August 17, 2021
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
AUGUST 17, 2021
PAGE ITEM
13 3B-2 REVISED MOTION: Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
May
5, 2021 Comprehensive
Plan
May
27, 2021 Zoning
June
15, 2021 Budget
June
15, 2021 Regular
80 3CC-1 REVISED
MOTION: Staff recommends motion to: A) receive and file Grant Modification Amendment 1
with the State of Florida, Office of the Attorney General (OAG) to provide an
additional $92,250 in grant funds for the Palm Beach County Sheriff’s
Office; (Sheriff)
86 3HH-1 REVISED MOTION: Staff recommends motion to approve: a three year term
contract, between Thomas Thomson Reuters (Westlaw) and Palm Beach
County, Office of Inspector General, for a legal research subscription, in the
amount of $11,098.92 for the period of August 31, 2021 through August 31, 2024.
(Inspector General)
91 5C-1 DELETED AND MOVED TO PUBLIC HEARING ON
AUGUST 26, 2021 AT 9:30AM: Staff
recommends motion to adopt: an Ordinance of the Board of County Commissioners of Palm Beach County,
Florida, establishing the “Palm Beach County Local Provider Participation Fund
Ordinance”; providing for a title; providing for applicability; providing for
definitions; providing for purpose; providing for alternative method; providing
for assessment; providing for computation of assessment; providing for
assessment resolution; providing for non-ad valorem assessment roll; providing
for notice by publication; providing for notice by mail; providing for adoption
of assessment resolution and non-ad valorem assessment roll; providing for
annual final assessment resolution; providing for effect of annual final
assessment resolution; providing for method of collection; providing for
refunds; providing for enforcement; providing for
indemnification; providing for correction of errors and omissions; providing
for limitations on surcharges; providing for repeal of laws in conflict;
providing for severability; providing for inclusion in the code of laws and
ordinances; providing for captions; and providing for an effective date. (Admin)
NOTE: Items that were revised,
added, deleted, or backup submitted and were not listed on the preliminary
addition/deletion sheet distributed to the Board the prior day are noted with
an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
AUGUST 17, 2021
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 13-86)
4. SPECIAL
PRESENTATIONS (Page 87)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 88-91)
6. REGULAR AGENDA (Pages 92-111)
7. BOARD
OF COUNTY COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD (Pages 112-113)
8. BOARD APPOINTMENTS (Page 114)
9. STAFF
COMMENTS (Page 115)
10. BCC COMMENTS (Pages 116-117)
11. ADJOURNMENT (Page 118)
* * * * * * * * * * *
AUGUST 17, 2021
CONSENT AGENDA
A. ADMINISTRATION
Page 13
3A-1 Ratify changes to the Palm Beach County League
of Cities representatives to the Treasure Coast Regional Planning Council
B. CLERK OF THE CIRCUIT COURT & COMPTROLLER
Page 13
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
Page 14
3B-5 Receive and file list of Clerk &
Comptroller Finance Records which have been converted to an electronic format
3B-6 List of errors, insolvencies, double
assessments, discounts, and Value Adjustment Board reductions on the 2020
Assessment Roll
3B-7 Receive
and file two annual financial reports for fiscal year ended September 30, 2020
C. ENGINEERING & PUBLIC WORKS
Page 15
3C-1 Work task order to contract with Propel
Engineering, Inc. for the Clint Moore Road and SR 7 Intersection Improvements
project
3C-2 Resolution conveying two parcels on Half Mile
Road, just south of the intersection of Atlantic Avenue to the State of
Florida, Department of Transportation
Page 16
3C-3 Annual milling and resurfacing contracts with
three contractors
Page 17
3C-4 Work order to contract with Ranger
Construction Industries, Inc. to mill and resurface Seacrest Boulevard from
Gulfstream Boulevard to Hypoluxo Road
Page 18
3C-5 Change order to contract with Hardrives of
Delray, Inc. for the Roebuck Road from Jog Road to Haverhill road and the
Roebuck Road/Jog Road Intersection project
Page 19
3C-6 Contract with Ranger Construction Industries,
Inc. for the construction of Florida Mango Road, Edgewater Drive to south of
Barbados Road project
3C-7 Resolution approving a County Incentive Grant
Program and a three party escrow agreement with the State of Florida Department
of Transportation for construction services for the SR-809/Military Trail at
Forest Hill Boulevard project
Page 20
3C-8 Work task order to contract with Mehta and
Associates, Inc. for construction services for the Belvedere Heights Phase I
project
3C-9 Resolution
abandoning public interest in utility easement in Parcel A,
Polo Club Shops Replat
AUGUST 17, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
D. COUNTY ATTORNEY
Page 21
3D-1 Amendment
to agreement with Kaplan, Kirsch and Rockwall, LLP for legal services
3D-2 Settlement
agreement with Tatyana Bell for personal injury
E. COMMUNITY SERVICES
Pages 22-23
3E-1 Receive and file contracts and amendments
with various agencies for food and homelessness assistance
Page 24
3E-2 Use of Facility Agreements with three
agencies for congregate meal sites
Page 25
3E-3 Agreements with two agencies for provision
of services to persons with HIV
Page 26
3E-4 Interlocal Subrecipient Agreement with the
Palm Beach County Housing Authority for services to persons living with
HIV/AIDS who were impacted by the COVID—19 pandemic
Page 27
3E-5 Receive and file revised Notice of Award
from the U.S. Department of Health and Human Services, Health Resources and
Services Administration for the Ending the HIV Epidemic federal grant program
Pages 28-29
3E-6 Contracts with eight agencies for
transportation services for residents impacted by COVID-19
Page 29
3E-7 Interlocal Agreement with Palm Beach State
College for provision of services in the economic stability service category
Page 30
3E-8 Reappointments to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency Council
F. AIRPORTS
Page 31
3F-1 Amendment to contract with The Morganti
Group, Inc. for miscellaneous airport improvements
Page 32
3F-2 Amendment
to agreement with HDR Engineering, Inc. for professional planning and design
services related to the Airports Capital Improvement Program
3F-3 Receive
and file consent to sublease of office and hangar space by Atlantic Aviation –
West Palm Beach LLC
3F-4 Receive
and file terminal space lease agreement with G2 Secure Staff, LLC for office
space
AUGUST 17, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
(Cont’d)
Page 33
3F-5 Declaration
of easement for water utility improvements
Page 34
3F-6 Resolution
delegating authority to the County Administrator or designee to provide
economic relief to eligible concessionaires
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 35
3G-1 Receive and file the Northern Riverwalk
Community Development District Fiscal Year 2022 proposed budget
3G-2 Receive and file the Fiscal Year 2021/2022
proposed budget for Children’s Services Council of Palm Beach County
3G-3 Receive and file the quarter ending June 30,
2021 information for Children’s Services Council of Palm Beach County
3G-4 Receive and file audit report for the fiscal
year ending September 30, 2020 from the Delray Beach Community Redevelopment
3G-5 Request by Palm Beach County Tax Collector to
order the 2021 tax roll to be extended
Page 36
3G-6 Appointment to the County Infrastructure
Surtax Independent Citizen Oversight Committee
3G-7 Receive and file Interlocal
agreements with 28 municipalities located within Palm Beach County for the Municipal CARES Act Reimbursement Program.
Page 37
3G-8 Budget documents recognizing school impact
fee revenues
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 38
3H-1 License and Indemnity Agreement with WPB 303
Banyan Apartments, LLC for crane operation near county property
Page 39
3H-2 Amendment to agreement with the West Palm
Beach Housing Authority for the Cottage Homes Project
Page 40
3H-3 Consultant Services Authorization to contract
with Civil Design for the Okeeheelee Parking Improvements project
Page 41
3H-4 Contract with Page Mechanical Group, Inc. for
Heating Ventilation and Air Conditioning Services
Page 42
3H-5 Contract with I.Q. Constructions, Inc. for
minor construction services
AUGUST 17, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 43
3H-6 Contracts with seven contractors for low
voltage services
Page 44
3H-7 Contract with Amano McGann, Inc. for parking
lot system upgrades for the Judicial Center and State Attorney/Public Defender
Page 45
3H-8 Consultant Services Authorization to contract
with Harvard Jolly, Inc. for the new Aquatic Complex at Lake Lytal Park project
Page 46
3H-9 Contract with The
Morganti Group, Inc. for the Fire Station No. 40 project
Page 47
3H-10 Interlocal Agreement with the Town of Manalapan
for use of one boat dock at the Ocean Inlet Park Marina
Page 48
3H-11 Change order to contract with The Weitz
Company, LLC for the Lantana Library Renovation project
Page 49
3H-12 Amendment to Concessionaire Lease Agreement
with Osprey Point Restaurant Management, LLC for food and beverage at Osprey
Point Golf Course
I. HOUSING AND ECONOMIC DEVELOPMENT
Page 50
3I-1 Nomination
of Bobby “Tony” Smith as the Chairperson of the Housing Finance Authority of
Palm Beach County, Florida
3I-2 Receive and file HOME Loan Agreements with
various agencies
K. WATER UTILITIES
Page 51
3K-1 Work authorization to contract with
Johnson-Davis Incorporated for the West Boca Force Main Interconnect Program
project
Page 52
3K-2 Change order to contract with R.J. Sullivan
Corp. for the Southern Region Water Reclamation Facility Secondary Clarifier
and Effluent Filtration Improvements project
Page 53
3K-3 Contract with All Webbs Enterprises, Inc.
for the Upper Floridan Aquifer Well Rehabilitation project
Page 54
3K-4 Consultant Services Authorization to
contract with Holtz Consulting Engineers, Inc. for professional engineering
services
AUGUST 17, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
K. WATER UTILITIES (Cont’d)
Page 55
3K-5 Work authorization to contract with
Johnson-Davis Incorporated for the South 37th Street Water Main
Replacement project
3K-6 Consultant Services Authorization to contract
with Calvin, Giordano & Associates, Inc. for the Water Treatment Plant Nos.
8 and 11 Hurricane Hardening project
Page 56
3K-7 Contract with Foster Marine Contractors,
Inc. for the improvements to Lift Stations 393, 1023 and 8168 project
3K-8 Indemnity Agreement with the Arc of the
Glades, Inc. for connection to the County wastewater collection system
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 57
3L-1 Work order to contract with Poseidon Dredge
& Marine, Inc. for construction of emergency islands at the Tarpon Cove
Restoration Phase II and Monceaux Park Living Shoreline projects
3L-2 Receive and file amendment to The Nature
Conservancy Grant for the Palm Beach Resilient Islands project
Page 58
3L-3 Receive and file task assignments to
contract with Florida Fish and Wildlife Conservation Commission for aquatic
vegetation control services
3L-4 Easement agreement with the City of Boynton
Beach for the Ocean Ridge Shore Protection project and the South Lake Worth
Inlet Maintenance Dredging project
Page 59
3L-5 Deed of conservation easement for land
within the Juno Dunes Natural Area in favor of the Town of Juno Beach
3L-6 Partial assignment of easement agreement
with the Town of South Palm Beach for the Southern Palm Beach Island
Comprehensive Shoreline Stabilization project
Page 60
3L-7 Appointments to the Natural Areas Management
Advisory Committee
Page 61
3L-8 Contract with the University of Florida
Leadership and Education Foundation, Inc. for event planning and management
services for the Lake Worth Lagoon Initiative Science Symposium
Page 62
3L-9 Receive and file amendment to agreement with
the State of Florida Department of Environmental Protection for the Singer
Island Dune Hurricane Irma Recovery project
Page 63
3L-10 Authorization for the County Administrator or
designee to sign future Board of Trustees of the Internal Improvement Trust
Fund of the State of Florida and State Board of Education Oil and Mineral
Affidavits
AUGUST 17, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)
Page 64
3L-11 State of Florida Department of Environmental
Protection Standard Agreement for monitoring of the Singer Island Dune
Nourishment project
Page 65
3L-12 State of Florida Department of Environmental
Protection Standard Agreement for the development of the South Jupiter
Feasibility Study
M. PARKS & RECREATION
Page 66
3M-1 Ratify the Mayor’s signature on the Indian
River Lagoon License Plant grant application
3M-2 Receive
and file amendment to agreement with Elite Medical Specialists, LLC for medical
director services for the Ocean Rescue Section
Page 67
3M-3 Agreement
with Special Olympics Florida for use of the Club Manager’s Association of
America Therapeutic Recreation Complex for year round sports training and
competition
Page 68
3M-4 Agreement
with Loggerhead Marinelife Center, Inc. for improvements to the Juno Pier Bait
House
P. COOPERATIVE EXTENSION SERVICE
Page 69
3P-1 Donation from the Friends of the Mounts Botanical
Garden, Inc. to fund costs associated with
the Mounts Botanical Garden Welcome Center capital project
R.
HUMAN RESOURCES
Page 69
3R-1 Addition
of “Juneteenth” to the list of recognized holidays for County employees
S. FIRE RESCUE
Page 70
3S-1 Non-Ad Valorem assessment roll for the
Municipal Service Benefit Unit for Fire Hydrant Maintenance Rental-Riviera
Beach and Boca Raton
3S-2 Memorandum
of Understanding with the City of Miami for the procurement of goods and
services under the Securing the Cities Initiative
Page 71
3S-3 Amendments
to Emergency Services Agreement with three municipalities
3S-4 Receive
and file municipal ordinance extending participation in the Fire-Rescue
Municipal Services Taxing Unit for the Town of Palm Beach
Page 72
3S-5 Receive
and file standard agreement with the City of Palm Beach Gardens for swimming
lessons
AUGUST 17, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
T. HEALTH DEPARTMENT
Page 72
3T-1 Resolution adopting the FY2021/2022
budget for the Air Pollution Control Program
X. PUBLIC SAFETY
Page 73
3X-1 Reappointments
to the Consumer Affairs Hearing Board
Page 74
3X-2 Receive and file documents to acquire
driving history records for the Vehicle for Hire and Tow Truck Ordinances from
the Florida Department of Highway Safety and Motor Vehicles
Page 75
3X-3 Receive and file Declarations and Emergency
Order for the months of April and May, 2021
Page 76
3X-4 Receive and file Declarations for the month
of June, 2021
Page 77
3X-5 Receive and file contractual services
agreements with the Fifteenth Judicial Circuit
Page 78
3X-6 Receive and file amendment with the State of
Florida, Department of Legal Affairs, Office of the
Attorney General for the Victim of Crime Act FY2020/2021 grant agreement
Page 79
3X-7 Interlocal agreement with the City of
Riviera Beach for Civil Drug Court and substance use treatment services
BB. YOUTH SERVICES
Page 80
3BB-1 Receive and file Behavioral Health Cooperative Agreement with the
School Board of Palm Beach County for therapeutic services to students and families
CC. SHERIFF
Page 80
3CC-1 Receive and file grant application with the
State of Florida, Office of Attorney General for a position to concentrate on
victims of human trafficking and other violent crimes
Page 81
3CC-2 Receive and file modification to agreement with
the Department of Justice, Office of Justice Programs extending the grant
period by one year
3CC-3 Memorandum of Agreement with the City of Miami
for a FY20 Urban Area Security Initiative Grant for domestic security
initiatives
Page 82
3CC-4 Budget transfer from the Federal Justice Law
Enforcement Trust Fund
AUGUST 17, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
DD.
TOURIST DEVELOPMENT COUNCIL
Page 83
3DD-1 Receive and file FY 2021 grant agreements for
promotion of the 2021 World Baseball Softball Confederation Baseball Americas
Qualifier and the Prospect Select Baseball National Showcase
EE.
OFFICE OF EQUAL BUSINESS OPPORTUNITY
Page 84
3EE-1 Participation in the 15th Annual
Palm Beach Partners Business Matchmaker Conference & Expo
FF. WESTGATE/BELVEDERE HOMES COMMUNITY
REDEVELOPMENT AGENCY
Page 84
3FF-1 Election of Chair and Vice-Chair to the Westgate/Belvedere Homes
Community Redevelopment Agency
Page 85
3FF-2 Appointments to the Westgate/Belvedere Homes Community Redevelopment
Agency
GG. OFFICE OF EQUAL
OPPORTUNITY
Page 86
3GG-1Contract with the U.S. Equal
Employment Opportunity Commission for payment of processing and resolving
employment discrimination complaints
HH. INSPECTOR GENERAL
Page 86
3HH-1 Contract with Thomas Reuters
SPECIAL PRESENTATIONS
Page 87
4A COVID-19
Update by Dr. Alonso and County Staff
AUGUST 17, 2021
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
A. OFFICE OF
FINANCIAL MANAGEMENT & BUDGET
Page 88
5A-1 Uniform Method of collecting non-ad valorem
special assessments
B. HOUSING AND
ECONOMIC DEVELOPMENT
Page 89
5B-1 Resolution
authorizing the issuance of revenue bonds to refinance Palm Beach Atlantic
University bonds
Page 90
5B-2 Resolution
approving Palm Beach County Health Facilities Revenue Bonds for Lifespace
Communities, Inc.
C. ADMINISTRATION
Page 91
5C-1 Ordinance establishing the Palm Beach County
Local Provider Participation Fund Ordinance
REGULAR AGENDA
A. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 92
6A-1 Receive and file amendment to Joint
Participation Agreement with the Florida Department of Transportation for the
Okeechobee Boulevard to Northlake Boulevard project
B.
LIBRARY
Page 93
6B-1 Library’s
Strategic and Long-Range Plan for FY 2022 through FY 2024
C.
COMMUNITY SERVICES
Page 94
6C-1 Receive and file the Emergency Rental
Assistance Program 2 award to fund nine full-time positions to manage the
rental and utility assistance program
Page 95
6C-2 Proposed allocations for Notice of Funding
Opportunity funding in the homelessness and behavioral services categories
Page 96
6C-3 Five full-time grant positions to allow the
Community Services Contact Center to be available 24 hours a day, 7 days a week
AUGUST 17, 2021
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
D.
HOUSING AND ECONOMIC DEVELOPMENT
Page 97
6D-1 HOME
Investment Partnership Program award to Autumn Ridge Apartments, Ltd.
Page 98
6D-2 Proposed
FY2021/2022 State Housing Initiatives Partnership Program budget allocations
Page 99
6D-3 Impact Fee Affordable Housing Assistance
Program funding award to Riviera Beach Community Development Corporation for
the Villas at Solana project
Page 100
6D-4 Impact Fee Affordable Housing Assistance
Program funding award to Berkeley Landing Ltd. for the Berkeley Landing rental
project
E.
WATER UTILITIES
Pages 101-102
6E-1 Settlement Agreement and Amendment to
Reclaimed Water Agreement with Florida Power and Light
F.
FACILITIES DEVELOPMENT AND OPERATIONS
Page 103
6F-1 Resolution authorizing amendment to license
agreement with Hive Home, Inc. for use of property for parking spaces on Palm
Street in West Palm Beach
Page 104
6F-2 Resolution authorizing amendment to
Concessionaire Service Agreement with Hawkhaven, LLC at Carlin Park
Page 105
6F-3 Resolution authorizing amended and restated
Communications Tower Joint Use Agreement with New Cingular Wireless PCS, LLC
for use of tower site at 8130 N. Jog Road in West Palm Beach
Pages 106-107
6F-4 Resolution authorizing conveyance of parcel
to the State of Florida Department of Transportation for the second Homeless
Resource Center
G. AIRPORTS
Page 108
6G-1 Amendment to agreement with AECOM Technical
Services, Inc. for planning services related to the Capital Improvement Program
Page 109
6G-2 Amendment to contract with The Morganti
Group, Inc. for Fire Pump Replacement at Palm Beach International Airport
Page 110
6G-3 Contract with ReserTrac, LLC for ground
transportation management system software services and support
AUGUST 17, 2021
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
H. COUNTY ATTORNEY
Page 110
6H-1 Employment
contract with Lori Denise Coffman, Esq. for position of County Attorney
I.
ADMINISTRATION
Page 111
6I-1 Board
direction related to a Community ID Card Program
J.
PLANNING, ZONING & BUILDING
Page 111
6J-1 Board
direction regarding a program to evaluate the safety of certain building types
BOARD OF COUNTY COMMISSIONERS SITTING AS THE
ENVIRONMENTAL CONTROL BOARD
Page 112
7A-1 Appointment
to the Environmental Control Hearing Board
Page 113
7A-2 Appointment
to the Environmental Appeals Board
BOARD
APPOINTMENTS (Page 114)
STAFF COMMENTS
Page 115
9A-1 Updated board directive reports
COMMISSIONER COMMENTS (Pages 116-117)
ADJOURNMENT (Page 118)
AUGUST 17, 2021
A. ADMINISTRATION
1. Staff recommends
motion to ratify: the following changes to the Palm Beach County League of Cities (League)
representatives to the Treasure Coast Regional Planning Council (TCRPC),
beginning August 17, 2021 to December 31, 2021:
Nominees Seat No. Representing
Regular appointments:
John Linden, Commissioner 7 Town
of Lake Park
Alternate
appointments:
Herman Robinson, Commissioner
7A City of Lake Worth Beach
SUMMARY: In accordance with the TCRPC Rules of
Order, the Board of County Commissioners (BCC) appointed its members and
alternates for the coming year before the Council’s annual meeting on December
11, 2020. The TCRPC Rules of Order also require the BCC ratify the League’s
members. The League appointed the above municipal representatives at their
April, 2021 and June, 2021 meetings. Countywide (RPB)
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
May
5, 2021 Comprehensive
Plan
May
27, 2021 Zoning
June
15, 2021 Budget
June
15, 2021 Regular
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: change
orders, work task orders, minor contracts, final payments and other items
approved by the Contract Review Committee and by the department heads for the
Engineering Department; Facilities Development and Operations; Water Utilities
Department; Environmental Resources Department; and the Department of Airports
during January, February, March, April, May, and June of 2021. Countywide
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
B. CLERK
OF THE CIRCUIT COURT & COMPTROLLER (Cont’d)
5. Staff recommends
motion to receive and file: a list of Clerk & Comptroller Finance
Department records which have been converted to an electronic format. SUMMARY: These records have been converted from paper to an electronic format.
The electronic records will be maintained according to their required retention
schedule under the State of Florida’s General Records Schedule GSI-SL for State
and Local Government Agencies per Chapter 119 and Chapter 257, Florida
Statutes. Countywide
6. Staff recommends
motion to approve: List of Errors, Insolvencies,
Double Assessments, Discounts, and Value Adjustment Board reductions on the 2020 Assessment Roll
(3,764 pages). SUMMARY: Section
197.492, Florida Statutes, requires that on or before the 60th day after the
tax certificate sale, the Tax Collector shall make out a report to the Board of
County Commissioners, separately showing the discounts, errors, double
assessments, and insolvencies for which credit is to be given, including in
every case except discounts, the names of the parties on whose account the
credit is to be allowed. Countywide (DB)
7. Staff recommends
motion to receive and file: two of Palm Beach County’s annual financial
reports for fiscal year ended September 30, 2020.
A) The Units of Local Government –
Annual Financial Report (AFR); and
B) Annual Financial Audit Report
(AFAR), including the Single Audit Report.
SUMMARY: The Units of Local Government
Report is an Annual Financial Report which serves to generate input to the
state. The Annual Financial Audit Report is a special annual financial report
defined in Chapter 10.550 of the rules of the Auditor General. This report is
required to be filed annually with the Auditor General in compliance with
Section 11.45, Florida Statutes and includes the Single Audit Report. Countywide
(DB)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: a Work Task
Order (WTO) to the Annual Intersection Professional Services Contract
(R2020-0542) dated June 2, 2020 (Contract) with Propel Engineering, Inc.
(PEI) in the amount of $158,053.13 for
the Clint Moore Road and SR 7 Intersection Improvements (Project). SUMMARY: Approval of this WTO will authorize the professional services necessary to provide engineering
and surveying services for the
Project. The Affirmative Procurement Initiatives selected for this
Contract on May 1, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business
Enterprise (SBE) participation and an SBE evaluation preference. PEI agreed to
89% SBE participation for the Contract. They agreed to 90.75% SBE participation
for this WTO. The cumulative SBE participation to date for the Contract
including this WTO is 90.61%. PEI is a Palm Beach County based company and a
certified SBE company. District 5 (YBH)
2. Staff recommends
motion to:
A) adopt
a resolution authorizing the conveyance of two parcels on Half Mile Road, just
south of the intersection of Atlantic Avenue (Parcels), to the State of Florida
Department of Transportation (FDOT); and
B) approve a Palm Beach County (County) deed to convey the Parcels at no cost to FDOT.
