August 25, 2020
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
AUGUST 25, 2020
PAGE ITEM
11 3A-1 REVISED
MOTION: 7) an Agreement with The
Arc of the Glades, Inc. in an amount not-to-exceed $6,500 for a community
playground utility trailer project;
(Admin)
43 3I-3 REVISED MOTION: Staff recommends motion to: A) approve a $100,000 grant to South Lake Apartments One North Lake,
LLC; and B) authorize the County Administrator or designee to execute
grant agreements, amendments thereto, and all other documents necessary for
project implementation. (HES)
56 3U-6 DELETED FOR FURTHER STAFF REVIEW (ISS)
81 6C-1 DELETED FOR FURTHER STAFF REVIEW (F/R)
82 6D-1 REVISED MOTION AND SUMMARY: Staff
recommends motion to approve: A) Community
Development Block Grant (CDBG) funding of $29,000 $41,676 to the
Town of Mangonia Park for the construction of public sanitary sewer
improvements in the Bryn Mawr neighborhood in Mangonia Park; and B) CDBG
funding of $125,000 to the Town of Lake Clarke Shores for the installation of a
water main serving the Seminole Manor Target Area and Maralago Mobile Home Park
in unincorporated Palm Beach County. SUMMARY: The Department of Housing
and Economic Sustainability (DHES) has identified $154,000 $166,676
in CDBG funds recaptured from various fiscal years from projects that were
successfully completed under budget or projects which did not move
forward. DHES is proposing that these funds
be used to support two public facilities and improvement projects. The Town of
Mangonia Park will construct public sanitary sewer improvements in the right of
ways of Jeffery Avenue and Sherwood Avenue to serve the residential Bryn Mawr
neighborhood which is currently on private septic systems. CDBG Area of Hope
funding of $316,372 was provided to this project in FY 2017-2018, however, when
bids were received recently, the lowest responsive bid exceeded budget
availability by $29,000 $41,676. The Town of Lake Clarke Shores
will install a 12” potable water main on the west side of Lawrence Road to
serve residences in the unincorporated Seminole Manor Target Area and Maralago
Cay Mobile Home Park. Total construction cost of the project is estimated to be
$525,000, and the Town will fund the non-CDBG balance of cost. These are
Federal CDBG funds which do not require a local match. (HES)
86 6E-1 REVISED MOTION AND SUMMARY: Staff
recommends motion to approve: a resolution
supporting the construction of suitable markers on Bridge
number 930361 on S.R. A1A/Jack Nicklaus Drive in Palm Beach County designating
the bridge as “Gold Star Family Memorial Bridge, dedicated to Army
Captain Joseph M. Berkson”. SUMMARY: Senator Bobby Powell introduced
legislation during the 2020 legislative session seeking to honor Captain Joseph
M. Berkson and other Gold Star Families with a bridge name designation in honor
of their sacrifices while serving our country on military duty. The Florida Department
of Transportation (FDOT), per the passage of Senate Bill 78 during the 2020
legislative session, has been directed to erect suitable markers on Bridge
number 930361 on S.R. A1A/Jack Nicklaus Drive in Palm Beach County designating
the bridge as “Gold Star Family Memorial Bridge, dedicated to Army
Captain Joseph M. Berkson”. State law requires the local governing board to
pass a resolution in this circumstance in order for designation markers to be
constructed on roads in the county, and Commissioner Valeche has requested the
Board of County Commissioners to pass such resolution. The Village of North
Palm Beach will also be providing a resolution in support of the bridge marker
designation. The roadway is within FDOT's jurisdictional limits, and FDOT will
be responsible for the design, construction, and maintenance of the honorary
designation. Captain Berkson served as a senior combat advisor with the South
Vietnamese Rangers during the North Vietnamese army offensive of 1972. While being airlifted from hostile activity,
his helicopter was shot down and Captain Berkson will killed in the crash. Captain Berkson is the recipient of the
Silver Star Medal, the Bronze Star Medal, Purple Heart and the Combat Infantry
Badge. (Admin)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
AUGUST 25, 2020
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 11-74)
4. SPECIAL
PRESENTATIONS (Page 75)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 76-77)
6. REGULAR AGENDA (Pages 78-86)
7. BOARD APPOINTMENTS (Page 87)
8. STAFF
COMMENTS (Page 88)
9. BCC
COMMENTS (Page 89)
10. ADJOURNMENT (Page 90)
* * * * * * * * * * *
AUGUST 25, 2020
CONSENT AGENDA
A. ADMINISTRATION
Page 11
3A-1 Agreements
for various community improvement projects
Page 12
3A-2 Resolution authority the County to join two
organizations to help advance the County’s resilience initiatives
3A-3 Golf Tournament Agreement with Trump
International Golf Club, L.C. for a charitable golf tournament
B. CLERK & COMPTROLLER
Page 13
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 Receive and file records
that have been converted to electronic format
3B-6 Receive and file two Annual
Financial Reports for fiscal year ended September 30, 2019
C. ENGINEERING & PUBLIC WORKS
Page 14
3C-1 Resolution approving a tri-party railroad
reimbursement agreement with the Florida Department of Transportation and the
South Florida Regional Transportation Authority for modifications of the
railroad grade crossing on 6th Avenue South
3C-2 Change order to contract with Rosso Site
Development, Inc. for the Lyons Road, Clint Moore Road to north of LWDD L-39
Canal project
3C-3 Contract with Southwide Industries, Inc. for
annual pavement marking
Page 15
3C-4 Work task order to contract with Civil Design,
Inc. for the Courtesy Maintained Roads Assessment Study
3C-5 Receive and file Supplement Agreement and
Amendments with Florida Department of Transportation for three road projects
3C-6 Work task order to contract with Civil
Design, Inc. for the Donald Ross Road from Prosperity Farms Road to east of
Ellison Wilson Road project
Page 16
3C-7 Resolution requesting an easement from the
Board of Trustees of the Internal Improvement Trust Fund for a portion of land
location on the north side of Donald Ross Road at the intersection with Max
Planck Way
3C-8 Change order to contract with Community
Asphalt Corp for the Old Dixie Highway from Park Avenue to Northlake Boulevard
project
Page 17
3C-9 Contract with FG Construction for the Florida
Mango Road over PBC L-2 Canal Bridge Replacement project
3C-10 Change orders to contract with Kiewit
Infrastructure South Co. for the Camino Real Road/Boca Club Bridge over the
Intracoastal Waterway Bridge Rehabilitation project
Page 18
3C-11 Work task order to contract with Keshavarz
& Associates, Inc for the Hagen Ranch Road from Smith Farm Boulevard to
Lantana Road project
3C-12 Resolution approving a highway maintenance
memorandum of agreement with the Florida Department of Transportation for the
Australian Avenue from West 1st Street to West Blue Heron Boulevard
street lighting project
AUGUST 25, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C. ENGINEERING & PUBLIC WORKS (Cont’d)
Page 19
3C-13 Street lighting agreement with Florida Power
and Light transferring billing maintenance responsibility of street lights
along Le Chalet Boulevard between Rose Marie Avenue West and Haverhill Road
from the Le Chalet Homeowners Association to Palm Beach County
3C-14 Contract with Propel Engineering, Inc. for the
Lyons Road, north of Lake Worth Drainage District L-30 Canal to Boynton Beach
Boulevard project
3C-15 Contract with J.W. Cheatham, LLC for the Lyons
Road, north of Lake Worth Drainage District L-14 Canal to Lake Worth Road and
Lyons Road, Lake Worth Road to south of LWDD L-11 Canal project
Page 20
3C-16 Contract with EAC Consulting, Inc. for the Kirk
Road, Lake Worth Drainage District L-7 Canal to Summit Boulevard project
3C-17 Contract with Drawdy Construction Company, Inc.
for the Prairie Road over the Lake Worth Drainage District L-8 Canal project
Page 21
3C-18 Work order to contract with Ranger Construction
Industries, Inc. to mill and resurface Congress Avenue from Roberts Lane to
Lake Worth Road
3C-19 Resolution abandoning public interest in lake
maintenance easements north of the Lake Worth Drainage District L-39 Canal and
east of State Road 7
3C-20 Resolution abandoning public interest in
utility easement north of Hypoluxo Road and east of Lyons Road
Page 22
3C-21 Work task order to contract with Mock, Roos
& Associates, Inc. for the 10th Avenue North, west of Congress
Avenue to I-95 Right-of-Way Study
3C-22 Resolution abandoning public interest in
utility easement north of Okeechobee Boulevard and west of Florida’s Turnpike
E. COMMUNITY SERVICES
Page 23
3E-1 Appointments to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency Council
Page 24
3E-2 Ratify the Mayor’s signature on the
Emergency Food and Shelter Program Phase Coronavirus Aid, Relief and Economic
Security Act application for the Emergency Food and Shelter National Board
Program
Page 25
3E-3 Agreements with the Area Agency on Aging of
Palm Beach/Treasure Coast, Inc. for various provisions for seniors
Page 26
3E-4 Ratify the Mayor’s signature on
modifications to the Florida Department of Economic Opportunity to provide
economic and mobility services to low-income individuals and families
Page 27
3E-5 Receive and file funding allocation
notification of the Emergency Food and Shelter Program for the provision of
rental payments to assist individuals and families in crisis
F. AIRPORTS
Page 27
3F-1 First
amendment to drainage agreement with Closter Farms, Inc. for drainage services
in Pahokee
3F-2 Receive
and file documents connected with the Development Site Lease Agreement with PBI
Post Distr. LLC for the development of a warehouse facility on the south side
of Wallis Road, between Military Trail and Haverhill Road
AUGUST 25, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
(Cont’d)
Page 28
3F-3 Utility
Easement Agreement with Florida Power & Light Company for facilities on the
south side of the Palm Beach County Park Airport
3F-4 Utility
Easement Agreement with Florida Power & Light Company for facilities on the
west side of the Palm Beach International Airport
3F-5 Declaration
of Easement for water utility improvement in the Golfview area
3F-6 Resolution
delegating authority to the County Administrator or designee to execute grant
applications and agreements benefitting the County’s Airport System
Page 29
3F-7 Resolution
approving an amendment to the Public Transportation Grant Agreement with the
Florida Department of Transportation for the Concourse B Expansion project at
the Palm Beach International Airport
3F-8 Receive
and file amendment to agreement with CVH PBI, LLC for deferral and repayment of
fixed rental payments
Page 30
3F-9 Receive
and file amendment to agreement with Paradies-Palm Beach, LLC for
reconciliation of the minimum annual guarantee
3F-10 Resolution approving a Maintenance Memorandum of Agreement with the
Florida Department of Transportation to maintain signage within the right of
way of I-95
3F-11 Resolution approving a Public Transportation Grant Agreement with
the Florida Department of Transportation for Terminal Roof Improvements at the
Palm Beach International Airport
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 31
3G-1 Receive and file the Fiscal Year 2020/2021
Proposed Budget for Children’s Services Council of Palm Beach County
3G-2 Request by Palm Beach County Tax Collector to
order the 2020 tax roll to be extended prior to completion of the Value
Adjustment Board hearings
3G-3 Receive and file the Quarterly Reports of the
FY 2019-2020 contract with the Department of Health for the operation of the
Palm Beach County Health Department
3G-4 Receive and file the Quarter Ending September
30, 2020 information for Children’s Services Council of Palm Beach County
3G-5 Federally Funding Subaward and Grant
Agreement with the State of Florida, Division of Emergency Management
authorizing reimbursement of eligible project for Public Assistance funding for
Coronavirus
Page 32
3G-6 Negotiated settlement offer for David R.
Hershberger
3G-7 Negotiated settlement offer for Oscar Rojas
Pro Dog Academy LLC
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 33
3H-1 Receive and file amendment to contract with
The Weitz Company, LLC for the installation of a temporary trailer at Fire
Station No. 17
3H-2 Amendment to contract with Robling
Architecture Construction Inc. for the Fire Station No. 19 Generator Relocation
and Replacement project
Page 34
3H-3 Contract with Parsa Corporation for general
minor construction services
Page 35
3H-4 Contract with Ampro, Inc. for electrical
services
3H-5 Work order to contract with Pro Sound, Inc. for
the Convention Center – Sound System Replacement project
Page 36
3H-6 Amendment to contract with Asset Builders,
LLC for the Belle Glade Senior Center Roof Replacement project
3H-7 Receive and file agreement with Ric L.
Bradshaw for use of county-owned property to wash PBSO owned vehicles in Belle
Glade
AUGUST 25, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 37
3H-8 Amended and restated agreement with Cambridge
Security Services Corporation for interoperable communications
3H-9 Amended and restated Interlocal Agreement
with the Florida Forest Service for interoperable communications
Page 38
3H-10 Contracts with two contractors for plumbing
services
3H-11 Amendment to contract with Asset Builders, LLC
for the Pahokee Fleet Maintenance Garage Door Replacement project
Page 39
3H-12 Declaration of Easement in favor of the Palm
Beach County Water Utilities Department for water and fire services to the new
Palm Beach County Sheriff’s Office Forensic Sciences and Technology Facility
3H-13 Work order to contract with Davco Electrical
Contractors for the Okeeheelee Park – Ski Course, Softball and Multipurpose
Field Lighting Replacement project
Page 40
3H-14 Contracts with four contractors for renovate
the Pahokee and Belle Glades Facilities for the Non-Congregate Sheltering
Strategy for the Western Communities
Page 41
3H-15 Contract with Currie Sowards Aguila Architects,
Inc. for the development and implementation of a Fire Rescue Comprehensive Fire
Station Capital Improvements Program
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 41
3I-1 Nomination
of Bobby “Tony” Smith as Chairperson of the Housing Finance Authority
Page 42
3I-2 Receive
and file documents for loans made to ARK 305 LLC to own and operate a Papa
John’s Pizza franchise in Belle Glade
Page 43
3I-3 Grant
to South Lake Apartments, LLC for a multi-family housing rental project in
Pahokee
3I-4 Certification
of Consistency with the Consolidated Plan for Palm Beach County’s Division of
Human and Veteran’s Services
Page 44
3I-5 Loan
agreements between Malibu Bay Preservation, Ltd. and Executive Trust, Ltd. to
provide an affordable housing rental project in West Palm Beach
J. PLANNING, ZONING & BUILDING
Page 45
3J-1 Reappointment
to the Building Code Advisory Board
K. WATER UTILITIES
Page 45
3K-1 Partial
Release of Utility Easement for Sinai Residences
Page 46
3K-2 Release
and partial release of easements for the Sherbrooke Center
3K-3 Indemnity Agreement with CMSJR Development
Group, LLC for property located on Okeechobee Boulevard, west of Skees Road
3K-4 Work authorization to contract with
Centerline Utilities, Inc. for the Orange Boulevard, Force Main Extension &
Seminole Pratt Whitney Road Pigging Stations project
Page 47
3K-5 Grant agreement with the State of Florida
Department of Environmental Protection for the Western Region North Wastewater
Treatment Facility Sand and Grit Removal
Page 48
3K-6 Receive and file two emergency extension to
contracts
AUGUST 25, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 49
3L-1 Amendment to agreement with the South
Florida Water Management District for water quality data in the Lake Worth
Lagoon
3L-2 Receive and file task assignment to contract
with Florida Fish and Wildlife Conservation Commission to provide aquatic
vegetation control services for county bodies of water
3L-3 Receive and file task assignment to contract
with the State of Florida, Department of Environmental Protection for cleanup
of petroleum contamination sites
Page 50
3L-4 Receive and file task assignment to contract
with the State of Florida, Department of Environmental Protection for
compliance inspection of petroleum storage tank facilities
M. PARKS & RECREATION
Page 50
3M-1 Budget transfer for the Okeeheelee Golf
Course Greens Renovation project
3M-2 Receive
and file extension to Vending Service Agreement with the Florida State
Department of Education, Division of Blind Services
P. COOPERATIVE EXTENSION SERVICE
Page 51
3P-1 Donation
from the Friends of the Mounts Botanical Garden, Inc. for the display of Moai
statues
3P-2 Agreement with the Palm Beach Soil and Water
Conservation District to provide soil and water resource conservation services
Q. CRIMINAL JUSTICE COMMISSION
Page 52
3Q-1 Receive
and file amendments to contracts to include various modifications
S. FIRE RESCUE
Page 53
3S-1 Authorize the Mayor to execute Certificate
to Non-Ad Valorem Assessment Roll for the Municipal Service Benefit Unit for
Fire Hydrant Maintenance and Rental in Riviera Beach
3S-2 Write off of uncollectible emergency
transport patient accounts
3S-3 Appointment to the Fire Code Board of
Appeals and Adjustments
Page 54
3S-4 Memorandum of Agreement with the Children’s
Services Council of Palm Beach County for the Drowning Prevention Coalition
U. INFORMATION SYSTEMS SERVICES
Page 54
3U-1 Receive and file task order to contract with
Woolpert, Inc. for the 2019 Palm Beach County Coastal Orthophotography Program
3U-2 Receive and file Addendum Agreement with AT&T
for the AT&T Emergency Call Tracking System
Page 55
3U-3 Rescind and replace Interlocal Agreement with
the Town of Juno Beach for network and phone services
3U-4 Rescind and replace Interlocal Agreement with
the Village of Wellington for network services
3U-5 Rescind and replace Interlocal Agreement with
the City of West Palm Beach for network services
Page 56
3U-6 Rescind and replace Interlocal Agreement with
the School Board of Palm Beach County for network services
AUGUST 25, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY
Page 56
3X-1 Receive and file amendment to contract with
the Florida Council Against Sexual Violence revising the community assessment
requirements
Page 57
3X-2 Receive and file five Grant Adjustment Notices
for the Second Chance Act Innovations in Reentry Initiative grant
3X-3 Receive and file first amendments to
contracts for Adult and Youth Reentry Services
Page 58
3X-4 Receive and file second amendments to
contracts for Adult and Youth Reentry Services
3X-5 Receive and file modification to
Federally-funded Subgrant Agreement with the State of Florida, Division of
Emergency Management for the FY 2019-20 Emergency Management Performance Grant
3X-6 Receive and file amendment to agreement with
the Florida Commission on Community Services for training and supplies for the
Community Response Emergency Response Team
Page 59
3X-7 Receive and file extension award letter from
the City of Miami for the FY 2018-2019 Urban Area Security Initiative
3X-8 Urban Area Security Initiative GY 2019 –
Award Letter
3X-9 Florida E011 Board special disbursement to
help with COVID-19 expenses for 911
Page 60
3X-10 Receive and file contract renewal to contract
with the State of Florida, Department of Health to receive funding from the
Florida Legislature for sexual assault services to victims
3X-11 Receive and file purchase order for contractual
reentry services from the Florida Department of Corrections
Page 61
3X-12 Receive and file emergency contracts with six
hotels for non-congregate shelter services related to Coronavirus
Page 62
3X-13 Receive and file Declarations and Emergency
Orders related to COVID-19 for the month of March, 2020
Page 63
3X-14 Receive and file Declarations and Emergency
Orders related to COVID-19 for the months of March and April, 2020
Page 64
3X-15 Receive and file Declarations and Emergency
Orders related to COVID-19 for the month of May, 2020
Page 65
3X-16 Receive and file Emergency Orders related to
COVID-19 for the months of June and July, 2020
Page 66
3X-17 Receive and file Declarations related to COVID-19 for the months of
June and July, 2020
Z. RISK MANAGEMENT
Page 67
3Z-1 Ratify the Mayor’s signature on Quarter
Federal Excise Tax Return and payment of the Patient-Centered Outcomes Research
Institute fee
AUGUST 25, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
AA. PALM TRAN
Page 67
3AA-1 Letter of Understanding with the Amalgamated Transit Union Local
1577 granting compensatory time to certain Palm Tran employees
Page 68
3AA-2 Resolution approving a Public Transportation Grant Agreement with
the State of Florida Department of Transportation to fund a portion of a
position in Mobility Management
BB. YOUTH SERVICES
Page 69
3BB-1 Contract with Tonise Florexil, to complete a
2,000 hour requirement for clinical work
3BB-2 Cares Act Funding Agreement with Early Learning Coalition of Palm
Beach County, Inc. for child care scholarships
CC. INTERNAL AUDIT
Page 70
3CC-1 Receive and file audit reports for June 17,
2020
DD. SHERIFF
Page 70
3DD-1 Bureau of Justice Assistance Bulletproof Vest
Partnership Grant for the purchase of bulletproof vests
Page 71
3DD-2 Budget transfer from the Law Enforcement Trust
Fund to provide crime prevention and drug abuse education
Page 72
3DD-3 Federally-funded subaward and grant agreement
for a FY17 State Homeland Security Grant for equipment for the SWAT Specialty
team
3DD-4 Receive and file amendments to the contract
with Florida Department of Education to implement a Safe Schools Security Guard
Training Program
3DD-5 Contract with the Florida Council Against
Sexual Violence for a detective to investigate sex crimes against victims 11
years of age and older
Page 73
3DD-6 TSA NEDCTP contract award to offset the costs
of five canine teams at the Palm Beach International Airport
3DD-7 Receive and file grant adjustments to contract
with the Florida Department of Law Enforcement related to the workweek and
overtime
EE. TOURIST DEVELOPMENT COUNCIL
Page 73
3EE-1 Receive and file agreement managed by the Palm Beach County Sports
Commission, Inc. for the promotion of the South Florida Collegiate Baseball
League
FF. OFFICE OF
EQUAL OPPORTUNITY
Page 74
3FF-1 Ratify the Mayor’s signature on a Cooperative Agreement with the
U.S. Department of Housing and Urban Development to purchase technology assets
AUGUST 25, 2020
TABLE OF CONTENTS
SPECIAL PRESENTATIONS
Page 75
4A COVID-19
Update by Dr. Alonso and County Staff
PUBLIC HEARINGS – 9:30 A.M.
A. PUBLIC SAFETY
Page 76
5A-1 Issuance
of a Special Secondary Services Certificate of Public Convenience and Necessity
to Cambridge Security Services Corporation for The Bear’s Club Property Owner’s
Association
B. WATER UTILITIES
Page 76
5B-1 Resolution
confirming the Special Assessment Roll for the Mahogany Lane Water Main
Extension project
C. TOURIST DEVELOPMENT COUNCIL
Page 77
5C-1 Ordinance
amending the Tourist Development Tax Ordinance establishing a 2020 stimulus
fund to promote County tourism
REGULAR AGENDA
A. TOURIST DEVELOPMENT COUNCIL
Page 78
6A-1 Tourism Stimulus Marketing Recovery Plans
B. FACILITIES DEVELOPMENT AND OPERATIONS
Page 78
6B-1 Resolution authorizing conveyance of three
parcels of surplus property to the Village of Palm Springs
Page 79
6B-2 Resolution authorizing an amendment to
Concessionaire Service Agreement with Hawkhaven, LLC for operation of
concession building at Carlin Park
Page 80
6B-3 Consultant Services Authorization to
contract with Song & Associates Inc. for the Supervisor of Elections Production
Facility project
Page 81
6B-4 Amendment to contract with Hedrick Brothers
Construction Co., Inc. for the Detention Facilities Renewal/Replacement – Main
Detention Center East and South Towers project
C.
FIRE RESCUE
Page 81
6C-1 Personal Protective Equipment Decontamination
Services Agreement with Battelle Memorial Institute
D. HOUSING AND ECONOMIC SUSTAINABILITY
Page 82
6D-1 Community Development Block Grant to the Town
of Mangonia Park for sanitary sewer improvements in the Bryn Mawr neighborhood
Page 83
6D-2 Requalification amendment to Interlocal
Cooperation Agreements with 29 municipalities
Page 84
6D-3 Allocation of Florida Housing Finance
Corporation Coronavirus Relief Fund dollars to assist Floridians with emergency
repairs
Page 85
6D-4 Allocation of Emergency Solutions Grant
Coronavirus Program funding to assist the homeless and those at risk of
homelessness with shelter
AUGUST 25, 2020
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
E. ADMINISTRATION
Page 86
6E-1 Resolution supporting the construction of
bridge markers on SR A1A/Jack Nicklaus Drive in designating the bridge as “Gold
Star Family Memorial 44, dedicated to Army Captain Joseph M. Berkson
6E-2 CareerSource Palm Beach to serve as the
one-stop operator for Local Workforce Development Area 21
BOARD
APPOINTMENTS (Page 87)
STAFF COMMENTS
Page 88
8A-1 Receive
and file Board Directive Reports
COMMISSIONER COMMENTS (Page 89)
ADJOURNMENT (Page 90)
AUGUST 25, 2020
A. ADMINISTRATION
1. Staff recommends motion to:
A) approve the following agreements (Agreements) to implement
various community improvement projects and initiatives through the Office of
Community Revitalization’s Neighborhood Engagement and Transformation (NEAT)
Grants Program for a total of $149,500:
1) an Agreement with Cabana Colony Residents League, Inc. in an amount
not-to-exceed $15,500 for an address plaque project ($6,000); and an address
yard sign project ($9,500);
2) an Agreement with
Limestone Creek Advocates, Inc. in an amount not-to-exceed $18,000 for a park
enhancement project ($8,000); and Life Safety and Emergency Preparedness
project ($10,000);
3) an Agreement with
Cannongate Property Owner’s Association, Inc. in an amount not-to-exceed
$30,000 for a security enhancement project ($10,000); a parking restriping
project ($10,000); and a bulletin board project ($10,000);
4) an Agreement with
Community Faith Outreach Ministries, Inc. in an amount not-to-exceed $10,000 to
purchase items for a community garden expansion project;
5) an Agreement with
Country Club Acres Association Inc. in an amount not-to-exceed $20,000 for a
welcome wall and lighting project ($10,000); and a lighting and landscaping
project ($10,000);
6) an Agreement with
Student ACES, Inc. in an amount
not-to-exceed $10,000 for a high impact security door project;
7) an Agreement with
The Arc of the Glades, Inc. in an amount not-to-exceed $6,500 for a community
playground utility trailer project;
8) an Agreement with
Palm Beach County Sheriff’s Office in an amount not-to-exceed $19,500 for a
multipurpose trailer project ($9,500); and a community equipment project
($10,000);
9) an Agreement with
Paint Your Heart Out Palm Beach County, Inc. in an amount not-to-exceed $10,000
for a painting and beautification project; and
10) an Agreement
with Rebuilding Together of the Palm Beaches, Inc. in an amount
not-to-exceed $10,000 for a home repair project; and
B) delegate
authority to the County Administrator or designee to approve minor changes to
the scope of work of these Agreements that do not increase the awarded grant
funding.
