May 19, 2020 Agenda

ORDER OF BUSINESS

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

MAY 19, 2020

TUESDAY COMMISSION CHAMBERS

9:30 A.M.

1. CALL TO ORDER

A. Roll Call

B. Invocation

C. Pledge of Allegiance

2. AGENDA APPROVAL

A. Additions, Deletions, Substitutions

B. Adoption

3. REGULAR AGENDA (Pages 2-4)

4. WORKSHOP SESSION

A. 9:30 A.M. Disaster Preparedness Pre-Hurricane Season Briefing (Public Safety)

B. 10:30 A.M. Animal Care and Control Comparative Study (FDO)

C. 2:00 P.M. Supervisor of Elections Production Facility Comparative Study (FDO)

D. 3:00 P.M. Consolidated Planning Process for Fiscal Years 2020 – 2024 and Action Plan for Fiscal Year 2020 - 2021 (HES)

5. ADMINISTRATOR’S COMMENTS AS DIRECTED BY THE BOARD

6. ADJOURNMENT

MAY 19, 2020

3. REGULAR AGENDA

A. CLERK AND COMPTROLLER

1. Staff recommends motion to receive and file: Warrant List – Backup information can be viewed in the Clerk & Comptroller’s Office.

2. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller=s Office. Countywide

MAY 19, 2020

3. REGULAR AGENDA

B. FACILITIES DEVELOPMENT AND OPERATIONS

1. Staff recommends motion to authorize: the County Administrator or designee, which in this case shall be the Director of Facilities Development and Operations, to execute an amendment to the contract with The Weitz Company, LLC (R2016-0763) for the procurement and installation of a temporary trailer at Fire Station No. 17 in an amount not to exceed $450,000. SUMMARY: On June 21, 2016, the Board of County Commissioners (BCC) approved the annual contract with The Weitz Company, LLC to provide construction management services. The staff at Fire Station No. 17 was relocated to Fire Station No. 68, which is approximately 12 miles away, due to indoor air quality issues at their existing modular facility. The relocation of staff to Fire Station No. 68 has resulted in an increase in response time to a number of service areas within the respective zone. The scope of services for this amendment includes coordination, procuring and installation of a temporary trailer to relocate staff back to Fire Station No. 17. The temporary trailer will allow staff to be stationed onsite at Fire Station No. 17 while the existing facility is being replaced, and allowing for improved response times. This amendment will authorize The Weitz Company, LLC to proceed with construction management services including bidding, procuring, shipping and installation of the temporary trailer. Authority to execute the amendment is being requested, so that the amendment can be executed prior to the next BCC meeting, to expedite the procurement of the long lead time temporary trailer. The County Attorney’s approval of the amendment will be secured prior to the amendment being approved. The amendment will be submitted as a receive and file item after it is executed. The CM is a local business. (Capital Improvements Division) Countywide/District 6 (LDC)

MAY 19, 2020

3. REGULAR AGENDA

B. FACILITIES DEVELOPMENT AND OPERATIONS (Cont’d)

2. Staff recommends motion to approve:

A) Abatement of annual rent on a day for day basis, for the listed food service vendors, concessionaires and operators:

1. Alzheimer’s Community Care (R2013-0404)

2. Division of Blind Services/Don’s Coffee Shop (R2014-1750)

3. JR Wake Parks (R2016-0397)

4. Jupiter Outdoor Center (R2018-1686)

5. Kayak King Watersports (R2020-0124)

6. Lazy Loggerhead Café (R2018-2063)

7. Loggerhead Marinelife Center (R2019-0375)

8. Osprey Point Restaurant Management (R2019-1060)

9. Rick Macci Tennis Academy (R2019-0156)

10. The Hideout Kitchen & Café f/k/a Tina’s Café (R2019-1059)

11. Ultimate Bakery & Pastry, Inc (R2020-1231)

B) Case by Case Evaluation by the BCC of requests from lessee’s and operators whose agreement has a development component or complex use terms;

1) Abatement of required contributions to the Capital/FF&E Reserve until August 31, 2020, and Withdrawal of up to $1,670,000 from the Capital/FF&E Reserve as needed to pay hotel operating expenses upon condition that the Capital/FF&E Reserve is fully replenished no later than December 31, 2021 for the lease of the Convention Center Hotel with CityPlace Hotel LLC (R2013-0104, as amended); and

2) Temporary Deferral of Rent under the land lease with Trump International Golf Club (R2002-1231) (9 hole course) upon the same terms as may be agreed to between Trump International Golf Club and the Director of Airports as authorized via May 5, 2020 BCC Item 5F-1, for the 18 hole course.

SUMMARY: COVID 19 Emergency Local Order 2020-003 dated March 25, 2020 closed all parks and golf courses to the public. As a result the Parks’ lessees, concessionaires and contracted operators (No 3- No 9 above and together referred to as Vendors) were unable to open to the public. Because this closure is placing an undue hardship on these Vendors and their ongoing ability to provide high quality services directly impact the services, amenities and facilities level of service in the County’s parks, staff believes it is appropriate to abate their rent on a day for day basis during the closure. Alzheimer’s Community Care’s (No. 1) services were suspended when the County closed the Senior Centers. The three general government food service vendors (No. 2, No. 10 and No. 11) were either required to close by governmental order or were materially impacted by the suspension of certain governmental services and should be treated similarly to the Vendors discussed above. With regard to the few leases or operating/use agreements which include a development component or complex use terms, staff is recommending the merits of each request be evaluated on a case by case basis and brought to the BCC for approval. The CityPlace Hotel (LLC) request has no financial impact to the County, is consistent with the County’s approach during times of declined revenues, and is therefore recommended by staff. There are two leases of property to the Trump International Golf Club, one managed by PREM and the other by Airports which is subject to FAA guidelines. Staff believes that the County’s position on rent relief should be consistent, and therefore recommends that the Director of Airports handle negotiations for both leases. Staff is not recommending the abatement or deferral of any rent owed: 1) pursuant to agricultural leases, and/or 2) by Not for Profit organizations with nominal annual rents (ie: $1/yr, $10/yr or $99/yr). In addition, “Percentage Rents” are not being abated as they are self-adjusting. (PREM) Countywide (HJF)

* * * * * * * * * * * *