June 2, 2020
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
JUNE 2, 2020
PAGE ITEM
38 4B ADD-ON: Palm Beach County Black Elected
Officials Presentation
39 5C-2* ADD-ON:
Staff recommends motion to:
A) approve a
finding of emergency establishing that the design and renovation of the two
County-owned improved properties is at this time the most effective way to meet
the non-congregate sheltering needs of the Western Communities and that the
delay associated with complying with all governing rules, regulations, or
procedures would be detrimental to the interests, health, safety, and welfare
of the County;
B) approve the use of up to $5,000,000 of CARES Act funding
allocated to Non-Congregate Sheltering for the renovation of the Pahokee
Facility;
C) authorize
the County Administrator or her designee which in this case shall be the
Director of Facilities Development & Operations, to execute all emergency
design and construction contracts necessary to renovate the Pahokee and Belle
Glade Facilities; and
D) authorize the County Administrator or her designee to
commence direct negotiations with a not-for-profit provider to operate both
facilities pursuant to an operator agreement substantially similar to the
operation of Program Reach, which provides emergency and supporting housing to
families on the coast.
SUMMARY: On
April 6, 2020, the Palm Beach County Board of County Commissioners received
authorization from the Federal Emergency Management Agency (FEMA) to conduct
non-congregate sheltering activities under the Public Assistance Program as
part of the response to the coronavirus emergency. Under this authorization,
the County entered into six reservation/buyout agreements with different hotels
for the provision on non-congregate sheltering in the North, South and Central
geographical regions of the County. All
efforts to secure such agreements in the Western Communities proved unsuccessful. Staff has identified two County-owned
properties that could be renovated and repurposed to provide for non-congregate
sheltering in the Western Communities. To implement the multisite
non-congregate sheltering program, a capital appropriation of up to $5,000,000
of CARES Act funding will be required for the Pahokee facility and an
additional $500,000 in funding for capital improvements at the Belle Glade
facility. Annual operational costs for
both sites are estimated at $2,200,000. (FDO Admin) District 6/Countywide
(LDC)
40 5D-1 REVISED SUMMARY: The UPAP
contains fees, standards, legal documents, policies and procedures that govern
the provision of potable water, reclaimed water and wastewater services within
the PBCWUD service area. PBCWUD updates the UPAP from time to time to ensure compliance
with recently enacted laws and ordinances to ensure that it continues to enable
effective and efficient delivery of utility services. The proposed changes to the UPAP contained in
the resolution include: modification to allow the Department Director to
have the authority to modify/waive rates, fees, and charges not to exceed
$200,000 for new or existing customers where there are unusual or
extenuating circumstances which support the application of said modification or
waiver; when the modification or waiver results in a documented projected
positive operational and/or financial benefit to PBCWUD which is greater than
or equal to the amount of the modification or waiver; and when the modification
or waiver is based on sound utility ratemaking principles and in compliance
with applicable law. (WUD)
NOTE: Items that were revised,
added, deleted, or backup submitted and were not listed on the preliminary
addition/deletion sheet distributed to the Board the prior day are noted with
an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JUNE 2, 2020
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 7-37)
4. SPECIAL
PRESENTATIONS (Page 38)
5. REGULAR AGENDA (Pages 39-40)
6. BOARD APPOINTMENTS (Page 41)
7. STAFF
COMMENTS (Page 42)
8. BCC
COMMENTS (Page 43)
9. MATTERS
BY THE PUBLIC – 2:00 P.M. (Page
44)
10. ADJOURNMENT (Page 45)
* * * * * * * * * * *
JUNE 2, 2020
CONSENT AGENDA
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 7
3C-1 Resolution
abandoning public interest in easement in Valencia Cove AGR-PUD
3C-2 Resolution approving the recordation of a
right-of-way map identifying the right-of-way along Old Dixie Highway from
Jeffery Street to north of the C-15 Canal
Page 8
3C-3 Work task order with Bolton Perez &
Associates, Inc. for the Military Trail and Old Boynton Road intersection
improvements project
3C-4 Amendment to contract with Ranger
Construction Industries, Inc. extending the expiration date for one year
Page 9
3C-5 Subordination of utility interests and
agreement for reimbursement with Florida Power & Light on a parcel of land
located at the southwest corner of Roebuck Road and Loxahatchee River Road
3C-6 Contract with HSQ Group, Inc. and Propel
Engineering, Inc. for annual intersection improvement services
3C-7 Subordination of utility interests
agreement for reimbursement with Loxahatchee River Environmental Control
District on a parcel of land located at the southwest corner of Roebuck Road
and Loxahatchee River Road
Page 10
3C-8 Work order to contract with Ranger
Construction Industries, Inc. to mill and resurface 10th Avenue
North from Haverhill Road to Congress Avenue
3C-9 Work order to contract with Ranger
Construction Industries, Inc. to mill and resurface residential streets within
Palm Beach Country Estates
Page 11
3C-10 Work order to contract with Ranger Construction
Industries, Inc. to mill and resurface Hagen Ranch Road from Boynton Beach
Boulevard to Hypoluxo Road
3C-11 Receive and file report of plat recordation
from October 1, 2091 through March 31, 2020
Page 12
3C-12 Annual Structural Engineering Services
contracts with four companies
D. COUNTY ATTORNEY
Page 12
3D-1 Agreement with Fowler White Burnett, P.A. for
loan related services in connection with loan programs administered by the
Housing and Economic Sustainability department
E. COMMUNITY SERVICES
Page 13
3E-1 Appointment to the Community Action Advisory
Board
3E-2 Receive and file Notice of Award from the
U.S. Department of Health and Human Services, Health Resources and Services
Administration, Coronavirus Aid Relief and Economic Security Act for clients in
the Ryan White HIS/AIDS program
JUNE 2, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 14
3F-1 Receive
and file and Award Modification of Law Enforcement Office Reimbursement Program
Other Transaction Agreement with the Transportation Security Administration to
support passenger screening operations
3F-2 Appointment
to the Citizens Committee on Airport Noise
3F-3 Receive
and file amendment to Memorandum of Lease updating the terms with Airport
Logistics Park, LLC
Page 15
3F-4 Contract
with Stryker Electrical Contracting, Inc. for the Public Address System
Replacement at the Palm Beach International Airport
3F-5 Amendment
to contract with The Morganti Group, Inc. for
miscellaneous airport improvements
Page 16
3F-6 Modification
to agreement with the United States of America, Transportation Security
Administration for security checkpoint and baggage screening areas
3F-7 Receive
and file Terminal Space Lease Agreement with F.B. Enterprise Holdings, LLC for
lease of space
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 16
3G-1 Receive
and file Briger Community Development District Fiscal
Year 2021 proposed budget
3G-2 Receive and file Quarter Ending 03/31/2020
information for Children’s Services Council of Palm Beach County
3G-3 Receive and file annual report for the fiscal
year ending September 30, 3019 from the Riviera Beach CRA
3G-4 Receive and file annual report for the fiscal
year ending September 30, 2019 from the West Palm Beach CRA
Page 17
3G-5 Appointment
to the County Financing Committee
3G-6 Contract
with RSM US LLP for external auditing services
Page 18
3G-7 Appointment to the County
Infrastructure Surtax Independent Citizen Oversight Committee
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 19
3H-1 Increase
in painting and weatherproofing contracts with 12 contractors
Page 20
3H-2 Amendment to contract with Robling
Architecture Construction, Inc. for Fire Rescue Station No. 21 Renovation
project
3H-3 Work order to contract with Hi-Tech Roofing
& Sheetmetal, Inc. for the Palm Beach County
Sheriff Office District 3-Roof Replacement project
Page 21
3H-4 Work order to painting and weatherproofing
contract with WGM Quality Painting, Inc.
3H-5 Annual contracts with five contractors for
minor construction
Page 22
3H-6 Annual contracts with two contractors for
fire alarm repair and replacement services
Page 23
3H-7 Amendment with four flooring contractors
updating the contract terms and conditions
Page 24
3H-8 Annual contracts with two contractors for
roofing services
3H-9 Amended and Restated Interlocal Agreement
with Martin County for interoperable communications
Page 25
3H-10 Amendment to Agreement with Genuine Parts
Company for onsite integrated inventory management services
JUNE 2, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 26
3H-11 Donation agreement with Gulfstream Goodwill
Industries, Inc. for a 2019 Club Car Utility Cart for use in the County’s
emergency homeless shelter
3H-12 Resolution authorizing an Amended and Restated
Lease Agreement with the State of Florida Department of Juvenile Justice for
land use for operation of a Juvenile Probation Unit in the Western Communities
Page 27
3H-13 Vending Service License Agreement with the
State of Florida Department of Education, Division of Blind Services for
vending services at 16 county-owned locations
J. PLANNING, ZONING & BUILDING
Page 27
3J-1 Appointment
to the Construction Board of Adjustments and Appeals
K. WATER UTILITIES
Page 28
3K-1 Receive and file Standard Potable Water and
Wastewater Development Agreements for the month of February 2020
3K-2 Consultant Services Authorization for
contract with Chen Moore and Associates, Inc. for the South Bay Force Main
Improvements project
Page 29
3K-3 Partial release of utility easement
3K-4 Consultant Services Authorization to
contract with Baxter & Woodman, Inc. for Operation and Condition
Assessments for Repump Stations System 5 and 9-South
project
3K-5 Consultant Services Authorization to
contract with Mock, Roos & Associates, Inc. for
the West Boca Force Main Interconnect Program
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 30
3L-1 Receive and file Task Assignment Change
Order to contract with Florida Fish and Wildlife Conservation Commission for
aquatic vegetation controls on Lake Osborne
3L-2 Receive and file Task Assignment Change
Order to contract with the State of Florida, Department of Environmental
Protection decreasing funds for petroleum cleanup
Page 31
3L-3 Task order to contract with Olsen
Associates, Inc. for services in permit required monitoring
3L-4 Amendment to Joint Partnership Agreement
with the Florida Department of Transportation for monitoring and maintenance of
Snook Island/Bryant Park and Snook Island II mitigation areas
P. COOPERATIVE EXTENSION SERVICE
Page 31
3P-1 Grant agreement with Southern Unique Sustainability
Farm, LLC for expansion of their poultry operation
Q. CRIMINAL JUSTICE COMMISSION
Page 32
3Q-1 Receive and file grant adjustment notices for
the Florida Department of Law Enforcement, Edward Byrne Memorial Justice
Assistance Grant relating to special condition documentation and budget
reallocation
3Q-2 Receive and file grant awards from the
Florida Department of Law Enforcement, Edward Byrne Memorial Justice Assistance
Formula Federal FY18 to fund the reentry program
JUNE 2, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
S. FIRE RESCUE
Page 33
3S-1 Standard
agreements for swimming lessons with five organizations
3S-2 Ratify the FY 2019 Assistance to
Firefighters Grant application to the U.S. Department of Homeland Security’s
Federal Emergency Management Agency to fund 78 Lifepak
cardiac monitor/defibrillators
Page 34
3S-3 Ingress, Egress and Access Easement from
Penn Florida Club Properties II, LLC for fire rescue services to Whitehall
Condominium
X. PUBLIC SAFETY
Page 34
3X-1 Contract
with Dr. Linda Gregard, DVM for relief veterinary
services
3X-2 Receive and file contract with the Florida
Commission on Community Service for Citizen Corps program initiatives
Page 35
3X-3 Appointment
to the Emergency Medical Services Advisory Council
Z. RISK MANAGEMENT
Page 35
3Z-1 Amendment to Flexibly Spending Plan Document
allowing over-the-counter drug reimbursement
AA. PALM TRAN
Page 36
3AA-1 Resolution approving a Public Transportation Grant Agreement with
the State of Florida Department of Transportation to offset cost of software
and equipment for service in the non-urbanized areas of Palm Beach County
CC. MEDICAL EXAMINER
Page 37
3CC-1 Receive and file a subrecipient
agreement for federal grant assistance through the Florida Department of Law
Enforcement for four Nikon DSLR cameras
SPECIAL PRESENTATIONS
Page 38
4A COVID-19 Update by Dr. Alonso and County
Staff
JUNE 2, 2020
TABLE OF CONTENTS
REGULAR AGENDA
A. OFFICE OF FINANCIAL MANAGEMENT AND BUDGET
Page 39
5A-1 Receive
and file property values and the Property Appraiser’s FY 2021 budget proposal
B. ENGINEERING & PUBLIC WORKS
Page 39
5B-1 Resolution delegating authority to the
County Administrator or designee to execute subordination of utility interest instruments
associated with right-of-way conveyances
C. FACILITIES DEVELOPMENT AND OPERATIONS
Page 39
5C-1 Resolution authorizing the conveyance of the
County’s interest in a parcel of surplus property located at NW 1st
Street to the City of Boynton Beach
D. WATER UTILITIES
Page 40
5D-1 Resolution revising the Palm Beach County
Water Utilities Department’s Uniform Policies and Procedures Manual
BOARD
APPOINTMENTS (Page 41)
STAFF COMMENTS
Page 42
7A-1 Receive
and file updated Board Directives Report
COMMISSIONER COMMENTS (Page 43)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 44)
ADJOURNMENT (Page 45)
JUNE 2, 2020
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Date Meeting
Type
November 5, 2019 Regular
November 25, 2019 Zoning
November 26, 2019 Workshop
January 7, 2020 Regular
January 7, 2020 Environmental
Control
January 7, 2020 Child
Care Facilities
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to adopt: a resolution abandoning any public interest in a
portion of the ten foot wide utility easement, lying within two linear parkway
tracts as shown on the plats of Valencia Cove AGR-PUD – South Plat One,
recorded in Plat Book 121, Pages 58 through 77, and Valencia Cove AGR-PUD –
South Plat Three, recorded in Plat Book 122, Pages 179 through 183, of the
Public Records of Palm Beach County (County) (Abandonment Site). SUMMARY:
Adoption of this resolution will
eliminate the public dedication that is in conflict with future dedication of
the linear parkway to the County by Boynton Beach Associates XXII (Petitioner).
