September 26, 2017 @ 9:30am
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
SEPTEMBER 12, 2017
PAGE ITEM
9 2C-6 ADD-ON: Proclamation
declaring October 28, 2017 as Caribbean-American for Community Involvement Day
in Palm Beach County (Sponsored by Vice Mayor McKinlay)
13 3A-5 DELETED/FURTHER STAFF REVIEW: Staff
recommends motion to approve: A) contract with Florida Outreach
Center for the Blind, Inc. (FOCB) in an amount
not to exceed $5,000 to be used to purchase a laptop computer and office
furniture. The laptop will be used to
facilitate technology familiarization and classroom instruction using assistive
technology for visually impaired instructors and students. The office furniture
is needed for classroom instruction and program administration to provide
optimum stability, support and positioning for persons with disabilities to
safely work, learn and maneuver at learning stations and desktop viewing
devices; and B) contract with
Habilitation Center for the Handicapped, Inc. (HabCenter) in an amount not to exceed $5,000 to be used to
purchase and install an ADA compliant powered door at the main entrance. (Admin)
34 3H-1 DELETED/FURTHER STAFF REVIEW: Staff
recommends motion to receive and file: Amendment No. 1 to the
contract with Hedrick Brothers Construction Co., Inc. (R2016-0430) in the
amount of $1,054,017 for the Main Detention Center Chiller Replacement project,
in West Palm Beach. (FDO)
38 3H-13 REVISED SUMMARY: The HOA holds title to
a 25´x approximately 160´ open space buffer (the “buffer strip”)
which runs between a 2.2 acre County owned civic site on White Feather Trail in
Boynton Beach and an adjacent residential parcel. The County is under
contract to purchase the residential parcel (R2017-1119), which will be used to
accommodate retention and allow for development of the Fire Station on the
civic site. The County will pay the HOA $60,000 for release of the
buffer upon the County receiving consents from the HOA for all
development approvals required to develop the Station and the HOA delivers a
deed conveying the HOA’s interest in the buffer strip. This Agreement
will also allow the County to plant landscaping on the remainder of the HOA’s
open space buffer surrounding the residential parcel which will allow for
greater utilization of the civic site and residential parcel. It is
difficult to value the rights that County will be acquiring under this
agreement. Staff is obtaining obtained an appraisal valuing
the buffer strip at $30,000 and the right to plant landscaping within the
remaining open space buffer was valued at $80,000. and will provide that
information to the Board as soon as it is available. Regardless of
value, this is the least amount the HOA was willing to accept. Without
the buffer strip, the County would be unable to develop the Fire Station.
This transaction must be approved by a super majority (five votes).
(PREM) District 3 (HJF) (FDO)
41 3I-3 DELETED/FURTHER STAFF REVIEW: Staff
recommends motion to: A) receive and file various documents executed in connection with the Palm Beach County
Intermediary Relending Program (IRP) funded by the U.S. Department of
Agriculture (USDA) as follows:… (DHES)
51 3N-1 REVISED MOTION AND SUMMARY:
Staff recommends motion to: A) approve submittal of an Application to the Florida Department of
State, Division of Library and Information Services, for State Aid to Libraries
in an estimated amount of $1,163,494 for FY 2018; B) approve the associated
State Aid to Libraries Grant Agreement with The State of Florida, Department of
State; and C) authorize the County
Administrator or designee to execute any other necessary agreements,
amendments, forms and certifications; and D)
authorize the County Administrator or designee to apply for and
execute any resulting agreements and documents required for the State Aid to
Libraries Grant in future years. SUMMARY: The State provides an annual operating grant
to eligible libraries based upon their annual operating expenditures from local
funds. Estimated State Aid revenue has
been included in the County Library’s FY 2018 proposed budget. The term of the agreement begins upon execution
by the State of Florida and continues until all the funds are expended. There
is no match requirement for this grant. This State Aid to Libraries Grant is
made available every year. Delegating
authority to the County Administrator or designee to apply for and execute any
resulting agreements and documents required in future years will help comply
with timing for deadlines with the Grantor.
Countywide (AH) (Library)
54 3U1* DELETED/FURTHER STAFF REVIEW: Staff recommends motion to:A) rescind Agreement for Information Technology
(IT) services with Palm Beach
County Law Enforcement Exchange, Incorporated (LEX) dated December 4, 2012 (R2012-1841); and B)… (ISS)
54 3U2* DELETED/FURTHER STAFF REVIEW: Staff recommends motion to:A) rescind Management Control Agreement (MCA) with Palm
Beach Sheriff’s Office and Palm Beach County Law Enforcement Exchange, Inc.
(LEX); B)… (ISS)
54 3U-3* DELETED/FURTHER STAFF REVIEW: Staff recommends
motion to approve: budget transfer in the
amount of $600,000 within the Information Technology Capital Improvements fund
to re-allocate expenditure budgets among specific ISS Capital Projects. (ISS)
61 5A-2 ADD-ON: Staff recommends: A) authorization to demolish
the existing building and re-use of 1.3-acres of County property formerly
occupied by the Tax Collector for the development of small lot transitional
housing units; B) authorization to develop a Request For Proposals for
the development and development/operation of approximately 20 small lot homes;
and C) staff develop an outreach program to municipalities about the
small lot form of development and how it can assist municipalities in meeting
their affordable housing and redevelopment objectives as well as not for
profits and developers who are seeking opportunities to satisfy their
affordable/workforce housing requirements. SUMMARY: Staff is recommending
the use of the County-owned property which previously housed the Lake Worth Tax
Collector’s Office on Military Trail south of 10th Avenue North for
development of approximately 20 transitional housing units as a test case for
the viability of a small lot form of development to meet the needs of the low
and moderate income population for housing units. (PREM) District 2 (HJF) (FDO)
5F1* ADD-ON: Staff recommends motion to approve: Resolution No. R2017-XXXX, a resolution of the Board of County
Commissioners (BCC) of Palm Beach County, Florida, providing for the waiver of
permit fees and expedited review fees, as set forth in Palm Beach County Code,
Chapter 7, Article IIIA., Section 7-50 Exhibit A, that are necessary to repair
or rebuild homes and businesses damaged as a result of Hurricane Irma;
providing for severability; and providing for an effective date and term. SUMMARY: A Resolution of the BCC of Palm Beach County
suspending (waiving) permit fees associated with expediting and issuing permits
necessary to rebuild and repair homes and businesses damaged by Hurricane Irma
for a time period not to exceed 6 months. Countywide (SF) (PZB)
5G1* ADD-ON:
Staff recommends motion to approve: submittal of a Certification of Illegal Immigration Cooperation required
by the Department of Justice COPS Office for additional grant consideration of
a COPS grant submitted by the Palm Beach County Sheriff’s Office. SUMMARY: The Palm Beach
County Sheriff’s Office (PBSO) submitted a grant application with the
Department of Justice COPS Office for funding consideration. On September 7,
2017, the COPS Office notified PBSO that additional consideration to state,
local, or tribal applicants that cooperate with federal law enforcement to
address illegal immigration may be provided if the applicant agency completes a
Certification of Illegal Immigration Cooperation. Both the Government Executive (highest
ranking official within the jurisdiction) and the Law Enforcement Executive
(highest ranking law enforcement official within the jurisdiction) must sign
the Certification and submit it via email by the deadline of 5PM, September 29,
2017. The Sheriff has signed the
Certification and through this Motion the Mayor’s signature is requested to
complete the Certification and thereby satisfy this request from the COPS
Office. Countywide (LDC)
9G-1 ADD-ON:
Request for Off-site Proclamation declaring October 2, 2017 as Thurgood
Marshall Day in Palm Beach County (Sponsored by Commissioner Bernard)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
SEPTEMBER 12, 2017
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 9)
3. CONSENT AGENDA (Pages 10-59)
4. PUBLIC HEARINGS - 9:30 A.M. (Page 60)
5. REGULAR AGENDA (Pages 61-70)
TIME CERTAIN 11:00 A.M. (Sheriff/COPS Grant) (Page 71)
6. BOARD APPOINTMENTS (Page 71)
7. MATTERS
BY THE PUBLIC – 2:00 P.M. (Page
72)
8. STAFF COMMENTS (Page 73)
9. COMMISSIONER COMMENTS (Page 74)
10. ADJOURNMENT (Page 74)
* * * * * * * * * * *
SEPTEMBER 12, 2017
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 9
2C-1 National Kidney Foundation of Florida Day
2C-2 Infant Mortality Awareness Month
2C-3 Palm Beach Partners Business MatchMaker
Conference and Expo Day
2C-4 Chiari Malformation Month
2C-5 Domestic Violence Awareness Month
2C-6 Caribbean-American for Community Involvement
Day
2C-7 Professional Firefighters and Paramedics of
Palm Beach County IAFF Local 2928 and Palm Beach County Fire Rescue Firefighter
Appreciation Month
2C-8 Certificate of Appreciation presented to
Power Evangelism Ministries
2C-9 Special
Presentation by the United Way of Palm Beach County
CONSENT AGENDA
A. ADMINISTRATION
Page 10
3A-1 Reappointment
to the Health Council of Southeast Florida, Inc.
3A-2 Resolution changing the name of the
Department of Economic Sustainability to the Department of Housing and Economic
Sustainability
Page 11
3A-3 Contracts to implement the Office of
Community Revitalization’s Abundant Community Initiative Pilot Project for
neighborhood development
Page 12
3A-4 Appointment to the Small Business Assistance
Advisory Committee
Page 13
3A-5 DELETED: Contracts with Florida Outreach Center
for the Blind, Inc. and Habilitation Center for the Handicapped, Inc.
3A-6 Appointment to the Health Care District of
Palm Beach County
B. CLERK & COMPTROLLER
Page 14
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Unclaimed
monies advertisement
C. ENGINEERING & PUBLIC WORKS
Page 14
3C-1 Contract
with Hardrives, Inc. for construction of Roebuck Road from Jog Road to
Haverhill Road to widen the roads and add improvements
3C-2 Contract
with Ranger Construction Industries, Inc. to widen Hood Road and provide
additional improvements in the area
Page 15
3C-3 Contract
with R&D Paving, LLC to widen the intersection of SW 18th Street
and Lyons Road
3C-4 Contract
with R&D Paving, LLC for construction of Sherwood Forest Boulevard over
Lake Worth Drainage District L-8 Canal
3C-5 Contract
with DP Development of the Treasure Coast, LLC for the construction of Purdy
Land from Forest Hill Elementary to east of Major Drive
3C-6 Contract
with Johnson-Davis, Inc for the construction of Kirk Road over Lake Worth
Drainage District L-5 Canal
Page 16
3C-7 Contract
with Kiewit Infrastructure South Co. for the rehabilitation of the Camino Real
Road/Boca Club Bridge over the Intracoastal Waterway
3C-8 Contract
with D.S. Eakins Construction Corporation for the construction of Kirk Road
over Lake Worth Drainage District L-7 Canal from south of Lake Worth Drainage
District L-7 Canal to Pot O Gold Street
3C-9 Highway
Maintenance Memorandum of Agreement with FDOT for construction of a shared use
pathway along Palmetto Park Road from US 441 to NW 4th Avenue
3C-10 Receive
and file plat recordations from October 1, 2016 through March 31, 2017
3C-11 Abandonment
of utility easement in Lantana Farms to eliminate conflict with future
development
SEPTEMBER 12,
2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C.
ENGINEERING & PUBLIC WORKS (Cont’d)
Page 17
3C-12 Release
of drainage easement at Bridges-Mizner PUD because of inconsistencies on the
proposed site plan
3C-13 Agreement
with FDOT towards the construction of overhead school zone signs at size
schools
3C-14 Memorandum
of Agreement with FDOT for construction of intersection improvements on Glades
Road and US 441 and Glades Road and North Dixie Highway
D. COUNTY ATTORNEY
Page 18
3D-1 Receive
and file Internal Review Service Power of Attorney and Declaration of
Representative forms
E. COMMUNITY SERVICES
Page 18
3E-1 Reappointments
to the Community Action Advisory Board
Page 19
3E-2 Amendments and Contracts for Provision of
Services with agencies providing human and employment services to homeless
county residents
Page 20
3E-3 Amendments to Agreements providing services
to seniors
Page 21
3E-4 Receive and file funding allocation to the Emergency
food and Shelter Program to provide shelter and rent/mortgage payments to
assist individuals and families in crisis
3E-5 Receive and file Amendments to Project
Awareness Notification from the Florida Department of Education
Page 22
3E-6 Use of Facility Agreement with the City of
South Bay to provide a congregate meal site for the elderly at the City of
South Bay Tanner Park Community Center
Page 23
3E-7 Amendments to Agreements with agencies that
provide assistance to senior homeowners
Page 24
3E-8 Amendments to Contracts for Provision of
Ryan White Part A HIV Health Support Services to improve health outcome
services for persons living with HIV Spectrum Disease
Page 25
3E-9 Memorandum of Agreement with Children’s
Services Council and United Way to provide information and referrals to
individuals and families in need
3E-10 Memorandum of Understanding with Centro
Campesino-Farmworker Center, Inc. to refer recipients of the Emergency Home
Energy Assistant Programs services to the Weatherization Assistance Program
F. AIRPORTS
Page 26
3F-1 Receive and file extension of time to Joint
Participation Agreements with FDOT
3F-2 Joint
Participation Agreement with FDOT for roadway access improvements to Hotel
Parcel – Phase 1
Page 27
3F-3 Contract
with H.L. Pruitt Corp. for runway signage and marking re-designation project
3F-4 Receive
and file PBIA Nonconcessionaire Rental Car Operator Ground Transportation
Permit with North Palm Motors, LLC
Page 28
3F-5 Receive
and file 18 Consent to Sublease documents for Galaxy Aviation of Lantana, Inc.
