January 23, 2018 @ 9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
JANUARY 23, 2018
PAGE ITEM
37 5A-2* REVISED MOTION AND SUMMARY: Staff recommends motion to: A) Receive the third party review and analysis
presentation by Franklin Lee of Tydings & Rosenberg, LLP of the Palm Beach
County Disparity Study Revised Final Draft report; B) Postpone Board
action on the disparity study until March 13, 2018 to allow all stakeholders an
opportunity to review the data and providing for a thirty day (30) public
comment period; and C) Extend the
contract period with Tydings &
Rosenberg, LLP for an additional 180 days from the expiration date of
the existing contract with no increase in the total amount, with the exception
of travel related expenses as required by the County. SUMMARY: On December 19, 2017, MTA presented the findings of the
Palm Beach County Revised Draft Final Disparity Study Report to the Board of
County Commissioners. Following the
recommendation of the County Administrator, the Board deferred taking any
further action until the third party review conducted by Franklin M. Lee, Esq.
of Tydings & Rosenberg, LLP. had been adequately reviewed. The Board directed staff and the consultant
to return to the Board on January 23, 2018 for a presentation of the findings
of the third party review. To ensure
that there is sufficient time for stakeholders to review the data and to
provide a thirty day (30) public comment period, staff is recommending that the
Board postpone taking any action on the disparity study until March 13, 2018. Countywide
(HH)
A) accept summary
memorandum presented by Franklin Lee of Tydings & Rosenberg, LLP outlining
the findings from Mr. Lee’s third party review and analysis of the Palm Beach
County Disparity Revised Final Draft report presented by Mason Tillman
Associates, Ltd. (MTA);
B) accept final
disparity study presented by Mason Tillman Associates, Ltd;.
C) direct staff to
develop a Minority and Women-Owned Business Enterprises
(M/WBE) program along with a program for
implementation of race and gender-neutral and race and gender-conscious
remedies contained in the final disparity study report in cooperation with
County staff, stakeholders and Franklin M. Lee, Esq. of Tydings &
Rosenberg, LLP, subject to review and approval by the Board; and
D) extend contract period with Tydings & Rosenberg, LLP for an
additional 90 days from the expiration date of the existing contract with no
increase in the total amount, with the exception of travel related expenses as
required by the County.
SUMMARY: On December 19,
2017, MTA presented the findings of the Palm Beach County Revised Draft Final
Disparity Study Report to the Board of County Commissioners. Following the
recommendation of the County Administrator, the Board deferred taking any
further action until the third party review conducted by Franklin M. Lee, Esq.
of Tydings & Rosenberg, LLP. had been adequately reviewed. The Board
directed staff and the consultant to return to the Board on January 23, 2018
for a presentation of the findings of the third party review. Countywide (HH)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JANUARY 23, 2018
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 7)
3. CONSENT AGENDA (Pages 8-35)
4. PUBLIC HEARINGS - 9:30 A.M. (Page 36)
5. REGULAR AGENDA (Pages 37-41)
6. BOARD APPOINTMENTS (Page 42)
7. STAFF COMMENTS (Page 43)
8. COMMISSIONER COMMENTS (Page 44)
9. ADJOURNMENT (Page 44)
* * * * * * * * * * *
JANUARY 23, 2018
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 7
2C-1 Thomas Guthy Day
2C-2 Human Trafficking Awareness Month
2C-3 Mentoring Month
2C-4 David L. Carpenter Certificate of
Appreciation
2C-5 Special Presentation by Tourist Development
Council
CONSENT AGENDA
A. ADMINISTRATION
Page 8
3A-1 Budget
transfer to the Capital Outlay Fund to move power lines for the Canal Point
Pedestrian Bridge Project
B. CLERK & COMPTROLLER
Page 8
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc
3B-5 Annual
financial reports, excess fees and unexpended budget Fiscal Year 2016-2017
3B-6 Report
of County Officials Bonds dated January 2018
3B-7 Receive
and file Clerk & Comptroller records converted to electronic format
C. ENGINEERING & PUBLIC WORKS
Page 9
3C-1 Receive
and file report of plat recordations from April 1, 2017 through September 30,
2017
3C-2 Contract with Wynn & Sons Environmental
Construction Co., Inc. for annual pathway and minor construction
3C-3 Deleted
3C-4 Work order with Ranger Construction
Industries, Inc. to mill and resurface Okeechobee Boulevard from Seminole Pratt
Whitney to Royal Palm Beach Boulevard
3C-5 Work order with Ranger Construction
Industries, Inc. to mill and resurface county-maintained residential streets in
the Sandalfoot Subdivision
E. COMMUNITY SERVICES
Page 10
3E-1 Resolution
providing reimbursement of in-County meeting-related expenses to members of the
Comprehensive AIDS Resources Emergency Council
3E-2 Reappointment
to the Citizens Advisory Committee on Health and Human Services
3E-3 Amendment
with The Jerome Golden Center for Behavioral Health, Inc. amending the contract
end date for provision of outreach case management services
Page 11
3E-4 Receive
and file Project Award Notification from the Florida Department of Education
3E-5 Amendments
with the Area Agency on Aging for Community Care for the Elderly and
Alzheimer’s Disease Initiative
Page 12
3E-6 Receive
and file contract and Memorandum of Understandings with agencies providing
services to low-income individuals in Palm Beach County
3E-7 Amendment
with The Glades Initiative Inc. for provision of financial literacy training
and access to care services
Page 13
3E-8 Allocations
for Request for Proposals to provide new programs, maintain existing programs
and medical and support services under the Ryan White Program
JANUARY 23, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 13
3F-1 Receive and file permit and lease agreement
with PrimeFlight Aviation Services, Inc.
3F-2 Receive and file Hotel Courtesy Operation
Permit with WPB Hotel Partners, LLC
3F-3 Receive and file license agreement with Avis
Rent A Car System, LLC
Page 14
3F-4 Receive and file license agreement with
Enterprise Leasing Company of Florida, LLC
3F-5 Receive and file Hotel Courtesy Shuttle
Operator Permit with PBG Hotel, LLC
3F-6 Receive and file consent to sublease
documents for Atlantic Aviation West Palm Beach LLC and three consent documents
for Jet Aviation Associated, Ltd
3F-7 Receive
and file owner’s affidavit and landlord estoppel certificate with CVH PBIA, LLC
Page 15
3F-8 Change
order with Rio-Bak Corporation for a time extension related to the Wetland
Wildlife Hazard Mitigation Phases at the North Palm Beach County General
Aviation Airport
3F-9 Agreement
with HUB Parking Technology, USA, Inc. providing for maintenance and
refurbishment of the Parking and Revenue Control System at PBIA
3F-10 Declaration of easement for water utility improvements to Palm Auto
Plaza, LLC
3F-11 Utility easement agreement with Florida Power & Light for
electric utilities to Palm Auto Plaza, LLC
Page 16
3F-12 Change order with The Morganti Group, Inc. for air handler
replacement at PBIA
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 16
3G-1 Negotiated
settlement offer with Okeechobee Station, Inc.
3G-2 Negotiated
settlement offer with Somchai Dame
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 17
3H-1 Receive
and file standard license agreement for the mid-county and north-county senior
centers
3H-2 Receive
and file Standard Infrastructure Surtax Project Funding Agreement to fund the
FY 2018 vehicle replacements
3H-3 Receive
and file notice of exercise extending the agreement with Guardians Credit Union
at four county facilities
Page 18
3H-4 Resolution
authorizing a Fourth Amendment to Agreement of Lease with Loggerhead MarineLife
Center, Inc. extending the commencement of construction by 12 months
Page 19
3H-5 Receive
and file first amendments with municipalities for Homeless Resource Centers
3H-6 Amendment
with Robling Architecture Construction, Inc. to remodel the Osprey Point Golf
Course Pro Shop
Page 20
3H-7 Amendments
to 16 annual minor construction contracts
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 21
3I-1 Amendment with the Town of Lantana for
improvements along North 8th Street and installation of two
basketball courts
3I-2 Receive and file 2017 Crime Statistics
Report for the Palm Beach County Urban High-Crime Job Tax Credit Program
3I-3 Agreement with the City of Riviera Beach
for roadway resurfacing and street improvements on 28th, 30th,
and 36th Streets and Avenue O
Page 22
3I-4 Agreement with the City of Greenacres for
drainage improvements along First Street between Swain Boulevard and Haverhill
Road
3I-5 Agreement with the Town of Mangonia Park
for playground equipment and improvements at Addie Green Park
JANUARY 23, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
J. PLANNING, ZONING & BUILDING
Page 23
3J-1 Appointment
and reappointments to the Land Development Regulation Advisory Board
K. WATER UTILITIES
Page 24
3K-1 Receive
and file agreements received during the month of October 2017
3K-2 Consultant Services Authority with Mock,
Roos & Associates, Inc. for the Priority Aerial Canal Crossing Improvements
3K-3 Amendment with Aquifer Maintenance and
Performance Systems, Inc. for wellfield maintenance
Page 25
3K-4 Work authorization with Cardinal Contractors,
Inc. for the Western Region Wastewater Treatment Facility sludge thickener and
the Western Regional North Wastewater Treatment Facility Headworks Bypass
Improvements
3K-5 Work authorization with Globaltech, Inc. for
systemwide safety improvements
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 25
3L-1 South
Cove Pedestrian Pier Facility Easement Agreement with Holy Trinity Properties,
Inc. for a non-exclusive perpetual easement
Page 26
3L-2 Contract
with Florida Atlantic University for shoreline surveying and mapping at the
Jupiter Inlet Lighthouse Outstanding Natural Area
3L-3 Receive
and file first amendment with CRB Geological and Environmental Services, Inc.
to sink the USS Clamagore to create
an artificial reef
Page 27
3L-4 Receive
and file task assignment change order form with the Florida Fish and Wildlife
Conservation Commission to provide specified control methods to the Lake Clarke
Workplan and the Loxahatchee Slough Natural Area Workplan
M. PARKS & RECREATION
Page 27
3M-1 Receive and file six executed Amphitheater
Rental Agreements
Page 28
3M-2 Receive and file two executed Sponsorship Agreements
3M-3 Receive
and file executed project agreement amendment with Florida Inland Navigation
District Waterways Assistance Program for the redevelopment and expansion of
Bert Winters Park
3M-4 Receive
and file three executed Entertainment Contractor Agreements
Page 29
3M-5 Non-Standard
Amphitheater Rental Agreement with JM Family Enterprises, Inc. for a company
picnic set up and event at the Sunset Cove Amphitheater
3M-6 Receive
and file two executed South and Light Production Services Contractor Agreements
3M-7 Receive
and file executed Independent Contractor Agreement
Q. CRIMINAL JUSTICE COMMISSION
Page 30
3Q-1 Interlocal Agreement with the Public
Defender’s Office of the Fifteenth Judicial Circuit to fund a Client Navigator
position and Interlocal Agreement with the State Attorney’s Office of the
Fifteenth Judicial Circuit to fund a Public Safety Specialist position
Page 31
3Q-2 Receive and file three Grant Adjustment
Notices revising the budget and changing the project director
JANUARY 23, 2018
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY
Page 32
3X-1 Approve Interlocal Agreement with the School
Board and ratify signature of the Director of Purchasing on the agreement relating
to staffing and payment of school employees working at emergency shelters
during Hurricane Irma
3X-2 Receive and file two Grant Adjustment
Notices changing the grantee authorized signing official and travel to attend
the 2017 Grantee Meeting
Page 33
3X-3 Acceptance of the Department of Justice,
Office on Violence Against Women grant Improving Criminal Justice Responses
Program
CC. SHERIFF
Page 34
3CC-1 Budget transfer from the Law Enforcement Trust
Fund to fund crime prevention programs
DD. INTERNAL AUDIT
Page 35
3DD-1 Appointments to the Internal Audit Committee
PUBLIC HEARINGS – 9:30 A.M.
A. ENGINEERING & PUBLIC WORKS
Page 36
4A-1 Resolution
reserving drainage easement and utility easement over Vista Del Lago and
abandoning right-of-way at Vista Del Lago
REGULAR AGENDA
A. ADMINISTRATION
Page 37
5A-1 Resolution
establishing the Palm Beach County Commission on Women Advisory Board
5A-2 Acceptance
of final disparity study
B.
LIBRARY
Page 38
5B-1 Addition
of the Canyon Branch Library to the Library Capital Improvement Plan
C.
PARKS & RECREATION
Page 38
5C-1 Resolution
authorizing the lease of certain real property to the City of Palm Beach
Gardens for the North County District Park Property
D.
