December 7, 2021
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
DECEMBER 7, 2021
PAGE ITEM
69 6E-1 REVISED MOTION: A) approve a Donation Agreement between Palm Beach
County (County) and the State of Florida, Department of Corrections (FDC) for
the purchase and subsequent donation of a Mobile Felony Probation Unit
(Mobile Unit) from the County to FDC as part of the John D. and Catherine T.
MacArthur Foundation Safety and Justice Challenge; C) authorize the Palm Beach County Administrator or designee
to execute any amendments, documents, and reports related to this agreement
on behalf of the Board of County Commissioners, after approval of legal
sufficiency by the County Attorney’s Office, and within budget allocations.
to the above referenced agreements. (CJC)
73 6I-1 ADD-ON:
Staff recommends motion to approve on preliminary reading and
advertise for public hearing on December 21, 2021 at 9:30 a.m.: an ordinance of the Board of County
Commissioners of Palm Beach County, Florida, amending Palm Beach County Code,
Chapter 13, Article ii, Division 1 (EMS Ordinance); amending Section 13-22
(application for COPCN) relating to financial statements requirement for
special secondary service providers; providing for recitals; providing for
repeal of laws in conflict; providing for a savings clause; providing for
severability; providing for inclusion in the code; providing for captions; and
providing for an effective date. SUMMARY: In accordance with Palm
Beach County Code, Chapter 13, Article II, Division 1, Emergency Medical
Services (EMS) Ordinance, any agency desiring to provide non-transport ALS
services within a community until the primary provider arrives pursuant to a
contract with that Community Association must submit an application to the
County and meet the requirements for issuance of a Special Secondary Service
Provider Certificate of Public Convenience and Necessity (COPCN). Currently, the EMS Ordinance requires the
Department of Public Safety, Division of Emergency Management to review the
special secondary service application, confirm compliance with the EMS
Ordinance requirements, and recommend approval. The EMS Ordinance sets forth
COPCN application requirements for special secondary service providers,
including a requirement for privately held entities to provide audited
financial statements. Private agencies requested that this requirement for
special secondary service providers be revised to provide alternatives to
submitted audited financial statements. On October 19, 2021, the Board of
County Commissioners directed staff to bring back an amendment to the financial
statements requirement to provide more flexibility for private agencies to
provide special secondary services. The amendment to the EMS Ordinance would
allow special secondary service applicants that do not have audited financial
statements to instead submit reviewed financial statements along with a written
acknowledgment from the affected Community Association, signed by an authorized
representative, confirming that the Community Association acknowledges and
accepts that the applicant does not have audited financial statements and has
submitted with its COPCN application reviewed financial statements in lieu of audited
financial statements. Following approval of this amendment, any application for
Special Secondary COPCN would still come back to the Board of County
Commissioners for review and approval.
At the November 18, 2021 EMS Council meeting, the EMS Council reviewed
and recommended approval of the EMS Ordinance revisions. This proposed amendment to the EMS Ordinance
was presented to the League of Cities on November 24, 2021. (Public Safety)
NOTE: Items that were revised,
added, deleted, or backup submitted and were not listed on the preliminary
addition/deletion sheet distributed to the Board the prior day are noted with
an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
DECEMBER 7, 2021
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 10-59)
4. SPECIAL
PRESENTATIONS (Page 60)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 61-64)
6. REGULAR AGENDA (Pages 65-73)
7. BOARD APPOINTMENTS (Page 74)
8. STAFF
COMMENTS (Page 75)
9. BCC
COMMENTS (Pages 76-77)
10. ADJOURNMENT (Page 78)
* * * * * * * * * * *
DECEMBER 7, 2021
CONSENT AGENDA
A. ADMINISTRATION
Page 10
3A-1 Ratify Palm Beach County League of Cities
representatives to the Treasure Coast Regional Planning Council
Page 11
3A-2 Board of County Commissioners appointments
to the Treasure Coast Regional Planning Council
B. CLERK OF THE CIRCUIT COURT & COMPTROLLER
Page 11
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
Page 12
3B-4 Receive and file the list of Clerk and
Comptroller Finance Department records scheduled for destruction
3B-5 Receive and file annual financial reports,
excess fees and unexpended budget for Fiscal Year 2020-2021 for the Clerk and
Comptroller, Tax Collector and Property Appraiser
E. COMMUNITY SERVICES
Page 13
3E-1 Memorandum of Understanding with the Area
Agency on Aging Palm Beach/Treasure Coast, Inc. to implement a Home Delivered
Meals for Seniors Program
Page 14
3E-2 Amendment to agreement with the Area Agency
on Aging of Palm Beach/Treasure Coast, Inc. for Home Care for the Elderly
Page 15
3E-3 Ratify the Mayor’s signature on the Ryan
White Part A HIV Emergency Relief Grant Program with the U.S. Department of
Health and Human Services for programs to continue improving health outcomes
for clients with HIV/AIDS
Page 16
3E-4 Appointments to the Community Action
Advisory Board
Page 17
3E-5 Receive and file Notice of Grant Award/Fund
Availability from the State of Florida, Department of Economic Opportunity for
the Community Services Block Grant program
DECEMBER 7, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 17
3F-1 Receive
and file Consent to Sublease by Jet Aviation Associates, Ltd with Haugland
Energy Group, LLC for office and hangar space
Page 18
3F-2 Receive
and file two Consent to Sublease by Atlantic Aviation – West Palm Beach LLC
3F-3 Receive
and file amendment to lease agreement with the General Services Administration
adjusting the rental rate
Page 19
3F-4 Amendment
to contract with The Morganti Group, Inc. for airport improvements
3F-5 Receive
and file lease agreement with Flight Services & Systems, LLC for airline
ticket office space
3F-6 Contract
with All-Site Construction, Inc. for fence and security improvements at Palm
Beach County Park Airport
Page 20
3F-7 Amendment
to agreement with Gulfstream Product Support Corporation for hangar and office
space
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 20
3G-1 Receive
and file the Florida Forest Service Annual Report for the 2020-2021 fiscal year
Page 21
3G-2 Appointment
to the Contract Review Committee
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 22
3H-1 Resolution requesting the University of
Florida and the State of Florida Department of Environmental Protection,
Division of State Lands sublease property located at 571 N. Military Trail
Page 23
3H-2 Receive and file amendment to Interlocal
Agreement with the City of Delray Beach for acceptance of City referred
individuals into the Homeless Resource Center
3H-3 Receive and file amendment to Infrastructure
Surtax Project Funding agreement for administration and funding of FY 2021
vehicle replacement with Ric L. Bradshaw, Sheriff
3H-4 Amendment to Interlocal Agreement with the
City of Boynton Beach for microwave system to transport radio signals
Page 24
3H-5 Amendment to agreement with South Florida
Fair & Palm Beach County Expositions, Inc. for use of storage space by Fire
Rescue
DECEMBER 7, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 25
3H-6 Amendment
to contract with Kast Construction Company LLC for the Supervisor of Elections
Production Facility project
Page 26
3H-7 Consultant Services Authorization to contract
with Colome & Associates, Inc. for the Palm Beach County Water Utilities
Department Water Treatment Plant #8 Administration Building and Renovations
project
Page 27
3H-8 Contract with Johnson Controls, Inc. for
Heating, Ventilation and Air Conditioning services
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 28
3I-1 Receive
and file letter confirming the termination of the Economic Development
Incentive Agreement with KRS Global Biotechnology, Inc.
3I-2 Ratify
the Mayor’s signature on the National Association of Counties Research Grant
Agreement for the Economic Recovery Cohort award
Page 29
3I-3 Receive
and file executed documents related to a loan made to Oxygen Development, LLC
under the Housing and Urban Development Section 108 Loan Program
Page 30
3I-4 Receive
and file agreement with the Town of Mangonia Park for code enforcement services
Page 31
3I-5 Receive
and file executed documents related to a loan made to Cutting Edge Landscape
Services LLC under the U.S. Department of Agriculture Intermediary Relending
Program
Page 32
3I-6 Certification
by State or Local Official of the PHA Plans Consistence with the Consolidated
Plan or State Consolidated Plan for the Palm Beach County Housing Authority for
Fiscal Year 2021-2022
3I-7 Receive
and file agreement with the Westgate/Belvedere Homes Community Redevelopment
Agency for land acquisition and development of a mixed-use project
Page 33
3I-8 Budget
documents to allocate funds for capital projects to be funded from Federal
Community Development Block Grant Funds in the Glades area
Page 34
3I-9 Receive
and file amendment to agreement with the Town of Mangonia Park for the Addie L.
Greene Park Improvement Project
3I-10 Budget amendment in the Housing and Community Development Fund to
reflect increase in grant award
DECEMBER 7, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
I. HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)
Page 35
3I-11 Receive and file amendment to agreement with the City of Lake
Worth Beach extending the close out date for improvements at Howard Park
J. PLANNING, ZONING & BUILDING
Page 35
3J-1 Appointment
to the Historic Resources Review Board
K. WATER UTILITIES
Page 36
3K-1 Work authorization to contract with
Hinterland Group Inc. for the Lift Station 8306 Improvements project
Page 37
3K-2 Work authorization to contract with
Globaltech, Inc. for the Water Treatment Plant No. 11 Post-Treatment Chemical
Improvements project
3K-3 Work authorization to contract with Cardinal
Contractors, Inc. for the Southern Region Water Reclamation Facility Injection
Well System
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 38
3L-1 Work order to contract with Coston Marine
Services, Inc. for construction of a mangrove island, bird nesting berm, wave
breaks and oyster reefs in the Lake Worth Lagoon
3L-2 Contract with Arbor Tree & Land, Inc.
for the Palm Beach County Sawfish Island Restoration project
M. PARKS & RECREATION
Pages 39-40
3M-1 Receive and file 12 executed Independent
Contractor Agreements
Page 40
3M-2 Receive and file 2 executed Entertainment
Contractor Agreement
Page 41
3M-3 Receive and file executed Sound and Light
Production Service Contractor Agreement
3M-4 Budget transfer for the Lake Ida East Park
Improvements project
Page 42
3M-5 Ratify
the Mayor’s signature on a Florida Recreation Development Assistance Program
grant application for the redevelopment of Bert Winters Park
DECEMBER 7, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
S. FIRE RESCUE
Page 43
3S-1 Amendment to Interlocal Agreement with the
City of West Palm Beach for Fire Vehicle Maintenance
3S-2 Contract with Elite Medical Specialist, LLC
for medical director services
Page 44
3S-3 Receive and file the City of Lake Worth
Beach’s Ordinance extending participation in the Fire/Rescue Municipal Services
Taxing Unit
3S-4 Contract with the South County Mental Health
Center, Inc. for an Ambulance Alternative Destination Pilot Program
U. INFORMATION SYSTEMS SERVICES
Page 45
3U-1 Amendment to Interlocal Agreement with the
City of Atlantic to provide upgraded network services
3U-2 Task order to contract with Woolpert, Inc.
for the 2020 Palm Beach County Color Oblique Digital Imagery Program
X. PUBLIC SAFETY
Page 46
3X-1 Contract
with Byron V. Reid, DVM for veterinary services for large animals
3X-2 Palm Beach County Sheriff’s Office State Law
Enforcement Trust Fund Agreement to partially fund expenses associated with
regulation of home caregivers
Page 47
3X-3 Receive and file Interlocal Agreements with
8 municipalities for reimbursement of medical equipment
Page 48
3X-4 Receive and file Florida Department of
Health Emergency Medical Services Section, Grants Unit Change Request to
improve and expand EMS systems
Page 49
3X-5 Receive and file declarations related to
COVID-19 for the months of September and October, 2021
Page 50
3X-6 Receive and file State-Funded Grant
Agreement for Hazardous Material Planning and Prevention Program with the State
of Florida, Division of Emergency Management
Page 51
3X-7 Receive and file State-Funded Grant
Agreement for the Emergency Management Preparedness and Assistance Grant with
the State of Florida, Department of Emergency Management
Page 52
3X-8 Receive and file contract with Hotel 1 for
non-congregate shelter services
DECEMBER 7, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY (Cont’d)
Page 53
3X-9 Interlocal Agreement with the City of
Riviera Beach to provide adult reentry services
Page 54
3X-10 Receive and file amendment to contract with
Gulfstream Goodwill Industries, Inc. for youth reentry services
Page 55
3X-11 Appointment to the Consumer Affairs Hearing Board
AA. PALM TRAN
Page 56
3AA-1 Contract with MV Transportation, Inc. and MV Contract
Transportation, Inc. for continuation of the Dial-A-Ride/Mobility on Demand
Transportation Service for the Glades Region
3AA-2 Agreement with Trapeze Group for Blockbuster
“runcutting” software
CC. SHERIFF
Page 57
3CC-1 FY2021 Targeted Violence and Terrorism
Prevention Grant Program award to implement a strategy to address threats of
mass violence
3CC-2 FY2022 Statewide Criminal Analysis Laboratory
System Project grant award for expenses to operate the Crime Lab
Page 58
3CC-3 Agreement with the State of Florida, Office of
the Attorney General for a Victim of Crime Act award to concentrate on domestic
violence, human trafficking and violent crime
DD. TOURIST DEVELOPMENT COUNCIL
Page 59
3DD-1 Tri-party agreement with the City of Boca Raton
for a college football bowl game
SPECIAL PRESENTATIONS
Page 60
4A Proclamation honoring Nicky Brown
(District 5)
4B Presentation of Annual Service Awards
DECEMBER 7, 2021
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
A. ADMINISTRATION
Page 61
5A-1 Ordinance fixing the boundaries of the seven
county commission districts
B. WATER UTILITIES
Page 62
5B-1 Resolution
confirming the Special Assessment Roll for the Chapel Road Water Main Extension
project
C. ENGINEERING & PUBLIC
WORKS
Page 63
5C-1 Determine
that Palm Beach County has adhered to and implemented its Five Year Road
Program
D. PUBLIC SAFETY
Page 64
5D-1 Issuance
of two Special Secondary Service Certificates of Public Convenience and
Necessity to Universal Protection Services, LLC for St. Andrews Country Club
and Hunters Run Country Club
REGULAR AGENDA
A. FACILITIES DEVELOPMENT
& OPERATIONS
Page 65
6A-1 Staff’s
report regarding the status of the collaboration with the University of Florida
(UF) and the City of West Palm Beach (City) towards the development of an Urban
Campus
6A-2 Renaming
of conference room at the Wellington Branch Library to The Tom and Regis Wenham
Conference Room
Page 66
6A-3 Renaming
of children’s meeting room at the Wellington Branch Library to The Kathy Foster
Children’s Activities Room
B. WATER UTILITIES
Page 66
6B-1 Appointment to the East Central Regional
Wastewater Treatment Facilities Operation Board
C. PLANNING, ZONING & BUILDING
Page 67
6C-1 Increase of one position to the Human
Resources Department to be dedicated to filling Planning, Zoning & Building
vacancies
DECEMBER 7, 2021
TABLE OF CONTENTS
REGULAR AGENDA CONTINED
D. HOUSING AND ECONOMIC
DEVELOPMENT
Page 68
6D-1 Resolution approving the issuance of Housing
Finance Authority revenue bonds for the Everglades Townhomes project
E. CRIMINAL JUSTICE COMMISSION
Page 69
6E-1 Donation agreement with the State of
Florida, Department of Corrections for a Mobile Felony Probation Unit
F. FIRE RESCUE
Page 70
6F-1 Ordinance
amending the Palm Beach County Fire Rescue Emergency Transport Fee Ordinance
Page 71
6F-2 Agreement
with ONEBLOOD, Inc. to purchase blood components and services
G. AIRPORTS
Page 72
6G-1 Amendment to contract with Turner
Construction Company for the Switchgear Replacement project
H. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 73
6H-1 Resolution
approving the revisions to the Investment Policy
BOARD
APPOINTMENTS (Page 74)
STAFF COMMENTS
Page 75
8A-1 Receive and file updated Board Directive
Reports
COMMISSIONER COMMENTS (Pages 76-77)
ADJOURNMENT (Page 78)
DECEMBER 7, 2021
A. ADMINISTRATION
1. Staff recommends
motion to ratify: the following Palm Beach County League of Cities (League)
representatives to the Treasure Coast Regional Planning Council (TCRPC),
beginning January 1, 2022 to December 31, 2022:
Nominees Seat No. Representing
Regular appointments:
Anne Gerwig, Mayor 4 Village
of Wellington
Jeff Hmara, Councilman 5 Village of Royal Palm Beach
Robert Gottlieb, Vice Mayor 6 Town of South Palm Beach
John Linden, Commissioner 7 Town of Lake Park
Chelsea Reed, Vice Mayor 8 City of Palm Beach Gardens
Alternate
appointments:
Joseph Peduzzi, Commissioner 4A City
of West Palm Beach
Regina Bohlen, Vice Mayor 5A City
of Pahokee
Kristine de Haseth, Mayor 6A Town of Ocean Ridge
Herman Robinson, Commissioner
7A City of Lake Worth Beach
Vacant 8A
SUMMARY: In accordance with the TCRPC Rules of
Order, the Board of County Commissioners (BCC) appointed its members and
alternates for the coming year before the Council’s annual meeting on December
10, 2021. The TCRPC Rules of Order also require the BCC ratify the League’s
members. The League appointed the above municipal representatives at their
October, 2021 meeting. Countywide (RPB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
2. Staff recommends
motion to approve: the Board
of County Commissioners appointments to the Treasure Coast Regional Planning
Council for a one year term beginning January 1, 2022 to December 31,
2022. Proposed appointments are shown
below:
Regular
Seats Seat No. Requirement
Commissioner Maria G. Marino 1 Palm
Beach County Official
Commissioner Mack Bernard 2 Palm
Beach County Official
Commissioner Gregg K. Weiss 3 Palm
Beach County Official
Alternate
Seats:
Commissioner Melissa McKinlay 1A Palm Beach County Official
Commissioner Maria Sachs 2A Palm Beach County Official
Commissioner Dave Kerner 3A Palm
Beach County Official
SUMMARY: In accordance with the Treasure Coast
Regional Planning Council Rules of Order, the Board of County Commissioners
(BCC) is requested to appoint their members and alternates for the coming year
before the Council’s Annual meeting on December 10, 2021. The BCC will also need to ratify the Palm
Beach County League of Cities members under a separate board appointment item. Countywide
(RPB)
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following final
minutes of the Board of County Commissioners’ meetings:
Meeting
Date Meeting Type
July 27, 2021 Joint
meeting
August 17, 2021 Regular
August 17, 2021 Environmental
Control
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER (Cont’d)
4. Staff recommends
motion to receive and file: a list of
Clerk & Comptroller Finance Department records which have met the revised
required State retention schedule and are scheduled for destruction. SUMMARY: These records have met the
required retention schedule of the Florida Division of Library and Information
Services per Sections 28.30, 28.31, 257.36 (6), Florida Statutes. Countywide
5. Staff recommends
motion to receive and file: the annual
financial reports, excess fees and unexpended budget for Fiscal Year 2020-2021,
for the Clerk & Comptroller, Tax Collector, and Property Appraiser. SUMMARY: The financial reports of these
Constitutional Officers were submitted to the Office of the Clerk of the
Circuit Court & Comptroller on or before October 31, 2021, in accordance
with Section 218.36, Florida Statutes. The amounts shown for the Tax Collector
and the Property Appraiser represent the total payment to the County. A portion
of these revenues are budgeted in the Library, Fire-Rescue, and various other
special revenue funds. The amounts shown as additional/decrease in excess fees
will be included in the adjustment for additional balances brought forward,
which will be brought to the Board of County Commissioners in March 2022. Countywide
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff
recommends motion to approve:
A) a Memorandum
of Understanding (MOU) with the Area Agency on Aging Palm Beach/Treasure Coast,
Inc. (AAA), for the period October
1, 2021 through September 30, 2022, to implement
a Home Delivered Meals for Seniors Program, for a total amount of funding
not-to-exceed $44,484; and
B) a budget amendment of $44,484 in FY 2022 in the Division of Senior and Veteran Services (DSVS) Administration Fund to align the budget to the actual
grant award.
