A) Change Order No. 8 to the contract with Ranger Construction Industries, Inc. in the amount of $97,917.03 for the Northeast Airfield Improvements project at Palm Beach International Airport (PBI); and Ciao Aviation, effective 3/1/2021; and

B) a budget transfer of $97,917 in the Airport’s Improvement and Development Fund to provide budget for the project, including a transfer from Reserves in the amount of $97,917.

SUMMARY: The contract with Ranger Construction Industries Inc. for the Northeast Airfield Improvements project at PBI in the amount of $28,745,719.87 and 787 calendar days was approved by the Board on June 18, 2019 (R2019-0840). Change Orders 1-7 in the amount of $98,285.28 and 41 calendar days were approved under the delegated authorities detailed in PPM CW-F-050. Approval of Change Order No. 8 will primarily compensate the contractor to reconstruct a section of Taxiway M due to an insufficient existing pavement section. This is a unit price contract based on estimated quantities for work and materials by line item, which are adjusted based on actual quantities upon completion of the work. The contractor is currently in the final phase of construction; therefore, this change order also includes adjustments to reflect final quantities for items that have been completed. The Disadvantaged Business Enterprise (DBE) Goal for this project was established at 16%. Ranger has committed to a minimum of 17.33% participation. The current cumulative DBE participation for this contract, including all change orders is 17.01%. Countywide (AH)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

F. AIRPORTS (Cont’d)

A) receive and file a Public Transportation Grant Agreement (PTGA) with the Florida Department of Transportation (FDOT) in the amount of $1,700,000 for Terminal Humidity and Condensation Improvements – Phase 2 at Palm Beach International Airport (PBI). Delegation of authority for execution of this PTGA was approved by the BCC on August 25, 2020 (R2020-1017). This PTGA is effective as of March 12, 2021 with an expiration date of December 31, 2022; and

B) approve a budget amendment of $1,700,000 in the Airport’s Improvement and Development Fund to recognize the receipt of a grant from FDOT; which includes a transfer to Reserves of $1,700,000 to replenish Reserves for funding previously appropriated to the project

SUMMARY: The FDOT has issued a PTGA (CSFA No. 55.004) in the amount of $1,700,000 or 50% of the eligible project costs, whichever is less to complete the second phase of a multi-phased effort to address temperature, humidity and condensation issues at PBI. Phase 2 of the project will replace all the compromised duct insulation that has failed within the ceiling of the terminal; additionally, portions of the ceiling will be removed and replaced following the replacement of the ductwork insulation. Airport required local match of $1,700,000 is in the current budget. Countywide (AH)

3. Staff recommends motion to approve: a Declaration of Easement (Declaration) for water utility improvements serving County-owned property under lease to PBI Post Distr. LLC (PBI Post) (R2017-1892, as amended) west of the Palm Beach International Airport. SUMMARY: The Palm Beach County Water Utilities Department is requesting the Declaration to provide water utilities to these facilities. The Declaration memorializes the existence of water transmission and distribution facilities on the property and provides for the installation, operation and maintenance of these facilities. Countywide (AH)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

F. AIRPORTS (Cont’d)

7. Staff recommends motion to approve:

A) receive and file a Public Transportation Grant Agreement (PTGA) with the Florida Department of Transportation (FDOT) in the amount of $500,000 for Terminal/ Concourse Chiller Improvements at Palm Beach International Airport (PBI). Delegation of authority for execution of this PTGA was approved by the BCC on August 25, 2020 (R2020-1017). This PTGA is effective as of March 4, 2021 with an expiration date of December 31, 2023;

B) receive and file Amendment No. 1 to the PTGA with the FDOT in the amount of $900,000 for Terminal/Concourse Chiller Improvements at PBI. Delegation of authority for execution of this amendment was approved by the BCC on August 25, 2020 (R2020-1017). This amendment is effective as of April 14, 2021; and

C) approve a budget amendment of $1,400,000 in the Airport’s Improvement and Development Fund to recognize the receipt of grants from the FDOT in the amount of $500,000 and $900,000; and increase project costs by $1,400,000 for a total project cost of $2,800,000.

SUMMARY: This project consists of the replacement of Chillers #4 and #5, as well as associated cooling towers and other components associated with the HVAC system at the PBI. The FDOT has issued a PTGA (CSFA No. 55.004) reflecting their commitment of funding to the above referenced project in the amount of $500,000 or 50% of the eligible project costs, whichever is less. The FDOT also issued Amendment No. 1 to the PTGA in the amount of $900,000 or 50% of the eligible project costs, whichever is less to add funds to fully fund the FDOT share of the project. Airport required local match of $1,400,000 is in the current budget. Countywide (AH)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

F. AIRPORTS (Cont’d)

5. Staff recommends motion to receive and file: two Consent to Sublease (Consent) documents, consenting to the sublease of office and hangar space by Atlantic Aviation – West Palm Beach LLC d/b/a Atlantic Aviation PBI (Atlantic) at the Palm Beach International Airport (PBI), with the following subtenants:

A) Madava Aviation, LLC, effective 4/1/2021; and

B) Textron Aviation Inc., effective 4/1/2021.

SUMMARY: Atlantic provides fixed based operator services for general aviation aircraft at PBI pursuant to a lease agreement dated October 18, 2000 (R2000-1067, as amended). The lease agreement provides for the sublease of space subject to the County’s consent. Delegation of authority for execution of the standard form consent to sublease was approved by the Board in R94-1453. Countywide (AH)

6. Staff recommends motion to approve: Amendment No. 2 to the Professional Services Agreement with RS&H, Inc. (RS&H) in the amount of $121,188.44 for the continued performance of professional services related to construction-phase services for the Northeast Airfield Improvements Project (NEAIP) at Palm Beach International Airport (PBI). SUMMARY: The Professional Services Agreement with RS&H for professional airfield design and engineering services was approved by the Board on September 27, 2016 (R2016-1336) in the amount of $1,339,272.39. Consultant Services Authorizations (CSA) 1 through 5 in the amount of $246,556.58 were approved under the delegated authority detailed in PPM CW-F-050. Amendment No. 1 was approved by the Board on August 20, 2019 (R2019-1159) in the amount of $3,314,337, bringing the cumulative contract value to $4,900,165.97. Approval of Amendment No. 2 in the amount of $121,188.44 will provide funds necessary for the construction-phase services associated with the NEAIP, including additional Quality Acceptance testing services necessary to complete the project, and will bring the total cumulative contract value to $5,021,354.41. RS&H is a Jacksonville, Florida based firm, however, the work will be completed from their Fort Lauderdale office, in conjunction with several Palm Beach County subconsultants and firms. A Disadvantaged Business Enterprise (DBE) goal of 16% was set for this contract. RS&H committed to 17% in its proposal. The anticipated DBE participation based upon the approved tasks is approximately 20%, which will increase as the County assigns additional tasks. The current paid to date DBE participation is approximately 9.68%. The DBE participation for this amendment is 100%. Countywide (AH)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

1. Staff recommends motion to receive and file: the Quarter Ending 03-31-2021 information for Children’s Services Council of Palm Beach County (CSCPBC). SUMMARY: The Children’s Services Council has submitted their Quarter Ending 03-31-2021 information as per Section 125.901, Florida Statutes. Countywide (DB)

2. Staff recommends motion to receive and file: annual report for the Fiscal Year ending September 30, 2020 from the Riviera Beach Community Redevelopment Agency (CRA). SUMMARY: The Riviera Beach CRA has submitted its Annual Report for the Fiscal Year ending September 30, 2020 as per Sections 163.356(3)(d) and 163.387(8), Florida Statutes. Countywide (DB)

3. Staff recommends motion to receive and file: annual report for the Fiscal Year ending September 30, 2020 from the West Palm Beach Community Redevelopment Agency (CRA). SUMMARY: The West Palm Beach CRA has submitted its Annual Report for the Fiscal Year ending September 30, 2020 as per Sections 163.356(3)(d) and 163.387(8), Florida Statutes. Countywide (DB)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)

4. Staff recommends motion to approve: the appointment and reappointment of the following nominees to the Impact Fee Review Committee for a three-year term May 18, 2021 – May 17, 2024.

Nominee Seat No. Term Requirement Nominated By

Robert Gotlieb 1 3^rd Municipal PBC League of Cities

Laura Danowski 2 1^st Municipal PBC League of Cities

Lawrence Gordon 3 1^st Municipal PBC League of Cities

Robert J. Harvey, Esquire 4 1^st Business Mayor Kerner

Vice Mayor Weinroth

Comm. Marino

Comm. Weiss

Comm. McKinlay

Comm. Bernard

E. L. Ecclestone, III 5 3^rd Business Mayor Kerner

Vice Mayor Weinroth

Comm. Marino

Comm. Weiss

Comm. Sachs

Comm. McKinlay

Comm. Bernard

Scott Worley 6 3^rd Business Mayor Kerner

Vice Mayor Weinroth

Comm. Marino

Comm. Weiss

Comm. Sachs

Comm. McKinlay

Comm. Bernard

Stewart W. Bosley, Jr. 7 1^st At-Large Mayor Kerner

Vice Mayor Weinroth

Comm. Marino

Comm. Weiss

Comm. McKinlay

Comm. Bernard

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)

4. Continued

SUMMARY: The Impact Fee Review Committee is composed of seven members and three alternate members. The voting membership of the IFRC shall include three representatives from municipalities within PBC, three representatives from the business community, and one member selected at-large. The alternate members shall include one representative from each of the three categories listed above. This agenda item provides for the appointment and reappointment of members to a three-year term that will expire May 17, 2024. Each of the nominees has completed the required ethics training. The proposed diversity count will reflect the following makeup: Caucasian: 5 (71.4%), African American: 2 (28.6%). The gender ratio for the nominees (male:female) is 6:1. (Financial Management) Countywide (CK)