SUMMARY:
Adoption of the resolution will authorize the approval of the County
deed to convey the Parcels to FDOT, as they requested for the widening of
Atlantic Avenue. The Engineering
Department has determined that the Parcels serve no present or future County
purpose. This conveyance will relieve
the County of potential liability and the cost of maintenance for these
Parcels. This conveyance to FDOT is at no cost, and is pursuant to Section
125.38, Florida Statutes. Although the County normally reserves its interest in
phosphates, minerals, metals and petroleum rights per Section 270.11, Florida
Statutes, FDOT has requested the release of this reservation because FDOT
requires the property to be free and clear without encumbrances. In
accordance with County ordinance (2019-038), a supermajority vote (5 votes) is
required by the Board of County Commissioners (BCC) for all transfers of fee
simple real property that requires BCC approval. District 5 (YBH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to approve:
A) an annual milling
and resurfacing contract with Ranger Construction Industries, Inc. (Ranger) in
an amount not to exceed $50,000,000;
B) an annual milling and resurfacing contract
with M&M Asphalt Maintenance Inc., D/B/A All
County Paving (MMA) in an amount not to exceed $50,000,000; and
C) an annual milling and resurfacing contract
with General Asphalt Co., Inc. (GAC) in an
amount not to exceed $50,000,000.
SUMMARY: Approval of these contracts will provide the
annual construction services necessary to mill and resurface roadways on an as
needed basis throughout Palm Beach County (County). The total that is available
across all three contracts for the Annual Milling and Resurfacing Program is
$50,000,000. In order to increase
flexibility between contracts based on contractor availability, each is
approved for the maximum of the program. The Affirmative Procurement Initiative
selected for these contracts on September 16, 2020, by the Goal Setting
Committee is a 15% minimum mandatory Small Business Enterprise (SBE)
participation. Ranger agreed to 15% SBE participation. MMA agreed to 15% SBE
participation. GAC agreed to 15% SBE participation. Ranger, MMA and GAC were
the lowest responsive bidders of five. These contracts will be in effect for 36
months from the date of approval by the Board of County Commissioners. Ranger, MMA and GAC are County based companies. Countywide
(YBH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff recommends
motion to approve: Work Order 2018051-167 in the amount
of $1,700,000 to mill and resurface Seacrest Boulevard from Gulfstream
Boulevard to Hypoluxo Road utilizing Palm Beach County’s (County) annual
asphalt milling and resurfacing contract R2018-1533 (Contract) with Ranger
Construction Industries, Inc. (Ranger). SUMMARY: Per County PPM
CW-F-050, this work order exceeds the $200,000 threshold for staff approvals of
work orders to annual contracts, thus requiring approval from the Board of
County Commissioners (BCC). Approval of this work order will allow the
contractual services necessary to construct the improvements. Prior to this
meeting date, approximately $40 million of Ranger’s $48.5 million Contract has
been spent or encumbered. On October 16, 2018, the BCC approved the Contract
with Ranger to provide milling and resurfacing of County roadways for
countywide projects. The Contract was renewed on October 22, 2019, with a 15%
mandatory Small Business Enterprise (SBE) goal set as the Affirmative
Procurement Initiative. Due to the limited availability of qualified certified
SBE subcontractors, the Office of Equal Business Opportunity issued a waiver on
January 17, 2020, that reduced the mandatory SBE participation to 5%. On June
2, 2020, the second renewal was approved, and continued with the reduced mandatory
SBE participation of 5%. Ranger agreed to 5% SBE participation for this work
order. Work orders approved on this meeting date will result in a cumulative
SBE participation of 8.6% for all the work orders issued under the Contract. This project is included in the
infrastructure sales tax. District 7 (YBH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends motion
to approve: Change
Order No. 14 to the contract (R2017-1196) with Hardrives of Delray, Inc.
(Hardrives) in the amount of $277,662.43 and a contract time extension of 277
days for Roebuck Road from Jog Road to Haverhill Road, and the Roebuck Road/Jog
Road Intersection (Project). SUMMARY: Per PPM CW-F-050, the total of Change Order
No. 14 exceeds the threshold of $100,000 and allowable time extensions relating
to staff approvals of change orders to contracts, and requires the Board of
County Commissioners approval. Approval of Change Order No. 14 will compensate
Hardrives for unforeseen additional work deemed necessary for the Project. The
time extension of 277 days changed the completion date to October 14, 2020.
During construction of the project, the City of West Palm Beach (City)
requested and/or found necessary the replacement of an existing power pole, the
abandonment of an existing water main surge relief valve, the relocation of an
existing manhole, and the relocation of an existing fire hydrant supply line.
These items total $44,037.89 and will be fully reimbursed by the City under
joint participation agreement dated November 7, 2017 (R2017-1664). Quantity
overruns were encountered for asphalt pay items #15 and #17 due to errors and
omissions in design. Pay item #15’s unit of measure for tons (TN) was
incorrectly labeled as square yards (SY). When the contractor bid the contract,
they submitted a cost of $9.60 per SY for 229 SY. This quantity overrun totaled
a cost of $24,976.03 for 2,601.67 SY. Pay item #17 quantities were incorrect
due to a math error in the tabulation of quantities. The total was not combined
in the bid tabulations for the overbuild asphalt quantities. An additional
1393.76 TN was necessary at a cost of $120.40 per TN, totaling $167,808.70.
After installing the new sidewalk and barrier wall along the Roebuck Road
overpass, it was determined that an existing drainage issue needed to be
resolved by changing the pitch of the sidewalk and providing drainage holes in
the barrier wall, totaling $37,948.04. The contract was approved on September
26, 2017, prior to the effective date of the Equal Business Opportunity
Ordinance and pursuant to the Small Business Enterprise (SBE) Ordinance at the
time. The SBE goal for all contracts was 15%. Hardrives committed to 16% SBE
participation. The SBE participation for Change Order No. 14 is 0%. The
cumulative SBE participation for this Project, including this change order, is
16.4%. The contract work is complete and the final inspection was done on
October 9, 2020. This is the final change order for this Project. Districts
2 & 7 (YBH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
6. Staff recommends
motion to approve: a
contract with Ranger Construction Industries, Inc. (Ranger) in the amount
of $2,944,204.48 for the construction of
Florida Mango Road, Edgewater Drive to south of Barbados Road (Project). SUMMARY: Approval of this contract will provide the
construction services necessary to remove and replace the existing concrete
bridge over the Lake Worth Drainage District L-8 Canal and widen the existing
road from two lanes to a three-lane roadway. The Affirmative Procurement Initiative
selected for this contract on February 3, 2021, by the Goal Setting Committee
is a 20% minimum mandatory Small Business Enterprise (SBE) participation.
Ranger has agreed to 21.43% SBE participation and was the lowest responsive
bidder of four bidders. The contract time for the Project is 365 calendar days.
Ranger is a Palm Beach County based
company. This Project is included
in the Five-Year Road Program and the infrastructure sales tax. District
3 (YBH)
7. Staff recommends
motion to:
A) adopt
a resolution approving a County Incentive Grant Program (CIGP) locally funded
agreement and a three party escrow agreement with the State of Florida
Department of Transportation (FDOT) for construction and construction
engineering inspection (CEI) of SR-809/Military Trail at Forest Hill Boulevard
(Project);
B) approve a CIGP locally funded agreement in the amount of
$2,769,834 with FDOT for the construction and CEI of the Project; and
C) approve a three party escrow agreement with FDOT and the
State of Florida Department of Financial Services, Division of Treasury, to
establish an escrow account for the construction and CEI of the Project.
SUMMARY: Approval of
the CIGP agreement will authorize a total payment of $2,769,834 to FDOT to be
held in escrow. The payment of $2,769,834 is to be paid within 30 days of
execution of this CIGP agreement. This payment is for Palm Beach County’s
(County) 50% share of the construction and CEI cost for the Project, which has
an estimated total cost of $5,539,668. The Project will provide the
construction of turn lane improvements on all approaches of the intersection.
If total costs exceed this amount, the excess amount will be paid equally by
FDOT and the County. The Project’s construction and CEI will be administered by
FDOT. The Board of County Commissioners approved a locally funded agreement and
three party escrow agreement for the design phase of the Project on March 14,
2017 as R2017-0244 and R2017-0245, and for the right-of-way acquisition phase
on January 15, 2019 as R2019-0022 and R2019-0023. Approval of the escrow
agreement will allow County funds to be deposited into an escrow account that
has been established by FDOT for the Project. Districts 2 & 3 (YBH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
8. Staff recommends
motion to approve:
A) a Work Task Order
(WTO) to the Annual Construction Engineering Inspection (CEI) Professional
Services Contract dated July 13, 2021 (Contract) with Mehta and Associates, Inc. (MAI) in the amount of $183,991.50 for CEI services regarding construction of
Belvedere Heights Phase I (Project); and
B) a budget amendment of $275,000 in the
Capital Outlay Fund to recognize reimbursement funding from Westgate Belvedere
Homes Community Redevelopment Agency (Westgate CRA) and appropriate it to the
Project.
SUMMARY:
Approval of this WTO will
authorize the professional services necessary for CEI of the construction of
the Project. In an interlocal agreement (R2021-0224), dated February 9,
2021, the Westgate CRA agreed to pay all funds necessary for the CEI of the
Project. Approval of this budget amendment will recognize the reimbursement
funding from the Westgate CRA. The Affirmative Procurement Initiatives selected
for this Contract on November 6, 2019, by the Goal Setting Committee are a 20% minimum mandatory Small Business
Enterprise (SBE) participation and an SBE evaluation preference. MAI agreed to
20% SBE participation for the Contract. They agreed to 22.86% SBE participation
for this WTO. The cumulative SBE participation to date for the Contract
including this WTO is 22.86%. MAI has an office in Palm Beach County. District
2 (YBH)
9. Staff recommends
motion to adopt: a resolution abandoning any public interest
in the utility easement recorded in Official Record Book 5490, Pages 1052-1056 and
lying in Parcel A, Polo Club Shops Replat, according to the plat thereof, as
recorded in Plat Book 113, Pages 151 and 152 (Abandonment Site), Public Records
of Palm Beach County (County). SUMMARY: Adoption of this resolution will
eliminate the public dedication that is in conflict with a future right-of-way
dedication to the County by Jamestown PCS LP for the expanded intersection of
Military Trail and Clint Moore Road. This site was originally developed with a
utility easement granted to Palm Beach County. The utility easement was created
by the separate instrument recorded in Official Record Book 5490, Pages
1052-1056 which created a blanket easement over the entire site, lessing out the building footprints. Over the years, this
easement needed to be amended as building footprints were changed. It has now
been determined that the best path forward is to eliminate the public interest
in the entire utility easement to avoid conflicts with future building changes
and with the current proposed right-of-way dedication. Replacement easements
will be dedicated during the permitting process. All reviewing agencies and
utility service providers have approved this abandonment and the utility
easement serves no present or future public purpose. The Abandonment Site is
located on the west side of Military Trail, north of Clint Moore Road. District 5 (YBH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY
1. Staff recommends motion to approve: a third amendment to agreement for Legal Services (Amendment) with Kaplan, Kirsch and Rockwell, LLP (Kaplan), exercising the second and final renewal period from August 31, 2021 through August 30, 2023 and increasing the not-to exceed contract amount by $200,000. SUMMARY: On January 10, 2021, the Federal Aviation Administration (FAA) issued a Final Agency Decision, finding the jet restriction at the Palm Beach County Park Airport (Lantana Airport) is not grandfathered under the Airport Noise and Capacity Act, is unreasonable and unjustly discriminatory, and finding the County to be in violation of its grant assurance obligations. The Board of County Commissioners voted to appeal the FAA’s final determination at its February 9, 2021 meeting. The current agreement with Kaplan will expire August 31, 2021. This Amendment provides for the exercise of the final renewal option, extending the term of the agreement by an additional two years to August 30, 2023, and increases the not-to exceed contract amount by $200,000 for a total not-to exceed amount of $475,000, which will provide for the continuation of expert aviation legal services. This Amendment also adds the e-verify employment eligibility language. Countywide (AH)
2. Staff recommends
motion to approve: a Settlement Agreement, inclusive of
attorney’s fees and costs, in the total amount of $90,000 in the personal
injury action styled Tatyana Bell vs. Palm Beach County, Case No. 50-2018-CA-010424-XXXX-MB.
SUMMARY: This
is a personal injury lawsuit arising from a bicycle accident on a Palm Beach
County sidewalk in Jupiter Farms that occurred on September 4, 2014, while Palm
Beach County’s Road and Bridge employees were performing tree maintenance.
Plaintiff fell off her bike after contact with the debris on the sidewalk from
the tree maintenance and sustained injuries to her neck, back, right shoulder
and right hip. Countywide (AMC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
1. Staff recommends
motion to receive and file:
A) contracts for Provision of Services with the
below-listed agencies, for a total amount of $2,040,000, for the provision of
food services and Rapid Response Eviction Assistance Program (RREAP) services
for Palm Beach County (PBC) residents who are adversely impacted by the
COVID-19 pandemic, under the Coronavirus Aid, Relief and Economic Security
(CARES) Act:
1. Gulfstream
Goodwill Industries, Inc., for the period December 28, 2020 through January 31, 2022, in an amount
not-to-exceed $240,000, for the provision of food services to PBC residents who
are experiencing homelessness at the COVID-19 shelter located in the City of
Pahokee;
2. Legal Aid
Society of Palm Beach County, Inc., for the period March 1, 2021 through
September 30, 2022, in an amount not-to-exceed $1,000,000, for the provision of
RREAP services to assist PBC residents who are facing eviction due to the
COVID-19 pandemic; and
3. Florida Rural
Legal Services, Inc., for the period March 1, 2021 through September 30, 2022,
in an amount not-to-exceed $800,000, for the provision of RREAP services to
assist PBC residents who are facing eviction due to the COVID-19 pandemic.
B) amendments to Subrecipient
Agreements with the below-listed agencies, for a total funding increase of
$919,023 for a total amount of $1,849,023, to extend the end date from March
27, 2022 to September 30, 2022, for the provision of homeless prevention
services under the CARES Act:
1. Amendment No. 1
with The Salvation Army (R2021-0027), to increase funding by $101,091 for a new
total amount not-to-exceed $201,091;
2. Amendment No. 1
with Vita Nova, Inc. (R2021-0029), to increase funding by $137,852 for a new
total amount not-to-exceed $277,782;
3. Amendment No. 1
with The Lord’s Place, Inc. (R2021-0028), to increase funding by $238,953 for a
new total amount not-to-exceed $479,083;
4. Amendment No. 1
with Farmworker Coordinating Council of Palm Beach County, Inc. (R2021-0026),
to increase funding by $45,951 for a new total amount not-to-exceed $95,951;
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
1. Staff recommends motion to receive
and file: (Cont’d)
5. Amendment No. 1
with Catholic Charities of the Diocese of Palm Beach, Inc. (R2021-0024), to
increase funding by $192,993 for a new total amount not-to-exceed $392,933;
6. Amendment No. 1
with Adopt-A-Family of the Palm Beaches, Inc. (R2021-0025), to increase funding
by $202,183 for a new- total amount not-to-exceed $402,183.
SUMMARY: On June 8, 2020, Palm Beach County received
additional funding in special Emergency Solutions Grant (ESG) Program funds to
be used to prevent, prepare for and respond to the coronavirus pandemic
(COVID-19) among individuals and families who are homeless or receiving
homeless prevention assistance services. The funds assisted approximately an additional
40 unduplicated families with food services, 242 unduplicated households with
short-to medium-term rental and utilities assistance, and 590 unduplicated
individuals with RREAP services. The different contract period dates were based
on the contract negotiations with the agencies. The contracts and amendments
were executed by the County Administrator in accordance with Agenda Item 6C-3,
dated May 5, 2020, which delegated signature authority to the County
Administrator or designee. In
accordance with County PPM CW-O-051, all delegated contracts, agreements, and
grants must be submitted by the initiating department as a
receive and file agenda item. Ms. Tyrina Pinkney, an employee of The Lord’s Place, Inc., and Ms. Kimberly Rommel-Enright
and Ms. Kristina Rowe, both employees of Legal Aid Society of Palm Beach
County, Inc., are members of the Palm Beach County HIV CARE Council. Joshua
Butler, an employee of Gulfstream Goodwill Industries, Inc. is a member of the
Homeless Advisory Board. These boards provide no regulation, oversight,
management, or policy-setting recommendation regarding the subject contract or
transactions. Disclosure of these contractual relationships at a duly noticed
public meeting is being provided in accordance with the provisions of Section
2-443, of the Palm Beach County Code of Ethics. No County funds are required. (Division of Human Services) Countywide
(HH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends motion
to approve:
A) a Use of Facility Agreement for Government
Entities with The Village of Royal Palm Beach (Meal Site), at no cost to the
County, for the three year period August
17, 2021 through August 16, 2024, to provide a
congregate meal site for seniors at The Village of Royal Palm Beach facility;
B)
a Use of Facility Agreement
for Non-Government Entities with Glades
Pioneers, Inc. d/b/a Glades Pioneer Terrace (Meal Site), at no cost to the
County, for the three year period August 17, 2021 through August 16, 2024, to
provide a congregate meal site for seniors at Glades Pioneer Terrace facility;
and
C)
a Use of Facility Agreement
for Non-Government Entities with the McCurdy Senior Housing Corporation (Meal
Site), at no cost to the County, for the three year period August 17, 2021
through August 16, 2024, to provide a congregate meal site for seniors at the
Quiet Waters facility.
SUMMARY: The Division of Senior and Veteran
Services (DSVS) receives federal funds from the Older Americans Act (OAA) to provide congregate meal sites. These agreements enable DSVS to
operate congregate meal sites for seniors at no cost to the County for space
and/or energy usage. The Meal Sites
will recruit volunteers to operate the sites. DSVS will provide training for the
volunteers. Meals and necessary food-related services and supplies shall be
furnished by the County through its designated food service vendor, subject to
the availability of funds. The meal sites were closed for calendar year (CY)
2020 and currently remain closed due to COVID-19. The OAA grant requires that the Use of Facility Agreements
be in place prior to reopening. Seniors receiving home delivered meals prior to
and during the COVID-19 pandemic are continuing to do so without interruption
in services. Meals are currently being managed through home delivery. The Village of Royal Palm Beach served 8,733
meals to seniors in CY 2019. Glades Pioneers, Inc. served 4,926 meals to
seniors in CY 2019. McCurdy Senior Housing Corporation served 3,149 meals to seniors
in CY 2019. The estimated total cost of the meals is $64,982 and is funded
under the OAA in the amount of $58,484 (90%) and $6,498 (10%) in County match. Sufficient
funding is included in the current budget to meet County obligations. DOSS is
responsible for providing services north of Hypoluxo Road. The areas of service
exclude portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road. The Mae
Volen Senior Center, Inc. is responsible for providing services in the excluded
areas. No additional County funds are
required. (Division of Senior Services) Countywide except for portions
of Districts 3, 4, 5, & 7 south of Hypoluxo Road. (HH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve:
A) a Subrecipient Agreement
for Ryan White HIV/AIDS Program (RWHAP) Part A Core Medical and Support
Services with FoundCare, Inc., for the provision of services to improve health
outcomes for persons with HIV, for the three year period March 1, 2021 through
February 29, 2024, in an amount not-to-exceed $8,593,146, of which $2,864,382
is budgeted in grant year (GY) 2021 with an anticipated annual allocation of
$2,864,382 in each subsequent grant year, contingent upon a budgetary
appropriation by the Board of County Commissioners (BCC), subject to funding
approval by the U.S. Department of Health and Human Services (HHS), Health
Resources Services Administration (HRSA); and
B) an Interlocal Agreement
with the Florida Department of Health in Palm Beach County (FDOH), for the
provision of services to improve health outcomes for persons with HIV, for the
three year period March 1, 2021 through February 29, 2024, in an amount
not-to-exceed $1,508,700, of which $502,900 is budgeted in GY 2021, with an
anticipated annual allocation of $502,900 in each subsequent grant year,
contingent upon a budgetary appropriation by the BCC, subject to funding
approval by the HHS, HRSA.
SUMMARY: These agencies were
selected and recommended for subawards through a Notice of Funding Opportunity
process. These agreements will provide services for persons with HIV and will
include medical and non-medical case management, pharmaceutical assistance,
oral healthcare, housing and financial assistance, health insurance assistance,
and nutrition services. The program will serve Palm Beach County residents,
including priority minority populations through the Minority AIDS Initiative
program. The finalization of the agreements was delayed due to an extended
review of the agency’s scope of work and budget. Under this
agreement, FoundCare will serve 635 clients in early intervention services and
362 clients in oral health services. Under this agreement, FDOH will serve 178
clients in non-medical case management services and 136 clients in psychosocial
support services. In GY 2020, RWHAP enabled these agencies and others to
collectively serve 3,100 clients, and are expected to serve a total of 3,400
clients in GY 2021 and in each subsequent grant year for the term of the
agreement. Eighty-five percent of RWHAP clients have attained suppressed viral
loads, as compared to 65% of the general population, and are no longer
spreading HIV. Ms. Lillia Perez, an employee of Foundcare Inc., and Hector
Bernardino and Christopher Bisch, employees of FDOH, are members of the Palm
Beach County HIV CARE Council. This board provides no regulation, oversight,
management, or policy-setting recommendation regarding the subject contracts or
transactions. Disclosure of these
contractual relationships at a duly noticed public meeting is being provided in
accordance with the provisions of Section 2-443, of the Palm Beach County Code
of Ethics. These are RWHAP Part A
funds, which require no local match. (Ryan White Program) Countywide (HH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to approve: an
Interlocal Subrecipient Agreement with the Palm Beach County Housing Authority
(PBCHA), for the period April 1, 2021 through March 31, 2022, in an amount
not-to-exceed $77,132, for the provision of housing, health and support
services for persons living with HIV/AIDS in Palm Beach County who were
adversely impacted by the COVID-19 pandemic under the Coronavirus Aid, Relief,
and Economic Security Act. SUMMARY: A revised notice of award was received from
the U.S. Department of Health and Human Services, Health Resources and Service
Administration to respond to the COVID-19 pandemic. The PBCHA will provide emergency housing
services for persons living with HIV/AIDS. The funds
will be used to serve approximately eight persons living with HIV/AIDS with
emergency housing, and core medical and support services to improve health
outcomes. The finalization of the agreements was delayed due to an extended
review of the agency’s scope of work and budget. These are Ryan White Part A grant funds, which require no local match. (Ryan White Program) Countywide (HH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to:
A) receive and file a revised
Notice of Award (NOA) No. 6 UT89HA33954-02-02 from the U.S Department of Health
and Human Services, Health Resources and Services Administration (HRSA), for
the grant period March 1, 2021 through February 28, 2022, in the amount of
$1,396,646 for the federal grant program Ending the HIV Epidemic (EHE); and
B) approve Amendment A-1
to the Standard Contract (R2020-1540) with the State of Florida, Department of
Health, for the period July 1, 2020 through June 30, 2022, to amend the
contract to include language regarding the use of the E-Verify system to verify
the work authorization of all newly hired employees.
SUMMARY: The revised NOA No. 6 UT89HA33954-02-02 from the U.S Department of
Health and Human Services, HRSA, for ending the EHE program removes one or more grant conditions as
noted in the terms and condition section of the NOA. This grant focuses on
reducing HIV infection by 90% in the United States by the year 2030. To
accomplish the goal of ending the epidemic, Palm Beach County will use the award
to engage in three main activities: Telehealth Adherence Counseling (TAC),
Community Outreach, Response and Engagement Teams, and Rapid Entry to Care.
