December 21, 2021

9:30am

 

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

ADDITIONS, DELETIONS, & SUBSTITUTIONS

 

DECEMBER 21, 2021

 

PAGE             ITEM

 

  7                    3B-2                REVISED MOTION: October 19, 2021 October 5, 2021 (Clerk)

 

40                                            ADD-ON:  COVID-19 Update by Dr. Alonso

 

41                    4A-1                REVISED MOTION: Staff recommends motion to adopt: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, amending Chapter 13, Article II, Division 3 of the Palm Beach County Code, known as the “Palm Beach County Fire Rescue Emergency Transport Fee Ordinance”; repealing and replacing section 13-58(b) to provide providing for an increase in emergency transport fees; providing for recitals; providing for repeal of laws in conflict; providing for savings clause; providing for severability; providing for inclusion in the code of laws and ordinances; providing for captions; and providing for an effective date.   (F/R)

 

NOTE:  Items that were revised, added, deleted, or backup submitted and were not listed on the preliminary addition/deletion sheet distributed to the Board the prior day are noted with an asterisk (*).


 

 

ORDER OF BUSINESS

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

 

DECEMBER 21, 2021

 

 

TUESDAY                                                                                                                COMMISSION

9:30 A.M.                                                                                                                   CHAMBERS

 

 

 1.        CALL TO ORDER

 

A.        Roll Call

B.        Invocation

C.        Pledge of Allegiance

 

 2.        AGENDA APPROVAL

 

A.        Additions, Deletions, Substitutions

B.        Adoption

 

 3.        CONSENT AGENDA (Pages 7-40)

 

 4.        PUBLIC HEARINGS - 9:30 A.M. (Pages 41-42)

 

 5.        REGULAR AGENDA (Pages 43-46)

 

 6.        BOARD APPOINTMENTS (Page 47)

 

 7.        STAFF COMMENTS (Page 48)

 

 8.        BCC COMMENTS (Pages 49-50)

 

 9.        ADJOURNMENT (Page 51)

 

 

 

 

* * * * * * * * * * *


DECEMBER 21, 2021

 

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

B. CLERK OF THE CIRCUIT COURT & COMPTROLLER

Page 7

            3B-1    Warrant list

            3B-2    Minutes

            3B-3    Contracts and claims settlements list

           

C. ENGINEERING & PUBLIC WORKS

Page 8

            3C-1   Contract with Rosso Site Development, Inc. for the Belvedere Heights Phase 2, Sidewalks and Pedestrian Lights project

            3C-2   Contract with Florida Blacktop, Inc. for the Clint Moore Road, Oaks Club Drive to Long Lake Drive project

Page 9

            3C-3   Resolution approving the agreement with the State of Florida Department of Transportation for the Westgate Avenue from Wabasso Drive to Congress Avenue lane reduction project

Page 10

            3C-4   Resolution approving the agreement with the State of Florida Department of Transportation for the Lyons Road/Sansbury’s Way from Forest Hill Boulevard to Okeechobee Boulevard bike lane improvements project

 

D. COUNTY ATTORNEY

Page 10

            3D-1   Amendment to contract with Gray Robinson, P.A. increasing the contract amount for legal services on behalf of the Department of Airports

E. COMMUNITY SERVICES

Pages 11-12

            3E-1    Contracts with six agencies for services to residents adversely impacted by COVID-19

Page 13

            3E-2    Ratify the Mayor’s signature on the 2021 U.S. Department of Housing and Urban Development Palm Beach County Continuum of Care Planning Grant Applications for activities related to ending homelessness

Page 14

            3E-3    Receive and file contract with two agencies for housing counseling services

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

F. AIRPORTS

Page 15

            3F-1    Receive and file terminal space lease agreement with CRJ Aviation, LLC for airline ticket office space

            3F-2    Receive and file amendment with the Florida Department of Transportation for the Terminal/ Concourse Chiller Improvements project

Page 16

            3F-3    Receive and file amendment with the Florida Department of Transportation for four projects at various airports

            3F-4    Receive and file consent to sublease document with Jet Aviation Associates, Ltd to Wing Aviation Group

Pages 17-18

            3F-5    Memorandum of Understanding for property exchanges between the Department of Airports and the Parks and Recreation Department to provide access to the Parks property from South Congress Avenue to further develop boat ramp facilities

 

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

Page 18

            3G-1   Receive and file the 2021-2022 budget from the Delray Beach Community Redevelopment Agency

Page 19

            3G-2   Appointment to the Impact Fee Review Committee

 

 

            I. HOUSING AND ECONOMIC DEVELOPMENT

Page 19

            3I-1     Assignment of Engagement Letter for audit services between the Housing Finance Authority of Palm Beach County, Florida and Caler, Donten, Levine, Cohen, Porter & Veil, P.A.

 

K. WATER UTILITIES

Page 20

            3K-1    Receive and file Standard Potable Water and Wastewater Development Agreement with GPRA Thoroughbred Training Center, Inc.

Page 21

            3K-2    Contract with Florida Design Drilling Corporation for the replacement of wells

Page 22

            3K-3    General Release, Hold Harmless and Indemnification Agreement with the City of Belle Glade for a payment drop box outside Belle Glade City Hall

            3K-4    Partial Release of Utility Easement at 7229 Atlantic Avenue, Delray Beach

Page 23

            3K-5    Consultant Services Authorization with Keshavarz & Associates, Inc. for the Lake Worth Hills Water Main Replacement project

DECEMBER 21, 2021

 

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

K. WATER UTILITIES (Cont’d)

Page 24

            3K-6    Work Authorization with Johnson-Davis Incorporated, Inc. for the Century Village Water System Valve Program Year 4 project

Page 25

            3K-7    Change order with TLC Diversified, Inc. for the Lift Station Rehabilitation Project B Bid Package 2 project

Page 26

            3K-8    Consultant Services Authorization to the contract with Calvin Giordano & Associates, Inc. for the Water Treatment Plant No. 3 and Southern Region Operation Center Hurricane Hardening project

            3K-9    Work authorization to the contact with Cardinal Contracts, Inc. for the Southern Region Water Reclamation Facility Pretreatment and Analyzer Improvements project

Page 27

            3K-10 Consultant Services Authorization to contract with Brown and Caldwell for the Integrated Utility Master Plan Wastewater and Reclaimed Water project

 

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 28

            3L-1    Work order to contract with Eastman Aggregate Enterprises, LLC for the Singer Island Dune Restoration project

Page 29

            3L-2    Release and replacement of a conservation easement within the Palm Beach Park of Commerce Planned Industrial Park

 

M. PARKS & RECREATION

Page 30

            3M-1   Receive and file Florida Inland Navigation District agreement for the redevelopment of the Ocean Inlet Park Marina

Page 31

            3M-2   Amendment to agreement with The Morikami, Inc. for use of the Morikami Museum and Japanese Gardens

 

            N. LIBRARY

Page 31

            3N-1   Subscription agreement with ProQuest LLC to provide residents with access to full replicas of various newspapers

Page 32

            3N-2   Contract with the Florida Department of State, Division of Library and Information Services for a Florida ARPA Grant for the Flex Tech project

 

 

DECEMBER 21, 2021

 

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

Q. CRIMINAL JUSTICE COMMISSION

Page 33

            3Q-1   Receive and file amendment to contract with The Lord’s Place, Inc. for consulting/professional services

 

            S. FIRE RESCUE

Page 34

            3S-1    Amendment to Emergency Triage, Treat and Transportation Model Participation Agreement with the Center for Medicare & Medicaid Services

 

U. INFORMATION SYSTEMS SERVICES

Page 35

            3U-1   Amendment to Interlocal Agreement with the Town of Juno Beach for network and phone services

 

X. PUBLIC SAFETY

Page 36

            3X-1    Receive and file declarations related to COVID-19 for the month of October 2021

Page 37

            3X-2    Receive and file Victim of Crime Act FY2021/2022 grant agreement for services to victims of crime

Page 38

            3X-3    Appointments to the Emergency Medical Services Advisory Council

 

AA. PALM TRAN

Page 38

            3AA-1 Amendment to contract with Fischer & Phillips LLP for labor and employment matters

 

            CC. TOURIST DEVELOPMENT COUNCIL

Page 39

            3CC-1 Receive and file grant agreements with two agencies for the events during the month of October 2021

Page 40

            3CC-2 Receive and file grant agreements with two agencies for events held during the months of September and October 2021

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

TABLE OF CONTENTS

 

PUBLIC HEARINGS – 9:30 A.M.

 

            A. FIRE RESCUE

Page 41

            4A-1    Ordinance amending the Palm Beach County Fire Rescue Emergency Transport Fee Ordinance

 

            B. PUBLIC SAFETY

Page 42

            4B-1    Ordinance amending the EMS Ordinance

 

 

REGULAR AGENDA

 

A. PALM TRAN

Page 43

            5A-1    10-year Transit Development Plan Major Update

 

            B. AIRPORTS

Page 43

            5B-1    Amendment to contract with The Morganti Group, Inc for the Generator Controller Replacement project

 

            C. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

Page 44

            5C-1   Resolution terminating the Interlocal Agreement with the Sunshine State Governmental Financing Commission

 

            D. PARKS & RECREATION

Page 45

            5D-1   Budget documents related to the Orange Bowl Field at Glades Pioneer Park project

 

            E. COUNTY ATTORNEY

Page 46

            5E-1    Settlement agreement with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc.

 

 

BOARD APPOINTMENTS (Page 47)

 

STAFF COMMENTS (Page 48)

 

COMMISSIONER COMMENTS (Pages 49-50)

 

ADJOURNMENT (Page 51)


DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

B.        CLERK OF THE CIRCUIT COURT & COMPTROLLER

 

1.         Staff recommends motion to receive and file:  Warrant List – Backup information can be viewed in the Clerk & Comptroller’s Office.

