July 12, 2022
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
JULY 12, 2022
PAGE ITEM
78 4C* ADD-ON: Certificate of Recognition presented to Emanuel
Jackson Senior Project, Inc. in honor of the many years of dedicated service
and commitment to the youth of Palm Beach County. (District 7)
44 3H-2* MOVED TO REGULAR
(NOW 6B-5) (FDO)
76 3HH-3 DELETED
FOR FURTHER STAFF REVIEW (TDC)
76 3HH-4 DELETED
FOR FURTHER STAFF REVIEW (TDC)
77 3HH-5 DELETED
FOR FURTHER STAFF REVIEW (TDC)
93 6D-4 DELETED FOR FURTHER STAFF REVIEW (HED)
94 6D-5 REVISED SUMMARY: Calusa Pointe II (the Project) by developer SP
Field LLC (an affiliate of Southport Development) entails the new construction
of a 144-unit multifamily rental apartment complex at the southeast quadrant of
State Road 80 and County Road 827 in the City of Belle Glade. The Project includes 114 units for households
at 60% Area Median Income (AMI) and 30 units for households at 50% AMI. All 144 housing units (96 two-bedroom / 48
three-bedroom) in the Project will remain affordable for 30 50 years.
(HED)
99 6H-1 REVISED MOTION
AND SUMMARY: C) Amendment No. 2
to R2016-1105 with Locke Lord, LLP, formalizing the firm’s continued
representation of the County in connection with the proposed Housing and
Environmental General Obligation Bonds (GO Bonds) and Roger
Dean Chevrolet Stadium Revenue Bond (Revenue Bond); and D) an agreement for disclosure counsel services with the law firm
of Greenberg Traurig, P.A. in connection with the proposed GO Bonds and
Revenue Bond. SUMMARY: On March
24, 2022, the County Finance Committee (the CFC) reviewed RFP proposals for
County bond counsel and disclosure counsel.
Greenberg Traurig, P.A. received the highest rank of the six
proposers. Locke Lord, LLP received the
second highest rank of the six proposers.
Accordingly, the CFC recommends that Greenberg Traurig, P.A. be retained
as the County’s bond counsel and Locke Lord, LLP be retained as the County’s
disclosure counsel, with contracts effective October 1, 2022 through September
30, 2025. The agreements also contain
one additional three-year term renewal at the County’s option. Further, staff recommends an amendment to the
current bond counsel contract with Locke Lord, LLP, which is in effect until
September 30, 2022, formalizing the firm’s continued representation of the
County in connection with the County’s GO Bonds and Revenue Bond. The firm’s representation on these matters
dates back to 2020. The continued representation on the GO Bonds is
contingent on the issuances being authorized at the November 8, 2022 general
election. The continued representation on the Revenue Bond is contingent on the
bonds being issued on or before April 30, 2024. Finally, staff recommends a
separate agreement with Greenberg Traurig, P.A. for disclosure counsel services
solely in connection with the GO Bonds and Revenue Bond, under the same
contingencies expressed above. The
County’s disclosure counsel services in connection with the GO Bond are not
anticipated to be needed will not be performed until after October
1, 2022 and, while these services would ordinarily go to Locke Lord, LLP under
its new disclosure counsel agreement, the firm cannot simultaneously serve as
both bond and disclosure counsel. As
such, as the highest ranked firm under the RFP, staff recommends that the
disclosure counsel services for the GO Bonds be performed by
Greenberg Traurig, P.A. solely for these three specific issuances under
the contingencies expressed above. (Attorney)
99 6H-2 ADD-ON: Staff recommends motion to approve: a mediated settlement in the amount of
$1,170,579 including compensation for the taking, business damages, attorney's
fees and costs in the eminent domain action styled Palm Beach County v. Jan
Real Estate Company Limited Partnership et al., Case No.: 502020CA014166XXXXMB.
The condemnation is for the construction of a right turn lane for southbound
traffic on North Military Trail to travel westbound on PGA Boulevard. SUMMARY: This settlement relates to the
taking of Parcel 101 in fee simple and a permanent easement designated as
Parcel 201, which Palm Beach County acquired to construct the above-referenced
project. The County acquired the parcels from the property at the Garden Square
Shoppes anchored by a Publix supermarket in Palm Beach Gardens. Parcel 201 was
used for the relocation of FPL power lines, sloping, and other construction
activities. Countywide (DO) (Attorney)
NOTE: Items that were revised,
added, deleted, or backup submitted and were not listed on the preliminary
addition/deletion sheet distributed to the Board the prior day are noted with
an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JULY 12, 2022
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 12-77)
4. SPECIAL
PRESENTATIONS (Page 78)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 79-82)
6. REGULAR AGENDA (Pages 83-100)
7. BOARD APPOINTMENTS (Page 101)
8. STAFF
COMMENTS (Page 102)
9. BCC
COMMENTS (Page 103)
10. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 104)
11. ADJOURNMENT (Page 105)
* * * * * * * * * * *
JULY 12, 2022
CONSENT AGENDA
A. ADMINISTRATION
Page 12
3A-1 Appointment
to the Health Facilities Authority
3A-2 Resolution
supporting funding requests to U.S. Representative Lois Frankel
Pages 13-14
3A-3 Appointments
to the CareerSource Palm Beach County, Inc. Board of Directors
B. CLERK & COMPTROLLER
Page 14
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 15
3C-1 Work
order to contract with Gerelco Traffic Controls, Inc. for traffic signal at
Silver Beach Road and Avenue S
Page 16
3C-2 Work
order to contract with Wynn & Sons Environmental Construction Co., Inc. for
the Okeechobee Boulevard and Church Street intersection project
3C-3 Supplement
to work order to contract with Stantec Consulting Services Inc. for the
Belvedere Road over LWDD E-3 Canal project
Page 17
3C-4 Consultant
Services Authorization to contract with Mehta and Associates, Inc. for the
Donald Ross Road Bascule Bridge project
3C-5 Receive
and file report of plat recordations from October 1, 2021 through March 31,
2022
3C-6 Contract
with Johnson-Davis, Incorporated for the C-51 Canal Culvert Failure repair
project
Page 18
3C-7 Supplement
to contract with Propel Engineering, Inc. for the Lyons Road north of Lake
Worth Drainage District L-30 Canal to Boynton Beach Boulevard project
3C-8 Work
order to contract with Ranger Construction Industries, Inc. for the Ellison
Wilson Road from McLaren Road to Donald Ross Road resurfacing project
Page 19
3C-9 Contract
with Scalar Consulting Group Inc. for the Lyons Road from Atlantic Avenue to
south of Flavor Pict Road project
3C-10 Resolution approving a Highway Maintenance Memorandum of Agreement
with the Florida Department of Transportation for the State Road 710/Beeline
Highway project
Page 20
3C-11 Delivery order for storm drainage repairs on Nickels Boulevard over
the Lake Worth Drainage District L-23 Canal
Page 21
3C-12 Contract with R & D Paving, LLC for the Lantana Road and
Congress Avenue intersection improvements project
JULY 12, 2022
TABLE OF CONTENTS
CONSENT AGENDA
D. COUNTY ATTORNEY
Page 22
3D-1 Receive
and file agreement with Municode, LLC for ordinance codification services
E. COMMUNITY SERVICES
Page 23
3E-1 Appointments
to the Community Action Advisory Board
Page 24
3E-2 Amendment to agreement with the Area Agency
on Aging of Palm Beach/Treasure Coast, Inc. for in-home and community-based
services to seniors
3E-3 Receive and file amendment to grant with the
Florida Department of Children and Families revising the Emergency Solutions
grant
Pages 25-26
3E-4 Ratify the Mayor’s signature on modification
to subgrant agreement with the Florida Department of Economic Opportunity to
provide low-income household water assistance
Page 27
3E-5 Two contracts for provision of food
distribution services to low-income residents
Page 28
3E-6 Agreement with Housing Partnership, Inc. for
the administration of the AmeriCorp Vista Member Program
Page 29
3E-7 Agreement with Rapid Results Institute, Inc.
for the 100-Day Challenge
Page 30
3E-8 Amendment to agreement with The Homeless
Coalition of Palm Beach County, Inc. for implementation of and fundraising
activities for the Community Plan to End Homelessness
F. AIRPORTS
Page 31
3F-1 Receive
and file a summary of fees and charges for the Hotel-Motel Courtesy Shuttle
Operator Permit
3F-2 Receive
and file amendment to grant agreement with the Florida Department of
Transportation for perimeter fence improvements
Page 32
3F-3 Receive
and file four consent to sublease documents for Atlantic Aviation
Page 33
3F-4 Receive
and file five consent to sublease documents for Signature Flight Support LLC
3F-5 Receive
and file license agreement with Alen Construction Group, Inc. for storage of
construction materials
Page 34
3F-6 Amendment
to contract with Lebolo Construction Management, Inc. for Miscellaneous Airport
Improvements
JULY 12, 2022
TABLE OF CONTENTS
CONSENT AGENDA
F. AIRPORTS
(Cont’d)
Page 35
3F-7 Amendment
to contract with The Morganti Group, Inc. for Miscellaneous Airport
Improvements
3F-8 Receive
and file consent to sublease by Atlantic Aviation
Page 36
3F-9 Receive
and file consent to sublease for Signature Flight Support
3F-10 Receive and file Transportation Network Company Transportation
Operating Permit with Opio LLC to provide for Zoom Ride
Page 37
3F-11 Receive and file non-signatory airline agreement with Avelo
Airlines, Inc. for commercial air service
3F-12 Amendment to contract with Turner Construction Company for airport
improvements
Page 38
3F-13 Change order to amendment to contract with The Morganti Group, Inc.
for the Terminal 2nd Level Temperature and humidity Issues
Corrections project
Page 39
3F-14 Change order to amendment to contract with Lebolo Construction
Management, Inc. for the Terminal Building 4th Level Exterior Wall
Repairs project
3F-15 Appointment to the Citizens’ Committee on Airport Noise
Page 40
3F-16 Agreement with the Florida Airport Manager’s Association, Inc. to
host the Florida Airports Council 2023 FAC 54th Annual Conference
and Exposition
3F-17 Receive and file notice to 4R Services, LLC renewing the term of
the Airport On-Demand Ground Transportation Services Agreement
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 41
3G-1 Negotiated
settlement offer to Daniel A. and Sueann Elefante for full satisfaction of a
code enforcement lien
Page 42
3G-2 Budget
documents to move
ARPA funds to the General Fund
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 43
3H-1 Contract with Security & Sound Systems,
Inc. for low voltage services
Page 44
3H-2 Contract with Netta Architects, LLC for the
Governmental Center Renewal and Replacement project
Page 45
3H-3 Contract with Zabatt Engine Services, Inc.
for electrical services
JULY 12, 2022
TABLE OF CONTENTS
CONSENT AGENDA
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 46
3H-4 Receive and file State of Florida Department
of Transportation Community Aesthetic Feature Agreement to wrap traffic signal
boxes
3H-5 Increase in the maximum dollar value of
annual roofing contracts
Page 47
3H-6 Work order to contract with Coast to Coast
Garage Door LLC for the Fire Rescue Station #42 – Bay Door Replacement project
Page 48
3H-7 Contract with Prime Tech Coatings, Inc. for
painting and weatherproofing services
Page 49
3H-8 Contract with CT/HX Services, LLC for
Heating, Ventilation and Air Conditioning services
Page 50
3H-9 Contract with All Florida Contracting
Services, LLC for electrical services
3H-10 Notice of Limitation of use/Site Dedication
over the Canyon District Park project required by the Florida Department of
Environment Protection
Page 51
3H-11 Contract
with two contractor for general minor construction services
Page 52
3H-12 Change order to contract with Musco Sports
Lighting, LLC for Ballfield 2 lighting systems at the Bert Winters Park project
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 53
3I-1 Receive
and file three HOME funded amendments to agreements
Page 54
3I-2 Receive
and file agreement with the City of South Bay for park improvements at Cox Park
K. WATER UTILITIES
Page 54
3K-1 Change order to contract with TLC
Diversified, Inc. for the Improvements to Master Repump Station 9-North project
Page 55
3K-2 Additional payment to Florida Department of
Transportation under the Utility Work by Highway Contractor Agreement
JULY 12, 2022
TABLE OF CONTENTS
CONSENT AGENDA
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 55
3L-1 Receive and file task assignment to contract
with Florida Fish and Wildlife Conservation Commission to provide aquatic
vegetation control services
Page 56
3L-2 Resolution supporting the Restoring
Resilient Reefs Act of 2021
Page 57
3L-3 Detailed Work Plan Budget and Operational
Work Plan for Mosquito Control to the Florida Department of Agriculture and
Consumer Services
M. PARKS & RECREATION
Page 58
3M-1 Receive and file executed Entertainment
Contractor Agreement with NHS Consulting, Inc.
3M-2 Receive and file amendment to agreement with
Elite Medical Specialists, LLC for medical director services to the Parks and
Recreation Department’s Ocean Rescue Section
Page 59
3M-3 Receive and file change order to grant
agreement with the State of Florida Coastal Zone Management Program for five
floating wheelchairs at Phil Foster Park
3M-4 Receive and file executed Special Events
Rental Agreement with Spartan Race, Inc.
Page 60
3M-5 Interlocal Agreement with the School Board of
Palm Beach County for use of recreation facilities and West Boynton District
Park and Park Vista Community High School
P. COOPERATIVE EXTENSION SERVICE
Page 60
3P-1 Donation
from the Friends of the Mounts Botanical Garden, Inc. to fund costs of the
Welcome Center & Gift Shop capital project
Q. CRIMINAL JUSTICE COMMISSION
Page 61
3Q-1 Receive
and file three grant awards from the Florida Department of Law Enforcement,
Edward Byrne Memorial Justice Assistance Formula Federal FY20 for the Palm
Beach County Reentry Program
Page 62
3Q-2 Receive
and file amendment to contract with The Lord’s Place, Inc. to revise the budget
JULY 12, 2022
TABLE OF CONTENTS
CONSENT AGENDA
S. FIRE RESCUE
Page 62
3S-1 Receive and file lease agreements with the
School Board of Palm Beach County for Fire Rescue testing
Page 63
3S-2 Memorandum of Agreement with the City of
Miami for participation in the Florida Task Force 2 of the National Urban
Search and Rescue Response System
3S-3 Memorandum of Understanding with the Miami
Division of the Federal Bureau of Investigations for clinical field experiences
Page 64
3S-4 Amendment to Letter of Understanding with
the Treasure Coast Health Council, Inc. to support opioid-related prevention
components
3S-5 Agreement with the District Board of
Trustees of Palm Beach State College to provide clinical field experience to
paramedic and emergency medical technician students
Page 65
3S-6 Interlocal agreement with Solid Waste
Authority of Palm Beach County for funding of hazardous material emergency
response services
U. INFORMATION SYSTEMS SERVICES
Page 65
3U-1 Amendment to agreement with Lake Worth
Christian School Society, Inc. to remove wireless services
Page 66
3U-2 Interlocal agreement with the Town of
Hypoluxo to provide network and basic telephone services
X. PUBLIC SAFETY
Page 67
3X-1 Contract with Tri-County Human Society, Inc.
to spay/neuter at risk cats
3X-2 Contract with Dr. Linda Gregard, DVM PLLC
for relief veterinary services
CC. SHERIFF
Page 68
3CC-1 Budget
transfer from the Law Enforcement Trust Fund
Page 69
3CC-2 Receive and file grant adjustments to contract
with the Florida Department of Law Enforcement extending the grant period
3CC-3 Receive and file modification to Memorandum of
Agreement with the City of Miami extending the grant period
JULY 12, 2022
TABLE OF CONTENTS
CONSENT AGENDA
DD. INSPECTOR GENERAL
Page 70
3DD-1 Interlocal agreement with the Children’s Services Council of Palm
Beach County
3DD-2 Interlocal agreement with the Solid Waste Authority
EE. OFFICE OF EQUAL BUSINESS
OPPORTUNITY
Page 71
3EE-1 Appointments to the Equal Business Opportunity Advisory Committee
FF. WESTGATE/BELVEDERE HOMES
COMMUNITY REDEVELOPMENT AGENCY
Page 72
3FF-1 Westgate/Belvedere Homes Community Redevelopment Agenda Board
Officers
GG. INTERNAL AUDIT
Page 73
3GG-1 Receive and file three audit
reports for March and June 2022
HH. TOURIST DEVELOPMENT
COUNCIL
Page 74
3HH-1 Receive and file three executed grant agreements managed by the Palm
Beach County Sports Commission, Inc.
Page 75
3HH-2 Receive and file three executed grant agreements managed by the Palm
Beach County Sports Commission,
Page 76
3HH-3 Agreement with the Palm Beach County Sports Commission, Inc. for
tourism marketing services
3HH-4 Agreement with the Palm Beach County Film & Television
Commission, Inc. for tourism marketing services
Page 77
3HH-5 Agreement with the Cultural Council of Palm Beach County, Inc. for clarification
of County benefits
3HH-6 Appointment to the Tourist Development Council Board
SPECIAL PRESENTATIONS
Page 78
4A 11th Annual KidsFit Jamathon
4B Park and Recreation Month
JULY 12, 2022
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
A. ENGINEERING
& PUBLIC WORKS
Page 79
5A-1 Five-Year Road Program Findings of Fact Memo
B. WATER UTILITIES
Page 80
5B-1 Resolution
confirming the special assessment roll for the 80th Lane North Water
Main Extension project
C. PARKS &
RECREATION
Page 81
5C-1 Ordinance amending the Palm Beach County Code
related to Parks and Recreation
D. OFFICE OF
FINANCIAL MANAGEMENT & BUDGET
Page 82
5D-1 Conduct
public hearing to approve the use of the Uniform Method of collecting non-ad
valorem special assessments.
REGULAR AGENDA
A. AIRPORTS
Page 83
6A-1 Contract
with Rio-Bak Corporation for the Miscellaneous Drainage Repairs project at Palm
Beach International Airport
B. FACILITIES
DEVELOPMENT AND OPERATIONS
Page 84
6B-1 Staff
recommendation regarding requests to lease County-owned parking facilities for
non-County uses
Page 85
6B-2 Sole
source procurement with Motorola Solutions, Inc. to replace existing radio
dispatch consoles at the Palm Beach International Airport
Page 86
6B-3 Partial
release of deed restrictions located south of Pioneer Road and west of the
Florida Turnpike to be conveyed to Kid Sanctuary Campus, Inc.
Page 87
6B-4 Authorize
County Administrator or designee to submit the Board of Trustees of the
Internal Improvement Trust Fund of the State of Florida application for
installation of police radio communication pole to service the Town of Jupiter
in Ocean Cay Park
JULY 12, 2022
TABLE OF CONTENTS
REGULAR AGENDA
C. PUBLIC SAFETY
Page 88
6C-1 Ordinance amending the Tow Truck Ordinance
Page 89
6C-2 Insourcing post-release youth reentry
services
D. HOUSING AND
ECONOMIC DEVELOPMENT
Page 90
6D-1 Resolution
approving issuance of revenue bonds for Lifespace Communities, Inc. by the Palm
Beach County Health Facilities Authority
Page 91
6D-2 Resolution
approving the Palm Beach County Action Plan for Fiscal Year 2022-2023
Page 92
6D-3 Waiver
that a public hearing be held after 5:00pm to consider designating three
parcels as Brownfield Areas
Page 93
6D-4 SHIP
Program awards for single-family new construction
Page 94
6D-5 Budget
transfer in the ARPA Response Projects Fund to SPC Field LLC for Calusa Pointe
II
Page 95
6D-6 Community
Development Block Grant funding to Housing Partnership, Inc. for transistional
housing
E. PALM TRAN
Page 96
6E-1 Resolution
authorizing execution and submittal of grant application and agreement with the
Florida Commission for the Transportation Disadvantaged to provide Palm Tran
Connection Service
F. ADMINISTRATION
Page 97
6F-1 Resolution approving the CareerSource Palm
Beach County Fiscal Year 2022-2023 budget
G. COMMUNITY
SERVICES
Page 98
6G-1 Proposed
allocations for Notice of Funding Allocations funding for Economic
Stability/Self Sufficiency and Intellectual/Developmental Disabilities
categories
JULY 12, 2022
TABLE OF CONTENTS
REGULAR AGENDA
H. COUNTY ATTORNEY
Page 99
6H-1 Agreements
with two law firms for bond and disclosure counsel services
I. OFFICE OF FINANCIAL
MANAGEMENT AND BUDGET
Page 100
6I-1 Submittal
of proposed millage rates
BOARD
APPOINTMENTS (Page 101)
STAFF COMMENTS
Page 102
8A-1 Receive and file updated Board Directive Reports
COMMISSIONER COMMENTS (Page 103)
MATTERS
BY THE PUBLIC – 2:00PM
(Page 104)
ADJOURNMENT (Page 105)
JULY 12, 2022
A. ADMINISTRATION
1. Staff recommends
motion to approve: the
appointment of one individual to the Health Facilities Authority for the term
of July 12, 2022 to April 30, 2023:
Appoint Seat No. Seat Requirement Nominated
By
Jerry Fedele 3 Resident
of PBC Mayor
Weinroth
Commissioner Marino
Commissioner
Kerner
Commissioner
McKinlay
Commissioner
Bernard
SUMMARY: Per Section 154.207, Florida Statutes and Resolution Nos. R77-379,
R77-398 and R92-563, the Health Facilities Authority (HFA) is composed of five
members appointed at-large by the Board of County Commissioners (BCC). A memo dated May 31, 2022 was circulated to
the BCC notifying the Board of this appointment and requesting their support or
asking for additional nominations. No additional nominations have been
received. The HFA’s current diversity is four Caucasian (80%) and one
African-American (20%). The gender ratio male:female is 4:1. Staff is continuously working towards
increased diversity. Countywide (HH)
2. Staff recommends
motion to adopt: a resolution supporting the submission of community
project funding requests by U.S. Representative Lois Frankel for the FY 2023
budget year. SUMMARY: With the reinstatement of earmarks recommended by
the House Select Committee on the Modernization of Congress during the 116th
Congress, members of Congress were, for the second year, asked to propose
direct federal funding for up to 15 projects located in their district for the
FY 2023 budget. U.S. Congresswoman Lois Frankel, put out a call to local
governments and non-profit organizations for project requests and received over
70 applications. The Congresswoman made final selections after a period of
vetting and site visits, with consideration to impact, sustainability, and
alternative avenues for federal funding. Congresswoman Frankel has submitted 15
projects, totaling $ 31,699,024, for consideration. Countywide (SS)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to approve: the reappointment of 17 current members and the appointment of 1 new
member to the CareerSource Palm Beach County, Inc. Board of Directors (Board)
for the seat and term indicated below.
|
Reappointment |
Seat No. |
Term |
Area of Representation |
Nominated By |
|
Libbey Webb |
2 |
7/12/22-7/11/26 |
Private Sector |
Dawson-Williams, Inc. |
|
George Elmore |
4 |
7/12/22-7/11/26 |
Private Sector |
Business Development Board
of Palm Beach County, Inc. |
|
Alyssa Freeman |
5 |
7/12/22-7/11/26 |
Private Sector |
Marine Industries
Association of Palm Beach County, Inc. |
|
Ricky Wade |
6 |
7/12/22-7/11/28 |
Private Sector |
McDonald’s Restaurants |
|
Christopher Cothran |
7 |
7/12/22-7/11/26 |
Private Sector |
NextEra Energy, Inc. |
|
David Talley |
12 |
7/12/22-7/11/28 |
Private Sector |
Business Development Board
of Palm Beach County, Inc. |
|
Alex Dobin |
17 |
7/12/22-7/11/30 |
Private Sector |
Florida Power & Light
Company |
|
David Markarian |
27 |
7/12/22-7/11/28 |
Private Sector |
The Markarian Group |
|
John Boggess |
10 |
7/12/22-7/11/30 |
Labor Organization Youth |
The School District of
Palm Beach County, Florida |
|
Dwight Mattingly |
13 |
7/12/22-7/11/26 |
Labor Organization Local Labor Federation / Apprenticeship Program |
Palm Beach-Treasure Coast
AFL-CIO Central Labor Council |
|
Dr. Laurie George |
14 |
7/12/22-7/11/24 |
Labor Community-Based Organization |
United Way of Palm Beach
County |
|
Dr. Mel Coleman |
3 |
7/12/22-7/11/28 |
Education and
Training Activities |
Nova Southeastern
University Florida Palm Beach |
|
Ava Parker |
11 |
7/12/22-7/11/28 |
Education and
Training Activities |
Palm Beach State College |
|
Richard Radcliffe |
9 |
7/12/22-7/11/26 |
Governmental
and Economic and Community Development Entities |
Palm Beach County League
of Cities, Inc. |
|
Timothy Dougher |
16 |
7/12/22-7/11/28 |
Governmental
and Economic and Community Development Entities |
Business Development Board
of Palm Beach County, Inc. |
|
Shirley Erazo |
19 |
7/12/22-7/11/26 |
Governmental
and Economic and Community Development Entities |
Delray Beach Housing Authority |
|
Cynthia Gaber |
24 |
7/12/22-7/11/30 |
Governmental
and Economic and Community Development Entities |
Florida Department of
Education, Division of Vocational Rehabilitation |
|
Appointment |
Seat No. |
Term |
Area of Representation |
Nominated By |
|
Zachary Cassidy |
18 |
7/12/22-7/11/30 |
Labor Organization Local Labor Federation / Apprenticeship Program |
Palm Beach-Treasure Coast AFL-CIO |
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. (Cont’d) SUMMARY: The reappointment of the CareerSource
Palm Beach County, Inc. Board is necessary due to a change in the Workforce
Innovation Act of 2000, Section 445.007(2)(a), Florida Statutes as amended
effective July 1, 2021. Members of a Workforce Board
shall serve staggered terms and may not serve for more than eight consecutive
years unless such member is a representative of a governmental entity. Service
in a term of office, which commenced before July 1, 2021, does not count toward
the eight-year limitation. As a result
of the change in the law, all Florida Workforce Boards are required to
and have realigned and reappointed their board in accordance with Section
445.007(2)(a), Florida Statutes. On June 16, 2022, CareerSource Palm Beach
County, Inc. approved the realignment and reappointment of its Board, subject
to the approval of Palm Beach County, Florida as Chief Elected Official. Workforce Boards are subject to State and
Federal law and regulations, and not Palm Beach County’s Advisory Board Resolution.
