BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

JUNE 14, 2022

TUESDAY COMMISSION

9:30 A.M. CHAMBERS

1. CALL TO ORDER

A. Roll Call

B. Invocation

C. Pledge of Allegiance

2. AGENDA APPROVAL

A. Additions, Deletions, Substitutions

B. Adoption

3. CONSENT AGENDA (Pages 8-43)

4. PUBLIC HEARINGS - 9:30 A.M. (Page 44)

5. REGULAR AGENDA (Pages 45-53)

6. BOARD APPOINTMENTS (Page 54)

7. STAFF COMMENTS (Page 55)

8. BCC COMMENTS (Page 56)

9. ADJOURNMENT (Page 57)

* * * * * * * * * * *

JUNE 14, 2022

TABLE OF CONTENTS

CONSENT AGENDA

A. ADMINISTRATION

Page 8

3A-1 Memorandum of Agreement between the Supervisor of Elections and the State of Florida, Department of State, Division of Elections to implement a network monitoring solution and election security

B. CLERK & COMPTROLLER

Page 8

3B-1 Warrant list

3B-2 Contracts and claims settlements list

C. ENGINEERING & PUBLIC WORKS

Page 9

3C-1 Contract with Constructive Engineering, Inc. for the Miner Road from Military Trail to Lawrence Road project

3C-2 Receive and file Interlocal agreement with the City of West Palm Beach for installation and maintenance of decorative art wrap on traffic signal control cabinets

3C-3 Contract with Johnson-Davis, Inc. for the Wabasso Drive over Lake Worth Drainage District Lateral 2 Canal project

Page 10

3C-4 Contract with Ferreira Construction Southern Division Co. Inc. for construction of pedestrian flashers on CR A1A from north of Donald Ross Road to south of Indiantown Road

3C-5 Consultant Services Authorization to contract with Propel Engineering, Inc. for the Donald Ross Road and Military Trail intersection improvements project

Page 11

3C-6 Contract with K-F Group, Inc. for the Royal Palm Beach Boulevard/Orange Boulevard/ Coconut Boulevard from south of Orange Boulevard to south of 78^th Place North project

E. COMMUNITY SERVICES

Page 12

3E-1 Emergency Home Energy Assistance for the Elderly Program agreement with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. for development of a delivery system for energy to seniors

Page 13

3E-2 Receive and file contract with The Homeless Coalition of Palm Beach County, Inc. for transitional housing services through the Housing Opportunities for Persons with AIDS program

Page 14

3E-3 Appointments to the Palm Beach County HIV Comprehensive AIDS Resources Emergency Council

JUNE 14, 2022

TABLE OF CONTENTS

CONSENT AGENDA

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 14

3H-1 Utility easement in favor of Seacoast Utility Authority for water, sewer and reclaim lines to service the Palm Beach Gardens District

Page 15

3H-2 Agreement with Brad J. Goldbert, Inc. for the “Opening Minds” exhibit at the Canyon Branch Library

Page 16

3H-3 Change order to amendment to contract with The Morganti Group, Inc. for the Palm Tran South Expansion project

Page 17

3H-4 Consultant Services Authorization to contract with Currie Sowards Aguila Architects, Inc. for the New Fire Rescue Station No. 92 project

3H-5 Sovereignty Submerged Lands fee waived lease renewal with the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida for submerged lands at DuBois Park

Page 18

3H-6 Amendment to contract with Lebolo Construction Management, Inc. for the C.L. Brumback Health Center Renovation project

Page 19

3H-7 Amendment to contract with D. Stephenson Construction, Inc. for the Canyon Branch Library project

I. HOUSING AND ECONOMIC DEVELOPMENT

Page 20

3I-1 Receive and file amendment to agreement with the Village of Palm Springs for sidewalk improvements between Kirk Road and Davis Road

Page 21

3I-2 Impact Fee Affordable Housing Assistance Program funding award to Habitat for Humanity of South Palm Beach County for construction of two homes in the San Castle neighborhood

Page 22

3I-3 Impact Fee Affordable Housing Assistance Program funding award to CP Renaissance LLC for construction of 43 rental units along Tamarind Avenue

Page 23

3I-4 Impact Fee Affordable Housing Assistance Program funding award to Autumn Ridge Apartments Ltd. for construction of a 106 multifamily apartment building on N. Congress Avenue

Page 24

3I-5 Impact Fee Affordable Housing Assistance Program funding award to Delray Beach Housing Authority for construction of 60 multifamily units in the City of Delray Beach

JUNE 14, 2022

TABLE OF CONTENTS

CONSENT AGENDA

I. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

Page 25

3I-6 Impact Fee Affordable Housing Assistance Program funding award to ME-ST, LLC for construction of 14 rental units for homeless veterans located at 4825 Maine Street

Page 26

3I-7 Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan for the Palm Beach County Housing Authority

J. PLANNING, ZONING & BUILDING

Page 27

3J-1 Appointment to the Planning Commission

K. WATER UTILITIES

Page 28

3K-1 Consultant Services Authorization to contract with Calvin, Giordano & Associates, Inc. for the Water Treatment Plant Nos. 2 and 9 Hurricane Hardening project

3K-2 Consultant Services Authorization to contract with Calvin, Giordano & Associates, Inc. for the Western Region Wastewater Treatment Facilities Hurricane Hardening project

Page 29

3K-3 Supplement to Consultant Services Authorization to contract with Chen Moore and Associates, Inc. for the Septic to Sewer Project at Okeeheelee Park, Pale Ida Park and Caloosa Park

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 30

3L-1 Receive and file amendment to State of Florida, Department of Environmental Protection grant agreement for the Royal Palm Beach Pines Trails System project

M. PARKS & RECREATION

Page 30

3M-1 Receive and file executed Special Events Rental Agreement with Muddy Princess Corporation

Page31

3M-2 Receive and file two executed Entertainment Contractor Agreements with Simply Tina, LLC and SRB Entertainment, LLC

3M-3 Receive and file executed South and Light Production Service Contractor agreement with Sanderford Sound, Inc.

Page 32

3M-4 South Florida Water Management District Indian River Lagoon License Plat funding agreement

JUNE 14, 2022

TABLE OF CONTENTS

CONSENT AGENDA

Q. CRIMINAL JUSTICE COMMISSION

Page 33

3Q-1 Interlocal agreement with the Florida Atlantic University Board of Trustees for research and evaluation of a Trauma-Informed Training Initiative

S. FIRE RESCUE

Page 34

3S-1 Emergency services agreement with the Town of Palm Beach Shores for dispatch services

W. PUBLIC AFFAIRS

Page 34

3W-1 Sole source digital assets management software subscription agreement with Canto, Inc.

X. PUBLIC SAFETY

Page35

3X-1 Receive and file amendment to interlocal agreement with the City of Riviera Beach for adult reentry services

AA. PALM TRAN

Page 36

3AA-1 Designation of the Palm Beach County Board of County Commissioners as the Community Transportation Coordinator

Page37

3AA-2 Ratify a Letter of Understanding with the Service Employees International Union, Florida Public Services, Inc. CtW, CLC agreeing to the addition of Juneteenth National Independence Day to the Labor Management Agreement

Page 38

3AA-3 Amendment to contract with MV Transportation, Inc. and MV Contract Transportation, Inc. for the Dial-A-Ride/Mobility On Demand Transportation Service for the Glades Region

BB. YOUTH SERVICES

Page 39

3BB-1 Amendment to contract with The Children’s Home Society of Florida for the Adoption Assistance Program

CC. SHERIFF

Page 40

3CC-1 Sub-Recipient agreement for federal grant funding assistance with the Florida Department of Law Enforcement to improve forensic services at the crime laboratory

3CC-2 High Intensity Drug Trafficking Area Program grant for the Palm Beach Narcotics Task Force

JUNE 14, 2022

TABLE OF CONTENTS

CONSENT AGENDA

CC. SHERIFF (Cont’d)

Page 41

3CC-3 Amendment to contract with the Florida Department of Education for a Safe-School Officer at all charter schools

3CC-4 Subaward and grant agreement with the Florida Division of Emergency Management to enhance the United States Board Patrol’s mission to secure the Nation’s coastline

Page 42

3CC-5 Modification to contract award with the U.S. Department of Homeland Security, Transportation Security Administration for fund five canine teams at the Palm Beach International Airport

DD. TOURIST DEVELOPMENT COUNCIL

Page 43

3DD-1 Payment for participation in the 16^th Annual Palm Beach Partners Business Matchmaker Conference & Expo

PUBLIC HEARINGS – 9:30 A.M.

NONE

Page 44

REGULAR AGENDA

A. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

Page 45

5A-1 Receive and file presentation on property values

B. COMMUNITY SERVICES

Page 45

5B-1 Receive and file presentation by 211 Palm Beach/Treasure Coast, Inc. related to the status of the new National Suicide Prevention Lifeline 9-8-8 number

JUNE 14, 2022

TABLE OF CONTENTS

REGULAR AGENDA

C. HOUSING AND ECONOMIC DEVELOPMENT

Page 46

5C-1 Resolution approving issuance of multifamily housing revenue bonds for Boynton Bay Apartments

Page 47

5C-2 State Housing Investment Partnerships Program award to Wells Landing Apartments, LLC

Page 48

5C-3 Resolution authorizing issuance of Revenue Bond Anticipation Notes for the Green Cay Life Plan Village project

Page 49

5C-4 Resolution approving issuance of homeowner revenue bonds for the Single Family Homeowner Revenue Bond program

D. ENGINEERING & PUBLIC WORKS

Page 49

5D-1 Ordinance amending the Five Year Road Program

E. MEDICAL EXAMINER

Page 50

5E-1 Addition of one Associate Medical Examiner and one Forensic Technician

F. YOUTH SERVICES

Page 51

5F-1 Conceptually approve allocations for funding in the action areas of health and wellness, ensure safety and justice, and social and emotional learning

G. FIRE RESCUE

Page 52

5G-1 Resolution authorizing the conveyance and transfer of an engine vehicle to the School District of Palm Beach County

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 53

5H-1 Partial Release of Deed Restrictions for parcel located south of Pioneer Road and west of the Florida Turnpike conveyed to KidSanctuary Campus, Inc.

I. ADMINISTRATION

Page 53

5A-2 Resolution recognizing the significance of The Emmett Till Antilynching Act and Soil Collection Ceremony for Sam Nelson

BOARD APPOINTMENTS (Page 54)

STAFF COMMENTS (Page 55)

COMMISSIONER COMMENTS (Page 56)

ADJOURNMENT (Page 57)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

A. ADMINISTRATION

1. DELETED FOR FURTHER STAFF REVIEW ~~Staff recommends motion to:~~

~~A) authorize~~ Memorandum of Agreement between the Supervisor of Elections and the State of Florida, Department of State, Division of Elections in the amount of $11,194 for the purchase of goods and services, to be expended between July 1, 2021 through March 31, 2022, for the purpose of implementing a network monitoring solution and continuing election security needs as identified and developed in conjunction with the Department’s assessment and for purposes of complying with the 2020 Memorandum of Agreement for Minimum Security Standards for the Florida Voter Registration System; and

~~B) accept~~ ~~on behalf of the Supervisor of Elections an Amendment #1 to Memorandum of Agreement for 2022 Election Security Funds Grant #22.e.es.200.050 to extend the expenditure deadline to June 1, 2022.~~

~~SUMMARY:~~ Grant funds are made available pursuant to Specific Appropriation 3062, Chapter 2021-36, Laws of Florida, to implement a network monitoring solution for the 67 county Supervisor of Elections offices in the ongoing effort to improve the administration of federal elections. The maximum amount of the funds that may be received by a subrecipient is $11,194. The total sum available for distribution is $750,000 in non-recurring funds for fiscal year 2021-2022 from the Federal Grants Trust Fund, pursuant to Section 101 of the Help America Vote Act of 2002 and the Catalog of Federal Domestic Assistance 90.404 (help America Vote Act Requirements Payments). There is no match associated with this item. Countywide (AH)

B. CLERK & COMPTROLLER

1. Staff recommends motion to receive and file: Warrant List – Backup information can be viewed in the Clerk & Comptroller’s Office.

2. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office. Countywide

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

C. ENGINEERING & PUBLIC WORKS

1. Staff recommends motion to approve: a contract with Constructive Engineering, Inc. (Constructive) in the amount of $545,390.60 for Miner Road from Military Trail to Lawrence Road (Project). SUMMARY: Approval of this contract will authorize the professional services necessary for preparation of design plans and construction bid documents for a new three-lane roadway. While the right of way exists for Miner Road from Military Trail to Lawrence Road, the roadway is not constructed to Palm Beach County standards within this segment. The Affirmative Procurement Initiatives selected for this contract on May 15, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE Evaluation Preference for prime respondents. Constructive agreed to 80% SBE participation for the contract. Constructive has an office located in the County and is a certified SBE company. On September 7, 2021, the Consultant’s Competitive Negotiations Act Selection Committee selected Constructive and, in accordance with PPM No. CW-O-048, the Board of County Commissioners was notified of the selection on September 8, 2021. This Project is included in the Five-Year Road Program. District 2 (YBH)

2. Staff recommends motion to:

A) receive and file an interlocal agreement (ILA) between Palm Beach County (County) and the City of West Palm Beach (City) dated March 24, 2022, for the installation and maintenance of decorative art wrap on traffic signal control cabinets located within the City’s municipal limits; and

B) adopt an assignment, assumption, and consent agreement (Assignment) with the City and the West Palm Beach Downtown Development Authority (DDA) for the ILA.

SUMMARY: In accordance with Countywide PPM CW-O-051, all delegated contracts, agreements, and grants must be submitted by the initiating Department as a receive and file agenda item. The ILA was executed by the County Engineer on March 24, 2022, per Resolution R2019-0481. Approval of the Assignment will allow the ILA with the City to be assigned to the DDA. Districts 2 & 7 (YBH)

3. Staff recommends motion to approve: a contract with Johnson-Davis, Inc. (JDI) in the amount of $1,068,927 for the construction of Wabasso Drive over Lake Worth Drainage District Lateral 2 Canal (Project). SUMMARY: Approval of this contract will authorize the construction services necessary to reconstruct Wabasso Drive from Aspen Road to Oswego Avenue, and replace the bridge with a box culvert. Because this Project is funded by a federal Community Development Block Grant, the Equal Business Opportunity Ordinance is not applicable. JDI was the only bidder. The contract time for the Project is 180 calendar days. JDI is a Palm Beach County based company and a certified Small Business Enterprise company. This Project is included in the infrastructure sales tax. Districts 2 & 7 (YBH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

C. ENGINEERING & PUBLIC WORKS (Cont’d)

4. Staff recommends motion to approve: a contract with Ferreira Construction Southern Division Co. Inc. (FSC) in the amount of $796,156.75 for the construction of Pedestrian Flashers on CR A1A from north of Donald Ross Road to south of Indiantown Road (Project). SUMMARY: Approval of this contract will authorize the construction of 24 solar powered, pedestrian activated flashers on CR A1A from Donald Ross Road to Indiantown Road. Palm Beach County applied for a federal grant to enhance the safety of pedestrians crossing from the residential developments and public parking areas to the beach. There is high pedestrian activity in the area and this Project will also upgrade ramps and crosswalk striping to meet current ADA standards. Because this Project is funded by a federal grant (R2022-0051) through the Florida Department of Transportation’s Local Agency Program, the Equal Business Opportunity Ordinance is not applicable. The Code of Federal Domestic Assistance number for this agreement is 20.205 Highway Planning and Construction. Bids for the contract were received by the Engineering Department on April 12, 2022. FSC was the lowest responsive bidder of two. The contract time for the Project is 130 calendar days. District 1 (YBH)

5. Staff recommends motion to approve: a Consultant Service Authorization (CSA) to the Annual Intersection Professional Services Contract (R2020-0542) dated June 2, 2020 (Contract) with Propel Engineering, Inc. (PEI) in the amount of $250,329.44 for the Donald Ross Road and Military Trail Intersection Improvements (Project). SUMMARY: Approval of this CSA will authorize the professional services necessary for preparation of design plans and bid documents to add a third eastbound to northbound left turn lane, modify intersection alignments, and upgrade the existing strain pole signals to mast arms. The Affirmative Procurement Initiatives selected for this Contract on May 1, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. PEI agreed to 89% SBE participation for the Contract. PEI agreed to 94.25% SBE participation for this CSA. The cumulative SBE participation to date for the Contract including this CSA is 93.53%. PEI has an office located in Palm Beach County and is a certified SBE company. On June 2, 2020, the Board of County Commissioners approved the Contract with PEI to provide the professional services for intersection improvements throughout the County. This Project is included in the Five-Year Road Program. District 1 (YBH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

C. ENGINEERING & PUBLIC WORKS (Cont’d)

6. Staff recommends motion to approve: a contract with K-F Group, Inc. (KFG) in the amount of $1,451,309.71 for Royal Palm Beach Boulevard/Orange Boulevard/ Coconut Boulevard from south of Orange Boulevard to south of 78th Place North (Project). SUMMARY: Approval of this contract will provide the professional services necessary for preparation of design plans and construction bid documents to widen the existing 2-lane roadways to 5-lane undivided roadways and install a new drainage system, paved shoulders, sidewalks and new mast arm traffic signals. The Affirmative Procurement Initiatives selected for this contract on May 15, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. KFG agreed to 100% SBE participation for the contract. On August 24, 2021, the Consultant’s Competitive Negotiations Act Selection Committee selected KFG and, in accordance with PPM No. CW-O-048, the Board of County Commissioners was notified of the selection on August 25, 2021. KFG has an office located in Palm Beach County and is a certified SBE company. This Project is included in the Five-Year Road Program. Districts 1 & 6 (YBH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES

1. Staff recommends motion to approve:

A) the Emergency Home Energy Assistance for the Elderly Program (EHEAEP) American Rescue Plan (ARP) Intake Center Referral Agreement No. IPP021-9500 with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the period April 1, 2022 through September 30, 2022, to promote the development of a coordinated service delivery system to meet the energy needs of seniors and enable eligible participants to access the program conveniently, the Division of Senior and Veteran Services (DSVS) will be reimbursed at a rate of $27.60 per application for an estimated total amount of $8,667; and

B) an upward budget amendment of $8,667 in FY 2022 in the DSVS Administration Fund to align the budget to the actual grant award.

SUMMARY: The major goal of the ARP program is to prevent, prepare for, and respond to the pandemic, as well as provide supportive services for seniors and family caregivers. Under the EHEAEP ARP agreement (CFDA #93.568), seniors who are unable to pay their electric bills can receive financial assistance. The EHEAEP ARP Grant Year (GY) 2022 program services are funded with approximately $8,667 in federal funds. Seniors can access the program by going to the intake center near their place of residency. DSVS is responsible for providing services north of Hypoluxo Road. The areas of service include all of the districts, excluding Districts 2, 4, 5 and 7 south of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing services in the areas south of Hypoluxo Road. Sufficient funding is included in the current budget to meet County obligations. No additional County match is required. (DSVS) Countywide except for portions of Districts 2, 4, 5, & 7 south of Hypoluxo Road. (HH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

2. Staff recommends motion to receive and file:

A) a contract for Provision of Services with The Homeless Coalition of Palm Beach County, Inc. (Homeless Coalition), for the period February 22, 2022 through June 30, 2023, in an amount not-to-exceed $328,000, to pay for hotel/furnished rooms for clients receiving transitional housing services through the Housing Opportunities for Persons With AIDS (HOPWA) program; and

B) a contract for Provision of Services with the Homeless Coalition, for the period March 1, 2022 through February 28, 2025, in an amount not-to-exceed $100,000, to pay for mobile cell phones/phone credits for clients receiving Telehealth Adherence Counseling from the Ending the Epidemic (EHE) Initiative.

SUMMARY: The Ryan White Program was selected as a grant recipient from both the City of West Palm Beach and the Florida Department of Health to provide supportive housing services and prevent homelessness through the HOPWA program. Under this program, approximately 200 families will be served. The EHE program funding is separate from the Ryan White Program funds and complements the annual funding received through the Ryan White Program. EHE funding supports people living with HIV with adherence counseling using mobile and wireless technologies. Under this program, approximately 939 individuals living with HIV and who are in care, but are not virally suppressed, will be served. The Homeless Coalition will serve as the fiscal agent and pay for hotel/furnished rooms and cell phone/phone credits. On March 17, 2020 and October 20, 2020, the Board of County Commissioners authorized the County Administrator or designee to execute documents for this purpose. In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by initiating department as a receive and file agenda item. These are Ryan White Part A grant funds. No County match is required. (Ryan White Program) Countywide (HH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

3. Staff recommends motion to approve: the appointments of two new members to the Palm Beach County HIV Comprehensive AIDS Resources Emergency (CARE) Council, effective June 14, 2022:

Seat No.

Appointment

Lisa Kemp

Denise Brown

Recommended By

HIV CARE Council

Term Expires

06/13/25

SUMMARY: The Palm Beach County HIV CARE Council (HIV CARE Council) nomination process is an open process with publicized criteria and legislatively defined conflict of interest standards. Per Resolution No. R2018-0015, the total membership for the HIV CARE Council shall be no more than 33 at-large members. All nominees have completed the HIV CARE Council’s nomination process and the HIV CARE Council recommends the appointments. The diversity count for the 23 seats that are currently filled is African-American: 9 (39%), Caucasian: 7 (30%), Hispanic-American: 6 (26%) and Asian-American: 1 (5%). The gender ratio (female: male) is 13:10. Ms. Kemp and Ms. Brown are African-American. Staff conducts targeted outreach in an effort to proffer candidates for appointments that maintain a diverse composition of the board. (Ryan White Program) Countywide (HH)

H. FACILITIES DEVELOPMENT & OPERATIONS

1. Staff recommends motion to approve: a Utility Easement (Easement) in favor of Seacoast Utility Authority (Seacoast) for water, sewer and reclaim lines, and appurtenant equipment to service the ~~Palm Beach~~ Gardens North County District (Park). SUMMARY: The Park is located at 5101 117th Court North in the City of Palm Beach Gardens. During the recent development of the Park, an underground water main, sewer main, reclaimed water line, and appurtenant equipment (the Improvements) were installed. A non-exclusive Easement will be granted to Seacoast at no charge, as the Improvements will only service the Park. The water main easement area is approximately 12 feet in width and 411 feet in length, containing approximately 4,858.95 square feet (0.112 acres). The sewer main easement area is approximately 20 feet in width and 1,735 feet in length, containing approximately 34,705.64 square feet (0.797 acres). The reclaimed water line easement area is approximately 20 feet in width and 361 feet in length, containing approximately 7,217.18 square feet (0.166 acres). (Property and Real Estate Management) District 1 (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