 

2.         Staff recommends motion to approve:  the following final minutes of the Board of County Commissioners’ meetings:

 

Meeting Date                                   Meeting Type

Regular                                              July 13, 2021

Environmental Control Board        July 13, 2021

Child Care Facilities Board             July 13, 2021

Budget                                               September 9, 2021

Child Care Facilities Board             September 14, 2021

Workshop                                          September 28, 2021

Regular                                              October 19, 2021 October 5, 2021

 

3.         Staff recommends motion to approve:  Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office.  Countywide

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

C.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to approve:

 

A) a contract with Rosso Site Development, Inc. (RSD) in the amount of $1,085,519.24 for the construction of Belvedere Heights Phase 2, Sidewalks and Pedestrian Lights (Project); and

 

B) a budget amendment of $58,500 in the Capital Outlay Fund to recognize the Local Agency Program (LAP) grant agreement funding from Florida Department of Transportation (FDOT) and reimbursement funding from Westgate Belvedere Homes Community Redevelopment Agency (CRA) and appropriate it to the Project.

 

SUMMARY: Approval of this contract and budget amendment will authorize the construction services necessary to install sidewalks and pedestrian lighting on Bridgeman Drive, Wellington Road, and Longwood Road. Because this Project is funded by a federal grant through the FDOT’s LAP, the Equal Business Opportunity Ordinance is not applicable. The CRA and Palm Beach County entered into an Interlocal Agreement (R2021-0777) that states that the CRA will be responsible for all costs above the grant amount and maintenance of the improvements after construction is complete. The Code of Federal Domestic Assistance number for this agreement is 20.205 Highway Planning and Construction. RSD was the lowest responsive bidder of three. The contract time for the Project is 210 calendar days. RSD is a Palm Beach County based company and a certified Small Business Enterprise company. District 2 (YBH)

 

2.         Staff recommends motion to approve:  a contract with Florida Blacktop, Inc. (FBI) in the amount of $812,130.87 for the construction of Clint Moore Road, Oaks Club Drive to Long Lake Drive (Project). SUMMARY: Approval of this contract will authorize the construction services necessary to widen Clint Moore Road. The Project will provide a third eastbound lane and turn lane improvements. The Affirmative Procurement Initiative selected for this contract on July 21, 2021 by the Goal Setting Committee is a 20% minimum mandatory Small Business Enterprise (SBE) participation. FBI agreed to 77% SBE participation. FBI was the lowest responsive bidder of seven. The contract time for the Project is 120 calendar days. FBI is a Palm Beach County based company and a certified SBE company. This Project is included in the Five-Year Road Program. District 5 (YBH)

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

3.         Staff recommends motion to:

 

A) adopt a resolution to approve the Local Agency Program (LAP) agreement with the State of Florida Department of Transportation (FDOT) in the amount of $2,324,351 for the construction of Westgate Avenue from Wabasso Drive to Congress Avenue lane reduction (Project);

 

B) approve the LAP agreement with FDOT which provides a federally funded grant in the amount of $2,324,351 for the construction of the Project with an expiration date of December 31, 2023;

 

C) approve an Interlocal Agreement with Westgate Belvedere Homes Community Redevelopment Agency (Westgate CRA); and

 

D) approve a budget amendment of $2,324,351 in the Capital Outlay Fund to recognize the LAP agreement funding from FDOT and appropriate it to the Project.

 

SUMMARY:  Approval of the LAP agreement will allow Palm Beach County to receive a grant of $2,324,351 for the Project with a current estimated construction cost of $4,752,322. The Project will reduce the number of through lanes from four to two, add bike lanes and on-street parking, and widen the sidewalks. The local match is $2,427,971, which is 51% of the estimated Project cost. Approval of the Interlocal Agreement will recognize that the Westgate CRA will be responsible for all costs above the grant amount and maintenance of the improvements after construction is complete. The Catalog of Federal Domestic Assistance (CFDA) number for this grant is 20.205 Highway Planning and Construction. District 7 (YBH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

4.         Staff recommends motion to:

 

A) adopt a resolution to approve the Local Agency Program (LAP) agreement with the State of Florida Department of Transportation (FDOT) in the amount of $4,215,640 for the construction of Lyons Road/Sansbury’s Way from Forest Hill Boulevard to Okeechobee Boulevard bike lane improvements (Project);

 

B) approve the LAP agreement with FDOT which provides a federally funded grant in the amount of $4,215,640 for the construction of the Project with an expiration date of December 31, 2023; and

 

C) approve a budget amendment of $4,215,640 in the capital outlay fund to recognize the LAP agreement funding from FDOT and appropriate it to the Project.

 

SUMMARY: Approval of this agreement and budget amendment will allow Palm Beach County to receive a grant of $4,215,640 for the Project with a current estimated construction cost of $5,961,674. The Project will widen the roadway and add separated bike lanes. The local match is $1,746,034, which is 29.3% of the estimated Project cost. The Catalog of Federal Domestic Assistance (CFDA) number for this grant is 20.205 Highway Planning and Construction. This Project is included in the Five-Year Road Program. Districts 2 & 6 (YBH)

 

 

D.        COUNTY ATTORNEY

 

1.         Staff recommends motion to approve: a first amendment to contract for professional legal services by and between Palm Beach County and Gray Robinson, P.A, to increase the contract amount by $5,000. SUMMARY: On June 15, 2020, the County Attorney’s Office entered into a contract with Gray Robinson, P.A. for legal services to be provided on behalf of the Department of Airports (First Contract), in the complex Chapter 11 bankruptcy matter of IN RE: The Hertz Corporation, Case Number 20-11218-MFW in the United States Bankruptcy Court for the District of Delaware (the Hertz Bankrutpcy Matter). The Contract was in the amount of $50,000, and was executed by the County Attorney. The County terminated the First Contract after a portion of legal services were rendered due to the departure of the key attorney assigned to the First Contract. That attorney returned to Gray Robinson, and the County executed another contract on January 14, 2021 (Second Contract) for the balance of unspent funds ($32,000) remaining on the First Contract. The Hertz Bankruptcy Matter is currently in its final stages, and it is necessary to amend the Second Contract to increase the total not-to-exceed contract amount by $5,000 to cover legal services provided from August 1, 2021, though the end of the Hertz Bankruptcy Matter. Countywide (HH)

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

E.         COMMUNITY SERVICES

 

1.         Staff recommends motion to approve:

 

A) the contracts for Provision of Services with the below listed agencies, for the three year period January 1, 2022 through December 31, 2024, in an amount totaling $562,500, for the provision of navigation services for Palm Beach County residents who were adversely impacted by the COVID-19 pandemic and are applying for rental and utilities assistance under the Emergency Rental Assistance Program (ERAP –COVID-19), established into law through Section 501, Division N, Consolidated Appropriations Act 2021, Public Law No. 116-260:

 

1. Adopt-A-Family of the Palm Beaches, Inc. (AAF), in an amount not-to-exceed   $75,000;

 

2. Farmworker Coordinating Council of Palm Beach County, Inc. (FCC), in an   amount not-to exceed $37,500;

 

3. Pathways to Prosperity, Inc. (PTP), in an amount not-to-exceed $150,000;

 

4. Palm Beach County Housing Authority (PBCHA), in an amount not-to-exceed $300,000; and

 

B) the contracts for Provision of Services with the below listed agencies, for the three year period January 1, 2022 through December 31, 2024, in an amount totaling $1,650,000, for the provision of the Rapid Response Eviction Assistance Program (RREAP) for Palm Beach County residents who were adversely impacted by the COVID-19 pandemic, under ERAP –COVID-19:

 

1. Florida Rural Legal Services, Inc. (FRLS), in an amount not-to-exceed $825,000; and

 

2. Legal Aid of Palm Beach County, Inc. (LAS), in an amount not-to-exceed $825,000.

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

E.        COMMUNITY SERVICES (Cont’d)

 

1.         (Cont’d) SUMMARY: On March 9, 2021, the Board of County Commissioners allocated funding to the Community Services Department to provide rental and utility assistance and RREAP services to individuals and families through ERAP – COVID-19. These funds are used to address the economic impact of the COVID-19 pandemic in Palm Beach County. Funding was made available for eligible entities to implement the navigation services component and RREAP. ERAP – COVID-19 provides up to 12 months rental and utility assistance to eligible Palm Beach County residents who have experienced loss of income, reduction in hours of employment, or unemployment as a result of the COVID-19 pandemic. The above listed agencies will assist clients with navigation and RREAP services. Through RREAP services, clients will be able to construct payment plans, temporary rent reductions, deferred payments and other solutions to prevent evictions and ultimately homelessness. In FY 2021, AAF served 40 clients with navigation services. Under this new contract, approximately 200 clients will be served annually. In FY 2021, FCC served 57 households with navigation services. Under this new contract, approximately 100 households will be served annually. In FY 2021, PTP served 56 clients with navigation services. Under this new contract, approximately 400 clients will be served annually. In FY 2021, PBCHA served 53 clients with navigation services. Under this new contract, approximately 800 clients will be served annually. In FY 2021, FRLS served 20 clients with RREAP services. Under the new contract, approximately 300 clients will be served annually. In FY 2021, LAS served 167 clients with RREAP services. Under the new contract, approximately 300 clients will be served annually. Carol Jones-Gilbert, an employee of the PBCHA is a member of the Homeless Advisory Board, and Miguel Vazquez, an employee of PBCHA is a member of the Palm Beach County HIV Care Council. Disclosure of these contractual relationships at a duly noticed public meeting is being provided in accordance with the provisions of Section. 2-443, of the Palm Beach County Code of Ethics. These contracts are funded through the ERAP grant in response to the COVID-19 pandemic to provide relief funding for residents in need. (Community Services) Countywide (HH)

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

E.        COMMUNITY SERVICES (Cont’d)

 

2.         Staff recommends motion to:

 

A) ratify the signature of the Mayor on the 2021 U.S. Department of Housing and Urban Development (HUD) Palm Beach County Continuum of Care (CoC) Planning Project Grant Application, for the period October 1, 2022 through September 30, 2023, in the amount of $236,845, for the coordination of planning activities related to ending homelessness;

 

B) ratify the signature of the Mayor on the HUD 2021 Homeless Management Information System (HMIS) Implementation Grant Application, for the period October 1, 2022 through September 30, 2023, in the amount of $281,530, to increase HMIS capacity, enhance training, improve data quality monitoring, and analyze data to improve the CoC system service delivery;

 

C) ratify the signature of the Mayor on the Certification of Consistency Plan with the Consolidated Plan for the CoC Program Competition form; and

 

D) delegate to the County Administrator or designee signatory authority on additional forms and any other necessary documents related to the HUD CoC Planning Project Grant Application, and the HUD HMIS Implementation Grant Application.

