BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JANUARY 12, 2021
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 7-42)
4. SPECIAL
PRESENTATIONS (Page 43)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 44-45)
6. REGULAR AGENDA (Pages 46-49)
7. BOARD OF COUNTY COMMISSIONERS SITTING AS
THE CHILD CARE FACILITIES BOARD (Page 50)
8. BOARD APPOINTMENTS (Page 51)
9. STAFF
COMMENTS (Page 52)
10. BCC COMMENTS (Page 53)
11. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 54)
12. ADJOURNMENT (Page 55)
* * * * * * * * * * *
JANUARY 12, 2021
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Appointment
to the CareerSource Palm Beach County, Inc. Board of Directors
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Receive
and file annual financial reports, excess fees and unexpended budget for FY
2019-2020
Page 8
3B-5 Review for sufficiency Report of County
Officials Bonds
C. ENGINEERING & PUBLIC WORKS
Page 8
3C-1 Receive
and file interlocal agreement with the Town of Lake Park for decorative art
wraps on traffic signal control cabinets located within the Town’s municipal
limits
3C-2 Work
task order to contract with R.J. Behar & Company, Inc. for the Linton
Boulevard Bascule Bridge project
3C-3 Contract
with Propel Engineering, Inc. for the Melaleuca Lane and Jog road Intersection
Improvements project
Page 9
3C-4 Contract
with HBC Engineering Company for annual street lighting system design and
inspection
3C-5 Change
order to contract with Ranger for a time extension related to the Hood Road
east of Florida’s Turnpike to west of Central Boulevard and Hood Road and
Central Boulevard Improvements project
3C-6 Resolution
abandoning public interest in utility easement in Delray Villas
Page 10
3C-7 Receive
and file report of plat recordations from April through September, 2020
3C-8 Receive
and file proportional share agreement with Highland Dunes Associates Property
LLC for project located at 660 Arden Lake Way, Wellington
3C-9 Receive
and file supplemental agreement to the State funded grant agreement with the
Florida Department of Transportation for improvements at State Road 7 and
Weisman Way
E. COMMUNITY SERVICES
Page 10
3E-1 Receive and file U.S. Department of Housing
and Urban Development 2019 Continuum of Care Planning Grant Agreement for
provision of activities related to homelessness
Page 11
3E-2 Receive and file subrecipient agreements
with five agencies related to homeless preventions services
Page 12
3E-3 Receive and file amendments to agreements
for Provision of Ryan White Part A HIV Health and Support Services to continue
improving health outcomes for people living with HIV
Page 13
3E-4 Receive and file amendments to agreements
for Provision of Ryan White Park A HIV Support Services for new and existing
programs to continue improving health outcomes for clients with HIV/AIDS
JANUARY 12, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
E. COMMUNITY SERVICES (Cont’d)
Page14
3E-5 Contract with Adopt-A-Family of the Palm
Beaches, Inc. for programs that provide emergency shelter for families in need
3E-6 Amendment to contract with 211 Palm
Beach/Treasure Coast, Inc. for an information helpline
Page 15
3E-7 Amendments to contracts with three agencies
to provide services to homeless county residents
Page 16
3E-8 Ratify the Mayor’s signature on amendment to
grant from Department of Children and Families for homeless services
F. AIRPORTS
Page 16
3F-1 Utility
Easements Agreement with Florida Power and Light Company for facilities located
on Wallis Road
Page 17
3F-2 Digicast
subscription with American Associate of Airport Executives for web-enabled
training
3F-3 Receive
and file consent to sublease by Jet Aviation Associates, Ltd
3F-4 Receive
and file Terminal Space Lease Agreement with F.B. Enterprise Holdings, LLC
3F-5 Receive
and file Airline Service Incentive Program Participation Agreement with JetBlue
Airways Corporation
Page 18
3F-6 Receive
and file amendment to Public Transportation Grant Agreement with the Florida
Department of Transportation
3F-7 Change
order to amendment to contract with The Morganti Group, Inc. for temperature
and humidity issue corrections at Palm Beach International Airport
3F-8 Receive
and file Terminal Space Lease Agreement with PrimeFlight Aviation Services,
Inc.
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 19
3H-1 Utility Easement Agreement in favor of
Florida Power and Light for underground electrical services at the PBSO
Forensic Sciences and Technology Facility
3H-2 Increase in maximum dollar value of annual
asphalt contracts with 14 contractors
Page 20
3H-3 Work order to contract with Precision Air
Systems, Inc. for the Royal Palm Beach Library – Chiller Replacement project
3H-4 Amendment to contract with Robling
Architecture Construction, Inc. for the PBSO Bomb Squad Improvements project
Page 21
3H-5 Contract with Lea Machine Fire and Security, LLC
for low voltage services
Page 22
3H-6 Contract with Bradley Heating & Air
Conditioning, Inc. and increase in maximum dollar value of contracts with 14
contractors
Page 23
3H-7 Contract with Musco Sports Lighting, LLC for
sports field lighting and various county parks
Page 24
3H-8 Amendment to contract with Lebolo
Construction Management, Inc. for the Lantana Health Center Chiller Replacement
project
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 24
3I-1 Receive
and file the 2020 Crime Statistics Report for the Palm Beach County Urban
High-Crime Job Tax Credit Program
JANUARY 12, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
J. PLANNING, ZONING & BUILDING
Page 25
3J-1 Reappointments
to the Zoning Commission
Page 26
3J-2 Appointments
to the Land Development Regulation Advisory Board
K. WATER UTILITIES
Page 26
3K-1 Receive and file Standard Potable Water and
Wastewater Development Agreement with SFD Boynton LLC and Pebb Boynton, LLC
Page 27
3K-2 Budget
documents related to the Water and Sewer Revenue Refunding bonds
3K-3 Contract
with Rangeline Tapping Services, Inc. for pipeline wet tapping and line stops
Page 28
3K-4 Contract
with TLC Diversified, Inc. for the Lift Station Rehabilitation Project Bid
Package 2
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 29
3L-1 Resolution approving District Four
Maintenance Memorandum of Agreement with the State of Florida Department of
Transportation for steel casing under State Road A1A at Ocean Inlet Park
3L-2 Amendment to contract with Coston Marine Services,
Inc. and McCulley Marine Services, Inc. for artificial reef and breakwater
services
M. PARKS & RECREATION
Page 30
3M-1 Budget transfer for the Haverhill Park
Parking Lot Expansion project
3M-2 Receive and file Independent Contractor
Agreements with three contractors
Q.
CRIMINAL JUSTICE COMMISSION
Page 31
3Q-1 Contract
with The Lord’s Place, Inc. for continuation of the PalmFUSE Program
S. FIRE RESCUE
Page 32
3S-1 Receive
and file license agreement for training at the Palm Beach County Fire Rescue
Regional Training Center with the City of West Palm Beach
3S-2 Receive and file license agreement relating
to fire rescue training and structure burn with South Florida Fair and Palm
Beach County Expositions, Inc.
3S-3 Resolution authorizing the County
Administrator or designee to execute standard agreements with municipalities
and other independent contractors to provide swimming lessons through the Palm
Beach County Drowning Prevention Coalition’s Learn to Swim Program
X. PUBLIC SAFETY
Page 33
3X-1 Receive and file four amendments to
contracts for adult and youth reentry services
3X-2 Interlocal Agreement with the City of
Riviera Beach for adult reentry services
Page 34
3X-3 Receive
and file amendments to contracts for the Second Chance Act Innovations in
Reentry Initiative
3X-4 Receive
and file State-Funded Grant Agreement with the State of Florida, Division of
Emergency Management for Hazardous Material Planning and Prevention
JANUARY 12, 2021
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY (Cont’d)
Page 35
3X-5 Receive
and file Declarations and Emergency Orders related to COVID-19 for the month of
October, 2020
3X-6 Receive
and file modification to subgrant agreement with the State of Florida, Division
of Emergency Management
Page 36
3X-7 Contract
with Florida Commission on Community Service for the FY 2020-21 Federal
Emergency Management Performance Grant Program
3X-8 Receive
and file declaration of State of Local Emergency Palm Beach County, FL for
Tropical Storm Eta
3X-9 Receive
and file emergency contract with Hotel 1 for non-congregate shelter services
CC. INTERNAL AUDIT
Page 37
3CC-1 Receive and file final audit report on the Public Safety Department
– Emergency Management Division
DD. SHERIFF
Page 37
3DD-1 Grant award for the FY2021 Statewide Criminal Analysis Laboratory
System project with the Florida Department of Law Enforcement
3DD-2 Receive and file grant document from the Department of Justice
ending the DNA Capacity Enhancement and Backlog Reduction Program grant
3DD-3 Receive and file grant modification with the Office of National Drug
Control Policy to support overtime for the Palm Beach County Narcotics Task
Force
Page 38
3DD-4 Receive and file grant modification with the Office of National Drug
Control Policy to support overtime for the Palm Beach County Narcotics Task
Force
EE. OFFICE OF COMMUNITY
REVITALIZATION
Page 38
3EE-1 Contract with Spirit of Giving Network, Inc. for school supplies and
other items and implementation of the 2021 Back to School PBC! Event
Page 39
3EE-2 Contract with Ms. Bonnie Hodges Leech for the Abundant Community
Initiative in the San Castle Countywide Community Revitalization Team area
FF. TOURIST DEVELOPMENT
COUNCIL
Page 39
3FF-1 Receive and file agreements managed by the Palm Beach County Sports
Commission, Inc.
Page 40
3FF-2 Receive and file FY2021 Covid Recovery Grant Agreement for the
promotion of Timber Tech Championship held between October 26 and November 1,
2020
3FF-3 Receive and file 20 Category B Grant agreements for promotion of
cultural tourism
Page 41
3FF-4 Receive and file 17 Category CII Grant agreements for promotion of
cultural tourism
GG. OFFICE OF EQUAL OPPORTUNITY
Page 42
3GG-1 Amendment to contract with the
Legal Aid Society of Palm Beach County, Inc. for the Wage Dispute project
SPECIAL PRESENTATIONS
Page 43
4A United Way
4B COVID-19 Update by Dr.
Alonso and County Staff
JANUARY 12, 2021
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
A. PALM TRAN
Page 44
5A-1 Purchase of 11 replacement paratransit
vehicles from Florida Transportation Systems, Inc.
B. PUBLIC SAFETY
Page 45
5B-1 Issuance
of Special Secondary Service Certificate of Public Convenience and Necessity to
Universal Protection Service, LLC for Wycliffe Golf and Country Club Homeowners
Association, Inc.
C. OFFICE OF EQUAL
OPPORTUNITY
Page 45
5C-1 Ordinance amending the Palm Beach County
Equal Employment Ordinance
REGULAR AGENDA
A. AIRPORTS
Page 46
6A-1 Contract with Ailevon Pacific Aviation
Consulting LLC for Air Service Development Consulting Services
Page 47
6A-2 Amendment to agreement with Host
International, Inc. for abatement of the Minimum Annual Guarantee
B. PARKS & RECREATION
Page 48
6B-1 Resolution authorizing a lease of real
property to the Young Men’s Christian Association of the Palm Beaches, Inc. in
Lake Lytal Park
C.
FACILITIES DEVELOPMENT & OPERATIONS
Page 49
6C-1 Developer and Operator Agreement with the
West Palm Beach Housing Authority for the development, ownership and operation
of a small lot housing pilot project fronting Military Trail and Clemens Street
in western Lake Worth Beach
BOARD OF
COUNTY COMMISSIONERS SITTING AS THE CHILD CARE FACILITIES BOARD
Page 50
7A-1 Appointment to the Child Care Advisory
Council
BOARD
APPOINTMENTS (Page 51)
STAFF COMMENTS
Page 52
9A-1 Receive and file updated Board Directive
Reports
COMMISSIONER COMMENTS (Page 53)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 54)
ADJOURNMENT (Page 55)
JANUARY 12, 2021
A. ADMINISTRATION
1. Staff recommends
motion to approve: the appointment of Libbey Webb to the
CareerSource Palm Beach County, Inc. Board of Directors (Board) for the seat
and term indicated below.
|
Appointment |
Seat No. |
Term |
Area of Representation |
Nominated By |
|
Libbey Webb |
2 |
1/12/21-1/11/24 |
Private Sector |
Dawson-Williams, Inc. |
SUMMARY:
On November 18, 2014, the Board of County Commissioners (BCC)
approved the third amendment to Interlocal Agreement (R2014-1650) creating the
Palm Beach Workforce Development Consortium (R2007-1220) which establishes the
current Board composition. The Agreement states that 14 private sector members
are appointed by the BCC. The federal Workforce Innovation and Opportunity Act
requests that an emphasis be placed on Chief Executive Officers or highest
level of management positions for both community and business sector
appointments. The CareerSource Palm Beach County, Inc. Board of Directors is
comprised of a minimum
of 19 members with representation established in Attachment 4 to this agenda
item. The Board has a maximum of 33 seats, 19 currently filled and a
diversity count of Caucasian:
14 (74%), African-American: 3 (15%) and Hispanic: 2 (11%). The gender ratio
(female:male) is: 5:14. The nominee is Caucasian female. Countywide
(HH)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting Type
June
25, 2020 Zoning
July
7, 2020 Regular
July
14, 2020 Regular
July
28, 2020 Comprehensive
Plan
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: Annual
financial reports, excess fees and unexpended budget for Fiscal Year 2019-2020,
for the Clerk & Comptroller, Tax Collector, and Property Appraiser. SUMMARY: The financial reports of these
Constitutional Officers were submitted to the Office of the Clerk &
Comptroller on or before October 31, 2020, in accordance with Section 218.36,
Florida Statutes. The amounts shown for the Tax Collector and the Property
Appraiser represent the total payment to the County. A portion of these
revenues are budgeted in the Library, Fire-Rescue, and various other special
revenue funds. The amounts shown as additional/decrease in excess fees will be
included in the adjustment for additional balances brought forward, which will
be brought to the Board of County Commissioners in March 2021. Countywide
(DB)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER (Cont’d)
5. Staff recommends
motion to:
A) review for sufficiency Report of County Officials
Bonds dated January 2021, and
B) receive and file Report of County
Officials Bonds dated January 2021.
SUMMARY: Ordinance No. 98-51 sets the various bond amounts for specified county officers and provides for examination of the sufficiency of all the bonds at the regular meeting of the Board of County Commissioners in January and June of each year. Countywide (DB)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to receive and file: an interlocal agreement with the Town of Lake Park (Town) dated
September 10, 2020, for the installation and maintenance of decorative art
wraps on traffic signal control cabinets located within the Town’s municipal
limits. SUMMARY: In accordance with Countywide PPM CW-O-051,
all delegated contracts, agreements, and grants must be submitted by the
initiating Department as a receive and file agenda item. This agreement was
executed by the County Engineer on September 10, 2020, per Resolution
R2019-0481. District 7 (YBH)
2. Staff recommends
motion to approve: a
Work Task Order (WTO) to the Annual Structural Engineering Professional
Services Contract (R2020-0548) dated June 2, 2020 (Contract) with R.J.
Behar & Company, Inc. (RJB) in the amount of $196,205.02 for the Linton Boulevard Bascule Bridge
(Project). SUMMARY: Approval of this
WTO will provide the professional
services necessary to replace and upgrade the existing bridge railing. The
Affirmative Procurement Initiative selected for this Contract on April 3, 2019
by the Goal Setting Committee is a 20%
minimum mandatory Small Business Enterprise (SBE) participation. RJB agreed to
22% SBE participation for the Contract. They agreed to 0% SBE participation for
this WTO. The cumulative SBE participation to date including this WTO is 1.6%. Four prior WTOs averaged $22,621 and offered
limited availability for SBE participation, however SBE participation is
expected to meet the 22% commitment before the Contract expiration in 2023. All
the work for this WTO involves the moveable span of the bascule bridge. This is
specialty work and there are no local SBE firms. RJB is a Palm Beach County
based company. This Project is included in the Five-Year Road Program.