5. Staff recommends motion to approve: a negotiated settlement offer in the amount of $6,300 for the full satisfaction of a code enforcement lien that was entered against Joyann Tramuta & Beryl Prianti on April 11, 2017. SUMMARY: The Code Enforcement Special Magistrate (CESM) entered an order on September 9, 2016, for the property owned by Joyann Tramuta & Beryl Prianti providing them until February 4, 2017 to bring their property located at 11265 86^th St N., West Palm Beach into full compliance. The property had been cited for erecting accessory structures, storage buildings, and enclosing garage without obtaining building permits. Compliance with the CESM’s Order was not achieved by the ordered compliance date and a fine in the amount of $75 per day was imposed. The CESM then entered a claim of lien against Joyann Tramuta & Beryl Prianti on April 11, 2017. The Code Enforcement Division issued an Affidavit of Compliance for the property stating that the cited code violations had been fully corrected as of January 23, 2018. The total accrued lien amount through April 12, 2021, the date on which settlement discussions began, totaled $31,399.23. Joyann Tramuta has agreed to pay Palm Beach County $6,300, (20%) for full settlement of their outstanding code enforcement lien. District 6 (SF)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)

6. Staff recommends motion to approve: a budget amendment of $62,897,843 to establish the budget for the bond proceeds, costs of issuance, and project costs in the 51.05M NAV Pub Imp Rev Bonds, 21A CP, SOE Bldg Fund for the tax exempt Series 2021A Bonds. SUMMARY: On March 9, 2021, the Board approved Resolution No. R2021-1528 which authorized the issuance of the Series 2021A Bonds. The tax exempt Series 2021A Bonds are for the purpose of funding the construction of a new Supervisor of Elections Operations Facility and to pay the cost of issuance of the bonds. The bonds, issued for a 20 year term at 1.92%, will provide the amount needed to fully fund the County’s commitment to the project. Through an electronic bid process, the County awarded the sale to Hilltop Securities. The average annual debt service is $3.789 million and interest payments will begin FY 2022. This budget amendment will establish the budget for the proceeds of the sale of the tax exempt Series 2021A Bonds. Countywide (DB)

A) a budget amendment of $44,711,750 in the $44.705M Taxable Revenue Refunding Bonds, Series 2021B debt service fund to budget bond proceeds, refunding bond premium, costs of issuance, and payment to refunding bond escrow agent; and

B) a budget amendment of $1,034,875 in the $147.0M Revenue Refunding Bonds, Series 2012 Debt Service Fund to budget sale of surplus land proceeds and the reduction of FY2021 interest expense.

SUMMARY: On March 9, 2021, the Board approved Resolution No. R2021-1528 which authorized the issuance of the Series 2021B Refunding Bonds for a partial refunding of the Public Improvement Revenue Refunding Bonds, Series 2012 through a competitive sale as recommended by the County Financing Committee (CFC) and the County’s Financial Advisors. Through an electronic bid process, the County awarded the sale to PNC Capital Markets. The refunding will save the County approximately $2.98 million (7.197%) in debt service over the life of the bonds. Countywide (DB)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)

8. Staff recommends motion to approve:

A) a budget amendment of $69,166,051 in the $69.235M Taxable Revenue Refunding Bonds, Series 2021C Debt Service Fund to budget bond proceeds; and

B) a budget transfer of $417,714 in the $56.645M NAV Public Improvement Revenue Bonds Debt Service Fund.

SUMMARY: On March 9, 2021, the Board approved Resolution No. R2021-1528 which authorized the issuance of the Series 2021C Refunding Bonds for a refunding of the Public Improvement Revenue Bonds, Series 2015D through a competitive sale as recommended by the County Financing Committee (CFC) and the County’s Financial Advisors. Through an electronic bid process, the County awarded the sale to Wells Fargo. The refunding will save the County approximately $8.44 million (14.895%) in debt service over the life of the bonds. Countywide (DB)

9. Staff recommends motion to receive and file: annual report for the Fiscal Year ending September 30, 2020 from the Boynton Beach Community Redevelopment Agency (CRA). SUMMARY: The Boynton Beach CRA has submitted its Annual Report for the Fiscal Year ending September 30, 2020 as per Sections 163.356(3)(d) and 163.387(8), Florida Statutes. Countywide (DB)

10. Staff recommends motion to receive and file: annual report for the Fiscal Year ending September 30, 2020 from the Palm Springs Community Redevelopment Agency (CRA). SUMMARY: The Palm Springs CRA has submitted its Annual Report for the Fiscal Year ending September 30, 2020 as per Sections 163.356(3)(d) and 163.387(8), Florida Statutes. Countywide (DB)

H. FACILITIES DEVELOPMENT & OPERATIONS

1. Staff recommends motion to receive and file: a Standard License Agreement for Use of County-Owned Property dated March 13, 2021 with Legacy Donor Services Foundation for tissue procurement at the Office of the Medical Examiner. SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item. The standard agreement has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator or designee. The Standard License Agreement was approved in accordance with R2010-0333, as amended and approved by the Board on October 1, 2013. The executed document is now being submitted to the Board to receive and file. (FDO Admin) Countywide (MWJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

2. Staff recommends motion to approve: Work Order No. 21-005 to the annual Heating, Ventilation, and Air Conditioning (HVAC) contract with Florida Mechanical LLC (Contractor) (R2020-0021) in the amount of $303,224 for the Water Utilities Department (WUD) Southern Regional Operations Center (SROC) Buildings P, O, and the Water Treatment Plant (WTP) Building J - HVAC Replacement project for a period of 120 days from equipment delivery or until project is complete. SUMMARY: The work consists of furnishing the labor, equipment, and materials needed to replace the existing HVAC systems for the SROC buildings P, O, and WTP Building J. The existing equipment has outlived its useful life and is costly to maintain. The new equipment will be more efficient and provide for years of dependable service. This project was competitively advertised and new contractors were invited to bid on the project by submitting prequalification documents prior to the submission of the bid response. This work order was solicited pursuant to the annual HVAC contract and the requirements of the Equal Business Opportunity Ordinance. The annual contract was last presented to the Goal Setting Committee on March 4, 2020 and the Committee established Affirmative Procurement Initiatives (API) of sheltered market for projects under $100,000 or a Small Business Enterprise (SBE) contractor will be given a price preference if their bid is within 10% of the lowest non-SBE bid for projects over $100,000. Since this project was over $100,000, the SBE price preference API was applied. The Contractor is not a certified SBE. There is no SBE participation on this work order. The overall SBE participation on the annual HVAC contract is 33.91%. The Contractor is a Palm Beach County business. Funding for this project is from the Water Utilities Department Operations and Maintenance fund. (Capital Improvements Division) District 5 (LDC)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

3. Staff recommends motion to approve: an annual contract with the following contractor for painting and weatherproofing services on an as-needed basis through April 9, 2023.

Contractor Status SBE or Non-SBE

Razorback LLC Non-Local Non-SBE

SUMMARY: On April 10, 2018, the Board of County Commissioners approved the annual painting and weatherproofing contracts (R2018-0392 through R2018-0396). The work consists of painting and weatherproofing services on an as needed basis. The contractor now joins the list of 14 already prequalified contractors for a total of 15 prequalified contractors with a contract expiration date of April 9, 2023. The specific requirements of the work shall be determined by individual work orders issued against this annual contract. These contracts are five year indefinite-quantity contracts with a maximum cumulative value of $2,500,000 across all prequalified contractors. Work is to be awarded as work orders on a lump-sum, competitively bid basis across all prequalified contractors. Contractors are allowed to qualify at any time and be added to this annual contract. Projects $100,000 and over are advertised on the vendor self-service website while projects $200,000 and over are also advertised in the newspaper. Projects under $100,000 are bid among the pool of pre-qualified contractors (currently 15 have pre-qualified) and for projects over $100,000, the bidding pool is expanded to include any additional bidders responding to the specific project advertisement that submit a qualification application at least ten days before the bid due date. The painting and weatherproofing annual contract was last presented to the Goal Setting Committee on March 4, 2020 and the Committee established Affirmative Procurement Initiatives of sheltered market for projects under $100,000 or price preference for Small Business Enterprise contractors if their bid is within 10% of the lowest non-small business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation will be identified on each work order, and will be tracked cumulatively for all work orders issued. Current cumulative S/M/WBE participation for all work orders to-date under the painting and weatherproofing annual is 70.69%. (Capital Improvements) Countywide (LDC)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

4. Staff recommends motion to approve: an annual contract with the following contractors for flooring services on an as-needed basis through May 17, 2026.

