (RS)
* * * * * * * * * * * *
OCTOBER 4, 2022
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation
declaring October 2-8, 2022 as National 4-H Week in Palm Beach County (District
6)
B) Proclamation
declaring October 21-28, 2022 as Mobility Week in Palm Beach County (District
4)
C) Proclamation
declaring October 27, 2022 as Palm Beach Partners Business Matchmaker
Conference and Expo Day in Palm Beach County (District 2)
D) Proclamation
declaring October 2022 as Adopt a Shelter Dog Month in Palm Beach County
(District 5)
E) Proclamation
declaring October 10, 2022 as the 111th National Day of the Republic
of China (Taiwan) (District 7)
F) Proclamation
recognizing October 2022 as Italian and Italian American Heritage Month in Palm
Beach County (District 5)
* * * * * * * * * * * *
OCTOBER 4, 2022
A. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve
Interlocal
Agreement ICW-PB-22-05 (Agreement) with Florida Inland Navigation District (FIND) in the amount
of $947,875 for dredging Cut P-50 in the Intracoastal Waterway (ICW);
B) approve a budget amendment of $947,875 in the South
Lake Worth Inlet Fund to recognize the revenue from the Agreement;
C) authorize
the County Administrator or designee
to sign all future time extensions and other forms associated with the
Agreement and necessary minor amendments that do not change the scope of work
or terms and conditions of the Agreement.
SUMMARY: The South Lake Worth Inlet Maintenance
Dredging Project (Project) includes hydraulic dredging of sand
from interior flood shoals to the beach and mechanical dredging of fine
material from the ICW navigation channel for beneficial reuse within the Lake
Worth Lagoon. The
Agreement reimburses the County for dredging costs associated with FIND’s Cut
P-50 estimated to be $947,875, which include project management, design,
permitting, dredging and disposal, and all permit-required monitoring. The term of the Agreement is from the date of
execution through September 30, 2023. The Agreement contains indemnification, termination, attorney’s fees,
and default and remedies provisions that differ from those adopted for use by
the County under PPM CW-F-049. In accordance with PPM
CW-F-049, the Risk Management Department and the County Attorney’s Office have
reviewed the terms and agreed to the deviations, taking into consideration the
County’s need to conduct the dredging work, the amount of funding reimbursable
to the County, County’s current performance of such dredging work and liability
for its acts, and the non-waiver of sovereign immunity beyond the statutory
caps of Section 768.28, Florida Statutes. There
is no cost to the County. District 4 (SS)
2. Staff recommends
motion to approve: the Florida Department of
Environmental Protection’s (FDEP) South Lake Worth Inlet Management Plan
(SLWIMP) dated July 2022. SUMMARY: The
first SLWIMP was adopted by FDEP in 1999 and has
guided the management of the inlet since. FDEP requires that state adopted
management plans be updated periodically to satisfy
Section 161.161, Florida Statutes. The 2022 Plan incorporates minor changes
identified in an inlet management study and reinforces historically effective
strategies established by the 1999 Plan. The purpose of this agenda item is in
response to FDEP’s request for the County’s support of the updated plan. FDEP’s
adoption of the 2022 SLWIMP will support the County’s eligibility for future
state cost sharing and guide future management of the inlet. There is no cost to the County. District
4 (SS)
OCTOBER 4, 2022
5. REGULAR AGENDA
B. PALM TRAN
1. Staff recommends
motion to approve: ratification of a Labor
Management Agreement between Palm Tran, Inc. and the Amalgamated Transit Union
(ATU) Local 1577 covering Palm Tran Bus Operators, Electronic Technicians,
Mechanic and Mechanic Trainees, Utility Workers and Storekeepers for the
three-year period of October 1, 2022, through September 30, 2025. SUMMARY: The collective bargaining
negotiation committees for Palm Tran and the ATU have concluded negotiations
and a new Labor Management Agreement, tentatively approved by the labor
negotiation committees, has been reached. The proposed agreement, incorporating all agreed upon terms, was ratified
by the bargaining unit on September 11, 2022. The prior agreement
expired on September 30, 2022. This new agreement will be in effect from October
1, 2022 through September 30, 2025. Bus Operator wages will continue to
progress in the current eight-step program. The Bus Operator entry rate will
increase from $15 per hour to $17.25 per hour.
