BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

MAY 4, 2021

TUESDAY COMMISSION

9:30 A.M. CHAMBERS

1. CALL TO ORDER

A. Roll Call

B. Invocation

C. Pledge of Allegiance

2. AGENDA APPROVAL

A. Additions, Deletions, Substitutions

B. Adoption

3. CONSENT AGENDA (Pages 7-36)

4. SPECIAL PRESENTATIONS (Page 37)

5. REGULAR AGENDA (Pages 38-41)

6. BOARD APPOINTMENTS (Page 42)

7. STAFF COMMENTS (Page 43)

8. BCC COMMENTS (Pages 44-45)

9. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 46)

10. ADJOURNMENT (Page 47)

* * * * * * * * * * *

MAY 4, 2021

TABLE OF CONTENTS

CONSENT AGENDA

B. CLERK OF THE CIRCUIT COURT & COMPTROLLER

Page 7

3B-1 Warrant list

3B-2 Minutes

3B-3 Contracts and claims settlements list

C. ENGINEERING & PUBLIC WORKS

Page 7

3C-1 Resolution approving grant agreement with the State of Florida Department of Transportation for the intersection improvement of SR 7 and Weisman Way

Page 8

3C-2 Supplement to Work Task Order with HSQ Group, Inc. for Half Mile Road, Brook Isles Avenue to Atlantic Avenue project

3C-3 Budget amendment recognizing funding from the Solid Waste Authority for the Pike Road Turn Lane Improvements project

E. COMMUNITY SERVICES

Pages 9-10

3E-1 Amendments and agreement for provision of services to seniors and their caregivers

Page 11

3E-2 Ratify the Mayor’s signature on the Phase 38 Emergency Food and Shelter Program grant application for provision of rental assistance

Page 12

3E-3 Ratify the Mayor’s signature on the FY 2019 Audit Compliance Certification form required by the Department of Economic Opportunity

F. AIRPORTS

Page 13

3F-1 Receive and file consent to sublease documents for hangar space for two airlines

3F-2 Declaration of easement for Water utility improvements to Airport Logistics Park

Page 14

3F-3 Receive and file modification to agreement with the Unites States of America, through the Transportation Security Administration for security checkpoint and baggage screening areas at the Palm Beach International Airport

Page 15

3F-4 Amendment to agreement with RS&H, Inc. for services related to the Capital Improvement Program

MAY 4, 2021

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 16

3H-1 Receive and file license agreement with United Way of Palm Beach County, Inc. for tax preparation services at the Jupiter Community Action Program Office

3H-2 Contract with Carrick Contracting Corporation for the Glades Road Tower Construction project

Page 17

3H-3 Increase in the maximum dollar value of the 12 annual demolition contracts

Page 18

3H-4 Amendment to contract with REG Architects, Inc. for architectural services for federally funded housing projects

Page 19

3H-5 Contract with two contractors for indoor air quality remediation services

Page 20

3H-6 Amendment to contract with Kaufman Lynn Construction, Inc. for the Canyon District Park project

Page 21

3H-7 Contract with two contractors for painting and weatherproofing services

Page 22

3H-8 Change order to amendment to contract with Hedrick Brothers Construction Co. Inc. for the Detention Facilities Renewal/Replacement Western Detention Center project

J. PLANNING, ZONING & BUILDING

Page 23

3J-1 Reappointment to the Building Code Advisory Board

K. WATER UTILITIES

Page 24

3K-1 Work authorization to contract with Johnson-Davis Incorporated for the Utility Adjustments for the City of Belle Glade Road Resurfacing Project – Phase 2

Page 25

3K-2 Work authorization to the contract with Hinterland Group Inc, for the Loxahatchee Groves Park Lift Station and Force Main project

Page 26

3K-3 Consultant Services Authorization to contract with Keshavarz & Associates, Inc. for the Belle Glade Water Main Improvements; SE Zone 6 Water System Replacement project

Page 27

3K-4 Consultant Services Authorization to contract with C Solutions, Inc. for the Kings Point Flanders and Capri Water Main Replacement project

Page 28

3K-5 Amendment to contract with Hazen and Sawyer, P.C. for the Headworks and Effluent Transfer Pumping Project

3K-6 Receive and file change order to contract with Hinterland Group Inc., for time extension

MAY 4, 2021

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 29

3L-1 Resolution for Assistance 2021 authorizing grant application for the expansion of the South Lake Worth Inlet Sand Trap and dredging of the Harvey E. Oyer, Jr. Park Board Channel

Page 30

3L-2 Resolution for Assistance 2021 supporting a grant application for the Palm Beach Resilient Island Project

M. PARKS & RECREATION

Page 31

3M-1 Ratify the Mayor’s signature on grant application for the redevelopment of the Ocean Inlet Park Marina, Phase IIB

U. INFORMATION SYSTEMS SERVICES

Page 32

3U-1 Amendments to contracts for geospatial services with three companies

Page 33

3U-2 Rescind and replace Interlocal Agreement with the Children’s Services Council of Palm Beach County for network services

3U-3 Receive and file Interlocal Agreement for Assignment of Proper Data and Development of Annual Assessment with the City of Westlake

X. PUBLIC SAFETY

Page 34

3X-1 Resolution authorizing the County Administrator or designee to sign the FY 2020-2021 grant application for the purchase of EMS equipment

BB. YOUTH SERVICES

Page 34

3BB-1 Contract with Youth Speak Out International Inc. for the Today’s Technology and Communication Program

CC. SHERIFF

Page 35

3CC-1 Grant award through the City of Miami for the Miami Urban Area Security Initiative Grant Program

Page 36

3CC-2 Sub-Recipient Agreement with the Florida Department of Law Enforcement for improvement of forensic science services at the Crime Lab

MAY 4, 2021

TABLE OF CONTENTS

SPECIAL PRESENTATIONS

Page 37

4A COVID-19 Update by Dr. Alonso and County Staff

REGULAR AGENDA

A. AIRPORTS

Page 38

5A-1 Amendment to contract with The Morganti Group, Inc. for Aircraft Rescue and Fire Fighting Roof Repairs at the Palm Beach International Airport

B. INFORMATION SYSTEMS SERVICES

Page 39

5B-1 Creation of PALMBEACHCOUNTY-FL.GOV and PALMBEACHCO.GOV domains

C. FACILITIES DEVELOPMENT & OPERATIONS

Page 40

5C-1 County Deed in favor of The Scripps Research Institute conveying approximately 70 acres of the Briger tract without reservation of mineral and petroleum rights pursuant to the Ground Lease Agreement

D. PLANNING, ZONING & BUILDING

Page 41

5D-1 Conceptual redistricting timeline for proposed Commission District maps

BOARD APPOINTMENTS (Page 42)

STAFF COMMENTS

Page 43

7A-1 Receive and file board directives report

COMMISSIONER COMMENTS (Pages 44-45)

MATTERS BY THE PUBLIC – 2:00 P.M. (Page 46)

ADJOURNMENT (Page 47)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

B. CLERK OF THE CIRCUIT COURT & COMPTROLLER

1. Staff recommends motion to receive and file: Warrant List – Backup information can be viewed in the Clerk & Comptroller’s Office.

2. Staff recommends motion to approve: the following final minutes of the Board of County Commissioners’ meetings:

Meeting Date Meeting Type

February 2, 2021 Regular

February 9, 2021 Regular

February 25, 2021 Zoning

3. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office. Countywide

C. ENGINEERING & PUBLIC WORKS

1. Staff recommends motion to:

A) adopt a resolution to approve the State Funded Grant (SFG) agreement with the State of Florida Department of Transportation (FDOT) in the amount of $505,000 for the construction and construction engineering inspection (CEI) for the intersection improvement of SR 7 and Weisman Way (Project);

B) approve the SFG agreement with FDOT in the amount of $505,000 for the construction and CEI of the Project with an expiration date of December 31, 2023; and

C) approve a budget amendment of $505,000 in the Impact Fee Zone 3 fund to recognize the SFG agreement with FDOT and appropriate it to the Project.