The petitioner has requested the County clear this encumbrance to allow the
parent tract to be declared as right-of-way in the future. All reviewing
agencies and utility service providers have approved this abandonment and it
serves no present or future public purpose. The abandonment site is located
east of Lyons Road and 2.6 miles south of Boynton Beach Boulevard. District 5 (YBH)
2. Staff
recommends motion to adopt:
A) a resolution to
approve the recordation of a right-of-way map for Palm Beach County (County)
identifying the existing right-of-way along Old Dixie Highway from Jeffery
Street to north of the C-15 Canal; and
B) a resolution to
delegate authority to the County Administrator or designee to approve future
recordings of right-of-way (ROW) maps (maps) for rights-of-way already owned by
the County.
SUMMARY: Adoption of the resolution to approve the recordation of a ROW map identifying the existing ROW along Old Dixie Highway from Jeffery
Street to north of the C-15 Canal will allow the existing ROW to be documented
in a concise manner on one recorded document. Adoption of the resolution for
delegation of authority will allow the County Administrator or designee to
approve future recordings of ROW maps for rights-of-way already owned by the
County. ROW maps will not be adding ROW not previously acquired or owned by the
County. Both resolutions will make identifying existing County road
rights-of-way more efficient. District
4/Countywide (YBH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to approve: a work task order to the Intersection Improvements
Annual Services Contract (R2017-0778) dated June 20, 2017 with Bolton Perez & Associates, Inc.
(BPA) in the amount of $111,154.97 for professional services for the Military
Trail and Old Boynton Road intersection improvements (Project). SUMMARY: Approval of this work task order will provide the design services
necessary for the project to construct a northbound to eastbound right
turn lane on Military Trail at Old Boynton Road. The annual contract was approved on June 20, 2017, prior to the effective
date of the Equal Business Opportunity Ordinance and pursuant to the Small
Business Enterprise (SBE) Ordinance at that time. The SBE goal for all
contracts was 15%. BPA committed to 16% SBE participation for the contract.
Their cumulative SBE participation to date including this work task order is
25.67%. BPA has a corporate office in Miami and offices located in Palm Beach
County. Districts 4 & 5 (YBH)
4. Staff recommends motion to approve: Amendment No. 2 to the annual milling and
resurfacing construction contract R2018-1533, Project No. 2018051, dated
October 16, 2018, with Ranger Construction Industries, Inc. (Ranger), to extend
the expiration date from October 15, 2020 to October 15, 2021 and increase the
contract by $17,100,000. SUMMARY:
Approval of Amendment No. 2 will increase the contract with Ranger from
$31,400,000 to $48,500,000, extend the expiration date from October 15, 2020 to
October 15, 2021, and add counterparts language. The
increased contract amount is based on updated estimates that exceed the current
contract amount to be expended throughout Palm Beach County (County) by the
user departments. On October 22, 2019, the Board of County Commissioners
approved Amendment No. 1 (R2019-1591) updating the contract language and
extending the expiration date. On February 18, 2020, the Office of Equal
Business Opportunity approved renewing the contract under its current terms
because the current Small Minority Women Business Enterprise (S/M/WBE)
utilization of 5% minimum mandatory SBE participation under the contract is
satisfactory based upon the availability of S/M/WBEs certified to perform the
work.
To date, tasks in the amount of
$22,678,436 have been authorized for Ranger. This is the second of two
allowable extensions, not to exceed 36 months total contract time, as the
contract provides. Countywide (YBH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends
motion to approve: a subordination of utility interests and agreement
for reimbursement for additional facility relocations with Florida Power &
Light Company (FPL) on a parcel of land located at the southwest corner of
Roebuck Road and Loxahatchee River Road. SUMMARY: Approval of the subordination agreement will subordinate FPL’s utility
easement interests and allow Palm Beach County (County) to accept a warranty deed for additional
right-of-way. As part of the development conditions associated with Family
Church 5 LLC, the property owners are required to provide the County
with 63.5 feet of right-of-way on
Roebuck Road, and 70 feet of right-of-way on Loxahatchee River Road. This
right-of-way is encumbered by an FPL utility easement. The subordination
agreement requires FPL to relocate any facilities it may have from the dedicated
right-of-way, when and if requested by the County, and requires the County to
pay for reasonable relocation costs of said facilities. The property owners
have provided $40,000 to the County for those future costs. FPL has negotiated
their subordinations not to include the indemnity provision associated with PPM
CW-F-049. This has been reviewed by the County Attorney’s office and Risk
Management. District 1 (YBH)
6. Staff recommends
motion to approve:
A) an Annual Intersection Improvements Services
contract with HSQ Group, Inc. (HSQ); and
B) an Annual Intersection Improvements Services
contract with Propel Engineering, Inc. (PEI).
SUMMARY: Approval of these contracts will provide the necessary professional services
for intersection improvements on
a task order basis, for Palm Beach County (County) projects, as required for
all user departments. The contract periods are for 36 months from the date of
approval by the Board of County Commissioners. On May 1, 2019, the Goal Setting Committee set Affirmative Procurement
Initiatives of Small Business Enterprise (SBE) Evaluation Preference Option 2,
with a 20% SBE minimum mandatory participation goal for these contracts. HSQ
committed to 75% SBE participation and PEI committed to 89% SBE participation.
Both are County based certified SBE companies. Countywide (YBH)
7. Staff recommends
motion to approve: a
subordination of utility interests (Subordination) agreement for reimbursement
for additional facility relocations with Loxahatchee River Environmental
Control District (ENCON) on a parcel of land located at the southwest corner of
Roebuck Road and Loxahatchee River Road. SUMMARY: Approval of the subordination
agreement will subordinate ENCON’s utility easement interests and allow Palm Beach County (County) to accept a warranty deed for additional
right-of-way. As part of the development conditions associated with Family Church
5 LLC, the property owners are required to provide the County with 63.5 feet of right-of-way on Roebuck
Road, and 70 feet of right-of-way on Loxahatchee River Road. This right-of-way
is encumbered by an ENCON sewer easement. The subordination agreement requires
ENCON to relocate any facilities it may have from the dedicated right-of-way,
when and if requested by the County, and requires the County to pay for
reasonable relocation costs of said facilities. ENCON has negotiated their
subordinations to not include the indemnity provision associated with PPM
CW-F-049. This has been reviewed by the County Attorney’s office and Risk
Management. District 1 (YBH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
8. Staff recommends
motion to approve: Work
Order 2018051-109 in the amount of $960,000 to mill and resurface 10th
Avenue North from Haverhill Road to Congress Avenue utilizing Palm Beach
County’s (County) annual asphalt milling and resurfacing contract R2018-1533
(Contract) with Ranger Construction Industries, Inc. (Ranger). SUMMARY: Per County PPM CW-F-050, this
work order exceeds the $200,000 threshold for staff approvals of work orders to
annual contracts, thus requiring approval from the Board of County
Commissioners (BCC). Approval of this work order will allow the contractual
services necessary to construct the improvements. Prior to this work order,
approximately $25 million of Ranger’s $31.4 million Contract has been spent or
encumbered. On October 16, 2018, the BCC approved the Contract with Ranger to
provide milling and resurfacing of County roadways for countywide projects. The
Contract was renewed on October 22, 2019, with a 15% mandatory Small Business
Enterprise (SBE) goal set as the Affirmative Procurement Initiative. Due to the
limited availability of applicable certified SBE subcontractors, the Office of
Equal Business Opportunity issued a waiver on January 17, 2020, that reduced the
mandatory SBE participation to 5% for the remainder of the current contract
term. Ranger agreed to 5% SBE participation for this work order. Approval of
this work order will result in a cumulative SBE participation of 8.9% for all
the work orders issued under the Contract. Districts 2 & 3 (YBH)
9. Staff recommends
motion to approve: Work Order 2018051-110 in the amount of
$1,116,000 to mill and resurface the residential streets within Palm Beach
Country Estates utilizing Palm Beach County’s (County) annual asphalt milling
and resurfacing contract R2018-1533 (Contract) with Ranger Construction
Industries, Inc. (Ranger). SUMMARY:
Per County PPM CW-F-050, this work order exceeds the $200,000 threshold for
staff approvals of work orders to annual contracts, thus requiring approval
from the Board of County Commissioners (BCC). Approval of this work order will
allow the contractual services necessary to construct the improvements. Prior
to this work order, approximately $25 million of Ranger’s $31.4 million
Contract has been spent or encumbered. On October 16, 2018, the BCC approved
the Contract with Ranger to provide milling and resurfacing of County roadways
for countywide projects. The Contract was renewed on October 22, 2019, with a
15% mandatory Small Business Enterprise (SBE) goal set as the Affirmative
Procurement Initiative. Due to the limited availability of applicable certified
SBE subcontractors, the Office of Equal Business Opportunity issued a waiver on
January 17, 2020, that reduced the mandatory SBE participation to 5% for the
remainder of the current contract term. Ranger agreed to 5% SBE participation
for this work order. Approval of this work order will result in a cumulative SBE
participation of 8.6% for all the work orders issued under the Contract. District
1 (YBH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
10. Staff recommends
motion to approve: Work Order 2018051-112 in the amount
of $858,000 to mill and resurface Hagen Ranch Road from Boynton Beach Boulevard
to Hypoluxo Road utilizing Palm Beach County’s (County) annual asphalt milling
and resurfacing contract R2018-1533 (Contract) with Ranger Construction
Industries, Inc. (Ranger). SUMMARY: Per County PPM CW-F-050, this work
order exceeds the $200,000 threshold for staff approvals of work orders to
annual contracts, thus requiring approval from the Board of County
Commissioners (BCC). Approval of this work order will allow the contractual
services necessary to construct the improvements. Prior to this work order,
approximately $25 million of Ranger’s $31.4 million Contract has been spent or
encumbered. On October 16, 2018, the BCC approved the Contract with Ranger to
provide milling and resurfacing of County roadways for countywide projects. The
Contract was renewed on October 22, 2019, with a 15% mandatory Small Business
Enterprise (SBE) goal set as the Affirmative Procurement Initiative. Due to the
limited availability of applicable certified SBE subcontractors, the Office of
Equal Business Opportunity issued a waiver on January 17, 2020, that reduced
the mandatory SBE participation to 5% for the remainder of the current contract
term. Ranger agreed to 5% SBE participation for this work order. Approval of
this work order will result in a cumulative SBE participation of 8.4% for all
the work orders issued under the Contract. Districts 3 & 5 (YBH)
11. Staff recommends
motion to receive and file: a report of plat recordations
from October 1, 2019 through March 31, 2020. SUMMARY: This report is a
bi-annual summary of subdivision plats recorded during the fiscal quarters
since the previous report. There were 19 plats recorded during this period.
This report is required by the Department of Engineering and Public Works
Policies and Procedures Manual Item No. EL-O-2618, governing administrative
approval of plats by the County Engineer. Countywide (YBH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
12. Staff recommends
motion to approve:
A) an Annual Structural Engineering Services
contract with Alan Gerwig & Associates, Inc.
(AGA);
B) an Annual Structural Engineering Services
contract with R.J. Behar & Company, Inc. (RJB);
C) an Annual Structural Engineering Services
contract with Scalar Consulting Group Inc. (SCG); and
D) an Annual Structural Engineering Services
contract with WGI, Inc. (WGI).
