April 20, 2021

9:30am

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

ADDITIONS, DELETIONS, & SUBSTITUTIONS

 

APRIL 20, 2021

 

PAGE             ITEM

 

33                    5B-2                REVISED SUMMARY: The COPCN will be issued for operations restricted to the confines of Broken Sound Master Association for the period of April 20 6, 2021, until Titan contractual agreement with Broken Sound Master Association is terminated.  Boca Raton Fire Rescue is the Primary COPCN holder and has signed a Memorandum of Understanding with Titan to provide such services in their respective zone. The Emergency Medical Services Advisory Council has also approved the recommendation to grant Titan a Special Secondary Service ALS Provider - Non-Transport COPCN.

 

 

 

NOTE:  Items that were revised, added, deleted, or backup submitted and were not listed on the preliminary addition/deletion sheet distributed to the Board the prior day are noted with an asterisk (*).


 

 

ORDER OF BUSINESS

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

 

APRIL 20, 2021

 

 

TUESDAY                                                                                                                COMMISSION

9:30 A.M.                                                                                                                   CHAMBERS

 

 

 1.        CALL TO ORDER

 

A.        Roll Call

B.        Invocation

C.        Pledge of Allegiance

 

 2.        AGENDA APPROVAL

 

A.        Additions, Deletions, Substitutions

B.        Adoption

 

 3.        CONSENT AGENDA (Pages 6-31)

 

 4.        SPECIAL PRESENTATIONS (Page 32)

 

 5.        PUBLIC HEARINGS - 9:30 A.M. (Pages 33-35)

 

 6.        REGULAR AGENDA (Pages 36-37)

 

 7.        BOARD APPOINTMENTS (Page 38)

 

 8.        STAFF COMMENTS (Page 39)

 

 9.        BCC COMMENTS (Page 40)

 

10.       ADJOURNMENT (Page 41)

 

 

 

 

* * * * * * * * * * *


APRIL 20, 2021

 

 

TABLE OF CONTENTS

 

CONSENT AGENDA

 

B. CLERK OF THE CIRCUIT COURT & COMPTROLLER

Page 6

            3B-1    Warrant list

            3B-2    Minutes

            3B-3    Contracts and claims settlements list

           

C. ENGINEERING & PUBLIC WORKS

Page 6

            3C-1   Change order to contract with Community Asphalt Corp. for the Northlake Boulevard and Military Trail Intersection Improvements project

Page 7

            3C-2   Interlocal agreement with the Westgate Belvedere Homes Community Redevelopment Agency for the Seminole Boulevard, Oswego Avenue to Okeechobee Boulevard project

 

E. COMMUNITY SERVICES

Page 8

            3E-1    Receive and file partial notice of award from the U.S. Department of Health and Human Services, Health Resources and Services Administration for new and existing programs to continue improvement health outcomes for clients with HIV/AIDS

Page 9

            3E-2    Receive and file amendment to agreement with Compass, Inc. increasing funding

            3E-3    Receive and file subrecipient agreement with Heart, Health and Healing Ministries, Inc. for psychosocial support services for persons with HIV/AIDS

 

F. AIRPORTS

Page 10

            3F-1    Receive and file amendment to agreement with American Airlines, Inc. reducing leasehold space and rental amount

            3F-2    Receive and file consent to sublease by Jet Aviation Associates, Ltd with JetFast Enterprises, LLC

Page 11

            3F-3    Letter of Release from the Federal Aviation Administration release parcel of land west of the Palm Beach International Airport

Page 12

            3F-4    Receive and file Award of Law Enforcement Reimbursement Program Other Transaction Agreement with the Transportation Security Administration

Page 13

            3F-5    Receive and file Supplemental Joint Participation Agreement with the Florida Department of Transportation revising the total coast of the General Aviation Federal Inspection Service Facility Improvements project at Palm Beach International Airport

Page 14

            3F-6    Receive and file Supplemental Joint Participation Agreement with the Florida Department of Transportation revising the total coast of the Runway 3-21 Rehabilitation project at the Lantana Airport

Page 15

            3F-7    Receive and file termination of the Joint Participation Agreement with the Florida Department of Transportation for Security Infrastructure and Operational Improvements program at the Lantana Airport

Page 16

            3F-8    Receive and file Supplemental Joint Participation Agreement with the Florida Department of Transportation revising the total cost of the Runway Pavement Rehabilitation and Repair project at the North Palm Beach County General Aviation Airport

Page 17

            3F-9    Receive and file Supplemental Joint Participation Agreement with the Florida Department of Transportation revising the total cost of the Rehab Runway 17/35 and Associated Taxiways project at the Palm Beach County Glades Airport

 

 

APRIL 20, 2021

 

 

TABLE OF CONTENTS

 

CONSENT AGENDA CONTINUED

 

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

Page 17

            3G-1   Receive and file The Monterey Congress Community Development District proposed 2021/2022 fiscal year budget

            3G-2   Receive and file The Wyndam Park Community Development District proposed 2021/2022 fiscal year budget

            3G-3   Receive and file annual report for the fiscal year ending September 30, 2020 from the Town of Lake Park CRA

 

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 18

            3H-1   Change order to amendment to contract with Robling Architecture Construction, Inc. for the Water Utilities Department Central Regional Operations Center Roof and Exhaust Fan Replacement project

            3H-2   Contract with Florida Transportation Engineering, Inc. for the Sports Field Synthetic Turf installation project

Page 19

            3H-3   Lease amendment to lease agreement with the Solid Waste Authority of Palm Beach County for a storage yard to be used by Palm Beach County’s Engineering and Public Works, Road and Bridge Division

            3H-4   Release of public transit bus shelter boarding and alighting area easement at the request of the Florida Department of Transportation for the Military Trail and Forest Hill Boulevard project

 

I. HOUSING AND ECONOMIC SUSTAINABILITY

Page 20

            3I-1     Receive and file grant agreement/funding approval with the U.S. Department of Housing and Urban Development fiscal year 2020-2021 Emergency Solutions Grant program

            3I-2     Impact Fee Affordable Housing Assistance Program funding award to Wells Landing Apartments, LLC for the Wells Landing Apartments project

Page 21

            3I-3     Budget transfer in the Housing and Economic Sustainability Fund for capital projects funding from Federal Community Development Grant Funds

 

J. PLANNING, ZONING & BUILDING

Page 21

            3J-1    Interlocal agreement with the Village of North Palm Beach for building permitting services for accessory dock structures in the Village

 

K. WATER UTILITIES

Page 22

            3K-1    Receive and file Standard Potable Water and Wastewater Development Agreements for December 2020

            3K-2    Change order to contract with Hinterland Group Inc. for the Lift Station Rehabilitation Project

Page 23

            3K-3    Work authorization to contract with Hinterland Group Inc. for the Lift Station Rehabilitation Priority Work Phase 1 project

            3K-4    Subordination of Utility Interests Agreements with the State of Florida Department of Transportation

Page 24

            3K-5    Contracts with two consultants for the Golfview Heights of Westgate Water Main replacement and FPL Water Main Redundancy Installation projects

Page 25

            3K-6    Contract and Consultant Services Authorization with AECOM Technical Services, Inc. for the Master Lift Station and Repump Improvements project

            3K-7    Consultant Services Authorization to contract with Keshavarz & Associates, Inc. for the Belle Glade Water Main Improvements; SE Zone 4 Water System Replacement project

 

APRIL 20, 2021

 

 

TABLE OF CONTENTS

 

CONSENT AGENDA CONTINUED

 

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 26

            3L-1    Contract with Rio-Bak Corporation for the Palm Beach County Dune and Beach Restoration project

            3L-2    Contract with Inwater Research Group for sea turtle monitoring

 

S. FIRE RESCUE

Page 27

            3S-1    Ratify the FY 2020 SAFER Staffing for Adequate Fire and Emergency Response grant application to the U.W. Department of Homeland Security’s Federal Emergency Management Agency to provide staff for new Fire Station 40

            3S-2    Receive and file seven agreements for swimming lessons

 

X. PUBLIC SAFETY

Page 28

            3X-1    Receive and file Memorandum of Agreement extension with the City of Miami for the Urban Area Security Initiative

            3X-2    Receive and file change request for the Emergency Medical Services county grant from the State of Florida Department of Health, Bureau of EMS

Page 29

            3X-3    Ratify the signature of the Mayor on a Letter of Support to Florida State University and the College of Criminology and Criminal Justice for program evaluation of services to victims of crime

 

BB. YOUTH SERVICES

Page 29

            3BB-1 Receive and file contracts with two Postdoctoral Psychology Fellows for clinical work

 

CC. SHERIFF

Page 30

            3CC-1 Budget transfer from the Law Enforcement Trust Fund for crime prevention programs

            3CC-2 Budget amendment recognizing federal allocation for the FY2020 Presidential Residence Protection assistance grant

 

            DD. OFFICE OF COMMUNITY REVITALIZATION

Page 31

            3DD-1 Contract with Ms. Bonnie Hodges Leech for continued implementation of the abundant Community Initiative in the San Castle Countywide Community Revitalization Team area

 

 

 

 

SPECIAL PRESENTATIONS

Page 32

            4A       Proclamation honoring the life and career of Congressman Alcee Hastings (District 7)

            4B       COVID-19 Update by Dr. Alonso and County Staff

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

TABLE OF CONTENTS

 

PUBLIC HEARINGS – 9:30 A.M.

 

            A. ENGINEERING & PUBLIC WORKS

Page 33

            5A-1    Resolution abandoning public interest in a portion of the road, dyke and ditch reservation north of Glades Road and east of Lyons Road

 

            B. PUBLIC SAFETY

Page 33

            5B-1    Issuance of a Special Secondary Service Certificate of Public Convenience and Necessity to Cambridge Security Services, Corp. for Addison Reserve

            5B-2    Issuance of a Special Secondary Service Certificate of Public Convenience and Necessity to Titan Security Lift Support for Broken Sound

 

            C. HOUSING AND ECONOMIC SUSTAINABILITY

Page 34

            5C-1   Application from Palm Beach Day Academy, Inc. for issuance of a revenue bond

 

            D. WATER UTILITIES

Page 35

            5D-1   Ordinance amending the charges for potable water, wastewater and reclaimed water services

 

E. ADMINISTRATION

Page 35

            5E-1    Ordinance amending the Palm Beach County Code by adding an in-person quorum standard for boards and commissions

 

 

 

REGULAR AGENDA

 

A. FACILITIES DEVELOPMENT AND OPERATIONS

Page 36

            6A-1    Resolution authorizing amendment to lease agreement with Theodore W. Winsberg and Gertrude K. Winsberg for the Green Cay Wetlands Water Reclamation project

            6A-2    Resolution authorizing the conveyance of six properties to the City of Belle Glade

Page 37

            6A-3    County deed in favor of The Scripps Research Instituted conveying portions of the Briger Tract

 

            B. HOUSING AND ECONOMIC SUSTAINABILITY

Page 37

            6B-1    Conceptually approve a neighborhood stabilization program 1 funding allocation for demolition of the former Gove Elementary School in Belle Glade

 

 

 

BOARD APPOINTMENTS (Page 38)

 

STAFF COMMENTS (Page 39)

 

COMMISSIONER COMMENTS (Page 40)

 

ADJOURNMENT (Page 41)

 


APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

B.        CLERK OF THE CIRCUIT COURT & COMPTROLLER

 

1.         Staff recommends motion to receive and file:  Warrant List – Backup information can be viewed in the Clerk & Comptroller’s Office.