District 4 (YBH)
3. Staff recommends motion to approve: a contract with Propel Engineering, Inc. (PEI) in the amount of $402,959.86 for professional engineering services for the Melaleuca Lane and Jog Road Intersection Improvements (Project). SUMMARY: Approval of this contract will provide the professional services necessary for preparation of design plans and construction bid documents for improvements to the Project. The Affirmative Procurement Initiatives selected for this contract on March 6, 2019 by the Goal Setting Committee are a 20% minimum mandatory Small Business Enterprise (SBE) participation and an SBE Evaluation Preference. PEI agreed to 88% SBE participation during selection for the contract. PEI is a Palm Beach County based company and a certified SBE company. This Project is included in the Five-Year Road Program. District 2 (YBH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff
recommends motion to approve: an Annual Street Lighting System
Design and Related Construction Engineering Inspection (CEI) Services contract
with HBC Engineering Company (HBC). SUMMARY: Approval of this contract will provide the professional services
necessary for street lighting system design and related CEI services throughout
Palm Beach County (County) on a work task order basis. The contract period for
this contract is 36 months from the date of approval by the Board of County
Commissioners. The Affirmative Procurement Initiative selected for this
contract on June 3, 2020, by the Goal Setting Committee is a Small Business
Enterprise (SBE) Evaluation Preference. HBC agreed to 100% SBE participation for the contract. HBC has a Palm Beach
County office and is a certified SBE company. Countywide (YBH)
5. Staff recommends
motion to approve:
A) waiving a portion of Section 7-11.6.1 of
the contract dated September 26, 2017 (R2017-1197) with Ranger Construction
Industries, Inc. (Ranger) for the Hood Road east of Florida’s Turnpike to west
of Central Boulevard, and Hood Road and Central Boulevard Improvements
(Project); and
B) Change Order No. 18 with Ranger in the
amount of $56,534 and a contract time extension of 13 days.
SUMMARY:
Approval of this waiver will eliminate a conflict between the contract’s
Sections 7-11.6.1 and 8-7.3.2, and will allow for the approval of Change Order
No. 18. The Engineering Department recommends that the Board of County
Commissioners (BCC) waive a portion of Section 7-11.6.1 of this contract which
states, in relevant part, that Palm Beach County is not liable for added
expense to the Contractor due to activities of utility companies. The
Department recommends this limited waiver and approval of Change Order No. 18
in this specific circumstance, due to Ranger’s diligence and performance,
including but not limited to, taking all reasonable measures to minimize the effect
of the Project’s unforeseen overhead utility conflicts on job progress. Per PPM
CW-F-050, this change order exceeds the cumulative threshold relating to staff
approvals of change orders to contracts and requires BCC approval. Change Order No. 18 will compensate Ranger
for costs and delays associated with overhead utility conflicts, and will
extend the contract time by 13 days resulting in a new completion date of
September 13, 2019. The contract was approved on September 26, 2017, prior to
the effective date of the Equal Business Opportunity Ordinance and pursuant to
the Small Business Enterprise (SBE) Ordinance at the time. The SBE goal for all
contracts was 15%. Ranger committed to 16.7% SBE participation. The SBE
participation for this change order is 0%, and the cumulative SBE
participation, including this change order, is 15%. Ranger is a Palm Beach
County based company. District 1 (YBH)
6. Staff recommends
motion to adopt: a resolution abandoning any public interest
in a portion of the 12-foot wide utility easement lying in the north 2 feet of
the west 12 feet of Tract A, Plat No. 1 of Delray Villas, according to the plat
thereof, as recorded in Plat Book 37, Pages 4 through 7 (Abandonment Site),
Public Records of Palm Beach County (County). SUMMARY: Adoption of this
resolution will eliminate the public dedication that is in conflict with the
right-of-way dedicated to the County by Delray SL One, LLC (Petitioner) in the
Warranty Deed recorded in Official Record Book 31189, Pages 862-867. The
Petitioner has requested the County clear this encumbrance to make the
right-of-way free of encumbrances, for the expansion of Lake Ida Road. All
reviewing agencies and utility service providers have approved this abandonment
and the utility easement serves no present or future public purpose. The
Abandonment Site is located at the southeast corner of Lake Ida Road and Via
Flora. District 5 (YBH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends
motion to receive and file: a report of plat recordations from April 1, 2020 through
September 30, 2020. SUMMARY: This
report is a bi-annual summary of subdivision plats recorded during the fiscal
quarters since the previous report. There were 18 plats recorded during this
period. This report is required by the Department of Engineering and Public
Works Policies and Procedures Manual Item No. EL-O-2618, governing
administrative approval of plats by the County Engineer. Countywide
(YBH)
8. Staff recommends
motion to receive and file: a proportionate share agreement
for $12,751,404 (Project Control Number # 2005-00394) with Highland Dunes
Associates Property LLC dated October 29, 2020, for their proposed project
located at 660 Arden Lake Way, Wellington. SUMMARY: In accordance with Countywide PPM CW-O-051,
all delegated contracts, agreements, and grants must be submitted by the
initiating Department as a receive and file agenda item. This agreement was
executed by the County Administrator on October 29, 2020, per Resolution
R2016-0125. District 6 (SAS)
9. Staff recommends
motion to receive and file:
Supplemental Agreement Number 2 to the State-Funded Grant agreement,
R2018-0364, with the Florida Department of Transportation (FDOT) for the design
of improvements at State Road 7 and Weisman Way extending the expiration date
of the agreement from December 20, 2020 to June 30, 2021. SUMMARY: In accordance with Countywide PPM CW-O-051,
all delegated contracts, agreements and grants must be submitted by the
initiating department as a receive and file agenda item. As authorized by
Resolution R2012-0035, and delegation from the County Administrator, the Deputy
County Engineer approved Supplemental Agreement Number 2 on November 5, 2020. District
6 (YBH)
E. COMMUNITY SERVICES
1. Staff recommends
motion to:
A) receive and file the U.S. Department of Housing and Urban Development
(HUD) 2019 Continuum of Care (CoC) Planning Grant Agreement No. FL0822L4D051900
(CDFA # 14.267), for the period October 1, 2020 through September 30, 2021, in
an amount up to $168,918, to provide the coordination of activities related to
ending homelessness;
B) receive and file the HUD 2019
Homeless Management Information System (HMIS) Implementation Grant Agreement
No. FL0823L4D051900 (CDFA # 14.267), for the period October 1, 2020 through
September 30, 2021, in an amount up to $281,530, to provide the coordination of
activities related to HMIS; and
C) approve a budget amendment
in the amount of $281,530 in the Housing and Urban Development Fund, to align
the budget to the grant awards.
SUMMARY: On November 5, 2019, the Board of County
Commissioners (BCC) ratified the Mayor’s signature on the 2019 HMIS
Implementation Grant Application (R2019-1719). The Palm Beach County HMIS
Implementation Grant will provide funding for the coordination of activities
related to the HMIS and ending homelessness. These activities involve
coordination of monthly CoC meetings and sub-committee meetings, data quality,
reporting, training, project implementation, project performance and evaluation
to ensure compliance with federal funding. A 25% in-kind match of $42,230 is
required for FL0822L4D051900 and is included in the FY2021 budget. A 25%
in-kind match of $70,383 is required for FL0823L4D051900 and will be provided
through staff salaries and included in the FY2021 budget. The emergency
signature process was utilized because there was insufficient time to submit this
application through the regular agenda process. Countywide (HH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to receive and file:
A) Subrecipient Agreement with Catholic Charities
of the Diocese of Palm Beach, Inc., for the period August 1, 2020 through March
27, 2022, in the amount of $199,940, for homeless prevention services;
B) Subrecipient Agreement with Adopt-A-Family
of the Palm Beaches, Inc., for the period August 1, 2020 through March 27,
2022, in the amount of $200,000, for homeless prevention services;
C) Subrecipient Agreement with Farmworker
Coordinating Council of Palm Beach County, Inc., for the period August 1, 2020
through March 27, 2022, in the amount of $50,000, for homeless prevention
services;
D) Subrecipient Agreement with The
Salvation Army, a Georgia Corporation, for the period August 1, 2020 through
March 27, 2022, in the amount of $100,000, for homeless prevention services;
E) Subrecipient Agreement with The Lord’s
Place, Inc., for the period August 1, 2020 through March 27, 2022, in the
amount of $240,130, for homeless prevention services; and
F) Subrecipient Agreement with Vita Nova,
Inc., for the period August 1, 2020 through
March 27, 2022, in
the amount of $139,930, for homeless prevention services.
SUMMARY: On April 2, 2020, the U.S. Department of
Housing and Urban Development (HUD) notified Palm Beach County Department of
Housing and Economic Sustainability of the award in the amount of $1,941,176
Emergency Shelter Grant – CARES (ESG-CV) to respond to the Coronavirus
(COVID-19) pandemic. Staff proposed
allocations of the ESG-CV funds to activities mitigating the impact of COVID-19
on the homeless and those at risk of homelessness. On May 5, 2020, the Board of County
Commissioners approved the ESG-CV funding. The above
listed subrecipients will provide homeless prevention assistance to low
income individuals or families at imminent risk of becoming homeless due to
COVID-19. The funds will assist approximately 216 households with short to
medium term rental and utilities assistance. The subrecipient agreements were
executed by the County Administrator in accordance with Agenda Item 6C-3, dated
May 5, 2020, which delegated signature authority to the County Administrator or
designee. This item is being submitted in accordance with Countywide PPM No.
CW-O051 to allow the Clerk’s office to receive and file these agreements. No County funds are required. Countywide
(HH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to receive and file: amendments to agreement for Provision of Ryan
White Part A HIV Health and Support Services, for the period March 1, 2020
through February 28, 2021, in an amount totaling $62,723, for existing programs
to continue improving health outcomes for people living with HIV:
A) Amendment No. 2 to Contract for Provision of Ryan White Part A HIV
Health Support Services with AIDS Healthcare Foundation, Inc. (AHF)
(R2019-0491), increasing funding by $1,210, for a total not-to-exceed amount of
$28,790 of which $15,000 is budgeted for Grant Year 2020 for AIDS
Pharmaceutical Assistance; and
B) Amendment No. 2 to Contract for Provision of Ryan White Part A HIV
Health Support Services with AIDS Healthcare Foundation, Inc.(AHF)
(R2019-1615), to decrease funding by $157,669 for a total not-to-exceed amount
of $161,130 of which $47,723 is budgeted for Grant Year 2020 for Emergency
Financial Assistance – Prior Authorization and Food Bank- Nutritional
Supplements.
SUMMARY: On
April 2, 2020, the U.S. Department of Health and Human Services, Health
Resources and Services Administration (HRSA) issued a final notice of award.
The total grant award for Grant Year (GY) 2020 is $7,458,808. This funding
allows the Ryan White Program Part A to continue funding much needed medical
and support services to Palm Beach County residents living with HIV/AIDS. The
funds will be used to serve approximately 259 persons living with HIV/AIDS with
core medical and support services to improve health outcomes. The Director of
Purchasing has authority to execute these agreements pursuant to Section
2-54(f)(4) of the Palm Beach County Code. These budget amendments are necessary
to align the County budget with the actual grant award. Kristen Harrington, an
employee of the AIDS Healthcare Foundation, is a member of the Palm Beach
County HIV CARE Council. The HIV CARE Council provides no regulation,
oversight, management or policy-setting recommendations regarding the agencies
listed above. Disclosure of these contractual relationships at a duly noticed
public meeting is being provided in accordance with the provisions of Sections
2-443, of the Palm Beach County Code of Ethics. These are Ryan White Part A grant funds which
require no local match. Countywide (HH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to receive and file:
A) amendments to agreements
for Provision of Ryan White Part A HIV Support Services, for the period March
1, 2020 through February 28, 2021, in an amount not-to-exceed $5,512,285, for
new and existing programs to continue improving health outcomes for clients
with HIV/AIDS.
1) Amendment
No. 4 with Compass, Inc. (R2018-0370), in an amount not-to-exceed $1,100,424,
for the provision of improving health outcomes of people living with HIV;
2) Amendment
No. 3 with FoundCare, Inc. (R2018-0224), in an amount not-to-exceed $3,207,018,
for the provision of improving health outcomes of people living with HIV;
3) Amendment
No. 3 with Legal Aid Society of Palm Beach County, Inc. (R2018-0221), in an
amount not-to-exceed $280,000, for the provision of improving
health outcomes of people living with HIV;
4) Amendment
No. 3 with AIDS Healthcare Foundation, Inc. (R2018-0370), in an amount
not-to-exceed $303,984, for the provision of improving
health outcomes of people living with HIV;
5) Amendment
No. 4 with Treasure Coast Health Council, Inc. (R2018-0222), in an amount
not-to-exceed $620,859, for the provision of improving
health outcomes of people living with HIV; and
B) Subrecipient Agreement
with Treasure Coast Health Council, Inc., in an amount not-to-exceed $175,252,
for the period July 1, 2020 through March 31, 2021, to prevent, prepare for and
respond to the Coronavirus (COVID-19) pandemic for clients in the Ryan White
HIV/AIDS Program under the Coronavirus Aid, Relief, and Economic Security
(CARES) Act; and
C) Subrecipient Agreement with Treasure Coast Health Council, Inc., in an
amount not-to-exceed $161,248, for the period September 1, 2020 through February 28, 2021, for the provision
of improving health outcomes for clients in the Ryan White HIV/AIDS Program
under the Minority AIDS Initiative (MAI).
SUMMARY: On April 2, 2020, the
U.S. Department of Health and Human Services, Health Resources and Services
Administration (HRSA) issued a final notice of award. The total grant award for
Grant Year (GY) 2020 is $7,458,808. Which also includes funding of $161,248 for the MAI. This funding allows the Community
Services Department (CSD) to continue funding much needed medical and support
services to Palm Beach County residents living with HIV/AIDS. Under this
contract, the program will serve approximately 3,100 clients. In GY 2019, 3,100
clients were served. A Notice of
Award received April 10, 2020 from the U.S Department of HRSA, Coronavirus Aid
Relief and Economic Security in the amount of $294,724 to prevent, prepare for
and respond to Coronavirus (COVID-19) pandemic for clients in the Ryan White
HIV/AIDS Program. Under the agreement, funding in the amount of $175,252 will
be used to prevent, prepare and respond to COVID-19 pandemic, as it relates to
the needs of Ryan White HIV/AIDS clients. Under this contract, 265 clients will
be served. The grant will allow the CSD to continue providing needed
medical and support services to Palm Beach County residents living with
HIV/AIDS. Kimberly Rommel-Enright and
Kristina Rowe, employees of Legal Aid Society of Palm Beach County, Inc., Lilia
Perez and Quinton Dames, employees of Foundcare Inc., Ashnika Ali, employee of
Treasure Coast Health Council, Inc., Kristen Harrington, employee of AIDS
Healthcare Foundation, Inc., Lysette Perez, employee of Compass, Inc., are
members of the HIV CARE Council. Yolette Bonnet, employee of Foundcare is a
member of the Health Facilities Authority.
