May 5, 2020
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
MAY 5, 2020
PAGE ITEM
11 3B-2 REVISED MOTION: Staff
recommends motion to approve:
the following final minutes of the Board of County Commissioners’
meetings:
Meeting Type Meeting Date
Workshop October 29, 2019
Legislative Delegation Joint Meeting October
13 31, 2019
Regular November
19, 2019
12 3C-2 DELETED FOR
FURTHER STAFF REVIEW (Eng)
48 3P-1 DELETED FOR FURTHER STAFF REVIEW (Co Coop)
55 3BB-3 DELETED FOR FURTHER STAFF REVIEW
61 6A-1 REVISED MOTION AND SUMMARY: B)
approve a waiver from the Statutory Individual Training Account
(ITA) requirement. SUMMARY: The Fiscal Year 2020-2021 Budget, in the
amount of $16,029,144, includes the following revenue sources: $12,944,144 from
the US Department of Labor; $2,357,420 from the US Department of Health and
Human Services for Temporary Assistance for Needy Families; $544,580 from the
US Department of Agriculture for the Supplemental Nutrition Assistance Program;
and $183,000 from private grants and local government. CSPBC is requesting a
waiver of the statutory ITA requirement from CareerSource Florida. Approval for
a waiver is necessary to ensure that overall services to participants are not
reduced. The DEO requires at least 50% of the Adult and Dislocated WIOA funds
to be spent on individual training activities. Due to continued decrease in
funding, CSPBC is concerned that the 50% criteria may not be met and as a
result is requesting a waiver from the requirement. Although a waiver will be
sought, CSPBC will strive to meet the 50% requirement. Staff is recommending
approval of the amendment of the contract to Administer Grant Funds for the
Fiscal Year 2020-2021. Countywide (HH) (Admin)
61 6A-2 ADD-ON: Staff recommends
motion to approve: an Interlocal Agreement with the Health Care District of
Palm Beach County (Health Care District) providing funding in an amount not to
exceed $500,000, effective on the date of execution and continuing for a 12
month period, to provide additional medical resources by mobile response to
patients throughout Palm Beach County who suffer from potential exposure to the
coronavirus COVID-19. SUMMARY:
The Health Care District has been an integral and critical partner in
Palm Beach County’s COVID-19 response efforts. They are currently providing
testing services at six locations in Palm Beach County including our largest
drive-thru testing site at the FITTEAM Ballpark of the Palm Beaches. Under the terms of this Agreement, the Health
Care District will be able to expand their testing services through the use of
a mobile health unit that will target underserved neighborhoods and communities
where additional testing opportunities are needed. The County will provide
funding on a reimbursement basis in an amount not to exceed $500,000 from its
Coronavirus Relief Aid, Relief, and Economic Security Act (CARES Act)
allocation or other available grant sources to supplement Health Care District
funds expended for this purpose. The
expenditures must be completed by December 30, 2020. Countywide (HH) (Admin)
67 6B-9 REVISED SUMMARY: There are two extension options, each for a
period of two years. The County has the right to exercise the first extension
option if the County has not received notice from the landlord prior to
September 1, 2023. The County has the right to exercise the second option if
the County has not received notice from the landlord prior to September 1,
2026. The lease identifies the County Administrator or designee which in
this case shall be the Director Facilities Development & Operations as
having the ability to exercise an extension option. During either of the extension terms, the
County can terminate the lease with 180 days’ notice. The improvements and the
rent payments will be funded from ad valorem portion of the PBSO HQ R/R/R
budget. (FDO)
73 6H-2 ADD-ON: Staff recommends motion to adopt: a resolution
authorizing the conveyance and transfer of title of an engine vehicle (Asset
10155572) and a rescue vehicle (Asset 10156662) to 25 United, Inc., a Florida
not for profit corporation, pursuant to Section 125.38, Florida Statutes,
contingent upon receipt of $10 consideration and a duly executed Acceptance of
Fire Rescue Vehicle(s) and/or Equipment form; providing for an effective date. SUMMARY:
The Bahamas were struck by the devastating power of Hurricane Dorian over Labor
Day weekend 2019. 25 United, Inc. is a
Florida not for profit corporation committed to providing immediate relief to
areas impacted by disasters, including Hurricane Dorian relief efforts in the
Bahamas. Local fire departments in the
Bahamas were completely destroyed and must rebuild their physical departments
and workforces. To that end, the fire
departments in the Bahamas are in great need of this donation of vehicles and
equipment as it will aid in the purposes of training volunteer firefighters.
Supporting Hurricane Dorian relief efforts in the Bahamas has been determined
to be in the public interest of Palm Beach County. The donation of supplies and
equipment to the most impacted areas of the Bahamas mitigates future service
delivery and financial impacts to Palm Beach County including the Fire/Rescue
MSTU. The assets being transferred are from Fire Rescue’s reserve fleet and
inventory, are not needed for County purposes, and have a de minimis useful
value to the Fire/Rescue MSTU. The total estimated value of these assets is
$22,500. Countywide (SB)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
MAY 5, 2020
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Pages 9-57)
4. SPECIAL
PRESENTATIONS (Page 58)
5. PUBLIC HEARINGS - 9:30 A.M. (Pages 59-60)
6. REGULAR AGENDA (Pages 61-73)
7. BOARD APPOINTMENTS (Page 74)
8. STAFF
COMMENTS (Page 75)
9. BCC
COMMENTS (Page 76)
10. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 77)
11. ADJOURNMENT (Page 78)
* * * * * * * * * * *
MAY 5, 2020
CONSENT AGENDA
A. ADMINISTRATION
Page 9
3A-1 2019 Unified Sea Level Rise
Project for Southeast Florida
3A-2 Resolution authorizing the use of the
Pollution Recovery Trust Fund for climate resilience planning expenditures
Page 10
3A-3 Expenditure to pay for the operation and
maintenance of 67 cobra head streetlights in the San Castle CCRT area
Page 11
3A-4 Receive and file grant agreement with the
United States Green Building Council, Inc. for the 2020 Leadership in Energy
and Environmental Design program
B. CLERK & COMPTROLLER
Page 11
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 List of Clerk & Comptroller Finance Department records
which have been converted to an electronic format.
C. ENGINEERING & PUBLIC WORKS
Page 12
3C-1 Resolution supporting the Westgate CRA’s
application for the Transportation Planning Agency’s Transportation
Alternatives Program grant funding to install sidewalks, crosswalks and
streetlights on Cherry Road from Military Trail to Quail Drive project
3C-2 Resolution decreasing the Municipal Service
Taxing Unit assessment for paving and drainage improvement of Bishoff Road from
the dead end to Jog Road project
Page 13
3C-3 Work order to contract with Ranger
Construction Industries, Inc. to mill and resurface streets within the San
Castle subdivision
3C-4 Work order to contract with Ranger
Construction Industries, Inc. to mill and resurface Jog Road from Okeechobee
Boulevard to Roebuck Road
Page 14
3C-5 Resolution conveying four parcels to the
Florida Department of Transportation for intersection improvements at Blue Heron
Boulevard and Congress Avenue
3C-6 Work order to contract with Gerelco Traffic
Controls, Inc. for installation of a traffic signal at the intersection of
Indian Creek Parkway and Military Trail
3C-7 Resolution abandoning public interest in two
portions of a utility easement in the Villages of Windsor Plat Three
Page 15
3C-8 Contract with B&B Underground
Construction, Inc. for construction of Garden Road from south of the FDOT Canal
to south of Blue Heron Boulevard
Page 16
3C-9 Amendments to contracts with four engineering
services extending the contracts and allowing for other amendments to the
contracts
Page 17
3C-10 Contract with FG Construction, LLC for
construction of Kudza Road over the Lake Worth Drainage District L-8 Canal
project
MAY 5, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
E. COMMUNITY SERVICES
Page 18
3E-1 Use of Facility Agreement for Government
Entities with the City of Greenacres to provide a congregate meal site
Page 19
3E-2 Amendments to Standard Agreements with the
Area Agency on Aging of Palm Beach/Treasure Coast, Inc. and Community Care for
the Elderly to help seniors live independently
Page 20
3E-3 Notice of Award from the U.S. Department of
Health and Human Services, Health Resources and Services Administration to
continue improving health outcomes for persons living with HIV
3E-4 Amendment with Compass, Inc. for the
provision of improving health outcomes for persons living with HIV
Page 21
3E-5 Amendments to contract with AIDS Healthcare
Foundation, Inc. for the provision of improving health outcomes for persons
living with HIV
Page 22
3E-6 Amendment to contract with Palm Beach County
Food Bank, Inc. for relocation assistance
F. AIRPORTS
Page 22
3F-1 Amendment
to agreement with RS&H, Inc. for professional planning and design services
related to the Capital Improvement Program
Page 23
3F-2 Resolution
approving a Public Transportation Grant Agreement with the Florida Department
of Transportation for the Golfview West Canal Relocation/Culvert project
3F-3 Resolution
approving a Public Transportation Grant Agreement with the Florida Department
of Transportation for the Runway 14-32 Expansion at North Palm Beach County
General Aviation Airport project
3F-4 Resolution
approving a Public Transportation Grant Agreement with the Florida Department
of Transportation for the Security Infrastructure and Operational Improvements
Program
Page 24
3F-5 Resolution
approving a grant agreement with Florida Department of Transportation for
Concourse B Expansion at Palm Beach International Airport
3F-6 Receive
and file extension of time with the Florida Department of Transportation for
two Joint Participation Agreements
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 25
3G-1 Receive and file the Annual Report for the fiscal
year ending September 30, 2019 from the Town of Lake Park CRA
3G-2 Receive and file the Financial Statements and
Management Letter from the Boynton Beach CRA
3G-3 Settlement offer for the full satisfaction of
a code enforcement lien entered against Dean A. Ernst
3G-4 Budget
transfers from School Impacts Fee Zones 1-4
3G-5 Receive and file the Annual Report and
Financial Audit for the fiscal year ending September 30, 2019 from the Boynton
Beach CRA
3G-6 Receive and file the Annual Report for the
fiscal year ending September 30, 2019 from the Boca Raton CRA
Page 26
3G-7 Receive and file the Annual Report for the
fiscal year ending September 30, 2019 from the Palm Springs CRA
3G-8 Appointments
to the County Infrastructure Surtax Independent Citizen Oversight Committee
MAY 5, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 27
3H-1 Contract with Ohlson Lavoie Corporation for
architectural and engineering services for the Aqua Crest Pool Complex
Renovations project
Page 28
3H-2 Contract with Rosso Site Development, Inc.
for the construction of John Prince Park Campground Phase III Infrastructure
and Bath House Replacement project
3H-3 Work order to contract with Pro Sound, Inc.
for the Audio Mixer and Amplifier Replacement-Court Room and Hearing Rooms
project
Page 29
3H-4 Increase in the contracts for Low Voltage for
as-needed repairs, maintenance and replacement services
3H-5 Amended and Restated Interlocal Agreement
with the City of Riviera Beach allowing for direct access to the County’s
Public Safety Radio System
Page 30
3H-6 Interlocal agreement with the District Board
of Trustees of Palm Beach State College for interoperable communications
3H-7 Interlocal agreement with the Health Care
District of Palm Beach County for adult and pediatric medical services at the
Senator Philip D. Lewis Center
Page31
3H-8 Agreement with Rural/Metro Fire Dept., Inc.,
allowing for interoperable communication
3H-9 Amended and Restated Agreement with the West
Palm Beach VA Medical Center allowing for interoperable communications
3H-10 Sovereignty Submerged Lands Lease Modification
with the Board of Trustees of the Internal Improvement Trust Fund at Ocean
Inlet Marina
Page 32
3H-11 Construction Manager at Risk contract with D.
Stephenson Construction, Inc. for the Canyon Branch Library project
3H-12 Contract with GFA International Inc. for
threshold/resident inspection services for the Palm Beach Sheriff Office
Headquarters
Page 33
3H-13 Work order to contract with Farmer & Irwin
Corp. for the Green Cay Nature Center Chiller and Air Handler Unit Replacement
project
3H-14 Change order to contract with Waypoint
Contracting Inc. for the John Prince Park Fountains Recreation Center
Accessibility Renovation project
3H-15 Amended and Restated Easement Agreement in
favor of the Florida Inland Navigation District at the Jupiter Beach Park
Page 34
3H-16 Partial Assignment of Easement for beach
restoration to Florida Inland Navigation District for maintenance dredging and
beach restoration on property owned by JB Properties Limited, Inc.
3H-17 Amendment to contract with Robling Architecture
Construction, Inc. for the Palm Beach County Convention Center Courtyard
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 35
3I-1 Agreement
to terminate economic development incentive agreement with Lockheed Martin
Corporation
Page 36
3I-2 Receive and file documents connected to a
loan made to B&S Properties of WPB, LLC
Page 37
3I-3 Receive and file documents connected to a
loan made to Earthology, LLC
Page 38
3I-4 Receive and file documented connected to a
loan made to REG Architects, Inc.
MAY 5, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
K. WATER UTILITIES
Page 39
3K-1 Receive and file two Standard Potable Water
and Wastewater Development Agreements for the months of December 2019 and
January 2020
3K-2 Consultant Services Authorization to
contract with Chen Moore and Associates, Inc. for the North West Belle Glade
Water Main Improvements Design, Zone 3 project
Page 40
3K-3 Supplement to Consultant Services
Authorization with Kimley-Horn and Associates, Inc. for the Water Treatment
Plant No. 2 Treatment and Disposal Improvements Design, Permitting and Bidding
Services project
3K-4 Amendment to contract with CES Consultants,
Inc. for the CD01 Water Main Improvements contract
3K-5 Partial release of utility easement that is
no longer associated with public water
Page 41
3K-6 Amendment to contract with Hazen and Sawyer,
P.C. for the Headworks and Effluent Transfer Pumping Improvement contract
Page 42
3K-7 Emergency extension to contract with
Rangeline Tapping Services, Inc. for pipe wet tapping and line stops
Page 43
3K-8 Emergency extensions to ten contracts for
consulting/professional services
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 44
3L-1 Receive and file State of Florida Department
of Environmental Protection Grant Agreement Change Order for the Coral Cove
Hurricane Irma Recovery Project
3L-2 Task order to contract with Olsen
Associates, Inc. for the North County Comprehensive Shore Protection Project
Segment I project
3L-3 Resolution authorizing disbursement from the
Vessel Registration Fee Trust Fund for the Mooring Buoy Program
Page 45
3L-4 Resolution supporting the Waterways
Assistance Program grant application to the Florida Inland Navigation District
for the Sawfish Island Restoration project
3L-5 Appointments to the Groundwater and Natural
Resources Protection Board
M. PARKS & RECREATION
Page 46
3M-1 Receive and file three Entertainment
Contractor Agreements
3M-2 Receive and file two Sound and Light Service
Contractor Agreements
Page 47
3M-3 Receive and file two Amphitheater Rental
Agreements
3M-4 Agreement
with Okeeheelee BMX Parents Council, Inc. for replacement of sports lighting at
the Bicycle moto-cross facility at Okeeheelee Park
Page 48
3M-5 Ratify the Mayor’s signature on a Waterways
Assistance Program grant application to the Florida Inland Navigation District
for the redevelopment of the Ocean Inlet Park Marina
P. COOPERATIVE EXTENSION SERVICE
Page 48
3P-1 Revised
grant agreement with the Western Palm Beach County Farm Bureau, Inc. for the
Sweet Corn Fiesta
Q. CRIMINAL JUSTICE COMMISSION
Page 49
3Q-1 Receive and file grant application and award
agreement for the John D. and Catherine T. MacArthur Foundation’s Safety and
Justice Challenge to fund strategies to reduce jail population
MAY 5, 2020
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
S. FIRE RESCUE
Page 50
3S-1 Amendment to Interlocal Agreement with the
Town of Jupiter for Fire Protection and Emergency Medical Services
U. INFORMATION SYSTEMS SERVICES
Page 50
3U-1 Receive and file task order to contract with
Woolpert, Inc. for the 2020 Palm Beach County Orthophotography MrSID Conversion
Program
Page 51
3U-2 Amendments to three contracts for Geospatial
Services extending the end date for one year
3U-3 Receive and file letter extending the term of
the Affiliate Connection agreement with the Florida LambdaRail, LLC. for one
year
X. PUBLIC SAFETY
Page 52
3X-1 Receive and file amendment to contract with
the Child Protection Team of Palm Beach, Inc. for consulting/professional
services
AA. PALM TRAN
Page 52
3AA-1 Fiscal Year 2020 Certifications and Assurances to the Federal Transit
Administration
Page 53
3AA-2 Resolution approving the submission of a Section 5311 Formula grant
application to partially offset the operational costs for Routes 40 and 47 in
the Glades Region
3AA-3 Receive and file grant amendments with the Florida Commission for
the Transportation Disadvantaged for provision of Palm Tran Connection Service
trips and discounted daily and monthly fixed route passes
BB. YOUTH SERVICES
Page 54
3BB-1 Contract with Prime Time Palm Beach County, Inc. for connection to
summer camps for low income children
3BB-2 Amendment to contract with Junior Achievement of the Palm Beaches
& Treasure Cost, Inc. decreasing the contract amount
Page 55
3BB-3 Contract with Youth Speak Out International Inc. for the Today’s
Technology and Communication Program
CC. SHERIFF
Page 55
3CC-1 Budget amendment recognizing the federal
allocation received by the Palm Beach County Sheriff’s Office under the
Presidential Residence Protection Assistance grant
Page 56
3CC-2 Sub-Recipient Agreement for Federal Grant
Funding Assistance with the Florida Department of Law Enforcement through the
Paul Coverdell Forensic Sciences Improvement Act Formula Grant
3CC-3 High Intensity Drug Trafficking Area Program
grant for the Palm Beach Narcotics Task Force
3CC-4 Grant Modification with the U.S. Department of
Homeland Security, Transportation Security Administration for airport security
Page 57
3CC-5 Receive and file grant modification to a letter
of donation from the Palm Beach County Police Athletic League extending the
grant period
MAY 5, 2020
TABLE OF CONTENTS
SPECIAL PRESENTATIONS
Page 58
NONE
PUBLIC HEARINGS – 9:30 A.M.
A. HOUSING AND ECONOMIC SUSTAINABILITY
Page 59
5A-1 Resolution
authorizing the issuance of Palm Beach County Health Facilities Retirement
Communities Revenue Bonds by the Palm Beach County Health Facilities Authority
to finance new projects in Boca Raton, Florida
Page 60
5A-2 Ordinance establishing exemption from
certain ad valorem taxation for Tellus Products LLC
REGULAR AGENDA
A. ADMINISTRATION
Page 61
6A-1 Resolution approving the CareerSource Palm
Beach County Fiscal Year 2020-2021 budget
B. FACILITIES DEVELOPMENT AND OPERATIONS
Page 61
6B-1 Resolution authorizing the conveyance of
surplus property located on the southwest corner of NW 7th Avenue
and NW 2nd Street in Delray Beach to the City of Delray Beach
Page 62
6B-2 Resolution authorizing an amendment to the
lease agreement with Theodore W. Winsberg and Gertrude K. Winsberg for the
Green Cay Wetlands Water Reclamation project
6B-3 Amended and Restated Interlocal Agreement
with the City of West Palm Beach for interoperable communications
Page 63
6B-4 Resolution authorizing the conveyance of
land located on Glenbrook Way in Boca Raton to Lisa Signorelli
Page 64
6B-5 Deposit Receipt and Contract for Sale and
Purchase with 441 Partners, Inc. for vacant land located west of US Highway
441/State Road 7
6B-6 Civic site cash-out payment from 13FH Palm
Beach, LP in lieu of an off-site civic dedication
Page 65
6B-7 Amendment and Continuity of Operations Plan
amending Agreement for Purchase and Sale with Transit Village, LLC
Page 66
6B-8 Agreement with the South Florida Water
Management District for the lease of temporary office space for the PBSO
Page 67
6B-9 Agreement
with Oxbridge Academy Foundation, Inc. for lease office space for a portion of
PBSO employees
C. HOUSING AND ECONOMIC SUSTAINABILITY
Page 68
6C-1 Resolution approving the issuance of
Multifamily Housing Revenue Bonds for the Gould House
6C-2 Resolution approving the issuance of
Multifamily Housing Revenue Bonds for the Malibu Bay Apartments
Page 69
6C-3 Allocation of Community Development Block
Grant Coronavirus Program funding to assist lower-income persons and businesses
adversely impacted by COVID-19.
MAY 5, 2020
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
D. WATER UTILITIES
Page 70
6D-1 Ordinance adding section to Palm Beach County
Code regarding Requirements for Dental Facilities that Remove of Place Amalgam
Fillings
E. PARKS & RECREATION
Page 71
6E-1 Agreement with The Morikami, Inc. defining
and clarifying roles pertaining to the funding, management, operation and use
of the Morikami Museum and Japanese Gardens
F. AIRPORTS
Page 71
6F-1 Resolution authorizing the County
Administrator or designee to execute documents providing temporary relief
related to the COVID-19 for airport operations
Page 72
6F-2 Amendment to agreement for Airport Ground
Transportation Concession with WHC WPB, LLC
G. PALM TRAN
Page 72
6G-1 Ratify a Labor Management Agreement between
Palm Tran, Inc. and the Amalgamated Transit Union Local 1577
H. FIRE RESCUE
Page 73
6H-1 Coronavirus Aid Relief and Economic Security
(CARES) Act Provider Relief Fund Attestation and Payment Confirmation
BOARD
APPOINTMENTS (Page 74)
STAFF COMMENTS
Page 75
8A-1 Updated board directive report
COMMISSIONER COMMENTS (Page 76)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 77)
ADJOURNMENT (Page 78)
MAY 5, 2020
A. ADMINISTRATION
1. Staff recommends
motion to adopt: the
2019 Unified Sea Level Rise Projection for Southeast
Florida. SUMMARY: In 2011, the
Southeast Florida Regional Climate Change Compact (Compact) released the
original Unified Sea Level Rise Projection for Southeast Florida (Projection),
which was subsequently updated in 2015. The Projection consists of a set of plausible
sea level rise curves for the future, from results published by national and
international organizations, such as the United Nations and the National
Oceanic and Atmospheric Administration, and which have been selected by local
scientists and experts as the best and most reasonable predictions for guiding
decision making and planning in South Florida. The
Projection provides an important common reference point and planning tool for a
variety of stakeholders to aid in the understanding of potential vulnerabilities
and development of risk-informed adaptation strategies for the region. As scientific understanding of this topic improves each
year, it is necessary to revisit the Projection and revise, if necessary,
periodically. In 2019, the Compact convened a diverse work group of technical
and scientific experts to update sea level rise projection for Southeast
Florida. The work group updated the Projection following review of agency
reports and scientific literature released since the most recent Projection. Countywide
(RPB)
2. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners
(BCC) of Palm Beach County, Florida, authorizing the use of the Pollution Recovery
Trust Fund (PRTF) for climate resilience planning expenditures for an
additional three-year period through FY2022. SUMMARY: The Office of
Resilience (OOR) engages in a multitude of climate adaptation, mitigation, and
sustainability initiatives. This resolution extends
the authorization to expend PRTF dollars in an amount not to exceed $308,047 over
a three-year period through FY2022 to fund the County’s OOR and associated
program expenses. The PRTF has been funding climate change and
sustainability activities for the County since 2012. In FY2012, the BCC
authorized up to $200,000 from the PRTF for a two-year period to fund climate
and sustainability activities. For FY2017, FY2018, and FY2019 the BCC
authorized up to $200,000, $230,000, and $204,023 respectively from the PRTF.