 

2.         Staff recommends motion to approve:  the following final minutes of the Board of County Commissioners’ meetings:

 

Meeting Date                                               Meeting Type

                        January 12, 2021                                         Regular

                        January 12, 2021                                         Child Care Facilities

                        January 25, 2021                                         Comprehensive Plan

                        January 26, 2021                                         Workshop

                        January 28, 2021                                         Zoning

                        March 25, 2021                                            Zoning

                       

3.         Staff recommends motion to approve:  Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office.  Countywide

 

 

C.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to approve:

 

A) Change Order No. 4 with Community Asphalt Corp. (CAC) in the amount of  $484,528.74 and a contract time extension of 229 days to the Northlake Boulevard and Military Trail Intersection Improvements (Project); and

 

B) a budget transfer of $500,000 from reserves in the Impact Fee Zone 1 Fund and appropriate it to the Project.

 

SUMMARY: Per PPM CW-F-050, this change order exceeds the threshold of $100,000 and allowable time extensions relating to staff approvals of change orders to contracts, and requires the Board of County Commissioners approval. Change Order No. 4 will compensate CAC for costs and delays associated with plan revisions, underground utility conflicts, contaminated soil removal, overhead utility conflicts, weather days and holidays, and will extend the contract time by 229 days resulting in a new completion date of December 5, 2019. On May 4, 2020, CAC submitted a claim for additional contract time and compensation. Negotiations between CAC and Palm Beach County commenced and an agreement was reached on November 12, 2020. On February 19, 2021, CAC submitted all required documentation and Change Order No. 4 was prepared. The contract was approved on June 20, 2017 (R2017-0785), prior to the effective date of the Equal Business Opportunity Ordinance and pursuant to the Small Business Enterprise (SBE) Ordinance at the time. The SBE goal for all contracts was 15%. CAC committed to 11.8% SBE participation. The SBE participation for this change order is 0%, and their cumulative SBE participation to date, including this change order, is 0.7%. CAC’s original SBE concrete subcontractor refused to sign their contract after the bid was awarded to CAC. This along with the addition of this $484,528.74 change order drove the SBE percentage down to 0.7%. Change Order No. 4 is the Project’s final change order. Final inspection and acceptance was January 23, 2020. CAC is a Palm Beach County based company. District 1 (YBH)

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

2.         Staff recommends motion to approve:

 

A) an Interlocal Agreement (ILA) with the Westgate Belvedere Homes Community Redevelopment Agency (CRA) for the design and construction of Seminole Boulevard, Oswego Avenue to Okeechobee Boulevard (Project);

 

B) a Work Task Order (WTO) to the Civil Annual Professional Services Contract (R2019-0717) dated June 4, 2019 (Contract) with Mock, Roos & Associates, Inc. (MRA) in the amount of $120,820.66 for the Project; and

 

C) a budget amendment of $180,821 in the Capital Outlay fund to recognize the reimbursement funding from the CRA and appropriate it to the Project.

 

SUMMARY: The CRA was awarded a Local Agency Program grant for the construction of the Project, and they have requested that Palm Beach County design and construct the Project. Approval of the ILA will make the CRA be responsible for all costs above the grant amount and maintenance of the improvements after construction is complete. Approval of the WTO and budget amendment will provide the professional services necessary for the design of streetlights, sidewalks and sodding along Seminole Boulevard. The Affirmative Procurement Initiative selected for this Contract on September 23, 2020 by the Goal Setting Committee is a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE evaluation preference. MRA contractually agreed to 20% SBE participation for the Contract. They agreed to 44.18% SBE participation for this WTO. The cumulative SBE participation to date for the Contract including this WTO is 44.18%. MRA is a Palm Beach County based company. District 7 (YBH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

E.        COMMUNITY SERVICES

 

1.         Staff recommends motion to receive and file:

 

A) a partial Notice of Award (NOA) No. 2 H89HA00034-28-00 from the U.S Department of Health and Human Services, Health Resources and Services Administration (HRSA), for the budget period March 1, 2021 through February 28, 2022, in the amount of $1,626,211, for new and existing programs to continue improving health outcomes for clients with HIV/AIDS;

 

B) a partial NOA No. 5 UT8HA33954-02-00 from the U.S Department of Health and Human Services, HRSA, for the grant period March 1, 2020 through February 28, 2025, in the amount of $204,000 for the federal grant program, Ending the HIV Epidemic (EHE), which focuses on reducing new HIV infections by 90% in the United States by the year 2030;

 

C) a final NOA No. 6 UT8HA33954-02-01 from the U.S. Department of Health and Human Services, HRSA, for the grant period March 1, 2020 through February 28, 2025, in the amount of $1,192,646, for a total grant funding amount of $2,246,646, for the federal grant program EHE, which focuses on reducing new HIV infections by 90% in the United States by the year 2030; and

 

D) a budget amendment in the amount of $1,396,646 in the Ryan White Fund to recognize the EHE award.

 

SUMMARY: On November 17, 2020, the Board of County Commissioners (BCC) ratified the Mayor’s signature on the Ryan White Part A HIV Emergency Relief Grant Program application (R2020-1663). The grant allows the Community Services Department to continue providing needed medical and support services to Palm Beach County residents living with HIV/AIDS. Some of the services provided under the grant are medical case management, medical care, pharmaceutical assistance, oral health care, legal support services, outpatient ambulatory services, health insurance premium assistance and food bank home delivered meals. On January 13, 2021, HRSA issued a partial NOA (CFDA 93.914) in the amount of $1,626,211. Under this grant, the program will serve approximately 3,744 clients. In Grant Year (GY) 2019, 2,929 clients were served. On December 17, 2019, the BCC ratified the Mayor’s signature on the EHE Grant Program application (R2019-1875). On January 21, 2021, HRSA issued a partial NOA (CFDA 93.145) in the amount of $204,000 for the EHE grant program. Palm Beach County was prioritized for Phase 1 of this federal initiative. On March 4, 2021, HRSA issued the final NOA (CFDA 93.686) for the funding period, bringing the total to $2,246,646 for the budget period March 1, 2021 through February 28, 2022. To accomplish the goal of ending the epidemic, Palm Beach County will use the award to engage in three main activities: Telehealth Adherence Counseling (TAC), Community Outreach, Response and Engagement (CORE) Teams and Rapid Entry to Care (REC). Telehealth platforms will be used to help keep persons with HIV adherent to their care plans and medication through TAC services. Approximately 500 clients will be served through TAC services. CORE teams will consist of community based individuals who will work with the out-of-care population to relink and reengage them to care. The CORE team will work with approximately 250 out-of-care persons. The REC clinical sites will allow out-of-care persons to reengage in care within three days of linkage. Approximately 250 out-of-care persons will be served. The first year of the grant was spent planning. Program services will begin in GY 2021. No County match is required. (Ryan White Program) Countywide (HH)

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

E.        COMMUNITY SERVICES (Cont’d)

 

2.         Staff recommends motion to receive and file: Amendment No. 5 to Agreement for Provision of Ryan White Part A HIV Support Services with Compass, Inc. (R2018-0223), for the period March 1, 2020 through February 28, 2021, to increase funding by $254,702, for a new Grant Year (GY) 2020 total amount not-to-exceed $1,355,126, for an overall total agreement amount not-to-exceed $3,169,528. SUMMARY: On April 2, 2020, the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA) issued a final notice of award. A revised notice of award was received on September 14, 2020 from HRSA, issuing carryover funding for the prior grant year to the current grant year in the amount of $249,067. The total grant award for GY 2020, was $7,707,875. This amendment increased the total agreement amount in core and support services categories for GY 2020 and allowed the agency to provide health insurance premium and cost-sharing assistance to 20 current clients and 17 new clients enrolled in the Affordable Care Act Marketplace Plans for 2021. The funding allowed the Community Services Department to continue funding much needed medical and support services to Palm Beach County residents with HIV/AIDS. Lysette Perez is an employee of Compass, Inc. and is a member of the HIV CARE Council. The HIV CARE Council provides no regulation, oversight, management, or policy-setting recommendation regarding the agency listed above. Disclosure of this contractual relationship at a duly noticed public meeting is being provided in accordance with the provisions of Section 2-443, of the Palm Beach County Code of Ethics. The amendment was executed by the County Administrator in accordance with Agenda Item 3E-3, dated June 16, 2020, which delegated signature authority to the County Administrator, or designee. In accordance with County PPM CW-O-051, all delegated contracts, agreements, and grants must be submitted by the initiating department as a receive and file agenda item. These are Ryan White Part A grant funds, which require no local match. (Ryan White Program) Countywide (HH)

 

3.         Staff recommends motion to receive and file: a Subrecipient Agreement for Ryan White HIV/AIDS Program with Heart, Health and Healing Ministries, Inc., for the period December 1, 2020 through February 28, 2021, in an amount not to exceed $23,210, for the provision of psychosocial support services for persons with HIV/AIDS. SUMMARY: Heart, Health and Healing Ministries, Inc. is a new agency that provided psychosocial support services to 20 Ryan White clients. This funding allowed the Community Services Department to continue funding much needed medical and support services to Palm Beach County residents with HIV/AIDS, including priority minority populations through the Minority AIDS Initiative. Clients were assisted with accessing and navigating Ryan White systems. Health Service Representatives provided clients with social support. The Director of Purchasing has authority to execute this agreement pursuant to Section 2-54(f)(4) of the Palm Beach County Code. In accordance with County PPM CW-O-051, all delegated contacts, agreements, and grants must be submitted by the initiating Department as a receive and file agenda item. No County match is required. (Ryan White Program) Countywide (HH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS

 

1.         Staff recommends motion to receive and file: the first amendment to Signatory Airline Agreement with American Airlines, Inc. (American) at the Palm Beach International Airport (PBI) (R2020-0223) (Agreement), replacing the leasehold space, Exhibit “B”, to reflect a net reduction of 261 square feet of space from American’s leasehold, with a reduction of annual rental in the amount of $69.29 per square foot, effective December 23, 2020. SUMMARY: The Department of Airports requested that American relocate a portion of their leasehold until phase two of the PBI air handler project is completed.  American moved to new offices, but the changes result in a net reduction of 261 square feet in American’s leasehold premises.  Resolution 2019-1155 authorizes the County Administrator or designee, the Director of the Department of Airports, to agree to modifications to an airline’s leasehold premises. Countywide   (AH)

                 

2.         Staff recommends motion to receive and file: Consent to Sublease (Consent) document, consenting to the sublease by Jet Aviation Associates, Ltd. (Jet) at the Palm Beach International Airport (PBI), with JetFast Enterprises, LLC, effective January 1, 2021. SUMMARY: Jet provides fixed base operator services at PBI pursuant to a Lease Agreement (R99-2239, as amended), with the County. The lease agreement allows Jet to sublease space subject to the County’s consent.  Delegation of authority for execution of the standard form consent to sublease was approved by the Board in R94-1453. Countywide (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

3.         Staff recommends motion to:

 

A) approve a Letter of Release (Release) from the Federal Aviation Administration (FAA), releasing approximately 768 square feet (0.0176 acres) of land located west of the Palm Beach International Airport (Airport) (Wallis Road Property) from the terms, conditions and obligations of grant assurances with the FAA, subject to the Release conditions imposed by the FAA; and Declaration of Drainage Easement (Declaration) for storm water drainage to Haverhill Road, associated with the development of County-owned property under lease to Airport Logistics Park, LLC (ALP) (R2019-0300, as amended) west of the Palm Beach International Airport (PBI);

 

B) adopt a Resolution of the Board of County Commissioners of Palm Beach County, Florida (Board) (Bond Resolution); determining that the Wallis Road Property is not necessary for airport purposes and disposition of the property shall not impair the operating efficiency or reduce the revenue producing capability of the County’s Airport System; and

 

C) adopt a Resolution of the Board (Right-of-Way Resolution); terminating the Declaration of Sidewalk Easement recorded at Official Record Book 31111, Page 1982, of the public records of Palm Beach County, Florida; imposing certain easements, covenants and restrictions on the Wallis Road Property (Declaration); and designating the Wallis Road Property for Palm Beach County road right-of-way purposes, subject to the Declaration providing for severability; and providing for an effective date.