Marcia Hayden, employee of Treasure Coast Health Council Inc., is a
member of the Planning Commission. These boards provide no regulation,
oversight, management, or policy-setting recommendation regarding the agencies
listed above. Disclosure of thee contractual relationships at a duly noticed
public meeting is being provided in accordance with the provisions of Section
2-443, of the Palm Beach County Code of Ethics. These are Ryan White
Part A and MAI grant funds, which require no local match. (Ryan White Program) Countywide (HH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff
recommends motion to approve: a contract for Provision of Financial Assistance with Adopt-A-Family of
the Palm Beaches, Inc., for the period October 1, 2020 through September 30,
2023, for the operation of Program Responding to Emergencies and Altering the
Crisis of Homelessness (REACH), to provide emergency shelter for families in
need, in an amount not-to-exceed $1,016,851 over a three-year period of which
$338,951 is budgeted in Fiscal Year (FY) 2021 with an anticipated annual
allocation of 338,951 in each subsequent fiscal year for the term of this
contract. SUMMARY: Program REACH (the Program) is administered by
Adopt-A-Family, Inc. (AAF) and serves homeless families consisting of adults
with minor dependent children who are residents of Palm Beach County. The
Program will provide interim/emergency shelter and wrap around services for up
to 80 families with dependent children to foster family recovery and stable
housing solutions. The Program works in coordination with the Senator Philip
Lewis Homeless Resource Center to meet the goals of the County’s Plan to end
homelessness. AAF has served 85 families in FY17, 84 families in FY18 and 107
families in FY19. Countywide (HH)
6. Staff
recommends motion to approve: Amendment No. 1 to contract
for Provision of Financial Assistance with 211 Palm Beach/Treasure Coast, Inc.
(R2019-1611), for the period October 1, 2020 through September 31, 2022, to
increase funding in the amount of $15,000 in FY 2021 and FY 2022, for a new
total amount of $650,580, of which $221,860 is budgeted in FY 2021 with
an anticipated annual allocation of $221,860 in each subsequent fiscal year,
contingent upon a budgetary appropriation by the Board of County Commissioners,
to provide an information helpline to serve as a source of information and
referrals to Palm Beach County families and elder crisis outreach services.
SUMMARY: The mission of 211 Palm
Beach/Treasure Coast, Inc. (211) is to connect people to services 24 hours a
day by understanding their individual emotional, financial and community needs
and to support the health & human service system as a whole. 211 Palm
Beach/Treasure Coast, Inc. provides empathetic guidance and support to
individuals and families in distress or in need of information about health and
human service programs. 211 Palm Beach/Treasure Coast, Inc. operates a 24-hour
per day, 365 day per year telephone helpline/hotline service providing an array
of support and assistance, including information, assessment, advocacy,
referral and linkage to appropriate community agencies, as well as crisis
intervention and suicide prevention. 211’s Palm Beach/Treasure Coast, Inc., has
assisted 931 elders through the Elders Crisis Outreach and 49,042 phone
calls through the telephone helpline. This amendment is necessary to provide a
living wage increase for 211 employees. Countywide (HH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7. Staff
recommends motion to approve: amendments to contracts for Provision of
Services with the agencies listed below, for the period October 1, 2020 through
September 30, 2021, in an amount totaling $4,297,013, to provide a variety of
human services to homeless county residents:
A)
Amendment No. 03 with
Gulfstream Goodwill Industries, Inc. (R2016-1442), to increase funding by
$139,535, for a new total contract amount not-to-exceed $10,943,080, for
engagement, interim housing and rapid re-housing services to homeless
individuals;
B)
Amendment No. 04 with
Adopt-A-Family of the Palm Beaches, Inc. (R2016-1443), to increase funding by
$84,860, for a new total contract amount not-to-exceed $8,214,591, for
engagement, interim housing, rapid re-housing and navigation services to
homeless families and;
C)
Amendment No. 03 to
Contract for provision of Services with The Lord’s Place, Inc. (R2016-1444), to
increase funding by $10,225, for a new total contract amount not-to-exceed
$1,032,755, for employment services to homeless individuals and families.
SUMMARY: The amendments reflect an increase of 5% that was approved during the
FY21 budget process. The agencies listed will provide a variety of supportive
services to homeless individuals and families, which include case management,
navigation, employment counseling, engagement, interim housing and rapid
re-housing and permanent supportive housing. A total of $4,297,013 in County
funds is in the proposed FY2021 budget.
The original contracts are for a five-year period with yearly
renewals. Joshua Butler, an employee of
Gulfstream Goodwill Industries, Inc. is a member of the Homeless Advisory
Board. This board provides no regulation, oversight, management, or
policy-setting recommendations regarding the agencies listed above. Disclosure of this contractual relationship
at a duly-noticed public hearing is being provided in accordance with the
provisions of Section 2-443, of Palm Beach County Code of Ethics. Countywide
(HH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
8. Staff recommends
motion to:
A) ratify the
signature of the Mayor on amendment No.
1 to IP004 Department of Children and Families (DCF) Unified Homeless Grant
(CFSA 60.021), to increase funding by $1,218,000 for a new total of
$1,911,428.55 of which $693,428.55 is available from July 1, 2019 through June
30, 2022 and $1,218,000 is available from April 29, 2020 through June 30,
2021;
B) approve a budget amendment
in the amount of $1,218,000 in the general fund to align the budget with the
grant award; and
C) approve a Subrecipient
Agreement with The Lord’s Place Inc., for the period December 1, 2020 through
June 30, 2021, in the amount of $1,187,600, to provide emergency shelter, rapid
re-housing, outreach, and street engagement services for the homeless to
prevent the spread of COVID-19.
SUMMARY: On May 26, 2020, DCF notified the Palm Beach
County Community Services Department (CSD) of the opportunity to apply for
Emergency Solutions Grant Coronavirus (ESG-CV) funding from the Coronavirus
Aid, Relief, and Economic Security (CARES) Act.
DCF awarded the additional funding to CSD by amending the existing grant
agreement IP004 Unified Homeless Grant which was approved by the Board of
County Commissioners on August 20, 2019. The Unified Homeless Grant provides
funding for the coordination of services related to homeless prevention for at
risk families and planning and evaluation of the Palm Beach County Homeless and
Housing Alliance, and now includes funding for emergency shelter, homeless
street outreach, and rapid re-housing as a result of the CARES Act. The funding
will provide sheltering for a minimum of 9 individuals per month, street
outreach activities for a minimum of 35 individuals per month, and rapid
re-housing for a minimum of 3 individuals per month. Funds must be spent by
June 30, 2021. The Lord’s Place, Inc. has been selected as subreciepient of the
ESG-CV funding due to their expertise with street outreach. No county funds are
required (The Division of Human Services) Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to approve: Utility Easement Agreement (Easement) with Florida
Power & Light Company (FPL) for facilities on County-owned property on
Wallis Road, west of the Palm Beach International Airport (PBI). SUMMARY: The Easement will provide for
electric utilities and communications to serve facilities being constructed by
PBI Post Distr. LLC (PBI Post) on their leasehold west of PBI (R-2017-1892, as
amended). FPL is providing electric utility service and requires an easement. Countywide (AH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve: Digicast subscription (Digicast) with American
Association of Airport Executives (AAAE) providing for web-enabled training for
the Department of Airports (DOA), for an annual subscription fee of $6,441, for
a period of twelve months, commencing upon payment of the subscription fee to
AAAE. SUMMARY: Digicast contains copyrighted training
material and this subscription is exempt under the Purchasing Code. AAAE
requires that the County agree to a limitation of liability provision that
deviates from the County’s standard. In
accordance with PPM CW-F-049, the Department of Risk Management and the County
Attorney’s Office, following negotiations with AAAE, agreed that AAAE shall not
be liable for any direct, indirect, incidental, special, consequential or
exemplary damages, including without limitation, damages for loss of profits,
goodwill, use, data loss or other losses (even if AAAE has been advised of the
possibility of such damages) resulting from: (i) the use or inability to use
the site, (ii) the cost of procurement of any substitute products and/or
services resulting from any products, data, information or services obtained or
which the subscriber was unable to obtain or transactions effected or failed to
be effected, (iii) any link provided in connection with the site or (iv) any
matter otherwise related to the subscriber’s use of the site. AAAE is required to indemnify the County for
their acts or omissions under the subscription.
Countywide (AH)
3. Staff recommends
motion to receive and file: two Consent to Sublease (Consent)
documents, consenting to the sublease by Jet Aviation Associates, Ltd. (Jet) at
the Palm Beach International Airport (PBI), with the following subtenants:
A) Essex Aviation Group, Inc., effective 10/1/2020
B) Haven Health Management, LLC, effective 10/1/2020.
SUMMARY: Jet provides fixed base operator services at PBI
pursuant to a Lease Agreement (R99-2239, as amended), with the County. The lease agreement allows Jet to sublease
space subject to the County’s consent. Delegation of authority for execution of the
standard form consent to sublease was approved by the Board in R94-1453.
Countywide (AH)
4. Staff recommends
motion to receive and file: Terminal Space Lease Agreement (Agreement)
with F.B. Enterprise Holdings, LLC d/b/a Top Flight Aviation Services (Top
Flight), commencing November 16, 2020, and terminating on May 31, 2021, for the
lease of approximately 87 square feet of space at the Palm Beach International
Airport (PBI) terminal building, for payment of rent in the amount of
$3,265.29. SUMMARY: Top Flight provides support services to
airlines at PBI and leased space at the ticketing level, curbside, to assist
airline passengers. Delegation of
authority for execution of the standard form Terminal Space Lease Agreement was
approved by the Board pursuant to R2018-0995. Countywide (AH)
5. Staff recommends
motion to receive and file: Airline Service Incentive Program
Participation Agreement (Incentive Agreement) with JetBlue Airways Corporation
(JetBlue), providing for waiver of landing fees from November 20, 2020, through
November 19, 2022, for flights from Los Angeles International Airport. SUMMARY: The Incentive Agreement waives
landing fees for certain flights.
Delegation of authority for the execution of the standard Airline
Service Incentive Program Participation Agreement was approved by the Board in
R2014-0251. Countywide (AH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
6. Staff recommends
motion to receive and file: an amendment to the Public Transportation Grant
Agreement (PTGA) with the Florida Department of Transportation for a time extension of the Perimeter Fence
Improvements at Palm Beach County Park Airport, Financial Management Number
436398-1 approved by the Board January 15, 2019 (R2019-0046 and R2019-0047),
until September 30, 2021. SUMMARY: The
amendment for a time extension of the PTGA extends the availability of grant
funding to allow for the continuation of project activities at said airport. Delegation
of authority for execution of the above Amendment for extension of the PTGA was
approved by the Board on August 25, 2020 (R2020-1017). Countywide (AH)
7. Staff recommends motion to approve: Change Order No. 2 to Amendment No. 1 to the Construction Manager (CM) at Risk Contract (Contract) with The Morganti Group, Inc. (MGI) in the amount of $72,529.17 for Work Order SMC 01: Terminal 2nd Level Temperature and Humidity Issues Corrections Phase 1 at Palm Beach International Airport (PBI). SUMMARY: Amendment No. 1 (Work Order SMC 01) in the amount $1,383,500 and 220 calendar days was approved by the Board on June 2, 2020 (R2020-0556). Change Order No. 1 in the amount of $34,896.07 and eight calendar days was approved in accordance with the authority designated in PPM CW-F-050. MGI is a Danbury, Connecticut, based firm; however, the work will be directly managed by their southeast regional office in Palm Beach County. Approval of Change Order No. 2 in the amount of $72,529.17 will provide compensation to MGI to complete the unforeseen conditions encountered under Work Order SMC 01: Terminal 2nd Level Temperature and Humidity Issues Corrections Phase 1 at PBI. The project was presented to the Goal Setting Committee on December 18, 2019 and an Affirmative Procurement Initiatives of 16% S/MBE participation was applied, of which 4% will be an MBE Goal for African Americans and Hispanics. The SBE participation on this project is 15.85% and the MBE is 4.34%. The SBE participation for this change order is 0.8%, of which the MBE is 0.8%. Countywide (AH)
8. Staff recommends
motion to receive and file: Terminal Space Lease Agreement (Agreement)
with PrimeFlight Aviation Services, Inc. (PrimeFlight), commencing December 1,
2020, and terminating on September 30, 2021 (Initial Term), and automatically
renewing on an annual basis each October 1st to September 30th
until canceled, for PrimeFlight to lease approximately 116 square feet of
ticket office space in the Palm Beach International Airport (PBI) terminal
building for payment of rental in the amount of $6,698.03 for the Initial Term.
SUMMARY: PrimeFlight provides aeronautical services,
including skycap and wheelchair services to airlines at PBI. The Agreement
provides for the lease of a 116 square foot ticket office. The Agreement
terminates PrimeFlight’s prior Terminal Space Lease Agreement dated March 7,
2019 (R-2019-0493), under which PrimeFlight leased 308 square feet of ticket
office space. Delegation of authority
for execution of the standard form Terminal Space Lease Agreement was approved
by the Board pursuant to R2018-0995. Countywide (AH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a
Utility Easement Agreement (Easement) in favor of Florida Power & Light
(FPL), for underground electrical services and an above ground pad-mounted
transformer to service the new Palm Beach County Sheriff’s Office Forensic
Sciences and Technology Facility (Facility).
SUMMARY: The Facility is
located at the northwest corner of Congress Avenue and Gun Club Road in West
Palm Beach. During the development process, underground electric services and
an aboveground pad-mounted transformer were installed. A non-exclusive easement in favor of FPL will
be granted at no charge, as the electrical improvements will only service the
Facility. The easement area is approximately 10 feet in width by approximately
359 feet in length, containing approximately 3,593.6 square feet (0.082 acres).
(Property and Real Estate Management) District 2 (HJF)
2. Staff recommends
motion to approve: an increase in the maximum dollar value of the
annual asphalt contracts by $1,000,000 to provide new or repair asphalt, paving
and pathway construction services to County properties on an as-needed basis
through June 18, 2023.
Contractor Resolution
# Status
A) All-Dade Driveway Maintenance Co.
dba Driveway Maintenance, Inc. R2020-1691 Non-Local/Non-SBE
B)
Almazan Construction, LLC R2018-0907 Local / SBE
C)
Andrea Construction, Inc. R2018-0908 Local / SBE
D)
Devland Site Paving and Utilities, Inc. R2018-0909 Local / Non-SBE
E)
Hatcher Construction & Development, Inc. R2018-0910 Local / SBE
F)
Precise Paving, Inc. R2020-1347 Local/SBE
G)
R & D Paving, LLC R2018-0911 Local / SBE
H) Saffold Paving, Inc. R2018-0912 Local / SBE
I) West Construction, Inc. R2018-0913 Local / Non-SBE
J) Florida Blacktop, Inc. R2019-0989 Non-Local/Non-SBE
K)
Lanzo Construction, Co. R2019-0990 Non-Local/Non-SBE
L)
M & M Asphalt Maintenance, Inc.
d/b/a All County Paving R2019-0991 Local/Non-SBE
M)
Weekley Asphalt Paving, Inc. R2019-0992 Non-Local/Non-SBE
N)
Wynn & Sons Environmental Construction
Co. Inc. R2019-0993 Local/SBE
SUMMARY: On June 19, 2018, the Board of County
Commissioners initially approved the annual Asphalt, Paving and Pathway
contract for an initial term of two years with three one-year renewal options.
On July 23, 2019, Amendment No. 1 extended the term of the contract to June 18,
2023. During the first two years of the contract, the County awarded
$922,407.85 in work orders. Staff is requesting the cumulative limit be
increased by $1,000,000 for a total cumulative value of $2,000,000 in order to
accommodate additional anticipated new projects required to be accomplished
before the term of this contract expires on June 18, 2023. Work is to be
awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors are allowed to qualify at any time and be
added to this annual contract before the term ends. Projects $100,000 and over
are advertised on the vendor self-service website while projects $200,000 and
over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors (currently 14 have pre-qualified)
and for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least ten days before the bid due date The
asphalt, paving and pathway annual contract was presented to the Goal Setting
Committee on January 2, 2019, and the Committee established Affirmative
Procurement Initiatives of sheltered market for projects under $100,000 or a
Small Business Enterprise contractor will be given a price preference if its
bid is within 10% of the lowest non-small business bid. The
Small/Minority/Women Owned Business Enterprise (S/M/WBE) actual participation
will be identified on each work order, and will be tracked cumulatively for all
work orders issued. Current cumulative S/M/WBE participation for all work
orders to-date under the asphalt, paving and pathway annual contract is 83.55%.