 

SUMMARY: The Palm Beach County CoC Planning Project Grant will provide funding for the coordination and evaluation of activities related to ending homelessness. These activities involve coordination of monthly CoC meetings and sub-committee meetings, administration of HMIS, annual preparation of the HUD CoC grant application, and technical assistance and monitoring of local grant recipients. A 25% cash match requirement of $59,212 is required and is included in the FY 2022 budget. The HMIS Implementation Grant increases the capacity to integrate data management systems in order to improve and coordinate the delivery of housing services. A 25% in-kind match requirement of $70,383 is required and will be provided through staff salaries. The emergency signature process was utilized because there was insufficient time to submit this application through the regular agenda process. (Division of Human Services) Countywide (HH)

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

E.        COMMUNITY SERVICES (Cont’d)

 

3.         Staff recommends motion to receive and file: contracts for Provision of Services with the below listed agencies, for the period July 1, 2021 through September 30, 2022, in an amount totaling $65,000, for the provision of housing counseling services for residents of Palm Beach County who were adversely impacted by the COVID-19 pandemic and are applying for rental and utility assistance under the Emergency Rental Assistance Program (ERAP - COVID-19), established into law through Section 501, Division N, Consolidated Appropriations Act 2021, Public Law No. 116-260:

 

1. Credit Card Management Services, Inc., in an amount not-to-exceed $40,000; and

 

2. Housing and Education Alliance, Inc., in an amount not-to-exceed $25,000.

 

SUMMARY: On January 21, 2021, the Board of County Commissioners allocated funding to the Community Services Department to provide rental and utility assistance to individuals and families through ERAP - COVID-19. These funds are being used to address the economic impact of the COVID-19 pandemic in Palm Beach County. Funding was made available for eligible entities to implement the housing counseling services component of ERAP - COVID-19. The above listed agencies will assist clients with housing counseling services and will collectively serve approximately 650 unduplicated families and individuals. ERAP – COVID-19 provides up to 12 months rental and utility assistance to eligible Palm Beach County residents who have experienced loss of income, reduction in hours of employment, or unemployment as a result of the COVID-19 pandemic. The agencies will perform housing counseling services to provide clients with assistance in stabilizing housing situations to prevent loss of residence to eviction. The Director of Purchasing has authority to execute this agreement pursuant to Section 2-54(f)(4) of the Palm Beach County Code. In accordance with County PPM CW-0-051, all delegated contracts, agreements, and grants must be submitted by the initiating Department as a receive and file agenda item. No County match is required. (Community Services Department) Countywide (HH)

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS

 

1.         Staff recommends motion to receive and file: Terminal Space Lease Agreement (Agreement) with CRJ Aviation, LLC (CRJ), commencing December 1, 2021, and terminating on September 30, 2022 (initial term), and automatically renewing on an annual basis each October 1st to September 30th until canceled, for CRJ to lease approximately 239 square feet of airline ticket office space at the Palm Beach International Airport (PBI) terminal building for payment of rental in the amount of $13,077.28 for the initial term. SUMMARY: CRJ provides support services to airlines at PBI and leases office space on the third floor, ticketing level, of the PBI terminal building. Delegation of authority for execution of the standard form Terminal Space Lease Agreement was approved by the Board pursuant to R2018-0995. Countywide   (AH)

 

2.         Staff recommends motion to receive and file: 

 

A) receive and file Amendment No. 2 to the Public Transportation Grant Agreement (PTGA) with the Florida Department of Transportation (FDOT) in the amount of $1,350,000 for Terminal/Concourse Chiller Improvements (Project) at Palm Beach International Airport (PBI). Delegation of authority for execution of this amendment was approved by the BCC on August 25, 2020 (R-2020-1017). This amendment is effective as of November 3, 2021; and

 

B) approve a budget amendment of $1,350,000 in the Airport’s Improvement and Development Fund to recognize the receipt of a grant from the FDOT in the amount of $1,350,000; and a transfer to Reserves in the amount of $1,350,000 to replenish Local Airport funding currently in the budget.

 

SUMMARY: On May 18, 2021, the BCC approved a PTGA (R2021-0625) with the FDOT in the amount of $500,000 or 50% of the eligible project costs, whichever is less for the Project at PBI.  On May 18, 2021, the BCC also approved Amendment No. 1 to the PTGA (R2021-0626) in the amount of $900,000 or 50% of the eligible project costs, whichever is less for a total FDOT participation of $1,400,000. This project consists of the replacement of Chillers #4 and #5, as well as associated cooling towers and other components associated with the HVAC system at the Airport. The FDOT has issued Amendment No. 2 to the PTGA in the amount of $1,350,000 or 50% of the eligible project costs, whichever is less to add funds to fully fund the FDOT share of the project. Total FDOT participation for this project is $2,750,000. Airport required local match is in the current budget. Countywide (AH)

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

3.         Staff recommends motion to receive and file:  an amendment for extension of the following Public Transportation Grant Agreements (PTGAs) with the Florida Department of Transportation (FDOT).  Delegation of authority for execution of the Amendments for extension of the PTGAs was approved by the Board on August 25, 2020 (R2020-1017):

 

A) Public Address (PA) System Replacement at Palm Beach International Airport (PBI), Financial Project Number 445870-1-94-01 approved by the Board on August 20, 2019 (R2019-1151 and R2019-1152), until March 31, 2022;

 

B) Conversion of Gate B1 to International Gate at PBI, Financial Project Number 444177-1-94-01 approved by the Board on April 16, 2019 (R2019-0494 and R2019-0495), until December 31, 2023;

 

C) Maintenance Compound Redevelopment at PBI, Financial Project Number 434626-1-94-01 approved by the Board on April 2, 2019 (R2019-0422 and R2019-0423), until December 31, 2023; and

 

D) Emergency Generator for Fuel System at Palm Beach County Glades Airport, Financial Project Number 445445-1-94-01 approved by the Board on April 16, 2019 (R2019-0498 and R2019-0499), until September 30, 2022.

  

SUMMARY: The amendment for extension of the PTGAs extend the availability of grant funding to allow for the completion of various airport projects.  Countywide (AH)

 

4.         Staff recommends motion to receive and file: Consent to Sublease (Consent) document, consenting to the sublease of office space by Jet Aviation Associates, Ltd. (Jet) at the Palm Beach International Airport (PBI), to Wing Aviation Group, effective as of November 1, 2021. SUMMARY: Jet provides fixed base operator services for general aviation aircraft at PBI pursuant to a Lease Agreement (R99-2239, as amended).  The lease agreement provides for the sublease of space by Jet, subject to the County’s consent. Delegation of authority for execution of the standard form consent to sublease was approved by the Board in R94-1453. Countywide (AH)

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

5.         Staff recommends motion to:

 

A) approve an internal Memorandum of Understanding for Property Exchange (MOU) between the Department of Airports (DOA) and Parks and Recreation Department (Parks), providing for the exchange by Parks of a 105,000 square foot (2.4105 ac.) parcel, being a portion of the Parks maintenance compound at John Prince Memorial Park, along the west side of the Palm Beach County Park Airport (Lantana Airport) (Parks Property), together with an access easement on approximately 19,747 square feet (0.4533 ac.) to provide access to the Parks Property from South Congress Avenue (Easement Parcel), for the DOA Property containing a total of approximately 3.206 acres, consisting of a 136,731 square foot (3.1389 ac.) upland parcel (Boat Ramp Parcel) together with 2,925 square feet (0.0671 ac.) of adjacent submerged land at the Stub Canal/Pine Lake, east of the Palm Beach International Airport (PBI);

 

B) adopt a Resolution of the Board of County Commissioners of Palm Beach County, Florida; determining that the DOA Property is not necessary for airport purposes and that the disposition of the property shall not impair the operating efficiency of the airport system or reduce the revenue producing capability of the County’s Airport System (Resolution);

 

C) authorize the County Administrator or designee to execute any necessary documentation for the release of the DOA Property from Airport Improvement Program (AIP) Grant Assurances with the Federal Aviation Administration (Release Documents);

 

D) approve a Termination and Declaration of Access Easement (Easement) on the Easement Parcel; and

 

E) approve a Declaration of Easement and Restrictive Covenants (Declaration) on the DOA Property.

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

5.         (Cont’d) SUMMARY:  The MOU provides for exchange of property by DOA and Parks at equal value. The DOA Property is currently leased to Parks (R90-2112D) (Lease) for a boat ramp, providing recreational public access to the Stub Canal/Pine Lake.  Parks has requested the exchange to allow Parks to further develop the boat ramp facilities and to pursue grant funding opportunities which cannot be done under a leasehold interest. The Lease will terminate upon completion of the exchange.  The exchange of the Parks Property will add approximately 2.4105 acres to DOA’s existing 19.11 acre non-aviation parcel on South Congress Avenue at the west side of the Lantana Airport. The Easement terminates and replaces an existing Declaration of Access Easement (R2010-0999, recorded in official record book 23949, page 793, of the public records) with a single, larger parcel description, adding approximately 4,803 square feet (0.11 ac.) of area for ingress and egress from South Congress Avenue to both DOA’s existing property and the Parks Property DOA is receiving under the exchange, and will be recorded in the public records. The Parks property is a portion of Parks’ maintenance compound at John Prince Memorial Park. The MOU is contingent on approval by the Federal Aviation Administration (FAA). Upon approval of the exchange, the FAA will require the County to execute the Release Documents acknowledging the release of the DOA Property from grant assurance requirements.  DOA is requesting a delegation of authority to the County Administrator or designee to sign the Release Documents on behalf of the County.  For purposes of this delegation, the Airport Director will be considered a designee. The FAA will require the Declaration to be recorded to memorialize restrictions consistent with operation of PBI. The resolution is required to document that the DOA Property has been released from the Airport System Revenue Bond Resolution (R84-427, as amended) requirements.  Countywide (HJF)