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
2. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida
(Board), authorizing the County to join the Urban Sustainability Directors
Network (USDN) and continue memberships with the Southeast Sustainability
Directors Network (SSDN) and Resiliency Florida to help advance the County’s
resilience initiatives. SUMMARY: The
Board authorized the creation of the Office of Resilience (OOR) to serve as a
resource, catalyst, and advocate for Palm Beach County’s resilience and
sustainability efforts. OOR seeks to help advance its initiatives by joining
USDN and renewing its SSDN and Resiliency Florida memberships. USDN is a
professional network with members from over 215 cities and counties in North
America. Joining USDN helps local government sustainability directors make
change in their communities faster, better, and more efficiently through peer
learning and collaboration. SSDN is a professional network of government
officials from Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi,
North Carolina, South Carolina, and Tennessee who collaborate to accelerate
sustainable best practices of the region and help members build capacity.
Resiliency Florida is a non-profit organization that promotes resilient
strategies and helps communities plan for, and adapt to, extreme weather
impacts throughout Florida. Funding is available in the current FY2020 budget
to support the $8,690 in total membership fees. Countywide (RPB)
3. Staff recommends
motion to approve: a
Golf Tournament Agreement between Palm Beach County, Trump International Golf
Club, L.C. and the Jupiter Children’s Foundation for a one day charitable golf
tournament to the held on November 2, 2020. SUMMARY: The Development Site Lease Agreement with the
Trump International Golf Club, L.C. (TIGC), approved on September 3, 1996
(R96-1277D), allows the use of the golf course during the months of May through
October for the County to host either a single two-day, or two one-day
charitable golf tournament(s). The Golf Tournament Agreement provides for the
Trump International Golf Club to be available exclusively for the tournament to
be held on November 2, 2020. Proceeds from the tournament will benefit the
Jupiter Children’s Foundation. Pursuant to the County’s policy pertaining to
the rotation schedule for selecting an organization to participate in the charity
golf tournament, District 1 has chosen the Jupiter Children’s Foundation for
this year. In light of COVID-19 and orders related to COVID-19 and recreational
facilities, the contract includes additional language that allows for
cancellation of the tournament due to COVID-19, as well as, complete adherence
to any state and local laws and orders in place by the date of the tournament. Countywide
(AH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting
Date
Zoning January
27, 2020
Joint
Meeting PBC League of Cities February
24, 2020
Zoning February
27, 2020
Regular March
10, 2020
Regular March
17, 2020
Special April
14, 2020
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department
heads for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management
Department; and the Department of Airports during August, September, and October
2018. Countywide
5. Staff recommends
motion to receive and file: a list of
Clerk & Comptroller Finance Department records which have been converted to
an electronic format. SUMMARY: These records have been
converted from paper to an electronic format. The electronic records will be
maintained according to their required retention schedule under the State of
Florida’s General Records Schedule GSI-SL for State and Local Government Agencies
per Chapter 119 and Chapter 257, Florida Statutes. Countywide
6. Staff recommends
motion to receive and file: two of
Palm Beach County’s annual financial reports for fiscal year ended September
30, 2019.
A) The Units of Local Government –
Annual Financial Report (AFR); and
B) The Annual Financial Audit Report
(AFAR), including the Single Audit Report.
SUMMARY: The Units of Local Government
Report is an Annual Financial Report which serves to generate input to the
state. The Annual Financial Audit Report is a special annual financial report
defined in Chapter 10.550 of the rules of the Auditor General. This report is
required to be filed annually with the Auditor General in compliance with
Section 11.45, Florida Statutes and includes the Single Audit Report. Countywide
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to:
A) adopt
a resolution approving a tri-party railroad reimbursement agreement with the
Florida Department of Transportation (FDOT) and the South Florida Regional
Transportation Authority (SFRTA) for modifications at the SFRTA railroad grade
crossing on 6th Avenue South, FDOT/AAR Crossing Number 628146G, to
accommodate FDOT’s I-95 project, FM#436963-1-57-01; and
B) approve
the tri-party railroad reimbursement agreement with the FDOT and the SFRTA for
modifications at the SFRTA railroad grade crossing on 6th Avenue
South.
SUMMARY: Adoption of the resolution and
approval of the agreement will allow the SFRTA to make modifications to the
railroad grade crossing on 6th Avenue South, which is a Palm Beach
County right-of-way, required to accommodate the FDOT’s highway improvement
project at I-95 and 6th Avenue South. The SFRTA will perform all
work associated with the modifications and the FDOT will reimburse the SFRTA
for all material and construction costs. The SFRTA will be responsible for
maintenance and operation of the modifications. The County has to be a party to
this agreement as we are the license holder of the railroad crossing agreement.
District 3 (YBH)
2. Staff recommends
motion to approve: Change Order No. 9 with Rosso Site Development, Inc.
(RSD) for a contract time extension of 48 days to the Lyons Road, Clint Moore
Road to north of LWDD L-39 Canal project (R2018-1322). SUMMARY: Per PPM CW-F-050, the time extension in this
change order exceeds staff approval authority, and requires the Board of County
Commissioners approval. Change Order No. 9 is for delays associated with
Florida Power & Light conflicts with the proposed mast arm installation and
new sidewalks, and will extend the contract time by 48 days resulting in a new
completion date of November 12, 2019. The final walk through confirming
construction was completed per project specifications was December 14, 2019.
However, follow up change orders are standard practice to settle contractor
remaining claims for costs incurred, and they can take an inordinate amount of
time to negotiate. Change Order No. 9 is the final change order to closing out
the project. The contract was approved on September 18, 2018, prior to the
effective date of the Equal Business Opportunity Ordinance and pursuant to the
Small Business Enterprise (SBE) Ordinance at the time. The SBE goal for all
contracts was 15%. RSD committed to 20% SBE participation. Their SBE participation
for this change order is 0%, and their cumulative SBE participation to date,
including this change order, is 20.3%. RSD is a Palm Beach County based
company. District 5 (YBH)
3. Staff recommends
motion to approve: an annual
pavement marking contract with Southwide Industries, Inc. (Southwide) in an
amount not to exceed $7,000,000. SUMMARY:
Approval of this contract will provide for installation of pavement markings on
an as needed basis throughout Palm Beach County. Southwide has agreed to 100%
SBE participation, however, the affirmative procurement initiative selected by
the Goal Setting Committee is the Small Business Enterprise price preference.
Southwide, a certified SBE with the Office of Equal Business Opportunity is the
lowest responsive, responsible bidder. This contract will be in effect for 36
months from the date of approval by the Board of County Commissioners. Countywide (YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff recommends
motion to approve: a work task
order to the Annual Civil Engineering Professional Services Contract (R2019-0715)
dated June 4, 2019 (Contract) with Civil Design, Inc. (CDI) in the amount of $432,990.45 for the Courtesy Maintained Roads Assessment
Study (Project). SUMMARY:
Approval of this work task order will
provide the design services necessary for the Project. An assessment of
Palm Beach County’s courtesy maintained roadways is required to determine which
roadways need to be improved to meet minimum roadway design standards. Per the
Contract, as amended, the Affirmative Procurement Initiative for the contract
is 20% Small Business Enterprise (SBE) participation. CDI agreed to 100% SBE
participation for this work task order. Their cumulative SBE participation to
date including this work task order is 99%. CDI is a Palm Beach County based
company. Countywide (YBH)
5. Staff recommends
motion to receive and file:
A) Supplemental Agreement Number 1 to the
State-Funded Grant agreement, R2018-0364, with the Florida Department of
Transportation (FDOT) for the design of improvements at State Road 7 and
Weisman Way extending the expiration date of the agreement from June 30, 2020
to December 30, 2020;
B) Amendment Number 6 to the County Incentive Grant Program (CIGP)
agreement, R2013-1291, with the FDOT for the design of the Congress Avenue
extension from Northlake Boulevard to Alt A-1-A extending the expiration date
of the agreement from June 30, 2020 to June 30, 2021; and
C) Amendment Number 3 to the CIGP agreement, R2016-0609, with the FDOT for
the right of way acquisition of the Congress Avenue extension from Northlake
Boulevard to Alt A-1-A extending the expiration date of the agreement from June
30, 2020 to June 30, 2021.
SUMMARY: In
accordance with Countywide PPM CW-O-051, all delegated contracts, agreements
and grants must be submitted by the initiating department as a receive and file
agenda item. As authorized by Resolution R2012-0035, and delegation from the
County Administrator, the Deputy County Engineer approved Supplemental Agreement
Number 1 on April 13, 2020 and Amendment Numbers 6 and 3 on May 20, 2020. Districts
1 & 6 (YBH)
6. Staff recommends
motion to approve: a work task order to the Annual Civil Engineering Professional
Services Contract (R2019-0715) dated June 4, 2019 (Contract) with Civil Design, Inc. (CDI) in the amount of $212,521.81 for the Donald Ross Road from Prosperity Farms Road to east of Ellison
Wilson Road project. SUMMARY: Approval of this work task order will provide the professional
services necessary to design the widening of Donald Ross Road from four
lanes to six lanes. The Contract requires CDI to adhere to a 20% mandatory
Small Business Enterprise (SBE) subcontracting goal as the Affirmative
Procurement Initiative. CDI agreed to
96.37% SBE participation for this work task order. Their cumulative SBE
participation to date including this work task order is 96.79% for the
Contract. CDI is a Palm Beach County based company. District 1
(YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends
motion to adopt: a resolution supporting the application requesting an easement
from the Board of Trustees of The Internal Improvement Trust Fund (TIITF) of
the State of Florida pursuant to Section 18.208 (3)(D), Florida Administrative
Code, for a portion of land located on the north side of Donald Ross Road at
the intersection with Max Planck Way. SUMMARY: A developer installed a new traffic signal at
the intersection of Donald Ross Road and Max Planck Way within the municipal
limits of the Town of Jupiter (Project). Portions of the Project were installed
within property owned by TIITF. In order for Palm Beach County (County) to
accept the Project for maintenance as part of its traffic control jurisdiction,
the County needs an easement for legal access from TIITF. The County will
formally accept the Project for maintenance from the developer once TIITF
provides the needed easement. District 1 (YBH)
8. Staff recommends
motion to approve: Change Order No. 6 with Community Asphalt Corp.
(CAC) in the amount of $148,503.44 and a contract time extension of 328 days to
the Old Dixie Highway from Park Avenue to Northlake Boulevard project
(R2016-1316). SUMMARY: Per PPM CW-F-050,
this change order exceeds the threshold of $100,000 and allowable time
extensions relating to staff approvals of change orders to contracts, and
requires the Board of County Commissioners (BCC) approval. Change Order No. 6
will compensate CAC for costs and delays associated with plan revisions,
overhead utility conflicts, utility pole conflicts, weather days and holidays,
and will extend the contract time by 328 days resulting in a new completion
date of September 20, 2019. On August 21, 2019, CAC submitted a claim for
additional contract time and compensation. The final walk through confirming
construction was completed per project specifications was October 16, 2019. Negotiations
between CAC and Palm Beach County commenced and an agreement was reached on
November 19, 2019. On June 10, 2020, CAC submitted all required documentation
and Change Order No. 6 was prepared. The contract was approved on September 27,
2016, prior to the effective date of the Equal Business Opportunity Ordinance
and pursuant to the Small Business Enterprise (SBE) Ordinance at the time. The
SBE goal for all contracts was 15%. CAC committed to 15.6% SBE participation.
Their SBE participation for this change order is 4.1%, and their cumulative SBE
participation to date, including this change order, is 11.6%. CAC is a Palm
Beach County based company. Districts 1 & 7 (YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
9. Staff recommends motion to:
A)
approve a contract with FG
Construction, LLC (FGC) in the amount of $841,718.02 for the construction of
the Florida Mango Road over PBC L-2 Canal Bridge Replacement (Project);
B)
receive and file an interlocal
agreement with the City of West Palm Beach (City) for joint participation and
project funding for construction of utility adjustments for the Project in the
amount of $110,942.78; and
C)
approve a budget amendment of
$110,943 in the Transportation Improvement Fund to recognize reimbursement
funding from the City and appropriate it to the Project.
SUMMARY:
Approval of this contract and budget amendment will allow Palm Beach
County to issue a notice to proceed to FGC, a Broward County based company, to
begin construction of the Project. The Project consists of replacing the
Florida Mango Road bridge over the PBC L-2 Canal. The Affirmative Procurement
Initiatives selected for this contract on August 7, 2019 by the Goal Setting
Committee are a 20% minimum mandatory Small Business Enterprise (SBE)
participation and a 3% Minority Business Enterprise (MBE) participation. FGC
has agreed to 33% SMBE participation. FGC was the lowest responsive bidder of
five. The budget amendment will recognize funding from the City, as agreed to
in the interlocal agreement, for utility work they requested. The contract time
for the Project is 210 calendar days. Districts 2 & 7 (YBH)
10. Staff recommends
motion to approve:
A) Change Order No. 7 with Kiewit
Infrastructure South Co. (Kiewit) in the amount of $53,781.54 to replace the
deteriorated Florida Power and Light service point for the Camino Real
Road/Boca Club Bridge over the Intracoastal Waterway Bridge Rehabilitation,
R2017-1202 (Project);
B) Change Order No. 8 with Kiewit in the
amount of $37,365.48 to furnish and install CCTV camera system upgrades for the
Project;
C) Change Order No. 9 with Kiewit in the
amount of $15,354 to adjust the span locks receiver shims for the Project;
D) Change Order No. 10 with Kiewit in the
amount of $8,712.91 for an apprentice incentive payment reimbursement; and
E) Change Order No. 11 with Kiewit in the
amount of $413,626.54 for work, labor, time, equipment, and materials deemed
necessary by the Engineer of Record (Wantman Group, Inc.), Road and Bridge personnel,
and the Construction Engineering and Inspection Consultant (AE Engineering,
Inc.); and for 75 additional contract days.
SUMMARY: Per PPM CW-F-050, the total of these change
orders exceeds the threshold of $100,000 relating to staff approvals of change
orders to contracts, and requires the Board of County Commissioners approval.
Approval of these change orders will compensate Kiewit for unforeseen
additional work deemed necessary for the Project. The time extension of 75 days
changed the completion date to October 3, 2019. The contract was approved on
September 26, 2017, prior to the effective date of the Equal Business
Opportunity Ordinance and pursuant to the Small Business Enterprise (SBE)
Ordinance at the time. The SBE goal for all contracts was 15%. Kiewit committed
to 15.9% SBE participation. The SBE participation for Change Order 7 is 100%,
the SBE participation for Change Orders 8, 9, 10, and 11 is 0%, the cumulative
SBE participation for this project, including these change orders, is 15%. District
4 (YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
11. Staff recommends
motion to approve: a work task
order to the Annual Civil Engineering Professional Services Contract
(R2019-0716) dated June 4, 2019 with Keshavarz & Associates, Inc.,
(Keshavarz) in the amount of
$194,051.72 for the Hagen Ranch
Road from Smith Farm Boulevard to Lantana Road project. SUMMARY: Approval of this work task order will provide the professional services necessary to design
the roadway widening, drainage
improvements, and milling and resurfacing. The contract requires Keshavarz to adhere to the 20% Small Business
Enterprise (SBE) subcontracting goal as the Affirmative Procurement Initiative.
Keshavarz agreed to 98.9% SBE participation for this work task order. The
cumulative SBE participation to date including this work task order is 98.9%.
Keshavarz is a Palm Beach County based company and a certified SBE company. District
3 (YBH)
12. Staff recommends
motion to:
A) adopt
a resolution to approve a highway maintenance memorandum of agreement (HMMOA)
with the Florida Department of Transportation (FDOT) for the installation of a
decorative street lighting system along Australian Avenue from West 1st
Street to West Blue Heron Boulevard (Project);
B) approve
the HMMOA with the FDOT for the Project; and
C) approve
an interlocal agreement with the City of Riviera Beach (City) to assign
ownership, operation, and maintenance responsibility of the Project to the
City.
SUMMARY:
Adoption of this resolution and approval of the HMMOA will support the
FDOT’s installation of the Project. The Project will be completed by FDOT and
will be constructed in Palm Beach County (County) right-of-way (ROW). The HMMOA
is required to provide authority to the FDOT to construct the Project within
the County’s ROW. Construction shall be funded by FDOT at an estimated cost of
$3,200,000. The County will have no financial obligations for the Project. Upon
completion of the Project, ownership, operation, and maintenance responsibility
will be assigned to the City. The City shall apply for a ROW permit from the
County prior to any and all maintenance and operation of the Project. District
7 (YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
13. Staff
recommends motion to:
A) approve the expenditures for maintenance costs of
ten existing street lights along Le Chalet Boulevard between Rose Marie Avenue
West and Haverhill Road;
B) approve updated standard statewide Florida Power
and Light Company (FPL) agreements for street lighting projects; and
C) adopt a resolution delegating authority to the
County Administrator or designee to execute future FPL agreements, any future
updated standard agreements, and any substantially similar agreements for
street lighting projects.
SUMMARY:
The street lights were
previously built and maintained by FPL with the Le Chalet Homeowner’s
Association (HOA) paying for all charges. Le Chalet Boulevard has expanded into
a four-lane thoroughfare road with sufficient right-of-way to meet Palm Beach
County’s (County) requirements for funding under the Street Lighting Policy.
The County will be responsible for all future street lighting related costs
from FPL, excluding the underground wiring charges, as is County practice. The
HOA will continue to pay the underground wiring charges. On July 13, 2004 and
May 16, 2017, the Board of County Commissioners authorized the County
Administrator or designee to execute FPL’s standard statewide agreements. FPL
has since updated the agreements. The Engineering Department requests
authorization be granted to the County Administrator or designee to execute
future updated FPL agreements for street lighting projects. The updated FPL
agreements have been reviewed by the County Attorney’s office and Risk
Management. District 3 (YBH)
14. Staff recommends
motion to approve: a contract
with Propel Engineering, Inc. (PEI), in the amount of $1,176,850.56 for professional engineering services for
Lyons Road, north of Lake Worth Drainage District L-30 Canal to Boynton Beach
Boulevard (Project). SUMMARY: Approval
of this contract will provide the professional services necessary for the
preparation of design plans and construction bid documents for the
Project. Project improvements include roadway reconstruction and widening from
two lanes to four lanes divided. The solicitation for design professionals was
advertised on April 8, 2018 and April 15, 2018, prior to the effective date of
the Equal Business Opportunity Ordinance and pursuant to the Small Business
Enterprise (SBE) Ordinance at the time with final selection taking place on
July 25, 2018. The typical time frame from consultant selection to contract
approval by the Board of County Commissioners (BCC) is within ten months. However, presentation of this contract to the
BCC was delayed by staff turnover combined with an unusually high volume of
contracts. The SBE goal for all contracts was 15%. PEI agreed to 80%
SBE, but surpassed that participation with 88.68%. PEI is a Palm Beach County based company. District
5 (YBH)
15. Staff recommends
motion to approve: a contract with J.W. Cheatham, LLC (Cheatham) in the
amount of $7,153,789.08 for the construction of Lyons Road, north of Lake Worth
Drainage District (LWDD) L-14 Canal to Lake Worth Road and Lyons Road, Lake
Worth Road to south of LWDD L-11 Canal (Project). SUMMARY: Approval of this contract will allow Palm
Beach County to issue a notice to proceed to Cheatham, a Palm Beach County
based company, to begin construction of the Project. The Project consists of
roadway reconstruction and widening, signalization and utility improvements for
the Water Utilities Department. The Affirmative Procurement Initiative selected
for this contract on March 4, 2020 by the Goal Setting Committee is 13% minimum
mandatory Small Business Enterprise (SBE) participation. Cheatham has agreed to
17% SBE participation. Cheatham was the lowest responsive bidder of the seven
bids received. The contract time for the Project is 450 calendar days. District
6 (YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
16. Staff recommends
motion to approve: a contract with EAC Consulting,
Inc. (EAC), in the amount of $357,510.18 for professional engineering services for Kirk Road, Lake Worth Drainage District (LWDD) L-7
Canal to Summit Boulevard (Project). SUMMARY: Approval
of this contract will provide the professional services necessary for the
preparation of design plans and construction bid documents for the
Project. Project improvements include expanding the existing two lane roadway
to a three lane roadway with a central two way left turn lane. The solicitation
for design professionals was advertised on March 18, 2018 and March 25, 2018,
prior to the effective date of the Equal Business Opportunity Ordinance and
pursuant to the Small Business Enterprise (SBE) Ordinance in place at the time,
with final selection taking place on June 12, 2018. The typical time frame from
consultant selection to contract approval by the Board of County Commissioners
(BCC) is within ten months. However, presentation of this contract to the BCC
was delayed by staff turnover combined with an unusually high volume of
contracts. The SBE goal for all
contracts was 15%. EAC agreed to 17% SBE participation, but surpassed that with
27.5% SBE participation. EAC is
a Palm Beach County based company. District 2 (YBH)
17. Staff recommends
motion to:
A) approve
a contract with Drawdy Construction Company, Inc. (Drawdy) in the amount of
$958,775.50 for the construction of Prairie Road over the Lake Worth Drainage
District (LWDD) L-8 Canal (Project);
B) receive
and file an interlocal agreement with the Village of Palm Springs (Village)
for joint participation and project funding for construction of utility
adjustments in the amount of $220,206 for the Project; and
C) approve
a budget amendment of $220,206 in the Transportation Improvement Fund to
recognize reimbursement funding from the Village and appropriate it to the
Project.
SUMMARY: Approval of this contract and
budget amendment will allow Palm Beach County to issue a notice to proceed to
Drawdy, a Palm Beach County based company, to begin construction of the
Project. The Project consists of replacing the Prairie Road bridge over the
LWDD L-8 Canal. Paving improvements and utility improvements are also included.
The budget amendment will recognize reimbursement funding from the Village, as
agreed to in the interlocal agreement, for utility work they requested. The
Village shall be responsible for operation and maintenance of the utility work
upon completion of the Project. The Affirmative Procurement Initiative selected
for this contract on November 6, 2019 by the Goal Setting Committee is 20%
minimum mandatory Small Business Enterprise (SBE) participation. Drawdy has
agreed to 78.26% SBE participation. Drawdy was the lowest responsive,
responsible bidder of six. Time to complete all work under this contract shall
be no more than 220 calendar days. This
Project is funded by the infrastructure sales tax. District 3 (YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
18. Staff recommends
motion to approve: Work Order 2018051-130 in the amount
of $428,000 to mill and resurface Congress Avenue from Roberts Lane to Lake
Worth Road utilizing Palm Beach County’s (County) annual asphalt milling and
resurfacing contract R2018-1533 (Contract) with Ranger Construction Industries,
Inc. (Ranger). SUMMARY: Per Countywide PPM CW-F-050, this work order
exceeds the $200,000 threshold for staff approvals of work orders to annual
contracts, thus requiring approval from the Board of County Commissioners
(BCC). Approval of this work order will allow the contractual services
necessary to construct the improvements. Prior to this work order,
approximately $32 million of Ranger’s $48.5 million Contract has been spent or
encumbered. On October 16, 2018, the BCC approved the Contract with Ranger to
provide milling and resurfacing of County roadways for countywide projects. The
Contract was renewed on October 22, 2019, with a 15% mandatory Small Business
Enterprise (SBE) goal set as the Affirmative Procurement Initiative. Due to the
limited availability of qualified certified SBE subcontractors, the Office of
Equal Business Opportunity issued a waiver on January 17, 2020, that reduced
the mandatory SBE participation to 5% for the remainder of the current contract
term. On June 2, 2020, the second renewal was approved, and continued with the
reduced mandatory SBE participation of 5%. Ranger agreed to 5% SBE
participation for this work order. Approval of this work order will result in a
cumulative SBE participation of 9.7% for all the work orders issued under the
Contract. District 3 (YBH)
19. Staff recommends
motion to adopt: a resolution
abandoning any public interest in a portion of the 20-foot wide lake
maintenance easement, lying within Tract L7 of the plat of Hyder AGR-PUD South
Plat Four, Plat Book 126, Pages 121 through 125; a 20-foot wide drainage
easement, lying within a portion of Tract OS1 of the plat of Hyder AGR-PUD
South Plat Five, Plat Book 129, Pages 123 through 128; a 20-foot wide drainage
easement and a 20-foot wide lake maintenance access easement lying within a
portion of Tract OS2 of the plat of Hyder AGR-PUD South Plat Five, Plat Book
129, Pages 123 through 128; and a 10-foot wide utility easement lying within a
portion of Tracts A, OS1, OS2, and OS4 of the plat of Hyder AGR-PUD South Plat
Five, Plat Book 129, Pages 123 through 128, and within a portion of Tract L7 of
the plat of Hyder AGR-PUD South Plat Four, Plat Book 126, Pages 121 through
125, all lying in Section 31, Township 46 South, Range 42 East (Abandonment
Sites), of the Public Records of Palm Beach County. SUMMARY: Adoption of this resolution will eliminate
the public dedications that are in conflict with future development by Boca
Raton Associates VII, LLLP (Petitioner). All reviewing agencies and utility
service providers have approved this abandonment and the easements serve no
present or future public purpose. The Abandonment Sites are located north of
the Lake Worth Drainage District L-39 Canal and east of State Road 7. District 5 (YBH)
20. Staff recommends
motion to adopt: a resolution
abandoning any public interest in a portion of the 10-foot wide utility easement,
lying in Parcel B, as shown on the plat of Town Commons PUD/MUPD, according to
the plat thereof, as recorded in Plat Book 118, Pages 6 through 11 (Abandonment
Site), of the Public Records of Palm Beach County (County). SUMMARY: Adoption of this resolution will eliminate
the public dedication that is in conflict with future development by Town
Commons Shoppes, LLC (Petitioner). The Petitioner has requested the County
clear this encumbrance to allow the dedication of right-of-way, free of
encumbrances, for a new right-turn lane on Hypoluxo Road. All reviewing
agencies and utility service providers have approved this abandonment and the
utility easement serves no present or future public purpose. The Abandonment
Site is located north of Hypoluxo Road and east of Lyons Road. District 3 (YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
21. Staff recommends
motion to approve: a work task
order to the Annual Civil Engineering Professional Services Contract
(R2019-0717) dated June 4, 2019 (Contract)
with Mock, Roos & Associates, Inc. (MRA) in the amount of $227,758.05 for the 10th Avenue North, west of Congress
Avenue to I-95 Right-of-Way (ROW) Study (Project). SUMMARY: Approval of this work task order will provide the engineering services necessary to
complete a ROW study for the Project. The study will be focused on the north
side of 10th Avenue North from Congress Avenue to Barnett Drive. Per
the Contract, as amended on May 5, 2020, the Affirmative Procurement Initiative
for the Contract is 20% Small Business Enterprise (SBE) participation. MRA agreed to 53.41% SBE participation for this
work task order. The cumulative SBE participation to date including this work
task order is 41.32%. MRA is a Palm Beach County based company. District
3 (YBH)
22. Staff recommends
motion to adopt: a resolution
abandoning any public interest in a portion of the 12-foot wide utility
easement, dedicated by Vista Center of Palm Beach Plat 3, according to the plat
thereof, as recorded in Plat Book 68, Pages 128 through 134 and lying within
Tract A and Tract W, as shown on the plat of Emerald Dunes-Parcel 6, according
to the plat thereof, as recorded in Plat Book 107, Pages 68 and 69, lying in
Section 22, Township 43 South, Range 42 East (Abandonment Site), of the Public
Records of Palm Beach County. SUMMARY:
Adoption of this resolution will eliminate the public dedication that is
in conflict with future development by Discovery West Palm Development, LLC
(Petitioner). All reviewing agencies and utility service providers have
approved this abandonment and the utility easement serves no present or future
public purpose. The Abandonment Site is located north of Okeechobee Boulevard
and west of Florida’s Turnpike. District
2 (YBH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the reappointment of one current member and appointment of one new member to the Palm
Beach County HIV Comprehensive AIDS Resources Emergency (CARE) Council:
|
Seat No. |
Reappointment |
Term Expires |
|
3 |
Damion Baker |
08/24/23 |
|
Seat No. 15 |
Appointment Tyrina A. Pinkney |
Term Expires 05/06/22 |
SUMMARY: The Palm
Beach County HIV CARE Council (HIV CARE Council) nomination process is an open
process with publicized criteria and legislatively defined conflict of interest
standards. Mr. Baker and Ms. Pinkney have successfully completed the HIV CARE
Council’s nomination process and the HIV CARE Council recommends the
reappointment and new appointment. The total membership for the HIV CARE
Council shall be no more than 33 at-large members, per Resolution No.