(Capital Improvements) Countywide (LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: Work Order No. 21-001 to the annual Heating,
Ventilation and Air Conditioning (HVAC) contract with Precision Air Systems,
Inc. (R2020-0022) in the amount of $224,702 for the Royal Palm Beach Library -
Chiller Replacement project for a period of 90 calendar days from permit
issuance or until project is complete. SUMMARY: The work consists of
furnishing the labor, equipment, and materials needed to remove and replace the
existing York water-cooled chiller with a new Trane chiller system including
new stainless steel starter pumps, connectors and disconnects. The existing chiller unit is more than 11
years old, is experiencing on-going maintenance problems, and deficient cooling
performance. The unit has outlived its useful life. This project was
competitively advertised and new contractors were invited to bid on the project
by submitting a prequalification application prior to the submission of the bid
response. On March 4, 2020, the Goal Setting Committee applied Affirmative
Procurement Initiatives of sheltered market for projects under $100,000 (when
three or more Small Business Enterprises (SBE) are qualified under the annual
contract) or a SBE contractor will be given a price preference if its bid is
within 10% of the lowest responsive and responsible bidder for projects in
excess of $100,000. Since this project was over $100,000, the SBE price preference
API was applied. The contractor is not a certified SBE but submitted 3.81% SBE
participation on this work order. The overall SBE participation on the annual
HVAC contract is 31.85%. The contractor is a local business. Funding for this
project is from the Library Improvement Fund. (Capital Improvements Division) District
6 (LDC)
4. Staff recommends
motion to approve: Amendment
No. 1 to the continuing contract with Robling Architecture Construction, Inc.,
(R2020-1690) establishing a Guaranteed Maximum Price in the amount of $548,789
for construction management (CM) services for the Palm Beach Sheriff Office
(PBSO) Bomb Squad Improvements project for a period of 132 calendar days from notice to proceed or until
the project is complete. SUMMARY: On November 17, 2020, the
Board of County Commissioners approved the continuing CM contract with Robling
Architecture Construction, Inc. for construction management services for
capital projects under $4,000,000. Amendment No. 1 authorizes exterior and
interior painting, reroofing, installation of new exterior doors, construction
of new restroom facilities and related heating ventilation and air
conditioning, plumbing, electrical and fire alarm improvements. The existing
facility is more than 28 years old
and many of the systems and equipment original to the building are at the end
of its useful life and require replacement, modifications or repairs. The
facility is also not equipped with a restroom, since it was not required for
its original intended use. The work authorized under Amendment No. 1 is
required to improve the facility in order to allow the PBSO bomb squad staff to
properly utilize the space. This continuing construction management contract
was presented to the Goal Setting Committee on December 4, 2019, and the
Committee established Affirmative Procurement Initiatives of a small business
enterprise (SBE) evaluation preference of 10 points for the selection of the
construction manager and a mandatory 20% SBE subcontracting goal on the
contract. SBE participation for this amendment is 42.71%. To date, the overall
SBE participation for the contract is 42.71%.
Robling Architecture Construction, Inc. is an SBE and a Palm Beach
County business. This amendment will be funded from the Public Building Improvement fund. (Capital Improvements Division) District
2 (LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an
annual contract with the following contractor for low voltage services on an
as-needed basis through September 12, 2021.
Contractor Status SBE or Non-SBE
Lea
Machine Fire and Security LLC Local Non-SBE
SUMMARY: On September 13, 2016, the
Board of County Commissioners approved the annual low voltage contract
(R2016-1133 through R2016-1144). The work consists of low voltage construction
services associated with repairs, improvements and renovations to County
properties on an as needed basis. The contractor now joins the list of 24
already prequalified contractors for a total of 25 prequalified contractors
with a contract expiration date of September 12, 2021. The specific requirements of the work shall
be determined by individual work orders issued against this annual contract.
These contracts are five year indefinite-quantity contracts with a maximum
cumulative value of $5,000,000 across all prequalified contractors. Work is to
be awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors are allowed to qualify at any time and be
added to this annual contract. Projects $100,000 and over are advertised on the
vendor self-service website while projects $200,000 and over are also
advertised in the newspaper. Projects under $100,000 are bid among the pool of
pre-qualified contractors (currently 25 have pre-qualified) and for projects
over $100,000, the bidding pool is expanded to include any additional bidders
responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. The low voltage annual
contract was presented to the Goal Setting Committee on January 2, 2019, and
the Committee established an Affirmative Procurement Initiative of price
preference for Small Business Enterprise contractors if their bid is within 10%
of the lowest non-small business bid. Actual Small/Minority/Women Owned
Business Enterprise (S/M/WBE) participation will be identified on each work
order, and will be tracked cumulatively for all work orders issued. Current
cumulative S/M/WBE participation for all work orders to-date under the low
voltage annual contract is 26.15%. (Capital Improvements) Countywide
(LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve:
A) an annual contract with Bradley Heating
& Air Conditioning, Inc. (Bradley), a Palm Beach County Small Business
Enterprise (SBE), for heating, ventilation and air conditioning (HVAC) services
on an as-needed basis through January 6, 2025; and
B) an
increase in the maximum dollar value of the annual HVAC services contracts by
$3,000,000 to provide services related to system and component installations,
upgrades, replacements, modifications and repairs to County properties on an
as-needed basis through January 6, 2025.
Contractor Resolution
# Status
A) Cedars
Electro-Mechanical, Inc. R2020-0019 Local/SBE
B) Farmer
& Irwin Corp. R2020-0020 Local/Non-SBE
C) Florida Mechanical LLC R2020-0021 Local/Non-SBE
D) Precision
Air System, Inc. R2020-0022 Local/Non-SBE
E) Thermo Air,
Inc. R2020-0023 Non- Local/Non-SBE
F) Air
Mechanical & Service Corp. R2020-0229 Non-Local/Non-SBE
G) Commercial
Cooling Concepts, Inc. R2020-0230 Local/SBE
H) D.A.C. Air
Conditioning Corp. R2020-0231 Non-Local/Non-SBE
I) E. C. Stokes Mechanical Contractor,
Inc. R2020-0232 Local/Non-SBE
J) Koldaire
Inc. R2020-0233 Non-Local/Non-SBE
K) Quantum
Mechanical, LLC R2020-0234 Local/SBE
L) Sailfish
Mechanical LLC R2020-0235 Local/Non-SBE
M) The Airtex
Corporation R2020-0236 Local/SBE
N) Thermal
Concepts, Inc. R2020-0237 Non-Local/Non-SBE
SUMMARY: On January 7, 2020, the Board of County
Commissioners initially approved the annual HVAC contract for a five year term.
The contractor, Bradley, now joins the list of 14 already prequalified
contractors for a total of 15 prequalified contractors with a contract
expiration date of January 6, 2025. The specific requirements of the work shall
be determined by individual work orders issued against this annual contract.
During the initial year of the contract, the County awarded $4,205,511.34 in
work orders. Staff is requesting the cumulative limit be increased by
$3,000,000 for a total cumulative value of $8,000,000 in order to accommodate
additional anticipated new projects required to be accomplished before the term
of this contract expires on January 6, 2025. Work is to be awarded as work orders
on a lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract before the term ends. Projects $100,000 and over are advertised on the
vendor self-service website while projects $200,000 and over are also
advertised in the newspaper. Projects under $100,000 are bid among the pool of
pre-qualified contractors (currently 15 have pre-qualified) and for projects
over $100,000, the bidding pool is expanded to include any additional bidders
responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. The HVAC annual contract
was last presented to the Goal Setting Committee on March 4, 2020, and the
Committee established Affirmative Procurement Initiatives of sheltered market
for projects under $100,000 (when three or more small businesses are qualified
under the annual contract) or a SBE contractor will be given a price preference
if its bid is within 10% of the lowest non-small business bid. Actual
Small/Minority/Women Owned Business Enterprise (S/M/WBE) participation will be
identified on each work order, and will be tracked cumulatively for each work
order issued. Current cumulative S/M/WBE participation for all work orders
to-date under the HVAC annual is 36.66%. (Capital Improvements) Countywide
(LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: a contract with Musco Sports Lighting, LLC (Musco) to furnish the
following: a) Light-Emitting Diode (LED) sports field lighting systems for 103
sports fields and courts (facilities) at eight parks managed by the Parks and
Recreation Department (Parks) in the amount of $2,134,566 (Base Scope of Work)
for a period of five years or until the project is complete; b) LED sports
field lighting systems for additional fields as requested and as identified by
Parks in an amount not to exceed $500,000 and c) additional LED sports field
lighting systems as requested and as identified by Parks for the Base Statement
of Work in an amount not to exceed $100,000.
SUMMARY: In order to achieve the County’s energy reduction
objectives, reduce replacement/maintenance costs, and standardize equipment
across all facilities, a request for proposals was issued to furnish new LED
lighting systems at eight parks managed by the Parks and Recreation Department.
The existing lighting systems at these facilities are older inefficient metal
halide-type lighting systems that are in need of replacement. The Base Scope of
Work includes the procurement and delivery of all materials, equipment and
fixtures to re-lamp the existing poles and wall-mounted lighting systems,
including the cross arms and mounting/support brackets for 103 sports fields
and courts identified at eight parks. Additionally, Musco will provide light
level compositions, grid and illumination layouts, training, long-term
monitoring and warranty services. As part of its price proposal, Musco
submitted unit prices for additional fixtures, equipment and components, which
will serve as the basis for calculating the cost of adding facilities or
equipment to the Base Scope of Work. Under this contract, the County reserves
the right to include additional LED lighting systems at the eight parks
referenced in the Base Scope of Work not to exceed a cumulative total of
$100,000 over the base contract price. At the option of the County, lighting
for additional parks may be added to the project scope not to exceed $500,000.
The installation of the LED lighting systems furnished under this contract will
be authorized under the County’s annual sports field lighting installation
contract by work orders issued to the prequalified contractor that submits the
lowest responsive and responsible bid for each installation project. This
contract is for a term of five years and shall continue until the completion of
all phases of the project. All new lighting systems will include a 25-year
warranty. Musco is a national business. The contract was solicited pursuant to
the requirements of the Equal Business Opportunity Ordinance. On July 1, 2020,
the Goal Setting Committee applied an Affirmative Procurement Initiative of
Small Business Enterprise (SBE) evaluation preference for subcontracting
participation. The contractor is not an SBE. The contractor committed to 4.4%
SBE participation. Funding for this
contract is from Infrastructure Sales Tax fund. (Capital Improvements
Division) Countywide (LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: Amendment No.
7 to the continuing contract with Lebolo Construction Management, Inc.
(R0218-1161) in the amount of $350,766.52 for the Lantana Health Center Chiller
Replacement project establishing a Guaranteed Maximum Price for construction
management services for a period of 160 calendar days from notice to proceed or
until project is complete. SUMMARY:
On August 14, 2018, the Board of County Commissioners approved the continuing
CM contract with Lebolo Construction Management, Inc., for construction
management services for federally funded capital projects under $2,000,000
(effective July 1, 2020, this limit increased to $4,000,000 due to changes in
the Florida Statutes). The existing chiller located at the Lantana Health
Center is more than 12 years old, is experiencing on-going maintenance issues,
and has reached the end of its useful life; amendment No. 7 authorizes its
replacement. The work was competitively
solicited by Lebolo Construction Management, Inc. utilizing the federal
requirements provided by the Department of Housing and Economic Sustainability
(DHES). Under the federal requirements, this project has a 22.4% minority and
6.9% female participation goal established. After good faith efforts, Lebolo
Construction Management, Inc. will provide 5.41% minority and 16.54% female
participation for this amendment. Under the federal requirements the goals are
not mandatory, provided the contractor exercised good faith efforts. Lebolo Construction Management, Inc, is a
Palm Beach County business with its main office located in Boynton Beach. The funding source for this project is from
the Housing and Urban Development Community Development Block Grant fund.
(Capital Improvements Division) District 7 (LDC)
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to receive and file: the 2020 Crime Statistics Report for the
Palm Beach County Urban High-Crime Job Tax Credit (UJTC) Program and the UJTC
Re-ranking Status Letter/Program. SUMMARY: Palm Beach County has
participated in the UJTC Program since 1999.
The County is required by the Florida Legislature to triennially prepare
and submit the Crime Statistics Report to the State for review. The UJTC Program is an incentive for eligible
businesses located within one of the 13 State designated urban high-crime areas
to create new jobs. The Department of
Housing & Economic Sustainability coordinated with the Sheriff’s Office,
Delray Police Department, Riviera Beach Police Department and West Palm Beach
Police Department to finalize the statistics for the 2019 report. The 2020
Crime Statistics Report was executed on August 3, 2020 by the County
Administrator under authority delegated by Agenda Item 3I-A of March 10, 2015,
and was provided to the Florida Department of Economic Opportunity (DEO). The
report includes the crime volume and number of arrests that took place for
various crimes within the UJTC area during the 2019 calendar year. Upon review
of the 2020 Crime Statistics Report, due to a reduction in crime the State
again ranked the County UJTC a Tier 2, allowing eligible businesses to receive
State tax credits of $1,000 per qualified job. The ranking of the UJTC is
prioritized based on the following criteria: highest arrest rates within the
geographic area for violent crime and for such other crimes as drug sales, drug
possession, prostitution, vandalism, and civil disturbances; highest reported
crime volume and rate of specific property crimes such as business and
residential burglary, motor vehicle theft, and vandalism; highest percentage of
reported index crimes that are violent in nature; highest overall index crime
volume for the area; and highest overall index crime rate for the geographic
area. This ranking will become effective
on January 1, 2021, and will remain in effect until December 31, 2023. Districts
2 & 7 (DB)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to approve: reappointment
of two members to the Zoning Commission (Board), for the term from February 3,
2021 to February 6, 2024.
Appoint Seat
# Seat Requirement Nominated
By
Mark Beatty 8 Architect PBC American Institute of Architects
Jess Sowards 9 Architect PBC American Institute of Architects
SUMMARY: The Board
was established pursuant to the Palm Beach County Zoning Code, Ordinance No. 73-2 and is currently codified in Article .2, Chapter G, Section
3.L. of the Unified Land Development Code (ULDC). The Board is comprised
of nine members appointed by the Board of County Commissioners (BCC). The term
of office for Board members is three years, with a limit of three consecutive
three-year terms. Seven members shall be appointed by the BCC, one from each
Commissioner as a district appointment. Two members shall be appointed by a
majority vote of the BCC. These shall be architects registered in the State of Florida
and nominated by the Palm Beach County Chapter of The American Institute of
Architects (AIA). These appointments are consistent with the ULDC requirements,
Article 2.G.3.L, Zoning Commission. The Board consists of nine members, with eight seats currently filled,
one seat vacant, and a diversity count of Caucasian: 6 (75%) and
African-American: 2 (25%). The gender ratio (male: female) is 6:2. Mr. Beatty and Mr. Sowards are both Caucasian
males. Staff is addressing the need to increase diversity within our boards and
will continue to encourage expansion of this Board’s diversity. Mr. Mark Beatty
has disclosed that he has an ownership position in Architecture Green LLC, that
contracts with the County for architectural services. Mr. Jess Sowards has also disclosed that he
has an ownership position in Currie Sowards Aguila Architects, that contracts
with the County for architectural services. The Zoning Commission provides no
regulation, oversight, management or policy-setting recommendations regarding
the subject contracts. Disclosure of these contractual relationships at a duly
noticed public meeting is being provided in accordance with the provisions of
Sec. 2-443, of the Palm Beach County Code of Ethics. Unincorporated (RB)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING (Cont’d)
2. Staff recommends
motion to approve: appointment
of two members and reappointment of four members to the Land Development
Regulation Advisory Board (LDRAB), for the term from February 3, 2021 to
February 6, 2024.