Funding needs increased as two positions transferred from the Department of
Environmental Resources Management to OOR, which OOR filled in FY2018. There
are sufficient unobligated funds in the PRTF to accommodate this purpose, though
the PRTF is an unsustainable funding source that OOR should not expect to rely
upon after FY2022. OOR is exploring alternate revenue sources. Countywide
(RPB)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to approve:
A) an
expenditure of an additional $40,000 to pay for the operation and maintenance
of 67 cobra head streetlights for three years in the San Castle CCRT area;
B) a budget
transfer of $40,000 from the CCRT Street Lighting Project account in the
Capital Outlay Fund to the OCR Special Projects and Initiatives Fund for the
San Castle Street Lighting Project; and
C) a budget
amendment of $40,000 in the CCRT Street Lighting Maintenance Fund to recognize
and appropriate the transfer to the OCR Special Projects and Initiatives Fund.
SUMMARY: On February
6, 2001, the Board approved the allocation of $100,000 to install 67 cobra head
streetlights along neighborhood streets and cover the costs associated with
their ongoing operation and maintenance for a ten-year period. An additional
$100,000 was approved by the Board later in 2006 to extend the ongoing
operation and maintenance period for an additional ten years. The requested
transfer of $40,000 is needed to ensure there will be sufficient funds to cover
increased costs associated with the operation and maintenance of the lights for
the next three years until the end of FY2023. District 7 (HH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
4. Staff recommends
motion to receive and file: an executed grant agreement between the United States Green Building
Council, Inc. (USGBC) and the Palm Beach County Board of County Commissioners. SUMMARY:
Palm Beach County has been accepted into the 2020 Leadership in
Energy and Environmental Design (LEED) for Cities and Communities Grant Program
by the USGBC, supported by Bank of America. This program awards 20 U.S. local
governments with technical assistance and fee waivers to apply for LEED
certification. On February 11, 2020, the Board of County Commissioners (BCC)
approved Consent Item 3A-2, a motion authorizing the County Administrator or
designee to participate in the grant program, including completing any grant
agreements. The County Administrator signed the grant agreement on behalf of
the BCC. Pursuant to the grant agreement, the County agrees to apply for LEED
certification, provide progress reports, and participate in regular conference
calls with USGBC. USGBC agrees to provide a training and education package, a one-year USGBC membership at the
Silver level, and waivers of the LEED for Cities or LEED for Communities
registration and certification fees. Countywide (RPB)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Workshop October 29, 2019
Legislative Delegation Joint Meeting October
13 31, 2019
Regular November
19, 2019
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff
recommends motion to receive and file: a list of Clerk & Comptroller Finance Department
records which have been converted to an electronic format. SUMMARY: These
records have been converted from paper to an electronic format. The electronic
records will be maintained according to their required retention schedule under
the State of Florida’s General Records Schedule GSI-SL for State and Local
Government Agencies per Chapter 119 and Chapter 257, Florida Statutes.
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
1. Staff
recommends motion to adopt: a resolution supporting the Westgate
Belvedere Homes Community Redevelopment Agency’s (Westgate CRA) application for
the Palm Beach Transportation Planning Agency’s (TPA) Transportation
Alternatives Program grant funding to install sidewalks, pedestrian crosswalks
and streetlights on Cherry Road from Military Trail to Quail Drive (Project) in
the amount of $1,456,064.29. SUMMARY: Approval of this resolution will comply with a TPA requirement
that, for federally funded projects, a resolution is necessary to establish the
local agency’s commitment to construct, operate and maintain the project. Since Palm Beach County (County) is a
certified agency for the Florida Department of Transportation’s Local Agency
Program and the owner of the Cherry Road right-of-way, the Westgate CRA has
requested that the County design and construct the project. If the application
is approved, the Westgate CRA will execute an agreement with the County
memorializing the responsibilities and requirements between the Westgate CRA
and the County to implement the project from design through construction. The Westgate
CRA will be responsible for operation and maintenance after completion of
construction. District 7 (YBH)
2. Staff recommends motion to:
A) adopt
a resolution to amend the original Municipal Service Taxing Unit (MSTU) special
assessment amount, for paving and drainage improvements of Bishoff Road from
the dead end to Jog Road (Project), from $249.46 to the actual cost of $233.18
per abutting footage and accept the project;
B) authorize
the Palm Beach County Tax Collector and the Clerk & Comptroller’s Office to
process and collect the assessment; and
C) approve
acceptance of Bishoff Road from the dead end to Jog Road to the Palm Beach
County (County) Road Maintenance Inventory.
SUMMARY:
Adoption of this resolution will serve to amend the special assessment for the
project. This will allow the assessment payments to be processed and collected
by the Tax Collector and the Clerk & Comptroller’s Office. On July 10, 2018, the BCC held a public
hearing to adopt Resolution R2018-1058 confirming the special assessment for
the project. The initial special assessment amount was estimated at $331,500 or
$249.46 per abutting footage for benefitting properties within the project
limits. The total assessment is $233.18 per abutting footage to all 14
benefitting property owners along Bishoff Road payable in 20 equal annual
installments at an interest rate of five and one-half percent (5.5%) per annum
as set by the Board of County Commissioners (BCC). Bishoff Road, dead end to
Jog Road, will be changed from being courtesy maintained to full County
ownership and maintenance. District
2 (YBH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff
recommends motion to approve: Work
Order 2018051-107 in the amount of $473,000 to mill and resurface the
residential streets within the San Castle subdivision utilizing Palm Beach
County’s (County) annual asphalt milling and resurfacing contract R2018-1533
(Contract) with Ranger Construction Industries, Inc. (Ranger). SUMMARY:
Per County PPM CW-F-050, this work order exceeds the $200,000 threshold for
staff approvals of work orders to annual contracts, thus requiring approval
from the Board of County Commissioners. Approval of this work order will allow
the contractual services necessary to construct the improvement. Prior to this
work order, approximately $18 million of Ranger’s $31.4 million Contract has
been spent or encumbered. On October 16, 2018, the BCC approved the Contract
with Ranger to provide milling and resurfacing of County roadways for
countywide projects. The Contract was renewed on October 22, 2019, with a 15%
mandatory Small Business Enterprise (SBE) goal set as the Affirmative
Procurement Initiative. Due to the limited availability of applicable certified
SBE subcontractors, the Office of Equal Business Opportunity issued a waiver on
January 17, 2020, that reduced the mandatory SBE participation to 5% for the
remainder of the current contract term. Ranger agreed to 5% SBE participation
for this work order. Approval of this work order will result in a cumulative
SBE participation of 9.2% for all the work orders issued under the Contract. District
7 (YBH)
4. Staff recommends
motion to approve: Work Order 2018051-106 in the amount of
$978,000 to mill and resurface Jog Road from Okeechobee Boulevard to Roebuck
Road utilizing Palm Beach County’s (County) annual asphalt milling and
resurfacing contract R2018-1533 (Contract) with Ranger Construction Industries,
Inc. (Ranger). SUMMARY: Per
County PPM CW-F-050, this work order exceeds the $200,000 threshold for staff
approvals of work orders to annual contracts, thus requiring approval from the
Board of County Commissioners. Approval of this work order will allow the
contractual services necessary to construct the improvement. Prior to this work
order, approximately $18 million of Ranger’s $31.4 million Contract has been
spent or encumbered. On October 16, 2018, the BCC approved the Contract with
Ranger to provide milling and resurfacing of County roadways for countywide
projects. The Contract was renewed on October 22, 2019, with a 15% mandatory
Small Business Enterprise (SBE) goal set as the Affirmative Procurement
Initiative. Due to the limited availability of applicable certified SBE
subcontractors, the Office of Equal Business Opportunity issued a waiver on
January 17, 2020, that reduced the mandatory SBE participation to 5% for the
remainder of the current contract term. Ranger agreed to 5% SBE participation
for this work order. Approval of this work order will result in a cumulative
SBE participation of 9.3% for all the work orders issued under the Contract. District
2 (YBH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends motion to:
A) adopt a resolution authorizing the
conveyance by Palm Beach County (County) deed of four fee simple parcels
designated as Parcel 101, recorded in Official Record Book 31105, page 134, Parcel
102, recorded in Official Record Book 31105, page 145, Parcel 103, recorded in
Official Record Book 30240, page 1923 and Parcel 104, recorded in Official
Record Book 30240, page 1997, necessary for the construction of intersection
improvements at Blue Heron Boulevard and Congress Avenue (Project) to the
Florida Department of Transportation (FDOT); and
B) approve a County deed to convey to FDOT
Parcels 101, 102, 103 and 104 for the project.
SUMMARY: Adoption of this resolution will authorize a County
deed to convey Parcels 101, 102, 103 and 104 to FDOT
for the project. The County is extending the westbound right turn lane
on Blue Heron Boulevard at Congress Avenue.
Blue Heron Boulevard/SR 708 is an FDOT road. As a part of the permitting
process for the project, FDOT has requested that Parcels
101, 102, 103 and 104 be conveyed to them free and clear of all
encumbrances with rights of entry. In accordance with Palm Beach County
ordinance (2019-038), a supermajority vote (5 votes) is required by the Board of
County Commissioners (BCC) for all transfers of fee simple real property that
requires BCC approval. District 7
(YBH)
6. Staff recommends
motion to approve: a work order to Palm Beach County’s (County) annual
traffic signal contract (R2019-1260) with Gerelco Traffic Controls, Inc.
(Gerelco) not to exceed the amount of $595,360.50 to construct a mast arm
traffic signal at the intersection of Indian Creek Parkway and Military Trail,
County Intersection ID Number 05450 (Project).
SUMMARY: Approval of this work order will allow
Gerelco to construct the Project to replace the existing span wire structure.
Per County PPM CW-F-050, this work order exceeds the threshold relating to
staff approvals of work orders to annual contracts, thus requiring approval
from the Board of County Commissioners. Prior to this work order, $0 of
Gerelco’s $3,000,000 contract has been spent or encumbered. Gerelco is a Port
St. Lucie based company with an office in Palm Beach County. The Office of
Equal Business Opportunity has granted a waiver of the Affirmative Procurement
Initiatives based on the limited availability of highly specialized and
qualified small, minority, and woman owned businesses to perform the specialized
construction of traffic signals. District 1 (YBH)
7. Staff recommends
motion to adopt: a resolution abandoning any public interest
in two portions of a ten-foot wide utility easement, lying within Parcel A, as
shown on the plat of Villages of Windsor Plat Three (Abandonment Site),
according to the plat thereof, as recorded in Plat Book 98, Pages 131 through
138, lying in Section 8, Township 45 South, Range 42 East, of the Public Records
of Palm Beach County. SUMMARY:
Adoption of this resolution will eliminate the public dedication that is in
conflict with future development by Civic Hypoluxo Holding, LLC (Petitioner).
All reviewing agencies and utility service providers have approved this
abandonment and it serves no present or future public purpose. The abandonment
site is located east of Lyons Road and south of Hypoluxo Road. District 3 (YBH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
8. Staff recommends
motion to approve:
A) a contract with B&B Underground
Construction, Inc., (B&B) in the amount of $867,440 for the construction of
Garden Road from south of the FDOT Canal to south of Blue Heron Boulevard
(Project); and
B) a budget amendment of $124,847 in the
Transportation Improvement Fund to recognize the additional reimbursement
funding from the City of Riviera Beach with a negative $4,206 adjustment for AT&T to
perform utility work and appropriate it to the project.
SUMMARY: Approval of this contract and
budget amendment will allow Palm Beach County to issue a notice to proceed to
B&B, a Palm Beach County based company, to begin construction of the Project.
The Project consists of the demolition and removal of an existing concrete
bridge over the FDOT Canal on Garden Road just north of Interstate Park Road in
the City of Riviera Beach. The bridge will be replaced with a reinforced
concrete pipe culvert crossing. The Project also includes paving improvements,
minor drainage improvements and utility improvements. The budget amendment will
recognize the additional $124,847 in funding from the City of Riviera Beach and
reimbursement of $4,206 to AT&T for the work they have elected to perform
with their own forces. The Goal Setting Committee set a 20% minimum mandatory
Small Business Enterprise (SBE) participation goal for this contract as the
Affirmative Procurement Initiative on August 21, 2019. B&B has agreed to
84% SBE participation. The contract time for the Project is 180 calendar days. District
7 (YBH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
9. Staff recommends
motion to approve:
A) the first amendment to the annual civil
engineering professional services contract R2019-0714 dated June 4, 2019 with
Baxter & Woodman, Inc. (BWI), to extend the contract expiration date from
June 3, 2020 to June 3, 2021, and allow for other amendments to the contract;
B) the first amendment to the annual civil
engineering professional services contract R2019-0715 dated June 4, 2019 with
Civil Design, Inc. (CDI), to extend the contract expiration date from June 3,
2020 to June 3, 2021, modify the fee schedule, and allow for other amendments
to the contract;
C) the first amendment to the annual civil
engineering professional services contract R2019-0716 dated June 4, 2019 with
Keshavarz & Associates, Inc. (KAI), to extend the contract expiration date
from June 3, 2020 to June 3, 2021, modify the fee schedule, and allow for other
amendments to the contract; and
D) the first amendment to the annual civil
engineering professional services contract R2019-0717 dated June 4, 2019 with
Mock, Roos & Associates, Inc. (MRA), to extend the contract expiration date
from June 3, 2020 to June 3, 2021, and allow for other amendments to the
contract.
SUMMARY: Approval of these amendments will extend the expiration dates of the contracts with
BWI, CDI, KAI and MRA from June 3, 2020 to June 3, 2021. These approvals will
also amend Section 7.8 – Subcontracting to replace the Small Business
Enterprise (SBE) ordinance language with the Equal Business Opportunity
ordinance language, amend Section 9 – Criminal History Records Check and add
Section 24 – VSS Registration Required. Approval of the first amendments with
CDI and KAI will also adjust their hourly rates as allowed in the original
contracts. All the contracts were presented to the Office of Equal Business
Opportunity’s goal setting committee on November 6, 2019, and an Affirmative
Procurement Initiative of 20% SBE subcontracting participation goal was set.
Tasks in the amount of $90,853.50 have been authorized for CDI with 100% SBE
participation. Tasks in the amount of $0 have been authorized for BWI, KAI, and
MRA. BWI, CDI, KAI, and MRA are all County based companies. CDI is a
certified Small Minority Women Business Enterprise company and KAI is a certified
Small Minority Business Enterprise company. Countywide (YBH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
10. Staff recommends
motion to approve:
A) a contract with FG Construction, LLC (FGC) in
the amount of $754,989.28 for the construction of Kudza Road over the Lake
Worth Drainage District (LWDD) L-8 Canal (Project);
B) receive
and file an Interlocal agreement with the Village of Palm Springs (Village) for
joint participation and project funding for construction of utility adjustments
in the amount of $174,103.56 for the project; and
C) a budget amendment of $174,104 in the
Transportation Improvement Fund to recognize reimbursement funding from the
Village and appropriate it to the project.
SUMMARY: Approval of this contract and budget
amendment will allow Palm Beach County to issue a notice to proceed to FGC, a
Broward County based company, to begin construction of the Project. The Project consists of the demolition and
removal of the existing bridge over the LWDD L-8 Canal on Kudza Road. The
bridge will be replaced with a 6’ x 12’ concrete box culvert crossing. Paving improvements and utility improvements
are also included. The budget amendment will recognize reimbursement funding
from the Village, as agreed to in the interlocal agreement, for utility work
they requested. The Village shall be responsible for operation and maintenance
of the utility work upon completion of the project. The Goal Setting Committee
set a 20% minimum mandatory Small Business Enterprise (SBE) participation goal
for this contract as the Affirmative Procurement Initiative on August 21, 2019.
FGC has agreed to 21.4% SBE participation. FGC was the lowest responsive bidder
of four. Time to complete all work under this contract shall be no more than
180 calendar days. This project is
funded by the infrastructure sales tax. District 2 (YBH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: a
Use of Facility Agreement for Government Entities with The City of Greenacres
(Center), at no cost to the County, for the period April 21, 2020 through April 20, 2023, to provide a congregate meal site for
seniors at The City of Greenacres. SUMMARY: This agreement enables the Division of Senior Services (DOSS) to
operate a congregate meal site for seniors at no cost to the County for space
or energy usage. The Center will
recruit volunteers to operate the congregate meal site. DOSS will provide
training for the volunteers. Meals and necessary food related services and
supplies shall be furnished by the County through its designated food service
vendor, subject to the availability of funds. The Center served 3,700 meals to 57 seniors in Calendar Year (CY) 2017
and served 4,792 meals to 60 seniors in CY 2018. The number of seniors served
in any CY is based on attendance and attrition. The estimated number of meals
to be served under this contract is 4,900. The estimated total cost of
the meals is $17,196, and is funded
under the Older Americans Act (OAA) in the amount of $15,476 (90%) and $1,720 (10%) in County match. Sufficient funding
is included in the current and proposed budget to meet County obligations. DOSS
is responsible for providing services north of Hypoluxo Road. The areas of
service exclude portions of Districts 3, 4, 5 & 7 south of Hypoluxo Road.
The Mae Volen Senior Center, Inc. is responsible for providing services in the
excluded areas. No additional County
funds are required. (Division of Senior Services) Countywide except for
portions of Districts 3, 4, 5, & 7 south of Hypoluxo Road (HH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
A) Amendment 001 to Standard Agreement No. IZ019-9500
(R2019-1274) for Alzheimer’s
Disease Initiative (ADI) with the Area Agency on
Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the period July 1,
2019 through June 30, 2020, to revise, amend, and replace portions of the
standard agreement and increase
the overall total funding by $105,142, to assist
seniors and caregivers by providing in-home services to help seniors live
independently;
B) Amendment 001 to Standard Agreement No.
IC019-9500 (R2019-1275) for Community Care for the Elderly (CCE) with AAA, for
the period July 1, 2019 through June 30, 2020, to revise,
amend, and replace portions of the standard agreement and increase the overall total funding by $72,427, to assist
seniors and caregivers by providing in-home services to help seniors live
independently; and
C) a budget amendment of $177,569 in the
Division of Senior Services Administration Fund to align the budget to the
actual grant award.
SUMMARY: Grant
adjustments are made by the Grantor to align services with need. These
amendments are necessary to incorporate changes made to the standard
agreements. Under the ADI agreement, seniors are provided case management,
in-home respite and facility-based respite. The ADI program served 302 clients,
provided 2,892 hours of case management and 178,987 hours of in-home services
from Grant Year (GY) 2016 – GY 2019. Under the CCE agreement, seniors and
caregivers are assisted with in-home services that help seniors live
independently. The CCE program served 676 clients, provided 6,931 hours of case
management and 282,909 hours of in-home services from GY 2016 – GY 2019. The
number of seniors served is based on the amount of the grant and the need of
clients. The Division of Senior Services is responsible for providing services
north of Hypoluxo Road. The areas of service exclude portions of Districts 3,
4, 5 & 7 south of Hypoluxo Road. The Mae Volen Senior Center, Inc. is
responsible for providing services in the excluded areas. Sufficient funding is
included in the current budget to meet County obligations. No additional
County funds are required for these amendments. (Division of Senior
Services) Countywide except for portions of Districts 3, 4, 5, & 7 south
of Hypoluxo Road (HH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to receive and file:
A) a Notice of Award (NOA) No. 2
H89HA00034-27-00 from the U.S. Department of Health and Human Services, Health
Resources and Services Administration (HRSA), for the budget period March 1,
2020 through February 28, 2021, in the amount of $1,494,582, for new and
existing programs to continue improving health outcomes for persons living with
HIV; and
B) Amendment No.1 to the Intergovernmental
Agreement for Ryan White Part A HIV Health Support Services (R2019-0492) with
the Florida International University Board of Trustees (FIU), for the period
December 31, 2018 through December 30, 2021, to revise the timeframe in the
scope of work in order to
complete the deliverables assigned.
SUMMARY: A partial NOA was received from HRSA issuing funding in the amount of
$1,494,582. HRSA will issue the remainder of the award at a later date. On
November 5, 2019, the Board of County Commissioners ratified the Mayor’s
signature on the Ryan White Part A HIV Emergency Relief Grant Program
application (R2018-1542). The grant allows the Community Services Department to
continue providing needed medical and support services to Palm Beach County
residents living with HIV/AIDS. Some of the services provided under this grant
are medical case management, medical care, pharmaceutical assistance, oral
health care, substance use disorder treatment, legal support services, outpatient
ambulatory services, health insurance premium assistance, food bank, home
delivered meals and psychosocial support services. In Grant Year 2019,
approximately 3,700 clients were served. The purpose of Amendment No. 1 to the FIU agreement is to change the
timeframe in the scope of work in order to complete the deliverables assigned.
The collaboration between FIU and the Ryan White Program provides evaluation
services for the Ryan White Program and research opportunities for FIU. The
collaboration with the Ryan White Program includes activities of well-trained
students who can help with short-term and long-term evaluation and quality
improvement projects. This item was executed by delegated authority. The
Director of Purchasing, or designee, through Ord. No. 2015-004 § 3, 1-13-15;
Ord. No 2018-022, § 2, 10-16-18 has delegated authority to execute this
contract. In accordance with County PPM CW-O-051, all delegated contracts,
agreements, and grants must be submitted by the initiating Department as a
receive and file agenda item. No County
funds are required. (Ryan White Program) Countywide (HH)
4. Staff recommends
motion to approve:
Amendment No. 3 with Compass, Inc., (R2018-0223), to increase funding in Grant
Year (GY) 2019 by $230,284, for a new GY 2019 total amount of $1,010,805, for
an overall new contract total amount of $2,753,207, for the provision of
improving health outcomes for persons living with HIV. SUMMARY: On
September 20, 2019, carryover dollars were awarded from the U.S. Department of
Health and Human Services, Health Resources and Services Administration (HRSA)
to increase the GY 2019 funding for the Ryan White Grant. This is a carryover
amount, not a new award. This amendment is needed to allocate the funds, as
well as reallocate funds that were swept from agencies that were unable to
spend them in designated categories. Compass, Inc. served 716 clients and plans
on serving an additional 665 clients through this current amendment. Lysette
Perez, an employee of Compass, Inc., is a member of the Palm Beach County HIV
CARE Council (HIV CARE Council). The HIV CARE Council provides no regulation,
oversight, management, or policy-setting recommendations regarding the subject
contract or transaction. Disclosure of this contractual relationship at a duly
noticed public meeting is being provided in accordance with the provisions of
Section. 2-443, of the Palm Beach County Code of Ethics. No County funds are required. (Ryan White Program) Countywide
(HH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to receive and file:
A) Amendment
No. 1 to Contract for Provision of Ryan White Part A HIV Health Support
Services with AIDS Healthcare Foundation, Inc. (AHF) (R2019-0491), for the
period March 1, 2019 through February 28, 2021, to adjust funding in Grant Year
(GY) 2019 and GY 2020 to $13,790 in the AIDS Pharmaceutical Assistance funding
category, for a total contract amount not-to-exceed $27,580, for the provision
of improving health outcomes for persons living with HIV; and
B) Amendment
No. 1 to Contract for Provision of Ryan White Part A HIV Health Support Services
with AHF (R2019-1615), for the period March 1, 2019 through February 28, 2021,
to adjust funding in GY 2019 and GY 2020 to $100,000 in the Emergency
Assistance-Prior Authorization funding category and adjust funding in GY 2019
and GY 2020 to $13,407 in the Food Bank-Nutritional Supplement funding
category, for a total contract amount not-to-exceed $226,814, for the provision
of improving health outcomes for persons living with HIV.