2011-1560. Ms. Pinkney will complete the unexpired term for Ms. Whitney Davis. Mr.
Baker is an employee of Monarch Health Services, Inc. and Ms. Pinkney is an
employee of The Lord’s Place, Inc., which contract with the County for
services. The HIV CARE Council provides no regulation, oversight, management,
or policy setting recommendations regarding the subject contracts or
transactions. Disclosure of these contractual relationships at a duly noticed
public meeting is being provided in accordance with the provisions of Section
2-443, of the Palm Beach Code of Ethics. The diversity count for the 21 seats
that are currently filled is: African-American: 8 (38%), Caucasian: 8 (38%),
Hispanic-American: 4 (19%) and Asian-American: 1 (5%). The gender ratio
(female: male) is 11:10. Mr. Baker and Ms. Pinkney are both African-American.
Staff conducts targeted outreach in an effort to proffer candidates for
appointments that maintain a diverse composition of the board. (Ryan White Program) Countywide (HH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to:
A) ratify the signature
of the Mayor on the Emergency Food and Shelter Program (EFSP) Phase Coronavirus
Aid, Relief and Economic Security (CARES) Act Application for the Emergency
Food and Shelter National Board Program, for the period January 27, 2020
through January 31, 2021, in the amount of $292,325, for the provision of
rental assistance to individuals and families affected by the COVID-19 pandemic;
B) receive and file funding
allocation notification for EFSP Phase CARES, for the period January 27, 2020
through January 31, 2021, in an amount not to exceed $292,325, for the
provision of rental assistance to individuals and families affected by the
COVID-19 pandemic;
C) approve a budget
amendment of $292,325 in the CARES Act Relief Fund to align the budget with the
actual grant award; and
D) authorize the County
Administrator or designee to execute grant agreements, amendments, thereto, and
all other documents necessary for the implementation of the EFSP Phase CARES
Grant.
SUMMARY: The Emergency Food and Shelter National Board Program is a restricted
federal grant that provides EFSP funds. The United Way of Palm Beach County, Inc.
(United Way) administers the award locally. On May 21, 2020, United Way
released the EFSP Phase CARES Application. The Division of Human Services (DHS)
has received EFSP funds for the past 25 years. The DHS has applied for funding
to provide rental assistance to individuals and families in need of rental
assistance to prevent homelessness due to COVID-19. The emergency signature
process was utilized because there was not sufficient time to submit the grant
application through the regular Board of County Commissioner’s agenda process. On July 17, 2020, EFSP announced allocations
for the EFSP Phase CARES Award to Palm Beach County in the amount of $292,325.
The funds will be used to serve approximately 250 individuals and families for
homeless prevention services by providing rental assistance for past due rental
payments. In accordance with County PPM CW-O-051, all
delegated contracts, agreements, and grants must be submitted by the initiating
Department as a receive and file agenda item. The budget amendment is necessary to align the County budget with the
actual grant award. These funds are non-recurring and no County match
is required. (Division of Human Services) Countywide (HH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends motion
to approve:
A) Standard Agreement No. IR020-9500 for
Respite for Elders Living in Everyday Families (RELIEF) with the Area Agency on
Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the period July 1, 2020 through June 30, 2021, in an amount not-to-exceed
$45,750, to provide stipend volunteers to homebound seniors for in-home respite
for caregivers;
B) Standard Agreement No. IZ020-9500 for Alzheimer’s Disease Initiative (ADI) with AAA, for the period July 1,
2020 through June 30, 2021, in an amount not-to-exceed $1,154,821, to assist
seniors and caregivers by providing in-home services to help seniors live
independently;
C) Standard
Agreement No. IC020-9500 for Community Care for the Elderly (CCE) with AAA, for
the period July 1, 2020 through June 30, 2021, in an amount not-to-exceed
$1,700,484, to assist seniors and caregivers by providing in-home services to
help seniors live independently;
D) Standard Agreement No. IH020-9500 for Home Care for the Elderly (HCE)
with AAA, for the period July 1, 2020 through June 30, 2021, in an amount
not-to-exceed $141,948, to assist seniors and their caregivers
with the provision of care in a family-type living arrangement as an
alternative to institutional care;
E) Amendment 001 to Standard Agreement No.
IA020-9500 (R2020-0296) for
the Older Americans Act (OAA) with AAA, for the period January 1, 2020 through
December 31, 2020, to revise, amend and replace portions of the
standard agreement and increase the overall total funding allocation by
$524,855, to provide
in-home and community-based services to seniors; and
F)
a budget amendment of
$2,835,487 in the Division of Senior Service Administration Fund to align the
budget to the actual grant award.
SUMMARY: The agreements allow the
Division of Senior Services (DOSS) to provide services to seniors and their
caregivers. Under the RELIEF agreement, DOSS will provide outreach, assessment and training of stipend volunteers to
homebound seniors for in-home respite to families/caregivers. RELIEF program
services are funded with $45,750 in state funds and $63,027 in county funds. The stipends are
paid directly to the volunteers through AAA. The RELIEF program served 62
clients and provided 31,620 volunteer hours from Grant Year (GY) 2016 - GY
2019. Under the ADI agreement, DOSS will provide case management, in-home
respite and facility-based respite. ADI program services are funded with
$1,154,821 in state funds, $28,490 in program income funds and $455,868 in
county funds. The ADI program served 302 clients, provided 2,892 hours of case
management and 178,987 hours of in-home services from GY 2016 - GY 2019. Under
the CCE agreement, seniors and caregivers are assisted with in-home services
that help seniors live independently. CCE program services are funded with
$1,700,484 in state funds, $55,160 in program income funds and $1,012,966 in
county funds. CCE served 676 clients, provided 6,931 hours of case management
and 282,909 hours of In-home services from GY 2016- GY 2019. Under the HCE
agreement, DOSS assists older adults and caregivers with the provision of care
in a family-type living arrangement as an alternative to institutional care.
HCE program services are funded with $141,948 in state funds and $132,774 in
county funds. The HCE program served 167 clients, provided 2,006 hours of case
management and 13,405 hours of in-home services from GY 2016-2019. Under the
OAA amendment, DOSS provides services that preserve the independence of seniors
and defers the need for more costly institutions. Under the OAA contract, there
are several programs, which serve seniors. The congregate meals program served
1,557 seniors. The home-delivered meals program served 432 seniors. The in-home
services program served 151 seniors and the in-home services for clients with
caregivers served 26 seniors/caregivers. OAA program services are funded with
$524,855 in federal funds. The budget amendment is necessary to align the
County budget with the actual grant award. Seniors
receiving home delivered meals prior and during the COVID-19 pandemic are
continuing to do so without interruption in services. Due to the temporary
closure of congregate meal sites during the COVID-19 pandemic, congregate meals
are currently being managed in two ways: 1) through home delivery meals for
those seniors who do not have transportation to pick up their meals and 2)
through grab and go at one of DOSS’s two meal distribution sites. DOSS
is responsible for providing services north of Hypoluxo Road. The areas of
service include all of the districts, excluding Districts 3, 4, 5 and 7 south
of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing
services in the areas south of Hypoluxo Road. (DOSS) Countywide except for
portions of Districts 3, 4, 5, & 7 south of Hypoluxo Road (HH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to:
A) ratify:
1)
the signature of the Mayor
on Modification No. 3 to the Florida Department of Economic Opportunity (FDEO)
Federal Fiscal Year (FFY) 2020 Community Services Block Grant (CSBG) Program
Federally Funded Subgrant Agreement No. 17SB-0D-10-60-01-121 (R2017-0625), for
the period October 1, 2016 through September 30, 2020, increasing the original
grant agreement amount by $1,047,114 for a total grant award amount not to
exceed $4,597,005.93, to provide economic stability and mobility services to
2,700 low-income individuals and 1,040 families residing in Palm Beach County;
and
2)
the signature of the Mayor
on Modification No. 6 to the FDEO FFY 2020 Low-Income Home Energy Assistance
Program (LIHEAP) Federally Funded Subgrant Agreement No. 17EA-0F-10-60-01-023
(R2017-0996), for the period April 1, 2017, through September 30, 2020, increasing
the original grant agreement amount by $4,270,694 for a new total amount not to
exceed $16,661,672, to provide utility payment assistance to over 8,000
low-income households residing in Palm Beach County.
B) approve:
1)
a budget amendment of $521,113
in the CSBG fund to align the budget to the actual grant award; and
2)
a budget amendment of
$2,804,686 in the LIHEAP fund to align the budget to the actual grant award.
SUMMARY: CSBG Modification No. 3 increases the amended grant amount by
$1,047,114. These funds are used to provide economic stability and mobility
services to 2,700 low-income
individuals and 1,040 families. Economic mobility services include employment skills training, job placement,
resume training, financial management training, and case management. Economic
stability services include non-electric utility bill assistance and eviction
prevention assistance. In FFY 2019, a total of 3,894 individuals (1,513
households) were served with both economic stability and mobility services. Of
those served, 222 individuals enrolled in the Family Self-Sufficiency Program
and completed vocational training certifications in construction trades,
Certified Driver’s License, forklift, and the medical/health field. A total of
115 program participants obtained permanent unsubsidized employment and 73%
have maintained employment over 90 days. Increased LIHEAP funds will enable the Community Action Program to
provide assistance to low-income households in need of assistance to pay energy
bills or to relieve a crisis that would prevent utility service disconnection
or restore utility services. An estimated 8,000 households in Palm Beach County
will be served. In FFY 2019, 5,123 households were assisted with energy bills
and crisis assistance through LIHEAP. No County funds are required. (Community
Action Program) Countywide (HH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to:
A) receive and file funding
allocation notification for Phase 37 of the Emergency Food and Shelter Program
(EFSP), for the period February 1, 2020 through January 31, 2021, in an amount
not to exceed $175,000, for the provision of rental payments to assist
individuals and families in crisis; and
B) approve a budget
amendment of $89,849 in the Human Services Division General Fund to align the
budget with the actual grant award.
SUMMARY: The EFSP is a restricted federal grant. The award is administered locally by the United Way of Palm Beach
County, Inc. and consists of funding for rental assistance in the amount of $175,000. On July 7, 2020 the Board of County Commissioners
ratified the Mayor’s signature on the Phase 37 EFSP application (R2020-0762).
On July 17, 2020, EFSP announced allocations for the Phase 37 EFSP Award to
Palm Beach County. These funds will be used for homeless prevention
services by providing rental assistance for past due rental payments. In 2019, Phase 36 expended 100% of the $209,849 award
and served approximately 258 households in crisis. Due to a reduction in the
grantor’s budget, the EFSP Phase 37 Grant Award has been decreased by $34,849
in funding for this grant year compared to the previous grant year. Under the
current grant, an estimated 175 households will receive rental payment
assistance. In accordance with County PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating department as a
receive and file agenda item. The budget amendment is necessary to align the
county budget with the actual grant award. No County match is required.
(Division of Human Services) Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to approve: a First Amendment (Amendment) to Drainage
Agreement (Agreement) with Closter Farms, Inc. (Closter) (R2015-0774),
extending the term to April 1, 2025, for drainage services to 231.98
County-owned acres in Pahokee, for payment of $8,699.25 annually. SUMMARY: Under the Agreement, excess water from the
Palm Beach County Glades Airport (210.62 acres), the West County Pahokee Animal
Care & Control Facility (2 acres) and Duncan Padgett Park (19.36 acres)
drains onto Closter’s adjacent farmland. The initial term of the Agreement
expired on April 1, 2020, and there is one five-year renewal option. The
Amendment exercises the five-year renewal option to extend the Agreement from
April 2, 2020, to April 1, 2025, increases the drainage cost per-acre from $30
to $37.50 and incorporates new standard form provisions. Countywide (HJF)
2. Staff
recommends motion to receive and file: the following documents in
connection with the Development Site Lease Agreement between Palm Beach County
and PBI Post Distr. LLC (Post) dated December 19, 2017 (R2017-1892, as amended)
(the Lease):
A)
Consent to Sublease
(Consent), consenting to the sublease (Sublease) by Post to PBI Wallis Distr.
LLC (Wallis), of the premises under the Lease; and
B)
Ground Lessor’s
Estoppel Certificate (Estoppel) to BNB Bank.
SUMMARY: The Lease provides for the development of a
warehouse facility on approximately 7.5 acres on the south side of Wallis Road,
between Military Trail and Haverhill Road, west of the Palm Beach International
Airport. Post has obtained a leasehold mortgage and the lender has requested
the Estoppel to verify important details of the Lease. Post has requested the
Consent to the Sublease, as provided under the Lease. Post and Wallis entered into the Sublease on
June 25, 2020. Countywide (HJF)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
3. Staff recommends
motion to approve: a Utility Easement Agreement (Easement) with Florida
Power & Light Company (FPL) for facilities on County-owned property on the
south side of the Palm Beach County Park Airport (Lantana Airport). SUMMARY: The Easement will provide for
electric utilities and communications to serve hangar and support facilities on
the south side of the Lantana Airport.
FPL is providing electric utility service and requires an easement. Countywide
(AH)
4. Staff recommends
motion to approve: a Utility Easement Agreement (Easement) with Florida
Power & Light Company (FPL) for facilities on County-owned property on the
west side of the Palm Beach International Airport (PBI). SUMMARY: The Easement will provide for electric utilities and
communications to serve the hangar and support facilities being constructed by
Gulfstream Product Support Corporation on their leasehold on the western side
of PBI (R2017-0281, as amended). FPL is providing electric utility service and
requires an easement. Countywide (AH)
5. Staff recommends
motion to approve: a Declaration
of Easement (Declaration) for water utility improvements serving County-owned
property in the Golfview area at the northwest corner of the Palm Beach
International Airport (PBI), and the development of hangar and support
facilities being constructed by Gulfstream Product Support Corporation
(Gulfstream) on their leasehold on the western side of PBI (R2017-0281, as
amended). SUMMARY: The Water
Utilities Department is requesting the Declaration to provide water utilities
to these facilities at PBI. The Declaration provides for the installation,
operation and maintenance of water transmission and distribution facilities on
the property. Countywide (AH)
6. Staff recommends
motion to adopt: a resolution
delegating authority to the County Administrator or designee to execute grant
applications and agreements for the benefit of the County’s Airport System, and
certain modifications to grant agreements entered into pursuant to delegated
authority; providing for repeal of Resolution 2006-2086 to the extent of any
conflict; providing for severability; and providing for an effective date. SUMMARY: This resolution authorizes the County
Administrator or designee to execute grant applications for aviation grant
funding and standard form grant agreements provided by the Federal Aviation
Administration (FAA) under the Airport Improvement Program (AIP) and other
similar grant programs provided that the form of the agreement is substantially
the same as the standard form grant utilized under the AIP. This resolution also
allows the County Administrator or designee to execute standard form Florida
Department of Transportation Public Transportation Grant Agreements and to sign
certain amendments, time extensions and terminations of grant agreements
executed pursuant to the delegation of authority granted by this resolution. The
FAA requires acceptance of grant offers to occur within a specified time
period, which is typically 30 days or less. This resolution also repeals
Resolution 2006-2086, which provided a delegation of authority to accept
standard form AIP grant agreements. This resolution
is intended to simplify, update and consolidate delegations of authority
related to grant acceptance and to ensure the timely acceptance of grant offers
from the awarding agencies. The Director of the Department of Airports will be
considered a designee for purposes of this resolution. Countywide (AH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
7. Staff recommends
motion to:
B)
approve a budget amendment
of $17,531,938 in the Airport's Improvement and Development Fund to recognize
the Passenger Facility Charge (PFC) transfer and appropriate $9,063,876 in
project costs, which includes the receipt of a grant from FDOT for $4,531,938
and the PFC match of $4,531,938. The remaining $8,468,062 PFC funds will
replace previously appropriated local funds, which will replenish reserves; and
C)
approve a budget transfer
in the Airport's PFC Fund in the amount of $13,000,000 for the local grant
match of $4,531,938 and $8,468,062 to replenish reserves for funding previously
appropriated to the project.
SUMMARY: On May 5, 2020, the Board of County Commissioners adopted a Resolution
(R2020-0421) approving a PTGA (R2020-0422) with the FDOT in the amount of
$10,468,062 or 50% of the eligible project costs, whichever is less for
Concourse B Expansion at PBI under a multi-year funding plan. The FDOT has
issued an amendment to the PTGA as part of the second year funding, increasing
the original funding share by an additional $4,531,938 for a revised FDOT
participation of $15,000,000 bringing the revised total cost of the project to
$30,000,000. Since the acceptance of the initial portion of funding on May 5,
2020, the Department of Airports has obtained approval from the Federal
Aviation Administration for a PFC application which contains the funding to
provide the local match for this project. As such, the majority of the local
funding utilized as the initial match can be transferred back into Reserves. Countywide
(AH)
8. Staff
recommends motion to receive and file:
a Third Amendment (Amendment) to Hotel Development Site Lease Agreement
(Agreement) with CVH PBIA, LLC (CVH) (R2017-0356), providing for deferral and
repayment of fixed rental (deferral), reconciliation of rental payments on a
year-to-date basis, and updating standard form provisions, pursuant to
delegation of authority approved by the Board on May 5, 2020 (R2020-0527). SUMMARY:
Under the Agreement, CVH pays the greater of a percentage of gross hotel
revenues, or fixed ground rental.
Payments are submitted monthly and reconciled annually. Hotel bookings declined substantially as a
result of the COVID-19 pandemic, resulting in declines in CVH’s gross revenues.
The Amendment does not change what is due from CVH on an annual basis, however,
it adjusts the method of reconciliation. CVH will continue to owe the fixed
rental and annual percentage payments as they are due, but payments will be
reconciled monthly, versus annually. The
Amendment also provides for deferral of fixed rental payments for all or part
of the months of July through October, 2020, totaling $40,000, which is equal
to the payment security under the Agreement. The deferred amount will be repaid
commencing November 1, 2020, in six equal monthly installments with interest.
The Amendment updates standard form provisions and confirms that the force
majeure provisions of the Agreement do not apply to the nonpayment of any amounts
due County under the Agreement. Countywide (AH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
9. Staff
recommends motion to receive and file: the Eleventh Amendment
(Amendment) to Retail Concession Agreement (Agreement) with Paradies-Palm
Beach, LLC (Paradies) (R2007-2052), providing for reconciliation of the minimum
annual guarantee (MAG) on a year-to-date basis, and updating standard form
provisions, pursuant to delegation of authority approved by the Board on May 5,
2020 (R2020-0527). SUMMARY:
Under the Agreement, Paradies pays the greater of a percentage of gross
revenues, or the MAG. Payments are submitted monthly and reconciled
annually. Because of fluctuations in
revenues, usually corresponding to increased or decreased passenger traffic as
result of seasonal variations, Paradies typically receives a credit each year
for amounts paid in-excess of what is actually due. Passenger traffic at the Palm Beach
International Airport has declined substantially as a result of the COVID-19
pandemic, resulting in declines in Paradies’ gross revenues. As a result of this decline, Paradies has
paid substantially more year-to-date than would be due. The Agreement already provides for abatement
of the MAG based on threshold declines in passenger traffic. The Amendment does not change what is due
from Paradies on an annual basis, and there is no deferral of rent or other charges.
The Amendment adjusts the method of reconciliation to allow Paradies to receive
credit for excess payments before year-end. Paradies will continue to pay the
MAG and annual percentage payments as provided in the Agreement; however,
payments will be reconciled monthly, versus annually. The Amendment updates standard form
provisions and confirms that the force majeure provisions of the Agreement do
not apply to the nonpayment of any amounts due County under the Agreement. Countywide (AH)
10. Staff
recommends motion to adopt: a resolution approving a Maintenance Memorandum of Agreement (MMOA) with the Florida Department of Transportation
(FDOT) to maintain signage within the right of way of State Road 9 (I-95) in
West Palm Beach, Palm Beach County, Florida at Mile Post (MP) 0.801, effective
for a 50 year term. SUMMARY: The Department of Airports has
submitted a permit application to the FDOT to modify or replace sign panels on
an overhead structure on the exit ramp from I-95 into Palm Beach International
Airport at MP 0.801. The improved signage will aid the traveling public in
way-finding on the airport and will provide enhanced customer service. Approval
of the permit requires that Palm Beach County enter into an agreement to
maintain the signage at this location. Countywide (AH)
11. Staff recommends
motion to:
A) adopt a resolution approving a Public Transportation Grant Agreement (PTGA) with the Florida Department of
Transportation (FDOT) in the amount of $2,600,000 for Terminal Roof
Improvements at Palm Beach International Airport (PBI). This PTGA will become
effective upon final execution by the FDOT with an expiration date of December
31, 2022; and
B) approve a budget amendment of $2,600,000 in the Airport’s
Improvement and Development Fund to recognize the receipt of a grant from FDOT,
and total project costs of $5,200,000; defund $2,620,358 of previously approved
locally funded projects which will result in the $2,600,000 local match needed
for the FDOT grant, and a reclass of $20,358 to the Reserves.
SUMMARY: The FDOT has issued a PTGA reflecting their commitment of funding to
the above referenced project in the amount of $2,600,000 or 50% of the eligible
project costs, whichever is less.
Airport local match of $2,600,000 is required. Countywide (AH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: the Fiscal Year 2020/2021 Proposed Budget for Children’s Services Council
of Palm Beach County (CSCPBC). SUMMARY:
The Children’s Services Council has
submitted their Fiscal Year 2020/2021 Proposed Budget. Countywide (DB)
2. Staff recommends
motion to:
A) approve request by
Palm Beach County Tax Collector, Anne M. Gannon, for Board of County
Commissioners to order the 2020 tax roll to be extended prior to completion of
the Value Adjustment Board (VAB) hearings; and
B) direct the VAB to
certify the assessment roll pursuant to Section 193.122, Florida Statutes and
as otherwise required by applicable law.
SUMMARY: Approval of
this request will avoid a delay in the issuance of tax notices beyond November
1, 2020, and will permit the collection of property taxes prior to completion
of the VAB hearings. Countywide (DB)
3. Staff recommends
motion to receive and file: the Quarterly
Reports of the FY 2019-2020 Contract between the Palm Beach County Board of
County Commissioners and Department of Health for the operation of the Palm
Beach County Health Department. SUMMARY: The Department of Health has submitted the Quarterly Reports of
the FY 2019-2020 Contract between the Palm Beach County Board of County
Commissioners and Department of Health for the operation of the Palm Beach County
Health Department as per Section 154.02, Florida Statutes. Countywide (DB)
4. Staff recommends
motion to receive and file: the Quarter
Ending 06-30-2020 information for Children’s Services Council of Palm Beach
County (CSCPBC). SUMMARY: The Children’s Services Council has submitted
their Quarter Ending 06-30-2020 information as per Section 125.901, Florida
Statutes. Countywide (DB)
5. Staff recommends
motion to approve:
Federally Funded Subaward and Grant Agreement (Z1877) with the State of
Florida, Division of Emergency Management (FDEM) to authorize the reimbursement
of eligible projects for Public Assistance (PA) funding for Coronavirus (COVID-19).
SUMMARY: On July 17, 2020, the Board
of County Commissioners approved the COVID-19 Federally Funded Sub-award and
Grant Agreement (R2020-0798). On July 31, 2020, the FDEM sent an updated
Agreement to be signed. On March 13, 2020, the President declared the ongoing
COVID-19 pandemic of sufficient severity and magnitude to warrant an emergency
declaration for all states, tribes, territories, and the District of Columbia
pursuant to section 501(b) of the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, 42 U.S.C. 5121-5207 (the Stafford Act). Emergency
declaration designated “FEMA-4468-DR-FL” for State, territorial, tribal, and
local government entities and certain private non-profit organizations that are
eligible to apply for PA. PA is a
federal grant (CFDA #97.036) to aid state and local governments in returning a
disaster area to pre-disaster conditions.