 

SUMMARY:  Property west of the Airport along Wallis Road between Military Trail and Haverhill Road, in the area referred to as Parcel F, is being developed by tenants including Airport Logistics Park, LLC (R2019-0300, as amended) and PBI Post Distr LLC (R2017-1892, as amended). The County’s Engineering Department has conditioned development approvals upon dedication of right-of-way for an ultimate right-of-way of 80 feet, being 40 feet from the centerline of Wallis Road, and dedication is required for the adjacent property to be rezoned.  The Release releases the Wallis Road Property from the terms, conditions and obligations of FAA grant assurances.  The Bond Resolution is required to allow the Wallis Road Property to be used for non-airport purposes. The Right-of-Way Resolution terminates an existing Declaration of Sidewalk Easement and designates the Wallis Road Property for County road right-of-way purposes, subject to the Declaration. Countywide (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

4.         Staff recommends motion to: 

 

A) receive and file an Award of Law Enforcement Officer (LEO) Reimbursement Program Other Transaction Agreement 70T02021T6114N251 with the Transportation Security Administration (TSA) in the amount of $72,000 for law enforcement services at Palm Beach International Airport (PBI) for the period commencing January 1, 2021 through March 31, 2021. Delegation of authority for execution of the LEO Agreements was approved by the BCC on August 14, 2012 (R2012-1093); and

 

B) approve a budget amendment in the Airport’s Operating Fund, for the receipt of $72,000 of funding from the TSA for Fiscal Year 2021; and an increase to Airport’s Reserve in the amount of $72,000.

 

SUMMARY:  The TSA LEO Reimbursement Agreement Program provides grants for reimbursement of airport operators for expenses incurred for the provision of LEO support at airport security checkpoints. The Palm Beach County Sheriff’s Office (PBSO) provides LEO support at PBI. Acceptance of LEO Reimbursement Agreements will allow the County to recoup a portion of its costs for the provision of PBSO’s services at PBI.  Reimbursement is based on the availability of funds and is provided on a first–come, first-serve basis.  Approval of this agreement will provide for the continuation of funding for the LEO Reimbursement Program at PBI for reimbursement of LEO services/activities for Calendar Years 2021-2023.  The initial award provides funds for the period of January 1, 2021 through March 31, 2021.  Subsequent funds will be provided as a modification to this initial award as they become available. Countywide (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

5.         Staff recommends motion to receive and file: 

 

A) Supplemental Joint Participation Agreement (SJPA) No. 2 with the Florida Department of Transportation (FDOT) decreasing the original FDOT funding share by $3,315,000 and revising the total cost of the project for General Aviation Federal Inspection Service (GAFIS) Facility Improvements at Palm Beach International Airport (PBI). Delegation of authority for execution of this SJPA was approved by the BCC on February 9, 2021 (R2021-0232). The grant expiration date is June 30, 2021; and

 

B)  a Public Transportation Grant Agreement (PTGA) with the FDOT in the amount of $3,315,000 for Design and Construction of GAFIS Facility Improvements at PBI.  Delegation of authority for execution of this PTGA was approved by the BCC on August 25, 2020 (R2020-1017). This PTGA is effective as of March 10, 2021 with an expiration date of December 31, 2023.

 

SUMMARY:  On December 5, 2017, the BCC adopted a Resolution (R2017-1788) approving a Joint Participation Agreement (JPA) (R2017-1789) with the FDOT in the amount of $2,250,000 or 50% of the eligible project costs, whichever is less, for GAFIS at PBI under a multi-year funding plan. On April 16, 2019, the BCC adopted Resolution (R2019-0496), approving SJPA No. 1 with the FDOT as part of the second year funding, increasing the original funding share by an additional $1,200,000 for a revised FDOT participation of $3,450,000 bringing the revised total cost of the project to $6,900,000. On January 8, 2021, the FDOT requested the transition of state funds of this grant agreement from a JPA to a PTGA as the JPA template is no longer in compliance with Section 215.971, Florida Statutes.  The FDOT has issued SJPA No. 2 to complete pre-design services under this grant and decrease the original funding share by $3,315,000 for a revised FDOT participation of $135,000. The FDOT has issued a PTGA (CSFA No. 55.004) reflecting their commitment of funding, converted from a JPA to a PTGA, to the above referenced project in the amount of $3,315,000 or 50% of the eligible project costs, whichever is less. Airport required local match of $3,315,000 is in the current budget. The actions described above allow for the conversion of available funding from JPAs to PTGAs in order to comply with new grant agreement provisions while maintaining current grant funding levels for the project.  Countywide (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

6.         Staff recommends motion to receive and file:

 

A) Supplemental Joint Participation Agreement (SJPA) No. 1 with the Florida Department of Transportation (FDOT) decreasing the original FDOT funding share by $482,000 and revising the total cost of the project for Runway 3-21 Rehabilitation at Palm Beach County Park Airport (LNA). Delegation of authority for execution of this SJPA was approved by the BCC on February 9, 2021 (R2021-0232). The grant expiration date was March 31, 2021; and

 

B) a Public Transportation Grant Agreement (PTGA) with the FDOT in the amount of $482,000 for Runway 4-22 (formerly Runway 3-21) Rehabilitation (construction) at LNA.  Delegation of authority for execution of this PTGA was approved by the BCC on August 25, 2020 (R2020-1017). This PTGA is effective as of March 11, 2021 with an expiration date of December 31, 2023.

 

SUMMARY: On March 14, 2017, the BCC adopted a Resolution (R2017-0277) approving a Joint Participation Agreement (JPA) (R2017-0278) with the FDOT in the amount of $720,000 or 80% of the eligible project costs, whichever is less, for Runway 3-21 Rehabilitation at LNA under a multi-year funding plan. On January 8, 2021, the FDOT requested the transition of state funds of this grant agreement from a JPA to a PTGA as the JPA template is no longer in compliance with Section 215.971, Florida Statutes.  The FDOT issued SJPA No. 1 to allow all pre-design and design services to be completed under the existing JPA and decrease the original funding share by $482,000 for a revised FDOT participation of $238,000 for such services.  The FDOT also issued a new PTGA (CSFA No. 55.004) for the construction phase of the project in the amount of $482,000 or 80% of the eligible project costs, whichever is less.  Airport required local match of $120,500 is in the current budget. The actions described above allow for the conversion of available funding from JPAs to PTGAs in order to comply with new grant agreement provisions while maintaining current grant funding levels for the project. Countywide (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

7.         Staff recommends motion to receive and file:                                                                                                      

A) Termination (TA) of the Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) for Security Infrastructure and Operational Improvements Program at Palm Beach County Park Airport (LNA). Delegation of authority for execution of this TA was approved by the BCC on February 9, 2021 (R2021-0232); and

 

B) a Public Transportation Grant Agreement (PTGA) with the FDOT in the amount of $217,199 for Construction of Security Infrastructure and Operational Improvements Program – Phase 1 at LNA.  Delegation of authority for execution of this PTGA was approved by the BCC on August 25, 2020 (R2020-1017).  This PTGA is effective as of March 11, 2021 with an expiration date of December 31, 2023.

 

SUMMARY: On April 10, 2018, the BCC adopted a Resolution (R2018-0376) approving a Joint Participation Agreement (JPA) (R2018-0377) with the FDOT in the amount of $217,199 or 80% of the eligible project costs, whichever is less, for Security Infrastructure and Operational Improvements Program at LNA under a multi-year funding plan.  On January 8, 2021, the FDOT requested the transition of state funds of this grant agreement from a JPA to a PTGA as the JPA template is no longer in compliance with Section 215.971, Florida Statutes. The FDOT issued a TA to close this JPA in order to allow the state funds to be transferred to the new PTGA. The FDOT also issued a new PTGA (CSFA No. 55.004) reflecting their commitment of funding, converted from a JPA to a PTGA, to the above referenced project in the amount of $217,199 or 80% of the eligible project costs, whichever is less. Airport required local match of $54,300 is in the current budget. The actions described above allow for the conversion of available funding from JPAs to PTGAs in order to comply with new grant agreement provisions while maintaining current grant funding levels for the project. Countywide (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

8.         Staff recommends motion to receive and file:

 

A) Supplemental Joint Participation Agreement (SJPA) No. 1 with the Florida Department of Transportation (FDOT) decreasing the original FDOT funding share by $909,688 and revising the total cost of the project for Runway Pavement Rehabilitation and Repair (8R-26L and 13-31) at North Palm Beach County General Aviation Airport (F45).  Delegation of authority for execution of this SJPA was approved by the BCC on February 9, 2021 (R2021-0232). The grant expiration date was March 31, 2021; and

 

B) a Public Transportation Grant Agreement (PTGA) with the FDOT in the amount of $909,688 for Construction of Runway Pavement Rehabilitation and Repair Runway 9R-27L (formerly 8R-26L & 13-31) at F45.  Delegation of authority for execution of this PTGA was approved by the BCC on August 25, 2020 (R2020-1017). This PTGA is effective as of March 11, 2021 with an expiration date of December 31, 2023.

