November 2, 2021

9:30am

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

ADDITIONS, DELETIONS, & SUBSTITUTIONS

 

NOVEMBER 2, 2021

 

PAGE             ITEM

 

 

 

 

 

NOTE:  Items that were revised, added, deleted, or backup submitted and were not listed on the preliminary addition/deletion sheet distributed to the Board the prior day are noted with an asterisk (*).


 

ORDER OF BUSINESS

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

 

NOVEMBER 2, 2021

 

 

TUESDAY                                                                                                                COMMISSION

9:30 A.M.                                                                                                                   CHAMBERS

 

 

 1.        CALL TO ORDER

 

A.        Roll Call

B.        Invocation

C.        Pledge of Allegiance

 

 2.        AGENDA APPROVAL

 

A.        Additions, Deletions, Substitutions

B.        Adoption

           

 3.        CONSENT AGENDA (Pages 7-33)

 

 4.        SPECIAL PRESENTATIONS (Page 34)

 

 5.        REGULAR AGENDA (Pages 35-41)

 

 6.        BOARD APPOINTMENTS (Page 42)

 

 7.        STAFF COMMENTS (Page 43)

 

 8.        BCC COMMENTS (Pages 44-45)

 

 9.        MATTERS BY THE PUBLIC – 2:00 P.M. (Page 46)

 

10.       ADJOURNMENT (Page 47)

 

 

 

 

* * * * * * * * * * *


NOVEMBER 2, 2021

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

A.  ADMINISTRATION

Page 7

            3A-1    Memorandum of Agreement with the State of Florida, Department of State, Division of Elections for continued election security needs

 

B. CLERK OF THE CIRCUIT COURT & COMPTROLLER

Page 7

            3B-1    Warrant list

            3B-2    Minutes

            3B-3    Contracts and claims settlements list

           

C. ENGINEERING & PUBLIC WORKS

Page 8

            3C-1   Consultant Services Authorization to contract with Propel Engineering, Inc. for the Military Trail and Golf Road Intersection Improvements project

            3C-2   Amendment to contract with R & D Paving, LLC increasing the contract amount and extending the expiration date by one year

Page 9

            3C-3   Fiscal Year 2022 sidewalk program

            3C-4   Receive and file amendment to grant agreement with the Florida Department of Transportation for intersection improvements at SR-809/Military at Forest Hill Boulevard

Page 10

            3C-5   Work order to contract with Gerelco Traffic Controls, Inc. to construct a new traffic signal at the intersection of Lantana Road and Lee Square/Pinewood Square

 

E. COMMUNITY SERVICES

Page 11

            3E-1    Appointments to the Homeless Advisory Board

 

F. AIRPORTS

Page 12

            3F-1    Appointments to the Aviation and Airports Advisory Board

 

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

Page 12

            3G-1   Receive and file annual report for the fiscal year ending September 30, 2020 from the Riviera Beach Community Redevelopment Agency

            3G-2   Receive and file the Palm Beach County Educational Facilities Authority fiscal year 2022 annual budget

            3G-3   Receive and file the fiscal year 2021-2022 budget for Jupiter CRA

Page 13

            3G-4   Receive and file the fiscal year 2021/2022 budget for Palm Springs CRA

 

NOVEMBER 2, 2021

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 13

            3H-1   Amendment to contract with Robling Architecture Construction, Inc. for the Medical Examiner’s Facility Renovation project

Page 14

            3H-2   Amendment to contract with Robling Architecture Construction Inc. for the Water Utilities Department Central Regional Operations Complex Variable Air Volume Box & Air Handler Units Replacement project

Page 15

            3H-3   Work order to contract with Air Mechanical & Service Corp. for the Airport Center 1 Chiller Replacement project

Page 16

            3H-4   Change order to amendment to contract with Robling Architecture Construction, Inc. for the Fire Station No. 19 Generator Relocation and Replacement project

Page 17

            3H-5   Work order to contract with Cedars Electro-Mechanical, Inc. for the West Detention Center Building M – HVAC Replacement project

Page 18

            3H-6   Lease agreement with the South Florida Regional Transportation Authority for installation of Ticket Vending Machines to sell Palm Tran Bus passes

Page 19

            3H-7   Amendment to drainage easement for property owned by Palm Beach West Associate I, LLP for the irrigation of County Pines Park

 

I. HOUSING AND ECONOMIC DEVELOPMENT

Page 20

            3I-1     Receive and file agreements with two municipalities for CDBG funding

Page 21

            3I-2     Receive and file three grant agreements with the U.S. Department of Housing and Urban Development for receipt of Federal funds

            3I-3     Agreement with the Florida Atlantic University Board of Trustees to support the Florida Atlantic University Tech Runway Program

 

J. PLANNING, ZONING & BUILDING

Page 22

            3J-1    Appointments to the Construction Industry Licensing Board

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

K. WATER UTILITIES

Page 23

            3K-1    Receive and file Standard Agreements for potable water and wastewater and reclaimed water

Page 24

            3K-2    Interlocal agreement with the City of Belle Glade relating to coordination of road and utility construction

            3K-3    Contract with Insituform Technologies, LLC for the Sanitary Sewer Collection System Rehabilitation project

 

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 25

            3L-1    Work order to contract with Rio-Bak Corporation for the Coral Cover Dune Restoration project

            3L-2    Task order to contract with Aptim Environmental & Infrastructure, LLC for the South Lake Worth Inlet Seawall Replacement project

Page 26

            3L-3    Appointment to the Groundwater and Natural Resources Protection Board

 

            M. PARKS & RECREATION

Page 27

            3M-1   Resolution approving the naming of a park road within Canyon District Park to Ben Ferencz Way

 

Q. CRIMINAL JUSTICE COMMISSION

Page 28

            3Q-1   Ratify the Mayor’s signature on four grant applications to the Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Formula Grant program to fund reentry programs

Page 29

            3Q-2   Receive and file grant award from the Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Formula Federal FY 29 Grant to fund the Palm Beach County PalmFUSE project

 

S. FIRE RESCUE

Page 29

            3S-1    Memorandum of Agreement with the Children’s Services Council of Palm Beach County for the Drowning Prevention Coalition program

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

U. INFORMATION SYSTEMS SERVICES

Page 30

            3U-1   Receive and file task order to agreement with the Loxahatchee River Environmental Control District for installation services of a network camera

            3U-2   Interlocal agreement with the City of Jacksonville to lease a version of the County’s Inspector General Information Management System

Page 31

            3U-3   Change order to the AT&T Emergency Services IP Network to add Transitional Data Management Services

 

X. PUBLIC SAFETY

Page 31

            3X-1    Receive and file amendment to subcontract with the Florida Council Against Sexual Violence to provide sexual assault services

Page 32

            3X-2    Receive and file contract with 211 Palm Beach/Treasure Coast, Inc. for emergency crisis phone counseling services

 

BB. YOUTH SERVICES

Page 32

            3BB-1 Contract with Clover Educational Consulting Group, Inc. to obtain reaccreditation by the American Psychological Association

 

CC. SHERIFF

Page 33

            3CC-1 Receive and file modification to Memorandum of Agreement with the City of Miami extending the grant period

            3CC-2 Amendment with the Florida Council Against Sexual Violence for a Trauma Informed Sexual Assault Investigations grant

 

 

SPECIAL PRESENTATIONS

Page 34

            4A       Benjamin Ferencz – Law Not War Day

            4B       Alzheimer’s Awareness Month

            4C       United Way Presentation

            4D       COVID-19 Update by Dr. Alonso and County Staff

 

 

 

 

 

 

NOVEMBER 2, 2021

 

TABLE OF CONTENTS

 

REGULAR AGENDA

 

A. HOUSING AND ECONOMIC DEVELOPMENT

Page 35

            5A-1    Resolution authorizing the issuance of Revenue Bonds for the Palm Beach School for Autism, Inc.

 

            B. ENGINEERING & PUBLIC WORKS

Page 35

            5B-1    Ordinance repealing and replacing Exhibit A to the Palm Beach County Five-Year Road Program

Page 36

            5B-2    Resolution initiating eminent domain proceedings

 

            C. AIRPORTS

Page 37

            5C-1   Amendment to contract with Turner Construction Company for Airport Improvements for the Chiller 4 and 5 Replacement at Palm Beach International Airport project

Page 38

            5C-2   Contract renewal with Allen Enterprises, Inc. for Airfield Lighting Systems

 

            D. OFFICE OF FINANCIAL MANAGEMENT AND BUDGET

Page 39

            5D-1   Receive and file the American Rescue Plan Act Report

 

            E. ADMINISTRATION

Page 40

            5E-1    Board direction regarding the selection of a redistricting map based on the 2020 Census data

            5E-2    Proposed 2022 State Legislative Agenda

 

            F. YOUTH SERVICES

Page 41

            5F-1    2020-2021 Robert Wood Johnson Culture of Health Prize

 

BOARD APPOINTMENTS (Page 42)

 

STAFF COMMENTS

Page 43

            7A-1    Updated Board Directive Reports

 

COMMISSIONER COMMENTS (Pages 44-45)

 

MATTERS BY THE PUBLIC – 2:00 P.M. (Page 46)

 

ADJOURNMENT (Page 47)


NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

A.        ADMINISTRATION

 

                        1.         Staff recommends motion to authorize:

 

                                    A) a Memorandum of Agreement between the Supervisor of Elections and the State of Florida, Department of State, Division of Elections in the amount of $50,000 for the purchase of goods and services for the continuing election security needs as identified and developed in conjunction with the Department’s assessment and for purposes of complying with the 2020 Memorandum of Agreement for Minimum Security Standards for the Florida Voter Registration System for the period of July 1, 2020 through September 30, 2021; and

 

                                    B) a time extension for the grant agreement on behalf of 2021 Help America Vote Act (HAVA) Election Security Grant funds to extend expenditure deadline to December 31, 2021.