The amount of total available funding for this sub grant is limited to
the amount obligated by FEMA for all projects approved. As part of the PA Program, FEMA will
typically fund 75% of the cost. FEMA
funding will be calculated on actual expenditures incurred and be received from
the State of Florida, Division of Emergency Management, on a reimbursement
basis. The State of Florida will contribute 12.5% of the qualifying actual
expenditures leaving the County responsible for absorbing the remaining 12.5%.
County departments are funding expenditures from existing budgets and
requesting grant reimbursements on an ongoing basis as work continues. Countywide
(LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
6. Staff recommends
motion to approve: a negotiated settlement
offer in the amount of $30,000 for the full satisfaction of a code enforcement
lien that was entered against David
R. Hershberger on May 4, 2016. SUMMARY:
The Code Enforcement Special Magistrate (CESM) entered an Order on March 2,
2016, for the property owned by David R. Hershberger giving him until April 1, 2016, to bring
their property located at 5232 Woodstone Cir S, Lake Worth, FL into full code
compliance. The property had been cited for outdoor storage of
unlicensed/unregistered and/or inoperable vehicle(s) and grass/weeds greater
than seven inches in height. Compliance
with the CESM’s Order was not achieved by the ordered compliance date and a
fine in the amount of $50 per day was imposed. The CESM then entered a claim of
lien against David R. Hershberger
on May 4, 2016. The Code Enforcement Division issued an affidavit of compliance
for the property on December 30, 2019, stating that the cited code violations
had been fully corrected. The total accrued lien amount through June 19, 2020,
the date on which settlement discussions began, totaled $82,527.19. Mr.
Hershberger’s Estate has agreed to pay
Palm Beach County $30,000, (36%) for full settlement of the outstanding code
enforcement lien. District 2 (SF)
7. Staff recommends
motion to approve: a negotiated
settlement offer in the amount of $50,000 for the full satisfaction of a code
enforcement lien that was entered against Oscar Rojas Pro Dog Academy LLC c/o
Eduardo Gutierres, Registered Agent on January 21, 2019. SUMMARY: The
Code Enforcement Special Magistrate (CESM) entered an order on June 6, 2018,
for the property owned by Oscar Rojas Pro Dog Academy LLC providing them until
September 4, 2018, to bring their property located at Simone Dr, Loxahatchee
into full compliance. The property had been cited for: 1) installing fencing without a valid
building permit, 2) installing utility/storage structures without a valid
building permit, 3) engaging in or managing any business, profession or
occupation in the county without obtaining a receipt from the tax collector,
and 4) prohibited Zoning Matrix use, more specifically, Kennel type 2- Pro Dog
Academy is prohibited. Compliance with the CESM’s Order was not
achieved by the ordered compliance date and a fine in the amount of $250 per
day was imposed. The CESM then entered a claim of lien against Oscar Rojas Pro
Dog Academy LLC on January 21, 2019. The Code Enforcement Division issued an
Affidavit of Compliance for the property stating that the cited code violations
had been fully corrected as of March 31, 2020. The total accrued lien amount
through April 1, 2020, the date on which settlement discussions began, totaled
$170,303.42. Oscar Rojas Pro Dog Academy LLC has agreed to pay Palm Beach
County $50,000, (29%) for full settlement of his outstanding Code Enforcement
lien. District 6 (SF)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to receive and file: Amendment No. 4 to the continuing contract
with The Weitz Company, LLC
(R2016-0763) for the procurement and installation of a temporary trailer at
Fire Station No. 17 in an amount of $400,497 for a period of 76 calendar days from notice to proceed or until the
project is complete. SUMMARY: On June 21, 2016, the Board of
County Commissioners (BCC) approved the continuing contract with The Weitz Company, LLC (Weitz) to
provide construction management services. On May 19, 2020, the BCC authorized the County Administrator or
designee, which in this case was the Director of Facilities Development and
Operations (FDO), to execute Amendment No. 4 to procure and install a temporary trailer at Fire Station No. 17 in amount
not to exceed $450,000. Amendment No. 4 authorized Weitz to establish a guaranteed
maximum price (GMP) to coordinate, procure and install the temporary trailer,
which will allow fire rescue staff to be relocated back to the Fire Station No.
17 location. Amendment No. 4 was fully executed on behalf of the BCC by the
Director of FDO. In accordance with the
County Policy and Procedures Manual (PPM) CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. The continuing Construction Manager (CM) contract
was presented to the Goal Setting Committee on February 20, 2019, and an
Affirmative Procurement Initiative of 20% Small Business Enterprise (SBE)
participation was applied to the contract. The CM is not a SBE. SBE
participation on this Amendment is 62.2%. To date the CM has achieved 25.81%
SBE participation. The CM is a local business. Funding for this project is from
the Fire Rescue Improvement Fund. (Capital Improvements Division) Countywide/District
6 (LDC)
2. Staff recommends
motion to approve: Amendment No. 23 to the continuing Construction
Management (CM) contract (R2016-0762) with Robling Architecture Construction
Inc., establishing a guaranteed maximum price (GMP) for the Fire Station No. 19
Generator Relocation and Replacement project in the amount of $320,550 for a
period of 120 days from notice to proceed or until project is complete. SUMMARY: Amendment No. 23 consists of
renovating the existing generator building to create storage for the bunker
gear and provide a new outdoor emergency generator at the north side of the
existing generator building along with an enclosure. The upgrade and relocation
of the generator will allow the entire fire station and special operations
section to be able to operate on emergency power and will allow for the old
generator room to be repurposed to create additional bunker gear storage. The
relocation of the bunker gear from the apparatus bay to an environmentally
conditioned separate space will reduce the amount of contaminants absorbed in
the gear and extend the life of the equipment. On June 21, 2016, the Board of
County Commissioners (BCC) approved the continuing CM contract with Robling
Architecture Construction Inc., for construction management services. The
continuing CM contract was awarded pursuant to the Small Business Enterprise
(SBE) ordinance, but this GMP, having been initiated after January 1, 2019, is
subject to the requirements of the Equal Business Opportunity ordinance. The
Construction Manager is an SBE. The continuing CM contract was presented to the
Goal Setting Committee on February 20, 2019 and an Affirmative Procurement
Initiative of 20% SBE participation was applied to the contract. SBE
participation on this Amendment is 75.69%. To date the Construction Manager has
achieved 45.58% SBE subcontracting participation under its continuing contract.
The CM is a Palm Beach County business. The funding source for this project is
from the Fire Rescue Improvement Fund. (Capital Improvements Division) District
1 (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: an annual contract with the following contractor for
general minor construction services on an as-needed basis through February 10,
2025.
Contractor Status SBE or Non-SBE
Parsa
Corporation Local SBE
SUMMARY: On February 11, 2020, the Board of County
Commissioners approved the annual minor construction contract. The work
consists of construction services associated with repairs, improvements and
renovations to County properties. The contractor now joins the list of 15
already prequalified contractors for a total of 16 with a contract expiration
date of February 10, 2025. The specific requirements of the work shall be
determined by individual work orders issued against this annual contract. These
contracts are five year indefinite-quantity contracts with a maximum cumulative
value of $5,000,000. Work is to be awarded as work orders on a lump-sum,
competitively bid basis across all prequalified contractors. Contractors are
allowed to qualify at any time and be added to this annual contract. Projects
$100,000 and over are advertised on the vendor self-service website while
projects $200,000 and over are also advertised in the newspaper. Projects under
$100,000 are bid among the pool of pre-qualified contractors (currently 16 have
pre-qualified) and for projects over $100,000, the bidding pool is expanded to
include any additional bidders responding to the specific project advertisement
that submit a qualification application at least ten days before the bid due
date. This annual contract was presented to the Goal Setting Committee on
August 21, 2019. The Committee applied the following three Affirmative
Procurement Initiatives including: 1) sheltered market for projects under
$100,000; or 2) a small business enterprise (SBE) contractor will be given a
price preference if their bid is within 10% of the lowest non-small business
bid on a single trade project over $100,000; or 3) a mandatory 25% SBE subcontracting
goal for a multi-trade project over $100,000. Actual Small/Minority/Women Owned
Business Enterprise (S/M/WBE) participation will be identified on each work
order, and will be tracked cumulatively for each work order issued. Current
cumulative S/M/WBE participation for all work orders to-date under the minor
annual contract is 77.59%. (Capital Improvements) Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: an annual contract with the following contractor for
electrical services on an as-needed basis through November 18, 2024.
Contractor Status SBE
or Non-SBE
Ampro,
Inc. Non-Local Non-SBE
SUMMARY: On November 19, 2019, the Board approved
the annual electrical contract. The work consists of electrical services
associated with repairs, improvements and renovations to County properties. The
contractor now joins the list of nine already prequalified contractors for a
total of ten with a contract expiration date of November 18, 2024. The specific requirements of the work shall
be determined by individual work orders issued against this annual contract.
These contracts are five year indefinite-quantity contracts with a maximum
cumulative value of $1,000,000 across all prequalified contractors. Work is to
be awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors are allowed to qualify at any time and be
added to this annual contract. Projects $100,000 and over are advertised on the
vendor self-service website while projects $200,000 and over are also
advertised in the newspaper. Projects under $100,000 are bid among the pool of
pre-qualified contractors (currently ten have pre-qualified) and for projects
over $100,000, the bidding pool is expanded to include any additional bidders
responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. The electrical annual
contract was last presented to the Goal Setting Committee on March 4, 2020 and
the committee established Affirmative Procurement Initiatives of sheltered market
for projects under $100,000 (when three or more small businesses are qualified
under the annual contract) or a Small Business Enterprise (SBE) contractor will
be given a price preference if its bid is within 10% of the lowest non-small
business bid. The Small/Minority/Women Owned Business Enterprise (S/M/WBE)
actual participation will be identified on each work order, and will be tracked
cumulatively for each work order issued. Current cumulative S/M/WBE
participation for all work orders to-date under the electrical annual contract
is 86.28%. (Capital Improvements) Countywide (LDC)
5. Staff recommends
motion to approve: Work Order No. 20-013 to the annual low voltage annual contract with Pro
Sound, Inc. (R2019-1750) in the amount of $493,061 for the Convention Center -
Sound System Replacement project for a period of 240 calendar days from permit
issuance or until the project is complete. SUMMARY:
The existing sound system
equipment at the Convention Center is more than 18 years old, and no longer
functions efficiently. Parts are no longer available for repairs, which makes
the sound system unusable and can potentially result in lost revenue for the
Convention Center. The work consists of furnishing the labor, equipment,
and materials needed to replace the existing sound system in the Convention
Center, install a new sound system in the courtyard, parking garage, lobby and
canopy area. This project was competitively advertised and new contractors were
invited to bid on the project by submitting prequalification documents prior to
the submission of the bid response. The annual contract was presented to the
Goal Setting Committee on January 2, 2019, and the Committee established an
Affirmative Procurement Initiative of price preference for Small Business
Enterprise (SBE) contractors if their bid is within 10% of the lowest non-small
business bid. Pro Sound, Inc. is not a SBE. There is no SBE participation on
this work order. To date, the overall SBE participation on the annual Low
Voltage contract is 37.33%. Pro Sound Inc. is not a local business. Funding for
this project is from the Tourist Development Council (TDC) - Building Renewal
& Replacement fund. (Capital
Improvements Division) District 7 (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: Amendment No. 2 to the continuing construction
manager (CM) contract (R2018-1163) with Asset Builders, LLC dba Messam
Construction establishing a guaranteed maximum price (GMP) for Belle Glade
Senior Center Roof Replacement project in the amount of $360,717 for a period
of 90 calendar days from notice to proceed or until final completion. SUMMARY: The existing roof at the Belle Glade Senior
Center is more than 30 years old, requires frequent repairs and is at the end
of its service life. Amendment No. 2 consists of the removal and replacement of
the existing built up roofing system with a new modified bitumen, heat welded
built-up roofing system. The new roofing
system will provide for years of weather tight protection. On June 21, 2016,
the Board of County Commissioners approved the continuing CM contract for
construction management services. The continuing CM contract was awarded
pursuant to the Small Business Enterprise (SBE) ordinance, but this GMP, having
been initiated after January 1, 2019, is subject to the requirements of the Equal
Business Opportunity ordinance. The Construction Manager is a Small and
Minority Business Enterprise (S/MBE). The continuing CM contract was presented
to the Goal Setting Committee on February 20, 2019, and an Affirmative
Procurement Initiative of 20% SBE participation was applied to the contract.
SBE participation on this Amendment is 34.459%. To date, the Construction
Manager has achieved 49.41% SBE subcontracting participation under its
continuing contract. The Construction Manager is a Palm Beach County business
utilizing all local subcontractors. The funding source for this project is from
the Public Building Improvement Fund. (Capital
Improvements Division) District 6 (LDC)
7. Staff recommends
motion to receive and file: a Standard
License Agreement for Use of County-Owned Property for a period of November 1,
2020 through October 31, 2023, with Ric L. Bradshaw in his official capacity as
Sheriff of Palm Beach County to wash PBSO owned vehicles (Belle Glade
Buswash). SUMMARY: In accordance with
County PPM CW-O-051, all delegated contracts, agreements and grants must be
submitted by the initiating Department as a receive and file agenda item. The attached standard agreement has been
fully executed on behalf of the Board of County Commissioners (Board) by the
County Administrator or designee. The Standard License Agreement was approved
in accordance with R2010-0333, as amended and approved by the Board on October
1, 2013. The executed document is now being submitted to the Board to receive
and file. (FDO Admin) Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: an Amended and Restated Agreement (Agreement) with
Cambridge Security Services Corporation, a corporation licensed to do business
in the State of Florida (Participant), allowing for interoperable
communications through the countywide and EMS common talk groups of the County’s
800 MHz Radio System (County’s System) for a period of five years from August
25, 2020 through August 24, 2025. SUMMARY:
This Agreement provides the terms and conditions under which the Participant
can program into its radios and utilize the countywide and EMS common talk
groups for certain inter-agency communications. This Agreement is intended to
replace Agreement (R2018-1363) between County and Participant, and adds
language regarding the requirement to maintain its Certificate of Public
Convenience and Necessity throughout the term of this Agreement. The
Participant is being permitted such use because it has contracted with the Club
at Admirals Cove to provide Advanced Life Support and Essential Emergency
Medical Services. The Participant will only be able to access the common talk
groups for specified types of communications and will conduct routine
operational communications on its own radio system. The terms of the Agreement
are standard and have been offered to all municipalities and local branches of
State/Federal agencies and ambulance service providers with 800 MHz trunked
radio capabilities. There are no charges associated with this Agreement, but
the Participant is required to pay all costs associated with Participant’s
subscriber units and to comply with the established operating procedures for
the County’s System. The Agreement may
be terminated by either party, with or without cause. The term of the Agreement
is for five years or until the expiration or termination of the Participant’s
Certificate of Public Convenience and Necessity, whichever comes first. There
are two renewal options, each for a term of five years. (ESS) Countywide
(LDC)
9. Staff recommends
motion to approve: an Amended and Restated Interlocal Agreement
(Agreement) with the Florida Forest Service (Agency), allowing for
interoperable communications through the countywide common talk groups of the
County’s Public Safety Radio System (County’s System) to the Agency for a
period of five years from August 25, 2020 through August 24, 2025. SUMMARY: This Agreement provides the
terms and conditions under which the Agency can program into its radios and
utilize the countywide common talk groups for certain types of inter-agency
communications. This Agreement terminates and replaces the Interlocal Agreement
(R2007-1108) between County and Agency, amended by First Amendment R2013-0262,
and by Second Amendment R2017-0872, and adds the procedure to be followed to
obtain a Federal Shared Encryption Key for direct radio interoperability with
Federal Agencies. The County’s System will not be utilized for routine
operational communications by the Agency.
The terms of the Agreement are standard and have been offered to all
municipalities and local branches of state and federal agencies and ambulance
service providers with 800 MHz trunked radio capabilities. There are no charges associated with this
Agreement. The Agency is required to pay all costs associated with Agency’s
subscriber units and to comply with the established operating procedures for
the County’s System. This Agreement
provides for an initial term of five years with two renewal options, each for a
period of five years. This Agreement may be terminated by either party, with or
without cause, upon ten days prior written notice to the other party. (ESS) Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to approve: annual contracts with the following contractors for
plumbing services on an as-needed basis through August 24, 2025.
Contractor Status SBE or Non-SBE
A)
Accurate Septic Services,
Inc. Non-Local Non-SBE
B)
Speedy Rooter, Inc. Local SBE
SUMMARY: The purpose of this annual contract is to
pre-qualify contractors to provide plumbing services to County properties. The
work consists of maintenance and repairs including but not limited to: repair
and replacement of existing valves, fixtures, unclogging drains, sewer gas leak
detections, removal and installation of new equipment, locating underground
water lines and investigating odor caused by sewer drains/piping. The specific
requirements of the work shall be determined by individual work orders issued
against this annual contract. These contracts are five year indefinite-quantity
contracts with a maximum cumulative value of $1,000,000 across all prequalified
contractors. Work is to be awarded as work orders on a lump-sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service website while projects $200,000
and over are also advertised in the newspaper. Projects under $100,000 are bid
among the pool of pre-qualified contractors (currently two have pre-qualified)
and for projects over $100,000, the bidding pool is expanded to include any
additional bidders responding to the specific project advertisement that submit
a qualification application at least ten days before the bid due date. The
annual plumbing contract was last presented to the Goal Setting Committee on
March 4, 2020, and the committee established Affirmative Procurement
Initiatives of sheltered market for projects under $100,000 (when three or more
small businesses are qualified under the annual contract) or a Small Business
Enterprise (SBE) contractor will be given a price preference if its bid is
within 10% of the lowest non-small business bid. Actual Small/Minority/Women
Owned Business Enterprise (S/M/WBE) participation will be identified on each
work order, and will be tracked cumulatively for each work order issued.
(Capital Improvements) Countywide (LDC)
11. Staff recommends
motion to approve: Amendment
No. 1 to the continuing construction manager (CM) contract (R2018-1163) with
Asset Builders, LLC dba Messam Construction establishing a guaranteed maximum
price (GMP) for the Pahokee Fleet Maintenance Garage Door Replacement project
in the amount of $226,002 for a period of 180 calendar days from notice to
proceed or until project is complete. SUMMARY:
The existing sliding barn doors are more than 40 years old, original to the
building, and non-hurricane rated. It has become increasingly difficult to find
parts when repairs are required. Amendment No. 1 consists of replacing the
existing five barn style door openings with new motorized overhead doors. The
new design will remove the outdated sliding doors and replace them with rated
mechanical roll up doors, which will also provide improved security. On June 21, 2016, the Board of County
Commissioners approved the continuing CM contract for construction management
services. The continuing CM contract was awarded pursuant to the Small Business
Enterprise (SBE) ordinance in place at the time; but this GMP, having been
initiated after January 1, 2019, is subject to the requirements of the Equal
Business Opportunity ordinance. The Construction Manager is a Small and
Minority Business Enterprise (S/MBE). The continuing CM contract was presented
to the Goal Setting Committee on February 20, 2019 and an Affirmative
Procurement Initiative of 20% SBE participation was applied to the contract.
SBE participation on this Amendment is 67.78%. To date the Construction Manager
has achieved 70.93% SBE subcontracting participation under its continuing
contract. The Construction Manager is a Palm Beach County business utilizing
all local subcontractors. The funding source for this project is from the Fleet
Management Fund. (Capital Improvements Division) District 6 (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
12. Staff recommends
motion to approve: a Declaration of Easement (Easement) in favor of the
Palm Beach County Water Utilities Department (WUD) for water lines, fire
hydrant, and appurtenant equipment to service the new Palm Beach County
Sheriff’s Office Forensic Sciences and Technology Facility (Facility). SUMMARY: The County is constructing
this Facility on approximately 15.83 acres of unimproved County owned property
located at the northwest corner of Congress Avenue and Gun Club Road in West
Palm Beach. The Facility will accommodate the Palm Beach County Sheriff’s
Office Evidence Division, the Crime Scene Unit and the Crime Laboratory along
with an impound lot. The County has
installed water lines, fire hydrants, and appurtenant equipment to service the
Facility. WUD requires the Easement to document the existence and location of
its lines and equipment. The easement area varies in length and width,
containing approximately 8,597.50 square feet (.197 acre). (Property and Real
Estate Management) District 2 (HJF)
13. Staff recommends
motion to approve: Work Order No. 20-012 to the annual sports
field lighting installation contract with Davco Electrical Contractors Corp.
(Davco) (R2019-1312) in the amount of $261,000 for the Okeeheelee Park - Ski
Course, Softball and Multipurpose Field (MPF) Lighting Replacement project for
a period of 150 calendar days from permit issuance or until the project is
complete. SUMMARY: The existing lighting fixtures at the parks and
recreation facilities in Okeeheelee Park (West Palm Beach) are over 20 years
old and require frequent repairs. The work consists of replacing over 175
existing, outdated halogen sports field light fixtures with high-efficiency
light-emitting diode (LED) fixtures, along with associated electrical equipment
and controls. The work includes new lighting fixtures at four softball fields, four
MPF and the water-ski course. This project was competitively advertised and new
contractors were invited to bid on the project by submitting prequalification
documents prior to the submission of the bid response. The annual contract was
last presented to the Goal Setting Committee on March 4, 2020, and the
Committee established Affirmative Procurement Initiatives of sheltered market
for projects under $100,000 (when three or more small businesses are qualified
under the annual contract) or a Small Business Enterprise (SBE) contractor will
be given a price preference if its bid is within 10% of the lowest non-small
business bid. Davco is not a SBE. There is no SBE participation on this work
order. To date, the overall SBE participation on the annual sports field
lighting installation contract is 2.31%. Davco is a local business. Funding for this project is from the
Infrastructure Sales Tax fund. (Capital
Improvements Division) District 2 (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
14. Staff recommends
motion to receive and file:
A) a contract with Partner Assessment
Corporation d/b/a Partner Engineering & Science, Inc. for the Royal Palm Lakes
Apartment Renovation Pre-renovation and Remediation Inspection services in the
amount of $13,675;
B) a contract with Dean Mitchell Restoration,
Inc. for the Royal Palm Lakes Apartment Renovation Mold Remediation services in
the amount not to exceed $32,827.50;
C) a contract with Colome & Associates,
Inc. for design services for the Royal
Palm Lakes Apartment Renovation project in the amount of $188,617.24; and
D) a contract with Robling Architecture
Construction, Inc. for construction
management services for the Royal Palm Lakes Apartment Renovation project with
preconstruction services in the amount of $16,650.
SUMMARY: On April 6, 2020, the Board of County Commissioners (BCC) received
authorization from the Federal Emergency Management Agency (FEMA) to conduct
non-congregate sheltering activities under the Public Assistance Program as part
of the response to the coronavirus emergency.
On June 2, 2020, the BCC authorized the County Administrator or
designee, which in this case was the Director of Facilities Development and
Operations (FDO), to execute emergency design and construction contracts to
renovate the Pahokee and Belle Glade Facilities as part of the County’s
Non-Congregate Sheltering Strategy for the Western Communities. Partner Assessment Corporation will
provide pre-renovation inspections services for lead and asbestos remediation
and Dean Mitchell Restoration, Inc. will aid in the removal of mold and mold
impacted building materials from the structure prior to commencement of
construction. Colome & Associates, Inc. will serve as the design
professional providing site planning, programming, design, construction
documents, permitting and construction administration services to renovate the
existing facilities to meet immediate and future needs. Robling Architecture
Construction, Inc., will serve as the construction manager (CM) providing
constructability reviews, phasing evaluation, evaluation of cost, schedule,
implications of alternate designs, systems and materials, and serve as a
general contractor issuing the subcontracts for construction. Once the
construction documents are completed for each phase of the project, the
construction manager will bid the sub-contracts and provide a guaranteed
maximum price. Work under the construction management contract will be
authorized with amendments. These contracts were fully executed on behalf of
the BCC by the Director of FDO. In accordance with the County Policy and Procedures Manual (PPM)
CW-O-051, all delegated contracts, agreements and grants must be submitted by
the initiating department as a receive and file agenda item. Pursuant to Section
2-80.22 of the Equal Business Opportunity (EBO) Ordinance and the County PPM
CW-O-043, this project is exempt from the EBO requirements. The funding source
for these contracts is from the CARES Act Relief Fund. (Capital Improvements
Division) Countywide/District 6 (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
15. Staff recommends
motion to approve: a contract
with Currie Sowards Aguila Architects, Inc. to provide architectural and
engineering services for the development and implementation of a Fire Rescue
Comprehensive Fire Station Capital Improvements Program until the project
achieves final completion. SUMMARY:
This is a phased project to develop and implement a comprehensive capital
improvements program for all County-owned and managed fire stations. The design
team will evaluate each station in order to determine compliance with new
design, safety and staffing standards. Subsequently, the design team will
develop a conceptual scope of work that ensures that each station is in
compliance. The stations shall be evaluated in order of age, with the oldest
stations being evaluated first. The phases generally consist of programmatic
evaluation, prototypical designs, renewal/replacement (R/R) design, and new
construction design. The design plans are subject to reuse under Section
287.055(1), Florida Statutes. This effort seeks to have older stations conform
to the same standards as the recently built stations. The conceptual scope of
work resulting from the programmatic evaluations will support Fire Rescue’s
revised Comprehensive Plan. The solicitation for design professionals was
advertised on December 15, 2019, according to the Equal Business Opportunity
Program, with the final selection taking place on June 26, 2020. The project
was presented to the Goal Setting Committee on December 4, 2019, that
established an affirmative procurement initiative requiring a minimum mandatory
goal of 25% Small Business Enterprise (SBE) participation and awarding 15
points evaluation preference for SBE participation. The firm is a SBE. The
prime consultant has committed to 52% S/W/MBE participation. The consultant is
a local firm. The total project cost is estimated at $125 million. This project
will be funded from the Fire Rescue Improvement Fund. (Capital Improvements Division) Countywide (LDC)
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve: the nomination of Bobby
“Tony” Smith as Chairperson of the Housing Finance Authority of Palm Beach
County, Florida (Authority), for the term of June 2020 through May 2021. SUMMARY:
Staff recommends Board of County Commissioners’ (BCC) approval of the
nomination of Bobby “Tony” Smith as Chairperson of the Authority. At their regular meeting of June 19, 2020,
the Authority Board nominated Mr. Smith as its Chairperson to serve an initial
term of one year in accordance with Ordinance No. 2002-022, as amended. This ordinance requires the nomination of the
Chairperson to be submitted to the BCC for approval. Countywide (HJF)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to receive and file: the executed
documents received during the months of April and May 2020 in connection with
loans made to ARK 305, LLC under the Housing and Urban Development (HUD)
Section 108 Loan program and the US Department of Agriculture (USDA) Intermediary
Relending Program (IRP):
A) Palm Beach County Section 108 Loan Commitment Letter, dated April 3, 2020
for $174,444.40;
B) Palm Beach County Section 108 Promissory Note, dated May 22, 2020 for
$174,444.40;
C) Palm Beach County Section 108 Loan Agreement, dated May 22, 2020 for
$174,444.40;
D) Palm Beach County Section 108 Loan Program Agreement, dated May 22, 2020
for $174,444.40;
E) Palm Beach County Section 108 Security Agreement, dated May 22, 2020 for
$174,444.40;
F) Palm Beach County Section 108 Guaranty Agreement, dated May 22, 2020 for
$174,444.40;
G) Palm Beach County Section 108 Further Assurances and Errors and Omissions
Statement;
H) Opinion of Borrower Counsel for Section 108 Loan;
I) Palm Beach County USDA IRP Commitment Letter, dated April 3, 2020 for
$181,666.60;
J) Palm Beach County USDA IRP Program Promissory Note, dated May 22, 2020
for $150,000.00;
K) Palm Beach County USDA IRP Income Promissory Note, dated May 22, 2020 for
$31,666.60;
L) Palm Beach County USDA IRP Loan Agreement, dated May 22, 2020 for
$181,666.60;
M) Palm Beach County USDA IRP Security Agreement, dated May 22, 2020 for
$181,666.60;
N) Palm Beach County USDA IRP Guaranty Agreement, dated May 22, 2020 for
$181,666.60;
O) Palm Beach County USDA IRP Further Assurances and Errors and Omissions
Statement;
P) Opinion of Borrower Counsel for USDA IRP;
Q) Subordination and Non-Disturbance Agreement, dated May 22, 2020;
R) Landlord’s Waiver, dated May 22, 2020;
S) Collateral Assignment of Leasehold Interest, dated May 22, 2020;
T) Assignment of Collateral Deposit Account, dated May 22, 2020
U) Borrower’s Certificate;
SUMMARY: The documents have been executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator or designee in accordance with
Resolution R2009-0725, and are now being submitted to the BCC to receive and
file. ARK 305, LLC was formed to own and operate a Papa John’s pizza franchise
at 607 South Main Street in Belle Glade. The $174,444.40 HUD Section 108 loan
will be used for working capital and to purchase machinery and equipment
necessary to operate the business. The $181,666.60 USDA IRP loan will also be
used for working capital as well as to make tenant improvements to the leased
space. Papa John’s, an American pizza franchise, is the fourth largest pizza
delivery restaurant chain in the United States. The ARK 305, LLC franchise will
be the first Papa John’s location in Belle Glade. The project is located in a
census tract that has a poverty rate of 31%. The project will create at least
six full time equivalent job over five years.