Telehealth platforms are used to help keep persons with HIV adherent to their
care plans and medication through TAC services. Approximately 500 clients will
be served through TAC services. The
State of Florida Department of Health Amendment A-1, through the Housing
Opportunities for Persons with AIDS, provides housing assistance and related
supportive services for low-income persons living with HIV/AIDS and their
families. The amendment is needed to comply with Ch. 20-149, Laws of Florida,
which created Section 448.095 Florida Statutes to require all public employers,
contractors and subcontractors to register with and use the E-Verify system to
verify the work authorization status of all newly hired employees. Under
this agreement, approximately 250 clients will be served. No County funds are required. (Ryan White Program) Countywide (HH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to receive and file:
A) contracts for Provision of Services with
the below listed agencies, for the period May 3, 2021 through December 31,
2021, in an amount totaling $60,000, for the provision of mobile bus unit
services for Palm Beach County residents who were adversely impacted by the
COVID-19 pandemic and are applying for rental and utilities assistance under
the Emergency Rental Assistance Program (ERAP - COVID-19), established into law through Section 501, Division N,
Consolidated Appropriations Act 2021, Public Law No. 116-260:
1. Estella’s Brilliant Bus, A Class Act
Learning Center, Inc., in an amount not-to-exceed $30,000;
2. GBDC Entrepreneurship Institute, Inc., in
an amount not-to-exceed $30,000; and
B) contracts for Provision of Services with
the below listed agencies, for the period March 10, 2021 through December 31,
2021, in an amount totaling $257,500, for the provision of navigation services
for Palm Beach County residents who were adversely impacted by the COVID-19
pandemic and are applying for rental and utilities assistance under ERAP -
COVID-19:
1. Adopt-A-Family
of the Palm Beaches, Inc. (AAF), in an amount not-to-exceed $25,000;
2. Farmworker
Coordinating Council of Palm Beach County, Inc. (FCC), in an amount
not-to-exceed $12,500;
3. The Lord’s
Place, Inc. (TLP), in an amount not-to-exceed $50,000;
4. Pathways
to Prosperity, Inc. (PTP), in an amount not-to-exceed $50,000;
5. United Way of
Palm Beach County, Inc. (UW), in an amount not-to-exceed $20,000; and
6. Palm Beach County Housing Authority (PBCHA), in an amount not-to-exceed $100,000.
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. (Cont’d) SUMMARY: On March 9, 2021, the Board of
County Commissioners allocated funding to the Community Services Department to
provide rental and utility assistance to individuals and families through ERAP –
COVID-19. These funds are being used to address the economic impact of the
COVID-19 pandemic in Palm Beach County. Funding was made available for eligible
entities to implement the navigation component of the ERA – COVID-19. The above
listed agencies will assist clients with navigation services, including through
a mobile bus program, and will collectively serve approximately 2,633
unduplicated families and individuals. ERAP – COVID-19 provides up to 12
months rental and utility assistance to eligible Palm Beach County residents
who have experienced loss of income, reduction in hours of employment, or
unemployment as a result of the COVID-19 pandemic. The agencies will perform
application navigation and review services to provide clients with application
submittal assistance. Whitney Davis, an employee of TLP and Miguel Vazquez, an
employee of the PBCHA are members of the Palm Beach County HIV CARE Council.
Carol Jones-Gilbert, an employee of the PBCHA is a member of the Community Action
Advisory Board and the Homeless Advisory Board. Disclosure of these
contractual relationships at a duly noticed public meeting is being provided in
accordance with the provisions of Section. 2-443, of the Palm Beach County Code
of Ethics. The Director of Purchasing has authority to execute these agreements
pursuant to Section 2-54(f)(4) of the Palm Beach
County Code. In accordance with County PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating Department as a receive and file agenda item. No County funding is required. (Community Services) Countywide (HH)
7. Staff recommends
motion to approve: an
Interlocal Agreement with Palm Beach State College (PBSC), for the period May
1, 2021 through September 30, 2022, in an amount totaling $15,000, to provide services in the economic stability
service category. SUMMARY: The
Community Services Department (CSD), Community Action Program (CAP) received an
award from the State of Florida’s Community Services Block Grant (CSBG). The
CSBG program provides services to Palm Beach County’s low-income residents. CAP
selected PBSC to provide up to 1,050 instructional hours of vocational
training services, including trades and
work readiness training, to a minimum of three clients. The finalization of the agreement was delayed due to an
extended review of the agency’s scope of work. CSD clients will be able to access available programs at PBSC. CSD will
pay for tuition and fees for clients. Vocational training classes include
commercial driver’s license and construction trades, barbering, cosmetology, heavy equipment
mechanic, network security, patient care assistant, support technician and
welding. Qualified clients must be residents of Palm Beach County and meet the
federal poverty level guidelines. This is a new interlocal agreement
with PBSC. No County funds are required. (Community Action Program) Countywide (HH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
8. Staff recommends
motion to approve: the reappointments
of two members to the Palm Beach County HIV Comprehensive AIDS Resources
Emergency (CARE) Council:
|
|
|
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Seat No. 11 12 |
Appointment Ashaki Sypher Lysette Perez |
Term Expires 08/16/24 08/16/24 |
SUMMARY: The Palm
Beach County HIV CARE Council (HIV CARE Council) nomination process is an open
process with publicized criteria and legislatively defined conflict of interest
standards. Ms. Ashaki Sypher and Ms. Lysette Perez have successfully completed
the HIV CARE Council’s nomination process and the HIV CARE Council recommends
the appointments. The total membership for the HIV CARE Council shall be no
more than 33 at-large members, per Resolution No. 2011-1560. Ms. Sypher is an
employee of Families First of Palm Beach County and Ms. Perez is an employee of
Compass, Inc. Both agencies contract with the County for services. The HIV CARE
Council provides no regulation, oversight, management, or policy setting
recommendations regarding the subject contracts or transactions.
Disclosure of this contractual relationship at a duly noticed public meeting is
being provided in accordance with the provisions of Section 2-443, of the Palm
Beach Code of Ethics. The diversity count for the 23 seats that are currently
filled is African-American: 11 (48%), Caucasian: 7 (30%), Hispanic-American: 4
(17%), and Asian-American: 1 (5%). The gender ratio (female: male) is 14:9. Ms.
Sypher is African-American and Ms. Perez is Hispanic-American. Staff conducts
targeted outreach in an effort to proffer candidates for appointments that
maintain a diverse composition of the board. (Ryan
White Program) Countywide (HH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff
recommends motion to approve: Amendment No. 6 to the
Construction Manager (CM) at Risk Contract (Contract) with The Morganti Group,
Inc. (MGI) for CM at Risk Services for Miscellaneous Airport Improvements for
Palm Beach County Department of Airports (Department) exercising the first one
year renewal option for the continuation of services. SUMMARY: The Contract with MGI for CM at Risk Services for
Miscellaneous Airport Improvements for the Department was approved by the Board
on August 20, 2019 (R2019-1221). The
Contract is for two years with three one year renewal options and is a
task/work order based contract for CM at Risk services for the Department. MGI is a Danbury, Connecticut, based firm;
however, the work will be directly managed by their southeast regional office
in Palm Beach County. This solicitation for CM contractors was advertised on
September 23, 2018, according to the Small Business Enterprise (SBE) Ordinance
in place at the time, with a 15% SBE goal.
Morganti is on notice that all Guaranteed Maximum Price issued pursuant
to this contract will be subject to the requirements of the Equal Business
Opportunity Ordinance, including requesting Affirmative Procurement Initiatives
be set prior to bidding the subcontracts. MGI along with their S/MBE teaming
partner Cooper Construction Management and Consulting, Inc. (Cooper) were one
of two firms selected to provide project management and construction
supervision services. The Contract value
to date is $5,922,833.37. Approval of Amendment No. 6 will allow the
County, at its sole discretion, to exercise the first one year renewal option
for the continuation of services provided under the CM at Risk Contract. The current cumulative S/M/WBE
subcontractor participation for all work orders to-date under this contract is
39%. In addition, MGI’s S/MBE teaming
partner, Cooper, will provide 15% of the Construction Management Fees. Countywide
(AH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve: Amendment No.
1 to the General Consulting Agreement with HDR Engineering, Inc. (HDR) for
Consulting/Professional Services, to exercise the first one year renewal option
for the continued performance of professional planning and design services
related to the approved Palm Beach County Airports Capital Improvement Program.
SUMMARY: The Consulting Agreement with HDR for general airport planning and
design was approved by the Board on August 20, 2019 (R2019-1157) in the amount
of $960,107 in order to carry out the approved Capital Improvement Programs for
the County’s Airports. Approval of
Amendment No. 1 will allow the County, at its sole discretion, to exercise the
first one-year renewal option for the continuation of services provided under
this agreement. HDR is an Omaha, Nebraska based firm; however, the majority of
the work to be completed in this agreement will be managed through their West
Palm Beach, Florida office in conjunction with several Palm Beach County-based
and South Florida-based sub-consultants and firms. A Disadvantaged Business Enterprise (DBE)
goal of 20% was set for this contract. HDR committed to 20% DBE participation
for this agreement. The current paid to
date DBE participation is approximately 14%.
The DBE participation for this amendment is 0% as no new tasks are being
proposed. As new tasks are developed and approved throughout the period of
performance for this agreement, the overall DBE participation is expected to
increase in order to satisfy HDR’s commitment of 20%. Countywide
(AH)
3. Staff
recommends motion to receive and file: Consent to Sublease
(Consent), consenting to the sublease of office and hangar space by Atlantic
Aviation – West Palm Beach LLC d/b/a Atlantic Aviation PBI (Atlantic) to
Southern Aviation Systems LLC, at the Palm Beach International Airport (PBI)
effective April 1, 2021. SUMMARY: Atlantic provides fixed based operator services for general
aviation aircraft at PBI pursuant to a Lease Agreement dated October 18, 2000 (R2000-1067,
as amended). The lease agreement provides for the sublease of space subject to
the County’s consent. Delegation of authority for execution of the standard form consent to
sublease was approved by the Board in R94-1453. Countywide (AH)
4. Staff recommends motion to receive and file: Terminal Space Lease Agreement (Agreement) with G2 Secure Staff, LLC (G2), commencing June 15, 2021, and terminating on September 30, 2021 (Initial Term), and automatically renewing on an annual basis each October 1st to September 30th until canceled, for G2 to lease approximately 193 square feet of office space at the Palm Beach International Airport (PBI) terminal building for payment of rent in the amount of $3,937.54 for the Initial Term. SUMMARY: G2 provides support services to airlines at PBI and leased office space to further their business operations. Delegation of authority for execution of the standard form Terminal Space Lease Agreement was approved by the Board pursuant to R2018-0995. Countywide (AH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends
motion to approve: a
Declaration of Easement (Declaration) for water utility improvements serving
County-owned property at the Palm Beach International Airport (PBI). SUMMARY: The Palm Beach County Water
Utilities Department is requesting the Declaration to memorialize the existence
of water transmission and distribution facilities on a portion of PBI and
provides for the installation, operation and maintenance of these facilities. Countywide
(AH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
6. Staff recommends
motion to:
A) adopt a resolution
delegating authority to the County Administrator or designee to provide
economic relief to eligible concessionaires from certain payments under airport
concession agreements, subject to reimbursement by the Federal Aviation
Administration (FAA) in accordance with applicable grant requirements;
providing for severability; and providing for an effective date;
B) receive and
file FAA Airport Coronavirus Relief Grant Program (ACRGP) Concessions
Relief Addendum, ACRGP Addendum Number 3-12-0085-067-2021 (Addendum), to FAA
Grant Agreement Number 3-12-0085-066-2021 (R2021-0740) (Grant), to further
allocate $741,134 to fund concession relief.
Delegation of authority for execution of this grant was approved by the
BCC on August 25, 2020 (R2020-1017). This Addendum is effective as of July 26,
2021, with an expiration date of April 7, 2025; and
C) approve a budget
amendment of $741,134 in the Airport’s Improvement and Development Fund to
recognize the receipt of the additional grant funds from the FAA; including a
transfer to Reserves in the amount of $741,134.
SUMMARY: This resolution authorizes the County
Administrator or designee to provide economic relief to eligible airport
concessionaires from certain payments under airport concession agreements
subject to full reimbursement from the FAA in accordance with ACRGP adopted
under the Coronavirus Response and
Relief Supplemental Appropriations Act (CRRSA) (Public Law 116-260) and
American Rescue Plan Act (ARPA) (Public Law 117-2). The FAA concessions relief
grant programs provide relief to eligible concessionaires in the form of
credits against amounts payable to an airport sponsor, which are fully
reimbursed by the FAA and do not require a local match. Approval of the resolution
will enable the Department of Airports to administer the program in accordance
with grant requirements without requiring Board action on each individual item
and provide relief to eligible concessionaires on an expedited basis. The FAA
issued the Addendum to provide relief to concessions operating at the Palm
Beach International Airport in accordance with CRRSA. The Addendum began on
July 26, 2021, and expires on April 7, 2025, which is the period of performance
for the Grant. The Director of the Department of Airports will be considered a
designee for purposes of this resolution. Countywide (AH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: the Northern Riverwalk Community Development District Fiscal Year 2022
proposed budget. SUMMARY: The
Northern Riverwalk Community Development District has submitted their proposed
budget for Fiscal Year 2022 as per Section 163.356(3)(d),
Florida Statutes. Countywide (DB)
2. Staff recommends motion
to receive and file: the Fiscal Year 2021/2022 Proposed Budget for Children’s Services Council
of Palm Beach County. SUMMARY: The
Children’s Services Council has submitted their Fiscal Year 2021/2022 Proposed
Budget as per Section 163.356(3)(d), Florida Statutes.
Countywide (DB)
3. Staff recommends
motion to receive and file: the Quarter
Ending 6-30-2021 information for Children’s Services Council of Palm Beach
County. SUMMARY: The Children’s
Services Council has submitted their Quarter Ending 6-30-2021 information as
per Section 163.356(3)(d), Florida Statutes. Countywide
(DB)
4. Staff recommends
motion to receive and file: Audit Report for
the Fiscal Year ending September 30, 2020 from the Delray Beach Community
Redevelopment (CRA). SUMMARY: The Delray Beach CRA has submitted its
Audit Report for the Fiscal Year ending September 30, 2020 as per Section 163.356(3)(d), Florida Statutes. Countywide (DB)
5. Staff recommends
motion to:
A) approve request by
Palm Beach County Tax Collector, Anne M. Gannon, for Board of County
Commissioners to order the 2021 tax roll to be extended prior to completion of
the Value Adjustment Board (VAB) hearings; and
B) direct the VAB to certify the assessment roll pursuant to
Section 193.122, Florida Statutes and as otherwise required by applicable law.
SUMMARY: Approval of
this request will avoid a delay in the issuance of tax notices beyond November
1, 2021, and will permit the collection of property taxes prior to completion
of the VAB hearings. Countywide (DB)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
6. Staff recommends
motion to approve: appointment
of the following individual to the County Infrastructure Surtax Independent
Citizen Oversight Committee for the term August 17, 2021, to April 30, 2023:
Nominee Seat No. Nominated By
Erica
Palmisano 8 Economic
Council of Palm Beach County
SUMMARY:
On December 20, 2016, the Board of County Commissioners created the
Infrastructure Surtax Independent Citizen Oversight Committee (Surtax
Committee). The Surtax Committee will meet quarterly, issue an annual report,
may make recommendations to the Board, and ensure that the proceeds of the
surtax are expended for the purposes set forth in the ballot measure and are in
compliance with the County’s surtax plan The Surtax Committee has 19
seats. Out of the current 16 positions
filled, the diversity count is: 2 African-American (13%); 1 Hispanic (6%); and
13 Caucasian (81%). The gender ratio (female: male) is 7:9. Countywide (MJ)
7. Staff
recommends motion to receive and file: interlocal agreements between
Palm Beach County Board of County Commissioners (County) and 28 municipalities
located within Palm Beach County in the
amount for $3,845,797.25 from the Coronavirus
Aid, Relief, and Economic Security (CARES) Act Relief Fund for the Municipal CARES Act Reimbursement Program. SUMMARY: Pursuant to the CARES Act Relief Fund program, the
County received an automatic payment of $261,174,823 on April 23, 2020. The County determined that it is in the public’s
best interest to reimburse municipalities for their procurement and expenditure
of COVID-19 related goods or services with CARES Act funds received by the
County. The County created a Municipal CARES Act Reimbursement Program and
reimbursed municipalities $3,845,797.25 for eligible expenditures. Countywide (AH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
8. Staff recommends
motion to approve: the following budget amendments and transfers:
A) budget amendment of $6,347,199 in School
Impact Fee Zone 1 to recognize additional impact fee revenues collected in FY
2021 and transfer from Impact Fee Zone 1 reserve account to the appropriation
account for $2,446,729;
B) budget amendment of $6,460,115 School Impact Fee
Zone 2 to recognize additional impact fee revenues collected in FY 2021 and
budget transfer from Impact Fee Zone 2 reserve account to the appropriation
account for $5,195,255;
C) budget amendment of $6,003,929 School Impact
Fee Zone 3 to recognize additional impact fee revenues collected in FY 2021 and
budget transfer from Impact Fee Zone 3 reserve account to the appropriation
account for $5,104,361; and
D) budget amendment of
$3,476,826 School Impact Fee Zone 4 to recognize additional impact fee revenues
collected in FY 2021 and budget transfer from Impact Fee Zone 4 reserve account
to the appropriation account for $2,678,461.
SUMMARY: These budget amendments and transfers
recognize school impact fee revenues as of July 29, 2021 and allow for their appropriation
so that the County may remit funds to the Palm Beach County School District in
accordance with Article 13 of the Unified Land Development Code. Countywide
(RB)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a License and Indemnity Agreement (Agreement) with
WPB 303 Banyan Apartments, LLC (Banyan) pursuant to which the County will
permit Banyan to utilize the air space above County property to operate a crane
to facilitate a construction project on property abutting County property. SUMMARY: Banyan is the owner of the
property on which the construction project located at 202 N Dixie Highway, West
Palm Beach, FL 33401, is taking place. This property abuts the Government
Center Parking Garage located at 215 N Olive Avenue. In exchange for permitting
Banyan’s access to the air space above the County’s property, County is able to
ensure Banyan maintains adequate protections for safety, indemnification, and
insurance. The amount of insurance to be maintained by Banyan’s contractors is
$22M. Banyan is only permitted to
operate the arc and boom portion of the crane above County property. Banyan is not permitted to swing any material
being hoisted over County property. The
term of this Agreement is until June 1, 2022, the time it will take to complete
the construction project. This Agreement may only be terminated by mutual
agreement of the parties, Banyan providing written notification it no longer
requires the use of the crane, expiration of the insurance Banyan’s contractors
are required to maintain, or expiration of the Term. (FDO Admin) District
7 (MWJ)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: Amendment No. 1 to the Developer and Operator
Agreement (R2021-0148) (the Agreement) with the West Palm Beach Housing
Authority (WPBHA) for the Cottage Homes Project to extend the date by which
WPBHA is to complete design and permitting from September 13, 2021 to January
11, 2022. SUMMARY: On January 12, 2021, the Board of County
Commissioners (Board) approved the Agreement with the WPBHA for the
development, ownership and operation of a small lot housing pilot project upon
1.36 acres of County owned real property fronting Military Trail and Clemens
Street in western Lake Worth Beach (commonly referred to as the Cottage Homes
Project). Under the Agreement, WPBHA is to improve the property with 17
detached housing structures, a community center, ancillary parking and other
customary site improvements, and the County will provide up to $3.973M in
Infrastructure Sales Tax funding for the development and construction. The
County also agreed to convey ownership the property to the WPBHA at the time of
construction permit issuance. Under Section 24.2 of the Agreement, WPBHA has
until September 13, 2021 to complete the design and permitting process or
either party may terminate the Agreement. WPBHA has requested until January 11,
2022 to complete the design and permitting process, due to delays experienced
by WPBHA. WPBHA notes that the initial project schedule was overly ambitious
and the time required to negotiate the design contracts and complete design
doubled, leading to delays. WPBHA has also expressed that its initial project
timeline failed to fully account for the impact that the COVID19 pandemic would
have on the construction industry, including an unforeseen and significant
increase in new construction, labor and material shortages and availability of
design professionals in light of industry volatility - a statement that staff
agrees with. Amendment No. 1 to the Agreement will give WPBHA until January 11,
2022 to complete the design and permitting process for the Cottage Homes
Project. The revised project
schedule reflects the delays experienced during the contracting and design
phases, while retaining projected duration for the upcoming phases consistent
with WPBHA’s original proposal. This extension will still keep the facility
opening in FY 2023 although at a later date than previously represented to the
Board at the time of approval of the Agreement. FDO staff will continue to work
with WPBHA to ensure timely progress on the Cottage Homes Project. (FDO Admin) District
2/Countywide (MWJ)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 6 to the
continuing civil engineering contract with Civil Design, Inc. (Consultant) (R2019-0715) in the amount of $111,290 to provide design services for
the Okeeheelee Parking Improvements project at the bicycle moto cross (BMX) and
tennis/pickle ball areas located at Okeeheelee Park, 7715 Forest Hill
Boulevard, West Palm Beach. SUMMARY: On June 4, 2019, the Board of
County Commissioners (Board) approved the continuing civil engineering contract
with Civil Design, Inc. for civil engineering services. Professional
engineering services for CSA No. 6 shall include design, permitting, bid phase
and construction phase services for paving and expanding the parking areas at
the BMX and tennis/pickle ball facilities. Accordingly, the project shall
include additional lighting, sidewalks and fencing to supplement the expansion
of the parking areas. The existing shellrock parking area is in constant need
of repair due to heavy usage. The new improvements shall reduce the need for
frequent repairs and the associated maintenance cost, and shall provide for
years of service. The solicitation for the continuing civil engineering
contract was advertised according to the Small Business Enterprise (SBE)
Ordinance in place at the time, with final selection taking place on January
24, 2019 with an SBE goal of 15%. The Consultant committed to an SBE
participation contract goal of 90%. SBE participation on this CSA is 79.59%. To
date the overall SBE participation on this continuing contract is 93.41%. The
Consultant is a certified Small/Minority Business Enterprise and a local
business. The funding source for this project is from the Parks Impact Fees
Z-2 fund. (Capital Improvements Division) District 2 (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: an annual construction contract with the following
contractor for Heating, Ventilation and Air Conditioning (HVAC) services on an
as-needed basis through January 6, 2025.
Contractor Status SBE or Non-SBE
Page
Mechanical Group, Inc. Local Non-SBE
SUMMARY: On January 7, 2020, the Board of County Commissioners (Board) approved
the annual HVAC contract (R2020-0019 through R2021-0059). The work consists of
HVAC services related to system and component installations, upgrades,
replacements, modifications and repairs. The contractor now joins the list of
15 already prequalified contractors for a total of 16 with a contract expiration
date of January 6, 2025. The specific requirements of the work shall be
determined by individual work orders issued against this annual contract. These
contracts are five year indefinite-quantity contracts with a maximum cumulative
value of $5,000,000 across all prequalified contractors. Work is to be awarded
as work orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are also advertised in
the newspaper. Projects under $100,000 are bid among the pool of pre-qualified
contractors (currently 16 have pre-qualified) and for projects over $100,000,
the bidding pool is expanded to include any additional bidders responding to
the specific project advertisement that submit a qualification application at
least ten days before the bid due date. The HVAC annual construction contract
was presented to the Goal Setting Committee on August 21, 2019 and the
Committee established Affirmative Procurement Initiatives of sheltered market
for projects under $100,000 (when at least three Small Business Enterprises (SBE)
are qualified under the annual contract) or a SBE contractor will be given a
price preference if its bid is within 10% of the lowest non-small business bid.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation
will be identified on each work order, and will be tracked cumulatively for
each work order issued. Current cumulative S/M/WBE participation for all work
orders to-date under the HVAC Annual is 33.88%. (Capital Improvements) Countywide
(LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an annual contract with the following contractor for
general minor construction services on an as-needed basis through February 10,
2025.
Contractor Status SBE or Non-SBE
I.Q. Constructions, Inc. Local S/M/WBE
SUMMARY: On February 11, 2020, the Board of County Commissioners (Board) approved
the annual minor construction contract (R2020-0142 through R2020-0151). The
work consists of construction services associated with repairs, improvements
and renovations to County properties. The contractor now joins the list of 23
already prequalified contractors for a total of 24 prequalified contractors
with a contract expiration date of February 10, 2025. The specific requirements
of the work shall be determined by individual work orders issued against this
annual contract. These contracts are five year indefinite-quantity contracts
with a maximum cumulative value of $5,000,000. Work is to be awarded as work
orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are also advertised in
the newspaper. Projects under $100,000 are bid among the pool of pre-qualified
contractors (currently 24 have pre-qualified) and for projects over $100,000,
the bidding pool is expanded to include any additional bidders responding to
the specific project advertisement that submit a qualification application at
least ten days before the bid due date. This annual contract was presented to
the Goal Setting Committee on August 21, 2019. The Committee applied the
following three Affirmative Procurement Initiatives: 1) sheltered market for
projects under $100,000; or 2) a small business enterprise (SBE) contractor
will be given a price preference if its bid is within 10% of the lowest
non-small business bid on a single trade project over $100,000; or 3) a
mandatory 25% SBE subcontracting goal for a multi-trade project over $100,000.
Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation
will be identified on each work order, and will be tracked cumulatively for all
work orders issued. Current cumulative S/M/WBE participation for all work
orders to-date under the minor annual contract is 85.82%. (Capital Improvements)
Countywide (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: annual construction contracts with the following
contractors for low voltage services on an as-needed basis through August 16,
2026.