 

 

G.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET

 

1.         Staff recommends motion to receive and file: the 2021-2022 Budget from the Delray Beach Community Redevelopment Agency (CRA). SUMMARY: The Delray Beach CRA has submitted its CRA Budget for Fiscal Year 2021-2022 as per Section 163.356(3)(d), Florida Statutes. Countywide (DB)

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

G.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)

 

2.         Staff recommends motion to approve:  the appointment of Darnell Gardner to the Impact Fee Review Committee at-large seat seven to replace and complete the unexpired term of Stewart W. Bosley, Jr., which ends April 19, 2024.  SUMMARY: The Impact Fee Review Committee is composed of seven members and three alternate members. The voting membership of the IFRC shall include three representatives from municipalities within PBC, three representatives from the business community, and one member selected at-large. The alternate members shall include one representative from each of the three categories listed above. This agenda item provides for the appointment of Darnell Gardner to at-large seat seven to complete the unexpired term of Mr. Stewart W. Bosley, Jr., which ends April 19, 2024. Darnell Gardner has completed the required ethics training. The Committee has seven seats. Six seats are currently filled and the current diversity count for the committee is Caucasians: 5 (83.33%), African American: 1 (16.67%). The male to female gender ratio is 5:1. This nominee is an African American male. Countywide (LB)

 

 

            I.          HOUSING AND ECONOMIC DEVELOPMENT

 

1.         Staff recommends motion to approve: an assignment of the Engagement Letter dated August 9, 2021 (the Engagement Letter) for audit services between the Housing Finance Authority of Palm Beach County, Florida, and Caler, Donten, Levine, Cohen, Porter & Veil, P.A. (Caler) to Marcum LLP (Marcum). SUMMARY: The Housing Finance Authority of Palm Beach County, Florida (Authority) was established by the Board of County Commissioners (BCC) in 1979 in accordance with Part IV, Chapter 159, Florida Statutes.  Section 2-189 of the Palm Beach County Code of Ordinances requires that all contracts of the Authority for the purchase of goods and services in excess of $10,000 shall be approved by the BCC.  The Engagement Letter sets forth the terms under which Caler will provide audit services to the Authority beginning with an audit of the Fiscal Year ended September 30, 2021.  Caler was selected by the Authority to provide audit services pursuant to a Request for Proposals process on October 12, 2018 (RFP).  The RFP provided for an initial three-year contract term, which has been completed, and up to two successive two year renewals. The Engagement Letter was approved by the Authority on August 13, 2021, and by the BCC on October 19, 2021. Subsequent to BCC approval, Caler merged with another CPA firm that does not conduct governmental audits. Caler has agreed to assign the Engagement Letter to Marcum and Marcum has agreed to accept the assignment and complete the audit for the Fiscal Year ended September 30, 2021 on the exact same terms and conditions as set forth in the Engagement Letter. The Authority considered and approved of such assignment on December 10, 2021. Countywide (JB)

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES

 

1.         Staff recommends motion to receive and file: an executed Standard Potable Water and Wastewater Development Agreement with GPRA Thoroughbred Training Center, Inc., SDA #05-01130-000 (District 5), Recorded in OR BK 32777 PG 1155 for the month of August 2021. SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants/ procurement items must be submitted by the initiating Department as a receive and file agenda item and are attached unless the document has been recorded in the Public Records of Palm Beach County. The document has been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Palm Beach County Water Utilities Department (PBCWUD) in accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now being submitted to the BCC to receive and file. District 5 (MJ)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

2.         Staff recommends motion to approve:

 

A) a contract for the Wellfield Improvements Phase 2 (Project) with Florida Design Drilling Corporation (FDD) in the amount of $9,944,000;

 

B) a budget transfer of $6,016,000 in the Water Utilities Department (PBCWUD) Capital Improvement Fund to establish budget for the entire project; and

 

C) Consultant Services Authorization (CSA) No. 3 to the Consulting/Professional Services System-Wide Wellfield Improvements Hydrogeologic, Engineering Design and Construction Services (Hydro Contract) with JLA Geosciences, Inc. (Consultant) for the System-Wide Wellfield Improvements Phase 2 Construction Phase Services for a not to exceed amount of $1,314,167.20.

 

SUMMARY:  On May 21, 2021, the Palm Beach County Water Utilities Department (PBCWUD) received two bids for the Project. The Project provides for the replacement of five wells in Lake Worth, the rehabilitation of four surficial production wells located in West Palm Beach, electrical cable upgrades at eight surficial wells in West Palm Beach, and installation of fiber optic cable looping for wells located in Lake Worth. The Project was procured under the requirements of the Equal Business Opportunity Ordinance. On September 14, 2020, the Goal Setting Committee applied an Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting participation of which 5% shall be among certified African American and/or Hispanic American owned firms. The low bidder, All Webbs Enterprises, Inc. (AWE), failed to meet the established API for the Project, and therefore their bid was found to be non-responsive, due to the failure of AWE to list an MBE subcontractor on their Schedule 1 and failure to submit a Schedule 2 document for that MBE subcontractor. AWE filed a bid protest claiming the County should waive these irregularities. On July 23, 2021, the Director of Purchasing recommended the bid protest be denied. AWE then requested a protest hearing before a Special Master.  On September 23, 2021, a Special Master Hearing was held and the Special Master denied AWE’s bid protest and recommended award to the second low bidder, FDD. FDD was determined to be the lowest responsive and responsible bidder in the amount of $9,944,000. FDD has met the established API for this Project. The Contract with FDD provides for 28.65% SBE participation, which includes 10.90% MBE participation, 10.90% MBE (B). FDD is a Palm Beach County based company. On April 2, 2019, the Board of County Commissioners approved the PBCWUD Hydro Contract (R2019-0439) with Consultant.  CSA No. 3 provides for construction management services for the Project. The Hydro Contract with Consultant was procured under the requirements of the 2002 SBE Ordinance (R2002-0064) prior to the adoption of the new EBO Ordinance on October 16, 2018. The SBE participation goal under the 2002 Ordinance was 15% overall participation. The Hydro Contract with Consultant provides for 59% SBE participation, which includes 22% M/WBE participation, 1% MBE (B), 20% MBE (H) and 1% WBE.  CSA No. 3 includes 78.50% overall SBE participation, which includes 28.43% M/WBE participation, 1.54% MBE (B), 21.37% MBE (H), 5.50% (A), 0% WBE. The cumulative SBE participation including CSA No. 3 is 79.78%, which includes 49.63% M/WBE, 1.83% MBE (B), 28.02% MBE (H), 18.85% MBE (A), and 0.91% WBE. Consultant is a Palm Beach County based company. The Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 19-022) District 2 (MJ)

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

3.         Staff recommends motion to approve: a General Release, Hold Harmless and Indemnification Agreement (Agreement) with the City of Belle Glade (Belle Glade). SUMMARY: The payment drop box located at Belle Glade City Hall, 110 Dr. M.L.K Blvd W, Belle Glade, can only be accessed by Belle Glade staff from Monday through Thursday. To better serve Palm Beach County Water Utilities Department (PBCWUD) customers and minimize the potential loss or misplacement of payments, PBCWUD is proposing to install a stand-alone payment drop box outside Belle Glade City Hall.  The installation of this drop box will allow PBCWUD to access and collect payments from Monday through Friday.  Belle Glade has agreed to the installation of the stand-alone payment drop box to be located on their property contingent upon the execution of this Agreement. The Agreement requires the County to indemnify, hold harmless, and release Belle Glade from certain liabilities in relation to the stand-alone payment drop box, and utilizes language, which differs from the County standard language set forth in Countywide PPM CW-F-049. The Risk Management Department and the County Attorney’s Office have reviewed the terms and agree to the deviations. District 6 (MJ)

 

4.         Staff recommends motion to approve: a Partial Release of Utility Easement for that easement recorded in the Official Records of Palm Beach County, ORB 6446 Page1239. SUMMARY: Palm Beach County Water Utilities Department (PBCWUD) is seeking the release of the County’s interest in a utility easement recorded in the Official Records of Palm Beach County as noted above and located at 7229 Atlantic Avenue, Delray Beach. The Property Owner is requesting release of the portion of the easement that is no longer associated with any public potable water and wastewater facilities. PBCWUD has determined that this portion of the easement is no longer required. PBCWUD has determined that the release of the easement will not affect existing or new public potable water and wastewater facilities and therefore recommends approval of the release. (PBCWUD Project No. 19-581) District 5 (MJ)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

5.         Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 5 to the Consulting/Professional Services Utility Distribution & Collection System Engineering Services Contract (Contract) with Keshavarz & Associates, Inc. (Consultant) for the Lake Worth Hills Water Main Replacement (Project) for a not to exceed amount of $389,811.59. SUMMARY: On December 15, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1898) with Consultant. CSA No. 5 provides for professional engineering services relating to design and permitting of the Project. These services include subsurface utility exploration, geotechnical exploration, survey, construction plans, permitting, and outreach support and bid support services for the replacement of approximately 10,600 linear feet of 2-inch, 4-inch, and 6-inch asbestos cement water main and appurtenances within the Lake Worth Hills residential community located in Greenacres. This Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On October 2, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified SBE firms.  The Contract provides for 85% SBE participation, which includes 85% MBE participation, 82% MBE (A), and 3% MBE (B). CSA No. 5 includes 87.17% SBE participation, which includes 87.17% MBE participation, 87.17% MBE (A), and 0% MBE (B). The cumulative SBE participation including CSA No. 5 is 86.70% SBE, which includes 86.70% MBE participation, 86.70% MBE (A), and 0.00% MBE (B). Consultant is a Palm Beach County based company. This project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 21-084) District 2 (MJ)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