 

                                    SUMMARY: Grant funds are available from the 2020 HAVA Election Security Grant funds through Specific Appropriation 3131A in Chapter 2020-111, Laws of Florida.  There is no match associated with this item. Countywide (LDC)

 

 

B.        CLERK OF THE CIRCUIT COURT & COMPTROLLER

 

1.         Staff recommends motion to receive and file:  Warrant List – Backup information can be viewed in the Clerk & Comptroller’s Office.

 

2.         Staff recommends motion to approve:  the following final minutes of the Board of County Commissioners’ meetings:

 

Meeting Date                       Meeting Type

July 22, 2021                        Zoning

July 28, 2021                        Comprehensive Plan

September 29, 2021            Zoning

 

3.         Staff recommends motion to approve:  Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office.  Countywide

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

C.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to approve:  a Consultant Service Authorization (CSA) to the Annual Intersection Improvements Professional Services Contract (R2020-0542) dated June 2, 2020 (Contract) with Propel Engineering, Inc. (Propel) in the amount of $159,679.02 for the Military Trail and Golf Road Intersection Improvements (Project).  SUMMARY:  Approval of this CSA will authorize the professional services necessary for the Project to improve turn lanes. The Affirmative Procurement Initiatives selected for this Contract on May 1, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and a SBE evaluation preference. Propel agreed to 89% SBE participation for the Contract. Propel agreed to 95.9% SBE participation for this CSA. The cumulative SBE participation to date for the Contract including this CSA is 93.27%. Propel is a Palm Beach County based company and a certified SBE company. This Project is included in the Five-Year Road Program. Districts 4 & 5 (YBH)

 

2.         Staff recommends motion to approve: Amendment No. 2 to the annual small paving and minor construction contract (R2019-1833) dated December 3, 2019 (Contract) with R & D Paving, LLC (RDP) to increase the amount of the contract by $100,000 and to extend the expiration date from December 2, 2021 to December 2, 2022.  SUMMARY: Approval of this amendment will increase the Contract amount from $3,000,000 to $3,100,000 and extend the expiration date from December 2, 2021 to December 2, 2022. The first amendment to the Contract (R2020-1631), dated November 17, 2020, extended the expiration date from December 2, 2020 to December 2, 2021 and increased the contract amount from $1,000,000 to $3,000,000. The increased contract amount is based on updated estimates that exceed the current contract amount to be expended throughout Palm Beach County. On August 9, 2021, the Office of Equal Business Opportunity approved the renewal of the contract under the current terms because the current Small Minority Women Business Enterprise (S/M/WBE) participation is satisfactory based upon the availability of S/M/WBEs certified to perform the work. To date, tasks in the amount of $761,841.80 have been authorized for this Contract. The Affirmative Procurement Initiative selected for this Contract on April 3, 2019 by the Goal Setting Committee is a 20% minimum mandatory Small Business Enterprise (SBE) participation. RDP agreed to 61% SBE participation. RDP is a Palm Beach County based SBE certified company. After this renewal, the contract will be resolicited. Countywide (YBH)

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

3.         Staff recommends motion to approve: the Fiscal Year 2022 sidewalk program.  SUMMARY: Approval of the program will allow for the scheduling and construction of the proposed projects that have been compiled in response to requests from the Palm Beach County School District, the Palm Beach County Sheriff’s Office, the Board of County Commissioners, and residents of Palm Beach County. The proposed projects include ten new construction projects, one right-of-way acquisition, and seven major maintenance projects. The total program cost is $1,500,000 and is allocated among the following categories: Countywide (YBH)

 

 

School Related

$262,400

Non-School Related

$713,300

Major Maintenance

$500,000

Minor Maintenance & Support

  $24,300

Total

$1,500,000

 

 

4.         Staff recommends motion to receive and file: Amendment Number 1 to the County Incentive Grant Program (CIGP) agreement, R2019-0022, with the Florida Department of Transportation (FDOT) for the intersection improvements at SR-809/Military Trail at Forest Hill Boulevard (Project), extending the expiration date to continue in effect and be binding until the Project is completed.  SUMMARY:  In accordance with Countywide PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating department as a receive and file agenda item. As authorized by Resolution R2012-0035, and per delegation from the County Administrator, the Assistant County Engineer approved Amendment Number 1 to the CIGP agreement on August 25, 2021. Districts 2 & 3 (YBH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

5.         Staff recommends motion to approve:

 

A) a work order in the amount of $385,050.46 to Palm Beach County’s (County) annual traffic signal contract dated September 10, 2019 (R2019-1260), as amended on July 7, 2020 (R2020-0759) with Gerelco Traffic Controls, Inc. (Gerelco) to construct a new mast arm traffic signal at the intersection of Lantana Road and Lee Square/Pinewood Square, County Intersection ID Number 40027 (Project); and

 

B) a budget amendment of $10,000 in the Transportation Improvement Fund to recognize reimbursement funding from the developer and appropriate it to the project.

 

SUMMARY:  Approval of this work order will allow Gerelco to construct the Project. Per County PPM CW-F-050, this work order exceeds the threshold relating to staff approvals of work orders to annual contracts, thus requiring approval from the Board of County Commissioners. Prior to this work order, $950,769.75 of Gerelco’s $9,000,000 contract has been spent or encumbered. Gerelco is a Port St. Lucie based company with an office in Palm Beach County. The Office of Equal Business Opportunity has granted a waiver of the Affirmative Procurement Initiatives based on the limited availability of highly specialized and qualified small, minority, and women owned businesses to perform the specialized construction of traffic signals. Districts 2 & 3 (YBH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

E.        COMMUNITY SERVICES

 

1.         Staff recommends motion to approve: the reappointments of four current members and the appointment of one new member to the Homeless Advisory Board (HAB), effective November 2, 2021:

 

Seat No.

Reappointment

Seat Requirement

Recommended By

Term Expires

2

Javaro Sims

PBC Law Enforcement official 

Palm Beach County Law Enforcement

Planning Council

09/30/24

 

 

3

Erica Whitfield

PBC School District Board Member

School District of Palm Beach County

09/30/24

9

Katrina Long-Robinson

Business Executive

Economic Development Council

09/30/24

14

Linda Kane

Southeast Florida Behavioral Health Network, Inc. 

Community Service Department

09/30/24

 

 

Seat No.

Appointment

Seat Requirement

Recommended By

Term Expires

13

Ezra Krieg

Faith Based Community Senior Manager

Community Service Department

09/30/24

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SUMMARY: On May 1, 2007, the BCC established the HAB. The total membership for the HAB shall be no more than 14 at-large members, per Resolution No. R2016-0038 comprised of members representing government, business providers, law enforcement, advocates, education, faith-based and the formerly homeless. Members representing Palm Beach County’s Continuum of Care and the homeless community are essential to the work of this board. Ms. Kane is the Director of Behavioral Health Services of Southeast Florida Behavioral Health Network, Inc. This agency contracts with the County for services. The HAB provides no regulation, oversight, management, or policy setting recommendations regarding the subject contracts or transactions. Disclosure of this contractual relationship at a duly noticed public meeting is being provided in accordance with the provisions of Section 2-443, of the Palm Beach County Code of Ethics. The diversity count for the seven seats that are currently filled is Caucasian: 4 (57%) and African-American: 3 (43%). The gender ratio (female: male) is 5:2. Mr. Sims and Ms. Long-Robinson are African-American. Ms. Whitfield, Ms. Kane and Mr. Krieg are Caucasian. Staff conducts targeted outreach in an effort to proffer candidates for appointments that maintain a diverse composition of the board. (Division of Human and Community Services) Countywide (HH)

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS

 

1.         Staff recommends motion to approve: the At-Large re-appointments of the following two individuals to the Aviation and Airports Advisory Board (AAAB) for a term beginning October 1, 2021 and expiring September 30, 2024:

 

SEAT        NAME                                  SEAT REQUIREMENT                                       NOMINATED BY

No. 8      Ronald Ash                           Favorable reputation for experience                Mayor Kerner

                                                                and expertise in engineering,                            Vice-Mayor Weinroth

                                                                architecture and construction.                           Comm. Marino

                                                                                                                                                Comm. Weiss

                                                                                                                                                Comm. McKinlay

 

No. 9      E. Llwyd Ecclestone            Favorable reputation for experience                Mayor Kerner

                                                                and expertise in banking, insurance,               Vice-Mayor Weinroth

                                                                business, non-residential construction            Comm. Marino

                                                                and consumer.                                                     Comm. Weiss

                                                                                                                                 Comm. McKinlay

 

 

SUMMARY: Per Resolution No. R2013-1303, the AAAB consists of nine members.  Seven members are District appointments (Seats 1 through 7) and two members are At-Large appointments (Seats 8 and 9). The term for Seat No. 8 has expired and the term for Seat No. 9 has also expired. Mr. Ash and Mr. Ecclestone meet the membership requirements and are willing to serve another term.  No other nominations were received. The diversity of the current AAAB is as follows: Eight Caucasian and One African-American. The gender ratio (female:male) is 2:7. Both nominees are Caucasian males. Countywide (AH)

 

 

G.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET

 

1.         Staff recommends motion to receive and file:  the Annual Report for the Fiscal Year ending September 30, 2020 from the Riviera Beach Community Redevelopment Agency (CRA). SUMMARY: Riviera Beach CRA has submitted its Annual Report for the Fiscal Year ending September 30, 2020 as per Section 163.356(3)(d), Florida Statutes. Countywide (DB)

 

2.         Staff recommends motion to receive and file:  the Palm Beach County Educational Facilities Authority Fiscal Year 2022 Annual Budget. SUMMARY: The Palm Beach County Educational Facilities Authority Fiscal Year 2022 Annual Budget is being presented as a receive and file. Countywide (DB)