2. Staff recommends motion to approve: an agreement for Art Services with Brad J. Goldberg, Inc. in the amount of $371,500 for the design, permitting, fabrication and installation of “Opening Minds” art installation for the forthcoming Canyon Branch Library facility. SUMMARY: On January 19, 2022, a Finalist Selection Panel comprised of the Public Art Committee, Library System Director Doug Crane, and representative of Colome & Associates, Inc. (project architect) recommended the proposal entitled “Opening Minds” by artist Brad J. Goldberg (dba Brad J. Goldberg, Inc.) as the Art in Public Places installation for the forthcoming Canyon Branch Library. The Canyon Branch Library is located on the east side of Lyons Road and south of Boynton Beach Boulevard, in unincorporated Boynton Beach. “Opening Minds” is comprised of granite panels installed on six columns centrally located within the facility’s outdoor entrance plaza, and aims to celebrate the diverse meaningful roles libraries play in our lives, as pillars of communities. The art design is inspired by Palm Beach County Library System’s vision statement of “Opening Minds to a World of Unlimited Possibilities” and represents the library’s function as a place for discovery and learning. The agreement provides for all design, permitting, fabrication and installation services required to complete the installation concurrent with construction of the facility. The agreement is for a total amount of $371,500 and duration of 499 days. Funding is from the Library Expansion Program Fund. (FDO ADMIN) District 5/Countywide (MWJ)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

3. Staff recommends motion to approve: Change Order No. 21 to Amendment No. 1 to the contract with The Morganti Group, Inc. (R2017-0419) decreasing the Guaranteed Maximum Price (GMP) for construction management services for the Palm Tran South Expansion project in the amount of $394,961.69. SUMMARY: On March 12, 2019, the Board of County Commissioners (Board) approved Amendment No. 1 (R2019-0377) and Amendment No. 2 (R2019-0378) to the contract with The Morganti Group, Inc. (Morganti) in the amount of $22,527,000 and $1,683,000 respectively. Amendment No.1 authorized construction services to expand and renovate the Palm Tran South Facility, which included the addition of approximately 28,000 square feet of building space consisting of offices, locker rooms, training centers for bus operators, ancillary support spaces, a new parking lot, and a new bus lift at the existing maintenance building. Amendment No. 2 authorized the installation of the closed-circuit television, access control, fire alarm, audio/video (A/V) system, intercom system, tele-data and cable television system for the expansion and renovation of the Palm Tran South Facility. At the time of Amendment No. 2, the County thought that many of these systems would not qualify for federal funding due to concerns related to Buy America requirements. However, the County later learned that much of the work under Amendment No. 2 qualified for federal funding and would comply with Buy America. As a result, on March 10, 2020, the Board approved Change Order No. 5 (R2020-0251) and Change Order No. 6 (R2020-0253) which deducted various services from Amendment No. 2 and added the scope of those services to Amendment No. 1 in the amount of $1,408,785. Concurrently, the Board approved a termination agreement (R2020-0252) to terminate GMP Amendment No. 2. The scope for A/V installation services that was not compliant with the Buy America provision was secured under a separate contract utilizing ad valorem funds. There is $394,961.69 remaining as a result of buyout savings, unused allowances, and unused contractor contingency under Amendment No. 1. All savings will be returned to the Palm Tran Grants fund. This project has a Disadvantage Business Enterprise (DBE) requirement, which required Morganti to make a good faith effort to subcontract at least 10% of the dollar value of the total amount of this contract to certified DBE subcontractors. Morganti is a local business. To date, the DBE participation for this project is 10.22%. (Capital Improvements Division) District 7 (MWJ)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

4. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 14 with Currie Sowards Aguila Architects, Inc. (R2020-1045) (Consultant) to provide architectural and engineering services for the Fire Rescue Comprehensive Fire Station Capital Improvements Program for the New Fire Rescue Station No. 92 project located at 4575 Lyons Road, Lake Worth in the amount of $619,719. SUMMARY: On August 25, 2020, the Board of County Commissioners (Board) approved the design contract with the Consultant to develop and implement a comprehensive capital improvements program for County-owned and managed fire stations. CSA No. 14 authorizes professional services including design, bidding, permitting assistance and construction administration services necessary for an approximately 17,167 square feet new fire station, Fire Rescue Station No. 92. To improve response times in the developing area, the County will construct a new fire station on a 2.09-acre civic tract located at 4575 Lyons Road. The solicitation for design professionals was advertised on December 15, 2019 according to the Equal Business Opportunity Program, with the final selection taking place on June 26, 2020. The project was presented to the Goal Setting Committee on December 4, 2019, which established an affirmative procurement initiative requiring a minimum mandatory goal of 25% Small Business Enterprise (SBE) participation and for the selection and evaluation preference, 15 points for SBE participation was applied. The prime consultant has committed to a 52% SBE participation goal for this contract and ~~72.61%~~ 75.07% SBE participation for this CSA. To date, the overall SBE participation on this contract, including CSA No. 14, is ~~72.04%~~ 72.95%. The consultant is a certified SBE. This project will be funded from the Fire Rescue Improvement fund. (Capital Improvements Division) District 6 (MWJ)

5. Staff recommends motion to approve: a Sovereignty Submerged Lands Fee Waived Lease Renewal (500341216) with the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida (TIITF) for submerged lands at DuBois Park (f/k/a Zeke’s Marina) for the period May 8, 2022, through May 8, 2027. SUMMARY: The County currently leases from TIITF 5,855 square feet (0.13 acres) of sovereign submerged lands within the marina at DuBois Park. The lease renewal allows the County to operate a four-slip public docking facility with an access ramp, in conjunction with a public park. This lease renewal will retroactively extend the term of the lease for five years and will expire on May 8, 2027. A lease renewal processing fee of $712.66 will be paid by the Parks and Recreation Department upon final execution of the instrument. Parks will continue to have administrative responsibility for this lease. (PREM) District 1 (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

6. Staff recommends motion to approve: Amendment No. 8 to the construction manager (CM) at risk continuing contract (R2018-1161) with Lebolo Construction Management, Inc. (Lebolo) in the amount of $919,558 for the C. L. Brumback Health Center Renovation project establishing a Guaranteed Maximum Price for construction management services for a period of 180 days from notice to proceed. SUMMARY: On August 14, 2018, the Board of County Commissioners approved the continuing contract with Lebolo (R2018-1161) for construction management services for various federally funded capital projects. Amendment No. 8 authorizes construction management services for renovations to the interior of the first floor public restrooms at the C. L. Brumback Health Center, and interior renovations at the Youth Services facility to include a new counter equipped with a sink, new doors, new ceiling tiles, new flooring, new restroom fixtures, and new light fixtures. Additionally, the work at the Youth Services facility include, but is not limited to, selective demolition services; painting the interior of the facility; electrical services to add/relocate power receptacles and making modifications to the plumbing and heating ventilation and air conditioning systems to accommodate the new layout. The improvements are required in order to bring the facility into compliance with the Americans with Disabilities Act and in order to provide a better layout to more efficiently serve the needs of Youth Services. The CM will have 180 calendar days from notice to proceed to substantially complete the project. Liquidated damages for failure to achieve certification of substantial completion within the contract time or approved time extension thereof are $120 per day. The work was competitively solicited by Lebolo utilizing the federal requirements provided by the Department of Housing and Economic Development. Under the federal requirements, this project has a 22.4% minority and 6.9% female participation goal established. After good faith efforts, Lebolo committed to 21.2% minority and 6.45% female participation for this amendment. Under the federal requirements the goals are not mandatory, provided the contractor exercised good faith efforts. Lebolo is a Palm Beach County business with its main office located in Boynton Beach. The funding source for this project is from the Public Building Improvement fund. (Capital Improvements Division) District 6 (MWJ)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

7. Staff recommends motion to approve:

A) a budget transfer in the amount of $11,301,192 ~~to increase~~ in the Library Expansion Program Fund from Reserves to the Canyon Branch Library project;

B) a budget transfer in the amount of $2,968,808 ~~to increase~~ in the Library Impact Fee Fund being transferred from Reserves to the Canyon Branch Library Project;

C) Amendment No. 1 to the construction manager (CM) at risk contract (R2020-0435) with D. Stephenson Construction, Inc. (D. Stephenson) in the amount of $24,285,338 for the Canyon Branch Library project, located at 8802 Boynton Beach Boulevard, Boynton Beach. Amendment No. 1 establishes a Guaranteed Maximum Price (GMP) for construction management services for a period of 425 days from notice to proceed; and

D) Irrevocable Letter of Direction submitted by D. Stephenson Construction, Inc. dated 5/27/22 and requested by its surety directing the establishment of an escrow account for the project.

SUMMARY: On May 5, 2020, the Board of County Commissioners approved the contract with D. Stephenson Construction, Inc. (R2020-0435) for construction management services for the Canyon Branch Library project. Amendment No. 1 authorizes construction management services for a new 33,321 square feet, one-story Branch Library and all required site improvements. The project also includes a 24,650 square feet partially covered exterior Plaza with 242 surface parking spaces and a 3,000 square feet community meeting space. The 10-acre civic Library site is located on the south side of Canyon Town Center at the corner of Lyons Road and Boynton Beach Boulevard in Boynton Beach. The new library will help relieve overcrowding at the West Boynton Library Branch, which is landlocked and cannot be expanded. Additionally, the new library will provide ample space for print and media collections, a large multipurpose area that will be used for library events and community meetings, and a variety of seating areas throughout the facility. The CM will have 425 calendar days from notice to proceed to substantially complete the project. Liquidated damages for failure to achieve certification of substantial completion within the contract time or approved time extension thereof are $550 per day. The surety bonding the project, Atlantic Specialty Insurance Group (a subsidiary of Intact Insurance Group USA, LLC) has requested that D. Stephenson issue an Irrevocable Letter of Direction to the County for the establishment of a project dedicated escrow account. The Irrevocable Letter of Direction is a funds management tool not commonly used by the County in its construction projects. After receiving the Irrevocable Letter of Direction, Staff conducted additional due diligence to fully understand the operational and financial implications of recommending approval; no detrimental impacts were identified. Therefore, Staff is recommending approval of the Irrevocable Letter of Direction. On August 5, 2021, the Goal Setting Committee established an Affirmative Procurement Initiative of a minimum mandatory 20% SBE subcontracting goal, of which 8% must be African American and/or Hispanic American. The work was competitively solicited by D. Stephenson. SBE participation for this amendment is 24.37% of which 13.16% is African American. Funding for this contract is from the Library Expansion Program and Library Impact Fees Fund. The budget transfers will increase the total project from $20,630,000 to $34,900,000. (Capital Improvements Division) District 5 (MWJ)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

I. HOUSING AND ECONOMIC DEVELOPMENT

1. Staff recommends motion to receive and file: Amendment 001 to the Agreement (R2021-1613) with the Village of Palm Springs for the construction of sidewalk improvements between Kirk Road and Davis Road in Palm Springs funded under the Community Development Block Grant Program. SUMMARY: The document has been executed on behalf of the Board of County Commissioners (BCC) by the Director of the Department of Housing and Economic Development in accordance with Agenda Item 3I-1, as approved by the BCC, on November 2, 2021. The Amendment was requested by the Village of Palm Springs to revise the Agreement’s Scope of Work to allow for a Coquina stone pathway and native Florida landscaping along the north side of Canal 11. The project budget is not impacted by Amendment 001. In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating department as a receive and file agenda item. These are Federal CDBG funds, which do not require a local match. District 3 (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

I. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

2. Staff recommends motion to:

A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount of $11,243 to Habitat for Humanity of South Palm Beach County Inc.;

B) authorize the Mayor to execute a Certificate of Award to be released to the recipient pursuant to IFAHAP Guidelines;

C) approve a budget transfer of $9,434 in Impact Fee Assistance Program – Roads Zone 4 to appropriate funds for Habitat for Humanity of South Palm Beach County Inc.;

D) approve a budget transfer of $1,468 in Impact Fee Assistance Program – Park Zone 2 to appropriate funds for Habitat for Humanity of South Palm Beach County Inc.; and

E) approve a budget transfer of $341 in Impact Fee Assistance Program – Public Building to appropriate funds for Habitat for Humanity South of Palm Beach County Inc.