6.         Staff recommends motion to approve: Work Authorization (WA) No. 20 to the 2019 Pipeline Continuing Construction Contract (Continuing Contract) with Johnson–Davis Incorporated, (Contractor) for the Century Village Water System Valve Program Year 4 (Project) in the amount of $490,446.55.  SUMMARY: On February 11, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-0160) with Contractor. WA No. 20 provides for the installation of approximately 40 gate valves ranging in size from 2-inch to 8-inch, associated appurtenances, and site restoration throughout the existing water distribution system in the neighborhoods of Stratford, Golf’s Edge, Southampton, Cambridge, and Kent within Century Village located in West Palm Beach. The Continuing Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On April 3, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative of a mandatory 20% Small Business Enterprise (SBE) subcontracting participation. The Continuing Contract provides for 20.07% SBE participation. WA No. 20 includes 17.92% SBE participation. The cumulative SBE participation including WA No. 20 is 24.09%. Contractor is a Palm Beach County based company. The Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 21-083) District 2 (MJ)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

7.         Staff recommends motion to approve: Change Order (CO) No. 2 with TLC Diversified, Inc. (Contractor) for the Lift Station Rehabilitation Project B Bid Package 2 (Project) in the amount of $160,405.53 and for an additional 71 calendar days of project time extension. SUMMARY: On January 12, 2021, the Board of County Commissioners (BCC) approved the Palm Beach County Water Utilities Department (PBCWUD) Contract for the Lift Station Rehabilitation Project B Bid Package 2 (R2021-0063) in the amount of $6,922,400. The Contract provides for the rehabilitation of 29 lift stations throughout the PBCWUD service area to meet the current PBCWUD standards. CO No. 2 provides for modifications to the original design of control panels and electrical racks at nine lift stations. CO No. 2 will increase the contract by $160,405.53 and extend the contract time by 71 days. The Contract was procured under the requirements of the Equal Business Opportunity (EBO) Ordinance.  On January 29, 2020, the Goal Setting Committee applied an Affirmative Procurement Initiative of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting participation of which 5% shall be among certified African American and/or Hispanic American owned firms. The contract provides for 29.32% SBE participation which includes 8.97% MBE, 8.97% MBE (B).  One of the vendors, which accounted for 20.35% of the SBE participation graduated from the SBE program in July 2021 and is no longer an SBE.  The Contractor performed a good faith effort and applied for a waiver with the Office of Equal Business Opportunity (OEBO).  OEBO approved the waiver and the new SBE requirements was reduced to 8% SBE with a 5% MBE participation.  CO No. 2 includes 20.30% SBE participation, which includes 20.30% MBE participation, 20.30% MBE (B). The cumulative SBE participation including CO No. 2 is 9.36% SBE, which includes 9.36% MBE participation, 9.36% MBE (B). Contractor is headquartered in Palmetto, Florida, but maintains an office in Palm Beach County from which the majority of the work will be performed.  The Project is included in the FY22 budget. (PBCWUD Project 15-096B) Districts 2, 5, 6 & 7 (MJ)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

8.         Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 4 to the Contract for Consulting/Professional Services Emergency and Disaster Mitigation and Recovery (Contract) with Calvin Giordano & Associates, Inc. (CGA) for the Water Treatment Plant (WTP) No. 3 and Southern Region Operation Center (SROC) Hurricane Hardening (Project) for a not to exceed amount of $377,500. SUMMARY:  On June 20, 2017, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2017-0821) with CGA. CSA No. 4 provides for consulting/professional engineering services and related services for hurricane hardening evaluation and recommendations at WTP No. 3 and SROC. This Contract was procured under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal Business Opportunity Ordinance on October 16, 2018.  The SBE participation goal established under the 2002 Ordinance was 15% overall participation. The Contract provides for 41% SBE participation. CSA No. 4 includes 58.65% SBE participation.  The cumulative SBE participation including CSA No. 4 is 56.56%.  CGA is headquartered in Fort Lauderdale, Florida but maintains an office in Palm Beach County from which the majority of the work under CSA No. 4 will be undertaken.  The Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 21-069) District 5 (MJ)

 

9.         Staff recommends motion to approve: Work Authorization (WA) No. 9 to the Contract for Optimization and Improvements Design-Build (Contract) with Cardinal Contractors, Inc. (Cardinal) for the Southern Region Water Reclamation Facility (SRWRF) Pre-Treatment and Analyzer Improvements (Project) for a Guaranteed Maximum Price in the amount of $4,724,105. SUMMARY:  On January 15, 2019, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2019-0100) with Cardinal.  WA No. 9 provides for the design, permitting and construction of various improvements to Pre-Treatment Building systems, installation of process analyzers. This Contract was procured under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal Business Ordinance on October 16, 2018. The SBE participation goal established under the 2002 SBE Ordinance was 15% overall participation.  The Contract provides for 31% SBE participation, which includes 21% MBE participation, 16% MBE (H) and 5% MBE (O).  WA No. 9 includes 26.90% SBE, 21.97% MBE participation, 20.85% (B), and 1.12% MBE (O). The cumulative SBE participation including WA No. 9 is 36.37%, which includes 8.34% MBE, 7.06% MBE (B), and 1.28% MBE (O). Cardinal is headquartered in Sunrise, Florida but maintains an office in Palm Beach County from which the majority of the work under WA No. 9 will be undertaken. The Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 21-077) District 5 (MJ)

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

10.       Staff recommends motion to approve:

 

A) Consultant Services Authorization (CSA) No. 2 to the Wastewater Engineering Services Contract (Wastewater Contract) with Brown and Caldwell (Corporation) (B&C) for the Integrated Utility Master Plan (IUMP) Wastewater and Reclaimed Water Project (Wastewater Project) for a not to exceed amount of $441,089.39; and

 

B) CSA No. 8 to the General Utility, Architectural and Value Engineering Services Contract (General Utility) with Chen Moore and Associates, Inc. (CMA) for the IUMP Collection and Distribution Systems - Modeling Project (Collection Project) for a not to exceed amount of $349,819.

 

SUMMARY: Under each of the referenced CSAs, the named consultant will provide consulting/professional engineering services to evaluate and determine expansion and improvement needs for the Palm Beach County Water Utilities Department (PBCWUD) water, wastewater, and reclaimed water systems by examining each system’s needs as an integrated system. The work will include water, wastewater and reclaimed water system alternative evaluation and plan development which will help to develop the projects to address the utility’s needs through the 2050 planning horizon. CSA No. 2 with B&C provides professional consulting/engineering services relating to the identification of new capital improvement projects focused on reclaimed water and wastewater treatment systems. CSA No. 8 with CMA provides professional consulting/engineering services relating to the identification of new capital improvement projects focused on the collection and distribution systems.  On December 15, 2020, the Board of County Commissioners (BCC) approved the PBCWUD Wastewater Contract (R2020-1892) with B&C. The Wastewater Contract was procured under the requirements of the Equal Business Opportunity Ordinance (EBO). On October 2, 2019, the Goal Setting Committee (GSC) applied an Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small Business Enterprises (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified African American owned firms. The Wastewater Contract with B&C provides for 23% SBE participation, which includes 23% M/WBE participation, 20% MBE (B), 2% MBE (A) and 1% WBE. CSA No. 2 with BC includes 20.81% SBE participation, which includes 20.81% M/WBE participation, 6.81% MBE (B), 12.50% MBE (A) and 1.50% WBE. The cumulative SBE participation including CSA No. 2 is 24.66% SBE, which includes 24.66% M/WBE participation, 12.02% MBE (B), 10.20% MBE (A) and 2.44% WBE. B&C is headquartered in Walnut Creek, California, but maintains an office in Palm Beach County from which the majority of the work will be performed.  The Wastewater Project is included in the PBCWUD FY22 budget. On December 15, 2020, the BCC approved the PBCWUD General Utility Contract (R2020-1891) with CMA. The General Utility Contract was procured under the requirements of the EBOO.  On October 2, 2019, GSC applied an API of a minimum mandatory 20% SBE subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified SBE firms. The General Utility Contract with CMA provides for 27% SBE participation, which includes 17% MBE participation, 17% MBE (B). CSA No. 8 with CMA includes 46.12% SBE participation, which includes 0% MBE participation, 0% MBE (B). The cumulative SBE participation including CSA No. 8 is 25.87% SBE, which includes 6.24% MBE participation, 6.24% MBE (B). CMA is headquartered in Fort Lauderdale, Florida, but maintains an office in Palm Beach County from which the majority of the work will be performed. The Collection Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 19-065) Countywide (MJ)

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

L.        ENVIRONMENTAL RESOURCES MANAGEMENT 

 

1.         Staff recommends motion to approve: Work Order No. 0512-01 to the Palm Beach County (PBC) Dune and Beach Restoration Annual Construction Contract (Federalized), Project No. 2021ERM01 (R2021-0511) with Eastman Aggregate Enterprises, LLC (Eastman) at a cost not to exceed $1,960,862.80 providing for dune restoration services for the Singer Island Dune Restoration Project (Project) for a term of 60 days. SUMMARY: On April 20, 2021, the Board of County Commissioners approved the Contract (R2021-0512) with Eastman, a PBC company. Work Order No. 0512-01 will authorize the construction of the beach dune at the Project. The Project is partially funded by Florida Department of Environmental Protection (FDEP) Grant No. 22PB4 ($717,200) and a cost sharing agreement with the City of Riviera Beach ($392,172). The State and Federal agreements prohibit local geographical preferences in construction procurements involving federal funds, so the County’s Office of Equal Business Opportunity Program, Local Preference, Glades Local Preference, Glades Resident Incentive, and Apprentice Incentive could not be included in this competitive solicitation.  The cost to the County is $851,490 from the PBC Beach Improvement Fund. District 1 (YBH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

L.        ENVIRONMENTAL RESOURCES MANAGEMENT 

 