In accordance with County PPM CW-O-051, all delegated contracts, agreements
and grants must be submitted by initiating Department as a receive and file
agenda item. These are Federal funds which require no local match. District
6 (DB)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to:
A) approve a $100,000 grant to South Lake Apartments One North Lake ,
LLC; and
B) authorize the County Administrator or designee to execute grant agreements,
amendments thereto, and all other documents necessary for project
implementation.
SUMMARY: The grant will be used toward site improvement construction costs for a
36 unit multi-family housing rental project with a mix of two and three bedroom
apartments in the City of Pahokee. Rent is projected to be $1,075 for the two
bedroom and $1,375 for the three bedroom apartments. The estimated development
cost of the project is $8.5 million. Financing includes $663,634 in secured
Opportunity Zone Funds and an application for a Federal Housing Administration
(FHA) loan in the amount of $7,379,166.
The project encompasses an assemblage of parcels located at 128 North
Lake Avenue, 169 East Main Street, 154 East Main Street, 194 East Main Street
and North Lake Avenue in Pahokee, and is located in Opportunity Zone 8002.
Three of the project’s four principals have more than 118 years of combined
affordable housing property management experience which includes HUD Section 8
units, rent-stabilized units in New York City (NYC) and NYC Housing Authority
properties. The fourth principal has over 44 years of experience with
residential real estate development and commercial development which includes
501 Studios and residential urban infill dwelling projects in Austin, Texas.
This grant is contingent upon the project receiving FHA financing. These ad
valorem funds will be provided from the Infrastructure and Affordable
Housing Projects Fund. District 6 (HJF)
4. Staff recommends
motion to execute: a “Certification of
Consistency with the Consolidated Plan” for Palm Beach County’s Division of
Human and Veteran’s Services in connection with Fiscal Year 2020 Department of
Housing and Urban Development (HUD) Continuum of Care Program Application and
the HUD Youth Homeless Demonstration Project Application. SUMMARY: Palm
Beach County’s Division of Human and Veteran’s Services (DHV) has prepared the
2020 Continuum of Care (CoC) Program Application and the Youth Homeless
Demonstration Project (YHDP) Application for funding through the Department of
Housing and Urban Development (HUD). HUD
requires the County to confirm that the activities outlined in the CoC and the
YHDP Funding Applications are consistent with those set forth in the County’s
Consolidated Plan. Confirmation of this consistency is documented through a
“Certification of Consistency with the Consolidated Plan.” The Department of
Housing and Economic Sustainability (HES) has reviewed the County’s CoC and
YHDP funding applications and determined that the activities outlined therein
are consistent with those outlined in the Palm Beach County FY 2015-2020
Consolidated Plan. Specific goals
outlined in both the CoC and the YHDP Grant Applications are consistent with
the goals set forth in the County’s Consolidated Plan are: assist homeless
persons/families to obtain and retain permanent housing; assist homeless
persons/families with special needs with housing and support services; provide
support services to homeless persons/families; assist persons at risk of
becoming homeless; and end chronic homelessness. Countywide (HJF)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
5. Staff recommends
motion to approve:
A) an Assumption and Consent Agreement (Assumption Agreement) with the
Malibu Bay Preservation, Ltd. (New Borrower), and Executive Trust, Ltd.
(Original Borrower);
B) a Subordination and Intercreditor Agreement (Subordination Agreement)
with the New Borrower, U.S. Bank National Association and Citibank, N.A.;
C) a Second Global Modification and Amendment of Mortgage and Security
Agreement and Other Loan Documents (Second Global Modification) and its
attached Loan Rider; and
D) delegation of authority to the County Administrator or designee to
execute the Assumption Agreement, the Subordination Agreement, the Second
Global Modification and its attached Loan Rider, along with any amendments
thereto and any documents necessary to complete the transaction.
SUMMARY: On March 1, 2005, the County entered into a Loan Agreement (R2005-0463)
with the Original Borrower to provide $262,000 in State Housing Initiative
Partnership Program funds towards the construction of a 262 unit affordable
housing rental project. The project, known as Malibu Bay, was completed in 2005
and is located at 750 West Executive Center Drive, in West Palm Beach. This 3% interest only cash flow dependent loan
was secured by a Mortgage and Security Agreement (County Mortgage) and a
Promissory Note from the Original Borrower with a maturity date of December 31,
2020, when all outstanding principal and accrued and deferred interest is
payable. On May 19, 2015, the Board of
County Commissioners approved the subordination of the County Mortgage to a
refinanced first mortgage of $20,729,900. As part of this transaction, the
County Mortgage and Promissory Note were amended to extend the maturity date to
May 1, 2050, and required the Original Borrower to begin payment of an annual
monitoring fee of $7,500 as of 2016. The New Borrower proposes to purchase and
renovate the development and wishes to take out a $40,000,000 new first
mortgage. The New Borrower wishes to assume the financial obligations contained
in County Mortgage and Promissory Note, as amended. In addition, the New Borrower has agreed to
extend the income requirement mandating that tenants occupying these units have
incomes at or below 60% of area median income.
The income requirement would extend to the new maturity date of May 1,
2050. Furthermore, the New Borrower has
agreed to bring the payments owed on the County’s Promissory Note current by
paying $109,755.82 at closing. District 7 (HJF)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: the reappointment
of Kristin Materka to the Building Code Advisory Board (BCAB).
|
Reappoint |
Seat |
Requirement |
Nominated By |
Term |
|
Kristin Materka |
12 |
Architect |
Palm Beach Chapter of Institute of Architects |
8/25/20-8/24/23 |
SUMMARY: The BCAB
was established by a Special Act of the Florida Legislature in 1974, and
amended in 2017. The term of office for Board members is three years with no
limit to the number of terms a member may serve. The Board is comprised of 16
members: one registered architect appointed from nominees submitted by the Palm
Beach Chapter of the American Institute of Architects (AIA); one professional
engineer appointed from nominees submitted by the Palm Beach Chapter of the
Florida Engineering Society; seven members appointed from nominees submitted by
any recognized regional industry trade association; and seven Building
Officials, one from each commission district, appointed from nominees submitted
by the Building Officials Association of Palm Beach County. The Palm Beach
Chapter of the AIA has nominated Kristin Materka to be reappointed as Architect
for Seat 12. This Advisory Board has 16 seats, 15 currently filled and 1
vacancy, and a diversity count of Caucasian: 13 (80%), African-American: 1
(10%) and Asian-American: 1 (10%). The gender ratio (male:female) is 14:1. The
nominee is a Caucasian female. Staff has addressed the need to increase
diversity within our boards and will continue to encourage this in an effort to
expand the Boards diversity. Countywide (CK)
K. WATER UTILITIES
1. Staff recommends
motion to approve: a Partial Release of Utility Easement for that
easement recorded in the Official Records of Palm Beach County, ORB 28047 Page
762. SUMMARY: Palm Beach County
Water Utilities Department (PBCWUD) is seeking the release of the County’s
interest in the utility easement recorded in the Official Records of Palm Beach
County as noted above. The property owner is requesting release of the portion
of the easement that is no longer associated with any public potable water and
wastewater facilities. As a result of site development for Sinai Residences,
this portion of the existing utility easement is no longer required. PBCWUD has
determined that the release of the easement will not affect existing or new
public potable water and wastewater facilities; and therefore, recommends
approval of the release. District 5 (MJ)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve:
A) a Release of Utility Easement for that easement recorded in the
Official Records of Palm Beach County,
ORB 25684, Page 1584; and
B) a Partial Release of
Utility Easement for that easement recorded in the Official Records of Palm
Beach County, ORB 25684, Page 1587.
SUMMARY: Palm Beach County Water Utilities Department (PBCWUD) is seeking the
release of the County’s interest in the utility easements recorded in the
Official Records of Palm Beach County as noted above. The property owner is
requesting release of the portion of the easements that are no longer
associated with any public potable water, reclaimed water and wastewater
facilities. As a result of site development for Sherbrooke Center, these
portions of the existing utility easements are no longer required. PBCWUD has
determined that the release of these easements will not affect existing or new
public potable water, reclaimed water and wastewater facilities; and therefore,
recommends approval of the release. District 3 (MJ)
3. Staff recommends
motion to approve: an
Indemnity Agreement between CMSJR Development Group, LLC (Property Owner) and
Palm Beach County. SUMMARY: The
Property Owner owns a certain parcel of undeveloped
commercial real estate on Okeechobee Blvd., west of Skees Road. In order to connect to the County wastewater
collection system, the Property Owner proposed a connection into two private
wastewater laterals located on an adjacent parcel previously owned by Luma at
West Palm Beach, LLC. The Property Owner claims to have rights to use the
facilities pursuant to the Drainage, Sewer and Access Easement Agreement
between Luma at West Palm Beach, LLC and CMSJR Development Group, LLC. County
staff approved the proposed connection subject to the Property Owner entering
into an Indemnity Agreement with the County. The Drainage, Sewer and Access
Easement Agreement secures continued access to the wastewater laterals for the
Property Owner and ensures the continued maintenance of the wastewater
laterals. This Indemnity Agreement requires the Property Owner to indemnify,
defend, and hold the County harmless if the Property Owner is no longer able to
utilize the two private wastewater laterals located on the adjacent parcel.
Both agreements run with the land and bind successors to their terms. District
2 (MJ)
4. Staff recommends
motion to approve: Work
Authorization (WA) No. 2 to the 2019 Pipeline Continuing Construction Contract (Contract) with Centerline Utilities, Inc.,
(Contractor) for the Orange
Blvd., Force Main Extension & Seminole Pratt Whitney Road Pigging Stations
(Project) in the amount of $305,325.72. SUMMARY: On July 14, 2020, the Board of County Commissioners approved the Palm
Beach County Water Utilities Department (PBCWUD) Contract (R2020-0862) with Contractor. WA No. 2 provides for the installation of approximately 856 linear feet of 6-inch force main and
associated appurtenances along Orange Boulevard in Loxahatchee and the
installation of two force main pigging launching stations along Seminole Pratt
Whitney Road. This Contract was procured under the
requirements of the Equal Business Opportunity Ordinance. On January 15, 2020,
the Goal Setting Committee applied an Affirmative Procurement Initiative of a
mandatory 20% Small Business Enterprise (SBE) subcontracting participation, of
which 5% shall be among certified African-American and/or Hispanic-American
owned firms. The Contract provides for 23.36% SBE participation which includes
10.55% MBE participation, 6.76% MBE (H) and 3.78% MBE (B). Work Authorization
No. 2 includes 21.87% SBE participation of which 18.5% is MBE
(H). The cumulative SBE participation
including WA No. 2 is 21.87%, which includes 18.5% MBE (H). Contractor
is headquartered in Palm City, Florida but maintains an office in Palm Beach
County from which the majority of the work will be undertaken. The Project is
included in the PBCWUD FY20 Budget. (PBCWUD Project No. 18-076) District 6 (MJ)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
5. Staff recommends
motion to:
A) approve the
acceptance of a grant agreement with the State of Florida Department of
Environmental Protection (DEP) in the amount of $113,296.60 for the
Western Region North Wastewater Treatment Facility (WWTF) Sand and Grit Removal;
B) approve a budget amendment of $113,297 in the
Palm Beach County Water Utilities Department (PBCWUD) Operations Fund to
recognize the $113,297 grant revenue from the agreement and transfer $113,297
in expenditures to the grant budget expense line from PBCWUD budget expense
line. The Catalog of State Financial Assistance No. is 37.075; and
C) authorize the County Administrator or designee to execute
sub-recipient funding agreements, amendments, thereto, and all other documents
necessary for the implementation of the grant award.
SUMMARY: The DEP has allotted $2,000,000 for publicly owned utilities
to remove sand and grit from wastewater treatment plants with daily flow less
than three million gallons per day (MGD) and must remain in operation during
cleaning to avoid the discharge of untreated wastewater. PBCWUD is eligible for
this grant as: 1) the Bid 20-024-CC was competitively bid and awarded; 2) the WWTF
has daily flows less than three MGD and must remain in service during cleaning
to avoid discharge of untreated wastewater; and 3) the WWTF is located in
Pahokee and is registered as 37.9% above the poverty level with the US Census
Bureau, exceeding the grant requirement of equal to, or greater than, 25%.
Since the location of the WWTF exceeds the poverty requirement for this grant,
no local match is required. District 6 (MJ)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
6. Staff recommends
motion to receive and file: emergency
extensions to ten Consulting/Professional Services Contracts which will extend
the term of the contracts to December 18, 2020.
A) Amendment No. 1 to
Contract for Consulting/Professional Services Wastewater Engineering Services
(R2017-0813) with Brown and Caldwell (Corporation);
B) Amendment No. 1 to
Contract for Consulting/Professional Services Utility Hydrogeologic Engineering
Services (R2017-0814) with JLA Geosciences, Inc.;
C) Amendment No. 1 to
Contract for Consulting/Professional Services General Utility, Architectural
and Value Engineering Services (R2017-0815) with Baxter & Woodman, Inc.;
D) Amendment No. 1 to
Contract for Consulting/Professional Services Utility Distribution &
Collection System Engineering Services (R2017-0816) with Chen Moore and
Associates, Inc.;
E) Amendment No. 1 to
Contract for Consulting/Professional Services Utility Distribution &
Collection System Engineering Services (R2017-0817) with Keshavarz &
Associates, Inc.;
F) Amendment No. 1 to
Contract for Consulting/Professional Services Utility Distribution &
Collection System Engineering Services (R2017-0818) with Mock, Roos &
Associates, Inc.;
G) Amendment No. 1 to
Contract for Consulting/Professional Services Electrical Instrumentation and
Telemetry Engineering Services (R2017-0819) with Hillers Electrical
Engineering, Inc.;
H) Amendment No. 1
Contract for Consulting/Professional Services Electrical Instrumentation and
Telemetry Engineering Services (R2017-0820) with Smith Engineering Consultants,
Inc.;
I) Amendment No. 1 to
Contract for Consulting/Professional Services Water Treatment and Water
Resources Engineering Services (R2017-0903) with Kimley-Horn and Associates,
Inc.; and
J) Amendment No. 3 to
Contract for Consulting/Professional Services Surveying and Mapping Annual
Services (R2017-0732) with Dennis J. Leavy & Associates, Inc.
SUMMARY: On May 5, 2020, the Board of County Commissioners certified that the on-going COVID-19 crisis constitutes a
valid public emergency and delegated the authority to approve emergency
extensions to ten Consulting/Professional Services Contracts to provide
engineering services for various capital improvement projects, which will
extend the term of the contracts to December 18, 2020. Countywide
(MJ)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: Amendment
No. 1 (Amendment) to an existing Cooperative
Agreement (Agreement) with the South
Florida Water Management District (District) (R2017-1492) for the collection
and analysis of water quality data in Lake Worth Lagoon (LWL). SUMMARY: The Agreement outlines the
cooperative process in which Palm Beach County Environmental Resources
Management (PBCERM) will collect monthly surface water quality samples and
associated field parameters at 14 stations in LWL. The Amendment includes the
District’s installation of three new sampling stations within LWL (for a total
of 17 stations), including one auto sampler and two continuous water quality
sondes with telemetry. A temporary station has been established for one of the
sondes due to the ongoing construction of the Southern Boulevard bridge. Upon
completion of the bridge, the Agreement will be amended to identify the
location of the permanent station. PBCERM will deploy and retrieve calibrated
sondes on a monthly basis. Each party is responsible for their own expenses
under this Agreement. The Agreement expires on October 1, 2022. Countywide
(SS)
2. Staff recommends
motion to receive and file: Task Assignment No. IP9 to Contract No. FWC11357
(R2012-0573) with Florida Fish and Wildlife Conservation Commission (FWC) to
provide aquatic vegetation control services for water bodies within the County
and a cost reimbursement of $65,860, for a term beginning upon execution to
June 30, 2021. SUMMARY: On April 17, 2012, the Board of County Commissioners approved FWC
Contract No. FWC11357 (R2012-0573) for aquatic vegetation control services in
the following lakes: Clarke, Ida, Osborne, and Pine. This contract facilitates
County treatment and control of aquatic exotic plants within the chain of lakes. County work is reimbursed by FWC. Delegated authority to execute all future
time extensions, task assignments, certifications, and any other forms
associated with this contract was approved at that time. In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating Department as a receive and file agenda item. Countywide
(SS)
3. Staff recommends
motion to receive and file: Task Assignment No. GC896-05 to the State of Florida,
Department of Environmental Protection (FDEP) Contract No. GC896 (R2016-0787)
providing for ongoing site management activities for cleanup of petroleum
contamination sites for an amount not to exceed $501,900. The task performance
period is from July 1, 2020 through June 30, 2021. SUMMARY: On June 21, 2016,
the Board of County Commissioners approved FDEP Contract No. GC896 (R2016-0787)
to administer the Petroleum Restoration Program through the Department of
Environmental Resources Management (ERM).
Delegated authority to sign all future time extensions, task
assignments, certifications, and other forms associated with this Contract was
approved at that time. Task Assignment No. GC896-01 (R2016-1603) was approved
November 1, 2016, Task Assignment No. GC896-02 (R2017-1592) was approved
October 17, 2017, Task Assignment No. GC896-03 (R2018-1208) was approved
August 14, 2018, and Task Assignment No. GC896-04 (R2019-1174) was approved
August 20. 2019. In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating department as a receive and file agenda item. Countywide (SS)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to receive and file: Task Assignment No. 4 to the State of Florida, Department of
Environmental Protection (FDEP) Contract No. GC913 (R2017-0838) providing for
routine compliance inspections at 803 petroleum storage tank facilities within
Palm Beach, Martin and St. Lucie Counties, and funding in the amount of
$527,222, with a performance period of July 1, 2020 through June 30, 2021. SUMMARY:
Petroleum storage tank compliance services under a series of
contracts with FDEP have been in effect since 1988. On June 20, 2017, the Board of County Commissioners
approved Contract No. GC913 (R2017-0838) with FDEP. Delegated authority to sign
all future time extensions, task assignments, certifications, and other forms
associated with this Contract was approved June 12, 2018. In accordance
with County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating department as a receive and file agenda item. Countywide (SS)
M. PARKS & RECREATION
1. Staff recommends
motion to approve: a budget
transfer of $1,657,000 within
the Golf Course Capital Fund from Golf Course Capital Improvements &
Renovations FY20 to the Okeeheelee Golf
Course Greens Renovation project. SUMMARY: This
funding will be used to modernize and restore the greens at Okeeheelee Golf
Course after 20 years of continuous operation. The intent of the project is to
restore the golf course as closely as possible to the original playing
characteristics envisioned by the original designer. Project elements include irrigation, putting
surface, and sand bunker repair and renovations. Funding for this budget
transfer is from the Golf Course Capital Fund. District 2 (AH)
2. Staff recommends
motion to receive and file: the first extension to the Vending Service Agreement
(R2019-1194) dated August 20, 2019, with the Florida State Department of
Education, Division of Blind Services, for the continued operation to provide
vending machine services at Palm Beach County Parks and Recreation facilities
for the period August 20, 2020 through August 19, 2021. SUMMARY: On August 20, 2019, the Board approved the
Vending Service Agreement with the State of Florida Department of
Education Division of Blind Services.
The original agreement provided for an initial one year term, which
expires on August 19, 2020, with four successive one year periods. The agreement
also authorized the Department Director to provide written approval for renewal
options. The first option will extend
the term of the agreement for one year, from August 20, 2020 through August 19,
2021. The Division of Blind Services will pay the County a 10% commission on
gross profit for all Parks public vending machine sales with the exception of
vending machines identified as Palm Beach County Parks’ employee vending
machines. All other terms and conditions of the agreement remain the same. Countywide
(AH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to:
A) accept the
donation of $189,982 from the Friends of the Mounts Botanical Garden, Inc.
(Friends) for the display of Moai statues fabricated and installed by Aqua
Escapes, Inc., which includes $3,485 in County staff charges for the County
Public Art Administrator’s role in contract management, oversite of statue
design, development and siting, and risk management compliance; and
B) approve a
budget amendment in the Cooperative Extension Revenue Fund (Fund 1482) in the
amount of $189,982.
SUMMARY:
The Friends agree to fund all costs associated with this
project. The Friends donation of $189,982 to County includes: 1) a $186,497 fee for Aqua Escapes’
services which covers all materials, expenses, supplies, equipment and the
design, fabrication and installation of the Moai statues as well as required
insurance coverage, and 2) County
staff charges of $3,485 for the County Public Art Administrator’s role in
contract management, oversight of statue design, development and siting, and
risk management compliance. District 7 (AH)
2. Staff recommends motion to approve: an agreement with the Palm Beach Soil and Water Conservation District in an amount not to exceed $79,000 to provide soil and water resource conservation services for FY 2021. SUMMARY: This agreement provides funding for the Palm Beach Soil and Water Conservation District’s (District) Resource Conservation Activities. The agreement requires Palm Beach County to provide $79,000 in funding to the District for payment of soil and water resource conservation services and health insurance benefits. This is for the same amount that was provided to the District for FY 2020. The District provides free services to improve water quality and water conservation in rural, agricultural, and urban communities throughout Palm Beach County. The Agriculture Mobile Irrigation Lab, Nursery Overhead Efficiency Project, and the BMP implementation/cost share have saved 63.4 million gallons of water and provided financial assistance ($106,851) to 5,991 acres of land (2018/2019). Best Management Practice implementation assists USDA/NRCS with planning and design practices such as irrigation, land smoothing, water control structures, and irrigation water management. These practices address natural resource concerns and deliver environmental benefits such as water improvement, reduction of soil erosion and sediments and creation of wildlife habitats. The District coordinates community-oriented activities throughout the County to include youth in environmental education. Ambassador of the Wetlands, Envirothon, and annual Conservation Poster contests are offered at no cost. Over 1,400 elementary and high school students participated during the 2019/2020 school year. Countywide (AH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE COMMISSION
1. Staff
recommends motion to receive and file:
A) a second amendment to the
Interlocal Agreement (R2018-1223) dated April 8, 2020 with Florida Atlantic
University (FAU) to
extend the agreement from November 13, 2020 to November 13, 2021 and adjust the
payment schedule to provide an evaluation of the PalmFUSE Program as part of
the Criminal Justice Commission’s (CJC) MacArthur Foundation Safety and Justice
Challenge (SJC); the total agreement amount of $128,257 is unchanged by this
amendment;
B) a fourth amendment to the
Interlocal Agreement (R2016-1806) with Florida State University (FSU) dated
March 23, 2020 to reinstate and extend the contract through August 31, 2020,
reinstate Exhibits A and A-1 that were inadvertently deleted in the third amendment
to the contract, increase the contract amount by $45,878 and establish a new
payment schedule to provide professional consultation services related to the
pretrial risk assessment instrument as part of the CJC’s work in the SJC;
C) a second amendment to the
Contract (R2019-0127) with Uptrust, Inc. dated February 24, 2020 to extend the
term of the contract from February 29, 2020 to February 28, 2021 and increase
contract amount by $18,000 for professional services to send text message court
date reminders to defendants in support of the CJC’s work in the SJC;
D) a second amendment to the Interlocal Agreement
(R2018-0099) dated April 2, 2020 with the Public Defender’s Office of the
Fifteenth Judicial Circuit to increase the contract amount by $311,500 and
expand the scope of services to add a position of Social Service Coordinator to
link pretrial inmates to community-based services for release purposes;
E) a third amendment to the Interlocal Agreement
(R2019-0999) dated May 22, 2020 with the Public Defender’s Office of the
Fifteenth Judicial Circuit to increase the contract amount by $22,000 and amend
the scope of services to adjust the way work is performed by the Client
Navigator due to COVID-19 and jail operations; and
F) a first amendment to the Contract (R2019-0972)
dated May 22, 2020 with Gulfstream Goodwill Industries, Inc., to decrease the
contract amount by $74,913, adjust the budget cost centers and provide for
early termination from September 20, 2020 to July 1, 2020 due to staffing
issues.