SUMMARY: Approval of this agreement will allow Palm Beach County (County) to receive a grant of $505,000 through FDOT’s County Incentive Grant Program for the Project. The Project will add a second westbound left turn lane on Weisman Way at SR 7, and will provide a mast arm traffic signal system at the intersection. The current estimated construction and CEI cost of the Project is $1,010,000. The local match of 50% is $505,000. The County will be responsible for all costs above the grant amount and for maintenance of the improvements not located on the State Highway System after construction is complete. The Catalog of State Financial Assistance number for this grant is 55.008. This Project is included in the Five-Year Road Program. District 6 (YBH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

C. ENGINEERING & PUBLIC WORKS (Cont’d)

2. Staff recommends motion to approve: Supplement No. 1 to the Work Task Order dated August 12, 2020 (Supplement) under the Annual Intersection Improvements Contract (R2020-0541) (Contract) with HSQ Group, Inc. (HSQ) in the amount of $382,482.06 for professional services for Half Mile Road, Brook Isles Avenue to Atlantic Avenue (Project). SUMMARY: Approval of this Supplement will provide the professional services necessary to prepare construction plans for the realignment of Half Mile Road and intersection improvements at Half Mile Road and Atlantic Avenue. The original contract provided alignment study alternatives and a master plan for the Project to align with Smith Sundy Road. This Supplement will provide the design of the selected alignment, and will include an expedited design of the intersection with Atlantic Avenue for the Florida Department of Transportation to construct the crossing of the Lake Worth Drainage District L-34 Canal for the new intersection location. The Affirmative Procurement Initiatives selected for this Contract on May 1, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. HSQ contractually agreed to 75% SBE participation for the Contract. They agreed to 76.5% SBE participation for this Supplement. The cumulative SBE participation to date for the Contract including this Supplement is 79.13%. HSQ is a Palm Beach County based company and a certified SBE company. This Project is included in the Five-Year Road Program. District 5 (YBH)

3. Staff recommends motion to approve: a budget amendment of $59,000 in the Transportation Improvement Fund to recognize funding from the Solid Waste Authority (SWA) and appropriate it to the Pike Road Turn Lane Improvements (Project). SUMMARY: The Engineering Department and SWA agreed to co-fund an improvement on Pike Road that mutually benefitted both parties. The improvement consisted of constructing a northbound left turn lane on Pike Road that services a new driveway on Pike Road opposite 7^th Place North. The total cost of the Project is estimated at $118,000. District 2 (YBH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES

1. Staff recommends motion to approve:

A) Amendment 001 to Standard Agreement No. IC020-9500 (R2020-1005) for Community Care for the Elderly (CCE) with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the period July 1, 2020 through June 30, 2021, to amend, revise and replace portions of the standard agreement and to increase the overall total funding by $170,048, for a new total agreement amount of $1,870,532, to assist seniors and caregivers by providing in-home services to help seniors live independently;

B) Amendment 001 to Standard Agreement No. IH020-9500 (R2020-1006) for Home Care for the Elderly (HCE) with the AAA, for the period July 1, 2020 through June 30, 2021, to amend, revise and replace portions of the standard agreement and the amendment decreases the County’s amount by $2,409 with the new grant total of $139,539 to assist seniors and their caregivers with the provision of care in a family-type living arrangement as an alternative to institutional care;

C) Amendment 001 Standard Agreement No. IZ020-9500 (R2020-1004) for Alzheimer’s Disease Initiative (ADI) with AAA, for the period July 1, 2020 through June 30, 2021, to increase the overall total funding by $196,769, for a new total agreement amount of $1,351,590, to assist seniors and caregivers by providing in-home services to help seniors live independently;

D) Standard Agreement No. ICV21-9500 for the Coronavirus Response and Relief Supplemental Appropriations Act 2021 with AAA, for the period February 1, 2021 through September 30, 2022, to provide retroactive payments in the overall total funding of $539,751, to state, local, and tribal governments navigating the impact of COVID-19 and to reimburse the Division of Senior and Veteran Services for any goods and services provided to assist seniors with nutrition services; and

E) a budget amendment of $904,159 in FY 2021 in the Division of Senior and Veteran Services (DSVS) Administration Fund to align the budget to the actual grant award.

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

1. CONTINUED

SUMMARY: The amendments allow the DSVS to provide services to seniors and their caregivers. Under the CCE agreement, (CSFA No. 65.010), seniors and caregivers are assisted with in-home services that help seniors live independently. The CCE program services are funded with $170,048 in state funds and there is a required County match of $18,894, which is already included in the budget. In Grant Year (GY) 2016- 2019, CCE served 676 clients, provided 6,931 hours of case management and 282,909 hours of In-home services, and the amendment increases the overall total funding by $170,048, for a new total agreement amount of $1,870,532. Under the HCE agreement, (CSFA No. 65.001), DSVS assists older adults and caregivers with the provision of care in a family-type living arrangement as an alternative to institutional care. In GY 2016-2019, the HCE program served 167 clients, provided 2,006 hours of case management and 13,405 hours of in-home services and the amendment increases the overall total funding by $26,252, for a new total agreement amount of $214,539. Under the ADI agreement, (CSFA No. 65.002-65.004), DSVS will provide case management, in-home respite and facility-based respite. The ADI program services are funded with $196,769 in state funds. In GY 2016- 2019, the ADI program served 302 clients, provided 2,892 hours of case management and 178,987 hours of in-home services, and the amendment increases the overall total funding by $196,769, for a new total agreement amount of $1,351,590. The Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act 2021 Standard Agreement, (CFDA No. 93.045) is a new grant and there is no County match required. The CRRSA Act 2021 Standard Agreement provides retroactive payments to reimburse the DSVS for nutritional goods and services provided to seniors due to the impact of COVID-19. The Coronavirus Response and Relief program services are funded with $539,751 in federal funds. The budget amendment is necessary to align the County budget with the actual grant award. The DSVS is responsible for providing services north of Hypoluxo Rd. The areas of service include all of the districts, excluding District 3, 4, 5 and 7 south of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing services in the areas south of Hypoluxo Road. (DSVS) Countywide except for portions of Districts 3, 4, 5, & 7 south of Hypoluxo Road. (HH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

2. Staff recommends motion to:

A) ratify the signature of the Mayor on the Phase 38 Emergency Food and Shelter Program Grant Application, for a period to be determined upon receipt of funding, in the amount of $300,000, for the provision of rental assistance to individuals and families in need; and

B) authorize the County Administrator or designee to execute grant agreements, amendments, thereto, and all other necessary documents related to the Emergency Food and Shelter Program (EFSP).

SUMMARY: The Emergency Food and Shelter National Board Program is a restricted federal grant that provides EFSP funds. The United Way of Palm Beach County, Inc. (United Way) administers the award locally and released the Phase 38 EFSP Grant Application. The Division of Human and Veteran Services (DHVS) has received EFSP funds for the past 26 years. The DHVS has applied for funds in the amount of $300,000 to provide rental assistance to individuals and families in need. During the last EFSP funding cycle 257 households were served, a 10% increase from the previous funding cycle. The EFSP funds are non-recurring funds and no County match is required. The emergency signature process was utilized because there was not sufficient time to submit the grant application through the regular BCC agenda process. (Division of Human and Veteran Services) Countywide (HH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

E. COMMUNITY SERVICES (Cont’d)

3. Staff recommends motion to ratify: the signature of the Mayor on the FY 2019 Audit Compliance Certification Form, as required by the Department of Economic Opportunity, to certify that the Palm Beach County Community Services Department complied with all applicable state single or project specific audit requirements of Section 215.97, Florida Statutes, the applicable rules of the Department of Financial Services and the Auditor General. SUMMARY: The Audit Compliance Certification Form certifies that the Community Action Program (CAP) has complied with all applicable program audit requirements that are reflective in Section 215.97, Florida Statutes, and the applicable rules of the Department of Financial Services and the Auditor General for both the Community Services Block Grant (CSBG) Agreement No. 17SB-0D-10-60-01-121 and the Low Income Home Energy Assistance Program (LIHEAP) Agreement No. 17EA-0F-10-60-01-023. The completed form signed by the Mayor allows CAP to continue to receive CSBG and LIHEAP funding. CSBG funding provides economic stability and mobility services to approximately 2,700 individuals and approximately 1,040 families residing in Palm Beach County by providing employment skills training, job placement services, resume training, financial management training, rental and utility assistance, and case management services. The LIHEAP funding allows CAP to continue providing electric utility bill assistance to approximately 8,000 low-income households residing in Palm Beach County. The emergency signature process was utilized because there was not sufficient time to submit the certification form through the regular Board of County Commissioner’s agenda process. No County match is required. (Community Action Program) Countywide (HH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

F. AIRPORTS

1. Staff recommends motion to receive and file: two Consent to Sublease (Consent) documents, consenting to the sublease of office and hangar space by Atlantic Aviation – West Palm Beach LLC d/b/a Atlantic Aviation PBI (Atlantic) at the Palm Beach International Airport (PBI), with the following subtenants:

A) Ciao Aviation, effective 3/1/2021; and

B) Monaco Partners, effective 2/20/2021.