Appoint Seat # Seat
Requirement Nominated
By
Donald Barnes
8 Residential
Builder Gold Coast
Builders Association
Lucille Malacouti 11 Architect PBC American Institute of
Architects
Reappoint
Anna Yeskey 9 Municipal
Representative Palm Beach County
League of Cities
Frank Gulisano 13 Realtor Realtors
Association of the Palm Beaches
Wesley Blackman 16 AICP Planner Palm Beach County Planning Congress
Abraham Wien 18 Alternate (At-Large) Vice-Mayor Robert S. Weinroth,
Comm.
Bernard
Comm.
McKinlay
SUMMARY: Land
Development Regulation Advisory Board (LDRAB) was established by Ordinance
2003-067, as amended by Ord. 2010-022, Ord. 2014-001, and, Ord. 2015-006, and codified in
Article 2.G, Decision Making Bodies of the Unified Land Development Code
(ULDC). LDRAB serves as the Land Development Regulation Commission (LDRC) as
provided by Section 163.3164(22), Florida Statutes and Section 163.3194,
Florida Statutes. The LDRAB is
comprised of 18 members. The term of office for Board members is three
years, with a limit of three consecutive three-year terms. Nine of
the members shall be appointed by a majority of the Board of County
Commissioners (BCC) upon a recommendation by the following organizations: Gold
Coast Builders Association, League of Cities, Florida Engineering Society,
American Institute of Architects, Environmental Organization, Realtors
Association of the Palm Beaches, Florida Surveying and Mapping Society,
Associated General Contractors of America and The Palm Beach County Planning
Congress. Seven members will be appointed by the BCC; one from each commissioner
as a district appointment, with consideration of expertise stated in Article 2.
G.3.A.3.b. The BCC shall also appoint two at-large alternate members, by a
majority vote of the BCC, with consideration of the expertise noted above. The
LDRAB consists of 18 members, all seats currently filled and a diversity count
of Caucasian: 14 (78%), African-American: 1 (5%), Hispanic-American: 2 (12%),
Undisclosed: 1 (5%). The gender ratio (male: female) is 14:4. Mr. Barnes, Gulisano, and Blackman are
Caucasian males. Mrs. Yeskey is
Caucasian female. Mrs. Malacouti is Hispanic-American female; and Mr. Wien is
Hispanic-American male. Staff is addressing the need to increase diversity
within our boards and will continue to encourage expansion of this Board’s
diversity. Unincorporated (SS)
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: an executed
Standard Potable Water and Wastewater Development Agreement with SFD Boynton
LLC and Pebb Boynton, LLC, SDA #05-01128-000 (District 5), Recorded in OR BK
31781 PG 1490. SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants/
procurement items must be submitted by the initiating Department as a receive and
file agenda item and are attached unless the documents have been recorded in
the Public Records of Palm Beach County. The documents have been fully executed
on behalf of the Board of County Commissioners (BCC) by the Director of the
Palm Beach County Water Utilities Department in accordance with Resolutions
R93-1619, R96-0228, and R2003-0539 and are now being submitted to the BCC to
receive and file. District 5 (MJ)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
2. Staff recommends
motion to approve:
A) a budget amendment of $61,803,300 in the $59M Water and Sewer Revenue
Refunding Bonds, Series 2020 debt service fund to budget bond proceeds, a
transfer from the Water and Sewer Revenue fund, refunding bond loss, costs of
issuance, payment to refunding bond escrow agent, paying agent fees, principal
expense, and interest expense;
B) a budget amendment of $1,967,600 in the Water and Sewer Revenue Refunding
Bond, Series 2013 debt service fund to decrease the interest payment and
decrease the transfer from the Water and Sewer Revenue fund;
C) a budget transfer of $2,428,300 in the Water and Sewer Revenue fund to
decrease the transfer to the Water and Sewer Revenue Refunding Bond, Series
2013 debt service fund, decrease the transfer to the Water and Sewer Capital
Improvement Fund, and increase the transfer to the $59M Water and Sewer Revenue
Refunding Bonds, Series 2020 debt service fund; and
D) a budget amendment
of $460,700 in the Water Utilities Capital Improvement Fund to decrease
transfer from the Water and Sewer Revenue Fund and decrease reserves.
SUMMARY: On September 15, 2020, the Board
of County Commissioners authorized the issuance of the Water and Sewer Series
2020 Revenue Refunding Bonds for a partial advanced taxable refunding of the
Water and Sewer Revenue Bonds, Series 2013 through a competitive sale as recommended by the County Financing
Committee and the County’s Financial Advisors. Through a competitive negotiated
bid process, the County awarded the sale to Wells Fargo Bank NA. The refunding
resulted in a Net Present Value savings of $7.7 million (15.02%) in debt
service over the life of the bonds. Countywide (MJ)
3. Staff recommends
motion to approve: a Pipeline
Wet Tapping and Line Stops Continuing Construction Contract (Contract) with
Rangeline Tapping Services, Inc., (Contractor) for a three year term in the
amount of $5,888,088.75. SUMMARY: On July 29, 2020, the Palm Beach County Water Utilities Department
(PBCWUD) received one bid for the Contract. The Contractor was determined to be
the lowest responsive and responsible bidder. The Contract will be used
to expedite utility capital improvement projects, facilitate the completion of much needed rehabilitation work and
reduce response time for corrective action/repairs for any necessary emergency
pipe repair projects throughout PBCWUD’s service area where timing is critical.
The Contract award is for the unit bid prices received and the overall bid
dollar amount of $5,888,088.75 was utilized to establish the unit prices
for work to be undertaken under the Contract. The Contract does not guarantee or authorize Contractor to perform any
work. Work will be assigned during a three year period by work authorizations
(WA) drawn against the Contract, subject to approval pursuant to the
requirements of PPM CW-F-050. The unit prices contained in the Contract will be
used to determine the amount of each WA. This Contract was procured under the
requirements of the Equal Business Opportunity Ordinance. On April 15, 2020,
the Goal Setting Committee applied an Affirmative Procurement Initiative (API)
of a Small Business Enterprise (SBE) Price Preference. The Contractor has met
the established API for this Contract. The Contract provides for 100% SBE
participation. The Contractor is a Palm Beach County based Company. (PBCWUD
Project No. 20-020). Countywide (MJ)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
4. Staff recommends
motion to approve:
A) a contract with TLC Diversified, Inc. (TLC) for the Lift Station Rehabilitation Project Bid Package 2 (Project) in the amount of $6,922,400 and
B) Amendment No. 3 for Consulting/Professional Services for the Lift Station Rehabilitation Project B Contract with Mock, Roos & Associates, Inc. (Consultant) to increase the not to exceed amount by $360,842.16 to $2,405,968.51.
SUMMARY: On April 2, 2020, the Palm Beach County Water Utilities
Department (PBCWUD) received five bids for the Project. The Project includes furnishing all labor, materials, equipment,
supervision, and supplies for the rehabilitation of 29 lift stations in the
PBCWUD service area. The work includes mechanical, electrical and civil
rehabilitation including new pumps, control panels, discharge piping, wet well
and manhole coating, and new potable water services. The Project was procured
under the requirements of the Equal Business Opportunity (EBO) Ordinance. On
January 29, 2020, the Goal Setting Committee applied an Affirmative Procurement
Initiative (API) of a minimum mandatory
20% Small Business Enterprise (SBE) subcontracting participation of which 5%
shall be among certified African American and/or Hispanic American owned
firms. Both the low bidder,
Hinterland Group Inc. (Hinterland) and the second low bidder, Intercounty
Engineering Inc. (Intercounty) failed to meet the established API for the
Project. Therefore, the bids submitted by Hinterland and Intercounty were
considered non-responsive. The third lowest bidder, TLC, met the API and was
determined to be the lowest responsible and responsive bidder in the amount of
$6,922,400. Hinterland filed a bid protest claiming that the API requirements
should be waived because the APIs are not consistent between projects and
because previous bids have been cancelled when the lowest responsive bidder was
10% more than the lowest bid. On July 28, 2020, the Director of Purchasing
recommended the bid protest be denied. Hinterland then requested a protest
hearing before a Special Master. Proper notice was provided to Hinterland of
the hearing location and time. On October 26, 2020, the protest hearing was
convened, and Hinterland failed to appear.
Pursuant to Section III.A.4 of Countywide PPM CW-O-039, the Special
Master denied the bid protest based on Hinterland’s failure to appear. The Contract with TLC provides for 29.32%
SBE participation which includes 8.97% MBE (B) and MBE (H) participation. TLC is
headquartered in Palmetto, FL, but maintains an office in Palm Beach County
from which the majority of the work will be undertaken. On September 13, 2016,
the Board of County Commissioners approved the PBCWUD Contract (R2016-1172) with Consultant to
provide Consulting/Professional
Services for the Lift Station Rehabilitation Project B. Amendment
No. 3 to the contract with Consultant provides for construction phase services
for the Project. The contract with Consultant was procured under the
requirements of the 2002 SBE Ordinance (R2002-0064) prior to the adoption of
the new EBO Ordinance on October 16, 2018. The SBE participation goal
established by the 2002 SBE Ordinance was 15% overall participation. The contract
with Consultant provides for 100% SBE participation. Amendment No. 3 includes
100% SBE participation. The cumulative SBE participation, including Amendment
No. 3, is 100%. Consultant is a Palm Beach County based Company. The Project is
included in the PBCWUD FY21 Budget. (PBCWUD Project No. 15-096B). Districts
2, 5, 6 & 7 (MJ)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) adopt a Resolution of
the Board of County Commissioners of Palm Beach County, Florida approving
District Four Maintenance Memorandum of Agreement (MMOA) 2020-C-496-00006 with
the State of Florida Department of Transportation (FDOT) for the construction
and maintenance of a steel casing under State Road A1A at Ocean Inlet Park
(Project) within the FDOT right of way in FY2021; and
B) approve the MMOA with the FDOT for the Project.
SUMMARY: The
County seeks to install a 115 foot long, 30 inch diameter steel casing under
State Road A1A for use as a pipeline corridor during inlet management dredging
activities at the South Lake Worth Inlet.
Routing discharge pipe through the proposed Project will reduce access and
safety conflicts with the public and shorten the length of dredge pipe needed
during disposal of beach compatible material. The MMOA for this Project will obligate the County to repair, restore,
and generally maintain certain elements of the Project installed and
constructed within the FDOT right of way under a separate FDOT Construction
Agreement (Permit No. 2020-C-496-00006). The MMOA is required prior to the FDOT
executing the FDOT Construction Agreement. District 4 (YBH)
2. Staff recommends
motion to approve:
A) Amendment No. 1 to the Palm Beach County
Artificial Reef and Breakwater Annual Contract, Project No. 2018ERM03
(R2019-0225) with Coston Marine Services, Inc. (Coston) to extend the
Construction Contract for one year to February 4, 2022; and
B) Amendment No. 1 to the Palm Beach County
Artificial Reef and Breakwater Annual Contract, Project No. 2018ERM03
(R2019-0226) with McCulley Marine Services, Inc. (McCulley) to extend the
Construction Contract for one year to February 4, 2022.
SUMMARY: On February 5, 2019, the Board of County
Commissioners (BCC) approved two annual construction contracts for Palm Beach
County Artificial Reef and Breakwater Annual Contract, Project No. 2018ERM03
with Coston (Contractor A) (R2019-0225), a Palm Beach County (County) Small
Business Enterprise (SBE) Company, and McCulley (Contractor B) (R2019-0226), a
St. Lucie County Company. Coston has been issued one work order totaling $169,200. McCulley has been issued three work orders
totaling $684,155.72. Amendment No. 1
for the Coston contract will extend the expiration date of the contract for one
year, from February 4, 2021 to February 4, 2022. Amendment No. 1 for the McCulley contract
will extend the expiration date of the Contract for one year, from February 4,
2021 to February 4, 2022. The contract period may be extended for a defined
period of time, not to exceed 36 months total contract time, upon approval by
the Contractor and the BCC. Coston’s contract
was designated Primary and McCulley’s was secondary based on the bid ranking at
contract award. At the time the
contracts were solicited, the SBE Ordinance (R2002-0064) was in effect, with
award recommendation taking place on October 17, 2018. The SBE
participation goal established by the SBE Ordinance is 15% overall. Coston committed to an overall 20.0% SBE
participation in the contract and has achieved 100% SBE participation to-date.
McCulley committed to an overall 15.5% SBE participation in the contract and
has achieved 2.67% SBE participation to-date.
McCulley has only been contracted to transport by marine barge and
deploy artificial reef material, therefore they have had limited opportunities
for SBE participation due to less trucking services needed by the County. McCulley may not meet their overall SBE goal
of 15.5% as stated in their three-year contract. Countywide (YBH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION
1. Staff recommends
motion to approve: a budget transfer of
$49,481 in Park Improvement Fund from the Payment in Lieu of Recreation reserve
to the Haverhill Park Parking Lot Expansion project. SUMMARY: This budget
transfer establishes funding for the Haverhill Park Parking Lot Expansion
project from reserves generated pursuant to the County’s Unified Land
Development Code (ULDC) Article 5, Parks and Recreation – Rules and Recreation
Standards. Article 5 revenues originate
from cash-outs from residential developments that are unable to provide
homeowners on-site recreation areas.
Revenues from this fund are to be used for the purpose of acquiring
and/or developing land necessary to meet the need for neighborhood or community
type recreational facilities created by the development. This funding will be used for the
construction of 15 new car parking spaces at Haverhill Park to satisfy
increased parking demand from the recent construction of two basketball
courts. Funding for this project is from
the $7,732 Payment in Lieu of Recreation payment received from the Wilson
Estates development and $41,749 from the Grandview Palm development. This project meets the requirements of ULDC
Article 5. District 2 (AH)
2. Staff recommends
motion to receive and file: the following executed Independent
Contractor Agreements:
A)
Stephen VanCoppenolle,
Water Exercise at North County Aquatic Complex, for the period of November 1,
2020 to September 30, 2021 in an amount not to exceed $4,500;
B)
Mary Lou Putnam, Water
Exercise at North County Aquatic Complex, for the period of November 1, 2020
through September 30, 2021 in an amount not to exceed $21,000; and
C)
First Amendment with
Coralytes LLC, US Synchronized Swimming Program, Aqua Crest Pool, to transfer
all rights and obligations under the agreement from Caroline Ann Karolinko to
Coralytes LLC, for the period October 1, 2020 through September 30, 2021 in an amount
not to exceed $32,000.
SUMMARY: These Independent Contractor Agreements have
been fully executed on behalf of the Board of County Commissioners (BCC) by the
County Administrator and Director of the Parks and Recreation Department in
accordance with Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409,
2012-0168 and 2017-0822. The Department
is now submitting these agreements in accordance with County PPM CW-O-051,
which requires all delegated agreements to be submitted by the initiating department
to the BCC as a receive and file agenda item.
Districts 1 & 7 (AH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL
JUSTICE COMMISSION
1. Staff recommends
motion to:
A)
approve a contract for the provision of services with The
Lord’s Place, Inc. for the period retroactive to October 1, 2020 through
September 30, 2021 in an amount not to exceed $272,350 to continue the PalmFUSE
(Frequent Users Systems Engagement) Program as part of the John D. and
Catherine T. MacArthur Foundation Safety and Justice Challenge;
B)
receive and file a no cost
time extension authorization reflecting an extension of the Safety and Justice
Challenge grant (R2017-1709) to September 30, 2021;
C) receive and file a no cost time extension authorization
reflecting an extension of the supplemental Safety and Justice Challenge grant
(R2019-0452) to September 30, 2021; and
D)
authorize the County
Administrator or designee to execute any amendments relating to The Lord’s
Place contract on behalf of the Board of County Commissioners after approval of
legal sufficiency by the County Attorney’s Office, and within budget
allocations. .