HOUSING AND ECONOMIC SUSTAINABILITY
Page 39
5D-1 Consent
for four county employees and one relative of a county employee to receive
State Housing Initiatives Program funds to purchase homes
Page 40
5D-2 Satisfaction of 29 mortgages under the State
Housing Initiatives Program
JANUARY 23, 2018
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
E. PLANNING, ZONING & BUILDING
Page 41
5E-1 Request by the Boynton Beach Community
Redevelopment Agenda to use a portion of their annual tax increment to
construct items at the Town Square at Boynton Beach
BOARD
APPOINTMENTS (Page 42)
STAFF
COMMENTS (Page 43)
COMMISSIONER
COMMENTS (Page 44)
ADJOURNMENT (Page 44)
JANUARY 23, 2018
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. Proclamation declaring January 26, 2018
as Palm Tran Bus Operator Thomas Guthy Day in Palm Beach County (Sponsored by
Commissioner Burdick)
2. Proclamation declaring January 2018 as
Human Trafficking Awareness Month in Palm Beach County (Sponsored by Mayor
McKinlay)
3. Proclamation
declaring January 2018 as Mentoring Month in Palm Beach County (Sponsored by
Vice Mayor Bernard)
4. Certificate
of Appreciation for David L. Carpenter for his service to the Land Development
Regulation Advisory Board (Sponsored by Commissioner Burdick)
5. Special
Presentation by Tourist Development Council
* * * * * * * * * * * *
JANUARY 23, 2018
A. ADMINISTRATION
1. Staff recommends a
motion to approve: budget transfer of $42,854 to the Capital
Outlay Fund from the Countywide Community Revitalization Team (CCRT) Recoup
Funding Account for Florida Power and Light (FP&L) to move power lines for
the Canal Point Pedestrian Bridge Project.
SUMMARY: Approval of this budget transfer will
fund the temporary relocation of FP&L distribution lines for the Project
with CCRT Recoup Funding reserves. District 6 (DW)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: following final minutes of the Board of County
Commissioners’ meetings:
Meeting
Type Meeting
Date
Regular October 17, 2017
Comprehensive Plan October 30, 2017
Regular November 07, 2017
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file: change
orders, work task orders, minor contracts, final payments and other items
approved by the Contract Review Committee and by the department heads for the
Engineering Department; Facilities Development and Operations; Water Utilities
Department; Environmental Resources Department; and the Department of Airports
during November 2016.
5. Staff recommends
motion to receive and file: Annual
financial reports, excess fees and unexpended budget for Fiscal Year 2016-2017, for the Clerk & Comptroller, Tax
Collector, and Property Appraiser. SUMMARY: The financial reports of
these Constitutional Officers were submitted to the Office of the Clerk &
Comptroller on or before October 31, 2017, in
accordance with F.S. 218.36. The amounts
shown for the Tax Collector and the Property Appraiser represent the total
payment to the County. A portion of
these revenues are budgeted in the Library, Fire-Rescue, and various other
special revenue funds. The amounts shown as
additional/decrease in excess fees will be included in the adjustment for
additional balances brought forward, which will be brought to the Board of
County Commissioners in March 2018.
6. Staff recommends
motion to review for sufficiency and to receive and file: The Report of County Officials Bonds
dated January 2018. SUMMARY: Ordinance No. 98-51 sets the various bond
amounts for specified county officers and provides for examination of the
sufficiency of all the bonds at the regular meeting of the Board of County
Commissioners in January and June of each year. Countywide
7. Staff recommends
motion to receive and file: list of
Clerk & Comptroller Finance Department records which have been converted to
an electronic format. SUMMARY: These records have been
converted from paper to an electronic format. The electronic records will be
maintained according to their required retention schedule under the State of
Florida’s General Records Schedule GSI-SL for State and Local Government Agencies.
(Ch. 119, Ch. 257)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to receive and file: report of plat recordations from April 1, 2017 through September
30, 2017. SUMMARY: This is a bi-annual
summary of subdivision plats recorded during the fiscal quarters since the
previous report. There were 26 plats recorded during this period. This report
is as required by the Department of Engineering and Public Works Policies and
Procedures Manual No. EL-O-2618, governing administrative approval of plats by
the County Engineer. Countywide (LBH)
2. Staff recommends
motion to approve: contract in
an amount not to exceed $9,500,000 with Wynn & Sons Environmental
Construction Co., Inc. (Wynn & Sons), for task orders which may be issued
for the annual pathway and minor construction contract, Project No. 2017055. SUMMARY: Approval of this contract will provide for construction and/or
resurfacing of pathways and parking areas, construction of speed humps, traffic
separators, miscellaneous concrete works and other minor construction
projects. The Small Business Enterprise
(SBE) goal for the project is 15%. The
SBE participation committed for the project by Wynn & Sons is 78% overall.
Wynn & Sons was the only responsive and responsible bidder. They are a Palm
Beach County based company. Countywide
(LBH)
3. Deleted
4. Staff recommends
motion to approve: Work Order 2015053-54 in the amount of
$922,000 to mill and resurface Okeechobee Boulevard from Seminole Pratt Whitney
Road to Royal Palm Beach Boulevard utilizing Palm Beach County’s (County)
annual asphalt milling and resurfacing contract R2016-0143 with Ranger
Construction Industries, Inc. (Ranger). SUMMARY: Approval of this work order will allow the contractual services
necessary to construct the improvements. Per County PPM CW-F-050, this work
order exceeds the $200,000 threshold for staff approvals of work orders to
annual contracts, thus requiring approval from the Board of County
Commissioners. Prior to this work order, over $13 million of Ranger’s $20
million contract has been spent or encumbered. The Small Business Enterprise
(SBE) goal for all contracts is 15%. The SBE participation proposed by Ranger for this work order is
15%. Approval of this work order will
result in a cumulative SBE participation of 14.3% for all the work orders
issued under the contract. This project is
funded through the infrastructure sales tax. District 6 (LBH)
5. Staff recommends
motion to approve: Work Order 2015053-36 in the amount of
$848,000 to mill and resurface the identified county-maintained residential
streets within the Sandalfoot Subdivision utilizing Palm Beach County’s
(County) annual asphalt milling and resurfacing contract R2016-0143 with Ranger
Construction Industries, Inc. (Ranger). SUMMARY: Approval of this work order will allow the contractual services
necessary to construct the improvements. Per County PPM CW-F-050, this work
order exceeds the $200,000 threshold for staff approvals of work orders to
annual contracts, thus requiring approval from the Board of County
Commissioners. Prior to this work order, over $13 million of Ranger’s $20
million contract has been spent or encumbered. The Small Business Enterprise
(SBE) goal for all contracts is 15%. The SBE participation proposed by Ranger for this work order is
15%. Approval of this work order will
result in a cumulative SBE participation of 14.3% for all the work orders
issued under the contract. District 5 (LBH)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to adopt: Resolution amending R2011-1560 providing for
reimbursement of in-County meeting-related expenses to current and prospective
members of the Comprehensive AIDS Resources Emergency (CARE) Council, updating
a reference to CARE Council by-laws and membership, and providing for an
effective date. SUMMARY: The proposed Resolution amends R-2011-1560 to
allow reimbursement of in-County meeting-related expenses to current and
prospective members of the Comprehensive AIDS Resources Emergency (CARE)
Council. The United States Health Resources and Services Administration (HRSA) encourages Grantees of Ryan White
HIV/AIDS Program Part A HIV Emergency Relief Grant Program Funds, such as the
County, to reimburse these meeting-related expenses in order to encourage
membership on the Federally mandated Ryan White Part A Planning Councils. No County funds are required. (Ryan
White Program) Countywide (HH)
2. Staff recommends
motion to approve: reappointment to the Citizens Advisory
Committee on Health and Human Services (CAC/HHS), effective January 23, 2018:
Seat No. Reappointment Seat
Requirement Term Ending Nominated By
8 Anne Gerwig Palm Beach County 09/30/20 Mayor McKinlay
League
of Cities Comm. Burdick
Comm.
Abrams
CAC/HHS
SUMMARY: The
Citizens Advisory Committee on Health and Human Services consists of 11
at-large members with at least one member being a resident west of the 20 Mile
Bend and at least one member being a representative of the Palm Beach County
League of Cities, per Resolution R2013-1563. The Resolution creating the
CAC/HHS requires the Executive Committee of the Citizens Advisory Committee to
solicit and recommend member nominations for transmittal to the Board of County
Commissioners. The Board of County Commissioners were notified by memo dated
July 20, 2017 and were requested to provide nominations for appointments. Ms.
Gerwig has successfully completed the CAC/HHS nomination process and the
CAC/HHS recommends her reappointment. The Board has eleven 11 seats; nine seats
are currently filled with a diversity count of Caucasian: 7 (78%),
African-American: 1 (11%) and Hispanic: 1 (11%). The gender ratio (female:male)
is 5:4. The nominee is a Caucasian
female. CAC/HHS ex-officio membership consists of one African-American male
(33.3%), one African-American female (33.3%) and one Caucasian female (33.3%).
The Community Service Department and CAC/HHS conduct targeted outreach in an
effort to proffer candidates for appointments that maintain a diverse composition
of the Board. (Community Services Department) Countywide (HH)
3. Staff recommends
motion to approve: Amendment No.1 to Contract for Provision of
Services with The Jerome Golden Center for Behavioral Health, Inc. (JGC)
(R2017-0997), to amend the contract end date to March 31, 2018, for the
provision of outreach case management services.
SUMMARY: The Division of Human and Veteran
Services is tasked with conducting street outreach services for homeless
individuals and families. Amendment No.1 is necessary in order to amend the end
date of the original contract with JGC, due to an unanticipated delay in
implementation of the services. The amended end date will allow the agency
additional time to target and service homeless individuals that are
experiencing mental or substance abuse issues. Studies have shown that when
behavioral health services are addressed from the street, along with ongoing
engagement, these “hard to serve” individuals are more likely to agree to
housing placement. No additional County
funds are required. (Division of Human and Veteran Services) Countywide
(HH)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
4. Staff recommends
motion to:
A) receive
and file Project Award Notification No. 760-4058B-8CFJ1 from the Florida
Department of Education, for the budget period July 1, 2017 through June 30,
2018, in an amount not to exceed $245,336;
B) delegate
signature authority to the County Administrator, or designee, to sign
additional exhibits, and any other necessary documents related to the Florida
Department of Education grant requirements for Project Award No. 760-4058B-8CFJ1;
and
C) approve downward budget amendment of
$631 in the Farmworker Career Development Program fund to reconcile the budget
to the actual grant award.
SUMMARY: The
Project Award Notification No. 760-4058B-8CFJ1 was received from the Florida Department
of Education for a grant award of $245,336 in the National Farmworker Jobs
Program, Title I Section 167. The
Florida Department of Education Project Application was approved on April 4,
2017 (R2017-0393). The funds will be utilized to pay education/vocational fees
for participants enrolled in the program. No
County funds are required. This receive and file item is being submitted in
accordance with Countywide PPM No. CW-O-051 to allow the Clerk and
Comptroller’s Office to note and receive this item. (Farmworker Career
Development Program) Countywide (HH)
5. Staff
recommends motion to approve:
A) Amendment 007 to Standard Agreement No.
IC015-9500 (R2015-1447) for Community Care for the Elderly (CCE) with Area
Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the period July
1, 2015 through June 30, 2018, to revise and replace portions
of the standard agreement, to assist seniors and caregivers by providing
in-home services to help seniors live independently; and
B)
Amendment 006 to Standard Agreement No. IZ015-9500 (R2015-1448) for Alzheimer’s
Disease Initiative (ADI) with AAA, for the period July 1, 2015 through June 30,
2018, to revise and replace portions of the standard agreement, to provide assistance to seniors
and caregivers by ensuring that individuals affected with Alzheimer’s disease
and other forms of dementia are offered services to help them live
independently in their own homes.
SUMMARY:
Grant adjustments are made during the contract year to align services
with need. These amendments are necessary to incorporate changes made to the
standard agreements. The changes are administrative only and do not affect
current funding. The Division of Senior Services is responsible for providing
services north of Hypoluxo Road. The areas of service include all of the
districts, excluding portions of Districts 3, 4, 5 and 7 south of Hypoluxo Road.
The Mae Volen Senior Center, Inc. is responsible for providing services in the
areas south of Hypoluxo Road. Sufficient funding is included in the current
budget to meet County obligations. No County funds or budget amendments are
required for these amendments. (Division
of Senior Services) Countywide except for portions of Districts 3, 4, 5,
& 7 south of Hypoluxo Road (HH)
JANUARY
23, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
6. Staff recommends
motion to:
A) receive and file
1. Contract for Provision of Financial
Assistance with Gulfstream Goodwill Industries, Inc., (GGI), for the period
October 1, 2017 through March 31, 2018, in an amount not to exceed $50,000 to
provide a variety of vocational training opportunities to low-income
individuals in Palm Beach County;
2. Memorandum of
Understanding (MOU) with Centro Campesino Farmworker Center, Inc. (CCFC), for
the period September 26, 2017 through September 25, 2022, for Weatherization
Assistance Program (WAP) services; and
3. Memorandum of
Agreement (MOA) with the City of Lake Worth Utilities (CLWU), for the period
April 1, 2017 through March 31, 2018, to provide utility services to eligible
participants.