Contractor Status SBE or Non-SBE
A) AVI Integrators, Inc. dba
Security 101 Non-Local Non-SBE
B) Fire and Security Solutions Inc. Local Non-SBE
C) High End Audio Visual Inc. Non-Local Non-SBE
D) Innuvo Inc. Non-Local Non-SBE
E) Peerson Audio, Inc. Local SBE
F) Protect Video, Inc. Local S/MBE
G) Universal Cabling Systems, Inc. Local SBE
SUMMARY: The purpose of this annual construction contract is to pre-qualify
contractors to provide low voltage services. The work consists of new
installations, replacement and/or repair of low voltage services. The specific
requirements of the work shall be determined by individual work orders issued
against this annual contract. These contracts are five year indefinite-quantity
contracts with a maximum cumulative value of $4,000,000 across all prequalified
contractors. Work is to be awarded as work orders on a lump-sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service website while projects $200,000
and over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors (currently seven have
pre-qualified) and for projects over $100,000, the bidding pool is expanded to
include any additional bidders responding to the specific project advertisement
that submit a qualification application at least ten days before the bid due
date. The annual low voltage contract was presented to the Goal Setting
Committee on March 17, 2021 and the Committee established Affirmative Procurement
Initiatives of sheltered market for projects under $100,000 or a Small Business
Enterprise contractor will be given a price preference if its bid is within 10%
of the lowest non-small business bid. Actual Small/Minority/Women Owned
Business Enterprise participation will be identified on each work order, and
will be tracked cumulatively for all work orders issued. (Capital Improvements)
Countywide (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: a sole source contract with Amano McGann, Inc. for
installation, service and parts related to the installation of the Judicial
Center Parking Garage, and the State Attorney/Public Defender (SA/PD) parking
lot system upgrades project in the amount of $336,974.60 for a period of 60
days from permit issuance. SUMMARY: In 2019, the County solicited vendor
services for parking garage and parking lot improvements to four parking lots
including the Governmental Center Parking Garage, the Judicial Center Parking
Garage, the SA/PD Parking Garage and the 4th Street Parking lot. The
parking improvements included the addition of barrier gates, card readers and
new server and software upgrades. Due to insufficient funds at the time, the
Governmental Center Parking Garage and the 4th Street Parking lot
were the only two parking lots completed under the solicitation. The newly
installed Opus parking access and revenue control system included server
hardware and software; automatic vehicle identification readers; communication
controllers; and AVI access control cards. This contract authorizes the
installation of the Opus parking access and revenue control systems at the
entry and exit lanes at the remaining parking garage and parking lot. The
equipment required for the installation at the remaining parking garage and
parking lot must be compatible with the existing server and software in place
to avoid the added cost of procuring a new server, software and equipment.
After a comprehensive analysis of the market place, Amano McGann, Inc., as
manufacturer and proprietor of the equipment and software, proved to be the
only available source capable of providing installation services, repairs,
upgrades and parts for the newly installed Opus parking access and revenue
control system. In accordance with the Equal Business Opportunity (EBO)
ordinance, sole source procurements are exempt from EBO requirements. Amano
McGann, Inc is not a local business. The funding source for this project is
from the Public Building Improvement fund. (Capital Improvements) District 7
(LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 2 to the
professional services contract with Harvard Jolly, Inc. (Consultant) (R2018-1004) in the amount of $215,180 to provide design services for
the new Aquatic Complex at Lake Lytal Park (Project). SUMMARY: On July
10, 2018, the Board of County Commissioners (Board) approved a contract with
the Consultant to provide professional architectural/engineering design,
permitting and construction administration services for a new aquatic complex
at the Lake Lytal Park. At the same time, the Board approved CSA No. 1
(R2018-1005) that authorized the development of a master site plan for the new
aquatic center that also includes the co-location of a Young Men’s Christian
Association of Palm Beaches, Inc. (YMCA) complex. On January 12, 2021, the
Board approved a lease agreement (R2021-0147) with YMCA for approximately 5
acres in Lake Lytal Park. CSA No. 2 authorizes architectural site design
services for the construction of the new aquatic facility in collocation with
the YMCA complex and Skate Park on the western portion of Lake Lytal Park.
Professional services shall also include geotechnical surface exploration; a
traffic study including traffic generation tables, a road assessment, and
traffic impact statement; and civil design services for the entire site. The
scope of work under this authorization establishes the guidelines and
parameters for the design of each of the named facilities. The overall design
and construction administration services will be covered under a separate
authorization. This solicitation for design professionals was advertised on
August 13, 2017 according to the Small Business Enterprise (SBE) Ordinance in
place at the time, with final selection taking place on October 30,
2017. The Consultant is not a certified SBE. The consultant committed to
an SBE goal of 30% for this contract and 68.69% for CSA No. 2. To date, the
overall SBE participation on this contract is 67.45%. The Consultant has
engaged Alan Gerwig & Associates, Inc., as a sub-consultant on this
project. Anne Gerwig is a 1% owner of Alan Gerwig & Associates. Ms. Gerwig
serves on the Citizens Advisory Committee on Health and Human Services, which
is a purely advisory committee of the Board of County Commissioners. The
Citizens Advisory Committee provides no regulation, oversight or policy setting
recommendations regarding this contract, which was procured competitively. This
disclosure is made pursuant to Section 2-443(d) of the Palm Beach County Ethics
Code. The Consultant is a local business. The funding source for this
project is from the Infrastructure Sales Tax fund. (Capital Improvements
Division) District 2 (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: a contract with The Morganti Group, Inc. for the Fire
Station No. 40 project in the amount of $4,547,000 for a period of 365 days
from notice to proceed or until project is complete. SUMMARY: The work
consists of furnishing the labor, equipment, and materials needed to construct
a two bay single story prototypical fire station that is approximately 6,700
square feet in size with nine bunk rooms, weight room, kitchen, dayroom,
detached generator, dumpster building, water retention systems and associated
infrastructure. The new fire station is being constructed within the vicinity
of Military Trail and Le Chalet Boulevard to improve response times in the
surrounding area. This project was competitively advertised on March 7, 2021 in
accordance with the Palm Beach County Purchasing Code and pursuant to the requirements
of the Equal Business Opportunity Ordinance. This project was presented to the
Goal Setting Committee on February 3, 2021 and the Committee established an
Affirmative Procurement Initiative of a mandatory 20% Small Business Enterprise
(SBE) subcontracting goal of which 5% must be from a Minority Enterprise
Business (MBE) – African or Hispanic for the contract. The contractor is not a
certified SBE but submitted 20.12% SBE participation of which 9.56% is MBE on
this contract. The contractor is a Palm Beach County business. The funding
sources for this project are from the Fire Rescue Improvement fund and the Fire
Rescue Impact Fees fund. (Capital Improvements Division) District 3
(LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to approve: an Interlocal Agreement (ILA) with Town of
Manalapan (Manalapan) for the use and occupancy of one boat dock at the Ocean
Inlet Park Marina (Marina) located at 6990 N. Ocean Blvd. in Ocean Ridge for a
period of ten years upon full execution of the agreement at no annual rent. SUMMARY:
The County is currently in the process of renovating the Marina including the
construction of four fixed docks for use by public safety vessels. Two docks
are reserved for the Palm Beach Sheriff’s Office, another dock for Palm Beach
County Ocean Rescue, and Manalapan requested use of the remaining dock #4. This
ILA provides a dedicated dock for Manalapan law enforcement. The Manalapan
Police Department provides substantial support to the Marina through
patrolling, opening/closing gates and being first responders in emergency
situations. The initial term of this ILA is for ten years and includes two
automatic renewal options of five years each. The ILA is contingent upon the
renewal of Submerged Lands Lease No. 50026766 with the State of Florida which
is set to expire on October 24, 2022. Manalapan shall reimburse the County up
to $20,000 for the full cost of the lift (Lift Cost); is responsible for its
proportionate share of all costs and expenses for any required dredging, and
shall maintain the Manalapan dock and lift at its sole cost and expense. County
shall be responsible to provide electric and water services at no cost to
Manalapan. Either party can terminate for any reason with 30 days’ notice. Should County terminate the ILA within five
years of the date of issuance of the Certificate of Completion for the docks,
the County shall reimburse Manalapan 20% of the Lift Cost per year for every
full year remaining in the five year period. If Manalapan terminates the ILA no
reimbursement of the Lift Cost is required. The Parks and Recreation Department
supports law enforcement presence at the Marina and will be responsible for the
administration of the ILA (Property & Real Estate Management) District 4
(HJF)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to approve: Change Order No. 9 to Amendment No. 9 to the
continuing contract with The Weitz Company, LLC (R2016-0763) for the Lantana
Library Renovation project to increase the Guaranteed Maximum Price (GMP) in
the amount of $176,321.13 and extends the project duration by 45 calendar
days. SUMMARY: On June 21, 2016,
the Board of County Commissioners (Board) approved the continuing Construction
Manager (CM) contract with The Weitz Company, LLC for construction management
services for capital projects. On December 12, 2020, the Board authorized
Amendment No. 9, which consists of painting and weatherproofing, new flooring,
renovating the restrooms, re-configuring and constructing new interior spaces,
and relocating the public computer workstations along with the associated power
and data supply. Change Order No. 9 includes the replacement of the existing
outdated fire alarm system devices and panels and extends the project duration
by 45 calendar days. A separate effort is underway to replace and standardize
outdated fire alarm systems throughout the Library Department. Given the
renovation project currently underway at the Lantana Branch, Staff finds it to
be most efficient to add the fire alarm replacement to the scope of the current
renovation project rather than to disrupt branch operations a second time for
the implementation of a separate project. The renovation project is extended by
45 calendar days to accommodate the ordering of materials along with additional
work requested by the Library Department including the installation of a
creation station space, the replacement of the exterior plaza concrete, and the
replacement of the fire alarm system referenced herein. The continuing CM
contract was awarded pursuant to the Small Business Enterprise (SBE) ordinance
but this GMP, having been initiated after January 1, 2019, is subject to the
requirements of the Equal Business Opportunity ordinance. The CM is not an SBE.
The continuing CM contract was presented to the Goal Setting Committee on
February 20, 2019 and an Affirmative Procurement Initiative of 20% SBE
participation was applied to the contract. There is no SBE participation for
Change Order No. 9 to Amendment No. 9; overall SBE participation under this
contract is 21.73%. The Weitz Company, LLC is a local business. This amendment
will be funded from the Library Expansion Program fund. (Capital
Improvements Division) District 3 (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
12. Staff recommends
motion to approve: a first amendment to Concessionaire Lease Agreement
with Osprey Point Restaurant Management, LLC (OPRM) for the operation of a food
and beverage concession at Osprey Point Golf Course in Burt Aaronson South
County Regional Park: (i) reducing the rental rate; (ii) approving change in
ownership interest; (iii) updating the Special Activities Provision; and (iv)
updating, adding and modifying various standard County provisions. SUMMARY: The
Osprey Point Golf Course in Burt Aaronson South County Regional Park clubhouse
was redesigned to include a new restaurant. In April 2019, a Request for
Proposals was issued for the operation of a food service concession. On July
25, 2019 the Board of County Commissioners (Board) approved the Concessionaire
Lease Agreement (R2019-1060) with OPRM for a term of three years plus two two-year
options to extend at an annual rent of $60,000/year with yearly 3% increases.
On May 19, 2020, pursuant to COVID 19 Local Emergency Order 2020-00, Palm Beach
County closed all parks to the public. In May 2020, the Board of County
Commissioners (Board) approved rental abatement for the months of March, April
and May (partial) 2020 for OPRM due to the impacts of COVID-19 and the
temporary closure of park facilities. The fiscal impact of the rental abatement
approved in May 2020 amounted to $6,129. Although parks have reopened, OPRM
continues to experience low customer interest and requests additional rental
relief. Staff recognizes that OPRM’s business and operations have been severely
impacted by COVID-19 restrictions, and the Parks and Recreation Department
(Parks) supports OPRM’s request for modifications to the rent in order to
retain food and beverage services for its customers and guests. OPRM paid rent
from May through October 2020 (total rent paid $27,558). PREM and Park staff
recommend rental abatement for the period of November 1, 2020 through October
31, 2021; and a rent discount of 50% of the pre-abatement value for the period
of November 1, 2021 through October 31, 2022 resulting in an annual rent of
$30,900 ($2,575/month). For the period of November 1, 2022 through August 31,
2023, the rent will revert to its pre-abatement value of $51,500
($5,150/month). Thereafter, the 3% yearly adjustments will resume resulting in
an annual rent of $63,654 ($5,304.50/month) for the period of September 1, 2023
through August 31, 2024. The fiscal impact of the rental abatement and rent
discount recommended in this item amounts to $95,181; combined with the
previously authorized rent abatement it totals $101,310. In addition, OPRM
notified the County of a change in ownership and OPRM provided the required
Disclosure of Beneficial Interests. This first amendment will: (i) modify the
Annual Rent; (ii) approve the change in ownership interests; (iii) update the
Special Activities provision; and (iv) incorporate standard
County language. All other terms of the Concessionaire Lease Agreement will
remain in full force and effect. Parks will continue to have administrative
responsibility for the Concessionaire Lease Agreement (Property & Real Estate Management) District 5 (HJF)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to approve: the nomination of Bobby
“Tony” Smith as Chairperson of the Housing Finance Authority of Palm Beach
County, Florida (Authority), for the term of August 17, 2021 through August
2022. SUMMARY: Staff recommends Board of County Commissioners’ (BCC)
approval of the nomination of Bobby “Tony” Smith as Chairperson of the
Authority. At their regular meeting of
June 18, 2021, the Authority Board nominated Mr. Smith as its Chairperson to
serve a second and final term of one year in accordance with Ordinance No.
2002-022, as amended. This ordinance
requires the nomination of the Chairperson to be submitted to the BCC for
approval. Countywide (HJF)
2. Staff recommends
motion to receive
and file:
A) a HOME Loan
Agreement with Habitat Housing
Solutions, Inc. in the amount of $315,672;
B) a HOME Community Housing Development
Organizations (CHDO) Loan Agreement with Community Land Trust of Palm Beach
County, Inc. in the amount of $101,500; and
C) a HOME Community
Housing Development Organizations (CHDO) Loan Agreement with Habitat Housing Solutions, Inc. in the
amount of $690,000.
SUMMARY: The documents have been executed
on behalf of the Board of County Commissioners (BCC) by the Mayor, the County Administrator or the
Director of the Department of Housing and Economic Development in
accordance with Agenda Item 5A-3 and 6D-4, as approved by the BCC on February 11, 2020, and November 17, 2020,
respectively. Agenda Item 5A-3 dated February 11, 2020, awarded HOME funds to
successful respondents to Request for Proposal HES.2019.1, and Agenda Item
6D-4, dated November 17, 2020, awarded HOME/CHDO funds to successful
respondents to Request for Proposal HES.2020.1. The Loan Agreement with Habitat
Housing Solutions, Inc., provided
$315,672 in HOME funding towards the construction of three single family homes Pahokee
and Belle Glade. The Loan Agreement for $101,500 with the Community Land
Trust of Palm Beach County, Inc. provided $92,000 in HOME funding towards the
construction of a single family home in Lake Worth and a $9,500 grant for CHDO
operating costs. The Loan Agreement
with the Habitat Housing Solutions, Inc., provided $625,000 in HOME funding towards the construction of
five single family homes in Pahokee and South Bay and a $65,000 grant for CHDO
operating costs for a total amount of $690,000. In accordance with County PPM
CW-O-051, all delegated contracts, agreements and grants must be submitted by
the initiating department as a receive and file agenda
item. HOME Program grant funds
are Federal funds which require a 25% local match provided by State SHIP funds. Districts 3 & 6 (HJF)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to approve: Work Authorization (WA) No.
15 to the 2019 Pipeline Continuing Construction Contract (Continuing Contract)
with Johnson-Davis Incorporated (Contractor) for the West Boca Force Main
Interconnect Program (Project) in the amount of $1,557,110.78. SUMMARY: On February 11, 2020, the
Board of County Commissioners approved the Palm Beach County Water Utilities
Department (PBCWUD) Contract (R2020-0160) with Contractor. WA No. 15 provides
for the interconnection of the existing force main system at three locations
with the associated valves. These interconnections are located at the southeast
corner of Lake Worth Drainage District (LWDD) E-1 Canal and LWDD Hidden Valley
Canal, Delray Beach; southwest corner of West Palmetto Park Road and State Road
7 (SR 7), Boca Raton; and at the intersection of SW 3rd Street and SW 64th
Terrace, Boca Raton. The Project includes the installation of approximately 130
linear feet of 16-inch, 30 linear feet of 18-inch, and 135 linear feet of
36-inch force main pipes including the associated valves, site restoration and
appurtenances. The Continuing Contract was procured under the requirements of
the Equal Business Opportunity Ordinance. On April 3, 2019, the Goal Setting
Committee applied an Affirmative Procurement Initiative of a mandatory 20%
Small Business Enterprise (SBE) subcontracting participation. The Continuing
Contract provides for 20.07% SBE participation. WA No. 15 includes 37.06% SBE
participation which includes 0.15% M/WBE, 0.15% MBE (B). The cumulative SBE
participation including WA No. 15 is 23.63%, which includes 0.02% M/WBE, 0.02%
MBE (B). Contractor is a Palm Beach County based company. The Project is
included in the PBCWUD FY21 budget. (PBCWUD Project No. 20-027) District 5
(MJ)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: Change Order (CO) No. 2 with R. J. Sullivan Corp.
(RJS) for the Southern Region Water Reclamation Facility (SRWRF) Secondary
Clarifier and Effluent Filtration Improvements (Project) in the amount of
$786,646.14 and for an additional 67 calendar days of project time extension. SUMMARY: On November 19, 2019, the
Board of County Commissioners approved the Palm Beach County Water Utilities
Department (PBCWUD) Contract for the Project (R2019-1776) in the amount of
$21,777,000. The Project includes rehabilitation of eight secondary clarifiers
and the construction of two new effluent filters, four filtered effluent
transfer pump stations, sludge digester hot water boilers, and bulk sodium
hypochlorite storage at SRWRF. CO No. 2
will add a total of 67 calendar days to the contract, one calendar day for
additional demolition of secondary clarifier 2-1 center column stabilizers and
66 calendar days for the additional concrete and structural repairs required to
address unforeseen conditions associated with secondary clarifier No. 2-1. CO
No. 2 also includes an increase of $780,000 to the Owner controlled allowance
(Bid Item No. 13) for concrete and structural repairs for secondary clarifiers
and filtered effluent pump station, $2,734.83 for installation of 90 feet of
underground conduit for fiber optic cable, $1,015.64 for additional demolition
of the secondary clarifier 2-1 center column stabilizers, and $2,895.67 for
inclusion of tracer wire test stations for the influent sample lines. This Contract
was procured under the requirements of the Equal Business Opportunity
Ordinance. On April 3, 2019, the Goal Setting Committee applied an Affirmative
Procurement Initiative of a minimum mandatory 10% Small Business Enterprise
(SBE) subcontracting goal and a 3% Minority Business Enterprise (MBE)
subcontracting goal among certified African American and/or Hispanic American
owned firms. The Contract provides for 13.26% SBE participation which includes
3.85% M/WBE participation, 0.64% MBE (H) and 3.21% MBE (B). CO No. 2 includes 0% SBE participation which
includes 0% M/WBE participation, 0% MBE (H) and 0% MBE (B). In the event additional concrete and/or
structural repairs are required on the secondary clarifiers and the filtered
effluent transfer pump station it is anticipated (based on Charge Authorization
No.1) the SBE participation would be approximately 80%. The cumulative SBE
participation including CO No. 2 is 12.92% which includes 3.84% M/WBE
participation, 0.61% MBE (H) and 3.23% MBE (B). RJS is headquartered in Pompano Beach, Florida, but maintains an
office in Palm Beach County from which the majority of the work will be
undertaken. The Project is
included in the PBCWUD FY21 budget. (PBCWUD Project No. 17-022) District 5
(MJ)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve:
A) a contract
for the Upper Floridan Aquifer (UFA) Well Rehabilitation (Project) with All
Webbs Enterprises, Inc. (Contractor) in the amount of $1,925,000; and
B) Consultant Services Authorization (CSA) No.
1 to the Consulting/Professional Services Utility Hydrogeologic and Water
Resources Engineering Services Contract (Hydro Contract) with JLA Geosciences,
Inc., (Consultant) for the Upper Floridan Aquifer Well Rehabilitation
Construction Phase Services for a not to exceed amount of $242,179.72.
SUMMARY: On
March 24, 2021, the Palm Beach County Water Utilities Department (PBCWUD)
received two bids for the Project. The Project provides for the rehabilitation
of eight UFA production wells (TP-2, PW-3, PW-4, PW-6, PW-7, PW-8, PW-10, and
PW-11) for PBCWUD Water Treatment Plant (WTP) No. 11, located in Belle
Glade. The Project also includes removal
and reinstallation of wellhead and pumping equipment, well video inspection,
geophysical logging, performance testing, acid treatment, post-rehabilitation
testing, water disposal management, well disinfection and clearance, electrical
work, reporting, and an optional cement back-plugging of one well and site
restoration at each well. The
Contractor was the lowest responsive and responsible bidder in the amount of
$1,925,000. This Contract was procured under the requirements of the Equal
Business Opportunity (EBO) Ordinance. On
December 17, 2020, the Goal Setting Committee (GSC) applied an Affirmative
Procurement Initiative (API) of a Small Business Enterprise (SBE) Price
Preference. The Contractor has met the
established API for this Contract. The Contract provides for 95.22% SBE
participation. The Contractor is a Palm Beach County based Company. On
December 15, 2020, the Board of County Commissioners approved the PBCWUD Hydro
Contract (R2020-1893) with Consultant. The Hydro Contract was procured under
the requirements of the EBO Ordinance.
On October 2, 2019, the GSC applied an API of a minimum mandatory 20%
subcontracting goal and an evaluation preference for up to 15 points based upon
the relative level of dollar participation by certified African American owned
firms. The Hydro Contract provides for
73% SBE Participation which includes 3% M/WBE participation, 3% MBE (A). CSA No. 1 provides for construction
management services for the Project. CSA No. 1 includes 100% overall SBE
participation, which includes 17.3% M/WBE participation, 17.3% MBE (A). The
cumulative SBE participation including CSA No. 1 is 100% which includes 17.3%
M/WBE participation, 17.3% MBE (A).
Consultant is a Palm Beach County based Company. The Project is included
in the PBCWUD FY21 budget. (PBCWUD Project No. 20-041) District 6 (MJ)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
4. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 3 to the
Consulting/Professional Services Utility Distribution & Collection System
Engineering Services Contract (Contract)
with Holtz Consulting Engineers, Inc., (Consultant) for the Improvements to Lift Stations 980, 981
and 1051 (Project) for a not to exceed amount of $170,736.11. SUMMARY: On December 15, 2020, the
Board of County Commissioners approved the Palm Beach County Water Utilities
Department (PBCWUD) Contract (R2020-1897)
with Consultant. CSA No. 3 provides for
professional engineering services relating to design, permitting, and bidding
related services to provide for the rehabilitation and refurbishment of two
submersible lift stations and the conversion of one dry can lift station to a
submersible lift station. These services
include civil, mechanical, and electrical improvements to the lift stations
including new wet well, top slab, pumps, control panels, remote telemetry unit,
piping, valves, corrosion barrier, potable water services, and valve vault. The
construction package will follow the design-bid-build delivery method. This
Contract was procured under the requirements of the Equal Business Opportunity
Ordinance. On October 2, 2019, the Goal Setting Committee applied an
Affirmative Procurement Initiative of a minimum mandatory 20% Small Business
Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15
points based upon the relative level of dollar participation by certified SBE
firms. The Contract provides for 96% SBE participation, which includes 90%
M/WBE participation, 85% MBE (H), and 5% MBE (A). CSA No. 3 includes 92.43% SBE
participation which includes 86.25% M/WBE participation, 74.85% MBE (H) and
11.4% MBE (A). The cumulative SBE participation including CSA No. 3 is 84.98%
SBE, which includes 74.33% M/WBE, 72.35% MBE (H) and 1.97% MBE (A). Consultant is a Palm Beach County based
company. The Project is included in the PBCWUD FY21 budget. (WUD Project No.