Contractor Status SBE or Non-SBE

A) Andrea Construction, Inc. Local SBE

B) Brian’s Carpet & Commercial

Flooring, Inc. Local SBE

C) Designers West Interiors, Inc. Local Non-SBE

D) Jack Walsh Carpet and Rugs, Inc. Local SBE

E) J.I.J. Construction Corp. Local S/M/WBE

F) Joe Schmidt Construction, Inc. Local SBE

G) Leonard Graham Inc. DBA

L G I Construction Local S/MBE

SUMMARY: The purpose of this annual contract is to pre-qualify contractors to provide flooring services. The work consists of new installations, replacement and/or repair of flooring. The specific requirements of the work shall be determined by individual work orders issued against this annual contract. These contracts are five year indefinite-quantity contracts with a maximum cumulative value of $2,000,000 across all prequalified contractors. Work is to be awarded as work orders on a lump-sum, competitively bid basis across all prequalified contractors. Contractors are allowed to qualify at any time and be added to this annual contract. Projects $100,000 and over are advertised on the vendor self-service website while projects $200,000 and over are also advertised in the newspaper. Projects under $100,000 are bid among the pool of pre-qualified contractors (currently seven have pre-qualified) and for projects over $100,000, the bidding pool is expanded to include any additional bidders responding to the specific project advertisement that submit a qualification application at least ten days before the bid due date. The annual flooring contract was presented to the Goal Setting Committee on January 20, 2021 and the Committee established Affirmative Procurement Initiatives of sheltered market for projects under $100,000 or a Small Business Enterprise contractor will be given a price preference if its bid is within 10% of the lowest non-small business bid. Actual Small/Minority/Women Owned Business Enterprise participation will be identified on each work order, and will be tracked cumulatively for all work orders issued. (Capital Improvements) Countywide (LDC)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

5. Staff recommends motion to approve: Work Order No. 21-004 to the annual low voltage contract with Peerson Audio, Inc. (Contractor) (R2019-0742) in the amount of $219,525.71 for the Palm Tran South – Audio Video Equipment Installation project for a period of 60 days from notice to proceed or until project is complete. SUMMARY: The work consists of furnishing the labor, equipment, and materials needed for the furnishing and installation of new audio video equipment, equipment mounts and associated electronics in the meeting room at the Palm Tran South facility. This project supplements the efforts of Palm Tran’s long-term expansion project, which is comprised of additional building space for offices, locker rooms, training center and ancillary support space; additional parking for 135 vehicles and a new bus lift at the maintenance building. This project was competitively advertised and new contractors were invited to bid on the project by submitting prequalification documents prior to the submission of the bid response. This work order was solicited pursuant to the annual low voltage contract and the requirements of the Equal Business Opportunity Ordinance. The annual contract was last presented to the Goal Setting Committee on January 2, 2019 and the Committee established an Affirmative Procurement Initiative of price preference if a Small Business Enterprise (SBE) is within 10% of the lowest non-small business bid. The Contractor is a certified SBE and submitted 100% SBE participation on this work order. The overall SBE participation on the annual low voltage contract is 29.58%. The Contractor is a Palm Beach County business. Funding for this project is from the Palm Tran Grants Fund. (Capital Improvements Division) District 7 (LDC)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

6. Staff recommends motion to approve: Supplement No. 1 to Consultant Services Authorization (CSA) No. 3 to the continuing design contract with Leo A. Daly Company (Consultant) (R2018-0917) in the amount of $272,746 to provide professional architectural and engineering services for the Vista Center Covered Drop Off and Main Lobby Modifications project located at 2300 N Jog Road, West Palm Beach. SUMMARY: On June 19, 2018, the Board of County Commissioners (Board) approved a continuing contract (R2018-0917) with the Consultant to provide professional architectural services for planned or potential future renovations, expansions, modifications and/or additions to existing judicial type facilities. CSA No. 3 authorized an assessment and evaluation of security concerns at the main lobby of the 2300 Vista Center building (Vista Center). The security improvements to be designed at the Vista Center are akin to the typical security provisions found at judicial facilities (e.g. screening stations) therefore, although Vista Center is not a judicial facility, the scope of work for this CSA remains within the overall scope of the containing contract. Supplement No. 1 to CSA No. 3 authorizes design services for modifications and security enhancements to accommodate an efficient, secure and central location for customers to perform tasks related to fire, health, zoning and engineering reviews. Additionally, the CSA authorizes design services for a new covered drop-off at the north side of the main public entry of the Vista Center to better serve staff and patrons during inclement weather. The continuing professional services contract was advertised according to the County’s prior Small Business Enterprise (SBE) program where a 15% subcontracting goal was applied. The Consultant committed to a contract goal of 25%. SBE participation on this CSA is 27.19%. To date, the overall SBE participation on this continuing contract is 25.35%. The Consultant is not a certified SBE. The Consultant has a local office in Palm Beach County. The funding sources for this project is from the Building Capital Projects fund and Municipal Services Taxing District fund. (Capital Improvements Division) District 2 (MWJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

7. Staff recommends motion to approve: the appointment of two new members to the Public Art Committee as follows:

Appoint

Seat

No.

Requirement

Term

Amie Calisti

Urban Planner /

Architectural Design

Professional

5/18/21–

9/30/22

Vivian Donnell Rodriguez

PBC resident with

significant visual art

background

5/18/21 –

9/30/22

SUMMARY: Pursuant to Resolution No. 2013-1160, the Public Art Committee consists of nine members that are appointed for a term of three years. Two new members are recommended to complete terms of two individuals who resigned from the Public Art Committee. The new recommended appointments are Amie Calisti to replace Theodore Smith, Jr. and Vivian Donnell Rodriguez to replace Camila Afandor-Lach. Both terms expire on September 30, 2022. The Public Art Committee has the following diversity count with the proposed appointees: Caucasian: 6 (67%), Hispanic: 2 (22%), African-American: 0 (0%), Asian: 1 (11%). The resulting gender ratio (female:male) would be 7:2. (FDO Admin) Countywide (MWJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

8. Staff recommends motion to approve: Change Order No. 1 to Amendment No. 3 of the construction management (CM) at risk contract with Kast Construction Company LLC (R2020-0249.1) increasing the Guaranteed Maximum Price (GMP) in the amount of $142,850.84 for the Palm Beach Sheriff Office Headquarters (PBSO HQ) Renovation Project. SUMMARY: On March 9, 2021, the Board of County Commissioners (Board) approved Amendment No. 3 (R2021-0345) to the CM contract with Kast Construction Company LLC (R2020-0249.1) for the PBSO HQ Renovation project establishing a GMP in the amount of $33,653,791. Change Order No. 1 authorizes professional cleaning services for the existing metal supply and return ductwork in a section of the facility (phase 1 of the project) which will remain occupied during construction allowing for continuity of operations. Additionally, this change order authorizes targeted cleaning of the interiors of the fibrous duct board as determined on a case-by-case basis during professional cleaning efforts. These duct cleaning services are part of the preventative measures aimed at addressing Indoor Air Quality (IAQ) concerns raised by building occupants. The CM contract with Kast Construction Company LLC was awarded pursuant to the Small Business Enterprise (SBE) ordinance but this GMP, having been initiated after January 1, 2019, is subject to the requirements of the Equal Business Opportunity Ordinance. Kast Construction Company LLC is not an SBE, but has partnered with All-Site Construction, Inc., an SBE CM. In September 2020, prior to subcontractor advertisement and bidding, the Goal Setting Committee applied an Affirmative Procurement Initiative to the construction subcontracts of 25% SBE participation, of which 5% must be a Minority Business Enterprise (MBE) African American or Hispanic American. The original SBE participation on Amendment No. 3 was 39.89% of which 7.37% was MBE participation. There is no SBE participation for Change Order No. 1. To date, including Change Order No. 1 to Amendment No. 3, Kast Construction Company LLC has achieved 39.79% SBE subcontracting participation of which 7.42% is MBE participation. Kast Construction Company LLC is a Palm Beach County business. The funding source for this project is from the Infrastructure Sales Tax fund. (Capital Improvements Division) District 2 (LDC)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

I. HOUSING AND ECONOMIC SUSTAINABILITY

1. Staff recommends motion to receive and file: the following two Community Development Block Grant (CDBG) funded Agreements and two CDBG funded Amendments to Agreements.

A) Agreement in the amount of $65,226 with the Town of Lantana;

B) Agreement in the amount of $12,066 with the Town of Mangonia Park;

C) Amendment 001 to Agreement R2020-1883 with the Town of Lake Park; and

D) Amendment 002 to Agreement R2018-0166 with the Town of Mangonia Park.

SUMMARY: These documents have been executed on behalf of the Board of County Commissioners (BCC) by the Director of the Department of Housing and Economic Sustainability in accordance with Agenda Item 6D-1 and Agenda Item 5C-3, as approved by the BCC on July 14, 2020 and July 10, 2018, respectively. The Agreement with the Town of Lantana allocates $65,226 to fund landscaping and signage improvements in the North Broadway neighborhood. The Agreement with the Town of Mangonia Park allocates $12,066 to fund a portion of the salary of a code enforcement officer. Amendment 001 to the Agreement (R2020-1883) with the Town of Lake Park extends the completion date until June 30, 2022, for the installation of playground improvements at Lake Shore Park. Amendment 002 to the Agreement (R2018-0166), with the Town of Mangonia Park, as amended, allocates an additional $41,676 in CDBG funds to the sanitary sewer project and revises the project completion date. In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item. These are Federal CDBG funds which require no local match. District 7 (HJF)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

J. PLANNING, ZONING & BUILDING

1. Staff recommends motion to:

A) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida, granting a County tax exemption for the historic rehabilitation of the property located at 19 N. Dixie Boulevard, Delray Beach;

B) approve a tax exemption covenant for 19 N. Dixie Boulevard, Delray Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

C) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida, granting a County tax exemption for the historic rehabilitation of the property located at 101 NE 5^th Street, Delray Beach;

D) approve a tax exemption covenant for 101 NE 5^th Street, Delray Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

E) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida, granting a County tax exemption for the historic rehabilitation of the property located at 126 SE 7^th Avenue, Delray Beach;

F) approve a tax exemption covenant for 126 SE 7^th Avenue, Delray Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

G) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida, granting a County tax exemption for the historic rehabilitation of the property located at 128 SE 7^th Avenue, Delray Beach;

H) approve a tax exemption covenant for 128 SE 7^th Avenue, Delray Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

I) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida, granting a County tax exemption for the historic rehabilitation of the property located at 246 N. Swinton Avenue, Delray Beach;

J) approve a tax exemption covenant for 246 N. Swinton Avenue, Delray Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

J. PLANNING, ZONING & BUILDING (Cont’d)

1. Continued

K) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida, granting a County tax exemption for the historic rehabilitation of the property located at 701 N. Swinton Avenue, Delray Beach;

L) approve a tax exemption covenant for 701 N. Swinton Avenue, Delray Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

M) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida, granting a County tax exemption for the historic rehabilitation of the property located at 777 N. Ocean Blvd, Delray Beach;

N) approve a tax exemption covenant for 777 N. Ocean Blvd, Delray Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

O) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida, granting a County tax exemption for the historic rehabilitation of the property located at 1420 N. Swinton Avenue, Delray Beach; and

P) approve a tax exemption covenant for 1420 N. Swinton Avenue, Delray Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted.