3F-6 Receive
and file notice requesting Professional Services for the Department of Airports
3F-7 Receive
and file Airline Service Inceptive Program Participation Agreement with MN
Airlines LLC
Page 29
3F-8 Receive
and file six Consent to Sublease documents for Galaxy Aviation of Lantana, Inc.
SEPTEMBER 12, 2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F.
AIRPORTS (Cont’d)
Page 29
3F-9 Receive
and fixe five Consent to Sublease documents for Atlantic Aviation West Palm
Beach LLC and four Consent to Sublease documents for Jet Aviation Associates,
Ltd
Page 30
3F-10 Receive and five 19 Consent to Sublease documents for Piedmont
Hawthorne Aviation LLC
Page 31
3F-11 Amendment to Hotel Development Site Lease Agreement with CVH PBIA,
LLC
3F-12 Easement agreement with QxC Communications Inc. for underground
cabling
Page 32
3F-13 Contract with Environmental Science Associates for an Environmental
Assessment for a proposed runway extension at the North Palm Beach County
General Aviation Airport
Page 33
3F-14 Amendment to the contract with AECOM Technical Services, Inc. for
consulting services related to the Palm Beach County Airports’ Capital
Improvement Program
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 33
3G-1 Negotiated
settlement offer for full satisfaction of a Code Enforcement Lien
Page 34
3G-2 Negotiated
settlement offer for full satisfaction of a Code Enforcement Lien
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 34
3H-1 DELETED: Receive and file amendment to contract with Hedrick
Brothers Construction Co., Inc. for the Main Detention Center Chiller
Replacement project
Page 35
3H-2 Amendments
to contracts for Environmental Assessment services
3H-3 Change
Order to contract with Motorola Solutions Inc. for a time extension for the P25
Trunked Simulcast Countywide Public Radio System Project
Page 36
3H-4 Interlocal
Agreement with the Town of Ocean Ridge allowing direct access to the County’s
Public Safety Radio System
3H-5 Amendment
to Interlocal Agreement with the Town of Ocean Ridge for radio maintenance
services
3H-6 Amendment
to contract with Trillium Construction Inc. for Water Treatment Plant No. 11
Storage Building project in Belle Glade
Page 37
3H-7 Term
extension of the Land Lease Agreement with the Solid Waste Authority for
operation of the fueling station at the North County Transfer Station in
Jupiter
3H-8 Receive
and file extension to License Agreement with the School Board for continued use
of the Water Utility Department’s customer service and maintenance facility in
West County
3H-9 Resolution
requesting FDOT to release a strip of right-of-way on State Road 7
3H-10 Contract
with Kurisu, LLC to provide consulting, design, and maintenance at the Morikami
Museum and Japanese Gardens
Page 38
3H-11 Contract
with Collage Design & Construction group, Inc to construct improvements at
Bert Winters Park in Juno Beach
3H-12 Release
of mineral reservations from the Village of Royal Palm Beach in order to sell
the civic site for development of a Senior Housing/Memory Care Facility
3H-13 Agreement
with Palm Shores at Gables End Association, Inc. to release a strip of land for
development of a Fire Station in Boynton Beach
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 39
3I-1 Receive and file correspondence from 29
municipalities confirming renewal of Interlocal Agreements with the County
SEPTEMBER 12,
2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
I.
HOUSING AND ECONOMIC SUSTAINABILITY (Cont’d)
Page 40
3I-2 Receive and file agreement with Portofino
Associates, Ltd. and amendments to agreements for rehabilitation of affordable
rental units
Page 41
3I-3 DELETED: Receive and file documents related to the Palm
Beach County Intermediary Relending Program
J. PLANNING, ZONING & BUILDING
Page 42
3J-1 Appointment
to the Construction Board of Adjustments and Appeals
3J-2 Reappointment
to the Building Code Advisory Board
K. WATER UTILITIES
Page 43
3K-1 Receive
and file standard potable water and wastewater agreements
3K-2 Consultant Services Authorization with Kimley-Horn
and Associates, Inc. for Water Treatment Plant 11 Production Well 11 Well and
Well Head Project
3K-3 Contract with Hinterland Group, Inc. for
Lift Station Rehabilitation Project
Page 44
3K-4 Work Authorization with Hinterland Group,
Inc. for the Gator Boulevard, Water Main Extension; East Sugar House Road to
Duda Road
3K-5 Contract with Kirlin Florida, LLC., for the
Southern Region Water Reclamation Facility Headworks Screenings and Effluent
Pumping Improvements
3K-6 Contract with Electron Corp. of South
Florida for the Water Treatment Plant 11 Smart Wellfield Improvements Project
Page 45
3K-7 Work Authorization with Johnson-Davis,
Incorporated for the Water Distribution System Improvements Phase 1
3K-8 Work Authorization with Hinterland Group,
Inc. for the Priority Aerial Canal Crossing Improvements Project
Page 46
3K-9 Amendment to contract with Holtz Consulting
Engineering, Inc. for Lift Station Rehabilitation Project A
3K-10 Utility Work by Highway Contractor Agreement
with FDOT for improvements to Southern Boulevard at Lyons Road
3K-11 Resolution to obtain utility easement from the
Trustees of the Internal Improvement Trust Fund of the State of Florida on
property south of Hooker Highway, east of State Road 715 in Belle Glade
Page 47
3K-12 Resolution to obtain utility easement from the
Internal Improvement Trust Fund of the State of Florida on property south of
Hooker Highway, west of State Road 15 in Belle Glade
3K-13 Contract with Lanzo Trenchless Technologies,
Inc. for Glades Priority 1 Collection System Rehab and Sanitary Sewer
Evaluation Survey
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 47
3L-1 Receive
and file task assignment to contract with FDEP for routine compliance
inspections
Page 48
3L-2 Appointments
and reappointments to the Natural Areas Management Advisory Committee
M. PARKS & RECREATION
Page 49
3M-1 Resolution revising standard Entertainment
Contractor Agreement form to clarify contractor responsibilities and payment
terms
3M-2 Resolution revising standard Sound and Light
Production Services Agreement form to clarify contractor responsibilities and
additional exhibit fees and charges
3M-3 Receive and file Sponsorship Agreement with
Veterinary Investments Inc.
SEPTEMBER 12,
2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
M.
PARKS & RECREATION (Cont’d)
Page 50
3M-4 Receive and file Entertainment Contractor
Agreement with Zamelli Fireworks Manufacturer Co.