SUMMARY: Approval of these contracts will provide the necessary professional services
for structural engineering on a task order basis, for Palm Beach County
(County) projects, as required for all user departments. The contract periods
are for 36 months from the date of the Board of County Commissioners’ (BCC)
approval. On April 3, 2019, the Goal
Setting Committee set a 20% Small Business Enterprise (SBE) minimum mandatory
participation goal as the Affirmative Procurement Initiative for these
contracts. AGA committed to 90% SBE participation and is a certified SBE
company. Anne Gerwig, Mayor of Wellington, is owner
of 1% of AGA. In the event any item would come before her that would offer a
special financial benefit to her or her business relating to this contract, AGA
has disclosed that it would require her to recuse herself from that item,
thereby removing any conflict of interest for herself, AGA and the County. Anne
Gerwig also serves as chair of the Citizens Advisory
Committee on Health and Human Services as a Palm Beach County League of Cities
representative, which is purely advisory and without oversight of this
contract. Disclosure of these contractual relationships at a noticed public
meeting is provided in accordance with the provisions of Section 2-443, of the
Palm Beach County Code of Ethics. RJB committed to 22% SBE participation, SCG
committed to 20% SBE participation, and WGI committed to 28% SBE participation.
AGA, SCG and WGI are all County based companies. RJB has their corporate office
located in Pembroke Pines, Florida and has an office based in the County. Countywide
(YBH)
D. COUNTY
ATTORNEY
1. Staff recommends motion to approve: an agreement with the law firm of Fowler White Burnett, P.A., (Firm) in an amount not to exceed $150,000, for loan closing, foreclosure, and related services in connection with loan programs administered by the County’s Department of Housing and Economic Sustainability (DHES) for an initial term through September 30, 2023, with an option to renew for one additional three year term at the County’s option. SUMMARY: The County, through DHES processes a variety of loans to qualified businesses through various loan programs, including, but not limited to, U.S. Department of Housing and Urban Development Section 108 Loan Program; U.S. Department of Agriculture Intermediary Relending Program; U.S. Environmental Protections Agency Revolving Loan Program; U.S. Department of Energy Revolving Loan Program; and the County’s Micro Loan Program funded under the HUD Community Development Block Grant. The requirements associated with the unique funding sources of these loans require specialized knowledge and, as such, DHES currently utilizes the services of the Firm to assist in loan closings, the handling of foreclosure matters on defaulted loans, and other related services. This agreement allows for DHES to continue utilizing the Firm for such specialized services. Countywide (DB)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the
appointment of one new member to the Community Action Advisory Board, effective
June 2, 2020.
|
Seat No. |
Appointment |
Seat Requirement |
Term Expires |
|
10 |
Denise A. Brown |
Private Sector Representative |
09/30/22 |
|
|
|
|
|
SUMMARY: Per Resolution No.
R2018-0372, adopted April 10, 2018, amending Resolution R-2014-0588, originally
adopted by the Board of County Commissioners (BCC) on May 6, 2014, the total
membership for the Community Action Advisory Board (CAAB) shall be no more than
15 at-large members, comprised of one-third elected public officials or their
representatives, one-third private sector members recommended by the CAAB and
one-third low-income representatives selected by a democratic process in the target
neighborhoods served. Members will fully participate in the planning,
implementation, and evaluation of the Community Services Block Grant (CSBG)
program to serve low-income communities. Ms. Brown meets all applicable
guidelines and requirements outlined in the resolution. The diversity count for
the 11 seats that are currently filled is African-American: 9 (82%),
Hispanic-American: 1 (9%) and Caucasian: 1 (9%). The gender ratio (female:
male) is 10:1. Ms. Brown is Caribbean-American. Staff conducted targeted
outreach in an effort to proffer candidates for appointments that maintain a
diverse composition of the advisory board. (Community Action Program) Countywide (HH)
2. Staff recommends
motion to:
A) receive and file a
Notice of Award (NOA) Grant Award No. 1 H9AHA36962-01-00 from the U.S.
Department of Health and Human Services (DHHS), Health Resources and Services
Administration (HRSA), Coronavirus Aid Relief and Economic Security (CARES)
Act, for the budget period April 1, 2020 through March 31, 2021, in the amount
of $294,724, to prevent, prepare for, and respond to the Coronavirus (COVID-19)
pandemic for clients in the Ryan White HIV/AIDS Program;
B) approve a budget amendment of $294,724 to appropriate funds in the CARES Act
Relief Fund 1160; and
C) authorize the County Administrator or designee to execute subrecipient
funding agreements, amendments, thereto, and all other documents necessary for
the implementation of the grant award.
SUMMARY: A NOA was
issued on April 10, 2020 from HRSA to respond to the COVID-19 pandemic. This
funding will be used to prevent, prepare for, and respond to COVID-19 as needs
evolve for clients of the Ryan White HIV/AIDS Program. This funding is provided by the CARES Act,
Public Law No. 116-136, which was signed into law on March 27, 2020. On May 4,
2020, the Palm Beach County HIV Care Council allocated $90,000 to emergency
housing, $10,252 to non-medical case management-eligibility, and $165,000 to
early intervention services, with $29,472 in administrative costs to be
utilized to expand telehealth service capacity. To expedite delivery of
resources to meet urgent community needs, and in order to submit the COVID-19
Allocations and Expenditures Report due to HRSA on June 15, 2020, staff
requests delegation of signatory authority to the County Administrator or
designee for grant agreements, subrecipient funding
agreements, amendments, and other documents necessary for grant implementation.
These are Ryan White Part A grant
funds, which require no local match. (Ryan White Program) Countywide
(HH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to:
A) receive and file an Award Modification (Modification
P00011) of Law Enforcement Officer (LEO) Reimbursement Program Other
Transaction Agreement (OTA) HSTS02-16-H-SLR765 with the Transportation Security
Administration (TSA) in the amount of $220,000 for law enforcement services at
Palm Beach International Airport (PBI) in support of the passenger screening
operations at the security checkpoints in the terminal; and
B) approve
a budget amendment in
the Airport’s Operating Fund, for the receipt of $220,000 of funding from the
TSA; and an increase to Airport’s Reserve in the amount of $220,000.
SUMMARY:
Delegation of authority for
execution of the LEO Agreements was approved by the BCC on August 14, 2012 (R2012-1093).
Countywide (AH)
2. Staff recommends
motion to approve: the appointment of the following individual to the
Citizens Committee on Airport Noise (CCAN) for a term of three years.
SEAT NAME ACTION ORGANIZATION
No.10
Julie Kay Araskog Appointment Town of Palm Beach
SUMMARY: Per Resolution No. R2013-1304, the Citizens Committee on Airport Noise consists
of 11 seats of which four (seat No. 8 through seat No. 11) are recommended for
appointment by the organizations approved by the BCC. The Town of Palm Beach
submitted its recommendation, Julie Kay Araskog, for
representation on the Board by letter. The diversity of the eight appointed
members is as follows: one African-American;
five Caucasian; one Hispanic-American; one unknown. The gender ratio (female:male) is 3:5. Countywide
(AH)
3. Staff recommends
motion to receive and file: a first
amendment to Memorandum of Lease (Amended Memorandum) updating terms to a
Memorandum of Lease for the Development Site Lease Agreement with Airport
Logistics Park, LLC (ALP) (R2019-0300, as amended) (Lease), on County-owned
land west of the Palm Beach International Airport (PBI). SUMMARY: ALP is constructing a new warehouse development on
County-owned property north of Wallis Road, east of Haverhill Road, west of
PBI, pursuant to the Lease. A Memorandum
of Lease was recorded in Official Records Book 30954, Page 1532, of the Palm
Beach County public records (Agenda Item 3F4, December 3, 2019). The Amended
Memorandum updates the Memorandum of Lease to reflect changes to the Lease
pursuant to the first amendment to Development Site Lease Agreement
(R2020-0017). Agenda item 3F-10, dated March 17, 2019, authorized the Director
of the Department of Airports to execute a Memorandum of Lease on behalf of the
County. The Amended Memorandum is consistent with the form attached to the
Lease. Countywide (HJF)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to approve:
A) a contract (Contract) with Stryker Electrical Contracting,
Inc. (Stryker) in the amount of $4,962,752 and 635 calendar days for the Public
Address (PA) System Replacement
at Palm Beach International Airport (PBI); and
B) a budget transfer of $29,748 in the Airport’s Improvement
and Development Fund
to increase project cost budget by $29,748 and a transfer from Reserves of
$ 29,748.
SUMMARY: This project was
advertised utilizing the County’s competitive bid process. On March 17, 2020,
two bids were received for the PA System Replacement at PBI. Of the two bids, Stryker, a Martin County,
Florida company has been identified as the lowest responsible/responsive bidder
in the amount of $4,962,752. The existing public address system was
installed in the terminal in 1988. It
was upgraded in 1999, but the speakers and the cabling were not replaced. The
system can no longer be maintained due to the lack of available compatible
parts. This project includes demolition of the existing system and the
installation of new conduit, wiring, software, speakers, and amplifiers. It
also includes repairs to the existing soffits and ceilings required as a result
of the work. A Disadvantaged Business Enterprise (DBE) goal of 15% was
established for this project. Stryker
has committed to 15% DBE participation for this Contract. Countywide
(AH)
5. Staff recommends
motion to approve:
Amendment No. 1 to the Construction Manager (CM) at Risk Contract (Contract)
with The Morganti Group, Inc. (MGI) for CM at Risk
Services for Miscellaneous Airport Improvements for Palm Beach County
Department of Airports (Department) in the amount of $1,383,500 and 220 calendar
days for Work Order SMC 01: Terminal 2nd Level Temperature and Humidity Issues
Corrections Phase 1 at Palm Beach International Airport (PBI). SUMMARY: The CM at Risk Contract with MGI was approved
by the Board on August 20, 2019 (R2019-1221). The contract is for two years
with three, one-year renewal options for CM at Risk Services for Airport
Improvements for the Department. In order to complete certain capital
improvement projects at the County’s four Airports, the Department requires a
CM at Risk contractor to provide preconstruction and construction services,
which include conducting the procurement process for assigned tasks/work
orders, project management and construction supervision. This solicitation for
CM contractors was advertised on September 23, 2018 according to the Small
Business Enterprise (SBE) Ordinance in place at the time, with a 15% SBE goal.