The CareerSource Palm Beach County, Inc. Board is comprised of a minimum of 19
members with representation established in Attachment 4 to this agenda item.
The Board has a maximum of 33 seats, 20 currently filled and a diversity count
of Caucasian: 14 (70%),
African-American: 3 (15%) and Hispanic: 3 (15%). The gender ratio (female:male)
is: 8:12. The nominees are 3 Caucasian females, 2 African-American females, 1 Hispanic female, 10 Caucasian males, 1 African-American male and 1 Hispanic male. Countywide (HJF)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
December
15, 2021 Zoning
February
24, 2022 Zoning
March
08, 2022 Regular
March
22, 2022 Regular
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve:
A) a work order in the amount of $325,811.80
to Palm Beach County’s (County) annual traffic signal contract dated September
10, 2019 (R2019-1260), as amended on July 7, 2020 (R2020-0759) with Gerelco
Traffic Controls, Inc. (Gerelco) to construct a new mast arm traffic signal at
the intersection of Silver Beach Road and Avenue S, County Intersection ID Number
19055 (Project); and
B) a budget amendment of $116,734 in the Road
Impact Fee Zone 1 Fund to recognize reimbursement funding from the developer
and appropriate it to the Project.
SUMMARY: Approval
of this work order will allow Gerelco to construct the Project. Per County PPM
CW-F-050, this work order exceeds the threshold relating to staff approvals of
work orders to annual contracts, thus requiring approval from the Board of
County Commissioners (BCC). Prior to this work order, $1,223,785.03 of
Gerelco’s $9,000,000 contract has been spent or encumbered. The Office of Equal
Business Opportunity has granted a waiver of the Affirmative Procurement
Initiatives based on the limited availability of highly specialized and
qualified small, minority, and woman owned businesses to perform the
specialized construction of traffic signals. On September 10, 2019, the BCC
approved the annual traffic signal contract with Gerelco to provide for and
install various signal components for traffic control devices. On July 7, 2020,
the BCC approved the first amendment to the contract, which increased the
amount to $9,000,000 and extended the expiration date until September 9, 2022. District
7 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
2. Staff recommends
motion to approve: Work Order 2020055-68 in the amount of
$311,000 to construct improvements at the Okeechobee Boulevard and Church
Street intersection (Project) utilizing Palm Beach County’s (County) annual
pathway and minor construction contract R2020-1641 (Contract) with Wynn &
Sons Environmental Construction Co., Inc. (Wynn). SUMMARY: Per County PPM CW-F-050, this work order
exceeds the $200,000 threshold for staff approvals of work orders to annual
contracts, thus requiring approval from the Board of County Commissioners
(BCC). Approval of this work order will allow the contractual services
necessary to construct the Project. Prior to this meeting date, approximately
$2 million of Wynn’s $25 million Contract has been spent or encumbered. This
Contract is one of three annual pathway and minor construction contracts that
had an available total of $25 million. The Affirmative Procurement Initiative
selected for this Contract on March 4, 2020 by the Goal Setting Committee is a
15% minimum mandatory Small Business Enterprise (SBE) participation. Wynn
agreed to 90.9% SBE participation for the Contract. On November 17, 2020, the
BCC approved the Contract with Wynn to provide pathway and minor construction
services for countywide projects. Approval of this work order will result in a
cumulative SBE participation of 100% for all the work orders issued under the
Contract. District 7 (YBH)
3. Staff recommends motion to approve: Supplement No. 1 (Supplement) to the Work Task Order (WTO) dated October 22, 2019 (R2019-1594) for the Annual Structural Engineering professional services contract (R2017-0137) (Contract) with Stantec Consulting Services Inc. (SCSI) in the amount of $126,704.13 for professional services for Belvedere Road over LWDD E-3 Canal (Project). SUMMARY: Approval of this Supplement will authorize the professional services necessary to design a cantilever platform and Palm Beach County Water Utilities Department (PBCWUD) utility plans for the Project. A portion of this Supplement is funded by PBCWUD. The Contract was approved on February 7, 2017, prior to the effective date of the Equal Business Opportunity Ordinance and pursuant to the Small Business Enterprise (SBE) Ordinance at the time. The SBE goal for all contracts was 15%. SCSI agreed to 31% SBE participation for the Contract. SCSI agreed to 49.5% SBE participation for this Supplement. The cumulative SBE participation to date for the Contract including this Supplement is 41.43%. SCSI has an office located in Palm Beach County. This Project is included in the infrastructure sales tax. District 2 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff recommends motion to approve: a Consultant Service Authorization (CSA) No. 5 to the Annual Construction Engineering Inspection (CEI) Professional Services Contract (R2021-0882) dated July 13, 2021 (Contract) with Mehta and Associates, Inc. (MAI) in the amount of $603,370.92 for the Donald Ross Road Bascule Bridge (Project). SUMMARY: The Donald Ross Road Bascule Bridge is a Palm Beach County (County) maintained structure built in 1998 in need of the replacement of hydraulic, electrical and mechanical equipment to extend its service life. Approval of this CSA will authorize the CEI services necessary to replace the equipment within the bridge structure. The Affirmative Procurement Initiatives selected for this Contract on November 6, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. MAI agreed to 20% SBE participation for the Contract. MAI agreed to 22.31% SBE participation for this CSA. The cumulative SBE participation to date for the Contract including this CSA is 21.44%. MAI has an office located in the County. This Project is included in the Five-Year Road Program. District 1 (YBH)
5. Staff recommends
motion to receive and file: a report of plat recordations from October 1, 2021 through
March 31, 2022. SUMMARY: This report is a bi-annual summary of
subdivision plats recorded during the fiscal quarters since the previous
report. There were 25 plats recorded during this period. This report is required
by the Department of Engineering and Public Works Policies and Procedures
Manual Item No. EL-O-2618, governing administrative approval of plats by the
County Engineer. Countywide (YBH)
6. Staff recommends
motion to approve: a contract
with Johnson-Davis, Incorporated (JDI) in the amount of $403,611 for the C-51
Canal Culvert Failure repair (Project). SUMMARY:
Approval of this contract will authorize the construction services necessary
for the replacement of four culvert outfalls servicing Gun Club Road and Gun
Club Estates. Both Gun Club Road and the roadways within Gun Club Estates are
maintained by Palm Beach County. The Affirmative Procurement Initiative
selected for this contract on December 15, 2021 by the Goal Setting Committee
is a 5% minimum mandatory Small Business Enterprise (SBE) participation. JDI
agreed to 6.45% SBE participation. Bids for the contract were received by
the Engineering & Public Works Department on February 15, 2022. JDI was the
lowest responsive bidder of two bidders. The contract time for the Project is
120 calendar days. JDI has an office
located in Palm Beach County. This
Project is included in the Five-Year Road Program. District 3 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends motion to approve: Supplement No. 2 (Supplement) to the contract (R2020-0991), dated August 25, 2020 (Contract) with Propel Engineering, Inc. (PEI) in the amount of $111,504 for Lyons Road north of Lake Worth Drainage District L-30 Canal to Boynton Beach Boulevard (Project). SUMMARY: Approval of this Supplement will authorize the professional services necessary for the preparation of design plans and construction bid documents to revise the design to allow existing right turn lanes to remain at subdivision entrances within the limits of the Project. The solicitation for design professionals was advertised on April 8, 2018 and April 15, 2018, prior to the effective date of the Equal Business Opportunity Ordinance and pursuant to the Small Business Enterprise (SBE) Ordinance at the time with final selection taking place on July 25, 2018. The SBE goal for all contracts was 15%. PEI agreed to 80% SBE participation for the Contract. PEI agreed to 100% SBE participation for this Supplement. The cumulative SBE participation to date for the Contract including this Supplement is 90.1%. PEI has an office located in Palm Beach County and is a certified SBE company. The Project is included in the Five-Year Road Program. District 5 (YBH)
8. Staff recommends
motion to approve: Work Order 2021050-19 in the amount of
$725,000 to mill and resurface Ellison Wilson Road from McLaren Road to Donald
Ross Road utilizing Palm Beach County’s (County) annual asphalt milling and
resurfacing contract R2021-0984 (Contract) with Ranger Construction Industries,
Inc. (Ranger). SUMMARY: Per County PPM CW-F-050, this work order exceeds
the $200,000 threshold for staff approvals of work orders to annual contracts,
thus requiring approval from the Board of County Commissioners (BCC). Approval
of this work order will allow the contractual services necessary to construct
the improvements. Prior to this meeting date, approximately $9 million of
Ranger’s $50 million Contract that was approved on August 17, 2021, by the BCC,
has been spent or encumbered. This Contract is one of three contracts with an
available cumulative total of $50 million for the annual asphalt milling and
resurfacing program. The Affirmative Procurement Initiative selected for this
Contract on September 16, 2020 by the Goal Setting Committee is a 15% minimum
mandatory Small Business Enterprise (SBE) participation. Ranger agreed to 15%
SBE participation for the Contract and 15.24% SBE participation for this work
order. The cumulative SBE participation, including this work order is 15%. District
1 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
9. Staff recommends motion to approve: a contract with Scalar Consulting Group Inc. (SCGI) in the amount of $1,324,527.90 for Lyons Road from Atlantic Avenue to south of Flavor Pict Road (Project). SUMMARY: Approval of this contract will provide the professional services necessary for the preparation of design plans and construction bid documents to widen and reconstruct Lyons Road from its existing 2-lanes to a 4-lane divided roadway within the limits of the Project. The Affirmative Procurement Initiatives selected for this contract on September 2, 2020 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. SCGI agreed to 45% SBE participation for the Contract. On October 13, 2021, the Consultant’s Competitive Negotiations Act Selection Committee selected SCGI and, in accordance with PPM No. CW-O-048, the Board of County Commissioners was notified of the selection on October 19, 2021. SCGI has an office located in Palm Beach County. This Project is included in the Five-Year Road Program. District 5 (YBH)
10. Staff recommends
motion to:
A) adopt
a resolution approving a Highway Maintenance Memorandum of Agreement (HMMOA)
with the Florida Department of Transportation (FDOT) for roadway reconstruction on State Road
710/Beeline Highway, including intersection improvements at Northlake
Boulevard, Jog Road, and Haverhill Road (Project); and
B) approve
the HMMOA with the FDOT for the Project.
SUMMARY: Adoption
of this resolution and approval of the HMMOA will support the FDOT’s
construction of the Project, and require Palm Beach County (County) to maintain
those portions of the Project within FDOT and County rights-of-way (ROW), with
the exception of traffic control devices within the municipal boundaries of the
City of West Palm Beach (City). The portions of the Project within FDOT ROW
will be operated and maintained by the County in accordance with the terms of
the Traffic Signal Maintenance and Compensation Agreement (R2018-0886). The
Project includes installation of other traffic control devices, including signs
and pavement markings within County ROW that are within the City’s municipal
boundaries that will be maintained by the FDOT. The Project will be completed
by FDOT. The construction and design shall be funded by FDOT at an estimated
cost of $144,400,000. The County will have no financial obligations for
construction and design of the Project. Upon completion of the Project, certain
operation and maintenance responsibilities will revert to the County. Districts
1, 2 & 7 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
11. Staff recommends
motion to approve: Delivery Order 17058D-117 in the amount of $650,000 for the storm drainage
repairs on Nickels Boulevard over the Lake Worth Drainage District (LWDD) L-23
Canal utilizing Palm Beach County’s (County) annual “Crews with Equipment,
Rental of” term contract 17-058D (Contract) with Hinterland Group, Inc.
(Hinterland). SUMMARY: Approval of this delivery order will allow the
contractual services necessary to construct storm water drainage repairs on
Nickels Boulevard over the LWDD L-23 Canal. The proposed work consists of the
replacement of the pipe and headwalls; and road restoration to repair the
integrity of the existing storm drainage pipe system. This delivery order
utilizes an existing purchasing contract. The Contract was solicited by the
Purchasing Department on June 1, 2017, prior to the effective date of the Equal
Business Opportunity Ordinance and pursuant to the Small Business Enterprise
(SBE) Ordinance at the time. On August 15, 2017, the Board of County
Commissioners approved the Contract with Hinterland to provide crews with
equipment and materials for countywide drainage projects. The Contract was last
renewed on September 1, 2021. Hinterland agreed to 15% SBE participation for
the Contract and 100% SBE participation for this delivery order. Hinterland has
achieved 100% SBE participation for all delivery orders performed under this Contract
for a total amount of $5.6 million to date. Hinterland has an office located in
Palm Beach County and is an SBE company. District 2 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
12. Staff recommends
motion to:
A) approve
a contract with R & D Paving, LLC (RDP) in the amount of $514,885.25 for
construction of the Lantana Road and Congress Avenue Intersection Improvements
(Project);
B) receive and file an Interlocal Agreement (ILA) with the City
of Lake Worth Beach (City) for utility improvements in the amount of $35,535.50
for the Project; and
C) approve a budget amendment of $35,536 in the
Transportation Improvement Fund to recognize reimbursement funding from the
City and appropriate it to the Project.
SUMMARY: Approval of
this contract will authorize the construction services necessary to reconstruct
the median on Lantana Road to extend the eastbound to northbound dual left turn
lanes at Congress Avenue. Approval of the budget amendment will recognize the
reimbursement funding from the City, as
agreed to in the ILA, for utility work they
requested. The City shall be responsible for
operation and maintenance of their utility work upon completion of the Project.
The ILA with the City was approved by the County Engineer by way of delegated
authority in accordance with the Palm Beach County Administrative Code Section
404.00. The ILA is submitted in accordance with Countywide PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
department as a receive and file as part of the corresponding agenda item. The
Affirmative Procurement Initiative selected for this contract on March 3, 2022
by the Goal Setting Committee is a 20% minimum mandatory Small Business Enterprise
(SBE) participation. RDP agreed to 82.8% SBE participation. Bids for the contract were received by
the Engineering Department on February 22, 2022. RDP was the lowest responsive
bidder of three bidders. The contract time for the Project is 180 calendar
days. RDP has an office located in Palm
Beach County and is a certified SBE company. This Project is included in the Five-Year Road Program. Districts
2 & 3 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY
1. Staff recommends motion to receive and file: agreement between Palm Beach County and Municode, LLC for ordinance codification and looseleaf supplement services, effective August 1, 2022 through September 30, 2025, with one additional two year term renewal at the County’s option. SUMMARY: The current agreement for codification services expires on September 30, 2022. Because of the widespread use of the service among all local municipalities, independent constitutional officers, and the general public, the vendor is considered a sole source of the services being provided. Accordingly, pursuant to the Director of Purchasing’s delegated authority, the County has entered into a new agreement, whereby Municode, LLC will continue to provide ordinance codification and looseleaf supplement services without an interruption in service. Countywide (DB)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the appointments of three new members and the
reappointment of one current member to the Community Action Advisory Board
(CAAB), effective July 12, 2022:
|
Seat No. |
Appointment |
Seat Requirement |
Term Ending |
Nominated By |
|
7 |
Linda Williams |
Private Sector Representative |
07/11/25 |
CAAB |
|
8 |
Alesia Keller |
Private Sector Representative |
07/11/25 |
CAAB |
|
11 |
Xzavious Wiley |
Representative of the Low-Income Sector |
07/11/25 |
Democratically selected in Belle Glade |
|
Seat No. |
Reappointment |
Seat Requirement |
Term Ending |
Nominated By |
|
9 |
Carol Jones-Gilbert |
Private Sector Representative |
07/11/25 |
CAAB |
SUMMARY: Per Resolution No.
R2018-0372, adopted April 10, 2018, amending Resolution R2014-0588, the total
membership for CAAB shall be no more than 15 at-large members, comprised of
one-third elected public officials or their representatives, one-third private
sector members recommended by the CAAB and one-third low-income representatives
selected by a democratic process in the target neighborhoods served or
recommended by an agency that serves low-income populations. Members will fully
participate in the planning, implementation, and evaluation of the Community
Services Block Grant program to serve low-income communities. The appointments
meet all applicable guidelines and requirements outlined in the resolution. The
diversity count for the 10 seats that are currently filled is African-American:
7 (70%); Caucasian: 2 (20%); and Hispanic American: 1 (10%). The gender ratio
(female: male) is 6:4. Ms. Williams, Ms. Jones-Gilbert and Mr. Wiley are
African-American. Ms. Keller is Caucasian. Staff conducts targeted outreach in
an effort to proffer candidates for appointments that maintain a diverse
composition of the board. (Community Action Program) Countywide (HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve: Amendment No. 001 to Standard Agreement No. IA022-9500
(R2022-0170) for the Older
Americans Act (OAA) with
the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the period January 1, 2022 through December 31, 2022,
to amend, revise, and replace portions of the standard agreement, to provide
in-home services and community-based services to seniors, with no change to the
total grant amount of $2,889,947. SUMMARY: This
amendment allows the Division of Senior and Veteran Services (DSVS) to provide
services to seniors and their caregivers. The OAA (CFDA No. 93.044, 93.045
& 93.052) has several programs that serve seniors. In Calendar Year (CY)
2021, the congregate meal program serviced 2,585 seniors, the home-delivered
meal program served 1,312 seniors and the in-home services program served 112
seniors. OAA program services are funded with $2,889,947 in federal funds.
Services are provided to eligible Palm Beach County seniors age 60 and older
and their caregivers to provide in-home and community-based
services to seniors.
DSVS is responsible for providing services north of Hypoluxo Road. The areas of
service include all of the districts, excluding Districts 2, 4, 5 and 7 south
of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing
services in the areas south of Hypoluxo Road. No County match is required. (DSVS) Countywide except for
portions of Districts 2, 4, 5, and 7 south of Hypoluxo Road. (HH)
3. Staff recommends
motion to receive and file: Amendment No.0003 to the Unified Homeless
Grant Contract No. #IP004 (R2021-0781) with the Florida Department of Children
and Families (DCF), for the period July 1, 2019 through June 30, 2022, to
revise the Emergency Solutions Grant – Coronavirus Aid, Relief and Economic
Security (CARES) Act (ESG-CV2) funds fiscal year payment tables for State
Fiscal Year (SFY) 2020 - 2021 and SFY 2021 - 2022. SUMMARY: The Palm
Beach County Division of Human Services (DHS) grant contract with DCF was
amended to update the ESG-CV funds fiscal year payment tables. The shift in
funding allows Palm Beach County Board of County Commissioners the opportunity
to fully expend the ESG-CV award amounts that were not spent during SFY 2020 -
2021. On June 15, 2021, the Board of County Commissioners authorized the County
Administrator or designee to execute documents for this purpose. In accordance
with County PPM CW-O-051, all delegated contracts, agreements and grants must
be submitted by initiating department as a receive and file. The grant contract
CSFA No. is 60.021. No County match is required. (Human Services) Countywide (HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to:
A) ratify the signature of the Mayor on Modification
No. 1 of the Federally Funded Subgrant Agreement No. E2016 (R2021-0783) with
the Florida Department of Economic Opportunity (FDEO), for the period October
1, 2020 through March 30, 2023, to provide economic mobility and economic
stability services by incorporating the new Low-Income Household Water
Assistance Program (LIHWAP) for low-income households needing assistance; and
B) receive and file Notice of
Grant Award/Fund Availability (NFA) modifications from FDEO, for the Community
Services Block Grant (CSBG), the Low-Income Home Energy Assistance Program
(LIHEAP) and the LIHWAP:
1) NFA No.041192 (Federal Award Identification
Number (FAIN) G2201FLCOSR, CFDA 93.569), to allocate funding for Program Year
(PY) 2022, for the period October 1, 2021 through September 30, 2023, in an
amount not-to-exceed $1,094,998, CSBG program;
2) NFA No. 041247 (FAIN G-2202FLLIEA, CFDA
93.568), to allocate funding for PY 2022, for the period October 1, 2021
through September 30, 2023, in an amount not-to-exceed $5,214,899, for LIHEAP;
and
3) NFA No. 041274 (FAIN G2102FLLWC6, CFDA
93.499), to allocate supplemental funding for PY 2021, for the period May 28,
2021 through September 30, 2023, in an amount not-to-exceed $2,234,474, for
LIHWAP-American Rescue Plan.
C) approve:
1) a budget amendment in the amount of $571,441
in the CSBG fund to align the budget to the actual grant award; and
2) a budget amendment in the amount of
$5,007,322 in the LIHEAP fund to align the budget to the actual grant award.