 

SUMMARY: On March 14, 2017, the BCC adopted a Resolution (R2017-0273) approving a Joint Participation Agreement (JPA) (R2017-0274) with the FDOT in the amount of $1,072,188 or 43.86% of the eligible project costs, whichever is less, for Runway Pavement Rehabilitation and Repair (8R-26L and 13-31) at F45 under a multi-year funding plan. On January 8, 2021, the FDOT requested the transition of state funds of this grant agreement from a JPA to a PTGA as the JPA template is no longer in compliance with Section 215.971, Florida Statutes. The FDOT issued SJPA No. 1 to allow all design services to be completed under the existing JPA and decrease the original funding share by $909,688 for a revised FDOT participation of $162,500 for such services. The FDOT also issued a new PTGA (CSFA No. 55.004) for the construction phase of the project in the amount of $909,688 or 50% of the eligible project costs, whichever is less. Airport required local match of $909,688 is in the current budget. The actions described above allow for the conversion of available funding from JPAs to PTGAs in order to comply with new grant agreement provisions while maintaining current grant funding levels for the project. Countywide (AH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

F.         AIRPORTS (Cont’d)

 

9.         Staff recommends motion to receive and file:

 

A) Supplemental Joint Participation Agreement (SJPA) No. 1 with the Florida Department of Transportation (FDOT) decreasing the original FDOT funding share by $965,497 and revising the total cost of the project for Rehab Runway 17/35 and Associated Taxiways at Palm Beach County Glades Airport (PHK). Delegation of authority for execution of this SJPA was approved by the BCC on February 9, 2021 (R2021-0232). The grant expiration date was March 31, 2021; and

 

B) a Public Transportation Grant Agreement (PTGA) with the FDOT in the amount of $965,497 for Rehab Runway 18-36 (formerly 17-35) and Associated Taxiways at PHK. Delegation of authority for execution of this PTGA was approved by the BCC on August 25, 2020 (R2020-1017). This PTGA is effective as of March 11, 2021 with an expiration date of December 31, 2023.

 

SUMMARY: On March 22, 2016, the BCC adopted a Resolution (R2016-0328) approving a Joint Participation Agreement (JPA) (R2016-0329) with the FDOT in the amount of $1,200,000 or 80% of the eligible project costs, whichever is less, for Rehab Runway 17/35 and Associated Taxiways at PHK  under a multi-year funding plan.  On January 8, 2021, the FDOT requested the transition of state funds of this grant agreement from a JPA to a PTGA as the JPA template is no longer in compliance with Section 215.971, Florida Statutes. The FDOT issued SJPA No. 1 to allow all design services to be completed under the existing JPA and decrease the original funding share by $965,497 for a revised FDOT participation of $234,503 for such services.  The FDOT also issued a new PTGA (CSFA No. 55.004) for the construction phase of the project in the amount of $965,497 or 80% of the eligible project costs, whichever is less.  Airport required local match of $241,374 is in the current budget. The actions described above allow for the conversion of available funding from JPAs to PTGAs in order to comply with new grant agreement provisions while maintaining current grant funding levels for the project. Countywide (AH)

 

 

G.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET

 

1.         Staff recommends motion to receive and file: The Monterey Congress Community Development District proposed 2021/2022 fiscal year budget. SUMMARY: The Monterey Congress Community Development District has submitted their proposed budget for Fiscal Year 2021/2022 as per Section 190.008(2)(b), Florida Statutes.   Countywide (DB)

 

2.         Staff recommends motion to receive and file: The Wyndam Park Community Development District proposed 2021/2022 fiscal year budget. SUMMARY: The Wyndam Park Community Development District has submitted their proposed budget for Fiscal Year 2021/2022 as per Section 190.008(2)(b), Florida Statutes. Countywide (DB)

 

3.         Staff recommends motion to receive and file: Annual Report for the Fiscal Year ending September 30, 2020 from the Town of Lake Park CRA. SUMMARY: The Town of Lake Park CRA has submitted its Annual Report for the Fiscal Year ending September 30, 2020 as per Section 163.356(3)(c), Florida Statutes. Countywide (DB)

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

H.        FACILITIES DEVELOPMENT & OPERATIONS

 

1.         Staff recommends motion to approve: Change Order No. 3 to Amendment No. 13 of the continuing contract with Robling Architecture Construction, Inc. (R2016-0762) decreasing the Guaranteed Maximum Price for construction management services for the Water Utilities Department Central Regional Operations Center Roof and Exhaust Fan Replacement project in the amount of $230,283.19. SUMMARY: On December 17, 2019, the Board of County Commissioners (Board) approved Amendment No. 13 (R2019-1904) to the contract with Robling Architecture Construction, Inc. in the amount of $1,580,323.26 for removing the flat roof system of six existing buildings, replacing them with new built-up roofing systems and adding a mechanical exhaust system to the existing open air pavilion/housing generators that removes diesel fumes. There is $230,283.19 remaining as a result of unused contractor contingency. All savings will be returned to the Water Utilities Department Operation & Maintenance fund. This continuing construction management contract was presented to the Goal Setting Committee on February 20, 2019 and an Affirmative Procurement Initiative of 20% Small Business Enterprise (SBE) participation was applied to the contract. Robling Architecture Construction, Inc. is an SBE and is a Palm Beach County business. The revised SBE participation for the project after adjusting for Change Order No. 3 to Amendment No. 1 is 33.55%. To date, the overall SBE participation for this continuing contract is 39.74%. (Capital Improvements Division) District 2 (LDC)

 

2.         Staff recommends motion to approve:

 

A) a contract with Florida Transportation Engineering, Inc. for professional services including professional engineered shop drawings, permitting, and construction administration services for the Sports Field Synthetic Turf Installation project for up to 14 county owned parks; and

 

B) Consultant Services Authorization (CSA) No. 1 to the professional services contract with Florida Transportation Engineering, Inc. to provide engineered shop drawings, permitting and construction administration services for phase 1 of the Sports Field Synthetic Turf Installation project at nine County-owned parks in the amount of $1,520,082.21. 

 

SUMMARY: The project consists of professional consulting services including engineered shop drawings, permitting and construction administration services for the replacement of the existing grass athletic fields with synthetic turf for up to 14 county-owned parks, which may include up to 34 fields. CSA No.1 authorizes the initial phase of the project, including engineered shop drawings, permitting and construction administration services to replace the existing grass at nine County-owned parks with synthetic turf. The project was presented to the Goal Setting Committee on February 5, 2020. The Committee established Affirmative Procurement Initiatives of a Small Business Enterprise (SBE) evaluation preference of up to 15 points for the selection of the consultant and a minimum mandatory contract goal of 25% SBE participation. Florida Transportation Engineering, Inc. is not an SBE, but partners with three SBE and Minority Business Enterprise sub-consultants for CSA No. 1. The consultant has committed to 32% SBE participation for this contract. The SBE participation for the initial phase of the project is 25.01%. The overall SBE participation will be tracked on each consultant services authorization. The consultant is not a local business. Funding for this contract is from the Infrastructure Sales Tax fund. (Capital Improvements Division) Countywide (LDC)

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

3.         Staff recommends motion to approve: Lease Amendment No. 1 to Lease Agreement (R2004-1624) with the Solid Waste Authority of Palm Beach County (Authority), a dependent special district created pursuant to Chapter 2001-331 of the State of Florida, providing for alternate premises for a storage yard to be used by the Palm Beach County’s Engineering and Public Works, Road and Bridge Division (Road and Bridge Division). SUMMARY: On July 20, 2004 (R2004-1624) the Board of County Commissioners (Board) approved a lease agreement with the Authority for approximately 5.249 acres of Tract 19 to be used by the Road and Bridge Division for storing, staging, and handling of non-hazardous construction materials and equipment for a period of ten years with the right to extend the lease for nine successive ten-year option periods. The Authority is pursuing the development of an equine residuals processing facility on the premises occupied by the County. Pursuant to Section 1.04 of the Lease, the Authority identified alternate premises and the County has already relocated to the alternate premises for the continued operations of the Road and Bridge Division storage yard. Lease Amendment No. 1 will revise Exhibit A to document the alternate premises location and provide a new ingress/egress path from Pike Road to the alternate premises. Should the original premises become available for re-occupancy, the County shall have the right to return to it at its sole cost and expense. Engineering and Public Works, Road and Bridge Division will continue to have administrative responsibility for the agreement. (Property & Real Estate Management) District 2 (HJF)

 

4.         Staff recommends motion to approve: a Release of Public Transit Bus Shelter Boarding and Alighting Area Easement (Release) at the request of the Florida Department of Transportation (FDOT) for a road widening project at the intersection of Military Trail and Forest Hill Boulevard in West Palm Beach.  SUMMARY: On October 18, 2016, My Incentive, LLC (LLC) granted Palm Beach County (County) a Public Transit Bus Shelter Boarding and Alighting Area Easement (Easement) over an area 10 feet in width by 15 feet in length and containing approximately 150 square feet (Easement Area), as recorded on November 28, 2016, in Official Record Book 28726, Page 96, in the Public Records of Palm Beach County.  Said Easement Area is located along LLC’s western property boundary abutting the east side of South Military Trail, and lying approximately 290 feet north of Forest Hill Boulevard. Pursuant to a Stipulated Order of Taking dated September 4, 2020, FDOT acquired a strip of land for roadway purposes along the western portion of LLC’s property which includes the Easement Area. On May 20, 2020, FDOT had requested that the County release its interest in the Easement via execution of a Quit Claim Deed and Resolution. It was later determined that only a release of easement was necessary and would be sufficient to release the County’s interest. Palm Tran has reviewed FDOT’s request and has no objection to the Release.  (Property & Real Estate Management) District 2 (HJF)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

I.          HOUSING AND ECONOMIC SUSTAINABILITY

 

1.         Staff recommends motion to receive and file: a grant agreement/funding approval with the U.S. Department of Housing and Urban Development (HUD) for Fiscal Year 2020-2021 Emergency Solutions Grant Program (ESG) of $562,941 for the grant period of September 21, 2020 to September 20, 2022. SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item.  The document was executed on behalf of the Board of County Commissioners (BCC) by the Director of the Department of Housing and Economic Sustainability in accordance with Resolution R2020-0926, approved by the BCC on July 14, 2020, that delegated such authority to the County Administrator or designee. The grant agreement/funding approval which constitutes the contract between HUD and the County for the receipt of Federal funds is now being submitted to the BCC to receive and file. The ESG required local match ($562,941) will be provided by the four ESG-funded agencies (Adopt-A-Family of the Palm Beaches, Salvation Army, Aid to Victims of Domestic Abuse, and Young Christian Women’s Association), the Department of Community Services, and HES. Countywide (HJF)

 

2.         Staff recommends motion to:

 

A) approve an Impact Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount of $111,656 to Wells Landing Apartments, LLC for the Wells Landing Apartments project;

 

B) authorize the Mayor to execute a Certificate of Award to be released to the recipient pursuant to IFAHAP Guidelines;

 

C) approve a budget transfer of $100,213 in Impact Fee Assistance Program – Roads Zone 4 to appropriate funds for Wells Landing; and

 

D) approve a budget transfer of $11,443 in Impact Fee Assistance Program – Parks Zone 2 to appropriate funds for Wells Landing.

 

SUMMARY: On February 12, 2021, the Department of Housing and Economic Sustainability issued a Notice of Funding Availability (NOFA) making $3,124,923 in IFAHAP funding available from Palm Beach County’s Fiscal Year 2020 funding cycle.  Wells Landing LLC submitted an application in response to the NOFA. Staff recommends that up to $111,656 be provided as a credit for impact fees associated with the Wells Landing project (Project).  Wells Landing will be given credits for Roads Zone 4 Impact Fees ($100,213) and Parks Zone 2 ($11,443) Impact Fees for the construction of the Project. Wells Landing will pay impact fees above the allocated $111,656. The Project entails construction of a 124-unit multifamily housing development located on East Martin Luther King Blvd in Boynton Beach.  The project will provide 111 units affordable to tenants with incomes no greater than 60% of Area Median Income (AMI) and 13 units affordable to tenants with incomes no greater than 28% AMI. These funds are from interest earned by the Impact Fee Fund. District 7 (HJF)

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

I.          HOUSING AND ECONOMIC SUSTAINABILITY (Cont’d)

 

3.         Staff recommends motion to approve:

 

A) a budget transfer of $2,013,645 in the Housing and Economic Sustainability Fund to set up transfers and allocate funds for capital projects to be funded from Federal Community Development Block Grant Funds;

 

B) a budget amendment of $1,217,838 in the Public Building Fund to recognize the transfer from the Housing and Economic Sustainability Fund and to appropriate funds for approved capital projects; and

 

C) a budget amendment of $795,807 in the Transportation Improvement Fund to recognize the transfer from the Housing and Economic Sustainability Fund and to appropriate funds for an approved capital project.