21-059) District 5 (MJ)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
5. Staff recommends
motion to approve: Work Authorization (WA) No. 17 to the 2019 Pipeline
Continuing Construction Contract (Continuing Contract) with Johnson–Davis
Incorporated, (Contractor) for the South 37th Street Water Main
Replacement (Project) in the amount of $256,316.28. SUMMARY: On February 11, 2020, the Board of County Commissioners
approved the Palm Beach County Water Utilities Department (PBCWUD) Contract
(R2020-0160) with Contractor. WA No. 17 provides for the installation of
approximately 1,120 linear feet of 6-inch water main, associated fire hydrants,
and the affected water services located within the South 37th Street
residential community in Greenacres. The Continuing Contract was procured under
the requirements of the Equal Business Opportunity Ordinance. On April 3, 2019,
the Goal Setting Committee applied an Affirmative Procurement Initiative of a
mandatory 20% Small Business Enterprise (SBE) subcontracting participation. The
Continuing Contract provides for 20.07% SBE participation. WA No. 17 includes
20.53% SBE participation. The cumulative SBE participation including WA No. 17
is 21.54%. Contractor is a Palm Beach County based company. The Project is
included in the PBCWUD FY21 budget. (PBCWUD Project No. 21-056) District 2
(MJ)
6. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 3 to the Contract for Consulting/Professional
Services Emergency and Disaster Mitigation and Recovery (Contract) with Calvin,
Giordano & Associates, Inc. (CGA) for the Water Treatment Plant (WTP) Nos.
8 and 11 Hurricane Hardening (Project) for a not to exceed amount of $335,465. SUMMARY: On
June 20, 2017, the Board of County Commissioners approved the Palm Beach County
Water Utilities Department (PBCWUD) Contract (R2017-0821) with CGA. CSA No. 3 provides
for consulting/ professional engineering services and related services for a
hurricane hardening evaluation and recommendations at WTP Nos. 8 and 11. This
Contract was procured under the requirements of the 2002 Small Business
Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal
Business Opportunity Ordinance on October 16, 2018. The SBE participation goal
established under the 2002 Ordinance was 15% overall participation. The
Contract provides for 41% SBE participation.
CSA No. 3 includes 46.48% SBE participation. The cumulative SBE participation including
CSA No. 3 is 55.20% SBE participation. While CGA is headquartered in
Fort Lauderdale, Florida, they maintain an office in Palm Beach County from
which the majority of the work under CSA No. 3 will be undertaken. The Project is included in the PBCWUD FY21
budget (PBCWUD Project No. 21-061) Districts 2, 6 (MJ)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
7. Staff recommends
motion to approve: contract with Foster Marine Contractors, Inc.
(Foster Marine) for the Improvements to Lift Stations 393, 1023, and 8168
(Project) in the amount of $1,297,650. SUMMARY:
On March 10, 2021, the Palm Beach County Water Utilities Department
(PBCWUD) received three bids for the Project. Foster Marine was determined to
be the lowest responsive and responsible bidder. The Project provides for the rehabilitation of three lift
stations 393, 1023, and 8168 including new pumps, control panels, upgrade of
existing water services lines, temporary bypass pumping, rerouting of gravity
main, rerouting of force main, and a new lift station wet well. This Contract
was procured under the requirements of the Equal Business Opportunity
Ordinance. On January 20, 2021, the Goal Setting Committee applied an
Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small
Business Enterprise (SBE) subcontracting participation of which 5% shall be
among certified African American and/or Hispanic American owned firms. Foster Marine has met the established API for this Contract. The Contract provides
for 21.08% SBE participation, which includes 7.54% M/WBE, 7.54% MBE (H). Foster
Marine is a Palm Beach County based company. The Project is included in
the PBCWUD FY21 budget. (PBCWUD Project No. 17-064) Districts 2, 5, & 6
(MJ)
8. Staff recommends
motion to approve: an Indemnity Agreement between The Arc of the Glades,
Inc. (Property Owner) and Palm Beach County. SUMMARY: The Property Owner owns a certain parcel located at 4250 State Road 715 in Belle Glade. In order to connect to
the County wastewater collection system, the Property Owner proposed a
connection to a gravity sewer main located on an adjacent parcel owned by
Enrique R. Rionda, Trustee and Cristina M. Rionda, Trustee. The Property Owner
has rights to use the facilities pursuant to the Grant of Easement and
Maintenance Agreement between Enrique R. Rionda, Trustee, Cristina M. Rionda,
Trustee, and The Arc of the Glades, Inc., recorded May 18, 2021 at Official
Record Book 32491 Page 1646. County
staff approved the proposed connection subject to the Property Owner entering
into an Indemnity Agreement with the County. The Grant of Easement and
Maintenance Agreement secures continued access to the wastewater gravity main
for the Property Owner and ensures the continued maintenance of the gravity
main and lift station. This Indemnity Agreement requires the Property Owner to
indemnify, defend, and hold the County harmless if the Property Owner is no
longer able to utilize the gravity main located on the adjacent parcel. The
Indemnity Agreement runs with the land and binds successors to the terms. District
6 (MJ)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: Work Order No.
IAC-01 to the Palm Beach County Inshore Annual Construction Contract
(Federalized), Project No. 2021ERM02
(R2021-0917) with Poseidon Dredge & Marine, Inc. (Poseidon) at a cost not
to exceed $3,224,233.85 for a term of 195 days. SUMMARY: On July 13, 2021, the Board of County
Commissioners (BCC) approved the Contract (R2021-0917) with Poseidon. Work Order No. IAC-01 will
authorize the construction of emergent islands with rock revetment structures
at the Tarpon Cove Restoration Phase II and Monceaux Park Living Shoreline
(Projects), and includes State and Federal funding reimbursement. The State and
Federal agreements prohibit local geographical
preferences in construction procurements involving federal funds, so the
County’s Office of Equal Business Opportunity Program, Local Preference, Glades
Local Preference, Glades Resident Incentive, and Apprentice Incentive could not
be included in this competitive solicitation. Projects costs are shared
by 60% Federal funds within Florida Fish and Wildlife Commission (FWC)
Agreement No. 19003 (R2019-1182), FWC Contract No. 20306 (R2021-0821), and FWC
Contract No. 20307 (R201-0822), 37% State funds through the Florida Department
of Environmental Protection (FDEP) Agreement No. LP50202 (R2017-0082), and 3%
County funds from the Manatee Protection Fund. District 2 (YBH)
2. Staff recommends
motion to receive and file: Amendment #1 to The Nature Conservancy
(TNC) Grant No. FY20-F105203-01-PBC (Agreement), for the Palm Beach Resilient
Islands Project (Project), in order to extend the Agreement termination from
October 31, 2021 to August 29, 2022. SUMMARY: On June 16, 2020, the Board of County
Commissioners approved the Agreement (R2020-0683) and authorized the County
Administrator or designee to sign all future time extensions and minor
amendments associated with the Agreement. Amendment #1 extends the Agreement
for an additional ten-month period to begin November 1, 2021, and remain in
effect until August 29, 2022. In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating Department as a receive
and file agenda item. There is no cost
to the County. District 7 (SS)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to receive and file:
A)
Task Assignment Change
Order No. 1, to Task Assignment No. IP9, Contract No. FWC11357 (R2012-0573)
with Florida Fish and Wildlife Conservation Commission (FWC) decreases the Task
Assignment No. IP9 by $34,647.38 bringing the total for the State FY2020/2021
to $31,212.62. This Change Order No. 1 does not alter the original completion
date of June 30, 2021; and
B) Task Assignment No. IP10 to Contract No.
FWC11357 (R2012-0573) with FWC to
provide aquatic vegetation control services for water bodies within the County
and a cost reimbursement of $58,074, for a term beginning upon execution to
April 26, 2022.
SUMMARY: On April 17,
2012, the Board of County Commissioners approved FWC Contract No. FWC11357
(R2012-0573) (Contract) for aquatic vegetation control services in the
following lakes: Clarke, Ida, Osborne, and Pine. This Contract facilitates
County treatment and control of aquatic exotic plants within the Chain of
Lakes. County work is reimbursed by
FWC. Delegated authority to execute all
future time extensions, task assignments, certifications, and any other forms
associated with this Contract was approved at that time. In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a receive and file agenda item. Countywide (SS)
4. Staff recommends
motion to approve: Easement Agreement for Construction Access and
Staging (Agreement) with the City of Boynton Beach (City) for the Ocean Ridge
Shore Protection Project (ORSPP) and the South Lake Worth Inlet Maintenance
Dredging Project (SLWI Project), beginning upon execution and terminating
October 31, 2045. SUMMARY: The Agreement grants the County an
easement through Boynton Beach Oceanfront Park to transport construction
equipment and materials onto and off the beach during mobilization,
construction, and demobilization of the ORSPP and SLWI Project and a staging
area for equipment and materials in support of the projects.
The Agreement contains an indemnification provision that differs from that
adopted for use by the County under PPM CW-F-049. In accordance with PPM
CW-F-049, the Risk Management Department and the County Attorney’s Office have
reviewed the terms and agreed to the deviations, taking into consideration the
County’s need to conduct the construction work, County’s current performance of
such construction work and liability for its acts, and the non-waiver of
sovereign immunity beyond the statutory caps of 768.28, Florida Statutes. District 4 (SS)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
5. Staff recommends
motion to approve: a Deed of
Conservation Easement (Conservation Easement) for approximately 200.71 acres of
County-owned land within Juno Dunes Natural Area (Natural Area), from Palm
Beach County (County) in favor of the Town of Juno Beach (Town). SUMMARY: Approval
of the Town-held Conservation Easement would help preserve and protect all
County-owned portions of the Natural Area that are located within the Town’s
municipal boundaries. A single 2.18-acre County-owned natural area tract that
lies just east of Ellison Wilson Road will not be protected by the Town-held
Conservation Easement since it is outside of the Town’s jurisdiction. The
Conservation Easement is nearly identical to a Conservation Easement that was
executed in favor of the South Florida Water Management District (SFWMD) on
October 4, 2010 and recorded in OR Book 24144, Page 589. The Town-held
Conservation Easement will add an extra layer of protection over the
approximately 200.2 acres of County-owned lands protected by the SFWMD-held
Conservation Easement. The Town-held
Conservation Easement also will protect two small tracts (totaling 0.51 acres)
that were acquired by the County subsequent to execution of the SFWMD-held
Conservation Easement. The Town adopted Resolution 2021-06, which approved the
attached Conservation Easement, on April 28, 2021. The Town-held Conservation
Easement shall remain in full force and effect as a covenant running with the
land. There is no cost to the County. District 1 (SS)
6. Staff recommends
motion to:
A) approve a Partial
Assignment of Easement Agreement for Shore Protection with the Town of South
Palm Beach (Town) for each of 11 easements located within the Southern Palm
Beach Island Comprehensive Shoreline Stabilization Project (Project) area,
effective upon execution and for a term of 50 years from the date of execution
of each easement; and
B) authorize the County Administrator
or designee to sign all future time extensions, certifications, and other forms
associated with the Partial Assignments, and any necessary minor amendments
that do not substantially change the scope of work, terms, or conditions of the
Partial Assignments.
SUMMARY: The Town recently conducted a dune
restoration project within the Project area, and plans to conduct further shore
protection projects as needed in the future. These 11 Partial Assignments will
grant the Town the same access rights across the privately-owned sandy beach
that are granted to the County by the Easement Agreements for Shore Protection
approved by the Board on June 6, 2017. The County will continue to retain said
access rights. Due to natural movement of sand from north to south, any updrift
sand placement is expected to benefit County beaches over the long term. There is no cost to the County. District 4 (SS)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
7. Staff recommends
motion to approve: appointments
of two At-Large members to the Natural Areas Management Advisory Committee
(NAMAC). Seat Nos. 3 and 7 are for a term of two years and one month beginning
August 17, 2021 through September 30, 2023.
Seat No. Appointment Seat Requirement Term Ending Nominated By
3 Jessica Miles
Professional Educator 09/30/23 Mayor Kerner
Vice
Mayor Weinroth
Comm.
Marino
Comm.
Weiss
Comm.
Sachs
Comm.
McKinlay
7 Andrea McMillan Citizen with Interest in 09/30/23 Mayor Kerner Preservation & Vice Mayor
Weinroth
Conservation of Natural Comm. Weiss
Areas Comm.
Sachs
Comm.
McKinlay
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to:
A)
ratify the signature of the Mayor on an Indian River Lagoon License Plate
grant application. The application was submitted to South Florida Water
Management District (SFWMD) on June 30, 2021 requesting $20,000 to fund 50.1% of
the cost of annual exotic vegetation removal at Riverbend Park;
B) authorize the County
Administrator or designee to execute the Grant Funding Agreement, as well as
task assignments, certifications, standard forms, or amendments to the
Agreement that do not substantially change the terms and conditions of the
Agreement, if the grant is approved; and
C) authorize the Director of
the Parks and Recreation Department to serve as Liaison Agent and the County
Administrator’s designee with SFWMD for this project.
SUMMARY: This grant application requests $20,000
from SFWMD to cover 50.1% of the cost of the Riverbend Park exotic plant management
program. Consistent exotic vegetation management maintains the well-being of
the native habitats. Total project costs are estimated at $39,920, and the
County will match the funding request with $19,920 in operating funds. If
awarded, the one year grant contract will run from September 2021 until
September 2022. District 1 (AH)
2. Staff recommends
motion to receive and file: a first amendment to Professional Services Agreement (R2018-1221) with
Elite Medical Specialists, LLC, in an amount not to exceed $60,000, to provide
medical director services for the Parks and Recreation Department’s Ocean
Rescue Section for the period June 1, 2018 to May 31, 2022, with one one-year
renewal option remaining. SUMMARY: On August 30, 2018, the County entered into
an agreement (R2018-1221) with Elite
Medical Specialists, LLC to provide medical director services for the Parks and
Recreation Department’s Ocean Rescue Section for the period June 1, 2018 to May 31, 2021, with two one
year renewal options. This first amendment to the agreement increases the not
to exceed amount for the term of the contract from $45,000 to $60,000,
extends the term to May 31, 2022, and
provides for one one-year renewal option. Per the Agreement, the Medical
Director is paid $1,250 a month or $15,000 annually. This rate remains the
same. In accordance with County PPM CW-O-051, all
delegated agreements must be submitted by the initiating department as a receive and file agenda item. This Professional Services Agreement has been
fully executed on behalf of the Board of County Commissioners (Board) by the
Director of Purchasing in accordance with section 2.53(e) of the Purchasing
Code, and is now being submitted to the Board to receive and file. Countywide (AH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to approve: an agreement with Special
Olympics Florida to clearly define
respective roles for the effective and efficient delivery of programs, support,
management, operation and use of Club Manager’s Association of America
Therapeutic Recreation Complex for the implementation of year round sports
training and athletic competition in a variety of Olympics-type sports for
people with intellectual disabilities.
The term of this agreement shall be for a period of three years and
shall be automatically renewed annually, unless either party provides written
notice of intent to terminate the agreement. SUMMARY: This agreement
enables Special Olympics Florida and the Parks and Recreation Department to
utilize each other’s resources for the provision of sports training and
athletic competition for people with intellectual disabilities who wish to
participate, giving them continuing opportunities to develop physical fitness,
demonstrate courage, experience joy and participate in the sharing of gifts,
skills, and friendship with their families, other Special Olympics athletes,
and the community. The Parks and
Recreation Department and Special Olympics Florida recognize the benefits
to be derived by utilizing each other’s personnel, expertise and resources
thereby minimizing the duplication of services for people with disabilities. The term of this agreement shall be for a
period of three years and shall be automatically renewed annually, unless
either party provides written notice of intent to terminate the agreement. District
3 (AH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to approve: an agreement with Loggerhead Marinelife Center, Inc. (Loggerhead), a
Florida not for profit corporation, in an amount not
to exceed $150,000 to fund the replacement of the roof, siding and alarm panel
at the Juno Pier Bait House located at Juno Beach Park. SUMMARY: Loggerhead
has been operating the Juno Beach Pier and bait house under a Concessionaire
Services Agreement (R2014-0376) since 2014. In 2019, the County entered into a
new Concessionaire Services Agreement (R2019-0376) with Loggerhead that
included an 18 month abatement of rent in exchange for Loggerhead performing
renovations to the bait house.
Loggerhead was unable to complete the renovations as it was discovered
that other capital repairs (roof, exterior siding and fire/intrusion alarm) to
the building are required and are the responsibility of the County. Staff has determined that there would be a
cost savings to the County by having Loggerhead complete the additional repairs
to the bait house utilizing their own contractor. In the normal course of
operations, repairs to county-owned facilities are procured and managed by the
County’s Facilities Development and Operations (FDO) Department. The
Concessionaire Services Agreement with Loggerhead does not provide for
completion of repairs to the bait house beyond the previously described
interior improvements therefore, this proposal is a deviation from standard
practice. However, in consideration of the potential efficiencies gained by
contracting with Loggerhead to perform the repairs with the contractor it has
onsite for the building expansion project, Parks recommends, and FDO is
supportive of, this approach. Contracting with Loggerhead to complete the
additional repairs will help mitigate further damage to the building due to the
water intrusion. Work will be performed
in a manner consistent with the provisions of CW PPM CW-O-095 which requires
FDO’s review and approval of all drawings.
Loggerhead has committed to carry out a competitive process to select
subcontractors to perform the work. District 1 (AH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to:
A)
accept the donation
of $420,000 from the Friends of the Mounts Botanical Garden, Inc. (FMBG) to
fund the costs associated with the Mounts Botanical Garden Welcome Center
capital project; and
B) approve
a budget amendment in the Capital Outlay Fund (Fund 3900) in the amount
of $420,000.
SUMMARY: The FMBG voted for Palm
Beach County to renovate and expand the existing Gift Shop/Storage structure
(Building #49) located near the 531 N. Military Trail garden entrance into a
multi-purpose Welcome Center. The current space is utilized for the Garden’s
retail operations. The $420,000 donation is to pay a portion of the total costs
associated
with the gift shop renovations ($539,510.40). These costs include
construction, staff costs, and contingency. A budget transfer of $120,000,
within the Capital Outlay Fund, was approved on September 15, 2020. This transfer
assists in completing the Welcome Center capital project. District
7 (AH)
R. HUMAN
RESOURCES
1. Staff recommends
motion to approve: the addition of “Juneteenth”, a federal holiday, to
the list of recognized holidays formally observed by the Board as a paid
holiday for County employees. SUMMARY: On June 17, 2021, President Joe Biden signed
legislation establishing Juneteenth as a federal holiday following the passage
of a bipartisan Congressional bill. Juneteenth, which falls on June 19, marks
the date General Gordon Granger delivered General Order No. 3 in Galveston,
Texas, officially ending slavery in that state, two and a half years after
President Abraham Lincoln’s Emancipation Proclamation. This day, which is also
called Freedom Day or Emancipation Day, is the oldest known celebration
commemorating the end of slavery in the United States. In addition to the
formal recognition of Juneteenth as a federal holiday, 49 states and the
District of Columbia have passed legislation recognizing it as a holiday or
observance. Florida passed Section 683.21 (1991), Florida Statutes, which
officially commemorates the traditional observance of Juneteenth. Recently,
Governor Ron DeSantis issued a proclamation commemorating the observance of
Juneteenth, but has not yet authorized the holiday as a paid holiday for state
employees. The addition of Juneteenth to the Palm Beach County Board of County
Commissioners’ list of recognized holidays is consistent with the Board’s
long-established holiday schedule which follows and observes the federal
schedule of recognized holidays. The cost of adding Juneteenth to the list of
recognized paid holidays has been analyzed by the Office of Financial
Management and Budget and the payroll section of the Clerk and Comptroller’s
Office, and determined to be nominal as a percentage of payroll, not expected
to exceed $65,000, or less than 1%, of one annual bi-weekly payroll period that
currently averages $18M. Countywide (DO)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to authorize: the Mayor
to execute Certificate to Non-Ad Valorem Assessment Roll (DR-408A) forms
certifying the non-ad valorem assessment roll for the Municipal Service Benefit
Unit (MSBU) for Fire Hydrant Maintenance and Rental‑Riviera Beach and the
non-ad valorem assessment roll for the MSBU for Fire Hydrant Maintenance and
Rental-Boca Raton. SUMMARY: MSBUs for fire hydrant maintenance and rental
for Riviera Beach and Boca Raton were established in February of 1993, as set
out in Chapter 26, Article III of the Palm Beach County Code. The current rates
as established by resolutions are $52.86 per parcel for Riviera Beach
(R2019-1223) and $23.00 per parcel for Boca Raton (R2008-0239). Every year the
assessment roll must be certified by the Mayor of the Board of County
Commissioners, and the State Department of Revenue form DR-408A must be signed
by the Mayor for each MSBU in order for the assessment to be included on the
property’s annual tax bill. These forms and the tape of the assessment rolls
must be submitted to the Tax Collector no later than September 15 of each year.
Districts 4, 5 & 7 (SB)
2. Staff recommends
motion to approve: a Memorandum of Understanding
(MOU) for Securing the Cities Agreement for the Procurement of Goods and
Services under the Securing the Cities Initiative between the City of Miami and
Palm Beach County, for a term commencing upon approval by both parties and
continuing through October 30, 2029. SUMMARY: United States Department
of Homeland Security Domestic Nuclear Detection Office, has sub-granted the
Securing the Cities (STC) Program 2019 to the City of Miami as sponsoring
agency to provide funds to address the unique equipment, training,
planning, exercise and operational needs for the region, and to assist in
building an enhanced and sustainable capacity to prevent, respond to, and
recover from threats or acts of terrorism; and other high- consequence events
utilizing nuclear or other radiological materials that pose risk to homeland
security in high-risk urban areas. Palm Beach County Fire Rescue and the City
of Miami intend to work together and in concert with the other agencies in the
region, to design and implement systems for coordinated and integrated
detection and interdiction of materials that may be used in a terrorist attack.
The City of Miami as the sponsoring agency has received
or expects to receive
various forms of assistance from the federal government including funding and
equipment to accomplish this initiative.
Pursuant to this MOU, the City of Miami will provide Fire Rescue with
STC program funded equipment, or reimbursement for equipment, and related
training, as part of the STC program initiatives. This MOU may only be
terminated by the parties for cause or upon mutual written agreement. Countywide
(SB)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (Cont’d)
3. Staff recommends
motion to approve:
A) first amendment to Emergency Services
Agreement for Mutual Assistance, Automatic Aid, Dispatch and Fire Vehicle
Maintenance and Repair Services with the Village of Tequesta, adding ISO
training opportunities. The first amendment will take effect August 17, 2021
and terminate September 30, 2022;
B) first amendment to Emergency Services
Agreement for Mutual Assistance and Automatic Aid with Martin County, adding
ISO training opportunities and extending the term of the agreement. The first
amendment will take effect August 17, 2021 and extend the term of the agreement
until September 30, 2031; and
C) first amendment to Emergency Services
Agreement for Mutual Assistance, Automatic Aid, and Dispatch Services with the
City of Delray Beach, adding ISO training opportunities and extending the term
of the agreement. The first amendment will take effect August 17, 2021 and
extend the term of the agreement until September 30, 2031.
SUMMARY: A) In 2012, PBCFR entered into a ten-year
agreement (R2012-1303) with Village of Tequesta that provides for Fire Rescue
Mutual Assistance, Automatic Aid, Dispatch and Fire Vehicle Maintenance and
Repair Services. The first amendment provides for ISO training opportunities
between the parties; B) In 2016, PBCFR entered into a ten-year agreement (2016-1906)
with Martin County that provides for Fire Rescue Mutual Assistance and
Automatic Aid. The first amendment
provides for ISO training opportunities and extends the term of the agreement
until September 30, 2031; and C) In
2015, PBCFR entered into a ten-year agreement (R2015-0232) with City of Delray
Beach that provides for Fire Rescue Mutual Assistance, Automatic Aid, and
Dispatch Services. The first amendment provides for ISO training and extends
the term of the agreement until September 30, 2031. Countywide (SB)
4. Staff recommends
motion to receive and file: a copy of the municipal ordinance extending
participation in the Fire/Rescue Municipal Services Taxing Unit (MSTU) for the
Town of South Palm Beach, Ordinance No. 298, extending the Town’s participation
through December 31, 2029. SUMMARY: The Fire/Rescue MSTU
encompasses the unincorporated areas of Palm Beach County plus the incorporated
areas within municipalities that have opted to join the MSTU. The County has provided fire rescue services
to the Town of South Palm Beach as a part of the Fire/Rescue MSTU since October
1, 2010. On August 11, 2020, the Town of South Palm Beach adopted Ordinance No.
298 to extend their participation in the MSTU through
December 31, 2029, for County fire rescue services through FY 2030. A
copy of the ordinance is being submitted as a receive
and file agenda item for the Clerk’s Office to note and receive. Countywide
(SB)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (Cont’d)
5. Staff recommends
motion to receive and file: fully executed standard agreement for
swimming lessons for the period beginning May 1, 2021 through September 30,
2023 with the City of Palm Beach Gardens.