SUMMARY: Atlantic provides fixed based operator services for general aviation aircraft at PBI pursuant to a Lease Agreement dated October 18, 2000 (R2000-1067, as amended). The lease agreement provides for the sublease of space subject to the County’s consent. Delegation of authority for execution of the standard form consent to sublease was approved by the Board in R94-1453. Countywide (AH)

2. Staff recommends motion to approve: a Declaration of Easement (Declaration) for water utility improvements serving County-owned property under lease to Airport Logistics Park, LLC (R2019-0300, as amended) west of the Palm Beach International Airport. SUMMARY: The Palm Beach County Water Utilities Department is requesting the Declaration to provide water utilities to these facilities. The Declaration memorializes the existence of water transmission and distribution facilities on the property and provides for the installation, operation and maintenance of these facilities. Countywide (AH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

F. AIRPORTS (Cont’d)

3. Staff recommends motion to:

A) receive and file Modification P00004 (Mod 4) to Other Transaction Agreement No. 70T01018T9NCKP023 (R2018-0382, as amended) (OTA) with the United States of America, acting through the Transportation Security Administration (TSA), pertaining to TSA’s use of security checkpoint and baggage screening areas at the Palm Beach International Airport (PBI); extending TSA’s funding for reimbursement to the County for cleaning TSA checkpoint areas under the Coronavirus Aid, Relief, and Economic Security (CARES) Act (COVID Cleaning), from January 1, 2021 through June 30, 2021;

B) receive and file Modification P00005 (Mod 5) to the OTA; extending TSA’s funding for COVID Cleaning, from July 1, 2021 through September 30, 2021;

C) authorize the County Administrator or designee to execute Modification P00006 (Mod 6) to the OTA; extending the period of reimbursement for electric utility charges from June 1, 2021 to May 31, 2022; reducing the annual reimbursement amount for electric utility charges by $3,391.80; and

D) authorize the County Administrator or designee to execute future modifications to the OTA to extend the funding for reimbursement of electric utility charges at TSA screening areas at PBI; and providing for increases or decreases in the amount of such reimbursements based on documented changes to TSA’s rate of consumption.

SUMMARY: The OTA formalizes TSA’s obligations related to use of security checkpoints and areas for the screening of passengers, property and baggage, and provides for reimbursement of electrical costs associated with equipment, HVAC, and lighting, as well as COVID Cleaning. TSA reimburses the County for electricity costs associated with its screening equipment based on a schedule of equipment located at the checkpoints provided in Exhibit 2A-2. TSA recently replaced components of its screening equipment, resulting in less electric consumption; therefore, TSA requested a reduction in the annual reimbursement for the equipment charges from $33,207.36 to $29,815.56 for a total reduction of $3,391.80. The reimbursement sum of $97,289.04 for HVAC and lighting remains unchanged. Mod 6 also obligates funding by TSA for reimbursement of electric costs through May 31, 2022. To ensure timely processing to meet TSA’s funding deadline, the Department is requesting a delegation of authority to the County Administrator or designee to sign Mod 6 and any future modification to the OTA to extend the period of reimbursement, or to modify the amount of reimbursement by TSA for electrical, HVAC or lighting charges based on actual documented increased or decreased costs. For purposes of this delegation, the Director of Airports shall be considered a designee. Countywide (AH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

F. AIRPORTS (Cont’d)

4. Staff recommends motion to approve: Amendment No. 3 to the General Consulting Agreement with RS&H, Inc. for Consulting/Professional Services, to exercise the first one year renewal option for the continued performance of professional planning and design services related to the approved Palm Beach County Airports Capital Improvement Program. SUMMARY: The Consulting Agreement with RS&H, Inc. for general airport planning and design was approved by the Board on May 7, 2019 (R2019-0612) in the amount of $2,004,570.58 in order to carry out the approved Capital Improvement Programs for the County’s Airports. Amendment No. 1 was approved by the Board on May 5, 2020 (R2020-0414) increasing the amount of the contract by $2,304,608.30. Amendment No. 2 was approved by the Board on October 20, 2020 (R2020-1607) increasing the amount of the contract by $3,196,990.03. Approval of Amendment No. 3 will allow the County, at its sole discretion, to exercise the first one-year renewal option for the continuation of services provided under this agreement. RS&H, Inc. is a Jacksonville, Florida based firm; however, the majority of the work to be completed in this agreement will be managed through their Fort Lauderdale, Florida offices in conjunction with several Palm Beach County-based and South Florida-based sub-consultants and firms. A Disadvantaged Business Enterprise (DBE) goal of 18% was set for this contract. RS&H, Inc. committed to 23% DBE participation for this agreement. The anticipated DBE participation based upon the approved tasks is approximately 35.39%. The current paid to date DBE participation is approximately 19.76%. The DBE participation for this Amendment is 0% as no new tasks are being proposed. Countywide (AH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS

1. Staff recommends motion to receive and file: a Standard License Agreement for Use of County-Owned Property for a period of February 10, 2021 through May 17, 2021 with United Way of Palm Beach County, Inc., for tax preparation services at the Jupiter Community Action Program Office. SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item. The standard agreement has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator or designee. The Standard License Agreements were approved in accordance with R2010-0333, as amended and approved by the Board on October 1, 2013. The executed document is now being submitted to the Board to receive and file. (FDO Admin) Countywide (MWJ)

2. Staff recommends motion to approve: a contract with Carrick Contracting Corporation for the Glades Road Tower Construction project in the amount of $2,230,000 to procure and provide construction services for a radio communications tower to be located at 8111 Golf Course Road, Boca Raton for a period of 245 calendar days or until project is complete. SUMMARY: This project consists of procurement and construction services necessary for the installation of a 400 feet tall lattice style self-supporting radio communications tower, equipment shelter, and associated equipment with a fence compound. The tower ensures public safety and emergency response communications within the service area. The work was competitively bid with Carrick Contracting Corporation submitting the lowest, responsive bid. The contract was solicited pursuant to the requirements of the Equal Business Opportunity Ordinance. On December 27, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative of 5% Small Business Enterprise (SBE) subcontracting participation. The contractor is not an SBE. The contractor committed to 5.79% SBE participation. Funding for this project is from the Renewal, Replacement & Improvements (RR&I) for 800 MHz System fund. (Capital Improvements Division) Countywide/District 5 (LDC)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

3. Staff recommends motion to approve: an increase in the maximum dollar value of the annual demolition contracts by $500,000 to provide services related to general demolition services to County properties on an as-needed basis through April 9, 2023.