 

SUMMARY: On July 14, 2020, the Board of County Commissioners adopted Resolution Number R2020-0926 which approved the Fiscal Year 2020-2021 Action Plan. The Action Plan is Palm Beach County’s application to HUD for funding under the Community Development Block Grant (CDBG), HOME and ESG Programs.  Included in the Action Plan were allocations of CDBG Federal funds for the Wabasso Drive Bridge Replacement project for $795,807, the Jupiter Health Center Restroom Renovation project for $196,838, the Lantana/Lake Worth Public Health Clinic project for $60,000, and the CL Brumback Health Center Renovation project for $961,000. The Memorandum of Understanding agreements with Palm Beach County (PBC) Department of Facilities Development and Operations (FDO), the PBC Engineering Department and the Department of Housing and Economic Sustainability require that interdepartmental budget transfers be established to reimburse FDO and Engineering for eligible project costs. These budget transfers and amendments are necessary to appropriate the required budget. These are CDBG funds which require no local match. Districts 1, 6 & 7 (HJF)

 

 

J.         PLANNING, ZONING & BUILDING 

 

1.         Staff recommends motion to approve: an Interlocal Agreement between Palm Beach County (County) and the Village of North Palm Beach (Village) for the County to provide building permitting services for accessory dock structures on a parcel located within the Village. SUMMARY:  The property owner of a certain parcel located at 2231 Canal Road, which is located in unincorporated County, also owns an adjoining parcel of land identified as 68434205230220000, which is located in the Village. The property owner wishes to construct a dock across the parcel located in the Village as an accessory to the primary structure located in the County.  The Village does not have authority to permit accessory structures to primary structures located outside of its corporate limits and the County does not currently have authority to permit structures outside of its jurisdictional limits. The Village and the County desire to enter into an Interlocal Agreement to grant authority to the County to permit accessory structures on the parcel in the Village. The initial term of the Interlocal Agreement is through September 30, 2021, and will be automatically renewed on an annual basis thereafter unless terminated. District 1 (CK)

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES

 

1.         Staff recommends motion to receive and file: two executed Standard Potable Water and Wastewater Development Agreements for the month of December 2020.

 

A) Standard Potable Water and Wastewater Development Agreement with Gold Coast Premier Properties VI, LLC SDA #01-01270-000 (District 2), Recorded in OR BK 32023 PG 0347; and

 

B) Standard Potable Water and Wastewater Development Agreement with BW Southern Binks, LLC SDA #11-01017-000 (District 6), Recorded in OR BK 32023 PG 0336.

 

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants/procurement items must be submitted by the initiating Department as a receive and file agenda item and are attached unless the documents have been recorded in the Public Records of Palm Beach County. The documents have been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Palm Beach County Water Utilities Department in accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now being submitted to the BCC to receive and file. Districts 2 & 6 (MJ)

 

2.         Staff recommends motion to approve: Change Order (CO) No. 2 with Hinterland Group Inc., (Contractor) for the Lift Station Rehabilitation Project A Bid Package 2 (Project) in the amount of $113,880.07 and 105 calendar days. SUMMARY: On September 18, 2018, the Board of County Commissioners (BCC) approved the Palm Beach County Water Utilities Department (PBCWUD) Contract for the Lift Station Rehabilitation Project A Bid Package 2 (R2018-1383). The contract provides for the rehabilitation of 30 lift stations throughout the PBCWUD service area to meet current PBCWUD Standards. CO No. 2 provides for modifications needed to the original design at several lift stations. Three lift stations have differing site conditions and require additional fittings and piping. Three lift stations with elevation differences to the adjacent properties need concrete work for extra sidewalk and curbing. Twenty-six lift stations have adjustments to instrumentation and pressure gauges that are owner initiated.  CO No.2 will increase the contract by $113,880.07 and extend the contract time by 105 days. The contract was procured under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal Business Opportunity Ordinance on October 16, 2018. The SBE goal established under the 2002 Ordinance was 15% overall participation. The contract provides for 95% SBE participation. CO No. 2 includes 100% SBE participation. The cumulative SBE participation including CO No. 2 is 100%. The Contractor is a Palm Beach County based company. The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 15-096) Districts 2, 3, 4, 5 & 6 (MJ)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

3.         Staff recommends motion to approve: Work Authorization (WA) No. 1 to the Lift Station Rehabilitation Continuing Construction Contract 2020 (Continuing Contract) with Hinterland Group Inc. (Hinterland) for the Lift Station Rehabilitation Priority Work Phase 1 (Project) in the amount of $851,935.01. SUMMARY: On September 15, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1379) with Hinterland. WA No. 1 provides for the rehabilitation of 25 lift stations for issues identified by Operations and Maintenance staff, consisting of new piping, fittings, guide rails, corrosion barriers, and valve vault replacements. The Continuing Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On January 15, 2020, the Goal Setting Committee applied an Affirmative Procurement Initiative (API) of a mandatory 20% Small Business Enterprise (SBE) subcontracting participation, of which 3% shall be among certified African American and/or Hispanic American owned firms. The Continuing Contract provides for 26.87% SBE participation which includes 3.18% M/WBE participation, 3.18% MBE (H).  WA No. 1 includes 5.86% SBE participation which includes 0% M/WBE participation, 0% MBE (H). The cumulative SBE participation including WA No. 1 is 5.86% SBE participation which includes 0% M/WBE participation, 0% MBE (H). Hinterland is a Palm Beach County based Company. The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-032) Districts 1, 3, 4 and 5 (MJ)

 

4.         Staff recommends motion to approve: five Subordination of Utility Interests Agreements with the State of Florida Department of Transportation (FDOT). The Subordination of Utility Easements includes a portion of the following easements recorded in the Official Records of Palm Beach County:

 

A) Subordination of Utility Interests, Parcel No. 106.3R, ORB 26516, Page 0560;

 

B) Subordination of Utility Interests, Parcel No. 108.3R, ORB 5647, Page 714;

 

C) Subordination of Utility Interests, Parcel No. 109.4R, ORB 11976, Page 1513;

 

D) Subordination of Utility Interests, Parcel No. 110.3R, ORB 4076, Page 1208 and

ORB 11640, Page 1101; and

 

E) Subordination of Utility Interests, Parcel No. 112.3R, ORB 17876, Page 0055.

 

SUMMARY: The FDOT has an interest in a portion of the utility easements recorded in the Official Records of Palm Beach County as noted above that have been determined necessary for highway purposes. The proposed use of these lands for highway purposes will require subordination of the interest claimed in such lands by the County to FDOT. FDOT has committed to pay to have the County’s facilities relocated in the future if necessary. The Palm Beach County Water Utilities Department has determined that the subordination of utility interests will not affect any existing public utility facilities and therefore recommends the subordination. District 2 (MJ)

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

5.         Staff recommends motion to approve:

 

A) contracts for Consulting/Professional Services Pressure Pipeline Engineering Services with:

 

            1) Keshavarz & Associates, Inc. (K&A) and

 

            2) Mock, Roos & Associates, Inc. (MRA);

 

B) Consultant Services Authorization (CSA) No. 1 with K&A for the Golfview Heights of Westgate Water Main Replacement (Westgate) for a not to exceed amount of $666,053.20; and

 

C) CSA No. 1 with MRA for the FPL Water Main Redundancy Installation (FPL) for a not to exceed amount of $428,274.84.

 

SUMMARY:  The contracts will provide consulting/professional engineering services for the installation and/or replacement of Palm Beach County Water Utilities Department (PBCWUD) potable, reclaimed and raw water mains. The contracts have a term of five years. The contracts were presented to the Goal Setting Committee on July 1, 2020, and a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified African American owned firms were the Affirmative Procurement Initiatives (API) applied to the contracts. K&A and MRA have met the established API for this contract. The contract with K&A provides for 95% SBE Participation, which includes 95% M/WBE participation, 20% MBE (B), and 75% MBE (A). K&A is a Palm Beach County based company (PBCWUD Project No. 20-044).  The contract with MRA provides for 34% SBE participation, which includes 34% M/WBE participation, 34% MBE (B). MRA is a Palm Beach County based company (PBCWUD Project No. 20-044). CSA No. 1 with K&A provides for professional engineering services relating to design and permitting of the Westgate Project.  These services include survey, geotechnical engineering services, construction plans, permitting and bid support services for the replacement of approximately 23,000 linear feet of water main. CSA No. 1 with K&A provides for 98.03% SBE participation which includes 98.03% MBE, 11.21% MBE (B) and 86.82% MBE (A).  The Project is included in the PBCWUD FY21 Budget (PBCWUD Project No. 21-025). CSA No. 1 with MRA provides for professional engineering services relating to design and permitting of the FPL Project. These services include survey, geotechnical engineering services construction plans, permitting and bid support services for the installation of approximately 29,000 linear feet of water main.  CSA No. 1 with MRA provides for 34.28% SBE participation which includes 34.28% M/WBE participation, 34.28% MBE (B).  The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-026). Countywide/Districts 6 & 7 (MJ)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

K.        WATER UTILITIES (Cont’d)

 

6.         Staff recommends motion to approve:

 

A) a contract for Consulting/Professional Services Master Lift Station and Repump Improvements (Contract) with AECOM Technical Services, Inc., (AECOM); and

 

B) Consultant Services Authorization (CSA) No. 1 for LS 5133 Conversion to Repump (Project) for a not to exceed amount of $251,732.16.