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. (Cont’d)
SUMMARY: On June 15, 2021, the Board of County Commissioners (BCC) ratified
the Mayor’s signature on the Federally Funded Subgrant Umbrella Agreement
#E2016 (R2021-0783) with the FDEO, for the period October 1, 2020 through
September 30, 2023, for the LIHEAP and CSBG programs. Modification No. 1
incorporates the new LIHWAP program. The modified agreement will allow the
Community Action Program to continue providing economic mobility and economic
stability services to 2,700 individuals and 1,040 families residing in Palm
Beach County. Under the terms of the new umbrella agreement, FDEO will issue an
NFA for each program award, and issue NFA amendments for any changes. These
NFAs were issued to add or increase funding. Electric and water bill assistance
will be provided to approximately 13,250 low-income individuals and 5,300
families. In Federal Fiscal Year (FFY) 2021, 3,414 households obtained electric
bill assistance. The CSBG funds are used to provide economic mobility and
economic stability services to approximately 2,300 low-income individuals and
900 families. Economic stability services include rent and utility assistance.
Economic mobility services include employment skills training, job placement,
resume writing training, financial management training, and case management. In
FFY 2021, 3,799 households received rental assistance or emergency utility
assistance and as a result, either prevented disconnection or restored their
service. In addition, 86 clients enrolled in the self-sufficiency program, 14
of those obtained jobs above the living wage and 15 obtained jobs below the
living wage, but increased their household income. The emergency signature
process was utilized because there was not sufficient time to submit the grant
modification through the regular BCC agenda process. No County match is required. (Community Action Program) Countywide
(HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to approve: contracts
for Provision of Services with the below-listed agencies, for the period May 1, 2022 through September 30, 2022, in an
amount totaling $425,000 to provide food distribution services to low-income
residents of Palm Beach County:
A) Christians Reaching Out to Society, Inc.
(CROS), in an amount not-to-exceed $75,000, to provide food pantry services;
and
B) Palm Beach County Food Bank, Inc. (PBCFB),
in an amount not-to-exceed $350,000, to provide food pantry services.
SUMMARY: The above agencies have the space and
resources to provide food pantry services for low-income residents of Palm
Beach County (PBC). Funding is provided by the Community Services Block Grant.
CROS operates seven food pantries in Palm Beach County, six brick and mortar
pantries and one mobile "pop-up" pantry, serving 13 different
locations in the following communities: Belle Glade, Wellington, Delray Beach,
Lake Worth Beach, Greenacres, Haverhill, West Palm Beach, Riviera Beach and
Jupiter. The pantries are located in areas considered high in food insecurity
by PBC’s Hunger Relief Plan. In 2021, CROS served 75,709 (duplicated) clients,
of which 30% were children and 12% were seniors. Residents received food bags
from CROS’s seven food pantries. This total includes 5,399 individuals who
sought food from the pantries for the very first time. To help end hunger needs
in PBC, PBCFB distributes the majority of food to approximately 200 partners.
In 2021, PBCFB was able to assist with 14.5 million meals distributed to
low-income residents. No County match is required. (Community Action
Program) Countywide (HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: agreement for Provision of Financial Assistance with
Housing Partnership, Inc. (HPI), d/b/a Community Partners of South Florida, for
the period May 1, 2022 through September 30, 2024, in an amount totaling
$72,500, of which $12,500 is budgeted for FY 2022, with an anticipated annual
allocation of $30,000 in each subsequent fiscal year, contingent upon a
budgetary appropriation by the Board of County Commissioners (BCC), for the
term of this agreement, to provide for the administration of the AmeriCorp
Vista Member Program. SUMMARY: On August 17, 2021, the BCC approved
funding allocations for the FY 2022 Financially Assisted Agencies (FAA) Program.
The Palm Beach County
Community Services Department (CSD) is dedicated to promoting independence, and
enhancing the quality of life in Palm Beach County by providing effective and
essential services to residents in need. This program is designed to provide
financial and technical assistance to the CSD Public Information Office and the
FAA funded Economic Stability/Mobility Securing Our Future Initiative (SOFI)
programs. SOFI programs support eligible families (at or below 50% AMI)
experiencing poverty. HPI will manage and administrate the AmeriCorp Vista
Member Program. AmeriCorp Vista Members will assist FAA SOFI agencies and CSD
staff with building organizational capacity and sustainability measures in
terms of public relations, community outreach. HPI will be the lead entity
managing the list of available AmeriCorp Vista Members. HPI will maintain
ultimate administrative AmeriCorp Vista Member responsibility. CSD is
responsible for supervising and monitoring the AmeriCorp Vista Members
day-to-day activities, and ensuring they have the support they need to achieve
outlined specified goals. Lynda Charles
is an employee of HPI and is a member of the Palm Beach County Commission on
Affordable Housing. This board provides no regulation, oversight, management,
or policy-setting recommendations regarding the agency listed above. Disclosure
of this contractual relationship at a duly noticed public meeting is being
provided in accordance with the provision of Section 2-443, of the Palm Beach
County Code of Ethics. (Financially Assisted Agencies) Countywide (HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7. Staff recommends
motion to approve: the
agreement for Provision of Services with Rapid Results Institute, Inc. (RRI),
for the period July 15, 2022 through March 31,2023, in an amount not-to-exceed
$92,244, to facilitate and implement the 100-Day Palm Beach County Housing Cost
Burden 100-Day Challenge (100-Day Challenge). SUMMARY: The Community
Services Department will organize the 100-Day Challenge to provide housing for
people experiencing homelessness, with an emphasis on populations more at risk
of contracting the coronavirus (COVID-19). The services will include developing
a strategy to recruit landlords, training and educating homeless providers on
infectious disease prevention and mitigation, and implementing various
strategies to reduce the spread of COVID-19. RRI has pioneered the 100-Day Challenge
and is the only provider with the experience and expertise to coordinate these
types of challenges. RRI has successfully coordinated 100-Day Challenges with
nonprofits and governmental agencies nationally and internationally, including
the Department of Housing and Urban Development and the U.S Department of
Health and Human Services. RRI has lead two other 100-Day Challenges in Palm
Beach County: the 100-Day Challenge to End Youth Homelessness, during which 120
youth were housed in 2017; and the 100-Day Challenge to End Veteran
Homelessness, during which 79 veterans were housed in 2019. No County match
is required. (Community Services) Countywide (HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
8. Staff recommends
motion to approve: amendment to agreement between
the Palm Beach County Board of County Commissioners and The Homeless Coalition
of Palm Beach County, Inc. for mutual cooperation, for the period July 2, 2019
through September 30, 2029, to increase funding by an amount totaling
$2,425,000 for a new total agreement amount not-to-exceed $3,962,500, of which
$37,500 was budgeted in FY 2019, $150,000 was budgeted in FY 2020 and
FY2021, $300,000 is budgeted in FY2022,
with an anticipated annual allocation of $475,000 in each subsequent fiscal
year, contingent upon a budgetary appropriation by the Board of County
Commissioners (BCC); to support the implementation of, and provide
fundraising activities for, the Community Plan to End Homelessness in Palm
Beach County (Community Plan). SUMMARY: On July 2, 2019, the BCC approved a ten-year agreement with The Homeless Coalition of Palm Beach County,
Inc. (Coalition) to fund the Homeless Coalition Executive Director and
support staff to further the goals of the Community Plan. Since the execution of this Agreement, the
County has entered into three other agreements (including one amendment to an
agreement), for the provision of payment for hotel placement and other client
services that require credit card as mechanism for payment. The Coalition has agreed to make payments on
behalf of the County for these services as part of their commitment to end
homelessness in Palm Beach County. Due
to COVID and the drastic increase in rental prices, the need for hotel
placement continues to grow. This amendment is needed to expedite hotel
placements and reimbursement to the Coalition and alleviate staff time with
numerous individual contracts and amendments.
Funding for hotel placements will be primarily from grant funding. This agreement includes a one-time advance
payment of $75,000 for the Coalition to keep on hand to assist with cash
flow. Since the COVID crisis began, the
Division of Human Services and Community Action has placed more than 300
clients in hotels. Uwe Naujak, an employee of The Homeless Coalition of Palm
Beach County, Inc., is also a member of the Homeless Advisory Board. This board
provides no regulation, oversight, management, or policy-setting
recommendations regarding the agency Agreement listed above. Disclosure of this
contractual relationship at a duly noticed public meeting is being provided in
accordance with the provisions of Section 2-443, of the Palm Beach County Code
of Ethics. (Division of Human
Services and Community Action) Countywide (HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff
recommends motion to receive and file: a summary of fees and charges
for the standard form Hotel-Motel Courtesy Shuttle Operator Permit (Permit) at
the Palm Beach International Airport (PBI) commencing October 1, 2022, pursuant
to Resolution 2017-1020. SUMMARY:
Commencing October 1, 2022, the annual fee for new or renewed Permits will
increase from $220 to $230. Delegation of authority for increases by an amount
not to exceed 5% per year was approved in R2017-1020. Countywide (AH)
2. Staff recommends
motion to receive and file: Amendment No. 1 to the Public
Transportation Grant Agreement (PTGA) with the Florida Department of
Transportation (FDOT) for Perimeter Fence Improvements at Palm Beach County
Park Airport (LNA), to correct a scrivener’s error. Delegation of authority for execution of this
amendment was approved by the BCC on August 25, 2020 (R2020-1017). SUMMARY: On January 15, 2019, the BCC
adopted a resolution (R2019-0046) approving a PTGA (R2019-0047) with the FDOT
in the amount of $600,000 or 80% of the eligible project costs, whichever is
less for Perimeter Fence Improvements at
LNA. This project provides for the replacement of the existing fence at LNA to
meet current standards for Palm Beach County airports. The FDOT has submitted
Amendment No. 1 to the PTGA correcting Exhibit B - Schedule of Financial
Assistance, Section B. Estimate of Project Costs by Grant Phase, to reflect the
change from “Capital Equipment/Preventative Maintenance” to “Environmental/
Design/Construction”, with no change to funding or project scope. This change requires
execution of an amendment to the PTGA. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
3. Staff recommends
motion to receive and file: four Consent to Sublease (Consent)
documents, consenting to the sublease of space by Atlantic Aviation – West Palm
Beach LLC d/b/a Atlantic Aviation PBI (Atlantic) at the Palm Beach
International Airport (PBI), with the following subtenants:
1)
Montague Aircraft Leasing,
LLC effective as of 8/1/2021
2)
Otter Inspirations LLC
effective as of 12/1/2021
3)
Thorpe LLC effective as of
4/1/2022
4)
Winnepeg, L.L.C. effective
as of 5/1/2021
SUMMARY: Atlantic provides fixed based operator
services for general aviation aircraft at PBI pursuant to a Lease Agreement
dated October 18, 2000 (R2000-1067, as amended). The lease agreement provides for the sublease
of space subject to the County’s consent.
Delegation of authority for
execution of the standard form consent to sublease was approved by the Board in
R94-1453. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to receive and file: five Consent to Sublease (Consent)
documents, consenting to the sublease of space by Signature Flight Support LLC
(Signature) at the Palm Beach International Airport (PBI), with the following
subtenants:
1) Aircraft Detailing Solutions, effective as of 1/1/2022
2) Executive Jet Management, Inc. effective as of 3/1/2022
3) Private Consulting Partners LLC, effective as of 4/1/2022
4) Skyline Group MC, effective as of 2/1/2022
5) TRT Leasing, Inc., effective as of 3/1/2022
SUMMARY: Signature provides fixed based operator services for general aviation
aircraft at PBI pursuant to a lease agreement dated September 30, 2004
(R2004-1990, as amended). The lease agreement provides for the sublease of
space by Signature, subject to the County’s consent. Delegation of authority for execution of the standard form consent to
sublease was approved by the Board in R94-1453. Countywide (AH)
5. Staff recommends
motion to receive and file: a License
Agreement (Agreement) with Alen Construction Group, Inc. (Alen), commencing May
12, 2022, and expiring on May 31, 2023,providing for the use of approximately
2,603 square feet of space at the Palm Beach International Airport (PBI) for
the storage of construction materials at no cost. SUMMARY: Alen, a Broward County, Florida
company is a licensed general contractor and
certified Minority Business Enterprise (MBE). On March 8, 2022, the Board
approved a contract with Alen (R2022-0226) for project # PB 21-14, 400 Hz
GPU Point of Use Replacement at PBI. No license fee is due as Alen is a
contractor to County at PBI and the agreement is of mutual benefit. Delegation
of authority for execution of the standard form license agreement was approved
by the Board in R2007-2070. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
6. Staff recommends
motion to approve: Amendment No. 4 to the Construction Manager (CM) at
Risk Contract (Contract) with Lebolo Construction Management, Inc. (Lebolo) for
Miscellaneous Airport Improvements for Palm Beach County Department of Airports
(Department), exercising the second one-year renewal option for the
continuation of services. SUMMARY:
The Contract with Lebolo for CM at Risk Services for Miscellaneous Airport
Improvements for the Department was approved by the Board on August 20, 2019
(R2019-1222). The Contract is for two
years with three one-year renewal options and is a task/work order based
contract for CM at Risk services for the Department. Lebolo is based in Boynton Beach,
Florida. Lebolo along with their S/MBE
teaming partner Hatcher Construction & Development, Inc. (Hatcher) were one
of two firms selected to provide project management and construction
supervision services. The County exercised the first year renewal option on
July 13, 2021 (R2021-0888). The contract value to date is $2,522,406.10.
Approval of Amendment No. 4 will allow the County, at its sole discretion, to
exercise the second one-year renewal option for the continuation of services
provided under the CM at Risk Contract. The current cumulative S/M/WBE
subcontractor participation for all work orders to-date under this contract is
69.6%. In addition, Lebolo’s S/MBE teaming partner,
Hatcher, will provide 15% of the Construction Management Fees on future
projects to be assigned. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
7. Staff
recommends motion to approve: Amendment No. 10 to the Construction
Manager (CM) at Risk Contract (Contract) with The Morganti Group, Inc. (MGI)
for CM at Risk Services for Miscellaneous Airport Improvements for Palm Beach
County Department of Airports (Department) exercising the second one-year
renewal option for the continuation of services. SUMMARY: The Contract with MGI for CM at Risk Services for
Miscellaneous Airport Improvements for the Department was approved by the Board
on August 20, 2019 (R2019-1221). The
Contract is for two years with three one-year renewal options and is a
task/work order based contract for CM at Risk services for the Department. MGI is a Danbury, Connecticut, based firm;
however, the work will be directly managed by their southeast regional office
in Palm Beach County. This solicitation for CM contractors was advertised on
September 23, 2018 according to the Small Business Enterprise (SBE) Ordinance
in place at the time, with a 15% SBE goal. MGI is on notice that all Guaranteed
Maximum Price issued pursuant to this contract will be subject to the requirements
of the Equal Business Opportunity Ordinance, including requesting Affirmative
Procurement Initiatives be set prior to bidding the subcontracts. MGI along
with their S/MBE teaming partner Cooper Construction Management and Consulting,
Inc. (Cooper) were one of two firms selected to provide project management and
construction supervision services. The
Contract value to date is $8,237,061.56. The County exercised the first year
renewal option on August 17, 2021 (R2021-1023).
Approval of Amendment No. 10 will allow the County, at its sole
discretion, to exercise the second one-year renewal option for the continuation
of services provided under the CM at Risk Contract. The current cumulative
S/M/WBE subcontractor participation for all work orders to-date under this
contract is 43.6%. In addition, MGI’s S/MBE teaming partner, Cooper, will
provide 15% of the Construction Management Fees. Countywide (AH)
8. Staff
recommends motion to receive and file: Consent to Sublease (Consent),
consenting to the sublease of space by Atlantic Aviation – West Palm Beach LLC
d/b/a Atlantic Aviation PBI (Atlantic) to Infinity Aircraft Services, LLC at
the Palm Beach International Airport (PBI) effective as of June 1, 2021. SUMMARY: Atlantic provides fixed based operator
services for general aviation aircraft at PBI pursuant to a Lease Agreement
dated October 18, 2000 (R2000-1067, as amended). The lease agreement provides
for the sublease of space by Atlantic subject to the County’s consent. Delegation
of authority for execution of the standard form consent to sublease was
approved by the Board in R94-1453. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
9. Staff recommends
motion to receive and file:
seven Consent to Sublease (Consent) documents, consenting to the sublease of
space by Signature Flight Support, LLC f/k/a Signature Flight Support Corporation
(Signature) at the Palm Beach International Airport (PBI), to the following
subtenants:
1)
Blade Urban Air Mobility, Inc.,
effective as of 11/1/2021
2)
John Webb, effective as of
6/1/2021
3)
Mannis Operations, LLC,
effective as of 8/1/2021
4)
Steven Shenouda, effective
as of 7/1/2021
5)
Tasco, LLC, effective as of
11/1/2021
6)
Thomas J. Hilfiger c/o T
Capital Management, effective as of 7/1/2021
7)
Uberjets, LLC, effective as
of 12/1/2021
SUMMARY:
Signature provides fixed based operator services for general aviation aircraft at
PBI pursuant to a Lease Agreement dated September 30, 2004 (R2004-1990, as
amended). The lease agreement provides
for the sublease of space by Signature, subject to the County’s consent. Delegation of authority for execution of the
standard form consent to sublease was approved by the Board in R94-1453. Countywide (AH)
10. Staff recommends
motion to receive and file: Transportation Network Company
(TNC) Ground Transportation Operating Permit (Permit) with Opio LLC, d/b/a Zoom
Ride, commencing on January 6, 2022, and terminating on September 30, 2022, and
automatically renewing on an annual basis each October 1st to
September 30th until cancelled, providing for Zoom Ride to engage in
TNC service at the Palm Beach International Airport (PBI), for payment of Per
Trip Fees in the amount of $2.50 per trip. SUMMARY:
Delegation of authority for execution of the standard County agreement above
was approved by the BCC in R2016-0758. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
11. Staff
recommends motion to receive and file:
A) Non-signatory Airline Agreement (Airline Agreement) with Avelo Airlines,
Inc. (Avelo), commencing December 16, 2021, terminating September 30, 2022, and
automatically renewing on an annual basis each October 1st to
September 30th until canceled; providing for Avelo to provide
commercial air service at the Palm Beach International Airport (PBI); and
B) Airline Service Incentive Program Participation Agreement (Incentive
Agreement) with Avelo, providing for waiver of landing, ticket counter and gate
fees from December 16, 2021, through December 15, 2023, for flights from
Tweed-New Haven Airport, Connecticut (HVN).
SUMMARY: The Airline Agreement permits
Avelo to operate at PBI. The Incentive Agreement waives landing, ticket counter
and gate fees for flights from HVN for two years. Delegation of authority for
execution of the standard form Non-signatory Airline Agreement was approved by
the Board in R2019-1156. Delegation of authority for execution of the standard
Airline Service Incentive Agreement was approved by the Board in R2014-0251. Countywide
(AH)
12. Staff recommends
motion to approve: Amendment
No. 4 to the Construction Manager (CM) at Risk Contract (Contract) with Turner
Construction Company (Turner) for CM at Risk Services for Airport Improvements
for Palm Beach County Department of Airports (Department) exercising the second
one-year renewal option for the continuation of services. SUMMARY: The Contract with Turner for CM at Risk Services for
Airport Improvements for the Department was approved by the Board on August 20,
2019 (R2019-1147). The Contract is for two years with three one-year renewal
options and is a task/work order based contract for CM at Risk services for the
Department. Turner is based in New York City, New York; however, the work will
be directly managed by its southeast regional office in Miami-Dade County.
Turner was one of two firms selected to provide project management and
construction supervision services. The
County exercised the first one-year renewal option on July 13, 2021
(R2021-0889). The contract value to date
is $12,584,947. Approval of Amendment No. 4 will allow the County, at its sole
discretion, to exercise the second one-year renewal option for the continuation
of services provided under the CM at Risk Contract. The Disadvantaged Business Enterprise (DBE)
goal for this contract is 12%. The current cumulative DBE participation for all
work orders to date is anticipated to be 12%. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
13. Staff recommends
motion to approve: Change Order
No. 5 to Amendment No. 3 of the
Construction Manager (CM) at Risk Contract (Contract) with The Morganti Group,
Inc. (MGI) for CM at Risk Services for Miscellaneous Airport Improvements for
Palm Beach County Department of Airports (Department) to extend the time by 60
calendar days for Work Order SMC 05: Terminal 2nd Level Temperature and
Humidity Issues Corrections Phase 2 at Palm Beach International Airport (PBI). SUMMARY: Amendment No. 3 was approved by the Board on
November 17, 2020 (R2020-1778) in the amount of $3,148,984 and 406 calendar days.
Change Orders 1-4 in the amount of $102,193.34 and 90 calendar days were
approved in accordance with the authority designated in PPM CW-F-050, which
also requires that this change order be submitted to the Board for approval.
There is no change in cost associated with this change order. This project is
phase 2 of a multiphase project to address temperature, humidity and
condensation issues that have been experienced within the terminal. The project was substantially complete;
however, delays in the procurement of the equipment impact the schedule for the
final inspection. Approval of Change Order No. 5 extending the time between
substantial and final completion for 60 calendar days will provide the time to
complete the final inspection and issue the Certificate of Completion. Countywide
(AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
14. Staff recommends
motion to approve: Change Order
No. 2 to Amendment No. 2 to the
Construction Manager (CM) at Risk Contract (Contract) with Lebolo Construction
Management, Inc. (LCM) for CM at Risk Services for Miscellaneous Airport
Improvements for Palm Beach County Department of Airports (Department) in the amount of $277,037.22 and to extend the
project time by 46 calendar days for Work Order SL 07: Terminal Building 4th
Level Exterior Wall Repairs at Palm Beach International Airport (PBI). SUMMARY: Amendment No. 2 was approved by the Board on
February 8, 2022 in the amount of $777,546.69 and 241 calendar days
(R2022-0135). Change Order No. 1 in the
amount of $33,698.89 was approved in accordance with the authority designated
in PPM CW-F-050. Amendment No. 2
included the replacement of six ventilator fans. Approval of Change Order No. 2 in the amount
of $277,037.22 will provide funds for additional electrical work required under
current code to support the replacement of the fans. Delays in shipment of the materials due to
supply chain impacts of the global COVID-19 pandemic and current market
conditions require the time be extended by 46 calendar days. This project was presented to the Goal Setting Committee on
September 1, 2021 and an Affirmative Procurement Initiatives of 20% Small
Business Enterprise (SBE) participation was applied. The S/MBE
participation for this change order is 2.77%. The S/MBE subcontracting
participation including this change order is 37.36%. Countywide
(AH)
15. Staff recommends
motion to approve: the appointment of the following individual
to the Citizens’ Committee on Airport Noise (CCAN) for a term of three years.