B) approve Low Income Home Energy
Assistance Program Vendor Agreement with Florida Power & Light Company
(FP&L), effective upon the last date the agreement is signed, to provide
utility services to eligible participants.
SUMMARY: On
February 7, 2017, the BCC approved a list of pre-qualified public and
non-profit agencies to provide various training services for the Community
Services Department and delegated signature authority to the County
Administrator, or designee (Agenda Item 3E-1). GGI is part of the list of
qualified vendors and will provide vocational evaluation, job readiness skills
training programs, on-the-job training and support services. Training funds are
provided by the Community Services Block Grant (CSBG). On April 4, 2017, the
BCC approved the delegation of signature authority to the County Administrator,
or designee (Agenda Item 3E-9), to sign service coordination and referral
documents. The MOU with CCFC will allow Community Action Program (CAP) staff to
refer homeowners who have high-energy bills, and have obtained three Low Income
Home Energy Assistance Program (LIHEAP) services in an 18-month period to
receive weatherization services in their home. The weatherization services will
help reduce the energy burden of eligible homeowners. The MOU with CLWU will
allow CAP staff to process payments on behalf of low-income clients, therefore
avoiding disconnection of services for eligible participants. These items are
being submitted in accordance with Countywide PPM No. CW-O-051 to allow the
Clerk and Comptroller’s Office to receive and file them. The vendor agreement
with FP&L will provide utility services to participants who receive LIHEAP
financial assistance, as referred by the Community Services Department. No
County funds are required. (Community Action Program) Countywide
(HH)
7. Staff recommends
motion to approve: Amendment No.
1 to Contract for Provision of
Financial Assistance with The Glades Initiative Inc. (R2016-1863), for the two
year period October 1, 2017 through September 30, 2019, in an amount totaling
$304,500, of which $152,250 is budgeted in FY 2018 with an anticipated annual
allocation of $152,250 in each subsequent fiscal year, contingent upon a
budgetary appropriation by the Board of County Commissioners, for the term of
this amendment/contract, for the provision of financial literacy training and
access to care services. SUMMARY: On
July 11, 2017, the Board of County Commissioners approved funding allocations
for the Financially Assisted Agencies (FAA) Program. The recommended amendment
reflects dollar amounts included in the FY 2018 budget. It represents $152,250
of the total FAA funding allocation of $12,496,186. (Financially Assisted
Agencies) Countywide (HH)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
8. Staff
requests motion to approve: Allocations for Request for Proposals (RFP)
funding in the Ryan White Part A and Minority AIDS Initiative (MAI) Emergency
Relief Grant, under the Ryan White HIV/AIDS Treatment Extension Act of 2009,
for the period March 1, 2018, through February 28, 2021, in a total annual
allocated amount estimated to be $6,476,182. SUMMARY: The RFP Guidance was issued in July 2017 for all Ryan
White Program Services. The RFP Guidance highlighted the need for new programs,
maintaining existing programs and a variety of medical and support services.
The Ryan White Part A and MAI Emergency Relief Grant Program Application was
submitted to the U.S. Department of Health and Human Services, Health Resources
Services Administration (HRSA) on November 8, 2017. The Board of County
Commissioners ratified the Mayor’s signature on the grant application
(R2017-1776) on December 5, 2017. The total recommended annual funding
allocation is $6,476,182, which includes $792,142 for inter-governmental
agreements with the Florida Department of Health in Palm Beach County and the
Health Care District of Palm Beach County. The inter-governmental agreements
are not required to go through the RFP process. This item provides the
recommended GY 2018 funding allocations for the Ryan White Program. No County Funds are required. The
budget will be aligned upon receipt of the final grant award for each grant
year. (Ryan White Program) Countywide (HH)
F. AIRPORTS
1. Staff
recommends motion to receive and file:
A) General
Aeronautical Services Permit (Permit) with PrimeFlight Aviation Services, Inc.
(PrimeFlight), commencing November 10, 2017, terminating on September 30, 2018,
and automatically renewing on an October 1st to September 30th annual basis
until canceled, providing for support services to airlines operating at the
Palm Beach International Airport (PBIA) and the payment of service fees in the
amount of seven percent (7%) of gross revenues derived from airlines except
signatory airlines; and
B) Terminal Space
Lease Agreement (Lease) with PrimeFlight providing for the use of 193 SF of
office space in the terminal at the PBIA, commencing November
10, 2017, terminating on September 30, 2018, and automatically renewing on an
October 1st to September 30th annual basis until canceled.
SUMMARY: Delegation
of authority for execution of the standard County Permit above was approved by
the BCC in R2010-0708. Delegation of
authority for execution of the standard County Lease above was approved by the
BCC in R2011-1337. Countywide (AH)
2. Staff recommends
motion to receive and file: Hotel Courtesy Shuttle Operator Permit with
WPB Hotel Partners, LLC, a Florida Limited Liability Company, commencing
December 1, 2017, and terminating September 30, 2018, with automatic October 1st
to September 30th annual term renewals unless canceled. SUMMARY: Delegation of authority for execution of the
standard County Hotel Courtesy Shuttle Operator Permit was approved by the BCC
in R2017-1020. Countywide (AH)
3. Staff recommends
motion to receive and file:
License Agreement with Avis Rent A Car System, LLC, commencing December
1, 2017, terminating January 4, 2018 (Initial Term), and automatically renewing
on a week-to-week basis thereafter but not beyond June 28, 2018, providing for
the use of 149,500 square feet of paved parking at 2401 Turnage Boulevard for
the parking of vehicles in connection with Avis’ car rental operations at the
Palm Beach International Airport and the payment of license fees in the amount
of $11,500 for the Initial Term. SUMMARY:
Delegation of authority for execution of the standard County agreements above
was approved by the BCC in R2007-2070. Countywide
(AH)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
4. Staff recommends
motion to receive and file: License Agreement with Enterprise Leasing
Company of Florida, LLC, commencing November 28, 2017, terminating December 11,
2017 (Initial Term), and automatically renewing on a week-to-week basis
thereafter but not beyond June 11, 2018, providing for the use of 50,000 square
feet of parking at the intersection of 5th Street and Carmichael
Road, north of Belvedere Road, for the parking of vehicles in connection with
Enterprise’s car rental operations at the Palm Beach International Airport and
the payment of license fees in the amount of $1,540 for the Initial Term. SUMMARY: Delegation of authority for
execution of the standard County agreements above was approved by the BCC in
R2007-2070. Countywide (AH)
5. Staff recommends
motion to receive and file:
Hotel Courtesy Shuttle Operator Permit with PBG Hotel, LLC, a Florida
Limited Liability Company d/b/a DoubleTree by Hilton Palm Beach Gardens,
commencing November 16, 2017, and terminating September 30, 2018, with
automatic October 1st to September 30th annual term
renewals unless canceled. SUMMARY: Delegation of
authority for execution of the standard County Hotel Courtesy Shuttle Operator
Permit was approved by the BCC in R2017-1020. Countywide (AH)
6. Staff recommends
motion to receive and file: three Consent to Sublease (Consent) documents for
Atlantic Aviation West Palm Beach LLC (Atlantic) for Palm Beach International
Airport (PBI); and three Consent documents for Jet Aviation Associates, Ltd.
(Jet Aviation) for PBI.
1. Consent for Atlantic and LZ Aviation, effective 8/1/2017.
2. Consent for Atlantic and the United States of America, Department of the
Navy, effective 9/1/2017.
3. Consent for Atlantic and Flexjet LLC, effective 9/1/2017.
4. Consent for Jet Aviation and Standard Aero Business Aviation Services,
LLC, dated 5/1/2017.
5. Consent for Jet Aviation and 1551 Leasing, LLC, dated 7/1/2017.
6. Consent for Jet Aviation and Third Security, LLC, dated 9/1/2017.
SUMMARY: Delegation of authority
for execution of the standard County agreements above was approved by the BCC
in R94-1453. Countywide (AH)
7. Staff
recommends motion to receive and file:
A) Owner’s Affidavit (Affidavit) for the Hotel Development
Site Lease Agreement (Lease) (R-2017-0356) with CVH PBIA, LLC (CVH), a Florida
Limited Liability Company, dated December 5, 2017; and
B) Landlord Estoppel Certificate (Estoppel) for the Lease
with CVH, dated December 5, 2017.
SUMMARY: On September 26, 2017, the Board approved the Second
Amendment to the Lease (R2017-1303) and authorized the Director of the
Department of Airports to execute the Affidavit and Estoppel forms. Copies of
the Affidavit and Estoppel were provided to CVH on October 5, 2017, and updated
copies were required by CVH’s lender. Countywide (HF)
JANUARY
23, 2018
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
8. Staff recommends
motion to approve: Change Order No. 3 to the contract with
Rio-Bak Corporation extending the procurement period of the contract by an
additional 35 calendar days and no additional cost, for the Wetland Wildlife
Hazard Mitigation Phases 3A, 3B, and 4 at North Palm Beach County General Aviation
Airport (F45). SUMMARY: The contract with Rio-Bak Corporation for the
Wetland Wildlife Hazard Mitigation Phases 3A, 3B, and 4 at F45 in the amount of
$2,499,634 and 205 calendar days was approved by the Board on July 11, 2017 (R2017-0936). Change Order Nos. 1 and 2 approved under the
delegated authority detailed in PPM CW-F-050, extended the contract by an
additional 89 calendar days and no additional cost. Approval of Change Order No. 3 will extend
the contract by an additional 35 calendar days with no additional cost, for a
total contract time of 329 calendar days.
The Disadvantaged Business Enterprise (DBE) Goal for this project was
established at 21%. Rio-Bak Corporation committed to 22% DBE participation. Countywide
(AH)
9. Staff recommends
motion to approve: agreement with HUB Parking Technology, USA, Inc. to provide for maintenance and
refurbishment of the Parking and Revenue Control System (PARCS) at Palm Beach
International Airport (PBIA) for a five year term, subject to annual renewal by
the Department of Airports (Department). Annual maintenance costs are $123,018,
escalated 3% per year, if renewed; capital costs are not to exceed $761,985. SUMMARY: The PARCS consists of hardware
and software used to control access, collect revenue, report, and monitor
public parking operations at PBIA; annual parking operations consist of 800,000
exit transactions and $19 million in total receipts. HUB was selected in 2008 pursuant to a public
Request for Proposal (RFP) to install and subsequently maintain PARCS at
PBIA. HUB is the sole source provider of
proprietary software used in PARCS and is the sole source vendor for PARCS
equipment. Therefore, the Department
seeks to continue with HUB providing emergency services, maintenance and
support of PBI PARCS as detailed in attached agreement. In addition to routine system maintenance,
HUB will perform construction refurbishment and upgrading of components to
extend the life of the system. Over the
next few years the Department will continue to evaluate the hardware and
software to determine if PARCS should be replaced; if full replacement is
warranted, an RFP would be issued. Countywide
(AH)
10. Staff recommends
motion to approve: Declaration
of Easement (Declaration) for water utility improvements to serve development
of facilities on County-owned property under lease to Palm Auto Plaza, LLC
(Palm Auto), south of the Palm Beach International Airport (PBIA). SUMMARY:
Palm Auto is constructing a new retail auto sale and service facility on
County-owned property south of PBIA pursuant to a Development Site Lease
Agreement (R2014-0037). The Water
Utilities Department is requesting the Declaration for water utility
improvements to provide water and fire hydrant service to the facility. The Declaration provides for the
installation, operation and maintenance of water transmission and distribution
facilities on the property. Countywide (AH)
11. Staff recommends
motion to approve: Utility
Easement Agreement with Florida Power & Light Company (FPL) for electric
utilities to serve development of facilities on County-owned property under
lease to Palm Auto Plaza, LLC (Palm Auto), south of the Palm Beach
International Airport (PBIA). SUMMARY:
Palm Auto is constructing a new retail auto sale and service facility on
County-owned property south of PBIA pursuant to a Development Site Lease
Agreement (R2014-0037). FPL is providing
electric utility service and requires an easement. Countywide (AH)
JANUARY
23, 2018
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
12. Staff recommends
motion to approve: Change Order No. 5 to Amendment No. 8 (Task M-18)
to the Construction Manager (CM) at Risk Contract with The Morganti Group, Inc.
for Air Handler Replacement at Palm Beach International Airport (PBIA) in the
amount of $149,925 and 104 calendar days. SUMMARY:
The Contract with The Morganti Group, Inc. for CM at Risk Services for Terminal
Improvements at PBIA was approved by the Board on June 4, 2013 (R2013-0663). The Contract is for two years with three one
year renewal options and is a task order based contract for CM at Risk Services
at PBIA. The Morganti Group, Inc. is a Danbury, Connecticut, based firm;
however, the work will be directly managed by their southeast regional office in
Palm Beach County. Amendment No. 8 (Task
M-18) in the amount of $8,250,000 and 680 calendar days was approved by the
Board on December 15, 2015 (R2015-1765). Approval of Change Orders No. 1-4 in the
amount of $796,256.37 and 27 calendar days were approved in accordance with the
authority designated in PPM CW-F-050.