SUMMARY: These
amendments are necessary to reallocate funds that were swept from agencies that
were unable to spend the funds in designated categories. AHF will provide Ryan
White clients with U.S. Food and Drug Administration-approved medications to
low-income clients living with HIV who have no health care coverage or limited
coverage, serving a total of 125 clients in the AIDS Pharmaceutical Assistance
category in each year. AHF will also assist Ryan White clients with urgent
needs for essential items or services necessary to improve health outcomes,
including: utilities, housing, food (including groceries and food vouchers),
transportation, medication not covered by an AIDS Drug Assistance Program or
AIDS Pharmaceutical Assistance, or another Ryan White-allowable cost needed to
improve health outcomes, serving a total of 50 clients in the Emergency
Assistance-Prior Authorization category. Further, AHF provides Ryan White
clients with food and/or nutritional supplements per medical provider’s
recommendation, serving a minimum of 15 clients. Kristin Harrington, an
employee of AHF, is a member of the Palm Beach County HIV CARE Council (HIV
CARE Council). The HIV CARE Council provides no regulation, oversight,
management, or policy-setting recommendations regarding the subject contract or
transaction. Disclosure of this contractual relationship at a duly noticed
public meeting is being provided in accordance with the provisions of Section.
2-443, of the Palm Beach County Code of Ethics. These items were executed by
delegated authority. The Director of Purchasing, or designee, through Ord. No.
2015-004 § 3, 1-13-15; Ord. No 2018-022, § 2, 10-16-18 has delegated authority
to execute these contracts. In accordance with County PPM CW-O-051, all
delegated contracts, agreements, and grants must be submitted by the initiating
Department as a receive and file agenda item. No County funds are required.
(Ryan White Program) Countywide (HH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: Amendment No. 1 to the Contract for Provision of
Financial Assistance with Palm Beach County Food Bank, Inc. (R2019-0584), to
extend the contract end date from May 31, 2020 to May 31, 2021, to provide assistance for the relocation to a
new facility, in an amount not-to-exceed $50,000. SUMMARY: On May 7, 2019, the Board of County
Commissioners approved a contract with the Palm Beach County Food Bank, Inc.
(PBCFB) to provide funding assistance for the relocation to a new facility. Due
to delays in the project, the relocation to a new facility did not occur during
the current contract period. PBCFB has requested an extension in order to
complete the move into a new facility in a timely manner. Amendment No. 1
extends the end date of the original contract at no additional cost to the
County. PBCFB currently operates from three separate buildings in Lantana,
Florida, and serves the entire County. They are the lead agency in the Hunger
Relief Strategic Plan providing more than five million pounds of food annually
to more than 125 food pantries, soup kitchens and residential housing programs
each year. The landlord of the primary building, which houses both the
freezer/cooler and administrative offices, has told the PBCFB that they must
either purchase the building or move. Although the existing facilities served
the initial needs of the food bank since its founding in 2012, because of age
and a lack of fundamental components essential to effective food procurement
and distribution, including an up-to-date freezer/cooler and docks, the current
facilities are no longer able to sustain current operations nor support
expected growth.
The
balance of the contract not used at the end of FY 2020 will be carried over to
FY 2021. No additional County funds are
required. (Financially
Assisted Agencies) Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to approve: Amendment No.
1 to the General Consulting Agreement with RS&H, Inc. for
Consulting/Professional Services in the amount of $2,304,608.30 for the
continued performance of professional planning and design services related to
the approved Palm Beach County Airports Capital Improvement Program. SUMMARY:
The Consulting Agreement (R2019-0612) with RS&H, Inc. for
general airport planning and design was approved on May 7, 2019, in the amount
of $2,004,570.58, in order to carry out the approved Capital Improvement
Programs for the County’s Airports. Amendment No. 1 will provide an additional
$2,304,608.30 to complete the following tasks: Task
I Services – Palm Beach International Airport (PBI) Escalator Replacement
Additional Design Services; PBI New Parking Revenue Center Additional Design
Services; PBI Electrical Distribution Assessment Report; PBI New Aircraft
Rescue and Fire-Fighting Facility Design Services; PBI Terminal Connector
Planning & Programming Study; PBI High-Mast Lighting Renovation Design
Services; and Task III Services - Miscellaneous Planning and Engineering
Services. Work to be completed under
these Task III Services will be issued in accordance with PPM CW-F-050, by way
of a separate proposal or task authorization. RS&H, Inc. is a Jacksonville,
Florida based firm; however, the majority of the work will be managed through
their Fort Lauderdale, Florida office in conjunction with several Palm Beach
County-based and South Florida-based sub-consultants and firms. A Disadvantaged
Business Enterprise (DBE) goal of 18% was set for this agreement. RS&H has committed to 23% DBE
participation for this agreement. The anticipated DBE participation based upon
the currently approved tasks and those contained within this amendment is
approximately 23.65%. The current paid to date DBE participation is approximately
13.41%. The DBE participation for this amendment is approximately 26.78%. Countywide (AH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends motion
to:
A)
adopt a resolution
approving a Public Transportation Grant Agreement (PTGA) with the Florida
Department of Transportation (FDOT) in the amount of $2,600,000 for the
Golfview West Canal Relocation/Culvert at Palm Beach International Airport.
This PTGA will become effective upon final execution by the FDOT with an
expiration date of December 31, 2022; and
B) approve a budget amendment of $2,600,000 in the
Airport’s Improvement and Development Fund to recognize the receipt of a grant
from the FDOT, and budget project costs
of $2,600,000. Airport local funding of $2,600,000 is in the current FY 2020
budget, resulting in a total of $5,200,000 project costs.
SUMMARY: The
FDOT has issued a PTGA reflecting their commitment of funding to the above
referenced project in the amount of $2,600,000 or 50% of the eligible project
costs, whichever is less. Airport local funding
required match in the amount of $2,600,000
is also available for a total project cost of $5,200,000. Countywide (AH)
3. Staff recommends
motion to:
A)
adopt a resolution
approving a Public Transportation Grant Agreement (PTGA) with the Florida
Department of Transportation (FDOT) in the amount of $500,000 for the Runway
14-32 Expansion at North Palm Beach County General Aviation Airport (F45). This
PTGA will become effective upon final execution by the FDOT with an expiration
date of December 31, 2022; and
B) approve a budget amendment of $500,000 in the Airport’s
Improvement and Development Fund to recognize the receipt of a grant from the
FDOT, and budget project costs of
$1,000,000; which includes a transfer from Reserves in the amount of $500,000.
SUMMARY: The
FDOT has issued a PTGA reflecting their commitment of funding to the above
referenced project in the amount of $500,000 or 5% of the eligible project
costs, whichever is less. A required match of
Airport local funding in the amount of $500,000
is also available. The Department of Airports anticipates the
remaining 90% of the funding will come from Federal sources following
completion of the ongoing Environmental Assessment for the project. Countywide
(AH)
4. Staff recommends
motion to:
A)
adopt a resolution
approving a Public Transportation Grant Agreement (PTGA) with the Florida
Department of Transportation (FDOT) in the amount of $380,000 for the Security
Infrastructure and Operational Improvements Program – Phase 2 at Palm Beach
County Park Airport (LNA). This PTGA will become effective upon final execution
by the FDOT with an expiration date of December 31, 2022; and
B) approve a budget amendment of $380,000 in the
Airport’s Improvement and Development Fund to recognize the receipt of a grant
from the FDOT, and budget project costs
of $475,000; which includes a transfer from Reserves in the amount of $95,000.
SUMMARY: The
FDOT has issued a PTGA reflecting their commitment of funding to the above
referenced project in the amount of $380,000 or 80% of the eligible project
costs, whichever is less. The Airport required
local match of $95,000 is in the current budget. Countywide (AH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends
motion to:
A) adopt a resolution approving a Public Transportation Grant Agreement (PTGA) with the Florida Department of
Transportation (FDOT) in the amount of $10,468,062 for Concourse B Expansion at
Palm Beach International Airport (PBI).
This PTGA will become effective upon final execution by the FDOT with an
expiration date of December 31, 2022; and
B) approve a budget amendment of $10,468,062 in the Airport’s
Improvement and Development Fund to recognize the receipt of a grant from the
FDOT and budget project costs of
$18,936,124; which includes a transfer from Reserves in the amount of
$8,468,062. Local Airport funding of $2,000,000 is in the current budget.
SUMMARY: The FDOT has issued a
PTGA reflecting their commitment of funding to the above referenced project in
the amount of $10,468,062 or 50% of the eligible project costs, whichever is
less. Required match of Airport local funding
in the amount of $10,468,062 is also
available for a total project cost of $20,936,124. Additionally, the Department of Airports anticipates
obtaining approval from the Federal Aviation Administration for a Passenger
Facility Charge (PFC) application which contains the funding necessary to
reimburse the local funds transferred from Reserves to provide the local match.
Without the approval of the PFC application, the Department of Airports will
not move forward with this project. This
funding strategy has been planned and programmed for several years. Countywide
(AH)
6. Staff recommends
motion to receive and file: an Extension of Time to the following Joint
Participation Agreements (JPA) with the Florida Department of Transportation (FDOT):
A) Aircraft Rescue
and Fire Fighting (ARFF) Facility Improvements at Palm Beach International Airport (PBI), Financial
Project Number 436389-1-94-01 approved by the Board on March 22, 2016
(R2016-0326 and R2016-0327), until March 31, 2021; and
B) Federal Inspection
Services (FIS) Facility at Palm Beach International Airport (PBI), Financial
Project Number 436513-1-94-01 approved by the Board on December 2, 2014
(R2014-1807 and R2014-1808), until March 31, 2021.
SUMMARY: The
Extension of Time agreements extend the availability of grant funding to allow
for the continuation of project activities at said airport. Delegation of authority for execution of the
above Extensions of Time to the JPAs with the FDOT was approved by the Board on
October 18, 2011 (Agenda Item No. 3F11). Countywide (AH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to receive and file: the Annual
Report for the Fiscal Year ending September 30, 2019 from the Town of Lake Park
CRA. SUMMARY: The Town of Lake Park CRA has submitted its Annual Report
for the fiscal year ending September 30, 2019 as per Section 163.356(3)(c),
Florida Statutes. Countywide (DB)
2. Staff recommends
motion to receive and file: the Financial
Statements and Management Letter from the Boynton Beach CRA. SUMMARY: The
Boynton Beach CRA has submitted its financial statements and management letter
as per Section 163.387(8), Florida Statutes. Countywide (DB)
3. Staff recommends
motion to approve: a negotiated settlement offer in the amount of $21,000 for the full
satisfaction of a code enforcement lien that was entered against Dean A.
Ernst on February 5, 2014. SUMMARY: The
Code Enforcement Special Magistrate (CESM) entered an order on October 2, 2013
for the property owned by Dean A. Ernst giving him until December 1, 2013 to bring his property located at 4653
Holly Lake Dr., Lake Worth into full code compliance. The property had been
cited for exterior structure disrepair. Compliance with the CESM’s Order was not achieved by the ordered
compliance date and a fine in the amount of $50 per day was imposed. The CESM
then entered a claim of lien against Dean A. Ernst on February 5, 2014. The Code Enforcement
Division issued an affidavit of compliance for the property on November 18,
2016, stating that as of November 17, 2016, the cited code violation had been
fully corrected. The total accrued lien amount through December 10, 2019, the
date on which settlement discussions began, totaled $54,139.15. Mr.
Ernst has agreed to pay Palm Beach
County $21,000, (39%) for full settlement of their outstanding code enforcement
lien. District 2 (SF)
4. Staff recommends
motion to approve:
A) budget transfer from School Impact Fee Zone 1 reserve account to School
Impact Fee Zone 1 appropriation account for $1,366,746;
B) budget transfer from School Impact Fee Zone 2 reserve account to School
Impact Fee Zone 2 appropriation account for $3,676,760;
C) budget transfer from School Impact Fee Zone 3 reserve account to School
Impact Fee Zone 3 appropriation account for $2,469,923; and
D) budget transfer from School Impact Fee Zone 4 reserve account to School
Impact Fee Zone 4 appropriation account for $1,621,090.
SUMMARY: Impact fees budgeted in reserve accounts
cannot be appropriated until funds have been collected. These budget transfers
recognize school impact fee revenues as of March 30, 2020 and allow for their
appropriation so that the County may remit funds to the School District in
accordance with Article 13 of the Unified Land Development Code (ULDC). Countywide
(CK)
5. Staff recommends
motion to receive and file: the Annual Report and Financial Audit for the fiscal year ending
September 30, 2019 from the Boynton Beach CRA.
SUMMARY: The Boynton Beach CRA has submitted its Annual Report
and Financial Audit for the fiscal year ending September 30, 2019 as per Section
163.371, Florida Statutes. Countywide (DB)
6. Staff recommends
motion to receive and file: the Annual Report for the fiscal year ending September 30, 2019 from the
Boca Raton CRA. SUMMARY: The Boca Raton CRA has submitted its Annual
Report for the fiscal year ending September 30, 2019 as per Section 163.371,
Florida Statutes. Countywide (DB)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
7. Staff recommends
motion to receive and file: the Annual Report for the fiscal year ending
September 30, 2019 from the Palm Springs CRA. SUMMARY: The Palm Springs
CRA has submitted its Annual Report for the fiscal year ending September 30,
2019 as per Section 163.371, Florida Statutes. Countywide (DB)
8. Staff recommends motion to approve: appointment of the following individuals to the County Infrastructure Surtax Independent Citizen Oversight Committee for the term beginning May 1, 2020 to April 30, 2023:
Nominee Seat No. Nominated By
Vacant 8 Black
Chamber of Commerce
Maria S. Antuña 9 Hispanic
Chamber of Commerce
Lewis S. Crampton 10 Business
Forum of PBC
Christopher Hopkins 11 Business
Forum of PBC
Vacant 12 Tri-City
Education Committee
Denise T. Palmatier, P.E.
13 Florida
Engineering Society Palm Beach Chapter
Patrick J. Franklin 14 Urban
League of PBC
Christine M.
Thrower-Skinner 15 Palm
Beach County City Management Association
Vacant 16 Economic
Council of PBC
Rex Kirby 17 Associated
General Contractors Association, Florida East Coast Chapter
Vacant 18 Palm
Beach/Treasure Coast AFL-CIO
Vacant 19 Palm
Beach Treasure Coast AFL-CIO
SUMMARY: On December 20, 2016, the Board of County Commissioners created the
Infrastructure Surtax Independent Citizen Oversight Committee (Surtax
Committee). The Surtax Committee will meet quarterly, issue an annual report,
may make recommendations to the Board, and ensure that the proceeds of the
surtax are expended for the purposes set forth in the ballot measure and are in
compliance with the County’s surtax plan. Ms. Denise T. Palmatier has disclosed that she is
employed by Kimley-Horn and Associates that has several contracts with the
County for professional services relating to road improvement projects.
Mr. Patrick Franklin has disclosed that he is employed by the Urban League of
Palm Beach County that has several contracts with the County for youth
empowerment, economic empowerment, and housing counseling. The Surtax Committee
provides no regulation,
oversight, management, or policy-setting recommendations regarding the subject contracts. Disclosure
of this contractual relationship at a duly noticed public meeting is being
provided in accordance with the provisions of Sec. 2-443, of the Palm Beach
County Code of Ethics. The Surtax Committee has 19 seats. Out of the current 12 positions filled, the
diversity count is: 2 African-American (17%); 1 Hispanic (8%); and 9 Caucasian
(75%). The gender ratio (female: male) is 5:7. Countywide (MJ)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve:
A) a contract with Ohlson Lavoie Corporation
(Consultant) to provide architectural and engineering services for the Aqua
Crest Pool Complex Renovations project located at 2503 Seacrest Boulevard,
Delray Beach for a period of three years or until the construction achieves
final completion; and
B) Consultant Services Authorization (CSA) No. 1
with Ohlson Lavoie Corporation for master planning and schematic design
services as the initial phase of the Aqua Crest Pool Complex design in the
amount of $84,530.
SUMMARY: The Aqua Crest Pool Complex is on a +/-2.7 acre site located at 2503
Seacrest Boulevard, Delray Beach (Facility). The Facility was constructed in
the late 1970’s and has remained in continuous operation ever since. The
existing facility includes: one main building which houses administration,
ticketing, guard room, first aid room and restrooms; a weights training
building; 50 meter pool with diving well and associated pump/equipment room;
and a children’s wading pool. In 2018, as part of the County’s Infrastructure
Sales Tax initiative, $6,000,000 was identified for the Aqua Crest Pool
Renovation project. The project includes, but is not limited to, the
renewal/replacement of all existing building structures, re-assignment of space
including: creating new indoor/outdoor facilities, specialized storage and
efficient site access/circulation. CSA No. 1 authorizes the master planning of
the Aqua Crest Pool complex, which consists of a site investigation of the
existing facility, providing recommendations and status reports to include
conceptual design options with varying configurations and associated budgetary
estimates. Based on the assessment, a schematic design of the initial layout
and budget options will be provided for final consideration. The solicitation
for a design professional was advertised on June 2, 2019, pursuant to the
Consultants Competitive Negotiation Act and adhered to the Equal Business
Opportunity Ordinance, with final selection taking place on December 11, 2019.
On May 15, 2019, the Goal Setting Committee established Affirmative Procurement
Initiatives requiring a minimum mandatory goal of 20% Small Business Enterprise
(SBE) participation on the contract and a SBE evaluation preference of up to 15
points for the selection. The prime Consultant is not an SBE but committed to
29% SBE participation goal for the contract. SBE participation for CSA No. 1 is
33%. Ohlson Lavoie Corporation is not a local business. Funding for this
project is from the Infrastructure Sales Tax (IST) fund. (Capital
Improvements Division) District 7 (LDC)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: a contract with Rosso Site Development, Inc. in the
amount of $2,896,436.12 for the construction of John Prince Park Campground
Phase III Infrastructure and Bath House Replacement project, located at 4759 S.
Congress Avenue, Lake Worth for a period of 182 calendar days or until project
is complete. SUMMARY: This project consists of completing Phase III, the
third and final phase of infrastructure upgrades throughout John Prince Park
Campground. Phase III of the infrastructure upgrades include the replacement of
water, sewer, and electrical systems that support approximately 100 campsites
in the northern portion of the campground. Also included within this project is
the replacement of an inadequate restroom building with a new bathhouse. This
work was competitively bid with Rosso Site Development, Inc. submitting the
lowest responsive and responsible bid. This contract was solicited pursuant to
the requirements of the Equal Business Opportunity Ordinance. On December 4,
2019, the Goal Setting Committee applied an Affirmative Procurement Initiative
of 25% Small Business Enterprise (SBE) subcontracting participation. The prime
contractor is an SBE. The contractor submitted 56.35% SBE participation. Funding
for this contract is from Park Impact Fees Z-2. (Capital Improvements
Division) District 3 (LDC)
3. Staff recommends
motion to approve: Work Order No. 20-008 to the annual Low Voltage
annual contract with Pro Sound, Inc. (R2019-1750) in the amount of $1,153,369
for the Audio Mixer and Amplifier Replacement-Court Room and Hearing Rooms
project for the period of 120 days from permit issuance or until project is
complete. SUMMARY: The work consists of replacing all courtroom audio
mixers, amplifiers and power distribution equipment at the Palm Beach County
Courthouses. The existing equipment is outdated and at the end of its useful
life. The new system is an internet protocol integrated scalable audio
solution, which will convert the county courtroom audio from an analog to a
digital format system. The new system also supports telephonic integration,
which eliminates the need for the existing outdated equipment. The new digital
system will provide better monitoring of court procedures, quick
troubleshooting and remote audio level adjustments. The project is divided in
four separate lots, each of which will be implemented independently. This
project was competitively advertised and new contractors were invited to bid on
the project by submitting prequalification documents prior to the submission of
the bid response. This work order was solicited pursuant to the Low Voltage
annual contract and the requirements of the Equal Business Opportunity
Ordinance. The annual contract was presented to the Goal Setting Committee on
January 2, 2019 and the Committee established an Affirmative Procurement
Initiative of price preference for Small Business Enterprise (SBE) contractors
if their bid is within 10% of the lowest non-small business bid. Pro Sound,
Inc. is not an SBE. There is no SBE participation on this work order. To date,
the overall SBE participation on the annual Low Voltage contract is 32.85%. Pro
Sound Inc. is not a local business. Funding for this project is from the Public
Building Improvement fund. (Capital Improvements Division) Countywide/
Districts 1, 2, 6 & 7 (LDC)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: an increase in the maximum dollar value of the Low Voltage
annual contracts by $2,400,000 to perform repairs, maintenance, and replacement
services on an as-needed basis through September 12, 2021. SUMMARY: On
September 13, 2016, (R2016-1133 through R2016-1144), the Board initially
approved the annual low voltage contracts
for an initial term of two years, with three renewal options each for a
period of one year, at the sole option of the County. On September 10, 2019,
Amendment No. 2 (R2019-1341 through R2019-1358) extended the term of the contract
through September 12, 2021. During the first three years of the contract, the
County awarded $2,019,106.61 in work orders. Staff is requesting the cumulative
limit be increased by $2,400,000 for a total cumulative value of $5,000,000 in
order to accommodate the Audio Mixer and Amplifier Replacement-Court Room and
Hearing Rooms project with a project value of $1,153,369 and additional
anticipated new projects required to be accomplished before the term of this
contract expires on September 12, 2021. Work is to be awarded as work orders on
a lump-sum, competitively bid basis across all prequalified contractors.
Contractors are allowed to qualify at any time and be added to this annual
contract before the term ends. Projects $100,000 and over are advertised on the
vendor self-service website while projects $200,000 and over are also
advertised in the newspaper. Projects under $100,000 are bid among the pool of
pre-qualified contractors (currently 22 have pre-qualified) and for projects
over $100,000, the bidding pool is expanded to include any additional bidders
responding to the specific project advertisement that submit a qualification
application at least ten days before the bid due date. The annual low voltage
contract was presented to the Goal Setting Committee on January 2, 2019, and
the committee established an Affirmative Procurement Initiative of price
preference for Small Business Enterprise (SBE) contractors if their bid is
within 10% of the lowest non-small business bid. Small/Minority/Women-Owned
Business Enterprise (S/M/WBE) actual participation will be identified on each
work order, and will be tracked cumulatively over all work orders issued.
Current cumulative S/M/WBE participation for all work orders to-date is 32.85%.
(Capital Improvements) Countywide (LDC)
5. Staff recommends
motion to approve: an Amended and Restated Interlocal Agreement (Agreement)
with the City of Riviera Beach (Participant) to allow for direct access to the
County’s Public Safety Radio System (System) for a period of five years from
April 21, 2020 through April 20, 2025. SUMMARY: This Agreement provides
the terms and conditions under which the Participant can directly access the
System. This Agreement terminates and replaces Interlocal Agreement
(R2013-0611) between County and Participant, amended by First Amendment (R2018-0759).