2.         Staff recommends motion to approve:  a release and replacement of a conservation easement “Preserve #14,” where the northern 1.1942 acre portion of the current 1.916 acres under conservation easement will be relocated and replaced with 1.2286 acres immediately adjacent and to the south of the current conservation easement for “Preserve #14,” recorded in Official Records Book 24145, Page 660 within the Palm Beach Park of Commerce Planned Industrial Park (Park). SUMMARY: In 2010, in accordance with Resolution No. R2005-1419.1, the Park of Commerce was required to preserve a total of 31.90 acres as preserve area.  A Conservation Easement over a 1.916 acre area known as Preserve #14 was established.  On February 27, 2020, the Board of County Commissioners (BCC) approved Resolution Nos. R2020-0180 and 0181 in order to reconfigure the Master Plan to redesignate pods from commercial to industrial, and amend/delete conditions and the approval of a Type 2 Waiver to eliminate the requirement for a wall in a Type 3 buffer along Beeline Highway. The property owner has requested that a 1.1942-acre portion of Preserve #14 be relocated adjacent to Preserve #14 to provide a right-of-way connection to an internal roadway, Park of Commerce Blvd. The remainder of the original Conservation Easement for Preserve #14 will remain in place, and the relocated portion of Preserve #14 will now consist of 1.2286 acres.  Overall, Preserve #14 will increase from 1.916 acres to 1.950 acres. The change in preserve location and added area fulfills the preserve criteria for the Park and is compliant with ULDC, Article 14, Chapter C, Vegetation Preservation and Protection, Section 7.B.4. The new preserve area is more environmentally advantageous because it is comprised of a more mature tree canopy, has a greater diversity of understory species, creates contiguous preserve area, and provides a buffer between development and environmentally sensitive lands. The proposed Conservation Easement provides language that releases and replaces a portion of the original easement and ensures that the new location is subject to the same land use restrictions as the original location. District 1 (SS)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

M.        PARKS & RECREATION

 

1.         Staff recommends motion to:

 

A)  receive and file a fully executed Florida Inland Navigation District (FIND) Project Agreement for the redevelopment of the Ocean Inlet Park Marina for the period November 1, 2021 through September 30, 2023; and

 

B)  approve a budget amendment of $1,500,000 within the Park Improvement Fund to establish budget for the approved grant. 

 

SUMMARY: On May 4, 2021, the Board authorized submission of a Waterways Assistance Program (WAP) grant application, R2021-0593, to fund a portion of the construction costs associated with the redevelopment of Ocean Inlet Park Marina.  The Board also authorized the County Administrator or designee to execute the Project Agreement, (FIND Project No. PB-21-214) and other grant forms related to this project if the grant was approved. The grant was approved, the Project Agreement has been fully executed in accordance with Board authorization and is being submitted to the Board to receive and file and to establish budget for the grant. The $1,500,000 FIND grant requires a $1,500,000 (50%) match, which will be funded from the Florida Boating Improvement Program funds and Ocean Inlet Park and Marina Infrastructure Sales Tax (IST) Project. The grant term is from November 1, 2021 through September 30, 2023, with a possible one-year time extension. District 4 (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

M.        PARKS & RECREATION (Cont’d)

 

2.         Staff recommends motion to approve:  Amendment No. 1 to Agreement (R2020-0526) with The Morikami, Inc., a Florida not-for-profit corporation, for the funding, support, and use of the Morikami Museum and Japanese Gardens. SUMMARY:  On May 5, 2020, the County and The Morikami, Inc. entered into an Agreement (R2020-0526), superseding Agreements R2017-0759, R99-78D and R88-1675D for the funding, support, and use of the Morikami Museum and Japanese Gardens (Museum). The agreement included language that allowed The Morikami Inc. to make capital improvements to the Museum with prior County approval.  Since that time, it was brought to our attention that this agreement does not conform with the Facilities Development and Operations Department PPM CW-O-095, Capital Improvements to County Facilities by Non-County Entities.  Amendment No.1 amends the agreement by adding the required procedures as outlined in County PPM CW-O-095.  The Facilities Development and Operations Department is in support of the updated language.  The Morikami, Inc. has approved this amendment. District 5 (AH)

 

 

            N.        LIBRARY

 

1.         Staff recommends motion to approve: a subscription agreement between Palm Beach County and ProQuest LLC, for a one-year term beginning on January 1, 2022, with renewal options not to exceed five years, in the amount of $6,615 each year. SUMMARY: The Library Department requests a new one-year term contract with four additional one-year renewal options to purchase a subscription with ProQuest LLC, for use by the public. This agreement would provide residents with access to full replicas of The Palm Beach Post, Palm Beach Daily News, Sun Sentinel, Miami News, Tampa Tribune, Florida Today, Orlando Sentinel, Pensacola News Journal, News-Press, Tallahassee Democrat, Daily Times, Citizen-Times, Daily News Journal, Jackson Sun, Leaf-Chronicle, News Leader and Daily Press. The agreement would start on January 1, 2022 in the amount of $6,615 for the first year. The vendor requires the County enter into a license agreement that contains liability provisions different from the County’s standard requirements. Except for liability arising from or relating to ProQuest’s gross negligence, willful misconduct, and ProQuest’s indemnification obligations, ProQuest’s limitation of liability is limited to $100,000. ProQuest is not liable for: (i) any indirect, incidental, consequential, punitive or special damages: or (ii) any claim related to customer’s or its authorized users’ use of cover images or user-generated content provided as part of the service; or (iii) unauthorized use of the service. Risk Management and the County Attorney’s Office have approved this subscription agreement. Countywide (AH)

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

N.        LIBRARY (Cont’d)

 

2.         Staff recommends motion to:

 

A) approve the contract with the Florida Department of State, Division of Library and Information Services (DLIS), for a Florida ARPA Grant, CFDA 45.310, Grant number 21-ARPA-33 “Flex Tech”, start date September 3, 2021 and shall end September 30, 2022, in the amount of $276,694. No new positions will be required for this project;

 

B) approve a budget transfer of $204,318 from the Library Operating Fund, Contingency Reserves as matching funds for the DLIS CARES Act grant award;

 

C) approve a budget amendment to establish a budget of $481,012 in the County Library Services and Technology Grant Fund for the $276,694 grant award and $204,318 matching funds; and

 

D) authorize the County Administrator or designee to execute any other necessary agreements, amendments, forms and certifications associated with the Florida ARPA Grant agreement.

 

SUMMARY:  The Palm Beach County Library System was awarded a Florida ARPA grant, through the Florida Division of Library and Information Services, CFDA 45.310, Grant number 21-ARPA-33 for the project “Flex Tech”, to increase the organization’s flexible technology capacity in response to the continued threat of COVID-19. Educational, skill-building, and recreational technology access provided by the library is more important than ever as our residents face increased disruption as a result of the ongoing pandemic. Library staff will use ARPA funds to purchase items that will: 1) expand and enhance the library’s existing in-house laptop lending capabilities by replacing outdated laptop computers at two library locations and adding laptop computers at 15 additional locations; 2) improve in-house technology lending capabilities through making tablets available to younger children at each of the library’s 17 locations; 3) create family friendly technology zones through merging technology (laptops and tablets)  with furniture (pods) at 14 locations; 4) replace outdated technology in the Main Library CreationStation with equipment better suited to meet the needs of users working and collaborating remotely. Grant funds are released upon completion of required deliverables as provided for in the contract.  Matching funds are credited as staff time working on this project. In kind matching funds of $204,318 (74% of the grant funds awarded) credited as staff time (staff time plus benefits) working on this project. No new staff will be required for this project. Countywide (AH)

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

Q.        CRIMINAL JUSTICE COMMISSION

 

1.         Staff recommends motion to receive and file: the first amendment to contract for Consulting/Professional Services with The Lord’s Place, Inc., (TLP) dated October 6, 2021 providing for a no cost extension from September 30, 2021 to December 31, 2021. SUMMARY: On January 12, 2021, the Board of County Commissioners   approved a contract for Consulting/Professional Services with the TLP and authorized the County Administrator or her designee to execute any amendments relating to said contract on behalf of the Board of County Commissioners, after approval of legal sufficiency by the County Attorney’s Office, and within budget allocations. This amendment was executed by the CJC Executive Director pursuant to (R2021-0072). No County match is required. Countywide (JW)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

            S.        FIRE RESCUE

 

1.         Staff recommends motion to approve: 

 

A) a 2021 Amendment No. 1 to Emergency Triage, Treat and Transport Model (ET3) Participation Agreement (R2020-1832) with the Center for Medicare & Medicaid Services (CMS) to provide more time and flexibility to implement the ET3 Model Interventions described in the agreement, effective upon execution by both parties; and

 

B) Delegation of authority to the County Administrator or designee to execute and submit contract amendments to the Participation Agreement to support implementation of the ET3 pilot program.

 

SUMMARY: CMS is the agency within the U.S. Department of Health and Human Services that is charged with administering the Medicare and Medicaid programs. The Participant is an entity that is enrolled in Medicare as an ambulance service supplier or ambulance provider.  CMS is implementing the Emergency Triage, Treat, and Transport Model (ET3 Model or Model) under Section 1115A of the Social Security Act which authorizes CMS, through its Center for Medicare and Medicaid Innovation, to test innovation payment and service delivery models that have the potential to reduce Medicare, Medicaid or Children’s Health Insurance Program (CHIP) expenditures while maintaining or improving the quality of care for Medicare, Medicaid, or CHIP beneficiaries. The purpose of the ET3 Model is to test whether paying for: 1) Transport to an Alternative Destination; and 2) Treatment in Place, each furnished to low-acuity Medicare fee for service (FFS) beneficiaries following a 9-1-1 call, will reduce avoidable transports to the hospital; of Medicare FFS beneficiaries to emergency departments and/or utilization of other Covered Services.  The Participation Agreement was approved on December 8, 2020 and provides for the participation in the ET3 program for the performance period January 1, 2021 through December 31, 2025.  This 2021 Amendment No. 1 provides the County with more time and flexibility to implement the ET3 Model Interventions. Countywide (SB)

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

U.        INFORMATION SYSTEMS SERVICES

 

1.         Staff recommends motion to approve:

 

A) the first amendment to the Interlocal Agreement to provide additional phone services to the Town of Juno Beach; and

 

B) a budget amendment of $941 in the General Fund to allocate funds and recognize revenue to one-time installation costs.