SEAT
NAME ACTION ORGANIZATION
10 Teresa Johnson, Ph.D. Appointment Palm Beach County League of
Cities
SUMMARY: Per Resolution No. R-2013-1304, CCAN consists of 11 seats. Four seats are recommended for appointment by the organizations approved by the Palm Beach County Board of County Commissioners. The Palm Beach County League of Cities submitted its recommendation, Teresa Johnson, Ph.D., for representation on CCAN by letter. The diversity of the current six appointees is as follows: five Caucasian and One Unknown. The gender ratio (female: male) is 4:2. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
16. Staff
recommends motion to approve: agreement to host Florida Airports
Council 2023 FAC 54th Annual Conference and Exposition with the Florida Airport Manager’s Association, Inc., d/b/a the
Florida Airports Council (FAC), a Florida not for profit corporation, Boca
Raton Airport Authority (BRAA), an independent special district of the State of
Florida, and Discover Palm Beach County,
Inc., d/b/a Discover The Palm Beaches (DTPB) a 501(c)6, private, not-for-profit
corporation, providing for payment of a host conference fee in the amount of
$20,000. SUMMARY: The FAC has selected the Palm Beach County
Convention Center as the location for the 54th FAC Annual Conference
and Exposition to be held July 20, 2023 through July 26, 2023. The annual conference is the largest event
FAC holds each year and attracts over 775 participants representing airports,
state and federal agencies and aviation businesses from Florida and throughout
the United States. The agreement provides that DTPB, BRAA and Palm Beach
County, as the owner and operator of the Palm Beach International Airport, will
serve as hosts for the annual conference. The conference hosts are required to
contribute up to $50,000 to offset the cost of holding the annual
conference. DTPB has agreed to
contribute $20,000 and BRAA has agreed to contribute $10,000 as co-hosts of the
annual conference. The agreement provides for an additional $20,000
contribution for participation by Palm Beach County as the primary commercial
service airport host. Host responsibilities also include development of
conference themes, on-site assistance with registration of participants, and
coordination of conference topics. Countywide (AH)
17. Staff
recommends motion to receive and file: Notice dated April 12, 2022, to
4R Services, LLC, a Florida limited liability company (4R Services), exercising
County’s option to renew the term of the Airport On-Demand Ground
Transportation Services Agreement (R2021-0416) (Agreement) through September
30, 2022. SUMMARY: The Agreement provides for on-demand taxi and
luxury sedan/SUV service at the Palm Beach International Airport (PBI). The
Department of Airports continues to test and implement the ground
transportation management system (GTMS) approved on August 17, 2021
(R2021-1162). Implementation of the GTMS
has been delayed, in part, due to delays in the delivery and installation of
certain parts and equipment necessary to manage access to the ground
transportation staging area. The Agreement is renewable on a monthly basis at
the County’s sole option until September 30, 2023 upon written notice. Countywide
(AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: a negotiated settlement offer in the amount of $15,000 for the full
satisfaction of a code enforcement lien that was entered against Daniel A. and
Sueann Elefante on April 1, 2009. SUMMARY:
The Code Enforcement Special Magistrate (CESM) entered an Order on January 7,
2009 for the property owned by Daniel A. and Sueann Elefante providing them
until February 6, 2009 to bring their property located at 590 Seagrape Rd, Lake
Worth, FL into full compliance. The property had been cited for: 1)
overgrown landscape and vegetation in the front and backyards; 2) windows and
doorframes in disrepair throughout the property; 3) address sign not posted;
and 4) driveway in disrepair. Compliance with the CESM’s Order was not
achieved by the ordered compliance date and a fine in the amount of $50 per day
was imposed. The CESM then entered a claim of lien against Daniel A. and Sueann
Elefante on April 1, 2009. The Code Enforcement Division issued an Affidavit of
Compliance for the property stating that the cited code violations had been
fully corrected as of December 3, 2021. The total accrued lien amount through
March 30, 2022, the date on which settlement discussions began, totaled
$360,474.40. Mrs. Elefante has agreed to pay Palm Beach County $15,000 (4%) for
full settlement of their outstanding Code Enforcement lien. District 7
(SF)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
2. Staff recommends
motion to approve: the following budget transfers:
A) $244,330,026 in the American Rescue Plan Act
(ARPA) Fund 1162 to change the revenue replacement category;
B) $244,330,026 in
the General Fund 0001 to receive ARPA funds to use as revenue replacement to
cover general government expenses; and
C) $244,330,026 in the ARPA Response Projects
Fund 1164 to establish project budgets based on previously approved categories.
SUMMARY: On March 8, 2022, the Palm Beach County Board of County
Commissioners (Board) approved an agenda item to change the project categories
approved by the Board on November 2, 2021 to revenue replacement within the ARPA.
Per our auditors’ recommendation, funds used as revenue replacement should be
received in the General Fund to cover general government expenses. This will
free up Ad Valorem funds to pay for projects previously approved by the Board.
This agenda item will move ARPA funds previously received in Fund 1162 to the
General Fund, and available funds will then be transferred to Fund 1164 to fund
projects in their approved categories. This does not change the allocations
previously approved by the Board, but properly accounts for the category of
Revenue Replacement. Countywide (DB)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: an annual
contract with the following
contractor for low voltage services on an as-needed basis through August
16, 2026.
Contractor Status SBE or Non-SBE
Security & Sound Systems, Inc. Local SBE
SUMMARY: On August 17, 2021, the Board of County Commissioners (Board) approved
the annual low voltage contract (R2021-1063 through R2021-1069). The work
consists of low voltage services on an as needed basis. The contractor now
joins the list of nine prequalified contractors for a total of ten prequalified
contractors with a contract expiration date of August 16, 2026. The specific
requirements of the work shall be determined by individual work orders issued
against this annual contract. These contracts are five-year indefinite-quantity
contracts with a maximum cumulative value of $4,000,000 across all prequalified
contractors. Work is to be awarded as work orders on a lump sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service website while projects $200,000
and over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors and for projects over $100,000, the
bidding pool is expanded to include any additional bidders responding to the
specific project advertisement that submit a qualification application at least
ten days before the bid due date. The annual low voltage contract was presented
to the Goal Setting Committee on March 17, 2021 and the Committee established
Affirmative Procurement Initiatives of Sheltered Market for projects less than
$100,000 or 10% Small Business Enterprises price preference for projects
$100,000 or greater. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. Current cumulative S/M/WBE
participation for all work orders to-date under the low voltage annual contract
is 47.56%. (Capital Improvements) Countywide (MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. MOVED TO REGULAR/NOW 6B-5: Staff
recommends motion to approve: a contract with Netta Architects, LLC
(Consultant) in the amount of $91,055
to provide professional architectural/ engineering design, programming,
permitting, and construction administration services for phase 1 of the
Governmental Center Renewal and Replacement (R/R) project, located at 301 North
Olive Avenue, West Palm Beach. SUMMARY: The Governmental Center R/R
project consists of upgrading and replacing select building finishes and
systems including security, heating ventilation air condition, plumbing, fire
alarm, fire sprinkler, electrical, low voltage, lighting, flooring and
painting. Additional improvements to the facility may include building
hardening, exterior improvements and interior structural work. Professional
services for this project shall be implemented in phases. During the first
phase of the project, the Consultant will conduct a building condition
assessment, including an evaluation of the building’s structural
integrity. The County will evaluate the
findings and recommendations of the aforementioned study in order to determine
the most appropriate solution to be used as the scope of the project to be
designed. The second phase of the project consists of design, permitting and
construction administration services. This contract authorizes the initial
building condition assessment phase of the project and a Consultant Service
Authorization will be issued to authorize each subsequent phase. The
solicitation for design professionals was advertised on July 11, 2021 according
to the Equal Business Opportunity Ordinance, with the final selection on November
8, 2021. The project was presented to the Goal Setting Committee on July 7,
2021. The Committee established Affirmative Procurement Initiatives of a
Minority/Women Business Enterprise (M/WBE) participation evaluation preference
of up to 15 points based on the level of participation from African American
firms for the selection of the Consultant and a minimum mandatory contract goal
of 20% Small Business Enterprise (SBE) participation. The Consultant is not a
certified SBE firm, but teamed up with four S/M/WBE sub-consultants on this
project. The Consultant has committed to 33% SBE participation, of which 21% is
from African American owned businesses for this contract. SBE participation for
this phase of the project is 74.24%. The Consultant is a local firm. Funding
for this project is from the Infrastructure Sales Tax fund. (Capital
Improvements Division) District 7 (MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: an annual contract with the following contractor for
electrical services on an as-needed basis through November 18, 2024.
Contractor Status SBE or Non-SBE
Zabatt Engine Services, Inc.
dba Zabatt Power Systems, Inc.
Non-Local Non-SBE
SUMMARY: On November 19, 2019, the Board of County Commissioners (Board) approved
the annual electrical contract (R2019-1752 through R2019-1758). The work
consists of electrical repairs, improvements and renovations to County-owned
properties on an as needed basis. The contractor now joins the list of 13
prequalified contractors for a total of 14 prequalified contractors with a
contract expiration date of November 18, 2024. The specific requirements of the
work shall be determined by individual work orders issued against this annual
contract. These contracts are five-year indefinite-quantity contracts with a
maximum cumulative value of $3,000,000 across all prequalified contractors.
Work is to be awarded as work orders on a lump sum, competitively bid basis
across all prequalified contractors. Contractors are allowed to qualify at any
time and be added to this annual contract. Projects $100,000 and over are
advertised on the vendor self-service website while projects $200,000 and over
are also advertised in the newspaper. Projects under $100,000 are bid among the
pool of pre-qualified contractors and for projects over $100,000, the bidding
pool is expanded to include any additional bidders responding to the specific
project advertisement that submit a qualification application at least ten days
before the bid due date. The electrical annual contract was presented to the
Goal Setting Committee on June 5, 2019 and the committee established
Affirmative Procurement Initiatives of Sheltered Market for projects less than
$100,000 or 10% Small Business Enterprise price preference for projects
$100,000 or greater. Actual Small/Minority/Women Owned Business Enterprise
(S/M/WBE) participation will be identified on each work order, and will be
tracked cumulatively for all work orders issued. Current cumulative S/M/WBE
participation for all work orders to-date under the electrical annual is
77.52%. (Capital Improvements) Countywide (MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to receive and file: State of Florida
Department of Transportation (FDOT) Community Aesthetic Feature Agreement to
wrap 23 FDOT traffic signal boxes located in municipal and unincorporated areas
of Belle Glade, Pahokee and South Bay, for the period of April 26, 2022 through
April 26, 2047. SUMMARY: On September 10, 2019, the Board of
County Commissioners (Board) adopted a resolution (R2019-1304) approving the
wrapping of traffic signal cabinets as community aesthetic features and funding
all costs for their design, installation and maintenance, as required by FDOT
in support of a Community Aesthetic Feature Agreement (Agreement). In addition, the Board authorized the County
Administrator or designee to execute the Agreement. The Agreement has been fully executed on
behalf of the Board by the Director of Facilities Development and Operations
Department as designee for the County Administrator. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item. The executed document is now
being submitted to the Board to receive and file. (FDO Admin) Countywide
(MWJ)
5. Staff recommends
motion to approve: an increase in the maximum dollar value of the
annual roofing contracts by $3,000,000 for roofing services on an as-needed
basis through November 16, 2025. SUMMARY: On November 17, 2020, the
Board of County Commissioners (Board) approved annual roofing contracts
(R2020-1693 through R2020-1700) for roof repair and replacement services.
During the first two years of the contract, the County awarded $2,517,816.30 in
work orders. Staff is requesting the cumulative limit be increased by
$3,000,000 for a total cumulative value of $6,000,000 in order to accommodate
additional anticipated new projects required to be accomplished before the term
of this contract expires on November 16, 2025. Work is to be awarded as work
orders on a lump sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract before the term ends. Projects $100,000 and over are
advertised on the vendor self-service website while projects $200,000 and over
are also advertised in the newspaper. Projects under $100,000 are bid among the
pool of pre-qualified contractors (currently 14 have pre-qualified) and for
projects over $100,000, the bidding pool is expanded to include any additional
bidders responding to the specific project advertisement that submit a
qualification application at least ten days before the bid due date. The annual
roofing contract was presented to the Goal Setting Committee on July 15, 2020
and the committee established Affirmative Procurement Initiatives of Sheltered Market
for projects less than $100,000 or 10% Small Business Enterprises price
preference for projects $100,000 or greater. Actual Small/Minority/Women Owned
Business Enterprise (S/M/WBE) participation will be identified on each work
order, and will be tracked cumulatively for each work order issued. Current
cumulative S/M/WBE participation for all work orders to-date under the annual
roofing contract is 47.15%. (Capital Improvements) Countywide (MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: Work Order No. 22-002 to the annual overhead door
replacement contract with Coast to Coast Garage Door LLC (Contractor)
(R2020-1346) for Fire Rescue Station #42 – Bay Door Replacement project in the
amount of $398,800 for a period of 90 calendar days from permit issuance. SUMMARY: On September 15, 2020, the
Board of County Commissioners (Board) approved the annual overhead door
replacement contract with the Contractor for repair and replacement services
for overhead and garage doors (rolling and sectional). Work Order No. 22-002
authorizes the replacement of 15 existing overhead bay doors with new hurricane
rated overhead bay doors. The existing doors are at the end of their useful
life and do not meet the current wind load requirements dictated by the
building code. This project was competitively advertised, and new contractors
were invited to bid on the project by submitting prequalification documents
prior to the submission of the bid response. The Contractor will have 90
calendar days from permit issuance to substantially complete the project.
Liquidated damages for failure to achieve certification of substantial completion
within the contract time or approved time extension thereof are $80 per day. On
January 2, 2019, the Goal Setting Committee applied the following Affirmative
Procurement Initiatives (API) for this annual contract: 1) Sheltered Market for
projects less than $100,000, when three or more Small Business Enterprises
(SBE) are qualified; or 2) 10% SBE Price Preference for single-trade projects
$100,000 or more. Since this project is over $100,000, the applicable API is
10% SBE Price Preference. The Contractor is not a SBE and committed to 0% SBE
participation on this work order. To date, there is no SBE participation on the
annual overhead door replacement contract. The Contractor is not a local
business. Funding for this project is from the Fire Rescue Improvement fund.
(Capital Improvements Division) District 5 (MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: an annual contract with the following contractor for
painting and weatherproofing services on an as-needed basis through April 9,
2023.
Contractor Status SBE or Non-SBE
Prime
Tech Coatings, Inc Local SBE
SUMMARY: On April 10,
2018, the Board of County Commissioners (Board) approved the annual painting
and weatherproofing contract (R2018-0392 through R2018-0396). The work consists
of painting and weatherproofing services on an as needed basis. The contractor
now joins the list of 17 prequalified contractors for a total of 18
prequalified contractors with a contract expiration date of April 9, 2023. The
specific requirements of the work shall be determined by individual work orders
issued against this annual contract. These contracts are five-year
indefinite-quantity contracts with a maximum cumulative value of $4,500,000
across all prequalified contractors. Work is to be awarded as work orders on a lump
sum, competitively bid basis across all prequalified contractors. Contractors
are allowed to qualify at any time and be added to this annual contract.
Projects $100,000 and over are advertised on the vendor self-service website
while projects $200,000 and over are also advertised in the newspaper. Projects
under $100,000 are bid among the pool of pre-qualified contractors and for
projects over $100,000, the bidding pool is expanded to include any additional
bidders responding to the specific project advertisement that submit a
qualification application at least ten days before the bid due date. The
painting and weatherproofing annual contract was last presented to the Goal
Setting Committee on January 2, 2019 and the Committee established Affirmative
Procurement Initiatives of Sheltered Market for projects under $100,000 or
price preference for Small Business Enterprise contractors if their bid is
within 10% of the lowest non-small business bid. Actual Small/Minority/Women
Owned Business Enterprise (S/M/WBE) participation will be identified on each
work order, and will be tracked cumulatively for all work orders issued. To
date, the cumulative S/M/WBE participation for all work orders under the annual
painting and weatherproofing contract is 71.02%. (Capital Improvements) Countywide
(MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: an annual contract with the following contractor for
Heating, Ventilation and Air Conditioning (HVAC) services on an as-needed basis
through January 6, 2025.
Contractor Status
SBE or Non-SBE
CT/HX Services, LLC Non-Local
Non-SBE
SUMMARY: On January 7,
2020, the Board of County Commissioners (Board) approved the annual HVAC
contract (R2020-0019 through R2020-0023). The work consists of HVAC services
related to system and component installations, upgrades, replacements,
modifications and repairs. The contractor now joins the list of 18 prequalified
contractors for a total of 19 with a contract expiration date of January 6,
2025. The specific requirements of the work shall be determined by individual work
orders issued against this annual contract. These contracts are five-year
indefinite-quantity contracts with a maximum cumulative value of $13,000,000
across all prequalified contractors. Work is to be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract. Projects $100,000 and over are advertised on the vendor self-service
website while projects $200,000 and over are also advertised in the newspaper.
Projects under $100,000 are bid among the pool of pre-qualified contractors and
for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least ten days before the bid due date. The HVAC
annual contract was presented to the Goal Setting Committee on August 21, 2019
and the committee established Affirmative Procurement Initiatives of Sheltered Market
for projects less than $100,000 or 10% Small Business Enterprises price
preference for projects $100,000 or greater. Actual Small/Minority/Women Owned
Business Enterprise (S/M/WBE) participation will be identified on each work
order, and will be tracked cumulatively for each work order issued. To date,
the cumulative S/M/WBE participation for all work orders under the annual HVAC
contract is 32.43%. (Capital Improvements) Countywide (MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: an annual contract with the following contractor for
electrical services on an as-needed basis through November 18, 2024.
Contractor Status SBE or Non-SBE
All Florida Contracting Services,
LLC. Non-Local Non-SBE
SUMMARY: On November 19,
2019, the Board of County Commissioners (Board) approved the annual electrical
contract (R2019-1752 through R2019-1758). The work consists of electrical
repairs, improvements and renovations to County-owned properties on an as
needed basis. The contractor now joins the list of 14 prequalified contractors
for a total of 15 prequalified contractors with a contract expiration date of
November 18, 2024. The specific requirements of the work shall be determined by
individual work orders issued against this annual contract. These contracts are
five-year indefinite-quantity contracts with a maximum cumulative value of
$3,000,000 across all prequalified contractors. Work is to be awarded as work
orders on a lump sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are also advertised in
the newspaper. Projects under $100,000 are bid among the pool of pre-qualified
contractors and for projects over $100,000, the bidding pool is expanded to
include any additional bidders responding to the specific project advertisement
that submit a qualification application at least ten days before the bid due
date. The electrical annual contract was last presented to the Goal Setting
Committee on June 5, 2019 and the committee established Affirmative Procurement
Initiatives of Sheltered Market for projects less than $100,000 or 10% Small
Business Enterprise price preference for projects $100,000 or greater. Actual
Small/Minority/ Women Owned Business Enterprise (S/M/WBE) participation will be
identified on each work order, and will be tracked cumulatively for all work
orders issued. To date, the cumulative S/M/WBE participation for all work
orders under the annual electrical contract is 77.52%. (Capital Improvements) Countywide
(MWJ)
10. Staff recommends
motion to approve: a Notice of Limitation of Use/Site Dedication over
the Canyon District Park property to satisfy a grant funding requirement by the
Florida Department of Environment Protection (FDEP). SUMMARY: On October 6, 2020, Palm Beach County,
through its Parks and Recreation Department (Parks), was awarded a $200,000
Recreation Development Assistance Grant from FDEP to fund a portion of the
development cost for Canyon District Park.
The grant requires a Notice of Limitation of Use/Site Dedication be
recorded by the County dedicating the property in perpetuity for outdoor
recreation purposes for the use and benefit of the general public. (Property
& Real Estate Management) District 5 (HJF)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to approve: annual contracts with the following contractors for
general minor construction services on an as-needed basis through February 10,
2025.
Contractor Status SBE or Non-SBE
A) Garabar, Inc. Local Non-SBE
B) Walker Design &
Construction Co. Local SBE
SUMMARY: On February 11,
2020, the Board of County Commissioners (Board) approved the annual minor
construction contract (R2020-0142 through R2020-0151). The work consists of
construction services associated with repairs, improvements and renovations to
County properties. The 2 contractors now join the list of 32 prequalified
contractors for a total of 34 prequalified contractors with a contract
expiration date of February 10, 2025. The specific requirements of the work will
be determined by individual work orders issued against this annual contract.
These contracts are five-year indefinite-quantity contracts with a maximum
cumulative value of $15,000,000. Work is to be awarded as work orders on a lump
sum, competitively bid basis across all prequalified contractors. Contractors
are allowed to qualify at any time and be added to this annual contract.
Projects $100,000 and over are advertised on the vendor self-service website
while projects $200,000 and over are also advertised in the newspaper. Projects
under $100,000 are bid among the pool of pre-qualified contractors and for
projects over $100,000, the bidding pool is expanded to include any additional
bidders responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. This minor construction
annual contract was presented to the Goal Setting Committee on August 21, 2019.
The Committee applied the following three Affirmative Procurement Initiatives:
1) Sheltered Market for projects less than $100,000; or 2) 10% Small Business
Enterprises (SBE) Price Preference for single-trade projects $100,000 or
greater; or 3) a minimum mandatory 25% SBE subcontracting goal for multi-trade
projects. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified on each work order, and will be tracked
cumulatively for all work orders issued. To date, the cumulative S/M/WBE
participation for all work orders under the annual minor construction contract
is 79.67%. (Capital Improvements) Countywide (MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
12. Staff recommends
motion to approve: Change Order No. 2 to the contract (R2021-0060) with
Musco Sports Lighting, LLC (Musco) to furnish and deliver lighting systems for
Ballfield 2 located at the Bert Winters Park in the amount of $158,201 for the
Sports Field Lighting Replacement -Phase 2 project. SUMMARY:
On January 12, 2021, the Board of County Commissioners (Board)
approved a contract with Musco to furnish the following: a) light-emitting
diode (LED) sports field lighting systems for eight parks managed by the Parks
and Recreation Department in the amount of $2,134,566; b) lighting systems for
additional parks anticipated to be added to the project list in an amount not
to exceed $500,000; and c) additional LED sports field lighting systems, as
requested by Parks, for the base scope of work not to exceed $100,000. The base
scope of work for the light replacement project includes the procurement and
delivery of materials, equipment and fixtures to re-lamp the existing poles and
wall-mounted lighting systems, including the cross arms and mounting/support
brackets for 103 sports fields and courts identified at eight parks. Under this
contract, the County reserves the right to authorize Musco to furnish lighting
systems for additional parks added to the project scope in an amount not to
exceed $500,000. On April 19, 2022, the Parks and Recreation Department added
the Bert Winters Park Ballfield 2 to the project scope of work since the
existing lighting system is older, inefficient and in need of replacement.
Change Order No. 2 authorizes Musco to furnish additional light fixtures,
material and equipment needed to replace the lighting systems at Ballfield 2
located at Bert Winters Park in the amount of $158,201. On July 1, 2020, the
Goal Setting Committee applied an Affirmative Procurement Initiative of Small
Business Enterprise (SBE) evaluation preference for the selection of the
lighting vendor. In its proposal, Musco committed to 4.4% SBE participation for
this contract. Musco is not an SBE or a local business and there is no SBE
participation on this change order. To date, the cumulative SBE participation
on this contract is 4.37%. The
funding source for this project is from the Infrastructure Sales Tax Fund. (Capital
Improvements Division) District 1 (MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to receive
and file: the following HOME funded amendments to agreements.
A) Amendment
001 to a HOME Community Housing Development Organizations (CHDO) Loan Agreement
(R2021-1078) with Habitat Housing Solutions, Inc. for $690,000, reducing the number of
units to be constructed from five to four, reducing the HOME/CHDO funding amount
from $690,000 to $552,000, and extending the completion date from December 31,
2022 to December 31, 2023; and
B) Amendment
001 to a HOME Loan Agreement (R2020-1888) with HTG Heron Estates Family, LLC
for $500,000 extending the completion date from September 30, 2022 to January
30, 2023.