The terms of this Agreement are standard and have been offered to all
municipalities and local branches of state and federal agencies where
connection through an established municipal hub is not technically feasible.
The Participant has been interoperable with the County’s System since 2004. The
annual fees are consistent with those being charged to County Departments. In addition, the Participant is required to
pay all costs associated with Participant’s subscriber units and to comply with
the established operating procedures for the System. This Agreement provides for
an initial term of five years with two renewal options, each for a period of
five years. This Agreement may be terminated by either party, with or without
cause on October 1st of any year, with a minimum of six months’
notice. (ESS) Countywide (LDC)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: an 800 Interlocal Agreement (Agreement) with the
District Board of Trustees of Palm Beach State College (Participant) allowing
for interoperable communications through the countywide common talk groups of
the County’s Public Safety Radio System (System) for a period of five years
from April 21, 2020 through April 20, 2025. SUMMARY: This Agreement
provides the terms and conditions under which the Participant can program into
its radios and utilize the countywide common talk groups for certain types of
inter-agency communications. The
County’s System will not be utilized for routine operational communications by
the Participant. The terms of the Agreement are standard and have been offered
to all municipalities and local branches of state and federal agencies with 800
MHz trunked radio capabilities. There are no charges associated with this
Agreement. The Participant is required to pay all costs associated with the
Participant’s subscriber units and to comply with the established operating
procedures for the County’s System. The
agreement provides for an initial term of five years with two renewal options,
each for a period of five years. This Agreement may be terminated by either
party, with or without cause, upon ten days prior written notice to the other
party. (ESS) Countywide (LDC)
7. Staff recommends
motion to approve: an Interlocal Agreement (Agreement) with the Health
Care District of Palm Beach County (HCD) for the continued provision of adult
and pediatric primary care medical services at the Homeless Resource Center
n/k/a the Senator Philip D. Lewis Center (Lewis Center), located at 1000 45th
Street in the City of West Palm Beach, for a period of five years from May 11,
2020 through May 10, 2025. SUMMARY: On January 12, 2010, the County
entered into an Interlocal Agreement with the City of West Palm Beach
(R2010-0137) for the County’s purchase of City of West Palm Beach owned
property on which the Lewis Center would be operated. The purchase agreement
contained conditions which required that: (i) the Lewis Center include a health
clinic providing access to services on a 24-hour basis, 365 days per year; and
(ii) partnerships be entered into with public medical service providers to
deliver primary care and basic medical services to the Lewis Center clients
after the normal business hours of the public health centers. The Lewis Center
includes a 2,773 square foot health clinic (Clinic) for Lewis Center clients
only and it is not available to the general homeless population at large. Under
this Agreement, the HCD shall provide the primary medical care and basic
medical services for the Lewis Center clients. This Agreement provides for an
initial term of five years with two renewal options, each for a period of five
years. This Agreement may be terminated by either party, without cause, upon
180 days prior written notice to the other party. (FDO Admin) Countywide (LDC)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: an agreement with Rural/Metro Fire Dept., Inc.,
(Participant) a corporation licensed to do business in the State of Florida
allowing for interoperable communications through the countywide and EMS common
talk groups of the County’s 800 MHz Radio System for a period of five years
from May 5, 2020 through May 4, 2025. SUMMARY: This agreement provides
the terms and conditions under which the Participant can program into its
radios and utilize the countywide and EMS common talk groups for certain
inter-agency communications. The Participant is being permitted such use
because it has contracted with Sikorski Aircraft to provide Advanced Life
Support and Emergency Medical Services. The Participant will only be able to
access the common talk groups for specified types of communications and will
conduct routine operational communications on its own radio system. The terms
of the agreement are standard and have been offered to all municipalities and
local branches of State/Federal agencies and ambulance service providers with
800 MHz trunked radio capabilities. There are no charges associated with this agreement,
but the Participant is required to pay all costs associated with Participant’s
subscriber units and to comply with the established operating procedures for
the system. The agreement may be terminated by either party, with or without
cause. The term of the agreement is for five years or until the expiration or
termination of the Participant’s Certificate of Public Convenience and
Necessity, whichever comes first. There are two renewal options, each for a
term of five years. (ESS) Countywide (LDC)
9. Staff recommends
motion to approve: an Amended and Restated Agreement (Agreement) with
the West Palm Beach VA Medical Center (Hospital), allowing for interoperable
communications through the countywide EMS and common talk groups of the County’s
Public Safety Radio System (County’s System) to the Hospital retroactively from
May 3, 2019 through May 2, 2024. SUMMARY: This Agreement provides the
terms and conditions under which the Hospital can program into its radios and
utilize the countywide EMS and common talk groups for certain types of
inter-Agency communications. This Agreement is intended to replace Agreement
R2004-0791 between County and Hospital, amended by First Amendment R2009-0419,
and by Second Amendment R2014-0774. The County’s System will not be utilized
for routine operational communications by the Hospital. The terms of the
Agreement are standard and have been offered to all municipalities and local
branches of state and federal agencies and ambulance service providers with 800
MHz trunked radio capabilities. There are no charges associated with this
Agreement. The Hospital is required to pay all costs associated with the
Hospital’s subscriber units and to comply with the established operating
procedures for the County’s System. This Agreement provides for an initial term
of five years with two renewal options, each for a period of five years. This
Agreement may be terminated by either party, with or without cause, upon ten
days prior written notice to the other party. (ESS) Countywide (LDC)
10. Staff recommends
motion to approve: a Sovereignty Submerged Lands Lease Modification
with the Board of Trustees of the Internal Improvement Trust Fund (TIITF) at
Ocean Inlet Park Marina located in Ocean Ridge. SUMMARY: The County owns and operates the Ocean Inlet
Marina, a portion of which was constructed over sovereign submerged lands owned
by TIITF. The County currently leases
from TIITF 27,105 square feet (.62 acres) of sovereign submerged lands within
the marina (R2013-1567). This
Sovereignty Submerged Lands Lease Modification reconfigures structures, expands
the leased area by 19,135 square feet (0.44 acres); increasing the entire lease
area from 27,105 square feet (0.62 acres) to 46,240 square feet (1.06 acres)
and increases the number of slips located within TIITF’s sovereign submerged
lands from 14 to 21. The initial lease fee for the expanded area is $3,330.98
and was paid by the Parks and Recreation Department (Parks) on February 6,
2020. All lease fees are budgeted by
Parks under their annual operating expenses for Ocean Inlet Park. Parks will continue to have administrative
responsibility for this lease. (PREM) District
4 (HJF)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to approve: the Construction Manager at Risk (CMAR) contract
with D. Stephenson Construction, Inc. for the Canyon Branch Library project,
located at 8780 Boynton Beach Boulevard, Boynton Beach. SUMMARY: This
project consists of constructing a new approximately 32,000 square feet library
facility, with a community meeting space, surface parking and site improvements
in the west Boynton Beach, Canyon Town Center area. The new library facility
will help relieve overcrowding at the West Boynton Library Branch, which is
landlocked and cannot be expanded. The new building design will provide quality
library services to the surrounding community, meeting current and future
needs. The building will provide ample space for print and media collections, a
large multipurpose area that will be used for library events and community
meetings, and a variety of seating areas throughout the facility. This contract
was solicited pursuant to the requirements of the Equal Business Opportunity
(EBO) Ordinance. On August 21, 2019, the Goal Setting Committee (GSC)
established an Affirmative Procurement Initiative awarding up to 15 evaluation
points for a Small Business Enterprise (SBE) plan and a Construction Manager
(CM)/SBE partnering incentive. The CM is not a certified Small/Minority/
Women-owned Business Enterprise (S/M/WBE). The CM has partnered with Total
Solution Contractors, an MBE CM, for services in the amount not less than 20%
of the CM fee and overhead/profit earned by the CM. The CM is on notice that
all GMP’s issued pursuant to this contract will be subject to the requirements
of the EBO Ordinance including requesting that the GSC set the S/M/WBE
subcontracting goal for the construction subcontracts prior to bidding the
subcontracts. The CM is a Palm Beach County Business. Funding for this contract
is from the Library Expansion Program and Library Impact Fees Fund. (Capital
Improvements Division) District 5 (LDC)
12. Staff recommends
motion to approve: a contract with GFA International Inc. (Consultant)
in the amount of $81,285 to provide threshold/resident inspection services for
the Palm Beach Sheriff Office Headquarters project located at 3228 Gun Club
Road West Palm Beach for a period of two years or until the construction
achieves final completion. SUMMARY: This contract authorizes
threshold/residential inspection services in accordance with the Florida
Building Code and provisions of Chapter 553 of the Florida Statutes from a
qualified engineering professional. The threshold/residential inspector
services shall include, but not be limited to, the following systems: shoring,
footings, tie beams, piles, masonry, sheathing, reinforcing steel, structural
steel, welding, roofing, columns, floor slabs, elevated slabs, structural
walls, building envelope, glass/glazing, waterproofing, fire stopping and
inspection of exterior cladding and assembly systems. This contract was
solicited pursuant to the requirements of the Equal Business Opportunity
Ordinance. This contract was presented to the Goal Setting Committee on
November 20, 2019, and the committee established an Affirmative Procurement
Initiative of up to 15 points SBE evaluation preference for the selection.
There is no mandatory SBE participation goal on this contract, since
subcontracting is not desired on this contract. The consultant is not an SBE
and there is no SBE participation on this contract, since the engineering firm
selected should perform the inspection services and not subcontract. The
consultant is a Palm Beach County Business. Funding for this project is from
the Infrastructure Sales Tax (IST) fund. (Capital Improvements Division) Countywide/
District 2 (LDC)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
13. Staff recommends
motion to approve: Work Order No. 20-008 to the annual Heating,
Ventilation, and Air Conditioning (HVAC) contract with Farmer & Irwin Corp.
(Contractor) (R2020-0020) in the amount of $356,900 for the Green Cay Nature
Center Chiller and Air Handler Unit Replacement project for a period of 90 days
from permit issuance or until project is complete. SUMMARY: The work
consists of furnishing the labor, equipment, and materials needed to remove the
existing HVAC split systems and installing a new 125 ton chiller and three Air
Handler Units. The existing equipment is more than 15 years old, requires
frequent repairs and ensuring continued operation is becoming increasingly
difficult. The new equipment will increase the overall building energy
efficiency and reduce long term operational and maintenance cost. This project
was competitively advertised and new contractors were invited to bid on the
project by submitting prequalification documents prior to the submission of the
bid response. This work order was solicited pursuant to the HVAC annual contract
and the requirements of the Equal Business Opportunity Ordinance. The annual
contract was last presented to the Goal Setting Committee on March 4, 2020 and
the Committee established Affirmative Procurement Initiatives (API) of
sheltered market for projects under $100,000 (when at least three SBE are
qualified under the annual contract) or a Small Business Enterprise (SBE)
contractor will be given a price preference if their bid is within 10% of the
lowest non-SBE bid for projects over $100,000. Since this project was over
$100,000, the SBE price preference API was applied. The Contractor is not a
certified SBE but submitted 27.64% SBE participation on this work order. The
overall SBE participation on the annual HVAC contract is 67.44%. The Contractor
is a Palm Beach County business. Funding for this project is from the Public
Building Improvement Fund. (Capital Improvements Division) District 5
(LDC)
14. Staff recommends
motion to approve: Change Order No. 4 to the contract with Waypoint Contracting Inc., (2018-0852) increasing the project value for the
John Prince Park Fountains Recreation Center Accessibility Renovation project
in the amount of $26,453 and increasing the project duration by 108 calendar
days. SUMMARY: On June 5, 2018,
the Board approved the contract with Waypoint Contracting Inc. (R2018-0852) in
the amount of $350,291 for interior and exterior renovations to provide
improved Americans with Disability (ADA) accessibility to the facility to be
completed with a 120 days construction completion schedule. The project was
delayed due to revisions to the fire alarm system, placement of the air handler
units, and the permit approval process. As a result, the delay to the project
and the additional project requirements resulted in an increase of $26,453 and
a change in project duration of an additional 108 calendar days. Change Order
No. 4 consists of the additional time and funds needed to accommodate the
additional general project requirements, labor and equipment. The project is
funded using federal funds from the Community Development Block Grant fund.
(Capital Improvements Division) District 3 (LDC)
15. Staff recommends
motion to approve: an Amended and Restated Easement Agreement
(Amendment) in favor of the Florida Inland Navigation District (FIND) at the
County's Jupiter Beach Park in Jupiter. SUMMARY: On January 15, 2019, the Board approved
an Easement Agreement (Easement) in favor of FIND for beach renourishment at
Jupiter Beach Park and Carlin Park (R2019-0051). FIND has requested that the easement area
within the Easement be expanded to include additional areas for beach
restoration, access, and staging of equipment and materials in connection with
FIND’s various dredging and/or beach renourishment projects. This Amendment
will incorporate the expanded area for restoration, access and staging and will
restate some of the provisions previously granted under the Easement. The County will have the right to terminate
this Amendment upon 12 months written notice to FIND. The Amendment is being
granted to FIND at no charge, as it will provide beach renourishment to the
Parks. (PREM) District 1 (HJF)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
16. Staff recommends
motion to approve: a Partial Assignment of Easement for Beach
Restoration from the County to Florida Inland Navigation District (FIND) for
maintenance dredging and beach restoration upon property owned by JB Properties
Limited, Inc. (JB Properties) in Jupiter. SUMMARY: In 1999, JB
Properties granted the County an Easement Agreement for Beach Restoration
(R99-1655D) (Original Easement). In 2006, the County partially assigned
(R2006-1124) some of the County’s rights granted under the Original Easement to
FIND. The partial assignment to FIND expired on March 1, 2016. This new Partial
Assignment of Easement for Beach Restoration will run for the duration of
FIND’s shore protection project. The County will have the right to terminate
this partial assignment upon 12 months written notice to FIND. (PREM) District
1 (HJF)
17. Staff recommends
motion to approve:
A) a budget transfer in the amount of $270,838
within the Airport Center 2 and Convention Center Parking Garage bond; and
B) Amendment No. 20 to the contract with Robling
Architecture Construction, Inc. (R2016-0762) in the amount of $1,217,482 for
the Palm Beach County Convention Center Courtyard establishing a Guaranteed
Maximum Price (GMP) for Construction Management Services for a period of 94
calendar days or until project is complete.
SUMMARY: Amendment No. 20 authorizes Robling Architecture Construction, Inc. to
construct a courtyard containing pavers, lighting, concrete planters,
landscaping, irrigation and low voltage systems. The requested work will satisfy
the Art in Public Places requirement for the Convention Center Parking Garage.
In order to accommodate the Convention Center’s operational schedule, the
construction is scheduled to occur from June 26, 2020 to September 27, 2020. On
June 21, 2016, the Board of County Commissioners approved the continuing
Construction Manager (CM) contract with Robling Architecture Construction Inc.,
for construction management services for capital projects under $2,000,000. The
continuing CM contract was awarded pursuant to the Small Business Enterprise
(SBE) ordinance but this GMP, having been initiated after January 1, 2019, is
subject to the requirements of the Equal Business Opportunity ordinance. The
Construction Manager is a SBE. The continuing CM contract was presented to the
Goal Setting Committee on February 20, 2019 and an Affirmative Procurement
Initiative of 20% SBE participation was applied to the contract. SBE
participation on this amendment is 56.67%. To date, the overall SBE
participation on the continuing Construction Manager contract is 37.77%. The CM
is a Palm Beach County business. The funding source for this project is the
Airport Center 2 and Convention Center Parking Garage bond which debt service
is funded by the Tourist Development Tax 1st cent fund. (Capital
Improvements Division) District 7 (LDC)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve:
A) an Agreement to Terminate Economic
Development Incentive Agreement with Lockheed Martin Corporation (Company);
B) a budget transfer of $122,729 from the
Economic Development Fund to the General Fund; and,
C) a budget amendment of $122,729
in the General Fund to recognize the transfer from the Economic Development
Fund to the General Fund.
SUMMARY: On December
16, 2014, the Board of County Commissioners (BCC) approved an Economic
Development Incentive Agreement (R2014-1979) with the Company to provide the
County’s local match to the State Qualified Defense and Space Contractor (QDSC)
Tax Refund Program. The State provided $2.5M and the County’s incentive
representing 10% of the 20% required local match was provided in the form of a
cash grant not to exceed $320,800 over a four year period. The City of Riviera
Beach and the City of West Palm Beach provided incentives to complete the
remainder of the $320,800 local match requirement. The Company was required to
retain 401 existing full-time jobs. The incentives were provided to offset
significant capital costs required to perform work necessary to compete for the
Department of Defense Contract for the U.S. Navy Remote Minehunting System
Program (Program). The Company has requested
to withdraw from the agreements with the state, county, and cities due to the
cancellation of the program, requiring a reduction in staffing at the Company. Per
the terms of the agreement, County funds disbursed to date are not required to
be returned as the issue was beyond the control of the Company and caused by
the cancellation of the Navy’s program and the Company’s federal contract. To
date, the County disbursed $198,071.83 toward
the local match requirement based on invoices submitted by the State, with $122,729 remaining undisbursed. Dollars
utilized supported key investments in engineering labs located in their Palm
Beach County operations to enable pursuit of autonomous underwater systems
including manufacturing and testing. The Company
currently retains 302 jobs at an average salary of $116,029. Execution
of this agreement to Terminate Economic Development Incentive Award
(Termination Agreement) will terminate the original agreement. The undisbursed $122,729 portion of the County’s incentive
was funded by the general fund contingency reserve and will be returned
to the general fund. District 7 (DB)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to receive and file: documents
executed in connection with a loan made to B&S Properties of WPB, LLC,
under the Housing and Urban Development (HUD) Section 108 Loan Program as
follows:
A)
Palm Beach County Section 108
Loan Commitment Letter for $306,434;
B)
Palm Beach County Section
108 Promissory Note for $306,434;
C)
Palm Beach County Section
108 Loan Agreement for $306,434;
D)
Palm Beach County Section
108 Loan Program Agreement for $306,434;
E)
Palm Beach County Section
108 Mortgage and Security Agreement for $306,434;
F)
Palm Beach County Section
108 Collateral Security Mortgage Agreement for $306,434;
G)
Palm Beach County Section
108 Collateral Security Agreement for $306,434;
H)
Palm Beach County Section
108 Guaranty Agreement for $306,434;
I)
Palm Beach County Section
108 Environmental Indemnity Agreement for $306,434;
J)
Intercreditor Agreement;
K)
Palm Beach County Section
108 Further Assurances and Errors and Omissions Statement;
L)
Borrower’s Certificate
(Incumbency and Resolutions) - B&S
Properties of WPB, LLC;
M)
Corporate Guarantor’s
Certificate;
N)
UCC-1 Financing Statement
(Florida Secured Transaction Registry).
SUMMARY: The documents have been executed on behalf of the Board of County Commissioners
by the County Administrator or Designee in accordance with Resolution
R2009-0725. This HUD Section 108 Program loan in the amount of $306,434 will be
used in conjunction with a bank loan to purchase a building which will allow
B&S Properties of WPB, LLC, to expand its operations and to serve more
customers. The company specializes in the diagnosing and servicing of foreign
luxury vehicles. The property being purchased is located at 8446 Belvedere
Road, Building A-1 in West Palm Beach and the project is located in a census
tract which has a poverty rate of 22%. The project will create nine full time
equivalent job over five years. In accordance with County PPM CW-0-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item. These are federal funds which
require no local match. District 2 (DB)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to receive and file: documents
executed in connection with a loan made to Earthology, LLC, under the Community
Development Block Grant (CDBG) Micro-Loan Program as follows:
A)
Palm Beach County CDBG
Micro-Loan Program Commitment Letter for $25,000;
B)
Palm Beach County CDBG
Micro-Loan Program Promissory Note for $25,000;
C)
Palm Beach County CDBG
Micro-Loan Program Loan Agreement for $25,000.00;
D)
Palm Beach County CDBG
Micro-Loan Program Security Agreement for $25,000;
E)
Palm Beach County CDBG
Micro-Loan Program Guaranty Agreement for $25,000;
F)
Palm Beach County CDBG
Micro-Loan Program Further Assurances and Errors and Omissions Statement;
G)
Intercreditor Agreement;
H)
UCC-1 Financing Statement
(Florida Secured Transaction Registry); and
I)
Borrower’s Certificate
(Incumbency and Resolutions) - Earthology, LLC.
SUMMARY: The documents have been executed on behalf of the Board of County
Commissioners by the County Administrator or Designee in accordance with
Resolution R2009-0725. The CDBG Micro-Loan Program loan in the amount of
$25,000 will be used for working capital to support the business operations of
Earthology, LLC, an environmental consulting company which provides environmental
assessment, and ecological and climate change related services. The firm is
certified as a Small/Minority/Women Business Enterprise by Palm Beach County and
is located at 3611 High Ridge Way, Apt. 306 in Boynton Beach, Florida. The
project will create one full time equivalent job over three years. In
accordance with County PPM CW-0-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. These are federal funds which require no local match. District
3 (DB)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
4. Staff recommends
motion to receive and file: documents
executed in connection with a loan made to REG Architects, Inc., under the Housing and
Urban Development (HUD) Section 108 Loan Program as follow:
A)
Palm Beach County Section
108 Loan Commitment Letter for $50,000;
B)
Palm Beach County Section
108 Promissory Note for $50,000;
C)
Palm Beach County Section
108 Loan Agreement for $50,000;
D)
Palm Beach County Section
108 Loan Program Agreement for $50,000;
E)
Palm Beach County Section
108 Security Agreement;
F)
Palm Beach County Section
108 Guaranty Agreement;
G)
Palm Beach County Section
108 Further Assurances and Errors and Omissions Statement;
H)
UCC-1 Financing Statement
(Florida Secured Transaction Registry);
I)
Certificate of Equity
Injection;
J)
Borrower’s Certificate
(Incumbency and Resolutions) – REG Architects, Inc.;
K)
Corporate Guarantor’s
Certificate (Incumbency and Resolutions) - RGVB, LLC;
L)
Non-Discrimination Policy –
REG Architects, Inc.;
M)
Non-Discrimination Policy –
RGVB, LLC;
N)
Opinion of Borrower Counsel
for Section 108 Loan – REG Architects, Inc.; and
O)
City of West Palm Beach
Downtown Development Authority Letter
SUMMARY: The documents have been executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator or Designee in accordance with
Resolution R2009-0725. This $50,000 working capital loan is provided under the Section 108
Loan Program. It will be used to support the business
expansion of REG Architects, Inc., an architectural firm located at 300
Clematis Street, 3rd floor, in the City of West Palm Beach. The
County’s loan funds will be matched dollar for dollar by the City of West Palm
Beach Downtown Development Authority. The project will create two full time
equivalent jobs over five years. In accordance with County PPM CW-0-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item. These are federal funds which
require no local match. District 7 (DB)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: two executed Standard Potable Water and
Wastewater Development Agreements for the month of December 2019 and January
2020, and one executed final payment authorization received during the month of
February 2020.
A) Standard Potable Water and Wastewater
Development Agreement with Home Dynamics Silverleaf, LLC, SDA #02-01157-000
(District 3), Recorded in OR BK 31183 PG 1119;
B) Standard Potable Water and Wastewater
Development Agreement with Discovery West Palm Development, LLC, SDA
#01-01264-000 (District 2), Recorded in OR BK 31183 PG 1129; and
C) Final Contract Authorization with Layne
Christensen Company (Layne) (R2019-1369) for the Mechanical Integrity Testing
(MIT) of the Western Region North Wastewater Treatment Plant and the Western
Region Wastewater Treatment Plant Deep Injection Wells (Project) (WUD Project
No. 19-032) (District 6).