SUMMARY: On March 1, 2022, the Department of Housing and Economic Development issued a Notice of Funding Availability (NOFA) making $2,114,290 in IFAHAP funding available from Palm Beach County’s Fiscal Year 2021 funding cycle. Habitat for Humanity of South Palm Beach County Inc. (Habitat) submitted an application in response to the NOFA. Staff recommends that up to $11,243 be provided as a credit for impact fees associated with the construction of two single family units: one located at 1094 Highview Road and another unit located at 1141 Peak Road in the San Castle neighborhood of unincorporated Palm Beach County (the Project). Habitat will be given credits for Roads Zone 4 Impact Fees ($9,434), Park Zone 2 Impact Fees ($1,468) and Public Building Impact Fees ($341) for the construction of the Project. Habitat will pay impact fees above the allocated $11,243. According to IFAHAP requirements, all units will be sold to persons with incomes no greater than 140% of Area Median Income. The assisted units will be restricted to remain affordable for 15 years. These funds are from interest earned by the Impact Fee Fund. District 7 (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

I. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

3. Staff recommends motion to:

A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount of $152,174 to CP Renaissance LLC;

B) authorize the Mayor to execute a Certificate of Award to be released to the recipient pursuant to IFAHAP Guidelines;

C) approve a budget transfer of $125,947 in Impact Fee Assistance Program – Roads Zone 2 to appropriate funds for CP Renaissance LLC;

D) approve a budget transfer of $19,220 in Impact Fee Assistance Program – Park Zone 2 to appropriate funds for CP Renaissance LLC; and

E) approve a budget transfer of $7,007 in Impact Fee Assistance Program – Public Building to appropriate funds for CP Renaissance LLC.

SUMMARY: On March 1, 2022, the Department of Housing and Economic Development issued a Notice of Funding Availability (NOFA) making $2,114,290 in IFAHAP funding available from Palm Beach County’s Fiscal Year 2021 funding cycle. CP Renaissance LLC submitted an application in response to the NOFA. Staff recommends that up to $152,174 be provided as a credit for impact fees associated with the construction of 43 affordable rental units within five buildings on four separate sites within a project area along Tamarind Ave., West Palm Beach (the Project). CP Renaissance LLC will be given credits for Roads Zone 2 Impact Fees ($125,947), Park Zone 2 Impact Fees ($19,220) and Public Building Impact Fees ($7,007) for the construction of the Project. CP Renaissance LLC will pay impact fees above the allocated $152,174. According to IFAHAP requirements, all units will be rented to persons with incomes no greater than 140% of Area Median Income. The assisted units will be restricted to remain affordable for 30 years. These funds are from interest earned by the Impact Fee Fund. District 7 (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

I. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

4. Staff recommends motion to:

A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount of $363,673 to Autumn Ridge Apartments Ltd.;

B) authorize the Mayor to execute a Certificate of Award to be released to the recipient pursuant to IFAHAP Guidelines;

C) approve a budget transfer of $310,474 in Impact Fee Assistance Program – Roads Zone 2 to appropriate funds for Autumn Ridge Apartments Ltd;

D) approve a budget transfer of $36,720 in Impact Fee Assistance Program – Park Zone 2 to appropriate funds for Autumn Ridge Apartments Ltd; and

E) approve a budget transfer of $16,479 in Impact Fee Assistance Program – Public Building to appropriate funds for Autumn Ridge Apartments Ltd.

SUMMARY: On March 1, 2022, the Department of Housing and Economic Development issued a Notice of Funding Availability (NOFA) making $2,114,290 in IFAHAP funding available from Palm Beach County’s Fiscal Year 2021 funding cycle. Autumn Ridge Apartments Ltd. submitted an application in response to the NOFA. Staff recommends that up to $363,673 be provided as a credit for impact fees associated with the construction of a 106 multifamily unit apartment building located at 1580 & 1610 N. Congress Avenue in West Palm Beach (the Project). Autumn Ridge Apartments Ltd. will be given credits for Roads Zone 2 Impact Fees ($310,474), Park Zone 2 Impact Fees ($36,720) and Public Building Impact Fees ($16,479) for the construction of the Project. Autumn Ridge Apartments Ltd. will pay impact fees above the allocated $363,673. According to IFAHAP requirements, all units will be rented to persons with incomes no greater than 140% of Area Median Income. The assisted units will be restricted to remain affordable for 30 years. These funds are from interest earned by the Impact Fee Fund. District 7 (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

I. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

5. Staff recommends motion to:

A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount of $203,846 to Delray Beach Housing Authority;

B) authorize the Mayor to execute a Certificate of Award to be released to the recipient pursuant to IFAHAP Guidelines;

C) approve a budget transfer of $175,740 in Impact Fee Assistance Program – Roads Zone 5 to appropriate funds for Delray Beach Housing Authority;

D) approve a budget transfer of $17,874 in Impact Fee Assistance Program – Park Zone 3 to appropriate funds for Delray Beach Housing Authority; and

E) approve a budget transfer of $10,232 in Impact Fee Assistance Program – Public Building to appropriate funds for Delray Beach Housing Authority.

SUMMARY: On March 1, 2022, the Department of Housing and Economic Development issued a Notice of Funding Availability (NOFA) making $2,114,290 in IFAHAP funding available from Palm Beach County’s Fiscal Year 2021 funding cycle. Delray Beach Housing Authority (DBHA) submitted an application in response to the NOFA. Staff recommends that up to $203,846 be provided as a credit for impact fees associated with the construction of 60 multifamily rental units located between SW 8^th Street and SW 10^th Street and SW 12^th Avenue and SW 13^th Avenue in the City of Delray Beach (the Project). DBHA will be given credits for Roads Zone 5 Impact Fees ($175,740), Park Zone 3 Impact Fees ($17,874) and Public Building Impact Fees ($10,232) for the construction of the Project. DBHA will pay impact fees above the allocated $203,846. According to IFAHAP requirements, all units will be rented to persons with incomes no greater than 140% of Area Median Income. The assisted units will be restricted to remain affordable for 30 years. These funds are from interest earned by the Impact Fee Fund. District 7 (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

I. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

6. Staff recommends motion to:

A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount of $41,006 to ME-ST, LLC;

B) authorize the Mayor to execute a Certificate of Award to be released to the recipient pursuant to IFAHAP Guidelines; and

C) approve a budget transfer of $41,006 in Impact Fee Assistance Program – Roads Zone 4 to appropriate funds for ME-ST, LLC.

SUMMARY: On March 1, 2022, the Department of Housing and Economic Development issued a Notice of Funding Availability (NOFA) making $2,114,290 in IFAHAP funding available from Palm Beach County’s Fiscal Year 2021 funding cycle. ME-ST, LLC submitted an application in response to the NOFA. Staff recommends that up to $41,006 be provided as a credit for impact fees associated with the construction of 14 affordable rental units to house homeless veterans located at 4825 Maine Street in unincorporated Palm Beach County (the Project). ME-ST, LLC will be given credits for Roads Zone 4 Impact Fees ($41,006) for the construction of the Project. ME-ST, LLC will pay impact fees above the allocated $41,006. According to IFAHAP requirements, all units will be rented to persons with incomes no greater than 140% of Area Median Income. The assisted units will be restricted to remain affordable for 30 years. These funds are from interest earned by the Impact Fee Fund. District 3 (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

I. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

7. MOVED TO REGULAR – NOW 5C-5 ~~Staff recommends motion to execute:~~ a “Certification By State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan” for the Palm Beach County Housing Authority (PBCHA) in connection with its Annual Plan for Fiscal Year 2022-2023. SUMMARY: The PBCHA has prepared its Annual Plan for Fiscal Year 2022-2023 for submission to the Department of Housing and Urban Development (HUD). HUD requires the County to confirm that the plans and programs outlined in the Annual Plan are consistent with the goals and objectives set forth in the County’s Consolidated Plan. Consistency with the Consolidated Plan is documented through a “Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan.” The Department of Housing and Economic Development has reviewed the PBCHA Annual Plan and determined that the goals, objectives, and activities outlined therein are consistent with the Palm Beach County Consolidated Plan for Fiscal Years 2020-2024. Specifically, the PBCHA plan will target assistance to households with incomes of no more than 30% of Area Median Income (AMI) and 50% of AMI, as well as the elderly and families with disabilities. The PBCHA plan also calls for activities to affirmatively further fair housing, increase the number of affordable housing units, and de-concentrate public housing. The County’s Consolidated Plan identified the need for rental housing, which is affordable to families with incomes of up to 80% of AMI, and needs for more affordable rental housing for the elderly and persons with disabilities, among others. Countywide (HJF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

J. PLANNING, ZONING & BUILDING

1. Staff recommends motion to approve: appointment of one at-large member to the Planning Commission for the term June 14, 2022 to June 3, 2025.

Appoint Seat # Seat Requirement Nominated By

David Serle 8 At-Large Mayor Weinroth

SUMMARY: The Planning Commission was created by Ordinance 2008-003, which replaced the Land Use Advisory Board established by Resolution No. R-90-1987. The Unified Land Development Code Article 2.G.3.J. provides for the membership of the Planning Commission to have 16 members, consisting of 15 voting members appointed by the Board of County Commissioners (BCC) and 1 non-voting representative of the School District. Each District Commissioner appoints two members and one member is appointed at-large by a majority vote of the BCC. This at-large position is to fill an existing vacancy. A memorandum for an at-large nomination was sent to the BCC on May 3, 2022. No other nominations were received. The term of office of each member is for three years. The board has 15 voting members with 14 seats currently filled and a diversity count of Caucasian: 10 (71%), African-American: 3 (21%), and Native American: 1 (7%). The gender ratio (male: female) is 5:9. Mr. Serle is a Caucasian male. Staff will continue to address the need to increase diversity on our boards. Unincorporated (DL)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES

1. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 6 to the Contract for Consulting/Professional Services Emergency and Disaster Mitigation and Recovery (Contract) with Calvin, Giordano & Associates, Inc., (CGA) for the Water Treatment Plant (WTP) Nos. 2 and 9 Hurricane Hardening (Project) for a not to exceed amount of $253,685. SUMMARY: On June 20, 2017, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2017-0821) with CGA. CSA No. 6 provides for consulting/ professional engineering services and related services for hurricane hardening evaluation and recommendations at WTP Nos. 2 and 9. This Contract was procured under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal Business Opportunity Ordinance on October 16, 2018. The SBE participation goal established under the 2002 Ordinance was 15% overall participation. The Contract provides for 41% SBE participation. CSA No. 6 includes 57.51% SBE participation which includes 57.51% MBE participation, 57.51% (A). The cumulative SBE participation including CSA No. 6 is 54.59%, which includes 54.59% MBE participation, 54.59% MBE (A). CGA is headquartered in Fort Lauderdale, Florida and maintains an office in Palm Beach County from which the majority of the work under CSA No. 6 will be undertaken. The Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 22-024) Districts 3 & 5 (MWJ)

2. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 7 to the Contract for Consulting/Professional Services Emergency and Disaster Mitigation and Recovery (Contract) with Calvin, Giordano & Associates, Inc., (CGA) for the Western Region Wastewater Treatment Facilities Hurricane Hardening (Project) for a not to exceed amount of $220,230. SUMMARY: On June 20, 2017, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2017-0821) with CGA. CSA No. 7 provides for consulting/ professional engineering services and related services for hurricane hardening evaluation and recommendations at the Western Region Wastewater Treatment Facility (WRWWTF) and the Western Region North Wastewater Treatment Facility (WRNWWTF). This Contract was procured under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal Business Opportunity Ordinance on October 16, 2018. The SBE participation goal established under the 2002 Ordinance was 15% overall participation. The Contract provides for 41% SBE participation. CSA No. 7 includes 57.32% SBE participation which includes 57.32% MBE participation, 57.32% (A). The cumulative SBE participation including CSA No. 7 is 54.99%, which includes 54.99% MBE participation, 54.99% (A). CGA is headquartered in Fort Lauderdale, Florida and maintains an office in Palm Beach County from which the majority of the work under CSA No. 7 will be undertaken. The Project is included in the PBCWUD FY22 budget (PBCWUD Project No. 22-025) District 6 (MWJ)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

3. Staff recommends motion to approve: Supplement No. 1 to the Consultant Services Authorization (CSA) No. 19 to the Consulting/Professional Services Utility Distribution & Collection System Engineering Services Contract (Contract) with Chen Moore and Associates, Inc. (Consultant) for the Septic to Sewer Project at Okeeheelee Park, Lake Ida Park and Caloosa Park (Project) for a not to exceed amount of $131,178.89. SUMMARY: On June 20, 2017, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2017-0816) with Consultant. Supplement No. 1 to CSA No. 19 provides for additional professional engineering services relating to design and permitting of the Project. These services include design, permitting and construction services for the connection to municipal sewer and abandonment of existing septic tanks for the restroom facility at Gulfstream Park. The services will also include the electrical engineering and Supervisory Control and Data Acquisition design for the lift stations at Gulstream Park, Lake Ida Park and Caloosa Park. As part of this project, a new gravity sanitary sewer service connection will be made from the restrooms at Gulfstream Park to an existing sanitary manhole or to a new lift station and a new sanitary force main connection to the existing City of Delray Beach wastewater collection system. This project will also include permitting for disconnection and abandonment of the septic system. This Contract was procured under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal Business Opportunity Ordinance on October 16, 2018. The SBE participation goal established under the 2002 Ordinance was 15% overall participation. The Contract provides for 100% SBE participation. Supplement No. 1 includes 100% SBE participation. The cumulative SBE participation including Supplement No. 1 is 99.75%. Consultant is a Palm Beach County based company. The Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 20-045) This project is funded through the infrastructure sales tax. Districts 2 & 4 (MWJ)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT

1. Staff recommends motion to receive and file: Amendment No. 2 to the State of Florida, Department of Environmental Protection (FDEP) Standard Grant Agreement No. T1803 (Agreement) for Royal Palm Beach Pines Trails System Project (Project). This minor amendment adjusts the Grant Work Plan to extend the length of the natural surface hiking trail and remove improvements to the parking lots from the Project’s scope of work. There are no fiscal changes associated with Amendment No. 2 or to the Agreement termination date of July 1, 2022. SUMMARY: On June 18, 2019, the Board of County Commissioners (BCC) approved the Agreement (R2019-0862) and authorized the County Administrator or designee to sign all minor amendments associated with the Agreement. The Agreement provides matching funds in the amount of $162,125 for the Royal Palm Beach Pines Trails Project to improve public use infrastructure at Royal Palm Beach Pines Natural Area. Amendment No. 2 deletes, in its entirety, Attachment 3-A and replaces it with Attachment 3-B, Second Revised Work Plan. FDEP approved Amendment No. 2 on April 14, 2022. All grant requirements have been met and FDEP is finalizing the reimbursement. In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a receive and file agenda item. There is no cost to the County associated with Amendment No. 2. District 6 (SS)

M. PARKS & RECREATION

1. Staff recommends motion to receive and file: an executed Special Events Rental Agreement with Muddy Princess Corporation for the Muddy Princess event at Okeeheelee Park South, for the period March 21, 2022 through March 28, 2022. SUMMARY: This Special Events Rental Agreement has been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation Department in accordance with Resolution R2021-1552. The department is now submitting this agreement in accordance with County PPM CW-O-051, which requires all delegated agreements to be submitted by the initiating department to the BCC as a receive and file agenda item. District 3 (AH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION (Cont’d)

2. Staff recommends motion to receive and file: the following two executed Entertainment Contractor Agreements:

A) Simply Tina, LLC in an amount not to exceed $2,500 for the Simply Tina concert at Seabreeze Amphitheater, on April 9, 2022; and

B) SRB Entertainment, LLC in an amount not to exceed $500 for the Samantha Russell Band at Canyon Amphitheater, on April 16, 2022.

SUMMARY: The Parks and Recreation Department produces cultural activities to promote the quality of life in the communities it serves. A sponsorship in the amount of $500 from Nostalgic America offset the expenses of the event at the Canyon Amphitheater. These Entertainment Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation Department in accordance with Resolution 2008-1109, amended by Resolutions 2010‑0644, 2014-0168 and 2017-1367. The department is now submitting these agreements in accordance with County PPM CW‑O‑051, which requires all delegated agreements to be submitted by the initiating department to the BCC as a receive and file agenda item. Districts 1 & 5 (AH)

3. Staff recommends motion to receive and file: an executed Sound and Light Production Service Contractor Agreement with Sanderford Sound, Inc. in an amount not to exceed $2,590 for the Carlin Park After Dark - Simply Tina concert at Seabreeze Amphitheater, for the period April 9, 2022 through April 10, 2022. SUMMARY: This Sound and Light Production Service Contractor Agreement has been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Parks and Recreation Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645, 2014‑0167, 2017-1368 and 2018-0179. The department is now submitting this agreement in accordance with County PPM CW-O-051, which requires all delegated agreements to be submitted by the initiating department to the BCC as a receive and file agenda item. District 1 (AH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION (Cont’d)

4. Staff recommends motion to:

A) execute a South Florida Water Management District (SFWMD) Indian River Lagoon License Plate Funding Agreement in the amount of $20,000 to fund 50.1% of the cost of annual exotic vegetation removal at Riverbend Park for the period June 14, 2022 through June 13, 2023; and

B) approve a budget amendment of $20,000 within the General Fund to establish budget for the approved grant.

SUMMARY: On August 17, 2021, (R2021-1109) the Board authorized submission of an Indian River Lagoon License Plate grant application to SFWMD to fund 50.1% of the cost of exotic vegetation removal at Riverbend Park. The Board authorized the County Administrator or designee to execute the funding agreement, as long as there were no substantial changes to the terms and conditions. The areas within Riverbend Park requiring exotic removal changed since the application submittal and the County worked with SFWMD to modify the funding agreement to reflect these changes. The grant was approved and the funding agreement (SFWMD Agreement No. 4600004539) is being presented to the Board for execution and to establish budget for the grant. The total project cost is $39,920. The SFWMD will reimburse the County $20,000, and the County will match the grant with $19,920 in operating funds. This grant contract runs from June 14, 2022 through June 13, 2023. District 1 (AH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

Q. CRIMINAL JUSTICE COMMISSION

1. Staff recommends motion to:

A) approve an Interlocal Agreement with the Florida Atlantic University Board of Trustees (FAU) to perform research and evaluation of a Trauma-Informed Training Initiative for law enforcement and criminal justice professionals in Palm Beach County to begin June 14, 2022 through December 31, 2024 in an amount not to exceed $149,589;

B) approve a budget transfer of $149,589 in the Domestic Violence Trust Fund to the General Fund to provide funds for this project;

C) approve a budget amendment of $149,589 in the General Fund to recognize the transfer from the Domestic Violence Trust Fund and establish the budget; and

D) authorize the County Administrator or designee to execute any amendments, reports, or documents relating to this agreement on behalf of the Board of County Commissioners, after approval of legal sufficiency by the County Attorney’s Office and within budgeted allocations.

SUMMARY: The research partner, FAU, will provide research and evaluation services to the Palm Beach County Criminal Justice Commission (CJC) in support of their new Trauma-Informed Training Initiative. A key objective of this project is to provide a trauma-informed training to law enforcement and criminal justice professionals in Palm Beach County to increase their understanding of traumas associated with domestic, school, community violence and other behavioral crises, leading to improved interactions and responses. The training is intended to increase awareness of trauma and how trauma may impact the community’s behavior. In support of these objectives, FAU will conduct a series of analyses to evaluate this initiative. All work will be completed in consultation with the CJC. Countywide (JW)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

S. FIRE RESCUE

1. Staff recommends motion to approve: an Emergency Services Agreement for Dispatch Services with the Town of Palm Beach Shores (Town), for a period of ten years commencing retroactively on October 1, 2021 through September 30, 2031. SUMMARY: In an effort to enhance the provision of fire-rescue services, the Board of County Commissioners authorized the Fire Rescue Department to provide countywide fire-rescue dispatch and related communication services effective June 1, 2005. This agreement provides the terms and conditions under which the Fire Rescue Department will continue to provide all the necessary equipment and services to implement and provide Common Dispatch and related communication services to the Town. The agreement further authorizes the Fire Chief or designee and the Town's Fire Chief or designee to enter into Letter(s) of Understanding to develop Common Dispatch plans and procedures. The terms of the agreement are standard and are offered to any fire-rescue providers in Palm Beach County that desire the services. The agreement is for ten years and may be terminated by either party, upon 90 days prior notice to the other party. Countywide (SB)

W. PUBLIC AFFAIRS

1. Staff recommends motion to approve: a sole source digital assets management software subscription agreement between Palm Beach County and Canto, Inc. in the amount of $12,125 annually for a term of 36 months for organization, storage and tagging of county graphics, photos and video files. SUMMARY: The Public Affairs Department requests approval of a cloud based sole source digital assets management software subscription for organization, storage and tagging of county graphics, photos and video files. This subscription agreement requires the County agree to limit Canto’s liability to $500,000 for direct damages and Cantos will be indemnifying the County for all third party claims. In accordance with PPM CW-F-049, the Department of Risk Management and the County Attorney’s Office have reviewed the terms and have agreed to the deviations. Countywide (AH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY

1. Staff recommends motion to receive and file: the first amendment to interlocal agreement for Adult Reentry Services with City of Riviera Beach (RB) (R2021-0936) for the period of July 1, 2021, through June 30, 2022. SUMMARY: Palm Beach County’s Regional and State Transitional Offender Reentry (RESTORE) Initiative is funded by local, state, and federal sources. The Department of Public Safety, Division of Justice Services, solicits community providers through a competitive procurement process to provide adult reentry services such as pre-release/post-release case management and client support services. The Lords Place, Inc. (TLP), the RB Reentry Center, and Gulfstream Goodwill Industries, Inc. (GGI) were selected as the providers for 2019-2022. The State of Florida FY21-FY22 General Appropriations Act provided $500,000 (CSFA# 70.011) in non-recurring general revenue funds to the Palm Beach County Board of County Commissioners (BCC) for adult reentry services. The original purchase order (PO) was submitted as a receive and file at the October 5, 2021 BCC meeting. A first amendment to the PO updated case management unit costs for the three providers. Therefore, the first amendment for RB updates the case management unit costs reflected in the first amendment PO. Case management unit rates for RB will increase from $13.15 to $13.48 per 15 minutes of service delivery. The unit cost rate change was made in order to reflect the new unit rate effective October 1, 2021. The Florida Department of Corrections agreed to make changes at the start of the FY22 adult reentry contract period of October 1, 2021. The first amendments for TLP and GGI contracts were submitted as a receive and file at the March 8, 2022 BCC meeting. The first amendment for RB has been submitted separately due to RB’s municipal amendment approval process. On July 13, 2021, the Board of County Commissioners authorized the County Administrator or designee to execute amendments and administrative documents associated with interlocal agreement R2021-0936 on behalf of the Board of County Commissioners after approval of legal sufficiency by the County Attorney’s Office and within budgeted allocations. This interlocal agreement amendment is retroactive to October 1, 2021. Countywide (SF)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

AA. PALM TRAN

1. Staff recommends motion to approve:

A) acceptance of the designation of Palm Beach County Board of County Commissioners (BCC) as the Community Transportation Coordinator (CTC) for Palm Beach County, Florida, as defined in Chapter 427, Florida Statutes; and

B) a Memorandum of Agreement with the State of Florida Commission for the Transportation Disadvantaged (CTD) to serve as the designated CTC for the period of July 1, 2022 through June 30, 2027.