SUMMARY: The resolutions will authorize a County tax exemption for the following historic properties located within the City of Delray Beach: 19 N. Dixie Boulevard, (property is privately owned for residential use), 101 NE 5^th Street, (property is privately owned for residential use), 126 SE 7^th Avenue, (property is privately owned for residential use), 128 SE 7^th Avenue, (property is privately owned for residential use), 246 N. Swinton Avenue, (property is privately owned for residential use), 701 N. Swinton Avenue, (property is privately owned for Residential use), 777 N. Ocean Boulevard (property is privately owned for residential use) and 1420 N. Swinton Avenue, (property is privately owned for Residential use). If granted, the tax exemptions shall take effect January 1, 2021, and shall remain in effect for ten years, or until December 31, 2030. The exemption shall apply to 100% of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property. The estimated total tax exempted for the ten years ending December 31, 2030, is $297,661. Actual exemption amounts will be based upon the Countywide Millage rate on a yearly basis. It is estimated that approximately $29,766 tax dollars will be exempted annually based on the 2021 Countywide Millage Rate. Accompanying each resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. District 7 (RPB)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

J. PLANNING, ZONING & BUILDING (Cont’d)

B) approve a tax exemption covenant for 350 Worth Avenue, Palm Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted.

SUMMARY: The resolution will authorize a County tax exemption for the following historic property located within the Town of Palm Beach: 350 Worth Avenue, (property is privately owned for commercial use). If granted, the tax exemptions shall take effect January 1, 2021, and shall remain in effect for ten years, or until December 31, 2030. The exemption shall apply to 100% of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property. The estimated total tax exempted for the ten years ending December 31, 2030, is $201,424. Actual exemption amounts will be based upon the Countywide Millage rate on a yearly basis. It is estimated that approximately $20,142 tax dollars will be exempted annually based on the 2021 Countywide Millage Rate. Accompanying each resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. Districts 1 & 7 (RPB)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

J. PLANNING, ZONING & BUILDING (Cont’d)

3. Staff recommends motion to:

B) approve a tax exemption covenant for 322 South L Street, Lake Worth Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

D) approve a tax exemption covenant for 407 South Lakeside Drive, Lake Worth Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

F) approve a tax exemption covenant for 631 Lucerne Avenue, Lake Worth Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

H) approve a tax exemption covenant for 910 North M Street, Lake Worth Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted.

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

J. PLANNING, ZONING & BUILDING (Cont’d)

3. Continued

SUMMARY: The resolution will authorize a County tax exemption for the following historic properties located within the City of Lake Worth Beach: 322 South L Street, (property is privately owned for residential use), 407 South Lakeside Drive, (property is privately owned for residential use) 631 Lucerne Avenue, (property is privately owned for commercial use) and 910 North M Street, (property is privately owned for residential use). If granted, the tax exemptions shall take effect January 1, 2021, and shall remain in effect for ten years, or until December 31, 2030. The exemption shall apply to 100% of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property. The estimated total tax exempted for the ten years ending December 31, 2030, is $44,124. Actual exemption amounts will be based upon the Countywide Millage rate on a yearly basis. It is estimated that approximately $4,412 tax dollars will be exempted annually based on the 2021 Countywide Millage Rate. Accompanying each resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. District 3 (RPB)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

J. PLANNING, ZONING & BUILDING (Cont’d)

B) approve a tax exemption covenant for 134 Greymon Drive, West Palm Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

D) approve a tax exemption covenant for 617 Claremore Drive, West Palm Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted;

F) approve a tax exemption covenant for 2111 South Flagler Drive, West Palm Beach, requiring the qualifying improvements be maintained during the 10-year period that the tax exemption is granted.

SUMMARY: The resolution will authorize a County tax exemption for the following historic properties located within the City of West Palm Beach: 134 Greymon Drive, (property is privately owned for residential use); 617 Claremore Drive, (property is privately owned for residential use) and 2111 South Flagler Drive, (property is privately owned for residential use). If granted, the tax exemptions shall take effect January 1, 2021, and shall remain in effect for ten years, or until December 31, 2030. The exemption shall apply to 100% of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property. The estimated total tax exempted for the ten years ending December 31, 2030, is $132,906. Actual exemption amounts will be based upon the Countywide Millage rate on a yearly basis. It is estimated that approximately $13,290 tax dollars will be exempted annually based on the 2021 Countywide Millage Rate. Accompanying each resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. Districts 2 & 7 (RPB)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES

1. Staff recommends motion to approve: Work Authorization (WA) No. 3 to the Lift Station Rehabilitation Continuing Construction Contract 2020 (Continuing Contract) with Hinterland Group Inc. (Hinterland) for the Lift Station Pressure Nodes Addition (Project) in the amount of $471,957. SUMMARY: On September 15, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1379) with Hinterland. WA No. 3 provides for the installation of pressure nodes on the water and force main pipes at 23 lift stations throughout the PBCWUD service area in order to monitor potable water and force main pressures. The Project also includes the installation of water services, backflow preventers and electrical components required for remote monitoring of system pressures at the lift stations. The Continuing Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On January 15, 2020, the Goal Setting Committee applied an Affirmative Procurement Initiative of a mandatory 20% Small Business Enterprise (SBE) subcontracting participation, of which 3% shall be among certified African American and/or Hispanic American owned firms. The Continuing Contract provides for 26.87% SBE participation which includes 3.18% MBE participation, 3.18% MBE (H). WA No. 3 includes 0% SBE participation which includes 0% MBE participation, 0% MBE (H). The cumulative SBE participation including WA No. 3 is 0% which includes 0% MBE participation, 0% MBE (H). Hinterland is a Palm Beach County based Company. The Project is included in the PBCWUD FY21 budget. (PBCWUD Project No. 19-047) Countywide (MJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

2. Staff recommends motion to approve:

A) contracts for Consulting/Professional Services Lift Station Rehabilitation with:

1) Barnes, Ferland and Associates, Inc. (BFA);

2) EAC Consulting, Inc. (EAC); and

3) Mock, Roos & Associates, Inc. (MRA)

B) Consultant Services Authorization (CSA) No. 1 with (BFA) for the Lift Station Rehabilitation Bid Package 3 for a not to exceed amount of $338,749.07;

C) CSA No. 1 with EAC for the Lift Station Rehabilitation Bid Package 2 for a not to exceed amount of $358,578.09; and

D) CSA No. 1 with MRA for the Lift Station Rehabilitation Bid Package 1 for a not to exceed amount of $1,017,258.76.

SUMMARY: The contract will provide consulting/professional engineering services for the rehab and refurbishment of lift stations throughout the Palm Beach County Water Utilities Department (PBCWUD) service area. The contract has a term of five years. The contract was presented to the Goal Setting Committee on June 3, 2020, and a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified African American owned firms were the Affirmative Procurement Initiatives (API) applied to this contract. BFA, EAC and MRA have met the established API for this Contract. Under each CSA No. 1, the selected firm shall perform a range of planning, design and permitting related services to provide for the rehabilitation and refurbishment of a fixed number of submersible lift stations throughout the PBCWUD service area. A limited number of the submersible lift stations may require abandonment and the installation of new gravity wastewater systems. Each construction package will follow the design-bid-build delivery method. The Project are included in the PBCWUD FY21 Budget. The contract with BFA provides for 90% SBE Participation, which includes 90% M/WBE participation, 68% MBE (B), 20% MBE (H), and 2% MBE (A).

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

2. SUMMARY (Continued):

While BFA is headquartered in Orlando, FL, they maintain an office in Palm Beach County from which the majority of the work under this contract will be performed. (PBCWUD Project No. 20-035). The contract with EAC provides for 49% SBE Participation, which includes 29.5% M/WBE participation, 26% MBE (B) and 3.5% MBE (A). While EAC is headquartered in Miami, FL, they maintain an office in Palm Beach County from which the majority of the work under this contract will be performed. (PBCWUD Project No. 20-035). The contract with MRA provides for 47% SBE Participation, which includes 35% M/WBE participation, 35% MBE (B). MRA is a Palm Beach County based company. (PBCWUD Project No. 20-035). CSA No. 1 with BFA provides for professional engineering services relating to design and permitting of Lift Station Rehabilitation Bid Package 2 Project. These services include condition assessment reviews, utility locates, surveying, geotechnical engineering services, construction plans, permitting and bid support services for the rehabilitation and refurbishment of ten lift stations throughout the PBCWUD service area. CSA No. 1 with BFA provides for 94.97% SBE participation which includes 94.97% M/WBE participation, 70.38% MBE (B), 24.58% MBE (H), 0% MBE (A). The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-023). CSA No. 1 with EAC provides for professional engineering services relating to design and permitting of Lift Station Rehabilitation Bid Package 3 Project. These services include condition assessment reviews, utility locates, surveying, geotechnical engineering services, construction plans, permitting and bid support services for the rehabilitation and refurbishment of ten lift stations throughout the PBCWUD service area. CSA No. 1 with EAC provides for 58.9% SBE participation which includes 32.37% M/WBE participation, 17.59% MBE (B) and 14.77% MBE (A). The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-022). CSA No. 1 with MRA provides for professional engineering services relating to design and permitting of Lift Station Rehabilitation Bid Package 1 Project. These services include condition assessment reviews, utility locates, surveying, geotechnical engineering services, construction plans, permitting and bid support services for the rehabilitation and refurbishment of 30 lift stations throughout the PBCWUD services area. CSA No. 1 with MRA provides for 49.91% SBE participation which includes 35.26% M/WBE participation, 35.26% MBE (B). The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-021) Countywide (MJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

3. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 3 to the Consulting/Professional Services Utility Distribution & Collection System Engineering Services Contract (Contract) with C Solutions, Inc. (Consultant) for the Florida Mango Road Utility Adjustments - Barbados Rd to Myrica Rd (PBC #2017-517) (Project) for a not to exceed amount of $133,370. SUMMARY: On December 15, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1896) with Consultant. CSA No. 3 provides for professional engineering services relating to field investigation, design, permitting and bidding support of the Project. These services include, survey coordination, utility coordination, subsurface utility exploration, construction plans, permitting and bid support services for the adjustment and relocation of water and force mains along Florida Mango Road, from south of Barbados Road to south of Myrica Road, as a result of the Palm Beach County Engineering and Public Works Department - Roadway Production Division's (PBC Roadway) road widening project. This Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On October 2, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified SBE firms were the API applied to the Contract. The Contract provides for 83% SBE participation, which includes 78% M/WBE participation, 76% MBE (B), 1% MBE (H) and 1% MBE (A). CSA No. 3 includes 83.17% SBE participation which includes 65.53% M/WBE participation, 65.53% MBE (B), 0% MBE (H) and 0% MBE (A). The cumulative SBE participation including CSA No. 3 is 69.76% SBE participation which includes 60.88% M/WBE participation, 60.88% MBE (B), 0% MBE (H) and 0% MBE (A). Consultant is a Palm Beach County based company. The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-037) District 2 (MJ)

4. Staff recommends motion to approve: a Subordination of Utility Interests to the State of Florida Department of Transportation (FDOT). The Subordination of Utility Easements includes a portion of the following easements recorded in the Official Records of Palm Beach County: ORB 12332, Page 1811 and ORB 12414 Page 405. SUMMARY: The FDOT has an interest in a portion of the utility easements recorded in the Official Records of Palm Beach County as noted above that have been determined necessary for highway purposes. The proposed use of these lands for highway purposes will require subordination of the interest claimed in such lands by the County to FDOT. FDOT has committed to pay to have the County’s facilities relocated in the future if necessary. The Palm Beach County Water Utilities Department has determined that the subordination of utility interests will not affect any existing public utility facilities and therefore recommends the subordination. District 3 (MJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

5. Staff recommends motion to approve:

A) Work Authorization (WA) No. 9 to the 2019 Pipeline Continuing Construction Contract (Continuing Contract) with Centerline Utilities, Inc., (Centerline) for the Palm Beach National Golf and Country Club Water Main Replacement (Project) in the amount of $3,482,330.87; and

B) a $3,657,000 budget transfer in the Water Utilities Department Capital Improvement Fund to establish budget for the entire project.

SUMMARY: On July 14, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-0862) with Centerline. WA No. 9 provides for the replacement of approximately 22,300 linear feet of 4-inch and 6-inch asbestos cement water mains, fire protection improvements, and the affected water services located within the Palm Beach National Golf and Country Club residential community in Lake Worth Beach. The Continuing Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On January 15, 2020, the Goal Setting Committee applied an Affirmative Procurement Initiative of a mandatory 20% Small Business Enterprise (SBE) subcontracting participation, of which 5% shall be among certified African American and/or Hispanic American owned firms. The Continuing Contract provides for 20.05% SBE participation which includes 10.29% M/WBE participation, 6.51% MBE (H) and 3.78% MBE (B). WA No. 9 includes 20.76% SBE participation which includes 4.93% M/WBE participation, 4.93% MBE (H), and 0% MBE (B). The cumulative SBE participation including WA No. 9 is 20.54% SBE, which includes 7.68% M/WBE participation, 7.68% MBE (H), and 0% MBE (B). Centerline is headquartered in Palm City, Florida, but maintains an office in Palm Beach County from which the majority of the work under WA No. 9 will be undertaken. The Project is included in the PBCWUD FY21 budget. (PBCWUD Project No. 19-048) District 2 (MJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

6. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 2 to the Consulting/Professional Services Utility Distribution & Collection System Engineering Services Contract (Contract) with Holtz Consulting Engineers, Inc. (Consultant) for the Priority Aerial Canal Crossing Improvement Phase 3 (Project) for a not to exceed amount of $614,585.59. SUMMARY: On December 15, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1897) with Consultant. CSA No. 2 provides for professional engineering services relating to design and permitting of the Project. These services include, subsurface utility exploration, geotechnical exploration, survey, construction plans, permitting and bid support services for the rehabilitation of up to 20 aerial canal crossings. Project also includes the condition assessment of 50 aerial canal crossings. This Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On October 2, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified SBE firms were the API applied to the Contract. The Contract provides for 96% SBE participation, which includes 90% M/WBE participation, 85% MBE (H), and 5% MBE (A). CSA No. 2 includes 87.25% SBE participation which includes 71.87% M/WBE participation, 71.87% MBE (H), and 0% MBE (A). The cumulative SBE participation including CSA No. 2 is 83.42% SBE, which includes 71.83% M/WBE, 71.83% MBE (H), and 0% MBE (A). Consultant is a Palm Beach County based company. This project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-035) Countywide (MJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

7. Staff recommends motion to approve:

A) a contract for Consulting/Professional Services Southern Region Water Reclamation Facility (SRWRF) Process Improvements with Hazen and Sawyer, P.C., (Hazen); and

B) Consultant Services Authorization (CSA) No. 1 for Southern Region Water Reclamation Facility Process Improvements Preliminary Engineering Design Services (Project) for a not to exceed amount of $413,747.74.

SUMMARY: The contract will provide consulting/professional engineering services for the design, permitting, bidding and construction management services to enhance operational process reliability and efficiency at the Palm Beach County Water Utilities Department’s (PBCWUD) SRWRF. The contract has a term of five years. Under CSA No. 1, Hazen shall provide services to include options assessment, preparation of preliminary sketches and drawings, preparation of a Preliminary Design Report (PDR) and Class V Opinion of Probable Cost. The contract with Hazen was procured under the requirements of the Equal Business Opportunity Ordinance. The contract was presented to the Goal Setting Committee on August 19, 2020, and a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and evaluation preference for up to 15 points based upon the relative level of dollar participation by certified African American owned firms were the Affirmative Procurement Initiatives (API) applied to this contract. Hazen has met the established API for this contract. The contract with Hazen provides for 29.5% SBE participation, which includes 29% M/WBE participation, 19.5% MBE (B), 0.5% MBE (H), 0.5 WBE, and 8.5% MBE (A). CSA No. 1 includes 12.83% SBE participation, which includes 12.83% M/WBE participation, 0% MBE (B), 0% MBE (H), 12.83% MBE (A), and 0% WBE. While Hazen is headquarted in New York, New York, they maintain an office in Palm Beach County from which the majority of the work under this contract will be performed. The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 20-059 Contract and PBCWUD Project No. 21-052 CSA No. 1) District 5 (MJ)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT

1. Staff recommends motion to approve: appointment of one at-large member to the Groundwater and Natural Resources Protection Board (GNRPB) for Seat No. 4 to complete a three-year term due to a resignation, beginning May 18, 2021 through August 19, 2022.

Seat No. Appoint Seat Requirement Term Ending Recommended by

4 Donald Medellin Biologist or Chemist 8/19/22 Treasure Coast Chapter

of the Florida Association

of Environmental

Professionals

SUMMARY: The GNRPB is comprised of seven members as specified in Article 2.G.3.F.3 of the Unified Land Development Code (ULDC). The membership consists of one professional engineer, one attorney, one hydrologist or hydrogeologist, one citizen possessing expertise and experience in managing a business, one biologist or chemist, one concerned citizen, and one member of an environmental organization. Ordinance 92-20 and Article 2.G.3.F.3 of the ULDC requires that Seat No. 4 be filled by a biologist or chemist. The GNRPB has six seats currently filled and diversity count of Caucasian: 4 (66.7%), African-American: 2 (33.3%), and Hispanic-American: 0 (0%). The gender ratio (female:male) is 3:3. Seat No. 4 nominee is a Hispanic-American male. Staff continues to address the need for increased diversity within our boards and will encourage expansion of this Board’s diversity. Countywide (SS)

2. Staff recommends motion to approve: Task Order No. 1543-09 to a continuing Contract (R2019-1543) with Olsen Associates, Inc. (Olsen) in the amount of $178,727 to provide professional engineering, environmental surveys, reporting, and documentation to be used in permit required monitoring. SUMMARY: The Board of County Commissioners approved the Consultants’ Competitive Negotiation Act Contract with Olsen, a Jacksonville company, on October 8, 2019 (R2019-1543). Task Order No. 1543-09 authorizes Olsen to conduct yearly topographic and hydrographic surveying required by project permits. The task order also contains optional tasks for post-hurricane surveys and damage assessment reports to aid in securing disaster assistance funding. Costs will be paid from the Beach Improvement Fund. Office of Equal Business Opportunity’s Goal Setting Committee set a 20% minimum mandatory Small Business Enterprise (SBE) subcontracting goal as the Affirmative Procurement Initiative for the contract. Olsen has agreed to 24% SBE participation. The SBE participation for this Task Order is 71.8%. Districts 1 & 4 (YBH)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

3. Staff recommends motion to:

A) approve State of Florida Department of Environmental Protection (FDEP) Standard Grant Agreement No. 21PB4 (Agreement) for an amount not to exceed $100,000 providing for post-construction monitoring of the Ocean Ridge Shore Protection Project (Project) beginning July 1, 2020 and expiring December 31, 2023;

B) approve a budget amendment of $100,000 in the Beach Improvement Fund to recognize the revenue award from FDEP; and

C) authorize the County Administrator or designee to sign all future time extensions, task assignments, certifications, and other forms associated with the Agreement, and any necessary minor amendments that do not substantially change the scope of work, terms, or conditions of the Agreement.