MGI along with their S/MBE teaming partner Cooper Construction Management and
Consulting, Inc. (Cooper), were one of two firms selected to provide project
management and construction supervision services. MGI is a Danbury,
Connecticut, based firm; however, the work will be directly managed by their
southeast regional office in Palm Beach County. Approval of Amendment No. 1 in
the amount of $1,383,500 and 220 calendar days will enable MGI to complete Work
Order SMC 01: Terminal 2nd Level Temperature and Humidity Issues Corrections
Phase 1 at PBI. This project is phase 1 of a multiphase project to address
temperature, humidity and condensation issues that have been experienced within
the terminal. The project was presented to the Goal
Setting Committee on December 18, 2019 and an Affirmative Procurement
Initiatives of 16% S/MBE participation was applied, of which 4% will be an MBE
Goal for African Americans and Hispanics. The SBE participation on this project
is 15.85% and the MBE is 4.34%. Countywide (AH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
6. Staff recommends
motion to approve: Modification P00002 (Mod 2) to Other Transaction
Agreement No. 70T01018T9NCKP023 (R2018-0382) (OTA) with the United States of
America, acting through the Transportation Security Administration (TSA),
pertaining to TSA’s use of security checkpoint and baggage screening areas at
the Palm Beach International Airport (PBI); extending the period of performance
and obligating TSA’s funding through May 31, 2021; providing for reimbursement
by TSA for electrical costs associated
with equipment, HVAC and lighting for TSA’s screening areas in the amount of
$10,874.70 per month; and deleting TSA’s obligation to reimburse the County for
janitorial services. SUMMARY:
Pursuant to the Aviation and Transportation Security Act (ATSA) of 2001, TSA is
required to conduct screening of all passengers, property and baggage, which
requires use of security checkpoint and baggage screening areas. Although the County is not permitted to
charge TSA for use of areas, the OTA formalizes the obligations of the TSA
related to use of the areas. The OTA also provides for reimbursement of
electrical costs associated with equipment, HVAC, lighting and janitorial
costs. In April, the Department of Airports (DOA) was notified that, due to a
lack of available funding, TSA will no longer reimburse any costs under the OTA
for janitorial services provided after May 31, 2020. DOA requested
reconsideration based on the recent appropriation of supplemental funding for
the cleaning of TSA checkpoint areas under the Coronavirus
Aid, Relief, and Economic Security Act. DOA will continue to provide
janitorial services at the TSA security checkpoints and screening areas for the
safety of the employees and passengers utilizing those areas whether or not
reimbursement is reinstated. The OTA renews automatically each June 1 through
May 31, 2023, unless terminated. Countywide (AH)
7. Staff recommends
motion to receive and file: a Terminal Space Lease Agreement
(Agreement) with F.B. Enterprise Holdings, LLC d/b/a Top Flight Aviation
Services (Top Flight), commencing November 11, 2019, and terminating on March 31,
2020, for the lease of approximately 87 square feet of space at the Palm Beach
International Airport (PBI) terminal building, for payment of rent in the
amount of $2,565.92. SUMMARY: Top
Flight provides support services to airlines at PBI and leased space at the
ticketing level, curbside, to assist airline passengers. Delegation of
authority for execution of the standard form Terminal Space Lease Agreement was
approved by the Board pursuant to R2018-0995. Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: the Briger Community Development District
Fiscal Year 2021 proposed budget. SUMMARY: The Briger Community Development District have
submitted their proposed budget for Fiscal Year 2021 as per Section 190.008(2)(b), Florida Statutes. Countywide (DB)
2. Staff recommends
motion to receive and file: the Quarter
Ending 03-31-2020 information for Children’s Services Council of Palm Beach
County (CSCPBC). SUMMARY: The Children’s Services Council has submitted
their Quarter Ending 03-31-2020 information as per Section 125.901, Florida
Statutes. Countywide (DB)
3. Staff recommends
motion to receive and file: the Annual Report
for the Fiscal Year ending September 30, 2019 from the Riviera Beach CRA. SUMMARY:
The Riviera Beach CRA has submitted its Annual Report for the Fiscal Year
ending September 30, 2019 as per Section 163.356(3)(c),
Florida Statutes. Countywide (DB)
4. Staff recommends
motion to receive and file: the Annual Report
for the Fiscal Year ending September 30, 2019 from the West Palm Beach CRA. SUMMARY:
The West Palm Beach CRA has submitted its Annual Report for the Fiscal Year
ending September 30, 2019 as per Section 163.356(3)(c),
Florida Statutes. Countywide (DB)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
5. Staff recommends
motion to approve: the
appointment of the following individual to the County Financing Committee for
the term beginning July 16, 2020 to July 15, 2022:
Nominee Seat No. Nominated By
Howard L. Schwartz At-Large Commissioner Weinroth
SUMMARY:
On April 3, 2012, the
Board of County Commissioners approved the addition of an at-large seat on the
County Financing Committee (CFC). The Committee is currently comprised of the
Director of the Office of Financial Management & Budget (Sherry Brown), a
representative from the Clerk & Comptroller’s Office (Stephen Weiss), two representatives
from local government agencies (Ron Horan, Palm Beach County School District
Treasury Manager and Paul Dumars, Director of
Financial Services, Palm Beach County Solid Waste Authority, and a County
Department Director, if needed. A memo dated February 7, 2020, was circulated
to the BCC notifying the Board that the at-large seat on the CFC is currently
vacant. The Committee’s diversity, including Mr. Schwartz, is comprised of
three Caucasian males, one Caucasian female, and one African American
male. The Board appointee will serve a
term of two years, at which time the appointee may be re-appointed, or a new
appointee selected by the Board. Countywide (DB)
6. Staff recommends
motion to approve: a contract
for external auditing services with RSM US LLP in the amount of $2,588,488.
This is a three year contract with all services to be completed by July 31,
2023. The contract includes two renewal
options of two years each, at the County’s sole discretion. SUMMARY: Pursuant to Section 218.391(4)(b), Florida
Statutes, when compensation is one of the factors considered by the Committee,
as was the case here, the governing body shall select the highest-ranked qualified firm or must document in its
public records the reason for not selecting the highest-ranked qualified firm. On April 28, 2020, the External Auditor
Selection Committee (Committee), comprised of representatives from each of the
Constitutional Officers and the Board of County Commissioners (BCC), selected
RSM US LLP as the first ranked proposer to provide external audit services to
Palm Beach County. The Committee voted
to rank RSM US LLP as number one, with five of the six Selection Committee
members ranking them number one. Further, RSM US LLP received 45 more points
overall than second ranked MSL, PA. The
third and fourth ranked firms were Carr, Riggs &
Ingraham and Marcum LLP, respectively. RSM US LLP was chosen in large part due
to their having a significant number of large clients similar in size to Palm
Beach County, and appreciable experience in serving those clients. The initial
contract period is for three years at $862,816 per year for a total cost of
$2,588,448, with 25% SBE participation of which 10% being to eligible M/WBE
firms. The agreement contains nonstandard indemnification language which
requires RSM US LLP to indemnify the County for RSM US LLP’s negligent acts or
omissions. This is the same language that was included in the agreement with
RSM US LLP, formerly McGladrey, LLP
in 2013. Countywide (DB)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
7. Staff recommends motion
to approve: the appointment
of the following individual to the County Infrastructure Surtax Independent
Citizen Oversight Committee for the term June 2, 2020 to April 30, 2023:
Nominee Seat
No. Nominated By
Sandra
Hammerstein 8 Black Chamber of
Commerce
SUMMARY:
On December 20, 2016, the Board of County Commissioners created the
Infrastructure Surtax Independent Citizen Oversight Committee (Surtax
Committee). The Surtax Committee will meet quarterly, issue an annual report, may
make recommendations to the Board, and ensure that the proceeds of the surtax
are expended for the purposes set forth in the ballot measure and are in
compliance with the County’s surtax plan The Surtax Committee has 19 seats. Out of the current 15 positions filled, the
diversity count is: 3 African-American (20%); 1 Hispanic (7%); and 11 Caucasian
(73%). The gender ratio (female:male)
is 6:9. Countywide (MJ)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: an increase in the maximum dollar value of the
annual painting and weatherproofing contracts by $1,500,000 to perform painting
and weatherproofing services on an as-needed basis through April 9, 2023.
Contractor Resolution
# Status Total SBE Participation to Date
A) A-1
Paint, Inc., of Palm Beach R2018-0392 Local/SBE 0%
B) Advanced
Painting Contractors, Inc. R2018-0393 Local/Non-SBE 0%
C) Clean
Air Restoration, Inc. d/b/a R2018-0394 Local/Non-SBE 0%
Chandler Construction Company
D) H.A.
Contracting Corp R2018-0395 Local/Non-SBE 0%
E) One
Call Florida, Inc. R2018-0396 Local/SBE 0%
F) WGM
Quality Painting, Inc. R2018-0396 Local/SBE 100%
G) Hatcher
Construction & Development, Inc. R2020-0083 Local SBE 0%
H) Greenview
Construction LLC R2019-1029 Local/Non-SBE 0%
I) Gustafson
Industries, Inc . R2019-1030 Local/Non-SBE 100%
J) Harry’s
Painting & Enterprises, Inc. R2019-1031
Local/Non-SBE 0%
K) J.B.
Painting & Weatherproofing, Inc. R2019-1032 Local/Non-SBE 100%
L) Sun
Art Painting Corporation R2019-1033 Local/SBE 0%
SUMMARY: On April 10, 2018, the Board
initially approved the annual painting and weatherproofing contract for an
initial term of two years, with three renewal options each for a period of one
year, at the sole option of the County. On July 23, 2019, Amendment No. 1
(R2019-1034 through R2019-1039) extended the term of the contract through April
9, 2023. During the first two years of
the contract, the County awarded $603,102 in work orders. Staff is requesting
the cumulative limit be increased by $1,500,000 for a total cumulative value of
$2,500,000 in order to accommodate the Convention Center Painting Project
valued at $399,900 and additional anticipated new projects required to be
accomplished before the term of this contract expires on April 9, 2023. Work is
to be awarded as work orders on a lump-sum, competitively bid basis across all
prequalified contractors. Contractors are allowed to qualify at any time and be
added to this annual contract before the term ends. Projects $100,000 and over are advertised on
the vendor self-service website while projects $200,000 and over are also
advertised in the newspaper. Projects under $100,000 are bid among the pool of
pre-qualified contractors (currently 12 have pre-qualified) and for projects
over $100,000, the bidding pool is expanded to include any additional bidders
responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. The annual painting and
weatherproofing contract was last presented to the Goal Setting Committee on
March 4, 2020, and the committee established Affirmative Procurement
Initiatives of sheltered market for projects under $100,000 (when three or more
Small Business Enterprises (SBE) are qualified under the annual contract) or a
price preference for SBE contractors if their bid is within 10% of the lowest
non-SBE bid. Small/Minority/Women-Owned Business Enterprise (S/M/WBE) actual
participation will be identified on each work order, and will be tracked
cumulatively over all work orders issued. Current cumulative S/M/WBE
participation for all work orders to-date is 45.03%. (Capital Improvements) Countywide
(LDC)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: Amendment No. 21 to the continuing construction
manager (CM) contract (R2016-0762) with Robling Architecture Construction, Inc.
establishing a guaranteed maximum price (GMP) for the Fire Rescue Station No.
21 Renovation project in the amount of $775,570.08 for a period of 120 calendar
days or until the project is complete. SUMMARY: Fire Rescue Station No. 21 was built in
1985 to service the western communities and has remained in continuous
operation ever since. The existing space is outdated and the restrooms do not
meet ADA requirements. Amendment No. 21 authorizes the CM to reconfigure the
existing floor plan at Fire Station No. 21 to include private bunkrooms for the
emergency response team, restrooms for staff, additional storage for bunker
gear, an Americans Disability Act compliant public restroom and entrance. On
June 21, 2016, the Board of County Commissioners approved the continuing CM
contract with Robling Architecture Construction Inc., for construction
management services for capital projects under $2,000,000. The continuing CM
contract was awarded pursuant to the Small Business Enterprise (SBE) ordinance
but this GMP, having been initiated after January 1, 2019, is subject to the
requirements of the Equal Business Opportunity ordinance. The Construction
Manager is an SBE. The continuing CM contract was presented to the Goal Setting
Committee on February 20, 2019 and an Affirmative Procurement Initiative of 20%
SBE participation was applied to the contract. SBE participation on this
Amendment is 35.97%. To date the Construction Manager has achieved 43.39% SBE
subcontracting participation under its continuing contract. The CM is a Palm
Beach County business. The funding source for this project is from the Fire
Rescue Improvement Fund. (Capital Improvements Division) District 6
(LDC)
3. Staff recommends
motion to approve: Work Order No. 20-023 to the annual roofing contract
with Hi-Tech Roofing & Sheetmetal, Inc.,
(R2015-1782) in the amount of $424,330 for the Palm Beach County Sheriff Office
(PBSO) District 3-Roof Replacement project for a period of 90 calendar days
from permit issuance or until project is complete. SUMMARY: The work
consists of removing the existing flat roof down to the metal deck and
installing a new insulated flat roof system. The existing roof has outlived its
service life and has developed leaks and maintenance issues. A complete replacement
is required to maintain operations, ensure a weather tight building, and
provide for an adequate operational environment. This project was competitively
advertised and new contractors were invited to bid on the project by submitting
prequalification documents prior to the submission of the bid response. On
January 2, 2019, the Goal Setting Committee applied an Affirmative Procurement
Initiative of Small Business Enterprise (SBE) price preference where an SBE
contractor will be given a price preference if its bid is within 10% of the
lowest responsive and responsible non-SBE bidder. The contractor is a certified
SBE and submitted 95.62% SBE participation on this work order. The overall SBE
participation on the annual roofing contract is 78.02%. The contractor is a
local business and will be using all local subcontractors. Funding for this
project is from the Public Building Improvement Fund. (Capital Improvements
Division) District 6 (LDC)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: Work Order No. 20-005 to the annual painting and
weatherproofing contract with WGM Quality Painting, Inc. (R2018-0396) in the
amount of $399,000 for the Convention Center – Exterior Painting project for a
period of 150 calendar days from permit issuance or until project is
complete. SUMMARY: The work
consists of furnishing the labor, equipment, and materials needed to paint the
Convention Center exterior including surface preparation, surface repair,
primer application, sealer application, caulking, patching and application of
the paint coatings. This project was competitively advertised and new contractors
were invited to bid on the project by submitting prequalification documents
prior to the submission of the bid response. On January 2, 2019, the Goal
Setting Committee applied Affirmative Procurement Initiatives (API) of
sheltered market for projects under $100,000 (when three or more Small Business
Enterprises (SBE) are qualified under the annual contract) or an SBE contractor
will be given a price preference if its bid is within 10% of the lowest
responsive and responsible bidder for projects in excess of $100,000. Since
this project was over $100,000, the SBE price preference API was applied. The contractor
is a certified Small/Minority/ Women Owned Business (S/M/WBE) and submitted
100% SBE participation on this work order. The overall S/M/WBE participation on
the annual painting contract is 66.92%. The contractor is a local business.