SUMMARY: The MOU serves the purpose of
defining and outlining the responsibilities of both AAA and the Palm Beach
County Division of Senior and Veteran Services (DSVS) in the implementation of
the United Way of Palm Beach County, Inc.’s financial grant for the Home
Delivered Meals Program. AAA will screen clients and make referrals to DSVS.
AAA will reimburse the DSVS $6 per meal for 7,414 home-delivered meals in the
Palm Beach County Community Care Area A. This is the first MOU for this program. The United Way of Palm Beach
County’s Hunger Relief Initiative mission of feeding hungry people in the
community is providing AAA with funding to serve seniors through donations received
from fundraising events. Each senior is to receive seven meals a week. DSVS
will serve at least 24 seniors during the term of this MOU. The seniors to be
served will be those released from AAA’s home-delivered wait meals waitlist. DSVS
is responsible for providing services north of Hypoluxo Road. The Mae Volen
Center, Inc. is responsible for providing services in the areas south of Hypoluxo
Road. Sufficient funding is included in the current budget to meet County
obligations. No County match is
required. (DSVS) Countywide except for portions of Districts 3, 4, 5,
and 7 south of Hypoluxo Road (HH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
A) Amendment No. 001
to Standard Agreement No. IH021-9500 (R2021-1203) for Home Care for the Elderly
(HCE) with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA),
for the period July 1, 2021 through June 30, 2022, to add new language and
revise portions of the standard agreement, to assist seniors and their
caregivers with the provision of care in a family-type living arrangement as an
alternative to institutional care, with no change to the total grant amount of
$181,797; and
B) Amendment No. 001
to Standard Agreement No. IR021-9500 (R2021-1205) for Respite for Elders Living
in Everyday Families (RELIEF) with AAA, for the period July 1, 2021 through
June 30, 2022, to add new language and revise portions of the standard
agreement, to assist seniors and their caregivers with the provision of care in
a family-type living arrangement as an alternative to institutional care, with
no change to the total grant amount of $45,656.25.
SUMMARY: Per the
Department of Elder Affairs, per Chapter 430, Florida Statutes, AAA is
designated to administer programs. Amendment No. 001 to Standard Agreement No.
IH021-9500 (CSFA No. 65.001) and Amendment No. 001 to Standard Agreement No.
IR021-9500 (CSFA No. 65.006) are required by AAA and adds Paragraph 11.8 in
accordance with the Governor’s Executive Order 20-44, which requires executive
agencies to submit a list of entities named in the statute with which a state
agency must form a sole-source, public-private agreement, or an entity that
through contract or other agreement with the State, annually receives 50% or
more of their budget from the State or from a combination of state and federal
funds. Any entity that meets one or both of the criteria listed must submit an
annual report, including the most recent IRS Form 990, detailing the total
compensation for the entity’s executive leadership teams within 30 days of
execution of this agreement. This language does not apply to the County, as the
County does not currently receive more than 50% of its funding from state and
federal grants, but if this ratio changes, the language may apply. No County match is required. The
Division of Senior and Veteran Services (DSVS) is responsible for providing
services north of Hypoluxo Road. The areas of service include all of the
districts, excluding District 3, 4, 5 and 7 south of Hypoluxo Road. The Mae
Volen Center, Inc. is responsible for providing services in the areas south of
Hypoluxo Road. (DSVS) Countywide except for portions of Districts 3, 4, 5,
and 7 south of Hypoluxo Road (HH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to ratify: the signature of the Mayor on the Ryan White Part A
HIV Emergency Relief Grant Program application with the U.S Department of
Health and Human Services (DHHS), Health Resources Services Administration
(HRSA), for the period March 1, 2022 through February 28, 2023, in the amount
of $7,669,870, for new and existing programs to continue
improving health outcomes for clients with HIV/AIDS. SUMMARY: The
Ryan White Part A HIV Emergency Relief Grant Program application in the amount
$7,669,870 was submitted to HRSA on October 6, 2021. The grant application
highlights the need to expand existing programs to end the HIV epidemic, and a
5% increase in funding is requested, specifically to meet the increased need
during the economic recovery period of the COVID-19 pandemic. Some of the services provided under the grant
are medical case management, medical care, pharmaceutical assistance, oral
health care, legal support services, outpatient ambulatory services, health
insurance premium assistance and food bank home-delivered meals. The
grant will allow the County to serve approximately 3,600 Palm Beach County
residents with HIV/AIDS in Grant Year (GY) 2022. In GY 2021, 3,155 clients were
served with a viral suppression rate of 83%. The emergency signature process
was utilized because there was insufficient time to submit this item through
the regular agenda process. No County
match is required. (Ryan White
Program) Countywide (HH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to approve: the new appointments of four members to the
Community Action Advisory Board (CAAB), effective December 7, 2021:
|
Seat No. |
Reappointment |
Seat Requirement |
Term Ending |
Nominated By |
|
1 |
Raynold Sam |
Public Sector
Representative |
09/30/24 |
Comm. Bernard |
|
3 |
Guillermo Carrasco |
Public Sector
Representative |
09/30/24 |
Comm. Weiss |
|
4 |
Steve West |
Public Sector Representative |
09/30/24 |
Comm. Bernard |
|
15 |
Michaella Key |
Representative of
the Low-Income Sector |
09/30/24 |
Democratically selected in Riviera Beach |
SUMMARY: The total membership for
CAAB shall be no more than 15 at-large members, comprised of one-third elected
public officials or their representatives, one-third private sector members
recommended by the CAAB and one-third low-income representatives selected by a
democratic process in the target neighborhoods served, per Resolution No.
R2018-0372, adopted April 10, 2018, amending Resolution R2014-0588. Members
will fully participate in the planning, implementation, and evaluation of the
Community Services Block Grant program to serve low-income communities. The
appointments meet all applicable guidelines and requirements outlined in the
resolution. The diversity count for the 7 seats that are currently filled is
African-American: 6 (85%) and Caucasian: 1 (15%). The gender ratio (female:
male) is 5:2. Mr. Sam and Ms. Key are African-American. Mr. Carrasco is
Hispanic-American and Mr. West is Caucasian. Staff conducts targeted outreach
in an effort to proffer candidates for appointments that maintain a diverse
composition of the board. (Community Action Program) Countywide (HH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to:
A) receive and file Notice of
Grant Award/Fund Availability (NFA) #39864 (Federal Award Identification Number
G2001FLCOSR, CFDA 93.569) modification
from the State of Florida, Department of Economic Opportunity (FDEO), to
increase the amount by $233,105.05 for a new not-to-exceed amount of
$950,687.65, for the program period October 1, 2019 through November 30, 2021,
for the Community Services Block Grant (CSBG) program; and
B) approve a budget amendment in the amount of $233,105
in the CSBG fund to align the budget to the actual grant award.
SUMMARY: On June 15, 2021, the Board of County
Commissioners ratified the Mayor’s signature on the Federally Funded Subgrant
Umbrella Agreement #E2016 (R2021-0783) with the FDEO, for the period October 1,
2020 through September 30, 2023, for the LIHEAP and CSBG programs. Under the
terms of the new umbrella agreement, FDEO will issue an NFA for each program award, and issue amendments to NFA’s for
any changes. This NFA was issued to increase funding and will be used to issue grocery
cards to low-income clients. This funding will serve approximately 827 clients
with grocery cards for $400 each. A total of $342,105 of the total CSBG
allocation will be used for food cards, inclusive of card fees. Remaining CSBG
dollars are used for other program costs, such as employment and
entrepreneurship training. No County match
is required. (Community Action Program) Countywide (HH)
F. AIRPORTS
1. Staff
recommends motion to receive and file: Consent to Sublease
(Consent), consenting to the sublease of office and hangar space by Jet
Aviation Associates, Ltd. (Jet) at the Palm Beach International Airport, with
Haugland Energy Group, LLC, effective August 1, 2021. SUMMARY: Jet provides fixed base
operator services for general aviation aircraft at PBI pursuant to a Lease
Agreement (R99-2239, as amended). The Lease Agreement provides for the sublease
of space subject to the County’s consent.
Delegation of authority for execution of the standard form consent to
sublease was approved by the Board in R94-1453. Countywide (AH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to receive and file: two Consent to Sublease (Consent)
documents, consenting to the sublease of space by Atlantic Aviation – West Palm
Beach LLC d/b/a Atlantic Aviation PBI (Atlantic) at the Palm Beach
International Airport (PBI), with the following subtenants:
1. Air Rutter International, LLC d/b/a Alerion Aviation and d/b/a Jet Rx, effective 9/1/2021; and
2. Falcon 2000 Leasing, LLC, effective 10/1/2021
SUMMARY: Atlantic provides fixed
based operator services for general aviation aircraft at PBI pursuant to a
Lease Agreement dated October 18, 2000 (R2000-1067, as amended). The Lease
Agreement provides for the sublease of space subject to the County’s
consent. Delegation of authority for execution of the
standard form consent to sublease was approved by the Board in R94-1453. Countywide
(AH)
3. Staff recommends
motion to receive and file: Amendment
No. 3 (Amendment) to Terminal Building Lease Agreement (R2019-1616, as amended)
(Lease) with the General Services Administration (GSA), an executive agency of
the United States of America, adjusting GSA’s rental rate under the Lease,
effective October 1, 2021. SUMMARY: The Lease provides for the lease of office
and support space in the Palm Beach International Airport terminal building by
the GSA, on behalf of the Transportation Security Administration. Rental rates are adjusted each October 1, in
accordance with the terminal rates for non-signatory airlines under the standard
form Signatory Airline Agreement (R2019-1155).
GSA requires that rental rate adjustments be memorialized by amendment
using a format attached as an exhibit to the Lease. The Amendment adjusts the rental rate to
$65.66 square feet, commencing October 1, 2021. Countywide (AH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to approve: Amendment No. 7 to the Construction Manager
(CM) at Risk Contract with The Morganti Group, Inc. for Airport Improvements
for the Department of Airports (Department), exercising the second one year
renewal option for the continuation of services. SUMMARY: The contract with The Morganti Group, Inc. for CM at Risk
Services for Airport Improvements for the Department was approved by the Board
on January 15, 2019 (R2019-0042). The contract
is for two years with three one-year renewal options and is a task/work order
based contract for CM at Risk services for the Department. The Morganti Group,
Inc. is a Danbury, Connecticut, based firm; however, the work will be directly
managed by their southeast regional office in Palm Beach County. The contract value to date is
$14,094,802.82. Approval of Amendment
No. 7 provides for the exercise of the second one year renewal option for the
continuation of services provided under the CM at Risk Contract. The
Disadvantaged Business Enterprise goal for this contract is 12%. The total to
date participation for this contract is 29%. Countywide (AH)
5. Staff recommends
motion to receive and file: Terminal Space Lease Agreement (Agreement)
with Flight Services & Systems, LLC (FSS), commencing September 29, 2021,
and terminating on September
30, 2022 (initial term), and automatically renewing on an annual basis each
October 1st to September 30th until canceled, for FSS to
lease approximately 162 square feet of airline ticket office space at the Palm
Beach International Airport (PBI) terminal building for payment of rental in
the amount of $12,491.12 for the initial term. SUMMARY: FSS
provides support services to airlines at PBI and leases space at the third
floor ticketing level. Delegation of authority for execution of the standard
form Terminal Space Lease Agreement was approved by the Board pursuant to
R2018-0995. Countywide (AH)
6. Staff recommends motion to approve: a contract (Contract) with All-Site Construction, Inc. (All-Site) in the amount of $1,079,056.25 and 180 calendar days for the Fence and Security Improvements at Palm Beach County Park Airport (LNA). SUMMARY: This project was advertised utilizing the County’s competitive bid process. On September 2, 2021, three bids were received for the Fence and Security Improvements at LNA. All-Site, a Palm Beach County, Florida company has been identified as the lowest responsible/responsive bidder in the amount of $1,079,056.25. This project consists of demolition of the existing perimeter fence, clearing and grubbing, tree removal, installation of new security fence, installation of new manual and electric gates (vehicle and pedestrian) with card access readers, and installation of security cameras at LNA. A Disadvantaged Business Enterprise (DBE) goal of 14% was established for this project. All-Site has committed to meet the DBE goal of 14%. Due to the fact that LNA is not a commercial service airport, recent changes to Chapter 332, Florida Statutes, that became effective on October 1, 2020 do not apply to the approval of this Contract. Countywide (AH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
7. Staff recommends
motion to approve: the third amendment
(Amendment) to Fixed Base Operator Lease Agreement with Gulfstream Product
Support Corporation, a Delaware corporation (Gulfstream) (R2017-0281, as
amended) (Lease), allowing Gulfstream to approve the sublease of hangar and
office space by Jet Aviation Associates, Ltd. (Jet), an affiliate of
Gulfstream, and approving certain existing sublease agreements entered into by
Jet. SUMMARY: Gulfstream maintains office and hangar space
for the operation of an aircraft maintenance, repair and operation facility at
the Palm Beach International Airport (PBI).