 

SUMMARY:  The Town of Juno Beach has an existing Interlocal Agreement with Palm Beach County (R2020-1099) for network and phone services, and has requested additional phone lines for an annual increase in revenue of $480 from $3,960 to $4,440.  This first amendment to the Interlocal Agreement includes updated terms to provide additional phone services to the Town of Juno Beach and requests ISS installation services of phone cabling located at 340 Ocean Drive in the estimated amount of $941, for which the Town of Juno Beach will reimburse the County upon completion. District 1 (DB)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

X.        PUBLIC SAFETY

 

1.         Staff recommends motion to receive and file: the following Declarations related to coronavirus disease 2019 (COVID-19):

 

A) Declaration of Continuing State of Emergency PBC, FL dated October 18, 2021; and

 

B) Termination of State of Emergency PBC, FL dated October 19, 2021

 

SUMMARY: On March 13, 2020, a nationwide declaration of emergency was issued due to an outbreak of COVID-19, a serious respiratory illness that is highly contagious, can be fatal, and has already caused death. The County issued a State of Local Emergency on Friday, March 13, 2020, which remained through June 26, 2021. The Centers for Disease Control and Prevention (CDC) has designated the B.1.617.2 variant of the COVID-19 virus, known as the “Delta” variant, a variant of concern and it has caused a reversal in the downward trajectory of cases and an alarming increase in hospitalizations. Based on this recent surge, on August 17, 2021 the Palm Beach County Board of County Commissioners (BCC) unanimously voted to declare a local State of Emergency relating to the COVID-19 pandemic. The local emergency was ongoing and the declarations of continuing the State of Local Emergency were necessary to initiate emergent actions taken by the County Administrator to ensure the health, safety and welfare of the community. With the executed State of Local Emergency, resources were available through the Coronavirus Aid, Relief, and Economic Security Act, American Rescue Plan Act of 2021, and/or Federal Emergency Management Agency Public Assistance. Staff were able to purchase equipment, materials, supplies, and open non-congregate shelters for residents and persons who may be in need of isolation. The Termination of State of Emergency PBC, FL was signed October 19, 2021. Countywide (LDC)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

X.        PUBLIC SAFETY (Cont’d)

 

2.         Staff recommends motion to: receive and file: Victim of Crime Act (VOCA) FY2021/2022 grant agreement o-00678 with the State of Florida, Department of Legal Affairs, Office of the Attorney General for the period October 1, 2021 through September 30, 2022, to receive grant funding in the amount of $531,829 to provide victim advocacy services. SUMMARY:  The VOCA FY2021/2022 grant (CFDA 16.575) agreement is an annual grant that provides funding to the Public Safety Department’s Division of Victim Services (DVS) to assist victims of crime in Palm Beach County. Six full-time Victim Advocate positions (pay grade 29) are funded through this grant. The Victim Advocates provide victims with advocacy services such as crisis counseling, personal advocacy, court accompaniment, assistance with applying for victim’s compensation, information and referral, emergency legal advocacy, and safety planning. The grant also includes $79,061 in operating expenses, which includes $28,121 in contractual therapy services, $10,000 in COVID related expenses, and $40,940 in client relocation assistance. If VOCA grant funding ceases, the positions will be deleted from the Victim Services complement. R2006-0099 authorized the County Administrator or designee to execute operational agreements with the State of Florida, Office of the Attorney General, Bureau of Advocacy and Grant Management on behalf of the Palm Beach County Board of County Commissioners.  In accordance with the Victims of Crime Act (VOCA) Fix Act, the Chief of Staff has signed a blanket match waiver for all 2021-2022 VOCA subgrantees, therefore; no County match is requiredCountywide (JW)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

X.        PUBLIC SAFETY (Cont’d)

 

3.         Staff recommends motion to approve: two at-large appointments to the Emergency Medical Services Advisory Council (EMS Council) for the term December 21, 2021 through September 30, 2024.

 

Nominee                  Seat            Designation                                    Nominated by

 

Collette Cattafi

2

PBC ER Nurses Forum

PBC ER Nurses Forum

 

William Hall                 3               Private Ambulance Provider     American Medical Response

                                                                                          (AMR)

 

SUMMARY: Per Resolution R2014-0100, the Board of County Commissioners approved a representative make-up of the EMS Council to include 20 members.  Thirteen members are representatives of the various components of the Emergency Medical Services (EMS) system with specific requirements and seven members are Commission District Consumer appointments. On September 30, 2021, the ER Nurses Forum seat term expired and the Council member for the Private Ambulance Provider resigned as of May 12, 2021, that term expired September 30, 2021. Letters were sent to each affiliation requesting a new nominee.  The EMS Council currently has 18 seats filled.  The EMS Council diversity count is as follows: Caucasian 17 (95%) and African American: 1 (5%). The gender ratio (male: female) is 12:6. Countywide (SB)

 

 

AA.     PALM TRAN

 

1.         Staff recommends motion to approve: an amendment to the current contract with Fischer & Phillips LLP, to provide specialized professional services in the area of collective bargaining negotiations and related labor and employment matters, to allow a four month extension, pending the competitive selection and approval of a successor contract.  SUMMARY: Palm Tran has employees represented by two labor unions, the Service Employees International Union and the Amalgamated Transit Union Local 1577. The contractor provides, on an as needed basis, services regarding public employer collective bargaining negotiations, arbitrations and labor issues. The commencement date of this proposed amendment is January 1, 2022 and the termination date is April 30, 2022. Palm Tran has exhausted all renewal options. Countywide (MM)

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

CC.     TOURIST DEVELOPMENT COUNCIL

 

1.       Staff recommends motion to receive and file:  two fully executed Palm Beach County FY2021 Grant Agreements managed by the Palm Beach County Sports Commission, Inc on behalf of the Palm Beach County Tourist Development Council (TDC) with:

 

A) Orlando Youth Hockey Association, Inc. for the promotion of the Columbus Day Discovery Showdown, held from October 7 - 10, 2021, for the term July 7, 2021 – January 7, 2022. This grantee was approved by the TDC on September 9, 2021, in the amount of $8,000; and

 

B)  Perfect Game USA, Inc. for the promotion of the Perfect Game World Wood Bat Association, held from October 7 – 11, 2021, for the term June 7, 2021 – January 11, 2022. This grantee was approved by the TDC on September 9, 2021, in the amount of $70,000.

 

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants must be submitted by the initiating Department as a receive and file agenda item. On June 7, 1994, the Board of County Commissioners adopted resolution (R94-702) authorizing the Executive Director of the Tourist Development Council to enter into grant agreements with Category G (Sports) grantees after they have been approved by the Tourist Development Council. Combined, these agreements generated a total of 12,419 room nights, and also funded events which promoted sports tourism in Palm Beach County. District 7 (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

CC.    TOURIST DEVELOPMENT COUNCIL (Cont’d)

 

2.         Staff recommends motion to receive and file: two fully executed Palm Beach County FY2021 Grant Agreements managed by the Palm Beach County Sports Commission, Inc on behalf of the Palm Beach County Tourist Development Council (TDC) with:

 

A) Prospect Wire 2 LLC., for the promotion of the Florida Fall Classic, held from September 25 - 26, 2021, for the term May 25, 2021 – December 26, 2021. This grantee was approved by the TDC on September 9, 2021, in the amount of $7,000; and

 

B)  Players International Management, Inc., for the promotion of the USTA Columbus Day Open, held from October 9 – 11, 2021, for the term July 9, 2021 – January 11, 2022. This grantee was approved by the TDC on September 9, 2021, in the amount of $5,000.

 

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants must be submitted by the initiating Department as a receive and file agenda item.  On June 7, 1994, the Board of County Commissioners adopted resolution (R94-702) authorizing the Executive Director of the Tourist Development Council to enter into grant agreements with Category G (Sports) grantees after they have been approved by the Tourist Development Council. Combined, these agreements generated a total of 572 room nights, and also funded events which promoted sports tourism in Palm Beach County. District 7 (AH)

 

* * * * * * * * * * * *

 

 

 

                        SPECIAL PRESENTATIONS

 

ADD-ON: COVID-19 by update Dr. Alonso (Health Department)
DECEMBER 21, 2021

 

 

4.         PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)

 

A.        FIRE RESCUE

 

1.         Staff recommends motion to adopt: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, amending Chapter 13, Article II, Division 3 of the Palm Beach County Code, known as the “Palm Beach County Fire Rescue Emergency Transport Fee Ordinance”; repealing and replacing section 13-58(b) to provide providing for an increase in emergency transport fees; providing for recitals; providing for repeal of laws in conflict; providing for savings clause; providing for severability; providing for inclusion in the code of laws and ordinances; providing for captions; and providing for an effective date.

 

SUMMARY:  The current fees for emergency transport services are as follows:

 

                                    Basic Life              Advanced Life           Advanced Life

Effective Date               Support (BLS)       Suppport-1 (ALS1)     Support-2 (ALS2)           Mileage

January 1, 2018             $670                     $670                         $830                             $13.50

 

The proposed ordinance amendment provides for an increase in the emergency transport fee schedule as follows:

 

                                    Basic Life              Advanced Life           Advanced Life

Effective Date               Support (BLS)       Suppport-1 (ALS1)     Support-2 (ALS2)           Mileage

January 1, 2022             $690                     $690                         $850                             $14.00

January 1, 2023             $710                     $710                         $870                             $14.50

January 1, 2024             $730                     $730                         $890                             $15.00

 

Establishing these new rates will ensure that Fire Rescue continues to receive the Medicare maximum allowance for ground transportation services.  These fees were last increased on January 1, 2018.   The proposed rates are comparable to other billing agencies within the County and are estimated to result in an additional $727,183 in revenues in the first full year. Countywide (SB)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

4.         PUBLIC HEARINGS – 9:30 A.M.

 

B.        PUBLIC SAFETY

 