Funding for this project is from the Tourist Development Council Building
Renewal Replacement Fund. (Capital Improvements Division) District 7
(LDC)
5. Staff recommends
motion to approve: annual contracts with the following contractors for
general minor construction services on an as-needed basis through February 10,
2025.
Contractor Status SBE or Non-SBE
A) Brothers' Construction, Inc. Non-Local Non-SBE
B) Lambert Bros., Inc. Non-Local Non-SBE
C) Poseidon Dredge & Marine, Inc. Local
S/MBE
D) Greenview Construction LLC Local SBE
E) Randolph Construction Group, Inc. Local S/MBE
SUMMARY: On February 11, 2020, the Board approved the annual minor construction
contract. The work consists of construction services associated with repairs,
improvements and renovations to County properties. The contractors now join the
list of ten already prequalified contractors for a total of 15 with a contract
expiration date of February 10, 2025. The specific requirements of the work
shall be determined by individual work orders issued against this annual
contract. These contracts are five year indefinite-quantity contracts with a
maximum cumulative value of $5,000,000. Work is to be awarded as work orders on
a lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual contract.
Projects $100,000 and over are advertised on the vendor self-service website
while projects $200,000 and over are also advertised in the newspaper. Projects
under $100,000 are bid among the pool of pre-qualified contractors (currently
15 have pre-qualified) and for projects over $100,000, the bidding pool is
expanded to include any additional bidders responding to the specific project
advertisement that submit a qualification application at least ten days before
the bid due date. This annual contract was presented to the Goal Setting
Committee on August 21, 2019. The Committee applied the following three
Affirmative Procurement Initiatives: 1) sheltered market for projects under
$100,000; or 2) a small business enterprise contractor will be given a price
preference if their bid is within 10% of the lowest non-small business bid on a
single trade project over $100,000; or 3) a mandatory 25% SBE subcontracting
goal for a multi-trade project over $100,000. Actual Small/Minority/Women Owned
Business Enterprise (S/M/WBE) participation will be identified on each work
order, and will be tracked cumulatively for each work order issued. Current
cumulative S/M/WBE participation for all work orders to-date under the minor
annual is 71.14%. (Capital Improvements) Countywide (LDC)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: annual contracts with the following contractors for
fire alarm repair and replacement services on an as-needed basis through June
2, 2025.
Contractor Status SBE or Non-SBE
A) 1st Fire & Security, Inc. Local S/WBE
B) Fire and Security Solutions Inc. Local
Non-SBE
SUMMARY: The purpose of this annual contract is to pre-qualify contractors to
provide fire alarm repair and replacement services. The work consists of
repairs, modifications and replacement of existing fire alarm systems as per
the Electronic Services and Security (ESS) fire detection and alarm guidelines,
specification section 283100 for county buildings throughout Palm Beach County.
The contractor along with ESS staff will customize and review the designs for
each individual site based on ESS specifications. The specific requirements of
the work shall be determined by individual work orders issued against this
annual contract. These contracts are five year indefinite-quantity contracts
with a maximum cumulative value of $1,000,000. Work is to be awarded as work
orders on a lump-sum, competitively bid basis across all prequalified
contractors. Contractors are allowed to qualify at any time and be added to
this annual contract. Projects $100,000 and over are advertised on the vendor
self-service website while projects $200,000 and over are also advertised in
the newspaper. Projects under $100,000 are bid among the pool of pre-qualified
contractors (currently two have pre-qualified) and for projects over $100,000,
the bidding pool is expanded to include any additional bidders responding to
the specific project advertisement that submit a qualification application at
least ten days before the bid due date. This annual contract was presented to
the Goal Setting Committee on November 20, 2019, and the Committee established
Affirmative Procurement Initiatives of sheltered market for projects under
$100,000 (when at least three Small Business Enterprise (SBE) contractors are
qualified under the annual contract) or a SBE contractor will be given a price
preference if their bid is within 10% of the lowest non-small business bid.
Actual Small/Minority/Women Owned Business Enterprise participation will be
identified on each work order, and will be tracked cumulatively for each work
order issued. (Capital Improvements) Countywide (LDC)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve:
A) Amendment No. 5 with four annual flooring contractors to update the
contract terms and conditions to remove the cumulative capacity maximum; and
1. Andrea
Construction, Inc. (Price Increase R2017-0804; Renewals R2018-0655; R2019-0614;
R2019-1025) Local/SBE
2. Brian’s Carpet &
Commercial Flooring, Inc. (Price Increase R2017-0805; Renewals R2018-0656;
R2019-0615; R2019-1026) Local/SBE
3. Joe Schmidt
Construction, Inc. (Price Increase R2017-0806; Renewals R2018-0657; R2019-0616;
R2019-1027) Local/SBE
4. One Call
Florida, Inc. (Price Increase R2017-0807; Renewals R2018-0658; R2019-0617;
R2019-1028) Local/SBE
B) an increase in the maximum dollar value of the flooring
annual contracts by $500,000 to perform flooring repairs, replacements and
installation services on an as-needed basis through June 1, 2021.
SUMMARY: On July 23, 2019, the Board
approved annual contracts with Greenview Construction LLC (R2019-1024) and Jack
Walsh Carpets and Rugs, Inc. (R2019-1023) with terms and conditions that
included new magnitude of work requirements, which differed from those
established in the original flooring contracts. Amendment No. 5 modifies the
existing annual contracts by eliminating and replacing the terms and conditions
in section 16.1, Magnitude of Work. These amendments will standardize the
Magnitude of Work for all of the annual flooring contracts. In addition, on
June 20, 2017, the Board approved an increase of the capacity to a cumulative
value of $1,199,900. During the first four years of the contract, the County
awarded $1,167,557.48 in work orders. Staff is requesting the cumulative limit
be increased by $500,000 for a total cumulative value of $1,699,900 in order to
accommodate anticipated new projects required to be accomplished before the
term of this contract, which expires on June 1, 2021. The annual flooring
contract was presented to the Goal Setting Committee on January 2, 2019, and
the committee established Affirmative Procurement Initiatives of sheltered
market for projects under $100,000 or price preference for Small Business
Enterprise (SBE) contractors if their bid is within 10% of the lowest non-SBE
bid. Small/Minority/Women-Owned Business Enterprise (S/M/WBE) actual
participation will be identified on each work order, and will be tracked
cumulatively over all work orders issued. Current cumulative S/M/WBE
participation for all work orders to-date is 70.66%. (Capital Improvements) Countywide
(LDC)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: annual contracts with the following contractors for
roofing services on an as-needed basis through December 14, 2020.
Contractor Status SBE or Non-SBE
A) The Roof Authority, Inc. Non-Local Non-SBE
B) Gustafson Industries, Inc. Local SBE
SUMMARY: On December 15, 2015, the Board approved the annual roofing contract.
The work consists of roof repairs or replacement services on an as needed basis.
The contractors now join the list of eight already prequalified contractors for
a total of ten with a contract expiration date of December 14, 2020. The
specific requirements of the work shall be determined by individual work orders
issued against this annual contract. These contracts are five year
indefinite-quantity contracts with a maximum cumulative value of $4,000,000
across all prequalified contractors. Work is to be awarded as work orders on a
lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract. Projects $100,000 and over are advertised on the vendor self-service
website while projects $200,000 and over are also advertised in the newspaper.
Projects under $100,000 are bid among the pool of pre-qualified contractors
(currently ten have pre-qualified) and for projects over $100,000, the bidding
pool is expanded to include any additional bidders responding to the specific
project advertisement that submit a qualification application at least ten days
before the bid due date. The roofing annual contract was presented to the Goal
Setting Committee on January 2, 2019, and the committee established an
Affirmative Procurement Initiative of price preference for Small Business
Enterprise (SBE) contractors if their bid is within 10% of the lowest non-small
business bid. Actual Small/Minority/Women Owned Business Enterprise (S/M/WBE)
participation will be identified each work order, and will be tracked cumulatively
for each work order issued. Current cumulative S/M/WBE participation for all
work orders to-date under the Roofing Annual is 77.87%. (Capital Improvements) Countywide
(LDC)
9. Staff recommends
motion to approve: an Amended and Restated 800 Interlocal Agreement
(Agreement) with Martin County (Martin County), allowing for interoperable
communications through the countywide common talk groups of the County’s Public
Safety Radio System (County’s System) to Martin County from June 2, 2020
through June 1, 2025. SUMMARY: This Agreement provides the terms and
conditions under which Martin County can program into its radios and utilize
the countywide common talk groups for certain types of inter-agency
communications. This Agreement is intended to replace the Interlocal Agreement
R2013-1566 between County and Martin County, amended by First Amendment
R2018-1651, and adds the procedure to be followed to obtain a Federal Shared
Encryption Key for direct radio interoperability with Federal Agencies. The
County’s System will not be utilized for routine operational communications by
Martin County. The terms of the Agreement are standard and have been offered to
all municipalities and local branches of state and federal agencies and
ambulance service providers with 800 MHz trunked radio capabilities. There are no charges associated with this
Agreement. Martin County is required to
pay all costs associated with Martin County’s subscriber units and to comply
with the established operating procedures for the County’s System. This
Agreement provides for an initial term of five years with two renewal options,
each for a period of five years. This Agreement may be terminated by either
party, with or without cause, upon ten days prior written notice to the other
party. (ESS) Countywide (LDC)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
10. Staff recommends
motion to:
A) approve a Second Amendment (Amendment) to the First
Restated Vehicle and Equipment Parts Management and Supply Agreement (Agreement)
with Genuine Parts Company d/b/a NAPA (NAPA) for onsite integrated inventory
management services for Facilities Development & Operations/Fleet
Management Division (FDO/Fleet) and Fire Rescue Support Services (Fire Rescue)
extending the term for an additional 12 months through July 21, 2021 at an
estimated cost of $6,742,795; and
B) authorize the County Administrator or designee, who in
this case shall be the Director of Purchasing, to execute the Amendment on
behalf of the Board.
SUMMARY: NAPA has been providing on-site integrated inventory management services
to FDO/Fleet since 2012 (R2012-1322) and then via a new agreement executed in
2015 (R2015-1788) and then restated in 2016 (AIS November 1, 2016 #3H-7) to add
similar services for Fire Rescue. The
Agreement is set to expire on July 22, 2020, and this Amendment will extend the
term for an additional 12 months through July 21, 2021. Under the Agreement,
NAPA provides to both FDO/Fleet and to Fire Rescue comprehensive in-house store
automotive parts functions including the provision of all materials, equipment,
parts and supplies required for operation and maintenance with no less than an
80% in-stock availability for all parts requested. The Agreement provides that the County will
pay NAPA: (i) 10% above both NAPA Product Costs and Non-NAPA Product
Costs (except for parts over $3,500 the markup is only 5%); and (ii) for
operational costs that were included within the annual budget approved by the
County during its normal budget process. NAPA provides on-going review and
adjustment of inventory, access to automotive and heavy-duty replacement parts
and delivery of non-stocked parts. The inventory includes NAPA Products as well
as Non-NAPA Products, based on FDO/Fleet and Fire Rescue’s individual
requirements. The Agreement was made in accordance with the Palm Beach County
Purchasing Code, which authorizes the County to purchase services and supplies
from a competitively bid proposal or contract secured by another governmental
entity or government-related association, in this case the National Joint
Powers Alliance (NJPA) Contract No. 010511-GPC, now known as the Sourcewell Contract No. 061015-GPC (the Sourcewell
Contract). The County chose the Sourcewell Contract
to piggyback due to its favorable terms. The Sourcewell
Contract which was the subject of this County piggyback has been extended by Sourcewell through July 21, 2021. Accordingly, FDO/Fleet
and Fire Rescue desire to amend the Agreement to extend the Agreement through
July 21, 2021. The Agreement contains local preference language for all parts
and products purchased. This Amendment adds to the Agreement a Small Business
Enterprise price preference for all parts and products purchased and adds the
County’s standard language regarding the Equal Business Opportunity Ordinance.
The Office of Equal Business Opportunity has approved this extension.
(FDO/Fleet/Purchasing) Countywide (LDC)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to:
A) approve a Donation Agreement (Donation Agreement) with Gulfstream
Goodwill Industries, Inc., a Florida not for profit 501(c)(3) corporation
(Goodwill) for the County’s donation of a 2019 Club Car Utility Cart (Utility
Cart) for use in providing services to the County’s emergency homeless shelter
(EHS); and
B) authorize the County Administrator or
designee, which in this case shall be the Director Facilities Development &
Operations, to execute a Bill of Sale transferring title of the Cart from the
County to Goodwill.