3M-5 Receive and file Tee Time Advertising and
Sales Agreement with Can-Am Golf Group, LLC
3M-6 Receive and file Amphitheater Rental
Agreements with AEG Presents SE, LLC
Page 51
3M-7 Grants with Florida Inland Navigation
District and Florida Fish and Wildlife Conservation Commission dedicating a
portion of Burt Reynolds Park for public use
N. LIBRARY
Page 51
3N-1 Application
to the Florida Department of State, Division of Library and Information
Services, for State Aid to Libraries
P. COOPERATIVE EXTENSION SERVICE
Page 52
3P-1 Agreement
with the Friends of Mounts Botanical Garden, Inc. for continued funding of a
gardener position
3P-2 Agreement
with the Friends of Mounts Botanical Garden, Inc. for continued funding of a
horticulturist position
R. HUMAN RESOURCES
Page 52
3R-1 Authorize
County Administrator or designee to execute all documents relating to
Nationwide Retirement Solutions
S. FIRE RESCUE
Page 52
3S-1 Appointment
by the Town of Lantana on the Lantana Firefighters’ Pension Fund Board
Page 53
3S-2 Memorandum of Agreement with the Children’s
Service Council to provide funding for the Drowning Prevention Coalition
3S-3 Agreement with Palm Beach State College
related to Clinical Field Experience
3S-4 Reappointment to the Fire Code Board of
Appeals and Adjustments Committee
U. INFORMATION SYSTEMS SERVICES
Page 54
3U-1 DELETED:Rescind
agreement with Palm Beach County Law Enforcement Exchange, Incorporated for IT
services and approve agreement for IT services provided by ISS Department to
Law Enforcement Exchange, Incorporated
3U-2 DELETED:Rescind
Management Control Agreement with PBSO and Palm Beach County Law Enforcement
Exchange, Inc. and approve Management Control Agreement with Office of State
Attorney
3U-3 DELETED: Budget
transfer to reallocate funds among specific ISS Capital Projects
Page 55
3U-4 Budget
transfer to reallocate funds from reserves to operating to complete the
Countywide Unified Communication Project
W. PUBLIC AFFAIRS
Page 55
3W-1 Amendment
to Interlocal Agreement with Solid Waste Authority for Channel 20 to provide
broadcasting services
X. PUBLIC SAFETY
Page 55
3X-1 Receive
and file agreements for compensation of psychological services
SEPTEMBER 12,
2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY (Cont’d)
Page 56
3X-2 Contract with the Legal Aid Society of Palm
Beach County, Inc. to provide legal services to indigent citizens
3X-3 Contracts and Interlocal agreements with
agencies providing ex-offender reentry services
Page 57
3X-4 Memorandum of Agreement with CareerSource
Palm Beach County, Inc. to facilitate ex-offender reentry services
3X-5 Interlocal agreement template for use by
governmental agencies to provide temporary medical staff to disaster shelters
BB. YOUTH SERVICES
Page 57
3BB-1 Community Based Agency contracts to support
Youth Empowerment Centers and fund summer interns
Page 58
3BB-2 Community Based Agency contract with Prime Time
Palm Beach County, Inc. to provide after school programs
CC. SHERIFF
Page 58
3CC-1 Receive and file grant modification from the
City of Miami
3CC-2 Acceptance of payments for the Financial Assistance Agreement
between the Florida Department of Law Enforcement and the PBSO
DD. INTERNAL AUDITOR
Page 59
3DD-1 Amendment to contract with Joseph Bergeron to
extend contract for an additional four years
PUBLIC HEARINGS – 9:30 A.M.
A. PLANNING, ZONING AND BUILDING
Page 60
4A-1 Ordinance amending the Palm Beach County Code relating to the Florida Building
Code
B. ENGINEERING & PUBLIC WORKS
Page 60
4B-1 Resolution confirming the MSTU special
assessment process for improvements on Myrtle Drive and 47th Way
South
REGULAR AGENDA
A. FACILITIES DEVELOPMENT
& OPERATIONS
Page 61
5A-1 Status
of Governmental Center Lease Agreement with LJL Food Management, Inc.
5A-2 Use of County owned property south of 10th
Avenue N for development of approximately 20 transitional housing units
B. HOUSING AND ECONOMIC SUSTAINABILITY
Page 61
5B-1 Amendment
to Agreement with Silver Palm Place Associates, Ltd. for the construction of
affordable housing units
SEPTEMBER 12,
2017
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
B. HOUSING AND ECONOMIC SUSTAINABILITY
Page 62
5B-2 Impact
Fee Affordable Housing Assistance Program funding to Habitat for Humanity of
South Palm Beach County, Inc. for construction of single-family homes in
Boynton Beach and Lantana
Page 63
5B-3 Allocation
for the required local government contribution under the Florida Housing
Finance Corporation’s Housing Tax Credit Program
Page 64
5B-4 Amendment
for time extension to Conditional Grant Agreement with Amelia Estates, LLC for
construction and project occupancy
5B-5 Impact
Fee Affordable Housing Assistance Program funding to Community Land Trust of
Palm Beach County for the Davis Landings West project
Page 65
5B-6 Impact
Fee Affordable Housing Assistance Program funding to Neighborhood Renaissance,
Inc. for the Art Lofts at West Village project
Page 66
5B-7 Allocation
for the required local government contribution under the Florida Housing
Finance Corporation’s State Apartment Incentive Loan Program
5B-8 Amendment
for time extension to Agreement with Community Land Trust of Palm Beach County,
Inc. for construction and project occupancy
Page 67
5B-9 Resolution
conveying property to Habitat for Humanity of Palm Beach County, Inc. to
construction two single-family detached homes for affordable housing
C. COUNTY ATTORNEY
Page 67
5C-1 Agreement
for Legal Services with Kaplan, Kirsch and Rockwell, LLP for expert aviation
legal services
5C-2 Contract
with Saul Ewing Arnstein & Lehr, LLP, for legal services
Page 68
5C-3 Resolution
urging the Pro Football Writers Association of American to give favorable
consideration to “O.J” Anderson for selection to the Pro Football Hall of Fame
D. PUBLIC SAFETY
Page 69
5D-1 Ordinance
repealing Palm Beach County Code, Chapter 13, Article II and adopting a new
Palm Beach County Ordinance for emergency medical services
Page 70
5D-2 Ordinance
amending the Vehicle for Hire Ordinance
E. LIBRARY
Page 70
5E-1 Library’s
Long-Range Plan for FY 2018 through FY 2020
F. PLANNING, ZONING & BUILDING
Page 71
5F-1 Resolution
suspending permit fees related to Hurricane Irma for a maximum of six months
G. SHERIFF
Page 71
5G-1 Certification
of Illegal Immigration Cooperation grant consideration
BOARD
APPOINTMENTS (Page 72)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 73)
STAFF
COMMENTS (Page 74)
COMMISSIONER
COMMENTS (Page 75)
ADJOURNMENT (Page 75)
SEPTEMBER 12, 2017
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. REVISED: Proclamation
declaring September 30, 2017 as National Kidney Foundation of Florida Day in
Palm Beach County (Sponsored by Commissioner Valeche)
2. Proclamation
declaring September 2017 as Infant Mortality Awareness Month in Palm Beach
County (Mayor Burdick)
3. REVISED: Proclamation declaring October 13,
2017 as Palm Beach Partners Business MatchMaker Conference and Expo Day in Palm
Beach County (Mayor Burdick)
4. Proclamation
declaring September 2017 as Chiari Malformation Month in Palm Beach County
(Sponsored by Commissioner Berger)
5. Proclamation
declaring October 2017 as Domestic Violence Awareness Month in Palm Beach
County (Sponsored by Vice-Mayor McKinlay)
6. ADD-ON: REVISED: Proclamation declaring October 28,
2017 as Caribbean-American for Community Involvement Day in Palm Beach County
(Sponsored by Vice Mayor McKinlay)
7. Proclamation
declaring September 2017 as Professional Firefighters and Paramedics of Palm
Beach County IAFF Local 2928 and Palm Beach County Fire Rescue Firefighter
Appreciation Month in Palm Beach County (Sponsored by Commissioner Bernard)
8. Certificate
of Appreciation presented to Power Evangelism Ministries (Sponsored by
Commissioner Bernard)
9. Special
Presentation by Laurie George, President and CEO, United Way of Palm Beach
County
* * * * * * * * * * * *
SEPTEMBER 12, 2017
A. ADMINISTRATION