C) Amendment
001 to a HOME Loan Agreement (R2020-1886) with HTG Banyan, LLC for $550,000
extending the completion date from September 30, 2022 to January 30, 2023.
SUMMARY: The documents have been executed on behalf of the Board of County Commissioners
(BCC) by the Director of the Department of
Housing and Economic Development in accordance with Agenda Item 6D-4 and
5A-3, as approved by the BCC on
November 17, 2020 and February 11, 2020 respectively. Agenda Item 5A-3 dated February 11, 2020,
awarded HOME funds to successful respondents to Request for Proposal
HES.2019.1, and Agenda Item 6D-4, dated November 17, 2020, awarded HOME/CHDO
funds to successful respondents to Request for Proposal HES.2020.1. The Loan
Agreement (R2021-1078) with Habitat Housing Solutions, Inc. provided $625,000 in HOME funding and a
$65,000 HOME/CHDO grant towards the construction of five single-family homes in
the Glades area. One site is plagued
with soil issues and had to be removed from the project. The funding amounts for construction and CHDO
expenses were reduced by 20% to reflect the lost unit. The COVID-19 resurgence and supply chain
issues have impacted the progress of the project thereby extending the project
completion date from December 31, 2022 to December 31, 2023. The Loan Agreement
(R2020-1888) with HTG Heron Estates Family, LLC provided $500,000 in
HOME funding toward the construction of a 79 unit rental development in Riviera
Beach of which 10 are HOME assisted.
COVID-19 and supply chain issues have impacted the project thereby
extending the project completion date from September 30, 2022 to January 30,
2023. The Loan Agreement (R2020-1886)
with HTG Banyan, LLC provided $550,000 in HOME funding toward the
construction of a 94 unit rental development known as Flagler Station in West
Palm Beach, of which 10 are HOME assisted.
COVID-19 and supply chain issues have impacted the project thereby
extending the completion date from September 30, 2022 to January 30, 2023. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
department as a receive and file agenda item.
HOME Program grant funds are Federal funds, which require a
25% local match provided by SHIP funds. Districts
2, 6 & 7 (HJF)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. Staff recommends
motion to receive and file: an agreement with the City of South Bay in the amount of $368,680 for the period
of October 1, 2021 through December 31, 2024 for the design/consulting services
and park improvements at Cox Park. SUMMARY: The document has been executed on behalf of the Board of County Commissioners
by the Director of the Department of Housing and Economic Development in
accordance with Agenda Item 6C-1 (R2021-0948), as approved by the BCC on July
13, 2021. This agreement with
the City of South Bay will provide Community Development Block Grant (CDBG)
funding for design/consulting services and park improvements at Cox Park, located at 105th NW 8th Ave, in the City of
South Bay. The project contained
herein is being funded with $368,680 in CDBG funds allocated to the City of South Bay
via the Special Area of Hope funding contained in the County’s FY 2021-2022
Action Plan. These are Federal CDBG funds,
which do not require a local match. District 6 (HJF)
K. WATER UTILITIES
1. Staff recommends
motion to approve: Change Order (CO) No. 1 with TLC Diversified, Inc.
(Contractor) for the Improvements to Master Repump Station 9-North (Project) in
the amount of $98,042.81 and for an additional 14 calendar days of project time
extension. SUMMARY: On
July 13, 2021 the Board of County Commissioners
approved the Palm Beach County Water Utilities Department (PBCWUD)
Contract for the Improvements to Master Repump Station 9-North
(Contract)
(R2021-0908). The Contract provides for the rehabilitation of Master
Repump Station 9-North. Work includes mechanical, electrical, and civil
rehabilitation, including a new pump, piping, valve replacements,
instrumentation, control panels, electrical switchgear, drives, a new standby
generator and temporary bypass pumping. CO No. 1 provides for modifications
needed to the original design, which include the addition of a 30-inch line
stop on the discharge line. The addition of the line stop is
owner initiated. CO No. 1 will increase
the contract by $98,042.81 and extend the contact time by 14 calendar days. The
Contract was procured under the requirements of the Equal Business Opportunity
Ordinance. On January 20, 2021, the Goal Setting Committee applied an
Affirmative Procurement Initiative of a minimum mandatory 20% Small Business
Enterprise (SBE) participation. The Contract provides for 20.87% SBE
participation. CO No.1 includes 0% SBE participation. The cumulative SBE
participation including CO No. 1 is 20.23%. Contractor is headquartered in Palmetto,
Florida, but maintains an office in Palm Beach County from which the majority
of the work will be formed. The Project
is included in the PBCWUD FY22 budget. (PBCWUD Project 18-036) District 5
(MWJ)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: an additional payment of $1,149,358.10 under the
“Utility Work by Highway Contractor Agreement (At Utility Expense)” (UWHCA)
with Florida Department of Transportation (FDOT) dated July 16, 2021 County
Resolution R2021-0813. SUMMARY: FDOT is proposing improvements to Lake Worth
Road from the Palm Beach State College entrance to Raulerson Drive. These
improvements include pavement widening and milling and resurfacing of Lake
Worth Road. A report prepared by Mock, Roos & Associates, Inc., (MRA) has recommended
replacement of the existing system of force mains within Lake Worth Road that
have reached their useful service life with a new single force main of
sufficient capacity to support not only existing demands but potentially future
demands as adjacent unsewered properties connect to the wastewater collection
system. The improvements to the force main will be incorporated into this FDOT
project to minimize disruption to traffic and redundant surface restoration
activities, resulting in cost savings to Palm Beach County. The proposed
roadway improvements will also necessitate valve replacements and adjustments
to final roadway grade. In order to include the replacement and adjustment of
those facilities owned and maintained by Palm Beach County Water Utilities
Department (PBCWUD) within the road improvement project, FDOT requires PBCWUD
to enter into a UWHCA to reimburse FDOT for the work. The utility relocation
plan was prepared by MRA and FDOT’s contractor will perform construction. The
UWHCA was based on the engineer’s cost estimate, however the official
authorized bid received on May 25, 2022 for the utility relocations requires
that the funding be increased by $1,149,358.10. Given the complexity of the project, removal of
the utility relocation work would result in project delays, oversight
conflicts, and additional project costs. (PBCWUD Project No. 20-076) District 3
(MWJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file: Task Assignment No. PM1 to Contract No. FWC21149
(R2022-0361) with Florida
Fish and Wildlife Conservation Commission (FWC) to provide aquatic vegetation control services for water
bodies within the County and a cost reimbursement of $6,000, for a term
beginning April 28, 2022 to June 30, 2022. SUMMARY: On April 12, 2022, the Board of County Commissioners
approved FWC Contract No. FWC21149 (R2022-0361) (Contract) for aquatic
vegetation control services in the following lakes: Clarke, Ida, Osborne, and Pine. This Contract facilitates County treatment
and control of aquatic exotic plants within the Chain of Lakes. County work is reimbursed by FWC. Delegated authority to execute all future
time extensions, task assignments, certifications, and any other forms
associated with this Contract was approved at that time. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a receive and file agenda
item. Countywide (SS)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends a
motion to adopt: a resolution
supporting U.S. Senate Bill 46 and U.S. House Bill 160, the Restoring Resilient
Reefs Act of 2021. SUMMARY: In November of 2019, the Board of
County Commissioners passed a Resolution (R2019-1781) demonstrating Palm Beach
County’s support of U.S. Senate Bill 2429, the Restoring Resilient Reefs Act of
2019. Senate Bill 2429 later passed the Senate but stalled in the House of
Representatives. This new bill, Senate Bill 46, entitled Restoring Resilient
Reefs Act of 2021, mirrors the 2019 resolution and is accompanied by the
companion House Bill 160. Senate Bill 46/House Bill 160 would reauthorize and
reimagine the Coral Reef Conservation Act of 2000, taking a more robust
approach to implementing coral reef conservation policies at the federal level
and supporting and coordinating coral reef conservation policies at the state
level. The Bill would also strengthen the federal response to coral reef
emergencies including disease and bleaching situations, natural disasters,
vessel groundings, hazardous spills, and coastal construction accidents. Monroe
County has already approved a similar resolution and Martin County staff are
working to draft their own resolution now.
Countywide (SS)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to:
A) approve the Detailed Work Plan Budget – Arthropod
Control (Budget) and Operational Work Plan for Mosquito Control (Work Plan) for
the State Financial Assistance Recipient Agreement (Agreement) or State
Mosquito Control Memorandum of Understanding (MOU) with the Florida Department
of Agriculture and Consumer Services (FDACS) for fiscal year beginning October
1, 2022 and ending September 30, 2023; and
B) authorize
the County Administrator, or designee to sign the State Financial Assistance
Recipient Agreement or State Mosquito Control Memorandum of Understanding and
Annual Certified Budget for Arthropod Control, when received by FDACS, and all
future time extensions, task assignments, certifications, and other forms
associated with the Agreement, and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the Agreement.
SUMMARY: The
Budget and Work Plan are due to FDACS by July 15, 2022, as part of the
re-application process for state aid for FY2023. The current Memorandum
of Understanding No. 28280 was
approved by the Board of County Commissioners on February 8, 2022 (R2022-0127).
The County anticipates receiving a new Agreement or MOU for FY2023 from FDACS
in September to support mosquito control activities as approved by FDACS. An
Agreement would be required if FDACS awards grant assistance to the County, but
the County anticipates there will be no grant assistance awarded for FY2023.
However, even if there is no Agreement for a grant award, an MOU would still be
required by Florida Administrative Code (F.A.C) Rule 5E-13.022 for counties
that are not eligible to receive state aid for control of arthropods, but want
to remain in the state approved program. Under the MOU, the Mosquito Control
Division would be responsible for the completion of monthly deliverables as
stated in the MOU. State aid determination is based on a tier system.
Based on Mosquito Control’s Annual Certified Budget FY2022, FDACS placed
Mosquito Control into Tier 1, which receives no state funding, which resulted in the current MOU instead
of an Agreement. Countywide (SS)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: an executed Entertainment Contractor Agreement for NHS Consulting, Inc. in
an amount not to exceed $500 for the KRUSH Party Band at Canyon Amphitheater,
on May 21, 2022. SUMMARY: The Parks and Recreation Department
produces cultural activities to promote the quality of life in the communities
it serves. A sponsorship in the amount of $500 from
Nostalgic America offset the expenses of the event at the Canyon Amphitheater. This
Entertainment Contractor Agreement has
been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation Department in accordance with
Resolution 2008-1109, amended by Resolutions 2010‑0644, 2014-0168 and
2017-1367. The Department is now
submitting this agreement in accordance with County PPM CW‑O‑051,
which requires all delegated agreements to be submitted by the initiating
Department to the BCC as a receive and file agenda item. District 5 (AH)
2. Staff recommends
motion to receive and file: a Second Amendment to Professional
Services Agreement (R2018-1221) with Elite Medical Specialists, LLC, in an
amount not to exceed $75,000, to provide medical director services for the
Parks and Recreation Department’s Ocean Rescue Section for the period June 1,
2018 to May 31, 2023. SUMMARY: On August 30, 2018, the County entered into an agreement (R2018-1221) with Elite Medical Specialists, LLC to
provide medical director services for the Parks and Recreation Department’s
Ocean Rescue Section for the period of June 1, 2018 to May 31, 2021,
with two one-year renewal options. The First Amendment (R2021-1110) to the
agreement increased the not to exceed amount for the term of the contract from
$45,000 to $60,000 and extended the term to May 31, 2022. This Second Amendment to the
agreement increases the not to exceed amount for the term of the contract from
$60,000 to $75,000 and extends the term to May 31, 2023. There are no renewal
options remaining. Per the agreement, the Medical Director is to be paid $1,250
a month or $15,000 annually. This rate remains the same. In accordance with
County PPM CW-O-051, all delegated agreements must be submitted by the initiating
Department as a receive and file agenda item. This Professional Services
Agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the Director of Purchasing in accordance with section
2.53(e) of the Purchasing Code, and is now being submitted to the Board to
receive and file. Countywide (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to receive and file: a fully executed Change Order No. 1 to the
State of Florida Coastal Zone Management Program Grant Agreement for ADA
improvements at Phil Foster Park and purchase of five floating wheelchairs.
This change order extends the deliverable due date for the survey, permit,
purchase and installation of the Mobi-mat and purchase of the beach wheelchairs
from June 30, 2022 to December 30, 2022. SUMMARY: On November 17, 2020,
the Board authorized submission of a Florida Coastal Partnership Initiative
grant application (R2020-1731) requesting $25,000 for ADA improvements at Phil
Foster Park. The Board also authorized the County Administrator or designee to
execute the Project Agreement (DEP Agreement No. CZ420) and other standard
state and/or federal grant forms related to this project if the grant was
awarded. This grant was awarded, and was
executed by the Director of Parks and Recreation, and submitted to the Board to
receive and file on September 14, 2021 (R2021-1262). DEP approved Change Order No. 01 to the
Agreement extending the deliverable due date for the survey, permit, purchase
and installation of the Mobi-mat and purchase of the beach wheelchairs from
June 30, 2022 to December 30, 2022. District
7 (AH)
4. Staff recommends
motion to receive and file: an
executed Special Events Rental Agreement for Spartan Race, Inc. for the Palm Beaches Spartan Race event at
Burt Aaronson South County Regional Park, for the period April 14, 2022 through
April 27, 2022. SUMMARY: The Parks
and Recreation Department assists users
in obtaining the necessary permits to hold special events in County Parks. The
Palm Beach County Sports Commission supported the Spartan Race and agreed to
offset the costs associated with the event in the amount of $14,200. This
Special Events Rental Agreement has been fully executed on behalf of the Board
of County Commissioners (BCC) by the Director of the Parks and Recreation
Department in accordance with Resolution R2021-1552. The Department is now
submitting this agreement in accordance with County PPM CW-O-051, which
requires all delegated agreements to be submitted by the initiating Department
to the BCC as a receive and file agenda item. District 5 (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to approve: an Interlocal Agreement with the School
Board of Palm Beach County for mutual use of recreation facilities at West
Boynton District Park and Park Vista Community High School facilities and
parking. The initial term of the Agreement is for one year effective July 12,
2022 through July 11, 2023 and shall be automatically renewed up to four
additional consecutive one year terms. SUMMARY:
This agreement continues mutual use of recreation and associated parking
facilities at West Boynton District Park and Park Vista Community High School
beyond the scope of the existing School Board Interlocal Agreement
(R2015-1501). This agreement enables
students and faculty of Park Vista Community High School to use the major
league baseball field, softball field, multi-purpose fields, batting cages,
health trail and associated park amenities at West Boynton District Park. It
provides for public use of Park Vista Community High School’s tennis courts,
multi-purpose courts and primary parking lot, County use of the gym, portable
classrooms and associated restrooms for summer camp, and use of open space for
employee parking. The School Board approved this agreement at its May 11, 2022
meeting. District 2 (AH)
P. COOPERATIVE EXTENSION SERVICE
1. Staff recommends
motion to:
A) accept the donation of $50,000 from the Friends of the Mounts Botanical
Garden, Inc. (FMBG) to fund additional
costs associated with the Mounts Botanical Garden (MBG) Welcome Center &
Gift Shop capital project; and
B) approve a budget amendment in the Capital
Outlay Fund (Fund 3900) in the amount of $50,000.
SUMMARY: The FMBG voted for Palm
Beach County to renovate and expand the existing gift shop/storage structure
(Building #49) located near the 531 N. Military Trail MBG entrance into a
multi-purpose Welcome Center & Gift Shop. The current space is utilized for
MBG’s retail operations. The $50,000 donation is to pay for additional costs associated with
renovations to the current gift shop ($539,510.40). These costs include
construction, staff costs, and contingency. District 7 (AH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) receive and file three grant awards
from the Florida Department of Law Enforcement (FDLE), Edward Byrne Memorial
Justice Assistance Formula Federal FY20 (County FY21) Grant (JAG) in the
amount of $257,983 beginning October 1, 2020 through September 30, 2022 to fund:
1) The Palm Beach
County Reentry Program (The Lord’s Place) in the amount of $68,839 (award
number 2021-JAGC-PALM-5-3B-113);
2) The Palm Beach County Reentry Program (Gulfstream Goodwill Industries, Inc.) in the amount of $24,611 (award number 2021-JAGC-PALM-6-3B-114); and
3) The Palm Beach
County Reentry Program (City of Riviera Beach) in the amount of $164,533 (award
number 2021-JAGC-PALM-7-3B-115).
B) approve a budget
amendment of $12,733 in the Criminal Justice Grant Fund to adjust the budget to
the actual grant award.
C) approve a budget
amendment of $12,733 in the Justice Service Grant Fund to recognize the
transfer from the Criminal Justice Grant Fund.
SUMMARY: On November 2, 2021, the Board ratified the Mayor’s
signature on the JAG Grant applications (R2021-1623 through 1625). Palm Beach
County was allocated $277,983 in Federal FY20 (County FY21) (CFDA#16.738) to
fund the Palm Beach County Reentry and PalmFuse Programs from October 1, 2020
through September 30, 2022. On February
8, 2022, the Board ratified the Mayor’s signature for award number 2021-JAGC-PALM-4-3B-112
in the amount of $20,000 to fund PalmFuse (R2022-0128). The PalmFuse Program
was a three-year pilot project designed to break the cycle of incarceration and
homelessness among individuals with complex behavioral health challenges. The
Reentry Program provides transitional services to juveniles and adults
reentering society from jail and prison. This award was executed on
behalf of the Board by the Executive Director of the Criminal Justice
Commission, in accordance with R2021-1623 through 1625. No County match is required. Countywide (HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. Staff recommends motion to receive and file: the Second Amendment to contract (R2021-0072, R2021-1940) for Consulting/Professional Services with The Lord’s Place, Inc., (TLP) to revise the budget without changing the total contract amount. SUMMARY: The above-referenced amendment is in support of the Criminal Justice Commission’s (CJC) work in the MacArthur Foundation’s Safety and Justice Challenge to safely reduce the jail population and address racial and ethnic disparities in that population. The CJC contracted with TLP to implement the PalmFUSE pilot program. On January 12, 2021, the Board of County Commissioners (Board) approved a contract for Consulting/Professional Services with the TLP and authorized the County Administrator or designee to execute any amendments relating to said contract on behalf of the Board of County Commissioners, after approval of legal sufficiency by the County Attorney’s Office, and within budget allocations. This amendment was executed by the CJC Executive Director pursuant to (R2021-0072). No County match is required. Countywide (HH)
S. FIRE RESCUE
1. Staff recommends
motion to receive and file:
A) a lease agreement for the Use of School
Facilities with the School Board of Palm Beach County, for Fire Rescue testing (Wellington High), on
March 29-30, 2019, and;
B) a lease agreement for Use of School
Facilities with the School Board of Palm Beach County, for Fire Rescue testing
(Wellington High), on April 30, 2022.
SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The lease agreements have
been fully executed on behalf of the Board of County Commissioners (Board) by
the Fire Rescue Administrator, in accordance with a delegation of authority
from the Board (R2017-1072) through the County Administrator. These executed
documents are now being submitted to the Board to receive and file. Countywide
(SB)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
2. Staff recommends
motion to approve: a Memorandum of Agreement (MOA) with the City of
Miami (City) for the continued participation of Palm Beach County (County) in
the Florida Task Force 2 of the National Urban Search and Rescue Response
System, for a term of ten years, commencing upon execution by the City. SUMMARY: The South Florida Urban Search and
Rescue (USAR) Task Force 2 is funded annually by the Federal Emergency
Management Agency (FEMA). The City is the sponsoring agency with FEMA for Task
Force 2, and the County has been a participating agency since 2003. This updated
MOA is for a term of 10 years and can be terminated by either party upon 30
days written notice, except termination by the County requires written consent
of the City during any time interval when the Florida Task Force 2 has been
placed on alert status or has been activated. Countywide (SB)
3. Staff recommends
motion to:
A) approve a Memorandum of Understanding (MOU) with the Miami
Division of the Federal Bureau of Investigations (FBI) for clinical field
experiences for a period of five years
commencing on July 12, 2022; and
B) delegate authority to the County Administrator or designee to
provide written notice of termination pursuant to Section H of the MOU.
SUMMARY: This MOU will allow Palm Beach County Fire
Rescue to provide clinical field experience to FBI personnel assigned to duty
as emergency medical technicians and paramedics in support of FBI operations.
FBI participants will respond with County paramedics to observe and assist in
delivering emergency medical care under actual emergency conditions. The
clinical field experiences promotes public health, safety and welfare, and
enhances the working relationship between the FBI and the County. Each party
shall be responsible for its own acts, omissions and negligence and that of its
employees, officers and agents. The MOU does not include any Indemnification
language; this deviation from our standard language and practice has been
approved by Risk Management and the County Attorney’s Office. The MOU is for a
period of five years and can be terminated by either party at any time, with or
without cause, with written notification to the other party. Countywide (SB)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
4. Staff recommends
motion to approve:
A) a first amendment to Letter of Understanding
dated September 14, 2021 (R2021-1364) with the Treasure Coast Health Council,
Inc., dba Health Council of Southeast Florida, increasing the contract amount
by an additional $33,405; extending the term to September 30, 2022 and adding
standard State contract language; and
B) a budget
amendment of $33,405 within the Fire/Rescue MSTU Fund to recognize the
additional funds.
SUMMARY: The Treasure Coast Health Council,
Inc., dba Health Council of Southeast Florida, is administering the CDC
Overdose Data to Action (OD2A) cooperative agreement awarded to the Florida
Department of Health Palm Beach County. Under the Letter of Understanding, Palm
Beach County Fire Rescue has been receiving funding for an existing unfunded 20-hour
week on-call social worker, expanded hours for existing Community Paramedics,
telehealth and field based intervention to support opioid-related prevention
components of the OD2A cooperative agreement on a cost reimbursement basis up
to $398,595, with no County match required. This amendment will increase that
amount to $432,000 and extend the term from August 31, 2022 to September 30,
2022. Countywide (SB)
5. Staff recommends
motion to approve: an Agreement Relating to Clinical Field Experience
with the District Board of Trustees of Palm Beach State College for a period of
five years commencing on July 13, 2022, through July 12, 2027. SUMMARY: This agreement will allow Palm Beach
County Fire Rescue (Fire Rescue) to continue to provide clinical field
experience to paramedic and emergency medical technicians (EMT) students of
Palm Beach State College (PBSC). PBSC students will respond with Fire Rescue
paramedics to observe and assist in delivering emergency medical care under
actual emergency conditions. The clinical field experience promotes public
health, safety and welfare, and enhances the available pool of qualified
personnel. The agreement is for a period of five years and can be terminated by
either party at any time, with or without cause, with written notification to
the other party. Countywide (SB)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
6. Staff recommends
motion to approve:
an Interlocal Agreement
with Solid Waste Authority of Palm Beach County (SWA), for Funding of Hazardous
Materials Emergency Response Services for a period of ten years, commencing on
October 1, 2022, through September 30, 2032. SUMMARY: This agreement provides $2,528,561 of funding
from SWA for FY2023 for the services of the countywide regional hazardous
materials response teams, which are established through the Palm Beach County
Regional Hazardous Materials Response Ordinance of 1998. The agreement provides
for the County to disburse the funding to the regional hazardous materials
response teams, which are comprised of local fire rescue departments as
designated by the Regional Hazardous Materials Oversight Committee. The yearly
funding shall be increased by a percentage not to exceed the lesser of 3% or
the wage adjustment authorized by the SWA for their general employees, and it
will be disbursed equally amongst the existing four teams. The County’s two
teams will receive $1,264,281 for FY2023, which is already included in the
FY2023 budget. Funds for the other two teams will be disbursed in accordance
with interlocal agreements with those municipalities. Countywide (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: the fourth amendment to Agreement R2014-0344, as amended with Lake Worth
Christian School Society, Inc removing all PBC wireless services while
maintaining existing network services. SUMMARY: The Lake Worth Christian School
Society, Inc (LWCS) has an existing agreement with Palm Beach County (R2014-0344), as amended, for an initial
term of one year with four automatic one-year renewals unless notice is given
by either party. This fourth amendment removes PBC wireless services at the
customer site and includes updated contract terms to provide network services
to the LWCS. The Florida LambdaRail, LLC has approved the connection of the Lake Worth Christian School
Society, Inc to the Florida
LambdaRail network. District 2 (DB)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
2. Staff recommends
motion to:
A) approve Interlocal
Agreement for network and basic telephone services with Town of Hypoluxo for an annual revenue total of $5,280; and
B) authorize the County
Administrator or designee to approve and execute task orders associated with
these services, up to a maximum dollar value of $50,000 per task order.