SUMMARY: On
January 12, 2021, the Board adopted Resolution Number R2021-0075 authorizing
the County Administrator or designee to execute standard agreements with
municipalities and other independent contractors to provide swimming lessons to
members of the public through the Palm Beach County Drowning Prevention
Coalition’s Learn to Swim Program. The County Administrator has designated the
Fire Rescue Administrator to execute these standard agreements. Pursuant to
Countywide PPM CW-O-051, one standard County agreement executed by the Fire
Rescue Administrator is being submitted as a receive
and file agenda item for the Clerk’s Office to note and receive. Countywide
(SB)
T. HEALTH DEPARTMENT
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida, adopting the FY 2021/2022 budget for the Air
Pollution Control Program. SUMMARY: This resolution is required by the
August 21, 1984 agreement with the Department of Health Palm Beach County to
establish the annual budget for the expenditure of fees deposited into the Air
Pollution Control Trust Fund. This Program is solely supported by motor vehicle
license registration fees. The proposed FY 2021/2022 budget for the Air
Pollution Control Program from this funding source is $961,565, which is a
0.08% decrease from the current budget. This budget can be accommodated by
future revenues and a surplus in the Air Pollution Control Trust Fund. Countywide
(HH)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends motion to approve: reappointment of two nominees to the Consumer Affairs Hearing Board (CAHB) for the term of October 1, 2021 to September 30, 2024 as follows:
|
Seat |
Appointment |
Seat Requirement |
Nominated by |
|
5 |
Frank
Lewis |
Resident |
Mayor
Kerner Vice-Mayor
Weinroth Commissioner
Marino Commissioner
Weiss Commissioner
Sachs Commissioner
McKinlay Commissioner
Bernard |
|
6 |
Harold
Moldoff |
Resident |
Mayor
Kerner Vice-Mayor
Weinroth Commissioner
Marino Commissioner
Weiss Commissioner
Sachs Commissioner
McKinlay Commissioner
Bernard |
SUMMARY: The Consumer Affairs Ordinance was approved by the Board of County
Commissioners (BCC) on December 17, 2013, and codified in Chapter 9, Article I
of the Palm Beach County Code. The Consumer Affairs Ordinance established a
seven member CAHB. The CAHB serves in both an advisory capacity to the BCC and
as an Appeals Hearing Board to hear and act on appeals relating to the towing,
vehicle for hire, moving, home caregiver, adult entertainer, water taxi, and
consumer affairs ordinances. Members are selected from various businesses,
professions and the general public. Member terms are for three years with a
limit of three consecutive terms. A memo
was sent to the BCC on May 24, 2021, seeking nominations for the above at-large
seats. The CAHB has seven members with seat numbers five and six set to expire
on September 30, 2021. All of the nominees are reappointments. With the
reappointment of these seats, the CAHB will have six seats filled. The CAHB
will have a diversity count as follows: Caucasian: 3 (50%), Asian: 2 (33%), and
African American: 1 (17%). The gender ratio (male: female) will be 6:0. Countywide
(JW)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to receive and file: the following
documents required by the Florida Department of Highway Safety and Motor
Vehicles (FLHSMV) to acquire driver history records for the Vehicle for Hire
(VFH) and Tow Truck Ordinances:
A) Memorandum of Understanding (MOU) with the FLHSMV
(#0625-21) for a period of three years beginning May 21, 2021 through May 20,
2024;
B)
FLHSMV Data Access
Specifications Questionnaire;
C) FLHSMV Data Access Application; and
D) FLHSMV Certification Statement.
SUMMARY: The Division of Consumer Affairs (DCA) uses
the FLHSMV records in order to perform driving history background checks of
Vehicle for Hire and Tow Truck driver applicants. The record data exchange provides an
automated file from FLHSMV to the County on a regular basis. The file contains information on each driver
applicant including a license status of valid or expired, suspensions,
revocations, and a description of sanctions and traffic violations. There is a $10 fee paid to the FLHSMV for
each driver license transcript requested and a $2 fee for a driver record
search if no record is found. The
applicant normally pays these fees during the processing period. The prior MOU
expired on June 13, 2021. On May 15,
2018, the Board of County Commissioners approved Agenda Item 3X5 which
authorized the County Administrator or designee to sign future FLHSMV MOUs
along with all attachments and required applications, certifications,
amendments, renewals or updated memorandums for access, as well as other forms
necessary to maintain an active status with the FLHSMV for driver history
checks to verify compliance with the VFH and Tow Truck Ordinances administered
by the DCA. Countywide (JW)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to receive and file: the following Declarations and Emergency Order (EO) related to COVID-19:
A)
Declaration of Continuing
State of Emergency PBC, FL, dated April 27, 2021;
B)
Declaration of Continuing
State of Emergency PBC, FL, dated May 7, 2021;
C)
EO Number 5 (2021-005),
extension of facial covering directive, dated April 30, 2021;
D)
Declaration of Continuing
State of Emergency PBC, FL, dated May 13, 2021;
E)
Declaration of Continuing
State of Emergency PBC, FL, dated May 19, 2021; and
F)
Declaration of Continuing
State of Emergency PBC, FL, dated May 26, 2021.
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19. The County issued a State
of Local Emergency on Friday, March 13, 2020. The local emergency is ongoing
and the declarations of continuing the State of Local Emergency are necessary
to initiate emergent actions taken by the County Administrator to ensure the
health, safety and welfare of the community. With the executed State of
Local Emergency, resources are available through the Coronavirus Aid, Relief,
and Economic Security Act and/or Federal Emergency Management Agency Public
Assistance. Staff are able to purchase equipment, materials, supplies, and open
non-congregate shelters for residents and persons who may be in need of
isolation. Furthermore, Emergency Order 2021-005, the directive on wearing
facial coverings, was also extended an additional 30 days. Countywide
(LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
4. Staff recommends
motion to receive and file: the following Declarations related to COVID-19:
A)
Declaration of Continuing
State of Emergency PBC, FL, dated June 2, 2021;
B)
Declaration of Continuing
State of Emergency PBC, FL, dated June 8, 2021;
C)
Declaration of Continuing
State of Emergency PBC, FL, dated June 15, 2021; and
D)
Declaration of Continuing
State of Emergency PBC, FL, dated June 22, 2021.
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19. The County issued a State
of Local Emergency on Friday, March 13, 2020. The local emergency is ongoing
and the declarations of continuing the State of Local Emergency are necessary
to initiate emergent actions taken by the County Administrator to ensure the
health, safety and welfare of the community. With the executed State of
Local Emergency, resources are available through the Coronavirus Aid, Relief,
and Economic Security Act and/or Federal Emergency Management Agency Public
Assistance. Staff are able to purchase equipment, materials, supplies, and open
non-congregate shelters for residents and persons who may be in need of
isolation. The last Declaration of Continuing State of Emergency PBC, FL issued
was June 22, 2021. Countywide (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
5. Staff recommends
motion to receive and file: the following executed Contractual Services Agreements with the
Fifteenth Judicial Circuit (Court) for the period of July 1, 2021 through June
30, 2022:
A)
Contractual Services
Agreement Professional Psychological or Expert Witness Services in Adult and/or
Juvenile Criminal Matters; and
B)
Contractual Services
Agreement Expert Examining Committee Member Services in Guardianship Matters.
SUMMARY: The Court has contracted with the Public
Safety Department, Division of Justice Services to provide court ordered
forensic evaluations and testimony services. Seniors, adults, teens, and
children throughout the county are directed to the Forensic Psychology Office
with the appropriate court order, outlining which specific evaluation is
required. The scope of services provided in each agreement includes competency
and psychological evaluations for adult and juvenile criminal matters,
psychological evaluations for child welfare and appointment as an examining
committee member in relation to guardianship matters. These agreements
compensate the County for the contractual services provided to the Court.
R2005-0792 authorizes the County Administrator or designee to sign agreements
to provide psychological services to the Court. Countywide (SF)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
6. Staff recommends
motion to:
A)
receive and file a first amendment to Victim of Crime Act
(VOCA) FY2020/2021 to grant agreement o-00682 with the State of Florida,
Department of Legal Affairs, Office of the Attorney General (OAG) (R2021-0196)
to increase the contract from $357,045 to $522,702 for the period October 1,
2020 through September 30, 2021; and
B)
approve a budget amendment of $165,657 in the Public Safety Grants Fund to
adjust the budget to reflect the actual grant award.
SUMMARY: The VOCA FY2020/2021 grant (CFDA 16.575)
agreement is an annual grant that provides direct assistance services to
victims and survivors of crime. Each
year, Victim Services requests funding from VOCA. The FY2020/2021 final grant
award was less than requested in the original application. The OAG received
increased budget authority from the Florida Legislature resulting in the OAG
increasing awards to the amount requested in the submitted 2020-2021 VOCA grant
application. This amendment adds $165,657 for a new total award of $522,702.
The additional funds include $86,596 to account for the increase in six Victim
Advocate position salaries and fringe benefits related to the Evergreen
compensation study, $28,121 to provide contractual therapy services, $40,940 to
assist victims with relocation funds, which can include property storage,
moving expenses, and utility deposits, and $10,000 for COVID related expenses
such as deep cleaning and personal protective equipment. If VOCA grant funding
ceases, the positions will be deleted from the Victim Services complement.
R2006-0099 authorized the County Administrator or designee to execute
operational agreements with the State of Florida, Office of the Attorney
General, Bureau of Advocacy and Grant Management on behalf of the Palm Beach
County Board of County Commissioners. The match requirement for the funds
allocated in the increased budget authority amendment was waived. Countywide (JW)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
7. Staff recommends
motion to:
A) approve an Interlocal Agreement for
Civil Drug Court with the City of Riviera Beach for the period October 1, 2021
through September 30, 2024 in the amount of $401,700 to provide support to the
Civil Drug Court and substance use treatment services; and
B) authorize
the County Administrator or
designee to execute amendments and administrative documents associated with the
above agreement, on behalf of the Board of County Commissioners, after approval
of legal sufficiency by the County Attorney’s Office, and within budgeted
allocations.
SUMMARY: The Civil
Drug Court Program, located in the City of Riviera Beach, provides case
management, residential, and outpatient substance use services arising from
court ordered treatment for indigent clients in Palm Beach County who are
unable to recognize their need for treatment and/or are unable to obtain the
treatment service needed to begin their recovery. This Interlocal Agreement funds a Certified
Assessor, Case Manager, Community Coordinator, operating costs, and treatment;
including aftercare services and community housing. The approval of
this Interlocal Agreement will enable the Civil Drug Court to continue
assisting clients to reduce substance use relapse and criminal recidivism
through more intensive treatment services. Countywide (SF)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: a Behavioral Health Cooperative Agreement
and Contract/Agreement Addendum Concerning Student Information (Agreement) with
the School Board of Palm Beach County, Florida (School District) to provide
school based therapeutic services to students and families attending schools in
Palm Beach County for the period July 1, 2021,
through June 30, 2024, at no additional cost to the County. SUMMARY: The Youth Services
Department’s Residential Treatment and Family Counseling Division-Youth and
Family Counseling program therapists will continue to receive referrals from
the School District and provide on-site and virtual individual, family and/or
psycho-educational group therapy services to students and their families. On June 5, 2001, R2001-0892
authorized the County Administrator or designee to execute future standard
Cooperative Agreements with the School District on behalf of the Board of
County Commissioners, after approval of legal sufficiency by the County
Attorney’s Office, and within budgeted allocations. Countywide (HH)
CC. SHERIFF
1. Staff recommends
motion to:
A) receive and file Grant Modification Amendment 1 with the State of Florida,
Office of the Attorney General (OAG) to provide an additional $92,250 in grant
funds for the Palm Beach County Sheriff’s Office; and
B) approve a budget amendment
of $92,250 in the Sheriff’s Grant Fund.
SUMMARY: The Board of County Commissioners accepted this grant award for $149,271
on March 9, 2021 (R2021-0372). This Grant Modification #1 will provide an
additional $92,250 in grant funding to support the hire of one additional full
time victim advocate position to concentrate on victims of human trafficking
and other victims of violent crimes in Palm Beach County. The
PBSO will provide the additional required cash match in the amount of $19,493
through its approved operating budget.
An increase in funding from the County may be requested through our
annual budget process once the grant ends to support the
additional position. The OAG Catalog of Federal
Domestic Assistance Number for this program is 16.575 and OAG grant number VOCA-2020-Palm Beach County Sheriff-00745. Countywide (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
2. Staff
recommends to motion to receive and file: a Modification #1 to Grant Award Agreement between the Department of
Justice, Office of Justice Programs and the Palm Beach County Sheriff’s Office
to extend the grant period from September 30, 2021 through September 30, 2022. SUMMARY: The Board of County Commissioners accepted this grant for $1,000,000 on
December 18, 2018. This agenda item will extend the grant period from September
30, 2021 through September 30, 2022. The Department of Justice Office of Justice Programs Catalog of Federal Domestic Assistance Number
for this program is 16.817 and the contract number is 2018-BJ-BX-0004. Countywide
(LDC)
3. Staff recommends
motion to:
A) accept on behalf of the
Palm Beach County Sheriff’s Office a Memorandum of Agreement with the City of
Miami for a FY20 Urban Area Security Initiative (UASI) Grant in the amount of
$1,069,108 for the period of June 8, 2021 through June 30, 2022, and
B) approve a budget
amendment of $1,069,108 in the Sheriff’s Grant Fund.
SUMMARY: On May 19, 2021,
the Palm Beach County Sheriff’s Office (PBSO) received a grant award in the
amount of $1,069,108 for the FY20 UASI Grant Program. The UASI is a
federally-funded homeland security grant program, pass-through the State of
Florida to the City of Miami, as the UASI’s fiscal agent. The funds will be used for various domestic
security initiatives within the County and the Southeast Florida Region 7,
including intelligence operations, training and exercises, and equipment for
our specialty teams. There is no match
requirement associated with this award. The Catalog of Federal Domestic Assistance number is 97.067 and the
contract number is R0232. Countywide (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
4. Staff recommends
motion to approve: a budget transfer of $1,340 from the Federal Justice
Law Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office
(PBSO). SUMMARY: The 2018 Guide to Equitable Sharing for
State, Local and Tribal Law Enforcement Agencies (GUIDE), provides that
seizing law enforcement agencies shall use Justice and Treasury Forfeiture
proceeds for law enforcement purposes only. Permissible uses include: law
enforcement operations and investigations; law enforcement training and
education; law enforcement, public safety, and detention facilities; law
enforcement equipment; joint law enforcement/public safety operations;
contracts for services; law enforcement travel and per diem; law enforcement
awards and memorials; drug, gang and other prevention or awareness programs;
matching grants; and support of community-based organizations. The transfer of
Federal Justice LETF requested above is needed to make an adjusting accounting
entry requested by the Department of Justice for their year-end Equitable
Sharing Agreement Certification. The current Federal Justice LETF balance is
$122,478. Approval of this request will reduce the Federal Justice LETF balance
to $121,138. The PBSO certifies that
the use of these funds is in accordance with the GUIDE. No new positions are
needed and no additional County funds are required. Countywide (DC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
DD. TOURIST
DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: two fully executed
Palm Beach County FY2021 Grant Agreements managed by the Palm Beach County
Sports Commission, Inc on behalf of the Palm Beach County Tourist Development
Council (TDC) with:
A) MGO USA, Inc., for
the promotion of the 2021 World Baseball Softball Confederation (WBSC) Baseball
Americas Qualifier, held from May 31 – June 5, 2021, for the term May 31, 2020
– September 5, 2021. This grantee was approved by the TDC on April 8, 2021, in
the amount of $100,000; and
B) Prospect Select Baseball, Inc., for the
promotion of the Prospect Select Baseball National Showcase – Palm Beach Classic
& Palm Beach Classic Futures, held from June 8 – 14, 2021, for the term
January 8 – September 14, 2021. This
grantee was approved by the TDC on February 11, 2021, in the amount of $25,000.
SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts/ agreements/grants must be submitted by the initiating
department as a receive and file agenda item. On June
7, 1994, the Board of County Commissioners adopted resolution (R94-207)
authorizing the Executive Director of the Tourist Development Council to enter
into grant agreements with Category G (Sports) grantees after they have been
approved by the Tourist Development Council. These grant agreements generated a
combined total of 9,407 room nights and also funded events which promoted
sports tourism in Palm Beach County. Districts 1, 3 & 7 (LDC)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF EQUAL BUSINESS OPPORTUNITY
1. Staff recommends
motion to approve: payment in
an amount not to
exceed $9,000 for participation in the 15th Annual Palm Beach
Partners Business Matchmaker Conference & Expo, which will be held on
September 17, 2021. SUMMARY: The
Palm Beach County Office of Equal Business Opportunity, Department of Airports,
and Palm Tran are participating with the South Florida Water Management
District (SFWMD), the School District of Palm Beach County, the City of West
Palm Beach, the Center for Technology, Enterprise & Development, Inc. (TED
Center), and the Solid Waste Authority (SWA) to present the 2021 Business
Matchmaker Conference & Expo (a statewide conference). This is the 15th
Annual Matchmaker Conference & Expo held in Palm Beach County, and Palm
Beach County will contribute a total of $9,000 with the County’s contribution
broken down as follows: the Office of
Equal Business Opportunity – $3,000, Department of Airports – $3,000, and Palm
Tran – $3,000. Payment will be made on
or before August 31, 2021, to the TED Center, the fiscal agent for the
conference. The conference and expo will
provide Small Business Enterprise owners an opportunity to collaborate with
larger businesses in an effort to increase business opportunities and knowledge
of programs offered by the above listed governmental and non-profit partners. Countywide
(DB)
FF. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY
1. Staff recommends
motion to approve: the following Westgate/Belvedere Homes
Community Redevelopment Agency (CRA) Board Officers for a term expiring on June
13, 2022.
Board Member Office
Ronald Daniels Chair
Joanne Rufty Vice-Chair
SUMMARY: The Westgate/Belvedere Homes CRA Board
consists of seven At-Large members from residents and local businesses within
the CRA boundaries. At the June 14, 2021
meeting, the CRA Commissioners elected the Chair and Vice-Chair from amongst
its Board. The term shall be 12 months,
beginning with the date of election. Districts
2 & 7 (RB)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
FF. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY
(Cont’d)
2. Staff recommends
motion to approve: the following appointments to the Westgate Community
Redevelopment Agency (CRA) Board:
|
Seat No. |
Appointment |
Seat Requirement |
Nominated By |
Term Ending |
|
1 |
Enol
P. Gilles |
Business
Owner |
Comm. Maria G. Marino Comm. Gregg K. Weiss Vice-Mayor Robert S. Weinworth Comm. Melissa McKinlay Mayor Dave Kerner Comm. Mack Bernard |
5/31/25 |
|
2 |
Joseph
H. Kirby |
Business
Owner |
Comm. Maria G. Marino Comm. Gregg K. Weiss Vice-Mayor Robert S. Weinworth Comm. Melissa McKinlay Mayor Dave Kerner Comm. Mac Bernard |
5/31/25 |
|
3 |
Ralph
Lewis |
Business
Owner |
Comm. Maria G. Marino Comm. Gregg K. Weiss Vice-Mayor Robert S. Weinworth Comm. Melissa McKinlay Mayor Dave Kerner Comm. Mack Bernard |
5/31/25 |
|
7 |
Joanne
Rufty |
Resident |
Comm. Maria G. Marino Comm. Gregg K. Weiss Vice-Mayor Robert S. Weinworth Comm. Melissa McKinlay Mayor Dave Kerner Comm. Mack Bernard |
5/31/25 |
SUMMARY: The Westgate/Belvedere Homes Community Redevelopment Agency (Westgate
CRA) Board consists of seven At-Large members from the general public and local
businesses within the CRA boundaries.
Ordinance No. 89-6 requires that the Palm Beach County Board of County
Commissioners appoint the Westgate CRA Board Members. After duly advertising, the Westgate CRA held
its meeting on May 10, 2021 to nominate candidates to fill seats 1, 2, 3 and 7.
Enol P. Gilles, a business owner, has expressed a willingness to remain on the
CRA Board in Seat 1. Joseph H. Kirby, a
business owner, has expressed a willingness to remain on the CRA Board in Seat
2. Ralph Lewis, a business owner has
expressed a willingness to remain on the CRA Board in Seat 3. Joanne Rufty, a resident, has expressed a
willingness to remain on the CRA Board in Seat 7. Districts 2 & 7 (RB)
AUGUST 17, 2021
3. CONSENT
AGENDA APPROVAL
GG. OFFICE OF EQUAL
OPPORTUNITY
1. Staff recommends
motion to:
A) approve Contract
No. 45310021C0038 with the U. S. Equal Employment Opportunity Commission (EEOC)
in the total amount of $75,400 as payment for processing and resolving
employment discrimination complaints;
B) approve a net
upward budget amendment of $2,400 in the General Fund to adjust the budget to
the actual contract amount; and
C) receive and file the FY 2021 Worksharing
Agreement with the EEOC.
SUMMARY: Execution of the documents
is required so that the Office of Equal Opportunity (OEO) can receive payment
for processing and resolving complaints of employment discrimination pursuant
to the Worksharing Agreement with the EEOC. Contract No. 45310021C0038 is for
FY 2020 – 2021 and is in the amount of $75,400 ($71,200 for charge processing;
$3,200 for intake services; and $1,000 for Fair Employment Practices Agencies
engagement funding). The Worksharing Agreement is designed to provide
individuals with an efficient procedure for obtaining redress for their
grievances under Palm Beach County’s Equal Employment Ordinance and Federal
laws. The Worksharing Agreement is a prerequisite to the receipt of a Charge
Resolution Contract with the EEOC. On November 26, 1996, the Board of County
Commissioners approved staff’s recommendation that future Worksharing
Agreements be executed by the County Administrator or designee because of the
recurring time constraints involved in this process. Pursuant to Countywide PPM-CW-O-051,
the document is now being submitted to the BCC to receive and file. No County funds are required. Countywide
(DO)
HH. INSPECTOR
GENERAL
1. Staff recommends
motion to approve: a three year term contract, between Thomas Thomson Reuters
(Westlaw) and Palm Beach County, Office of Inspector General, for a legal
research subscription, in the amount of $11,098.92 for the period of August 31,
2021 through August 31, 2024. SUMMARY: Monthly
cost for the first year of this contract will be $293.39 ($3,520.68 annual
cost) beginning August 31, 2021. Monthly cost for the second year will be
$308.06, a 5% increase from year one ($3,696.72 annual cost). Monthly cost for
the third year will be $323.46, a 5% increase from year two ($3,881.52 annual
cost). The Contract requires the County agree to a limitation of liability for
direct damages in the amount of 12 months the County has paid to Westlaw prior
to the claim arising, which deviates from the County’s standard contract
terms. However, there is no limitation of liability for fraud, fraudulent misrepresentation, willful misconduct, or
conduct that demonstrates reckless disregard for the rights of others;
negligence causing death or personal injury; or infringement of intellectual
property rights. In accordance
with PPM CW-F-049, the Department of Risk Management and the County Attorney’s
Office have reviewed the terms and have agreed to the deviations. Countywide
(AH)
* * * * * * * * * * * *
AUGUST 17, 2021
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) COVID-19 Update by
Dr. Alonso and County Staff
* * * * * * * * * * * *
AUGUST 17, 2021
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to:
A) conduct a public hearing for approval of the use of the Uniform
Method of collecting non-ad valorem special assessments provided for in Chapter
197, Florida Statutes pursuant to the Notice of Intent adopted by Resolution
97-2152 and Resolution 2011-1833;
B) adopt the non-ad valorem special assessment roll and specify the unit of
measurement and amount of the assessment for the Bishoff Road, Dead End to Jog
Rd., road improvement project;
C) adopt the non-ad valorem special
assessment roll and specify the unit of measurement and amount of the
assessment for the abatement of nuisance conditions; and
D) authorize the Mayor or designee to certify the non-ad
valorem assessment roll on electronic media to the Tax Collector pursuant to
Chapter 197, Florida Statutes.
SUMMARY: On December 16, 1997 the Board approved Resolution 97-2152, and on
November 15, 2011, the Board approved Resolution 2011-1833, expressing the
intent of Palm Beach County to use the Uniform Method of collecting non-ad
valorem special assessments. The Uniform
Method in Resolution 97-2152 provides for inclusion of water and street
improvement project special assessments on the tax bill. The Uniform Method in
Resolution 2011-1833 provides for the abatement of nuisance conditions. The
unit of measurement and the total revenue amount of the assessments for the
Bishoff Road, Dead End to Jog Rd., road improvement project is $233.18 per
Front-footage and $309,868.24, excluding any interest or other costs. Five
properties have paid their assessments in full and the remaining nine
properties are being assessed over 20 years. The unit of measurement and total
revenue amount of the assessments for the nuisance abatement projects are set
forth as an attachment to the agenda item. Placing these accounts on the tax
bill reduces administrative (including collections) costs and provides for a
more efficient collection of amounts due to the County. A public hearing is
required to implement this collection method for new special assessment
projects to be included on the 2021 tax bill. Countywide (DB)
AUGUST 17, 2021
5. PUBLIC
HEARINGS – 9:30 A.M.