Bus Operators at top rate or Step 8 wages will increase by 6% from
$26.06 to $27.62 in FY 2023; 3% in FY2024 and 2% in
FY2025. Mechanics, Electronic Technicians and Storekeepers will receive 2% wage
rate increases for FY2023 and a 1.5% wage rate increase for FY2024 and FY2025. The
Utility Worker wage rate will increase by 3% for FY23-25. The FY2023 wage
increases will be retroactive to the first full pay period following October 1,
2022. The new agreement also reflects negotiated changes that will improve
efficiency of operations and safety. The additional cost of this agreement for
the wage and benefit increases is $3,807,236 for fiscal years FY 2023 - FY 2025.
Countywide (MM)
C. PUBLIC SAFETY
1. Staff recommends
motion to approve: agreement
with Peggy Adams Animal Rescue League of the Palm Beaches, Inc. (PAARL) for
spaying/neutering at-risk dogs and cats as part of the Countdown 2 Zero (C2Z)
initiative in an amount not to exceed $900,000 for a maximum of $300,000 per
year for the period retroactive to October 1, 2022 through September 30, 2025,
which may be extended by the parties for up to two additional one-year terms. SUMMARY:
Since 2015 as part of the C2Z
initiative, the Public Safety Department’s Division of Animal Care and Control
(ACC) continues to enter into agreements with PAARL to provide spay/neuter
services. The current agreement expires September 30, 2022. This agreement
continues ACC’s partnership with PAARL to provide spaying/neutering,
microchipping, vaccinating against rabies and ear tipping (for cats only) for
at-risk cats and dogs that are transferred or referred by ACC. Following sterilization, microchipping,
vaccinations, and ear tipping, at-risk cats are returned
to the field by ACC, PAARL or volunteers. At-risk dogs are
collected by their owners after they are sterilized, microchipped and
vaccinated. PAARL is to be paid $75 for the services provided to each cat and
$100 for the services provided to each dog. The delay in requesting an approval
for this agreement is due to a change in CEO. Countywide (SF)
OCTOBER 4, 2022
5. REGULAR AGENDA
C. PUBLIC SAFETY
(Cont’d)
2. Staff
recommends motion to receive and file: the Memorandum of Agreement
(MOA) with the Federal Emergency Management Agency (FEMA) Integrated Public
Alert and Warning Systems (IPAWS) Program Management Office to allow the
County’s Public Safety Department Division of Emergency Management (DEM) to
facilitate the exchange of emergency messages using the Interoperable System(s)
for Emergency Networks (IPAWS OPEN) for a three year period. SUMMARY: This MOA will allow the
County, through its DEM, to facilitate the exchange of emergency messages
utilizing the standardized web based application interface. This application
receives and authenticates messages transmitted by alerting authorities and
routes them to the public via radio, television, mobile telephone, National
Oceanic and Atmospheric Administration weather radios, internet based systems,
and other dissemination systems. IPAWS provides public safety officials local
systems integration that use a Common Alerting Protocol with an effective way
to alert and warn the public about serious emergencies. Since the equipment and
software requirements are already in place, there is no additional cost
associated with gaining access to the IPAWS system. On April 2, 2019, the County Administrator or designee was
authorized to execute agreements between the County and the FEMA IPAWS
Program Management Office (R2019-0456). Countywide (DB)
* * * * * * * * * * * *
OCTOBER 4, 2022
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
OCTOBER 4, 2022
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the updated
Board Directive Reports which include in process and completed board directive
items. SUMMARY: At the February 6, 2018 Board of County Commissioners
Meeting, direction was given to the County Administrator to submit monthly a
status report of the board directives. The report categorizes: 1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide
(LDC)
B. COUNTY ATTORNEY
OCTOBER 4, 2022
District 1 – COMMISSIONER MARIA G. MARINO
Request
for off-site Proclamation recognizing the 45th Anniversary of the
Hispanic Human Resources Council, Inc.
District 2 – COMMISSIONER GREGG K. WEISS
Request
for off-site Proclamation declaring October 14, 2022 as Women in Franchising
Appreciation Day in Palm Beach County
Request for off-site Proclamation declaring the week of October 10, 2022
as Cayuga Centers Week in Palm Beach County
District 3 – COMMISSIONER DAVE KERNER
Request for off-site Proclamation declaring October 2022 as Domestic
Violence Awareness Month in Palm Beach County
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
ADD-ON: Certificate of Recognition presented to Bob
and Jeanne Taylor
OCTOBER 4, 2022
9. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
OCTOBER 4, 2022
10. ADJOURNMENT
"If a person decides to appeal any
decision made by this Commission with respect to any matter considered at this
meeting or hearing, he will need a record of the proceedings, and that, for
such purpose, he may need to ensure that a verbatim record of the proceedings
is made, which record includes the testimony and evidence upon which the appeal
is to be based."