SUMMARY: The above-referenced amendments are all in support
of the CJC’s work in the MacArthur Foundation’s SJC to safely reduce the jail
population and address racial and ethnic disparities in that population.
Increases to the contracts are all from SJC grant funds. The amendment to the
FAU agreement adjusts the timeline and payment schedule with no adjustment to
the price for researchers to perform an evaluation of the PalmFUSE Program. The amendment to the FSU agreement
reinstates the contract which expired December 31, 2019 due to the need to use
the findings of their validation study and amend the pretrial risk assessment
instrument to improve its predictability, reinstate Exhibits A
and A-1 that were inadvertently deleted in the third amendment to the contract, increase the contract by $45,878
and establish a new payment schedule with an expiration of August 31, 2020. The
amendment to the Uptrust agreement extends the term to February 28, 2021 and
increases the contract by $18,000 to send text message reminders of court dates
and probation and pretrial supervision appointments to defendants in criminal
cases to reduce failure to appear for court and violations of supervision for
missed appointments. The second amendment to the Public
Defender’s agreement increases the contract by $311,500 and expands the scope
of services to add a position of Social Service Coordinator to link pretrial
inmates with community-based services in order to affect their release from
jail. The third amendment to the Public Defender’s agreement increases the
contract by $22,000 and amends the scope of services for the Client Navigator
position from one position to a number of positions with a minimum of 50 cases
per month due to the change in procedure for COVID-19 precautions that require
inmate meetings to be done by video. The
amendments to the FAU, FSU, and Public Defender’s contracts were executed by
the CJC Executive Director pursuant to R2018-1223, R2016-1807, and R2019-0228
respectively. The amendment to the Uptrust contract was executed by the
Purchasing Director pursuant to R2019-0127 and Purchasing Policy
and Procedures CW-L-008. Countywide (JW)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to authorize: the Mayor
to execute Certificate to Non-Ad Valorem Assessment Roll (DR-408A) forms
certifying the non-ad valorem assessment roll for the Municipal Service Benefit
Unit (MSBU) for Fire Hydrant Maintenance and Rental‑Riviera Beach and the
non-ad valorem assessment roll for the MSBU for Fire Hydrant Maintenance and
Rental-Boca Raton. SUMMARY:
MSBUs for fire hydrant maintenance and rental for Riviera Beach and Boca Raton
were established in February of 1993, as set out in Chapter 26, Article III of
the Palm Beach County Code. The current rates as established by resolutions are
$52.86 per parcel for Riviera Beach (R2019-1223) and $23 per parcel for Boca
Raton (R2008-0239). Every year the assessment roll must be certified by the
Mayor of the Board of County Commissioners, and the State Department of Revenue
(DOR) form DR-408A must be signed by the Mayor for each MSBU in order for the
assessment to be included on the property’s annual tax bill. These forms and
the tape of the assessment rolls must be submitted to the Tax Collector no
later than September 15 of each year. Districts 4, 5 & 7 (SB)
2. Staff recommends
motion to approve: the
write-off of uncollectible emergency transport patient accounts to remove these
amounts from the County’s general ledger for the following period:
October 1,
2015 through September 30, 2016 (FY 2016) $13,595,394.95
SUMMARY: In December 1994, the Board authorized
Fire Rescue to transport critically ill/injured patients and bill for those
services. The County contracts with a private company for these billings and
collections services. The County receives payment from a number of sources,
including commercial insurance, Medicare, Medicaid, and private individuals.
During the period October 1, 2015 to September 30, 2016, Fire Rescue generated
$50,620,187.91 in gross transport billings and collected (to-date) $23,849,051.83.
After adjustments of $13,175,741.13, required under the guidelines of the
Medicare/Medicaid programs, the balance of $13,595,394.95 is currently deemed
to be uncollectible. This balance is primarily due to partial payments,
insurance denial based on medical necessity, the inability to obtain accurate
patient and/or insurance information, and patients without medical coverage or
high deductibles. Staff recommends the amount deemed uncollectible be
written-off the County’s general ledger. Countywide (SB)
3. Staff recommends
motion to approve: an appointment to
the Fire Code Board of Appeals and Adjustments to fill a vacancy for the term
beginning August 25, 2020 through September 30, 2020, and an
appointment for a new three-year term from October 1, 2020 through September
30, 2023.
Nominee Category Seat No. Nominated By
John
P. Duffin Fire Sprinkler Contractor 5 Mayor
Kerner
Vice
Mayor Weinroth
Commissioner Valeche
Commissioner Weiss Commissioner Bernard
SUMMARY: The Fire
Code Board of Appeals and Adjustments is maintained in accordance with the Palm
Beach County Local Amendments to the Florida Fire Prevention Code (Section
12-57, Palm Beach County Code). On
December 31, 2019, a memo was distributed to the Commissioners requesting
nominations to this eight member board (At‑Large). This board is
appointed by the Board of County Commissioners and members serve no more than
three consecutive three year terms. No other nominations were received. The
board consists of eight members, with five seats currently filled and a
diversity count of Caucasian: 4 (80%), and Hispanic-American: 1 (20%). The
nominated candidate is a Caucasian male. The current gender ratio (male:female)
is 4:1. Staff will continue to address
the need to increase diversity on our boards. Countywide (SB)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (Cont’d)
4. Staff recommends
motion to approve: a Memorandum of Agreement (MOA) with the
Children’s Services Council of Palm Beach County providing funding of up to
$100,000 for the Drowning Prevention Coalition for the period October 1, 2020
through September 30, 2021. SUMMARY: The Drowning Prevention Coalition program is managed by Palm
Beach County Fire‑Rescue. It is funded by multiple sources, including the
Children’s Services Council (CSC) of Palm Beach County and the County’s General
Fund. This MOA provides the terms and conditions of the CSC’s commitment to the
County to provide funding of up to $100,000 in FY 2021 for the Drowning
Prevention Coalition program, inclusive of funding of up to $50,000 to
specifically fund vouchers issued for swimming lessons. Although the County
provides funding for the Drowning Prevention Coalition program, this CSC grant
does not require a County match. Countywide (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to receive and file: a fully executed
Task Order #6 to Contract R2017-0764 with Woolpert, Inc. in the amount of
$82,500 for the 2019 Palm Beach County Coastal Orthophotography Program. SUMMARY:
Woolpert, Inc. provides geospatial services such as planimetric mapping,
digital orthophotography, LiDAR processing and GPS survey in support of the
County’s Geographic Information System. Task Order #6 initiates a project
funded by the Palm Beach County Environmental Resources Management Department
for the consultant to provide Palm Beach County coastal orthophotography. The Chief Information Officer approved Task
Order #6 by delegated authority with R2017-0764, Motion D on June 6, 2017. The SBE goal for this contract is 15%. Task Order #6 includes 0% participation due
to the highly specialized task.
Woolpert, Inc.’s SBE contractor performs specific tasks and the County
has not requested any of these services under the contract, therefore the
cumulative SBE participation including Task Order #6 is 0%. Countywide (DB)
2. Staff recommends
motion to receive and file: a fully executed Addendum Agreement
FL20-0183-01 to Pricing Schedule FL17-1431-04 (R2018-1229) extending service
for the existing AT&T Emergency Call Tracking System and maintaining
pricing at current rates for a period of 60 months. SUMMARY: The
AT&T Emergency Call Tracking System is used to analyze statistics of
emergency calls made to the NG911 network Public Safety Answering Points
(PSAPs) in order to better serve the citizens of Palm Beach County. This
Addendum to Pricing Schedule FL17-1431-04 maintains pricing at current rates
for a period of 60 months. It does not obligate the County to any particular
level of expenditure, but continues as a procurement vehicle to obtain services
at a set rate as needed. The Chief Information Officer approved this
Addendum Agreement by delegated authority with R2020-0376, Motion B on April 7, 2020. Countywide (DB)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
3. Staff recommends
motion to:
A) rescind Interlocal Agreement R2019-0344;
B) approve the replacement Interlocal Agreement providing updated contract terms and increased network services with the Town of Juno Beach;
and
C) authorize the County Administrator or designee to approve and execute task orders
for additional IT services, up to a maximum dollar value of $50,000 per task order.
SUMMARY: The Town of Juno Beach has an existing Interlocal
Agreement with Palm Beach County (R2019-0344) for network and phone services,
and has requested an increase in network bandwidth from 20 Mb to 100Mb for an
annual increase in revenue of $3,000 from $5,160 to $8,160. Staff recommends
rescinding the existing agreement and replacing it with a new agreement for a
period of one year with four automatic one-year renewals unless notice is given
by either party. This new Interlocal
Agreement includes updated contract terms to provide IT services to the Town of Juno Beach. The Florida LambdaRail, LLC has
approved connection of the Town of Juno Beach
to the Florida LambdaRail network. District 1 (DB)
4. Staff recommends
motion to:
A) rescind Interlocal Agreement R2018-1228;
B) approve the replacement Interlocal Agreement providing updated contract terms for network services with the Village of Wellington;
and
C) authorize the County Administrator or designee to approve and execute task orders
for additional IT services, up to a maximum dollar value of $50,000 per task order.
SUMMARY: The
Village of Wellington has an existing
Interlocal Agreement with Palm Beach County (R2018-1228) for network services.
Staff recommends rescinding the existing agreement and replacing it with a new
agreement for a period of one year with four automatic one-year renewals unless
notice is given by either party. This new Interlocal Agreement includes updated
contract terms to provide network services to the
Village of Wellington. The Florida LambdaRail, LLC has approved
connection of the Village of Wellington to the
Florida LambdaRail network. District 6 (DB)
5. Staff recommends
motion to:
A) rescind Interlocal Agreement R2010-1146;
B) approve the replacement Interlocal Agreement providing updated contract terms and the addition of colocation services with the City of
West Palm Beach; and
C) authorize the County Administrator or designee to approve and execute task orders
for additional IT services, up to a maximum dollar value of $50,000 per task order.
SUMMARY: The
City of West Palm Beach has an existing
Interlocal Agreement with Palm Beach County (R2010-1146) for network services
and has requested the addition of colocation for an annual increase in revenue
of $9,420 from $6,600 to $16,020. Staff
recommends rescinding the existing agreement and replacing it with a new agreement
for a period of one year with four automatic one-year renewals unless notice is
given by either party. This new Interlocal Agreement includes updated contract
terms to provide IT services to the City of West Palm
Beach. The Florida LambdaRail, LLC has approved connection of the City of West Palm Beach to the Florida
LambdaRail network. District 7 (DB)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
6. DELETED FOR FURTHER
STAFF REVIEW: Staff recommends motion to:
A) rescind Interlocal Agreement R2014-1965;
B) rescind Interlocal Agreement R2013-0312;
C) approve the replacement Interlocal Agreement with the
School Board of Palm Beach County, Florida (School Board) providing
updated contract terms for network services as well
as updating the formal process for usage of School Board communications towers
for antenna placement; and
D) authorize the County Administrator or designee to approve and execute task orders
for additional IT services, up to a maximum dollar value of $50,000 per task order.
SUMMARY: The
School Board has existing Interlocal
Agreements with Palm Beach County for network services (R2014-1965) and antenna
placement on School Board communications towers (R2013-0312). Staff recommends
rescinding the existing agreements and combining into one new agreement for a
period of one year with four automatic one-year renewals unless notice is given
by either party. This new Interlocal
Agreement includes updated contract terms to provide network services to the School Board and updates the process for usage of
School Board communications towers for antenna placement. ISS and the School Board have identified the
need to expand the tower antenna program for distance learning. The Florida
LambdaRail, LLC has approved connection of the School
Board to the Florida LambdaRail network. Countywide (DB)
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: Amendment 6 for contract 16TFGR26 with the
Florida Council Against Sexual Violence (FCASV) for the period October 1, 2019
through June 30, 2020 to revise the amended community assessment requirements. SUMMARY: In 2016, the Division of Victim Services (DVS) was awarded an annual grant from
FCASV. The funds are used to support and provide sexual assault recovery
services to primary and secondary victims.
Amendment 6 to contract #16TFGR26 (R2016-1195, CSFA 64.061 and CSFA
64.069) replaces the previously revised community needs assessment
requirements. The sexual assault community assessments are a multi-year
project, with the following focused requirements during the 2019-2020 term: Attachment I, Section C.1.a.3
is revised stating that
during the 2019-2020 subcontract term DVS shall initiate a sexual assault
services community needs assessment. The sexual assault program director or a
senior manager shall coordinate and participate in the community needs
assessment activities and be the point of contact with FCASV for this project. DVS
shall conduct a minimum of two focus groups with a minimum of three
participants each. R2006-0095/0096 authorized the County Administrator or
designee to execute FCASV grant contracts on behalf of the County. Countywide
(JW)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to receive and file: five Grant Adjustment Notices (GAN) #004:
Programmatic Requirement; GAN #005: Program Office Approvals; GAN #006: Project
Scope Change; GAN #007: Budget Modification; and GAN #008: Change Project
Period extending the grant period through September 30, 2021; with the
Department of Justice (DOJ) for the Second Chance Act Innovations in Reentry
Initiative (Award # 2017-CZ-BX-0003). SUMMARY: Palm Beach County was awarded a Second Chance
Act Innovations in Reentry Initiative grant on September 19, 2017, from the DOJ
for $850,000 (Award # 2017-CZ-BX-0003) to facilitate the reduction of
recidivism in Palm Beach County. On May 16, 2017, the Board of County
Commissioners authorized the County Administrator or designee to execute grant
award and amendments and to submit electronic reports associated with the
Innovations in Reentry Initiative grant. These documents are now being
submitted to the Board for receive and file. GAN #004 approved the Planning and
Implementation Guide. GAN #005 approved a peer learning opportunity in Chicago,
Illinois. GAN #006 approved changing the total number of participants for each
reentry service provider. GAN #007 approved modifying the budget for each
reentry service provider. GAN #008 approved a no cost extension for the project
period to extend to September 30, 2021. Countywide (SF)
3. Staff recommends
motion to receive and file: the following amendments to
Contracts/Interlocal Agreement for Adult and Youth Reentry Services:
A) the first amendment to Contract
#R2019-1568 - The Lord’s Place, Inc. (TLP);
B) the first amendment to Contract #R2019-1569
- Gulfstream Goodwill Industries, Inc.
(GGI);
C) the first amendment to Interlocal
Agreement #R2019-1570 - The City of Riviera Beach Reentry Center (RB); and
D) the first amendment to Contract
#R2019-1571 – Gulfstream Goodwill Industries, Inc. (GGI) Youth Reentry.
SUMMARY: Palm Beach
County Division of Justice Services subcontracts with three reentry providers
to coordinate adult and juvenile reentry services to those returning to Palm
Beach County from incarceration. On October 8, 2019, the Board of County
Commissioners authorized the County Administrator or designee to execute
amendments and administrative documents associated with these contracts on
behalf of the Board of County Commissioners after approval of legal sufficiency
by the County Attorney’s Office and within budgeted allocations. The first
amendment to TLP, GGI, RB, and GGI – Youth Reentry provides more information
about case management services and reporting deadlines and removes the Client
Acknowledgement Form for pro-social activities. The first amendment to TLP,
GGI, and RB clarifies that the maximum amounts per reentry participant for
client support services applies to Florida Department of Corrections (FDC)
funding only, and allocates funding from the Florida Department of Law
Enforcement and Department of Justice grants to reentry services. Exclusively,
the first amendment to GGI and GGI – Youth Reentry changes the staff contact
information for notices required in this contract. Furthermore, the first
amendment to TLP removes the timesheet requirement for pre-release case
management reimbursement to adhere to the FY20 FDC Purchase Order. These
contract amendments are retroactive to November 22, 2019. Countywide
(SF)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
4. Staff recommends
motion to receive and file: the following amendments to
Contracts/Interlocal Agreement for Adult and Youth Reentry Services:
A) the second amendment to Contract
#R2019-1568 -The Lord’s Place, Inc. (TLP);
B) the second amendment to Contract
#R2019-1569 - Gulfstream Goodwill Industries,
Inc. (GGI);
C) the second amendment to Interlocal
Agreement #R2019-1570 - The City of Riviera
Beach
Reentry Center (RB); and
D) the second amendment to Contract
#R2019-1571 – Gulfstream Goodwill Industries,
Inc. (GGI)
Youth Reentry.
SUMMARY: Palm Beach
County Division of Justice Services subcontracts with three reentry providers
to coordinate adult and juvenile reentry services to those returning to Palm
Beach County from incarceration. On October 8, 2019, the Board of County
Commissioners authorized the County Administrator or designee to execute
amendments and administrative documents associated with these contracts on
behalf of the Board of County Commissioners after approval of legal sufficiency
by the County Attorney’s Office and within budgeted allocations. The second
amendment to TLP, GGI, and RB adds compensation for incentives for successful
performance outcomes, cell phones, tablets, minutes for cell phone, and cell
phone bill as an allowable expense. Furthermore, to ensure utilization of
funding, second amendment to TLP and GGI shifts ad valorem and Florida
Department of Corrections funding between case management and client support
services for no total cost difference.
The second amendment to GGI – Youth Reentry adds compensation for basic
needs, bicycles, and bicycle equipment as an allowable expense. These contract
amendments are retroactive to March 1, 2020. Countywide (SF)
5. Staff
recommends motion to receive and file: Modification #1 to
Federally-funded Subgrant Agreement (G0059) with the State of Florida, Division
of Emergency Management in the amount of $276,066 for the FY2019-20 Emergency
Management Performance Grant (EMPG) extending the grant period from June 30,
2020 through September 30, 2020. SUMMARY: Palm Beach
County along with all political subdivisions are currently responding to
COVID-19 to ensure the safety of its citizens. Because of this response, an
extension was requested to allow time to spend the funds efficiently. The EMPG grant (CFDA #97.042) is federally
funded and reoccurs annually. These funds are used to enhance and improve
emergency management plans and programs and provide operational support. The grant will be used to further enhance
emergency planning, response, mitigation and recovery in the County. This modification does not change the
Subgrant agreement amount. R2012-1731 dated November 20, 2012, delegated
authority to the County Administrator or designee to execute these agreements
on behalf of the Board of County Commissioners. Countywide (LDC)
6. Staff recommends
motion to receive and file: Amendment #002 to agreement R2012-1731 with
the Florida Commission on Community Service d/b/a Volunteer Florida serving as
the administrative agency FY 2019-20 Federal Emergency Management Performance
Grant Program (EMPG) in the amount of $5,000 extending the grant period from
June 30, 2020 through August 30, 2020. SUMMARY: Palm Beach County is
currently responding to COVID-19 to ensure the safety of its citizens. Because of this response and the business
interruption, an extension was requested to allow significant time to procure
the training and associated supplies needed for the Community Response
Emergency Response Team (CERT). R2012-1731 authorized the County Administrator
or designee to execute these agreements on behalf of the Board of County
Commissioners. Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
7. Staff
recommends motion to receive and file: Extension Award Letter from the City of Miami for Agreement Number
19-DS-04-11-23-02-319 in the amount of $176,117 for the FY2018-2019 Urban Area
Security Initiative (UASI) grant extending the grant period from September 30,
2020 through November 15, 2020. SUMMARY: Palm Beach County along with all political
subdivisions are currently responding to COVID-19 to ensure the safety of its
citizens. Because of this response, an extension was requested to allow time to
spend the funds efficiently. The original Memorandum of Agreement (CFDA #
97.067) provides a means of funding various domestic security activities within
the County using Federal UASI funds through the City of Miami as the UASI’s
fiscal agent. This year UASI awarded $176,117 to the County. The Public Safety
Department’s Division of Emergency Management was awarded $100,000 to secure
the Emergency Operations Center computers and server by purchasing cyber secure
prevention software; $50,000 was awarded for Citizen Emergency Response Team
training and exercise, and Fire Rescue was awarded $26,117 for an All Hazards
Incident Management Team training. R2013-0622 delegated authority to the County
Administrator or designee to execute these agreements on behalf of the Board of
County Commissioners. Countywide (LDC)
8. Staff recommends
motion to:
A) accept Urban Area Security Initiative GY 2019 –
Award Letter;
B) receive and file Memorandum
of Agreement Urban Area Security Initiative (UASI) FY 2019 agreement number
R0075 with the City of Miami to receive $146,965 in reimbursable grant funding
for the period June 16, 2020 through June 30, 2021; and
C) approve a budget amendment of $115,435 in the Urban
Areas Security Initiative Grant Fund to adjust the budget to the actual grant
award.
SUMMARY: This Memorandum of Agreement (CFDA #
97.067) provides a means of funding various domestic security activities within
the County using Federal UASI funds through the City of Miami as the UASI’s
fiscal agent. UASI awarded $146,965 to the County’s Public Safety Department’s
Division of Emergency Management for a continuity of operations workshop, a
shelter deficit plan, and a transportation/ evacuation plan. R2013-0622
delegated authority to the County Administrator or designee to execute these
agreements on behalf of the Board of County Commissioners. No County matching
funds are required. Countywide (LDC)
9. Staff recommends
motion to approve:
A) the Florida E911 Board special disbursement of $228,000
earned interest intended to help the County with COVID-19 expenses for 911; and
B) a budget amendment of $228,000 in the Emergency
Communications Number “E-911” Fund to recognize the funds from the Florida E911
Board to establish the budget for COVID-19 related expenses.
SUMMARY: On May 13, 2020, at their regularly scheduled
meeting, the Florida E911 Board approved a special disbursement to the counties
for pandemic response related expenses.
Palm Beach County received $12,000 per Public Safety Answering Portal
(PSAP), for a total of $228,000. This amount is based on the 19 PSAPs reported
in the 2018-19 Annual Report to the E911 Board.
These funds were received by the County on June 8, 2020. These funds
will reimburse the PSAPs for COVID-19 related expenses and pay for County
equipment purchased related to PSAP operations during the pandemic. Countywide
(JW)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
10. Staff recommends
motion to:
A)
receive and file Contract
Renewal #1 to Original Contract COHO3 with the State of Florida, Department of
Health, for the period of July 1, 2020 through June 30, 2023 to receive
appropriation funding from the Florida Legislature in the amount of $846,117
for sexual assault services to primary and secondary victims of sexual assault;
and
B) approve
a budget amendment of $775,607 in the Public Safety Grants Fund to adjust the
budget to the actual grant award.
SUMMARY: The
Division of Victim Services had a three year contract with the State of Florida
Department of Health in the amount of $846,117 which expired June 30,
2020. Contract Renewal #1 extends the
contract to June 30, 2023 and provides for an additional $846,117 for the
continuation of advocacy, therapy, and forensic exam services to victims of
sexual assault. Funding is used for rent
expenses of the Butterfly House, the forensic exam facility, and personnel to
include two Victim Advocates, one Licensed Therapist, and one Sexual Assault
Nurse Examiner (SANE) Coordinator. The
Victim Advocates provide individual supportive counseling, crisis intervention,
legal advocacy, accompaniment, information and referral, and other advocacy
services. The Licensed Therapist
conducts individual and group therapy sessions to assist victims to cope with
trauma. The SANE Coordinator ensures 24-hour response coverage, documents and
collects forensic evidence, conducts forensic rape examinations, assesses
patients for medical treatment, and prepares for offender prosecution. R2011-1223 authorized the County
Administrator or designee to execute contracts and amendments utilizing funding
from the State of Florida, Department of Health on behalf of the Board of
County Commissioners. No County matching
funds are required. Countywide (JW)
11. Staff recommends
motion to receive and file: an amended Purchase Order (B53AD1) for
$250,000 for contractual reentry services from the Florida Department of
Corrections (FDC) for the service period of October 1, 2019 through June 30,
2020. SUMMARY: The FY19-FY20
General Appropriations Act, Specific Appropriations 745 provided $250,000 (CSFA
#70.011) in non-recurring general revenue funds to the Palm Beach County Board
of County Commissioners. The funding is for reentry services including case
management and client support services. The target population will be eligible
program participants who are housed and recently released from a FDC facility
and returning to Palm Beach County through the Regional and State Transitional
Offender Reentry Initiative. Services will be provided contractually by three
agencies, The Lords Place, Inc., The City of Riviera Beach Reentry Center, and
Gulfstream Goodwill Industries, Inc. The
original purchase order was amended to add “Post-Release Basic Technology Needs
and Financial Assistance” to the compensation chart. Countywide (SF)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
12. Staff recommends
motion to receive and file: the following emergency contracts for
non-congregate shelter services related to Coronavirus (COVID-19):
A) Hotel 1 April 28, 2020 through May 31, 2020;
B) Hotel 2 April 27, 2020 through
May 27, 2020;
C) Hotel 3 April 16, 2020 through June16, 2020;
D) Hotel 4 April 15, 2020 through
June 01, 2020;
E) Hotel 5 April 10, 2020 through May 31, 2020; and
F) Hotel 6 April 03, 2020 through
June 30, 2020.
SUMMARY: On March 13, 2020, the President declared the ongoing COVID-19 pandemic
of sufficient severity and magnitude to warrant an emergency declaration for
all states, tribes, territories, and the District of Columbia pursuant to Section
501(b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
42 U.S.C. 5121-5207 (the Stafford Act). Emergency declaration designated
“FEMA-4468-DR-FL” for State, territorial, tribal, and local government entities
and certain private non-profit organizations that are eligible to apply for
Public Assistance (PA). Public
Assistance is a federal grant to aid state and local governments in returning a
disaster area to pre-disaster conditions. On March 31, 2020, the County
requested approval from FEMA through the State of Florida Division of Emergency
Management for non-congregate sheltering and support services. On April 6,
2020, the County was granted approval from FEMA to conduct emergency
non-congregate sheltering activities under the PA program. Six hotels within
the County signed agreements to provide said services. Due to the Declaration
of Emergency issued by Palm Beach County, the County Administrator or designee
has the ability to enter into these contracts. The County will request reimbursement of
actual expenses associated with the contracts through the PA program or utilize
the Coronavirus Aid, Relief, and Economic Security Act Relief Fund. As
part of the PA Program, FEMA will typically fund 75% of the cost. FEMA funding will be calculated on actual
expenditures incurred and be received from the State of Florida, Division of
Emergency Management, on a reimbursement basis.