Contractor Resolution # Status

A) Alliedbean Demolition, Inc. R2018-0397 Non-SBE/Non- Local

B) Andrea Construction, Inc. R2020-0152 SBE/Local

C) Arbor Tree and Land, Inc. d/b/a R2018-0398 SBE/Local

ATL Diversified Industries

D) Bader's Group, LLC R2018-0400 S/MBE/Local

E) Camino Real group, Inc. d/b/a R2018-0401 Non-SBE/Non- Alpha Wrecking Group Local

F) Cross Environmental Services, Inc. R2018-0402 Non-SBE/Non- Local

G) GHD Services, Inc. R2018-0404 Non-SBE/Non- Local

H) Greenview Construction LLC R2019-1339 SBE/Local

I) Hatcher Construction & Development, Inc. R2019-1340 S/MBE/Local

J) One Call Florida, Inc. R2018-0748 SBE/Local

K) Rapid Removal, Inc. R2020-1685 SBE/Local

L) The BG Group, LLC R2018-0403 Non-SBE/Local

SUMMARY: On April 10, 2018, the Board of County Commissioners (Board) initially approved the annual demolition contract for an initial term of two years with three one-year renewal options. On September 10, 2019, Amendment No. 1 (R2019-1331 through R2019-1338) extended the term of the contract to April 9, 2023. During the first three years of the contract, the County awarded $404,165 in work orders. Staff is requesting the cumulative limit be increased by $500,000 for a total cumulative value of $1,000,000 in order to accommodate additional anticipated new projects required to be accomplished before the term of this contract expires on April 9, 2023. Work is to be awarded as work orders on a lump-sum, competitively bid basis across all prequalified contractors. Contractors are allowed to qualify at any time and be added to this annual contract before the term ends. Projects $100,000 and over are advertised on the vendor self-service website while projects $200,000 and over are also advertised in the newspaper. Projects under $100,000 are bid among the pool of pre-qualified contractors (currently 12 have pre-qualified) and for projects over $100,000, the bidding pool is expanded to include any additional bidders responding to the specific project advertisement that submit a qualification application at least ten days before the bid due date The annual demolition contract was presented to the Goal Setting Committee on January 2, 2019, and the Committee established Affirmative Procurement Initiatives of sheltered market for projects under $100,000 or a Small Business Enterprise contractor will be given a price preference if its bid is within 10% of the lowest non-small business bid. The Small/Minority/Women Owned Business Enterprise (S/M/WBE) actual participation will be identified on each work order, and will be tracked cumulatively for all work orders issued. Current cumulative S/M/WBE participation for all work orders to-date under the annual demolition contract 80.95%. (Capital Improvements) Countywide (LDC)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

4. Staff recommends motion to approve: Amendment No. 1 to extend the term of the continuing contract with REG Architects, Inc (Consultant) (R2019-0624) to provide architectural services on a continuing basis for federally funded housing projects from May 6, 2021 through May 6, 2022 with a cumulative limit of $200,000 for the 12 month extension. SUMMARY: On May 7, 2019, the Board of County Commissioners (Board) approved the continuing contract with REG Architects, Inc to provide architectural services for affordable and workforce housing units to moderate, low and extremely low-income populations. The projects consist of modifications or expansions to residential housing units throughout the County. The original contract provided for an initial term of two years with three renewal options each for a period of one year. Amendment No. 1 will implement the first renewal option through May 6, 2022 with a cumulative limit of $200,000 for the 12-month extension. Work is authorized when required during the term of this contract through individual consultant service agreements. Projects under this continuing contract may be funded in whole or in part by federal grants from the United States Department of Transportation, Federal Transit Administration; the Housing and Urban Development Community Development Block Grant Program; Neighborhood Stabilization Program, or HOME Investment Partnerships Program; and grants or reimbursements from Department of Homeland Security/Federal Emergency Management Agency. This contract includes a Disadvantaged Business Enterprise (DBE) requirement and each project assigned under this continuing contract will identify the specific DBE requirement. REG Architects, Inc. is a local business. (Capital Improvements) Countywide (LDC)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

5. Staff recommends motion to approve: an annual contract with the following contractor for indoor air quality (IAQ) remediation services on an as-needed basis through September 18, 2023.

Contractor Status SBE or Non-SBE

J. Ruderman & Co. LLC Local Non-SBE

DBA Servpro of South Palm Beach

SUMMARY: On September 19, 2018, the annual IAQ Remediation Services contract was approved under the Facilities Development and Operations Director’s authority to execute contracts that do not meet or exceed $200,000. On September 15, 2020, the Board of County Commissioners authorized the Clerk and Comptroller to assign a unique resolution number to the existing annual indoor air quality remediation contracts of the six contractors, and approved an increase of $1,000,000 to the cumulative dollar value (R2020-1352 through R2020-1357). The work consists of IAQ remediation services on an as needed basis. The contractor now joins the list of six already prequalified contractors for a total of seven prequalified contractors with a contract expiration date of September 18, 2023. The specific requirements of the work shall be determined by individual work orders issued against this annual contract. These contracts are five year indefinite-quantity contracts with a maximum cumulative value of $1,199,999 across all prequalified contractors. Work is to be awarded as work orders on a lump-sum, competitively bid basis across all prequalified contractors. Contractors are allowed to qualify at any time and be added to this annual contract. Projects $100,000 and over are advertised on the vendor self-service website while projects $200,000 and over are also advertised in the newspaper. Projects under $100,000 are bid among the pool of pre-qualified contractors (currently seven have pre-qualified) and for projects over $100,000, the bidding pool is expanded to include any additional bidders responding to the specific project advertisement that submit a qualification application at least ten days before the bid due date. The IAQ remediation annual contract was last presented to the Goal Setting Committee on March 4, 2020 and the Committee established Affirmative Procurement Initiatives of sheltered market for projects under $100,000 (when three or more Small Business Enterprises (SBE) are qualified under the annual contract) or a SBE contractor will be given a price preference if its bid is within 10% of the lowest non-small business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation will be identified on each work order, and will be tracked cumulatively for all work orders issued. Current cumulative S/M/WBE participation for all work orders to-date under the IAQ remediation annual is 0%. (Capital Improvements) Countywide (LDC)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

6. Staff recommends motion to approve: Amendment No. 2 to the construction management contract with Kaufman Lynn Construction, Inc. (R2019-0849) in the amount of $1,940,675.27 for the Canyon District Park project – Phase 1A establishing a Guaranteed Maximum Price (GMP) for Construction Management Services for a period of 290 days from notice to proceed or until project is complete. SUMMARY: On June 18, 2019, the Board of County Commissioners (Board) approved the contract with Kaufman Lynn Construction, Inc. for construction management services for the Canyon District Park project located at 8802 Boynton Beach Boulevard, Boynton Beach. The surge of ongoing residential development in the Western Boynton Beach area has prompted the need for additional recreational facilities. On December 8, 2020, the Board approved Amendment No. 1 (R2020-1812) for the construction of three soccer/multipurpose fields, a restroom/concessions facility, two retention/ recreational lakes, a 12 station fitness trail, and associated parking. Additionally, Amendment No. 1 includes clearing, grubbing, leveling and seeding the remainder of the property in order to complete and ensure the effectiveness of the drainage for Phase 1 and the entire property. Amendment No. 2 consists of construction management services for a maintenance facility. The maintenance facility, originally slated for construction during phase 2, is being constructed concurrently with Phase 1 to support the preceding facilities constructed under Phase 1 while completing the program for the Phase 2 portion of the project. The solicitation for the Construction Manager (CM) was advertised on January 28, 2018 according to the Small Business Enterprise (SBE) Ordinance in place at the time, but this GMP, having been initiated after January 1, 2019, is subject to the requirements of the Equal Business Opportunity Ordinance. The CM is not a certified Small/Minority/Women Owned Business (S/M/WBE), but has partnered with M.C.O. Construction and Services, Inc., a Minority Business Enterprise (MBE) CM. On November 4, 2020, prior to subcontractor advertisement and bidding, the Goal Setting Committee applied an Affirmative Procurement Initiative to the construction subcontracts of 20% SBE participation, of which 5% must be a MBE, African American or Hispanic. SBE participation for Amendment No. 2 is 26.83% of which 6.93% is MBE (African American) participation. To date, the Construction Manager has achieved 21.5% SBE subcontracting participation overall. The CM is a Palm Beach County Business. The funding sources for this project include the Infrastructure Sales tax fund and the Pack Impact Fees Z-3 fund. (Capital Improvements Division) Countywide/District 5 (LDC)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

7. Staff recommends motion to approve: an annual contract with the following contractors for painting and weatherproofing services on an as-needed basis through April 9, 2023.