SUMMARY: The Agreement provides for reimbursement from FDEP of up to $100,000 for physical monitoring costs and the County will provide a local match of $100,000, or 50% of the $200,000 total Project cost. The County’s 50% cost-share for the Project will come from the Beach Improvement Fund. The Agreement contains an indemnification provision that differs from that adopted for use by the County under PPM CW-F-049. Although the language does indicate that each party shall be solely responsible for the negligent or wrongful acts of its employees and agents, there is no language that states each party shall indemnify, defend and hold harmless the other party against actions, claims or damages arising out the party’s negligence in connection with the Agreement. In accordance with PPM CW-F-049, the Risk Management Department and the County Attorney’s Office have reviewed the terms and agreed to the deviations, taking into consideration the County’s need to conduct the monitoring work, the amount of the grant award, County’s current performance of such monitoring work and liability for its acts, and the non-waiver of sovereign immunity beyond the statutory caps of Section 768.28, Florida Statutes. District 4 (SS)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

A) approve an Artificial Reef Deployment Area Use Agreement (Agreement) with Martin County to use the 96^th Street Staging Area within Martin County for the purpose of short term storage, fabrication and deployment of artificial reef materials in connection with Palm Beach County’s Artificial Reef Program beginning upon execution and terminating one year from the date of execution. The Agreement will be automatically extended for an additional one year unless either party gives written notice of termination at least 60 days prior to the expiration of the current term; and

B) authorize the County Administrator or designee to sign all future time extensions, task assignments, certifications and other forms associated with this Agreement, and any necessary minor amendments that do not significantly change the scope of work, terms, or conditions of this Agreement.

SUMMARY: The Agreement provides for access and use of Martin County’s 96^th Street Staging Area for materials associated with the County’s Artificial Reef Program. The parcel located along the St. Lucie Canal south of SW 96^th Street in Martin County will be utilized by County contractors for short term storage, fabrication, deployment and loading of artificial reef materials for offshore deployment. The Agreement contains indemnification and termination provisions that differ from those adopted for use by the County under PPM CW-F-049. In accordance with PPM CW-F-049, the Risk Management Department and the County Attorney’s Office have reviewed the terms and agreed to the deviations, taking in to consideration the County’s need to utilize this site for the success of the County’s Artificial Reef Program. There is no cost to the County. Countywide (SS)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

5. Staff recommends motion to:

A) approve Contract No. 20306 with the State of Florida, Florida Fish and Wildlife Conservation Commission (FWC) (Contract) providing an amount not to exceed $1,000,000 of funding assistance, to implement a Hurricane Irma Fisheries Disaster Recovery Grant Agreement NA19NMF0220003, funded by the National Oceanic and Atmospheric Administration (NOAA), for the Tarpon Cove Estuarine Habitat Restoration Project (Project) in the Lake Worth Lagoon (LWL) for a term beginning May 18, 2021, or upon execution, whichever is later, and expiring June 30, 2023;

B) approve a budget amendment of $1,000,000 to the Manatee Protection Fund to recognize the revenue award from the Contract; and

C) authorize the County Administrator or designee to sign all future time extensions, task assignments, certifications, and other forms associated with the Contract, and any necessary minor amendments that do not substantially change the scope of work, terms, or conditions of the Contract.

SUMMARY: The Contract provides pass through federal funding awarded by NOAA and will pay the County on a cost reimbursement basis in an amount not to exceed $1,000,000 for supplying sand to create seagrass and mangrove habitat, and supplying limestone rock to construct rock breakwaters to protect mangrove islands and create oyster reef habitat as part of the County’s Project. The federal funding requires no match. The Contract contains an indemnification provision that differs from that adopted for use by the County under PPM CW-F-049. Although the language does indicate that each party shall be solely responsible for the negligent or wrongful acts of its employees and agents, there is no language that states each party shall indemnify, defend and hold harmless the other party against actions, claims or damages arising out the party’s negligence in connection with the Contract. In accordance with PPM CW-F-049, the Risk Management Department and the County Attorney’s Office have reviewed the terms and agreed to the deviations, taking into consideration the County’s financial commitment to the project, the amount of the grant award, County’s performance with similar work and liability for its acts, and the non-waiver of sovereign immunity beyond the statutory caps of Section 768.28, Florida Statutes. There is no cost to the County. Districts 2 & 7 (SS)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

6. Staff recommends motion to:

A) approve Contract No. 20307 with the State of Florida, Florida Fish and Wildlife Conservation Commission (FWC) (Contract) providing an amount not to exceed $1,000,000 of funding assistance to implement a National Coastal Wetlands Conservation Grant Program (NCWCGP) Grant Agreement FL-C-F19AP00204, funded by the U.S. Fish and Wildlife Service (USFWS), for Tarpon Cove Estuarine Habitat Restoration Project (Project) in the Lake Worth Lagoon (LWL) for a term beginning May 18, 2021, or upon execution, whichever is later, and expiring June 30, 2023;

B) approve a budget amendment of $1,000,000 to the Manatee Protection Fund to recognize the revenue award from the Contract; and

SUMMARY: The Contract provides pass through federal funding awarded by USFWS and will pay the County on a cost reimbursement basis in an amount not to exceed $1,000,000 for supplying limestone rock to construct rock breakwaters to protect mangrove islands and create oyster reef habitat as part of the Project. The County committed to a match of $361,574, of which, $180,787 comes from Florida Department of Environmental Protection (FDEP) Agreement No. LP50202 (R2017-0082) and the remaining $180,787 from the Manatee Protection Fund, which has already been submitted for work completed during the period of July 1, 2019 through June 30, 2020. The costs are shared between FWC 74.4% FDEP 13.3%, and County 13.3%. The Contract contains an indemnification provision that differs from that adopted for use by the County under PPM CW-F-049. Although the language does indicate that each party shall be solely responsible for the negligent or wrongful acts of its employees and agents, there is no language that states each party shall indemnify, defend and hold harmless the other party against actions, claims or damages arising out the party’s negligence in connection with the Contract. In accordance with PPM CW-F-049, the Risk Management Department and the County Attorney’s Office have reviewed the terms and agreed to the deviations, taking into consideration the County’s financial commitment to the project, the amount of the grant award, County’s performance with similar work and liability for its acts, and the non-waiver of sovereign immunity beyond the statutory caps of Section 768.28, Florida Statutes. Districts 2 & 7 (SS)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION

A) an agreement with Digital Vibez, Inc. for the Coordination of Summer Camp at West Jupiter Recreation Center and South Bay Crossroads Center effective June 21, 2021 through August 6, 2021;

B) an agreement with the YMCA of South Palm Beach County for the Coordination of Summer Camp at West Boynton Recreation Center effective June 21, 2021 through August 6, 2021; and

C) an agreement with Faith’s Place Center For Arts Education, Inc. for the Coordination of Summer Camp at Westgate Park and Recreation Center effective June 21, 2021 through August 6, 2021.

SUMMARY: The Parks and Recreation Department (Department) wishes to expand its summer day camp programming partnerships to include three not-for-profit agencies. The YMCA of South Palm Beach County will utilize space at West Boynton Park and Recreation Center for up to 100 children. Digital Vibez will utilize space at two Palm Beach County Parks & Recreation facilities and will serve 80 children at West Jupiter Park and Recreation Center and 30 children at South Bay Crossroads Center. Faith’s Place will utilize space at Westgate Park and Recreation Center for up to 100 children. Registration will be open to the public and Youth Services Summer Camp scholarship recipients are eligible to attend. These organizations are responsible for all operating expenses and ensuring compliance with CDC guidelines associated with summer day camp programs. In exchange, the County will provide use of the facilities at no charge. Districts 1, 3, 6 & 7 (AH)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

N. LIBRARY

1. Staff recommends motion to ~~approve:~~ ratify: a subscription agreement for the Library Department with NewsBank, Inc. SUMMARY: The Library Department requests a new five year term contract to purchase a subscription with NewsBank, Inc. for use by the public. This agreement would provide residents with access to the Palm Beach Post (FL) Digital Archive, Palm Beach Post (FL) 2020 Digital Archive, America’s News 2021 Edition (trial) including online training, special reports and news. The agreement would start in July 2021, in the amount of $25,000 for the first year. The vendor requires the County enter into a license agreement that contains liability provisions different from the County’s standard requirements. The proposed agreement does not contain a cap on liability and the County would be liable for its own negligence. There is also no indemnification by NewsBank to the County. Countywide (AH)

P. COOPERATIVE EXTENSION SERVICE

1. Staff recommends motion to approve: an Agricultural Land Management Interlocal Agreement (Agreement) with the Palm Beach Soil and Water Conservation District (PBSWCD), for a period of three years from July 1, 2021 through June 30, 2024, which continues their management of County property within the Ag Reserve that has been purchased by Palm Beach County and leased out for agricultural uses for a fee of $61,899 per year. SUMMARY: Since July 2000, PBSWCD has managed the County’s agricultural lands under several Agricultural Land Management Interlocal Agreements. This Agreement is for a term of three years, commencing on July 1, 2021, extending through June 30, 2024; provides one option to extend, for a period of three years that is subject to approval by the Board in its sole discretion. The annual management fee of $61,899 per year will be paid from agricultural leased properties owned by Palm Beach County; and the annual management fee will increase by 5% upon the exercise of the extension option. Property & Real Estate Management Division will continue to have management responsibility for the Agreement with Cooperative Extension Services assistance. (Cooperative Extension Services) Districts 3 & 5 (AH)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY

1. Staff recommends motion to receive and file: the following Declarations and Emergency Order (EO) related to COVID-19:

A) Declaration of Continuing State of Emergency PBC, FL, dated February 23, 2021;

B) Declaration of Continuing State of Emergency PBC, FL, dated March 3, 2021;

C) Declaration of Continuing State of Emergency PBC, FL, dated March 10, 2021;

D) EO Number 3 (2021-003), extension of facial covering directive, dated March 17, 2021;

E) Declaration of Continuing State of Emergency, PBC, FL, dated March 18, 2021;

F) Declaration of Continuing State of Emergency, PBC, FL, dated March 23, 2021; and

G) Declaration of Continuing State of Emergency, PBC, FL, dated April 1, 2021

SUMMARY: On March 9, 2020, the Governor issued Executive Order No. 20-52 declaring a State of Emergency in the State of Florida based on the on–going risk posed by COVID-19. The County issued a State of Local Emergency on Friday, March 13, 2020. The local emergency is ongoing and the declarations of continuing the State of Local Emergency are necessary to initiate emergent actions taken by the County Administrator to ensure the health, safety and welfare of the community. With the executed State of Local Emergency, resources are available through the Coronavirus Aid, Relief, and Economic Security Act and/or Federal Emergency Management Agency Public Assistance. Staff are able to purchase equipment, materials, supplies, and open non-congregate shelters for residents and persons who may be in need of isolation. Furthermore, Emergency Order 2021-003 extended the directive on wearing facial coverings an additional 30 days. Countywide (LDC)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

A) approve the Federally Funded Subaward and Grant Agreement (Z2510) with the State of Florida, Division of Emergency Management (FDEM) to authorize the reimbursement of eligible projects for Public Assistance funding for three Hurricane Isaias projects; and

B) authorize the County Administrator or designee to execute future Federally Funded Public Assistance Amendments with the State of Florida after approval of legal sufficiency by the County Attorney’s Office.