The State of Florida will contribute 12.5% of the qualifying actual
expenditures leaving the County responsible for absorbing the remaining 12.5%. Countywide (MJ)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
13. Staff recommends
motion to receive and file: the following Declarations and Emergency Orders (EO) related to COVID-19.
A)
Declaration of a State of
Emergency Palm Beach County (PBC), FL for COVID-19, dated March 13, 2020;
B)
Declaration of Continuing
State of Emergency PBC, FL, dated March 19, 2020;
C)
EO Number 1 PBC COVID-19,
closure of restaurants, social gatherings and beaches, dated March 22, 2020;
D)
Amendment to EO Number 1
PBC COVID-19 (2020-001a), closure of all boat docks, ramps, marinas, and any
other venues utilized for launching any vessels, dated March 23, 2020;
E)
Declaration of Continuing
State of Emergency PBC, FL, dated March 25, 2020;
F)
EO Number 2 PBC COVID-19
(2020-002), closure of all noncritical retail and commercial businesses, dated
March 26, 2020;
G)
EO Number 2020-002a
Replacing EO Number 2020-002 PBC COVID-19 (2020-002a), clarify provisions of
closures of all noncritical retail and commercial businesses dated March 29,
2020; and
H)
Declaration of Continuing
State of Emergency PBC, FL, dated April 3, 2020.
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19, including the fact that
at least eight Florida counties had reported positive cases of COVID-19. The
County issued a State of Local Emergency on Friday, March 13, 2020. The State
of Local Emergency was declared to initiate emergent actions taken by the
County Administrator to ensure the health, safety and welfare of the
community. Multiple Emergency Orders and Declarations were issued in
response to COVID-19 response activities. The County’s Emergency Operation
Center was activated to a Level 2 activation at 0700 hours on Monday, March 16,
2020. Pursuant to PBC Code Article II,
Section 9-35, in the event a special meeting of the Board of County
Commissioners (BCC) cannot be convened, the Mayor of the BCC may declare a
State of Local Emergency. With the executed State of Local Emergency, resources
were available through the Coronavirus Aid, Relief, and Economic Security Act
and or Federal Emergency Management Agency Public Assistance. Staff were then
able to purchase equipment, materials, supplies, and open non-congregate
shelters for residents and persons who may be in need of isolation. Countywide
(LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
14. Staff recommends
motion to receive and file: the following Declarations and Emergency Orders (EO) related to COVID-19:
A) EO Number 3 Palm Beach County (PBC)
COVID-19 (2020-003), closure of all parks, beaches, and golf courses, dated
March 25, 2020;
B) Amendment to EO Number 3 PBC COVID-19
(2020-003a), PBC Directing Stay Home-Stay Safe: Safer at Home Policy, to
clarify closures of all parks, beaches, and golf courses, dated March 29, 2020;
C) Declaration of Continuing State of
Emergency PBC FL, dated April 10, 2020;
D) EO Number 4 PBC COVID-19 (2020-004),
directive to wear facial covers, dated April 11, 2020;
E) Declaration of Continuing State of
Emergency PBC, FL, dated April 17, 2020;
F) Declaration of Continuing State of
Emergency PBC, FL, dated April 24, 2020;
G) EO Number 5 PBC COVID-19 (2020-005),
opening of boating and marine activities, dated April 27, 2020; and
H) Declaration of Continuing State of
Emergency PBC, FL, dated May 1, 2020.
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19, including the fact that
at least eight Florida counties had reported positive cases of COVID-19. The
County issued a State of Local Emergency on Friday, March 13, 2020. The State
of Local Emergency was declared to initiate emergent actions taken by the
County Administrator to ensure the health, safety and welfare of the
community. Multiple Emergency Orders and Declarations were issued in
response to COVID-19 response activities. The County’s Emergency Operation Center
was activated to a Level 2 activation at 0700 hours on Monday, March 16,
2020. Pursuant to PBC Code Article II,
Section 9-35, in the event a special meeting of the Board of County
Commissioners (BCC) cannot be convened, the Mayor of the BCC may declare a State
of Local Emergency. With the executed State of Local Emergency, resources were
available through the Coronavirus Aid, Relief, and Economic Security Act and or
Federal Emergency Management Agency Public Assistance. Staff were able to
purchase equipment, materials, supplies, and open non-congregate shelters for
residents and persons who may be in need of isolation. Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
15. Staff recommends
motion to receive and file: the following Declarations and Emergency Orders (EO) related to COVID-19:
A) EO Number 6 PBC COVID-19, reopening of
beaches, dated May 16, 2020;
B) EO Number 7 PBC COVID-19 (2020-007),
reopening of recreational facilities, dated May 16, 2020;
C) EO Number 8 PBC COVID-19 (2020-008),
additional directive on wearing of facial coverings, dated May 16, 2020;
D) Declaration of Continuing State of
Emergency PBC FL, dated May 7, 2020;
E) Declaration of Continuing State of
Emergency PBC FL, dated May 15, 2020;
F) Declaration of Continuing State of
Emergency PBC FL, dated May 21, 2020;
G) EO Number 9 PBC COVID-19 (2020-009), Repeal
of EO 2020-002a, dated May 22, 2020; and
H) Declaration of Continuing State of
Emergency PBC FL, dated May 27, 2020.
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19, including the fact that
at least eight Florida counties had reported positive cases of COVID-19. The
County issued a State of Local Emergency on Friday, March 13, 2020. The State
of Local Emergency was declared to initiate emergent actions taken by the
County Administrator to ensure the health, safety and welfare of the
community. Multiple Emergency Orders and Declarations were issued in
response to COVID-19 response activities. The County’s Emergency Operation
Center was activated to a Level 2 activation at 0700 hours on Monday, March 16,
2020. Pursuant to PBC Code Article II,
Section 9-35, in the event a special meeting of the Board of County
Commissioners (BCC) cannot be convened, the Mayor of the BCC may declare a
State of Local Emergency. With the
executed State of Local Emergency, resources were available through the
Coronavirus Aid, Relief, and Economic Security Act and or Federal Emergency
Management Agency Public Assistance. Staff were able to purchase equipment,
materials, supplies, and open non-congregate shelters for residents and persons
who may be in need of isolation. Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
16. Staff recommends
motion to receive and file: the following Emergency Orders (EO) related to COVID-19.
A)
EO Number 10 PBC COVID-19,
additional directive on wearing facial coverings, dated June 4, 2020;
B)
EO Number 11 PBC COVID-19,
additional directive on recreational facilities, dated June 10, 2020;
C)
EO Number 12 PBC COVID-19,
additional directive on wearing facial coverings, dated June 24, 2020;
D)
EO Number 13 PBC COVID-19,
temporary beach closures, dated June 29, 2020;
E)
EO Number 14 PBC COVID-19,
restriction on operating hours of restaurants, food establishments, and other
businesses, dated July 14, 2020;
F)
EO Number 15 PBC COVID-19,
revised restriction on operating hours of restaurants, food establishments, and
other businesses, and clarification of current business closures, dated July
23, 2020; and
G)
EO Number 16 PBC COVID-19,
extension of facial coverings directive.
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19, including the fact that
at least eight Florida counties had reported positive cases of COVID-19. The
County issued a State of Local Emergency on Friday, March 13, 2020. The State
of Local Emergency was declared to initiate emergent actions taken by the
County Administrator to ensure the health, safety and welfare of the
community. Multiple Emergency Orders and Declarations were issued in
response to COVID-19 response activities. The County’s Emergency Operation
Center was activated to a Level 2 activation at 0700 hours on Monday, March 16,
2020. Pursuant to PBC Code Article II,
Section 9-35, in the event a special meeting of the Board of County
Commissioners (BCC) cannot be convened, the Mayor of the BCC may declare a
State of Local Emergency. With the
executed State of Local Emergency, resources were available through the
Coronavirus Aid, Relief, and Economic Security Act and or Federal Emergency
Management Agency Public Assistance. Staff were then able to purchase
equipment, materials, supplies, and open non-congregate shelters for residents
and persons who may be in need of isolation. Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
17. Staff recommends
motion to receive and file: the following Declarations related to COVID-19:
A) Declaration of Continuing State of
Emergency PBC FL, dated June 4, 2020;
B) Declaration of Continuing State of
Emergency PBC FL, dated June 11, 2020;
C) Declaration of Continuing State of
Emergency PBC FL, dated June 19, 2020;
D) Declaration of Continuing State of
Emergency PBC FL, dated June 25, 2020;
E) Declaration of Continuing State of
Emergency PBC FL, dated July 1, 2020;
F) Declaration of Continuing State of
Emergency PBC FL, dated July 9, 2020; and
G) Declaration of Continuing State of
Emergency PBC FL, dated July 16, 2020.
SUMMARY: On March 9, 2020, the Governor issued
Executive Order No. 20-52 declaring a State of Emergency in the State of
Florida based on the on–going risk posed by COVID-19, including the fact that
at least eight Florida counties had reported positive cases of COVID-19. The
County issued a State of Local Emergency on Friday, March 13, 2020. The State
of Local Emergency was declared to initiate emergent actions taken by the
County Administrator to ensure the health, safety and welfare of the
community. Multiple Emergency Orders and Declarations were issued in response
to COVID-19 response activities. The County’s Emergency Operation Center was
activated to a Level 2 activation at 0700 hours on Monday, March 16, 2020. Pursuant to PBC Code Article II, Section
9-35, in the event a special meeting of the Board of County Commissioners (BCC)
cannot be convened, the Mayor of the BCC may declare a State of Local
Emergency. With the executed State of
Local Emergency, resources were available through the Coronavirus Aid, Relief,
and Economic Security Act and or Federal Emergency Management Agency Public
Assistance. Staff were then able to purchase equipment, materials, supplies,
and open non-congregate shelters for residents and persons who may be in need
of isolation. Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
Z. RISK MANAGEMENT
1. Staff recommends
motion to:
A) ratify the signature of the Mayor on Quarterly Federal Excise Tax
Return Form 720, and payment of the Patient-Centered Outcomes Research
Institute (PCORI) fee, in the amount of $18,616, to the Internal Revenue
Service under the provisions of the Affordable Care Act (ACA);
B) authorize the County Administrator or designee to execute future
Quarterly Federal Excise Tax Returns (Form 720) on behalf of the Board of
County Commissioners; and
C) authorize future payments of the Patient Protection and
Affordable Care Act annual fee as required.
SUMMARY: The Patient Protection and Affordable Care Act imposed an annual fee on
plan sponsors of certain self-insured health plans to help fund PCORI. The
County sponsors self-insured health plans that are considered specified health
plans under the provisions of the ACA, and is therefore required to pay this annual
fee. The PCORI fee was anticipated to be a seven year program ending December
31, 2019. Earlier this year, Congress voted to extend this program until the
end of 2029. The fee is $2.54 per average covered life, totaling $18,616
annually. The regulations require the annual fee to be reported on the
Quarterly Federal Excise Tax Return Form 720 (specifically noted on Part II of
the form), which must be executed by the Board of County Commissioners. The emergency signature process was
utilized because there was not sufficient time to submit the Quarterly Federal
Excise Tax Return Form 720 through the regular BCC agenda process. Countywide
(HH)
AA. PALM TRAN
1. Staff recommends
motion to approve: a
Letter of Understanding between Palm Tran Inc. and the Amalgamated Transit
Union (ATU) Local 1577 granting compensatory time to Palm Tran bus operators,
mechanics, utility workers and storekeepers for time worked during the pay
periods between April 1, 2020 and May 18, 2020. SUMMARY: The negotiation committees for Palm Tran and the ATU have
concluded negotiations and a Letter of Understanding, tentatively approved by
both committees, has been reached. As agreed to in the Letter of Understanding,
employees who maintained a physical presence in the workplace and worked 80% or
more of their bi-weekly schedule will be granted one day (eight hours) of
compensatory time per the designated pay periods. The proposed Letter of
Understanding, incorporating all agreed upon terms, was ratified by the
bargaining unit on July 15, 2020. Countywide (DR)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN (Cont’d)
2. Staff recommends
motion to:
A) adopt a Resolution of the Board of County
Commissioners (BCC), of Palm Beach County, Florida, approving a Public
Transportation Grant Agreement (PTGA) (FM no. 446742-1-84-01), in the amount of
$216,000, with the State of Florida Department of Transportation (FDOT); to
provide a grant award of $108,000 in operating assistance to fund 50% of a
position in Mobility Management for the period October 1, 2020 through
September 29, 2023;
B) approve one grant funded, full-time equivalent position for
a Mobility Coordinator; and
C) approve a budget amendment in Palm Tran Operating Fund 1340
in the amount of $108,000 to recognize the grant award and required match.
SUMMARY:
The Mobility Coordinator
position will improve the provision of bus service by identifying customer
needs and optimizing agency outreach by conducting surveys of ridership in
addition to promoting the use of innovative technologies, social media and
other methods to improve customer service and stream line communications. This
is a grant funded position, requiring a fifty percent match ($108,000) that
will be eliminated when the grant expires unless funding is provided by the BCC
to retain the position. Established metrics for the position will include, but
not limited to, amount of coordinated outreach events, increases in social
media traffic and frequency of conducting ridership surveys. The PTGA will
become effective upon execution by the Florida Department of Transportation
(FDOT), and has an anticipated expiration date of September 29, 2023. The grant
agreement contains an indemnification provision that differs from that adopted
for use by the County and imposes obligations beyond those recognized by County
PPM CW-F-049 (PPM). The grant agreement requires, to the extent permitted by
law and subject to the limitations of Section 768.28, Florida Statute, the
County to indemnify and hold harmless the State, FDOT, and FDOT’s officers and
employees from liabilities, damages, losses and costs, including reasonable
attorney’s fees, to the extent caused by the negligence, recklessness, or
intentional wrongful misconduct of the County and persons employed or utilized
by the County in performance of the grant agreement. An exception to the PPM
has been approved by Risk Management and the County Attorney taking into
consideration the County’s need to provide fixed route public transit services,
its current performance of such services and exposure/liability for its acts,
the amount of the grant award, and the non-waiver of sovereign immunity beyond
the statutory caps of Section 768.28, Florida Statute. The indemnification
obligation must also be passed on to contractors and/or consultants. Countywide
(MM)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to receive and file: a contract for Professional Services with
Tonise Florexil, a Postdoctoral Psychology Fellow (Fellow), to complete a requirement
of 2,000 hours of clinical work that will provide training and experience in
family and youth counseling, in the amount of $37,080, for the period August 3,
2020, through July 30, 2021. SUMMARY: The
Youth Services Department’s Residential Treatment and Family Counseling
Division (Division) is an authorized counselor training facility for many state
colleges and universities offering degrees in psychology, social work, and
other related fields. Postdoctoral programs
require 2,000 hours of supervised services in order to meet state licensing
requirements. The Division is offering
its program as a location to obtain this training. The Fellow, at a minimum, is
assigned and completes the workload equivalent to a Licensed Therapist. The base hourly rate of a Licensed Therapist
is $26.02 versus the hourly fellowship contract rate of $18.29. Additionally,
the Fellow will receive a $500 stipend for health insurance. On October 3, 2006, Agenda Item 3X-2
authorized the County Administrator or designee to execute future postdoctoral
psychology resident (n/k/a Fellow) contracts on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney’s
Office, and within budgeted allocations. The contract spans two fiscal years.
Sufficient funding is included in the current budget and in the proposed FY
2021 budget to meet county obligations.
The contract was executed early to allow the selected Fellow to make
necessary plans following graduation. Countywide (HH)
2. Staff recommends
motion to approve: a Cares Act Funding Agreement with Early Learning
Coalition of Palm Beach County, Inc. (Coalition) providing funding in an amount
not to exceed $900,000, for the period August 31, 2020, through December 30,
2020, to establish the funding source for child care scholarships to qualified
families with child care needs while the School District is providing distance
learning. SUMMARY:
The Coalition is committed to providing
comprehensive, high-quality early learning environments that benefit the
children and families of Palm Beach County to ensure every child is ready to
succeed in school and life. Palm Beach County and the Coalition understand the
need to have access to child care services for those families affected by
financial difficulties due to COVID-19. The County
will provide funding in an amount not to exceed $900,000 from its Coronavirus
Aid, Relief, and Economic Security Act allocation, through the Palm Beach
County Youth Services Department. As
an exception to Palm Beach County Administrative Code Rule 305.02 and County
policy, approval of this agreement will allow the County to provide advance
payments to the Coalition, establishing the necessary funding source for the
Coalition to pay child care providers for families awarded scholarships through
the Coalition’s application process. The Coalition will evaluate the
applications and awards will be granted to children in kindergarten through 5th
grade. Eligibility criterion will
prioritize homeless children, children whose parents work or attend school
during the hours of Palm Beach County School District’s distance learning and
have a household income equal to or less than of 200% of Federal Poverty Guidelines. All expenditures
must be completed by December 30, 2020. Countywide (HH)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
CC. INTERNAL AUDIT
1. Staff recommends
motion to receive and file:
A) Audit reports reviewed by the Audit Committee at its June 17, 2020
meeting as follows:
1. 2020-01
Planning, Zoning & Building – Building
Division - Permitting Section
2. 2020-02
Planning, Zoning & Building – Zoning
Division
3. 2020-03
Public Safety – Justice Services
Division
B) Audit recommendation status follow-up report as of May 15, 2020.
SUMMARY: County Code Section 2-260.16 requires the Internal Audit
Committee to review audit reports prior to issuance. County Code Section 2-463 requires the County
Internal Auditor to send those reports to the Board of County Commissioners. At
its meeting on June 17, 2020, the Committee reviewed and authorized
distribution of the attached audit reports. The Committee also reviewed and authorized
distribution of the Audit Recommendation Status Follow-up Report as of May 15, 2020. We are submitting these reports to the
Board of County Commissioners as required by the County Code. Countywide
(DB)
DD. SHERIFF
1. Staff recommends
motion to:
A) accept a Bureau of Justice Assistance Bulletproof
Vest Partnership Grant in the amount of $158,469.80
for the period of October 1, 2019, through August
31, 2020 for the purchase of Bulletproof
Vests; and
B) approve a budget amendment
of $158,470 in the Sheriff’s Grants Fund.
SUMMARY: The Bureau of
Justice Assistance has made available funds for the purchase of Bulletproof
Vests for law enforcement personnel. The Palm Beach County Sheriff’s Office was
awarded the amount of $158,469.80 for the purchase of
National Institute of Justice approved vests. The required match in the
amount of $158,469.80 is provided by the Palm Beach County Sheriff’s Office and
is included in the Sheriff’s approved FY 2020 Budget. Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
2. Staff recommends
motion to approve: a budget transfer of $293,690 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office
(PBSO). SUMMARY: Section
932.7055(5), Florida Statutes, provides that the seizing agency shall
use forfeiture proceeds for school resource officer, crime prevention, safe
neighborhood, drug abuse education and prevention programs, or for other law
enforcement purposes, which include defraying the cost of protracted or complex
investigations, providing additional equipment or expertise, purchasing automated
external defibrillators, and providing matching grant funds. Section 932.7055(5), Florida Statutes,
also requires that no less than 25% of the LETF’s previous year’s revenues be
used for the support or operation of drug treatment, drug abuse education, drug
prevention, crime prevention, safe neighborhood and school resource officer
programs of various non-profit organizations. The PBSO’s FY 2020 donation
requirement is $240,941. The PBSO’s support of these programs exemplifies its
strong commitment to the prevention and reduction of crime throughout the
communities it serves and its desire to put money back into these communities
to support organizations that provide such services. The year-to-date transfer for all donations to outside organizations after
approval of this item is $1,374,078.
The funds requested are to aid PBSO and qualified organizations that
meet the requirements set forth in Section
932.7055(5), Florida Statutes. Use of LETF requires approval by the
Board, upon request of the Sheriff. The
current State LETF balance is $764,659. Approval of this request will reduce
the State Law Enforcement Trust Fund balance to $470,969. The PBSO certifies that
the use of these funds is in accordance with Section 932.7055(5), Florida Statutes. Below is a table indicating the organizations
the PBSO seeks to fund and the corresponding amount of funding proposed per
respective organization or agency. No
new positions are needed and no additional County funds are required. Countywide (DC)
|
ORGANIZATION |
AMOUNT |
|
A Matter of Conscience,
Inc.(Adopt A Bear) |
$10,000 |
|
Alpha Omega Alliance,
Inc. |
$25,000 |
|
Anti-Defamation League,
Inc. |
$30,000 |
|
April is for Authors
Foundation, Inc. |
$2,000 |
|
Area Agency on Aging Palm
Beach, Treasure Coast, Inc. |
$15,000 |
|
Center for Trauma
Counseling, Inc. |
$10,000 |
|
Hands Together for
Haitians, Inc. |
$10,000 |
|
Inner City Innovators,
Inc. |
$25,000 |
|
PACE Centers for Girls,
Inc. |
$10,000 |
|
Palm Beach County
Sheriff's Foundation, Inc. (Explorers) |
$36,690 |
|
Palm Beach County
Sheriff's Foundation, Inc .(School Supplies) |
$35,000 |
|
Palm Beach County
Sheriff's Foundation, Inc. (Shop with a Cop) |
$45,000 |
|
Palm Beach County
Sheriff's Foundation, Inc. (Youth Scholarships) |
$25,000 |
|
Project Lift, Inc.( Belle
Glade) |
$10,000 |
|
Zoological Society of the
Palm Beaches, Inc. |
$5,000 |
|
|
|
|
Total Amount |
293,690 |
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
3. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, a Federally-Funded SubAward & Grant Agreement for a FY17
State Homeland Security Grant in the amount of $110,000, for the period of June
30, 2020 through December 31, 2020; and
B) approve a budget
amendment in the amount of $110,000 in the Sheriff’s Grant Fund.
SUMMARY: On July 1, 2020,
the Palm Beach County Sheriff’s Office received a FY17 State Homeland Security
Grant Program award from the State
of Florida, Division of Emergency Management. These funds will be used to
support equipment needs for the SWAT Specialty team. There is no match
associated with this award. Countywide
(LDC)
4. Staff recommends
motion to receive and file: Amendments
#1 and #2 to the contract between the Florida Department of Education (FDOE)
and the Palm Beach County Sheriff’s Office which amends the
budget and extends the grant period from June 30, 2020 through August 20, 2020.
SUMMARY: On October 1, 2019, the Palm Beach County Sheriff’s Office (PBSO)
received a grant award from FDOE to
implement a Safe Schools Security Guard Training Program in partnership with the Palm Beach County
School District, to ensure all charter schools in Palm Beach County are
equipped with a Safe-School Officer in compliance with Section 1006.12, Florida
Statutes. The Board of County
Commissioners accepted this grant award on November 19, 2019 (R2019-1813).
Amendment #1 modified the budget to include uniforms and equipment needs for
PBSO’s Certified Trainers. Amendment #2
extends the grant period from June 30, 2020 through August 2020. There is no
match requirement associated with this award. Countywide (LDC)
5. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office a Contract Between
the Florida Council Against Sexual Violence and the Palm Beach County Sheriff’s
Office for a Trauma Informed Sexual Assault Investigations Grant award in the
amount of $100,000 for the period July 1, 2020
through June 30, 2022; and
B) approve a budget amendment of $100,000 in the
Sheriff’s Grants Fund.
SUMMARY: On July 17, 2020 the Palm Beach County Sheriff’s
Office received a FCASV grant. These funds will be used to hire one full time
detective who will be assigned to the Special Investigations Division (SID) to
investigate sex crimes against victims ages 11 years of age and older. The
grant will also provide Trauma Informed Training to SID detectives responsible
for responding to crimes of sexual assault. The PBSO will be reimbursed for
personnel costs totaling $100,000. The PBSO will provide the 25% required match
in the amount of $33,334 through its approved operating budget. One PBSO
position is created with this action. An increase in funding from the County
will be requested through our annual budget process once the grant ends. Countywide (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
6. Staff recommends
motion to:
A) accept on behalf of the
Palm Beach County Sheriff’s Office, a new 2020 TSA NEDCTP contract award in the
amount of $126,249 for the period July 1, 2020 through December 31, 2020; and
B) approve
a
budget amendment of $126,249 in the Sheriff’s Grants Fund.
SUMMARY: On June 30, 2020,
the U.S. Department of Homeland Security, Transportation Security Administration
(TSA) executed a new contract with the Palm Beach County Sheriff’s Office to
offset the costs of five Canine Teams at the Palm Beach International Airport
through the National Explosives Detection Canine Team Program. Partial funding has been awarded in the
amount of $126,249 for the period of July 1, 2020 through December 31, 2020
with the discretion of continuing to fund the five Canine Teams for a period up to five years. Countywide (LDC)
7. Staff recommends
motion to receive and file: Grant
Adjustment Number #1 and Grant Adjustment #2 to the contract between the Florida
Department of Law Enforcement and the Palm Beach County Sheriff’s Office which
clears the special condition S0001 and extends the grant period from June 30,
2020 through December 31, 2020. SUMMARY: On
October 1, 2019, the Palm Beach County Sheriff’s Office received a grant award
from the Florida Department of Law Enforcement in the amount of $10,000 for the
FY20 Identity Theft and Fraud Grant Program. The Board of County Commissioners
accepted this grant award on December 17, 2017, 2019 (R2019-1813). Grant
Adjustment #1 clears the Special Condition S0001 pertaining to Workweek and
Overtime. Grant Adjustment #2 extends the grant period from June 30, 2020
through December 31, 2020.There is no match requirement associated with this
award. Countywide
(LDC)
EE. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file:
a fully executed Palm Beach County Agreement managed by the Palm Beach County
Sports Commission, Inc. on behalf of the Palm Beach County Tourist Development
Council with South Florida Collegiate Baseball, Inc. for the promotion of South
Florida Collegiate Baseball League which was held June 12 – July 31, 2020. SUMMARY: The
South Florida Collegiate Baseball League provides amateur players an
opportunity to showcase themselves in hopes of reaching the professional level. The league played from June 12 – July 31,
2020 at Santaluces Athletic Complex, Miller Park, Palm Beach Atlantic
University, and Joe Russo Athletic Complex. The Sports Commission investment of
$17,500 is expected to bring an estimated 2,002 room nights to the County. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating department as a receive and file agenda
item. Districts 1, 2, 3 & 4 (LDC)
AUGUST 25, 2020
3. CONSENT
AGENDA APPROVAL
FF. OFFICE OF EQUAL OPPORTUNITY
1. Staff recommends
motion to:
A) ratify the Mayor’s signature on Cooperative Agreement No. FF204K204023
amendment with the U.S. Department of Housing and Urban Development (HUD) to
recognize additional Special Enforcement Effort funds awarded to the Office of
Equal Opportunity (OEO) in the amount
of $17,443 for the OEO to purchase technology assets for the period of August
1, 2020 through December 31, 2020;
B) authorize
the County Administrator or designee to execute amendments, documents, and
electronic grant reporting forms, related to this grant, on behalf of the Board
of County Commissioners (BCC), after approval of legal sufficiency by the
County Attorney’s Office, and within budget allocations; and
C) approve a budget amendment in the CARES Act
Relief Fund (Fund 1160) to increase the fund by $17,443.