SUMMARY: On April 14, 2020, the Board of County Commissioners approved a Contract
for Provision of Services (Operating Agreement) with Goodwill (R2020-0388)
whereby Goodwill will provide temporary emergency shelter assistance to the
homeless residents of Palm Beach County. The Donation Agreement authorizes the
County to donate a Utility Cart to Goodwill to facilitate Goodwill’s and the
County’s contracted security provider’s provision of services at the EHS. The
Utility Cart has a surplus value of $8,087. The Donation Agreement provides
that: (i) the County transfer title and possession of the Utility Cart
within ten days and (ii) Goodwill accepts the Utility Cart in “as-is”
condition. The Donation Agreement also provides that Goodwill shall: (i)
only use the Utility Cart for providing services at the EHS; (ii) repair
and maintain the Utility Cart at its sole cost and expense; (iii) assume
the entire risk of loss and damage to the cart and (iv) offer to
transfer title to the Utility Cart back to the County in the event Goodwill no
longer needs the cart to provide services at the EHS or upon the termination of
the Operating Agreement. The capital project budget approved by the BCC on
April 14, 2020 for the EHS will be the funding source for surplus value payment
to Fleet Management. (FDO Admin) Countywide (LDC)
12. Staff recommends
motion to:
A) adopt a resolution authorizing an Amended and Restated Lease Agreement (Lease)
with State of Florida Department of Juvenile Justice (DJJ) for the continued
use of approximately 0.47 acres of land and a 2,000 SF +/- building, f/k/a the
Katherine Price Lodge located at 1025 NW Avenue D in Belle Glade for the
operation of a Juvenile Probation Unit serving boys and girls in Belle Glade
and the Western Communities on a non-residential basis; and
B) approve an Amended and Restated Lease Agreement with
DJJ commencing June 6, 2020 and extending until June 5, 2030, for $1 per year.
SUMMARY: On June 6, 2000, the County
approved a Lease Agreement (R2000-0755) with DJJ for DJJ’s operation of a
Residential Treatment Center/Group Home for girls. On July 10, 2001, the Board
approved the First Amendment (R2001-1033) authorizing use of the property for
DJJ’s Juvenile Probation Unit serving boys and girls in Belle Glade and the
Western Communities on a non-residential basis. The current term of the Lease
expires June 5, 2020. This Amended and Restated Lease Agreement will extend the
term of the lease for ten years. Either
party may terminate the Lease upon twelve months’ notice. The annual rent is $1
per year. DJJ is responsible for the payment of all utilities, maintenance,
repairs, removal of its property and restoration of the premises at expiration
or termination of the Lease. (PREM) District 6 (HJF)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
13. Staff recommends
motion to approve: a Vending Service License Agreement (Agreement) with
the State of Florida Department of Education, Division of Blind Services
(Division) to provide vending services at 16 County-owned locations commencing
June 2, 2020 through June 1, 2021 with automatic one year renewals at an annual
license fee of $10. SUMMARY: The County and Division entered into three Agreements
dated January 23, 1990 (R90-165-D) August 7, 1990 (R90-1327-D), and October 1,
1991 (R91-1379-D) for the provision of vending services at the South County
Courthouse, Four Points Center Complex and the Belle Glades Office
Complex. The County and Division wish to
install vending equipment at 13 additional County locations. This Agreement
will terminate and replace the existing three Agreements and add 13 locations
as set forth below. The initial term will extend for one year, with automatic
annual renewals unless terminated by the either party upon 120 days’ notice.
The license fee will be $10 annually.
|
Four Points Centre Complex |
Philip D. Lewis Center |
|
North County Courthouse |
North County Senior Center |
|
South County Courthouse |
Mid County Senior Center |
|
Mayme Frederick
Building |
Community Services |
|
Glades Office Complex |
West County Senior Center |
|
CROC Administration Building |
CROC Operations & Maintenance Building |
|
SROC Operations and Maintenance Building |
Customer Service
Complex |
|
Southern Region Waste
Water Treatment Plant |
Water Treatment
Plant #9 |
The Facilities Management Division will have
administrative responsibility for this Agreement. (PREM) Countywide
(HJF)
J. PLANNING, ZONING
& BUILDING
1. Staff recommends motion to approve: the appointment
of one member to the
Construction Board of Adjustments and Appeals (CBAA).
Appoint Seat
Requirement Term Nominated by
Jessica Dornblaser
4 Architect 06/02/20-06/01/23 American Institute of Architects
(AIA)
Palm Beach Chapter
SUMMARY: Jessica Dornblaser has been nominated by the American Institute of Architects (AIA) Palm Beach Chapter to serve a three-year term as the architect on the Board. The term of office for Board members is three years, with a limit of three consecutive three-year terms. The Board has 11 seats with 9 currently
filled and a diversity count of Caucasian: 8 (90%) and Hispanic: 1 (10%). The gender ratio (female:
male) is 2:7. The nominee is a Caucasian female. Staff will continue to address the need to increase diversity on
our
boards. Countywide
(CK)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: five executed Standard Potable Water and
Wastewater Development Agreements for the month of February 2020.
A) Standard Potable Water and Wastewater
Development Agreement with Palomino Gardens Retirement Community LLC, SDA
#02-01158-000 (District 7), Recorded in OR BK 31239 PG 0966.
B) Standard Potable Water and Wastewater
Development Agreement with Liberty Property Limited Partnership, SDA #01-01266-000
(District 2), Recorded in OR BK 31239 PG 0952.
C) Standard Potable Water and Wastewater
Development Agreement with Richman Boca Development Partners, LLC, SDA
#09-01092-000 (District 5), Recorded in OR BK 31239 PG 0977.
D) Standard Potable Water and Wastewater
Development Agreement with Pebb Atlantic, LLC, SDA
#09-01093-000 (District 5), Recorded in OR BK 31251 PG 1495.
E) Standard Potable Water and Wastewater
Development Agreement with Meritage Homes of Florida, Inc., SDA #01-01267-000
(District 2), Recorded in OR BK 31276 PG 1151.
SUMMARY:
In accordance with County
PPM CW-0-051, all delegated contracts/ agreements/grants/procurement items must
be submitted by the initiating Department as a receive and file agenda item and
are attached unless the documents have been recorded in the Public Records of
Palm Beach County. The documents have been fully executed on behalf of the
Board of County Commissioners (BCC) by the Director of the Palm Beach County
Water Utilities Department in accordance with Resolutions R93-1619, R96-0228,
and R2003-0539 and are now being submitted to the BCC to receive and file. Districts
2, 5 & 7 (MJ)
2. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 16 to
the Consulting/Professional Services Utility Distribution & Collection
System Engineering Services Contract (Contract) with Chen Moore and Associates,
Inc. (Consultant) for the South Bay Force Main Improvements (Project) for a
total amount of $285,163.34. SUMMARY: On June 20, 2017, the Board of County
Commissioners approved the Palm Beach County Water Utilities Department
(PBCWUD) Contract (R2017-0816) with Consultant. CSA No. 16 provides for
professional engineering services relating to design and permitting of the
Project. These services include survey, construction plans, technical
specifications, permitting, and bid support services for the installation of
approximately 15,100 linear feet of 10-inch force main within the City of South
Bay along the canal banks of South Florida Water Management District from the Repump Station No. 8310 to the Western Region Wastewater
Treatment Facility. This Contract was
procured under the requirements of the 2002 Small Business Enterprise (SBE)
Ordinance (R2002-0064) prior to the adoption of the new Equal Business
Opportunity Ordinance on October 16, 2018. The SBE participation goal
established under the 2002 Ordinance was 15% overall participation. The
Contract provides for 100% SBE participation. CSA No. 16 includes 100% SBE
participation. The cumulative SBE participation including CSA No. 16 is 99.34%. Consultant is headquartered in Fort
Lauderdale, Florida, but maintains an office in Palm Beach County from which
the majority of the work will be undertaken.
The Project is included in the PBCWUD FY 20 Budget. (PBCWUD Project No.
20-026) District 6 (MJ)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve: a Partial
Release of Utility Easement for that easement recorded in the Official Records
of Palm Beach County, ORB 5773 Page 966. SUMMARY: Palm Beach County Water Utilities Department
(PBCWUD) is seeking the release of the County’s interest in a utility easement
recorded in the Official Records of Palm Beach County as noted above. The
Property Owner is requesting release of the portion of the easement that is no
longer associated with any public potable water, reclaimed water and wastewater
facilities. PBCWUD has determined that this portion of the easement is no
longer required. PBCWUD has determined that the release of the easement will
not affect existing or new public potable water, reclaimed water and wastewater
facilities and therefore recommends approval of the release. District 7
(MJ)
4. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 13 to the Consulting/Professional Services
General Utility, Architectural, and Value Engineering Services Contract (Contract) with Baxter & Woodman, Inc.
(Consultant) for Operation and Condition Assessments for Repump
Stations System 5 and 9-South (Project) for a fixed price of $181,476.44. SUMMARY:
On June 20, 2017, the Board
of County Commissioners approved the Palm Beach County Water Utilities
Department (PBCWUD) Contract (R2017-0815)
with Consultant. CSA No. 13
provides for engineering services to identify and recommend improvements at the
repump stations for the Project. The services include
evaluation of existing system flows, assessment of existing operating
conditions, and identification of improvements to be incorporated into the
detailed design. This Contract was procured under the requirements of the 2002
Small Business Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of
the new Equal Business Opportunity Ordinance on October 16, 2018. The SBE
participation goal established under the 2002 SBE Ordinance was 15% overall
participation. The Contract provides for 26% SBE participation. CSA No. 13
includes 42.80% SBE participation. The cumulative SBE participation including
CSA No. 13 is 34.56%. Consultant is headquartered in Crystal Lake, Illinois, but
maintains an office in Palm Beach County from which the majority of the work
will be undertaken. The Project
is included in the PBCWUD FY20 Budget.
(PBCWUD Project No. 20-024) Districts 3 & 5 (MJ)
5. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 24
to the Consulting/Professional Services Utility Distribution & Collection
System Engineering Services Contract (Contract) with Mock, Roos & Associates, Inc., (Consultant) for the West Boca Force Main Interconnect Program (Project) for a fixed price
amount $107,387.91. SUMMARY: On June 20, 2017, the Board of County Commissioners approved
the Palm Beach County Water Utilities Department (PBCWUD) Contract (R2017-0818) with Consultant. CSA No. 24 provides for professional engineering services to
design up to three interconnecting pipes to improve force main redundancy in
the western Boca Raton service area. These services include data collection,
survey, construction plans and permitting. This Contract was procured under the
requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064)
prior to the adoption of the new Equal Business Opportunity Ordinance on
October 16, 2018. The SBE participation goal established under the 2002
Ordinance was 15% overall participation. The Contract provides for 97% SBE participation. CSA No. 24 includes 89.01% SBE participation. The cumulative SBE
participation including CSA No. 24 is 81.75%.
Consultant is a Palm Beach
County Company. This Project is included in the PBCWUD FY20 Budget. (PBCWUD
Project No. 20-027) District 5 (MJ)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file:
A) Task Assignment Change Order No. 1, to Task
Assignment No. IP8, Contract No. FWC11357 (R2012-0573) with Florida Fish and
Wildlife Conservation Commission (FWC), to add Fluridone
liquid and pellets as aquatic vegetation controls on Lake Osborne. This Change
Order No. 1 does not alter the original cost reimbursement of $65,852, nor the
original completion date of June 30, 2020; and
B) Task Assignment Change Order No. 2, to Task Assignment No. IP8, Contract No. FWC11357 (R2012-0573) with FWC, to add 100 acres of approved floating plants to Lake Osborne. Change Order No. 2 does not alter the original cost reimbursement of $65,852, nor the original completion date of June 30, 2020.
SUMMARY: On April 17, 2012, the Board of County Commissioners approved FWC
Contract No. FWC11357 (R2012-0573) (Contract) for aquatic vegetation control
services in the following lakes: Clarke, Ida, Osborne, and Pine. Delegated
authority to execute all future time extensions, task assignments,
certifications, and any other forms associated with this Contract was approved
at that time. This Contract facilitates County treatment and control of aquatic
exotic plants within the Chain of Lakes. County work is reimbursed by FWC. In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a receive
and file agenda item. Countywide (SS)
2. Staff recommends
motion to receive and file: Task Assignment Change Order No. 1, to the State of Florida, Department
of Environmental Protection (FDEP) Amended and Restated Contract No. GC896 (R2019-1174)
(Contract), Task Assignment No. GC896-04, provides a decrease of state funding
for variable bonus payments of petroleum cleanup in the amount of $15,000. The
task performance period is for July 1, 2019 to June 30, 2020. SUMMARY: On June 21, 2016, the Board of
County Commissioners approved FDEP Contract No. GC896 (R2016-0787) to
administer the Petroleum Restoration Program through the Department of
Environmental Resources Management (ERM). Delegated authority to sign all
future time extensions, task assignments, certifications, and other forms
associated with this Contract was approved at that time. Task Assignment No.