SUMMARY: Under this new agreement, Palm Beach County
Information Systems Services will provide network services access to the Town of Hypoluxo at Town Hall and Scrub Park. In addition to $4,200 of annual revenue for
network services, the County will provide basic telephone service for nine
lines at Town Hall for an additional annual revenue of $1,080. The agreement is for an initial period of one year
with four automatic one-year renewals unless notice is given by either party
and will generate an annual income of $5,280
to the County. The Florida
LambdaRail, LLC has approved the connection of Town of Hypoluxo to the Florida LambdaRail network. District
4 (DB)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A) approve a contract
for Professional/Consultation Services in the area of veterinary and medical
services with Tri-County Humane Society, Inc. for spaying/neutering at risk
cats as part of the Countdown 2 Zero (C2Z) initiative in an amount not to exceed
$75,000 beginning July 13, 2022 through July 12, 2023, which may be extended by
the parties for up to two additional one-year terms; and
B) authorize
the County Administrator or designee to sign all future renewals, task
assignments, and necessary minor amendments that do not change the scope of
work or terms and conditions of the contract after approval of legal
sufficiency by the County Attorney’s Office and within budget allocations.
SUMMARY: Spaying/neutering at risk animals is
part of the overall C2Z program to reduce and/or eliminate euthanasia. The
County currently has one agreement with Peggy Adams Animal Rescue League for
outsourcing sterilization services. Under this contract, Tri-County Humane
Society, Inc. will sterilize at-risk cats in the southern region of Palm Beach
County to include spaying/neutering, microchipping, vaccinating against rabies
and ear tipping. Once these services are provided, the cats are returned to
their original location by caregivers, volunteers or Tri-County Humane Society,
Inc. This contract will provide sterilization services to 1,000 cats at $75 per
cat. Countywide (SF)
2. Staff recommends
motion to:
A) approve a contract for Professional Services in
the area of veterinary and medical services with Dr. Linda Gregard, DVM PLLC,
for relief veterinary services at the main shelter in an amount not to exceed
$62,000 for the period retroactive to June 1, 2022, through May 31, 2023, which
may be extended by the parties for up to two additional one-year terms; and
B) authorize the County Administrator or designee to
sign all future renewals, task assignments, and necessary minor amendments that
do not change the scope of work or terms and conditions of the contract after
approval of legal sufficiency by the County Attorney’s Office and within budget
allocations.
SUMMARY: The
Animal Care and Control Division is required to provide appropriate and
necessary veterinary services for sheltered animals. The relief veterinarian
will enable staff to maintain an acceptable number of veterinarians to handle
the volume of animals processed, especially during periods of high influx. This contract is retroactive to June 1, 2022
in order to cover the costs of services provided. Due to unexpected delays, the
contract was not renewed prior to expiration. Countywide (SF)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to approve: a budget transfer of $310,557 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).
SUMMARY: Section 932.7055(5), Florida Statutes; provides that the seizing
agency shall use Forfeiture proceeds for school resource officer, crime
prevention, safe neighborhood, drug abuse education and prevention programs, or
for other law enforcement purposes, which include defraying the cost of
protracted or complex investigations, providing additional equipment or
expertise, purchasing automated external defibrillators, and providing matching
grant funds. Section 932.7055(5), Florida
Statutes; also requires that no less than 25% of the LETF’s previous year’s
revenues be used for the support or operation of drug treatment, drug abuse
education, drug prevention, crime prevention, safe neighborhood and school
resource officer programs of various non-profit organizations. The PBSO’s FY
2022 donation requirement is $129,498. The PBSO’s support of these programs exemplifies
its strong commitment to the prevention and reduction of crime throughout the
communities it serves and its desire to put money back into these communities
to support organizations that provide such services. The year-to-date transfer for all donations to outside organizations
after approval of this item is $1,054,057. The funds requested are to aid PBSO and
qualified organizations that meet the requirements set forth in Section 932.7055(5), Florida Statutes.
Use of LETF requires approval by the Board, upon request of the Sheriff. The current State LETF balance is $2,603,024.
Approval of this request will reduce the State Law Enforcement Trust Fund
balance to $2,292,467. The PBSO certifies that the use of
these funds is in accordance with Section
932.7055(5), Florida Statutes.
Below is a table indicating the organizations the PBSO seeks to fund and
the corresponding amount of funding proposed per respective organization or
agency. No new positions are needed and
no additional County funds are required.
Countywide (RS)
|
ORGANIZATION |
AMOUNT |
|
Operation 300, Inc. |
$150,000 |
|
Speak Up For Kids of Palm
Beach County, Inc. |
$125,000 |
|
Urban League of Palm
Beach County, Inc. |
$35,557 |
|
|
|
|
Total Amount |
$310,557 |
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
2. Staff recommends
motion to receive and file: Grant
Adjustment Number #1 and Grant Adjustment #2 to the contract between the Florida
Department of Law Enforcement and the Palm Beach County Sheriff’s Office which
clears the special condition W0001 and extends the grant period from June 30,
2022 through December 31, 2022. SUMMARY: On
January 1, 2022, the Palm Beach County Sheriff’s Office received a grant award
from the Florida Department of Law Enforcement in the amount of $10,000 for the
FY22 Identity Theft and Fraud Grant Program. The Board of County Commissioners
accepted this grant award on March 22, 2022 (R2022-0257). Grant Adjustment #1
clears the Special Condition W0001 pertaining to Workweek and Overtime. Grant
Adjustment #2 extends the grant period from June 30, 2022 through December 31,
2022.There is no match requirement
associated with this award. Countywide (RS)
3. Staff recommends
motion to receive and file: a Modification #1
to the Memorandum of Agreement between the City of Miami and the Palm Beach
County Sheriff’s Office to extend the grant period through September 30,
2022. SUMMARY: On August 17, 2021, the Board of County
Commissioners accepted a Palm Beach County Sheriff’s Office grant award in the
amount of $1,069,108 for the FY20 Urban Area Security Initiative (UASI) Grant
Program (R2021-1139) for the period June 8, 2021 through June 30, 2022. This agenda item extends the grant period
through September 30, 2022. The UASI is a federally-funded homeland security
grant program, pass-through the State of Florida to the City of Miami, as the
UASI’s fiscal agent. The Catalog of Federal
Domestic Assistance number is 97.067 and the contract number is R0232. There
is no match requirement associated with this award. Countywide (LDC)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
DD. INSPECTOR GENERAL
1. Staff recommends
motion to approve: an Interlocal
Agreement (ILA) between the Children’s Services Council (CSC) of Palm Beach
County and Palm Beach County for the Inspector General (IG) to exercise certain
authority, functions, and powers as to the CSC’s transactions, projects, and
operations. SUMMARY: Under the ILA, the IG will exercise the authority,
functions, and powers granted by the Inspector General Ordinance (Article XII,
Section 2-421-2-452, Palm Beach County Code)(Ordinance), for the benefit of the
CSC. The ILA will be in effect upon execution of the parties and shall govern
the parties’ relationship from October 1, 2022 until September 30, 2023. The agreement
shall automatically renew each year for two additional annual terms, such that
the agreement shall end on September 30, 2025, unless extended by both parties
in writing or terminated in accordance with the agreement. The CSC will pay
$58,095.50 on or before October 1, 2022 to the IG for FY 2023 for investigative
services to be performed under the agreement through September 2023. For each
renewal period, CSC shall pay such amount on or before October 1, 2023 and
October 1, 2024. Countywide (MJ)
2. Staff recommends
motion to approve: an Interlocal Agreement (ILA) between the
Solid Waste Authority (SWA) and Palm Beach County for the provision of IG
services at the SWA. SUMMARY: Under this ILA, the IG will exercise
the authority, functions and powers granted by the Palm Beach County Office of
Inspector General Ordinance (Ordinance) for the SWA. The ILA will be in effect
through September 30, 2025. The SWA will pay the IG $250,000/year for FY
2023-2025. The ILA provides that the parties shall enter into an amendment
providing for a separate scope of work and budget for any contracts the SWA
enters into following the effective date of the ILA with a total contract
amount in excess of $25,000,000. Countywide (HH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to approve: reappointment and appointment of the following
individuals to the Equal Business Opportunity Advisory Committee (EBOAC) for
the seats and terms indicated below.
REAPPOINTMENT SEAT # DESIGNATION
TERM NOMINATED BY
Juan Pagan 7 Hispanic
Business Owner 7/12/22 – 7/11/25 Mayor Weinroth
Comm.
Marino
Comm.
Kerner
Comm.
Bernard
Seabron Smith 13 Financial Institution
That
Assists Small
Businesses 7/12/22 – 7/11/25 Mayor Weinroth
Comm.
Marino
Comm.
Kerner
Comm.
Bernard
NEW APPOINTMENT
Alan Gerwig 4 Certified White Male
Business
Owner 7/12/22 – 7/11/25 Mayor Weinroth
Comm.
Marino
Comm.
Kerner
Comm.
Bernard
Robert Lesko 6 Business Incubator
Program 7/12/22 - 7/11/25 Mayor
Weinroth
Comm.
Marino
Comm.
Kerner
Comm.
Bernard
SUMMARY: The EBOAC is established
pursuant to Section 2-80.28(f) of the Palm Beach County Code. The Committee consists of fifteen members
representing one African American business owner certified as a small business
by the County; one Hispanic business owner certified as a small business by the
County; one woman business owner certified as a small business by the County;
one white male business owner certified as a small business by the County; one
business owner domiciled in Palm Beach County; one representative of a business
incubator program; one representative of the Hispanic business organization;
one representative of the National Association of Women in Construction; one
representative of a Women’s Business Organization; one certified minority
contractor; one representative of the Associated General Contractors of
America; one representative of the Small Business Development Center; one
representative of a financial institution that assists small businesses; one
representative of the Black Chamber of Commerce; and one representative of a
professional services organization. On May 26, 2022, a memo was sent to the
Board of County Commissioners requesting approval of the nominations. No
other nominations were received. The Committee seat terms are for three years,
and the Committee reviews and evaluates the effectiveness of equal business
opportunity programs within County Government.
Of the 15 members, the current diversity count is African American: 7
(46.0%), Caucasian: 6 (40.0%), and Hispanic: 2 (13.0%). The gender ratio (female:male) is: 8:7. The nominees for reappointment and
appointment are Mr. Juan Pagan, Hispanic male; Mr. Seabron Smith,
African-American male; Mr. Alan Gerwig, Caucasian male; Mr. Robert Lesko,
Caucasian male. Countywide (RS)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
FF. WESTGATE/BELVEDERE HOMES COMMUNITY
REDEVELOPMENT AGENCY
1. Staff recommends
motion to approve: the following Westgate/Belvedere Homes
Community Redevelopment Agency (CRA) Board Officers for the year 2022/2023.
Board Member Office
Ronald Daniels Chair
Joanne Rufty Vice-Chair
SUMMARY: The Westgate/Belvedere Homes CRA Board
consists of seven At-Large members from residents and local businesses within
the CRA boundaries. At the June 13, 2022
meeting, the CRA Commissioners elected the Chair and Vice-Chair from amongst
its Board. The term shall be 12 months, beginning with the date of election. Districts 2 & 7 (DL)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
GG. INTERNAL AUDIT
1. Staff recommends
motion to receive and file:
A) Audit reports reviewed by the Audit Committee at its March 16, 2022 meeting
as follows:
1) 2022-03
Risk Management Department, Employee Safety and Loss Control Division – Florida Department of Highway Safety and
Motor Vehicles Memorandum of Understanding Contract #HSMV-0419-21 Audit
2) 2022-04
Parks and Recreation Department – Recreation
Services Division – Performance Management System Audit
B) Audit reports reviewed by the Audit Committee at its June 15, 2022
meeting as follows:
1) 2022-05
Public Safety Department, Consumer Affairs Divisions- Florida Department of Highway Safety and
Motor Vehicles Memorandum of Understanding Contract #HSMV-0625-21 Audit
C) Audit recommendation status follow-up report as of May 15, 2022.
SUMMARY: County Code Section
2-463(e)(3) requires the County Internal Auditor to submit copies of final
audit reports to the Board of County Commissioners and the Internal Audit
Committee. County Code Section 2-463(f)
requires the County Internal Auditor to submit copies of audit recommendation
status reports to the Board of County Commissioners and the Internal Audit
Committee. At its meetings on March 16,
2022 and June 15, 2022, the Internal Audit Committee reviewed the attached
audit reports. At its June 15, 2022 meeting, the Internal Audit Committee reviewed
the Audit Recommendation Status
Follow-up Report as of May 15, 2022. We are submitting these reports to the Board
of County Commissioners as required by the County Code. Countywide (HF)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
HH. TOURIST
DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: three fully
executed Palm Beach County FY2022 Grant Agreements managed by the Palm Beach
County Sports Commission, Inc on behalf of the Palm Beach County Tourist
Development Council (TDC) with:
A) Players International Management, Inc., for the promotion of the Delray
Beach International Tennis Federation (ITF) Championships, held from April
21-30, 2022, for the term November 21, 2021 – July 30, 2022. This grantee was
approved by the TDC on March 10, 2022, in the amount of $6,000;
B) Triosports
International, Inc., for the promotion of the International Tennis Federation
(ITF) Seniors World Championship held from April 30 – May 14, 2022, for the
term November 30, 2021 – August 14, 2022. This grantee was approved by the TDC
on June 13, 2019, in the amount of $25,000; and
C) Baral Group, Inc., for the promotion of the
FIT Super Seniors World Championship, held from April 22 – May 7, 2022, for the
term November 23, 2021 – August 7, 2022.
This grantee was approved by the TDC on November 10, 2021, in the amount
of $25,000.
SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts/ agreements/grants must be submitted by the initiating
Department as a receive and file agenda item.
On June 7, 1994, the Board of County Commissioners adopted resolution
(R94-702) authorizing the Executive Director of the Tourist Development Council
to enter into grant agreements with Category G (Sports) grantees after they
have been approved by the Tourist Development Council. Room nights generated by
Players International Management, Inc. were 432. Room nights generated by
Triosport International, Inc. were 2,627 and room nights generated by Baral
Group, LLC, were 2,520. Districts 1, 4, 5 & 6 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
HH. TOURIST
DEVELOPMENT COUNCIL (Cont’d)
2. Staff recommends
motion to receive and file: three fully
executed Palm Beach County FY2022 Grant Agreements managed by the Palm Beach
County Sports Commission, Inc on behalf of the Palm Beach County Tourist
Development Council (TDC) with:
A) Spartan Race, Inc., for the promotion of the Palm Beaches Spartan
Sprint Weekend, held from April 23-24, 2022, for the term October 23, 2021 –
July 24, 2022. This grantee was approved by the TDC on December 9, 2021, in the
amount of $20,000;
B) Briana Marie Cox Foundation, Inc., for the
promotion of the Briana Marie Cox Memoria NIT, held from May 14 – 15, 2022, for
the term December 14, 2021 – August 15, 2022. This grantee was approved by the
TDC on March 10, 2022, in the amount of $6,000; and
C) Palm Beach County Sports Commission, Inc.,
for the promotion of the NCAA Division I Men’s Golf Regional Championship, held
from May 15 - 18, 2022, for the term December 15, 2021 – August 18, 2022. This grantee was approved by the TDC on
November 10, 2021, in the amount of $30,000.
SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts/ agreements/grants must be submitted by the initiating
Department as a receive and file agenda item. On June 7, 1994, the Board of
County Commissioners adopted resolution (R94-702) authorizing the Executive
Director of the Tourist Development Council to enter into grant agreements with
Category G (Sports) grantees after they have been approved by the Tourist
Development Council. Room nights generated by Spartan Race, Inc. were 3,816.
Room nights generated by Briana Marie Cox Foundation, Inc. were 600 and room
nights generated by Palm Beach Sports Commission, Inc. were 1,035. Districts
2, 3, 5 & 6 (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
HH. TOURIST
DEVELOPMENT COUNCIL (Cont’d)
3. DELETED FOR FURTHER STAFF REVIEW: Staff
recommends motion to approve: an annual
agreement with the Palm Beach County Sports Commission, Inc., (PBCSC) for the
provision of services under the County’s Tourist Development Plan during the
period of October 1, 2022 through September 30, 2027, for an amount not to
exceed $1,983,780 in contractual services, $1,738,823 in indirect costs,
$3,265,768 in reserves, $500,000 in stimulus, and $40,800 in beach payback for
a total of $7,529,171. SUMMARY:
The agreement provides for PBCSC to provide tourism marketing services under
the County’s Tourist Development Plan for a five-year period, from October 1,
2022, through September 30, 2027. The agreement replaces the current contract
(R2017-1634). The new agreement updates
for Fiscal Year 2023, Exhibit “A” – Annual Budget, Exhibit “E” - Performance
Measures, Exhibit “G” – Salary Structure, Exhibit “H” – Organizational Chart,
and Exhibit “N” – Diversity Structure.
The new agreement provides clarification of County benefits by inserting
language to Section 3, Compensation and Method of Payment establishing Exhibit
“K” – Sponsor Benefits Package and inserting Section 30, Agency Monitoring.
These contractual and exhibit changes have been reviewed and approved by the
Tourist Development Council (TDC) Finance Committee and TDC Board. Countywide
(YBH)
4. DELETED FOR FURTHER STAFF REVIEW: Staff
recommends motion to approve: an annual agreement
with the Palm Beach County Film & Television Commission, Inc., (PBCFTC) for
the provision of services under the County’s Tourist Development Plan during
the period of October 1, 2022, through September 30, 2027, for an amount not to
exceed $1,212,310 in contractual services, $160,429 in indirect costs,
$1,028,774 in reserves, $750,000 in stimulus, and $21,550 in beach payback for
a total of $3,173,063. SUMMARY:
The agreement provides for PBCFTC to provide tourism marketing services under
the County’s Tourist Development Plan for a five-year period, from October 1,
2022, through September 30, 2027. The agreement replaces the current contract
(R2017-1635). The new Agreement updates for Fiscal Year 2023, Exhibit “A” –
Annual Budget, Exhibit “F” - Performance Measures, Exhibit “H” – Salary
Structure, Exhibit “J” – Organizational Chart, and Exhibit “N” – Diversity
Structure. The new agreement provides
clarification of County benefits by inserting language to Section 3,
Compensation and Method of Payment, establishing Exhibit “L” – Sponsor Benefits
Package and inserting Section 30, Agency Monitoring. These contractual and
exhibit changes have been reviewed and approved by the Tourist Development
Council (TDC) Finance Committee and TDC Board. Countywide (YBH)
JULY 12, 2022
3. CONSENT
AGENDA APPROVAL
HH. TOURIST
DEVELOPMENT COUNCIL (Cont’d)
5. DELETED FOR FURTHER STAFF REVIEW: Staff
recommends motion to approve: an annual
agreement with the Cultural Council of Palm Beach County, Inc., (CULTURE) for
the provision of services under the County’s Tourist Development Plan during
the period of October 1, 2022, through September 30, 2027, for an amount not to
exceed $2,534,788 in contractual services, $5,595,200 in indirect costs,
$4,221,131 in reserves, $2,000,000 in stimulus, and $103,600 in beach payback
for a total of $14,454,717. SUMMARY:
The agreement provides for CULTURE to provide tourism marketing services
under the County’s Tourist Development Plan for a five-year period, from
October 1, 2022, through September 30, 2027.
The Agreement replaces the current contract (R2017-1632). The new
agreement updates for Fiscal Year 2023, Exhibit “A” – Annual Budget, Exhibit
“E” - Performance Measures, Exhibit “G” – Salary Structure, Exhibit “H” –
Organizational Chart, and Exhibit “N” – Diversity Structure. The new Agreement provides clarification of
County benefits by inserting language to Section 20, Compensation and Method of
Payment establishing Exhibit “C” – Sponsor Benefits Package and inserting
Section 52, Agency Monitoring. These contractual and exhibit changes have been
reviewed and approved by the Tourist Development Council (TDC) Finance
Committee and TDC Board. Countywide (YBH)
6. Staff recommends
motion to approve: the
appointment of Commissioner Christina Lambert as an “At-Large” member to the
Tourist Development Council Board to complete the four-month remainder of the
term left vacant by former West Palm Beach Commissioner Kelly Shoaf and a full
four-year term thereafter.
Appointment
Seat #
Term
Nominated by
Comm. Christina Lambert
At-Large
6/14/22-9/30/26
City of WPB
SUMMARY: The
Tourist Development Council (TDC) was established by Resolution No. R81-275,
adopted March 3, 1981; Chapter 125.0104 F.S. “The Levy of a Tourist Development
Tax pursuant to the “LOCAL OPTION TOURIST DEVELOPMENT ACT,’ Palm Beach County
Code 117-111. This Code sets up the nine member Tourist Development Council. One
member shall be the Chair of the BCC or designee who shall serve as the Chair
of the Council. Of the remaining eight members appointed by the BCC; two
members shall be elected municipal officials, one of whom shall be from the
most populous municipality in Palm Beach County. Keith James is the current
Mayor of the City of West Palm Beach, the most populous municipality in Palm
Beach County. Commissioner Christina Lambert represents District 5 in West Palm
Beach and has been selected to serve on the Tourist Development Council and
represent the City of West Palm Beach to complete Commissioner Shoaf’s term
expiring on 9/30/2022. The TDC has 8-member seats currently filled and a
diversity count of Caucasian: 7 (89%) and African American 1 (11%). The gender
ratio (male/female) is 6:2. Countywide (YBH)
* * * * * * * * * * * *
JULY 12, 2022
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation
recognizing the 11th Annual KidsFit Jamathon in Palm Beach County
(District 7)
B) Proclamation
declaring July 2022 as Park and Recreation Month in Palm Beach County (District
1)
C) Certificate
of Recognition presented to Emanuel Jackson Senior Project, Inc. in honor of
the many years of dedicated service and commitment to the youth of Palm Beach
County. (District 7)
* * * * * * * * * * * *
JULY 12, 2022
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to:
A) approve
the Five Year Road Program (program) Findings of Fact Memo (per Article
12.M.3.B of the Unified Land Development Code) with a majority plus one
affirmative vote that the delay of the Florida Mango Road., 10th
Avenue North to Edgewater Drive (Lake Worth Drainage District L-9 and L-10
Canals Bridge Replacements) and 60th Street N., Avocado Boulevard to
east. of 120th Avenue N, will not result in any link or intersection
on the road network operating at greater than the adopted level of service, and
no development projects are phased to this construction;
B) adopt
an ordinance amending Chapter 23, Article 1, Section 23-1(C) of the Palm Beach County (County) Code (Adoption
of revised Program); providing for repeal of laws in conflict; providing for a
savings clause; providing for severability; providing for inclusion in the code
of laws and ordinances; and providing for an effective date; and
C) approve
the hiring of professionals to design, appraise and assist in the acquisition
of lands, rights-of-way, and easements necessary to undertake the projects
identified in the program, as approved herein, including but not limited to the
employment of real estate appraisers, engineers, certified public accountants,
business damage consultants and experts, and other professionals deemed
necessary.