SUMMARY: Palm Beach
County was awarded $2,000,000 from the John D. and Catherine T. MacArthur
Foundation (Foundation) on October 2, 2017 for two years as an implementation
site in the Foundation’s Safety and Justice Challenge. The Foundation granted
an initial extension until September 30, 2020 (R2020-0485). The Foundation
awarded Palm Beach County a $75,000 supplemental grant on December 20, 2018.
The Foundation agreed to an extension of both grants until September 30, 2021.
The implementation grant will fund the $272,350 for housing and case management
services. PalmFUSE is one of the strategies developed to reduce jail population
by identifying individuals admitted to the jail three or more times in two
years who also access homeless and behavioral health services in the County.
These individuals are the highest utilizers of services in these systems with
repeated assessments, use of jail beds, and medical and behavioral health
crisis services, resulting in high costs from the cycling through these systems
with no clear path for ending their cycles. From December 2018 through February
2020, Palm Beach County had 117 individuals admitted to the jail three times or
more who also accessed homeless and behavioral health services within the
County. These individuals used 6,412 jail bed days costing $865,620 (bed days x
$135 per day). PalmFUSE seeks to stabilize such individuals in rapid rehousing
with wrap-around services. Funds will be used for housing and case management
services. The CJC contracted with The Lord’s Place Inc. and Gulfstream Goodwill
Industries from July 2, 2019 through September 30, 2020 in the amount of
$313,257 to implement the PalmFUSE pilot program (R2019-0972; R2019-0973) which
successfully housed twelve previously homeless individuals. No County matching funds are required. Countywide (JW)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
S. FIRE
RESCUE
1. Staff recommends
motion to receive and file: one fully
executed License Agreement for Training at the Palm Beach County Fire Rescue
Regional Training Center with the City of West Palm Beach, for the City’s use
of the training center, for the period November 30, 2020 through November 29,
2025. SUMMARY: On July 22, 2014, the Board adopted
Resolution No. R2014-1065, which authorized the County Administrator or
designee (Fire Rescue Administrator) to execute a standard license agreement
for up to a five year term, with outside fire rescue/public safety agencies and
other authorized entities, providing them with access to the Regional Training
Center to conduct training activities and events for public safety personnel. The
licensee is responsible for the payment of applicable user fees. Pursuant to
Countywide PPM CW-O-051, one fully executed License Agreement is being
submitted as a receive and file agenda item for the Clerk’s Office to note and
receive. Countywide (SB)
2. Staff recommends
motion to receive and file: a License
Agreement Relating to Fire Rescue Training and Structure Burn with South Florida Fair and Palm Beach County Expositions, Inc. for the
period November 20, 2020 through December 4, 2020. SUMMARY: On February 5, 2013, the Board adopted Resolution No.
R2013‑0175 authorizing the County Administrator or designee (the Fire
Rescue Administrator) to execute standard agreements with property owners
relating to fire rescue training, including live structure burns. This License
Agreement grants Palm Beach County Fire Rescue the authority to conduct fire
rescue training exercises on the property identified in the agreement. This
standard License Agreement has been fully executed by the Fire Rescue
Administrator and the property owner, and is now being submitted to the Board
as a receive and file agenda item in accordance with Countywide
PPM CW-O-051 for the Clerk’s Office to receive and file. Countywide (SB)
3. Staff recommends
motion to adopt: a resolution authorizing the County
Administrator or designee to execute standard agreements with municipalities
and other independent contractors to provide swimming lessons to members of the
public through the Palm Beach County Drowning Prevention Coalition’s Learn to
Swim Program; providing an effective date; providing for repeal of Resolution
2005-1906. SUMMARY: The Palm Beach County Drowning Prevention
Coalition Learn to Swim Program distributes vouchers to the public, which may
be redeemed for swimming lessons at designated aquatic facilities within Palm
Beach County. This resolution delegates authority to the County
Administrator or designee to enter into standardized agreements with
municipalities and other independent contractors to provide swimming lessons
for a term not to exceed three years. Each swim class must consist of at
least three hours of lessons, and providers are reimbursed their usual and
customary fee per swim class up to $60. Countywide (SB)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC
SAFETY
1. Staff recommends
motion to receive and file: the following amendments to
Contracts/Interlocal Agreement for Adult and Youth Reentry Services:
A) fifth amendment to Contract R2019-1568 The
Lord’s Place, Inc. (TLP);
B) third amendment to Contract R2019-1569 Gulfstream
Goodwill Industries, Inc.
(GGI);
C) third amendment to Interlocal Agreement
R2019-1570 The City of Riviera Beach
Reentry
Center (RB); and
D) third amendment to Contract R2019-1571
(GGI – Youth Reentry)
SUMMARY: Palm Beach
County Division of Justice Services subcontracts with three reentry providers
to coordinate Adult and Youth Reentry Services to those returning to Palm Beach
County from incarceration. The third amendment to GGI and RB adds compensation
for Post-Release Basic Technology and Financial Assistance as an allowable
expense. Furthermore, based on funding
needs and to ensure utilization of grant funding, it is necessary to amend the
agency contracts/interlocal agreement to make budget adjustments prior to
year-end. The fifth amendment to the TLP contract modifies the budget,
increasing the total allocation from $420,248 to $437,498. The third amendment
to the GGI contract modifies the budget, increasing the total allocation from
$255,041 to $262,331. The third amendment to the RB interlocal agreement
modifies the budget, increasing the total allocation from $259,108 to $264,858.
The third amendment to the GGI – Youth Reentry contract modifies the budget,
decreasing the total allocation from $391,952 to $384,662. Due to a refund from
the prior fiscal year expenditures from RB, $23,000 was available to reallocate
to the reentry service providers. All adjustments are within approved line
items. These contract amendments are retroactive to July 1, 2020. Countywide
(SF)
2. Staff recommends
motion to:
A) approve an Interlocal Agreement with the
City of Riviera Beach (RB) to provide
Adult Reentry Services for the period retroactive to October 1, 2020 through
September 30, 2021 in the amount of $321,069; and
B) authorize
the County Administrator or designee to execute amendments and administrative
documents associated with the above interlocal agreement, on behalf of the
Board of County Commissioners, after approval of legal sufficiency by the
County Attorney's Office, and within budgeted allocations.
SUMMARY: Palm Beach County Division of Justice
Services contracts with providers to coordinate Adult and Youth Reentry
Services to those returning to Palm Beach County from incarceration. Contracts
were awarded through a competitive process and will ensure that the County will
continue to meet the needs of those returning from incarceration. Reentry
services are customized to each individual's unique needs, and include outreach
services, case management, risk and needs assessments, transitional housing,
employment assistance, transportation assistance and substance abuse and mental
health treatment. This interlocal agreement is funded through ad valorem funds,
Justice Assistance Grant funding from the Department of Justice, and a
legislative allocation from the State of Florida, Department of Corrections
(FDC). Palm Beach County is the recipient of funding from state and federal
levels, the providers are sub-recipients receiving a sub-award. The delay in
requesting an approval for this interlocal agreement is due to finalizing the
FDC Purchase Order and approval by RB. Countywide (SF)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC
SAFETY (Cont’d)
3. Staff recommends
motion to receive and file: amendments
to Contracts/Interlocal Agreement for the Second Chance Act Innovations in
Reentry Initiative:
A)
third amendment to Contract
#R2018-0935 The Lord’s Place, Inc. (TLP);
B)
third amendment to Contract
#R2018-0936 Gulfstream Goodwill Industries, Inc. (GGI);
C)
third amendment to Interlocal
Agreement #R2018-0937 the City of Riviera Beach Reentry Center (RB); and
D)
second amendment to
Contract #R2018-0938 Florida Atlantic University (FAU).
SUMMARY: Palm Beach County was awarded an Innovations
in Reentry Initiative grant on September 19, 2017 from the Department of
Justice for $850,000 (Award # 2017-CZ-BX-0003) from October 1, 2017 through
September 30, 2020. On May 5, 2020, a no cost time extension was approved
through September 30, 2021. On May 16, 2017, the Board of County Commissioners
authorized the County Administrator or designee to execute amendments and
administrative documents associated with these contracts on behalf of the Board
of County Commissioners after approval of legal sufficiency by the County Attorney’s
Office and within budgeted allocations. The third amendment to TLP, GGI, and RB
contracts/interlocal agreement and the second amendment to FAU contract extends
the date to use grant funds and complete all services from September 30, 2020
to September 30, 2021. Countywide (SF)
4. Staff recommends a
motion to:
A) receive and file an executed
State-Funded Grant Agreement for Hazardous Materials Planning and Prevention Program (T0093) with the State
of Florida, Division of Emergency Management (FDEM) for the period of July 1,
2020 through June 30, 2021, in the amount of $19,994; and
B) approve a budget
amendment of $17,659 in the Emergency Management Grant Fund to adjust the budget
to the actual grant award.
SUMMARY: This is an
annual grant (CSFA # 31.067) from FDEM to conduct on-site visits and hazardous
materials analyses at facilities within Palm Beach County known to have
extremely hazardous substances designated by the U.S. Environmental Protection
Agency. These assessments are required for compliance with the Emergency
Planning and Community Right-To-Know Act, also known as the Superfund
Amendments and Reauthorization Act. R2012-1731 authorized the County Administrator
or designee to execute these agreements on behalf of the Board of County
Commissioners. No matching funds are
required. Countywide (LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC
SAFETY (Cont’d)
5. Staff recommends
motion to receive and file: the following Declarations and Emergency Orders (EO) related to COVID-19:
A)
Declaration of Continuing
State of Emergency PBC, FL, dated October 8, 2020;
B)
Declaration of Continuing
State of Emergency PBC, FL, dated October 15, 2020;
C)
EO Number 29 (2020-029),
extension of facial coverings directive, dated October 21, 2020;
D)
Declaration of Continuing
State of Emergency PBC, FL, dated October 22, 2020; and
E)
Declaration of Continuing
State of Emergency PBC, FL, dated October 28, 2020
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19, including the fact that
at least eight Florida counties had reported positive cases of COVID-19. The
County issued a State of Local Emergency on Friday, March 13, 2020. The State
of Local Emergency was declared to initiate emergent actions taken by the
County Administrator to ensure the health, safety and welfare of the
community. Multiple Emergency Orders and Declarations were issued in
response to COVID-19 response activities.
The County’s Emergency Operation Center was activated to a Level 2
activation at 0700 hours on Monday, March 16, 2020. Pursuant to PBC Code Article II, Section
9-35, in the event a special meeting of the Board of County Commissioners (BCC)
cannot be convened, the Mayor of the BCC may declare a State of Local
Emergency. With the executed State of Local Emergency, resources were available
through the Coronavirus Aid, Relief, and Economic Security Act and or Federal
Emergency Management Agency Public Assistance. Staff were then able to purchase
equipment, materials, supplies, and open non-congregate shelters for residents
and persons who may be in need of isolation. Countywide (LDC)
6. Staff recommends
motion to receive and file: Modification #2 to Federally-funded
Subgrant Agreement (G0059) with the State of Florida, Division of Emergency
Management in the amount of $276,066 for the FY2019-20 Emergency Management
Performance Grant (EMPG) extending the grant period from September 30, 2020
through December 30, 2020. SUMMARY: Palm Beach County along with all political subdivisions are currently
responding to COVID-19 to ensure the safety of its citizens. Because of this
response, an extension was requested to allow time to spend the funds
efficiently. The EMPG grant (CFDA #97.042)
is federally funded and reoccurs annually. These funds are used to enhance and
improve emergency management plans and programs and provide operational
support. The grant will be used to
further enhance emergency planning, response, mitigation and recovery in the
County. R2012-1731 dated November 20, 2012, gave
authority to the County Administrator, or designee, to execute these agreements
on behalf of the Board of County Commissioners. Countywide (LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
X. PUBLIC
SAFETY (Cont’d)
7. Staff recommends
motion to:
A) receive and file an executed
contract agreement with Florida Commission on Community Service dba Volunteer
Florida serving as the administrative agency for the FY 2020-21 Federal
Emergency Management Performance Grant Program for the period retroactive to
August 31, 2020 through May 31, 2021, in the amount of $10,000 for Community
Emergency Response Team (CERT) associated supplies; and
B) approve a budget amendment of $10,000 in the
Emergency Management Fund to recognize grant funding.
SUMMARY: This is an annual grant (CFDA # 97.042)
from Volunteer Florida that will be used for CERT program activities including purchase
of personal protective supplies and volunteer training equipment. This contract
was received on September 22, 2020, hence the delay in requesting approval to
fund this program. In-kind donation of volunteer hours will be used to fulfill
the matching requirement of $10,000 for the Volunteer Florida grant. Countywide
(LDC)
8. Staff recommends
motion to receive and file: Declaration of State of Local Emergency
Palm Beach County, FL for Tropical Storm Eta, dated November 8, 2020. SUMMARY: Beginning November 8, 2020 at
9:00 a.m., Palm Beach County declared a State of Local Emergency due to the
impending arrival of Tropical Storm Eta.
The State of Local Emergency was declared to initiate emergent actions
taken by the County Administrator to ensure the health, safety and welfare of
the community. Countywide (LDC)
9. Staff recommends
motion to receive and file: Emergency Contract for Non-Congregate
Shelter Services with Hotel 1 related to Coronavirus (COVID-19) for the period
of October 30, 2020 through January 31, 2021. SUMMARY: On March 13, 2020, the President declared the ongoing
COVID-19 pandemic of sufficient severity and magnitude to warrant an emergency
declaration for all states, tribes, territories, and the District of Columbia
pursuant to section 501(b) of the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, 42 U.S.C. 5121-5207 (the Stafford Act). Emergency declaration designated
“FEMA-4468-DR-FL” for State, territorial, tribal, and local government entities
and certain private non-profit organizations that are eligible to apply for
Public Assistance (PA). Public
Assistance is a federal grant to aid state and local governments in returning a
disaster area to pre-disaster conditions. On March 31, 2020, the County
requested approval from FEMA through the State of Florida Division of Emergency
Management non-congregate sheltering and support services. On April 6, 2020, the County was granted
approval from FEMA to conduct emergency non-congregate sheltering activities
under the PA program. As part of the PA program, FEMA will typically fund 75%
of the cost. FEMA funding will be calculated on actual expenditures incurred
and be received from the State of Florida, Division of Emergency Management, on
a reimbursement basis. The State of Florida will contribute 12.5% of the
qualifying actual expenditures leaving the County responsible for absorbing the
remaining 12.5%. Countywide (LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
CC. INTERNAL AUDIT
1. Staff recommends
motion to receive and file:
A) Final audit report recently issued by the
County Internal Auditor’s Office:
1) 2021-01 Public Safety Department – Emergency Management Division – Training and Exercises Audit
SUMMARY: County Code Section
2-463(e)(3) requires the County Internal Auditor to submit copies of final
audit reports to the Board of County Commissioners and the Internal Audit
Committee. We are submitting
this report to the Board of County Commissioners as required by the County
Code. Countywide (DB)
DD. SHERIFF
1. Staff recommends
motion to accept: on behalf of
the Palm Beach County Sheriff’s Office a Grant Award for the FY2021 Statewide
Criminal Analysis Laboratory System Project between the Florida
Department of Law Enforcement and the Palm Beach County Sheriff’s Office for
the period of October 1, 2020 through September 30, 2021. SUMMARY: The Florida Department of Law Enforcement (FDLE) provides
state financial assistance to five locally-funded laboratories in the State of
Florida, including Palm Beach County.