Approval of Change Order No. 5 in the amount of $149,925 and 104 calendar
days will provide additional compensation to the contractor to complete the Air
Handler Replacement at PBIA. The Disadvantaged
Business Enterprise goal for this contract is 13%. The total to date participation for this
contract is 16%. Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: negotiated settlement offer in the amount of $60,000 for the full
satisfaction of a Code Enforcement Lien that was entered against Okeechobee
Station, Inc. on April 4, 2007. SUMMARY:
The Code Enforcement Special Magistrate (CESM) entered an Order on
September 6, 2006, on property owned by Okeechobee Station, Inc. giving them
until December 5, 2006, to bring the property located at 4982 Okeechobee Blvd
in West Palm Beach into full Code Compliance. The property had been cited for
adding exterior lighting without the required permit. Compliance with the
CESM’s Order was not achieved by the ordered compliance date and a fine in the
amount of $75 per day was imposed. The CESM then entered a claim of lien
against Okeechobee Station, Inc. on April 4, 2007. Code Enforcement issued an
Affidavit of Compliance for the property on August 5, 2016, stating that as of
June 28, 2016, the cited code violation had been fully corrected. The total
accrued lien amount on June 2, 2017, the date on which settlement discussions
began, totaled $593,104.55, of which Okeechobee Station, Inc. has agreed to pay
Palm Beach County $60,000 (10%) for full settlement of their outstanding Code
Enforcement Lien. District 7 (SF)
2. Staff recommends
motion to approve: negotiated settlement offer in the amount of
$36,000 for the full satisfaction of a Code Enforcement Lien that was entered
against Somchai Dame on June 4, 2008. SUMMARY: The Code Enforcement
Special Magistrate (CESM) entered an Order on August 1, 2007 for property owned
by Somchai Dame giving him until December 29, 2007 to bring his property
located at 1187 Kent Street in West Palm Beach into full Code Compliance. The
property had been cited for the enclosure of a screened room without the proper
building permits. Compliance with the CESM’s Order was not achieved by the
ordered compliance date and a fine in the amount of $50 per day was imposed.
The CESM then entered a claim of lien against Somchai Dame on June 4, 2008.
Code Enforcement issued an Affidavit of Compliance for the property on January
20, 2016, stating that as of January 5, 2016, the cited code violations had
been fully corrected. The total accrued lien amount on July 21, 2017, the date
on which settlement discussions began, totaled $246,524.91, of which Somchai
Dame has agreed to pay Palm Beach County $36,000 (14.6%) for full settlement of
his outstanding Code Enforcement Lien. District 2 (SF)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to receive and file:
A) Standard License Agreement for Use of County-Owned Property dated
December 8, 2017, with AARP (Mid-County and North-County Senior Centers); and
B) Standard License Agreement for Use of County-Owned Property dated
December 8, 2017, Elizabeth L. Dennis (North-County Senior Center).
SUMMARY: In accordance
with County PPM CW-O-051, all delegated contracts, agreements and grants must
be submitted by the initiating Department as a receive and file agenda
item. The attached standard Agreements,
dated December 8 2017, have been fully executed on behalf of the Board of
County Commissioners (Board) by the County Administrator or her designee. The Standard License Agreements were approved
in accordance with R2010-0333, as amended and approved by the Board on October
1, 2013. These executed documents are now being submitted to the Board to
receive and file. (FDO Admin) Countywide (LDC)
2. Staff recommends
motion to receive and file: Standard Infrastructure Surtax Project
Funding Agreement for the administration and funding of FY2018 vehicle
replacement dated December 1, 2017, with Ric L. Bradshaw, Sheriff of Palm Beach
County (Sheriff). SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item.
The attached standard Agreement, dated December 1, 2017, has been fully
executed on behalf of the Board of County Commissioners (Board) by the Director
of Facilities Development & Operations. The Standard Agreement was approved
by the Board on April 4, 2017, Agenda 5C-3. This executed document is now being
submitted to the Board to receive and file. (FDO Admin) Countywide (LDC)
3. Staff recommends
motion to receive and file: Notice of exercise of the second and final 1-year option to extend the
Agreement with Guardians Credit Union dated February 18, 2014, for operation of
ATMs at the following locations:
A) PBC Criminal Justice Complex, 3228 Gun Club Road, West Palm Beach, FL
33406;
B) PBC Courthouse, 205 N. Dixie Highway, West Palm Beach, FL 33401;
C) South County Courthouse, 200 W. Atlantic Avenue, Delray Beach, FL 33444;
and
D) Vista Center, 2300 N. Jog Road, West Palm Beach, FL 33411.
SUMMARY: In accordance
with County PPM CW-O-051, all delegated contracts, agreements and grants must
be submitted by the initiating Department as a receive and file agenda item.
The attached Notice of exercise dated December 5, 2017, received from Guardians
Credit Union exercises its second and final extension option. The Agreement was
executed by the Director of Facilities Development and Operations in accordance
to the delegation of authority approved by the Board on June 5, 2012. This Notice
to exercise is submitted to the Board to acknowledge the final one year
extension until February 17, 2019. PREM
will continue to administer this Agreement. (PREM) Districts 2 &
7 (HJF)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to:
A) adopt Resolution authorizing a Fourth Amendment to Agreement of Lease dated
August 19, 2003 (R2003-1246) with Loggerhead MarineLife Center, Inc., a Florida
not-for-profit corporation (Center) to extend the deadline for commencement of
construction by 12 months and extend the
deadline for completion of construction to two years of commencement of the
Expansion Project; and
B) approve Fourth Amendment to Agreement of Lease.
SUMMARY: On August 19,
2003, the Board approved a 30 year Lease Agreement with the Center to create a
scientific research and rehabilitation center for sea turtles on 1.28 acres
within Loggerhead Park in Juno Beach. On
May 3, 2011 (R2011-0695), the Board approved an expansion of the leased
premises to 2.39 acres to facilitate development of new classrooms and offices,
exhibit areas, new holding and touch tanks, additional courtyard seating, a
small outdoor amphitheater and an expanded gift shop (Expansion Project) and
added milestones for fund raising and deadlines for construction. In September
of 2016 (R2016-1356), the Board extended the fund raising milestones and the
project construction commencement and completion deadline dates by one
year. The Center has met the fund
raising milestones but is requesting another one year extension of the
construction deadline. The Center
desires to have sufficient reserves for the operation and maintenance of the
expanded facilities prior to commencing construction. This Fourth Amendment
extends the construction commencement date to November 2, 2018, and completion
date to November 2, 2020. Parks supports this amendment and will continue to
have administrative responsibility for the Agreement of Lease. All other terms and conditions of the
Agreement of Lease remain unchanged. (PREM) District 1 (HJF)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to receive and file:
A) First Amendment to Interlocal Agreement with Town of Lake Clarke Shores
dated September 15, 2017 to extend the term of the Agreement for acceptance of
Town referred individuals into the Homeless Resource Center to July 11, 2022;
B) First Amendment to Interlocal Agreement with City of Lake Worth dated
October 17, 2017 to extend the term of the Agreement for acceptance of City
referred individuals into the Homeless Resource Center to September 18, 2022;
C) First Amendment to Interlocal Agreement with City of Boynton Beach dated
October 27, 2017 to extend the term of the Agreement for acceptance of City
referred individuals into the Homeless Resource Center to October 22, 2022;
D) First Amendment to Interlocal Agreement with Town of Juno Beach dated
November 3, 2017 to extend the term of the Agreement for acceptance of Town
referred individuals into the Homeless Resource Center to March 27, 2023
E) First Amendment to Interlocal Agreement with City of Riviera Beach dated
November 15, 2017 to extend the term of the Agreement for acceptance of City
referred individuals into the Homeless Resource Center to August 30, 2022;
F) First Amendment to Interlocal Agreement with Village of Wellington dated
November 15, 2017 to extend the term of the Agreement for acceptance of Village
referred individuals into the Homeless Resource Center to May 21, 2022; and
G) First Amendment to Interlocal Agreement with City of West Palm Beach
dated November 15, 2017 to extend the term of the Agreement for acceptance of
City referred individuals into the Homeless Resource Center to May 21, 2022.
SUMMARY: In accordance
with County PPM CW-O-051, all delegated contracts, agreements and grants must
be submitted by the initiating Department as a receive and file agenda
item. The attached interlocal
agreements, dated from September 15, 2017 to November 15, 2017, have been fully
executed on behalf of the Board of County Commissioners (Board) by the County
Administrator or her designee. The
Standard Interlocal Agreement was approved by the Board on December 20, 2011
with Agenda Item 3H-7. These executed
documents are now being submitted to the Board to receive and file. (FDO Admin)
Countywide (LDC)
6. Staff recommends
motion to approve: Amendment
No. 7 to the contract with Robling Architecture Construction, Inc. (R2016-0762)
in the amount of $1,425,261 for the Osprey Point Golf Course Pro Shop Remodel
& associated Site Work (Phase 1) in Boca Raton establishing a Guaranteed
Maximum Price. SUMMARY: This
Amendment authorizes renovations
to the existing pro shop/café to convert and expand it to a full service pro
shop, and reconfigured cart parking and staging. The duration of construction
is 420 days. The Small Business Enterprise (SBE) goal established by the
SBE Ordinance for this contract is 15%. Robling Architecture Construction,
Inc.’s SBE participation for this Amendment is 39.8% and including this
Amendment, Robling Architecture Construction, Inc.’s overall SBE participation
is 40.7%. This project is fully funded from the golf course revenue. Robling Architecture
Construction, Inc. is a Palm Beach County business and it is anticipated that
100% of the work will be performed by Palm Beach County contractors. (Capital Improvements Division) District 5
(LDC)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff
recommends motion to approve: Amendments to 16 annual Minor
Construction contracts extending the term for one year and increasing the
maximum dollar value by $3,000,000 for general construction services on a
continuing contract basis.
|
Contractor |
Original Contract Resolution |
Status |
Total dollars in Work Orders to- date |
Total SBE Participation To-date |
|
|
A) |
All-Site Construction Inc. |
R2015-0155 |
Local/SBE |
$667,340 |
64.5% |
|
|
B) |
Andrea Construction, Inc. |
R2015-0157 |
Local/SBE |
$1,065,177 |
56.2% |
|
|
C) |
ANZCO, Inc. |
R2015-0158 |
Local/SBE |
$1,051,145 |
38.9% |
|
|
D) |
Carrick Contracting
Corporation |
R2017-0297 |
Local/Non-SBE |
$0 |
0% |
|
|
E) |
Cooper Construction Management &
Consulting, Inc. |
R2017-0298 |
Local/SBE |
$130,419 |
34.6% |
|
|
F) |
DCOTA Contracting, Inc. |
R2015-0161 |
Local/SBE |
$29,875 |
28.4% |
|
|
G) |
Green Building
Construction Corp |
R2017-0299 |
Local/SBE |
$0 |
0% |
|
|
H) |
J. Rawn Enterprises, Inc. |
R2015-0165 |
Local/SBE |
$42,972 |
35.1% |
|
|
I) |
Joe Schmidt Construction,
Inc. |
R2015-0164 |
Local/SBE |
$522,428 |
44.7% |
|
|
J) |
McTeague Construction Co., Inc. |
R2017-0301 |
Non-Local/Non-SBE |
$55,200 |
0% |
|
|
K) |
Newbold Construction, Inc. |
R2017-0809 |
Local/SBE |
$0 |
0% |
|
|
L) |
One Call Property Services,
Inc. |
R2017-0302 |
Local/SBE |
$0 |
0% |
|
|
M) |
Ralph Della-Pietra Inc. |
R2015-0167 |
Local/SBE |
$422,680 |
22.0% |
|
|
N) |
Randolph Construction
Group, Inc. |
R2017-1040 |
Local/SBE |
$0 |
0% |
|
|
O) |
Robling Architecture Construction, Inc. |
R2015-0168 |
Local/SBE |
$137,187 |
99.5% |
|
|
P) |
Thermal Concepts, Inc. |
R2017-0305 |
Non-Local/Non-SBE |
$0 |
0% |
|
SUMMARY: The
Amendments extend the term of the Contracts for Minor Construction services for
one year through February 2, 2019. The Board originally approved the annual
Contracts on February 3, 2015, and the original Contracts provided for an
initial term of one year with four renewal options each for a period of one
year each. This will be the third renewal option for the original contracts.
During the first three years of the Contracts, the County awarded $4,286,033 in
work orders. Staff is requesting the cumulative limit be increased by
$3,000,000 for a total cumulative value of $9,000,000. Projects are bid among the pre-qualified
participants. The Small Business Enterprise (SBE) participation goal
established by the SBE Ordinance is 15%. The cumulative SBE participation for
all work orders to-date is 47.31%. (Capital Improvements) Countywide
(LDC)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve:
A) Amendment No. 001 to an Agreement (R2017-0729) with the Town of Lantana
to provide an additional $59,643 for improvements along North 8th
Street and the installation of two basketball courts; and
B) Delegated authority to the County Administrator, or designee, to execute
future amendments to the Agreement (R2017-0729) with the Town of Lantana.