1. Staff recommends
motion to approve: reappointment of one individual to the Health
Council of Southeast Florida, Inc. for a two year term beginning October 1,
2017 and ending September September 30, 2019:
Reappoint Seat No. Seat
Requirement Nominated
By
Mary Poncy 9 Health
Care Purchaser Mayor Burdick
Vice Mayor McKinlay
Commissioner
Abrams
Commissioner Valeche
SUMMARY: The Health
Council of Southeast Florida, Inc. (Council) is a not-for-profit corporation
established pursuant to Section 408.033, Florida Statutes, for the purpose of
providing and coordinating health planning activities within Palm Beach,
Martin, St. Lucie, Indian River and Okeechobee Counties. The Council consists
of twelve members: six representatives
for Palm Beach County; two members appointed by Martin County; two members
appointed by St. Lucie County; one member appointed by Indian River County; and
one member appointed by Okeechobee County. The appointees must be representatives
of health care providers, health care purchasers, and non-governmental health
care consumers, not to exclude elected government officials. A memo dated July
26, 2017, was circulated to the Board of County Commissioners requesting
support of Ms. Poncy’s reappointment or requesting additional nominations. No
additional nominations were received. With this reappointment, the diversity of
the Palm Beach County representatives (6) include one Caucasian female, one
African-American male, and four vacant positions (one health care provider, one
health care purchaser and two health care consumers). Countywide (HH)
2. Staff recommends
motion to adopt: Resolution of the Board of County Commissioners of
Palm Beach County, Florida, amending the County Administrative Code to change
the name of the Department of Economic Sustainability to the Department of
Housing and Economic Sustainability, and providing an effective date. SUMMARY: Amendments to the County Administrative
Code require a resolution approved by a majority of the members of the Board.
The attached resolution amends the County Administrative Code to rename the
Department of Economic Sustainability, the Department of Housing and Economic
Sustainability. The renaming of this
department will place more emphasis on housing as a priority of the Board of
County Commissioners and more accurately describe the responsibilities of the
department. Countywide
(PK)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends a
motion to approve: the following contracts each in an amount not to exceed
$6,000 to implement the Office of Community Revitalization’s Abundant Community
Initiative (ACI) Pilot Project:
A) Contract with Shannon Doughney for the implementation of the
project in the Cabana Colony CCRT area;
B) Contract with Bill McDonald for the implementation
of the project in the Plantation CCRT area; and
C) Contract with Bonnie Hodges Leech for the
implementation of the project in the San Castle CCRT area.
SUMMARY: Funding
for this pilot project was previously approved by the Board of County
Commissioners (Board) on January 13, 2015, to contract with a resident as
Neighborhood Coordinator in an amount not to exceed $5,000 to spearhead the
Abundant Community Initiative (ACI) Pilot Project in three selected CCRT pilot
communities (Cabana Colony, Plantation, and San Castle). The purpose of
the pilot project is to further engage and help empower residents for civic
leadership, and demonstrate the viability and potential of the Asset Based
Community Development (ABCD) initiative for neighborhood development in Palm
Beach County by utilizing actual neighborhoods, their existing leadership
structures and residents. The Neighborhood Coordinator is responsible for guiding the neighborhood organizing process,
inventorying the dreams, desires and gifts within the neighborhood, and
facilitating the formation of associations within the neighborhood. The Board approved the contract with the Neighborhood
Connector for Cabana Colony on September 15, 2015; for Plantation on March 22,
2016; and San Castle on June 7, 2016. Staff is now requesting the Board to
approve the new contracts for this upcoming fiscal year to continue the
implementation of the project in the three pilot communities. The
contracts will commence on October 1, 2017 and expire on September 30, 2018.
The new contract amounts of $6,000 reflect added tasks and deliverables.
Funding for this project is available from the Abundant Community Initiative
account. Districts 1, 2 & 7 (DW)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
4. Staff recommends
motion to approve: appointment
of the following individuals to the Small Business Assistance (SBA) Advisory
Committee to complete the term of former members due to their removal for lack
of attendance, for the seats and terms listed below:
NOMINEE SEAT DESIGNATION TERM NOMINATED BY
Appoint
Courtney McKenzie Newell
14 Black Chamber of Commerce
9/12/17 to 09/11/18 Mayor Burdick
Vice
Mayor McKinlay
Gabriel Goldstein 15 Professional
Services Organization 9/12/17 to 09/11/20 Mayor
Burdick
Vice Mayor McKinlay
Summary: The
SBA Advisory Committee is established pursuant to Section 2.80.32, of the Palm
Beach County Code as amended on March 12, 2013.
The committee consists of 15 members representing one black business
owner certified as a small business by the County; one Hispanic business owner
certified as a small business by the County; one woman business owner certified
as a small business by the County; one white male business owner certified as a
small business by the County; one business owner domiciled in Palm Beach
County; one representative of a business incubator program; one representative
of the Hispanic business organization; one representative of the National
Association of Women in Construction; one representative of a Women’s Business
Organization; one certified minority contractor; one representative of the
Associated General Contractors of America; one representative of the Small
Business Development Center; one representative of a financial institution that
assists small businesses; one representative of the Black Chamber of Commerce;
and one representative of a professional services organization. The SBA
Advisory Committee supports the nominations to fill the vacancies created by
the termination of the former members. A memo was sent to the Board of County
Commissioners on August 1, 2017, requesting approval of the recommendations. No
other nominations were received. The SBA Advisory Committee consists of 15
members and the terms of the seats are for three years. The SBA Advisory Committee reviews and
evaluates the effectiveness of small business programs within County Government. The Committee currently consists of 13
members. The current diversity count is:
Caucasian: 6 (46.1%), African American: 5 (38.4%), and Hispanic: 2 (15.3%). The
gender ratio (female:male) is: 7:6. The nominee for appointment to seat 14 is
an African American female and the nominee for appointment to seat 15 is a
Caucasian male. Countywide (HH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
5. DELETED: Staff
recommends motion to approve:
A) contract with Florida Outreach Center for the Blind, Inc. (FOCB) in an amount not to
exceed $5,000 to be used to purchase a laptop computer and office
furniture. The laptop will be used to
facilitate technology familiarization and classroom instruction using assistive
technology for visually impaired instructors and students. The office furniture
is needed for classroom instruction and program administration to provide
optimum stability, support and positioning for persons with disabilities to
safely work, learn and maneuver at learning stations and desktop viewing
devices; and
B)
contract with
Habilitation Center for the Handicapped, Inc. (HabCenter) in an amount not to exceed $5,000 to be used to
purchase and install an ADA compliant powered door at the main entrance.