 

3.         Staff recommends motion to receive and file: the Fiscal Year 2021-2022 Budget for Jupiter CRA. SUMMARY: Jupiter CRA has submitted their Fiscal Year 2021-2022 Budget as per Section 163.356(3)(d), Florida Statutes. Countywide (DB)

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

G.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)

 

4.         Staff recommends motion to receive and file:  the Fiscal Year 2021/2022 Budget for Palm Springs CRA. SUMMARY: The Palm Spring CRA has submitted their Fiscal Year 2021/2022 Budget as per Section 163.356(3)(d), Florida Statutes. Countywide (DB)

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS

 

1.         Staff recommends motion to approve: Amendment No. 7 to the continuing contract with Robling Architecture Construction, Inc. (R2020-1690) establishing a Guaranteed Maximum Price (GMP) in the amount of $891,103 for construction management services for the Medical Examiner’s Facility Renovation project, located at 3228 Gun Club Rd in West Palm Beach, for a period of 270 calendar days from notice to proceed. SUMMARY:   On November 17, 2020, the Board of County Commissioners (Board) approved the continuing contract with Robling Architecture Construction, Inc. (Construction Manager) for construction management services for capital projects under $4,000,000. Amendment No. 7 authorizes the renovation of the Medical Examiner’s office. The interior renovations consist of new carpet, card readers, a more durable floor finish in the morgue, new wall partitions, new workstations, electrical and data, HVAC and plumbing work. The exterior renovations consist of a new roof over the area of the building that houses administrative functions (roughly half of the roof surface). The renovations will provide for mid-term improvements at the facility, assisting the Medical Examiner’s office by providing additional office space for two new forensic investigators. A long-term project for the expansion of the facility is included in the approved capital improvement program starting in FY2025. The Construction Manager will have 270 calendar days from Notice to Proceed to substantially complete the project. Liquidated damages for failure to achieve certification of substantial completion within the contract time or approved time extension thereof are $350 per day. This continuing construction management contract was presented to the Goal Setting Committee on December 4, 2019 and the Committee established Affirmative Procurement Initiatives of a Small Business Enterprise (SBE) evaluation preference of 10 points for the selection of the construction manager and a mandatory 20% SBE subcontracting goal on the contract. SBE participation for this amendment is 30.18%. To date, the overall SBE participation for the contract is 56.59%.  Robling Architecture Construction, Inc. is not a certified SBE but is a local business. This amendment is funded from the Public Building Improvement fund. (Capital Improvements Division) District 2 (LDC)

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

2.         Staff recommends motion to approve: Amendment No. 4 to the continuing contract with Robling Architecture Construction, Inc. (R2020-1690) establishing a Guaranteed Maximum Price (GMP) in the amount of $1,629,616 for construction management (CM) services for the Water Utilities Department Central Regional Operations Complex Variable Air Volume Box & Air Handler Units Replacement project for a period of 330 calendar days from notice to proceed. SUMMARY: On November 17, 2020, the Board of County Commissioners (Board) approved the continuing CM contract with Robling Architecture Construction, Inc. (R2020-1690) for construction management services for capital projects under $4,000,000. Amendment No. 4 authorizes the replacement of the variable air volume boxes and air handler units at the Water Utilities Department Central Regional Operations Complex. The existing equipment is more than 15 years old, corroded, has outdated technology and no longer meets current energy code requirements. The new equipment will provide increased efficiency, ease of maintenance and years of continuous service. The Construction Manager will have 330 calendar days from Notice to Proceed to substantially complete the project.  Liquidated damages for failure to achieve certification of substantial completion within the contract time or approved time extension thereof are $80 per day. This continuing construction management contract was presented to the Goal Setting Committee on December 4, 2019 and the Committee established Affirmative Procurement Initiatives of a Small Business Enterprise (SBE) evaluation preference of 10 points for the selection of the construction manager and a mandatory 20% SBE subcontracting goal on the contract. SBE participation for this amendment is 41.34%. To date, the overall SBE participation for the contract is 50.59%. Robling Architecture Construction, Inc. is not a certified SBE but is a local business. This amendment is funded from the Water Utilities Department Operations & Maintenance fund. (Capital Improvements Division) District 2 (LDC)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

3.         Staff recommends motion to approve: Work Order No. 21-018 to the annual Heating, Ventilation and Air Conditioning (HVAC) contract with Air Mechanical & Service Corp. (R2020-0229) in the amount of $414,500 for the Airport Center 1 Chiller Replacement project for a period of 90 calendar days from permit issuance.   SUMMARY: The work consists of furnishing the labor, equipment and materials needed to remove and replace the existing chiller, install two new air handler units, and three new condensing units. The existing equipment is nearly 20 years old, corroded, costly to maintain, and has outlived its useful life. The new HVAC system will be more efficient and provide years of dependable service. This project was competitively advertised and new contractors were invited to bid on the project by submitting prequalification documents prior to the submission of the bid response. The Contractor will have 90 calendar days from permit issuance to substantially complete the project. Liquidated damages for failure to achieve certification of substantial completion within the contract time or approved time extension thereof are $80 per day. This work order was solicited pursuant to the annual HVAC contract and the requirements of the Equal Business Opportunity Ordinance. The annual contract was last presented to the Goal Setting Committee on August 21, 2019 and the Committee established Affirmative Procurement Initiatives (API) of sheltered market for projects under $100,000 (when at least three Small Business Enterprises (SBE) are qualified under the annual contract) or an SBE contractor will be given a price preference if their bid is within 10% of the lowest non-SBE bid for projects $100,000 or greater. Since this project was over $100,000, the SBE price preference API was applied. The Contractor is not an SBE or a Palm Beach County business. Cumulative SBE participation on the annual HVAC contract is 33.42%. Funding for this project is from the Public Building Improvement fund. (Capital Improvements Division) District 2 (LDC)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

4.         Staff recommends motion to approve: Change Order No. 1 to Amendment No. 23 (R2020-1028) to the continuing Construction Management (CM) contract (R2016-0762) with Robling Architecture Construction, Inc. in the amount of $23,787.06 for the Fire Station No. 19 Generator Relocation and Replacement project with an increase to the project duration of 112 calendar days. SUMMARY: On August 25, 2020, the Board of County Commissioners (Board) approved Amendment No. 23 (R2020-1028) to the contract with Robling Architecture Construction, Inc. (Construction Manager) which established a Guaranteed Maximum Price in the amount of $320,550.  Amendment No. 23 consists of renovating the existing generator building to create storage for the bunker gear and providing a new outdoor emergency generator at the north side of the existing generator building, along with an enclosure. The upgrade and relocation of the generator allows the fire station and special operations section the ability to operate on emergency power while repurposing the old generator room to create additional bunker gear storage. The relocation of the bunker gear from the apparatus bay to an environmentally conditioned separate space will reduce the amount of contaminants absorbed in the gear and extend the life of the equipment. Change Order No. 1 to Amendment No. 23 was requested by the Fire Rescue Department and consists of labor and materials to relocate the existing 8’ x 8’ storage shed to an alternate location and install a new 20’ x 10’ storage shed including adding 4 feet of concrete slab, power for lighting within the shed, insulation, plywood sheathing at walls and modification/replacement of landscaping, with an increase to the project duration of 112 calendar days.  The Construction Manager is not an SBE and is a Palm Beach County business. The continuing CM contract was presented to the Goal Setting Committee on February 20, 2019 and an Affirmative Procurement Initiative of 20% SBE participation was applied to the contract. SBE participation on Change Order No. 1 is 38.11%. To date, the Construction Manager has achieved 73.10% SBE subcontracting participation under this continuing contract. The funding source for this project is from the Fire Rescue Improvement Fund. (Capital Improvements Division) District 1 (LDC)

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

5.         Staff recommends motion to approve: Work Order No. 21-017 to the annual Heating, Ventilation and Air Conditioning (HVAC) contract with Cedars Electro-Mechanical, Inc. (R2020-0019) in the amount of $290,375 for the West Detention Center (WDC) Building M (Admin) – HVAC Replacement project for a period of 60 calendar days from permit issuance. SUMMARY: The work consists of furnishing the labor, equipment and materials needed to remove and replace the two existing air handler units and install two new air handler units and three new condensing units.  The existing equipment is 24 years old, corroded, costly to maintain, and has outlived its useful life. The new HVAC system will be more efficient and provide years of dependable service. This project was competitively advertised and new contractors were invited to bid on the project by submitting prequalification documents prior to the submission of the bid response. The Contractor will have 60 calendar days from permit issuance to substantially complete the project. Liquidated damages for failure to achieve certification of substantial completion within the contract time or approved time extension thereof are $80 per day. This work order was solicited pursuant to the annual HVAC contract and the requirements of the Equal Business Opportunity Ordinance. The annual contract was last presented to the Goal Setting Committee on August 21, 2019 and the Committee established Affirmative Procurement Initiatives (API) of sheltered market for projects under $100,000 (when at least three Small Business Enterprises (SBE) are qualified under the annual contract) or an SBE contractor will be given a price preference if its bid is within 10% of the lowest non-SBE bid for projects $100,000 or greater. Since this project was over $100,000, the SBE price preference API was applied. Cedars Electro-Mechanical, Inc. is a certified SBE and has committed to 99.57% SBE subcontracting participation on this work order. Cumulative SBE participation on the annual HVAC contract is 36.85%. Funding for this project is from the Public Building Improvement fund. (Capital Improvements Division) District 6 (LDC)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