B. HOUSING AND ECONOMIC DEVELOPMENT
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners
of Palm Beach County, Florida, authorizing the issuance of one or more series
of Revenue Bonds by the Palm Beach County Educational Facilities Authority in
an aggregate principal amount not to exceed $40,000,000 (the Bonds) for the
purpose of financing and refinancing the Project as described therein. SUMMARY: Palm Beach Atlantic University (PBAU) has requested the Palm Beach
County Educational Facilities Authority (Authority) issue tax-exempt Revenue
Bonds in an amount not to exceed $40,000,000, pursuant to a Tax Equity and
Fiscal Responsibility Act public hearing held on August 11, 2021 by the Palm
Beach County Educational Facilities Authority. The bonds will be issued by the
Authority for the purpose of providing funds to PBAU to refinance all or a
portion of the Authority's Series 2012 Bonds and conventional debt of PBAU, and
to finance capital expenditures at PBAU's campus located at 901 South Flagler
Drive, West Palm Beach, Florida 33401 (collectively, the Project). All facilities to be financed and refinanced
by the Bonds are owned and operated by PBAU.
Approval by an elected body is required by the Internal Revenue Code;
however, adoption of this resolution does not in any way obligate the
County. Neither the taxing power nor the faith and credit of the County nor any
County funds, shall be pledged to pay the principal, premium, if any, or
interest on the Bonds. District 7
(DB)
AUGUST 17, 2021
5. PUBLIC
HEARINGS – 9:30 A.M.
B. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. Staff recommends motion
to adopt: a Resolution of the Board of County Commissioners
of Palm Beach County, Florida, approving the issuance of one or more series of
Palm Beach County Health Facilities Revenue Bonds (Lifespace Communities, Inc.)
by the Palm Beach County Health Facilities Authority in an aggregate principal
amount not to exceed $22,000,000 (the Bonds) for the purpose of financing the
Project as described herein. SUMMARY: Lifespace Communities, Inc., an
Iowa nonprofit corporation (Corporation), has requested the Palm Beach County
Health Facilities Authority (Authority) issue Revenue Bonds in an amount not to
exceed $22,000,000 pursuant to a Tax Equity and Fiscal Responsibility Act
public hearing held on July 21, 2021 by the Authority. The bonds are to be issued by the Authority
for the purpose of providing funds to the Corporation to finance, refinance,
and reimburse the costs of additions
renovations, remodeling, equipping and miscellaneous capital improvements to
the life care communities of Lifespace Communities, Inc., known as Abbey Delray, located at 2000 Lowson Boulevard,
Delray Beach, FL 33445; Abbey Delray South located at 1717 Homewood Boulevard
in Delray Beach, Florida 33445, Harbour’s Edge located at 401 East Linton in
Delray Beach, Florida 33483, and Village on the Green, located at 500 Village
Place, Longwood, FL 32779. All
facilities to be financed by the Bonds are owned or leased and operated by the
Corporation. The Authority issues Bonds
to finance projects for the Village on the Green community pursuant to an
Interlocal Agreement between the Authority and Seminole County. Approval by an elected body is required by
the Internal Revenue Code; however, adoption of this resolution does not in any
way obligate the County. Neither the taxing power nor the faith and
credit of the County, nor any County funds, shall be pledged to pay the
principal, premium, if any, or interest on the Bonds. Districts 4 & 7 (DB)
AUGUST 17, 2021
5. PUBLIC
HEARINGS – 9:30 A.M.
C. ADMINISTRATION
1. DELETED AND MOVED TO PUBLIC HEARING ON
AUGUST 26, 2021 AT 9:30AM: Staff
recommends motion to adopt: an Ordinance of the Board of County Commissioners of Palm Beach County,
Florida, establishing the “Palm Beach County Local Provider Participation Fund
Ordinance”; providing for a title; providing for applicability; providing for
definitions; providing for purpose; providing for alternative method; providing
for assessment; providing for computation of assessment; providing for
assessment resolution; providing for non-ad valorem assessment roll; providing
for notice by publication; providing for notice by mail; providing for adoption
of assessment resolution and non-ad valorem assessment roll; providing for
annual final assessment resolution; providing for effect of annual final
assessment resolution; providing for method of collection; providing for
refunds; providing for enforcement; providing for indemnification; providing
for correction of errors and omissions; providing for limitations on
surcharges; providing for repeal of laws in conflict; providing for
severability; providing for inclusion in the code of laws and ordinances;
providing for captions; and providing for an effective date. SUMMARY: On
July 28, 2021, the BCC held a preliminary reading of this Ordinance and
authorized advertising for public hearing. The Ordinance will establish a Palm
Beach County Local Provider Participation Fund (LPPF). The LPPF will require
hospitals located in the Agency for Health Care Administration’s (AHCA) Region
9, which is Palm Beach County, to pay a uniform, non-ad valorem special
assessment, set annually by resolution by the Board of County Commissioners, on
hospitals that have an ownership or leasehold interest in real property in Palm
Beach County. Funds collected through the LPPF assessments, will be sent to
AHCA through intergovernmental transfers, consistent with federal guidelines,
as the non-federal share of increased Medicaid managed care payments
facilitated under a new hospital directed payment program (DPP), which was
approved for the State of Florida this year by the Centers for Medicare &
Medicaid Services (CMS) under the provisions of 42 C.F.R. § 438.6(c). Through
the DPP, AHCA would make payments to Medicaid managed care organizations (MCOs)
in order to fund increased payments by MCOs to the local hospitals to fund
services provided to Medicaid patients. It is estimated the local hospitals
incur over $100 million in uncovered Medicaid costs annually, or .60 cents on
each dollar of coverage rendered to a Medicaid patient. The LPPF program will
leverage federal dollars, in an estimated amount of $70M - $80M annually, which
will help to close the gap related to the uncompensated portion of Medicaid
reimbursements. Pursuant to Board direction, hospitals must execute
indemnification and/or assent agreements, and provide an explanation regarding
how the assessment will benefit the real property, and how the hospitals will
use the funds to advance the goals and objectives of the managed care State
quality strategy, in accordance with 42 C.F.R.§ 438.6(c) Preprint Medicaid, as
approved by CMS. Countywide (HH)
* * * * * * * * * * * *
AUGUST 17, 2021
A. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file: Amendment Number One (Amendment) to the Florida
Department of Transportation (FDOT) Joint Participation Agreement (JPA)
(Contract No. AS-881) for the State Road 7 Construction and Reconstruction Project
from Okeechobee Blvd. to Northlake Blvd. (Project), to extend the JPA for a
four-year period beginning on June 30, 2021 and ending on June 30, 2025, unless
the Project is completed at an earlier time as evidenced by the written
acceptance of FDOT. SUMMARY: The Board approved the JPA on December 19, 2017
(R2017-1952); it was executed by FDOT on January 22,
2018. The JPA was clarified by FDOT on
September 21, 2020 and approved by the County Administrator on September 25,
2020. The JPA detailed County and FDOT
responsibilities related to the acquisition,
preservation and maintenance of high quality wetlands and uplands within the unused portion of the SR 7 right of way to help
satisfy Everglade snail kite mitigation requirements for the joint Project. The JPA was originally scheduled to end on
June 30, 2021. However, successful
completion of the necessary due diligence and required land
acquisitions/transfers and conservation easement have taken longer than expected. On April 6, 2021 (R2021-0461), the Board
approved a three-step process to complete the remaining requirements of the
JPA. Execution of the time extension
Amendment by the County Administrator was authorized in Board Agenda Item 5C-1
on December 19, 2017. The Amendment will allow the County and FDOT sufficient
time to complete the remaining due diligence, land acquisition/transfer and
conservation easement tasks required by the JPA, as clarified. All other
provisions of the JPA, as clarified, remain the same. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a receive
and file agenda item. There is no cost to
the County. Districts 1, 2 & 6 (SS)
AUGUST 17, 2021
6. REGULAR AGENDA
B. LIBRARY
1. Staff recommends motion to approve: the County Library’s Strategic and Long-Range Plan for FY 2022 through FY 2024. SUMMARY: This Plan represents the Library’s mission statement, goals and objectives, and strategic plan for FY22 through FY24. This process of strategic planning is done in conjunction with the State’s requirements for libraries receiving State Aid grant funds and with the County’s budget process. The Library Advisory Board endorsed this Plan with Resolution 21-01, dated July 12, 2021. The Plan for FY22-24 has been updated to reflect the anticipated changes brought about by the COVID-19 pandemic with a shift toward providing more electronic resources, developing a hybrid approach to activities by offering both in-person and virtual activities, and carefully transitioning back to our pre-COVID levels of service. In addition, the Wellington Branch and the Lantana Road Branch will be completing their renovations. Both branches are expected to reopen in the first quarter of FY22. Countywide (AH)
Highlights of the Plan for FY 2022 include:
·
Providing access to a collection of print,
non-print, and electronic resources for borrowing and research that supports
the needs and interests of the citizens of Palm Beach County;
· Promoting inclusivity and embracing diversity in staffing, collections, services, activities and spaces;
· Addressing food insecurity in the community by partnering with local organizations to distribute meals from library locations and by hosting Supplemental Nutrition Assistance Program benefit consultations at select library locations;
· Offering public technology instructional activities to meet the digital literacy needs of adults and children, including through in-person training sessions; and
· Designing family learning opportunities to improve a child’s ability to achieve academically with continuing emphasis on children’s classes and activities, including virtual options.
AUGUST 17, 2021
6. REGULAR AGENDA
C. COMMUNITY SERVICES
1. Staff recommends
motion to:
A) receive and file the Emergency Rental
Assistance Program 2 (ERAP-2) award, which includes receipt of $19,568,705.56,
which represents 40% of Palm Beach County’s allocation of $48,921,763.90;
B) approve a budget
amendment of $49,171,764 within the ERAP-2 Fund to recognize the ERAP-2
funding, establish a budget for the accepted ERAP-2 funding and recognize
interest earned from ERAP-1 and ERAP-2;
C) approve nine full-time equivalent positions,
which include four Community Outreach Specialist I positions (PG 20), two
Community Outreach Specialist II positions (PG 22), one Fiscal Specialist III
position (PG 26), Customer Service Supervisor (PG 29) position, and one
Outreach & Public Information Coordinator position (PG 33); and
D) approve access to Palm
Beach County’s Online System for Community Access to Resources and Social
Services (OSCARSS) to other governmental entities or nonprofit partners for the
purpose of coordination of services and increased access to services.
SUMMARY: Pursuant to the ERAP-2 program, the County
received an automatic payment of $14,304,591.64 (representing 40% of the total
regular allocation) on May 7, 2021 and $5,264,113.92
(representing 40% of the high-need allocation) on May 19, 2021. As of June 23,
2021, $134,235.55 interest has been earned and an additional $115,764 is
anticipated to be earned through the end of the program. This program
was established under Section 3201 of the American Rescue Plan Act of 2021,
signed into law on March 7, 2021. Funds must be spent by September 30, 2025,
and at least 50% must be obligated by March 31, 2022 in order to receive
remaining funding. Funds can be used for rent and utility assistance for renter
households in which at least one or more individuals meet the following
criteria: 1) qualifies for unemployment or has experience a reduction in
household income, incurred significant costs, or experienced other financial
hardship during or due, directly or indirectly, to the coronavirus pandemic; 2)
demonstrates a risk of experiencing homelessness or housing instability; and 3)
has a household income at or below 80% of the area median income. ERAP-2 will run
concurrently with ERAP-1, which was approved by the Board of County
Commissioners on March 9, 2021. The Community Services Department (CSD)
continues to respond to rental and utility assistance needs of Palm Beach
County residents resulting from the pandemic. From March 11, 2020 through June
30, 2021, CSD assisted 7,491 households with rental and utility assistance in
an amount totaling $40,090,441 through a variety of federal funding sources
appropriated as a result of the pandemic. The nine positions are needed to
manage the program through the year 2025 and will be eliminated if funding is
no longer available. Access to OSCARSS will be granted to partner agencies upon
execution of user agreements. The Catalog of Domestic Assistance number is
21.023. No County match required.
(Community Services) Countywide (HH)
AUGUST 17, 2021
6. REGULAR AGENDA
C. COMMUNITY SERVICES
(Cont’d)
A)
proposed allocations
for Notice of Funding Opportunity (NOFO) funding in the Homelessness and
Behavioral Health service categories, along with Domestic Violence/Sheltering,
Seniors and Special Needs/Developmental Disabilities subcategories under the
Financially Assisted Agencies (FAA) Program for the period October 1, 2021,
through September 30, 2022, in a total amount not-to-exceed $8,261,704; and
B)
allocations for renewal funding in the Economic
Stability, Seniors and Strategic Partnerships Categories, along with the
Special Needs/Developmental Disabilities Subcategory under the FAA Program, for
the period October 1, 2021, through September 30, 2022, in a total amount
not-to-exceed $5,104,287.
SUMMARY: This item provides the recommended FY 2022
funding allocations for the FAA Program. The FAA recommendations in
Homelessness and Behavioral Health service categories, along with the Domestic
Violence/Sheltering, Seniors and Special
Needs/Developmental Disabilities subcategories reflect the results of a NOFO
process initiated on March 11, 2021. Homelessness data from the 2020 Point in
Time Count, Leading the Way Home, Palm Beach County’s Plan to End the Cycle of
Homelessness and a gathering of system providers on November 19, 2020 was used
to establish priorities in funding for the Homelessness category. Palm Beach
County’s Opioid Epidemic Response Plan and the Ronik-Radlauer Group Inc.
Behavioral Health Needs assessment were used to establish funding priorities in
the Behavioral Health category. Review panels met on May 18, 2021 through May
28, 2021 to review, score and rank the proposals. Allocations in the other FAA
categories are based on prior year’s funding as this is a renewal year in the
three-year cycle for those categories. The total amount of funding being allocated
in this item is $13,365,991 Funding for these allocations is included in the
County Administrator’s proposed FY 2022 budget and is subject to approval by
the Board of County Commissioners in September 2021. (Financially Assisted
Agencies) Countywide (HH)
AUGUST 17, 2021
6. REGULAR AGENDA
C. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve: five
full-time equivalent grant-funded positions, which includes three Case Manager
I positions (PG 24) and two Case Manager Trainee positions (PG 19), at an
annual cost of $318,884 for the Division of Human Services (Division). SUMMARY: As a result of growing
issues surrounding homelessness, including the addition of three new homeless
facilities (Lewis Center Annex, Intake Center in Belle Glade, and the
non-congregate shelter in Pahokee) and the Homeless Resource Center 2, soon to
be under construction, and the rise in need for services due to the COVID-19
pandemic, the call volume to the County’s coordinated system has increased
dramatically. In 2019, 15,890 calls were received, with 6,774 of the calls
related to homelessness issues. In 2020, 182,530 calls were received, with 42,060
homelessness-related calls. A total of 6,758 calls were referred to nonprofit
partners while the remaining calls were referred within the County. A call
center was established to assist with the high call volume; however, additional
staffing is necessary to manage the calls and ensure residents receive the
services they need and ensure calls are answered after hours, including calls
from local law enforcement. With the new positions, a Community Services
Contact Center will be available 24 hours a day, 7 days a week. The Department
has identified funding for the new positions from the Community Development
Block Grant, through an inter-departmental agreement with the Department of
Housing and Economic Sustainability. The grant-funded positions
will be for the length of the grant and will be eliminated if funding is
discontinued. No County funds are required. (Division of Human Services) Countywide (HH)
AUGUST 17, 2021
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT
1. Staff recommends
motion to:
A) approve a HOME Investment Partnerships Program
(HOME) award of $715,000 to Autumn Ridge Apartments, Ltd;
B) direct
staff to negotiate the
Grant Agreement; and
C) authorize the County Administrator or designee to
execute the Grant Agreement, amendments thereto, and all other documents
necessary for project implementation.
SUMMARY: On May 28,
2021, the Department of Housing and Economic Development issued Request for
Proposals HES.2021.1 making up to $800,000 in Federal HOME funding available
for a Local Government Area of Opportunity Funding grant contribution to
multi-family housing developers seeking tax credits from the Florida Housing
Finance Corporation (FHFC) 9% Housing Credits Program. Per FHFC rules, the LGAOF contribution may
only be made to one project. A selection
committee consisting of five voting members met at a public meeting held on
July 14, 2021, and recommended funding a $715,000 grant to Autumn Ridge
Apartments, Ltd. (an affiliate of Landmark Development Corp. and the West Palm
Beach Housing Authority) for Autumn Ridge Apartments, a multifamily rental
development to be located at 1580 – 1610 N. Congress Avenue, West Palm Beach,
in the unincorporated Westgate/Belvedere Homes CRA. The project will construct
106 one- and two-bedroom apartments for the elderly, including affordable and
workforce units as follows: 16 units for
30% of Area Median Income (AMI), 68 units for 60% AMI, 12 units for 80% AMI,
one unit for 100% AMI, four units for 120% AMI, and five units for 140%
AMI. The project will include 11
HOME-assisted units of which three will be set aside for 30% AMI and eight will
be set aside for 60% AMI. The
HOME-assisted units will remain affordable for no less than 30 years. The HOME award is contingent on FHFC approval
of 9% Housing Credits for Autumn Ridge Apartments. If the 9% Housing Credits are not approved by
FHFC, the HOME award to Autumn Ridge Apartments, Ltd. will be automatically
cancelled and the HOME funds will be reprogrammed. The Grant Agreement and related documents
pursuant to these HOME funds will be between the County and Autumn Ridge
Apartments, Ltd. (and its respective successors and/or assigns). To facilitate
project implementation, staff requests authorization for the County
Administrator or designee to execute the Grant Agreement and related
documents. These are Federal HOME
Program grant funds which require a 25% local match provided by State SHIP
grant funds. District 7 (HJF)
AUGUST 17, 2021
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
2. Staff recommends
motion to approve:
A) the proposed
Fiscal Year 2021-2022 State Housing Initiatives Partnership (SHIP) Program
budget allocations for affordable housing strategies as follows:
·
Purchase
Assistance $1,500,000
·
Replacement
Housing $ 331,888
·
Foreclosure
Prevention $ 161,105
·
Owner
Occupied Housing Rehabilitation $1,125,000
·
Emergency
Repairs $ 750,000
·
Single
Family New Construction $1,000,000
·
Developer
Rental Assistance Program $1,000,000
·
Project
Delivery $ 733,000
·
Administrative
Costs $ 733,000
B) a budget amendment
to the Affordable Housing Trust Fund 2020-2021 Budget to recognize a funding
allocation for the Fiscal Year 2021-2022 State Housing Initiative Partnership
(SHIP) Program grant award of $7,333,993.
SUMMARY: Staff recommends that the Board of County Commissioners (BCC) approve
the proposed SHIP budget allocations for Fiscal Year 2021-2022. Palm Beach County receives an annual
allocation from the State of Florida Housing Finance Corporation through the
SHIP Program to implement various affordable housing programs and other related
activities. On April 16, 2019, the BCC
approved the SHIP Local Housing Assistance Plan for fiscal years 2019-2020,
2020-2021 and 2021-2022 (R2019-0547). For Fiscal Year 2021-2022, Palm Beach
County will receive $7,333,993. At the
July 7, 2021 public meeting of the Commission on Affordable Housing, staff’s
proposed budget recommendations received unanimous support. SHIP regulations require that a minimum of
65% of a local jurisdiction’s SHIP funding be allocated to homeownership
activities, and 20% of the fiscal year’s funding allocation be expended on
special needs households. Special needs
households will be assisted through the Purchase Assistance, Foreclosure
Prevention, Owner Occupied Housing Rehabilitation, Emergency Repair, Single Family
New Construction, and the Developer Rental Assistance Program strategies. In accordance with SHIP regulations, the
funds need to be encumbered within two years and expended within three years of
allocation. These are State SHIP funds
which require no local match. Countywide
(HJF)
AUGUST 17, 2021
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
3. Staff recommends
motion to:
A) approve an Impact Fee Affordable
Housing Assistance Program (IFAHAP) funding award in the amount of $20,384 to
Riviera Beach Community Development Corporation for the Villas at Solana
project;
B) authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C) approve a budget transfer of
$17,574 in Impact Fee Assistance Program – Roads Zone 1 to appropriate funds
for the Villas at Solana project;
D) approve a budget transfer of $1,787 in Impact Fee Assistance Program – Parks
Zone 1 to appropriate funds for the Villas at Solana project; and
E) approve a budget transfer of
$1,023 in Impact Fee Assistance Program – Public Building to appropriate funds
for the Villas at Solana project.
SUMMARY: On February 12, 2021, the Department of Housing and Economic Development
issued a Notice of Funding Availability (NOFA) making $3,124,923 in IFAHAP
funding available from Palm Beach County’s Fiscal Year 2020 funding cycle. Riviera Beach Community Development
Corporation (RBCDC) submitted an application in response to the NOFA. Staff
recommends that up to $20,384 be provided as a credit for impact fees
associated with the Villas at Solana project (Project). RBCDC will be given credits for Roads Zone 1
Impact Fees ($17,574), Parks Zone 1 ($1,787) and Public Building Zone1 ($1,023)
Impact Fees for the construction of the Project. RBCDC will pay impact fees above the
allocated $20,384. The Project entails construction of 28 for-sale townhomes
consisting of 12 two bedrooms units at 1,163 sq. feet and 16 three bedrooms
units at 1,721 sq. feet each. The units
will be constructed on 3211 & 3201 Avenue J, east of the FEC railroad
tracks, in the City of Riviera Beach.
RBCDC is requesting IFAHAP assistance for 6 of the 28 units. The project will provide affordable homes to
first time homebuyers with income no greater than 140% of the Area Median
Income. The units will be restricted to
remain affordable for 15 years. These funds are from interest earned by the
Impact Fee Fund. District 7
(HJF)
AUGUST 17, 2021
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
DEVELOPMENT (Cont’d)
4. Staff recommends
motion to:
A) approve an Impact Fee Affordable
Housing Assistance Program (IFAHAP) funding award in the amount of $366,775 to
Berkeley Landing Ltd. for the Berkeley Landing rental project;
B) authorize the Mayor to
execute a Certificate of Award to be released to the recipient pursuant to
IFAHAP Guidelines;
C) approve a budget transfer of
$322,190 in Impact Fee Assistance Program – Roads Zone 1 to appropriate funds
for the Berkeley Landing rental project;
D) approve a budget transfer of $26,594 in Impact Fee Assistance Program – Parks
Zone 1 to appropriate funds for the Berkeley Landing rental project; and
E) approve a budget transfer of
$17,991 in Impact Fee Assistance Program – Public Building to appropriate funds
for the Berkeley Landing rental project.
SUMMARY: On February 12, 2021, the Department of Housing and Economic Development
issued a Notice of Funding Availability (NOFA) making $3,124,923 in IFAHAP
funding available from Palm Beach County’s Fiscal Year 2020 funding cycle. Berkeley Landing Ltd. submitted an
application in response to the NOFA. Staff recommends that up to $366,775 be
provided as a credit for impact fees associated with the Berkeley Landing
rental project (Project). Berkeley
Landing Ltd. will be given credits for Roads Zone 1 ($322,190), Parks Zone 1
($26,594) and Public Building Zone 1 ($17,991) Impact Fees for the construction
of the Project. Berkeley Landing Ltd. will pay impact fees above the allocated
$366,775. The Project entails
construction of a 112 multi-family rental complex located at 3100 and 3124
Broadway in the City of Riviera Beach.