The Lease requires the County’s consent to the sublease of space, except
to a parent, subsidiary, affiliate (Permitted Transferee) of Gulfstream. The
Amendment will allow Gulfstream to approve
subleases entered into by a Permitted Transferee, including Jet, without
prior consent of County, provided the subleased space shall be used exclusively
for uses and activities permitted in the Lease and under the PBI General
Aviation Minimum Standards (R2005-1168) and for no other purposes whatsoever.
The County is not a party to the subleases, which are subject and subordinate
to the Lease. The primary reason for
requiring consent is to ensure that the County receives notice of the
subtenants operating from the facility. Rather than requiring consent for each
individual sublease, Gulfstream will be required to provide copies of all subleases
to the County within ten days of the County’s request. The Amendment also
provides consent to four subleases that were entered into by Jet prior to the
date of this Amendment. Countywide (HF)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: the Florida Forest Service Annual Report for the 2020-2021 fiscal year. SUMMARY:
The Florida Department of
Agriculture and Consumer Services has submitted their Florida Service Annual
Report for the 2020-2021 fiscal year. Countywide (DB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
2. Staff recommends
motion to approve: the
reappointment of Paul F. King, Esq. to the Contract Review Committee (CRC) for
the term of December 7, 2021 through December 6, 2024.
Nominee Seat No. Nominated By
Paul F. King 4 Mayor Weinroth
Vice Mayor Weiss
Comm. Marino
Comm. Kerner
Comm. Sachs
Comm. McKinlay
Comm. Bernard
SUMMARY: On December
6, 2011, the Board of County Commissioners voted to add an at-large appointee
to the CRC. The Board directed that the new member be a representative from the
community with general contracting experience, or an attorney experienced in
construction law. On January 15, 2019, Paul F. King, Esq., was nominated and
approved to be the at-large member of the Contract Review Committee. As Mr. King’s term expired on September 20,
2021, he has expressed a desire to be reappointed. The Committee meets weekly, and Mr. King has
only missed one meeting during his first term, and has been an asset and valued
member of the Committee. Mr. King was previously an Assistant County Attorney
for 26 years. The other three members of the Committee are the County Attorney
(or designee), the County Engineer (or designee), and the Director of Contract
Development and Control (or designee) who serves as the Committee’s chair. Countywide
(DB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to adopt: a resolution requesting the University of
Florida (University) and the State of Florida Department of Environmental
Protection, Division of State Lands (State) sublease the state-owned real
property located at 571 N. Military Trail in West Palm Beach to the County.
SUMMARY: The state-owned real property is approximately two acres and sits
adjacent to an approximately two-acre parcel of County-owned land. This four-acre parcel of land contains a
building on it commonly known as the Department of Highway Safety and Motor
Vehicles (DMV) Building. The DMV office was closed in 2015 and the State no
longer uses the property in any capacity.
The state-owned real property is also immediately adjacent to the Mounts
Botanical Garden (Mounts). The
University is entering into a 50-year lease agreement (Lease Number 4564) with
the State for this state-owned real property. The County and University,
through its Institute of Food and Agricultural Sciences, have historically
partnered at Mounts through the Palm Beach County Cooperative Extension Service
(Cooperative) to provide mutually beneficial educational, agricultural and
community services to County residents engaged in agriculture, horticulture,
human sciences, and youth development. A sublease of this state-owned land provides
the County with an opportunity to further the mission as well as the
educational and programmatic goals of the Cooperative and Mounts. It also
provides an opportunity to fulfill a long term goal of the Cooperative to
construct a Horticulture Education and Welcome Center on a part of, or adjacent
to, this state-owned property, which would support Science, Technology,
Engineering and Mathematics educational missions that benefit schoolchildren,
the general public, and other entities such as ornamental horticulture
agencies, commercial nurseries, residential landscaping businesses, and
fertilizer/pest-control applicators that need to earn state-required
licenses/certificates. Prior to
approving a sublease to the County, the State requires a resolution of the
Board of County Commissioners requesting the sublease between the County, State
and University. Adoption of this resolution shall fulfill an application
requirement for the County to formally pursue a 50-year sublease of this
state-owned real property. There is no cost to the County to make application
to the State requesting the proposed sublease, and the formal sublease shall be
subject to final approval by the County. (FDO Admin) District 7 (MWJ)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to receive and file: the first amendment to Interlocal Agreement
(Amendment) with the City of Delray Beach dated October 12, 2021 to extend the
term of the Agreement for acceptance of City referred individuals into the
Homeless Resource Center to November 28, 2026. SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts, agreements and grants must be submitted by the
initiating Department as a receive and file agenda item. The Amendment has been
fully executed on behalf of the Board of County Commissioners (Board) by the
County Administrator or designee, which in this case was the Director of
Facilities Development & Operations. The Standard Interlocal Agreement was
approved by the Board on December 20, 2011 with Agenda Item 3H-7. This executed
document is now being submitted to the Board to receive and file. (FDO Admin) Countywide
(MWJ)
3. Staff recommends
motion to receive and file: the second amendment (Amendment) to
Infrastructure Surtax Project Funding Agreement for the administration and
funding of FY 2021 vehicle replacement dated October 12, 2021, with Ric L.
Bradshaw, Sheriff of Palm Beach County (Sheriff), which Amendment extends the
term to April 19, 2022. SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts, agreements and grants must be submitted by the
initiating Department as a receive and file agenda item. The Amendment has been
fully executed on behalf of the Board of County Commissioners (Board) by the
Director of Facilities Development & Operations. The Standard Agreement was
approved by the Board on April 4, 2017, Agenda 5C-3. This executed document is
now being submitted to the Board to receive and file. (FDO Admin) Countywide
(MWJ)
4. Staff recommends
motion to approve: a first amendment
to Interlocal Agreement (R2016-1581) with the City of Boynton Beach (City) to
retroactively extend the term of the Agreement through October 30, 2026.
SUMMARY: The Interlocal Agreement
with the City provides the terms and conditions under which the City can use
the County’s microwave system to transport radio signals from the City’s tower
to the County’s Master Site. Under the terms of the Interlocal Agreement, the
City pays a pro rata share of the operational and maintenance costs associated
with the microwave system. The costs for each fiscal year are provided by the
County by March 1st annually. The costs for fiscal year 2022 are
$13,062. The existing agreement expired
on October 31, 2021 and the City has approved the first renewal option
extending the term through October 30, 2026. The Interlocal Agreement provides
for four renewal options, each for a period of five years. The Interlocal
Agreement may be terminated by either party, with or without cause, upon one-year
notice. The First Amendment renews the term, and adds standard County
nondiscrimination, insurance, applicable law and E-Verify employment
provisions. Other than the changes set forth herein, all other terms remain the
same. (ESS) Countywide (MWJ)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: Amendment No.
2 to License Agreement #2274, with South Florida Fair & Palm Beach County
Expositions, Inc. for the continued use of storage space by Fire Rescue
extending the term from January 1, 2022 through December 31, 2022. SUMMARY: On December 29, 2020, the
County Administrator executed License Agreement #2274 with South Florida Fair
& Palm Beach County Expositions, Inc. (Fair) for warehouse space at the
Fairground to store emergency supplies related to the COVID-19 emergency. The term is from January 4, 2021 through
December 31, 2021 with no option to extend, at a rate of $325 per day and $600
of monthly utilities. Fire Rescue has requested a one-year extension as it is
still in need of storage space as part of its continued efforts in response to
the COVID-19 pandemic. The Fair has agreed to the extension. This Amendment No.
2 will extend the term from January 1, 2022 through December 31, 2022. The
rental rate and utility cost will remain unchanged. All other terms of the
License Agreement remain unchanged. Fire Rescue will continue to have
administrative responsibility for this License Agreement. This License
Agreement is may be exempt from public disclosure pursuant to
Sections 119.071(3)(a) and 286.011, Florida Statutes. (Property
& Real Estate Management) District 6 (HJF)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: Amendment No. 1 to the construction manager (CM) at
risk contract (R2019-1751) with Kast Construction Company LLC (Kast) in the
amount of $53,206,963 for the Supervisor of Elections (SOE) Production Facility
project establishing a Guaranteed Maximum Price (GMP) for construction
management services for a period of 624 days from notice to proceed. SUMMARY: On April 16, 2019, the Board of County
Commissioners (Board) instructed staff to complete a comparative study to
confirm program needs and siting options for the SOE operations, including the
possible efficiencies of collocating the County-owned Main office building (Gun
Club Road) and the leased Production Facility (Riviera Beach). On November 19,
2019, the Board approved the contract with Kast (R2019-1751) for
construction management services for a new Production Facility for the SOE. On
January 16, 2020, the Director of Facilities Development and Operations (FDO)
approved Task Order No. 1 that authorized preconstruction phase services for
the CM to assist the design professionals with a comparative study. The comparative
study documented the efficiencies of collocating the SOE two existing
facilities, the County-owned Main office building and the leased Production
Facility, and developed options for accomplishing the same. On May 19, 2020,
staff presented the results of the comparative study to the Board and
recommended, with SOE’s concurrence, collocating the facilities. As a result,
the Board instructed staff to proceed with the recommendation to collocate the
two existing SOE facilities in a new facility to be built at the County’s
Cherry Road Complex (at the intersection of Cherry and Country Club Road in
West Palm Beach). Accordingly, on August 19, 2020, the Contract Review
Committee approved Task Order No. 2 for preconstruction phase services for the
development of the GMP for the construction of the new facility at the Cherry
Road Complex. Amendment No. 1 authorizes construction management services for
the construction of approximately 156,000 square feet of office and warehouse
space which will house the SOE administrative office and Production Facility
operations; a multi-story parking garage of approximately 146,000 square feet
and additional surface parking for both public and staff use; including all the
associated site infrastructure improvements required to support both buildings.
The CM will have 624 calendar days from notice to proceed to substantially
complete the project. Liquidated damages for failure to achieve certification
of substantial completion within the contract time or approved time extension thereof
is $250 per day. The solicitation for a CM was advertised on July 21, 2019
according to the requirements of the Equal Business Opportunity ordinance. On
July 21, 2021, the Goal Setting Committee established an Affirmative
Procurement Initiative of 20% Small Business Enterprise (SBE) participation for
the construction phase of the project, of which 8% must be African American or
Hispanic American firms. Kast has achieved 20.12% SBE participation, of which
8.21% is African American or Hispanic American participation. Funding for this
project is from the Public Impact Revenue fund. (Capital Improvements Division)
Countywide/District 7 (LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 17 to
the continuing architectural services contract with Colomé & Associates,
Inc. (R2019-1899) (Consultant) to provide architectural and structural
engineering services for the Palm Beach County Water Utilities Department (WUD)
Water Treatment Plant (WTP) #8 Administration Building and Renovations project
in the amount of $119,945.83. SUMMARY: On December 17, 2019, the Board
of County Commissioners (Board) approved the continuing design contract with
the Consultant (R2019-1899) to provide architectural services on a task
assignment basis. CSA No. 17 to the continuing contract authorizes professional
services for a one-story building addition of approximately 240 square feet and
interior renovations of approximately 3,640 square feet to the existing PBC WUD
WTP #8 Administration building located at 1500 North Jog Rd, West Palm
Beach. Professional services include
design, site plan amendment approval, cost estimating, construction documents,
bidding and construction administration for the one-story building renovation
project. The existing facility was constructed in the early 1980s and has
rapidly expanded over the past 40 years. The restrooms are not ADA (Americans
with Disabilities Act) compliant, the office space is too small to accommodate
current staffing requirements, and the existing heating, ventilation and air
conditioning system has reached the end of its serviceable life and requires
replacement. Additionally, the roof is over 30 years old and has not been
replaced. The new design will modernize the facility, provide improved use of
space and years of weather tight protection. On August 7, 2019, the Goal Setting
Committee established an Affirmative Procurement Initiative requiring a minimum
mandatory goal of 20% Small Business Enterprise (SBE) participation for this
continuing contract. The Consultant is a certified SBE and has committed to
100% SBE participation for this CSA. Overall cumulative SBE participation on
this continuing contract to date is 95.81%. This project will be funded from
the WUD Operations & Maintenance fund. (Capital Improvements Division) District
2 (LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: an annual contract with the following contractor for
Heating, Ventilation and Air Conditioning (HVAC) services on an as-needed basis
through January 6, 2025.
Contractor
Status SBE or Non-SBE
Johnson Controls, Inc. Non-Local Non-SBE
SUMMARY: On January 7, 2020, the Board of County Commissioners (Board) approved
the annual HVAC contract (R2020-0019 thru R2020-0023). The work consists of
HVAC services related to system and component installations, upgrades,
replacements, modifications and repairs. The contractor now joins the list of
16 already prequalified contractors for a total of 17 with a contract
expiration date of January 6, 2025. The specific requirements of the work shall
be determined by individual work orders issued against this annual contract.
These contracts are five year indefinite-quantity contracts with a maximum
cumulative value of $5,000,000 across all prequalified contractors. Work is to
be awarded as work orders on a lump sum, competitively bid basis across all
prequalified contractors. Contractors are allowed to qualify at any time and be
added to this annual contract. Projects $100,000 and over are advertised on the
vendor self-service website while projects $200,000 and over are also
advertised in the newspaper. Projects under $100,000 are bid among the pool of
pre-qualified contractors and for projects over $100,000, the bidding pool is
expanded to include any additional bidders responding to the specific project
advertisement that submit a qualification application at least ten days before
the bid due date. The HVAC annual contract was presented to the Goal Setting
Committee on August 21, 2019 and the Committee established Affirmative
Procurement Initiatives of sheltered market for projects less than $100,000
(when three or more Small Business Enterprises (SBE) are qualified under the
annual contract) or 10% SBE price preference for projects $100,000 or greater.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation
will be identified on each work order, and will be tracked cumulatively for
each work order issued. Current cumulative S/M/WBE participation for all work
orders to-date under the HVAC annual contract is 33.42%. (Capital Improvements)
Countywide (LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to receive and file: a letter confirming the termination of
the Economic Development Incentive Agreement with KRS Global Biotechnology,
Inc. SUMMARY: On June 7, 2016, Palm Beach County entered into an
Economic Development Incentive Agreement (R2016-0721) (the Agreement) with KRS
Global Biotechnology, Inc. (KRS) to provide an economic development incentive
in the amount of $160,000 over a period of 51 months. Under the Agreement KRS
was to create 160 new jobs and retain 57 existing full-time jobs over a period
of 4 years. KRS was unable to obtain a
manufacturing license within the State of Florida and, as a result, could not
fulfill its obligations and the County did not disburse any funds, as outlined
in the Agreement. KRS and the Department of Housing and Economic Development
have mutually agreed to the termination of the Agreement between KRS and Palm
Beach County. District 4 (DB)
2. Staff recommends
motion to:
A)
ratify the signature of the Mayor on the National Association of Counties
Research Grant Agreement for the Economic Recovery Cohort award; and
B) approve a budget amendment
of $100,000 in the Economic Development Fund to recognize the grant funding
from the National Association of Counties Research Foundation.