SUMMARY:
In accordance with County
PPM CW-O-051, all delegated contracts/ agreements/grants/procurement items must
be submitted by the initiating Department as a receive and file agenda item and
are attached unless the documents have been recorded in the Public Records of
Palm Beach County. The documents have been fully executed on behalf of the
Board of County Commissioners (BCC) by the Director of the Water Utilities
Department in accordance with Resolutions R93-1619, R96-0228, and R2003-0539
and are now being submitted to the BCC to receive and file. Districts 2, 3
& 6 (MJ)
2. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 15 to
the Utility Distribution & Collection System Engineering Services Contract
(Contract) with Chen Moore and Associates, Inc., (Consultant) for the North
West Belle Glade Water Main Improvements Design, Zone 3 (Project) for a total
amount of $314,167.46. SUMMARY: On June 20, 2017, the Board of County Commissioners approved the Palm
Beach County Water Utilities Department Contract (R2017-0816) with Consultant.
CSA No. 15 provides for professional engineering services relating to design
and permitting of the Project. These services include construction plans,
technical specifications, permitting, and bid support services for the
replacement of approximately 21,245 linear feet of 2-inch, 4-inch, 6-inch, and
8-inch water mains, including the affected water services within the northwest
area of the City of Belle Glade. This
Contract was procured under the requirements of the 2002 Small Business
Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal
Business Opportunity Ordinance on October 16, 2018. The SBE participation goal
established under the 2002 Ordinance was 15% overall participation. The
Contract provides for 100% SBE participation. CSA No. 15 includes 100% SBE
participation. The cumulative SBE participation is 99.35%. Consultant is a Palm
Beach County Company. This Project is included in the WUD FY20 Budget. (WUD
Project No.18-002) District 6 (MJ)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve: Supplement No. 2 to the Consultant Services
Authorization No. 1 (CSA 1) for the Water Treatment Plant No. 2 (WTP 2) Treatment
and Disposal Improvements Design, Permitting and Bidding Services (Project)
with Kimley-Horn and Associates, Inc. (Kimley-Horn) for the fixed price amount
of $378,060.95. SUMMARY: On
September 18, 2018, the Board of County Commissioners approved the Palm Beach
County Water Utilities Department Contract for Consulting/Professional Services
WTP 2 Treatment and Disposal Improvements (Contract) (R2018-1385) and CSA 1
(R2018-1386) with Kimley-Horn. Supplement No. 1 includes additional
geotechnical, subsurface utility exploration and survey services associated
with additional evaluation, design and permitting efforts to support the
Project. This Contract was procured
under the requirements of the 2002 Small Business Enterprise (SBE) Ordinance
(R2002-0064) prior to the adoption of the new Equal Business Opportunity
Ordinance on October 16, 2018. The SBE participation goal established by the
2002 SBE Ordinance was 15% overall participation. The Contract provides for 54%
SBE participation which includes 4% M/WBE participation. Supplement No.2
includes 39.79% SBE and 38.38% M/WBE. The cumulative SBE and M/WBE
participation, including Supplement No.2 is 44.84% SBE and 28.16% M/WBE.
Kimley-Horn is headquartered in Raleigh, North Carolina, but maintains an
office in Palm Beach County from which the majority of the work will be
undertaken. The Project is included in the WUD FY20 budget. (WUD Project No. 18-066) District 2
(MJ)
4. Staff recommends
motion to approve: Amendment
No. 1 to the Contract for Consulting/Professional Services for the CD01 Water
Main Improvements (Contract) with CES Consultants, Inc. (Consultant) for a not
to exceed amount of $701,197.17. SUMMARY: On December 6, 2016, the Board of County Commissioners approved the
Palm Beach County Water Utilities Department (PBCWUD) Contract (R2016-1775)
with Consultant. Amendment No. 1 to the Contract with Consultant provides for
engineering services relating to subsurface utility exploration, survey,
construction plans, technical specifications, permitting, community outreach
and bid support services for the construction of approximately 17,810 linear
feet of water mains throughout the eastern portion of PBCWUD’s service area.
This Contract was procured under the requirements of the 2002 Small Business
Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal
Business Opportunity Ordinance on October 16, 2018. The SBE participation goal
established under the 2002 SBE Ordinance was 15% overall participation. The
Contract provides for 96% SBE participation. Amendment No. 1 includes 100% SBE
participation. The cumulative SBE
participation including Amendment No. 1 is 100%. Consultant is headquarted in
Miami, Florida, but maintains an office in Palm Beach County from which the
majority of the work will be undertaken. The Project is included in the PBCWUD
FY20 Budget. (PBCWUD Project No. 15-013) Districts 2, 3, 4, 5 & 7
(MJ)
5. Staff recommends
motion to approve: a Partial
Release of Utility Easement for that easement recorded in the Official Records
of Palm Beach County, ORB 22595, Page 15. SUMMARY: Palm Beach County Water Utilities Department
(PBCWUD) is seeking the release of the County’s interest in a utility easement
recorded in the Official Records of Palm Beach County as noted above. The
Property Owner is requesting release of the portion of the easement that is no
longer associated with any public potable water, reclaimed water and wastewater
facilities. As a result of site development for Southern Mills Business Park,
the existing utility easement is no longer required. PBCWUD has determined that
the release of the easement will not affect existing or new public potable
water, reclaimed water and wastewater facilities and therefore recommends
approval of the release. District 6 (MJ)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
6. Staff recommends
motion to approve: Amendment
No. 2 to the Contract for Consulting/Professional Services Southern Region
Water Reclamation Facility (SRWRF) Engineering Services for Headworks and
Effluent Transfer Pumping Improvements (Contract) with Hazen and Sawyer, P.C.,
(Consultant) to extend the term of the Contract for an additional 365 calendar days
and for a not to exceed amount of $69,828.58. SUMMARY: On
July 12, 2016, the Board of County Commissioners (BCC) approved the Palm Beach
County Water Utilities Department (PBCWUD) Contract (R2016-0905) with
Consultant to provide engineering services during the design, permitting,
bidding and construction phases for the Southern Region Headworks and Effluent
Transfer Pumping Improvements (Project) at SRWRF. Amendment No. 2 will extend the term of the
Contract to accommodate delays experienced in the construction of the Project
and includes additional construction phase services necessary to support PBCWUD
in successfully constructing the Project. The additional construction phase
services include: construction progress meetings, responses to requests for information,
review of contractor payment requests, review of change orders and resident
project representative support. This Contract was procured under the
requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064)
prior to the adoption of the new Equal Business Ordinance on October 16, 2018.
The SBE participation goal established under the 2002 SBE Ordinance was 15%
overall participation. The Contract provides for 20% SBE participation.
Amendment No. 2 includes 21.53% participation. The cumulative SBE participation
including Amendment No. 2 is 34.93%. Consultant is headquartered in New York,
New York, but maintains an office in Palm Beach County from which the majority
of the work will be undertaken. The
Project is included in the PBCWUD FY20 budget. (PBCWUD Project No. 15-095) District 5 (MJ)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
7. Staff recommends motion
to authorize: the County Administrator or designee, to approve
an emergency six month extension to the Continuing Construction Contract for
Pipe Wet Tapping & Line Stops (Contract) with Rangeline Tapping Services,
Inc., (Contractor), which will extend the term of the contract to January 20,
2021. SUMMARY: On July
12, 2016, the Board of County Commissioners (BCC) approved the Palm Beach
County Water Utilities Department (PBCWUD) Contract (R2016-0894) with
Contractor. The Contract provided materials and installation services for
system-wide pipe wet tapping and line stops projects in the amount of
$4,763,649.10. The Contract included a
24-month term with the option of two 12-month renewals at the discretion of the
County. On January 10, 2017, Amendment
No. 1 (R2017-0076) to the Contract reduced the Labor Unit Price for Bid Item
No. 235 (Mobilization/Demobilization
(4”-16” Pipe Size) from $5,000 to $500, decreasing the Contract amount by $270,000 for a total Contract amount
of $4,493,649.10. On May 15, 2018, Amendment No. 2 (R2018-0765) to the Contract
renewed the Contract for an additional one year through July 11, 2019, with no
cost increase to the contract amount of $4,493,649.10. On June 19, 2019, Amendment No. 3
(R2019-0859) to the Contract renewed the Contract for an additional one year
through July 10, 2020, with no cost increase to the contract amount of
$4,493,649.10. This Contract is set to expire on July 10, 2020. Due to the
ongoing COVID19 crisis, PBCWUD needs time to develop new logistical procedures
for conducting the bid process while maintaining social distancing. In
addition, there may be other delays throughout the selection process, which may
cause a delay in getting the new continuing contract to the BCC before the
Contract expires. At this time, PBCWUD
believes that extending the Contract best serves the interests, health, safety,
and welfare of the County and its citizens.
Accordingly, PBCWUD is requesting authority to execute the emergency
extension with Contractor and to extend the Contract for six months until
January 20, 2021. The Contract amount of $4,493,649.10 will remain the
same. This Contract was procured under
the requirements of the 2002 Small Business Enterprise (SBE) Ordinance
(R2002-0064) prior to the adoption of the amended Equal Business Opportunity
Ordinance on October 16, 2018. The SBE participation goal
established by the 2002 SBE Ordinance under which this Project was solicited is
15% overall. The Contract provides for 100% overall SBE participation. Contractor has achieved 100% SBE
participation to date. The Office of
Equal Business Opportunity has reviewed and approved this extension request. Contractor
is a Palm Beach County company. (PBCWUD Project
No.16-022) Countywide (MJ)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
8. Staff recommends
motion to approve:
A) certify that the on-going COVID19
crisis constitutes a valid public emergency; and
B) authorize County Administrator or designee to approve emergency extensions to
ten Consulting/Professional Services
Contracts (Contracts) to provide engineering services for various capital
improvement projects, which will extend the term of the contracts to December
18, 2020:
1) Contract for
Consulting/Professional Services Wastewater Engineering Services (R2017-0813)
with Brown and Caldwell (Corporation), 35.88% SBE participation to
date;
2) Contract for
Consulting/Professional Services Utility Hydrogeologic Engineering Services
(R2017-0814) with JLA Geosciences, Inc., 77.01% SBE participation to date;
3) Contract for
Consulting/Professional Services General Utility, Architectural and Value
(R2017-0815) with Baxter & Woodman, Inc., 33.13% SBE participation to date;
4) Contract for
Consulting/Professional Services Utility Distribution & Collection System
Engineering Services (R2017-0816) with Chen Moore and Associates, Inc., 99.10%
SBE participation to date;
5) Contract for
Consulting/Professional Services Utility Distribution & Collection System
Engineering Services (R2017-0817) with Keshavarz & Associates, Inc., 89.55%
SBE participation to date;
6) Contract for
Consulting/Professional Services Utility Distribution & Collection System
Engineering Services (R2017-0818) with Mock, Roos & Associates, Inc., 81.03%
SBE participation to date;
7) Contract for
Consulting/Professional Services Electrical Instrumentation and Telemetry
Engineering Services (R2017-0819) with Hillers Electrical Engineering, Inc., 96.34%
SBE participation to date;
8) Contract for
Consulting/Professional Services Electrical Instrumentation and Telemetry
Engineering Services (R2017-0820) with Smith Engineering Consultants, Inc.,
100% SBE participation to date;
9) Contract for Consulting/Professional
Services Water Treatment and Water Resources Engineering Services (R2017-0903)
with Kimley-Horn and Associates, Inc., 29.32% SBE participation to date and
10) Contract for
Consulting/Professional Services Surveying and Mapping Annual Services on a
Task Order Basis (R2017-0732) with Dennis J. Leavy & Associates, Inc., 100%
SBE participation to date.
SUMMARY: On June 20, 2017, the Board
of County Commissioners (BCC) approved the Contracts for a three year term. The
Contracts are set to expire on June 19, 2020. Palm Beach County Water Utilities
Department (PBCWUD) has advertised for new engineering contracts, however, due
to the ongoing COVID19 crisis, PBCWUD needs time to develop new logistical
procedures for conducting Selection Committee Meetings while maintaining social
distancing. In addition, there may be
other delays throughout the selection process which may cause a delay in
getting the new engineering contracts to the BCC before the existing Contracts
expire. At this time PBCWUD believes
that extending the Contracts best serves the interests, health, safety, and
welfare of the County and its citizens.
Section 287.055, Florida Statues known as the Consultants’ Competitive
Negotiation Act (CCNA), governs the procurement of architectural, professional
engineering, landscape architecture and registered survey and mapping services
in Florida. Procurement of such services
are exempted from the standard public announcement and qualification procedures
of the CCNA where a valid public emergency is certified by the agency head. The
BCC certification of a valid public emergency allows for the emergency
extension of these contracts in accordance with the CCNA. Accordingly, PBCWUD is requesting authority
to execute renewal amendments with the ten contracts to extend the Contracts
for six months until December 18, 2020. The Contracts were procured under the
requirements of the 2002 Small Business Enterprise (SBE) Ordinance (R2002-0064)
prior to the adoption of the new Equal Business Opportunity Ordinance on
October 16, 2018. The SBE participation goal established under the 2002 SBE
Ordinance was 15% overall participation. The Office of Equal Business
Opportunity has reviewed and approved this extension request. Countywide
(MJ)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file: the State of Florida Department of Environmental
Protection (FDEP) Standard Grant Agreement No. 19PB15 (Agreement), Change Order
No. 1 (Change Order) to amend Attachment 3 of Agreement to change the Coral
Cove Hurricane Irma Recovery Project (Project) area from R1-R7 to R1-R8 to
properly cover the entire Project area. SUMMARY: On August 20, 2019, the Board of County
Commissioners approved the Agreement (R2019-1178) providing an amount not to
exceed $454,358 for construction of the Project beginning September 12, 2017
and expiring October 15, 2021. Delegated authority to the County Administrator
or designee to sign all future time extensions, task assignments,
certifications, and other forms associated with this Agreement was approved at
that time. This Change Order amends Attachment 3 to move the southern
geographical limit from FDEP range monument R7 to R8 in order to properly cover
the entire Project area. The grant amount (50%, $454,358), cost to the County
(50%, $454,358), and total Project cost ($908,716), do not change from the
original Agreement. In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
receive and file agenda item. District 1 (SS)
2. Staff recommends
motion to approve: Task Order No. 1543-04 to a continuing Contract (R2019-1543)
(Contract) with Olsen Associates, Inc. (Olsen) in the amount of $244,493 to
provide professional engineering services for the FY2021 renourishment of the
North County Comprehensive Shore Protection Project Segment I (Jupiter Carlin)
(Project). SUMMARY: The Board of
County Commissioners approved the Consultants’ Competitive Negotiation Act Contract
with Olsen, a Jacksonville company, on October 8, 2019 (R2019-1543). Task Order
No. 1543-04 authorizes Olsen to conduct pre-construction design, contracting
support, and post-construction services for the Project. Costs will be funded
by the Beach Improvement Fund through Tourist Development Council bed tax
revenues. Office of Equal Business Opportunity’s Goal Setting Committee set a
20% minimum mandatory Small Business Enterprise (SBE) subcontracting goal as
the Affirmative Procurement Initiative for the Contract. Olsen has agreed to 24%
SBE participation. The SBE participation for this Task Order is 4.2%. District
1 (YBH)
3. Staff recommends
motion to approve:
A) adopt a resolution
authorizing the Clerk of the Court to disburse $30,000 from the Vessel
Registration Fee Trust Fund for the Mooring Buoy Program; and
B) approve a budget transfer of
$30,000 from the Vessel Registration Fee Trust Fund Reserves to the Mooring
Buoy Program for ongoing maintenance.
SUMMARY: On January 26, 2016, the Board of County
Commissioners approved a Resolution (R2016-0093) to disburse
$150,000 from the Vessel Registration Fee Trust Fund for three years of
maintenance for the County’s offshore mooring buoys. On February 23, 2016, the
County entered into Term Contract #900405 (Contract) with Industrial Divers
Corp., Inc. for offshore buoy inspection, maintenance and repair services. The
Contract has been renewed five times and will finally expire on
February 22, 2021. Through cost saving methods, three years of funding has
covered 4.25 years of maintenance work. An additional $30,000 is needed to
continue maintenance and repairs of the buoys until a new term contract and
funding has been approved in 2021. Districts 1, 4 & 7
(SS)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to:
A)
adopt a resolution in
support of a Waterways Assistance Program (WAP) grant application to the
Florida Inland Navigation District (FIND) to fund up to $760,647 or 50% of
construction costs for the Sawfish Island Restoration Project (Project); and
B)
authorize the County
Administrator or designee to execute the Grant Project Agreement (Agreement),
as well as task assignments, certifications, standard forms, or amendments to
the Agreement that do not change the scope of work, or terms and conditions of
the Agreement, if the grant is approved.
SUMMARY: The County is submitting a grant application,
which will reimburse the County up to $760,647 for the $1,521,295 project. If
successful in receiving funding, the deadline for spending the grant will be
September, 2022. The County’s 50% cost-share is anticipated from a combination
of State grants, Vessel Registration Funds, and Manatee Protection Funds. District 1 (SS)
5. Staff recommends
motion to approve: one
appointment and one reappointment of the following individuals to the
Groundwater and Natural Resources Protection Board (GNRPB), for a three-year
term from May 5, 2020 through May 5, 2023.
Seat No. Appoint Seat Requirement Term Ending Nominated by
1 Terrence Bailey Professional
Engineer 05/05/23
Palm Beach Chapter
Florida Engineering
Society
Seat No. Reappoint Seat Requirement Term Ending Nominated by
3 Winifred P. Said Member of an 05/05/23 Palm Beach County
Environmental Chapter of the
Organization Florida Native Plant
Society
SUMMARY: The GNRPB is comprised of seven members as specified in Article
2.G.3.F.3 of the Unified Land Development Code (ULDC). The membership consists of one professional
engineer, one attorney, one hydrologist or hydrogeologist, one citizen
possessing expertise and experience in managing a business, one biologist or
chemist, one concerned citizen, and one member of an environmental
organization. Ordinance 92-20 and
Article 2.G.3.F.3 of the ULDC requires that Seat No. 3 be filled by a member of
an environmental organization. The GNRPB has seven seats, with seven seats
currently filled and diversity count of Caucasian: 6 (85.7%), and
African-American: 1 (14.3%). The gender
ratio (female:male) is 4:3. Seat No. 1
nominee is an African-American male and Seat No. 3 nominee is a Caucasian
female. Staff will continue to address the need to increase diversity on our
boards. Countywide (SS)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following
three executed Entertainment Contractor Agreements:
A)
Stephen Thomas Jeremia in
an amount not to exceed $500 for the Mary Washington Brooks Event at Canyon
Amphitheater on February 1, 2020;
B)
Peter Sarfati in an amount
not to exceed $1,800 for the Solid Brass event at Seabreeze Amphitheater on
February 14, 2020; and
C)
Frank Loverso in an amount
not to exceed $600 for Whitestone at Canyon Amphitheater on March 7, 2020.
SUMMARY: The Parks
and Recreation Department produces cultural activities to promote the quality
of life in the communities it serves. A sponsorship in the amount of $667 from
Nostalgic America (R2019-0335) offset the expenses of the events at the Canyon
Amphitheater. These Entertainment Contractor Agreements have been fully
executed on behalf of the Board
of County Commissioners (BCC) by the Director
of the Parks and Recreation Department in accordance with Resolution 2008-1109,
amended by Resolutions 2010‑0644, 2014-0168 and 2017-1367. The
Department is now submitting these agreements in accordance with County
PPM CW‑O‑051, which requires all delegated agreements to be
submitted by the initiating Department to the BCC as a receive and file agenda
item. Districts 1 & 5 (AH)
2. Staff recommends
motion to receive and file: the following two executed Sound and Light Production Service Contractor Agreements:
A)
Blackwood Productions, LLC
in an amount not to exceed $1,650 for the Forbidden Kingdom Festival at Sunset
Cove Amphitheater for the period February 14, 2020 through February 17, 2020;
and
B)
Blackwood Productions, LLC
in an amount not to exceed $1,680 for the Solid Brass event at Seabreeze
Amphitheater for the period February 14, 2020 through February 15, 2020.
SUMMARY: These Sound and Light Production Service
Contractor Agreements have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director
of the Parks and Recreation Department in accordance with Resolution 2009-0592,
amended by Resolutions 2010‑0645, 2014‑0167, 2017-1368 and
2018-0179. The Department is now submitting these agreements
in accordance with County PPM CW-O-051, which requires all delegated agreements
to be submitted by the initiating Department to the BCC as a receive and file
agenda item. Districts 1 & 5 (AH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to receive and file: the following two executed
Amphitheater Rental Agreements:
A)
DEUTERMANPRODUCTIONS.COM.LLC
for the Jupiter Seafood Festival at Seabreeze Amphitheater for the period
February 20, 2020 through February 24, 2020; and
B) The Alliance for Eating Disorders Awareness, Inc. for the Celebrating
Everybody Walk at Sunset Cove Amphitheater on February 29, 2020.
SUMMARY: These
Amphitheater Rental Agreements have been fully executed on behalf of the Board
of County Commissioners (BCC) by the Director of the Parks and Recreation
Department in accordance with Resolution 2009-0335, amended by Resolutions
2009-1807, 2012-1715, and 2014-0166. The Department is now submitting these agreements
in accordance with County PPM CW-O-051, which requires all delegated agreements
to be submitted by the initiating Department to the BCC as a receive and file
agenda item. Districts 1 & 5 (AH)
4. Staff recommends
motion to approve:
A) an agreement with Okeeheelee BMX Parents Council, Inc. in an amount not to
exceed $90,000, for funding of replacement sports lighting at the bicycle
moto-cross facility at Okeeheelee Park; and
B) a budget transfer of $90,000 within the
Park Improvement Fund to Okeeheelee BMX Parents Council, Inc.
SUMMARY: The Okeeheelee BMX Parents Council, Inc.
(OBPC) has been operating and maintaining the 3.78 acre bicycle moto-cross
(BMX) facility in Okeeheelee Park since 1993. This allocation provides funding
to OBPC for replacement of the sports lighting surrounding the BMX track. The
sports lighting was installed in the late 1980s and is in need of replacement.
While the OBPC is responsible for routine maintenance and repair and any
alterations to the leased premises, capital replacement has typically belonged
to the County. The OBPC is willing to manage the sports lighting replacement
project, but has asked the County to assist financially. The OBPC has
operated and satisfactorily maintained the BMX facility for the benefit of the
public at no cost to the County for over 25 years. Through the existing lease agreement, the County and the OBPC have
worked together to create the top BMX track in Florida, and one of the top five
BMX tracks in the United States. Over the years, the OBPC has worked closely
with Parks and Recreation and the Palm Beach County Sports Commission to host
numerous State and National BMX Championships, providing a significant economic
boost through sports tourism. Based on their successful record and the benefits
they provide our community, staff recommends the Board approve this agreement
to provide funding to OBPC for the replacement of the BMX facility sports
lighting, in an amount not to exceed $90,000. Funding is from the Park
Improvement Fund. District 3 (AH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to:
A) ratify the signature of the Mayor on a Waterways Assistance Program (WAP) grant
application submitted to the Florida Inland Navigation District (FIND) on March
11, 2020, requesting $1,500,000 to fund 50% of construction costs associated
with the redevelopment of the Ocean Inlet Park Marina;
B) adopt Resolution for Assistance under the FIND WAP for grant funding for
construction and renovation of Ocean Inlet Park Marina in the amount of
$1,500,000;
C) authorize the County Administrator or designee to execute the Grant Project
Agreement, task assignments, certifications, standard forms, and amendments to
the Agreement that do not change the scope of work or terms and conditions of
the Agreement, if the grant is approved;
D) authorize
the Director of the Parks and Recreation Department to serve as the Project Director; and
E)
authorize the Director of the Parks
and Recreation Department or designee to
serve as Project Liaison.