Contractor Status SBE or Non-SBE

A) Leonard Graham Inc. DBA L G I Construction Local S/MBE

B) E&F Florida Enterprises Inc. Local Non-SBE

DBA Creative Contracting Group

SUMMARY: On April 10, 2018, the Board of County Commissioners (Board) approved the annual painting and weatherproofing contracts (R2018-0392 through R2018-0396). The work consists of painting and weatherproofing services on an as needed basis. The contractors now join the list of 12 already prequalified contractors for a total of 14 prequalified contractors with a contract expiration date of April 9, 2023. The specific requirements of the work shall be determined by individual work orders issued against this annual contract. These contracts are five year indefinite-quantity contracts with a maximum cumulative value of $2,500,000 across all prequalified contractors. Work is to be awarded as work orders on a lump-sum, competitively bid basis across all prequalified contractors. Contractors are allowed to qualify at any time and be added to this annual contract. Projects $100,000 and over are advertised on the vendor self-service website while projects $200,000 and over are also advertised in the newspaper. Projects under $100,000 are bid among the pool of pre-qualified contractors (currently 14 have pre-qualified) and for projects over $100,000, the bidding pool is expanded to include any additional bidders responding to the specific project advertisement that submit a qualification application at least ten days before the bid due date. The painting and weatherproofing annual contract was last presented to the Goal Setting Committee on March 4, 2020 and the Committee established Affirmative Procurement Initiatives of sheltered market for projects under $100,000 or price preference for Small Business Enterprise contractors if their bid is within 10% of the lowest non-small business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation will be identified on each work order, and will be tracked cumulatively for all work orders issued. Current cumulative S/M/WBE participation for all work orders to-date under the painting and weatherproofing annual contract is 70.69%. (Capital Improvements) Countywide (LDC)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

8. Staff recommends motion to approve: Change Order No. 37 to Amendment No. 3 of the construction management at risk contract with Hedrick Brothers Construction Co. Inc. (R2016-0430) decreasing the Guaranteed Maximum Price (GMP) for construction management services for the Detention Facilities Renewal/Replacement Western Detention Center PODS A&B project in the amount of $650,225.80. SUMMARY: On April 5, 2016, the Board of County Commissioners (Board) approved the construction management at risk contract with Hedrick Brothers Construction Co. Inc. The Project included a five year capital improvement program for the renewal/ replacement of major building systems at the County’s detention facilities including the Main Detention Center, the Western Detention Center and the Central Detention Center. On May 1, 2018, the Board authorized Amendment No. 3 (R2018-0663) in the amount of $7,553,277 for the replacement of the roof, doors, windows, hot water heaters, generators, epoxy flooring and lighting fixtures; patching and painting the exterior of the building; the creation of a control room to backup central control; and installation of back-up generators. There is $650,225.80 remaining as a result of unused general conditions, allowances, and contractor contingency. A portion of the savings will be returned to the Infrastructure Sales Tax fund, while the remaining balance will be returned to the Public Building Improvement fund. The contract was awarded under the prior Small Business Enterprise (SBE) Ordinance, and the SBE participation goal was 15% under the prior SBE program. The construction manager (CM) is not an SBE. The CM has partnered with Cooper Construction Management & Consulting, Inc., a Small/Minority Business Enterprise CM, for services in an amount not less than 15% of the construction management fee and is sharing in the CM earned overhead/profit. Hedrick Brothers Construction Co. Inc is not an SBE, but is a Palm Beach County business. The SBE participation for this change order is 8.16%. The revised SBE participation for the project after adjusted for Change Order No. 37 to Amendment No. 3, is 77.71%. (Capital Improvements Division) Countywide/District 6 (LDC)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

J. PLANNING, ZONING & BUILDING

1. Staff recommends motion to approve: reappointment of one member to the Building Code Advisory Board (BCAB).

Reappoint Seat Requirement Recommended By Term

Gary Kozan 8 Plumbing Florida Association 5/04/21 – 5/03/24

of Plumbing, Gas,

Mechanical Inspectors,

Inc.

SUMMARY: The Building Code Advisory Board (BCAB) was established by a Special Act of the Florida Legislature in 1974, and amended in 2017. The term of office for Board members is three years with no limit to the number of terms a member may serve. The Board is comprised of 16 members: one registered architect appointed from nominees submitted by the Palm Beach Chapter of the American Institute of Architects (AIA); one professional engineer appointed from nominees submitted by the Palm Beach Chapter of the Florida Engineering Society; seven members appointed from nominees submitted by any recognized regional industry trade association; and seven Building Officials, one from each commission district, appointed from nominees submitted by the Building Officials Association of Palm Beach County. The Florida Association of Plumbing, Gas, Mechanical Inspectors, Inc. has nominated Gary Kozan to be reappointed as Plumbing for Seat 8. This Advisory Board has 16 seats, 15 currently filled and 1 vacancy, and a diversity count of Caucasian: 13 (86%), African-American: 1 (7%) and Asian-American: 1 (7%) male. The gender ratio (male: female) is 14:1. The nominee is a Caucasian male. Staff has addressed the need to increase diversity within our boards and will continue to encourage this in an effort to expand the Boards diversity. Countywide (CK)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES

1. Staff recommends motion to approve: Work Authorization (WA) No. 13 to the 2019 Pipeline Continuing Construction Contract (Continuing Contract) with Johnson-Davis Incorporated (Contractor) for the Utility Adjustments for the City of Belle Glade Road Resurfacing Project - Phase 2 (Project) in the amount of $2,856,207.09. SUMMARY: On February 11, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-0160) with Contractor. WA No. 13 provides for the replacement of the existing water mains along NE Ave 18^th St, NE 22^th St, NE 23^rd St, NE 26^th St, NE 28^th St, NE 31^st St, NE 32^nd St, NW Ave F, NW Ave F Pl, NW Ave G, SW 5^th St, SW 15^th Dr., NE Ave G and NE Ave I in the City of Belle Glade. The Project includes the installation of approximately 1,250 linear feet of 6-inch, 13,300 linear feet of 8-inch and 1,050 linear feet of 12-inch water mains including the associated valves, fire hydrants, water services, site restoration and appurtenances in accordance with the construction documents and governing regulations. The Continuing Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On April 3, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative of a mandatory 20% Small Business Enterprise (SBE) subcontracting participation. The Continuing Contract provides for 20.07% SBE participation. WA No. 13 includes 20.04% SBE participation, which includes 0.29% M/WBE, 0.29% (B). The cumulative SBE participation including WA No. 13 is 21.96%, which includes 0.08% M/WBE, 0.08% (B). Contractor is a Palm Beach County based company. The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 20-030) District 6 (MJ)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

2. Staff recommends motion to approve: Work Authorization (WA) No. 2 to the Lift Station Rehabilitation Continuing Construction Contract 2020 (Continuing Contract) with Hinterland Group Inc. (Hinterland) for the Loxahatchee Groves Park Lift Station and Force Main (Project) in the amount of $234,386.65. SUMMARY: On September 15, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1379) with Hinterland. WA No. 2 provides for the conversion of a restroom sanitary system in the Loxahatchee Groves Park, from a septic to a pressurized system, consisting of the installation of a Manufactured Odorless Pump Station and 280 linear feet of 4-inch force main connecting to the PBCWUD wastewater collection system. The Continuing Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On January 15, 2020, the Goal Setting Committee applied an Affirmative Procurement Initiative of a mandatory 20% Small Business Enterprise (SBE) subcontracting participation, of which 3% shall be among certified African American and/or Hispanic American owned firms. The Continuing Contract provides for 26.87% SBE participation which includes 3.18% M/WBE participation, 3.18% MBE (H). WA No. 2 includes 4.84% SBE participation which includes 1.68% M/WBE participation, 1.68% MBE (H). The cumulative SBE participation including WA No. 2 is 4.84% which includes 1.68% M/WBE participation, 1.68% MBE (H). Hinterland is a Palm Beach County based Company. This project is funded through the infrastructure sales tax. (PBCWUD Project No. 19-064) District 6 (MJ)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

3. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 2 to the Consulting/Professional Services Utility Distribution & Collection System Engineering Services Contract (Contract) with Keshavarz & Associates, Inc. (Consultant) for the Belle Glade Water Main Improvements; SE Zone 6 Water System Replacement (Project) for a not to exceed amount of $614,111.43. SUMMARY: On December 15, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1898) with Consultant. CSA No. 2 provides for professional engineering services relating to survey, design and permitting of the Project. These services include, survey, subsurface utility exploration, geotechnical exploration, construction plans, permitting, outreach support and bid support services for the replacement and relocation of approximately 17,500 linear feet of water mains within the south east area of the City of Belle Glade designated as Zone 6. Project also includes the relocation of approximately 189 water services from the rear of the property to the front of the property. This Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On October 2, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified SBE firms were the API applied to the Contract. The Contract provides for 85% SBE participation, which includes 85% M/WBE participation, 82% MBE (A), and 3% MBE (B). CSA No. 2 includes 87.5% SBE participation, which includes 87.5% M/WBE participation, 87.5% MBE (A), and 0% MBE (B). The cumulative SBE participation including CSA No. 2 is 87.5% SBE, which includes 87.5% M/WBE participation, 87.5% MBE (A) and 0% MBE (B). Consultant is a Palm Beach County based company. The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-047) District 6 (MJ)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

4. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 4 to the Consulting/Professional Services Utility Distribution & Collection System Engineering Services Contract (Contract) with C Solutions, Inc. (Consultant) for the Kings Point Flanders and Capri Water Main Replacement (Project) for a not to exceed amount of $194,658.21. SUMMARY: On December 15, 2020 the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1896) with Consultant. CSA No. 4 provides for professional engineering services relating to design and permitting of the Project. These services include, subsurface utility exploration, geotechnical exploration, survey, construction plans, permitting, outreach support and bid support services for the replacement of approximately 15,000 linear feet of water main varying in size within the Flanders and Capri Subdivisions, located in Kings Point residential community in Delray Beach. This Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On October 2, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified SBE firms were the API applied to the Contract. The Contract provides for 83% SBE participation which includes 78% M/WBE participation, 76% MBE (B), 1% MBE (H), and 1% MBE (A). CSA No. 4 includes 88.7% SBE participation which includes 47.6% M/WBE participation, 47.6% MBE (B), 0% MBE (H), and 0% MBE (A). The cumulative SBE participation including CSA No. 4 is 75.58% SBE, which includes 51.07% M/WBE participation, 51.07% (B), 0% MBE (H), and 0% MBE (A). Consultant is a Palm Beach County based company. This project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-034) District 5 (MJ)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES (Cont’d)

5. Staff recommends motion to approve: Amendment No. 3 to the contract for Consulting/Professional Services Southern Region Water Reclamation Facility (SRWRF) Engineering Services for Headworks and Effluent Transfer Pumping Improvements (Contract) with Hazen and Sawyer, P.C., (Consultant) to extend the term of the Contract for an additional 365 calendar days. SUMMARY: On July 12, 2016, the Board of County Commissioners (BCC) approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2016-0905) with Consultant to provide engineering services during the design, permitting, bidding and construction phases for the Southern Region Headworks and Effluent Transfer Pumping Improvements (Project) at SRWRF. Amendment No. 3 will extend the term of the Contract to accommodate delays experienced in the construction of the Project. This Contract was procured under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal Business Ordinance on October 16, 2018. The SBE participation goal established under the 2002 SBE Ordinance was 15% overall participation. The Contract provides for 20% SBE participation. Amendment No. 3 includes 0% participation. The cumulative SBE participation including Amendment No. 3 is 34.93%. Consultant is headquartered in New York, New York, but maintains an office in Palm Beach County from which the majority of the work will be undertaken. The Project is included in the PBCWUD FY21 budget. (PBCWUD Project No. 15-095) District 5 (MJ)

6. Staff recommends motion to receive and file: Change Order (CO) No. 5 for the Lift Station Rehabilitation Project B Bid Package 1 (Project) with Hinterland Group Inc., (Contractor) in the amount of $0 and for an additional 30 calendar days project time extension. SUMMARY: On April 10, 2018, the Board of County Commissioners (BCC) approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2018-0554) with Contractor. CO No. 1 was approved by PBCWUD in the amount of $5,509.50 and no time extension. CO No. 2 was approved by PBCWUD in the amount of $0 and provided for a 30-day time extension. CO No. 3 was approved by the Contract Review Committee (CRC) in the amount of $67,664.75 and provided for a 60-day time extension. CO No. 4 was approved by the Board of County Commissioners (BCC) in the amount of $201,293.11 and provided for a 65-day time extension. CO No. 5 was approved by the CRC on October 28, 2020 in the amount of $0 and provided for a 30-day time extension. CO No. 5 additional time extension was granted as a result of manufacturing and delivery delays and Contractors’ personnel taking time off for health issues due to COVID-19. The cumulative time extension including CO Nos. 2, 3, and 5 is 120 days. County PPM CW-F-050 requires BCC notification when the cumulative limit of 120 days has been reached to reset the applicable time limit approvals. The Contract provides for 100% SBE participation. (PBCWUD Project No. 15-096B) Districts 2, 3, 4, 5 & 6 (MJ)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT

1. Staff recommends motion to:

A) adopt a resolution for Assistance 2021 under the Florida Inland Navigation District (FIND) Waterways Assistance Program (WAP) authorizing submission of a grant application requesting $734,100 to fund a portion of the $5,339,800 associated with expansion of the South Lake Worth Inlet Sand Trap and maintenance dredging of the Harvey E. Oyer, Jr. Park Boat Channel situated in the Lake Worth Lagoon (Project); and

B) authorize the County Administrator or designee to execute the Grant Project Agreement (Agreement), to sign all future time extensions, task assignments, certifications, and other forms associated with this Agreement, or any necessary minor amendments that do not substantially change the scope of work, or terms and conditions of the Agreement, if the Grant is approved.

SUMMARY: The County is implementing a portion of the South Lake Worth Inlet Management Plan. This work includes dredging sand from the interior sand trap and the Harvey E. Oyer, Jr. Park Boat Channel to nourish downdrift beaches, expansion of the sand trap via mechanical excavation, and disposal of non-beach compatible material on adjacent habitat enhancement areas. The total cost of the Project identified in the FIND WAP Grant Application is $5,339,800. The WAP Grant, if approved, would reimburse the County up to $734,100 (14%) for design, permitting, construction, and monitoring costs associated with the Project. The deadline for spending the Grant is September 2022, with a possible one-year extension. The County’s final cost share will be calculated from a combination of State grants and municipal partner funds determined by the award amount. District 4 (SS)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

2. Staff recommends motion to:

A) adopt a resolution for Assistance 2021 in support of a Waterways Assistance Program (WAP) Grant Application to the Florida Inland Navigation District (FIND) to fund up to $300,000 or 50% of the construction costs for the Palm Beach Resilient Island Project (Project); and

B) authorize the County Administrator or designee to execute the Grant Project Agreement (Agreement), to sign all future time extensions, task assignments, certifications, and other forms associated with the Agreement, or any necessary minor amendments that do not substantially change the scope of work, or terms and conditions of the Agreement, if the grant is approved.

SUMMARY: The County is submitting a grant application, which will reimburse the County up to $300,000 for the $600,000 project. If successful in receiving funding, the deadline for spending the grant will be September, 2023. The County’s 50% cost-share will come from a grant from The Nature Conservancy. Districts 2 & 7 (SS)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION

1. Staff recommends motion to:

A) ratify the signature of the Mayor on a Waterways Assistance Program (WAP) grant application submitted to the Florida Inland Navigation District (FIND) on March 5, 2021, requesting $1,500,000 to fund 50% of construction costs associated with the redevelopment of the Ocean Inlet Park Marina, Phase IIB;

B) adopt resolution for assistance under the FIND WAP for grant funding for construction and renovation of Ocean Inlet Park Marina in the amount of $1,500,000;

C) authorize the County Administrator or designee to execute the Grant Project Agreement, as well as task assignments, certifications, standard forms, or amendments to the Agreement that do not change the scope of work by more than 10% or change the terms and conditions of the Agreement, if funding is approved;

D) authorize the Director of the Parks and Recreation Department to serve as the Project Director; and

E) authorize the Director of the Parks and Recreation Department to serve as Liaison Agent and the County Administrator’s designee with FIND for this project.