SUMMARY:
On February 9, 2021, the Department
of Housing and Economic Development (DHED) applied for the Economic Recovery
Cohort Award and on April 13, 2021 DHED received notice of the grant award of
$100,000. The County received the grant agreement and was required to execute
the Agreement within a given timeframe. This grant will allow Palm Beach County
to participate with other National Association of Counties leaders in
identifying elements to develop an equitable economic recovery plan. No
local match is required. Countywide (DB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
3. Staff recommends
motion to receive and file: the following documents executed in
connection with a loan made to Oxygen Development, LLC (the Company) under the
Housing and Urban Development (HUD) Section 108 Loan Program.
A) Palm Beach County Section 108 Promissory Note, dated September 29, 2021
for $5M;
B) Palm Beach County Section 108 Loan Agreement, dated September 29, 2021
for $5M;
C) Palm Beach County Section 108 Collateral Mortgage Security Agreement,
dated September 29, 2021 for $1,200,000;
D) Palm Beach County Section 108 Loan Program Agreement, dated September 29,
2021 for $5M;
E) Palm Beach County Section 108 Guaranty Agreement, dated September 29,
2021;
F) Palm Beach County Section 108 Security Agreement, dated September 29,
2021;
G) Palm Beach County, Oxygen Development LLC and Fifth Third Bank Consent
Letter, dated September 29, 2021;
H) Palm Beach County Section 108 Further Assurances and Errors and Omissions
Statement; and
I) UCC-1 Financing Statement (Florida Secured Transaction Registry)
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating department as a
receive and file agenda item. The documents have been executed on behalf of the
Board of County Commissioners (BCC) by the County Administrator or designee in
accordance with Resolution R2009-0725, and are now being submitted as a receive
and file. The Section 108 Loan Program (Program) will assist in financing the
expansion of the facility, which is a manufacturing company in Palm Springs and
which will lead to the creation of 300 new full time equivalent jobs. The $5M
HUD Section 108 loan will be used for the purchase of custom-made machinery and
equipment to manufacture supplements in the form of gummies, a gelatin based
product with vitamins. The BCC approved this loan on June 15, 2021. These
are Federal funds, which require no local match. District 2 (DB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
4. Staff recommends
motion to receive and file: an agreement with the Town of Mangonia Park
in the amount of $27,133 for code
enforcement services funded under the Fiscal Year 2020/2021 and Fiscal Year 2021/2022 Community
Development Block Grant (CDBG) Programs.
SUMMARY: The document has been executed on behalf of the Board of County Commissioners (BCC) by
the Director of the Department of Housing and Economic Development in
accordance with Agenda Item 6C-1, as
approved by the BCC on July 13, 2021. The agreement with the Town of
Mangonia Park combines $12,066 from FY 2020/2021 CDBG funds and $15,067 in FY
2021/2022 CDBG funds for the total amount of $27,133 toward the salaries of three
part-time Code Enforcement Officers. In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. These are Federal
CDBG funds, which do not require a local match. District 7 (HJF)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
5. Staff recommends
motion to receive and file: the following
documents executed in connection with a loan made to Cutting Edge Landscape
Services LLC under the U.S. Department of Agriculture (USDA) Intermediary
Relending Program (IRP).
A) Palm Beach County USDA IRP Commitment Letter, dated February 3, 2021 for
$39,375;
B) Palm Beach County USDA IRP Promissory Note, dated May 19, 2021 for
$39,375;
C) Palm Beach County USDA IRP Loan Agreement, dated May 19, 2021 for
$39,375;
D) Palm Beach County USDA IRP General Security Agreement, dated May 19,
2021;
E) Palm Beach County USDA IRP Collateral Security Agreement, dated May 19,
2021;
F) Palm Beach County USDA IRP Assignment of Leases and Rent, dated May 19,
2021;
G) Palm Beach County USDA IRP Guaranty Agreement, dated May 19, 2021;
H) Palm Beach County USDA IRP Further Assurances and Errors and Omissions
Statement;
I) UCC-1 Financing Statement (Florida Secured Transaction Registry); and
J) State of Florida Certificate of Title.
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating department as a
receive and file agenda item. The documents have been executed on behalf of the
Board of County Commissioners by the County Administrator or designee in
accordance with Resolution R2009-0725, and are now being submitted to the Board
to receive and file. The USDA IRP $39,375 loan will be used for working capital
by Cutting Edge Landscape Services LLC, a landscape services company serving
the Glades communities. The total project will create two full time equivalent
jobs over five years. These are
Federal funds, which require no local match. District 6 (DB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
6. Staff recommends
motion to execute: a “Certification By State or Local Official of PHA
Plans Consistency with the Consolidated Plan or State Consolidated Plan” for
the Palm Beach County Housing Authority (PBCHA) in connection with its Annual
Plan for Fiscal Year 2021-2022. SUMMARY: The PBCHA has prepared its
Annual Plan for Fiscal Year 2021-2022 for submission to the Department of
Housing and Urban Development (HUD). HUD
requires the County to confirm that the plans and programs outlined in the
Annual Plan are consistent with the goals and objectives set forth in the
County’s Consolidated Plan. Consistency
with the Consolidated Plan is documented through a “Certification by State or
Local Official of PHA Plans Consistency with the Consolidated Plan or State
Consolidated Plan.” The Department of Housing and Economic Development has
reviewed the PBCHA Annual Plan and determined that the goals, objectives, and
activities outlined therein are consistent with the Palm Beach County
Consolidated Plan for Fiscal Years 2020-2024.
Specifically, the PBCHA plan will target assistance to households with
incomes of no more than 30% of Area Median Income (AMI) and 50% of AMI, as well
as the elderly and families with disabilities. The PBCHA plan also calls for
activities to affirmatively further fair housing, increase the number of
affordable housing units, and de-concentrate public housing. The County’s Consolidated Plan identified the
need for rental housing, which is affordable to families with incomes of up to
80% of AMI, and the need for more affordable rental housing for the elderly and
persons with disabilities, among others. Countywide (HJF)
7. Staff recommends
motion to receive and file: an
agreement with the Westgate/Belvedere Homes Community Redevelopment Agency
(Agency) in the amount of $237,247 funded under the FY2021/2022 Community
Development Block Grant (CDBG) Program for land acquisition and development of
a mixed-use project. SUMMARY: The agreement has been executed on
behalf of the BCC by the Director of the Department
of Housing and Economic Development in accordance with Agenda Item 6C-1
(R2021-0948), as approved by the BCC on July 13, 2021. The agreement
with the Agency provides CDBG funds for the acquisition of real estate property
located at 3473 Nokomis Avenue, West Palm Beach, Florida 33409. This property will be utilized in the
development of a mixed-use project. In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. These are Federal
CDBG funds, which do not require a local match. District 7 (HJF)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
8. Staff recommends
motion to approve:
A)
a budget transfer of
$1,810,000 in the Housing and Economic Development Fund to set up transfers and
allocate funds for capital projects to be funded from Federal Community
Development Block Grant Funds;
B)
a budget amendment of
$960,000 in the Public Building Fund to recognize the transfer from the Housing
and Economic Development Fund and to appropriate funds for approved capital
projects; and
C)
a budget amendment of
$850,000 in the Parks Improvement Fund to recognize the transfer from the
Housing and Economic Development Fund and to appropriate funds for an approved
capital project.
SUMMARY: On July 13, 2021, the Board of County
Commissioners (BCC) adopted Resolution Number R2021-0948 that approved the
Fiscal Year 2021-2022 Action Plan. The Action Plan is Palm Beach County’s
application to HUD for funding under the CDBG, HOME and ESG Programs. Included
in the Action Plan were allocations of Federal Community Development Block
Grant (CDBG) funds for the Lake Village at the Glades project for $305,000, the
Belle Glade Intake and Assessment Center project for $655,000 and the Glades
Pioneer Park project for $850,000. The Memoranda of Understanding between the
Department of Facilities Development and Operations (FDO), the Parks and
Recreation Department (Parks) and the Department of Housing and Economic
Development require that interdepartmental budget transfers be established to
reimburse FDO and Parks for eligible project costs. These budget transfers and
amendments are necessary to appropriate the required budget. These are CDBG funds, which require no
local match. District 6 (HJF)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
9. Staff recommends
motion to receive and file: Amendment 003 to Agreement R2018-0073 with
the Town of Mangonia Park for the Addie L. Greene Park Improvement Project
(Project) funded under the Community Development Block Grant (CDBG) Program. SUMMARY: Amendment 003 to the Agreement (R2018-0073)
with the Town of Mangonia Park extends the performance requirement of
the project completion date and modifies the date to submit Final Reimbursement
request to the County, from July 15,
2020, to June 30, 2022. The
aforementioned document has been executed on behalf of the Board of County
Commissioners by the Director of the Department of Housing and Economic Development
in accordance with Agenda Item 3I-5, as approved by the BCC on January 23, 2018. In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item. These are Federal CDBG funds, which do not require a local match. District
7 (HJF)
10. Staff recommends
motion to approve: a budget amendment of $99,808 in the Housing and
Community Development Fund. SUMMARY: Staff recommends the Board of County
Commissioners’ (BCC) approval of a budget amendment to adjust the current
budget amount for the Community Development Block Grant (CDBG) to the
authorized funding level. An estimated CDBG grant amount of $6,773,034 was
appropriated during the budget process but the actual amount allocated was
increased by $99,808 to the actual amount of $6,872,842. On July 13, 2021, the
BCC adopted Resolution 2021-0948 that approved the Fiscal Year 2021-2022 Action
plan. The U.S. Department of Housing and Urban Development (HUD) approved the
Action Plan that included the FY2021-2022 allocation of Federal Funds totaling
$9,307,278. $6,872,842 of this amount was approved for the CDBG program. The
grant agreements/funding approvals, which constitute the contracts between HUD
and the County for the receipt of Federal funds, were submitted to the BCC on
November 2, 2021 (Item 3I-2). The budget was approved using the estimated CDBG
grant of $6,773,034 and a budget amendment to increase the CDBG award to the
actual amount of $6,872,842 was not included with the agenda item 3I-2 and is
being submitted now. No local match is
required to implement the CDBG program. Countywide (HJF)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
11. Staff recommends
motion to receive and file: Amendment
001 to Agreement R2020-1884 with the City of Lake Worth Beach funded under
Fiscal Year 2020/2021 Community Development Block Grant (CDBG) Program
extending the close out date from September 30, 2021 to December 31, 2021. SUMMARY:
Amendment 001 to the Agreement (R2020-1884) with the City of Lake Worth Beach
extends the date to closeout project documents and request final reimbursement
from the County, from September 30, 2021 to December 31, 2021, for the
installation of new ADA park equipment, fencing and amenities at Howard Park. The document has been executed on behalf of the
Board of County Commissioners (BCC) by the Director of the Department of
Housing and Economic Development in accordance with Agenda Item 6D-1, as
approved by the BCC on July 14, 2020. In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. These are Federal
CDBG funds, which do not require a local match. District 3 (HJF)
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: the reappointment of one member to the Historic
Resources Review Board (HRRB).
|
Seat No. |
Reappointment |
Requirement |
Recommended By |
Term Expires |
|
5 |
Clifford Brown |
Archeologist |
Mayor Weinroth Vice Mayor Weiss Commissioner McKinlay Commissioner Kerner Commissioner Bernard Commissioner Marino |
12/7/21 – 10/7/24 |
SUMMARY: The Unified Land
Development Code (ULDC) Article 2.G.3.H provides for the membership of the
HRRB. The term of office of each member is for three years. HRRB seats are at-large positions appointed
by the Board of County Commissioners (BCC).
The Planning Division forwarded a memo (dated October 5, 2021) and forms
to the BCC notifying the Board of the vacancies, and requesting nominations.
The advisory board has 9 seats, 8 currently filled, and 1 vacancy, and a
diversity count of Caucasian: 8 (100%). The gender ratio (male: female) is 2:6.
The nominee is Clifford Brown, who is a Caucasian male. Staff has addressed the
need to increase diversity within our boards and will continue to encourage
this in an effort to expand the Board’s diversity. Unincorporated (RPB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Work Authorization (WA) No. 5 to the Lift Station
Rehabilitation Continuing Construction Contract 2020 (Continuing Contract) with
Hinterland Group Inc. (Hinterland) for the Lift Station 8306 Improvements
(Project) in the amount of $438,231.33. SUMMARY: On September 15, 2020, the Board of County
Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2020-1379) with Hinterland. WA No. 5 provides for the
installation of 650 linear feet of 6-inch force main necessary to connect Lift
Station (LS) 8306 to the existing force main pipe along NW 1st
Avenue in South Bay. The Project also includes the installation of a fire
hydrant and a water service, mechanical and electrical rehabilitation of the
lift station. The Continuing Contract was procured under the requirements of
the Equal Business Opportunity Ordinance. On January 15, 2020, the Goal Setting
Committee applied an Affirmative Procurement Initiative of a mandatory 20% Small Business Enterprise (SBE)
subcontracting participation, of which 3% shall be among certified African
American and/or Hispanic American owned firms. The Continuing Contract
provides for 26.87% SBE participation which includes 3.18% MBE participation,
3.18% MBE (H). WA No. 5 includes 20.33% SBE participation, which includes
12.73% MBE participation, 12.73% MBE (H). The cumulative SBE participation
including WA No. 5 is 7.71%, which includes 2.99% MBE participation, 2.99% MBE (H).
Hinterland is a Palm Beach County based Company. The Project is included in the
PBCWUD FY22 budget. (PBCWUD Project No. 20-007) District 6 (MJ)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: Work
Authorization (WA) No. 11 to the Contract for Optimization and Improvements
Design-Build (Contract) with Globaltech, Inc., (Globaltech) for the Water Treatment
Plant No. 11 (WTP11) Post-Treatment Chemical Improvements (Project) for a
Guaranteed Maximum Price in the amount of $4,461,141.64. SUMMARY: On January 15, 2019, the Board
of County Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2019-0099) with Globaltech. WA No. 11 provides for the design and construction of proposed
improvements to the post-treatment system improvements at WTP11. The proposed
improvements will increase redundancy and reliability of the water treatment
process. This Contract was procured under the requirements of the 2002 Small
Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the
new Equal Business Opportunity Ordinance on October 16, 2018. The SBE
participation goal established under the 2002 Ordinance was 15% overall
participation. The Contract provides for
58% SBE participation, which includes 12% MBE participation, 10% MBE (H), 1%
MBE (B) and 1% MBE (A). WA No. 11 includes 100% SBE participation, which includes
7.38% MBE participation, 2.65% MBE (H), 0.38% MBE (B), and 4.35% MBE (A). The
cumulative SBE participation including WA No. 11 is 99.56% SBE, which includes
7.86% MBE participation, 5.07% MBE (H), 0.36% MBE (B), and 2.43% MBE (A).