SUMMARY: The CARES Act provides $1.5 million in
COVID-19 related funding to HUD’s Office of Fair Housing and Equal Opportunity.
The OEO, as a local agency currently participating in HUD’s Fair Housing
Assistance Program, was eligible to receive funds under that Act.
The OEO submitted proposals to HUD, which were approved. The first award approved
was $17,500 for education and outreach activities. The current award of $17,443
will be used for the purpose of funding the acquisition of technology assets
for staff engaged in fair housing activities remotely as a result of the
COVID-19 emergency. BCC approval will ensure receipt of the revenue under this
Agreement. No county funds are required. The emergency signature process was
utilized because there was not sufficient time to submit the Cooperative
Agreement through the regular BCC agenda process. Countywide (DO)
* * * * * * * * * * * *
AUGUST 25, 2020
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) COVID-19 Update by
Dr. Alonso and County Staff
* * * * * * * * * * * *
AUGUST 25, 2020
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. PUBLIC SAFETY
1. Staff recommends
motion to approve: the issuance of a Special
Secondary Service Certificate of Public Convenience and Necessity (COPCN)
to Cambridge Security
Services Corporation (Cambridge) for the gated community of The Bear’s Club
Property Owner’s Association (POA). SUMMARY: Cambridge has applied to
provide Advanced Life Support (ALS) first response, non-transport services for
The Bear’s Club POA. The Department of Public Safety, Division of Emergency
Management has reviewed the application and recommends approval of a Special
Secondary Service ALS Provider - Non-Transport COPCN to be issued to Cambridge.
The application was found to be in compliance and met the requirements based on
the PBC Code of Ordinances, Chapter 13, Sections 13-22. The COPCN will be
issued for operations restricted to the confines of The Bear’s Club POA for the
period of August 25, 2020, until Cambridge contractual agreement with The
Bear’s Club POA is terminated. Palm
Beach County Fire Rescue is the Primary COPCN holder and has signed a
Memorandum of Understanding with Cambridge to provide such services in their
respective zone. The Emergency Medical
Services Advisory Council has also approved the recommendation to grant
Cambridge a Special Secondary Service ALS Provider - Non-Transport COPCN. District
1 (LDC)
B. WATER
UTILITIES
1. Staff recommends
motion to:
A) adopt
a Resolution of the Board of County Commissioners, confirming the Special
Assessment Roll for the Mahogany Lane Water Main Extension (Project); and
B) approve Work Authorization
(WA) No. 8 to Johnson-Davis Incorporated (Contractor) under the Palm Beach
County Water Utilities Department (PBCWUD) 2019 Pipeline Continuing
Construction Contract (Contract) (R2020-0160) in the amount of $80,144.53. The
total assessable cost including WA No. 8 for this Project is $118,752.28.
SUMMARY:
The
Project will provide potable water service to two residential properties
currently on private wells. Petitions in favor of the installation of a potable
water main were provided to PBCWUD with a 100% favorability rate (2 in favor,
and 0 not in favor). Individual assessments of $19,122.75 per acreage will be
assessed based on 90% of the total estimated cost of the Project. Each
individual assessment was determined by using total acreage method to divide
the assessable cost per parcel. The assessment is payable over a 20-year time
period in equal annual payments of principal and 5.5% interest. The total
assessable cost of the Project is $118,752.28 and includes the costs of
surveying, design, drafting, permitting, construction, inspection, administration
and construction contingency. WA No. 8
will provide for the construction of the Project. This contract was procured
under the requirements of the Equal Business Opportunity Ordinance. On April 3,
2019, the Goal Setting Committee applied an Affirmative Procurement Initiative
of a mandatory 20% Small Business Enterprise (SBE) subcontracting
participation. The contract provides for
20.07% SBE participation. WA No. 8 includes 36.28% SBE participation. The cumulative
SBE participation including WA No. 8 is 23.65%. Contractor is a Palm Beach
County Company. (PBCWUD Project No. 19-043) District 2 (MJ)
AUGUST 25, 2020
5. PUBLIC
HEARINGS – 9:30 A.M.
C. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to adopt: an ordinance of the Board of County Commissioners
of Palm Beach County, Florida, amending Section 17-116 of the Code of Laws and
Ordinances (Ordinance 95-30, as amended) known as the “Tourist Development Tax Ordinance”;
adding Subsection 17-116(b)(3) titled “Fiscal Year 2020 Special Allocation for Marketing”
to Section 17-116 of the Tourist Development Plan; providing for repeal of laws
in conflict; providing for a savings clause; providing for severability;
providing for inclusion in the code of laws and ordinances; providing for
captions; and providing for an effective date. SUMMARY: This ordinance
amendment to the County’s Tourist Development Plan establishes a fiscal year
2020 stimulus fund by reducing the 18.49% fiscal year 2020 tax allocation
percentage for the Category C — Beach Improvement, maintenance, renourishment,
restoration and erosion control category to 10.04 % and transferring the
remaining 8.45% in the amount of $2 Million Dollars to the Category “E” Special
Projects category. The special projects additional funds will be used to create
a fiscal year 2020 and 2021 marketing stimulus campaign to promote County
tourism by all agencies of the Tourist Development Council. The adoption of this ordinance requires an
affirmative vote of the majority of the Board plus one pursuant to Florida
Statute. Countywide (LDC)
* * * * * * * * * * * *
AUGUST 25, 2020
A. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to approve: Tourism Stimulus Marketing Recovery Plans under
Palm Beach County Tourist Development Ordinance 95-30 due to the impact of the
COVID-19 pandemic. SUMMARY: Tourism in Palm Beach County has suffered
its worst retraction of “bed tax” collections since the Great Recession of
2008/2009 (20%), and the retraction we witnessed in the Fall of 2001 from 9/11
(10%), forecasts show a decline in tax collections from the pandemic of 33% for
FY2020. This tourism stimulus strategy will be tactical in stages of recovery,
driven by the State of Florida and County leadership direction to ease into the
reopening of tourism related assets across the County. Stage I focuses on local
and South Florida residents, Stage II expanding to the Florida Drive Market and
Stage III moving back to our traditional airline markets of the eastern United
States. The marketing plans will be deployed by Discover The Palm Beaches, the
Cultural Council, the Sports Commission and the Film and Television Commission.
A budget amendment for FY2020 was approved on July 14th and
adjustments for FY2021 are reflected in the FY2021 Budget. The recommended
sources of stimulus funding in the
amount of $6.5 Million reflect: 1) use of a maximum of 50% of available agency reserve dollars; 2) bed tax fund transfers from Category “C”
Beach Improvements from a one-time reduction for FY2020 of $2 Million and
3) $2 Million from Category “E” Special
Projects. This provides funding for a tourism stimulus campaign to execute Palm
Beach County’s Tourism Marketing Recovery Plans FY2020 and FY2021. Approval of
this item requires the amendment of the Tourism Local Option Tax Ordinance. The
ordinance amendment is on the agenda for adoption today. Countywide
(LDC)
B. FACILITIES
DEVELOPMENT AND OPERATIONS
1. Staff recommends
motion to:
A) adopt a resolution authorizing the conveyance of
three parcels of surplus property to the Village of Palm Springs, without
charge, pursuant to Section 197.592(3), Florida Statutes, and with reservation
of mineral and petroleum rights, but without rights of entry and exploration;
and
B) approve three County Deeds in favor of the Village
of Palm Springs.
SUMMARY: The County acquired three unbuildable
parcels located within the municipal boundaries of the Village of Palm Springs
by Escheatment Tax Deed with a collective assessed value of $4,467. These
parcels serve no present or future County purpose. These parcels are being
conveyed to the Village pursuant to Section 197.592(3), Florida Statutes, which
requires the conveyance of surplus properties acquired by tax deed to the
municipality in which they are located.
This conveyance will relieve the County of potential liability and
maintenance costs for the properties.
The County will retain mineral and petroleum rights in accordance with
Section 270.11, Florida Statutes, without rights of entry and exploration. This conveyance must be approved by a
Supermajority Vote (5 Commissioners). (Property & Real Estate
Management) District 3 (HJF)
AUGUST 25, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
2. Staff recommends
motion to:
A) adopt a resolution authorizing a Third Amendment
to Concessionaire Service Agreement (R2013-1018) dated August 13, 2013, with
Hawkhaven, LLC d/b/a Lazy Loggerhead Café (Hawkhaven) for the continued
operation of an approximately 1,300 SF concession building at Carlin Park in
Jupiter from September 1, 2020 through August 31, 2021 at 7% of monthly gross
sales; and
B) approve a Third Amendment to Concessionaire Service
Agreement (R2013-1018) with Hawkhaven, LLC d/b/a Lazy Loggerhead Café.
SUMMARY: Hawkhaven manages and operates the Lazy
Loggerhead Café in the Carlin Park concession building pursuant to a
Concessionaire Service Agreement (R2013-1018). The current agreement expires on
August 31, 2020. Due to the impact of
COVID-19 on their business, Hawkhaven declined to exercise its option for a two
year extension. As a result of the pandemic, it is unlikely there would be
sufficient interest to pursue a Request for Proposal (RFP) for a new
Concessionaire Service Agreement at this time. In order to avoid closing the
concession building until a new Concessionaire Service Agreement can be
awarded, Hawkhaven has agreed to continue to provide concession services at a
reduced rental rate. This Third Amendment extends the term of the agreement for
one year, from September 1, 2020 through August 31, 2021; eliminates the
guaranteed annual rent of $82,208.85; and reduces the percentage rent from 8%
of annual gross revenue derived from the operation of the concession to 7% of
monthly gross sales. All other terms of the agreement will remain in full force
and effect. Parks will continue to have administrative responsibility for this
Agreement. (Property & Real
Estate Management) District 1 (HJF)
AUGUST 25, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
3. Staff recommends
motion to approve:
A) Consultant Services Authorization
(CSA) No. 3 to the professional services contract (R2019-1586) with Song &
Associates Inc. (Consultant) for the Supervisor of Elections (SOE) Production
Facility project located at 4215 Cherry Road, West Palm Beach (Cherry Road
Complex) in the amount of $2,861,338;
B) a budget transfer of $3,000,000 from
the General Fund Contingency Reserves to the Public Building Improvement Fund;
C) a budget amendment of $3,000,000 in
the Public Building Improvement Fund to recognize the transfer from General
Fund Contingency Reserves and to fund the SOE Production Facility project; and
D) a reimbursement resolution declaring
Palm Beach County’s official intent to seek
reimbursement from the proceeds of its Revenue Bonds for certain Capital
expenditures made in connection with the acquisition, design, construction,
development and equipping of a SOE Operations building and relocation of the
Palm Beach County Sheriff’s office marine unit.
SUMMARY: Professional services shall include
providing professional architectural/ engineering design, site plan approval,
permitting and construction administration for the new combined SOE Facility.
The facility will be a 152,000 sf building, which will house the collocated
administrative offices and the production warehouse in addition to a four level
parking garage structure. The solicitation for a design professional was
advertised on June 9, 2019, pursuant to the Consultants Competitive Negotiation
Act and the Equal Business Opportunity Ordinance with final selection taking
place on September 6, 2019. On May 15, 2019, the Goal Setting Committee applied
Affirmative Procurement Initiatives of 20% Small Business Enterprise (SBE)
participation and 15 points evaluation preference for SBE participation. The
consultant is a Small/Minority/ Women-Owned Business Enterprise (S/M/WBE). The
consultant committed to 80% S/M/WBE participation for this contract.
Participation on this CSA is 85.6%. When added to the consultant’s
participation to date, the resulting SBE participation is 86.28%. The
consultant is a local business. Funding for this project is from the Public
Building Improvement Fund based on a transfer from the General Fund Contingency
Reserves (Capital Improvements Division) District 7 (LDC)
AUGUST 25, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: Amendment
No. 5 to the contract with Hedrick Brothers Construction Co., Inc. (R2016-0430)
in the amount of $14,041,688 for the Detention Facilities Renewal/Replacement
(R/R) – Main Detention Center East and South Towers project establishing a
Guaranteed Maximum Price for construction management services to be completed in
546 calendar days or until the project is complete. SUMMARY:
The fourth phase of work in the Detention Facilities R/R project will be
the east and south towers, which were constructed over 30 years ago. Amendment
No. 5 authorizes replacement of roofs, air conditioning systems, boilers,
mechanical grilles, doors and frames, cell bars, painting, and a new security
camera system. The Construction Manager (CM) was selected on April 5, 2016,
according to the Small Business Enterprise (SBE) Ordinance in place at the
time, with a 15% SBE goal and CM/SBE partnering incentive. Hedrick Brothers is
not a certified SBE. The CM has partnered with Cooper Construction Management
& Consulting, Inc., a Small/Minority Business Enterprise CM for services in
an amount not less than 15% of the construction management fee and is sharing
in the overhead/profit earned by the CM. The SBE participation for this amendment
is 54.37% and Minority/Women owned Business Enterprise participation is 33.17%.
MBE owned firms make up 5.87% of the 33.17%. Hedrick Brothers has agreed to an
active outreach with the Office of Equal Business Opportunity for African
American and Hispanic owned firms on non-awarded subcontractor packages.
Hedrick Brothers Construction Co., Inc. overall SBE participation is 62.16%. Funding for this Amendment is from the
Infrastructure Sales Tax fund. Hedrick Brothers Construction Co., Inc. is a
Palm Beach County business. (Capital Improvements Division) Countywide/District
2 (LDC)
C. FIRE
RESCUE
1. DELETED FOR FURTHER STAFF REVIEW: Staff
recommends motion to approve: a Personal Protective Equipment (PPE) Decontamination Services Agreement
with Battelle Memorial Institute (Battelle) for the period August 25, 2020
through August 24, 2025. SUMMARY: This
agreement allows Battelle to provide decontamination services for healthcare
provider PPE, specifically N95 respirator masks. There is no cost to the County
for the decontamination services; although the County is responsible for
transportation to and from a Battelle approved decontamination facility.
Battelle will receive and store contaminated PPE prior to decontamination,
decontaminate and repackage PPE for its return to the County. In this agreement, Battelle’s maximum
cumulative direct damages shall not exceed $50,000. Countywide (AH)
AUGUST 25, 2020
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve:
A) Community Development Block Grant (CDBG) funding of $29,000 $41,676
to the Town of Mangonia Park for the construction of public sanitary sewer
improvements in the Bryn Mawr neighborhood in Mangonia Park; and
B) CDBG funding of $125,000 to the Town of Lake Clarke Shores for the
installation of a water main serving the Seminole Manor Target Area and
Maralago Mobile Home Park in unincorporated Palm Beach County.
SUMMARY: The Department of Housing and Economic Sustainability (DHES) has
identified $154,000 $166,676 in CDBG funds recaptured from
various fiscal years from projects that were successfully completed under
budget or projects which did not move forward.
DHES is proposing that these funds be used to support two public
facilities and improvement projects. The Town of Mangonia Park will construct
public sanitary sewer improvements in the right of ways of Jeffery Avenue and
Sherwood Avenue to serve the residential Bryn Mawr neighborhood which is
currently on private septic systems. CDBG Area of Hope funding of $316,372 was
provided to this project in FY 2017-2018, however, when bids were received
recently, the lowest responsive bid exceeded budget availability by $29,000
$41,676. The Town of Lake Clarke Shores will install a 12” potable water
main on the west side of Lawrence Road to serve residences in the
unincorporated Seminole Manor Target Area and Maralago Cay Mobile Home Park.
Total construction cost of the project is estimated to be $525,000, and the
Town will fund the non-CDBG balance of cost. These are Federal CDBG funds which
do not require a local match. Districts 3 & 7 (HJF)
AUGUST 25, 2020
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to approve:
A) an amendment to Interlocal Cooperation Agreement with each of 29
municipalities as follows: City of Atlantis, City of Belle Glade, Town of Briny
Breezes, Town of Cloud Lake, Village of Golf, City of Greenacres, Town of Glen
Ridge, Town of Gulf Stream, Town of Haverhill, Town of Hypoluxo, Town of Juno
Beach, Town of Jupiter Inlet Colony, Town of Lake Clarke Shores, Town of Lake
Park, City of Lake Worth Beach, Town of Lantana, Town of Loxahatchee Groves,
Town of Manalapan, Town of Mangonia Park, Village of North Palm Beach, City of
Pahokee, Town of Palm Beach, Town of Palm Beach Shores, Village of Palm
Springs, City of Riviera Beach, Village of Royal Palm Beach, City of South Bay,
Town of South Palm Beach, and the Village of Tequesta; and
B) an Interlocal Cooperation Agreement with the Town of Highland Beach.
SUMMARY: In order to receive funding under the Federal Community Development
Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency
Solutions Grant (ESG) Programs from the U.S. Department of Housing and Urban
Development (HUD), Palm Beach County must requalify every three years for HUD’s
designation as an Urban County Program. The County’s current designation will
expire September 30, 2021, and a new application for requalification for Fiscal
Years 2021-2024 is now due to HUD. HUD
requires that the County invite all 32 eligible local municipalities to
participate in the program via Interlocal Cooperation Agreements. The agreements automatically renew every
three years unless a party opts out. Of the 32 municipalities, 29 have agreed
to renewal of their existing agreements and have executed amendments to
incorporate a new HUD requirement. The Town of Highland Beach has agreed to
participate for the first time and has executed an Interlocal Cooperation Agreement
to do so. The Town of Ocean Ridge declined participation. The City of
Westlake’s participation is still under review. The City has a question related
to HUD’s Excessive Force Provision, a provision that dates back to the 1990’s. Since
the City does not have its own municipal Police Department and contracts with
the Palm Beach County Sheriff’s Office (PBSO), we have contacted HUD to confirm
whether or not the language can be amended to reflect PBSO’s adherence to the
provision or if the language can be removed. Staff recommends approval of the amendments
and the agreement. CDBG funds require no local match. HOME funds require a local match, which is
provided by program income from the State Housing Initiatives Partnership
Program. ESG funds require a local
match, which is provided by funded agencies, the Division of Human Services,
and the Department of Housing and Economic Sustainability. Countywide
(HJF)
AUGUST 25, 2020
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to:
A) approve the allocation of $3,685,932 of Florida Housing Finance Corporation
(FHFC) Coronavirus Relief Fund (CRF) Program;
B) approve a budget amendment of $3,685,932 to appropriate funds in the CRF Program
fund 1160; and
C) authorize the County Administrator or designee to execute a Coronavirus Relief
Fund (CRF) Subrecipient Agreement with FHFC, amendments thereto, related
certifications, and all other documents necessary to secure the awarded funds
and to implement the CRF Program.
SUMMARY: On July 17, 2020, FHFC notified Palm Beach County of the award of
$3,685,932 in an effort to assist Floridians impacted by the Coronavirus
(COVID-19) crisis. Staff proposes
allocation of the CRF to assist low to moderate households, AMI not to exceed
120%, with emergency repairs for homeowners with COVID hardship. The proposed budget amendment is necessary to
allow for discrete accounting of the grant funds. As required in the CRF Subrecipient
Agreement, these funds must be expended by December 30, 2020. These are Federal
funds channeled through the State which require no local match. Countywide
(HJF)
AUGUST 25, 2020
6. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
4. Staff recommends
motion to:
A) approve the allocation of $5,830,483 of Emergency Solutions Grant Coronavirus (ESG-CV)
Program funding;
B) approve a budget amendment of $5,830,483 to appropriate funds in the CARES Act
Relief Fund 1160;
C) approve four full-time equivalent grant-funded positions for: one Financial
Analyst II (PG 35), one Contracts/Grants Coordinator (PG 32), and two Community
Outreach Specialists II (PG 18) for the Community Services Department (CSD);
D) execute the Standard Form SF-424 and Certifications for the ESG-CV Program; and
E) authorize the County Administrator or designee to execute the ESG-CV grant
agreement with the U.S. Department of Housing and Urban Development (HUD), all
other documents necessary to secure the grant awards; and to execute
subrecipient funding agreements, amendments thereto, and all other documents
necessary for implementation of the ESG-CV Program.
SUMMARY: On June 8, 2020, HUD notified Palm Beach County of a second award of
ESG-CV in the amount of $5,830,483 to respond to the Coronavirus (COVID-19)
pandemic. Staff proposes allocation of ESG-CV funds to activities mitigating
the impact of COVID-19 on the homeless and those at risk of homelessness,
including emergency sheltering, homeless prevention, rapid re-housing, and
program administration. The PBC
Department of Housing and Economic Sustainability has a long-standing
partnership with CSD where CSD administers the rental assistance funding. The
four positions are needed by the CSD to oversee the subreceipient contracts and
funding for homeless outreach. The
positions would be grant funded and would last until the grant funds are
expended. To expedite delivery of grant resources to meet urgent community
needs, staff requests delegation of signatory authority to the County
Administrator or designee for grant agreements with HUD, subrecipient funding
agreements, and other documents necessary or grant implementation. These are
Federal ESG-CV grant funds which require no local match. Countywide
(HJF)
AUGUST 25, 2020
6. REGULAR AGENDA
E. ADMINISTRATION
1. Staff recommends
motion to approve: a resolution supporting
the construction of suitable markers on Bridge number 930361 on S.R. A1A/Jack
Nicklaus Drive in Palm Beach County designating the bridge as “Gold Star Family
Memorial Bridge, dedicated to Army Captain Joseph M. Berkson”. SUMMARY:
Senator Bobby Powell introduced legislation during the 2020 legislative session
seeking to honor Captain Joseph M. Berkson and other Gold Star Families with a
bridge name designation in honor of their sacrifices while serving our country
on military duty. The Florida Department of Transportation (FDOT), per the
passage of Senate Bill 78 during the 2020 legislative session, has been
directed to erect suitable markers on Bridge number 930361 on S.R. A1A/Jack
Nicklaus Drive in Palm Beach County designating the bridge as “Gold Star Family
Memorial Bridge, dedicated to Army Captain Joseph M. Berkson”. State law
requires the local governing board to pass a resolution in this circumstance in
order for designation markers to be constructed on roads in the county, and
Commissioner Valeche has requested the Board of County Commissioners to pass
such resolution. The Village of North Palm Beach will also be providing a
resolution in support of the bridge marker designation. The roadway is within
FDOT's jurisdictional limits, and FDOT will be responsible for the design,
construction, and maintenance of the honorary designation. Captain Berkson
served as a senior combat advisor with the South Vietnamese Rangers during the
North Vietnamese army offensive of 1972.
While being airlifted from hostile activity, his helicopter was shot
down and Captain Berkson will killed in the crash. Captain Berkson is the recipient of the
Silver Star Medal, the Bronze Star Medal, Purple Heart and the Combat Infantry
Badge. District 1 (AH)
2. Staff recommends
motion to approve: CareerSource Palm Beach County, Inc.
(CareerSource) to serve as the one-stop operator for Local Workforce
Development Area 21, Palm Beach County, Florida. SUMMARY: CareerSource currently operates as the
County’s administrative entity to provide policy guidance for implementing and
exercising oversight with respect to job training activities under the
Workforce Innovation and Opportunity Act (WIOA) (Public Law 113-128) and
the Workforce Innovation Act of 2000 (Florida Statutes Chapter 445). WIOA
Section 121 (d)(2)(A) requires local workforce development boards to
competitively procure one-stop operators.
CareerSource released a Request for Proposals (RFP) and awarded an agreement to
Cambridge Consulting, LLC for one stop operator services for the period of June
30, 2017 through June 30, 2021. This agreement was approved by the Palm Beach
County Board of County Commissioners on April 4, 2017. On July 22, 2019,
Cambridge Consulting, LLC submitted a letter of resignation to become effective
December 31, 2019. For compliance under WIOA, CareerSource began the process of
competitively procuring another one-stop operator. On January 17, 2020,
CareerSource released a RFP to accept proposals from potential vendors; one
proposal was received. At the May 7, 2020, Board of Directors meeting, the
board did not approve the one proposal submitted and approved for CareerSource
to reissue the RFP. Based upon the direction of the Board of Directors
CareerSource released a second one-stop operator RFP. CareerSource received one
proposal from the same vendor in response to the second one-stop operator RFP.
At the July 16, 2020, CareerSource Board of Directors meeting, the board did
not approve the one proposal and approved CareerSource to serve as the one-stop
operator. Prior to Program Year 2017/2018, CareerSource fulfilled the role of
the one-stop operator since 1997. Consistent with WIOA Section 121(d)
CareerSource as the local board, with the agreement of the chief elected
official for the local area shall designate or certify a one-stop operator. Countywide
(HH)
* * * * * * * * * * * *
AUGUST 25, 2020
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
AUGUST 25, 2020
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
AUGUST 25, 2020
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
Proclamation declaring September 2020 as Diaper Need Awareness Month in
Palm Beach County (Sponsored by Vice-Mayor Weinroth)
District 5 - COMMISSIONER MARY LOU BERGER
Request
off-site Proclamation declaring August 2020 as Palm Beach County Veteran
Service Officers Appreciation Month in Palm Beach County
District 6 - COMMISSIONER MELISSA MCKINLAY
Request for off-site Proclamation declaring August 26, 2020 as Women’s
Equality Day Florida 2020 Suffrage Centennial (Sponsored by Commissioner
McKinlay and Commissioner Berger)
District 7 – COMMISSIONER MACK BERNARD
AUGUST 25, 2020
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."