6.         Staff recommends motion to approve:  a Lease Agreement with the South Florida Regional Transportation Authority for the installation of Ticket Vending Machines for the sale of Palm Tran bus passes at five Tri-Rail Stations in Palm Beach County, commencing upon approval by the South Florida Regional Transportation Authority and expiring upon notice of termination by either party, with no annual rent.  SUMMARY: Palm Tran is launching a new fare collection system that includes smart cards for the payment of bus fares. The Ticket Vending Machines (TVMs), which will be located at stations owned/managed by the South Florida Regional Transportation Authority (SFRTA) provides customers convenient locations for the purchase of both discounted and full price Palm Tran bus passes and tickets, allows customers to add funds and manage their accounts and, in the future, will facilitate regional interoperability. Under this agreement, SFRTA will provide space within the existing SFRTA ticket vending areas at five of the six Tri-Rail Stations in Palm Beach County for Palm Tran to locate the new TVMs. The stations are the West Palm Beach Intermodal Center, Lake Worth, Boynton Beach, Delray Beach, and Boca Raton stations.  The stations are located on properties that are either owned by SFRTA or the Florida Department of Transportation (FDOT). FDOT has no objection to the location of the TVMs on FDOT-owned property, which are maintained by SFRTA. TVMs will not be installed at the Mangonia Park Station at this time, which is located on privately-owned property. Palm Tran will provide and maintain the equipment and SFRTA provides the space and electricity to operate the TVMs at no cost to Palm Tran. This agreement continues in effect until terminated by either party.  Palm Tran will manage this agreement. (Property & Real Estate Management) Countywide (HJF)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

7.         Staff recommends motion to approve: a first amendment to Drainage Easement which allows Palm Beach County to withdraw water from a lake located on property owned by Palm Beach West Associate I, LLLP for the irrigation of County Pines Park (Park). SUMMARY: The Park is located in the northwest Loxahatchee area on the south side of Hamlin Boulevard, west of 180th Avenue.  In 2005, during development of the Park, Indian Trail Groves, LP (Indian Trail) granted Palm Beach County (County) a non-exclusive drainage easement (Original Easement) as recorded on March 17, 2005, in Official Record Book 18272, Page 1736, in the Public Records of Palm Beach County. The Original Easement allows for the discharge of storm water drainage from the Park property to a lake located on adjacent property (Permanent Easement Premises), which at the time, was owned by Indian Trail. Palm Beach West Associate I, LLLP (GL Homes) currently owns the Permanent Easement Premises. The County has two on-site irrigation wells that were installed during the initial development of the Park that provided water to irrigate the Park property. One well has failed due to collapse of the well walls and the second well is currently pumping brackish water.  Repair of the failed well is not a viable option as the well was also beginning to ingest brackish water prior to failure. The County’s Parks and Recreation Department (Parks) has requested that GL Homes allow the County to withdraw water from said lake to irrigate the Park property. This first amendment will allow the County’s use of the lake for irrigation purposes and will give GL Homes the right to temporarily suspend withdrawals, or permanently terminate the County’s right to further withdraw with 60 days written notice to the County.  In the event the Agreement is terminated the Original Easement will remain in place and the County will seek alternative surface water supply sources adjacent to the park. The County has been withdrawing water from the lake since 2017 without any issues and does not anticipate any future interruptions. (Property & Real Estate Management) District 6 (HJF)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

I.          HOUSING AND ECONOMIC DEVELOPMENT

 

1.         Staff recommends motion to receive and file: the following Agreements funded under Fiscal Year 2021/2022 Community Development Block Grant (CDBG) Program:

 

A) Agreement with the Town of Lantana in the amount of $133,000 for the installation of playground equipment at Maddock Park; and;

 

B) Agreement with the Village of Palm Springs in the amount of $130,515 for the continuation of a village-wide project to construct walkways that connect the Village’s parks.

 

SUMMARY: The documents have been executed on behalf of the BCC by the Director of the Department of Housing and Economic Development in accordance with Agenda Item 6C-1 (R2021-0948), as approved by the BCC on July 13, 2021. The Agreement with the Town of Lantana will utilize the total combined allocation of $133,000 in CDBG funding ($65,226 from FY2020-2021 and $67,774 for FY2021-2022) for the installation of playground equipment and other amenities at Maddock Park.  The Agreement with the Village of Palm Springs will provide CDBG funds to continue the next phase in the construction of a sidewalk network connecting parks throughout the Village. These are Federal CDBG funds, which do not require a local match. Districts 3 & 7 (HJF)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

I.          HOUSING AND ECONOMIC DEVELOPMENT (Cont’d)

 

2.         Staff recommends motion to receive and file: the following documents:

 

A) a Grant Agreement/Funding Approval with the U.S. Department of Housing and Urban Development (HUD) in the amount of $6,872,842 for the Fiscal Year 2021-2022 Community Development Block Grant Program (CDBG);

 

B) a Grant Agreement/Funding Approval and HOME Investment Partnerships with HUD in the amount of $2,419,225 for the Fiscal Year 2021-2022 HOME Investment Partnerships Program (HOME); and

 

C) a Grant Agreement/Funding Approval with HUD in the amount of $570,536 for the Fiscal Year 2021-2022 Emergency Solutions Grant Program (ESG).

 

SUMMARY: The documents were executed on behalf of the Board of County Commissioners (BCC) by the Director of the Department of Housing and Economic Development (HED) in accordance with Resolution R2021-0948, approved by the BCC on July 13, 2021, that delegated authority to the County Administrator or designee.  The grant agreements/funding approvals which constitute the contracts between HUD and the County for the receipt of Federal funds are now being submitted to the BCC to receive and file. In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item. The ESG required local match ($570,536) will be provided by Adopt A Family of the Palm Beaches, Young Women’s Christian Association, Salvation Army, Aid to Victims of Domestic Abuse, Inc., the Department of Community Services, and HED.  The HOME required local match ($604,806) will be provided from the State Housing Initiatives Partnership Program. CDBG funds require no local match. Countywide (HJF)

 

3.         Staff recommends motion to approve: an agreement with the Florida Atlantic University Board of Trustees (FAU) in the amount of $50,000 for the period October 1, 2021 to September 30, 2022. SUMMARY: This agreement will fund operational expenses to support the Florida Atlantic University Tech Runway Program located at their Palm Beach County Boca Raton and Jupiter campuses.  The Program facilitates venture capitalist investment in business incubation and acceleration.  FAU will also be required to: host at least two educational seminars for entrepreneurs, provide ten internships, arrange two introductory meetings between potential angel/venture capital investment funds to small developing companies, and create at least five new permanent full-time jobs. Funding for this agreement will consist of $50,000 in Ad Valorem Funds. These are County Ad Valorem funds. Countywide (DB)

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

J.         PLANNING, ZONING & BUILDING 

 

1.         Staff recommends motion to approve: the appointment of three new members and re-appointment of a current member to the Construction Industry Licensing Board (Board).

           

Appointment

  Seat #

Requirement

Term

Recommended by

James Pickard

1

HARV Contractor

11/2/21-9/30/24

Mayor Kerner

Commissioner Marino

Commissioner Weiss

Commissioner Bernard

Commissioner McKinlay

Vice-Mayor Weinroth

Damaris Guardado

2

Electrical Contractor

11/2/21-9/30/24

Mayor Kerner

Commissioner Marino

Commissioner Weiss

Commissioner Bernard

Commissioner McKinlay

Vice-Mayor Weinroth

Mark Lodge

9

Engineer

11/2/21-9/30/24

Mayor Kerner

Commissioner Marino

Commissioner Weiss

Commissioner Bernard

Commissioner McKinlay

Vice-Mayor Weinroth

Re-appointment

Seat #

Requirement

Term

Recommended by

Frank Keiser

6

Residential Contractor

11/2/21-9/30/24

Mayor Kerner

Commissioner Marino

Commissioner Weiss

Commissioner Bernard

Commissioner McKinlay

Vice-Mayor Weinroth

 

SUMMARY: The Board was established by Special Act, Laws of Florida, Chapter 67‑1876, as amended.  The Special Act and, subsequently, Section 489.131, Florida Statutes (F.S.) sets forth the membership of the Board, which consists of 15 members. This Board shall be comprised of 15 members as follows: 2 general contractors, 1 building contractor, 1 residential contractor; 1 electrical contractor; 1 plumbing contractor; 1 HARV contractor; 1 roofing contractor; 1 swimming pool contractor; 1 architect; 1 engineer and 1 full-time building official employed by a local government within Palm Beach County, who meets the requirements of the Building Officials Association of FL; and 3 consumer representatives. The Board establishes qualifications and competency of contractors that work within the County. The Board also provides for the testing and licensing of these contractors, and is empowered to revoke licenses, and hear citation appeals. A memorandum was sent to the Board of County Commissioners (BCC) on September 3, 2021 requesting support for the three new board members and one current member, no other nominations were received. The Board currently has 11 out of 15 seats filled and a diversity count of Caucasian: 8 (73%), Hispanic-American: 2 (18%) and Native-American: 1 (9%). The gender ratio (female: male) is 2:9.  The nominees James Pickard, Mark Lodge, and Frank Keiser are Caucasian males; Damaris Guardado is a Hispanic female, this would increase the gender ratio to three females, the diversity is up 27% and participation is 11 members out of 15.  Staff is addressing the need to increase diversity within our boards and will continue to encourage this in an effort to expand this Board’s diversity.  Countywide (SF)

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES

 

1.         Staff recommends motion to receive and file: three executed Standard Potable Water and Wastewater Development Agreements, a Standard Reclaimed Water Service Agreement Lake Discharge System, a Standard Reclaimed Water Service Agreement Direct System, a Standard Reclaimed Water Development Agreement, and a Standard Potable Water and Wastewater Development Renewal Agreement for the months of March, May and June 2021.

 

A) Standard Potable Water and Wastewater Development Agreement with Highland Dunes Associates Property LLC, SDA #11-01018-000 (District 6), Recorded in OR BK 32580 PG 0326.