SUMMARY: On June 6, 2017, the County entered into an Agreement (R2017-0729) with
the Town of Lantana to provide $363,328 in Fiscal Year 2016-2017 Community
Development Block Grant (CDBG) funding for the design and installation of
improvements along North 8th Street and the installation of two
basketball courts at 901 North 8th Street. The work was bid by the Town and the project
is currently under construction. The bid
documents included an alternate to add lighting to the basketball courts. This
Amendment will provide $59,643 in additional CDBG funding to enable the Town to
add the work under the bid alternate. The additional funding consists of the
Town’s $59,643 CDBG allocation for Fiscal Year 2017-2018. Delegation of authority to the County
Administrator, or designee, to execute future amendments will allow timely
execution of such amendments in order to facilitate continuous project
implementation and allow for timely expenditure of CDBG funds in order to meet
U.S. Department of Housing and Urban Development expenditure deadlines. These
are Federal CDBG funds which require no local match. District 7 (JB)
2. Staff recommends
motion to receive and file: 2017 Crime Statistics Report for the Palm
Beach County Urban High-Crime Job Tax Credit (UJTC) Program and the UJTC
Re-ranking Status Letter/Program. SUMMARY: Palm Beach County has
participated in the UJTC Program since 1999.
The County is required by the Florida Legislature to triennially prepare
and submit the Crime Statistics Report to the State for review. The 2017 Crime Statistics Report was executed
on August 18, 2017, by the County Administrator, under authority delegated by
Agenda Item 3I-A of March 10, 2015, and was provided to the Florida Department
of Economic Opportunity. The report
includes the crime volume and number of arrests that took place for various
crimes within the UJTC area during the 2016 calendar year. Upon review of the 2017 Crime Statistics
Report, due to a reduction in crime the State re-ranked the County UJTC area
from a Tier 1 to a Tier 2, allowing eligible businesses to receive State tax
credits from $1,000 to $1,500 per qualified job. The re-ranking of the UJTC areas will become
effective on January 1, 2018, and will remain in effect until December 31,
2020. Districts 2 & 7 (JB)
3. Staff recommends
motion to approve:
A) Agreement with
the City of Riviera Beach in the amount of $177,587 for the period of January
23, 2018 to July 31, 2019; and
B) delegated
authority to the County Administrator, or designee, to execute future
amendments to the Agreement with the City of Riviera Beach.
SUMMARY: This Agreement provides Community Development Block Grant (CDBG) funding
for roadway resurfacing and street improvements on 28th, 30th,
and 36th Streets and Avenue O in Riviera Beach. On July 11, 2017,
the Board of County Commissioners approved the Fiscal Year 2017-2018 Action
Plan (R2017-0941) which allocated $177,587 for these street improvements. Delegation of authority to the County
Administrator, or designee, to execute future amendments will allow timely
execution of such amendments in order to facilitate continuous project
implementation and allow for timely expenditure of CDBG funds in order to meet
U.S. Department of Housing and Urban Development expenditure deadlines. These
are Federal CDBG funds which require no local match. District
7 (JB)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
4. Staff recommends
motion to approve:
A) Agreement with
the City of Greenacres in the amount of $148,771 for the period of January 23,
2018 to April 30, 2019, and
B) delegated
authority to the County Administrator, or designee, to execute future
amendments to the Agreement with the City of Greenacres.
SUMMARY: This Agreement provides Community Development Block Grant (CDBG) funding
for drainage improvements along First Street between Swain Boulevard and
Haverhill Road in Greenacres. On July
11, 2017, the Board of County Commissioners approved the Fiscal Year 2017-2018
Action Plan (R2017-0941) which allocated $148,771 for these drainage
improvements. Delegation of authority to
the County Administrator, or designee, to execute future amendments will allow
timely execution of such amendments in order to facilitate continuous project
implementation and allow for timely expenditure of CDBG funds in order to meet
U.S. Department of Housing and Urban Development expenditure deadlines. These
are Federal CDBG funds which require no local match. District
2 (JB)
5. Staff recommends
motion to approve:
A) Agreement with
the Town of Mangonia Park in the amount of $31,334 for the period of January
23, 2018 to September 1, 2018; and
B) delegated
authority to the County Administrator, or designee, to execute future
amendments to the Agreement with the Town of Mangonia Park.
SUMMARY: This Agreement provides Community Development Block Grant (CDBG) funding
for playground equipment and improvements at Addie Green Park located at 1233
53rd Street in Mangonia Park.
On July 11, 2017, the Board of County Commissioners approved the Fiscal
Year 2017-2018 Action Plan (R2017-0941) which allocated $10,387 for the
playground equipment and park improvements.
The balance of the funding is derived from Mangonia Park’s CDBG allocations
from Fiscal Year 2014-2015 ($7,191), Fiscal Year 2015-2016 ($6,871) and Fiscal
Year 2016-2017 ($6,885). Delegation of
authority to the County Administrator, or designee, to execute future
amendments will allow timely execution of such amendments in order to
facilitate continuous project implementation and allow for timely expenditure
of CDBG funds in order to meet U.S. Department of Housing and Urban Development
expenditure deadlines. These are Federal CDBG funds which require no
local match. District 7 (JB)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: appointment of one new member and
reappointment of five members to the Land Development Regulation Advisory Board
(LDRAB), for the term from February 7, 2018 to February 2, 2021.
Appoint one new member
Appoint Seat # Seat Requirement Nominated
By
Xavier Salas 11 Architect/Engineer American Institute of Architects
Reappoint five members
Reappoint Seat # Seat Requirement Nominated
By
Daniel Walesky 8 Residential Builder Gold
Coast Builders Association
Anna Yeskey 9 Municipal Rep PBC League of Cities, Inc.
Frank J. Gulisano 13 Realtor Realtors
Assoc. of Palm Beaches
C. Wesley Blackman, AICP 16 AICP Planner PBC
Planning Congress
Abraham Wien 18 Alternate Commissioner
Abrams
SUMMARY: The Board is comprised of 18 members. The term of office for Board members is
three years, with a limit of three consecutive three-year terms. Nine of the
members shall be appointed by a majority of the Board of County Commissioners
(BCC) upon a recommendation by the following organizations: Gold Coast Builders
Association, League of Cities, Florida Engineering Society, American Institute
of Architects, Environmental Organization, Realtors Association of the Palm
Beaches, Florida Surveying and Mapping Society, Associated General Contractors
of America and The Palm Beach County Planning Congress. Seven members will be
appointed by the BCC; one from each commissioner as a district appointment,
with consideration of expertise in Article 2. G.3. A.3.b.; The BCC shall also
appoint two at-large alternate members, by a majority vote of the BCC with
consideration of the expertise noted above. The at-large members are alternates
and therefore the attendance rules are not applicable. The Board consists of 18
members, with 18 seats currently filled and a diversity count of Caucasian: 16
(90%), African American: 1 (5%), Hispanic 1 (5%). The gender ratio (male:
female) is 14:4. Nominees Mr. Salas and Mr. Wien are Hispanic-American males;
Mr. Walesky, Mr. Gulisano and Mr. Blackman are Caucasian males, and Ms. Yeskey
is a Caucasian female. Staff has addressed the need to increase diversity
within our boards and will continue to encourage this in an effort to expand
the Board’s diversity. Unincorporated (LB)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: executed
Agreements received during the month of October 2017.
A) Standard Potable Water and Wastewater Development
Agreement with Florida Power & Light Company, #05-01122-000 (District 1),
Recorded in OR BK 29395 PG 1732;
B) Standard Potable Water and Wastewater Development
Agreement with TT of Jennings, Inc., #02-01151-000 (District 2), Recorded in OR
BK 29395 PG 1712; and
C) Standard Potable Water and Wastewater Development
Agreement with West Boca Outparcel, LLC, #09-01086-000 (District 5), Recorded
in OR BK 29395 PG 1722.
SUMMARY: In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants/ procurement
items must be submitted by the initiating Department as a receive and file
agenda item and are attached unless the documents have been recorded in the
Public Records of Palm Beach County. The documents have been fully executed on
behalf of the Board of County Commissioners (BCC) by the Director of the Water
Utilities Department in accordance with Resolutions R93-1619, R96-0228, and
R2003-0539 and are now being submitted to the BCC to receive and file. (MJ)
2. Staff recommends
motion to approve: Consultant
Services Authorization (CSA) No. 1 for the Priority Aerial Canal Crossing
Improvements Phase 2 Project (Project) with Mock, Roos & Associates, Inc.,
in the amount of $243,900. SUMMARY: On June 20, 2017, the Board of County
Commissioners (BCC) approved the Water Utilities Department (WUD) Contract with
Mock, Roos & Associates, Inc., (R2017-0818). CSA No. 1 provides for
engineering services relating to the surveying, design and permitting for the
replacement/rehabilitation of nine aerial canal crossings. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15% overall. The Contract
with Mock, Roos & Associates, Inc.,
provides for SBE participation of 98% overall. CSA No. 1 includes 75.63%
overall participation. The cumulative SBE participation, including CSA No. 1 is
75.63% overall. Mock, Roos and Associates,
Inc., is a Palm Beach County company. The Project is included in the FY
18 Capital Improvement Plan adopted by the BCC. (WUD Project No. 17-077) Districts
5 & 6 (MJ)
3. Staff recommends
motion to approve: Amendment No. 1 to the Contract
(Contract) with Aquifer Maintenance and Performance Systems, Inc.,
(AMPS) for System-wide Wellfield
Maintenance for the Water Utilities Department (WUD) to renew the Contract for an additional 12-month
period. SUMMARY: On March 14, 2017, the Board of County
Commissioners approved the WUD System-wide Wellfield Maintenance Project
(R2017-0315) with AMPS in the amount of $1,189,076. WUD has undertaken $390,875.20 of authorized
maintenance work through December 1, 2017. The proposed 12-month renewal
will allow for the continuation of system-wide wellfield maintenance to maintain adequate raw water supply to the WUD water
treatment plants and does not add any additional funds to the Contract beyond
those already approved. The renewal of the Contract does not guarantee
nor authorize any work. Work will be
assigned during the 12-month renewal period by formal Construction Delivery
Orders (KDO) drawn against the Contract with the project cost identified on
each KDO. The unit prices contained in
the Contract will be used in determining the cost of the KDOs. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15% overall. The Contract provided for SBE participation
of 0%. AMPS has performed all of the
work as specified and is working with the Office of Small Business Assistance
to attain the SBE participation goal for the duration of the contract period.
AMPS is a Palm Beach County company. (WUD Project No. 16-001/VMG) Countywide
(MJ)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
4. Staff recommends
motion to approve: Work
Authorization (WA) No. 7 for the Western Region Wastewater Treatment Facility
(WRWWTF) Sludge Thickener and Western Region North Wastewater Treatment
Facility (WRNWWTF) Headworks Bypass Improvements (Project) with Cardinal
Contractors, Inc., in the amount of $1,920,520. SUMMARY: On
March 10, 2015, the Board of County Commissioners (BCC) approved the Water
Utilities Department (WUD) Contract for Optimization and Improvements
Design-Build with Cardinal Contractors, Inc., (R2015-0316). WA No. 7 provides for the replacement of
the existing sludge thickener at the WRWWTF and the construction of headworks
bypass at WRNWWTF. WA No. 7 will improve operational efficiency and increase
reliability at WRWWTF by replacing the aging sludge thickener which is at the
end of its useful life. WA No. 7 will also reduce the potential of wastewater
overflows by constructing a bypass around the WRNWWTF influent screens. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15% overall. The Contract provides for SBE participation of 26%.
WA No. 7 includes 31.36% overall SBE participation. The cumulative SBE
participation, including WA No. 7, is 29.77% overall. Cardinal Contractors,
Inc., is headquartered in Sunrise, Florida but maintains an office in Palm
Beach County from which the majority of the work under WA No. 7 will be
undertaken. The Project is in the FY18
Capital Improvement Plan adopted by the BCC. (WUD Project No. 18-008) District
6 (MJ)
5. Staff recommends
motion to approve: Work
Authorization (WA) No. 11 for the Systemwide Safety Improvements Design-Build
(Project) with Globaltech, Inc., in the amount of $711,566.57. SUMMARY: On
March 10, 2015 the Board of County Commissioners (BCC) approved the Water
Utilities Department (WUD) Contract for Optimization and Improvements
Design-Build with Globaltech, Inc., (R2015-0315) (Contract). WA No. 11 provides for safety improvements to
upgrade 11 different facilities to currently established industry safety
standards, thereby achieving a top priority of WUD’s strategic initiatives. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15% overall. The Contract provides for SBE participation of 75%.