SUMMARY: The total cost of
the project identified in the FIND WAP grant application is $3,000,000. This
grant application requests up to $1,500,000 (50%) for construction costs
associated with the renovation and redevelopment of the Ocean Inlet Park
Marina. If the FIND grant is awarded the County will provide matching funds using Infrastructure Sales
Tax (IST) funding. Due to
grant-related items requiring timely execution by the County, staff is
requesting Board approval for the County Administrator or designee to approve
grant documents and the Parks and Recreation Director to act as the Liaison
Agent for this project, if this grant is approved by FIND. District
4 (AH)
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends motion to approve:
a revised grant agreement with the Western Palm Beach County
Farm Bureau, Inc. in an amount not to exceed $25,000 from Agricultural Economic
Development Program funds to assist in conducting the 2020 Palm Beach County
Sweet Corn Fiesta. SUMMARY: The 2020 Palm Beach County Sweet Corn
Fiesta was originally scheduled for April 26, 2020. This
is a revised agreement, to allow for reimbursement of expenses incurred prior
to August 31, 2020. Furthermore,
given current COVID-19 concerns, efforts are underway to hold a modified event
that avoids a public gathering by featuring a Direct-to-Consumer event to allow
the public to purchase freshly harvested sweet corn that is dropped into their
vehicle. Drivers stay in their vehicle and sweet corn volunteer staff would
follow personal hygiene and social distancing requirements. This modified event
aspires to capture the original intent of the Sweet Corn Fiesta, namely to
increase public awareness of local agriculture on a regional and statewide
basis. It provides an opportunity for a local agricultural organization, the
Western Palm Beach County Farm Bureau, to stage an event that will make our
residents more aware of the economic significance of our largest vegetable row
crop in our County’s billion-dollar agricultural industry while bringing in
people from surrounding counties. This is the 20th year for the
event. The Palm Beach County
Agricultural Enhancement Council has reviewed the request and met with
representatives of the Western Palm Beach County Farm Bureau. Countywide
(AH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) receive and file a renewal grant application to the John D.
and Catherine T. MacArthur Foundation’s Safety and Justice Challenge in the
amount of $1,430,200 for the period January 1, 2020 through December 31, 2021
to fund existing and new strategies to reduce Palm Beach County’s jail by 23%
by the end of 2021 and address racial and ethnic disparities in the jail
population;
B) receive and file the grant award agreement
(19-1806-153373-CJ) with the Foundation in the amount of $1,400,000 pursuant to
the above application;
C) approve
a budget amendment of $1,400,000 in the MacArthur Foundation Safety and Justice
Challenge $1.4M Fund to recognize grant funding from the MacArthur Foundation
and set up a transfer of $293,800 to the General Fund for the Department of
Public Safety Division of Justice Services Pretrial Office to allocate funding
for services as provided in the grant budget;
D) approve a budget amendment of $293,800 in the
General Fund to recognize the transfer from the MacArthur Foundation Safety and
Justice Challenge $1.4M Fund; and
E) approve the addition of one Criminal Justice
Analyst (pay grade 29) to the Criminal Justice Commission complement.
SUMMARY: Palm Beach
County, through the Criminal Justice Commission (CJC), was awarded $2,000,000
from the John D. and Catherine T. MacArthur Foundation’s Safety and Justice
Challenge (SJC) Grant Program on October 2, 2017 to be a Core Site. On January
1, 2020, the County was awarded a renewal grant of
$1,400,000 to continue participation in the SJC Network of 52 national sites
and to continue the criminal justice system reform work started in 2015. The
$293,800 for the Justice Services Pretrial Office will continue to fund two
Pretrial Services Counselors (each at $83,900) who provide critical information
on defendants for First Appearance Hearings and supervise defendants placed on
the Supervised Release Program, in addition to $10,000 for bus passes and
$116,000 for drug testing. The Criminal Justice Analyst Position will provide
research and analysis on the jail population and work with the MacArthur Teams
to identify pretrial inmates for potential release options to the community. If
grant funding ceases, the position will be deleted from the CJC complement. The
grant agreement was executed on February 24, 2020, on behalf of the
Board, by the Executive Director of the CJC in accordance with R2017-0914. No
County matching funds are required. Countywide (JW)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: a Third Amendment to Interlocal Agreement
for Fire Protection and Emergency Medical Services with the Town of Jupiter
(Town) for additional personnel to be funded through the Jupiter MSTU based on
the “Full Cost Formula”, which the estimated amount for FY 2020 will be
$167,349. SUMMARY: On November 19, 2013, the Board
approved an Interlocal Agreement for Fire Protection and Emergency Medical
Services (R2013-1670) with the Town of Jupiter (Town) for a term of ten years. The
contract price is funded through the Jupiter Municipal Service Taxing Unit
(MSTU). The Town adopted Ordinance Number 42-13 to extend its inclusion in the Jupiter
MSTU through tax year 2022 to fund fire rescue services through September 30,
2023. The Town’s contract price for this
Agreement is calculated on a “Full-Cost Formula” methodology as described in
the Agreement. The “Full‑Cost Formula” methodology is calculated using a
percentage of the Battalion 1 budget based on the percentage of Unit Responses
within the Jupiter MSTU boundaries. The FY 2018 percentage of Unit
Responses for the Jupiter MSTU is 67.57%. On February 7, 2017, the Board
approved a First Amendment (R2017‑0209) to increase the number to 18 fire
rescue personnel on duty at all times, and on July 11, 2017, the Board approved
a Second Amendment (R2017‑0920) to increase the number to 19 fire rescue
personnel to be on duty at all times. This proposed Third Amendment will
increase the number to 20 fire rescue personnel on duty at all times. The total
estimated cost for the increase in staffing for FY 2020 is $412,716. Since
the Jupiter MSTU millage rate for FY 2020 was established prior to the
approval of this Third Amendment, the Jupiter MSTU’s portion of said prorated
cost for FY 2020, which is $167,349, will be funded by the main
Fire/Rescue MSTU. The revenue to cover said costs will be included in the
FY 2021 Jupiter MSTU budget to be transferred back to the main Fire/Rescue
MSTU, through the taxation of properties within the territorial limits of the
Town, under the provisions of Chapter 26, Article II, Division 3, of the Palm
Beach County Code and the Town’s Ordinance No. 42-13. This arrangement
also benefits the main Fire/Rescue MSTU by the provision of additional personnel
to serve the Battalion 1 area. Countywide/District 1 (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to receive and file: the fully executed Task Order #5 to Contract
R2017-0764 with Woolpert, Inc. in the amount of $3,000 for the 2020 Palm Beach
County Orthophotography MrSID Conversion Program. SUMMARY: Woolpert, Inc.
provides geospatial services such as planimetric mapping, digital
orthophotography, LiDAR processing and GPS survey in support of the County’s
Geographic Information System. Task Order #5 initiates a project to convert the
previously acquired MrSID Generation 4 Orthoimagery data sets into MrSID
Generation 3 format imagery for use by computer aided design software. The Chief Information Officer approved Task
Order #5 by delegated authority with R2017-0764 and Motion D on June 6, 2017. Countywide
(DB)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
2. Staff
recommends motion to approve: amendments to the contracts for Geospatial Services, to extend the end
date from May 15, 2020 to May 15, 2021, and exercise the second of three one-year
renewal options, to provide planimetric mapping, digital orthophotography, LiDAR processing and GPS
Survey in support of the County’s Geographic Information System:
1. Amendment #2 to Contract R2017-0762 with
Surdex Corporation;
2. Amendment #2 to
Contract R2017-0763 with BAE Systems Information & Electronic Systems
Integration, Inc.; and
3. Amendment #2 to
Contract R2017-0764 with Woolpert, Inc.
SUMMARY: On April 25,
2017, Surdex
Corporation, BAE Systems
Information & Electronic Systems Integration, Inc., and Woolpert, Inc., were selected in accordance with the Consultant Competitive Negotiations
Act to provide the County with mapping, GPS survey and LiDAR processing
services on a work task order basis. On June 6, 2017, the County and these three
companies entered into two year contracts with the option to extend for up to
three additional one year renewals to perform the required professional
services for upcoming geospatial projects. The current amendments will extend
the term of the contracts to May 15, 2021. These contracts were procured under
the requirements of the Small Business Enterprise (SBE) Ordinance (R2002-0064)
prior to the adoption of the new Equal Business Opportunity Ordinance on
October 16, 2018. The contracts include
SBE goals of 15% participation for both BAE Systems Information &
Electronic Systems Integration, Inc., and Woolpert, Inc., and 10% participation
for Surdex Corporation. Actual SBE
participation will be identified on each task order and will be tracked
cumulatively for each task order issued. Countywide (DB)
3. Staff
recommends motion to receive and file: a fully executed letter exercising the option to extend the term of the
Affiliate Connection Agreement R2014-0851, dated June 3, 2014 between the
Florida LambdaRail, LLC. and Palm Beach County by one year to April 15, 2021 at
a cost of $486,729. SUMMARY: This
agreement has a term of four years with the option to extend for four
successive one-year terms upon written notice. On April 2, 2019, the Board of
County Commissioners authorized the County Administrator or designee to
exercise the remaining three successive one-year term renewal options with the
Florida LambdaRail, LLC. This letter has been fully executed on behalf of the
Board of County Commissioners by the Information Systems Services Chief
Information Officer as the authorized designee of the County Administrator
exercising the option for the third one-year extension for the period of April
16, 2020 to April 15, 2021. Countywide (DB)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: the second amendment to contract for
Consulting/Professional Services with the Child Protection Team of Palm Beach,
Inc. (CPT) (R2016-1720) increasing the third year contract amount beginning
October 1, 2018 by $7,500 for a new total not-to-exceed amount of $751,250 which
is retroactive to September 1, 2019.
SUMMARY: On November 22,
2016, the County entered into a three year contract (October 1, 2016 through
September 30, 2019) with CPT to provide medical evaluations for children 0-17
years of age who reside in Palm Beach County and are alleged victims of abuse,
neglect and/or abandonment, excluding sexual abuse, and are referred to CPT by
law enforcement, Department of Children and Families (DCF), and/or the
courts. On December 5, 2017, the County
amended the original contract to increase the contract amount by $50 for each
medical evaluation for up to 875 children, per fiscal year beginning October 1,
2017 based on a review of CPT’s cost and survey of other county reimbursement
rates. The new exam rate for services was $300 per exam for a not-to-exceed
amount of $262,500 per fiscal year. In October 2019, the County received the
final invoice from CPT for FY19 and said invoice exceeded the third year
contract amount by $7,500 due to an additional 25 exams being completed. This
second amendment is retroactive to September 1, 2019 in order to cover the
costs for the additional exams completed during FY19. The second amendment
increases the not-to-exceed contract amount from $743,750 to $751,250 and the
total number exams from 875 to 900. Medical evaluations for children who are
alleged victims of sexual abuse are excluded from this contract as those exams
are funded by the Office of the Attorney General. R2013-1230 authorizes the
County Administrator or designee to execute contracts and amendments/ modifications with CPT on behalf of the Board
of County Commissioners. Countywide (JW)
AA. PALM TRAN
1. Staff recommends
motion to:
A) approve the Fiscal Year 2020 Certifications and Assurances to the
Federal Transit Administration (FTA); and
B)
authorize the County
Administrator or designee to electronically execute and file the required
Certifications and Assurances on behalf of the Board of County Commissioners
(BCC) and to bind the BCC’s compliance with the Certifications and Assurances;
and
C) approve the FTA Master Agreement FTA MA (26) dated October 1, 2019.
SUMMARY: On
February 28, 2020, the FTA released the FY2020 list of Certifications and Assurances.
The annual list covers 20 categories; such as Lobbying, Alcohol and Controlled
Substances Testing, Seniors and Individuals with Disabilities Programs,
Non-Discrimination, DBEs and Hiring Preferences. FTA requires grantees to
submit Certifications and Assurances within 90 days of publication to signify
the County’s commitment to comply with requirements applicable to any award the
County pursues during FY2020. The FTA
also requires an affirmation from the applicant's attorney that the applicant
has authority to make and comply with the Assurances. The FTA Master Agreement (FTA MA (26))
contains the standard terms and conditions that apply to projects financed with
funds awarded by the FTA in FY2020.
Approval of the FTA MA (26) represents the County’s legal affirmation to
abide by the applicable terms and conditions identified in FTA MA (26). These documents do not allocate any funding
or pledge any county funds. Countywide (DR)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
AA PALM TRAN (Cont’d)
2. Staff recommends
motion to:
A) adopt a Resolution of the Board of County
Commissioners of Palm Beach County, Florida, approving the submission of a
Section 5311 Formula grant application for $358,111 to partially offset the
operational costs for Routes 40 and 47 in the Glades Region, as administered by
the Florida Department of Transportation (FDOT); and
B) authorize the Mayor of the Board of County
Commissioners to execute the grant application, supporting documents, and
assurances.
SUMMARY: FDOT has notified Palm Tran of an
allocation of Section 5311 grant funds for mass transit operating assistance in
non-urbanized areas. If awarded, the
grant will partially offset the operating costs of Palm Tran’s fixed route
service in the Glades Region of Palm Beach County. The application is for
$358,111 in grant funds which require a local match of $358,111 (50% of
project) for a total project cost of $716,222.
The Grant match is included in the proposed FY 2021 Budget. The grant
application contains an indemnification provision that differs from that
adopted for use by the County under PPM CW-F-049. The grant application
requires the County, to the extent permitted by law and in accordance with the
provisions of Section 768.28, Florida Statutes, to indemnify, defend and hold
harmless FDOT and all of its officers, agents and employees from any claim,
loss, damage, cost, charge, or expense arising out of the County’s
non-compliance with the application’s assurances, including that of its
officers, agents or employees. An exception to the PPM has been approved taking
into consideration the County’s need to provide the services, the amount of the
grant award, County’s current performance of such services and liability for
its acts, and the non-waiver of sovereign immunity beyond the statutory caps of
Section 768.28, Florida Statutes. District 6 (DR)
3. Staff recommends
motion to:
A) receive and file the executed grant agreement with the Florida
Commission for the Transportation Disadvantaged, effective from July 12, 2019
to June 30, 2020, in the amount of $3,130,501 for the Trip & Equipment
Grant Program (CSFA 55.001) to provide Palm Tran Connection Service
(Connection) trips and discounted daily and monthly fixed route passes; and
B) receive and file the executed amendment to the grant
agreement with the Florida Commission for the Transportation Disadvantaged,
increasing the original agreement by $617,276 for the Trip & Equipment
Grant Program (CSFA 55.001); and
C) approve a budget
transfer of $8,704 in Palm Tran’s Operations
Fund 1340 to correct the grant award amount and required match; and
D) approve a budget transfer of $8,704 in the
General Fund 0001 to adjust the transfer to Palm Tran’s Operations Fund 1340.
SUMMARY: On July 2, 2019,
the grant application, standard assurances and grant
agreement for the Trip and Equipment Grant was approved by the Board
of County Commissioners (BCC) (R2019-0977). On January 7, 2020, an amendment to
the agreement was approved by the BCC (R2020-0043). The executed documents are
now being submitted to the BCC to allow the Clerk’s Office to receive and file.
For
FY2019-20, the County has been awarded $3,747,777, which requires a local match
of 10% or $416,419 for a total grant agreement of $4,164,196. Countywide (DR)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff recommends
motion to approve:
A) a contract for Provision of Services with
Prime Time Palm Beach County, Inc. for the period June 1, 2020 through
September 30, 2020, in an amount not to exceed $86,495 for connecting summer camps
for low income children to expanded learning opportunities; and
B) a budget transfer of $86,495 in the General
Fund from the Head Start Match reallocation (Unit 1451) for
evidence-based/promising programming to fund the cost associated with this contract.
SUMMARY: The funding provided under this contract will allow Prime Time to make
connections with summer camps to offer expanded learning opportunities to youth
attending summer camps. This contract includes
reporting measurements specific to Prime Time and the work performed. After completion of each contract year, a report will be
developed detailing Prime Time’s progress in meeting their performance
measurements. Countywide (HH)
2. Staff recommends
motion to approve:
A)
a second amendment to
Community Based Agency Contract with Junior Achievement of the Palm Beaches
& Treasure Coast, Inc. (R2018-1670), for the period October 1, 2019 through
September 30, 2020, to decrease the contract amount from $40,000 to $20,000;
and
B) a budget transfer of $20,000 from the
Junior Achievement agency program (Unit 2082) to Evidence Based Programming
(Unit 1451) to be reallocated for Community Based Agency programming.
SUMMARY: In October 2018, as part of RFP FY2019 awards, the Board of County
Commissioners (Board) approved a Community Based Agency contract with Junior
Achievement of the Palm Beaches & Treasure Coast, Inc. (Junior
Achievement), to provide the JA Job Shadow® Program. The Board approved the first
amendment on September 10, 2019, which extended the contract to September 30,
2020, and increased the contract by $40,000. Junior Achievement has not
utilized funds at the anticipated rate; therefore, the funding is being
decreased by 50% ($20,000) of the unspent funds for the period October 1, 2019
through September 30, 2020. Junior Achievement’s
contract will continue to include a logic model and reporting measurements
specific to the agency and the work performed. After completion of each
contract year, a report will be developed detailing Junior Achievement’s
progress in meeting Junior Achievement performance measurements. District
7 (HH)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
(Cont’d)
3. Staff recommends motion to approve:
A)
a Community Based
Agency Contract with Youth Speak Out International Inc., for the period June 1,
2020 through September 30, 2020, in an amount not to exceed $16,891, for the
Today’s Technology and Communication Program; and
B) a budget transfer of $16,891 in the General Fund from the Head
Start Match reallocation (Unit 1451) for evidence-based/promising programming
to fund the cost associated with this contract.
SUMMARY:
Youth Speak Out
International Inc. promotes media literacy as a key means of countering media
stereotyping. This approach encourages openness with objectivity and fosters
tolerance, understanding and respect in today’s society. The Today’s Technology
and Communication Program (TTC) is an eight-week hands-on summer program that
will provide 85 elementary school students with opportunities to build their
cultural media literacy, media production and interpersonal communication
skills so they become critical thinkers of cultural media messages and become more
capable of self-regulating the time they spend communicating through mobile
technology. TTC is open to any student
in Palm Beach County. The programs will be held at The University Learning
Academy in Riviera Beach, Camp Fusion and Howard Park Community Center in West
Palm Beach. Participants will also produce a Public Service Announcement to
educate the community on how the overuse of on-screen technology is affecting
bullying/cyber bullying and face-to-face communication, and will have an
opportunity to showcase their media productions at the end of the Program. This contract includes a logic model and reporting
measurements specific to YSO and the work performed. After completion of
each contract year, a report will be developed detailing YSO’s progress in
meeting their performance measurements. District 7 (HH)
CC. SHERIFF
1. Staff recommends
motion to approve: a budget amendment of $3,863,742 in the General Fund
to recognize the federal allocation received by the Palm Beach County Sheriff’s
Office under the Fiscal Year 2019 Presidential Residence Protection Assistance
Grant. SUMMARY: On March 17, 2020, the Palm Beach County
Sheriff’s Office received a federal grant award from the U.S. Department of
Homeland Security/Federal Emergency Management Agency as reimbursement for the
extraordinary law enforcement personnel costs incurred for protection
activities directly associated with the designated residence of the President
during the period October 1, 2018 through September 30, 2019. There is no match
requirement associated with this award. No new positions are needed. Countywide
(LDC)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office a Sub-Recipient
Agreement for Federal Grant Funding Assistance between the Florida Department of Law Enforcement and
the Palm Beach County Sheriff’s Office through a FY19 Paul Coverdell Forensic
Sciences Improvement Act Formula Grant in the amount of $85,348, for the period
of January 1, 2020 through December 31, 2020; and
B) approve a budget amendment of $85,348 in the
Sheriff’s Grant Fund.
SUMMARY: The National Institute
of Justice awarded these funds to the Florida Department of Law Enforcement
under the FY19 Paul Coverdell
National Forensic Sciences Improvement Grant.
On January 31, 2020, the Palm Beach County Sheriff’s Office was awarded funds
to improve the quality of forensic services. Funds provided will be used for
overtime, travel, and training costs. There is no match requirement associated with this award. Countywide (LDC)
3. Staff recommends
motion to:
A) accept on
behalf of the Palm Beach County Sheriff’s Office, a High Intensity Drug
Trafficking Area Program grant in the amount of $149,193 for the Palm Beach
Narcotics Task Force, for the period of January 1, 2020 through December 31,
2021; and
B) approve a budget amendment
of $149,193 in the Sheriff’s Grant Fund.
SUMMARY: On February 24,
2020, the Palm Beach County Sheriff’s Office received a grant award from the Office of National
Drug Control Policy in the amount of $149,193 for the period of January 1, 2020
through December 31, 2021. The
funds will be used for investigative overtime and other expenses associated
with the Palm Beach Narcotics Task Force. There is no match
requirement associated with this award. Countywide (LDC)
4. Staff recommends
motion to:
A) accept
on
behalf of the Palm Beach County Sheriff’s Office, Grant Modification Notice 10
with the U.S. Department of Homeland Security, Transportation Security
Administration (TSA), to provide $84,167 in supplemental funding; and to extend
the contract agreement from March 1, 2020 through June 30, 2020; and
B) approve a budget amendment of $84,167
in the Sheriff’s Grants fund.