 

B) Standard Potable Water and Wastewater Development Agreement with Melrose Center Boynton LLC, SDA #05-01129-000 (District 5), Recorded in OR BK 32535 PG 0939.

 

C) Standard Potable Water and Wastewater Development Agreement with SHP VI/Holden Delray LLC, SDA #09-01096-000 (District 5), Recorded in OR BK 32652 PG 0386.      

 

D) Standard Reclaimed Water Service Agreement Lake Discharge System with SHP VI/Holden Delray LLC, RWSA #09-90016-000 (District 5), Recorded in OR BK 32652 PG 0378.

 

E) Standard Reclaimed Water Service Agreement Direct System with Sunrise of Boynton Beach Propco, LLC, SRWSA #05-90027-000 (District 5), Recorded in OR BK 32603 PG 1103.

 

F) Standard Reclaimed Water Development Agreement with Sunrise of Boynton Beach Propco, LLC, SDA #05-90027-000 (District 5), Recorded in OR BK 32603 PG 1094.

 

G) Standard Potable Water and Wastewater Development Renewal Agreement with TLH-29 Anwar, LLC, SDRA #01-01235-000 (District 1), Recorded in OR BK 32672 PG 1216.

 

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants/ procurement items must be submitted by the initiating Department as a receive and file agenda item and are attached unless the documents have been recorded in the Public Records of Palm Beach County. The documents have been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Palm Beach County Water Utilities Department in accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now being submitted to the BCC to receive and file. Districts 1, 5, & 6 (MJ)

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

2.         Staff recommends motion to: 

 

A) approve an Interlocal Agreement (ILA) with the City of Belle Glade (City) relating to Coordination of Road and Utility Construction; and

 

B) authorize the County Administrator or designee to execute a reimbursement memorandum, which is attached to the ILA as Exhibit “A” for future road improvement projects.

 

SUMMARY: Palm Beach County Water Utilities Department (PBCWUD) owns and operates the public water distribution system and wastewater collection system located within the limits of the City, which can be impacted by the City’s road improvement projects. The proposed ILA provides for coordination between PBCWUD and the City for the planning and construction of the City’s road improvement projects. The ILA includes the relocation design of PBCWUD facilities, and when needed, can be done by the City’s consultant. The relocation, construction and or adjustment of PBCWUD facilities can be done by the City’s road contractor and be included in the City’s road improvement projects. District 6 (MJ)

 

3.         Staff recommends motion to approve: a contract with Insituform Technologies, LLC (Insituform) for the Sanitary Sewer Collection System Rehabilitation (Project) in the amount of $4,477,157.57. SUMMARY: On January 6, 2021, the Palm Beach County Water Utilities Department (PBCWUD) received six bids for the Project. The Project includes all labor, materials, equipment, supervision, and supplies for the rehabilitation of the gravity system in ten lift station basins in the PBCWUD service area. The work includes the installation of cured-in-place sewer pipe lining, sewer services lining, point repair on sewer mains, restoration of sewer services, service line connections, rehabilitation of manholes, and site restoration. The Project was procured under the requirements of the Equal Business Opportunity Ordinance. On October 7, 2020, the Goal Setting Committee applied an Affirmative Procurement Initiative of a Small Business Enterprise (SBE) Price Preference. None of the bidders were determined to be eligible to receive the SBE Price Preference. The low bidder, National Water Main Cleaning Co (National), was initially determined to be the lowest responsible and responsive bidder. Insituform filed a bid protest claiming that the low bidder failed to meet the minimum experience requirements. On June 22, 2021, the Assistant Director of Purchasing recommended the bid protest be upheld. The second lowest bidder, Insituform, was determined to be the lowest responsible and responsive bidder in the amount of $4,477,157.57. The contract provides for 0% SBE participation. Insituform is headquarted in Chesterfield, Missouri. The Project is included in the PBCWUD FY22 budget. (PBCWUD Project No. 20-063) Countywide (MJ)

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

L.        ENVIRONMENTAL RESOURCES MANAGEMENT 

 

1.         Staff recommends motion to approve: Work Order No. 0511-01 to the Palm Beach County (PBC) Dune and Beach Restoration Annual Construction Contract (Federalized), Project No. 2021ERM01 (R2021-0511) with Rio-Bak Corporation (Rio-Bak) at a cost not to exceed $1,899,764 providing for dune restoration services for the Coral Cove Dune Restoration Project (Project) for a term of 90 days. SUMMARY: On April 20, 2021, the Board of County Commissioners approved the Contract (R2021-0511) with Rio-Bak, a PBC company. Work Order No. 0511-01 will authorize the construction of the beach dune at the Project. The Project is funded by Florida Department of Environmental Protection (FDEP) Grant No. 19PB15 ($454,358) and the PBC Beach Improvement Fund ($1,445,406). The County has applied for additional FDEP funding which would further reduce the cost to the County.  The State and Federal agreements prohibit local geographical preferences in construction procurements involving federal funds, so the County’s Office of Equal Business Opportunity Program, Local Preference, Glades Local Preference, Glades Resident Incentive, and Apprentice Incentive could not be included in this competitive solicitation. The cost to the County is $1,445,406 from the PBC Beach Improvement Fund. District 1 (YBH)

 

2.         Staff recommends motion to approve: Task Order No. 1542-11 to Contract (R2019-1542) with Aptim Environmental & Infrastructure, LLC (APTIM) for a fixed price amount of $137,217 providing for professional services to design and permit the South Lake Worth Inlet (SLWI) Seawall Replacement Project. SUMMARY: On October 8, 2019, the Board of County Commissioners approved the Contract (R2019-1542) with APTIM, a PBC company. Task Order No. 1542-11 authorizes APTIM to design and permit the replacement of the north and south interior seawalls at SLWI. The Contract requires APTIM to adhere to 20% mandatory Small Business Enterprise (SBE) subcontracting goal as the Affirmative Procurement Initiative. APTIM agreed to 25% SBE participation. Two SBE subcontractors identified to perform on this Task Order have participation that equates to 11% of the Task Order. APTIM has achieved 56.4% cumulative SBE-M/WBE participation under the contract, including this Task Order. The cost to the County is $137,217. District 4 (YBH)

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

L.        ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d) 

 

3.         Staff recommends motion to approve: an appointment of one at-large member to the Groundwater and Natural Resources Protection Board (GNRPB) for Seat No. 4 to complete a three-year term due to a resignation beginning November 16, 2021 through August 19, 2022.

Seat No.

Appointee

Seat Requirement

Term Ending

Nominated by

4

Nicole Laing

Biologist or Chemist

8/19/22

Treasure Coast of the Florida Association of Environmental Professionals

 

 

 

 

 

 

 

 

SUMMARY: The GNRPB is comprised of seven members as specified in Article 2.G.3.F.3 of the Unified Land Development Code (ULDC). The membership consists of one professional engineer, one attorney, one hydrologist or hydrogeologist, one citizen possessing expertise and experience in managing a business, one biologist or chemist, one concerned citizen, and one member of an environmental organization.  Ordinance 92-20 and Article 2.G.3.F.3 of the ULDC requires that Seat No. 4 be filled by a biologist or chemist.  The GNRPB has six seats currently filled and diversity count of Caucasian: 4 (66.67%), African-American: 2 (33.33%). The gender ratio (female:male) is 3:3. Seat No. 4 nominee is a Biracial female. Staff continues to address the need for increased diversity within our boards and will encourage expansion of this Board’s diversity. Countywide (SS)

 

 

             

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

M.        PARKS & RECREATION

 

1.         Staff recommends motion to adopt: a resolution approving the naming of a park road within Canyon District Park as Ben Ferencz Way. SUMMARY: At the County Commission meeting on October 19, 2021, the Board directed staff to develop a resolution for the naming of a future roadway within Canyon District Park to Mr. Benjamin Ferencz. Mr. Ferencz graduated from Harvard Law School in 1943 and enlisted in the United States Army where he earned numerous medals during World War II.  In 1945, Mr. Ferencz was assigned to General Patton’s Third Army to establish a War-Crimes branch and was present during or soon after the liberation of several concentration camps.  Benjamin Ferencz was later tasked by General Taylor to be the Chief Prosecutor in the Nuremburg War Trials, known as the biggest murder trial in history, where he led the prosecution of 22 members of the SS Einsatzgruppen, a group that murdered more than a million people.  All 22 on trial were convicted and 13 of them received death sentences.  Following the war, Mr. Ferencz participated in the establishment of reparation and rehabilitation programs for the victims of Nazi atrocities, Reparations Agreement between Israel and West Germany and the establishment of an international court to prosecute perpetrators of genocide, war crimes and crimes against humanity. Benjamin Ferencz has dedicated his life to peace and helping the victims of war crimes. He is the last surviving individual of all the prosecutors at the Nuremburg Trials and currently resides in Delray Beach. District 5 (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

Q.        CRIMINAL JUSTICE COMMISSION

 

1.         Staff recommends motion to:

 

A) ratify the Mayor’s signature on four grant applications to the Florida Department of Law Enforcement (FDLE) Edward Byrne Memorial Justice Assistance Formula Grant (JAG) Program in the amount of $277,983 beginning October 1, 2020 through September 30, 2022 to fund:

 

1)  The Palm Beach County Reentry Program (Gulfstream Goodwill Industries, Inc.) in the amount of $24,611;

 

2) The Palm Beach County Reentry Program (City of Riviera Beach) in the amount of $164,533;

 

3)  The Palm Beach County Reentry Program (The Lord’s Place) in the amount of $68,839; and

 

4) The PalmFUSE Program in the amount of $20,000.

 

B) authorize the County Administrator or designee to execute both grant awards, amendments, documents, and electronic grant reporting forms, related to these grants, on behalf of the Board of County Commissioners, after approval of legal sufficiency by the County Attorney’s Office, and within budget allocations.