Globaltech is a Palm Beach County based Company. The Project is included in the
PBCWUD FY22 budget. (PBCWUD Project No. 21-066) District 6 (MJ)
3. Staff recommends
motion to approve: Work Authorization (WA) No. 8 to the Contract for
Optimization and Improvements Design-Build (Contract) with Cardinal
Contractors, Inc., (Cardinal) for the Southern Region Water Reclamation
Facility (SRWRF) Injection Well System (Project) for a Guaranteed Maximum Price
in the amount of $4,505,812.00. SUMMARY: On
January 15, 2019, the Board of County Commissioners approved the Palm Beach
County Water Utilities Department (PBCWUD) Contract (R2019-0100) with Cardinal.
WA No. 8 provides for the installation of a new single-zone Underground
Injection Control monitor well and plugging and abandonment of the Intermediate
Zone of the existing monitoring well. This Contract was procured under the
requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064)
prior to the adoption of the new Equal Business Opportunity Ordinance on
October 16, 2018. The Contract provides
for 31% SBE participation, which includes 21% MBE participation, 16% MBE (H)
and 5% MBE (O). WA No. 8 includes 61.00%
overall SBE participation, which includes 3.90% MBE participation, 1.65% MBE
(O), and 2.25% (B). The cumulative SBE participation including WA No. 8 is
45.55%, which includes 8.74% MBE, 4.61% (O), and 4.12% MBE (B).
Cardinal is headquartered in Sunrise, Florida but maintains an office in
Palm Beach County from which the majority of the work under WA No. 8 will be
undertaken. The Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 21-005) District
5 (MJ)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT
1. Staff recommends
motion to approve: Work
Order No. 0225-3 to the Palm Beach County (PBC) Artificial Reef and Breakwater
Annual Contract, Project No. 2018ERM03
(R2019-0225) with Coston Marine Services, Inc. (Coston) for an amount not to exceed $586,286.25 providing for
the construction of a mangrove island, bird nesting berm, wave breaks, and
oyster reefs in the Lake Worth Lagoon (LWL) for the Palm Beach
Resilient Island Project (Project) for a term of 120 days. SUMMARY: On February 5, 2019, the Board of County Commissioners
approved the contract (R2019-0225) with Coston, a PBC Small
Business Enterprise (SBE) Company. Work Order No. 0225-3 will authorize the
placement and grading of sand and armor stone to create 1.2 acres of mangrove,
bird, and oyster habitat. The Project is funded by
Florida Department of Environmental Protection Resilient Florida Programs Grant
(R2021-1541) for 50% of cost, and The Nature Conservancy Grant (R2020-0683) for
50% of cost. At the time the contract
was solicited, the SBE Ordinance (R2002-0064) was in effect, with award
recommendation taking place on October 17, 2018. Coston committed to an overall
20.0% SBE participation in the contract. Coston’s master contract cumulative
SBE participation including this Work Order is 91.60%. There is no cost to the County.
Districts 2 & 7 (YBH)
2. Staff recommends
motion to approve: Contract No. 2021ERM03 (Contract) with Arbor Tree &
Land, Inc. in the amount of $1,359,020
providing construction services for Palm Beach County Sawfish Island Restoration
(Project), for a term beginning upon execution and expiring within 210 days
from the Notice to Proceed. SUMMARY:
The Contract will
provide for removal of 2.4 acres of exotic vegetation and excavation of 18,000
cubic yards of suitable sand material to create wetland habitat for fish and
wildlife. The work also entails stabilizing two inlets to the wetland basins
with 1,500 tons of riprap and excavating a channel connection between basins
for tidal flushing to the mangroves. Excavated suitable sand material will be
barged to the Tarpon Cove restoration project for beneficial re-use. Five sealed
bids were received by the Department of Environmental Resources Management on
August 30, 2021. Arbor Tree & Land, Inc., a West Palm Beach, Florida company, was the lowest responsive,
responsible bidder. State regulations prohibit local
geographical preferences in construction procurements involving state funds, so
the County’s Office of Equal Business Opportunity Program, Local Preference,
Glades Local Preference, Glades Resident Incentive, and Apprentice Incentive
could not be included in this competitive solicitation. The Project is
funded by the combination of Florida Inland Navigation District (FIND)
Agreement No. PB-20-211 (R2021-0361) providing $701,700, Florida Department of
Environmental Protection (FDEP) Agreement No. LPA 0238 (R2021-1542) providing
$370,185.30 and Manatee Protection Funds providing $287,134.70. District 1
(YBH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following 12
executed Independent Contractor Agreements:
A)
Coralytes, LLC, US
Synchronized Swimming Coach at Aqua Crest Pool, for the period of October 1,
2021 through September 30, 2022 in an amount not to exceed $46,000;
B)
East Coast Aquatic Club,
LLC, USA Swimming Coach at Aqua Crest Pool, for the period of October 1, 2021
through September 30, 2022 in an amount not to exceed $60,000;
C)
LB2 Enterprises, Inc., US
Masters Swimming Coach at Aqua Crest Pool, for the period of October 1, 2021
through September 30, 2022 in an amount not to exceed $77,500;
D)
Lightning Swimming, LLC,
USA Swimming Coach at Lake Lytal Pool, for the period of October 1, 2021
through September 30, 2022 in an amount not to exceed $105,750;
E)
LB2 Enterprises, Inc., US
Masters Swimming Coach at Lake Lytal Pool, for the period of October 1, 2021
through September 30, 2022 in an amount not to exceed $22,000;
F)
Derek Jones, US Diving
Coach at North County Aquatic Complex, for the period of October 1, 2021
through September 30, 2022 in an amount not to exceed $46,000;
G)
Kiril Zahariev, USA
Swimming Coach at North County Aquatic Complex, for the period of October 1,
2021 through September 30, 2022 in an amount not to exceed $200,500;
H)
LB2 Enterprises, Inc., US
Masters Swimming Coach at North County Aquatic Complex, for the period of
October 1, 2021 through September 30, 2022 in an amount not to exceed $101,000;
I)
Mary Lou Putnam, Water
Aerobics Instructor at North County Aquatic Complex, for the period of October
1, 2021 through September 30, 2022 in an amount not to exceed $20,500;
J)
Stephen VanCoppenolle,
Water Aerobics Instructor at North County Aquatic Complex, for the period of
October 1, 2021 through September 30, 2022 in an amount not to exceed $4,250;
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
1. (Cont’d)
K)
Gold Coast Gymnastics, Inc,
Gymnastics Instructor at West Boynton Recreation Center, for the period of
October 15, 2021 through October 6, 2022 in an amount not to exceed $6,776; and
L)
Modern Bujutsu Karate
Florida, Inc, Karate Instructor at West Boynton Recreation Center, for the
period of October 25, 2021 through October 19, 2022 in an amount not to exceed
$11,813.
SUMMARY: These Independent Contractor Agreements have
been fully executed on behalf of the Board of County Commissioners (BCC) by the
County Administrator and Director of the Parks and Recreation Department in
accordance with Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409,
2012-0168, 2017-0822 and 2021-2049. The
Department is now submitting these agreements in accordance with County PPM
CW-O-051, which requires all delegated agreements to be submitted by the
initiating Department to the BCC as a receive and file agenda item. Districts
1, 2, 5 & 7 (AH)
2. Staff recommends
motion to receive and file: the following two executed
Entertainment Contractor Agreements:
A)
Richard Benjamin in an amount
not to exceed $300 for the LuWhite and Friends Event at Canyon Amphitheater, on
October 16, 2021; and
B)
Thomas J. Braga in an
amount not to exceed $1,600 for the Jaded Aerosmith Tribute event at Seabreeze
Amphitheater, on October 9, 2021.
SUMMARY: The Parks
and Recreation Department produces cultural activities to promote the quality
of life in the communities it serves. These
Entertainment Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (BCC) by
the Director of the Parks and
Recreation Department in accordance with Resolution 2008-1109, amended by
Resolutions 2010‑0644, 2014-0168 and 2017-1367. The Department is now submitting these agreements in accordance
with County PPM CW‑O‑051, which requires all delegated
agreements to be submitted by the initiating Department to the BCC as a receive
and file agenda item. Districts 1 & 5 (AH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to receive and file: the executed
Sound and Light Production Service Contractor Agreement with Sanderford Sound,
Inc in an amount not to exceed $2,285 for the Jaded Aerosmith Tribute at
Seabreeze Amphitheater, for the period October 9, 2021 through October 10,
2021. SUMMARY: This Sound and Light Production
Service Contractor Agreement has been fully executed on behalf of the Board of
County Commissioners (BCC) by the Director
of the Parks and Recreation Department in accordance with Resolution 2009-0592,
amended by Resolutions 2010‑0645, 2014‑0167, 2017-1368 and
2018-0179. The Department is now submitting this agreement
in accordance with County PPM CW-O-051, which requires all delegated agreements
to be submitted by the initiating Department to the BCC as a receive and file
agenda item. District 1
(AH)
4. Staff recommends
motion to approve: a budget transfer of
$145,282 within the 2003 $25 Million General Obligation Parks and Culture
Improvement Fund Bond Reserves to the Lake Ida East Park Improvements project. SUMMARY: This funding will
be utilized to assist in a variety of recreational improvements at Lake Ida
East Park. Enhancements include new
playground equipment, landscaping, sidewalks, paving and beach volleyball
equipment at Lake Ida East Park. Funding for this budget transfer is from
the 2003 $25 Million Parks and Culture
Improvement Bond Fund reserves. This
budget transfer will exhaust all remaining reserves in this bond fund. District 4 (AH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to:
A) ratify the signature of the Mayor on a
Florida Recreation Development Assistance Program (FRDAP) grant application
submitted to the State of Florida Department of Environmental Protection (FDEP)
on October 13, 2021, requesting $200,000 to fund the project elements
associated with the redevelopment of Bert Winters Park;
B) authorize the County Administrator or designee to execute the grant Project
Agreement, as well as time extensions, task assignments, certifications,
standard forms, or amendments to the Agreement that do not substantially change
the terms and conditions of the agreement if the grant is approved; and
C) authorize the Director
of the Parks and Recreation Department to serve as the designee and Liaison
Agent with FDEP for this project.
SUMMARY: This grant
application requests $200,000 from FRDAP for the redevelopment of Bert Winters
Park. Grant project elements include
renovation of the existing restroom and vehicle parking and boat dock;
installation of a new playground, picnic facilities, group picnic shelter,
waterfront promenade; and construction of new parking, lighting, landscaping
and associated infrastructure. If approved, the two-year grant contract
will run from September 2022 until September 2024. The County will
provide matching funds using Infrastructure Sales Tax funding. District 1 (AH)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: a third amendment to Interlocal Agreement for
Fire Vehicle Maintenance with the City of West Palm Beach to retroactively
extend the term of the Agreement from September 9, 2021 through September 8,
2022. SUMMARY: This agreement (R2008-1567) provides for the maintenance and emergency
repair of the City of West Palm Beach’s Fire-Rescue emergency response
apparatus by Palm Beach County Fire Rescue (PBCFR) Support Services personnel.
This agreement, as amended, is cost neutral with no supplemental funding from
the Fire Rescue MSTU as the City is billed for all time, materials, and
services performed to maintain and repair the City’s fire vehicles. During this
extension period, the County shall provide for maintenance and repair services
for the following emergency response apparatus: Aerials/Platforms and Ladders. Countywide (SB)
2. Staff recommends
motion to approve: a
contract with Elite Medical Specialists, LLC for medical director services for
a three-year period (January 1, 2022 – December 31, 2024) in the total contract
amount not to exceed $737,400. SUMMARY: State law requires Palm Beach
County Fire Rescue, as an Emergency Medical Services Provider, to contract for
medical director services with a Florida licensed M.D. or D.O., who meets all
criteria of Chapter 401, Florida Statutes, and the Rules of the Department of
Health, Chapter 64J-1, F.A.C. This agreement includes the requirement for
additional physicians to serve as Associate Medical Directors in order to
provide increased training classes provided to the Paramedics and EMTs, an
increased level of time spent in the field for supervision/observation of skill
levels, and availability of twenty-four hour emergency consultation. Countywide (SB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (Cont’d)
3. Staff recommends
motion to receive and file: a copy of the City of Lake Worth Beach’s
Ordinance No. 2021-17, extending its participation in the County’s Fire/Rescue
Municipal Services Taxing Unit (MSTU) through December 31, 2022. SUMMARY: The Fire/Rescue MSTU
encompasses the unincorporated areas of Palm Beach County plus the incorporated
areas within municipalities that have opted to join the MSTU. The City has
participated in the MSTU since December 31, 2008, as a mechanism to receive and
fund County fire rescue services to the City. On September 27, 2021, the City
adopted Ordinance No. 2021-17 to extend their participation in the MSTU
retroactively from December 31, 2020 through December 31, 2022, for County fire
rescue services through FY 2023. A copy of the ordinance is being submitted as
a receive and file agenda item for the Clerk’s Office to note and receive. Countywide (SB)
4. Staff recommends
motion to approve: a
Contract for Ambulance Alternative Destination Pilot Program with the South
County Mental Health Center, Inc. (SCMHC) for a term beginning the later of
December 13, 2021 or the date that SCMHC is approved by Centers for Medicare
& Medicaid Services (CMS) on Fire Rescue’s Emergency Triage, Treat and
Transport Model (ET3) list for alternative destination, through December 31,
2025. SUMMARY: On December
8, 2020, the County approved the ET3 Participation Agreement with the CMS for
Fire Rescue’s participation in CMS’s ET3 Model for a five-year Model
Performance Period through December 31, 2025. The agreement with SCMHC will
implement Fire Rescue’s Transport to an Alternative Destination component of the ET3 Model and provide a structure
for Fire Rescue to transport Pilot Patients from the scene of a 9-1-1 emergency
response to SCMHC’s Alternative Destination when medically appropriate and the
patient consents, for the purpose of facilitating the Pilot Patient’s receipt
of medical psychiatric care at the Alternative Destination. The agreement also provides a structure for
Fire Rescue to transport to the same facility Pilot Patients who are not ET3 Model Beneficiaries or who
are
transported under the Baker Act for involuntary examination, which
transports will not be considered an ET3 Model Intervention under the ET3 Model.
Countywide (SB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: the first amendment to Interlocal Agreement to
provide upgraded network services to the City of Atlantis. SUMMARY: The City of Atlantis has an existing Interlocal Agreement with Palm Beach
County (R2020-0106) for network services and has requested increased bandwidth.
This first amendment to Interlocal Agreement includes upgraded network services
to the City of Atlantis and will generate an increase in annual revenue income
of $1,800 to the County. District 3 (DB)
2. Staff recommends
motion to approve: Task Order #8 to Contract R2017-0764 with Woolpert,
Inc. in the amount of $398,076 for the 2022 Palm Beach County Color Oblique
Digital Imagery Program. SUMMARY: Woolpert, Inc.
provides geospatial services such as planimetric mapping, digital
orthophotography, LiDAR processing and GPS survey in support of the County’s
Geographic Information System. Task Order #8 initiates a project to acquire
oblique imagery for Palm Beach County; 747 square miles at 3” ground sample
distance and 1,410 square miles at 9” ground sample distance. The total cost of the project will be paid
over two years and split equally between the Property Appraiser and Palm Beach
Countywide GIS. This contract was solicited and entered into
under the now-repealed and replaced SBE ordinance, with an SBE aspirational
goal for this contract of 15%. Task Order #8 includes 0% participation due to the highly specialized
task. Woolpert, Inc.’s SBE contractor performs specific tasks and the County
has not yet requested any of these services under the contract, therefore the
cumulative SBE participation including Task Order #8 is 0%. Countywide
(DB)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A) approve a contract for
Consulting/Professional Services with Byron V. Reid, DVM, an individual, d/b/a
Byron Reid & Associates V.M.D.P.A. (Byron V. Reid) for on-call veterinary
services for large animals in an amount not to exceed $10,000 per year,
retroactive to October 1, 2021 through September 30, 2022, and automatically
renewable for three additional one-year terms; and
B) authorize the County Administrator or
designee to sign renewals of this Contract and necessary minor adjustments that
do not change the scope of work or terms and conditions of this Contract.