 

SUMMARY: The Contract will provide consulting/professional engineering, surveying, design, permitting, bidding support, services during construction, and related services for the rehabilitation and improvements to Palm Beach County Water Utilities Department (PBCWUD) master lift stations and repump stations. The Contract has a term of five years. Under CSA No. 1, AECOM shall provide for professional engineering services relating to design and permitting of the Project. These services include surveying, geotechnical investigations, utility locates, construction plans, technical specifications, permitting and bid support services for the conversion of Lift Station No. 5133 from a wet well station to a repump station. The Contract was presented to the Goal Setting Committee on July 1, 2020, and a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified African American owned firms were the Affirmative Procurement Initiatives (API) applied to this Contract.  AECOM has met the established API for this Contract.  The Contract with AECOM provides for 31% SBE participation, which includes 19% M/WBE participation, 17% MBE (B) and 2% MBE (A). CSA No. 1 includes 24.07% SBE participation, which includes 20.17% M/WBE participation, 20.17% MBE (B) and 0% MBE (A). While AECOM is headquartered in Los Angeles, California, they maintain an office in Palm Beach County from which the majority of the work under this Contract will be performed. The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 20-043 Contract and PBCWUD Project No. 21-020 CSA No. 1) Countywide (MJ)

 

7.         Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 1 to the Consulting/Professional Services Utility Distribution & Collection System Consulting Services Contract (Contract) with Keshavarz & Associates, Inc. (Consultant) for the Belle Glade Water Main Improvements; SE Zone 4 Water System Replacement Project (Project) for a not to exceed amount of $571,537.68. SUMMARY: On December 15, 2020, the Board of County Commissioners approved the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2020-1898) with Consultant. CSA No. 1 provides for professional engineering services relating to survey, design and permitting of the Project. These services include, survey, subsurface utility exploration, geotechnical exploration, construction plans, permitting, outreach support and bid support services for the replacement and relocation of approximately 16,000 linear feet of water mains within the south east area of the City of Belle Glade designated as Zone 4. Project also includes the relocation of approximately 31 water services from the rear of the property to the front of the property. This Contract was procured under the requirements of the Equal Business Opportunity Ordinance. On October 2, 2019, the Goal Setting Committee applied an Affirmative Procurement Initiative (API) of a minimum mandatory 20% Small Business Enterprise (SBE) subcontracting goal and an evaluation preference for up to 15 points based upon the relative level of dollar participation by certified SBE firms were the API applied to the Contract.  The Contract provides for 85% SBE participation, which includes 85% M/WBE participation, 82% MBE (A), and 3% MBE (B). CSA No. 1 includes 86.79% SBE participation which includes 86.79% M/WBE participation, 86.79% MBE (A). The cumulative SBE participation including CSA No. 1 is 86.79% SBE, which includes 86.79% MBE (A). Consultant is a Palm Beach County based company. The Project is included in the PBCWUD FY21 Budget. (PBCWUD Project No. 21-033) District 6 (MJ)

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

L.        ENVIRONMENTAL RESOURCES MANAGEMENT 

 

1.         Staff recommends motion to approve:

 

A) an annual contract with Rio-Bak Corporation (Contractor A) not to exceed $10,124,104.40 providing construction services for Palm Beach County Dune and Beach Restoration Annual Contract (Federalized), Project No. 2021ERM01 for a period of two years; and

 

B) an annual contract with Eastman Aggregate Enterprises, LLC (Contractor B) not to exceed $10,836,647 providing construction services for Palm Beach County Dune and Beach Restoration Annual Contract (Federalized), Project No. 2021ERM01 for a period of two years.

 

SUMMARY: These contracts will provide for the construction of dune and beach habitat restoration projects at the County's discretion through multiple work orders, issued on an as-needed basis. The initial contract term is two years, which may be extended for an additional one year upon approval by the Board of County Commissioners. Two sealed bids were received by the Department of Environmental Resources Management (ERM) on February 10, 2021. ERM recommends award to two contractors to provide capacity for multiple, concurrent projects. Rio-Bak Corporation, a Wellington, Florida company, was the lowest responsive, responsible bidder. Eastman Aggregate Enterprises, LLC, a Lake Worth Beach, Florida company was the next lowest responsive, responsible bidder. The restoration projects to be constructed under these contracts include potential Federal funding or reimbursement in all project areas. Federal rules prohibit local geographical preferences in construction procurements involving federal funds, so the County’s Office of Equal Business Opportunity (OEBO) Program, Local Preference, Glades Local Preference, Glades Resident Incentive, and Apprentice Incentive could not be included in this competitive solicitation. Districts 1, 4 & 7 (YBH)

 

2.         Staff recommends motion to:

 

A) approve a contract for Consulting/Professional Services between Palm Beach County and Inwater Research Group (IRG) for sea turtle monitoring in an amount not to exceed $36,424.80, commencing upon execution and expiring April 30, 2022; and

 

B) authorize the County Administrator or designee to sign all future time extensions, task assignments, certifications and other forms associated with the Contract, and necessary minor amendments that do not substantially change the scope of work, terms or conditions of the Contract including reducing the amount of hours worked and the Contract’s not-to-exceed amount due to excusable weather delays.

 

SUMMARY:  The Board of County Commissioners previously approved a contract with IRG for sea turtle monitoring, on February 11, 2020 (R2020-0166). This contract, provides for continued monitoring and assessment of sea turtle populations in the Lake Worth Lagoon (LWL) and Jupiter Inlet sites by IRG, a not-for-profit corporation based in Martin County.  IRG is an organization that focuses on conservation efforts of key coastal species through unique in water sampling and data collection techniques.  IRG conducted the first ever in water assessment of sea turtles in LWL in 2005, and has continued to assess populations and collect data utilized for management strategies related to restoration and enhancement efforts within the lagoon and adjacent waterways. The LWL Management Plan recommends assessing sea turtle populations as a means of evaluating the success of environmental restoration efforts and overall lagoon health. District 1 (SS)

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

S.        FIRE RESCUE 

 

1.         Staff recommends motion to ratify:

 

A) a FY 2020 SAFER Staffing for Adequate Fire and Emergency Response grant application electronically submitted to the U.S. Department of Homeland Security’s (DHS) Federal Emergency Management Agency (FEMA) on March 11, 2021, requesting $7,531,515 to provide funding to staff new Fire Station 40; and

 

B) the designation of the County Administrator or designee to act as the County’s representative for the purpose of electronically signing the FY 2020 SAFER Staffing for Adequate Fire and Emergency Response grant application, including Assurances and Certifications via the DHS FEMA website.

 

SUMMARY: This grant application requests $7,531,515 from DHS FEMA which will provide funding for three years to staff new Fire Station 40. There is no required match for this grant. If awarded, the grant will provide funding to staff new Fire Station 40. Fire Station 40 is anticipated to open in May 2022. This station is an in-fill station, positioned between two existing Fire Stations where the density and call volume has increased dramatically supporting the need for an additional Fire Station. This award will allow us to open a new station with an appropriate staffing level. Benefits will include more units and staffing to serve the community significantly improving response times to the area and efficiencies of operations. Additional staffing is also essential for meeting national safety standards and mitigating risk to the community through prompt response times throughout the County freeing additional units to respond to other incidents needing specialized capabilities. Due to the preparation time, submittal deadlines, and BCC meeting dates, the grant application had to be submitted prior to full Board approval. Countywide (SB)

 

2.         Staff recommends motion to receive and file: fully executed standard agreements for swimming lessons for the period beginning May 1, 2021 through September 30, 2023 with:

 

A) City of West Palm Beach

B) City of Boynton Beach

C) Village of Wellington

D) YMCA of South Palm Beach County, Inc.

E) YMCA of the Palm Beaches, Inc.

F) Florida Swim School, LLC

G) Small Fish Big Fish Swim School, LLC

 

SUMMARY: On January 12, 2021, the Board adopted Resolution Number R2021-0075 authorizing the County Administrator or designee to execute standard agreements with municipalities and other independent contractors to provide swimming lessons to members of the public through the Palm Beach County Drowning Prevention Coalition’s Learn to Swim Program.  The County Administrator has designated the Fire Rescue Administrator to execute these standard agreements.  Pursuant to Countywide PPM CW-O-051, seven standard County agreements executed by the Fire Rescue Administrator are being submitted as a receive and file agenda item for the Clerk’s Office to note and receive. Countywide (SB)

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

X.        PUBLIC SAFETY

 

1.         Staff recommends motion to receive and file: an extension to Memorandum of Agreement (MOA) with the City of Miami (R2020-1123) for the Urban Area Security Initiative (UASI) FY 2019 agreement # R0075 in the amount of $396,465 extending the grant period through September 30, 2021 for four incomplete projects totaling $264,027. SUMMARY:  Palm Beach County along with all political subdivisions are currently responding to COVID-19 to ensure the safety of its citizens. Because of this response, we have requested an extension on the original MOA, which expires June 30, 2021 so more time is allowed to spend the funds efficiently. The original MOA (CFDA #97.067) provides a means of funding various domestic security activities within the County using Federal UASI funds through the City of Miami as the UASI’s fiscal agent. The incomplete projects include an award of $64,007 to Palm Beach County to purchase computer equipment to enhance the Emergency Operations Center (EOC); an award of $60,020 to Palm Beach County to purchase a First Defender RMX; an award of $55,000 for a variety of equipment for the Regional All Hazards Incident Management Team (AHIMT); and an award of $85,000 for a Regional AHIMT truck and mobile generator. R2013-0622 gave the authority to the County Administrator or designee to execute these agreements on behalf of the Board of County Commission. No County matching funds are required. Countywide (LDC)

 

2.         Staff recommends motion to receive and file: the following approved Change Request for Grant for the Emergency Medical Services (EMS) County Grant, ID Code C8050, from the State of Florida Department of Health, Bureau of EMS in the amount of $165,162.38:

 

A) Change Request for Grant dated December 16, 2020 extending the grant period from December 18, 2020 through February 15, 2021; and

 

B) Change Request for Grant dated February 14, 2021 extending the grant period from February 15, 2021 through June 30, 2021.

 

SUMMARY: The EMS County Grant (CSFA #64.005) is an annual grant provided to Palm Beach County from the Florida Bureau of EMS, to improve and expand the EMS system. The funds are used to purchase EMS equipment, which is distributed to EMS providers, and other agencies that are eligible for EMS grant funding. The first change request extended the grant period through February 15, 2021. A further extension through June 30, 2021 was approved with the second change request.  Due to ongoing COVID-19 response by the municipalities, documentation and delivery of items purchased pertaining to this grant are delayed. The extension allows sufficient time to process grant reimbursements. On November 19, 2019, R2019-1801 authorized the County Administrator to sign the EMS Grant program change request forms related to the grant. No county matching funds are required for this grant. Countywide (LDC)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

X.        PUBLIC SAFETY (Cont’d)

 

3.         Staff recommends motion to ratify: the Mayor’s signature on the Letter of Support to work collaboratively with Florida State University (FSU) and the College of Criminology and Criminal Justice on the project being submitted by FSU under the solicitation for Research and Evaluation of Services for Victims of Crime, Fiscal Year 2021 (O-NIJ-2021-40005). SUMMARY: The U.S. Department of Justice (DOJ) Office of Justice Programs, National Institute of Justice (NIJ), in collaboration with the Office of Victims of Crime (OVC), is seeking applications for a rigorous program evaluation of specific services for victims of crime. The Palm Beach County Division of Victim Services (DVS) and the FSU College of Criminology and Criminal Justice have successfully partnered with Drs. Turanovic, Pesta and Blomberg on prior research funded by OVC. The proposed project will evaluate the comprehensive services provided by DVS for all crime types, victims and survivors. Ultimately, the evaluation will lead to the identification of model victim service protocols, which can be replicated and evaluated in other jurisdictions. NIJ expects to make multiple awards with an estimated total amount awarded of up to $4 million. The emergency signature process was utilized because there was not sufficient time to submit the letter through the regular agenda item process to meet the March 2, 2021 deadline. Countywide (JW)

 

 

BB.     YOUTH SERVICES

 

1.         Staff recommends motion to receive and file: two contracts for Professional Services with the following Postdoctoral Psychology Fellows (Fellows), to complete a requirement of 2,000 hours of clinical work that will provide training and experience in family and youth counseling, for the period August 2, 2021 through July 29, 2022:

 

A) Gabriella Hill in the amount of $39,280; and

 

B) Essence Rivers in the amount of $39,280.