SUMMARY: The Board of
County Commissioners accepted this grant for $1,010,000 on May 17, 2016 (R2016-0670)
to fund five Canine Teams at the Palm Beach International Airport through TSA’s
National Explosives Detection Canine Team Program (NEDCTP). Grant Modification
10 provides $84,167 in additional funding and extends the contract from March
1, 2020 through June 30, 2020. The
purpose of the TSA NEDCTP Program is to provide enhanced security at the Palm
Beach International Airport, to promptly respond to threats and suspected
explosive devices which affect air carrier operations. There is no match
requirement associated with this award. No additional positions are needed and no additional County funds are
required. Countywide (LDC)
MAY 5, 2020
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
5. Staff recommends
motion to receive and file: a
Grant Modification to a Letter of Donation from the Palm Beach County
Police Athletic League (PAL), Inc. to extend the grant period from May 31, 2020
to August 31, 2020. SUMMARY: On June 18, 2019, the Palm Beach County
Board of County Commissioners accepted this donation in the amount of $82,791
(R2019-0884). This donation is funding the salary of a Recreation Specialist
assigned to the San Castle Community Center where PAL will be collaborating
with the Palm Beach County Office of Community Revitalization to provide
recreational and educational programming at the San Castle Community
Center. Due to a delay in hiring the
Recreation Specialist, PAL provided an extension through August 31, 2020 to
fully expend the funds. Countywide (LDC)
* * * * * * * * * * * *
MAY 5, 2020
4. SPECIAL PRESENTATIONS – 9:30 A.M.
NONE
* * * * * * * * * * * *
MAY 5, 2020
5. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to adopt: a Resolution
of the Board of County Commissioners of Palm Beach County, Florida, authorizing
the issuance of one or more series of Palm Beach County Health Facilities
Retirement Communities Revenue Bonds, Series 2020 (ACTS Retirement-Life
Communities, Inc. Obligated Group) by the Palm Beach County Health Facilities
Authority in an aggregate principal amount not to exceed $25,000,000 (the Bonds)
for the purpose of financing the 2020 Project as described therein. SUMMARY:
ACTS Retirements-Life Communities, Inc., a Pennsylvania nonprofit corporation
(Corporation) requests the Palm Beach County Health Facilities Authority
(Authority) issue tax-exempt Revenue Bonds in an amount not to exceed
$25,000,000, pursuant to a TEFRA public hearing held on April 2, 2020. The
bonds are to be issued by the Authority for the purpose of providing funds to
the Corporation to refinance all or a portion of a revolving line of credit
issued by Bank of America to the Corporation and all or a portion of a
revolving line of credit issued by Branch Banking and Trust Company to the
Corporation; and to finance new projects at the following Palm Beach County locations:
(a) 6152 Verde Trail North, Boca
Raton, FL 33433-2430; (b) 6045 Verde
Trail South, Boca Raton, FL 33433-4476; and (c) 23315 Blue Water Circle, Boca Raton, FL 33433-7053 and the following Indian River County
locations: (a) 2250 Indian Creek
Boulevard West, Vero Beach, FL 32966-1395 and 7730 Indian Oaks Drive, Vero
Beach, FL 32966. All facilities to be financed by the Bonds are owned and operated by
the Corporation. Approval by an elected body is required by the Internal
Revenue Code; however, adoption of this resolution does not in any way obligate
the County. Neither the taxing power nor
the faith and credit of the County nor any County funds, shall be pledged to
pay the principal, premium, if any, or interest on the Bonds. District 4
(DB)
MAY 5, 2020
5. PUBLIC
HEARINGS – 9:30 A.M.
A. HOUSING AND ECONOMIC SUSTAINABILITY
2. Staff recommends
motion to adopt: an
ordinance of the Board of County Commissioners of Palm Beach County, Florida,
establishing an exemption from certain ad valorem taxation to encourage
economic development in the County for Tellus Products LLC, a new business;
providing for a finding that requirements have been met; providing for the
amount of revenue available from ad valorem tax sources for the current fiscal
year; providing for the amount of revenue lost by virtue of the economic
development ad valorem tax exemptions currently in effect; providing for the
estimated revenue lost attributable to the exemption granted to Tellus Products
LLC; providing for the period of time for which the exemption will remain in
effect and the expiration date of the exemption; providing for annual reporting
requirement; providing for applicability; providing for inclusion in the Code
of Laws and Ordinances; providing for severability; providing for repeal of
laws in conflict; and providing for an effective date. SUMMARY: A
preliminary reading of this ordinance and permission to advertise for this
public hearing was approved by the BCC on April 14, 2020. On June 20, 2017, the
BCC approved Economic Development Incentive Agreement (Agreement) with Tellus
Products LLC (Company) for Project
Tiger providing an Ad Valorem Tax Exemption in an amount not to exceed
$850,000 over a ten year period. The Company is a new business unit of Sugar
Cane Growers Cooperative of Florida. The
Company will build a manufacturing facility that will use a proprietary process
to produce molded packaging products. The agreement requires the Company
to make a minimum $40 Million capital investment in the Glades region, create
71 new jobs over a five year period at an annualized average wage of $50,000
excluding benefits and a median wage of $40,000. The Company is required to
maintain the new jobs for five years from the date of creation. This project is estimated to have a
$162 Million economic impact over a five year period. As required under Palm
Beach County’s Economic Development Ad Valorem Tax Exemption Program
implemented by the BCC through adoption of Ordinance 2013-022, the Company has
filed an application with the Property Appraiser’s (PA) office, and the PA has
issued a determination that the project meets the requirements under Florida
Statute 196.012 for an Ad Valorem Tax Exemption (attached as Exhibit B to the
proposed ordinance). This ordinance is
being presented to the BCC as required by Florida Statute. The Ad Valorem Tax
Exemption is for real property and tangible personal property improvements
undertaken as the Company develops and equips its new facility in the Glades
region. District 6 (DB)
* * * * * * * * * * * *
MAY 5, 2020
A. ADMINISTRATION
1. Staff recommends
motion to:
A) adopt a Resolution of the Board
of County Commissioners of Palm Beach County, Florida approving the
CareerSource Palm Beach County Fiscal Year 2020-2021 Budget in the amount of
$16,029,144 for its programs under Public Law 113-128, enacted by Congress
effective July 1, 2015 which Act is known as the Workforce Innovation and Opportunity Act (WIOA) of 2014.
; and
B) approve a waiver from the
Statutory Individual Training Account (ITA) requirement.
SUMMARY: On December 16, 2014, the Board of County
Commissioners approved a contract to administer grant funds (R2014-1894) with
CareerSource Palm Beach County (CSPBC) which services include the design,
coordination, and implementation of the local workforce development system for
Palm Beach County. CSPBC receives Federal funding through the State Department
of Economic Opportunity (DEO). Funds are
received by the DEO from the US Department of Labor, US Department of Health
& Human Services, and the US Department of Agriculture. These are formula
funds which are based on the Federal budget and the local population
statistics. The Fiscal Year 2020-2021 Budget, in the amount of $16,029,144,
includes the following revenue sources: $12,944,144 from the US Department of
Labor; $2,357,420 from the US Department of Health and Human Services for
Temporary Assistance for Needy Families; $544,580 from the US Department of
Agriculture for the Supplemental Nutrition Assistance Program; and $183,000
from private grants and local government. CSPBC is requesting a waiver of
the statutory ITA requirement from CareerSource Florida. Approval for a waiver
is necessary to ensure that overall services to participants are not reduced.
The DEO requires at least 50% of the Adult and Dislocated WIOA funds to be
spent on individual training activities. Due to continued decrease in funding,
CSPBC is concerned that the 50% criteria may not be met and as a result is
requesting a waiver from the requirement. Although a waiver will be sought,
CSPBC will strive to meet the 50% requirement. Staff is recommending approval
of the amendment of the contract to Administer Grant Funds for the Fiscal Year
2020-2021. Countywide (HH)
2. Staff recommends
motion to approve: an Interlocal Agreement with the Health Care
District of Palm Beach County (Health Care District) providing funding in an
amount not to exceed $500,000, effective on the date of execution and
continuing for a 12 month period, to provide additional medical resources by
mobile response to patients throughout Palm Beach County who suffer from
potential exposure to the coronavirus COVID-19. SUMMARY: The Health Care District has been an integral
and critical partner in Palm Beach County’s COVID-19 response efforts. They are
currently providing testing services at six locations in Palm Beach County
including our largest drive-thru testing site at the FITTEAM Ballpark of the
Palm Beaches. Under the terms of this Agreement, the Health Care District will
be able to expand their testing services through the use of a mobile health
unit that will target underserved neighborhoods and communities where
additional testing opportunities are needed. The County will provide funding on
a reimbursement basis in an amount not to exceed $500,000 from its Coronavirus
Relief Aid, Relief, and Economic Security Act (CARES Act) allocation or other
available grant sources to supplement Health Care District funds expended for
this purpose. The expenditures must be completed by December 30, 2020. Countywide
(HH)
B. FACILITIES
DEVELOPMENT AND OPERATIONS
1. Staff recommends
motion to:
A) adopt a resolution
authorizing the conveyance of the County’s interest in a .01 parcel of surplus
property located on the southwest corner of NW 7th Avenue and NW 2nd
Street in Delray Beach to the City of Delray Beach without charge pursuant to
Section 197.592(3), Florida Statutes and with reservation of mineral and
petroleum rights, but without rights of entry and exploration; and
B) approve a County Deed in
favor of the City of Delray Beach.
SUMMARY: In January 2020,
the County acquired by Tax Deed a 135’ X 29’ unbuildable parcel located within
the municipal boundaries of the City of Delray Beach. The parcel serves no
present or future County purpose. The
parcel is being conveyed to the City pursuant to Section 197.592(3), Florida
Statutes which requires the conveyance of surplus properties acquired by tax
deed to the municipality in which it is located. This conveyance will relieve the County of
potential liability for occurrences on the property. The County will retain mineral and petroleum
rights in accordance with Section 270.11, Florida Statutes without rights of
entry and exploration. This conveyance must be approved by a Supermajority
Vote (5 Commissioners). (Property
& Real Estate Management) District 7 (HJF)
MAY 5, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
2. Staff recommends
motion to:
A) adopt a resolution authorizing a fifth amendment to the lease agreement
with Theodore W. Winsberg and Gertrude K. Winsberg (R99-842D) extending the
term for one year to May 1, 2021 at an annual rental of $1; and
B) approve a fifth amendment
to the lease agreement with Theodore W. Winsberg and Gertrude K. Winsberg.
SUMMARY: In 1996, the County purchased 175 acres of property from the Winsbergs
for the development of the Water Utilities Department’s Green Cay Wetlands
Water Reclamation project. The property
is located off Hagen Ranch Road between Boynton Beach Boulevard and Atlantic
Avenue. The Board approved the original lease agreement in May of 1999
(R99-842D), which allowed the Winsbergs to continue to farm the property until
the Water Utilities Department (WUD) was ready to construct its project. Over time, as WUD constructed phases of the
Water Reclamation Project, the area leased to the Winsbergs was reduced. The
Winsbergs currently lease approximately 60 acres. On April 16, 2019, the Winsbergs exercised
the tenth and final one year extension option extending the term of the lease agreement
to May 1, 2020. This fifth amendment
will extend the term for one additional year through May 1, 2021 and update
several lease provisions to current standards.
WUD is currently reviewing options for Phase 2 of development on the
remaining 60+ acres at Green Cay. One of the principal concepts is to increase
water supply sustainability and availability for WUD’s Water Treatment Plant #3
which is diagonally across Jog Road. Green Cay Phase 2 is envisioned to include
eight new potable water wells, along with the required raw water transmission
mains to be placed on the Phase 2 site as part of the expansion. A new County
Park (Green Cay Park), with a large lake system would be built as part of the
expansion to recharge the groundwater aquifer suppling these eight new wells.
The County will continue to have the right to terminate this lease agreement
upon 120 days’ notice. The annual rental rate for this extension period will
continue to be $1/yr. WUD supports the extension and will continue to have
administrative responsibility for this lease agreement. This parcel cannot be
used for affordable housing due to deed restrictions. All other terms of the
lease agreement remain in full force and effect. (Property & Real
Estate Management) District 5 (HJF)
3. Staff recommends
motion to approve: an Amended and Restated Interlocal Agreement
(Agreement) with the City of West Palm Beach (Municipality), allowing for
interoperable communications through the countywide common talk groups of the
County’s Public Safety Radio System (County’s System) to the Municipality from
May 5, 2020 through May 4, 2025. SUMMARY: This Agreement provides the
terms and conditions under which the Municipality can program into its radios
and utilize the countywide common talk groups for certain types of inter-agency
communications. This Agreement is
intended to replace the Interlocal Agreement 2003-0801 between County and
Municipality, amended by First Amendment R2008-0054, by Second Amendment R2013-1010,
and by Third Amendment R2018-0761, and adds the procedure to be followed to
obtain a Federal Shared Encryption Key for direct radio interoperability with
Federal Agencies. The County’s System will not be utilized for routine
operational communications by the Municipality.
The terms of the Agreement are standard and have been offered to all
municipalities and local branches of state and federal agencies and ambulance
service providers with 800 MHz trunked radio capabilities. There are no charges associated with this
Agreement. The Municipality is required
to pay all costs associated with the Municipality’s subscriber units and to
comply with the established operating procedures for the County’s System. This
Agreement provides for an initial term of five years with two renewal options,
each for a period of five years. This Agreement may be terminated by either
party, with or without cause, upon ten days prior written notice to the other
party. (ESS) Countywide (LDC)
MAY 5, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
4. Staff recommends
motion to:
A) adopt a resolution authorizing the conveyance of the County’s interest in a
0.01 acre vacant strip of County-owned land located on Glenbrook Way in Boca
Raton, to Lisa Signorelli as Trustee of the Lillian Signorelli Trust dated
August 7, 1990, for $2,500 with reservation of mineral and petroleum rights,
but without rights of entry and exploration; and
B) approve a Deposit Receipt
and Contract for Sale and Purchase with Lisa Signorelli as Trustee of the
Lillian Signorelli Trust dated August 7, 1990, for the sale of 0.01 acre parcel
of vacant land for $2,500; and
C) approve a County Deed in favor of Lisa Signorelli as Trustee
of the Lillian Signorelli Trust dated August 7, 1990.
SUMMARY: The County acquired a 0.01 acre parcel of vacant land on Glenbrook Way
in Boca Raton, by Tax Deed in December, 2006. This property was deemed surplus
because it serves no present or future County purpose. Lisa Signorelli’s mother
recently passed away and she submitted a request to acquire the triangular
shaped strip to cure a title issue due to encroachment of a patio screen
enclosure. The Property Appraiser’s Office has assessed the property at $3.
Pursuant to Section 125.35(2), Florida Statutes, the Board may effect a private
sale of the parcel upon a finding that the value of a parcel is $15,000 or less,
as determined by the County Property Appraiser, and when due to its size,
shape, location and value it is of use to only one or more adjacent property
owners. The property cannot be developed as a standalone parcel and is only of
use to the adjoining owners. Notice of the County’s intent to sell this parcel
was sent to the two adjacent property owners providing them an opportunity to
bid on this parcel. Only one response was received from Lisa Signorelli with a
proposed purchase price of $2,500. Staff
recommends the sale of this parcel as it will lessen the County’s potential
liability and return the parcel to the tax roll. The County will retain mineral
rights in accordance with Section 270.11, Florida Statutes, but will not retain
rights of entry and exploration. This Conveyance must be approved by a
supermajority vote (5 Commissioners). (PREM) District 2 (HJF)
MAY 5, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: a Deposit Receipt and Contract for Sale and Purchase
with 441 Partners, Inc., a Florida Corporation for the sale of approximately
15.68 acres of vacant land located west of US Highway 441/State Road 7, north
of Forest Hill Boulevard and south of Southern Boulevard for $750,000. SUMMARY:
In 1948, an approximate 15.68 acre parcel located west of US Highway
441/State Road 7, north of Forest Hill Boulevard and south of Southern
Boulevard (State Road 80) escheated to the County due to delinquent taxes. The
property is essentially landlocked with questionable access, is low lying/wet
and is believed to contain jurisdictional wetlands within a large portion of
the property. In 2008, staff issued an RFP which resulted in a bid of $500,000
which the County rejected. Staff
obtained two recent appraisals of the property which valued the property as a
standalone parcel at $660,000 and $627,000. In January of 2020, a new RFP was
issued. Proposals were received from 441
Partners, Inc., ($750,000 with no contingencies); Southern Engineering and
Construction, LLC, ($900,000 with two contingences); and Benjamin Arsali,
($600,000 with no contingencies). On March 12, 2020, a Selection Committee
reviewed the proposals and ranked 441 Partners, Inc. as the highest, and
recommended award to 441 Partners,
Inc. The County will provide a title
policy at a cost of $4,037 insuring the marketability of title to the property.
441 Partners, Inc. expressed verbally after the award recommendation it intends
to use the majority of the property as a buffer to the existing Black Diamond
community by transferring development density to the adjacent parcel it
currently owns. 441 Partners, Inc., provided a disclosure identifying Markland
NY Holdings Inc. as 100% owner of 441 Partners, Inc., and Ardenode Capital as
100% owner of Markland NY Holdings Inc., and Sean Mulryan as 100% owner of Ardenode Capital. The County will retain
mineral and petroleum rights in accordance with Section 270.11, Florida
Statutes, without rights of entry and exploration. This conveyance must be
approved by a Supermajority Vote (5 Commissioners). (Property & Real
Estate Management) District 6 (HJF)
6. Staff recommends
motion to approve: accepting a civic
site cash-out payment in lieu of an off-site civic dedication from 13FH Palm
Beach, LP (13th Floor), the developer of the Delray Trails at Villa
Del Ray PUD. SUMMARY: 13th Floor recently closed upon a 118
acre golf course within the Villa Del Ray PUD which it will redevelop with
residential units. 13th Floor received rezoning and site plan
approval for its Delray Trails at Villa Del Ray development at the July 25,
2019 Zoning meeting. 13th Floor was required by the ULDC to provide
the County a 2.8 acre civic site within its development for the County’s
development of a Fire Station, but the residents had concerns that the
specified location would not be ideal for a Fire Station. As a result, the zoning conditions of
approval were structured to require 13th Floor to enter into a
contract to purchase a replacement civic site, and if the County chooses not to
accept that contract, then 13th Floor would have the right to pay
the County a $1,103,500 cash out fee in lieu of providing a civic site. County staff worked with 13th
Floor to identify an alternate site located outside of the community on Lake
Ida Road. The 5.19 acre offsite replacement civic site proposed by 13th
Floor meets Fire Rescue’s locational criteria but is comprised of two parcels,
bisected by Lake Ida Road. Staff confirmed that the fire station could be
developed on the south parcel, leaving the north parcel available for another
County purpose such as affordable housing. 13th Floor negotiated a
contract for purchase of the property for $2,650,000, which was the lowest
price it could negotiate for any property meeting Fire Rescue’s locational
criteria. Staff obtained two appraisals valuing the property at $1,260,000 and
$1,200,000 respectively, which is roughly half the contract purchase price.
Staff does not recommend paying twice the appraised value for more property
than is required for development of the station. 13th Floor will
remain obligated under the Zoning conditions to pay the County $1,103,500 as a
civic site cash out fee upon filing of its first plat of the Delray Trails
property. (Property & Real Estate Management) District 5 (HJF)
MAY 5, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
7. Staff
recommends motion to approve: Amendment No. 2 and Continuity of Operations
Plan, amending Agreement for Purchase and Sale with Transit Village, LLC
(R2012-1158). SUMMARY: On August 14, 2012, the County entered into an Agreement
for Purchase and Sale (Agreement) with Transit Village, LLC, for the sale of a
5.7 acre parcel of land at the south east corner of Banyan Boulevard and
Clearwater Drive, which is the current site of the County’s Intermodal Transit
Center (ITC). The Agreement originally required that Transit Village close by
August 13, 2017, but the closing date has been extended twice – for one year in
2017, and for two years in 2018 (R2018-0956). Transit Village is now requesting
an additional two year extension until August 13, 2022. This has been, and will continue to be, an
extremely complicated transaction. Transit Village’s project will in essence be
built over the top of the ITC. The Agreement requires that Transit Village
design and construct its project in a way which will not interfere with the
continuous operation of the ITC. In
2018, Transit Village negotiated a long term lease of the City’s train station
property. Now that it has the lease with the City, Transit Village proposes to
temporarily relocate Palm Tran’s operations to the train station during
construction of Transit Village’s project. This relocation would provide a safer environment for Palm Tran, its
employees and transit passengers during construction and ensure the continuity
of Palm Tran’s operations. Transit Village will bear all costs associated with
this relocation. While conceptually this change in approach to providing
for Palm Tran’s continuity of operations was favorably received by County
staff, there were issues that needed analysis and clarification, including the
design and construction of the temporary facility, traffic impacts upon Palm
Tran’s operations and changes to the roadway network proposed by the
City. It has taken two years for staff to evaluate this
concept. Staff is comfortable with the temporary relocation during
construction. However, in order to evaluate a permanent relocation, staff
is obtaining an additional traffic study of the roadway network used by Palm
Tran’s buses to assist in the evaluation of which of the two sites (existing
ITC vs. train station) will operate best. This additional study is
currently underway and is projected to be completed in September 2020. This
Amendment No. 2 and Continuity of Operations Plan provides for the temporary
relocation of the ITC to the train station property and extends the closing
date to August 13, 2022. The Amendment also provides for the parties to
consider a permanent relocation if the County ultimately concludes that a
permanent relocation is advisable. (Property
& Real Estate Management) District 7/Countywide (HJF)
MAY 5, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
8. Staff recommends
motion to approve:
A) an agreement with
the South Florida Water Management District (SFWMD) for the lease of 19,692 sf
of office space located at 3301 Gun Club Road for approximately three and one
quarter years commencing upon the execution of the lease and extending until
July 31, 2023; and
B) Amendment No. 22
to the continuing construction manager (CM) contract (R2016-0762) with Robling
Architecture Construction Inc. (Robling) establishing a guaranteed maximum
price of $219,837 (GMP) for the Palm Beach County Sheriff’s Office (PBSO)
temporary space at the SFWMD Building for a period of 60 calendar days or until
the project is complete.
SUMMARY: In late 2019, the Sheriff identified the need to relocate a
portion of his employees from 3328 Gun Club Road (HQ) during the construction
phase of the PBSO HQ Renewal/Replacement/Renovation (R/R/R) Project (Project).
The Sheriff and the County Administrator agreed to pursue a relocation plan
with the objectives of: 1) providing functionally equivalent space, and 2)
having employees relocated by the start of Phase 2. To that end, staff
undertook an extensive site selection process arriving at the SFWMD Building
B-2 as having the highest potential for meeting the County’s needs. The
location is ideal being located on Gun Club Road, immediately North of HQ and
the space is 19,692 sf of fully furnished and cabled space. The space is
currently unoccupied, move-in ready but for the County/PBSO’s required
improvements, and human and electronic security in place. The lease provides
for 61 parking spaces reserved for PBSO use in the parking lots adjacent to
Building B-2 and requires that the County secure parking within Lake Lytal Park
for the remainder of the PBSO need as well as SFWMD needs, particularly on days
of scheduled Governing Board and Water Resources Accountability Collaboration
meeting days. The rental rate is approximately $20/sf or $410,972 annually and
includes all utilities, building maintenance, and use of the modular furniture,
which staff believes is below market for comparable space. The County is
responsible for custodial and pest control services and PBSO will procure and
pay for those services. The term of the lease starts when executed by both
parties and extends until July 31, 2023. Rent payments will commence on
August 1, 2020. The County has two, one year options to extend and the ability
to terminate with 180 days’ notice during the renewal terms. To accommodate
PBSO’s use, the County will reimburse SFWMD for the reconfiguration of the
existing SFWMD owned modular furniture in an amount not to exceed
$75,000. Also, Amendment No. 22 to Robling’s continuing CM contract
authorizes the CM to reconfigure the existing third floor space with a new
entry storefront for secure access to the space. Amendment No. 22 also
will include but are not limited to, access doors, access controls, heating
ventilation and air conditioning upgrades, new electrical, fire alarm, fire
sprinklers, data drops and exit lights. On June 21, 2016, the Board
approved the continuing CM contract with Robling for construction management
services for capital projects under $2,000,000. The continuing CM contract
was awarded pursuant to the Small Business Enterprise (SBE) Ordinance but this
GMP, is subject to the requirements to the Equal Business Opportunity
Ordinance. The CM is a SBE. The continuing CM contract was presented
to the Goal Setting Committee on February 20, 2019 and an Affirmative Procurement
Initiative of 20% SBE participation was applied to the contract. SBE
participation on this Amendment is 45.78%. To date the CM has achieved
43.97% SBE subcontracting participation under its continuing contract. The
CM is a Palm Beach County business. The improvements and the rent payments
will be funded from ad valorem portion of the PBSO HQ R/R/R budget. (PREM)
Countywide/District 2 (HJF)
MAY 5, 2020
6. REGULAR AGENDA
B. FACILITIES
DEVELOPMENT AND OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: an agreement with Oxbridge Academy Foundation, Inc.