SUMMARY: The
Public Safety Department’s Animal Care and Control (ACC) Division is required
to provide appropriate and necessary veterinary services for sheltered animals.
Under this contract, Byron V. Reid will be responsible for providing on-call,
emergency and routine veterinary services for large animals at the request of
the Division, as needed. This contract will be retroactive to October 1, 2021,
if ACC should need his services, we can ensure payment. Countywide (SF)
2. Staff recommends
motion to:
A) approve the Palm Beach County Sheriff’s Office State Law
Enforcement Trust Fund Agreement (LETF) which provides partial funding of
expenses associated with regulation of home caregivers in the amount of $10,000
for a period of one year beginning July 1, 2021 through June 30, 2022; and
B) authorize the County Administrator or designee to sign future
LETF agreements including amendments and renewals that do not change the scope
of work or terms and conditions of the contract.
SUMMARY: The Department of Public Safety Division of Consumer Affairs administers
the Home Caregiver Ordinance, a general fund program. While home caregivers
affiliated with an agency pay a $30 application fee and private/independent
caregivers pay a $100 application fee for the ID Badge, there is an annual
shortfall of revenue that is offset by the general fund. To close this revenue shortfall and keep the
five-year ID badge affordable, staff submitted an application to LETF and was
subsequently notified of the $10,000 award. The County received the agreement
on September 23, 2021. Countywide (JW)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to receive and file: Interlocal Agreements with eight governmental agencies for the
reimbursement of Emergency Medical Services (EMS) grant funding for medical
equipment:
1.
City of Boynton Beach
2.
City of Delray Beach
3.
City of Greenacres
4.
Village of North Palm Beach
5.
Town of Palm Beach
6.
City of Palm Beach Gardens
7.
Village of Tequesta
8.
City of West Palm Beach
SUMMARY: The County was awarded $147,932
(CSFA #64.005) during the FY 2020-21 grant cycle from the State of Florida
Department of Health, EMS Bureau, to improve and expand EMS systems. The grant funding may be used by the County
or municipal agencies to purchase EMS equipment. Accordingly, the County has
agreed to reimburse the following municipalities: the City of Boynton Beach for the purchase of 26 Microsoft Surface
tablets for electronic patient care
reporting (EPCR) not to exceed $20,279.74; the City of Delray Beach
for the purchase of 1 FERNO Stretcher not to exceed $29,194.64; the City of
Greenacres for the purchase of 6 Panasonic EPCR tablets with docking stations
not to exceed $16,196.46; the Village of North Palm Beach for the purchase of 1
ActivTek Induct 500-12V UV Light with ozone not to exceed $763; the Town of
Palm Beach for the purchase of 1 Stryker Powerload Stretcher not to exceed
$21,848.94; the City of Palm Beach Gardens for the purchase of 1 Lucas Chest
Compression System not to exceed $13,939.59; the Village of Tequesta for the
purchase of 1 Simulaids Smart Stat training simulator not to exceed $12,101.88;
and the City of West Palm Beach for 1 Digital Controller Substance Tracking
System not to exceed $17,000.01. Palm Beach County Fire Rescue previously
received $16,191. The remaining $416.74 will roll over into the next grant
cycle. On August 13, 2013, the County Administrator
or designee was authorized to execute these standard agreements between the
County and various governmental and non-governmental agencies and make
non-substantive and ministerial changes on behalf of the Board of County
Commissioners after approval of legal sufficiency by the County Attorney’s Office,
and within budgeted allocations. No
matching funds are required. Countywide (LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
4. Staff recommends motion
to receive and file: executed
Florida Department of Health Emergency Medical Services (EMS) Section, Grants
Unit Change Request in the amount of $12,839.39 for EMS Grant ID Code C9050 to
improve and expand EMS systems for the period of May 12, 2021 through March 25,
2022. SUMMARY: The County was awarded $147,932 (CSFA #64.005) during the
FY 2020-21 grant cycle from the State of Florida Department of Health, EMS
Bureau, to improve and expand EMS systems. There was an unspent balance of
$10,902.89 due to purchasing bids coming in lower than expected from the FY
2019-20 grant cycle, Grant ID Code C8050.
Additional interest earned of $1,936.50 brings the total to $12,839.39
that will roll over into the FY 2020-21 grant cycle, Grant ID Code C9050
bringing the total to $160,771,39. The
grant funding may be used by the County or municipal agencies to purchase EMS
equipment or provide training. On May 4, 2021, R2021-0601 authorized the County
Administrator to sign the Grants Unit Change Request form for the EMS County
Grant Award. The Grants Unit Change Request form was signed by State on October
8, 2021. There is no ad valorem funding
required. Countywide (LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (Cont’d)
5. Staff recommends
motion to receive and file: the following Declarations related to coronavirus disease 2019 (COVID-19):
A)
Declaration of Continuing
State of Emergency PBC, FL dated September 20, 2021;
B)
Declaration of Continuing
State of Emergency PBC, FL dated September 27, 2021;
C)
Declaration of Continuing
State of Emergency PBC, FL dated October 4, 2021; and
D)
Declaration of Continuing
State of Emergency PBC, FL dated October 8, 2021
SUMMARY: On March 13, 2020, a nationwide declaration
of emergency was issued due to an outbreak of COVID-19, a serious respiratory
illness that is highly contagious, can be fatal, and has already caused death.
The County issued a State of Local Emergency on Friday, March 13, 2020, which
remained through June 26, 2021. The Centers for Disease Control and Prevention
has designated the B.1.617.2 variant of the COVID-19 virus, known as the
“Delta” variant, a variant of concern and it has caused a reversal in the
downward trajectory of cases and an alarming increase in hospitalizations.
Based on this recent surge, on August 17, 2021 the Palm Beach County Board of
County Commissioners unanimously voted to declare a local State of Emergency
relating to the COVID-19 pandemic. The local emergency is ongoing and the
declarations of continuing the State of Local Emergency are necessary to
initiate emergent actions taken by the County Administrator to ensure the
health, safety and welfare of the community. With the executed State of Local
Emergency, resources are available through the Coronavirus Aid, Relief, and
Economic Security Act, American Rescue Plan Act of 2021, and/or Federal
Emergency Management Agency Public Assistance. Staff are able to purchase
equipment, materials, supplies, and open non-congregate shelters for residents
and persons who may be in need of isolation. Countywide (LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
6. Staff recommends a
motion to:
A)
receive and file the
executed documents received during the month of October: a State-Funded Grant Agreement for Hazardous
Materials Planning and Prevention Program (T0160) with the State of Florida,
Division of Emergency Management (FDEM) for the period of July 1, 2021 through
June 30, 2022, in the amount of $11,347.62; and
B)
approve a budget amendment
of $11,348 in the Emergency Management Grant Fund to recognize the grant award.
SUMMARY: This is an annual grant (CSFA # 31.067) from
FDEM to conduct on-site visits and hazardous materials analyses at facilities
within Palm Beach County known to have extremely hazardous substances
designated by the U.S. Environmental Protection Agency. These assessments are
required for compliance with the Emergency Planning and Community Right-To-Know
Act, also known as the Superfund Amendments and Reauthorization Act. R2012-1731 authorized the County Administrator
or designee to execute these agreements on behalf of the Board of County
Commissioners. Delay in execution of the agreement is due to staff
turnover. No matching funds are required. Countywide (LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
7. Staff recommends
motion to:
A) receive and file the executed documents received during the
month of October: a State-funded Grant Agreement (A0194) for FY2021-22 in the
amount of $105,806 for the Emergency Management Preparedness and Assistance
(EMPA) Grant with the State of Florida, Division of Emergency Management (FDEM)
to receive grant funding for the period July 1, 2021 through June 30, 2022, to
improve and enhance emergency management plans and programs and provide
operational support to maintain state required programs; and
B) approve
a budget amendment of $79,354 in the Emergency Management Preparedness and
Assistance Fund to adjust the budget to the actual award of $105,806.
SUMMARY: The EMPA
grant (CSFA #31.063) is a state funded grant that recurs annually. This grant
will be used to further enhance emergency planning, response, mitigation, and
recovery in the County. R2012-1731 dated November 20, 2012 gave authority
to the County Administrator or designee to execute this agreement on behalf of
the Board of County Commissioners. Delay in execution of the agreement is due
to the project selection and approval process. The
EMPA grant requires a match at the lesser of the Division of Emergency
Management's general revenue funding average for the last three fiscal years or
the level of funding for the last fiscal year. Countywide
(LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
8. Staff recommends
motion to receive and file: emergency contract for Non-Congregate
Shelter Services with Hotel 1 related to Coronavirus (COVID-19) for the period
of August 12, 2021 through November 30, 2021. SUMMARY: On March 13, 2020, the President declared the ongoing
COVID-19 pandemic of sufficient severity and magnitude to warrant an Emergency
Declaration for all states, tribes, territories, and the District of Columbia
pursuant to section 501(b) of the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, 42 U.S.C. 5121-5207 (the Stafford Act). The Emergency
Declaration designated is “FEMA-4468-DR-FL” for state, territorial, tribal, and
local government entities and certain private non-profit organizations that are
eligible to apply for Public Assistance (PA).
PA is a federal grant to aid state and local governments in returning a
disaster area to pre-disaster conditions. On March 31, 2020, the County
requested approval from the Federal Emergency Management Agency (FEMA) through
the State of Florida Division of Emergency Management for non-congregate
sheltering and support services. On
April 6, 2020, the County was granted approval from FEMA to conduct emergency
non-congregate sheltering activities under the PA program. As part of the PA
program, FEMA will typically fund 75% of the cost. On February 2, 2021, FEMA was directed to
fully reimburse for all emergency costs at 100%. Reimbursement
will be requested through the PA program and/or the Coronavirus Aid, Relief,
and Economic Security Act Relief Fund. Countywide (MWJ)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
9. Staff recommends
motion to:
A) approve
Interlocal Agreement with the City of Riviera Beach to provide Adult Reentry Services for the period
retroactive to October 1, 2021 through September 30, 2022 in the amount of
$175,264; and
B) authorize
County Administrator or designee to execute amendments and administrative
documents associated with the above contracts, on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney's
Office, and within budgeted allocations.
SUMMARY: Palm Beach County Division of Justice
Services contracts with providers to coordinate Adult and Youth Reentry
Services to those returning to Palm Beach County from incarceration. Contracts
are awarded through a competitive process and ensure that the County meets the
needs of those returning from incarceration. Reentry services are customized to
each individual's unique needs, and include outreach services, case management,
risk and needs assessments, transitional housing, employment assistance,
transportation assistance and substance use and mental health treatment. These
contracts are funded through ad valorem funds and Justice Assistance Grant
(JAG) funding from the Department of Justice.
Palm Beach County is the recipient of funding from state levels; the
providers are sub-recipients receiving a sub-award. In fiscal year (FY) 21,
contracted reentry service providers enrolled 488 new reentry participants for
services, increasing enrollment 19% from the previous year. Contracted reentry
service providers reported a rearrest rate of only 7% for program participants
in FY21. Contracted reentry service providers also delivered transitional
employment assistance to 96 reentry participants and transitional housing
services to 288 reentry participants. Historically, there are significant
delays or possible denial of application for State JAG grant funds, however, on
October 19, 2021, the Board of County Commissioners approved continuing
contracts/interlocal agreements with agencies for reentry services. Countywide
(SF)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
10. Staff recommends
motion to receive and file: the first amendment to contract for Youth
Reentry Services with Gulfstream Goodwill Industries, Inc. (GGI) (R2020-1766)
which combines two line items in Exhibit B. SUMMARY: Palm Beach County
Division of Justice Services (PBCJS) subcontracts with three reentry providers
to coordinate adult and youth reentry services to those returning to Palm Beach
County from incarceration. This amendment to GGI – Youth Reentry modifies the
budget to expand the use of existing ad valorem funds to support professional
and case management support services. These updates will be reflected in
Exhibit B-1, which will replace Exhibit B. This change will afford GGI
flexibility in spending their contracted allocation without the need to amend
the budget, reducing potential disruption of services. In 2021, PBCJS and GGI
enrolled 74% of eligible youth in reentry services where 95% of all eligible
youth were contacted to offer reentry services. GGI provided pre-release
contact to 63% of youth reentry participants to assist those with transitional
needs in establishing support in the community prior to release. Of the youth
reentry participants who completed program services, 83% had a reduced level of
risk for recidivism or did not increase in risk. On November 17, 2020, the
Board of County Commissioners authorized the County Administrator or designee
to execute amendments and administrative documents associated with these
contracts on behalf of the Board of County Commissioners after approval of
legal sufficiency by the County Attorney’s Office and within budgeted
allocations. This contract amendment is retroactive to August 1, 2021. Countywide
(SF)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
11. Staff recommends motion to approve: appointment of one nominee to the Consumer Affairs Hearing Board (CAHB) for the term of January 1, 2022 to September 30, 2024 as follows:
|
Seat |
Appointment |
Seat
Requirement |
Nominated
by |
|
3 |
Michael Schiff |
Resident |
Mayor Weinroth Vice-Mayor Weiss Commissioner Kerner Commissioner Marino Commissioner McKinlay Commissioner Bernard |
|
|
|
|
|
SUMMARY:
The Consumer Affairs
Ordinance was approved by the Board of County Commissioners (BCC) on December
17, 2013, and codified in Chapter 9, Article I of the Palm Beach County Code.
The Consumer Affairs Ordinance established a seven member CAHB. The CAHB serves
in both an advisory capacity to the County Commissioners and as an appeals
hearing board to hear and act on appeals relating to the towing, vehicle for
hire, moving, home caregiver, adult entertainer, water taxi, and consumer
affairs ordinances. Members are selected from various businesses, professions
and the general public. Member terms are for three years with a limit of three
consecutive terms expiring September 30.
This nominee is a new appointment to fill a vacant seat with a term of
January 1, 2022 – September 31, 2024. A
memo was sent to the BCC on August 31, 2021 seeking nominations for the above
at-large resident seat. The CAHB has a maximum of seven members with seat
number three vacant. With the appointment of this nominee, the CAHB will have
seven seats filled. The CAHB will have a diversity count as follows: Caucasian:
4 (57%), Asian: 2 (29%), and African American: 1 (14%). The gender ratio
(male:female) will be 7:0. Countywide
(JW)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to approve: a contract amendment in the amount of $401,192 for the continuation of
the Dial-A-Ride/Mobility On Demand (MOD) Transportation Service for the Glades
Region - Pilot Program by and between Palm Beach County and MV Transportation,
Inc. and MV Contract Transportation, Inc. (R2020-1917) extending the contract
from December 21, 2021 to June 30, 2022. SUMMARY: Due to the COVID-19 pandemic, on April 13, 2020, Palm Tran transitioned
Go Glades from a flex route service to a dial-a-ride/mobility on demand
service. This change was critical for the health and wellbeing of our customers
by limiting the number of passenger on each vehicle in order to provide social
distancing. Subsequently, staff provided
an update on this service transition at the June 23, 2020 workshop, and
recommended continuation of the dial-a-ride service model. The BCC agreed with the recommendation and
continuation of the service. On June 22,
2021; during a workshop for the Go Glades Service, Palm Tran staff requested a
six month extension for the current contract set to expire on December 20,
2021, in order to implement the Board’s directive with no lapse in service to
customers. This amendment increases the contract amount from
$1,391,519 to $1,792,711. District 6 (MM)
2. Staff recommends
motion to approve: an agreement between Palm Beach County and Trapeze Software Group, Inc.
for Blockbuster “runcutting” software in the amount of $198,761. The contractor
shall commence services on January 4, 2022 and complete all services by October
3, 2022 or the completion of services, whichever comes first. SUMMARY: Palm Tran is seeking approval to enter into a sole-source agreement with
Trapeze Group for software and services. Palm Tran has identified a need for software,
which can provide automatic “runcutting” functionality for its Fixed Route
operation. Palm Tran currently accomplishes its run cuts through a manual
process that does not allow for the level of route optimization that an
automatic software tool provides. Palm Tran performs run cuts approximately
three times per year with significant staff time required each time. In
addition to the reduction in staff time, Palm Tran will be able to create more
optimized Fixed Route bus schedules for its customers. This agreement will be fully federally
funded. The indemnification provision of this contract differs from the usual
indemnification of the County by other contractors. Indemnification of the County by this vendor
is limited to 1.5 times the amount of the contract. In addition, Trapeze Group’s liability for
injury to persons or damage to tangible property is limited to instances of
negligence or willful misconduct by the Contractor, meaning that the County is
indemnified to a lesser degree by this Contractor than in other County
contracts. Given the increased legal
risks presented by this indemnification provision, the Risk Management
Department and County Attorney’s Office recommended that Palm Tran present this
contract directly for approval by this Board. Countywide (MM)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to:
A) accept
on
behalf of the Palm Beach County Sheriff’s Office a Department of Homeland
Security, FY2021 Targeted Violence and Terrorism Prevention Grant Program grant
award in the amount of $750,000 for the period of October 1, 2021 through
September 30, 2023; and
B) approve a budget amendment of $750,000
in the Sheriff’s Grants Fund.