GC896-01 (R2016-1603) was approved November 1, 2016, Task Assignment No.
GC896-02 (R2017-1592) was approved October 17, 2017, Task Assignment No.
GC896-03 (R2018-1208) was approved August 14, 2018, and Task Assignment No.
GC896-04 (R2019-1174) was approved August 20, 2019. The total budget amount for
Task Assignment No. 4 is $497,333, which provides for bonus incentives that
cannot exceed $29,133. Task Assignment Change Order No. 1, upon the request of
FDEP, is for a reduction of $15,000 from the total incentive payment $29,133.
Task Assignment No. 4 projected incentive payments should not exceed the new
total of $14,133. In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating department as a receive
and file agenda item. There is no cost to the County. Countywide (SS)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to approve: Task
Order No. 1543-06 to a continuing contract (R2019-1543) with Olsen Associates,
Inc. (Olsen) in the amount of $153,904 to provide professional engineering,
environmental surveys, reporting, and documentation to be used in permit
required monitoring. SUMMARY: The Board
of County Commissioners approved the Consultants’ Competitive Negotiation Act
(CCNA) contract with Olsen, a Jacksonville company, on October 8, 2019
(R2019-1543). Task Order No. 1543-06 authorizes Olsen to conduct yearly topographic
and hydrographic surveying required by project permits. The task order also
contains optional tasks for post-hurricane surveys and damage assessment
reports to aid in securing disaster assistance funding. Costs will be paid from the Beach Improvement
Fund. Office of Equal Business Opportunity’s Goal Setting Committee set a 20% minimum
mandatory Small Business Enterprise (SBE) subcontracting goal as the
Affirmative Procurement Initiative for the Contract. Olsen has agreed to 24% SBE
participation. The SBE participation for this Task Order is 71.4%. Districts
1 & 4 (YBH)
4. Staff
recommends motion to:
A) approve Amendment Number Two (Amendment) to Joint Partnership Agreement, Contract
No. ARX-05 (Agreement), with the Florida Department of Transportation (FDOT) for monitoring and maintenance of Snook Island/Bryant Park and Snook Island II mitigation areas at a cost not to exceed
$110,000, with an expiration date of June 30, 2023;
B) adopt a resolution to authorize entering into this Amendment as a requirement
of FDOT; and
C) authorize the County Administrator or designee to sign all future time extensions,
task assignments, certifications and other documents associated with the Agreement and any necessary minor amendments to
those documents that do not significantly change the scope of work, terms, or
conditions of the Agreement.
SUMMARY: The Amendment combines FDOT Agreements ARQ-58 (R2014-1767) and ARX-05
(R2015-0725) for the reimbursement of County staff and costs associated with
the monitoring and maintenance of the Snook Island/Bryant Park and Snook Island
II mitigation areas up to $110,000. These projects provide seagrass and
mangrove mitigation credits for Southern Boulevard Bridge and other FDOT bridge
replacement projects. The Amendment also extends the time for this agreement
until June 30, 2023. There is no cost to the County. District 3 (SS)
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: a Grant agreement with Southern Unique
Sustainability Farm, LLC (Southern Unique) in an amount not to exceed $19,870
from Agricultural Economic Development Program funds to assist in expanding
their existing poultry operation located at 20199 Cole Lane, Loxahatchee,
Florida 33470. SUMMARY: Southern Unique is a ten-acre mixed-use
poultry farm in Loxahatchee, FL. Less
than one year ago, this property was mostly sandy soils devoid of organic top
soil. Since then Southern Unique has
significantly improved this parcel by planting pasture grasses, digging several
water retention ponds, and building a breeder coop to house egg-laying
chickens. This agricultural facility now maintains 800-1200 non-caged
pasture-raised hens that generate locally-grown chickens and eggs for chefs and
stores that value these low-input natural production practices. The Palm Beach
County Agricultural Enhancement Council has reviewed the request and supports
funding for these agricultural enhancement activities. District 6 (AH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to receive and file: Grant Adjustment Notices (GANs) 2 and 3 for the Florida Department of
Law Enforcement (FDLE) Edward Byrne Memorial Justice Assistance Grant (JAG)
2019-JAGC-PALM-1-N2-143 for the period of October 1, 2017 to September 30, 2020
relating to special condition documentation and budget reallocation. SUMMARY: Palm
Beach County was allocated $322,513 in Federal FY17 (County FY18) as part of
the FDLE JAG Program (2019-JAGC-PALM-1-N2-143), (catalog #16.738) for
the Reentry Program. GAN 2 approved by FDLE on November 25, 2019, provides for
clearance of special conditions that restricted the drawdown of awarded funds.
GAN 3 approved by FDLE on April 1, 2020, provides for reallocation of $49,745
that was originally approved for salary and benefits for an additional reentry
coordinator. A delay in hiring the new position created lapse funding which was
reallocated to client support services. GAN(s) 2 and 3 were executed on behalf
of the Board by the Executive Director of the Criminal Justice Commission, in
accordance with R2019-1196. No County
matching funds are required for this grant. Countywide (JW)
2. Staff recommends
motion to receive and file:
A) grant award 2020-JAGC-PALM-2-Y5-030 from the
Florida Department of Law Enforcement (FDLE), Edward Byrne Memorial Justice
Assistance Formula Federal FY18 (County FY19) Grant (JAG), in the amount of
$272,532 to fund the Reentry Program for the period October 1, 2018 through
June 30, 2020;
B) grant award 2020-JAGC-PALM-1-Y5-092 from
FDLE Federal FY18 (County FY9) JAG in the amount of $50,000 to fund the PalmFUSE Project for the period October 1, 2018 through
June 30, 2020; and
C) Grant Adjustment Notices (GANs) 1, 2, 3 and
4 for Grant 2020-JAGC-PALM-2-Y5-030.
SUMMARY: Palm Beach
County was allocated $322,532 in Federal FY18 (County FY19) funds as part of
the FDLE JAG Program (CFDA#16.738) for expenditure from October 1, 2018 through
September 30, 2020. The Criminal Justice Commission (CJC) approved recommendations
made by the CJC’s Finance Committee to allocate these funds to the existing
Reentry Program in the amount of $272,532 and the PalmFUSE
Program in the amount of $50,000. The Reentry Program provides transitional
services to juveniles and adults reentering society from jail and prison. The
grant funds contractual services with providers for outreach services, case
management, and support services. The PalmFUSE
Program seeks to break the cycle of incarceration and homelessness among
individuals with complex behavioral health challenges. The grant funds a
portion of County FY19 of a 100% grant funded PalmFUSE
Program Coordinator (pay grade 30) position. Grant Adjustment Notice (GAN) 1
was created in error by FDLE. GAN 2 was created by FDLE to establish special
conditions as a result of delinquent performance reporting. GAN 3 was created
by FDLE to remove special conditions for delinquent reporting. GAN 4 adjusts
the budget to fully expend the grant funds. The
JAG funds were held nationwide until June 26, 2018, due to a federal lawsuit.
This award will retroactively compensate the County for the program
expenditures during County FY19. On April 3, 2019, the CJC received notice from
FDLE of the release of these funds and the application was approved by the BCC
at their September 10, 2019 meeting. Grant award 2020-JAGC-PALM-2-Y5-030
was executed on December 10, 2019 and grant
award 2020-JAGC-PALM-1-Y5-092 on March
9, 2020. These two awards and four GANs were executed on behalf of the
Board by the Executive Director of the CJC in accordance with R2019-1389. No County matching funds are required for this
grant. Countywide (JW)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: standard agreements for swimming lessons
for the period retroactive to March 1, 2020 through September 30, 2020 with:
A)
City of Boynton Beach;
B)
Small Fish Big Fish Swim
School, LLC;
C)
Village of Wellington;
D)
City of West Palm Beach;
and
E)
The Young Men’s Christian
Association of the Palm Beaches, Inc.
SUMMARY: On September 27, 2005, the Board adopted
Resolution Number R2005-1906 authorizing the County Administrator or designee
(the Fire Rescue Administrator), to execute standard agreements with
municipalities and independent contractors to provide swimming lessons to
members of the public through the Palm Beach County Drowning Prevention
Coalition’s Learn to Swim Program. The resolution further states that if the
total amount budgeted for swimming lesson vouchers exceeds $80,000 in any
fiscal year, all agreements for that fiscal year shall be presented to the
Board for approval. In FY 2020, the budget for swimming lesson vouchers is
$84,482. Unfortunately, this budget
provision was recognized after the standard agreements were distributed to
various agencies for their execution, and the agreements included a start date
of March 1, 2020. Countywide (SB)
2. Staff recommends
motion to ratify:
A) a FY 2019 Assistance to Firefighters Grant (AFG) application electronically submitted
to the U.S. Department of Homeland Security’s (DHS) Federal Emergency
Management Agency (FEMA) on March 13, 2020, requesting $1,502,138.18 to fund
90% of the purchase of 78 Lifepak cardiac
monitor/defibrillators (version 4), for a term beginning 12 months from the
date of award; and
B) the designation of the County Administrator
or designee to act as the County’s representative for the purpose of
electronically signing and submitting the FY 2019 AFG grant application, including Assurances and Certifications via
the DHS FEMA website.
SUMMARY: This grant application requests $1,502,138.18
from DHS FEMA for the purchase of 78 Lifepak cardiac
monitor/defibrillators (version 4) which will replace the department’s obsolete
cardiac monitors. The total project cost identified in the grant application is
$1,652,352. The required match for this grant is $150,213.82 (10% of the
federal share), which will be funded from Fire Rescue’s contingency reserve and
has been included in the FY 2020 budget. If awarded, the grant will provide
funding to replace the current fleet of cardiac monitors that are currently
obsolete and no longer available to be repaired. The cardiac monitor is an
integral piece of equipment used on most emergencies Fire Rescue personnel
mitigate. The monitor allows rescue personnel to diagnose and treat patients
during medical emergencies and transfers the information to the patient care
reporting system, which improves efficiency, but it also transmits lifesaving
data to the receiving hospital. Due to the preparation time, submittal
deadlines, and BCC meeting dates, the grant application had to be submitted
prior to full Board approval. Countywide (SB)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
3. Staff recommends
motion to accept: an Ingress, Egress and Access Easement granted from Penn Florida Club
Properties II, LLC, a Delaware limited liability company (Grantor) to County
(Grantee), for the purpose of providing access for fire rescue and emergency
services to Whitehall Condominium, which abuts the Easement Premises, and to
Grantor’s property. SUMMARY: On August 15, 2017, the Board held a public
hearing to adopt a resolution to abandon all of the 60 foot wide right-of-way
(ROW) for Balboa Lane, as recorded in the plat of Boca Del Mar No. 2, Plat
Book 30, Page 80, Public Records of Palm Beach County (Resolution), to allow
redevelopment of the Boca Del Mar Clubhouse at Mizner
Golf and Country Club. The ROW functioned as a secondary driveway for access to
the clubhouse, the Whitehall Condominium Property and the golf course
maintenance facilities. The ROW was located west of Military Trail, south of
Palmetto Park Road, east of Powerline Road and north
of Camino Real. The Board adopted the Resolution, as amended at the public
hearing to require Fire Rescue access. Upon receipt of the Ingress,
Egress and Access Easement, the Clerk executed the Resolution, as amended,
which is to be recorded in the public records of Palm Beach County. Upon the
Board’s acceptance of the Easement, it will be recorded in the public records
of Palm Beach County. District 4 (SB/YBH)
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A)
approve a contract for Professional Services in the area of veterinary and
medical services with Dr. Linda Gregard, DVM PLLC,
for relief veterinary services at the main shelter in an amount not to exceed
$24,000 for the period June 2, 2020 through June 1, 2021; and
B) authorize the
County Administrator or designee to sign all future renewals, task assignments,
and necessary minor amendments that do not change the scope of work or terms
and conditions of the contract after approval of legal sufficiency by the
County Attorney’s Office and within budget allocations.
SUMMARY: The Animal Care and Control Division is
required to provide appropriate and necessary veterinary services for sheltered
animals. The relief veterinarian will enable staff to maintain an acceptable
number of veterinarians to handle the volume of animals processed, especially
during periods of high influx. Countywide (SF)
2. Staff recommends
motion to:
A)
receive and file a contract
agreement with Florida Commission on Community Service dba Volunteer Florida
serving as the administrative agency for the FY 2019-20 Federal Emergency
Management Performance Grant Program for the period retroactive to July 1, 2019
through May 31, 2020, in the amount of $5,000 for Citizen Corps program
initiatives to include Community Emergency Response Team training and
associated supplies; and
B)
approve a downward budget amendment of $2,000 in the Emergency Management Fund
to adjust the budget to the actual grant award.