SUMMARY: The
grant funds were derived from fines collected from parking violations in
designated parking spaces. The General Fund is the funding source as of October
1, 2017. William Lapp, a member of the County’s Handicap Accessibility and
Awareness Grant Review Committee, has disclosed that he serves on the Board of
Directors for the non-profit Florida Outreach Center for the Blind, Inc., on
which his wife is the executive director. Disclosure of these relationships are
being provided in accordance with the provision of Sect. 2-443 of the Palm
Beach Code of Ethics. Mr. Lapp requested an advisory opinion from the Palm
Beach County Commission on Ethics (COE)
regarding his eligibility to serve on the Committee. On September 14, 2011, the
COE opined that Mr. Lapp is not prohibited from serving on the Committee, but
must 1) disclose the nature of his conflict before the Committee discusses the
issue; 2) abstain when the vote takes place and not personally participate in
the matter; and 3) file a state voting conflict form. Mr. Lapp has agreed to
and has complied with the COE direction. Countywide (DO)
6. Staff recommends
motion to approve: appointment of one individual to the Health Care
District of Palm Beach County to fill a seat vacated by Angeleta Gray for a
four year term beginning October 1, 2017 and ending September 30, 2021.
Appoint Seat No. Seat Requirement Nominated By
Cory Neering 1
Elected Official Commissioner
Kerner
Commissioner Berger
Commissioner Bernard
SUMMARY: Per Chapter
2003-326, Laws of Florida, the Health Care District of Palm Beach County is
comprised of seven members. The
appointing authority shall consider the diverse geographic areas of Palm Beach
County in selecting individuals to serve on the Health Care District of Palm
Beach County, and at least one person, but not more than two shall reside in
the Glades Area. The Governor shall
appoint three members; the Board of County Commissioners shall appoint three
members, one of which must be an elected official at the time of appointment;
and one member shall be the Director of the Palm Beach County Health
Department. Members may serve two,
four-year terms. Seat No. 1 is currently
occupied by Angeleta Gray. Ms. Gray’s
term expires on September 30, 2017 and she is not eligible for reappointment. The main requirement for the seat being
vacated is that the individual must be an elected official. A memo dated August 11, 2017 was circulated to the Board of County
Commissioners requesting support of Mr. Neering’s appointment or requesting
additional nominations. No additional
nominations were received. With this
appointment, the diversity of the Palm Beach County representatives include two
Caucasian males and one African-American male. The diversity of the other
members of the Health Care District include two Caucasian males, one Caucasian
female and Hispanic female. Countywide (HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting
Type Meeting
Date
Regular June
06, 2017
Environmental Control June 20, 2017
Regular June
20, 2017
Zoning June
22, 2017
Workshop July
18, 2017
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file proof of publications: “Unclaimed Monies” advertised
by the Clerk & Comptroller of Palm Beach County. SUMMARY: Pursuant
to F.S. 116.21, the Clerk advertised certain unclaimed monies held which are
subject to forfeiture to Palm Beach County. Florida Statutes 116.21 requires
that the proof of publication “shall be filed and recorded in the minutes of
the County Commission of such county.”
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: contract with Hardrives, Inc. (Hardrives) in the
amount of $5,025,814.20 for the construction of Roebuck Road from Jog Road to
Haverhill Road, and Roebuck Road and Jog Road Intersection Improvements
(Project). SUMMARY: Approval of this contract will allow Palm
Beach County to issue a notice to proceed to Hardrives, a Palm Beach County
based company, to begin construction of the project. The work consists of
widening Roebuck Road from Jog Road to east of Haverhill Road from a two-lane
roadway to a 4-lane divided roadway, and includes drainage improvements, the
addition of bike lanes, reconstruction of sidewalks and traffic signal
improvements at the intersection with Haverhill Road. The Jog Road and Roebuck
Road intersection improvements will include modifications to the geometric
alignment, asphalt resurfacing, and the addition of drainage inlets, a concrete
shoulder barrier, and guardrail.
The Small Business Enterprise (SBE) goal for all contracts is 15%. The
lowest responsive, responsible bidder, Hardrives, committed to 16% SBE
participation. Districts 2 & 7 (LBH)
2. Staff recommends
motion to approve: contract with Ranger Construction Industries, Inc.
(Ranger) in the amount of $14,135,972.41 for the construction of Hood Road,
east of Florida’s Turnpike to west of Central Boulevard, and Hood Road and
Central Boulevard intersection improvements (Project). SUMMARY: Approval of this contract
will allow Palm Beach County to issue a notice to proceed to Ranger, a Palm
Beach County based company, to begin construction of the project. The work
consists of widening Hood Road to provide a four-lane divided roadway from east
of Florida’s Turnpike to west of Central Boulevard, including a new two-lane
bridge over I-95, and the addition of a second northbound and southbound left
turn lane and a northbound right turn lane at the intersection of Hood Road and
Central Boulevard. The Small Business Enterprise (SBE) goal for all projects is
15%. The lowest responsive, responsible bidder, Ranger, committed to 16.7% SBE
participation. District 1 (LBH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to approve: contract with R&D Paving, LLC (R&D) in the
amount of $1,612,166.88 for the construction of Lyons Road from Hillsboro Canal
to SW 18th Street (Project). SUMMARY: Approval of this contract will allow Palm
Beach County to issue a notice to proceed to R&D, a Palm Beach County based
company, to begin construction of the project. The work consists of the
construction of a third southbound thru lane, two right turn lanes, sidewalks,
drainage and new mast arm traffic signals at the intersection of SW 18th
Street and Lyons Road. The Small Business Enterprise (SBE) goal for all
contracts is 15%. The lowest responsive, responsible bidder, R&D, committed
to 34.5% SBE participation. District 5 (LBH)
4. Staff recommends
motion to approve: contract with R&D Paving, LLC (R&D) in the
amount of $705,164.20 for the construction of Sherwood Forest Boulevard over
Lake Worth Drainage District L-8 Canal (Project). SUMMARY: Approval of this contract will allow Palm
Beach County to issue a notice to proceed to R&D, a Palm Beach County based
company, to begin construction of the project. The work consists of the partial
demolition and removal of existing concrete bridge pedestrian walkways over the
Lake Worth Drainage District L-8 Canal on Sherwood Forest Boulevard. The
existing traffic portions of the bridge will remain and new pedestrian walkways
will be constructed. Paving improvements
and minor drainage improvements are also included from south of Basil Drive to
north of Nottingham Road (345 ft.). Utility relocations of an existing Village
of Palm Springs water main and a private force main are included in the
work. The Small Business Enterprise
(SBE) goal for all contracts is 15%. The lowest responsive, responsible bidder,
R&D, committed to 19.6% SBE participation. District 2 (LBH)
5. Staff recommends
motion to approve: contract with
DP Development of the Treasure Coast, LLC (DPD) in the amount of $2,397,947.33
for the construction of Purdy Lane from Forest Hill Elementary to east of Major
Drive (Project). SUMMARY: Approval of this contract will allow Palm
Beach County to issue a notice to proceed to DPD, which has a Palm Beach County
office, to begin construction of the Project.