 

SUMMARY: The Youth Services Department’s Residential Treatment and Family Counseling Division (Division) is an authorized counselor training facility for many state colleges and universities offering degrees in psychology, social work, and other related fields.  Postdoctoral programs require 2,000 hours of supervised services in order to meet state licensing requirements.  The Division is offering its program as a location to obtain this training. Each Fellow, at a minimum, is assigned and completes the workload equivalent to a Licensed Therapist. The base hourly rate of a Licensed Therapist is $26.02 versus the hourly fellowship contract rate of $19.39. Additionally, each Fellow will receive a $500 stipend for health insurance. On October 3, 2006, Agenda Item 3X-2 authorized the County Administrator or designee to execute future postdoctoral psychology resident (n/k/a Fellow) contracts on behalf of the Board of County Commissioners, after approval of legal sufficiency by the County Attorney’s Office, and within budgeted allocations. The contracts span two fiscal years. Sufficient funding is included in the current budget and in the proposed FY 2022 budget to meet county obligations. The contracts were executed early to allow the selected Fellows to make necessary plans following graduation. Countywide (HH)

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

CC.     SHERIFF

 

1.         Staff recommends motion to approve: a budget transfer of $300,000 from the Law Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO). SUMMARY: Section 932.7055(5), Florida Statutes; provides that the seizing agency shall use forfeiture proceeds for school resource officer, crime prevention, safe neighborhood, drug abuse education and prevention programs, or for other law enforcement purposes, which include defraying the cost of protracted or complex investigations, providing additional equipment or expertise, purchasing automated external defibrillators, and providing matching grant funds. Section 932.7055(5), Florida Statutes; also requires that no less than 25% of the LETF’s previous year’s revenues be used for the support or operation of drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood and school resource officer programs of various non-profit organizations. The PBSO’s FY 2021 donation requirement is $152,405. The PBSO’s support of these programs exemplifies its strong commitment to the prevention and reduction of crime throughout the communities it serves and its desire to put money back into these communities to support organizations that provide such services. The year-to-date transfer for all donations to outside organizations after approval of this item is $631,545.  The funds requested are to aid PBSO and qualified organizations that meet the requirements set forth in Section 932.7055(5), Florida Statutes. Use of LETF requires approval by the Board, upon request of the Sheriff.  The current State LETF balance is $2,692,474. Approval of this request will reduce the State Law Enforcement Trust Fund balance to $2,392,474.  The PBSO certifies that the use of these funds is in accordance with Section 932.7055(5), Florida Statutes.  Below is a table indicating the organizations the PBSO seeks to fund and the corresponding amount of funding proposed per respective organization or agency.  No new positions are needed and no additional County funds are required. Countywide (DC)

 

ORGANIZATION

AMOUNT

Anti-Defamation League

$30,000

Child Protection Team of Palm Beach, Inc.

$15,000

Children's Case Management Organization, Inc.

$5,000

Club 100 Charities

$5,000

College for Kids, Inc.

$35,000

Faith’s Place Center for Arts Education, Inc.

$50,000

Kidz Count, Inc.

$5,000

Operation 300, Inc.

$25,000

Palm Beach Area Tennis Patrons, Inc.

$25,000

Student Aces, Inc.

$5,000

Urban League of Palm Beach County, Inc.

$100,000

 

 

Total Amount

$300,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.         Staff recommends motion to approve: a budget amendment of $5,289,908 in the General Fund to recognize the federal allocation received by the Palm Beach County Sheriff’s Office under the Fiscal Year 2020 Presidential Residence Protection Assistance Grant. SUMMARY: On March 4, 2021, the Palm Beach County Sheriff’s Office received a federal grant award from the U.S. Department of Homeland Security/Federal Emergency Management Agency as reimbursement for the extraordinary law enforcement personnel costs incurred for protection activities directly associated with the designated residence of the President during the period October 1, 2019 through September 30, 2020. The Catalog of Federal Domestic Assistance number is 97.134 and the agreement number is EMW-2020-GR-00252-S01. There is no match requirement associated with this award. No new positions are needed. Countywide (LDC)

 

 

 

APRIL 20, 2021

 

 

3.         CONSENT AGENDA APPROVAL

 

DD.     OFFICE OF COMMUNITY REVITALIZATION

 

1.         Staff recommends motion to approve: a contract with Ms. Bonnie
Hodges Leech in an amount not to exceed $10,000 to continue the implementation of
the Office of Community Revitalization’s Abundant Community Initiative (ACI) in
the San Castle Countywide Community Revitalization Team area. SUMMARY: The BCC previously approved two one-year contracts with resident Ms. Hodges Leech to serve as the Neighborhood Connector in San Castle to implement the ACI: one on September 12, 2017 in an amount not to exceed $6,000 and one on November 20, 2018 in an amount not to exceed $10,000. The purpose of the project is
to engage and help empower residents for civic leadership so that they become the
agents for positive change in the community. Ms. Hodges Leech has successfully
fulfilled the terms of the contracts. During her time serving as the Neighborhood
Connector, Ms. Hodges Leech has been able to develop relationships with residents
based on trust. She is well liked and respected in the community and has a unique
ability to connect with people. Staff is now requesting the BCC approve the new
contract to continue implementation. The contract with Ms. Hodges Leech will
commence on May 1, 2021 and expire on May 31, 2022. Funding for this project is
available from the Abundant Community initiative account. District 7 (HH)

 

 

* * * * * * * * * * * *


APRIL 20, 2021

 

 

4.         SPECIAL PRESENTATIONS – 9:30 A.M.

 

A)        Proclamation honoring the life and career of Congressman Alcee Hastings (District 7)

 

B)        COVID-19 Update by Dr. Alonso and County Staff

 

 

* * * * * * * * * * * *


APRIL 20, 2021

 

 

5.         PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)

 

A.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to adopt:  a resolution abandoning any public interest in a portion of the road, dyke and ditch reservation, lying in Block 76, Palm Beach Farms Co. Plat No. 3, according to the plat thereof, as recorded in Plat Book 2, Pages 45 through 54, Public Records of Palm Beach County (County); and being a portion of Section 17, Township 47 South, Range 42 East, Palm Beach County, Florida (Abandonment Site).  SUMMARY:  Adoption of this resolution will eliminate the public dedication that is in conflict with future development plans by the City of Boca Raton, a Municipal Corporation of the State of Florida (Petitioner). The Abandonment Site is located 1.2 miles north of Glades Road and ½ mile east of Lyons Road. All reviewing agencies and utility service providers have approved this abandonment. The Engineering Department has determined that the Abandonment Site is surplus and serves no present or future public purpose. District 5 (YBH)

 

 

B.        PUBLIC SAFETY

 

1.         Staff recommends motion to approve: the issuance of a Special Secondary Service Certificate of Public Convenience and Necessity (COPCN) to Cambridge Security Services, Corp. (Cambridge) for the gated community of Addison Reserve. SUMMARY: Cambridge has applied for a Special Secondary COPCN to provide non-transport Advanced Life Support (ALS) services for the gated community of Addison Reserve.  Security agencies for private communities can provide rapid response to medical emergencies and have the capability to provide advanced life support services until the primary ALS agency arrives. The Department of Public Safety, Division of Emergency Management has reviewed the application and recommends approval of a Special Secondary Service ALS Provider - Non-Transport COPCN to be issued to Cambridge. The application was found to be in compliance and met the requirements based on the PBC Code of Ordinances, Chapter 13, Sections 13-22. The COPCN will be issued for operations restricted to the confines of Addison Reserve for the period of April 20, 2021, until Cambridge’s contractual agreement with Addison Reserve is terminated. Palm Beach County Fire Rescue is the Primary COPCN holder and has signed a Memorandum of Understanding with Cambridge to provide such services in their respective zone. The Emergency Medical Services Advisory Council has also approved the recommendation to grant Cambridge a Special Secondary Service ALS Provider - Non-Transport COPCN. District 5 (LDC)

 

2.         Staff recommends motion to approve: the issuance of a Special Secondary Service Certificate of Public Convenience and Necessity (COPCN) to Titan International Security Services, Inc. (Titan) for the gated community of Broken Sound. SUMMARY: Titan has applied for a Special Secondary COPCN to provide non-transport Advanced Life Support (ALS) services for the gated community of Broken Sound. Security agencies for private communities can provide rapid response to medical emergencies and have the capability to provide advanced life support services until the primary ALS agency arrives. The Department of Public Safety, Division of Emergency Management has reviewed the application and recommends approval of a Special Secondary Service ALS Provider - Non-Transport COPCN to be issued to Titan. The application was found to be in compliance and met the requirements based on the PBC Code of Ordinances, Chapter 13, Sections 13-22. The COPCN will be issued for operations restricted to the confines of Broken Sound Master Association for the period of April 20 6, 2021, until Titan contractual agreement with Broken Sound Master Association is terminated.  Boca Raton Fire Rescue is the Primary COPCN holder and has signed a Memorandum of Understanding with Titan to provide such services in their respective zone. The Emergency Medical Services Advisory Council has also approved the recommendation to grant Titan a Special Secondary Service ALS Provider - Non-Transport COPCN. District 4 (LDC)

 

 

 

APRIL 20, 2021

 

 

5.         PUBLIC HEARINGS – 9:30 A.M.

 

C.        HOUSING AND ECONOMIC SUSTAINABILITY

 

1.         Staff recommends motion to:

 

A) approve the application of Palm Beach Day Academy, Inc. (the Borrower) for the issuance of the County's revenue bond, entitled "Revenue Note (Palm Beach Day Academy, Inc. Project), Series 2021," in a principal amount not to exceed $11,000,000;

 

B) conduct a public hearing pursuant to Section 147(f) of the Internal Revenue Code concerning the proposed issuance of the Bond; and

 

C) adopt a resolution of the Board of County Commissioners of Palm Beach County, Florida (i) authorizing the issuance of the County's revenue bond, entitled "Revenue Note, (Palm Beach Day Academy, Inc. Project), Series 2021" (the Note), for the purpose of providing funds to make a loan to Palm Beach Day Academy, Inc. (the Borrower) to provide funds to refinance the County's Revenue Bonds (Palm Beach Day Academy, Inc. Project), Series 2013, issued for the benefit of the Borrower and to provide funds to pay the costs of issuing the Note; (ii) authorizing the execution of a financing agreement; (iii) awarding the sale of the Note by a negotiated sale; (iv) authorizing officials of the County to take certain action in connection with the issuance of the Note; (v) making certain other covenants and agreements in connection with the issuance of the Note; and (vi) providing an effective date.