SUMMARY: The total cost of the project identified in the FIND WAP grant application is $3,000,000. This grant application requests up to $1,500,000 (50%) for construction costs associated with Phase IIB renovation and redevelopment of the Ocean Inlet Park Marina. If the FIND grant is approved, the County will provide matching funds using Florida Boating Improvement Program funds and Infrastructure Sales Tax funding. Due to grant-related items requiring timely execution by the County, staff is requesting Board approval for the County Administrator or designee to approve grant documents and for the Parks and Recreation Director to act as the County Administrator’s designee and Liaison Agent for this project, if funding is approved. The State’s time frame for this application did not allow for prior approval by the Board. To meet the grant application deadline, Mayor Kerner signed the application on behalf of the Board as authorized by the Palm Beach County Administrative Code, Section 309.00. This Code requires that the grant be presented to the Board for ratification at the next available Board meeting after signature by the Mayor. District 4 (AH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

U. INFORMATION SYSTEMS SERVICES

1. Staff recommends motion to approve: amendments to the contracts for geospatial services, to extend the end dates from May 15, 2021 to May 14, 2022, and exercise the third of three one-year renewal options, to provide planimetric mapping, digital orthophotography, LiDAR processing and GPS Survey in support of the County’s Geographic Information System:

A) Amendment #3 to Contract R2017-0762 with Surdex Corporation;

B) Amendment #3 to Contract R2017-0763 with BAE Systems Information & Electronic Systems Integration, Inc.; and

C) Amendment #3 to Contract R2017-0764 with Woolpert, Inc.

SUMMARY: On April 25, 2017, Surdex Corporation, BAE Systems Information & Electronic Systems Integration, Inc., and Woolpert, Inc., were selected in accordance with the Consultant Competitive Negotiations Act to provide the County with mapping, GPS survey and LiDAR processing services on a work task order basis. On June 6, 2017, the County and these three companies entered into two-year contracts with the option to extend for up to three additional one-year renewals to perform the required professional services for upcoming geospatial projects. The current amendments will extend the terms of the contracts to May 14, 2022. These contracts were procured under the requirements of the Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal Business Opportunity Ordinance on October 16, 2018. The contracts include SBE goals of 15% participation for both BAE Systems Information & Electronic Systems Integration, Inc., and Woolpert, Inc, and 10% participation for Surdex Corporation. Actual SBE participation will be identified on each task order and will be tracked cumulatively for each task order issued. Countywide (DB)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

U. INFORMATION SYSTEMS SERVICES (Cont’d)

2. Staff recommends motion to:

A) rescind Interlocal Agreement R2019-1394;

B) approve the replacement Interlocal Agreement providing an increased level of services and updated contract terms for network services with the Children’s Services Council of Palm Beach County; and

C) authorize the County Administrator or designee to approve and execute task orders associated with these services, up to a maximum dollar value of $50,000 per task order.

SUMMARY: The Children’s Services Council of Palm Beach County has an existing Interlocal Agreement with Palm Beach County (R2019-1394) for network services and has requested an increased level of bandwidth capacity. The rate of service for the increased bandwidth to 1GB is $840 per month. This rate will be billed to the Children’s Services Council. Staff recommends rescinding the existing agreement and replacing it with a new agreement for network services for a period of one year with four automatic one-year renewals unless notice is given by either party. The new Interlocal Agreement includes updated contract terms to provide network services. A pre-existing agreement for the Florida LambdaRail, LLC has approved the connection of the Children’s Services Council of Palm Beach County to the Florida LambdaRail network. District 3 (DB)

3. Staff recommends motion to receive and file: a fully executed standard Interlocal Agreement for Assignment of Proper Data and Development of Annual Assessments between the City of Westlake and Palm Beach County. SUMMARY: Section 197.3632, Florida Statutes, establishes a uniform method for levy collection, and enforcement of non-ad valorem assessments imposed by counties, municipalities, and special districts. These assessments are calculated on a unit basis rather than on property value and are used to pay for an improvement or service to the property such as drainage, lighting, paving or fire hydrants. Information Systems Services (ISS) has historically assisted special districts and municipalities in the final preparation of their assessment rolls. On June 23, 2015, the Board of County Commissioners approved fees associated with these services and delegated authority to ISS to execute Interlocal Agreements with municipalities and special taxing districts. Countywide (DB)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY

1. Staff recommends motion to adopt: a Resolution of the Board of County Commissioners authorizing the County Administrator or designee to sign the FY 2020-2021 annual Emergency Medical Services (EMS) County grant application for $147,932 and sign the EMS Grant program change request forms related to the grant after the approval of the application by the Florida Department of Health, Bureau of EMS and forward same to the State of Florida Department of Health, Bureau of EMS. SUMMARY: The EMS County Grant (CSFA# 64.005) is an annual grant provided to Palm Beach County from the Florida Bureau of EMS, to improve and expand the EMS system. The funds are used to purchase EMS Equipment which is distributed to EMS providers and other agencies that are eligible for EMS grant funding. No County matching funds are required for this grant. Countywide (LDC)

BB. YOUTH SERVICES

1. Staff recommends motion to approve:

A) a Community Based Agency Contract with Youth Speak Out International Inc., for the period June 1, 2021, through September 30, 2021, in an amount not to exceed $28,342, for the Today’s Technology and Communication Program; and

B) a budget transfer of $28,342 in the General Fund from the Head Start Match reallocation (Unit 1451).

SUMMARY: Youth Speak Out International Inc. (YSO) promotes media literacy as a means of countering media stereotyping. This approach encourages openness with objectivity and fosters tolerance, understanding and respect. The Today’s Technology and Communication Program (TTC) is a six-week hands-on summer program that will provide 145 elementary school students with opportunities to build their cultural media literacy, media production and interpersonal communication skills. TTC is open to all students in Palm Beach County. The programs will be held at The Edna Runner Tutorial Center in Jupiter, Acts of Kindness Summer Camp in Riviera Beach, and For The Children Inc. in Lake Worth Beach. Participants will have an opportunity to showcase their media productions at the end of the Program. Due to COVID-19 social distancing policies, YSO will implement a hybrid (virtual and/or in-person) program utilizing Google Classroom online learning platform. This contract includes a logic model and reporting measurements specific to YSO. After completion of the contract, a report will be generated detailing YSO’s progress in meeting their performance measurements. Districts 1, 3, & 7 (HH)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

CC. SHERIFF

1. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office, a supplemental grant award in the amount of $38,500 through the City of Miami as the fiscal agent for the Miami Urban Area Security Initiative (UASI) Grant Program;

B) receive and file a Modification #1 to the Memorandum of Agreement between the City of Miami and the Palm Beach County Sheriff’s Office to extend the grant period from June 30, 2021 through September 30, 2021; and

C) approve a budget amendment of $38,500 in the Sheriff’s Grant Fund.

SUMMARY: On July 7, 2020, the Board of County Commissioners accepted a Palm Beach County Sheriff’s Office grant award in the amount of $699,965 for the FY19 Urban Area Security Initiative (UASI) Grant Program (R2020-0800). This supplemental grant award in the amount of $38,500 will be used to purchase equipment for the Region 7 Bomb Specialty Team. The grant period is also extended from June 30, 2021 through September 30, 2021. The UASI is a federally-funded homeland security grant program, pass-through the State of Florida to the City of Miami, as the UASI’s fiscal agent. The Catalog of Federal Domestic Assistance (CFDA) number is 97.067 and the contract number is R0075. There is no match requirement associated with this award. Countywide (LDC)

MAY 4, 2021

3. CONSENT AGENDA APPROVAL

CC. SHERIFF (Cont’d)

2. Staff recommends motion to:

A) accept on behalf of the Palm Beach County Sheriff’s Office a Sub-Recipient Agreement For Federal Grant Funding Assistance between the Florida Department of Law Enforcement and the Palm Beach County Sheriff’s Office through a FY20 Paul Coverdell Forensic Sciences Improvement Act Formula Grant in the amount of $79,082, for the period of January 1, 2021 through September 30, 2022; and

B) approve a budget amendment of $79,082 in the Sheriff’s Grant Fund.