SUMMARY: On August 1, 2020, the President of the United States issued an emergency declaration designated “EM-3533-FL” for the State of Florida as a result of Hurricane Isaias authorizing Category “B” (Emergency Protective Measures) Public Assistance funding for 19 eligible Florida counties, including Palm Beach County. Public Assistance is a federal reimbursement grant (CFDA #97.036) to aid state and local governments in returning a disaster area to pre-disaster conditions. There are currently three Project Worksheets with a total estimated cost of $1,032,000; which includes the Emergency Operations Center emergency protective measures project for approximately $187,000; shelter operations project for approximately $705,000; and evacuation operations project for approximately $140,000. FDEM will send Federally Funded Public Assistance Amendments for these projects once they are obligated for funding. The amount of total available funding for this sub grant is limited to the amount obligated by FEMA for all projects approved. Federal reimbursement is approved for 75%, typically, the State of Florida will contribute a 12.5% share of the qualified actual expenditures incurred, leaving the County responsible for absorbing the remaining 12.5%. Countywide (LDC)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

3. Staff recommends motion to receive and file: a third amendment to contract for Consulting/Professional Services with Catholic Charities of the Diocese of Palm Beach, Inc. (CCDPB) (R2018-0110) increasing the contract amount by $10,000 for a new total not-to-exceed contract amount of $32,900 and extending the contract from March 31, 2021 to September 30, 2021. SUMMARY: On January 23, 2018, the Board approved Department of Justice, Office on Violence Against Women (OVW) Improving Criminal Justice Responses (ICJR) grant (2017-WE-AX-0034) in the amount of $900,000 for the period of October 1, 2017 through September 30, 2020. The Division of Victim Services (DVS) issued a contract with CCDPB for consulting/professional services for the period October 1, 2017 through September 30, 2020. On June 2, 2020, DVS was granted a one-year extension of the ICJR grant (2017-WE-AX-0034), thereby extending the date for completion of services from September 30, 2020 to September 30, 2021. The first amendment to the original contract with CCDPB increases the contract amount by $6,900 for a new total not-to-exceed of $22,900 to increase the number of specialized legal advocacy services to immigrant victims of domestic violence and other crime victims from 24 to 44 clients and decrease the monthly mileage reimbursement and total number of trainings and meeting attendance. The second amendment was to extend the contract through March 31, 2021 in order to spend down grant funds with no change to the scope of work. The third amendment increases the contract amount by $10,000 to increase the number of specialized legal advocacy services to immigrant victims of domestic violence and other crime victims from 44 to 64 clients and extends the contract through September 30, 2021 in order to spend down the grant funds. The funding is available through lapse salaries and benefits from two vacant positions funded by the grant. The positions are not being filled since the grant ends in 6 months; therefore the responsibilities are being absorbed by other staff. R2014-1633 authorized the County Administrator or designee to execute future applications, awards, contracts and amendments/modifications utilizing funding from the Department of Justice, OVW on behalf of the Board of County Commissioners. Countywide (JW)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

A) receive and file executed subcontract (#21RPE26) with the Florida Council Against Sexual Violence (FCASV) for the implementation of strategies to reduce sexual violence victimization or perpetration in the amount of $225,000 for the period of February 1, 2021 through January 31, 2024; and

B) approve a budget amendment of $225,000 in the Public Safety Grants Fund to recognize the grant award.

SUMMARY: Palm Beach County Victim Services (PBCVS) was competitively awarded a grant from the FCASV as a pass thru from the Center for Disease Control and Prevention (CDC) in the amount of $225,000 for a three year funding cycle for the period February 1, 2021 through January 31, 2024, to implement strategies to decrease sexual violence (SV) risk factors and increase SV protective factors in our target populations, girls age 11-22, men and boys, and members of the small business sector in Palm Beach County. PBCVS, along with community partners, will be implementing a combination of strategies based on promoting social norms that protect against violence; teaching skills to prevent SV; providing opportunities to empower and support girls; creating protective environments and supporting victims. This collaborative approach will reduce SV victimization, perpetration and risk factors for our target populations. Funding will support one existing Victim Services Project Coordinator who will manage and direct all prevention strategies. If grant funding ceases, the position associated with this grant will be deleted from the PBCVS complement. This subcontract was executed in accordance with Agenda Item 3X-3 dated January 10, 2006 which authorized the County Administrator or designee to execute FCASV grant contracts and amendments on behalf of the County. No County matching funds are required. Countywide (JW)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

5. Staff recommends motion to receive and file: four Grant Adjustment Modifications (GAM) with the US Department of Justice (DOJ), Office on Violence Against Women (OVW), Grants to Improve Criminal Justice Response Program (ICJR) (2017-WE-AX-0034), which facilitated administrative filing and approvals through December 31, 2021 as follows:

A) #68244: Training Materials;

B) #68245: Budget Modification;

C) #68246: Project Period Extension; and

D) #68248: Grantee Advocate Change

SUMMARY: As per grant guidelines, certain expenditures and work products require approval from the OVW ICJR grant manager. The approval process is facilitated by drafting a GAM and submitting it through the OVW’s JustGrants Grant Management web portal. 1) GAM #68244 approved the “Teal Tag” work product. The Teal Tag will be used to train hospital emergency department physicians on the services available to victims of sexual assault, domestic violence, dating violence, and stalking who may enter their emergency room as a result of these crimes. The Teal Tag is designed to act as a badge buddy that can be attached behind hospital staff’s identification badges and utilized as a quick reference guide to contact PBC Victim Services when encountering victims of these crimes. 2) GAM #68245 denied a budget modification to add an additional Consultant Contract for contracted therapy services. The Grant Manager denied the request due to the old Grants Management System being phased out and no new GAMs were being reviewed during the time of transition to the new system. 3) GAM #68246 approved a one-year no-cost extension of the award period. The award period will now end September 30, 2021. 4) GAM #68248 approved the Grantee Advocate Change from Carrie Gale to Tessa Jacobson. R2014-1633 authorized the County Administrator or designee to execute future awards, contracts, sub-recipient agreements and sub contracts and amendments/modifications utilizing funding from the DOJ, OVW on behalf of the Board of County Commissioners. Countywide (JW)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

AA. PALM TRAN

A) a downward budget amendment of $3,097,266 in Palm Tran’s Capital Fund 1341 to transfer unencumbered CARES funds to Palm Tran’s Operating Fund 1340;

B) an upward budget amendment of $3,097,266 in Palm Tran’s Operating Fund 1340 to recognize the transfer of unencumbered CARES capital funds; and

C) a budget transfer in Fund 1160 CARES Act Relief Fund of $3,097,266 to decrease the transfer to Palm Tran’s Capital Fund 1341 and increase the transfer to Palm Tran’s Operations Fund 1340.

SUMMARY: On June 16, 2020 the Board approved the grant application of FY2020 CARES ACT Section 5307 (R2020-0706), from the Federal Transit Administration (FTA). The grant was used for capital and operating expenses to prevent, prepare for and respond to the COVID-19 outbreak and maintain operations. The FTA has directed recipients to spend down the unobligated CARES Act funding as soon as possible, with a focus on payroll and operations. The grant award included $37,521,790 in operating costs and $13,180,000 in capital projects. Several capital projects had actual costs lower than anticipated. This amendment moves $3,097,266 in available capital funds to offset the continuing operating costs related to the COVID-19 response and to maintain operations. Countywide (MM)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

AA. PALM TRAN (Cont’d)

A) adopt a Resolution of the Board of County Commissioners (BCC), of Palm Beach County, Florida, approving the revised FY2021 Public Transportation Grant Agreement (PTGA) in Section 5311 Grant funding for non-urbanized area public transportation operating assistance (FM No. 407184-3-84-01) with the State of Florida Department of Transportation (FDOT), providing a grant in the amount of $353,821, to offset the operating costs of providing fixed route services to the public in the rural areas of Palm Beach County;

B) rescind the prior version of the agreement (R-2021-0255); and

C) approve a downward budget amendment of $4,828 in the Palm Tran Operating Fund 1340 to reconcile the revenue budget to the actual grant award.