 

SUMMARY: The Borrower has applied for the issuance of an industrial development revenue bond by the County in an amount not to exceed $11,000,000.  Note proceeds will be used to refinance the County's Revenue Bonds (Palm Beach Day Academy, Inc. Project) Series 2013. The 2013 Bonds were issued to refinance earlier bonds issued by the County in 2006 and 1999 to finance capital assets for the Borrower's facilities at 241 Seaview Avenue, Palm Beach and 1901 South Flagler Drive, West Palm Beach. The Bond will be payable solely from revenues derived from the Borrower. Neither the taxing power nor the faith and credit of the County, nor any County funds, shall be pledged to pay the principal, premium, if any, or interest on the Note.  Districts 1 & 7 (DB)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

5.         PUBLIC HEARINGS – 9:30 A.M.

 

D.        WATER UTILITIES

 

1.         Staff recommends motion to adopt: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, repealing and replacing Ordinance No. 07-003, as amended; providing for a schedule of rates, fees, and charges for potable water, wastewater, and reclaimed water services; providing for authorization of annual indexing; providing for inclusion in the Palm Beach County Water Utilities Department’s (PBCWUD) Uniform Policies and Procedures Manual; providing for repeal of laws in conflict; providing for severability; providing for captions; and providing for an effective date. SUMMARY: This ordinance establishes uniform rates for potable water, wastewater and reclaimed water service that will be provided to customers. The recommended rates are set forth in EXHIBIT “A”.  EXHIBIT “A” sets forth replacement sections 6.1.1, 6.1.2, 6.3.1, 6.3.2, 6.5.3, 6.6.1, 6.6.2, and 6.6.3 of Chapter 6 of the PBCWUD’s Uniform Policies and Procedures Manual and includes changes to connection fees, guaranteed revenue fees, and monthly customer fees, among other changes.  The Western Region Fees contained in Section 6.6.3 are no longer effective as of May 1, 2021, at which time Western Region customers will be billed on the basis of rates, fees and charges set forth in sections 6.6.1 and 6.6.2.  Rates must be legally justifiable and each class (Single Family Residential, Multi-Family Residential and Non-Residential) must pay their fair share of costs. This rate study, conducted by Environmental Financial Group, is intended to be revenue neutral for base facility and commodity fees.  Most Single Family Residential customers in the Eastern Region who utilize above 6,000 gallons per month can expect to see their bills decrease.  All Single Family Residential customers in the Western Region can expect to see their bills decrease. Likewise, all Multi-Family Residential customers (condominiums, apartments, duplexes etc.) in the Eastern and Western Regions can expect to see their bills decrease.  The analysis concluded that Non-Residential customers should be carrying more of the cost.  Most low usage Non-Residential customers, regardless of meter size, are seeing an increase while some higher usage customers, particularly in the Western Region will see significant savings.  Connection fees are increasing, these fees are not annually indexed and have not changed in over ten years. Guaranteed revenues, base facility and commodity fees will be indexed annually beginning October 1, 2021 based on three-fourths of the change in the U.S. Consumer Price Index, Water and Sewer Maintenance in accordance with the existing Ordinance. Countywide (MJ)

 

 

E.        ADMINISTRATION

 

1.         Staff recommends motion to adopt: an ordinance of the Board of County Commissioners of Palm Beach County, Florida amending Palm Beach County Code, Chapter 2, Article V, Division 1. - boards, commissions, etc., adding an in-person quorum  standard; providing a conflicting provisions clause; providing severability; providing inclusion in the code of laws and ordinances; providing captions; and providing for an effective date. SUMMARY:  This ordinance will standardize the in-person quorum requirements for all County-created boards, commissions, committees and similar entities, including County boards created by Special Act of the Florida Legislature, as long as the provisions do not conflict with quorum definitions in State or federal law, rule, regulation or code. Establishing a standard definition will provide consistency in quorum definitions in County-created boards.  It will also help resolve a growing problem of achieving in-person quorums that satisfy statutory requirements. On April 6, 2021, the BCC held a preliminary reading of this Ordinance and authorized advertising for public hearing. Countywide (RB)

 

 

 

* * * * * * * * * * * *


APRIL 20, 2021

 

 

6.         REGULAR AGENDA

 

A.        FACILITIES DEVELOPMENT AND OPERATIONS

 

1.         Staff recommends motion to:

 

            A) adopt a resolution authorizing a sixth amendment to the lease agreement with Theodore W. Winsberg and Gertrude K. Winsberg (R99-842D) extending the term for six months to November 1, 2021 at a rental of $1; and

 

            B)  approve a sixth amendment to the lease agreement with Theodore W. Winsberg and Gertrude K. Winsberg.

 

            SUMMARY: In 1996, the County purchased 175 acres of property from the Winsbergs for the development of the Water Utilities Department’s Green Cay Wetlands Water Reclamation project. The property is located off Hagen Ranch Road between Boynton Beach Boulevard and Atlantic Avenue. The Board approved the original lease agreement in May of 1999 (R99-842D), which allowed the Winsbergs to continue to farm the property until the Water Utilities Department (WUD) was ready to construct its project.  Over time, as WUD constructed phases of the Water Reclamation Project, the area leased to the Winsbergs was reduced. The Winsbergs currently lease approximately 60 acres.  This sixth amendment will extend the term for six months to November 1, 2021 and add the e-verify provision. The County will continue to have the right to terminate this lease agreement upon 120 days’ notice. The rental rate for this extension period will be $1. WUD supports the extension and will continue to have administrative responsibility for this lease agreement. All other terms of the lease agreement remain in full force and effect. (Property & Real Estate Management) District 5 (HJF)

 

2.         Staff recommends motion to:

 

            A) adopt a resolution authorizing the conveyance of six properties that escheated to the County to the City of Belle Glade (City) pursuant to Section 197.592.(3), Florida Statutes without charge and with reservation of mineral and petroleum rights, but without rights to entry and exploration; and

 

            B) approve six County Deeds in favor of the City.

 

            SUMMARY: The County acquired six parcels located within the municipal boundaries of the City by Tax Deed. The parcels serve no present or future County purpose.  Pursuant to Section 197.592(3), Florida Statutes, properties that escheated to the County for delinquent ad valorem taxes which have not been previously sold, acquired for infill housing or dedicated by the Board of County Commissioners and which have not been conveyed to the former record fee simple owner, shall be conveyed to the municipality in which they are located.  Conveyance will relieve the County of potential liability and maintenance costs of the property. The parcels total 0.4539 acres and range in size from 0.06 acres to 0.12 acres. The total assessed value of the six parcels is $72,455 and the parcels vary in value from $2,666 to $31,888. In accordance with Section 270.11, Florida Statutes, the County will retain mineral and petroleum rights without rights of entry and exploration. This conveyance must be approved by a Supermajority Vote (5 Commissioners). (Property & Real Estate Management) District 6 (HJF)

 

 

 

 

 

 

 

 

 

 

APRIL 20, 2021

 

 

6.         REGULAR AGENDA

 

A.        FACILITIES DEVELOPMENT AND OPERATIONS (Cont’d)

 

3.         Staff recommends motion to approve: a County Deed in favor of The Scripps Research Institute (Scripps) conveying approximately 70 acres of the Briger tract without reservation of mineral and petroleum rights pursuant to the Ground Lease Agreement between Palm Beach County and Scripps (R2012-0204).  SUMMARY:  On February 28, 2006, the Board of County Commissioners (Board) approved an Agreement (R2006-0423) for the Donation and Purchase and Sale with The Lester Family Investments, L.P., Richard Thall, Robert Thall, Peter L. Briger, Paul H. Briger, and the David Minkin Florida Realty Trust (Grantor) for 70 acres of property on the Briger site in Palm Beach Gardens. On May 2, 2006, the Board approved the grant agreement with The Scripps Research Institute, which included the Ground Lease Agreement as an exhibit. The Ground Lease was executed on January 24, 2012.  Pursuant to the terms of the lease, the County is obligated to convey the property to Scripps for $1 provided that Scripps is not in material default of the lease or grant agreement. On January 27, 2021, Scripps sent a formal notice exercising its option to purchase the property. (Property & Real Estate Management) District 1/Countywide   (HJF)

 

 

B.        HOUSING AND ECONOMIC SUSTAINABILITY

 

1.         Staff recommends motion to conceptually approve: a Neighborhood Stabilization Program 1 (NSP1) funding allocation of up to $800,000 for the demolition of the former Gove Elementary School in Belle Glade. SUMMARY: On April 29, 2020, the School Board of Palm Beach County conveyed to the City of Belle Glade (the City) ownership of the former Gove Elementary School, a 10-acre property located at 900 SE Avenue G, Belle Glade. Terms of the donation require that the property be used solely for workforce housing and related uses. The City will solicit a developer to take ownership and to redevelop the site, including demolition of the existing buildings and new construction of single-family or multi-family homes. The number of housing units and type of construction are dependent on the development plans of the developer to be selected by the City.  It is envisioned that the NSP1 funds would be awarded as a grant to the selected developer, after final approval by the Board of County Commissioners.  An early estimate from the School Board placed demolition cost at approximately $800,000. The costs associated with demolition appears to be a barrier to a successful developer pool.  This approval will provide assurances to any interested developer that funding is in place for demolition  The City has also secured a $120,000 grant from the Solid Waste Authority of Palm Beach County towards costs of demolition. NSP regulations require that assisted housing units remain affordable to households with incomes no greater than 120% of Area Median Income for no less than 15 years for sale housing and for no less than 20 years for rental housing. These are NSP1 program income funds which require no local match. District 6 (HJF)

 

 

 

* * * * * * * * * * * *


APRIL 20, 2021

 

 

7.         BOARD APPOINTMENTS

 

 

 

A.        COMMISSION DISTRICT APPOINTMENTS

 

 

 

* * * * * * * * * * * *


APRIL 20, 2021

 

 

8.         STAFF COMMENTS

 

 

A.        ADMINISTRATION COMMENTS

 

 

 

 

 

 

 B.       COUNTY ATTORNEY

 

 

 


APRIL 20, 2021

 

 

9.         COMMISSIONER COMMENTS

 

 

District 1 – COMMISSIONER MARIA G. MARINO

 

            Request for off-site Proclamation declaring May, 2021 as Internal Audit Awareness Month in Palm Beach County

 

            Request for off-site Proclamation Honoring the 20th Anniversary of the Place of Hope

 

 

District 2 – COMMISSIONER GREGG K. WEISS

 

Request for off-site Proclamation declaring May 2021 as Mental Health Awareness and Trauma Informed Care Month in Palm Beach County

 

 

 

District 3 – COMMISSIONER DAVE KERNER

 

            Request for off-site Proclamation declaring May 2-8, 2021 as National Correctional Officers and Employees Week in Palm Beach County

 

            Request for off-site Proclamation declaring May 15, 2021 as National Peace Officers Day in Palm Beach County

 

            Request for off-site Proclamation declaring April 20, 2021 as Palm Beach County Sheriff’s Office Volunteer Day in Palm Beach County

 

 

District 4 – COMMISSIONER ROBERT S. WEINROTH

 

 

 

 

 

District 5 - COMMISSIONER MARIA SACHS

 

            Request for off-site Proclamation declaring April 26-30, 2021 as Dr. Malcom Dorman Remembrance Week in Palm Beach County

 

            Request for off-site Proclamation declaring April 26, 2021 as Community Education Exchange Day in Palm Beach County

 

 

District 6 - COMMISSIONER MELISSA MCKINLAY

 

 

 

 

 

District 7 – COMMISSIONER MACK BERNARD

 

 


APRIL 20, 2021

 

 

 10.      ADJOURNMENT

 

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."