SUMMARY: On March 16, 2021, the Florida Department of Law Enforcement sub-awarded $79,082 in grant funding to the Palm Beach County Sheriff's Office under the FY20 Paul Coverdell National Forensic Sciences Improvement Grant Program which is pass-through the U.S. Department of Justice, Bureau of Justice Assistance. Funds provided will be used to improve forensic science services at the Crime Lab through overtime support, lab equipment and travel/training costs. The Catalog of Federal Domestic Assistance (CFDA) number is 16.742 and the grant number is 2020-CD-BX-0008. There is no match requirement associated with this award. Countywide (LDC)

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MAY 4, 2021

4. SPECIAL PRESENTATIONS – 9:30 A.M.

A) COVID-19 Update by Dr. Alonso and County Staff

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MAY 4, 2021

5. REGULAR AGENDA

A. AIRPORTS

1. Staff recommends motion to approve: Amendment No. 6 to the Construction Manager (CM) at Risk Contract (Contract) with The Morganti Group, Inc. (MGI) for CM at Risk Services for Airport Improvements for Palm Beach County Department of Airports (Department) in the amount of $490,813 and 126 calendar days for Work Order MC 11: Aircraft Rescue and Fire Fighting (ARFF) Roof Repairs at Palm Beach International Airport (PBI). SUMMARY: The Contract with MGI for CM at Risk Services for Airport Improvements for the Department was approved by the Board on January 15, 2019 (R2019-0042). The Contract is for two years with three one year renewal options and is a task/work order based contract for CM at Risk services for the Department. MGI is a Danbury, Connecticut, based firm; however, the work will be directly managed by their southeast regional office in Palm Beach County. The Contract value to date is $12,671,324.42. Approval of Amendment No. 6 in the amount of $490,813 and 126 calendar days will enable MGI to complete Work Order MC 11: ARFF Roof Repairs at PBI. This project is to mitigate water intrusion from failing roofing components primarily at the interface of the roof and the parapet wall. A Disadvantaged Business Enterprise (DBE) goal of 12% was established for this contract. DBE participation for this project is 15.73%. Pursuant to changes to Chapter 332, Florida Statutes, effective October 1, 2020, a governing body of a commercial service airport may not approve purchases of contractual services in excess of the Category Five threshold amount of $325,000 provided in Section 287.017, Florida Statutes, on a consent agenda. This amendment exceeds the threshold amount and must be approved on the regular agenda. Countywide (AH)

MAY 4, 2021

5. REGULAR AGENDA

B. INFORMATION SYSTEMS SERVICES

1. Staff recommends motion to:

A) approve the creation of PALMBEACHCOUNTY-FL.GOV and PALMBEACHCO.GOV domains; and

B) delegate to the County Administrator or designee signatory authority on documentation to establish and maintain federally regulated domains on behalf of the County.

SUMMARY: A need has been identified to establish federally regulated domain accounts to allow Palm Beach County to provide better cyber-security across the county. The process for establishing these domains requires documentation from someone authorized to make decisions for the entity to initiate the request. Delegated authority is being requested to allow for further creation of federally regulated domains. Countywide (DB)

MAY 4, 2021

5. REGULAR AGENDA

C. FACILITIES DEVELOPMENT & OPERATIONS

1. Staff recommends motion to approve: a County Deed in favor of The Scripps Research Institute (Scripps) conveying approximately 70 acres of the Briger tract without reservation of mineral and petroleum rights pursuant to the Ground Lease Agreement between Palm Beach County and Scripps (R2012-0204). SUMMARY: On February 28, 2006, the Board of County Commissioners (Board) approved an Agreement (R2006-0423) for the Donation and Purchase and Sale with The Lester Family Investments, L.P., Richard Thall, Robert Thall, Peter L. Briger, Paul H. Briger, and the David Minkin Florida Realty Trust (Grantor) for 70 acres of property on the Briger site in Palm Beach Gardens. On May 2, 2006, the Board approved the Grant Agreement with The Scripps Research Institute, which included the Ground Lease Agreement as an Exhibit. The Ground Lease was executed on January 24, 2012. Pursuant to the terms of the Grant Agreement and Ground Lease, the County is obligated to convey the property to Scripps for $1 provided that Scripps is not in material default of the Ground Lease or Grant Agreement. To staff’s knowledge, none of the four conditions under which Scripps could be found in material default currently exist. On January 27, 2021, Scripps sent a formal notice exercising its option to purchase the property. On April 20, 2021, staff presented to the Board a recommendation to approve a County Deed in favor of Scripps conveying the property; the Board postponed consideration of the item and requested staff to provide additional information regarding valuation of the property and other matters related to the Grant Agreement and the Ground Lease. Conveyance of the property to Scripps was approved as part of the Grant Agreement and Ground Lease approval subject to subsequent conditions (i.e. no material default under the Grant Agreement or Ground Lease); therefore, an updated appraisal was not obtained in preparation for this item recommending approval of the County Deed under the provisions of the Grant and Lease agreements. Based on recent discussions with the Property Appraiser’s Office, the current assessed value of the property is $27,553,479. This item provides for the execution of the contractual obligations approved under the Grant and Ground Lease agreements. ~~This conveyance must be approved by a Supermajority Vote (5 Commissioners).~~ (Property & Real Estate Management) District 1/Countywide (HJF)

MAY 4, 2021

5. REGULAR AGENDA

D. PLANNING, ZONING & BUILDING

1. Staff recommends motion to approve: a conceptual redistricting timeline for proposed Commission District maps. SUMMARY: In anticipation of this year's Redistricting Process, County Administration gathered the pertinent County interested parties, including the School District and Palm Beach County departments: Administration, Attorney's Office, Public Affairs, County Information Systems Services and the Planning Division to discuss the 2021 Redistricting Process. Staff is coordinating with the legal consultant who has worked on previous redistricting updates for the County and will be bringing forward a contract to the Board. The redistricting team drafted a conceptual timeline for this year's Redistricting Process. The Census Bureau previously announced that the statutory deadline for the delivery of apportionment data was delayed due to the COVID-19 pandemic and anomalies found in the census data. The redistricting data used for redrawing districts was originally scheduled for release by April 1, 2021 but is now anticipated to be released no later than September 2021. This delay will significantly compress the timeline for Staff and the Consultant to develop updated Commission District boundaries, which is required by Florida Statute to be completed in an odd-numbered year. This conceptual timeline provides a guideline for anticipated events this year. Countywide (RPB)

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MAY 4, 2021

6. BOARD APPOINTMENTS

A. COMMISSION DISTRICT APPOINTMENTS

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MAY 4, 2021

7. STAFF COMMENTS

A. ADMINISTRATION COMMENTS

1. Staff recommends motion to receive and file: The updated Board Directive Reports which include in process and completed board directive items. SUMMARY: At the February 6, 2018 Board of County Commissioners Meeting, direction was given to the County Administrator to submit monthly a status report of the board directives. The report categorizes: 1) In Process Items and 2) Completed Items. The report continues to be updated on an on-going basis. Countywide (DN)

B. COUNTY ATTORNEY

MAY 4, 2021

8. COMMISSIONER COMMENTS

District 1 – COMMISSIONER MARIA G. MARINO

Request for off-site Proclamation declaring May 2021 as Older Americans Month in Palm Beach County

District 2 – COMMISSIONER GREGG K. WEISS

Request for off-site Proclamation declaring May 2021 as Speak Up for Kids and Guardian Ad Litem Month in Palm Beach County

Request for off-site Proclamation declaring May 20, 2021 as Palm Beach County Medical Society and Services Heroes in Medicine Day

Request for off-site Proclamation declaring May 10-14, 2021 as Public Servant Mental Health Week and May 2021 as Mental Health Awareness Month in Palm Beach County

Request for off-site Proclamation declaring May 3-7, 2021 as PBC Small Business Week in Palm Beach County

District 3 – COMMISSIONER DAVE KERNER

District 4 – COMMISSIONER ROBERT S. WEINROTH

Request for off-site Proclamation recognizing June 2021 as the 70^th Anniversary of the Pap Corps Champions for Cancer Research in Palm Beach County

District 5 - COMMISSIONER MARIA SACHS

Request for off-site Proclamation declaring May 13, 2021 as Judith A. Mitchell Day in Palm Beach County

Request for off-site Proclamation declaring May 16-22, 2021 Water ReUse Week in Palm Beach County

MAY 4, 2021

8. COMMISSIONER COMMENTS

District 6 - COMMISSIONER MELISSA MCKINLAY

District 7 – COMMISSIONER MACK BERNARD

Request for off-site Proclamation declaring May 9-15, 2021 as Mounts Botanical Garden Week in Palm Beach County

MAY 4, 2021

9. MATTERS BY THE PUBLIC – 2:00 P.M.

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MAY 4, 2021

10. ADJOURNMENT

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."