SUMMARY: On February 9, 2021, the BCC approved the original agreement (R2021-0255); FDOT did not execute the agreement and issued a revised PTGA as a result of adjusted appropriation funds. Palm Tran will utilize the grant funds to offset the operating costs of providing fixed route service in the rural areas of the County. This FY2021 PTGA, in the amount of $707,642, will provide operating funding in the amount of $353,821, which requires a match of $353,821. The match is included in Palm Tran’s FY2021 budget. The PTGA will become effective upon FDOT Execution and has an expiration date of June 30, 2024. The grant agreement contains an indemnification provision that differs from that adopted for use by the County under PPM CW-F-049. The grant requires the County, to the extent permitted by law and in accordance with the provisions of Section 768.28, Florida Statutes, to indemnify, defend and hold harmless FDOT and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the County’s non-compliance in the performance of this agreement, including that of its officers, agents or employees. An exception to the PPM has been recommended by the Risk Management Department and the County Attorney’s Office, taking into consideration the County’s need to provide the services, the amount of the grant award, the County’s current performance of such services and liability for its acts, and the non-waiver of sovereign immunity beyond the statutory caps of Section 768.28, Florida Statutes. The indemnification obligation must also be passed on to contractors and/or consultants. Countywide (MM)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

BB. YOUTH SERVICES

A) COVID-19 Update by Dr. Alonso and County Staff

A) a Community Based Agency Contract with Digital Vibez, Inc., for the period June 1, 2021, through September 30, 2021, in an amount not to exceed $169,999 for the Wellness Workshops and Family Fitness Events; and

B) a budget transfer of $169,999 in the General Fund from the Evidence-Based Programming unit (Unit 1451) to fund the cost of programming associated with this Contract.

SUMMARY: The Wellness Workshops and Family Fitness Events Program (Program) is designed to combat childhood obesity. Over the Contract period, the Program will serve a projected 1,000 youth ages 5 – 12 at a number of out-of-school and summer camps in high-need communities throughout Palm Beach County. Each Workshop will consist of seven one-hour sessions providing dance fitness and nutrition education. Each Workshop series will end with the Family Fitness event focusing on parental engagement, and providing an opportunity for participants to showcase their accomplishments. This Contract includes a logic model and reporting measurements specific to Digital Vibez. After completion of the contract, a report will be generated detailing Digital Vibez’s progress in meeting their performance measurements. Countywide (HH)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

CC. SHERIFF

1. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office, Contract Award Modification Notice 3 with the U.S. Department of Homeland Security, Transportation Security Administration (TSA), to provide $210,416 in supplemental funding and to extend the contract agreement through December 31, 2021; and

B) approve a budget amendment of $210,416 in the Sheriff’s Grants Fund.

SUMMARY: The Board of County Commissioners (BCC) accepted this grant for $126,249 on August 25, 2020 (R2020-1179) to fund five Canine Teams at the Palm Beach International Airport (PBIA) through TSA’s National Explosives Detection Canine Team Program (NEDCTP) for the contract period July 1, 2020 through December 31, 2020. The BCC approved Grant Modification #1 on March 9, 2021 which provided $21,042 in additional funding to offset the costs of the five Canine Teams at PBIA and extended the contract period through January 31, 2021. The BCC approved Grant Modification #2 on April 6, 2021 which provided $21,042 in additional funding to offset the costs of the five Canine Teams at PBIA and extended the contract period through February 28, 2021. This Modification #3 will provide $210,416 in additional funding from March 1, 2021 through December 31, 2021. The purpose of the TSA NEDCTP Program is to provide enhanced security at the PBIA, to promptly respond to threats and suspected explosive devices which affect air carrier operations. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. The contract number is 70T02020T9NNCP464. Countywide (LDC)

MAY 18, 2021

3. CONSENT AGENDA APPROVAL

DD. TOURIST DEVELOPMENT COUNCIL

1. Staff recommends motion to receive and file: a fully executed Palm Beach County FY2021 Grant Agreement in the amount of $25,000 with the Palm Beach County Sports Commission, Inc. for the promotion of the NCAA Division II Men’s Golf National Championship, held from May 16 - 18, 2021. The grant agreement was approved by the Tourist Development Council on February 14, 2019 for a term of January 16, 2021 – August 21, 2021. SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a receive and file agenda item. On June 7, 1994, the Board of County Commissioners adopted resolution (R94-207) authorizing the Executive Director of the Tourist Development Council to enter into grant agreements with Category G (Sports) grantees after they have been approved by the Tourist Development Council. The grant agreement is expected to produce 1758 room nights and fund an event which promoted sports tourism in Palm Beach County. District 1 (LDC)

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MAY 18, 2021

4. SPECIAL PRESENTATIONS – 9:30 A.M.

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MAY 18, 2021

5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)

A. PALM TRAN

1. Staff recommends motion to:

A) approve the filing of electronic grant application #1098-2021-2, with the Federal Transit Administration (FTA), for FY2021 Section 5307 (CFDA 20.507) allocated to the Palm Beach County Board of County Commissioners under H.R. 133 entitled the Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) for a cost reimbursement grant in the amount of $23,872,692 that will become effective upon FTA Award with an anticipated end date of March 30, 2023;

B) approve the Program of Projects (POP) for the FY2021 CRRSAA Section 5307 Grant allocation, in the amount of $23,872,692 from the FTA;

C) approve the filing of Standard Form LLL - Disclosure of Lobbying Activities;

D) approve an upward budget amendment of $23,872,692 in Palm Tran’s Operating Fund 1340 to recognize the grant award and reduce transfers to Palm Tran Operating Fund 1340 from Palm Tran Grants Fund 1341 and General Fund 0001;

E) approve a budget transfer of $8,597,504 in Palm Tran Grants Fund 1341 to reduce the transfer to Palm Tran’s Fund 1340 for preventative maintenance and increase capital expenses;

F) approve a budget transfer of $3,338,842 in the General Fund 0001 to reduce the transfer to Palm Tran Operating Fund 1340 and increase Contingency Reserves; and

G) authorize the County Administrator or designee to execute on behalf of the BCC, and to transmit electronically the BCC’s approval of the grant application, award and the resulting grant agreement; provided that no special conditions or requirements are issued under Part 6 of the application.

SUMMARY: On December 27, 2020, the President signed into law H.R. 133 entitled the Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA). This bill includes supplemental appropriations for COVID-19 relief. The bill allocated $14 billion to support the transit industry during the COVID-19 public health emergency to maintain operations of Public Transit Agencies. The Act directs recipients to prioritize payroll and operational needs. The grant provides $3,338,842 in funding for operational costs to offset lost fare revenue and replaces $8,597,504 in funds from the Palm Tran’s FTA Section 5307 allocated capital funds that were used to offset the costs of preventative maintenance. The amount of $11,936,346 per year will be used for two years, FY21 and FY22, for the total grant amount of $23,872,692. The supplemental funding will be provided at 100-percent federal share, with no local match required. The grant application requires execution of the Disclosure of Lobbying Activities, Form LLL. No County funds are required. Countywide (MM)

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MAY 18, 2021

6. REGULAR AGENDA

A. COUNTY ATTORNEY

1. Staff recommends motion to approve: County Attorney Designate Agreement (Agreement) with Denise Coffman, Esquire (hereinafter Coffman) for the period of June 1, 2021 through October 31, 2021. SUMMARY: At the April 6, 2021 Board of County Commissioners (hereinafter the Board) meeting, staff was authorized to proceed with preparation of an Agreement to appoint Coffman to serve as County Attorney Designate between June 1, 2021 and October 31, 2021 with the intent of subsequently contracting with Coffman as County Attorney effective November 1, 2021. Countywide (DO)

2. Staff recommends motion to approve: a contract for Professional Legal Services by and between Palm Beach County and Greenberg Traurig P.A. for legal services in connection with two current Class Action lawsuits against the County, with a not-to-exceed amount of $850,000 combined for both cases, including costs. SUMMARY: The legal services are necessary for the defense of two separate Class Action lawsuits against the County. The agreement would commence upon approval of the Board of County Commissioners and would include a not-to exceed amount of $500,000, including costs, for the defense of one case, and a not-to-exceed amount of $350,000, including costs, for the other. Countywide (DO)

MAY 18, 2021

6. REGULAR AGENDA

B. ENVIRONMENTAL RESOURCES MANAGEMENT

1. Staff recommends motion to approve on preliminary reading and advertise for public hearing on June 15, 2021 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida amending Chapter 6, Article I, of the Palm Beach County Code of Ordinances (Ordinance 2015-030); amending Section 6-2 of the Palm Beach County Code (anchoring or mooring of floating structures); amending Section 6-2(b) of the Palm Beach County Code (applicability); amending Section 6-2(c) of the Palm Beach County Code (definitions); amending Section 6-2(d) of the Palm Beach County Code (prohibition of floating structures); amending Section 6-2(e) of the Palm Beach County Code (enforcement; penalties); adding Section 6-2(e) of the Palm Beach County Code (exceptions); providing for repeal of laws in conflict; providing for severability; providing for inclusion in the code of laws and ordinances; providing for captions; and providing for an effective date. SUMMARY: Staff was directed by the Board of County Commissioners to amend the Cindy DeFilippo Floating Structure Ordinance (2015-030) to address continuing floating structure issues in waters of the County. The proposed ordinance amendment will prohibit the anchoring, mooring or otherwise affixing of floating structures upon or to, waters of the County within the incorporated and unincorporated areas of the County unless a municipality opts out or adopts an ordinance in conflict, and allow for direct removal of floating structures in violation of the ordinance, unless anchored or moored at a marina, marine facility, permitted public mooring field, privately owned dock, permitted private mooring, privately owned submerged land or as otherwise permitted under the ordinance. Floating structures found to be in violation of the ordinance will have a notice placed upon them to notify the owner(s) that the floating structure is in violation of this ordinance and that they have 14 calendar days from the date of the posting to remove the floating structure, except when there is an impending tropical system, in which case an owner(s) shall be given 24 hours from the date and time of the posting of the notice to remove the floating structure. This ordinance is a tool for municipal enforcement; the County is not assuming enforcement responsibility within incorporated boundaries. Any law enforcement officer or Code Enforcement Officer acting within his/her jurisdiction can enforce this ordinance. On April 21, 2021, staff presented the proposed amendment to the League of Cities, who voted unanimously to not oppose. The draft was also distributed to various stakeholders to increase awareness and solicit comments. Countywide (SS)

MAY 18, 2021

6. REGULAR AGENDA

C. AIRPORTS