 

SUMMARY: Palm Beach County was allocated $277,983 in Federal FY20 (County FY21) funds as part of the JAG Program (CFDA#16.738) for expenditure through September 30, 2022. The Criminal Justice Commission (CJC) approved recommendations made by the CJC’s Finance Committee to allocate these funds to the existing Palm Beach County Reentry Program in the amount of $257,983 and the PalmFUSE Program in the amount of $20,000. The Reentry Program provides transitional services to juveniles and adults reentering society from jail and prison. The grant funding allocated to Reentry funds outreach services, case management, and support services. The PalmFUSE Program seeks to break the cycle of incarceration and homelessness among individuals with complex behavioral health challenges. The grant funding allocated to PalmFUSE funds a Program Coordinator (pay grade 30) position. No local match is required for this grant. Countywide (JW)

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

Q.        CRIMINAL JUSTICE COMMISSION (Cont’d)

 

2.         Staff recommends motion to:

 

A) receive and file grant award 2020-JAGC-PALM-4-5R-047 from the Florida Department  of  Law Enforcement (FDLE), Edward Byrne Memorial Justice Assistance Formula Federal FY19 (County FY20) Grant (JAG), in the amount of $71,800 to fund the Palm Beach County PalmFUSE Project for the period of July 1, 2020 through September 30, 2021; and

 

B)  approve a downward budget amendment of $3,500 in the Criminal Justice Grant Fund 1507 to adjust the budget to the actual grant award.

 

SUMMARY: On September 10, 2020, the CJC was notified by FDLE that the Edward Byrne Memorial Justice Assistance Formula Grant (JAG) application, previously approved by the Board on July 7, 2020 (R2020-0784) was awarded. Palm Beach County was allocated $71,800 in Federal FY19 (County FY20) JAG funds (CFDA#16.738) for expenditure for the period from July 1, 2020 through September 30, 2021 to fund the PalmFUSE Program. The PalmFUSE Program was established as a pilot to address the over-incarceration of individuals dealing with homelessness and complex behavioral health challenges. The grant funds allocated to PalmFUSE will fund a Program Coordinator (pay grade 30) position. This award will retroactively compensate the County for the Program Coordinator expenditures during County FY20 and FY21. No County matching funds are required. Countywide (JW)

 

 

S.        FIRE RESCUE 

 

1.         Staff recommends motion to approve:  a Memorandum of Agreement (MOA) with the Children’s Services Council of Palm Beach County providing funding of up to $100,000 for the Drowning Prevention Coalition for the period October 1, 2021 through September 30, 2022. SUMMARY: The Drowning Prevention Coalition program is managed by Palm Beach County Fire‑Rescue. It is funded by multiple sources, including the Children’s Services Council (CSC) of Palm Beach County and the County’s General Fund. This MOA provides the terms and conditions of the Children’s Services Council of Palm Beach County’s commitment to the County to provide funding of up to $100,000 in FY 2022 for the Drowning Prevention Coalition program, inclusive of funding of up to $50,000 to specifically fund vouchers issued for swimming lessons. Although the County provides funding for the Drowning Prevention Coalition program, this CSC grant does not require a County match. Countywide (SB)

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

U.        INFORMATION SYSTEMS SERVICES

 

1.         Staff recommends motion to:

 

A) receive and file fully executed Task Order #1 to Agreement R2019-0868 with the Loxahatchee River Environmental Control District in the amount of $900 for Information Systems Services (ISS) installation services of a network camera; and

 

B) approve a budget amendment of $900 in the General Fund to allocate funds and recognize revenue related to one-time installation costs.

 

SUMMARY:  Palm Beach County ISS provides network services to the Loxahatchee River Environmental Control District. Task Order #1 requests ISS installation services of a network camera and mount on the tower located at 2500 Jupiter Park Drive. The Loxahatchee River Environmental Control District is supplying the camera equipment and ISS will be installing it through the use of its contractor, KIRMS Communications. The Chief Information Officer approved this task order by delegated authority with R2019-0868, Motion C. District 1 (DB)

 

2.         Staff recommends motion to:

 

A) approve Interlocal Agreement for application hosting services with the City of Jacksonville for an annual revenue total of $4,145; and

 

B) authorize the County Administrator or designee to approve and execute task orders associated with these services, up to a maximum $50,000 per task order.

           

SUMMARY: The City of Jacksonville Interlocal Agreement with Palm Beach County (R2019-0342) to lease a version of the County’s Inspector General Information Management System hosted on Palm Beach County servers expired on September 30, 2021.  The County recommends approving a new Agreement for three years, which includes updated contract terms to provide application hosting services to the City of Jacksonville. It will generate $4,145 in annual revenues to the County. Countywide (DB)

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

U.        INFORMATION SYSTEMS SERVICES (Cont’d)

 

3.         Staff recommends motion to approve: the AT&T Emergency Services IP Network (ESInet) change order to add Transitional Data Management Services (TDMS) which will allow for seamless integration of GIS data into the NextGeneration 911 (NG 911) network.  SUMMARY:  ESInet is an emergency (911) call routing solution designed for use in the nationwide transition and adoption of NG 911 technology. The addition of TDMS will provide for more timely and accurate data of 911 calls and locating 911 callers. The pricing for this service is based on population size, and the annual fee will be approximately $204,000 and is available in the Public Safety Emergency Communications Number "E-911" FS365.172 fund.  NG 911 services are provided through AT&T under an Information Systems Services master agreement (R2009-1055). Countywide (DB)

 

 

X.        PUBLIC SAFETY

 

1.         Staff recommends motion to:

 

A) receive and file executed Amendment 4 for subcontract 18SAS26 with the Florida Council Against Sexual Violence (FCASV) to provide sexual assault services in the amount of $94,926 for the period of August 1, 2021 through July 31, 2022 for a total of $404,053 for the period of August 1, 2018 through July 31, 2023; and

 

B) approve a budget amendment in the amount of $77,737 in the Public Safety Grants Fund to adjust the budget to the actual grant award.

 

SUMMARY:  This is year four of a Sexual Assault Services Program (SASP) Formula Grant (CFDA#16.017) that was awarded by FCASV to the Palm Beach County Division of Victim Services (PBCDVS) to support and provide sexual assault services to primary and secondary victims. Amendment 4 to contract #18SAS26 (R2018-1038) revises the term end date from July 31, 2021 to July 31, 2023 and revises the total contract amount to $404,053, which is inclusive of the $99,654 allocation received in Grant Year (GY) 18, $103,135 allocation in GY19, $106,338 allocation in GY20 and $94,926 allocation in GY21. Additionally, PBCDVS is in compliance with this amendment’s Florida Statute 448.095-Employment Eligibility Verification requirement. This amendment provides continued funding to the County for one full time Victim Advocate position to increase intervention, advocacy, accompaniment and support services to adult, youth, and child victims of sexual assault and those collaterally impacted by the victimization with emphasis on the Lesbian, Gay, Bisexual Transgender and Queer community. If grant funding ceases, the position associated with this grant will be deleted from the PBCDVS complement. R2018-1038 authorizes the County Administrator or designee to execute FCASV grant contracts and amendments on behalf of the County. No County matching funds are required. Countywide (JW)

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

X.        PUBLIC SAFETY (Cont’d)

 

2.         Staff recommends motion to receive and file: the executed contract for emergency crisis phone counseling services with 211 Palm Beach/Treasure Coast, Inc. in an amount not to exceed $180,000 for the period October 1, 2021 through September 30, 2024.  SUMMARY: Through the Violent Crime/Sexual Assault Helpline (Helpline), 211 Palm Beach/Treasure Coast, Inc. provides immediate crisis intervention services and information on behalf of Palm Beach County Department of Public Safety’s Division of Victim Services and Certified Rape Crisis Center to victims of violent crime and law enforcement 24 hours per day, 7 days per week. The Helpline prompts advocates and Sexual Assault Nurse Examiners to respond when needed in the community after hours. Additionally, Helpline call takers can arrange and pay for transportation for victims of violent crime at the request of Victim Services staff, through Lyft, Inc. concierge program. The previous contracted amount was for $54,000 per fiscal year.  This year’s contract adds $6,000 and increases the total contract amount per fiscal year from $54,000 to $60,000. The additional funds will be used to support increases in call taking responsibilities, required staff training, and transportation services for victims. This year’s contract is offset by funding per fiscal year of $3,600 from the Florida Council Against Sexual Violence Rape Crisis Program and $10,000 from the Victims of Crime Emergency Support Fund with the remaining $46,400 funded by ad valorem. R2011-0937 authorized the County Administrator or designee to exercise the option to renew future agreements provided that funding is available and the County Attorney signs for legal sufficiency. Countywide (JW)

 

 

BB.     YOUTH SERVICES

 

1.         Staff recommends motion to approve: a contract for Consulting/Professional Services with Clover Educational Consulting Group, Inc., (Clover) for the period January 1, 2022, through December 31, 2022, in an amount not to exceed $7,200 for assisting the Youth Services Department (YSD) in obtaining re-accreditation by the American Psychological Association (APA). SUMMARY: The Youth Services Department’s Residential Treatment and Family Counseling Division is an authorized counselor training facility for many colleges and universities offering degrees in psychology, social work and mental health counseling. Doctoral programs require APA-accredited internships in order to meet degree and licensing requirements. The doctoral internship program was awarded APA-accreditation on November 29, 2016, which will expire November 29, 2023. Clover served as a consultant during the initial accreditation and will support YSD in its application for re-accreditation and related program development over a 12-month period. Countywide (HH)

 

 

 

 

NOVEMBER 2, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

CC.     SHERIFF

 

1.         Staff recommends motion to receive and file: a Modification #2 to the Memorandum of Agreement between the City of Miami and the Palm Beach County Sheriff’s Office to extend the grant period through December 31, 2021. SUMMARY: On July 7, 2020, the Board of County Commissioners (BCC) accepted a Palm Beach County Sheriff’s Office grant award in the amount of $699,965 for the FY19 Urban Area Security Initiative (UASI) Grant Program (R2020-0800). On May 4, 2021, the BCC approved an extension through September 30, 2021 (R2021-0603).  This agenda item extends the grant period through December 31, 2021. The UASI is a federally funded homeland security grant program, pass-through the State of Florida to the City of Miami, as the UASI’s fiscal agent. The Catalog of Federal Domestic Assistance number is 97.067 and the contract number is R0075. There is no match requirement associated with this award. Countywide (LDC)

 

2.         Staff recommends motion to:

 

A) accept on behalf of the Palm Beach County Sheriff’s Office an Amendment I between the Florida Council Against Sexual Violence (FCASV) and the Palm Beach County Sheriff’s Office for a Trauma Informed Sexual Assault Investigations supplemental grant award in the amount of $100,000 for the period July 1, 2021 through June 30, 2022; and

 

B) approve a budget amendment of $100,000 in the Sheriff’s Grants Fund.