SUMMARY: Since 1999, the BCC doing business as Palm Tran has been the designated CTC for Palm Beach County. It has fulfilled all CTD requirements to coordinate transportation services for the transportation disadvantaged with the most cost effective and efficient service. The agreement between the BCC and CTD to provide services as the designated CTC for Palm Beach County expires June 30, 2022. Florida Statutes, Chapter 427, requires the TPA to recommend a CTC to the CTD for approval. The BCC needs to notify the TPA by letter and resolution of its desire to continue as the CTC for Palm Beach County. In light of these efforts, the Transportation Planning Agency Board voted to recommend to the CTD that the BCC continue as the designated CTC. The CTD approved the designation on May 25, 2022. The Transportation Disadvantaged, the Local Coordinating Board, supported and accepted the CTC designation on February 23, 2022. The proposed designation will be effective July 1, 2022 through June 30, 2027. Countywide (MM)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

AA. PALM TRAN (Cont’d)

2. Staff recommends motion to approve:

A) and ratify the Letter Of Understanding (LOU) between the Palm Beach County Board of County Commissioners (BCC) and the Service Employees International Union, Florida Public Services Union, CtW, CLC (SEIU) representing forty (40) regular full-time, non-professional, supervisory employees of Palm Tran, Inc.; agreeing to the addition of Juneteenth National Independence Day, June 19 (Juneteenth) to the Labor Management Agreement (LMA); and

B) and ratify the Letter of understanding between the BCC and the Amalgamated Transit Union (ATU) Local 1577 representing Palm Tran bus operators, mechanics, utility workers and storekeepers, agreeing to the addition of Juneteenth to the LMA.

Summary: On June 17, 2021, President Joe Biden signed legislation establishing Juneteenth as a federal holiday following the passage of a bipartisan Congressional bill. On August 17, 2021 (3R-1), the BCC approved the addition of this holiday to the list of recognized holidays formally observed by the BCC as a paid holiday for County employees. Palm Tran bargaining unit employees are paid holiday pay for the same holidays formally observed by the BCC. The Board’s ratification is necessary to add the holiday under the terms and conditions of the LMA. The LOU was ratified by the SEIU on March 2, 2022 and by the ATU on May 5, 2022. The fiscal impact associated with the addition of a Holiday as ratified in the LOU is estimated at $94,486; this cost is included in Palm Tran’s FY2022 adopted budget. Countywide (MM)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

AA. PALM TRAN (Cont’d)

3. Staff recommends motion to approve: a second contract amendment in the amount of $618,272.20 for the continuation of the Dial-A-Ride/Mobility On Demand (MOD) Transportation Service for the Glades Region - Pilot Program by and between Palm Beach County and MV Transportation, Inc. and MV Contract Transportation, Inc., Contract No. 500639/4 (R2020-1917) extending the contract end date, increasing the service rate and increasing the contract ceiling. SUMMARY: Palm Tran provides public transportation in the Glades Region as a Mobility on Demand Service called Go Glades. This service is provided by MV Transportation under a contract approved by the Board of County Commissioners (BCC) on December 15, 2020 with an expiration of June 30, 2022. In order to implement the BCC’s directive from 2021 to continue the Go Glades service with no lapse in service to customers, this contract needs to be amended to extend its expiration date from June 30, 2022 to December 31, 2022. The contract is being extended due to delays caused by COVID 19. The amendment also includes an increase in the service rates from $41.99 to $42.20 per revenue hour, reflective of the increased costs of operations. While this amendment increases the contract ceiling from $1,792,711 to $2,410,983.20, it will not result in an increase in the transfer from the General Fund to Palm Tran. The cost of the Go Glades contract is included in Palm Tran’s approved FY2022 budget and proposed FY2023 budget. District 6 (MM)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

BB. YOUTH SERVICES

1. Staff recommends motion to approve:

A) a first amendment to Community Based Agency Contract with The Children’s Home Society of Florida (CHS) (Contract) (R2020-0701), for the Adoption Assistance Program, increasing the Contract annually from $50,000 to $75,000, for a new total contract amount of $362,500, and extending the contract period by two years for the period July 1, 2020, through September 30, 2025, to continue to provide adoption assistance services to eligible residents; and

B) a budget transfer of $25,000 in the General Fund from the Evidence-Based Programming unit (Unit 1451) to fund the cost of programming associated with this Contract.

SUMMARY: In June 2020, the Board of County Commissioners (Board) approved a Community Based Agency Contract with The Children’s Home Society of Florida for the Adoption Assistance Program (Program) (R2020-0701). The Program was funded in the amount of $162,500 for the period July 1, 2020, through September 30, 2023 ($12,500 in FY20 and $50,000 each in FY21-23). In June 2020, the Board also approved an Interagency Agreement with the Florida Department of Children and Families (DCF) Agreement (R2020-0700) to certify local funds as a State match, for reimbursement of eligible expenses consistent with Title IV-E under the Social Security Act, at no additional cost to the County, for the period July 1, 2020, through September 30, 2025. In January 2022, the Board approved DCF’s Amendment #0002, which increased eligible Title IV-E reimbursement allocations. Adoption assistance services are designed to encourage more adoptions out of the foster care/dependency system, and assist children in their transition to a successful and lifelong adoptive setting. The Contract with CHS includes reporting measurements specific to CHS and the work performed. After completion of each contract year, a report will be developed detailing CHS’s progress in meeting their performance measurements. This first amendment extends the Contract to align with the date of the DCF Agreement. Countywide (HH)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

CC. SHERIFF

1. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office a Sub-Recipient Agreement For Federal Grant Funding Assistance between the Florida Department of Law Enforcement and the Palm Beach County Sheriff’s Office through a FY21 Paul Coverdell Forensic Sciences Improvement Act Formula Grant in the amount of $89,068 for the period of October 1, 2021 through September 30, 2023; and

B) approve a budget amendment of $89,068 in the Sheriff’s Grant Fund.

SUMMARY: On April 27, 2022, the Florida Department of Law Enforcement awarded $89,068 in grant funding to the Palm Beach County Sheriff's Office under the FY21 Paul Coverdell National Forensic Sciences Improvement Grant Program, which is pass-through the U.S. Department of Justice, Bureau of Justice Assistance. The grant funds will be used to improve forensic science services at the Crime Laboratory through new equipment/instruments, lab supplies and travel/training costs. The Catalog of Federal Domestic Assistance number is 16.742 and the grant number is 15PBJA-21-GG-02897-COVE. There is no match requirement associated with this award. Countywide (LDC)

2. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office, a High Intensity Drug Trafficking Area (HIDTA) Program grant in the amount of $129,545 for the Palm Beach Narcotics Task Force, for the period of January 1, 2022 through December 31, 2023;

B) approve a budget amendment of $129,545 in the Sheriff’s Grant Fund.

SUMMARY: On May 2, 2022, the Palm Beach County Sheriff’s Office received a grant award from the Office of National Drug Control Policy in the amount of $129,545 for the period of January 1, 2022 through December 31, 2023. The funds will be used for investigative overtime and other expenses associated with the Palm Beach Narcotics Task Force. There is no match requirement associated with this award. The Catalog of Federal Domestic Assistance number is 95.001 and the contract number is G22MI0011A. Countywide (LDC)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

CC. SHERIFF (Cont’d)

3. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office, a contract amendment between the Florida Department of Education (FDOE) and the Palm Beach County Sheriff’s Office to provide $20,555 in supplemental funding; and

B) approve a budget amendment of $20,555 in the Sheriff’s Grants Fund.

SUMMARY: The Board of County Commissioners accepted this grant award for $100,000 on April 5, 2022 (R2022-0323) to continue the Safe Schools Security Guard Training Program (SSSGTP) funded by the FDOE Coach Aaron Feis Guardian Program. The SSSGTP is a partnership with the Palm Beach County School District to ensure all charter schools in Palm Beach County are equipped with a Safe-School Officer in compliance with Section 1006.12, Florida Statutes. These funds will be used for personnel costs to conduct the annual recertification requirement for all Security Guards who successfully completed the program. The contract agreement number is 97K-90210-2D001. The CFSA# is 48.14. There is no match requirement associated with this award. Countywide (LDC)

4. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office, a Florida Division of Emergency Management Federally-Funded SubAward and Grant Agreement for a FY 2021 Operation Stonegarden Grant, in the amount of $346,500 for the period of April 4, 2022 through March 31, 2023; and

B) approve a budget amendment of $346,500 in the Sheriff’s Grants Fund.

SUMMARY: On April 14, 2022, the Palm Beach County Sheriff’s Office received a FY2021 Operation Stonegarden grant award to enhance the United States Border Patrol’s mission to secure the Nation’s coastline through an all-threats layered integrated approach in collaboration with local and state law enforcement agencies, and Border Patrol. Specifically, grant funding will pay for overtime to reinforce our presence within local communities along the coast; and intercepting those who have illegally crossed our borders through highway interdiction and crime suppression operations. There is no match requirement associated with this award. The Catalog of Federal Domestic Assistance Number for this program is 97.067 and the contract number is R0402. Countywide (LDC)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

CC. SHERIFF (Cont’d)

5. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office, Contract Award Modification Notice 6 with the U.S. Department of Homeland Security, Transportation Security Administration (TSA), to provide $178,796 in supplemental funding and to extend the contract agreement through December 31, 2022; and

B) approve a budget amendment of $178,796 in the Sheriff’s Grants Fund.