WA No. 11 includes 94.35% overall SBE participation. The cumulative SBE
participation including WA No. 11 is 96.21% overall. Globaltech, Inc., is
headquartered in Palm Beach County. The Project
is included in WUD’s FY18 budget. (WUD Project No. 17-050) Districts 2, 3, 5
& 6 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: South Cove
Pedestrian Pier Facility Easement Agreement (Easement) with Holy Trinity
Properties, Inc., a Florida limited liability company (Grantor), at no cost to
Palm Beach County for an non-exclusive perpetual easement including riparian
rights for the existing South Cove Pedestrian Pier Facility. SUMMARY: This
Easement is required by the Florida Department of Environmental Protection and
provides Palm Beach County with the necessary riparian rights to the uplands
for ingress and egress and allowing for repair, replacement, operation,
maintenance or modification to the existing South Cove Pedestrian Pier Facility
located upon Sovereign Submerged Lands adjacent to the Grantor’s property. District 7 (AH)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
2. Staff recommends
motion to:
A) approve Contract for Consulting/Professional
Services with Florida Atlantic University (Contract) for an amount not to exceed
$16,500 providing for shoreline surveying and mapping at the Jupiter Inlet Lighthouse Outstanding
Natural Area (JILONA) beginning from contract execution until November 30, 2018; and
B) authorize County Administrator, or designee, to sign
all future time extensions, task assignments, certifications, and other forms
associated with the Contract, and necessary minor amendments that do not
significantly change the scope of work, or terms and conditions of the
Contract.
SUMMARY: On December 6, 2016, the Board of County Commissioners approved Bureau of
Land Management (BLM) Cooperative Agreement L16AC00163 (Agreement) and
Supplement 0001 (R2016-1780) for the management of JILONA for a five-year
period ending July 20, 2021. The Agreement provides funding for management
activities, including science and education support. The Contract provides surveying and mapping along the JILONA shoreline by
FAU staff and students. The data collected will be used to calculate the loss
of eroded material, track its waterward migration and assist in further
development of a shoreline restoration project. The services provided by this Contract support
recommended actions 1.4 and 2.6 of the JILONA climate strategy. Expenditures
will paid from the Natural Areas Fund, a non-ad valorem funding source, and
will be reimbursed through the Agreement. District 1 (AH)
3. Staff recommends
motion to receive and file: First Amendment
to Contract for Sinking of Retired Naval Submarine USS Clamagore to create an artificial reef (Amendment) with CRB
Geological and Environmental Services, Inc. D/B/A Artificial Reefs
International USS CLAMAGORE (ARI-Clamagore) extending the completed service
date one year to January 9, 2019, for the sinking of retired naval submarine USS Clamagore. SUMMARY: On January
10, 2017, the Board of County Commissioners approved Contract (R2017-0113) for
the Sinking of Retired Naval Submarine USS
Clamagore to create an artificial reef.
ARI-Clamagore has secured exclusive rights with the submarine owner,
Patriots Point Naval & Maritime Museum, for acquiring and reefing the USS Clamagore, a 320’ long Balao class
submarine built in 1945 and retired to the museum in 1975. The Amendment is for
a one-year extension of time to January 9, 2019. The time extension allows ARI-Clamagore to
complete their necessary fund-raising efforts and to complete the engineering
design to allow the submarine to rest on the sea floor and be stable in storm
events. Delegated authority to execute all future time extensions, task
assignments, certification, and any other forms associated with the Contract
was approved at that time. District 1 (AH)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
4. Staff recommends
motion to receive
and file:
A) Task Assignment Change Order Form to Contract
No. FWC11357 (R2012-0573), Task Assignment Number IP6, Change Order Number 1
with the Florida Fish and Wildlife Conservation Commission (FWC) adding 45
acres of Hydrilla with specified control methods to this plant type to the Lake
Clarke Workplan; and
B) Task Assignment
Change Order Form to Contract No. FWC11357 (R2012-0573), Task Assignment Number
IP6, Change Order Number 2 with the Florida Fish and Wildlife Conservation
Commission (FWC) adding 200 acres of an exotic Rhododendron with Diquat and
Flumioxazin as control methods to this plant type to the Loxahatchee Slough
Natural Area Workplan.
SUMMARY: On April 17, 2012, the Board of County Commissioners (BCC) approved FWC
Contract No. FWC11357 (R2012-0573) for aquatic vegetation control services in
Lakes Clarke, Ida, Osborne, and Pine. On August 15, 2017, Task Assignment
Number IP6 (R2017-1054) was approved providing for aquatic vegetation control services and a cost reimbursement of
$50,000 for a term beginning upon execution to June 30, 2018. Delegated authority to execute all
future time extensions, task assignments, certification, and any other forms
associated with this Contract was approved at that time. Countywide (AH)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: following
original executed Amphitheater
Rental Agreements:
A) 4KIDS of South
Florida, 20th Anniversary Celebration, Sunset Cove Amphitheater, for the period
November 10, 2017 through November 11, 2017;
B) Teach The Beach
Foundation, Inc., Bands and Brews Craft Beer Festival, Seabreeze Amphitheater,
on November 18, 2017;
C) The Leukemia &
Lymphoma Society, Inc. Light the Night Walk, Sunset Cove Amphitheater, on
November 18, 2017;
D) JMF Corporation,
Griot Festival, Sunset Cove Amphitheater, for the period November 19, 2017
through November 20, 2017;
E) People’s Trust
Holdings, LLC, People’s Trust Employee Appreciation Day, Sunset Cove
Amphitheater, on December 9, 2017; and
F) Bartman
Productions LLC, Winter Wonder Jam, Seabreeze Amphitheater, for the period
December 16, 2017 through December 17, 2017.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
The Amphitheater Rental Agreements have been fully executed on behalf of
the Board of County Commissioners (Board) by the Director of the Parks and
Recreation Department in accordance with Resolution 2009-0335, amended by
Resolutions 2009-1807, 2012-1715, and 2014-0166 and are now being submitted to
the Board to receive and file. The events help to offer a balanced schedule of
events which promote the quality of life in the communities we serve. An estimated 15,000 people attended the
events produced under the Amphitheater Rental Agreements. Districts 1 & 5
(AH)
JANUARY
23, 2018
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to receive and file: following original executed Sponsorship Agreements:
A) Food Truck
Invasion Inc., cash sponsorship of a series of twenty three Family Night with
Food Truck Invasion events, Sunset Cove Amphitheater, for the period October
18, 2017 through September 19, 2018; and
B) Boynton Beach
Associates XVIII, LLLP, cash sponsorship of a series of nine Canyon
Amphitheater Music and Movie Nights events at Canyon Amphitheater, for the
period January 6, 2018 through December 30, 2018.
SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a Receive and File agenda
item. The Sponsorship Agreements have been fully executed on behalf of the
Board of County Commissioners (Board) by the Director of the Parks and
Recreation Department and the County Administrator in accordance with
Resolution 2008-0442, amended by Resolution 2017-0102 and are now being
submitted to the Board to receive and file. These sponsored events help offer a
balanced schedule of events which promote the quality of life in the
communities we serve. District 5
(AH)
3. Staff recommends
motion to receive and file: fully
executed Project Agreement Amendment with the Florida Inland Navigation
District (FIND) Waterways Assistance Program Grant Number PB-15-188 for the
redevelopment and expansion of Bert Winters Park extending the project
completion date from September 30, 2017 to September 30, 2018. SUMMARY: In 2015, the County was
awarded a $1,000,000 FIND grant to fund a portion of the construction cost
associated with the redevelopment and expansion of Bert Winters Park in
northern Palm Beach County. The
term of the grant agreement, R2015-1806, was from October 21, 2015 until
September 1, 2017. The County applied
for and was awarded a one year project completion extension. There are no other changes to the terms of
the Agreement as a result of this Amendment. The fully executed Project Agreement Amendment is now being submitted
to the Board to receive and file. District 1 (AH)
4. Staff recommends
motion to receive and file: following original executed
Entertainment Contractor Agreements for three community events:
A) Peter Sarfati, Solid Brass, Canyon
Amphitheater, on November 11, 2017;
B) Sidney Parker, Sid Parker Orchestra, Canyon Amphitheater, on December 2, 2017; and
C) Sanderford Sound Inc., Odyssey Road,
Seabreeze Amphitheater, on December 9, 2017.
SUMMARY: The Parks and Recreation Department
produces cultural activities to promote the quality of life in the communities
it serves. The Parks and Recreation Department produced
three cultural events at the Canyon and Seabreeze Amphitheaters. These events
were attended by an estimated 1,500 people and generated positive support and
goodwill for the County. A sponsorship
from GL Homes offset the expenses of the concerts at Canyon Amphitheater. In
accordance with County PPM CW‑O‑051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The
Entertainment Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (Board)
by the Director of the Parks and
Recreation Department in accordance with Resolution 2008-1109, amended by
Resolutions 2010‑0644, 2014-0168 and 2017-1367, and are now being
submitted to the Board to receive and file. Districts 1 & 5 (AH)
JANUARY
23, 2018
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to approve: non-standard Amphitheater Rental Agreement
with JM Family Enterprises, Inc., for a company picnic set up and event from
February 1, 2018 through February 3, 2018, at Sunset Cove
Amphitheater. SUMMARY: The Parks and Recreation Department
(Department) utilizes a standard Amphitheater Rental Agreement which is
executed at the Department level.
However, non-standard Amphitheater Rental Agreements are sometimes
required to satisfy the specific requirement terms of a given renter. JM Family
Enterprises, Inc., has requested modifications to the approved standard
Amphitheater Rental Agreement language.
The modifications clarify the responsibilities and expectations of the
County and JM Family Enterprises, Inc., for issues such as cancellation and
postponement, minimum and maximum attendance, photography and recording rights,
and compliance with public entity crimes certification. County net revenues generated from the
company picnic event are estimated at $6,713. District 5 (AH)
6. Staff recommends
motion to receive and file: following original executed
Sound and Light Production Services Contractor Agreements:
A) Blackwood
Productions, LLC, Sound and Light Productions Services, Canyon Amphitheater,
Seabreeze Amphitheater, and Sunset Cove Amphitheater, starting on November 10,
2017 through February 26, 2018; and
B) Blackwood
Productions, LLC, Griot Festival, Sunset Cove Amphitheater, from October 28,
2017 through October 29, 2017.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/ agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
The Sound and Light Production Services Contractor Agreements have been
fully executed on behalf of the Board of County Commissioners (Board) by the Director of the Parks and Recreation
Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645,
2014‑0167 and 2017-1368, and are now being submitted to the Board to
receive and file. Districts 1 & 5 (AH)
7. Staff recommends
motion to receive and file: following
original executed Independent
Contractor Agreement:
Palm Beach County Officials Association, Inc.,
Junior Volleyball League, West Boynton Recreation Center, for the period of
November 7, 2017 through March 28, 2018.
SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts/ agreements/grants
must be submitted by the initiating Department as a Receive and File Agenda
Item. This Independent Contractor
Agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the Director/Assistant Director of the Parks and
Recreation Department in accordance with Resolution 94-422, amended by
Resolutions 2002-2103, 2007-0409, 2012-0168 and 2017-0822, and is now being
submitted by the Board to receive and file. District 3 (AH)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A)
approve Interlocal Agreement with the Public Defender’s Office of the
Fifteenth Judicial Circuit in the amount $124,000 for the period of January 23,
2018 through September 30, 2019 to fund a Client Navigator position for the
John D. and Catherine T. MacArthur Foundation’s Safety and Justice Challenge
Project;
B) approve Interlocal Agreement with the State
Attorney’s Office of the Fifteenth Judicial Circuit in the amount of $124,000
for the period of January 23, 2018 through September 30, 2019 to fund a Public
Safety Specialist position for the John D. and Catherine T. MacArthur
Foundation’s Safety and Justice Challenge Project; and
C)
authorize County Administrator, or designee, to execute amendments and
documents related to both of these agreements, on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County’s Attorney’s
Office, and within budgeted allocations.
SUMMARY: Palm Beach
County was awarded $2,000,000 from the John D. and Catherine T. MacArthur
Foundation’s Safety and Justice Challenge (SJC) Grant Program on October 2,
2017 to be one of 20 national Implementation Sites. This grant proposes to
reduce the county’s jail population of 2,210 by 16.7% by September 30, 2019,
through five strategies identified by the McArthur Core Team of stakeholders,
including the Judiciary, State Attorney, Public Defender, Sheriff’s Office, The
Lord’s Place, Department of Public Safety Division of Justice Services Pretrial
Office, Clerk’s Office, State and County Probation, West Palm Beach Police
Department, and Court Administration. The five strategies include: 1) pretrial
jail population reduction for low and medium risk defendants; 2) diversion and
warrant reduction for low-level defendants; 3) case processing efficiencies for
pretrial inmates; 4) racial and ethnic disparity identification and resolution;
and 5) increased data capacity, analysis and evaluation. The Client Navigator and
Public Safety Specialist positions will identify clients in jail and those with
outstanding warrants not yet served and determine if assistance could result in
release or dismissal of the warrant. The positions will review relevant court
and other documents, meet with the clients, and make recommendations to the designated
attorneys. Funding for both positions
beyond September 30, 2019 is contingent upon continuation of the MacArthur
Grant. Countywide (DC)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. Staff recommends
motion to:
A) receive and file two Grant
Adjustment Notices (GANs) from the Federal Fiscal Year 2016 (County FY17)
Florida Department of Law Enforcement (FDLE) Edward Byrne Memorial Justice
Assistance Grant (JAG) Program grant 2017-JAGC-PALM-1-F9-015 for GAN 1 to
extend the grant period from September 30, 2017 to December 31, 2017, revise
the budget and the scope of work and GAN 2 to change the project director; and
B) receive and file one GAN from
the Federal Fiscal Year 2016 (County FY17) FDLE JAG Program
2017-JAGC-PALM-4-F9-226 to change the project director.