 

SUMMARY: On August 25, 2020, the Palm Beach County Board of County Commissioners accepted a grant award from the FCASV on behalf of the Palm Beach County Sheriff’s Office (PBSO) in the amount of $100,000 (R2020-1178). The funds were used to hire one full time detective who was assigned to the Special Investigations Division to investigate sex crimes against victims ages 11 years of age and older. This Amendment I provides an additional $100,000 for personnel expenses to support continued funding of this position. The PBSO will provide the 25% required match in the amount of $33,334 through its approved operating budget. An increase in funding from the County may be requested through our annual budget process once the grant ends. The OAG Catalog of Federal Domestic Assistance Number for this program is 16.588 and FCASV grant number 20STO68. Countywide (LDC)

 

 

 

 

 

* * * * * * * * * * * *


NOVEMBER 2, 2021

 

 

4.         SPECIAL PRESENTATIONS – 9:30 A.M.

 

            A)        Proclamation declaring November 5, 2021 as Benjamin Ferencz – Law Not War Day in Palm                           Beach County (District 3)

 

            B)        Proclamation declaring November 2021 as Alzheimer’s Awareness Month in Palm Beach County (District 4)

 

            C)        United Way Presentation

 

            D)        COVID-19 Update by Dr. Alonso and County Staff

 

 

* * * * * * * * * * * *


NOVEMBER 2, 2021

 

 

5.         REGULAR AGENDA

 

A.        HOUSING AND ECONOMIC DEVELOPMENT

 

1.         Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida, authorizing for purposes of Section 147(f) of the Internal Revenue Code (the Code), the issuance of one or more series of Revenue Bonds by the Arizona Industrial Development Authority (the Authority) in an aggregate principal amount not to exceed $17,000,000 (the Bonds) for the purpose of financing and refinancing a Project as described therein on behalf of Palm Beach School for Autism, Inc. and its related limited liability company. SUMMARY: Palm Beach School for Autism, Inc. (PBSA) and Palm Beach School for Autism Properties, LLC, (collectively, the Borrower), has requested Palm Beach County, Florida to approve the issuance of tax-exempt Revenue Bonds in an amount not to exceed $17,000,000, pursuant to a TEFRA public hearing that was held by a hearing officer on October 14, 2021 a transcript of which has been provided to the County.  The Bonds will be issued by the Authority for the purpose of providing funds to the Borrower to finance and refinance the acquisition, construction, expansion, remodeling, renovation, improvement, furnishing and/or equipping of the Palm Beach School for Autism campus facilities located at 8480 Lantana Road, Lake Worth, FL 33467, consisting of an existing approximately 40,922 square foot building, including related facilities and parking, that will be leased to and operated by PBSA and payment of certain costs associated with the closing of the loan. All facilities to be financed and refinanced by the Bonds are owned and operated by the Borrower.  Approval by an elected body is required by the Code; however, adoption of this resolution does not in any way obligate the County.  Neither the taxing power nor the faith and credit of the County nor any County funds, shall be pledged to pay the principal, premium, if any, or interest on the Bonds. District 3 (DB)

 

 

B.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to approve on preliminary reading and permission to advertise for public hearing on Tuesday, December 7, 2021 at 9:30 a.m.: an ordinance repealing and replacing Exhibit A to the Palm Beach County Five-Year Road Program (Program); amending Section 23-1(C) (adoption of revised Program); providing for repeal of laws in conflict; providing for a savings clause; providing for severability; providing for inclusion in the Code of Laws and Ordinances; and providing for an effective date. SUMMARY: This is the annual update of Palm Beach County’s Five Year Road Program, which is required to be considered each year by the Five Year Road Program Ordinance. Exhibit “A” to the Ordinance is a list of proposed projects for the next five years and contains certain changes and modifications. This list is submitted for the Board of County Commissioners consideration on preliminary reading today with the final list to be approved with the Ordinance at public hearing on Tuesday, December 7, 2021. Countywide (YBH)

 

NOVEMBER 2, 2021

 

 

5.         REGULAR AGENDA

 

B.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

2.         Staff recommends motion to adopt:  forty-five resolutions to initiate eminent domain proceedings by declaring the acquisition of properties designated as parcels 101, 102, 103, and 104 as right-of-way easements, parcel 218 as an embankment easement, parcels 201, 202, 203, 204, 205, 206, 207, 208, 209, 210, 211, 212, 213, 214, 215, 216, 217, 219, 221, 222, 223, 225, 226, 229, 230, 231, 232, 233, 234, 235, 236, 237, 238, 239, 240, 241, 243, 244, 246, 247, 248, 249, and 250 as permanent easements, and parcels 301, 305, 321, 330, 331, 332, 343, 345, and 350 as temporary construction easements necessary for the construction of roadway improvements on Royal Palm Beach Boulevard from the M Canal to south of Orange Boulevard (Project). SUMMARY: Adoption of these resolutions will initiate eminent domain proceedings pursuant to Chapters 73, 74, 127, and Section 337.27(1), Florida Statutes, as amended, against 57 parcels having a total appraised value of $1,004,430. To date, the property owners have not accepted the offers to purchase made by Palm Beach County and attempts to negotiate the purchases have been unsuccessful. The parcels are necessary for the reconstruction of Royal Palm Beach Boulevard from a two lane undivided roadway to a five lane undivided roadway. The Project also includes the installation of drainage, shoulders/bike lanes, and sidewalks. Eminent domain proceedings are necessary to acquire the parcels at this time in order to expedite construction of the Project. This project is scheduled for FY22 at a budgeted amount of $6 million. This Project is included in the Five Year Road Program. District 6 (DO)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

5.         REGULAR AGENDA

 

C.        AIRPORTS

 

1.          Staff recommends motion to approve:

 

A)  Amendment No. 2 to the Construction Manager (CM) at Risk Contract (Contract) with Turner Construction Company (Turner) for Airport Improvements for Palm Beach County Department of Airports (Department) in the amount of $5,514,105 and 680 calendar days for Work Order TC 01: Chiller 4 and 5 Replacement at Palm Beach International Airport (PBI); and

 

B) a budget transfer of $2,900,000 in the Airport’s Improvement and Development fund; including a transfer from Reserves in the amount of $2,900,000.

 

SUMMARY: The contract with Turner for CM at Risk Services for Airport Improvements for the Department was approved by the Board on August 20, 2019 (R2019-1147). The Contract is for two years with three one-year renewal options and is a task/work order based contract for CM at Risk services for the Department. Turner is based in New York City, New York; however, the work will be directly managed by its southeast regional office in Miami-Dade County. Turner was one of two firms selected to provide project management and construction supervision services. The contract value to date is $0, primarily due to the financial impact of the pandemic delaying the Federal/State funding of projects to be assigned to Turner under this contract. Approval of Amendment No. 2 will allow the County to complete the HVAC improvements to support the PBI Terminal. Chillers 4 and 5 provide service to the main terminal as well as Concourses A, B and C. Chillers 1, 2 and 3 were replaced in 2012. Chillers 4 and 5 are nearing the end their useful life and need to be replaced as the airport cannot run efficiently on only three chillers. Early cost estimates were prepared for this project prior to the completion of the full design effort for budgetary purposes; upon completion of design and bidding, a substantial increase in cost for this project was realized based on increased equipment costs and other fees. Supplemental funding from both the State and the Passenger Facility Charge program is anticipated to offset the additional funding transferred from Reserves. The Disadvantaged Business Enterprise (DBE) goal for this contract is 12%. The DBE participation for this project is 12%. Pursuant to changes to Chapter 332, Florida Statutes, effective October 1, 2020, a governing body of a commercial service airport may not approve purchases of contractual services in excess of the Category Five threshold amount of $325,000 provided in Section 287.017, Florida Statutes, on a consent agenda. This amendment exceeds the threshold amount and must be approved on the regular agenda. Countywide (AH)

 

 

 

 

 

NOVEMBER 2, 2021

 

 

5.         REGULAR AGENDA

 

C.        AIRPORTS (Cont’d)

 

2.         Staff recommends motion to approve: the renewal of term contract for Airfield Lighting Systems, ADB Safegate Americas, LLC, OEM Parts with Allen Enterprises, Inc., per Master Agreement #SS450919 (Contract), commencing November 3, 2021, and expiring on November 2, 2022, with a total not to exceed amount of $470,000 for the renewal period. SUMMARY:  The Contract provides for the purchase and delivery of ADB Safegate Americas, LLC OEM parts necessary for the on-going maintenance and repair of airfield lighting at the County’s four airports. The current Contract expires on November 2, 2021, with four one-year renewal options. The total contract amount for the initial 12-month term was $470,000.00 with $286,076 expended during the previous 11.5 months.  Awardee is located outside Palm Beach County in Orlando, Florida. This is a sole source provider who is not a certified S/M/WBE. Sole source contracts are exempt from the EBO Ordinance. The Department of Airports is requesting approval to exercise the first renewal option. The renewal notice will be issued by the Purchasing Department following approval of this item. Pursuant to changes to Chapter 332, Florida Statutes, effective October 1, 2020, a governing body of a commercial service airport may not approve purchases of contractual services in excess of the Category Five threshold amount of $325,000 provided in Section 287.017, Florida Statutes, on a consent agenda. This item exceeds the threshold amount and must be approved on the regular agenda. Countywide (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

5.         REGULAR AGENDA

 

D.        OFFICE OF FINANCIAL MANAGEMENT AND BUDGET

 

1.         Staff recommends motion to:

 

A) receive and file the American Rescue Plan Act (ARPA) 2021 Report;

 

B) approve an updated Fiscal Strategy for the spending of ARPA funds based on the eligible use categories and updated direction from the Department of Treasury;

 

C) approve a budget amendment of $290,730,026 within the American Rescue Plan Act Fund to recognize the ARPA funding, and to establish a budget based on the approved fiscal strategy; and

 

D) authorize the County Administrator or designee to administratively process budget transfers within the American Rescue Plan Act Fund to properly account for expenses within the approved fiscal categories.