SUMMARY: On
June 14, 2022, the Board of County Commissioners (BCC) approved this ordinance
amending Chapter 23, Article 1, Section 23-1(C) on preliminary reading and
authorized advertisement for today’s Public Hearing for final adoption. Since the development and adoption of
the County’s program on December 3, 1985, the progress and evolution of current
and near term projects have continued to be monitored. Traffic counts, costs
and revenues have been updated. The most recent update to the program was on December
7, 2021, (ORD2021-037). Revisions are
being proposed to modify the program to reflect this updated information. The
Findings of Fact Memo requires a majority plus one affirmative vote for
approval. The approval to hire professionals will facilitate the
property acquisitions necessary to accomplish the road goals of the program, as
amended herein, for Fiscal Year 2022 through Fiscal Year 2026. Countywide (YBH)
JULY 12, 2022
5. PUBLIC
HEARINGS – 9:30 A.M.
B. WATER UTILITIES
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of
County Commissioners, confirming the Special Assessment Roll for the 80th
Lane North Water Main Extension (Project); and
B) approve Work Authorization (WA) No. 23 to
Johnson-Davis Incorporated (Contractor) under the Palm Beach County Water
Utilities Department (PBCWUD) 2019 Pipeline Continuing Construction Contract
(Contract) (R2020-0160) in the amount of $160,364.80. The total assessable cost
including WA No. 23 for this Project is $213,285.72.
SUMMARY: The Project will provide potable water
service to 12 residential properties currently on private wells. Petitions in
favor of the installation of a potable water main were provided to PBCWUD with
a 67% favorability rate (8 in favor, 0 not in favor, and 4 no response).
Individual assessments of $17,773.81 per parcel (See Exhibit A) will be
assessed based on 90% of the total estimated cost of the Project. Each
individual assessment was determined by using the parcel method to divide the assessable
cost per parcel. The assessment is payable over a 20-year time period in equal annual
payments of principal and 5.5% interest. The total assessable cost of the
Project is $213,285.72 and includes the costs of surveying, design, drafting,
permitting, construction, inspection, administration and construction
contingency. WA No. 23 will provide for
the construction of the Project. This Contract was procured under the
requirements of the Equal Business Opportunity Ordinance. On April 3, 2019, the
Goal Setting Committee applied an Affirmative Procurement Initiative of a
mandatory 20% Small Business Enterprise (SBE) subcontracting participation.
This Contract provides for 20.07% SBE participation. WA No.23 includes 20.04%
SBE participation. The cumulative SBE participation including WA No. 23 is
23.36%. Contractor is a Palm Beach County based company. The Project is
included in the PBCWUD FY22 budget. (PBCWUD Project No. 21-013) District 6
(MWJ)
JULY 12, 2022
5. PUBLIC
HEARINGS – 9:30 A.M.
C. PARKS & RECREATION
1. Staff recommends
motion to adopt: an ordinance
of the Board of County Commissioners of Palm Beach County, Florida, amending
Chapter 21, of the Palm Beach County Code (Ordinance
2019-001); pertaining to parks and recreation: amending Section 21-18 of
the Palm Beach County Code (definitions); Section 21-19 of the Palm Beach County
Code (regulation of vehicles within parks); section 21-20 of the Palm Beach County
Code (buildings and other properties); Section 21-25 of the Palm Beach County Code
(boating); Section 21-32 of the Palm Beach County Code (animals);
Section 21-35 of the Palm Beach County Code (park usage); Section 21-36 of the
Palm Beach County Code (commercial
activities); Section 21-39 of the Palm Beach County Code (sound disturbances);
Section 21-40 of the Palm Beach County Code (aircraft); Section 21-45 of the
Palm Beach County Code (enforcement); providing for savings clause; providing
for repeal of laws in conflict; providing for severability; providing for
inclusion in the code of laws and ordinances of Palm Beach County; and
providing for an effective date. SUMMARY: An ordinance to amend Chapter
21, Article 2 of the Palm Beach County Code (Parks and Recreation) to conform
to state law and provide better management of park property. In addition to
several administrative modifications, the proposed Code changes will:
·
Specify the latitude and longitude of identified
Idle Speed No Wake Zones within 200’ feet of fresh water boat ramps as required
by the Florida Fish and Wildlife Conservation Commission to permit buoy
placement per Florida State Statute;
·
Include language prohibiting adults 18 years or
older from entering or remaining in a designated children’s play area, unless
the adult is supervising and/or accompanying children who are using the
designated children’s play area;
·
Clarify the language regarding sound disturbances in
parks; and
·
Modernize the language regarding aircraft to address
the responsible operation of remote controlled airplanes, helicopters, drones
and other aerial apparatus consistent with Federal Aviation Administration
regulations and Florida State Statute to ensure the safety of park patrons and
nesting wildlife.
At the May 17, 2022 meeting, the Board approved on preliminary reading
advertisement for public hearing on June 14, 2022, however the original item
was delayed in order to allow for input from the League of Cities Board of
Directors meeting, which did not convene until June 22, 2022. The item is now
being presented after review. Countywide (AH)
JULY 12, 2022
5. PUBLIC
HEARINGS – 9:30 A.M.
D. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to:
A) conduct a public hearing for approval of the use of the Uniform Method of
collecting non-ad valorem special assessments provided for in Chapter 197,
Florida Statutes pursuant to the Notice of Intent adopted by Resolution 97-2152
and Resolution 2011-1833;
B) adopt the non-ad valorem special assessment roll and specify the unit of
measurement and amount of the assessment for Mahogany Lane Water Main Extension
Water Mains/Lines project;
C) adopt the non-ad valorem special assessment roll and specify the unit of
measurement and amount of the assessment for the abatement of nuisance
conditions; and
D) authorize the Mayor or designee to certify the non-ad valorem assessment roll on
electronic media to the Tax Collector pursuant to Chapter 197, Florida
Statutes.
SUMMARY: The Board of County Commissioners approved Resolution 97-2152 on December
16, 1997 and Resolution 2011-1833 on November 15, 2011, expressing the intent
of Palm Beach County to use the Uniform Method of collecting non-ad valorem
special assessments. The Uniform Method in Resolution 97-2152 provides for inclusion
of water and street improvement project special assessments on the tax bill.
The Uniform Method in Resolution 2011-1833 provides for the abatement of
nuisance conditions. The unit of measurement to be applied against each parcel
for Mahogany Lane Water Main Extension project is $18,491.15 per acreage based
on two properties. The County will collect a total of $114,830.04 through the
assessment, excluding any interest or other costs. The unit of measurement and total revenue
from the assessments for the nuisance abatement projects are set forth as an
attachment hereto. Placing these accounts on the tax bill reduces
administrative (including collections) costs and provides a more efficient
collection of amounts due to the County. A public hearing is required to
implement this collection method for new special assessment projects to be
included on the 2022 tax bill. Countywide (RS)
* * * * * * * * * * * *
JULY 12, 2022
A. AIRPORTS
1. Staff recommends
motion to approve:
A) a contract (Contract) with Rio-Bak
Corporation (Rio-Bak) in the amount of $426,085 and 146 calendar days for the
Miscellaneous Drainage Repairs project at Palm Beach International Airport (PBI);
and
B) a budget transfer in the amount of
$55,233 in the Airport’s Improvement and Development Fund, including a transfer
from Reserves of $55,233.
SUMMARY: This project was advertised utilizing the
County’s competitive bid process. On
March 31, 2022, two bids were opened for the Miscellaneous Drainage Repairs
project at PBI. Rio-Bak is located in
Palm Beach County and has been identified as the lowest responsible/responsive
bidder in the amount of $426,085. This project consists of repair and
replacement of existing drainage facilities at various locations within the
property limits of PBI both inside and outside the airport perimeter security
fence. The
project was presented to the Goal Setting Committee on January 12, 2022 and an
Affirmative Procurement Initiatives of 8% Small Business Enterprise (SBE)
participation was applied. The contractor has committed to 9.3% SBE
participation. Pursuant to changes to Chapter 332, Florida Statutes,
effective October 1, 2020, a governing body of a commercial service airport may
not approve purchases of contractual services in excess of the Category Five
threshold amount of $325,000 provided in Section 287.017, Florida Statutes, on
a consent agenda. This contract exceeds the threshold amount and must be approved
on the regular agenda. Countywide
(AH)
JULY 12, 2022
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS
1. Staff recommends
motion to approve:
A) Staff’s recommendations
regarding four independent requests to lease County-owned parking facilities
for non-County uses; and
B) the general policy for
evaluating long-term uses of County-owned parking facilities for non-County
uses.
SUMMARY: On April 26, 2022, during
a Board of County Commissioners (Board) scheduled Workshop meeting and as part
of public comment following a presentation by County Staff regarding the South
County Administrative Complex (SCAC) Master Plan, an attorney representing the Andre
Design District located adjacent to the SCAC requested that the Board direct
staff to negotiate a lease agreement for the use of County-owned parking spaces
at the SCAC to benefit an operator within the Andre Design District. The Board
was generally supportive and directed staff to review the request in order to
determine if the same could be accommodated. Consistent with Board direction,
Staff further evaluated the request and met with the attorney and its client to
further discuss the proposal. The attorney’s request as it currently stands is
for the County to directly negotiate a lease that would provide its client
off-hours access to 30-40 parking spaces at the SCAC, and that the same be
pursued under Sec.22-104(d)(2) of the County’s Real Property Acquisition,
Disposition and Leasing Ordinance (PREM Ordinance); which section eliminates
the requirement for a competitive process upon a finding by the Board that
there is only one person capable of reasonably utilizing the real property for
which the Board has determined to be the highest and best use of the real
property. Staff disagrees as to the applicability of Sec.22-104(d)(2) to the
current request. Furthermore, given the combination of the Board’s standing
direction for the redevelopment of SCAC, potential conflicts with City of Delay
Beach parking regulation, lack of demonstrated need for additional parking and
other considerations, Staff recommends against pursuing a competitive process
for leasing the requested spaces, as it would divest time and resources from
other priority projects, redevelopment of SCAC included. Staff has recently
received three other similar requests for use of parking spaces at the County’s
4th Street parking lot, Convention Center, and Park Place storage
facility. The latter being the only request that Staff is recommending for
approval. The Facilities Development and Operations Department (FDO) manages
over 800 County buildings, equaling approximately 14 million square feet of
space. Due to the potential creation of operational challenges and demand on
staff resources that addressing these type of requests on a case-by-case basis
would entail, Staff is recommending approval of a general policy to be followed
in reviewing future requests. Under the recommended policy, Staff will not
consider long-term agreements for the use of County parking facilities for
non-County uses to the extent that the same may: 1) limit parking availability
for existing and/or planned County uses; 2) increase the County’s cost of
operating and/or maintaining the facility, or ability to sustain operations; 3)
encumber County-owned property, with covenants or other instruments, in a way
that restricts the County’s rights as property owner; and/or 4) deviate from or
contradict prior Board direction regarding the use of the facilities. County Staff will consider all remaining
requests in accordance with the PREM Ordinance. FDO Admin Countywide
(HJF)
JULY 12, 2022
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
2. Staff recommends
motion to approve:
A)
a
sole source procurement in the amount of $555,920 for the furnishing of
equipment, installation and training by Motorola Solutions, Inc. to replace the
existing Motorola radio dispatch consoles in the Palm Beach International
Airport (PBI) Communications Center and install two new ones in the PBI
Alternate Communications Center; and
B) a budget transfer
in the amount of $260,000 in the Airports Capital Project fund, including a
reclass from Reserves in the amount of $260,000. The amount of $295,920 is in
the current budget for this project.
SUMMARY: The PBI Operations Communications Center is
the critical management hub for all radio communications throughout the
Airport. This includes the Federal Aviation Administration (FAA), Palm Beach
County Fire Rescue, Palm Beach County Sheriff’s Office, and Internal
Maintenance and Security Operations. The Communications Center is operational
on a continuous basis, year-round, and houses five dispatch stations dedicated
to PBI communications. These critical communications are accomplished via
direct access to the P25 Public Safety Radio System (PSRS), which is managed by
the Facilities Development and Operations (FDO) department. The existing
consoles have reached the end of their useful life, the manufacturer can no
longer support them, and require replacement. To ensure that PBI retains its
ability to operate on the PSRS, the new consoles must be fully compatible to
directly connect to the County’s PSRS. The Motorola MCC7500e internet protocol
radio console is the only radio console that can support County existing native
wireline control of trunking, talk groups and private calls. Motorola
Solutions, Inc. is the exclusive dealer and service agent for the MCC7500e
consoles. Therefore, a sole source procurement is required. The new Motorola
Radio Consoles will replace the end of life consoles in the Communications
Center and provide new consoles for the Alternate Communications Center.
Pursuant to changes to Chapter 332, Florida Statutes, effective October 1,
2020, a governing body of a commercial service airport may not approve
purchases of contractual services in excess of the Category Five threshold
amount of $325,000 provided in Section 287.17, Florida Statutes, on a consent
agenda. This sole source procurement
exceeds the threshold amount and must be approved on the regular agenda. (FDO
Administration) Countywide (MWJ)
JULY 12, 2022
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
3. Staff recommends
motion to approve:
A) Partial Release of Deed Restrictions for a
5.57 acre parcel located south of Pioneer Road and west of the Florida Turnpike
conveyed to KidSanctuary Campus, Inc.; and
B) Consent to transfer of ownership of a
5.57-acre parcel conveyed to KidSanctuary, Inc. on June 6, 2006 (R2006-1043).
SUMMARY: On June 6, 2006, (R2006-1043), the Board
conveyed a 5.57 acre parcel located south of Pioneer Road and west of the
Florida Turnpike to KidSanctuary, Inc., a non-profit corporation, at no cost,
for KidSanctuary’s development of a group home for children with physical
and/or emotional disabilities. The County
Deed provided that the property would automatically revert to the County under
certain circumstances including the property owner’s failure to meet certain
construction and/or operational deadlines, or the property owner’s conveyance
of the property to an unrelated entity without prior Board consent to the
conveyance. On June 7, 2011,
(R2011-0846), the Board approved an extension to construct the facility in five
phases over a 15 year period, expiring on February 1, 2026. On August 16, 2016, (R2016-0991), the Board
approved actual completion dates of the completed Phases and allowed
KidSanctuary Campus, at its discretion, to construct the recreation/
administration/enrichment center on the 5.57 acre parcel previously conveyed by
the County or on adjacent properties the organization had then recently
acquired. KidSanctuary Campus has completed the five phases in advance of the
deadlines. KidSanctuary Campus enlisted Place of Hope, Inc., a not for profit
organization, to operate (through an operating agreement) the KidSanctuary
facility on the subject property and on March 1, 2022, notified the County that
it wishes to convey the property to Place of Hope. The property furthers no
County function, and the Partial Release of Deed Restrictions releases the
certain construction and operational deadlines only. All other conditions and
restrictions remain unmodified and in full force and effect. This partial
release of deed restrictions must be approved by a supermajority vote (5
commissioners) (Property & Real Estate Management) District 6
(HJF)
JULY 12, 2022
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
4. Staff recommends
motion to authorize: the County Administrator or designee who in this
case shall be the Director of the Facilities Development and Operations
Department (FDO), to submit to the Board of Trustees of the Internal
Improvement Trust Fund of the State of Florida (TIITF) an application pursuant
to Lease No. 3502 for the installation of a 100-foot police radio communication
pole servicing the Town of Jupiter in
Ocean Cay Park, which is State-owned property currently leased by Palm
Beach County. SUMMARY: In 2021, the Town of Jupiter’s (Town) Council
approved constructing a 100-foot police radio communication pole on Town-owned
property along Marcinski Road next to the Ocean Bluffs condominiums. The pole is meant to remedy a small gap in
coverage experienced by the Town’s public safety radio system in the area
around US Highway 1 and Marcinski Road. Residents of the condominiums
challenged the proposed location and asked the Town to explore alternatives. In
December 2021, Town staff communicated with County staff to discuss the
possibility of locating the pole on Ocean Cay Park. On April 12, 2022, the Town
Manager sent a formal request to the County Administrator to initiate a process
for the Board of County Commissioners (Board) to consider approval of the
Town’s request to locate the 100-foot police radio communication pole at Ocean
Cay Park. The request was later supplemented by means of a letter dated May 2,
2022, from the Town’s Chief of Police providing additional details as to the
radio communication challenges that the Town is currently facing in the
previously described area. Ocean Cay Park is State-owned property that the
County sub-leases from TIITF pursuant to
Lease No. 3502 executed on June 19, 1988, as amended (R93-95D, R93-1663D,
R98-632D). The lease with TIITF provides that the property can only be used for
“environmental protection and compatible public outdoor recreation and related
purposes”. Therefore, in order to
accommodate the Town’s request, the County needs to obtain TIITF’s approval. County staff has reviewed the Town’s request
and recommends the same, noting that it would carry no detrimental impacts to
Ocean Cay Park’s operations while at the same time contributing towards the
improvement of the operation of the Town’s Police radio system in the area by
eliminating the service gap that currently exists. Ocean Cay Park is within the
jurisdictional limits serviced by the Town’s Police. As a result, improvements
to the Town’s public safety radio system will benefit visitors to the park as
well. This is a Town-funded project and no County involvement is foreseen other
than facilitating State approval for placement of the radio communication pole
and, if the same is granted, entering into an agreement with the Town providing
for the installation, construction, operation and maintenance of the pole,
which agreement would be brought for consideration by the Board at a later
time. (Property & Real Estate Management) District 1 (HJF)
5. Staff recommends
motion to approve: a contract with Netta Architects, LLC
(Consultant) in the amount of $91,055
to provide professional architectural/ engineering design, programming,
permitting, and construction administration services for phase 1 of the
Governmental Center Renewal and Replacement (R/R) project, located at 301 North
Olive Avenue, West Palm Beach. SUMMARY: The Governmental Center R/R
project consists of upgrading and replacing select building finishes and
systems including security, heating ventilation air condition, plumbing, fire
alarm, fire sprinkler, electrical, low voltage, lighting, flooring and
painting. Additional improvements to the facility may include building
hardening, exterior improvements and interior structural work. Professional
services for this project shall be implemented in phases. During the first
phase of the project, the Consultant will conduct a building condition
assessment, including an evaluation of the building’s structural
integrity. The County will evaluate the
findings and recommendations of the aforementioned study in order to determine
the most appropriate solution to be used as the scope of the project to be
designed. The second phase of the project consists of design, permitting and
construction administration services. This contract authorizes the initial
building condition assessment phase of the project and a Consultant Service
Authorization will be issued to authorize each subsequent phase. The
solicitation for design professionals was advertised on July 11, 2021 according
to the Equal Business Opportunity Ordinance, with the final selection on
November 8, 2021. The project was presented to the Goal Setting Committee on
July 7, 2021. The Committee established Affirmative Procurement Initiatives of
a Minority/Women Business Enterprise (M/WBE) participation evaluation
preference of up to 15 points based on the level of participation from African
American firms for the selection of the Consultant and a minimum mandatory
contract goal of 20% Small Business Enterprise (SBE) participation. The
Consultant is not a certified SBE firm, but teamed up with four S/M/WBE
sub-consultants on this project. The Consultant has committed to 33% SBE
participation, of which 21% is from African American owned businesses for this
contract. SBE participation for this phase of the project is 74.24%. The
Consultant is a local firm. Funding for this project is from the
Infrastructure Sales Tax fund. (Capital Improvements Division) District
7 (MWJ)
JULY 12, 2022
6. REGULAR AGENDA
C. PUBLIC SAFETY
1. Staff recommends
motion to approve on preliminary reading and permission to advertise for a
public hearing on July 28, 2022 at 9:30 a.m.: an ordinance of the Board of County Commissioners of Palm Beach County, Florida,
amending Palm Beach County Code Chapter 19, Article VIII (Ordinance no.
2011-008), providing for a title; providing for definitions; providing for tow
truck class specifications; providing for operating permit required; providing
for new applications/renewals and issuance of an operating permit and fees;
providing for inspection of storage yards and public offices required;
providing for insurance requirements, providing for tow truck registration, tow
truck standards and decals; providing for inspection procedures and
requirements for tow companies; providing for non-consent manifest, towing
invoice or tow sheet; providing for advertisements; providing for records
required; providing for operating permit required to do business with the
county; providing for non-consent towing with prior express instruction;
providing for notice requirements for providing non-consent tow services at
request of real property owners; providing for non-consent tow truck company
requirements; providing for consent-only tow truck company requirements;
providing for maximum rates; providing
for tow truck driver requirements and failure to comply; providing for
fraudulent transfer of tow truck companies; providing for additional
requirements for providing immobilization services; providing for deceptive and
unfair trade practices; providing for cease and desist orders; providing for
assurances of voluntary compliance; providing for enforcement and
civil/criminal penalties; providing for administrative enforcement, denial,
revocation and suspension of operating permits/i.d. badges; providing for
additional penalties; providing for hearings and appeals; providing for scope
of ordinance; providing for repeal of laws in conflict; providing for a savings
clause; providing for inclusion in the code of laws and ordinances; providing
for severability; and providing for an effective date. SUMMARY: At the request of the
towing industry and an administrative need to update the Tow Truck Ordinance,
staff convened multiple meetings of industry members from both the towing and
immobilization industry. Staff and industry members identified several ways to
improve the ordinance while continuing to provide consumer protections. Updates include modification to ordinance
language to conform to Florida Statutes with respect to signage placement and
lien requirements; establishing timelines on certain disqualifying criminal
offenses for tow truck drivers; creating a licensing requirement for
immobilization services that addresses the following: maximum rates, signage
requirements, required methods of payment, warning notices on vehicles,
insurance requirements, identification requirements, release/response time
requirements, awareness to consumers on complaint filing, and violations for
non-compliance; allowing credit card convenience fees; e-mail authorizations
for private property impounds; creating an annual rate adjustment using the
Consumer Price Index (CPI), updating the ordinance name to Towing and
Immobilization Services; and improving general readability. The proposed
revisions were presented to the Consumer Affairs Hearing Board on June 15, 2022
and League of Cities on June 22, 2022 with no objection. Administration and enforcement of this
ordinance is funded entirely through license fees. Countywide (JAW)
JULY 12, 2022
6. REGULAR AGENDA
C. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to approve: insourcing
post-release youth reentry services. SUMMARY:
On February 23, 2022, the Department of Public Safety’s Division of Justice
Services posted a Notification of Funding Opportunity (NoFO) to solicit
proposals for post release youth reentry services for the period of October 1,
2022 through September 30, 2025. On
March 21, 2022, proposals were received from Cayuga Centers and Gulfstream
Goodwill Industries, Inc. An independent
selection committee reviewed the proposals.