The Palm Beach County Sheriff’s Office (PBSO) operates the Palm Beach
County Crime Laboratory. This grant award provides funding for personnel,
equipment, training, and expenses to operate the Crime Lab. Since the
total award amount is not known in advance, $400,000 was budgeted in the
Sheriff’s Grant fund for FY2021. We will amend the budget after the final
quarterly payment is received in September to reconcile the revenue. There is no match requirement associated with this award. Countywide (DC)
2. Staff recommends
motion to receive and file: grant document from the
Department of Justice (DOJ) to extend the FY 2018 DNA Capacity Enhancement and
Backlog Reduction Program grant through March 31, 2021. SUMMARY: On December 18, 2018,
the Board of County Commissioners accepted a grant award in the amount of
$312,793 (R2018-2049) for the period January 1, 2019 through December 31,
2020. DOJ approved extending the grant
through March 31, 2021 to continue the services provided by the Forensic
Biology Unit and meet the goal of increasing the efficiency
of the crime lab. There is no match requirement associated with this award. Countywide (LDC)
3. Staff recommends
motion to:
A) receive and file Grant Modification 1 with the Office of National Drug Control Policy
(ONDCP) to provide an additional $36,306 in grant funds for the Palm Beach
County Sheriff’s
Office; and
B) approve a budget amendment
of $36,306 in the Sheriff’s Grant Fund.
SUMMARY: The Board of
County Commissioners accepted this grant award for $149,193 on May 5, 2020
(R2020-0502). This Grant Modification #1 will provide an additional $36,306 in
grant funding to support overtime for the Palm Beach County Narcotics Task
Force. There is no match requirement associated with this award. Countywide
(LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
4. Staff
recommends motion to:
A) receive and file Grant Modification #3, dated October 16,
2020, with the Office of National Drug Control Policy to provide an additional
$21,825 in grant funds for the Palm Beach County Sheriff’s Office and extension
approval through December 31, 2021; and
B) approve a budget amendment of
$21,825 in the Sheriff’s Grant Fund.
SUMMARY: The Board of County
Commissioners (BCC) accepted this grant award for $158,606 on June 4, 2019
(R2019-0775). On December 17, 2019, the
BCC accepted Grant Modification #1 in the amount of $38,614 (R2019-1942). On June 16, 2020, the BCC accepted Grant
Modification #2 in the amount of $25,515 (R2020-0703). This Grant Modification
#3 will provide an additional $21,825 in funding to support overtime for the
Palm Beach County Narcotics Task Force and to extend the grant period from
December 31, 2020 through December 31, 2021. This is no match requirement
associated with this award. Countywide (LDC)
EE. OFFICE OF COMMUNITY REVITALIZATION
1. Staff recommends
motion to:
A) approve a contract with Spirit of Giving Network,
Inc. (Contract) in an amount not to exceed $100,000 for professional services
to assist with planning, purchase of school supplies and other items, and
implementation of the 2021 Back to School PBC! (Event) for the period beginning
January 18, 2021 through November 1, 2021; and
B) authorize advance payments to Spirit of Giving
Network, Inc. (Agency) of up to $50,000 towards the purchase of school supplies
and other items.
SUMMARY: This
Contract provides a not to exceed amount of $100,000 to the Agency to assist in
the implementation of the 2021 Back to School PBC! event, f.k.a. the Palm Beach
County Back to School Bash (Bash). The Event provides school supplies, backpacks, food boxes, a health fair, and access to
community resources to Palm Beach County students in need from Kindergarten
through 12th grade enrolled in the public or charter school system. The Event
is an annual initiative planned, funded and implemented by the Office of
Community Revitalization (OCR) in partnership with County departments, the
Agency, the Children Services Council of Palm Beach County, and a collaboration
of several community based organizations and volunteers. In order to
participate in the Event, students must be referred by one of the agencies of
the collaborative, be registered prior to June 4, 2021 and be given a personal
invitation to the Event. Participating referral agencies, municipalities, and
community groups and/or organizations are required to contribute funding and/or
in kind services towards the Event implementation. In accordance with the Contract,
up to $50,000 of the $100,000 from the County may be provided in advance
payments to the Agency to use as upfront capital toward the purchase of school
supplies and other items required for the implementation of the Event. Countywide
(HH)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
EE. OFFICE OF COMMUNITY REVITALIZATION
(Cont’d)
2. Staff recommends
motion to approve: a contract with Ms. Bonnie Hodges Leech in an amount
not to exceed $10,000 to continue the implementation of the Office of Community
Revitalization’s Abundant Community Initiative (ACI) in the San Castle
Countywide Community Revitalization Team area. SUMMARY: To date, the Board of County Commissioners approved
two one-year contracts with resident Ms. Hodges Leech to serve as the
Neighborhood Connector in San Castle to implement the ACI. The first contract
was in an amount not to exceed $6,000 for services covering the period of
October 1, 2017 through September 30, 2018, and the second contract was in an
amount not to exceed $10,000 for the period of November 20, 2018 through
November 22, 2019. Ms. Hodges Leech has successfully fulfilled the terms of the
executed contracts and continue to work in spite of the challenges posed by the
Covid pandemic. The increased contract amount aligns with the national model,
and reflects the expanded tasks and deliverables, and the labor-intensive
door-to-door outreach of residents in a community with diverse cultural backgrounds.
The purpose of the project is
to engage
and help empower residents for civic leadership so that they become the agents
for positive change in the community. Staff
is now requesting the BCC approve the new contract to continue implementation.
The contract with Ms. Hodges Leech will commence on January 12, 2021 and expire
on January 9, 2022. Funding for this project is available from the ACI account.
District 7 (HH)
FF. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file: three fully executed
Palm Beach County Agreements managed by the Palm Beach County Sports
Commission, Inc. on behalf of the Palm Beach County Tourist Development Council
(TDC) with:
A) Men’s Senior Baseball League, Inc. for the promotion of the MSBL Fall
Classic, which was held on November 7 – 21, 2020, for the term July 7, 2020 –
February 21, 2021. This grantee was approved by the TDC on July 12, 2018 as a
three-year grant approval in the amount of $35,000 each year. This is the final
year of this agreement;
B) American Jr. Golf Association, Inc. for
the promotion of the Rolex Tournament of Champions which was held on November
23 – 28, 2020, for the term August 23, 2020 – February 28, 2021. This grantee
was approved by the TDC on September 10, 2020 in the amount of $10,000;
and
C) Equestrian Sport Production, LLC for the promotion of the Equestrian
Holiday & Horses Circuit being
held from November 24, 2020 – January 1, 2021, for the term July 24, 2020 – April 1, 2021. This grantee was
approved by the TDC on September 10, 2020 in the amount of $12,500.
SUMMARY: On June 7,
1994, the Board of County Commissioners adopted Resolution (R94-702)
authorizing the Executive Director of the TDC to enter into grant agreements
with Category G (Sports) grantees after they have been approved by the Tourist
Development Council. The attached agreements funded events which promoted
sports tourism in Palm Beach County. Districts 1, 6, & 7 (LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
FF. TOURIST
DEVELOPMENT COUNCIL
(Cont’d)
2. Staff recommends
motion to receive and file: a fully executed
Palm Beach County FY2021 Covid Recovery Grant Agreement managed by the Palm
Beach County Sports Commission, Inc on behalf of the Palm Beach County Tourist
Development Council with The Boca Raton Champions Golf Charities, Inc. for the
promotion of Timber Tech Championship, which was held on October 26 – November
1, 2020 and produced 1083 room nights. The Tourist Development Council approved
this grant of $30,000 on September 10, 2020. The term of this agreement is June
26, 2020 – February 1, 2021. SUMMARY:
On June 7, 1994, the Board of County Commissioners adopted Resolution (R94-702)
authorizing the Executive Director of the Tourist Development Council to enter
into grant agreements with Category G (Sports) grantees after they have been
approved by the Tourist Development Council. The attached agreement funded an
event which promoted sports tourism in Palm Beach County. District 4
(LDC)
3. Staff recommends
motion to receive and file: 20 fully executed Palm
Beach County FY2021 Category “B” Grant Agreements managed by the Cultural
Council of Palm Beach County, Inc., d.b.a. Cultural Council for Palm Beach
County on behalf of the Palm Beach County Tourist Development Council for the
promotion of cultural tourism in Palm Beach County. These agreements were
approved by the Tourist Development Council on September 30, 2020 and are for
the term October 1, 2020 – September 30, 2021, and are funded as follows:
1) Adolf and
Rose Levis Jewish Community Center, Inc. $ 60,261
2) Boca Raton Museum
of Art, Inc. $153,313
3) Florida Atlantic
University Foundation, Inc. $102,371
4) The Henry
Morrison Flagler Museum, Inc. $155,906
5) Loggerhead
Marinelife Center, Inc. $158,499
6)
Loxahatchee River Historical Society, Inc. $ 83,210
7) Maltz Jupiter
Theatre, Inc. $157,851
8) Norton Museum of
Art, Inc. $159,471
9) Old School Square
Center of the Arts, Inc. $121,886
10) Palm Beach Drama
Works, Inc $128,841
11) Palm Beach Opera,
Inc. $156,797
12) Palm Beach
Photographic Centre, Inc. $119,928
13) Palm Beach State
College $ 98,535
14) So. Fla. Science
Center and Aquarium, Inc. $156,392
15) SunFest of Palm
Beach County, Inc. $154,933
16) The Armory Art
Center, Inc. $ 98,319
17) The Morikami,
Inc. $129,111
18) The Raymond F.
Kravis Center for the Performing Arts, Inc. $159,470
19) The Society of
the Four Arts, Inc. $119,115
20) The Zoological
Society of the Palm Beaches, Inc. $154,609
Total Funding $2,628,818
SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The agreements have been fully executed on behalf of the Board of
County Commissioners (BCC) by the Executive Director of the Tourist Development
Council in accordance with Resolution 94-702 and are now being submitted to the
BCC to receive and file. Countywide (LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
FF. TOURIST
DEVELOPMENT COUNCIL
(Cont’d)
4. Staff recommends
motion to receive and file: 17 fully executed
Palm Beach County FY2021 Category “CII” Grant Agreements managed by the
Cultural Council of Palm Beach County, Inc., d.b.a. Cultural Council for Palm
Beach County on behalf of the Palm Beach County Tourist Development Council for
the promotion of cultural tourism in Palm Beach County. These agreements were
approved by the Tourist Development Council on September 30, 2020 and are for
the term October 1, 2020 – September 30, 2021, and are funded as follows:
1)
Ann Norton Sculpture Garden, Inc. $29,077
2) Boca Ballet
Theatre Company $26,683
3) Boca Raton Philharmonic
Symphonia, Inc. $27,864
4) Center for
Creative Education, Inc. $25,874
5) Center for the
Arts at Mizner Park, Inc. $27,522
6)
The Chamber Music Society of Palm Beach, Inc. $26,837
7) Spady Cultural
Heritage Museum, Inc. $23,443
8) Friends of the
Mounts Botanical Gardens, Inc. $28,735
9) Lighthouse
ArtCenter, Inc. $27,056
10) Mandel Jewish
Community Center of the Palm Beaches, Inc. $27,304
11) Palm Beach Poetry
Festival, Inc. $17,061
12) Boca Raton
Historical Society, Inc. $27,289
13) The Busch
Wildlife Sanctuary, Inc. $26,434
14) The Historical
Society of Palm Beach County $27,755
15) The Lake Worth
Playhouse, Inc. $26,620
16) The Palm Beach
Symphony Society, Inc. $28,362
17) Young Singers of
the Palm Beaches, Inc. $27,802
Total Funding $451,718
SUMMARY: In accordance with County PPM CW-O-051,
all delegated contracts, agreements and grants must be submitted by the
initiating Department as a receive and file agenda item. The agreements have
been fully executed on behalf of the Board of County Commissioners (BCC) by the
Executive Director of the Tourist Development Council in accordance with
Resolution 94-702 and are now being submitted to the BCC to receive and file. Countywide
(LDC)
JANUARY 12, 2021
3. CONSENT
AGENDA APPROVAL
GG. OFFICE OF EQUAL
OPPORTUNITY
1. Staff recommends
motion to approve: Amendment
No. 1 to contract for Consulting/Professional Services with the Legal Aid
Society of Palm Beach County, Inc. (R2020-0048) dated January 7, 2020 for the
period January 1, 2021 through December 30, 2021 for the Wage Dispute Project
which updates/adds certain contract language, including E-verify and replaces
certain exhibits. SUMMARY: On January
7, 2020, the County and the Legal Aid Society of Palm Beach County, Inc. (Legal
Aid Society) entered into a Contract (R2020-0048) for
a three year period, January 7, 2020
through December 30, 2022, for a total of $423,300 of which $141,100 is
budgeted in contract year 2021 with an anticipated annual allocation of
$141,100 in each subsequent contract year, contingent upon a budgetary
appropriation by the Board of County Commissioners. The contract covers the salary and benefits
of the staff attorney assigned to the Wage Dispute Project, and the support,
investigative, court processing services and other actual costs of the project.
In 2019, 487 individuals were provided service under the contract. For the
current year, the number served to date is 127 (from January 1, 2020 through
October 31, 2020). Kristina Rowe and Kimberly Rommel Enright, both employees of
the Legal Aid Society, serve on the Palm Beach County HIV CARE Council
(Council), which is a County Advisory Board. The Council provides no
regulation, oversight, management, or policy-setting recommendations regarding
the contract listed above. Disclosure of this contractual relationship at a
duly noticed public meeting is being provided in accordance with the provisions
of Section 2-443 of the Palm Beach County Code of Ethics. Countywide
(DO)
* * * * * * * * * * * *
JANUARY 12, 2021
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) United Way
B) COVID-19
Update by Dr. Alonso and County Staff
* * * * * * * * * * * *
JANUARY 12, 2021
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. PALM TRAN
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of
County Commissioners (BCC), of Palm Beach County, Florida, authorizing the
signing and submission of the FY2022 Section 5310 grant application, in the
amount of $1,199,741 with a required match of $133,305 for a total project cost
of $1,333,046, supporting documents and assurances to the Florida Department of
Transportation (FDOT);
B) approve the purchase of 11 paratransit
vehicles from Florida Transportation Systems, Inc. from FDOT Contract TRIPS-17-CA-FTS-C
utilizing $1,199,741 in FDOT funds, $133,305 in required match for a cumulative
purchase price of $1,333,046 pursuant to the terms and conditions of the
resulting Notice of Grant Award;
C) authorize the County Administrator or
designee to sign and accept the resulting grant award letter with terms
consistent with the grant application and resolution authorizing the grant
application’s signing and submission;
D) authorize the County Administrator or designee to submit the Order
Form for FDOT Contract TRIPS-17-CA-FTS-C to request purchase of the
vehicles/equipment and/or expenditure of grant funds pursuant to a grant award;
SUMMARY: Palm Tran is submitting an application for the acquisition
of 11 replacement paratransit vehicles
at a total cost of $1,333,046.
The vehicles being replaced were purchased in 2015 with the Public Improvement
Revenue Bond funds and have reached their end of life. The grant
requires a local match of $133,305 (10%). The required match is included in
Palm Tran’s FY2021 budget. The grant agreement contains an indemnification
provision that differs from that adopted for use by the County under PPM
CW-F-049. The grant requires the County, to the extent permitted by law
and in accordance with the provisions of Section 768.28, Florida Statutes, to
indemnify, defend and hold harmless FDOT and all of its officers, agents and
employees from any claim, loss, damage, cost, charge, or expense arising out of
the County’s non-compliance in performance of this agreement, including that of
its officers, agents or employees. An exception to the PPM has been recommended
by the Risk Management Department and the County Attorney’s Office, taking into
consideration the County’s need to provide the services, the amount of the
grant award, County’s current performance of such services and liability for
its acts, and the non-waiver of sovereign immunity beyond the statutory caps of
Section 768.28, Florida Statutes. Countywide (MM)
JANUARY 12, 2021
5. PUBLIC
HEARINGS – 9:30 A.M.