 

SUMMARY: Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 will provide $350 billion in additional funding for state and local governments, which includes approximately $290.7 million in direct local recovery assistance for Palm Beach County. The County’s plan fully complies with U.S. Treasury Department’s Interim Final ARPA Rule and current Department of Treasury Guidance. It guarantees that direct ARPA assistance will be allocated prior to the December 31, 2024 deadline and that all ARPA expenditures will be completed by December 31, 2026, as required by federal law. On July 13, 2021, the Palm Beach County Board of County Commissioners (Board) approved an agenda item for the American Rescue Plan Act certification (R2021-0952), which included a receipt of $290,730,026, of which $145,365,013 (50%) was received on May 20, 2021. The remaining allocation will be distributed within one year.  During that meeting, the Board approved fiscal spending categories to meet the needs of our citizens.  Since that time, it has been determined that minor changes to the spending categories are required based on new information and guidance from the Department of Treasury. These changes result in no material changes to the original Board direction. The updated categories and amounts are: Behavioral Health Infrastructure ($10,000,000), Broadband Infrastructure ($40,000,000), Public Health Expenses ($4,000,000), Housing ($60,000,000), Hunger Relief Infrastructure ($10,000,000), Testing, Vaccines, and COVID-19 Treatment ($6,000,000), Infrastructure - County Buildings ($17,000,000), Infrastructure - Water, Environmental, and Resiliency ($64,000,000), Infrastructure – Culture ($4,000,000), Revenue Replacement – Cybersecurity ($3,000,000), Revenue Replacement - EOC/Four Points Hurricane Hardening/Connection  ($15,330,026), Revenue Replacement – South Lake Worth Inlet Seawall Replacement ($11,000,000), and Revenue Replacement ($46,400,000). The changes to the original fiscal strategy were to move $3 million from Infrastructure – County Buildings to Testing, Vaccines, and COVID-19 Treatment, move $15,330,026 from Infrastructure – County Buildings for the EOC/Four Points Hurricane Hardening/Connection to the Revenue Replacement category, move $11,000,000 for the South Lake Worth Inlet Seawall Replacement from Infrastructure – Water, Environmental, and Resilience to the Revenue Replacement Category, and move $3 million of Cybersecurity expenses out of the Broadband category and put under the Revenue Replacement category. Countywide (DB)

 

 

NOVEMBER 2, 2021

 

 

5.         REGULAR AGENDA

 

E.        ADMINISTRATION

 

1.         Staff requests Board direction: regarding the selection of one of the redistricting maps for the adoption of new commission district boundaries based on the 2020 Census data. SUMMARY: Chapter 124, Florida Statutes requires the Board of County Commissioners (BCC) from time to time, to amend the boundaries of Commission Districts to maintain them as nearly equal in proportion to population as possible. These changes can only be made in odd-numbered years. County Commission District Options reflect reconfiguration of district boundaries based on 2020 Census data. The U.S. Census Bureau released the full redistricting data toolkit on September 16, 2021. On May 4, 2021, the BCC approved the tentative redistricting timeline. On June 15, 2021, the BCC approved the redistricting contract for consulting services and approved the following criteria to be applied when redrawing commission districts: 1) achieve population equity (10% or less variance among districts population) among commission districts; 2) adhere to Section 2 of the Voting Rights Acts of 1965, as amended and interpreted through case law; 3) follow major natural and man-made boundaries; 4) maintain integrity of communities of interest, including municipal boundaries; 5) insure compactness; 6) contiguity of districts; and 7) preserve the core of existing voter’s districts. Countywide (RPB)

 

2.         Staff recommends motion to adopt: the proposed 2022 State Legislative Agenda. SUMMARY: The 2022 State Legislative Agenda outlines issues that the County's Legislative Affairs and Intergovernmental Affairs Offices, in conjunction with the County's contract state lobbyists, will advocate for, and work to oppose during the upcoming 2022 state legislative session. The 2022 State Legislative Agenda includes general government and environmental & natural resources issues with a focus on items related to economic development, substance use and mental health, affordable housing, homelessness, transportation and water and environmental restoration. Countywide (CK)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOVEMBER 2, 2021

 

 

5.         REGULAR AGENDA

 

F.         YOUTH SERVICES

 

1.         Staff recommends motion to receive and file: the 2020-2021 Robert Wood Johnson Culture of Health Prize (RWJF Culture of Health). SUMMARY:  Palm Beach County is being nationally recognized for pursuing innovative ideas and bringing partners together to rally around a shared vision of health. Palm Beach County’s award-winning efforts recognized for building a culture of health include:  expanding equitable access to behavioral health, focusing on youth and being accountable for their success, and elevating resident leadership.  Palm Health Foundation, Children’s Services Council of Palm Beach County and Palm Beach County Youth Services Department collaborated on the application process for the prize that shared the County’s collective commitment to the social determinants of health, including Birth to 22: United for Brighter Futures, an alliance of over 300 organizations supporting the healthy growth, development and education for children prenatally through young adulthood. To become an RWJF Culture of Health Prize winner, Palm Beach County had to demonstrate how it excelled in the following six criteria: defining health in the broadest possible terms; committing to sustainable systems changes and policy-oriented long-term solutions; creating conditions that give everyone a fair and just opportunity to reach their best possible health; maximizing the collective power of leaders, partners, and community members; securing and making the most of available resources; measuring and sharing progress and results.  The Foundation will honor this year’s winners, November 9-10, during a virtual RWJF Culture of Health Prize Celebration and Learning Event. During the event, representatives from the Prize communities will talk through the different ways they are leveraging their strengths and bringing partners together to expand opportunity. The 10 new winners will also connect with their 44 fellow Prize Alumni communities. Countywide (HH)

 

 

* * * * * * * * * * * *


NOVEMBER 2, 2021

 

 

6.         BOARD APPOINTMENTS

 

 

 

A.        COMMISSION DISTRICT APPOINTMENTS

 

 

 

* * * * * * * * * * * *


NOVEMBER 2, 2021

 

 

7.         STAFF COMMENTS

 

 

A.        ADMINISTRATION COMMENTS

 

1.         Staff recommends motion to receive and file: the updated Board Directive Reports which include in process and completed board directive items. SUMMARY: At the February 6, 2018 Board of County Commissioners Meeting, direction was given to the County Administrator to submit monthly a status report of the board directives. The report categorizes: 1) In Process Items and 2) Completed Items. The report continues to be updated on an on-going basis. Countywide (DN)

 

 

 

 

 

 B.       COUNTY ATTORNEY

 

 

 


NOVEMBER 2, 2021

 

 

8.         COMMISSIONER COMMENTS

 

 

District 1 – COMMISSIONER MARIA G. MARINO

 

            Request for off-site Certificate of Congratulations to Barbara Nicklaus to honor her Gubernatorial             induction into the Florida Women’s Hall of Fame

 

            Request for off-site Certificate of Congratulations to Beverly White Yeager to honor her Gubernatorial            induction into the Florida Women’s Hall of Fame

 

 

District 2 – COMMISSIONER GREGG K. WEISS

 

            Request for off-site Proclamation declaring November 13-21, 2021 as National Hunger and             Homelessness Awareness Week in Palm Beach County

 

 

 

 

 

District 3 – COMMISSIONER DAVE KERNER

 

            Request for off-site Proclamation declaring November 13, 2021 as Charlotte Hans Foundation Day in         Palm Beach County

 

           

 

 

District 4 – COMMISSIONER ROBERT S. WEINROTH

 

            Request for off-site Proclamation declaring December 2021 as Impaired Driving Awareness Month in         Palm Beach County

 

            Request for off-site Proclamation declaring November 2021 as Palm Beach County Disability             Employment Awareness Month

 

 

 

District 5 - COMMISSIONER MARIA SACHS

 

            Request for off-site Proclamation declaring November 2021 as Family Court Awareness Month in             Palm Beach County

 

 

 

NOVEMBER 2, 2021

 

 

8.         COMMISSIONER COMMENTS CONTINUED

 

 

District 6 - COMMISSIONER MELISSA MCKINLAY

 

            Request for off-site Proclamation declaring November 17-24, 2021 as Farm-City Week in Palm             Beach County

 

 

 

 

 

District 7 – COMMISSIONER MACK BERNARD

 

 

 

 


NOVEMBER 2, 2021

 

 

9.         MATTERS BY THE PUBLIC – 2:00 P.M.

 

 

 

 

* * * * * * * * * * * *

 


 NOVEMBER 2, 2021

 

 

 10.      ADJOURNMENT

 

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."