Neither of the proposals were selected by the committee for funding as they
did not address the critical components of the solicitation. These components were developed over the last
two years through the Youth Subcommittee of the Reentry Taskforce by workgroups
of juvenile justice stakeholders who identified service gaps and systemic
barriers in youth reentry. Due to the
absence of a selected provider, County staff used their intimate knowledge and
workgroup analyses as the foundation to develop the framework for the proposed
in-house solution. A comparative
analysis of previous expenditures verses proposed, indicates a 25% increase in
direct services to youth and families. Additional anticipated outcomes include
an increase in youth engagement, successful program completion and reduced
recidivism. The Public Safety Department plans to leverage existing resources
across county departments (Youth Services, Community Services, etc.) and within
the community. County staff was able to
identify funding, resources and vacant positions to support insourcing youth
reentry programming within the Division of Justice Services, thus no additional
dollars are being requested. Proposed programming would begin on October 1,
2022 in order to ensure continuity of services for youth and families. Countywide
(RS)
JULY 12, 2022
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners
of Palm Beach County, Florida, approving the issuance of one or more series of
Revenue Bonds for Lifespace Communities, Inc. by the Palm Beach County Health
Facilities Authority in an aggregate principal amount not to exceed
$313,500,000. SUMMARY: Lifespace Communities, Inc., an Iowa nonprofit
corporation (Corporation) has requested the Palm Beach County Health Facilities
Authority (Authority) issue Revenue Bonds in an amount not to exceed
$313,500,000 pursuant to a Tax Equity and Fiscal Responsibility Act public
hearing held on June 2, 2022. The bonds
are to be issued by the Authority for the purpose of providing funds to the
Corporation to finance, refinance, and reimburse the costs of additions, renovations, remodeling, equipping and
miscellaneous capital improvements to the life care communities of
Lifespace Communities, Inc., known as Abbey
Delray, located at 2000 Lowson Boulevard, Delray Beach, FL 33445; Abbey Delray
South, located at 1717 Homewood Boulevard in Delray Beach, Florida 33445,
Harbour’s Edge located at 401 East Linton in Delray Beach, Florida 33483, The
Waterford, located at 601 Universe Boulevard, Juno Beach, Florida 33408, and
Village on the Green, located at 500 Village Place, Longwood, FL 32779. All facilitates to be financed by the
bonds are owned or leased and operated by the Corporation. The Authority issues
bonds to finance projects for the Village on the Green community pursuant to an
Interlocal Agreement between the Authority and Seminole County. Approval by an elected body is required by
the Internal Revenue Code; however, adoption of this resolution does not in any
way obligate the County. Neither the taxing power nor the faith and
credit of the County, nor any County funds, shall be pledged to pay the
principal, premium, if any, or interest on the Bonds. Districts 1, 4 & 7 (HJF)
JULY 12, 2022
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida,
approving the Palm Beach County Action Plan for Fiscal Year 2022-2023;
authorizing the County Administrator or designee to execute Standard Forms 424
and Certifications for the Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) Programs,
and funding agreements, amendments thereto, and other documents necessary for
implementation of CDBG, HOME, and ESG activities. SUMMARY: The
Department of Housing and Economic Development (DHED) requests that the Board
of County Commissioners adopt the resolution approving the FY 2022-2023 Action
Plan and authorizing the County Administrator or designee to sign Standard
Forms 424 and Certifications, funding agreements, amendments, and other
documents needed to implement the CDBG, HOME and ESG Programs. On May 13, 2022,
Palm Beach County received notification
that we are eligible to receive the following FY 2022-2023 entitlement grants
from the U.S. Department of Housing and Urban Development (HUD): CDBG - $6,492,406 (-5.53% from previous year), plus program
income of $75,000; HOME - $2,703,963 (+11.76%); and ESG - $577,734 (+1.26%). The
AP funding recommendations reflect BCC directions on funding strategies for the
CDBG, HOME, and ESG Programs provided at the April 26, 2022 Workshop. The AP
also incorporates ESG funding recommendations made by the Homeless and Housing
Alliance Non-Conflict Grant Review Committee, which met on May 20, 2022 and
recommended ESG funding for six activities. Any revisions directed by the BCC today will be incorporated into the
Action Plan before submittal to HUD by the August 16, 2022 deadline. The ESG
required local match ($577,734) will be provided by the four ESG-funded
agencies, the Department of Community Services, and DHED. The HOME required local match ($574,593) will
be provided from the State Housing Initiatives Partnership Program. CDBG funds require no local match. This agenda item will approve a total of
$9,774,103 in federal funding. Countywide (HJF)
JULY 12, 2022
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
3. Staff recommends
motions to approve:
A) a waiver of the statutory requirement, by a majority vote plus one, that
one of the two public hearings to be held on August 23, 2022 and September 13,
2022, be after 5:00 p.m., to consider the designation of parcels located at
5976 Okeechobee Boulevard, in unincorporated Palm Beach County, Florida,
further identified by Parcel Control Numbers 00-42-43-26-00-000-1300,
00-42-43-26-00-000-1340, and 00-42-43-26-05-004-0000 (the Subject Property), as
a Brownfield Area pursuant to Section 376.80(2)(c), Florida Statutes; and
B) the advertising of public hearings on Tuesday, August 23, 2022 at 9:30
a.m. and Tuesday, September 13, 2022 at 9:30 a.m. to consider the designation
of the Subject Property as a Brownfield Area pursuant to Section 376.80(2)(c),
Florida Statutes, which shall hereafter be known as the Town of Palm Beach –
Okeechobee Blvd. Former Landfill and Shooting Range Green Reuse Area.
SUMMARY: On June 2, 2022, CRE Fund at Okeechobee Boulevard LLC (CRE Fund), as
contract lessor with the Town of Palm Beach, submitted a revised application to
the Department of Housing and Economic Development to designate the Subject
Property as a Brownfield Area. This
designation requires two public hearings, one of which must be held after 5:00 p.m.
per Section 125.66, Florida Statutes (cross-referenced in Section 376.80,
Florida Statutes), unless the Board of County Commissioners, by a majority plus
one vote, elects to conduct that hearing at another time of day. The Subject
Property was formerly operated as a permitted yard trash disposal facility and
shooting range, and is impacted by metal and organic contaminants in soil and
groundwater. CRE Fund plans to develop the Subject Property as a mixed-use
development. The rezoning of the 27.66 acre site was approved by the Board of
County Commissioners at the May 26, 2022 BCC Zoning Hearing via Resolution
2022-0537, concurrent with a future land use amendment, to allow for the
development of 708 multifamily dwelling units, which includes 177 on-site
Workforce Housing rental units, and 21,839 square feet of commercial uses. The approved Preliminary Site Plan indicates
two seven-story and three three-story residential buildings; six one-story
buildings comprised of two Retail buildings, a Type 1 Restaurant, two club
houses, and a guardhouse; 1,355 parking spaces; and, two recreational area
tracts. Prior to redevelopment, CRE Fund is seeking a “Brownfield Area”
designation under Florida’s Brownfields Redevelopment Act. No County funds for implementation are
required. District 2 (HJF)
JULY 12, 2022
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
4. DELETED FOR FURTHER STAFF REVIEW: Staff
recommends motion to:
A)
approve SHIP Program
award(s) up to $2,000,000 for single family new construction;
B) direct staff to negotiate loan agreements once
award recipients are selected; and
C)
authorize the County
Administrator or designee to execute the loan agreement(s), amendments thereto,
and all other documents necessary for project implementation.
SUMMARY: On
May 24, 2022, the Department of Housing and Economic Development issued Request
for Proposals HED.2022.3 (RFP) making $2,000,000 in State SHIP funding
available to developers for new construction, of affordable new construction
housing. A selection committee met on July 7, 2022 to determine the award(s)
with the available SHIP funding. The project(s) selected were:
All SHIP-assisted units will remain affordable to homeowners with
incomes no greater than 120% of Area Median Income for no less than 30
years. The funding agreements and
related documents pursuant to these SHIP funds will be between the County and
the entities identified herein or their respective successors and/or
assigns. To facilitate project
implementation, staff requests authorization for the County Administrator, or
designee to execute the loan agreements and related documents. Countywide
(HJF)
JULY 12, 2022
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
5. Staff recommends
motion to:
A) approve
a budget transfer of $2,500,000 in the ARPA Response Projects Fund to provide
funding of $2,500,000 to SP Field LLC for Calusa Pointe II;
B) direct
staff to negotiate the loan agreement; and
C) authorize
the County Administrator or designee to execute the loan agreement, amendments
thereto, and all other documents necessary for project implementation.
SUMMARY: Calusa Pointe II (the Project) by developer
SP Field LLC (an affiliate of Southport Development) entails the new
construction of a 144-unit multifamily rental apartment complex at the
southeast quadrant of State Road 80 and County Road 827 in the City of Belle
Glade. The Project includes 114 units
for households at 60% Area Median Income (AMI) and 30 units for households at
50% AMI. All 144 housing units (96
two-bedroom / 48 three-bedroom) in the Project will remain affordable for 30
50 years. The Project total cost is $37 million, and the developer has
identified development funding of $34.5 million leaving a $2,500,000 funding
gap for which staff recommends providing ARPA Response Projects funds. This
funding was originally allocated as generic Affordable/Workforce Housing, and
is now being specifically allocated for the Project. The Project is
shovel-ready, and anticipates commencing construction in January 2023
contingent on this gap funding. The funding agreement and related documents
pursuant to these County funds will be between the County and the entity
identified herein or its respective successors and/or assigns. To facilitate
project implementation, staff requests authorization for the County
Administrator or designee to execute the loan agreement and related documents. District
6 (HJF)
JULY 12, 2022
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
6. Staff recommends
motion to:
A) approve Community Development Block Grant (CDBG)
funding of up to $1,800,000 to Housing Partnership, Inc. dba Community Partners
of South Florida;
B) direct
staff to negotiate the funding agreement; and
C) authorize the County Administrator or designee to
execute the funding agreement, amendments thereto, and all other documents
necessary for project implementation.
SUMMARY: Community Partners of South Florida (CPSF)
is a local 501(c) not-for-profit organization that has successfully served
needs in the areas of housing and mental health for over 36 years. CPSF
currently operates a transitional housing program known as The Village from a
leased 20-unit apartment property located at 1311 Tamarind Avenue / 1034 13th
Street, West Palm Beach. The Village
provides transitional housing and supportive services for 35 persons with
diagnosed mental health issues. Clients are referred through the Palm Beach
County Continuum of Care Coordinated Entry process and may reside at The
Village for up to two years. Clients pay
no more than 30% of their income towards rent, and receive therapy, employment
services, resource navigation, and case management in order that the client is
independently and stably housed upon exit from The Village. The property owner
planned to sell on the open market at the end of the current lease, however,
Community Partners intends to acquire the property in order to maintain The
Village. The total cost of acquisition
and rehabilitation is $3.74 Million. Sources of funding include a $1.8 Million
first mortgage from PNC Bank and $145,500 cash from Community Partners. Staff recommends CDBG funding for a $1.8
Million forgivable loan to assist in the acquisition of the property and
preserve the much-needed inventory of transitional housing beds. The property will be restricted for
affordability to households with incomes no greater than 80% of Area Median
Income for no less than 50 years. The funding agreement and related documents
pursuant to these County funds will be between the County and the entity
identified herein or its respective successors and/or assigns. To facilitate
project implementation, staff requests authorization for the County
Administrator or designee to execute the funding agreement and related
documents. These are Federal CDBG grant funds that do not require a local
match. District 7 (HJF)
JULY 12, 2022
6. REGULAR AGENDA
E. PALM TRAN
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of County
Commissioners of Palm Beach County, Florida (BCC), authorizing the execution
and submittal of a grant application and grant agreement with the Florida
Commission for the Transportation Disadvantaged (CTD), for a grant amount of
$3,197,090, which requires a local match of $355,232; resulting in a total
agreement of $3,552,322; for the Trip & Equipment
Grant Program (CSFA 55.001) to provide Palm Tran Connection Service
(Connection) trips and discounted daily and monthly fixed route bus
passes. This is a unit cost agreement
and has an anticipated start date of August 1, 2022 and an anticipated end date
of June 30, 2023;
B) approve an upward budget amendment of
$2,396,159 in Palm Tran’s Operating Fund 1340 to recognize the actual grant
award amount; and
C) approve a budget transfer in General
Fund 0001 of $2,172,001 to increase the transfer to Palm Tran’s Operations Fund
1340 from Contingency Reserves for the required match and necessary overmatch.
SUMMARY: The County has been awarded a grant in the amount of
$3,197,090, which requires a local match of 10% or $355,232 for a total project
of $3,552,322. The total anticipated
cost to provide transportation disadvantaged service is $5,828,272, which
requires the County to overmatch $2,275,950 in order to maintain the program at
its current level. The required local match and overmatch are included in the
proposed FY2023 Budget. The grant requires broader indemnification by the
County than that approved by PPM CW-F-049. The grant requires the County
and its officers, agents, or employees to indemnify, defend, and hold harmless FDOT and all of its officers,
agents, and employees from any claim, loss, damage, cost, charge, or expense
arising out of the County’s non-compliance or performance of this agreement.
The indemnification obligation must also be passed on to contractors and/or
consultants. Given that liability is limited to County’s non-compliance or
performance of this agreement and the statutory caps of Section 768.28, Florida
Statutes, Palm Tran recommends Board approval. Countywide (MM)
JULY 12, 2022
6. REGULAR AGENDA
F. ADMINISTRATION
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida approving the CareerSource Palm Beach County (CSPBC)
Fiscal Year 2022-2023 Budget in the amount of $17,107,040 for its programs
under Public Law 113-128, enacted by Congress effective July 1, 2015 which Act
is known as the Workforce Innovation
and Opportunity Act (WIOA) of 2014. SUMMARY: On December 16,
2014, the Board of County Commissioners (BCC) approved a contract to administer
grant funds (R2014-1894) with CSPBC which services include the design,
coordination, and implementation of the local workforce development system for
Palm Beach County. CSPBC receives Federal funding through the State Department
of Economic Opportunity (DEO). Funds are
received by the DEO from the US Department of Labor, US Department of Health
& Human Services, and the US Department of Agriculture. These are formula funds,
which are based on the Federal budget and the local population statistics. The
Fiscal Year 2022-2023 Budget, in the amount of $17,107,040, includes the
following revenue sources: $13,812,692 from the US Department of Labor;
$2,684,348 from the US Department of Health and Human Services for Temporary
Assistance for Needy Families; $450,000 from the US Department of Agriculture
for the Supplemental Nutrition Assistance Program; and $160,000 from local
government. Countywide (HJF)
JULY 12, 2022
6. REGULAR AGENDA
G. COMMUNITY SERVICES
1. Staff requests
motion to approve:
A)
proposed allocations
for Notice of Funding Allocations (NOFA) funding in the Economic Stability/Self
Sufficiency service category, along with Intellectual/ Developmental
Disabilities subcategories under the Financially Assisted Agencies (FAA)
Program, for the period October 1, 2022 through September 30, 2023, in a total
amount not-to-exceed $2,788,309; and
B)
allocations for renewal
funding in the Homelessness, Behavioral Health, and Strategic Partnership
service categories, including the subcategories of Domestic
Violence/Sheltering, Seniors and Intellectual/Developmental Disabilities under
the FAA Program, for the period October 1, 2022 through September 30, 2023, in
a total amount not-to-exceed $10,978,661.
SUMMARY: This item provides the recommended FY
2023 funding allocations for the FAA Program. The FAA recommendations in the
Economic Stability/Self Sufficiency service category and
Intellectual/Developmental Disabilities subcategory reflects the results of the
NOFA process initiated on March 18, 2022. Data from the Community Conversations
Community meetings held on September 14, 2021 and September 15, 2021 were used
to establish priorities in funding for the Economic Stability/Self- Sufficiency
category. Review panels met on May 2, 2022 through May 5, 2022 to review, score
and rank the proposals. Allocations in the other FAA categories are based on prior
year’s funding as this is a renewal year in the three-year cycle for those
categories. The total amount of funding being allocated in this item is
$13,766,970. Funding for these allocations is included in the County
Administrator’s proposed FY 2023 budget and is subject to approval by the Board
of County Commissioners in September 2022. (Financially Assisted Agencies) Countywide
(HH)
JULY 12, 2022
6. REGULAR AGENDA
H. COUNTY ATTORNEY
1. Staff recommends
motion to approve:
A) an agreement for bond
counsel services with the law firm of Greenberg Traurig, P.A., effective
October 1, 2022 through September 30, 2025, with one additional three year term
renewal at the County’s option;
B) an agreement for
disclosure counsel services with the law firm of Locke Lord, LLP, effective
October 1, 2022 through September 30, 2025, with one additional three year term
renewal at the County’s option;
C) Amendment No. 2 to R2016-1105
with Locke Lord, LLP, formalizing the firm’s continued representation of the
County in connection with the proposed Housing and Environmental General
Obligation Bonds (GO Bonds) and Roger Dean Chevrolet Stadium
Revenue Bond (Revenue Bond); and
D) an agreement for
disclosure counsel services with the law firm of Greenberg Traurig, P.A. in
connection with the proposed GO Bonds and Revenue Bond.
SUMMARY: On March 24, 2022,
the County Finance Committee (the CFC) reviewed RFP proposals for County bond counsel
and disclosure counsel. Greenberg
Traurig, P.A. received the highest rank of the six proposers. Locke Lord, LLP received the second highest
rank of the six proposers. Accordingly,
the CFC recommends that Greenberg Traurig, P.A. be retained as the County’s
bond counsel and Locke Lord, LLP be retained as the County’s disclosure
counsel, with contracts effective October 1, 2022 through September 30,
2025. The agreements also contain one
additional three-year term renewal at the County’s option. Further, staff recommends an amendment to the
current bond counsel contract with Locke Lord, LLP, which is in effect until
September 30, 2022, formalizing the firm’s continued representation of the
County in connection with the County’s GO Bonds and Revenue Bond. The firm’s representation on these matters
dates back to 2020. The continued
representation on the GO Bonds is contingent on the issuances being
authorized at the November 8, 2022 general election. The continued representation on the Revenue
Bond is contingent on the bonds being issued on or before April 30, 2024.
Finally, staff recommends a separate agreement with Greenberg Traurig, P.A. for
disclosure counsel services solely in connection with the GO Bonds and
Revenue Bond, under the same contingencies expressed above. The County’s disclosure counsel services in
connection with the GO Bond are not anticipated to be needed will not be
performed until after October 1, 2022 and, while these services would
ordinarily go to Locke Lord, LLP under its new disclosure counsel agreement,
the firm cannot simultaneously serve as both bond and disclosure counsel. As such, as the highest ranked firm under the
RFP, staff recommends that the disclosure counsel services for the GO Bonds
be performed by Greenberg Traurig, P.A. solely for these three specific
issuances under the contingencies expressed above. Countywide
(DB)
2. Staff recommends
motion to approve: a mediated settlement in the amount of $1,170,579 including
compensation for the taking, business damages, attorney's fees and costs in the
eminent domain action styled Palm Beach County v. Jan Real Estate Company
Limited Partnership et al., Case No.: 502020CA014166XXXXMB. The condemnation
is for the construction of a right turn lane for southbound traffic on North
Military Trail to travel westbound on PGA Boulevard. SUMMARY: This settlement relates to the taking of Parcel 101 in fee
simple and a permanent easement designated as Parcel 201, which Palm Beach
County acquired to construct the above-referenced project. The County acquired
the parcels from the property at the Garden Square Shoppes anchored by a Publix
supermarket in Palm Beach Gardens. Parcel 201 was used for the relocation of FPL
power lines, sloping, and other construction activities. Countywide (DO)
JULY 12, 2022
6. REGULAR AGENDA
I. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to authorize:
A) Staff
to submit proposed not-to-exceed millage rates for the FY 2023 budget to the
Property Appraiser as follows:
|
|
FY 2022 Adopted |
FY 2023 Rollback |
FY 2023 Proposed |
Over/(Under) |
||||
|
|
Millage |
Taxes |
Millage |
Taxes |
Millage |
Taxes |
Rollback |
|
|
Countywide Non-Voted |
4.7815 |
$1,062,035,841 |
4.2392 |
$1,082,397,957 |
4.7815 |
$1,220,863,803 |
$138,465,846 |
12.79% |
|
Library |
0.5491 |
64,676,919 |
0.4891 |
65,740,710 |
0.5491 |
73,805,405 |
8,064,695 |
12.27% |
|
Fire-Rescue MSTU |
3.4581 |
313,235,018 |
3.0811 |
318,791,280 |
3.4581 |
357,798,230 |
39,006,950 |
12.24% |
|
Jupiter Fire-Rescue MSTU |
1.7880 |
22,339,347 |
1.5951 |
22,519,161 |
1.8713 |
26,418,473 |
3,899,312 |
17.32% |
|
|
|
|
|
|
|
|
|
|
|
Aggregate-Excluding Voted
Debt |
6.5835 |
$1,462,287,125 |
5.9121 |
$1,509,540,707 |
6.5753 |
$1,678,885,911 |
|
11.22% |
|
|
|
|
|
|
|
|
|
|
|
Countywide Voted-Debt |
0.0334 |
$7,425,522 |
|
0.0289 |
$7,384,943 |
|
|
|
|
Countywide-Library
Voted-Debt |
0.0333 |
3,922,311 |
|
|
0.0290 |
3,897,936 |
|
|
B) Staff to submit to the
Property Appraiser public hearing dates of Tuesday, September 13 at 5:05 p.m.
and Tuesday, September 20 at 5:05 p.m. in the Commission Chambers, 6th
floor of the Robert Weisman Governmental Center for the FY 2023 budget;
C) Administrative adjustments
to establish funding in the FY 2023 budget for capital projects approved and
established in the current fiscal year.
These projects were approved in the current fiscal year (FY 2022) after
the preparation of the proposed budget and are therefore not currently included
in the FY 2023 budget. These adjustments
will have no impact on proposed Ad Valorem taxes and will be incorporated into
the tentative budget to be presented at the first public hearing; and
D) Administrative adjustments
to establish funding in the FY 2023 budget for designated fund balances for
contingency and other projects and carryover for encumbrances. These balances and encumbrances were approved
in the current fiscal year (FY 2022) after the preparation of the proposed
budget and are therefore not currently included in the FY 2023 budget. These adjustments will have no impact on
proposed Ad Valorem taxes and will be incorporated into the tentative budget to
be presented at the first public hearing.
SUMMARY: The proposed millage rates
for Countywide, Library, and Fire Rescue MSTU are at the current year millage
rate and above the rolled-back rate. The
millage rate for the Jupiter Fire MSTU is above the current year millage rate
and the rolled-back rate. These millage
rates are not-to-exceed rates, and may be lowered but not raised at the
September public hearings. Countywide (DB)
* * * * * * * * * * * *
JULY 12, 2022
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JULY 12, 2022
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide (LDC)
B. COUNTY ATTORNEY
JULY 12, 2022
District 1 – COMMISSIONER MARIA G. MARINO
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
JULY 12, 2022
10. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
JULY 12, 2022
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."