1.         Staff recommends motion to adopt: an Ordinance of the Board Of County Commissioners of Palm Beach County, Florida, amending Palm Beach County Code, Chapter 13, Article II, Division 1 (EMS Ordinance); amending Section 13-22 (application for COPCN) relating to financial statements requirement for special secondary service providers; providing for recitals; providing for repeal of laws in conflict; providing for a savings clause; providing for severability; providing for inclusion in the code; providing for captions; and providing for an effective date. SUMMARY: On December 7, 2021, the Board of County Commissioners approved a preliminary reading and advertise for public hearing. In accordance with Palm Beach County Code, Chapter 13, Article II, Division 1, Emergency Medical Services (EMS) Ordinance, any agency desiring to provide non-transport ALS services within a community until the primary provider arrives pursuant to a contract with that Community Association must submit an application to the County and meet the requirements for issuance of a Special Secondary Service Provider Certificate of Public Convenience and Necessity (COPCN).  Currently, the EMS Ordinance requires the Department of Public Safety, Division of Emergency Management to review the special secondary service application, confirm compliance with the EMS Ordinance requirements, and recommend approval. The EMS Ordinance sets forth COPCN application requirements for special secondary service providers, including a requirement for privately held entities to provide audited financial statements.  Private agencies requested that this requirement for special secondary service providers be revised to provide alternatives to submitting audited financial statements.  On October 19, 2021, the Board of County Commissioners directed staff to bring back an amendment to the financial statements requirement to provide more flexibility for private agencies to provide special secondary services. The amendment to the EMS Ordinance would allow special secondary service applicants that do not have audited financial statements to instead submit reviewed financial statements along with a written acknowledgment from the affected Community Association, signed by an authorized representative, confirming that the Community Association acknowledges and accepts that the applicant does not have audited financial statements and has submitted with its COPCN application reviewed financial statements in lieu of audited financial statements. Following approval of this amendment, any application for Special Secondary COPCN would still come back to the Board of County Commissioners for review and approval. At the November 18, 2021 EMS Council meeting, the EMS Council reviewed and recommended approval of the EMS Ordinance revisions.  This proposed amendment to the EMS Ordinance was presented to the League of Cities on November 24, 2021.  Countywide (SB)

 

 

* * * * * * * * * * * *


DECEMBER 21, 2021

 

 

5.         REGULAR AGENDA

 

A.        PALM TRAN

 

1.         Staff recommends motion to approve: the 10-year Transit Development Plan (TDP) Major Update prepared by Tindale Oliver, a Consultant for Palm Tran. SUMMARY:  The TDP is a strategic document that lays out the vision for public transit services in Palm Beach County over the next ten years. Palm Tran updates its TDP every five years for the next ten-year period. Accelerate 2031 is the current update for 2022 through 2031. The Florida Department of Transportation requires a TDP in order for Palm Tran to maintain eligibility for grant funding. The TDP documents existing conditions and services, evaluates transit demand and needs in the county, confirms the community’s goals for transit, identifies transit improvements to achieve the desired goals over the next ten years, and serves as Palm Tran’s strategic plan that enables the delivery of Palm Tran’s vision. The proposed projects and estimated revenues/expenses included in the TDP are projections only to be used for planning purposes. Countywide (MM)

 

 

B.        AIRPORTS

 

1.         Staff recommends motion to approve: 

 

A) Amendment No. 8 to the Construction Manager (CM) at Risk Contract (Contract) with The Morganti Group, Inc. (MGI) for CM at Risk Services for Miscellaneous Airport Improvements for Palm Beach County Department of Airports (Department) in the amount of $717,900 and 165 calendar days for Work Order SMC 11: Generator Controller Replacement at Palm Beach International Airport (PBI); and

 

B) a budget transfer of $717,900 in the Airport’s Improvement and Development Fund, including a reclass from Reserves in the amount of $717,900.

 

SUMMARY: The CM at Risk Contract with MGI was approved by the Board on August 20, 2019 (R2019-1221). The Contract is for two years with three one-year renewal options for CM at Risk Services for Airport Improvements for the Department.  MGI is a Danbury, Connecticut, based firm; however, the work will be directly managed by their southeast regional office in Palm Beach County. The County has exercised the first one-year renewal option. The contract value to date is $6,630,932.71. Approval of Amendment No. 8 in the amount of $717,900 and 165 calendar days will enable MGI to complete SMC 11: Generator Controller Replacement at PBI.  This project includes replacement of the controllers to the emergency generators that supply the temporary power to the PBI Terminal Complex. The subcontracting scope for this project is a sole source; therefore, it is not subject to the Affirmative Procurement Initiatives for S/M/WBE participation.  The current cumulative S/M/WBE subcontractor participation for all work orders to-date under this contract is 37%. In addition, MGI’s S/MBE teaming partner, Cooper, will provide 15% of the Construction Management Fees.    Countywide (AH)

DECEMBER 21, 2021

 

 

5.         REGULAR AGENDA

 

C.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET

 

1.         Staff recommends motion to approve: a Resolution of the Board of County Commissioners of Palm Beach County, Florida:

 

A) Terminating the interlocal agreement with the Sunshine State Governmental Financing Commission (SSGFC) which allowed the County to become a member of the SSGFC and thereby participate in the SSGFC’s pooled financing program;

 

B) Terminating the County’s membership in the SSGFC;

 

C) Authorizing the County Administrator or designee to take the necessary steps to effectuate the foregoing, including, but not limited to, transmitting the resolution, along with any related correspondence, as appropriate; and

 

D) Providing for certain other matters in connection therewith; and providing for an effective date. 

 

SUMMARY: The SSGFC is a public body corporate and politic created by member local governments to establish a pooled financing program for the financing of projects. The County holds a bond rating of AAA from the three major bond rating agencies, has reliable access to bond markets and other financing options, and possesses the ability to finance its own projects without the use of a pooled financing program.  The County no longer has a need to participate in the Interlocal Agreement’s pooled financing program. The Interlocal Agreement provides that each member is subject to the terms of the Interlocal Agreement, until such time as it no longer has any obligations or debts outstanding under the pooled financing program. The County does not have any obligations or debts outstanding under the pooled financing program. Countywide (DB)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

5.         REGULAR AGENDA

 

D.        PARKS & RECREATION

 

1.         Staff recommends motion to approve:

 

A)  a $70,000 budget transfer from the Park Improvement Fund to the General Fund Orange Bowl Field at Glades Pioneer Park Project budget; and

 

B)  a $70,000 budget amendment in the General Fund to recognize the transfer from the Park Improvement Fund and allocate $697,013 from General Fund Contingency Reserves to reestablish the project budget.

 

SUMMARY: On April 10, 2018, the Board adopted resolutions 2018-0597 and 2018-0598 approving a Project Cooperation Agreement with O.B. Pioneer Park LLC (OBLLC) for the design, permitting, and construction of the Orange Bowl Field Project at Glades Pioneer Park and a budget transfer of $1,500,000 from General Fund Contingency Reserve to fund the 50% financial match of the project cost. OBLLC received grant funding for $400,000, increasing the project budget to $3,400,000. Phase I consisted of a synthetic athletic field, electronic scoreboard, and related items.  Phase II, consists of the construction of a community building with public restrooms.  OBLLC has determined that there is a $140,000 project funding deficit associated with Phase II of the project. Per Article H(4)(e) of the contract, if the OBLLC reasonably estimates that the cost of completing construction of the Project exceeds the Total Allocation by less than ten percent (10%) then the County shall have a right to agree through its County Administrator to fund 50% of such cost overruns. On October 7, 2021, the Orange Bowl Committee Board of Directors approved an increase to the Glades Pioneer Park legacy gift contribution of up to an additional $140,000, and per the Project Cooperation Agreement is requesting that the County provide a 50% match of the project cost ($70,000). Funding for the 50% match has been made available in the Park Improvement Fund Special Recreation Facilities & Museum Repair & Renovation FY20 Project. Existing Special Recreation Facilities & Museum Repair & Renovation projects have been re-prioritized so that this ongoing project can be completed. In addition, a budget transfer from General Fund Contingency Reserves is required to account for the $697,013 Orange Bowl project balance from Phase I (carryforward) that was inadvertently returned to the General Fund during the FY 2022 budget planning process. District 6 (AH)

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

5.         REGULAR AGENDA

 

E.        COUNTY ATTORNEY

 

1.         Staff recommends motion to approve: a settlement agreement, inclusive of attorney’s fees and costs, in the total amount of $1,160,000, pursuant to the pre-suit negotiations and mediations regarding Palm Beach County vs. Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (the Agency). SUMMARY:  This settlement stems from pre-suit negotiations and two mediations regarding monies owed to Palm Beach County by the Agency. The Agency failed to pay invoices from January 2019 to April 2019 in the total amount of $1,674,053.92. The Agency and its insurance carrier, Philadelphia Insurance, have agreed to pay $1,160,000 of the monies owed to the County within 20 days from approval by the Board of County Commissioners, pursuant to a binding settlement agreement. Countywide (DO)

 

 

 

* * * * * * * * * * * *


DECEMBER 21, 2021

 

 

6.         BOARD APPOINTMENTS

 

 

 

A.        COMMISSION DISTRICT APPOINTMENTS

 

 

 

* * * * * * * * * * * *


DECEMBER 21, 2021

 

 

7.         STAFF COMMENTS

 

 

A.        ADMINISTRATION COMMENTS

 

 

 

 

 

 

 B.       COUNTY ATTORNEY

 

 

 


DECEMBER 21, 2021

 

 

8.         COMMISSIONER COMMENTS

 

 

District 1 – COMMISSIONER MARIA G. MARINO

 

 

 

 

 

 

District 2 – COMMISSIONER GREGG K. WEISS

 

 

 

 

 

 

 

District 3 – COMMISSIONER DAVE KERNER

 

            Request for off-site Proclamation declaring the second week of January 2022 as Supercar Week in         Palm Beach County

 

 

 

 

 

District 4 – COMMISSIONER ROBERT S. WEINROTH

 

 

 

 

 

 

 

District 5 - COMMISSIONER MARIA SACHS

 

 

 

 

 

 

 

 

 

 

DECEMBER 21, 2021

 

 

8.         COMMISSIONER COMMENTS CONTINUED

 

 

District 6 - COMMISSIONER MELISSA MCKINLAY

 

            Request for off-site Certificate of Appreciation Presented to Mark Bellissimo

 

 

 

 

District 7 – COMMISSIONER MACK BERNARD

 

 

 

 


DECEMBER 21, 2021

 

 

9.         ADJOURNMENT

 

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."