SUMMARY:
The JAG Program allows local governments to support a range of
activities to prevent and control crime based on local needs and conditions.
Palm Beach County was allocated $333,395 in Federal FY2016 as part of the FDLE
JAG Program. The grants were approved to support the Department of Public
Safety’s Adult Reentry Program and the Criminal Justice Commission’s (CJC) Law Enforcement
Exchange (LEX) project, and the new Frequent Users Systems Engagement (FUSE)
Project. Grant 2017-JAGC-PALM-1-F9-F14 was awarded in the amount of $44,000 to
the Law Enforcement Exchange (LEX) Program and has been expended and closed
out. Grant 2017-JAGC-PALM-1-F9-015 was awarded in the amount of $233,395 to the
Adult Reentry Program. GAN 1 for this grant provides for an extension from
September 30, 2017 to December 31, 2017 to fully expend the funds, a
modification of the budget and scope of work to provide transitional housing
for homeless ex-offenders. GAN 2 of this grant changes the project director due
to a resignation and reassignment of CJC staff. Grant 2017-JAGC-PALM-4-F9-226
was awarded in the amount of $56,000 to the FUSE Project. GAN 1 of this grant
also changes the project director due to a resignation and reassignment to
another CJC staff person. These three GANs have been fully executed on behalf
of the Board of County Commissioners by the Executive Director of the Criminal
Justice Commission, Kristina Henson, in accordance with R2016-1029 and
R2017-1741. No County matching funds are
required for this grant. Countywide
(DC)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A) approve Interlocal Agreement with the School Board of Palm Beach County;
relating to the staffing and payment for school employees working at emergency
shelters beginning September 6, 2017 and remaining in effect until terminated
by either party; and
B) ratify signature of the Director of Purchasing on
the Interlocal Agreement.
SUMMARY: The County will reimburse the School Board
for costs to open, staff, and operate the emergency shelters, in partnership
with the County and to repair or replace property lost or damage from the use
of the school facilities as emergency shelters.
The County will reimburse overtime costs, which includes straight time
pay and time and one-half pay, directly associated with facility operation in
accordance with the School Board’s Emergency or Disaster Compensation and Cost
Policy. The County will not reimburse
for the School Board employees’ regularly scheduled salary. School Board staff
operating the facility could include administrative, cafeteria, custodial, and
police officers. However, the County
will seek reimbursement of all costs using the Federal Emergency Management
Agency (FEMA) Public Assistance (PA) Program reimbursement protocol. Typically, FEMA will reimburse 75% of all
eligible costs, the State of Florida will contribute 12.5%, and the County will
be responsible for absorbing the remaining 12.5%. The agreement does not provide a disclosed
amount for reimbursement due to the uncertainty of the level of impact a
disaster can have on Palm Beach County.
Due to the approach of Hurricane Irma, the emergency process was
utilized to execute this agreement, which applies to Hurricane Irma as well as
future emergencies. Pursuant to Palm
Beach County Purchasing Code Section 2-54, the Board of County Commissioners
must approve emergency purchases exceeding $200,000. Countywide (LDC)
2. Staff recommends
motion to receive and file: two Grant Adjustment Notices (GAN) numbered
002 and 003 with the U.S. Department of Justice (DOJ), Office of Justice
Programs (OJP) Multidisciplinary Response to Families and Communities in
Complex Homicide Cases grant award (2016-XV-GX-K018), which facilitated an
administrative filing and approvals through October 31, 2017.
1. GAN #002 Change Grantee Authorized
Signing Official; and
2. GAN #003 Travel.
Summary: As
per grant guidelines, certain expenditures and work product require approval
from the DOJ OJP grant manager. The
approval process is facilitated by drafting a GAN and submitting it through the
DOJ’s Grant Management web portal. GAN 002 facilitated approval of changing the
grantee authorized signing official and GAN 003 facilitated approval of Victim
Services staff and DUI project Team members to attend the 2017 Grantee Meeting
in Alexandria, VA that was hosted specifically for this project. The approved grant budget, total grant, and
scope of work remained the same. R2017-0477 authorized the County Administrator,
or designee, to execute future amendments and partner agreements associated
with the current grant on behalf of the Board of County Commissioners, after
approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations. Countywide (LDC)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to:
A) approve acceptance of the Department of Justice,
Office on Violence Against Women (OVW) grant Improving Criminal Justice
Responses (ICJR) Program (2017-WE-AX-0034) in the amount of $900,000 for the
period of October 1, 2017 through September 30, 2020; and
B) receive and file following
executed Contracts for Consulting/Professional Services with project partners
for the period of October 1, 2017 through September 30, 2020:
1) Aid to Victims
of Domestic Abuse, Inc. (AVDA) in the amount of $155,877 to provide crisis intervention,
supportive counseling and advocacy to victims of sexual assault in cases of
domestic violence;
2) Destiny By
Choice, Inc. in the amount of $15,000 to provide culturally specific training;
3) Coalition for
Independent Living Options, Inc. in the amount of $15,000 to provide education
to the deaf and disabled community on availability of sexual and domestic
violence services; and
4) Catholic
Charities Foundation of the Diocese of Palm Beach, Inc. in the amount of
$16,000 to provide specialized legal advocacy services to 24 immigrant victims
of domestic violence and other crimes.
Summary: Palm Beach County Victim Services and Rape Crisis Center, in conjunction
with project partners AVDA, Destiny By Choice, Inc., Coalition for
Independent Living Options, Inc. and Catholic Charities Foundation of the
Diocese of Palm Beach, Inc., received this grant award to enhance victim
safety and offender accountability in cases of sexual assault, domestic
violence, dating violence, and stalking. An integral component of the ICJR
program is the creation and enhancement of collaborative partnerships between
criminal justice agencies, victim services providers, and community
organizations, which respond to sexual assault, domestic violence, dating
violence and stalking. Funding for this project will be used for: 1) increasing
support by strengthening legal advocacy programs and other services for victims
of sexual assault, domestic violence, dating violence and stalking; 2)
improving judicial handling of cases; 3) developing and promoting policies that
enhance best practices for responding to victims; 4) improving the quality of care provided to sexual assault victims through
SANE; 5) maintaining and strengthening the SART; and 6) meaningfully
increasing access to OVW programming for specific underserved populations. R2014-1633 authorized the County
Administrator, or designee, to execute future applications, awards, contracts
and amendments/modifications utilizing funding from the Department of Justice,
Office on Violence Against Women on behalf of the Board of County
Commissioners. This is the third time the County was
awarded this three-year grant. This
grant will continue to fund three existing positions through September 30,
2020, which is the County’s last pay period of the fiscal year 2020. These
positions will be eliminated September 30, 2020, if funding is not continued
through the ICJR program. No County
matching funds are required for this grant.
Countywide (LDC)
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to approve: budget transfer of $513,003 from the Law Enforcement
Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).
SUMMARY: Florida Statute 932.7055(5) provides that
the seizing agency shall use Forfeiture proceeds for school resource officer,
crime prevention, safe neighborhood, drug abuse education and prevention
programs, or for other law enforcement purposes, which include defraying the
cost of protracted or complex investigations, providing additional equipment or
expertise, purchasing automated external defibrillators, and providing matching
grant funds. F.S. 932.7055(5) also requires that no less than 25% of the LETF’s
previous year’s revenues be used for the support or operation of drug
treatment, drug abuse education, drug prevention, crime prevention, safe
neighborhood and school resource officer programs of various non-profit
organizations. The PBSO’s FY 2018 donation requirement is $302,934. The PBSO’s
support of these programs exemplifies its strong commitment to the prevention
and reduction of crime throughout the communities it serves and its desire to
put money back into these communities to support organizations that provide
such services. The year-to-date transfer
for all donations to outside organizations after approval of this item is
$358,500. The funds requested are
to aid PBSO and qualified organizations that meet the requirements set forth in
F.S. 932.7055. Use of LETF requires approval by the Board, upon request of the
Sheriff. The current State LETF balance is $2,689,268. Approval of this request
will reduce the State Law Enforcement Trust Fund balance to $2,176,265. The PBSO certifies that the use of these
funds is in accordance with F.S. 932.7055. Below is a table indicating the
organizations the PBSO seeks to fund and the corresponding amount of funding
proposed per respective organization or agency. No new positions are needed and
no additional County funds are required.
Countywide (DC)
|
ORGANIZATION |
AMOUNT |
|
Alpha Educational
Foundation - DDL, Inc. |
$18,500 |
|
Faith, Hope, Love,
Charity, Inc. |
$25,000 |
|
Florida Sheriffs Youth
Ranches, Inc. |
$130,000 |
|
FSU Foundation, Inc. |
$50,000 |
|
Gulf Stream Council of
the Boy Scouts of America, Inc. |
$10,000 |
|
KidSafe Foundation, Inc. |
$5,000 |
|
National Campaign to Stop
Violence, Inc. |
$19,000 |
|
Palm Beach Recovery
Coalition, Inc. |
$25,000 |
|
PSBO – Quick Response
Vehicle Build-out |
$36,930 |
|
PBSO – Long Range
Acoustic Device |
$62,714 |
|
PBSO – Plastic Water
Barriers |
$54,859 |
|
Safety Council of Palm
Beach County, Inc. - Baby in Back Program |
$3,500 |
|
Safety Council of Palm
Beach County, Inc. - Mobile Eyes Program |
$2,500 |
|
Sunset House, Inc. |
$15,000 |
|
The ARC of Palm Beach
County, Inc. |
$25,000 |
|
Wounded Veterans Relief
Fund, Inc. |
$25,000 |
|
Young Women's Christian
Association of Palm Beach County, Inc. |
$5,000 |
|
|
|
|
Total Amount |
$513,003 |
JANUARY 23, 2018
3. CONSENT
AGENDA APPROVAL
DD. INTERNAL AUDIT
1. Staff recommends
motion to appoint: following individuals to the Internal Audit
Committee:
|
Seat # |
Nominee |
Seat Requirement |
Term |
|
1 |
Raquel Batista Sjomeling |
Not seat specific |
Expires 9/30/19 |
|
Alternate |
Rhonda Rogers |
Not seat specific |
Expires 9/30/20 |
All members of the Internal Audit Committee are required to be citizens
of the County, independent of County operations and officials, with experience
in business or finance; government accounting, auditing, operations or
financial management; or other relevant experience. SUMMARY: Ms. Sjomeling will serve out the balance of the term for
Seat 1 ending on September 30, 2019. Ms.
Rogers will serve the balance of a three-year term ending September 30, 2020.
The Internal Audit Committee unanimously recommended these appointments at its
December 20, 2017 meeting. The audit committee has 6 seats (including one
alternate), 4 seats are currently filled.
Diversity count of Caucasian: 3 (75%), Asian American: 1 (33%). The gender ratio (male: female) is 4:0. One nominee is a Hispanic female; the other
nominee is an African American female. Countywide
(DB)
* * * * * * * * * * * *
JANUARY 23, 2018
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. ENGINEERING & PUBLIC WORKS CONTINUED
FROM 11/21/17 BCC MEETING
1. Staff recommends motion
to adopt a resolution to:
A) reserve drainage easement and utility easement for
Palm Beach County (County) over Vista Del Lago, as shown on the Replat of Boca
Lago, recorded in Plat Book 31, Page 62, Public Records of Palm Beach County,
Florida;
B) approve County quit claim deed conveying the
County’s interest in the 80-foot wide right-of-way of Vista Del Lago to the
Vista Del Lago at Boca Flores Homeowners Association Inc. (HOA) pursuant to
F.S. 336.125(2), and to abandon any public interest in the 80-foot wide
right-of-way of Vista Del Lago, as shown on the Replat of Boca Lago, recorded
in Plat Book 31, Page 62, Public Records of Palm Beach County, Florida; and
C) approve access, drainage and utilities easement to
the County from the HOA over a portion of the abandoned right-of-way.