SUMMARY:
This is an annual grant (CFDA # 97.042) from Volunteer Florida that will
be used for Citizen Corps program activities which includes CERT training and
related supplies. This contract was received on February 25, 2020, hence the
delay in requesting approval to fund this program. The contract was executed by
Volunteer Florida on March 30, 2020. R2012-1731 authorized the County Administrator or designee to execute
these agreements on behalf of the Board of County Commissioners. In-kind donation of volunteer hours will be
used to fulfill the matching requirement of $5,000 for the Citizen Corps grant.
Countywide (LDC)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to approve: one “At Large” appointment to the Emergency Medical Services Advisory Council (EMS
Council) to complete the unexpired term ending September 30, 2020 and begin a
full three year term commencing from October 1, 2020 through September 30,
2023.
|
Nominee |
Seat |
Designation |
Nominated by |
|
Maggie
Gill |
20 |
PBC
Tenet Hospital CEO |
Tenet
Palm Beach Group |
|
|
|
|
|
SUMMARY: Per Resolution R2014-0100, the Board of County Commissioners approved a representative make-up of the EMS Council to include 20 members. Thirteen members are representatives of the various components of the EMS system with specific requirements and seven members are Commission District Consumer appointments. The previous occupant of this seat resigned October 11, 2019. A letter was sent on November 20, 2019, to the Tenet Palm Beach Group requesting a new nominee. The one nominee is a Caucasian female who will complete the former member’s Council term and begin a full three year term commencing October 1, 2020. With the appointment to this seat, the EMS Council will have 19 seats filled. The EMS Council will have a diversity count as follows: Caucasian: 18 (95%) and African American: 1 (5%). The gender ratio (male: female) will be 11:8. Countywide (LDC)
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve: an amendment effective January 1, 2020, to
the Palm Beach County Board of County Commissioners Section 125 Flexible
Spending Plan Document, as previously Amended and Restated effective January 1,
2015, that allows the health Flexible Spending Account (FSA) to reimburse for
over-the-counter (OTC) drugs without a prescription, and reimbursement for
menstrual care products as medical expenses. SUMMARY: The Coronavirus
Aid, Relief, and Economic Security Act (the CARES Act) passed in March 2020 and
amended the Internal Revenue Code effective January 1, 2020 to allow health
FSAs to reimburse the cost of OTC drugs without a prescription, and allow
reimbursement for menstrual products. Countywide (HH)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to:
A)
adopt a Resolution of the Board of County Commissioners (BCC), of Palm Beach
County, Florida, approving a Public Transportation Grant Agreement (FM no.
444671-1-94-01) with the State of Florida Department of Transportation (FDOT),
in the amount of $671,000, to provide capital assistance to offset costs of acquiring
software and equipment for scheduling and routing of service in the
non-urbanized (Lake Region) areas of Palm Beach County;
B)
rescind the BCC prior approval of an amendment to
a Public Transportation Grant Agreement (PTGA) with FDOT for $671,000
(FM#444671-1-94-01 R-2019-1934), and
C) approve a budget transfer of $671,000 in Palm Tran’s
Grant Fund 1341 to segregate the grant funds into a new unit.
SUMMARY:
The Public Transit Service Development Program was enacted
by the Florida Legislature to provide initial funding for special projects. The
program is selectively applied to determine whether a new or innovative
technique or measure can be used to improve or expand public transit services.
Service Development Projects specifically include projects involving the use of
new technologies. The funds are programmed to acquire new scheduling
and routing software to manage the on-demand aspects of the service in the Lake
Region. No County funds are required as a match for this grant. The PTGA will
become effective upon execution in full by both parties, and has an expiration
date of May 31, 2023. The grant
agreement contains an indemnification provision that differs from that adopted
for use by the County and imposes obligations beyond those recognized by County
PPM CW-F-049 (PPM). The grant agreement requires the County to indemnify and
hold harmless the State, FDOT, and FDOT’s officers and employees from
liabilities, damages, losses and costs, including reasonable attorney’s fees,
to the extent caused by the negligence, recklessness, or intentional wrongful
misconduct of the County and persons employed or utilized by the County in
performance of the grant agreement. An
exception to the PPM has been approved by Risk Management and the County
Attorney taking into consideration the County’s need to provide Go Glades
public transit services, its current performance of such services, and
exposure/liability for its acts, and the amount of the grant award. The
indemnification obligation must also be passed on to contractors and/or
consultants. District 6 (DR)
JUNE 2, 2020
3. CONSENT
AGENDA APPROVAL
CC. MEDICAL EXAMINER
1. Staff recommends
motion to:
A) receive and file a subrecipient
agreement for federal grant funding assistance through Florida’s administering
agency: The Florida Department of Law
Enforcement (FDLE) in the amount of $2,784 for the purchase of four Nikon DSLR
cameras for the Medical Examiner’s Office for the period of January 1, 2020
through December 31, 2020; and
B) approve
a
downward budget amendment of $216 in the General Fund to adjust the budget to
reflect the actual grant award of $ 2,784.
SUMMARY: The United States Department of Justice, Office of Justice Programs,
National Institute of Justice has awarded the FY2019 Paul Coverdell Forensic
Sciences Improvement Act Formula Grant Program, CFDA No. 16.742; federal grant
award number 2019-CD-BX-0011, to the Palm Beach County Medical Examiner’s
Office, through the FDLE. The grant funding will be used to replace the current
cameras. On June 4, 2013 (R2013-0704),
the County Administrator or designee was authorized to execute future grant
agreements, amendments, and modifications with the FDLE. No County match is
required for this grant. Countywide (SF)
* * * * * * * * * * * *
JUNE 2, 2020
4. SPECIAL PRESENTATIONS – 9:30 A.M.
A) COVID-19
Update by Dr. Alonso and County Staff
B) ADD-ON: Palm Beach County Black Elected
Officials Presentation
* * * * * * * * * * * *
JUNE 2, 2020
A. OFFICE OF FINANCIAL MANAGEMENT AND
BUDGET
1. Staff recommends
motion to receive and file: a presentation on property values and the Property Appraiser’s FY 2021
budget proposal. SUMMARY: The Property
Appraiser will provide a presentation on property values and the Property
Appraiser’s FY 2021 budget proposal (Time: 15 Minutes) Countywide (DB)
B. ENGINEERING & PUBLIC WORKS
1. Staff recommends
motion to adopt: a resolution delegating
authority to the County Administrator or designee to execute subordination of
utility interests (Subordination) instruments associated with right-of-way
conveyances from developers and property owners. SUMMARY: Adopting this resolution will authorize
the County Administrator or designee to execute developer funded Subordination
instruments when a utility company is required to subordinate their easement
interest associated with a right-of-way conveyance. Subordination instruments require the utility company to relocate
any facilities it may have in the right-of-way, when and if requested by Palm
Beach County (County); require the County to pay for reasonable relocation
costs of said facilities; and are routine standard instruments that do not vary.
Prior to the County processing a Subordination instrument, developers/property
owners with development conditions are required to provide a payment to the
County for those future relocation costs. Countywide (YBH)
C. FACILITIES
DEVELOPMENT AND OPERATIONS
1. Staff recommends
motion to:
A) adopt a resolution
authorizing the conveyance of the County’s interest in one parcel of surplus
property to the City of Boynton Beach without charge pursuant to Section
197.592(3), Florida Statutes, and with reservation of mineral and petroleum
rights, but without rights of entry and exploration; and
B) approve a County Deed in favor of the City of Boynton Beach.
SUMMARY: In January 2020, the County
acquired by tax deed a 50’ x 29’ unbuildable parcel located at NW 1st
Street within the municipal boundaries of the City of Boynton Beach. The parcel serves no present or future County
purpose. The parcel is being conveyed to
the City pursuant to Section 197.592(3), Florida Statutes, which requires the
conveyance of surplus properties acquired by tax deed to the municipality in
which it is located. This conveyance will relieve the County of potential
liability for occurrences on the property.
The County will retain mineral and petroleum rights in accordance with
Florida Statutes Section 270.11, but without rights of entry and exploration. This conveyance must be approved by a
Supermajority Vote (5 Commissioners). (Property
& Real Estate Management) District 7 (HJF)
2. ADD-ON: Staff recommends
motion to:
A) approve a
finding of emergency establishing that the design and renovation of the two
County-owned improved properties is at this time the most effective way to meet
the non-congregate sheltering needs of the Western Communities and that the
delay associated with complying with all governing rules, regulations, or
procedures would be detrimental to the interests, health, safety, and welfare
of the County;
B) approve the use of up to $5,000,000 of CARES Act funding
allocated to Non-Congregate Sheltering for the renovation of the Pahokee
Facility;
C) authorize
the County Administrator or her designee which in this case shall be the
Director of Facilities Development & Operations, to execute all emergency
design and construction contracts necessary to renovate the Pahokee and Belle
Glade Facilities; and
D) authorize the County Administrator or her designee to
commence direct negotiations with a not-for-profit provider to operate both
facilities pursuant to an operator agreement substantially similar to the
operation of Program Reach, which provides emergency and supporting housing to
families on the coast.
SUMMARY: On
April 6, 2020, the Palm Beach County Board of County Commissioners received
authorization from the Federal Emergency Management Agency (FEMA) to conduct
non-congregate sheltering activities under the Public Assistance Program as
part of the response to the coronavirus emergency. Under this authorization, the County entered
into six reservation/buyout agreements with different hotels for the provision
on non-congregate sheltering in the North, South and Central geographical
regions of the County. All efforts to secure
such agreements in the Western Communities proved unsuccessful. Staff has identified two County-owned
properties that could be renovated and repurposed to provide for non-congregate
sheltering in the Western Communities.
To implement the multisite non-congregate sheltering program, a capital
appropriation of up to $5,000,000 of CARES Act funding will be required for the
Pahokee facility and an additional $500,000 in funding for capital improvements
at the Belle Glade facility. Annual
operational costs for both sites are estimated at $2,200,000. (FDO Admin) District 6/Countywide
(LDC)
JUNE 2, 2020
5. REGULAR AGENDA CONTINUED
D. WATER UTILITIES
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County Florida revising the Palm Beach County Water Utilities
Department's (PBCWUD) Uniform Policies and Procedures Manual (UPAP). SUMMARY: The UPAP contains fees, standards, legal documents, policies and
procedures that govern the provision of potable water, reclaimed water and
wastewater services within the PBCWUD service area. PBCWUD updates the UPAP
from time to time to ensure compliance with recently enacted laws and
ordinances to ensure that it continues to enable effective and efficient
delivery of utility services. The
proposed changes to the UPAP contained in the resolution include: modification
to allow the Department Director to have the authority to modify/waive rates,
fees, and charges not to exceed $200,000 for new or existing customers
where there are unusual or extenuating circumstances which support the
application of said modification or waiver; when the modification or waiver
results in a documented projected positive operational and/or financial benefit
to PBCWUD which is greater than or equal to the amount of the modification or
waiver; and when the modification or waiver is based on sound utility
ratemaking principles and in compliance with applicable law. (Chapter 1); define composition of the Administrative Review Panel
to handle Customer's disputes (Chapter 2); modification to allow Developers to
extend capacity reservation for unused Equivalent
Residential Connections at the original agreement rate before the expiration of
the previous five year term, and to renew agreements up to one year after the
expiration of the agreement (Chapter 3); addition of Environmental Requirements
for all new developments and redevelopments (Chapter 4); addition of the
Environmental Protection Agency compliance of the Dental Amalgam and Hazardous
Waste Pharmaceutical Programs (Chapter 5); and modification of Construction
Plan Review and Inspection Fees for residential and non-residential customers
(Chapter 6). A more detailed summary of the proposed changes is attached
to this agenda item. The proposed changes were reviewed and approved by the
PBCWUD Advisory Board on April 24, 2020. (Finance and Administration) Countywide (MJ)
* * * * * * * * * * * *
JUNE 2, 2020
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JUNE 2, 2020
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the
updated Board Directive Reports which include in process and completed board
directive items. SUMMARY: At the February 6, 2018 Board of County
Commissioners Meeting, direction was given to the County Administrator to
submit monthly a status report of the board directives. The report categorizes:
1) In Process Items and 2) Completed Items. The report
continues to be updated on an on-going basis. Countywide (DN)
B. COUNTY ATTORNEY
JUNE 2, 2020
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
Request for off-site
Proclamation declaring June 21, 2020 as Make Music Palm Beach County Day
District 5 - COMMISSIONER MARY LOU BERGER
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
JUNE 2, 2020
9. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
JUNE 2, 2020
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."