SUMMARY: On October 1,
2021, the Palm Beach County Sheriff’s Office (PBSO) received a federal grant
award in the amount of $750,000 to enhance our Palm Beach County School and
Community Violence Prevention Project and corresponding comprehensive
implementation strategy which addresses threats of mass violence in the
community. Funding will be used to support the hire of
two full time Detectives, contractual services, training, supplies, and
community awareness. An increase in funding from the
County may be requested through our annual budget process once the grant ends
to support the newly added positions. There is no match requirement associated with this award. The OAG Catalog of Federal Domestic Assistance Number for this program is 97.132. The agreement number is
EMW-2021-GR-00016-S01. Countywide
(LDC)
2. Staff recommends
motion to accept: on behalf of the Palm Beach County Sheriff’s
Office a Grant Award for the FY2022 Statewide Criminal Analysis Laboratory
System Project between the Florida Department of Law Enforcement and
the Palm Beach County Sheriff’s Office for the period of October 1, 2021 through
September 30, 2022. SUMMARY: The Florida Department of Law Enforcement (FDLE) provides state financial
assistance to five locally funded laboratories in the State of Florida,
including Palm Beach County. The Palm
Beach County Sheriff’s Office (PBSO) operates the Palm Beach County Crime
Laboratory. This grant award provides funding for personnel, equipment,
training, and expenses to operate the Crime Lab. Since the total award amount is not
known in advance, $300,000 was budgeted in the Sheriff’s Grant fund for
FY2022. We will amend the budget after
the final quarterly payment is received in September to reconcile the revenue. The Catalog of State Financial Assistance number
is 71.002 and the agreement number is B4004. There is no match requirement associated with this award. Countywide (LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
3. Staff
recommends motion to:
A)
accept
on behalf of the Palm Beach County Sheriff’s Office an agreement between the
State of Florida, Office of the Attorney General and the Palm Beach County
Sheriff’s Office for a Victim of Crime Act (VOCA) award in the amount of
$233,637 for the period October 1, 2021 through September 30, 2022; and
B)
approve a budget amendment of $233,637 in the Sheriff’s Grants Fund.
SUMMARY:
On October 1, 2021, the Palm Beach County Sheriff’s Office (PBSO) received a
VOCA grant. These funds will be used to
continue funding the three victim advocate positions to concentrate on the
domestic violence, human trafficking, and violent crime victim population in
Palm Beach County. The three positions will coordinate services with PBSO
officers, the County’s Victim Services Programs, and other municipal agencies
to offer crisis intervention, lethality assessments, safety plans, and case
management services. There is no match requirement associated with this
award. An increase in funding from the
County may be requested through our annual budget process once the grant ends.
The OAG Catalog of Federal Domestic Assistance Number for this program is
16.575 and OAG grant number VOCA-2021-Palm Beach County Sheriff-00741. Countywide
(LDC)
DECEMBER 7, 2021
3. CONSENT
AGENDA APPROVAL
DD. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to approve:
A) a Tri-Party Agreement (Agreement) with the
City of Boca Raton a municipal corporation (City) and ESPN Productions, Inc.
(ESPN), a Delaware corporation authorized to do business in the State of
Florida, for a term of two years, with the option for one, three year extension
in an amount not to exceed $171,000 in FY2022; and
B) an increase of $6,000 each additional year
the Agreement is in effect.
SUMMARY:
Approval of this Agreement establishes the expenditure of $171,000 in
tourist development tax revenues for a college football bowl game featuring teams from
NCAA Division I Football Bowl Subdivision teams with which ESPN has agreements
for participation in the bowl game. The amount of tax dollars spent on
subsequent bowl games will increase by $6,000 each year during the term of the
Agreement as long as the bowl game is played, and attendance is not negatively
impacted due to a state of emergency. The 2021 bowl game will take place on
December 18, at Florida Atlantic University in the City of Boca Raton, Palm
Beach County, Florida. $125,000 will be paid within 30 days of the execution of
this Agreement, and $46,000 will be used for activity costs as incurred, for
the teams. The City will match all the County’s funding obligations. ESPN will be responsible for all activities
and services regarding the planning, organization, production, and operation of
the bowl game and shall be responsible for the full cost of such activities and
services. This event funding has been reviewed and approved by the Tourist
Development Council Board. Countywide (AH)
* * * * * * * * * * * *
DECEMBER 7, 2021
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) Proclamation
honoring Nicky Brown as Palm Tran’s First Transit Ambassador in Palm Beach
County (District 5)
B) Staff recommends
motion to adopt: Presentation
of annual Service Awards to 268 County employees with 20, 25, 30, 35, 40 and 50
years of service. SUMMARY: This is Palm Beach County’s 55th Annual
Service Awards ceremony to honor County employees for their dedicated service. Countywide
(DO)
* * * * * * * * * * * *
DECEMBER 7, 2021
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. ADMINISTRATION
1. Staff recommends
motion to adopt: an Ordinance
of the Board of County Commissioners of Palm Beach County, Florida, fixing the
boundaries of the seven county commission districts, providing for publication,
providing for minutes, providing for repeal of laws in conflict, providing for
severability, providing for inclusion in the code of laws and ordinances; and
providing for an effective date. SUMMARY: On November 23, 2021, the
Board of County Commissioners approved the preliminary reading and permission
to advertise a new commission districts map. In an effort to encourage public
participation, staff conducted two virtual public meetings and also maintained
a redistricting website to both present information to the public, as well as
to solicit written comments. All verbal and written communications received
relating to the redistricting process were considered by staff. Countywide
(RPB)
DECEMBER 7, 2021
5. PUBLIC HEARINGS – 9:30 A.M.
B. WATER UTILITIES
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of
County Commissioners, confirming the Special Assessment Roll for the Chapel Rd
Water Main Extension (Project); and
B) approve a Work Authorization (WA) No. 18 to
Johnson-Davis Incorporated (Contractor) under the Palm Beach County Water
Utilities Department (PBCWUD) 2019 Pipeline Continuing Construction Contract
(Contract) (R2020-0160) in the amount of $42,184.70. The total assessable cost
including WA No. 18 for this Project is $75,097.
SUMMARY: The Project will provide potable water
service to two residential properties currently on private wells. Petitions in
favor of the installation of a potable water main were provided to PBCWUD with
a 100% favorability rate (2 in favor, and 0 not in favor). Individual
assessments of $37,548.50 per parcel (See Exhibit A to this agenda item) will
be assessed based on 90% of the total estimated cost of the Project. Each individual assessment was determined by
using the parcel method to divide the assessable cost per parcel. The assessment
is payable over a 20-year time period in equal annual payments of principal and
5.5% interest. The total assessable cost of the Project is $75,097 and includes
the costs of surveying, design, drafting, permitting, construction, inspection,
administration and construction contingency.
WA No. 18 will provide for the construction of the Project. This
Contract was procured under the requirements of the Equal Business Opportunity
Ordinance. On April 3, 2019, the Goal Setting Committee applied an Affirmative
Procurement Initiative of a mandatory 20% Small Business Enterprise (SBE)
subcontracting participation. This Contract provides for 20.07% SBE
participation. WA No. 18 includes 21.28% SBE participation. The cumulative SBE
participation including WA No. 18 is 24.08%. Contractor is a Palm Beach County
based company. The Project is included in the PBCWUD FY22 budget. (PBCWUD
Project No. 20-060) District 2 (MJ)
DECEMBER 7, 2021
5. PUBLIC HEARINGS – 9:30 A.M.
C. ENGINEERING & PUBLIC WORKS
1. Staff recommends
motion to:
A) determine that Palm Beach County (County) has adhered to and implemented its Five
Year Road Program (Road Program) based on substantial
evidence that the funding for the current fiscal year and the addition of the
new fifth year are as contemplated in the Comprehensive Plan and that
fewer than 20% of the Fiscal Year 2020 construction projects are more than 12
months behind schedule;
B) adopt an ordinance amending Chapter 23, Article 1, Section 23-1(C) of the
County Code (adoption of revised Road Program); providing for repeal of laws in
conflict; providing for a savings clause; providing for severability; providing
for inclusion in the Code of Laws and Ordinances; and providing for an
effective date;
C) approve Road Program Findings of Fact Memo (per Article 12.M.3.B of the Unified
Land Development Code) with a majority
plus one affirmative vote that the delay of Benoist Farms Road from
Southern Boulevard (S.R. 80) to Belvedere Road will not result in any link or
intersection on the road network operating at greater than the adopted level of
service, and that no project which was approved and phased, based upon such assured
construction, would be denied building permits because of this delay of
construction; and
D) approve the hiring of professionals to design, appraise and assist in the
acquisition of lands, rights-of-way, and easements necessary to undertake the
projects identified in the Road Program, as approved herein, including but not
limited to the employment of real estate appraisers, engineers, certified
public accountants, business damage consultants and experts, and other
professionals deemed necessary.
SUMMARY: On November 2, 2021, the Board
of County Commissioners (BCC) approved this amendment of Ordinance No. 85-40,
as amended, on preliminary reading and authorized advertisement for today’s
Public Hearing for final adoption. This is the annual update of the County’s
Road Program, which is required to be considered each year by the Road Program
Ordinance. The Unified Land Development Code (ULDC) requires that concurrent
with the adoption of the annual Road Program, the BCC must determine that the
appropriate Findings of Fact associated with the Road Program have been made.
Those findings have been made and are defined in Attachment 1 to this agenda
item. The ULDC also requires prior to the delay of any construction project
from the County’s Road Program, the BCC must determine that the findings
associated with the delay have been made. Those findings have been made and they
are defined in Attachment 2 to this agenda item. Exhibit “A” to the ordinance
contains the road projects to be undertaken by the County in the next five
years and is included in Attachment 3 to this agenda item. The approval to hire
professionals will facilitate the property acquisitions necessary to accomplish
the road improvement goals of the Road Program, as amended herein, for Fiscal
Year 2022 through Fiscal Year 2026. Countywide (YBH)
DECEMBER 7, 2021
5. PUBLIC HEARINGS – 9:30 A.M.
D. PUBLIC SAFETY
1. Staff recommends
motion to approve: the
issuance of two Special Secondary Service Certificates of Public Convenience
and Necessity (COPCN) to Universal Protection Service, LLC for the gated
communities of St. Andrews Country Club and Hunters Run Country Club. SUMMARY:
Universal Protection Service, LLC has applied to provide Advanced Life Support
first response, non-transport services for St. Andrews Country Club and Hunters
Run Country Club. The Department of Public Safety, Division of Emergency
Management has reviewed the applications and recommends approval of two Special
Secondary Service ALS Provider - Non-Transport COPCNs to be issued to Universal
Protection Service, LLC. The applications were found to be in compliance and
met the requirements based on the PBC Code of Ordinances, Chapter 13, Sections
13-22. The COPCNs will be issued for operations restricted to the confines of
St. Andrews Country Club and Hunters Run Country Club for the period of
December 7, 2021, until Universal Protection Service, LLC contractual agreement
with St. Andrews Country Club and Hunters Run Country Club is terminated. Palm
Beach County Fire Rescue is the Primary COPCN holder for St. Andrews Country
Club and Boynton Beach Fire Rescue is the Primary COPCN holder for Hunters Run
Country Club. Both Primary Providers have signed a Memorandum of Understanding
with Universal Protection Service, LLC to provide such services in their
respective zone. The Emergency Medical Services Advisory Council has also
approved the recommendation to grant Universal Protection Service, LLC, two
Special Secondary Service ALS Provider – Non-Transport COPCN. Districts 4
& 5 (SB)
* * * * * * * * * * * *
DECEMBER 7, 2021
A. FACILITIES DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to receive and file:
Staff’s report regarding the status of the collaboration with the University of
Florida (UF) and the City of West Palm Beach (City) towards the development of
an Urban Campus. SUMMARY: On August 24, 2021, the mayors of the City of
West Palm Beach and Palm Beach County held a joint press conference to announce
an economic and educational initiative for the region. The initiative provides
for the conveyance of real estate owned by the City, County and private third parties
within the area historically known as Government Hill in downtown West Palm
Beach to the University of Florida for the planning, design and construction of
an urban educational campus focused on graduate, professional and executive
programs. On August 31, 2021, the Board of County Commissioners (Board)
instructed staff to commence conversations with UF and City towards reaching
mutual understandings and the necessary agreements for the development of an
Urban Campus. As of the date of this
report, staff has: 1) obtained the necessary appraisals for the conveyance of
the County-owned properties; 2) drafted and commenced exchanges with UF of a
proposed term sheet for the potential conveyance agreement; 3) met with City
staff to discuss the conditions necessary for the construction of Community
Services Department’s replacement building and other future programming on the
County’s 45th Street Complex
property; and 4) met multiple times with UF representatives to discuss the
development of the programmatic and capital plan for the Urban Campus. Staff
and UF representatives are actively engaged in the negotiations of the
conveyance agreement term sheet for consideration by the Board as early as its
January 4, 2022 regular meeting. (FDO Admin) District 7 (HJF)
2. Staff recommends
motion to name: conference room #113 at the Wellington Branch Library
to “The Tom and Regis Wenham Conference Room.” SUMMARY: At the
request of Commissioner Melissa McKinlay and approval of the Board of County
Commissioners sitting in session on November 23, 2021, staff was given
direction to provide a plan to name a room at the Wellington Branch Library
after Tom and Regis Wenham. Tom Wenham
served as an Air Force flight engineer
with the 8th Bomb Squadron during the Korean War. In 1994, he was
elected to Acme Improvement District Board. In 1996, he was elected to Seat 3
of the newly incorporated Village of Wellington and then appointed Mayor of the
city council in 2000. After an ordinance was passed to allow voters to elect
the mayor, Mr. Wenham was elected mayor in 2003 and served in that post until
2008. Regis Wenham has a long history of community service. In October 1999,
she was appointed to the Library Advisory Board by Commissioner Masilotti as a
representative for District 6. For the past 22 years she has be reappointed to
the Advisory Board by Commissioners Santamaria and McKinlay. Ms. Wenham served
as Chair of the Library Advisory Board from 2007-2008. Countywide
(AH)
DECEMBER 7, 2021
6. REGULAR AGENDA
A. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
3. Staff recommends
motion to name: children’s meeting room #116 at the Wellington Branch
Library to “The Kathy Foster Children’s Activities Room.” SUMMARY: At the
request of Commissioner Melissa McKinlay and approval of the Board of County
Commissioners sitting in session on November 23, 2021, staff was given
direction to provide a plan to name a room at the Wellington Branch Library
after Kathy Foster. Ms. Foster was the
first woman elected supervisor in the Wellington community for a seat on the
Acme Improvement District Board in 1990. It was the first popular election in
the community’s history. From 1992-1994, she served as President of the Board
of Supervisors for the Acme Improvement District Board. In 1996, Ms. Foster was
elected to Seat 5 of the city council after Wellington’s incorporation and
named mayor by the Board. Ms. Foster is an Interior Designer with a degree from
Brooklyn College, CUNY in textiles and designs. She is a member of St. Rita
Catholic Church and ran two non-profits after leaving office: Adam Walsh
Children’s Fund and Junior Achievement. Countywide (AH)
B. WATER UTILITIES
1. Staff recommends
motion to approve: the
appointment of Pollop Phonpornwithoon, Director of Utility Operations to
replace former Water Utilities Department employee Kenny Rampersad as the
alternate Palm Beach County representative on the East Central Regional
Wastewater Treatment Facilities Operation Board (Operations Board) effective
December 1 2021. SUMMARY: Palm Beach County is one of five local
entities that own capacity in the East central Regional Water Reclamation
Facility (ECR), the largest wastewater treatment plant in the County rated at
70 million gallons per day. The County has the largest ownership interest in
the capacity of the plant of approximately 35%. The Operations Board was
established in 1992 through an Interlocal Agreement (R92-1228D) between Palm
Beach County, the City of West Palm Beach, the City of Lake Worth Beach, the
City of Riviera Beach, and the Town of Palm Beach. The Operations Board is
responsible for facility budget approval, establishment of rates and fees,
engineering and legal consultant selection, the approval of capital projects,
and other decisions related to the oversight of the ECR. Countywide (MJ)
DECEMBER 7, 2021
6. REGULAR AGENDA
C. PLANNING, ZONING & BUILDING
1. Staff recommends
motion to approve:
A) an increase of one position to the Human Resources Department personnel complement
of one Human Resources Specialist I position, At-will, (pay grade 27) beginning
with proposed pay period January 1,2022 for an estimated cost of $53,828
(prorated for the last nine months of FY 2022 including benefits); and
B) a budget transfer of $53,828 within the Building Division Fund to
appropriate funding for this position.