SUMMARY: All reviewing agencies and utility companies
are in support of this right-of-way conveyance and abandonment. Approval of the quit claim deed will convey
the road to the HOA. County Ordinance 2009-052 requires approval
by supermajority vote of the Board of County Commissioners for conveyance of
fee simple title to real property. The
County owns a portion of the road in fee, thus requiring approval of this
motion by a supermajority vote. Staff supports the abandonment because
easements provided for herein will allow the County’s facilities to remain. The
petition site is located on the west side of Lyons Road, south of Glades Road
and north of Palmetto Park Road. The
petition to abandon the public’s interest in the 80-foot wide right-of-way of
Vista Del Lago is not subject to a privilege fee due to application under
Florida Statutes 336.125. District
5 (LBH)
* * * * * * * * * * * *
JANUARY 23, 2018
A. ADMINISTRATION
1. Staff recommends a
motion to:
A) approve an exception to Resolution No. 2013-0193,
Section 11, which restricts the number of members on a board to a maximum of
11; and
B) adopt Resolution of the Board of County
Commissioners of Palm Beach County, Florida, creating and establishing the Palm
Beach County Commission on Women Advisory Board; establishing a purpose for the
advisory board; establishing the composition, membership, and authority of the
advisory board; establishing procedures for the conduct of meetings;
establishing member responsibilities; providing an effective date.
SUMMARY: At its November 7, 2017 board meeting, the
Board directed staff to reestablish the Commission on the Status of Women,
which was created by enactment of Ordinance No. 73-9 on June 29, 1973 and
ultimately repealed by Ordinance Number 95-27 in July of 1995. The Board has
now determined a need still exists for a County advisory board to represent the
special interests and concerns of local women of all races, ethnic and cultural
backgrounds, religious convictions and social circumstances to review County
policies and other important issues pertaining to the best interest of the
citizens of Palm Beach County, particularly the women therein. Staff recommends
adoption of the Resolution creating and establishing a 15 member advisory
board, to be known as the Palm Beach County Commission on Women Advisory Board.
Countywide (DO)
2. REVISED: Staff recommends
motion to:
A) Receive the third party
review and analysis presentation by Franklin Lee of Tydings & Rosenberg,
LLP of the Palm Beach County Disparity Study Revised Final Draft report;
B) Postpone Board action on the
disparity study until March 13, 2018 to allow all stakeholders an opportunity
to review the data and providing for a thirty day (30) public comment period;
and
C) Extend
the contract period
with Tydings & Rosenberg, LLP
for an additional 180 days from the expiration date of the existing contract
with no increase in the total amount, with the exception of travel related
expenses as required by the County.
SUMMARY: On December 19,
2017, MTA presented the findings of the Palm Beach County Revised Draft Final
Disparity Study Report to the Board of County Commissioners. Following the recommendation of the County
Administrator, the Board deferred taking any further action until the third
party review conducted by Franklin M. Lee, Esq. of Tydings & Rosenberg,
LLP. had been adequately reviewed. The
Board directed staff and the consultant to return to the Board on January 23,
2018 for a presentation of the findings of the third party review. To ensure that there is sufficient time for
stakeholders to review the data and to provide a thirty day (30) public comment
period, staff is recommending that the Board postpone taking any action on the
disparity study until March 13, 2018. Countywide (HH)
A)
accept summary memorandum presented by Franklin Lee of Tydings &
Rosenberg, LLP outlining the findings from Mr. Lee’s third party review and
analysis of the Palm Beach County Disparity Revised Final Draft report
presented by Mason Tillman Associates, Ltd. (MTA); B) accept
final disparity study presented by Mason Tillman Associates, Ltd;. C) direct
staff to develop a Minority and
Women-Owned Business Enterprises (M/WBE)
program along with a program for implementation of race and gender-neutral and
race and gender-conscious remedies contained in the final disparity study
report in cooperation with County staff, stakeholders and Franklin M. Lee, Esq.
of Tydings & Rosenberg, LLP, subject to review and approval by the Board;
and D) extend contract period
with Tydings & Rosenberg, LLP
for an additional 90 days from the expiration date of the existing contract
with no increase in the total amount, with the exception of travel related
expenses as required by the County.SUMMARY: On December 19, 2017, MTA presented
the findings of the Palm Beach County Revised Draft Final Disparity Study
Report to the Board of County Commissioners. Following the recommendation
of the County Administrator, the Board deferred taking any further action until
the third party review conducted by Franklin M. Lee, Esq. of Tydings &
Rosenberg, LLP. had been adequately reviewed. The Board directed staff
and the consultant to return to the Board on January 23, 2018 for a
presentation of the findings of the third party review. Countywide (HH)
JANUARY
23, 2018
5. REGULAR AGENDA
B. LIBRARY
1. Staff recommends
motion to approve: addition of
the Canyon Branch Library to the Library Capital Improvement Plan and to authorize
staff to initiate the process to secure design and construction services for a
Palm Beach County Library System branch library in the Canyon Town Center area.
SUMMARY: The Library Department has recognized a need
to build a new branch location in the West Boynton area. The current West Boynton Library branch does
not have room to expand the building or increase parking capacity. A new library in West Boynton will relieve
demand on the existing branch. This project was presented as part of a Board of
County Commissioners Library workshop on January 9, 2017. The Canyon Town Center TMD Final Master Plan
designates the proposed site for a library.
This site is currently occupied by temporary athletic fields operated by
the Parks & Recreation Department. Development of the site will begin after
athletic fields are constructed at the new and adjacent Canyon Park in
2019. The estimated cost for
construction for the branch library is $18 million. It is anticipated that additional FTE
positions will be needed before completion of the project and that this can be
accomplished through future growth projections under the current operational
millage rate. Ad Valorem funds for this
project were raised through the Library Taxing District. Countywide (AH)
C. PARKS & RECREATION
1. Staff recommends
motion to:
A) adopt Resolution authorizing the lease of certain real property to the City of
Palm Beach Gardens, pursuant to Florida Statute Section 125.38; and
B) approve Lease Agreement with the City
of Palm Beach Gardens (City) for the funding, construction, operation and
maintenance of an active park on approximately 82 acres identified on the
conceptual master plan.
SUMMARY: On
June 20, 2017, the Board approved the conceptual master plan for the North
County District Park Property (5D-1), and authorized staff to negotiate a
long-term lease agreement with the City. The City desires to lease 81.7 acres
of County owned property for the development of a district park with active
recreational facilities to serve residents and visitors in northern Palm Beach
County. The City will develop the Park in two phases and is required to
commence construction of the improvements associated with the 36.5 acre Phase I
within two years of execution of the Lease Agreement. The City must also remove exotic vegetation,
develop trails and open space, construct a retention lake, and provide
stabilized grass parking with road access on the 45.4 acre Phase II property
within 24 months of execution of this Lease Agreement. The City must complete
Phase II facilities as depicted on the Conceptual Master Plan, including
vertical construction, within ten years of execution of this Lease Agreement or
the 45.4 acre property will be automatically redacted from the lease and return
to County control. The initial lease
term is for 50 years with one 50 year renewal option. The Parks and Recreation
Department will be responsible for administration of this Lease Agreement. District
1 (AH)
JANUARY 23, 2018
5. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends a
motion to approve: consent for four County employees and one relative of a County employee to receive
State Housing Initiatives Partnership (SHIP) Program funds under the Purchase
Assistance Program as administered by the Department of Housing and Economic
Sustainability (HES). SUMMARY: This
item is a change in procedure to request advance Board of County Commissioners (Board) consent of the approval of SHIP Purchase
Assistance for four County employees and one relative of a County employee in
order for the home-buying process for these applicants to proceed in a similar
fashion to other applicants. HES staff usually requests Board consent after
each applicant enters into a
contract to purchase a home which staff has found often necessitated extending
the purchase contracts and delaying the private lender’s first mortgage
underwriting and closing process. This
change will help timely achieve the SHIP Program objective of providing
affordable housing to the applicants by removing the delays. Between August 10, 2016 and May 1, 2017,
HES accepted names for the SHIP Program waiting list. One thousand and
thirty-two applicants signed up. Staff subsequently contacted all of the
applicants to advise them that the SHIP applications would be available on May
8, 2017. From July 17, 2017 to August
31, 2017, intake appointments were scheduled and 282 applications
submitted. Of which, 129 applicants were
ineligible and the remaining 153 applicants are income certified or in the
income-certification process. The intake
process included six applicants
who are County employees or relatives of County employees including the five
subject applicants. At the November 7,
2017 meeting, the Board gave its consent for one of the applicants and this
request is for the other five: 1) Derek Wiley, a County employee; 2) Jonathan Henry, a relative of a
County employee; 3) Audrey
Richards, a County employee;
4) Margo Smith, a County employee; and 5) Albert
Daughrity, a County employee. All five
applicants have been income certified and are eligible to purchase a home in Palm Beach County for a purchase
price that may not exceed the SHIP Program’s maximum of $317,647. The County’s second mortgage assistance will
be a deferred, forgivable loan at the
end of 30 years, as long as the home remains the homeowner’s primary
residence. If the homeowner rents, sells, or otherwise conveys the home during
the 30 years, the entire principal amount will become due and payable. These
are State SHIP funds which require no local match. Countywide (JB)
JANUARY 23, 2018
5. REGULAR AGENDA
D. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to:
A) expand the approval provided on October 3, 2017, for the satisfaction
of 29 mortgages received from homeowners in exchange for funding under the State Housing Initiatives Program (SHIP) to
also include, on a case by case basis, approval of the payment of costs to satisfy these mortgages, the reimbursement of
SHIP eligible costs paid by affected homeowners and the return of payments received
from such homeowners; and
B) authorize County
Administrator, or designee, to execute satisfactions of mortgage for these and
other affected homeowners whose affordability periods are as described herein
and to approve the payment of costs to
satisfy these mortgages, the reimbursement of SHIP eligible costs paid by
affected homeowners, and the return of payments received from such homeowners.
SUMMARY: On October 3, 2017, the Board of County Commissioners approved the satisfaction of 29 mortgages received from homeowners in exchange for funding under the State Housing Initiatives Program (SHIP) and authorized the County Administrator, or designee, to execute satisfactions of mortgages for these and other homeowners. The affected homeowners are ones who received second mortgage subsidies for the purchase of their homes during a seven month period starting on May 18, 2004, and ending on December 18, 2004. The discrepancies were contained in their Homebuyer Agreements which stated an affordability period of ten years, while their recorded second mortgages reflected an affordability period of 30 years. The BCC recognized the affordability period as being the ten years as stated in the Homebuyer Agreement and approved the satisfactions of mortgages. The expanded approval would make affected homeowners whole by approving the payment of costs to satisfy these mortgages, the reimbursement of SHIP eligible costs paid by affected homeowners and the return of payments received from such homeowners. Countywide (JB)
JANUARY 23, 2018
5. REGULAR AGENDA
E. PLANNING, ZONING &
BUILDING
1. Staff recommends a
motion to consider: request by the Boynton Beach Community Redevelopment Agency (BBCRA) for
the Palm Beach County Board of County Commissioners, to approve the use of a
portion of the BBCRA’s annual tax increment revenue funding budget to construct
certain statutorily eligible items of the “Town Square at Boynton Beach”
project. SUMMARY: By
request of the
Boynton Beach Community Redevelopment Agency (BBCRA) in a letter dated December
12, 2017, the item
before the Board of County Commissioners is to consider allowing the BBCRA to
utilize Tax Increment Financing (TIF) revenues in order to construct a new city
hall and fire station at the proposed Town Square at Boynton Beach. Chapter 163, Part III, establishes the
powers granted to Community Redevelopment Areas including how TIF revenues can
be spent. Sec. 163.370(3)(a), F.S., provides that TIF revenues cannot be
utilized for the “construction or expansion of administrative buildings for
public bodies or police and fire buildings” unless each taxing authority agrees
to the method of financing. The Town Square at Boynton Beach is a 16-acre site
in downtown Boynton Beach, just east of the I-95 Boynton Beach Boulevard exit.
The project is a public/private partnership between the City of Boynton Beach
and E2L Real Estate Solutions, LLC and includes the renovation of a historic
Boynton Beach High School into a cultural center, residential and retail
spaces, a hotel, public spaces, a garage, fire station and a new city hall. The
Schoolhouse Children's Museum and Learning Center will remain and the Boynton
Beach City Library will receive upgrades in association with the construction
of a new city hall. The total project cost is
$133,000,000, of which the City would fund $52,150,000 (40%) and the CRA would
fund $80,850,000 (60%). On June 12, 2017, the Boynton Beach City Commission
approved the use of the BBCRA’s annual tax increment revenue funding budget to
construct the proposed public buildings and the final financing package for the
Town Square at Boynton Beach project will be heard by the City Commission and
BBCRA on February 6, 2018. District 7 (RPB)
* * * * * * * * * * * *
JANUARY 23, 2018
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JANUARY 23, 2018
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
JANUARY 23, 2018
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 – COMMISSIONER DAVE KERNER
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER MARY LOU BERGER
F. District
6 - COMMISSIONER MELISSA MCKINLAY, MAYOR
G. District
7 – COMMISSIONER MACK BERNARD, VICE MAYOR
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."