The developer is requesting IFAHAP assistance for 110 of 112 units. The
project will provide affordable housing to tenants with income between 30% and
80% of the Area Median Income. The units will be restricted to remain
affordable for 30 years. These funds are from interest earned by the Impact
Fee Fund. District 7 (HJF)
AUGUST 17, 2021
6. REGULAR AGENDA
E. WATER UTILITIES
1. Staff recommends
motion to approve: a
Settlement Agreement and Amendment No. 2 to Reclaimed Water Agreement
(Settlement Agreement/Amendment No. 2) with Florida Power and Light (FPL). SUMMARY:
Palm Beach County (County) and FPL entered into a Reclaimed Water
Agreement dated May 20, 2008 (R2008-0906) (Agreement). In accordance with the Agreement, a Reclaimed
Water Project (RWP) was constructed, consisting of a reclaimed water plant
located adjacent to the East Central Regional Water Reclamation Facility (ECR),
a reclaimed water pipeline from the ECR to FPL’s West County Energy Center
(WCEC), and certain other facilities located at the WCEC. In accordance with the County’s Interlocal
Agreement with the ECR (R2008-0907) (ECR Interlocal), the ECR provides treated
wastewater from the ECR to the RWP to produce reclaimed water for delivery to
the WCEC. The County issued bonds for the capital costs of the RWP, and FPL is
responsible for repayment of the bonds. In addition, FPL is responsible for the
payment of all operation and maintenance costs of the RWP. Pursuant to the
Agreement, FPL is to receive up to 22 million gallons per day (MGD) annual
average daily flow and 27 MGD peak usage of reclaimed water for cooling and
other purposes at the WCEC. The Agreement contains certain reclaimed water
quality requirements, and pursuant to Section 9.3 of the Agreement, the County
is required to provide 3.2 MGD of potable water at no cost to FPL on days when
the quality requirements are not met. The Agreement was amended by Amendment
No. 1 to the Agreement dated January 24, 2012 (R2012-0212). On September 26, 2016, and in accordance with
the Agreement, FPL provided the County with a notice of dispute letter (Dispute
Letter) regarding a failure of the County to deliver reclaimed water in
accordance with certain supply and quality requirements under the Agreement. Said
failure related to deteriorating conditions at the ECR, which affected the
quality of the treated wastewater provided to the RWP for treatment and
delivery to the WCEC. The key terms of the
Settlement Agreement/Amendment No. 2 include a mutual release of all claims
that the parties had as of May 2, 2021 on account of, or in any way growing out
of, the Dispute Letter. This includes, but is not limited to, any damages that
FPL may have had in relation to the reclaimed water not meeting quality
requirements. In addition, FPL agrees to waive certain claims related to
additional potable water credits that FPL asserts that they are owed under
Section 9.3 of the Agreement, and the County agrees to waive certain claims for
additional potable water charges that the County asserts that FPL owes under
the Potable Water Supply Agreement dated September 22, 2015 between the County
and FPL (R2015-1344) (Potable Water Supply Agreement).
AUGUST 17, 2021
6. REGULAR AGENDA
E. WATER UTILITIES
(Cont’d)
1. SUMMARY
(Cont’d): To date, the County has authorized $1,907,974.89 in credits under
Section 9.3 of the Agreement. FPL’s
additional potential claims for potable water credits are approximately $3.4
million, while the County’s claims under the Potable Water Supply Agreement are
approximately $2.8 million. In addition, the Settlement Agreement/Amendment No.
2 amends the agreement by: (1) reducing the number of water quality parameters
from 37 to 7; (2) increasing the acceptable limits of Ammonia from 1 mg/L to
3.5 mg/L and Nitrate from 10 mg/L to 15 mg/L; (3) implementing a seven day
rolling average as the period for determining compliance with water quality
parameters; (4) adding a pro rata credit of 50% of operation and maintenance
fees for each day that the RWP is unable to meet FPL’s reclaimed water quantity
demands; (5) adding language that the County will include FPL in dispute
resolution procedures with the ECR regarding the quality or quantity of
reclaimed water supply delivered pursuant to the ECR Interlocal; and (6) adding
language that the County will consider assigning any claims that the County may
have against the ECR to FPL, where so requested by FPL. Finally, the Settlement Agreement/Amendment
No. 2 provides additional clarification and examples relating to any future
credits which may be owed under the Agreement. Countywide (MJ)
AUGUST 17, 2021
6. REGULAR AGENDA
F. FACILITIES DEVELOPMENT AND OPERATONS
1. Staff recommends
motion to:
A) adopt a resolution authorizing a first amendment to the license agreement with
Hive Home, Inc. (Hive Home) for the use of approximately 0.15 acres of
unimproved property for parking spaces located on Palm Street in West Palm
Beach extending the term from September 1, 2021 through August 31, 2026 for a
monthly fee of $910; and
B) approve a first amendment to license agreement with
Hive Home, Inc.
SUMMARY: In May 2016, an Invitation for
Bid (IFB) was issued for the licensing of the County’s parking lot located on
Palm Street in West Palm Beach. Hive
Home was the only bidder at $840/month. On August 16, 2016, the Board of County
Commissioners (Board) approved the current License Agreement (R2016-0990) which
will expire on August 31, 2021 with no extension options remaining. Hive Home
requested an extension of the license agreement. The County has no present use for the parking
lot and would not recommend any other use of the property except for its
current use. Pursuant to Section 22-104
(d) (1) and (2) of the Palm Beach County Ordinances, the Board has the
discretion to extend an existing agreement, in lieu of issuing a new IFB, upon
a finding that it is in the best interest of the County. This first amendment
will extend the term for five years from September 1, 2021 thru August 31, 2026
at a monthly fee of $910. All other terms of this license agreement will remain
in full force and effect. PREM will continue to have administrative
responsibility of the license agreement. (Property & Real Estate
Management) District 7 (HJF)
AUGUST 17, 2021
6. REGULAR AGENDA
F. FACILITIES DEVELOPMENT AND OPERATONS
(Cont’d)
2. Staff recommends
motion to:
A) adopt a resolution authorizing a fourth amendment to Concessionaire Service
Agreement (R2013-1018) with Hawkhaven, LLC d/b/a Lazy Loggerhead Café
(Hawkhaven) for the continued operation of an approximately 1,300 SF concession
building at Carlin Park in Jupiter from September 1, 2021 through August 31,
2022 at seven percent (7%) of monthly gross sales; and
B) approve the fourth amendment to Concessionaire
Service Agreement (R2013-1018) with Hawkhaven, LLC d/b/a Lazy Loggerhead Café.
SUMMARY: Hawkhaven manages and operates the Lazy Loggerhead Café in Carlin Park
pursuant to a Concessionaire Service Agreement (Agreement). Due to the impacts
of COVID-19, the Board approved the Third Amendment to Concessionaire Service
Agreement (R2020-1193), which reduced the final extension option to one year;
eliminated the guaranteed annual rent; and reduced the percentage rent to seven
percent (7%). The Agreement will expire
on August 31, 2021. The County is in the
process of issuing a Request for Proposals for the operation of a food service
concession within Carlin Park. Rather
than close the concession building until a new agreement is awarded, Hawkhaven
has agreed to continue to provide concession services until a new
concessionaire is approved and a new agreement is awarded. Staff believes it to be in the County’s best
interest to extend the Agreement with Hawkhaven. This fourth amendment extends the term of the
Agreement for one year, from September 1, 2021 through August 31, 2022, and
modifies the E-verify – Employment Eligibility provision. All other terms of the Agreement will remain
in full force and effect. Parks and Recreation Department will continue to have
administrative responsibility for this Agreement. (Property & Real Estate
Management) District 1 (HJF)
AUGUST 17, 2021
6. REGULAR AGENDA
F. FACILITIES DEVELOPMENT AND OPERATONS
(Cont’d)
3. Staff recommends
motion to:
A) adopt a resolution authorizing an Amended and Restated Communications Tower
Joint Use Agreement with New Cingular Wireless PCS, LLC (AT&T) for its
continued use of the County’s communication tower site located at 8130 N. Jog
Road in West Palm Beach for a period of five years commencing on August 20,
2021 and no annual rent; and
B) approve an Amended and Restated Communications Tower
Joint Use Agreement with New Cingular Wireless PCS, LLC (AT&T).
SUMMARY: On August 20, 1996, the County entered into a Communications Tower Joint
Use agreement (R96-1077D) (Agreement) with BellSouth Mobility who constructed
at its sole cost and expense, a 190 foot communications tower and equipment
shelter located at 8130 N. Jog Road in West Palm Beach. BellSouth Mobility was
later acquired by AT&T, which now operates as New Cingular Wireless PCS,
LLC. The Agreement has been amended
multiple times to allow for equipment modifications and to exercise extension
options. In 2007, AT&T transferred ownership of the tower to the County.
The Agreement is set to expire on August 19, 2021. This Amended and Restated
Communications Tower Joint Use Agreement extends the term for five years with
four additional five-year options, updates all County standard provisions,
provides for the County Radio Administrator to approve alterations to antenna
equipment, and requires AT&T to continue to be responsible, at its sole
cost and expense, for maintenance of the tower and equipment shelter. The agreement will continue to be
administered by Facilities Development and Operations. (Property & Real
Estate Management) District 6 (HJF)
AUGUST 17, 2021
6. REGULAR AGENDA
F. FACILITIES DEVELOPMENT AND OPERATONS
(Cont’d)
4. Staff recommends
motion to:
A) adopt a resolution authorizing the conveyance of the County’s interest in a
0.104-acre parcel to the State of Florida Department of Transportation (FDOT)
at no charge and without reservation of mineral and petroleum rights, release
of Unity of Title Interest, reserving existing easement rights and restricting
the use of the property to transportation purposes only;
B) approve a County Deed in favor of the FDOT;
C) approve a Utility Easement in favor of the City of
Lake Worth Beach (City) for electrical and communication transmission lines to
serve the County’s property and the neighboring community; and
D) adopt a resolution approving a license in favor of FDOT for the occupancy and
use of County property for tying in existing property features with the roadway
improvements to be constructed by FDOT; and
E) approve a license in favor of FDOT.
AUGUST 17, 2021
6. REGULAR AGENDA
F. FACILITIES DEVELOPMENT AND OPERATONS
(Cont’d)
4. (Cont’d)
SUMMARY: On June 18, 2019 (Agenda Item 5E-1), the Board of County
Commissioners (Board) approved siting the County’s second Homeless Resource
Center (HRC2) upon +/-5 acres of vacant County-owned property located at 3680
Lake Worth Road in western Lake Worth Beach.
At that time, the Board directed staff to evaluate the possibility of
providing direct vehicular access to the property via Lake Worth Road in lieu
of future reliance on existing access via Coconut Road and Gulfstream
Road. This item brings closure to that
direction, after extensive planning, by making accommodations for a driveway
connection to Lake Worth Road to serve routine daily traffic of both the
existing Mid-County Senior Center and future HRC2. Due to the combined volume of traffic, a turn
lane is required by FDOT. The turn lane
consists of a 0.104-acre parcel, totaling 4,517 square feet, and is the subject
of the Resolution authorizing the conveyance and the County Deed. To address existing title and utility
conditions, the County Deed releases the Unity of Title Interest on the
property, reserves existing easement rights and restricts the use of the
property to transportation purposes only. The City provides electrical service
to the County property and the neighboring community. To accommodate the
proposed turn lane parcel, existing power poles and lines will be relocated by
the City. The Utility Easement Agreement will provide the City an approximately
10’ to 29’ wide and 458’ long replacement easement area, containing
approximately 4,730 square feet (0.109 acres) to accommodate those relocated
poles and lines. This easement will run
along the south boundary of the turn lane parcel and is being granted at no
cost since it benefits the proposed development of the HRC2 facility and existing
Mid-County Senior Center. FDOT is
currently in the planning and design stages for improvements to Lake Worth
Road, making it more time and cost effective for FDOT to design and construct
the turn lane than if separately performed by the County during development of
the HRC2 project. FDOT estimates the cost to construct the turn lane for
the County at $103,598, and the Palm Beach County Transportation Planning
Agency has agreed to cover that cost in full as part of its financial
contribution to FDOT’s improvements. The County will grant FDOT a license to
occupy and use a portion of County’s property for tying in existing property
features with the roadway improvements to be constructed by FDOT. The license
is subject to a resolution authorizing its adoption. The conveyance on
Motion B must be approved by a Supermajority Vote (5 Commissioners). (Property
& Real Estate Management) District 3/Countywide (HJF)
AUGUST 17, 2021
6. REGULAR AGENDA
G. AIRPORTS
1. Staff recommends motion to approve: Amendment No. 6 to the General Consulting Agreement with AECOM Technical Services, Inc. (AECOM) for Consulting/ Professional Services in the amount of $1,583,691.58 for the continued performance of professional planning and design services related to the approved Palm Beach County Airports Capital Improvement Program. SUMMARY: The Consulting Agreement with AECOM for general airport planning and design was approved by the Board on March 12, 2019 (R2019-0301) in the amount of $828,984.74 in order to carry out the approved Capital Improvement Programs for the County’s Airports. Amendment No. 1 was approved by the Board on August 20, 2019 (R2019-1160) increasing the amount of the contract by $1,032,651.29. Amendment No. 2 was approved by the Board on February 4, 2020 (R2020-0079) increasing the amount of the contract by $1,753,356.78. Amendment No. 3 was approved by the Board on June 16, 2020 (R2020-0639) increasing the amount of the contract by $885,789.10. Amendment No. 4 was approved by the Board on October 6, 2020 (R2020-1514) increasing the amount of the contract by $1,789,325 and modified Article 21, Access and Audits, of the agreement. Amendment No. 5 was approved on February 9, 2021 (R2021-0233) exercising the first one year renewal option. Approval of Amendment No. 6 will provide an additional $1,583,691.58 to complete the following tasks: Task I Services – Palm Beach International Airport (PBI) Green Street Improvements, Department of Airports Miscellaneous Planning & Engineering Services, PBI Wallis Road Phase 2 Construction Services, PBI Replacement of Current Public Address System CA/CM Services, PBI Wind Cone Relocation and Replacement Project, PBI Repairs to Short-Term and Long-Term Parking Garages, Update Stormwater Pollution Prevention Plan (SWPPP), PBI Stormwater Master Plan (Intermediate Forecast), Department of Airports Disadvantaged Business Enterprise (DBE) Program Outreach Services, PBI Noise Report, PBI Terminal Structure Assessment/Repair Plans, PBI James L. Turnage Blvd. Bridge Repairs, and Task III Services - Miscellaneous Planning and Engineering Services. Work to be completed under these Task III Services will be issued in accordance with PPM CW-F-050, by way of a separate proposal or task authorization. AECOM is a Los Angeles, California based firm; however, the majority of the work to be completed in this agreement will be completed and/or managed through their West Palm Beach and Tampa, Florida offices in conjunction with several Palm Beach County-based sub-consultants and firms. A Disadvantaged Business Enterprise (DBE) goal of 18% was set for this contract. AECOM committed to 18% in its proposal. The anticipated DBE participation based upon the approved tasks is approximately 33.96%. The current paid to date DBE participation is approximately 18.57%. The DBE participation for this Amendment is approximately 19.34%. Pursuant to changes to Chapter 332, Florida Statutes, effective October 1, 2020, a governing body of a commercial service airport may not approve purchases of contractual services in excess of the Category Five threshold amount of $325,000 provided in Section 287.017, Florida Statutes, on a consent agenda. This amendment exceeds the threshold amount and must be approved on the regular agenda. Countywide (AH)
AUGUST 17, 2021
6. REGULAR AGENDA
G. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve:
A) Amendment No. 7 to the Construction Manager (CM) at Risk Contract (Contract) with The Morganti Group, Inc. (MGI) for CM at Risk Services for Miscellaneous Airport Improvements for Palm Beach County Department of Airports (Department) in the amount of $605,906 and 244 calendar days for Work Order SMC 09: Fire Pump Replacement at Palm Beach International Airport (PBI); and
B) a budget transfer
of $605,906 in the Airport’s Improvement and Development Fund, including a
reclass from Reserves in the amount of $605,906.
SUMMARY: The CM at Risk Contract with
MGI was approved by the Board on August 20, 2019 (R2019-1221). The Contract is
for two years with three one year renewal options for CM at Risk Services for
Airport Improvements for the Department.
MGI is a Danbury, Connecticut, based firm; however, the work will be
directly managed by their southeast regional office in Palm Beach County. MGI along with their S/MBE teaming partner
Cooper Construction Management and Consulting, Inc. (Cooper), were one of two
firms selected to provide project management and construction supervision
services. The contract value to date is $5,922,833.37.
Approval of Amendment No. 7 in the amount of $605,906 and 244 calendar days
will enable MGI to complete SMC 09: Fire Pump Replacement at PBI. This project
includes replacement of fire pump systems that support PBI. SMC 09 was presented to the Goal Setting
Committee on February 3, 2021 and due to the limited availability, the
Committee established an Affirmative Procurement Initiative of 10% for Small Business
Enterprise (SBE). The S/MBE subcontracting participation on
this work order is 11%. The current
cumulative S/M/WBE subcontractor participation for all work orders to-date
under this contract is 39%. In addition, MGI’s S/MBE teaming partner, Cooper, will provide 15% of the
Construction Management Fees. Countywide (AH)
AUGUST 17, 2021
6. REGULAR AGENDA
G. AIRPORTS
(Cont’d)
3. Staff recommends
motion to approve: a contract
for Ground Transportation Management System Software Services and Support
(Contract) with ReserTrac, LLC (ReserTrac) to provide County with access to
ReserTrac’s proprietary ground transportation management system software to
dispatch, manage and charge commercial ground transportation vehicle operators
at the Palm Beach International Airport (PBI), including on-demand and
prearranged operators and transportation network companies (TNCs)
(collectively, CVOs); commencing September 1, 2021, and terminating September
30, 2022, for a total not to exceed amount of $167,554.10; and providing for
four one-year renewal options. SUMMARY:
This Contract provides a system
to dispatch, manage, track and charge for ground transportation trips by CVOs.
Rather than installing an automated vehicle identification system that utilizes
radio frequency identification requiring infrastructure and establishment of a
holding facility, ReserTrac’s ground transportation management system software
is a fully virtual platform that utilizes CVO participants’ mobile devices via
an application to queue, dispatch and record trips and to charge and collect
per trip fees. The Contract will
commence on September 1, 2021, and expire on September 30, 2022, and provides
for four one-year renewal terms at the County’s option. On-demand and TNC per trip fees are currently
self-reported by the operators, subject to an annual audit. Prearranged ground
transportation operators are charged annual decal fees in lieu of per trip
fees. Implementation of this system will
allow the Department to establish per trip fees for all CVOs and track and
collect fees using a common platform.
ReserTrac is the sole source provider of this technology solution. As sole source procurement, this Contract is exempt from the
Equal Business Opportunity Ordinance. Countywide (AH)
H. COUNTY ATTORNEY
1. Staff recommends
motion to approve: an Employment Contract for legal
services (Contract) with Lori Denise Coffman, Esquire (Coffman) for the
position of County Attorney for a term of five years effective November 1,
2021. SUMMARY: On May 18, 2021, the Board of County
Commissioners approved Coffman as County Attorney Designate effective June 1,
2021 and directed that a Contract for legal services be presented at least 60
days prior to October 31, 2021, which is the effective date of Denise Marie
Nieman’s retirement. The Contract is effective November 1, 2021 for a
period of five years at an annual salary of $245,000. Countywide (DO)
AUGUST 17, 2021
6. REGULAR AGENDA
I. ADMINISTRATION
1. Staff requests
Board direction: on allocating
$75,000 to fund the Community Identification (ID) Card Program administered by
the Legal Aid Society of Palm Beach County. SUMMARY: On July 13, 2021, as part of the FY 2022
Proposed Budget Presentation, the County Administrator requested Board
direction on allocating $75,000 to fund the Community ID Card Program. The
Board tabled the discussion and directed staff to bring this item back before
the Board as a regular Agenda Item at the August 17, 2021 meeting. Countywide
(AH)
J. PLANNING, ZONING
& BUILDING
1. Staff requests
Board direction: regarding developing and implementing a program to
evaluate the safety of certain building types in Palm Beach County. SUMMARY: Following the devastating event that took place on June 24, 2021 at
Champlain Towers located in Surfside, Florida, the Palm Beach County Building
Division requested direction from the Board of County Commissioners (BCC)
regarding developing and implementing a program to evaluate the safety of
certain building types in Palm Beach County. At the July 13, 2021 BCC Meeting,
the Board directed staff to identify the potential candidate structures,
evaluate other safety evaluation programs in effect in other areas around the
country, and to continue to work with the League of Cities Building Officials
to explore/develop a model standard. Staff was also directed to develop a
notice to be delivered to targeted building owners and managers regarding the
responsibility to ensure these buildings are being maintained in safe
condition. Staff intends to present an update on status of actions taken to
date. Unincorporated (AH)
* * * * * * * * * * * *
RECESS AS THE BOARD OF COUNTY COMMISSIONERS
CONVENE AS THE ENVIRONMENTAL CONTROL BOARD
AUGUST
17, 2021
7. BOARD OF COUNTY COMMISSIONERS SITTING
AS THE ENVIRONMENTAL CONTROL BOARD
A. HEALTH DEPARTMENT
1. Staff recommends
motion to approve: the appointment of one member to the Environmental
Control Hearing Board to complete the unexpired term of Trevor Rosecrans, who
resigned and whose term expires January 31, 2023.
NOMINEE: SEAT #: REQUIREMENT: NOMINATED BY:
Vivian Demille 3 Citizen-at-Large Vice-Mayor Robert S. Weinroth
SUMMARY: The Board is composed of five members. Membership must consist of one lawyer
recommended by the Palm Beach County Bar Association, one medical doctor
recommended by the Palm Beach County Medical Society, and two citizens-at-large
not holding elective office. The Board
currently consists of four members. The
current diversity count is: Caucasian: 4 (100%); African-American: 0; and
Hispanic: 0. The current gender ratio (female:male) is
0:4. The applicant for appointment to
Seat #3, Vivian Demille is a citizen of Palm Beach County and recommended by
Vice-Mayor Robert S. Weinroth. With this
approval, the Board will consist of five members: four Caucasian males and one
Caucasian female. The gender ration
(female:male) is 1:4.
AUGUST 17, 2021
7. BOARD OF COUNTY COMMISSIONERS SITTING
AS THE ENVIRONMENTAL CONTROL BOARD
A. HEALTH DEPARTMENT (Cont’d)
2. Staff recommends
motion to approve: the appointment
of one member to the Environmental Appeals Board for a term of
three years from 8-17-2021 to 8-16-2024.
NOMINEE: SEAT
#: REQUIREMENT:
NOMINATED BY:
Wayne
Blythe
2
Water Resource Professional
SFWMD
employed by SFWMD
SUMMARY: The Board
is composed of five members. Membership must consist of one lawyer
recommended by the Palm Beach County Bar Association; one member of the Gold
Coast Builders Association (formerly known as Home Builders and Contractors
Association); one professional engineer recommended by the Palm Beach Branch of
the American Society of Civil Engineers; one water resource professional
employed by the South Florida Water Management District (SFWMD); and one drinking
water engineer employed by the Department of Environmental Protection
(DEP). The Board currently consists of three members. The current
diversity count is: Caucasian: 1; African-American: 1; and Hispanic:
1. The current gender ratio (female: male) is
1:2. Countywide (HH)
* * * * * * * * * * * *
ADJOURN AS THE ENVIRONMENTAL CONTROL BOARD
RECOVENE
AS THE BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2021
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
AUGUST 17, 2021
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file:
The updated Board Directive Reports which include in process and completed
board directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes: 1) In Process Items and 2)
Completed Items. The report continues
to be updated on an on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
AUGUST 17, 2021
District 1 – COMMISSIONER MARIA G. MARINO
Request
for off-site Proclamation congratulating the South Florida Regional
Transportation Authority for Tri-Rail Reaching One Hundred Million Riders
Request
for off-site Proclamation declaring September 2021 as Library Card Signup Month
in Palm Beach County
District 2 – COMMISSIONER GREGG K. WEISS
Request
of off-site Proclamation declaring August 2021 as Florida Water Professionals
Month in Palm Beach County
District 3 – COMMISSIONER DAVE KERNER
Request for off-site Proclamation
declaring August 27, 2021 as Doctor Andrew Lepoff Day in Palm Beach County
Request for off-site Proclamation
declaring August 27, 2021 as Deputy Sheriff George Clem Douglas Day in Palm Beach County
District 4 – COMMISSIONER ROBERT S. WEINROTH
Request for off-site Proclamation
declaring September 2021 as Diaper Need Awareness Month in Palm Beach County
District 5 - COMMISSIONER MARIA SACHS
Request
for off-site Proclamation recognizing August 26, 2021 as Women’s Equality Day
in Palm Beach County
AUGUST 17, 2021
10. COMMISSIONER
COMMENTS CONTINUED
District 6 - COMMISSIONER MELISSA MCKINLAY
Request
for off-site Proclamation declaring August 31, 2021 as International Overdose
Awareness Day in Palm Beach County
Request
for off-site Proclamation declaring September, 2021 as National Recovery Month
in Palm Beach County
Request
for off-site Proclamation declaring September 18, 2021 as Caribbean-American
for Community Involvement Day in Palm Beach County
District 7 – COMMISSIONER MACK BERNARD
Request for off-site Proclamation
declaring August 2021 as Palm Beach County Black Business Month
AUGUST 17, 2021
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."