The Project will replace the bridge over the Lake Worth Drainage
District E-3 Canal and includes sidewalk replacement, addition of shoulders,
and improvements to the storm water drainage system. The
Small Business Enterprise (SBE) goal for all projects is 15%. The lowest
bidder, DPD, did not meet the SBE goal, with a proposed 1.76% participation.
The second lowest bidder, Cone & Graham, Inc., met the SBE requirement, but
fell outside the limit of ranking of responsive bidders. In order to be considered within the limit of
ranking, the second lowest, responsive bidder cannot have a bid that is more
than 10% higher than the low bid. District 2 (LBH)
6. Staff recommends
motion to approve: contract with Johnson-Davis, Inc. (JDI) in the
amount of $849,298 for the construction of Kirk Road over Lake Worth Drainage
District L-5 Canal (Project). SUMMARY: Approval of this contract will
allow Palm Beach County to issue a notice to proceed to JDI, a Palm Beach
County based company, to begin construction of the project. The work consists
of the demolition and removal of an existing corrugated metal pipe crossing on
Kirk Road at the Lake Worth Drainage District L-5 Canal. The existing crossing will be replaced with a
reinforced concrete pipe culvert crossing. The project includes paving and
pathway improvements on Kirk Road from south of the L-5 Canal to north of the
L-5 Canal. Utility relocations and minor
drainage improvements are also included.
The Small Business Enterprise (SBE) goal for all contracts is 15%. The lowest responsive, responsible bidder,
JDI, committed to 23.6% SBE participation. District 2 (LBH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends
motion to approve: contract with
Kiewit Infrastructure South Co. (Kiewit) in the amount of $8,891,974.50 for the
rehabilitation of the Camino Real Road/Boca Club bridge over the Intracoastal
Waterway (Project). SUMMARY:
Approval of this contract will allow Palm Beach County to issue a notice
to proceed to Kiewit, a Broward County based company, to begin construction of
the project. The work consists of the rehabilitation of the Camino Real
Road/Boca Club bridge over the Intracoastal Waterway. The work will include minor widening of the
fixed and bascule bridge elements, relocation of the bridge tender house,
renovating and replacing the fender system, new mechanical equipment for the
bridge, reconstruction of the roadway approaches and sidewalks and minor
drainage improvements. The Small Business Enterprise (SBE) goal for all
contracts is 15%. The lowest responsive, responsible bidder, Kiewit, committed
to 15.9% SBE participation. District 4 (LBH)
8. Staff recommends
motion to approve: contract with D.S. Eakins Construction Corporation
(Eakins) in the amount of $1,207,343.65 for the construction of Kirk Road over
Lake Worth Drainage District L-7 Canal from south of Lake Worth Drainage
District L-7 Canal to Pot O Gold Street (Project). SUMMARY: Approval of this contract will allow Palm
Beach County to issue a notice to proceed to Eakins, a Palm Beach County based
company, to begin construction of the project. The work consists of the
demolition and removal of an existing concrete bridge on Kirk Road at the Lake
Worth Drainage District L-7 Canal. The bridge will be replaced with a reinforced
concrete pipe culvert crossing. Paving improvements on Kirk Road extend south
to just north of Forest Hill Boulevard, and minor drainage and pathway
improvements are also included. The
Small Business Enterprise (SBE) goal for all contracts is 15%. The lowest
responsive, responsible bidder, Eakins, committed to 44.9% SBE
participation. District 2 (LBH)
9. Staff recommends
motion to adopt: Resolution
approving a highway maintenance memorandum of agreement (HMMOA) with the
Florida Department of Transportation (FDOT) for the construction of a shared
use pathway along Palmetto Park Road from US 441 (SR 7) to NW 4th
Avenue (Project). SUMMARY: Adoption of this
Resolution to approve the HMMOA will allow FDOT to construct the project, which
will provide a predominantly 10-foot wide shared use pathway (8-foot wide at
some locations). The HMMOA is required
since the project is located within a Palm Beach County road right-of-way.
Construction will be entirely funded by FDOT at an estimated cost of
$3,900,000. Districts 4 & 5 (LBH)
10. Staff recommends
motion to receive and file:
report of plat recordations from October 1, 2016 through March 31,
2017. SUMMARY: This report is a
summary of subdivision plats recorded during the fiscal quarters since the
previous report, as required by the Department of Engineering and Public Works
PPM EL-O-2618, governing administrative approval of plats by the County
Engineer. Countywide (LBH)
11. Staff recommends
motion to adopt: Resolution to
abandon all 784 feet of a 10-foot wide utility easement per the plat of Lantana
Farms M.U.P.D., according to the plat recorded in Plat Book 112, Pages 10-11,
public records of Palm Beach County, Florida.
SUMMARY: Adoption of this Resolution will eliminate the utility
easement that is in conflict with future plans for development by Home Dynamics
Silverleaf, LLC. The petition site is located east of Florida’s Turnpike and
south of Lantana Road. District 3
(LBH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
12. Staff recommends
motion to approve: release of a
drainage easement located on land to be platted as Bridges-Mizner PUD - Bridges
South Plat One (Bridges South) by Boca Raton Associates VIII, LLLP (Developer). SUMMARY:
This approval will release a Palm Beach County (County) drainage easement
recorded in Official Record Book 21425, Page 1414, public records of Palm Beach
County, Florida. The Developer is in the
process of platting Bridges South and the existing easement is inconsistent
with the proposed site plan. The
Developer has requested that the existing easement be released with the
understanding that Bridges South will be platted to provide a replacement
easement and drainage system. In the
event that the Developer fails to complete platting of Bridges South and
construction of the new drainage system, the Developer has provided the County
with a replacement drainage easement which will be used to re-establish the
existing easement. This easement will be held in escrow pending the completion
of Bridges South. District 5
(LBH)
13. Staff recommends
motion to:
A) adopt Resolution
approving the Local Agency Program (LAP) agreement with the State of Florida
Department of Transportation (FDOT) in the amount of $591,941 towards the
construction of overhead flashing school zone signs (Project); and
B) approve budget amendment of
$591,941 in the Transportation Improvement Fund to recognize the LAP agreement
with FDOT and a transfer of $100,000 from FY 2016 mast arms as match and
appropriate it to the project.