SUMMARY: The Board of County Commissioners (BCC) accepted this grant for $126,249 on August 25, 2020 (R2020-1179) to fund five Canine Teams at the Palm Beach International Airport (PBIA) through TSA’s National Explosives Detection Canine Team Program (NEDCTP) for the contract period July 1, 2020 through December 31, 2020. The BCC approved contract modification #1 on March 9, 2021 (R2021-0377) which provided $21,042 in additional funding and extended the contract period through January 31, 2021. The BCC approved contract modification #2 on April 6, 2021 (R2021-0457) which provided $21,042 in additional funding and extended the contract period through February 28, 2021. The BCC approved contract modification #3 on May 18, 2021 (R2021-0720) which provided $210,416 in additional funding and extended the contract period through December 31, 2021. The BCC approved contract modification #4 and #5 on March 22, 2022, which provided $73,704 in additional funding and extended the contract period through March 31, 2022 (R2022-0251 & R2022-0252). This contract modification will provide $178,796 in additional funding and extend the contract period through December 31, 2022. The purpose of the TSA NEDCTP Program is to provide enhanced security at the PBIA, to promptly respond to threats and suspected explosive devices, which affect air carrier operations. No additional positions are needed and no additional County funds are required. The contract number is 70T02020T9NNCP464. There is no match requirement associated with this award. Countywide (LDC)

JUNE 14, 2022

3. CONSENT AGENDA APPROVAL

DD. OFFICE OF EQUAL BUSINESS OPPORTUNITY

1. Staff recommends motion to approve: payment in the amount of $3,000 for participation in the 16^th Annual Palm Beach Partners Business Matchmaker Conference & Expo, which will be held on October 27, 2022. SUMMARY: The Palm Beach County Office of Equal Business Opportunity, Department of Airports, and Palm Tran are partnering with the School District of Palm Beach County, the City of West Palm Beach, the Center for Technology, Enterprise & Development, Inc. (TED Center), the Solid Waste Authority and the South Florida Water Management District to present the 2022 Business Matchmaker Conference & Expo (a statewide conference).This is the 16^th Annual Matchmaker Conference & Expo held in Palm Beach County, and Palm Beach County will contribute a total of $3,000 with the County’s contribution broken down as follows: the Office of Equal Business Opportunity – $1,000, Department of Airports – $1,000, and Palm Tran – $1,000. Payment will be made on or before July 1, 2022, to the TED Center, the fiscal agent for the conference. The conference and expo will provide Small Business Enterprise owners an opportunity to collaborate with larger businesses in an effort to increase business opportunities and knowledge of programs offered by the above listed governmental and non-profit partners. Countywide (RS)

* * * * * * * * * * * *

JUNE 14, 2022

4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)

NONE

* * * * * * * * * * * *

JUNE 14, 2022

5. REGULAR AGENDA

A. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

1. Staff recommends motion to receive and file: the presentation on property values and the Property Appraiser’s FY 2023 budget proposal. SUMMARY: The Property Appraiser will provide a presentation on property values and the Property Appraiser’s FY 2023 budget proposal (Time: 15 Minutes) Countywide (DB)

B. COMMUNITY SERVICES

1. Staff recommends motion to receive and file: the 211 Palm Beach/Treasure Coast, Inc. (211) PowerPoint presentation informing the Board of County Commissioners and County residents on the status of the new National Suicide Prevention Lifeline 9-8-8 number for national suicide prevention. SUMMARY: The mission of 211 is to connect people to services 24 hours a day by understanding their individual emotional, financial and social needs and to support the health & human services system as a whole. 211, as the regional responder for the National Suicide Prevention Lifeline, would like to update the Commissioners and county residents on the status of the national 9-8-8 suicide crisis number and to provide clarification regarding 211’s role in this initiative. The Federal Communications Commission has mandated that telecoms have the 9-8-8 number enabled and working across the U.S. by July 16, 2022. Additionally, 211 has expanded services and would like to provide updates on these important endeavors. Included among these services are expansions to our National Lifeline Chat services and a new First Responder Helpline. The team at 211 is working hard to meet the ever-changing needs of our community and to respond to every request for help. 211 provides empathetic guidance and support to individuals and families in distress or in need of information about health and human service programs. 211 operates a telephone helpline/hotline service providing an array of support and assistance, including information, assessment, advocacy, referral and linkage to appropriate community agencies, as well as crisis intervention and suicide prevention. (Community Services) Countywide (HH)

JUNE 14, 2022

5. REGULAR AGENDA

C. HOUSING AND ECONOMIC DEVELOPMENT

1. Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida; approving the issuance of Housing Finance Authority of Palm Beach County, Florida, Multifamily Housing Revenue Bonds (Boynton Bay Apartments) in the principal amount of $39,000,000 (the Bonds). SUMMARY: The Bonds are being issued by the Housing Finance Authority of Palm Beach County, Florida (the Authority), to finance the costs of acquiring, rehabilitating and equipping a multifamily rental housing facility for seniors age 55 and over containing approximately 240 units known as Boynton Bay Apartments (the Project). The Project is located at 499 Boynton Bay Circle in the City of Boynton Beach, Florida. Pursuant to Section 147(f) of the Internal Revenue Code of 1986, as amended (the Code) these units will be rented to qualified persons and families whose household incomes do not exceed 60% of area median income ($55,200 for a family of four for 2022). As a result of the Bonds, the Project will have a 30 year affordability period. The borrower is Boynton Bay Preservation, LLC, a Florida limited liability company, or an affiliate thereof (the Borrower), and the developer is Boynton Bay Developer, LLC. The Bonds will be payable solely from revenues derived from the Borrower and/or other collateral provided by or on behalf of the Borrower. Bryant Miller Olive P.A. is Bond Counsel to the Authority with respect to the Bonds, and RBC Capital Markets, LLC will be the underwriter or placement agent for the Bonds. Neither the taxing power nor the faith and credit of the County nor any County funds are pledged to pay the principal, redemption premium, if any, or interest on the Bonds. District 7 (DCB)

JUNE 14, 2022

5. REGULAR AGENDA

C. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

2. Staff recommends motion to:

A) approve a State Housing Investment Partnerships (SHIP) Program award of $1,499,500 to Wells Landing Apartments LLC;

B) approve a SHIP award of $500,500 to Berkeley Landing LLC;

C) approve additional revenue replacement American Rescue Plan Act (ARPA) funding of $589,500 to Berkeley Landing LLC;

D) approve a budget transfer of $589,500 in the ARPA fund;

E) direct staff to negotiate the loan agreement(s); and

F) authorize the County Administrator or designee to execute the loan agreement(s), amendments thereto, and all other documents necessary for project implementation.

SUMMARY: On March 7, 2022, the Department of Housing and Economic Development issued Request for Proposals HED.2022.1 (RFP) making $2,000,000 in State SHIP funding available to developers for new construction, rehabilitation, or acquisition of affordable multifamily housing. A selection committee consisting of three voting members met at a public meeting held on May 5, 2022, and recommended funding for two projects:

1) $1,499,500 loan to Wells Landing Apartments LLC (an affiliate of Centennial Management Corp.) to construct Wells Landing, a 124-unit multifamily rental development, including no fewer than 21 SHIP-assisted units, located on Dr. Martin Luther King Jr. Boulevard, east of Seacrest Boulevard, Boynton Beach. The project includes 21 units for households at 30% Area Median Income (AMI), 4 units for 50% AMI, 32 units for 60% AMI, and 67 units for 70% AMI.

2) $1,090,000 loan to Berkeley Landing LLC (an affiliate of Pinnacle Communities and Wendover Housing Partners) to construct Berkeley Landing, a 112-unit multifamily rental development, including no fewer than 15 SHIP-assisted units, located at 3100-3124 Broadway Avenue, Riviera Beach. The project includes 17 units for households at 30% AMI, 74 units for 60% AMI, 19 units for 80% AMI, and 2 market rate units.

The Berkeley Landing proposal requested a total of $1,090,000 in funding. In an effort to support shovel ready projects, we recommend funding the remaining $589,500 utilizing revenue replacement ARPA funds. The funding will be provided using the same agreement, terms and conditions as the awarded SHIP funding. All SHIP-assisted units will remain affordable to tenants with incomes no greater than 80% of AMI for no less than 30 years. The funding agreements and related documents pursuant to these SHIP funds will be between the County and the entities identified herein or their respective successors and/or assigns. To facilitate project implementation, staff requests authorization for the County Administrator or designee to execute the loan agreements and related documents. These are County ARPA and State SHIP Program grant funds that do not require a local match. District 7 (HJF)

JUNE 14, 2022

5. REGULAR AGENDA

C. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

3. Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida, (BCC) authorizing the issuance by the Palm Beach County Health Facilities Authority of its Revenue Bond Anticipation Notes for the Green Cay Life Plan Village Project (Project) in one or more series and in an aggregate principal amount not to exceed $45,000,000, the proceeds from the sale of which will be used principally to finance and refinance certain capital improvements for Green Cay Life Plan Village, Inc. (the Borrower) as described therein. SUMMARY: The Borrower has requested the Palm Beach County Health Facilities Authority (the Authority) to issue tax-exempt Revenue Bond Anticipation Notes (the Notes) for the Project, in one or more series and in an aggregate principal amount not to exceed $45,000,000 in order to loan the proceeds thereof to the Borrower to: (i) finance and refinance (including through reimbursement) certain pre-construction development costs related to acquiring, constructing and equipping continuing care retirement facilities, including an expected 174 independent living units, 16 assisted living units, 16 memory care units, common areas, parking and ancillary facilities and equipment, all to be developed on an approximately 15.0-acre tract of unimproved land located at 12747 Jog Road, Boynton Beach, Palm Beach County, Florida 33437 (the Project), (ii) fund any necessary reserves, and (iii) pay costs associated with the issuance of the Notes. On April 19, 2022, the Authority held a public hearing, which public hearing was duly conducted by the Authority on such date upon reasonable public notice, and at which hearing members of the public were afforded reasonable opportunity to be heard on the Project and the Notes in accordance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the Code). After the public hearing the Authority adopted a resolution providing for its preliminary approval of the Notes and requesting that the BCC, provide its approval pursuant to Section 147(f) of the Code and Section 125.01(z), Florida Statutes. Neither the taxing power nor the faith and credit of the County nor any County funds are pledged to pay the principal, redemption premium, if any, or interest on the Notes. District 5 (DB)

JUNE 14, 2022

5. REGULAR AGENDA

C. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

4. Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida (BCC), approving the issuance of not exceeding $200,000,000 Housing Finance Authority of Palm Beach County, Florida, Homeowner Revenue Bonds, Multiple Series (the Bonds) within the meaning of Section 147(f) of the Internal Revenue Code of 1986, as amended (the Code). SUMMARY: The Bonds are being issued by the Housing Finance Authority of Palm Beach County, Florida (the Authority) to implement its Single Family Homeowner Revenue Bond Program (Program), which Program is for the purpose of providing to qualified mortgagors mortgage financing for owner-occupied, single family residential housing facilities within the Authority’s area of operation. The Authority intends to apply for Region 15 private activity bond allocation (PAB) from the Florida Division of Bond Finance on or before the deadline of June 30. Region 15 PAB is only $78,847,878.02, the Authority will find out in November if the excess amount over $78,847,878.02 up to $200,000,000 is available. The Authority intends to request “carry-forward” allocation for whatever amount of PAB the Authority receives. The Authority will be able to use this carry-forward allocation after December 31, 2022 for either single-family homeowner revenue bonds, single-family mortgage credit certificates and/or multifamily housing revenue bonds. Single-family homeowner revenue bonds have not been financially feasible for a number of years, but that may change given current market conditions. The Authority retains Bryant Miller & Olive P.A. and Greenberg Traurig, P.A. as its bond and disclosure counsel on a rotating basis. However, it has not yet been determined which of these firms will fill these roles in the event the Bonds are issued as set forth above. Neither the taxing power nor the faith and credit of the County, nor any County funds, shall be pledged to pay principal or redemption premiums, if any, or interest on the Bonds. Countywide (DB)