(Foundation) for the lease of 31,500 square feet of office space located at
4601 Community Drive, West Palm Beach for approximately five and one half years
commencing upon execution of the lease and extending for five years following
the rent commencement date. SUMMARY: In late 2019, the Sheriff identified the
need to relocate a portion of his employees from PBSO headquarters at 3328 Gun
Club Road (HQ) during the construction phase of the PBSO HQ Renewal/ Replacement/Renovation
(R/R/R) Project (Project). The Sheriff and the County Administrator agreed to
pursue a relocation plan with the objectives of: 1) providing functionally
equivalent office space, and 2) having employees relocated by the start of
Phase 2 of the Project. To that end, staff undertook an extensive site
selection process which identified the office building located adjacent to the
Oxbridge Academy, 4601 Community Drive with 31,500 sf of unoccupied space and
139 parking spaces, as having the highest potential of meeting the County’s
needs. The interior layout of the building is partitioned with a mix of private
and semi-private offices, workstations, training and conference space, making
it ideal for the various units and departments that will occupy this building. The
building and parking are separated from the Oxbridge Academy by a fence and the
building has access directly onto Community Drive. Due to the building’s age
and the condition of the interior finishes at the time last occupied, the
improvements that the landlord must perform to make the building ready for any
tenant are fairly significant. The roof and HVAC system need to be replaced in
their entirety. Other work included in the landlord’s work, are: 1)
improvements required to bring the building in to compliance with the code it
was designed to, 2) life safety system improvements, and 3) ensuring that all
systems are in operational order. The County is agreeing to fund the landlord’s
actual costs up to $1,310,000 and receive rent credits not to exceed $1,280,000
payable over 60 months. In addition, the County will be responsible for funding
improvements which are specific to the County’s/PBSO’s occupancy in an amount
not to exceed $444,000. The landlord and
the County agree that all work (both landlord’s and County’s) shall be
completed by the landlord prior to County occupancy. The landlord’s contractor will provide a
payment and performance bond naming the County as dual obligee to ensure
completion. The annual rental rate for this lease is $16/sf or $504,000
annually, which staff believes is below market for comparable space. In
addition, the County will be responsible for reimbursing the landlord the actual
costs of taxes and insurance and up to $30,000/yr for maintenance of the
building envelop (if required). The County is responsible for all other
operating and maintenance costs. The term
of the lease starts when the lease is executed and extends for five years
following the rent commencement date. The rent commencement date is estimated
to be September 1, 2020. There are two extension options, each for a period of
two years. The County has the right to exercise the first extension option if
the County has not received notice from the landlord prior to September 1,
2023. The County has the right to exercise the second option if the County has
not received notice from the landlord prior to September 1, 2026. The lease
identifies the County Administrator or designee which in this case shall be the
Director Facilities Development & Operations as having the ability to
exercise an extension option. During
either of the extension terms, the County can terminate the lease with 180
days’ notice. The improvements and the rent payments will be funded from ad
valorem portion of the PBSO HQ R/R/R budget. (PREM) Countywide/District 7
(HJF)
MAY 5, 2020
6. REGULAR AGENDA
C. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners
of Palm Beach County, Florida; approving the issuance of Housing Finance
Authority of Palm Beach County, Florida, Multifamily Housing Revenue Bonds
(Gould House), in the amount of
$35,000,000. SUMMARY: The bonds are being issued by the Housing Finance
Authority of Palm Beach County, Florida (Authority), to finance the costs of
acquiring, constructing, renovating and equipping a multifamily rental housing
facility for the elderly or disabled containing approximately 101 units which
is known as Gould House (Project). The Project is located at 21000 Ruth and
Baron Coleman Boulevard in unincorporated Palm Beach County. These units will
be rented to qualified persons and families whose household incomes do not
exceed 60% of area median income. The
borrower is Federation Gould Preservation LP, or an affiliate thereof
(Borrower), and the developer is FA Developer FL LLC. The bonds will be payable solely from revenues derived
from the Borrower and/or other collateral provided by or on behalf of the
Borrower. Bryant Miller Olive
P.A. is Bond Counsel to the Authority with respect to the bonds and Berkadia
Commercial Mortgage LLC, or a related entity is the purchaser of the bonds. On
March 13, 2020, the Authority held a public hearing with respect to the bonds
in the noticed principal amount of $35,000,000 as required by Section 147(f) of
the Internal Revenue Code of 1986, as amended. Neither the taxing power nor
the faith and credit of the County nor any County funds are pledged to pay the
principal, redemption premium, if any, or interest on the bonds. District
5 (DB)
2. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners
of Palm Beach County, Florida; approving the issuance of Housing Finance
Authority of Palm Beach County, Florida, Multifamily Housing Revenue Bonds
(Malibu Bay Apartments) in the amount of $40,000,000. SUMMARY: The bonds
are being issued by the Housing Finance Authority of Palm Beach County, Florida
(Authority), to finance the costs of acquiring, constructing, renovating and
equipping a multifamily rental housing facility containing approximately 264
units which is known as Malibu Bay Apartments (Project). The Project is located
at 750 Malibu Bay Drive in West Palm Beach. These units will be rented to
qualified persons and families whose household incomes do not exceed 60% of
area median income. The borrower is Malibu Bay Preservation, Ltd. or an
affiliate thereof (Borrower), and the developer is Malibu Bay Developer, LLC.
The bonds will be payable solely from
revenues derived from the Borrower and/or other collateral provided by or on
behalf of the Borrower. Greenberg
Traurig, P.A. is Bond Counsel to the Authority with respect to the bonds
and Citibank, N.A. or a related entity is the purchaser of the bonds. On May 1,
2020, the Authority held a public hearing with respect to the bonds in the noticed
principal amount of $40,000,000 as required by Section 147(f) of the Internal
Revenue Code of 1986, as amended (Code).
Neither the taxing power nor the faith and credit of the County nor any
County funds are pledged to pay the principal, redemption premium, if any, or
interest on the bonds. District 7 (DB)
MAY 5, 2020
6. REGULAR AGENDA
C. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to:
A) approve the allocation of $3,935,468 of Community
Development Block Grant Coronavirus (CDBG-CV) Program funding;
B) approve the allocation of $1,941,176 of Emergency
Solutions Grant Coronavirus (ESG-CV) Program funding;
C) approve a budget amendment of $5,876,644 to
appropriate funds in the CARES Act Relief Fund 1160;
D) authorize the County Administrator or designee to
execute CDBG-CV and ESG-CV grant agreements with the U.S. Department of Housing
and Urban Development (HUD), grant certifications, and all other documents
necessary to secure the grant awards; and
E) authorize the County Administrator or designee to
execute subrecipient funding agreements, amendments thereto, and all other
documents necessary for implementation of the CDBG-CV and ESG-CV Programs.
SUMMARY: On April 2,
2020, HUD notified Palm Beach County of the award of $3,935,468 CDBG-CV and
$1,941,176 ESG-CV to respond to the Coronavirus (COVID-19) pandemic. Staff
proposes allocation of CBDG-CV funds to activities assisting lower-income
persons and businesses adversely impacted by COVID-19, including rental
assistance, foreclosure prevention, housing counseling, feeding programs, small
business assistance and program administration.
Housing counseling will be provided through up to eight local HUD or
NeighborWorks certified housing counseling agencies. Staff proposes allocation
of ESG-CV funds to activities mitigating the impact of COVID-19 on the homeless
and those at risk of homelessness, including rental assistance, rapid
re-housing, the Homeless Management Information System, transportation, and
program administration. The proposed budget amendment is necessary to allow for
discrete accounting of the grant funds. In addition to assistance provided
directly to small businesses through this funding, DHES will modify as needed
the scope of services in our Economic Development Partner Agreements to
mitigate and make adjustments regarding services and deliverables due to
COVID-19. To expedite delivery of grant resources to meet urgent community
needs, staff requests delegation of signatory authority to the County
Administrator or designee for grant agreements with HUD, subrecipient funding
agreements, and other documents necessary or grant implementation. These are Federal CDBG-CV and ESG-CV grant
funds which require no local match. Countywide (HJF)
MAY 5, 2020
6. REGULAR AGENDA
D. WATER UTILITIES
1. Staff recommends
motion to approve on preliminary reading and
to advertise for Public Hearing on June 16, 2020: an Ordinance of the Board of County Commissioners of Palm Beach County,
Florida, adding Section 27-81
“Requirements for Dental Facilities that Remove or Place Amalgam Fillings”, and
amending sections 27-65 “Definitions”, and 27-69 “Prohibitions and Limitations
of Discharge”, of Chapter 27, Article IV of the Palm Beach County Code (“Sewers
and Sewage Disposal”); providing for laws in conflict; providing for
severability; providing for inclusion in the Code of Laws and Ordinances; and
providing for an effective date. SUMMARY:
The new Section 27-81 and the amendment to
Section 27-65 provides for the requirements set forth by the United States
Environmental Protection Agency (EPA) in the updated Clean Water Act effective
July 14, 2017 codified in 40 CFR 441, and the Florida Department of
Environmental Protection requirement that references the 40 CFR 441 codified as
Chapter 62-625(3) FAC effective May 23, 2018.
The change in the Clean Water Act requires dentists handling dental
amalgam (tooth fillings) pretreat their wastewater to remove dental amalgam
before it enters the Palm Beach County Publicly Owned Treatment Works (POTW)
wastewater conveyance system. The EPA
has determined that dental clinics are the main source of mercury in
POTWs. Mercury is a component of dental
amalgam (tooth fillings). Mercury-containing amalgam wastes find their way into
the environment when new fillings are placed or old mercury-containing fillings
are drilled out, and waste amalgam materials that are flushed into chair-side
drains enter the wastewater stream.
Mercury entering POTWs frequently partitions into the sludge, the solid
material that remains after wastewater is treated. Mercury from waste amalgam
therefore can make its way into the environment from the POTW through the
incineration, landfilling, or land application of sludge or through surface
water discharge. Appropriate dental offices, which are defined in the
ordinance, must install a certified amalgam separator by July 14, 2020 and
allow inspections by a Palm Beach County Water Utilities Department (PBCWUD)
representative. The dental office must
also complete a One-Time Compliance Report and forward it to the PBCWUD
Pretreatment Coordinator by October 12, 2020.
Dental offices that do not place or remove dental amalgam must provide a
statement detailed in the ordinance to the PBCWUD Pretreatment Coordinator by
July 14, 2020. The EPA and the American Dental Association (ADA) worked closely
in this change to the Clean Water Act. PBCWUD provided a copy of the ordinance
to the Florida Dental Association, the Atlantic Coast Dental Association, and
the Central Palm Beach County Dental Association. Section 27-69 does provide a
description of wastes that are not to be discharged into the Palm Beach County
(PBC) POTW wastewater conveyance system. However, the EPA modified Chapter
40CFR266 subpart P now prohibiting the discharge of hazardous waste
pharmaceuticals into sewer systems.
Therefore, the amendment to Section 27-69 reflects the recent addition
of healthcare facilities and reverse distributors as specifically identified by
the EPA. Countywide (MJ)
MAY 5, 2020
6. REGULAR AGENDA
E. PARKS
& RECREATION
1. Staff recommends
motion to approve: an agreement with
The Morikami, Inc., a Florida not-for profit corporation defining and
clarifying roles pertaining to the funding, management, operation and use of
the Morikami Museum and Japanese Gardens (Museum). SUMMARY: The Museum is
owned by Palm Beach County (County) and is operated by the Parks and Recreation
Department in cooperation with The Morikami, Inc. (Corporation), whose purpose
is to support the overall mission and operations of the Museum. The Museum includes a theater, café, exhibit space, library, offices, gift shop, and 16 acres
of Japanese Gardens and is accredited by the American Alliance of
Museums. Annual general admissions at
the Museum in FY 2019 were 173,094, with annual revenue of $1.4M. On
June 6, 2017, the County and the Corporation entered into an Agreement
(R2017-0759), superseding Agreements R99-78D and R88-1675D. Since then, the Parks and Recreation
Department and the Corporation have identified several areas where, (a) the Corporation can be of
additional assistance to the Museum; (b)
efficiencies in operations can be improved; (c) duplication of services can be eliminated; and (d) new County contract language need
to be incorporated. While some of the changes are ministerial in nature, other
changes relate to clearly define requirements that the Corporation must follow
when funding and making improvements to the facility. These changes will also
allow the Corporation to supplement County salaries for specialized and hard to
fill positions such as the Curator of Japanese Art, enhance opportunities for
raising funds to support the Museum, and provide for a single point of sale
system to be used for both admissions and membership functions. The Corporation has partnered with the County
for over 30 years and has provided financial, operational, and advisory support
to the Museum. This Agreement builds on the historic
partnership between the County and the Corporation. District 5 (AH)
F. AIRPORTS
1. Staff recommends
motion to adopt: a resolution delegating authority to the County
Administrator or designee to negotiate and execute, on behalf of the Board of
County Commissioners, certain agreement modifications or amendments to
provide temporary relief related to COVID-19 impacts; providing for
severability; and providing for an effective date. SUMMARY: This resolution
authorizes the County Administrator or designee to negotiate and execute
certain amendments or modifications to agreements to provide temporary relief
consistent with Federal Aviation Administration (FAA) guidance. This resolution
authorizes the negotiation of short-term deferral of fixed rental payments,
fees or other charges for a period not to exceed the lesser of three monthly
payments of such fees or the current amount of payment security held by the
County and to provide for repayment subject to a payment plan upon completion
of the agreed-upon deferral period for a period not to exceed six months, the
expiration date of the payment security or agreement expiration, whichever
occurs first. The resolution also authorizes modification of agreements
with minimum annual guarantees to provide for monthly reconciliation of amounts
due to allow for consideration of excess payments made prior to March 1,
2020. Several concession agreements also provide for abatement of minimum
annual guarantees due to a reduction of airline traffic levels based on a
comparison against an agreed upon base year. This resolution authorizes
the modification of agreements with provisions that provide for an annual
comparison to be converted to a monthly comparison. This resolution also
authorizes the County Administrator or designee to negotiate payment plans for
repayment of past due amounts provided that the contracting party is otherwise
in good standing and acts in good faith to pay all outstanding amounts. Requests
for relief beyond the scope of this resolution will be brought to the Board for
approval on a case-by-case basis. The Director of the Department of Airports
will be considered a designee for purposes of this resolution. Countywide (AH)
MAY 5, 2020
6. REGULAR AGENDA
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve: the Fourth
Amendment (Amendment) to Airport Ground Transportation Concession Agreement
(Agreement) (R2015-0776, as amended) with WHC WPB, LLC (WHC), a Florida limited
liability company, providing for payment of monthly concession fees equal to
$2.50 per-trip, subject to a credit for terminal dispatching services, not to
exceed the lesser of the actual costs or the total amount of per-trip fees due
each month; modification of the business auto liability insurance requirements;
and elimination of the requirement to provide shared-ride services, effective
as of March 1, 2020. SUMMARY: WHC
provides on-demand taxi, sedan and shared-ride services to passengers at the
Palm Beach International Airport (PBI). As a result of the COVID-19 pandemic,
the number of deplaned passengers at PBI decreased substantially. WHC is currently averaging less than ten
trips a day. The number of trips is anticipated to remain low until the
expiration of the Agreement on September 30, 2020. The Agreement provides for
an abatement of the minimum annual guarantee (MAG) based on a decline in
airline passenger traffic. The Amendment will provide per trip fees in lieu of
a MAG and per capita fees based on deplaned passengers. WHC will be entitled to receive a credit for
terminal dispatching services provided by Medi-Wheels of the Palm Beaches,
Inc., an Airport Concession Disadvantaged Business Enterprise (ACDBE) partner.
The cost of terminal dispatching services is expected to exceed revenues
derived from on-demand trips based on current activity. The Amendment will
reduce the business auto liability insurance requirements to mirror the
requirements of the Vehicle for Hire Ordinance, and eliminate WHC’s requirement
to provide shared-ride services. The
Agreement provides for 30% ACDBE participation. To date, ACDBE participation is
33%. Imperial Transportation PBC, Inc., an ACDBE partner, recently terminated
its sub-concession with WHC; however, it is anticipated that the committed
ACDBE percentage will still be achieved based on declining revenues. In order
to ensure continuity of ground transportation services after October 1, 2020, the
Department of Airports anticipates issuing a request for proposals for a
short-term agreement for on-demand ground transportation services with a
similar structure to allow for the recovery of passenger traffic levels. Countywide
(AH)
G. PALM
TRAN
1. Staff recommends motion
to approve: ratification
of a Labor Management Agreement between Palm Tran, Inc. and the Amalgamated
Transit Union (ATU) Local 1577 covering Palm Tran bus operators, mechanics,
utility workers and storekeepers for the three-year period of October 1, 2019
through September 30, 2022. SUMMARY: The collective bargaining
negotiation committees for Palm Tran and the ATU have concluded negotiations
and a new Labor Management Agreement, tentatively approved by the labor
negotiation committees, has been reached. The proposed Agreement incorporating
all agreed upon terms was ratified by the bargaining unit on April 28, 2020.
The prior Agreement expired on September 30, 2019. This new Agreement will be
in effect from October 1, 2019 through September 30, 2022. The average increase
for all bus operators over the three-year agreement is approximately 3%.
Mechanics, utility workers and storekeepers will receive 3% wage rate increases
for FY2020 and a 2% wage rate increase for FY2021 and FY2022. The technician
trainee rate will increase by 0.79%. The FY2020 wage increases will be
retroactive to the first full pay period following October 1, 2019. The new
Agreement also reflects negotiated changes that will improve efficiency of
operations and safety. The additional cost of this Agreement for the wage and
benefit increases is $3,258,648 for fiscal years FY2020 - FY2022. Countywide
(DR)
MAY 5, 2020
6. REGULAR AGENDA
H. FIRE
RESCUE
1. Staff recommends
motion to:
A) authorize the County Administrator or designee to
electronically accept, sign and submit, on the County’s behalf, the Coronavirus
Aid Relief and Economic Security (CARES) Act Provider Relief Fund Attestation
and Payment Confirmation, which includes confirming receipt of $760,996.33
received on April 17, 2020, and accepting the terms and conditions from the
Department of Health & Human Services (HHS) and the Optum Pay Enrollment
Agreement Terms and Conditions from Optum Health Financial Services, Inc.
(Optum);
B) approve a budget amendment of
$760,996 within the CARES Provider Relief Fund to recognize the CARES Act
Provider Relief funding, and to establish a budget for the accepted CARES
Provider Relief funding;
C) authorize the County Administrator or designee to approve,
sign and submit, electronically or otherwise, on the County’s behalf,
applications for, and receipt, acceptance and terms and conditions of, any future CARES Act Provider Relief funding via
the HHS website or otherwise, provided the terms and conditions are
substantially similar to terms and conditions previously approved relating to
other CARES Act Provider Relief funding; and
D) authorize the County Administrator or designee to approve, sign and submit, electronically
or otherwise, on County’s behalf, certifications, assurances, standard forms
and documents, reimbursement requests, amendments, time frames changes, and
other necessary documents, which relate to, and do not materially change the
general scope or terms and conditions of, any previously accepted CARES Act
Provider Relief funding.
SUMMARY: Pursuant to the CARES Act Provider Relief Fund
program, the County received an automatic payment of $760,996.33 on April 17,
2020. The County has until May 17, 2020 to electronically submit through an
online portal the attestation confirming receipt of these funds and accepting
the terms and conditions from HHS and Optum. Please note that the Optum terms
and conditions require indemnification of Optum by the County for acts of the
County, as well as a limitation of Optum’s liability. Fire Rescue is requesting
that the Board authorize the designation of the County Administrator or
designee to electronically sign and accept the CARES Act Provider Relief Fund funding via the HHS portal, the
attestation confirming receipt of the funds and accepting the terms and
conditions. Countywide (SB)
2. Staff recommends
motion to adopt: a resolution authorizing the conveyance and transfer of
title of an engine vehicle (Asset 10155572) and a rescue vehicle (Asset
10156662) to 25 United, Inc., a Florida not for profit corporation, pursuant to
Section 125.38, Florida Statutes, contingent upon receipt of $10 consideration
and a duly executed Acceptance of Fire Rescue Vehicle(s) and/or Equipment form;
providing for an effective date. SUMMARY: The Bahamas were struck
by the devastating power of Hurricane Dorian over Labor Day weekend 2019. 25 United, Inc. is a Florida not for profit
corporation committed to providing immediate relief to areas impacted by
disasters, including Hurricane Dorian relief efforts in the Bahamas. Local fire departments in the Bahamas were
completely destroyed and must rebuild their physical departments and
workforces. To that end, the fire
departments in the Bahamas are in great need of this donation of vehicles and
equipment as it will aid in the purposes of training volunteer firefighters.
Supporting Hurricane Dorian relief efforts in the Bahamas has been determined
to be in the public interest of Palm Beach County. The donation of supplies and
equipment to the most impacted areas of the Bahamas mitigates future service
delivery and financial impacts to Palm Beach County including the Fire/Rescue
MSTU. The assets being transferred are from Fire Rescue’s reserve fleet and
inventory, are not needed for County purposes, and have a de minimis useful
value to the Fire/Rescue MSTU. The total estimated value of these assets is
$22,500. Countywide (SB)
* * * * * * * * * * * *
MAY 5, 2020
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
MAY 5, 2020
A. ADMINISTRATION
COMMENTS
1. Staff recommends
motion to receive and file: the updated Board Directive Reports which
include in process and completed board directive items. SUMMARY: At the
February 6, 2018 Board of County Commissioners Meeting, direction was given to
the County Administrator to submit monthly a status report of the board
directives. The report categorizes: 1)
In Process Items and 2) Completed
Items. The report continues to be updated on an on-going basis. Countywide
(DN)
B. COUNTY ATTORNEY
MAY 5, 2020
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER GREGG K. WEISS
Request for off-site Proclamation declaring May 2020 as Foster Care
Appreciation Month in Palm Beach County
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
Request for off-site Proclamation declaring May 5, 2020 as Best Foot
Forward Day in Palm Beach County
Request for off-site Proclamation declaring May 18-25, 2020 as National
Beach Safety Week in Palm Beach County
District 5 - COMMISSIONER MARY LOU BERGER
Request
for off-site Proclamation declaring May 3-8, 2020 as National Travel and
Tourism Week in Palm Beach County
Request
for off-site Proclamation Declaring May 17-23, 2020
as Emergency Medical Services Week in Palm Beach County
District 6 - COMMISSIONER MELISSA MCKINLAY
Request
for off-site Proclamation declaring May 2020 as Teen Pregnancy Prevention Month
in Palm Beach County
District 7 – COMMISSIONER MACK BERNARD
Request for off-site Proclamation declaring May 2020 as Mental Health
Awareness and Trauma Informed Care Month in Palm Beach County
MAY 5, 2020
10. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
MAY 5, 2020
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."