SUMMARY: Despite the COVID-19 Pandemic, the Building Division staff processed over
82,000 permits at the end of Fiscal Year 2021 calculated at almost $2.5 billion
in permitted value. The current trend will put the total permits issued easily
over 90,000 in Fiscal Year 2022. This reflects an almost 15% increase in
permits issued and an 18% increase in value of construction permitted in FY21.
Currently, the Building Division receives approximately 300 permit applications
a day (including weekends), performs nearly 1,000 inspections per day, and is
understaffed due to vacancies. The Building Division currently has
approximately 60 vacant positions in its complement, in part due to current staff
retiring, staff leaving for other opportunities and a personnel shortage that
has been reported nationwide. Having a dedicated and exclusive point of contact
within the HR Department for the Building Division may help recruit and fill
current and future positions expeditiously. Positions for the Building Division
have been added to the complement for FY18 - 8, FY19 - 8, FY20 - 16, FY21 - 18,
for a total of 50 positions over the last 4 years. Therefore, the Building
Division is requesting a dedicated position to be located within the Human
Resources Department to assist with recruitment and hiring in hopes of swiftly
filling the positions within the Division. This position will be fully funded
from the Building Division special Revenue fund. This position is an
At-will position and will be funded as
long as warranted. Unincorporated (AH)
DECEMBER 7, 2021
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida;
approving the issuance of Housing Finance Authority of Palm Beach County,
Florida, Multifamily Housing Revenue Bonds (Everglades Townhomes) in the
principal amount of $14,000,000. SUMMARY: The Bonds are being issued by
the Housing Finance Authority of Palm Beach County, Florida (the Authority), to
finance the costs of acquiring, constructing and equipping a multifamily rental
housing facility to contain approximately 60 units to be known as Everglades
Townhomes (the Project). The Project
will be located at 200 S. Barfield Highway, Pahokee, Florida. These units will
be rented to qualified persons and families whose household incomes do not
exceed 80% of area median income (currently $68,480 for a family of four) for a
minimum period of 15 years. The borrower is Everglades Townhomes LP, a Florida
limited liability company, or an affiliate thereof (the Borrower), and the
developer is Oikos Development Corporation.
The Bonds will be payable solely
from revenues derived from the Borrower and/or other collateral provided by or
on behalf of the Borrower. Bryant Miller
Olive P.A. is Bond Counsel to the Authority with respect to the Bonds,
and Hunt Capital Partners will be the Borrower’s placement agent for the
Bonds. On November 12, 2021, the
Authority held a public hearing with respect to the Bonds in the noticed
principal amount of $14,000,000 as required by Section 147(f) of the Internal
Revenue Code of 1986, as amended (the “Code”). Neither the taxing power nor
the faith and credit of the County nor any County funds are pledged to pay the
principal, redemption premium, if any, or interest on the Bonds. District 6 (DB)
DECEMBER 7, 2021
6. REGULAR AGENDA
E. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) approve a Donation Agreement between Palm Beach
County (County) and the State of Florida, Department of Corrections (FDC) for
the purchase and subsequent donation of a Mobile Felony Probation Unit
(Mobile Unit) from the County to FDC as part of the John D. and Catherine T.
MacArthur Foundation Safety and Justice Challenge;
B) approve an Interlocal Agreement between the County
and FDC for the operation of the Mobile Unit.
C) authorize the Palm Beach County Administrator or
designee to execute any amendments, documents, and reports related to
this agreement on behalf of the Board of County Commissioners, after approval
of legal sufficiency by the County Attorney’s Office, and within budget
allocations. to the above referenced agreements.
SUMMARY: Under the John D. and Catherine T. MacArthur
Foundation’s Safety and Justice Challenge (SJC) project, the County through its
Criminal Justice Commission (CJC), has received $3.5 million in grant funding
to: 1) reduce local jail populations without compromising public safety, and 2)
identify and reduce racial and ethnic disparities in local jail populations and
criminal justice systems. As part of the SJC grant renewal process, the CJC
proposed continuing its current strategies and develop additional strategies to
further this work. One of the added strategies is the implementation of a
Felony Probation Mobile Unit. The purpose of the Felony Probation Mobile Unit
is to further the SJC goals of safely reducing the jail population and reducing
racial and ethnic disparities by connecting with individuals on probation in
their communities, thereby reducing technical probation violations and the
warrants that result from those violations.
For the first time the FDC Probation Department will utilize a mobile
unit to travel to different areas of the county to allow individuals with
transportation challenges to report to the probation office in their own
neighborhoods. This will facilitate the development of productive relationships
between probationers and probation officers. An employment specialist will also
be available to assist probationers with job training and employment
opportunities. A total of $79,900 of SJC grant funding is budgeted for the
purchase and subsequent donation of the Felony Probation Mobile Unit. No
County matching funds are required.
Countywide (JW)
DECEMBER 7, 2021
6. REGULAR AGENDA
F. FIRE RESCUE
1. Staff recommends
motion to approve on preliminary
reading and advertise for public hearing on December 21, 2021 at 9:30 a.m.; an Ordinance of the Board of County Commissioners
of Palm Beach County, Florida, amending Chapter 13, Article II, Division 3 of
the Palm Beach County Code, known as the “Palm Beach County Fire Rescue
Emergency Transport Fee Ordinance”; repealing and replacing section 13-58(b) to
provide for an increase in emergency transport fees; providing for recitals;
providing for repeal of laws in conflict; providing for savings clause;
providing for severability; providing for inclusion in the code of laws and
ordinances; providing for captions; and providing for an effective date.
SUMMARY: The current
fees for emergency transport services are as follows:
Basic Life Advanced Life Advanced Life
Effective Date Support (BLS) Suppport-1 (ALS1) Support-2 (ALS2) Mileage
January 1, 2018 $670 $670 $830 $13.50
The proposed
ordinance amendment provides for an increase in the emergency transport fee
schedule as follows:
Basic
Life Advanced Life Advanced
Life
Effective Date Support (BLS) Suppport-1 (ALS1) Support-2 (ALS2) Mileage
January 1, 2022 $690 $690 $850 $14.00
January 1, 2023 $710 $710 $870 $14.50
January 1, 2024 $730 $730 $890 $15.00
Establishing these new rates will ensure
that Fire Rescue continues to receive the Medicare maximum allowance for ground
transportation services. These fees were
last increased on January 1, 2018. The
proposed rates are comparable to other billing agencies within the County and
are estimated to result in an additional $727,183 in revenues in the first full
year. Countywide (SB)
DECEMBER 7, 2021
6. REGULAR AGENDA
F. FIRE RESCUE (Cont’d)
2. Staff recommends
motion to approve:
A) an agreement with ONEBLOOD, Inc. a Florida
not for profit to purchase blood components and certain services for a
five-year period (December 7, 2021 – December 6, 2026) for an estimated
contract amount of $341,750; and
B) a Business Associate Agreement with
ONEBLOOD, Inc.
SUMMARY: Palm Beach County Fire Rescue is seeking
approval to enter in to a sole source agreement with ONEBLOOD, Inc. for the
procurement of Blood products and other services identified in this agreement.
The agreement will allow Palm Beach County Fire Rescue to secure and administer
blood components that will increase the opportunity for survivability in
critically ill trauma patients. These components will be available on Trauma
Hawk and certain Fire Rescue Emergency Medical response vehicles within Palm
Beach County. The agreement requires the County agree to a limitation of
liability for direct damages in the amount of $200,000, which deviates from the
County’s standard contract terms. In accordance with PPM CW-F-049, the
Department of Risk Management and the County Attorney’s Office have reviewed
the terms and have agreed to the deviations. Countywide (SB)
DECEMBER 7, 2021
6. REGULAR AGENDA
G. AIRPORTS
1. Staff recommends
motion to approve:
A) Amendment No. 3 to the Construction Manager (CM) at Risk Contract (Contract) with Turner Construction Company (Turner) for Airport Improvements for Palm Beach County Department of Airports (Department) in the amount of $12,578,174 and 859 calendar days for Work Order TC 02: Switchgear Replacement at Palm Beach International Airport (PBI); and
B) a budget transfer of $2,257,640 in
the Airport’s Improvement and Development Fund (Unit A342) to provide funds for
the Turner contract; including a reclass from Reserves in the amount of
$2,257,640.
SUMMARY: The Contract with Turner for CM at Risk Services for Airport
Improvements for the Department was approved by the Board on August 20, 2019
(R2019-1147). The Contract is for two
years with three one-year renewal options and is a task/work order based
contract for CM at Risk services for the Department. Turner is based in New York City, New York;
however, the work will be directly managed by its southeast regional office in
Miami-Dade County. Approval of Amendment
No. 3 will allow the County to complete the electrical improvements to
support the PBI Terminal. Primary electrical equipment that distributes power
throughout the PBI Terminal Complex was installed in 1987 and is nearing the
end of its useful life. Early cost estimates were prepared for this project
prior to the completion of the full design effort for budgetary purposes; upon
completion of design and bidding, a substantial increase in cost for this
project was realized based on increased equipment costs and other fees. Future funding from the Passenger Facility
Charge program is anticipated to offset the additional funding transferred from
Reserves. This project is being funded from two separate line items in the
approved capital budget for Airports; in addition to the switchgear project in
the budget, a portion of the work being completed in this project is
attributable to improvements necessary to support the expansion of Concourse
B. As such, funding sources budgeted for
the expansion of Concourse B are being used to partially fund this project. The
Disadvantaged Business Enterprise (DBE) goal for this contract is 12%. The DBE
participation for this project is 12%. Pursuant
to changes to Chapter 332, Florida Statutes, effective October 1, 2020, a
governing body of a commercial service airport may not approve purchases of
contractual services in excess of the Category Five threshold amount of
$325,000 provided in Section 287.017, Florida Statutes, on a consent agenda. This
amendment exceeds the threshold amount and must be approved on the regular
agenda. Countywide (AH)
DECEMBER 7, 2021
6. REGULAR AGENDA
H. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to adopt: a Resolution of
the Board of County Commissioners of Palm Beach County, Florida, amending
Resolution No. R2018-1255, approving revisions to the Investment Policy, and
providing for an effective date. SUMMARY: On October 25,
2021, the County Investment Policy Committee recommended that the County amend
its Investment Policy to increase the cap on potential investment in bonds,
notes, or instruments backed by the full faith and credit of the government of
Israel from 5% to 10%, and increase the maximum maturity on those investments
from five years to ten years. The recommended revision is on page 10 of Exhibit
A to the proposed resolution. Countywide (DB)
I. PUBLIC SAFETY
1. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
December 21, 2021 at 9:30 a.m.: an
ordinance of the Board of County Commissioners of Palm Beach County, Florida,
amending Palm Beach County Code, Chapter 13, Article ii, Division 1 (EMS
Ordinance); amending Section 13-22 (application for COPCN) relating to
financial statements requirement for special secondary service providers;
providing for recitals; providing for repeal of laws in conflict; providing for
a savings clause; providing for severability; providing for inclusion in the
code; providing for captions; and providing for an effective date. SUMMARY:
In accordance with Palm Beach County Code, Chapter 13, Article II, Division 1,
Emergency Medical Services (EMS) Ordinance, any agency desiring to provide
non-transport ALS services within a community until the primary provider
arrives pursuant to a contract with that Community Association must submit an
application to the County and meet the requirements for issuance of a Special
Secondary Service Provider Certificate of Public Convenience and Necessity
(COPCN). Currently, the EMS Ordinance
requires the Department of Public Safety, Division of Emergency Management to
review the special secondary service application, confirm compliance with the
EMS Ordinance requirements, and recommend approval. The EMS Ordinance sets
forth COPCN application requirements for special secondary service providers,
including a requirement for privately held entities to provide audited
financial statements. Private agencies requested that this requirement for
special secondary service providers be revised to provide alternatives to
submitted audited financial statements. On October 19, 2021, the Board of
County Commissioners directed staff to bring back an amendment to the financial
statements requirement to provide more flexibility for private agencies to
provide special secondary services. The amendment to the EMS Ordinance would
allow special secondary service applicants that do not have audited financial
statements to instead submit reviewed financial statements along with a written
acknowledgment from the affected Community Association, signed by an authorized
representative, confirming that the Community Association acknowledges and
accepts that the applicant does not have audited financial statements and has
submitted with its COPCN application reviewed financial statements in lieu of
audited financial statements. Following approval of this amendment, any
application for Special Secondary COPCN would still come back to the Board of
County Commissioners for review and approval.
At the November 18, 2021 EMS Council meeting, the EMS Council reviewed
and recommended approval of the EMS Ordinance revisions. This proposed amendment to the EMS Ordinance
was presented to the League of Cities on November 24, 2021. Countywide
(SB)
* * * * * * * * * * * *
DECEMBER 7, 2021
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
DECEMBER 7, 2021
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the updated Board Directive Reports which
include in process and completed board directive items. SUMMARY: At the
February 6, 2018 Board of County Commissioners Meeting, direction was given to
the County Administrator to submit monthly a status report of the board
directives. The report categorizes: 1)
In Process Items and 2) Completed
Items. The report continues to be updated on an on-going basis. Countywide
(DN)
B. COUNTY ATTORNEY
DECEMBER 7, 2021
District 1 – COMMISSIONER MARIA G. MARINO
Request for off-site Proclamation
declaring December 10, 2021 as Andrew “Red” Harris Artificial Reef Day in Palm Beach County
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
DECEMBER 7, 2021
9. COMMISSIONER
COMMENTS CONTINUED
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
DECEMBER 7, 2021
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."