B. PUBLIC SAFETY
1. Staff recommends
motion to approve: the issuance of a Special Secondary Service
Certificate of Public Convenience and Necessity (COPCN) to Universal Protection
Service, LLC (Universal) for the gated community of Wycliffe Golf and Country
Club Homeowners Association, Inc. SUMMARY: Universal has applied to
provide Advanced Life Support (ALS) first response, non-transport services for
Wycliffe Golf and Country Club Homeowners Association, Inc. The Department of
Public Safety, Division of Emergency Management has reviewed the application
and recommends approval of a Special Secondary Service ALS Provider -
Non-Transport COPCN to be issued to Universal. The application was found to be
in compliance and met the requirements based on the PBC Code of Ordinances,
Chapter 13, Section 13-22. The COPCN will be issued for operations restricted
to the confines of Wycliffe Golf & Country Club for the period of January
12, 2021, until Universal’s contractual agreement with Wycliffe Golf and
Country Club Homeowners Association, Inc. is terminated. Palm Beach County Fire Rescue is the Primary
COPCN holder and has signed a Memorandum of Understanding with Universal to
provide such services in their respective zone. The Emergency Medical Services
Advisory Council has also approved the recommendation to grant Universal a
Special Secondary Service ALS Provider - Non-Transport COPCN. District 6
(LDC)
C. OFFICE
OF EQUAL OPPORTUNITY
1. Staff recommends
motion to adopt: an ordinance of the Board of County Commissioners
of Palm Beach County, Florida, amending Palm Beach County Code, Chapter 2, Article
VI, codifying Ordinance 2017-013, the Palm Beach County Equal Employment
Ordinance; providing for amending the definition of employer; providing for
repeal of laws in conflict; providing for savings clause; providing for
severability; providing for inclusion in the Code of Laws and Ordinances;
providing for an effective date. SUMMARY: On December 8, 2020, the Board
of County Commissioners held a preliminary reading of this ordinance and
authorized advertising for public hearing. After several amendments, over the
past two decades, the Palm Beach County Equal Employment Ordinance (Ordinance)
was repealed and replaced in 2017 to bring it into substantial compliance with
Federal and State Laws governing equal employment and the County’s policy
concerning Advisory Boards such as the Equal Employment Board. Notwithstanding,
the current definition of “Employer” protects employees and prospective
employees, only where a person that is regularly engaged in an industry
affecting commerce has 15 or more employees. Furthermore, the Ordinance
“Employer” definition is inconsistent with Miami-Dade County, Broward County
and the City of West Palm Beach’s “Employer" definition, which includes
any person who in the regular course of business has five or more employees.
Amending the definition will expand the protection against discrimination
afforded to job applicants and employees in Palm Beach County. The League of Cities
has no opposition to the proposed amendment to the Ordinance on the condition
that the County conduct outreach regarding the proposed amendment to the small
business community. County staff has coordinated with the Office of Equal
Business Opportunity to conduct outreach to the small business community
regarding the proposed revision. The Equal Employment Board supports the
Ordinance in its proposed form. Countywide (DO)
* * * * * * * * * *
* *
JANUARY 12, 2021
A. AIRPORTS
1. Staff recommends motion to approve: a contract for Air Service Development Consulting Services (Contract) with Ailevon Pacific Aviation Consulting LLC (Ailevon), a Florida limited liability company, commencing on February 1, 2021, and expiring on January 31, 2024, with one 24-month option to renew for an amount not to exceed $200,000 per contract year for a total not to exceed amount of $600,000 for the initial term. SUMMARY: This contract provides for professional and technical consulting services on an as-needed basis in support of the air service development program for the Palm Beach International Airport (PBI). Ailevon’s principal place of business is Atlanta, GA. Air service development consulting services may include, but are not limited to, air service strategy and planning, airline route study and forecasting, competitive service analysis, business case development for new/expanded air service, development of incentive programs, catchment area demographic and leakage studies and analysis of air traffic demand and airfare data. The Contract provides for a not to exceed amount of $200,000 per contract year with an initial three-year term and an option to renew for an additional 24 months at the County’s sole option. Due to lack of availability of qualified Small/Minority/Women Owned Business Enterprises providing the services required by this Contract, the Office of Equal Business Opportunity issued a waiver of Affirmative Procurement Initiatives on July 30, 2020. Pursuant to changes to Chapter 332, Florida Statutes, a governing body of a commercial service airport may not approve purchases of contractual services in excess of the Category Five threshold amount of $325,000 established by Section 287.017, Florida Statutes, on a consent agenda. This contract exceeds the threshold amount and must be approved on the regular agenda. Countywide (AH)
JANUARY 12, 2021
6. REGULAR AGENDA
A. AIRPORTS
Cont’d)
2. Staff recommends
motion to approve: the thirteenth
amendment (Amendment) to Lease and Concession Agreement (Agreement) with Host
International, Inc. (Host) (R98-1293D, as amended), providing for abatement of
the Minimum Annual Guarantee (MAG) for lease year 2020 (LY2020) and a reduced
MAG of $1,050,000 for lease year 2021 (LY2021) for a total abatement of
$947,602; and authorizing the County to terminate Host’s right to use
concession areas during the term of the Agreement without reimbursement of
Host’s unamortized capital investment in the leasehold improvements. SUMMARY: Host operates the restaurants at the Palm Beach International Airport
(PBI) pursuant to the Agreement. Host pays concession fees equal to the greater
of a percentage of gross revenues (Percentage Payment), or the MAG. The MAG is
adjusted annually based on 80% of the actual concession fee paid for the prior
year, but never less than $1,050,000. The majority of PBI’s concession
agreements provide for abatement of MAGs based on a significant decline in
passenger activity; however, Host’s Agreement does not have an abatement
provision. The MAG for LY2020 is
$1,833,362. Host has paid $1,302,450 as the Percentage Payment for LY2020. Due
to the financial impact the COVID-19 pandemic, Host has requested a partial
waiver of concession fees for LY2020 in the amount of $530,912 and to reduce
the MAG for LY2021 to $1,050,000. The MAG for LY2021 is scheduled to be
$1,466,690 if no abatement is granted. The total abatement provided for in this
Amendment is approximately $947,602. Host will remain obligated to pay the Percentage
Payment in LY2021, which may exceed the MAG. The Agreement is scheduled to
expire on October 17, 2024. This Amendment changes the date to September 24,
2024, to coincide with the end of the then current lease year. The Agreement
enables the County to terminate Host’s right to use concession areas, subject
to a limitation prohibiting the space to be used for restaurant purposes and
reimbursement of Host’s unamortized capital investment in the leasehold
improvements, which is approximately $1,067,174 as of January 1, 2021. In
consideration of the MAG relief provided for in this Amendment, Host has agreed
to waive its right to reimbursement and to eliminate the use restriction. The
Department anticipates issuing solicitations for new food and beverage concessions
prior to the end of the term of the Agreement to provide for a phased
transition, which will ensure that a sufficient number of restaurants remain
open throughout the transition period. The amended provisions will facilitate
the transition. Approval of this Amendment will grant temporary relief to Host
for the purpose of ensuring the continued financial viability of PBI’s food and
beverage concession until passenger traffic stabilizes. Countywide (AH)
JANUARY 12, 2021
6. REGULAR AGENDA
B. PARKS
& RECREATION
1. Staff recommends
motion to:
A) adopt a resolution authorizing the lease of certain real property to the Young
Men’s Christian Association of the Palm Beaches, Inc. a Florida not for profit
corporation (YMCA), pursuant to Section 125.38, Florida Statutes; and
B) approve a lease agreement with the YMCA, for approximately five acres in Lake
Lytal Park.
SUMMARY: On March
13, 2018, the Board of County Commissioners authorized staff to evaluate the
potential of forming a cooperative partnership with the YMCA to relocate the
existing YMCA Branch in Palm Springs to undeveloped land within Lake Lytal
Park. The YMCA and County have worked collaboratively to develop a conceptual
master plan (CMP) for collocation of the County’s replacement Aquatic Facility
with YMCA’s proposed skate park, fitness facility and child care/preschool
center. Under this proposal, the County would lease approximately five acres of
undeveloped land in Lake Lytal Park to YMCA. The
initial lease term is for 50 years with one 50 year extension option. Rent will
be $10/year. YMCA shall reimburse the County up to 50% of the cost of
design and permitting of infrastructure improvements, not to exceed $75,000.
Each party shall construct its respective facilities and infrastructure
improvements at its own expense. The YMCA will construct their facilities in
three phases. Phase I includes an Olympic Style Skate Park Training Facility
and associated site improvements and infrastructure. Phase II includes a new
45,000 square foot community center/health and fitness facility and associated
site improvements and infrastructure. Phase III includes a 10,000 square foot
child care center/preschool and associated site improvements and
infrastructure. The lease agreement requires the YMCA to commence construction
of Phase I within three years, Phase II within six years and Phase III within
ten years. The lease includes a Fundraising Schedule that obligates the YMCA to
raise $7,500,000 by November 30, 2023; $16,500,000 by November 30, 2026; and
$21,500,000 by November 30, 2030. Either party shall have the right to
terminate in the event the fundraising milestones are not met. The lease agreement
also requires the YMCA and County to enter into an Operations Agreement for the
staffing, programming and operational management of the Aquatics Facility
within 24 months after the County’s completion of construction of the Aquatics
Facility. This operations agreement is projected to reduce the County’s
operating expenses. District 2 (HF)
JANUARY 12, 2021
6. REGULAR AGENDA
C.
FACILITIES DEVELOPMENT &
OPERATIONS
1. Staff recommends motion
to approve: a Developer and Operator Agreement with the West
Palm Beach Housing Authority (WPBHA) for the development, ownership and
operation of a small lot housing pilot project upon 1.36 acres of County owned
real property fronting Military Trail and Clemens Street in western Lake Worth
Beach. SUMMARY: On September 26,
2017, the Board of County Commissioners (Board) authorized staff to prepare a
Request For Proposals (RFP) for the development of approximately 20 small lot
homes as a test case for the viability of a small lot form of development upon
the property formerly occupied by the Tax Collector in western Lake Worth
Beach. Said pilot project is currently referred to as the Cottage Homes. On
February 26, 2019, during a Workshop meeting, the Board further endorsed the
Cottage Homes project as one of the four sequential steps included as part of
the Board-approved Infrastructure Sales Tax (IST) Project Plan for the delivery
of housing units for homeless, extremely low, very low and low income individuals,
which carries a total funding allocation of $25.5M. The Cottage Homes project was assigned to be
the first of such projects with the intent to service families experiencing
homelessness. Direction was given at
that time to proceed with issuance of an RFP to all local Housing Authorities
offering to convey ownership of the property and provide up to $3,973,000 of
IST funding to accomplish the development of the project. The WPBHA was the
sole respondent to the RFP and proposes to improve the property with 17
detached housing structures, a structure to serve as a neighborhood center,
ancillary parking facilities, and other customary site improvements. The WPBHA
will serve as the developer and contractor (WPBHA is licensed to perform
construction under the Florida Statutes). The 17 housing units will be
distributed amongst three different layouts, six 2-bedroom/1-bathroom units,
six 2-bedroom/2-bathrooms units, and five 3-bedroom/2-bathrooms units; with
square footage ranging from 981 to 1,200. Due to the use of IST funds, the
property and improvements must always remain in public ownership and as a
result, all units will be rental with maximum gross monthly rents for the first
year ranging from $598 to $730, and maximum continued occupancy by any given
tenant of 24 months. The proposal has been unanimously endorsed by a Selection
Committee comprised of County representatives, and staff recommends approval of
the Agreement between the County and WPBHA. The funding source for project
design, permitting and construction is from the Infrastructure Sales Tax Fund. Any remaining IST funds upon construction
completion would remain available to WPBHA for future application toward
capital renewal/replacement needs. IST
funds can only be used for capital improvements and cannot be used for
operational costs. All operating costs but for water/sewer utility services
would be at the expense of WPBHA. The
eventual conveyance would be at no charge to WPBHA and subject to a restriction
to government use, operation and maintenance for housing of low, very low and
extremely low income residents. As an intergovernmental conveyance of real
property, review by the Property Review Committee will not be required. The
resolution authorizing conveyance and the corresponding County Deed will be
brought to the Board as a separate item for approval once the WPBHA meets the
requirements for conveyance as set for under the Agreement that is, obtaining
all required permits and approvals for construction. The WPBHA will have until
September 13, 2021 to complete the design and permitting process, with an
estimated 340 days needed for construction.
Opening of the facility is expected in early FY23. The Developer and
Operator agreement is exempt from the County’s Equal Business Opportunity (EBO)
Program. (FDO ADMIN) District 2/Countywide (MWJ)
* * * * * * * * * * * *
RECESS
AS THE BOARD OF COUNTY COMMISSIONERS
CONVENE AS THE CHILD CARE
FACILITIES BOARD
JANUARY 12, 2021
7. BOARD
OF COUNTY COMMISSIONERS SITTING AS
THE CHILD CARE FACILITIES BOARD
A. HEALTH DEPARTMENT
1. Staff recommends
motion to approve: the appointment of one member to the Child Care
Advisory Council to fill the position representing the Florida Department of
Children and Families. The position was vacated by Sandra Medlicott.
|
SEAT # |
NOMINEE: |
REQUIREMENT: |
Term |
NOMINATED BY: |
|
7 |
Mark
Holsapfel |
Represents Florida Department of Children
and Families |
01/08/20 to 01/07/23 |
Vice-Mayor Weinroth Commissioner Sachs Commissioner Weiss |
SUMMARY: The Child Care Advisory Council is comprised of seven members who serve at the pleasure of the Board of County Commissioners. Members must consist of two members who represent and operate private child care facilities in Palm Beach County, one of whom operates a family day care home or large family child care home; one member who represents and operates a parochial child care facility in Palm Beach County; one consumer protection enforcement official; one member for fire protection, engineering or technology; one member who, at the time of appointment, was the parent of a child attending a child care facility in Palm Beach County; and one representative from the Florida Department of Children and Families. The applicant for appointment to Seat 7, Mark Holsapfel, works for the Florida Department of Children and Families and is a Caucasian male. The diversity count for the six seats currently filled is one African-American male (21.3%), one African-American female (21.3%), and four Caucasian females (57.4%). The gender ratio (female:male) is 5:1. Countywide (HH)
* * * * * * * * * * * *
ADJOURN
AS THE CHILD CARE FACILITIES BOARD
RECOVENE
AS THE BOARD OF COUNTY COMMISSIONERS
JANUARY 12, 2021
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JANUARY 12, 2021
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
JANUARY 12, 2021
District 1 – COMMISSIONER MARIA G. MARINO
Request
for off-site Proclamation Recognizing the 35th Anniversary of the
Edna W. Runner Tutorial Center
District 2 – COMMISSIONER GREGG K. WEISS
Certificate of Congratulations to
Marie Siliato turning 100 on January 19, 2020.
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARIA SACHS
District 6 - COMMISSIONER MELISSA MCKINLAY
Request
for off-site Proclamation declaring January 2021 as Fire Fighter Cancer
Awareness Month in Palm Beach County
Request for off-site Proclamation
declaring January 2021 as Human Trafficking Prevention Month in Palm Beach County
Request for off-site Proclamation
Honoring the 25th Anniversary of the Village of Wellington’s
Incorporation
District 7 – COMMISSIONER MACK BERNARD
JANUARY 12, 2021
11. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
JANUARY 12, 2021
12. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."