5. Staff recommends motion to execute: a “Certification By State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan” for the Palm Beach County Housing Authority (PBCHA) in connection with its Annual Plan for Fiscal Year 2022-2023. SUMMARY: The PBCHA has prepared its Annual Plan for Fiscal Year 2022-2023 for submission to the Department of Housing and Urban Development (HUD). HUD requires the County to confirm that the plans and programs outlined in the Annual Plan are consistent with the goals and objectives set forth in the County’s Consolidated Plan. Consistency with the Consolidated Plan is documented through a “Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan.” The Department of Housing and Economic Development has reviewed the PBCHA Annual Plan and determined that the goals, objectives, and activities outlined therein are consistent with the Palm Beach County Consolidated Plan for Fiscal Years 2020-2024. Specifically, the PBCHA plan will target assistance to households with incomes of no more than 30% of Area Median Income (AMI) and 50% of AMI, as well as the elderly and families with disabilities. The PBCHA plan also calls for activities to affirmatively further fair housing, increase the number of affordable housing units, and de-concentrate public housing. The County’s Consolidated Plan identified the need for rental housing, which is affordable to families with incomes of up to 80% of AMI, and needs for more affordable rental housing for the elderly and persons with disabilities, among others. Countywide (HJF)

D. ENGINEERING & PUBLIC WORKS

1. Staff recommends motion to approve on preliminary reading and advertise for public hearing on Tuesday, July 12, 2022 at 9:30 a.m.: an ordinance amending Chapter 23, Article 1, Section 23-1(C) (Adoption of revised Five Year Road Program); providing for repeal of laws in conflict; providing for a savings clause; providing for severability; providing for inclusion in the code of laws and ordinances; and providing for an effective date. SUMMARY: A mid-year modification of the Palm Beach County Five Year Road Program may be considered each year, pursuant to the Five Year Road Program Ordinance. Exhibit “A” to the proposed ordinance is a list of proposed projects for the next five years and contains certain changes and modifications to the road program that was adopted on December 7, 2021, ORD2021-037. This list is submitted for the Board of County Commissioners consideration on preliminary reading today with the final list to be approved with the Ordinance at public hearing on Tuesday, July 12, 2022. Countywide (YBH)

JUNE 14, 2022

5. REGULAR AGENDA

E. MEDICAL EXAMINER

1. Staff recommends motion to approve:

A) the addition of one full-time Associate Medical Examiner (pay grade 00) and one full-time Forensic Technician (pay grade 22) to the Medical Examiner’s Office complement; and

B) a budget transfer of $100,000 in the General Fund from Contingency Reserve to fund the positions in the current fiscal year.

SUMMARY: National Association of Medical Examiners (NAME) accreditation is an endorsement indicating that the office provides an adequate environment for a medical examiner in which to practice his or her profession and provides reasonable assurances that the office well serves its jurisdiction. Accreditation standards set forth a maximum of 250 NAME cases that each Associate Medical Examiner can perform per year, with “best practice” listed as 225 NAME cases. Data extrapolation as of April 30, 2022 indicate a 25% increase of NAME cases since 2019. The result will be for each Associate Medical Examiner to have 241 NAME cases by the end of 2022. Equally affected by the increasing cases, Forensic Technicians work in close support of the Associate Medical Examiners. The many duties of a Forensic Technician include body-processing, x-ray, assisting in the examination, and proper body release. Increased caseload must be supported in kind with appropriate Forensic Technician staffing to meet minimum NAME requirements within the morgue and to provide direct support to the Associate Medical Examiner in conducting examinations. The work product of both Associate Medical Examiners and Forensic Technicians complement each other to maximize accuracy, efficiency, and safety. The addition of these two positions is needed in order to reduce the number of cases per Associate Medical Examiner. Countywide (SF)

JUNE 14, 2022

5. REGULAR AGENDA

F. YOUTH SERVICES

1. Staff recommends motion to conceptually approve: allocations for funding in the Action Areas of Health and Wellness, Ensure Safety and Justice, and Social and Emotional Learning, for the period October 1, 2022, through September 30, 2025, in an estimated total amount of $2,208,000, annually:

Proposer	Program/Project	Annual Amount
Action Area: Health and Wellness Supports
Compass, Inc.	LGBTQ Mental Health Program	$158,000
Center for Child Counseling, Inc.	Education and Prevention Services	$200,000
Connections Education Center of the Palm Beaches, Inc.	Connections Health and Wellness and Aquatics Program	$120,000
For the Children Inc.	Healthy Families Healthy Kids	$140,000
Pace Center for Girls, Inc.	Family Strengthening Program	$98,000
Action Area: Ensure Safety and Justice
Aid to Victims of Domestic Abuse, Inc.	Commit to Change; A Violence Prevention Initiative	$100,000
Children of Inmates, Incorporated	Boyz to Men / Girlz to Women	$57,000
Children’s Case Management Organization, Inc. d/b/a Families First of Palm Beach County	Y.E.S.: Youth Empowered and Secure	$129,000
Choice to Change, Inc.	Believe & Achieve	$80,000
Communities in Schools of Palm Beach County, Inc.	Charting for Success	$70,000
Community Child Care Center of Delray Beach, Inc., d/b/a Achievement Centers for Children and Families	Menteens of the Future	$112,000
Gulfstream Goodwill Industries, Inc.	Intensive Home Detention	$100,000
Action Area: Social and Emotional Learning Supports
American Association of Caregiving Youth, Inc.	Caregiving Youth Project	$40,000
Boys and Girls Clubs of Palm Beach County, Inc.	Building Youth Resilience	$139,000
City of Greenacres	Teen OST Programs	$77,000
Community Child Care Center of Delray Beach, Inc., d/b/a Achievement Centers for Children and Families	ACCF's OST school year and Summer programs	$140,000
Compass, Inc.	Compass LGBTQ Youth and Family Services	$100,000
Florence Fuller Child Development Centers, Inc. d/b/a Fuller Center	Strong Kids Today for a Better Tomorrow	$94,000
Milagro Foundation, Inc. d/b/a Milagro Center	Touch B.A.S.E. (Behavioral and Social Emotional) Program	$68,000
Housing Partnership, Inc. d/b/a Community Partners of South Florida (Lake Worth)	Mentoring at Lake Worth Middle	$50,000
Housing Partnership, Inc. d/b/a Community Partners of South Florida (Pahokee)	Mentoring at Pahokee	$50,000
The Path to College Foundation, Inc.	Path to College Fellowship	$26,000
The Urban League of Palm Beach County, Inc.	Project Ready NULITES	$60,000
Total		$2,208,000

SUMMARY: On March 7, 2022, the Youth Services Department issued a Notice of Funding Opportunity (NOFO) for Community Based Agencies funding for three years, beginning in FY2023. Proposals were accepted for three action areas identified as a priority in the Youth Master Plan (YMP): Health and Wellness, Ensure Safety and Justice, and Social and Emotional Learning Supports. To continue to align programs with the YMP and incorporate evidence-based/ promising programming with outcomes and performance measures, the NOFO was issued. Final contracts with each Action Area Agency will be presented to the Board after contract negotiations are complete. Countywide (HH)

JUNE 14, 2022

5. REGULAR AGENDA

G. FIRE RESCUE

1. Staff recommends motion to adopt: a resolution authorizing the conveyance and transfer of title of an engine vehicle (Asset 10155569), to the School District of Palm Beach County (District), pursuant to Section 125.38, Florida Statutes, contingent upon receipt of $10 consideration and a duly executed Acceptance of Fire Rescue Vehicle(s) and/or Equipment Form. SUMMARY: The District currently has a Fire Academy program at their Palm Beach Lakes Community High School (PBL Fire Academy) that trains and prepares students to enter into a postgraduate fire academy and career. The PBL Fire Academy is in need of a functional engine to provide training on hose pulls, hydrant connections and multi-company drills on their campus. The asset being transferred is not needed for County purposes and has a de minimis useful value to the Fire/Rescue MSTU. The total estimated value of this asset is $12,953. Countywide (SB)

JUNE 14, 2022

5. REGULAR AGENDA

H. FACILITIES DEVELOPMENT & OPERATIONS

1. DELETED FOR FURTHER STAFF REVIEW ~~Staff recommends motion to approve:~~

~~A) a Partial Release of Deed Restrictions for a 5.57 acre parcel located south of Pioneer Road and west of the Florida Turnpike conveyed to KidSanctuary Campus, Inc.; and~~

~~B) a consent to transfer of ownership of a 5.57 acre parcel conveyed to KidSanctuary, Inc. on June 6, 2006 (R2006-1043).~~

~~SUMMARY:~~ On June 6, 2006, (R2006-1043), the Board conveyed a 5.57 acre parcel located south of Pioneer Road and west of the Florida Turnpike to KidSanctuary, Inc., a non-profit corporation, at no cost, for KidSanctuary’s development of a group home for children with physical and/or emotional disabilities. The County Deed provided that the property would automatically revert to the County under certain circumstances including the property owner’s failure to meet certain construction and/or operational deadlines, or the property owner’s conveyance of the property to an unrelated entity without prior Board consent to the conveyance. On June 7, 2011, (R2011-0846), the Board approved an extension to construct the facility in 5 phases over a 15 year period, expiring on February 1, 2026. On August 16, 2016, (R2016-0991), the Board approved actual completion dates of the completed Phases and allowed KidSanctuary Campus, at its discretion, to construct the recreation/administration/ enrichment center on the 5.57 acre parcel previously conveyed by the County or on adjacent properties the organization had then recently acquired. KidSanctuary Campus has completed the five phases in advance of the deadlines. KidSanctuary Campus enlisted Place of Hope, Inc., a not for profit organization, to operate (through an operating agreement) the KidSanctuary facility on the subject property and on March 1, 2022, notified the County that it wishes to convey the property to Place of Hope. The property furthers no County function, and the Partial Release of Deed Restrictions releases the certain construction and operational deadlines only. All other conditions and restrictions remain unmodified and in full force and effect. This partial release of deed restrictions must be approved by a supermajority vote (5 Commissioners). (Property & Real Estate Management) District 6 (HJF)

I. ADMINISTRATION

1. Staff recommends motion to approve: a Resolution of the Board of County Commissioners recognizing the significance of the Emmett Till Antilynching Act and Soil Collection Ceremony for Sam Nelson. SUMMARY: The Federal Emmett Till Antilynching Act is named after 14-year-old Emmett Till, who was lynched in Mississippi in 1955, sparking national and international outrage. The Act makes lynching a Federal hate crime. The Palm Beach County Community Remembrance Project Coalition will be holding a Soil Collection Ceremony for Mr. Sam Nelson on June 18, 2022 during the Juneteenth Event at Pompey Park in partnership with the County, the City of Delray Beach, and the Spady Cultural Heritage Museum. This event is part of the Coalition’s education and community engagement work with an essay contest to follow later this year. Mr. Nelson was lynched in Palm Beach County on September 27, 1926 and no one was held accountable for his murder. On August 17, 2021, the Board recognized Juneteenth as an official County Holiday. Countywide (LDC)

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JUNE 14, 2022

6. BOARD APPOINTMENTS

A. COMMISSION DISTRICT APPOINTMENTS

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JUNE 14, 2022

7. STAFF COMMENTS

A. ADMINISTRATION COMMENTS

B. COUNTY ATTORNEY

JUNE 14, 2022

8. COMMISSIONER COMMENTS

District 1 – COMMISSIONER MARIA G. MARINO

District 2 – COMMISSIONER GREGG K. WEISS

District 3 – COMMISSIONER DAVE KERNER

District 4 – COMMISSIONER ROBERT S. WEINROTH

District 5 - COMMISSIONER MARIA SACHS

District 6 - COMMISSIONER MELISSA MCKINLAY

District 7 – COMMISSIONER MACK BERNARD

JUNE 14, 2022

9. ADJOURNMENT

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."