SUMMARY: Adoption of this
Resolution approving this LAP agreement will allow Palm Beach County (County)
to receive a grant of $591,941 toward the project that will be constructed at
six schools located throughout the County with a current estimated construction
cost of $898,940. This results in an
estimated match of $306,999 (34.15%). The required match is being funded
through the annual allocation for mast arms. The County will be responsible for
all costs above the grant amount. Districts
2, 3 & 7 (LBH)
14. Staff recommends
motion to adopt: Resolution
approving a memorandum of agreement (MOA) with the Florida Department of
Transportation (FDOT) for the construction of intersection improvements at
Glades Road and US 441 (SR 7) and Glades Road and North Dixie Highway
(Project). SUMMARY: Adoption of this
Resolution approving the MOA will allow FDOT to construct the project, which
will consist of a third northbound and southbound left turn lane at Glades Road
and US 441 (SR 7) and an extension of the northbound left turn lane at Glades
Road and North Dixie Highway. The MOA is required since the project impacts
Palm Beach County (County) road rights-of-way. Construction will be entirely
funded by FDOT at an estimated cost of $2,040,000. Districts 4 & 5
(LBH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY
1. Staff recommends motion to receive and file: Three Internal Revenue Service (IRS) Power of Attorney and Declaration of Representative forms (Form 2848) as follows:
A) IRS Form 2848 for Florida Public Improvement Revenue Refunding Bonds (Convention Center Project), Series 2004, issued on February 25, 2004;
B) IRS Form 2848 for Florida General Obligation Refunding Bonds (Cultural and Recreational Facilities Program), Series 2005A, issued on May 11, 2005; and
C) IRS Form 2848 for Florida Revenue Improvement Bonds, Series 2011 (Ocean Avenue Lantana Bridge and Max Planck Florida Corporation Projects) issued on July 27, 2011.
SUMMARY: These three IRS Form 2848s, executed by the County Administrator, are attached. These Forms are required for the County’s bond counsel, Locke Lord, to represent the County in these IRS audits of County bonds. These Form 2848s should now be received and filed in the Minutes Department. Countywide (PFK)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: reappointments to the Community Action Advisory
Board, effective October 1, 2017:
|
Seat No. |
Reappointment |
Seat
Requirement |
Term
Ending |
Nominated
By |
|
2 |
Kevin L. Jones |
Public Sector Representative |
09/30/20 |
Mayor Burdick Vice Mayor McKinlay |
|
3 |
Michael A. Coleman |
Public Sector Representative |
09/30/20 |
Mayor Burdick Vice Mayor McKinlay |
SUMMARY: The total membership for the Community Action Advisory Board (CAAB)
shall be no more than 15 at-large members, per Resolution No. R2014-0588,
comprised of one-third elected public officials or their representatives,
one-third private sector members recommended by the CAAB and one-third
low-income representatives selected by a democratic process in the target
neighborhoods served. Members will fully participate in the planning,
implementation, and evaluation of the Community Services Block Grant program to
serve low-income communities. The Resolution requires that CAAB members solicit
and recommend Public Sector member nominations for transmittal to the Board of
County Commissioners (BCC). The BCC was notified by memo dated July 12, 2017,
and requested to provide nominations for reappointments. Both Mr. Jones and Mr.
Coleman meet all applicable guidelines and requirements outlined in the
Resolution adopted by the BCC on May 6, 2014. The Board has 15 seats; 14 seats
are currently filled with a diversity count of African-American: 12 (86%),
Hispanic: 1 (7%), and Caucasian: 1 (7%). The gender ratio (female:male) is 9:5.
Both nominees are African-American males. The Community Action Program
Coordinator and staff conduct targeted outreach in an effort to proffer candidates
for appointments that maintain a diverse composition of the Board. (Community Action Program) Countywide
(HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
A) Amendments to Contracts for Provision of Services with the agencies
listed below, for the period October 1, 2017 through September 30, 2019, in an
amount totaling $7,768,628, to provide a variety of human services to homeless
county residents:
1. Amendment No. 01 with Gulfstream Goodwill Industries, Inc.
(R2016-1442), increasing funding by $4,321,418 for a new total contract amount not to exceed $6,482,127, for
engagement, interim housing and rapid re-housing services to homeless
individuals;
2. Amendment No. 01 with Adopt-A-Family of the Palm Beaches,
Inc. (R2016-1443), increasing funding by $3,038,198, for a new total contract amount not to exceed $4,557,297, for
engagement, interim housing, rapid re-housing and navigation services to
homeless families; and
3. Amendment No. 01 Contract for Provision of Services with The
Lord’s Place, Inc. (R2016-1444), increasing funding by $409,012, for a new
total contract amount not to exceed
$613,518, for employment
services to homeless individuals and families.
B) Contracts for Provision of Services with the agencies listed below, for
the period of October 1, 2017 through September 30, 2018, in an amount totaling
$539,597:
1. The Jerome Golden Center for Behavioral
Health, Inc., in an amount not to exceed $73,318, for services to homeless
individuals;
2. Gulfstream Goodwill Industries, Inc., in an
amount not to exceed $119,769, for supportive services to homeless individuals;
3. The Jerome Golden Center for Behavioral
Health, Inc., in an amount not to exceed $146,368, for housing services to
homeless individuals;
4. The Lord’s Place, Inc., in an
amount not to exceed $95,381,
for housing services to homeless individuals; and
5. Adopt-A-Family of the Palm Beaches, Inc., in an amount not to exceed $104,761, for rapid re-housing services
to homeless families.
SUMMARY: The amendments and contracts being recommended in this item reflect
dollar amounts included in the County Administrator's Proposed FY 2018 budget.
The agencies listed will provide a variety of supportive services to homeless
individuals and families, which include case management, navigation, employment
counseling, engagement, interim housing and rapid re-housing and permanent
supportive housing. A total of $4,423,911 in County funds is in the Proposed FY
2018 budget and the remaining balance is subject to the
Board of County Commissioners approval of the FY 2019 budget. The original
contracts are for a five-year period with yearly renewals. Due to changes in
contracting schedules, the contracts are now in a two- year schedule. Joshua
Butler, an employee of Gulfstream Goodwill Industries, Inc. is a member of the
Homeless Advisory Board. This board provides no regulation, oversight, management,
or policy-setting recommendations regarding the agencies listed above.
Disclosure of this contractual relationship at a duly noticed public meeting is
being provided in accordance with the provisions of Section 2-443, of the Palm
Beach County Code of Ethics. (Division
of Human and Veteran Services) Countywide (HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to:
A)
approve
1. Amendment 005 to Standard Agreement No.
IP015-9500 (R2015-1449) for Emergency Home Energy Assistance Program with the
Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the period
April 1, 2017 through March 31, 2018, to revise, amend, and replace portions of
the standard agreement, to provide home energy assistance for seniors;
2. Renewal Agreement No. IC015-9500 to
Standard Agreement No. IC015-9500 (R2015-1447) for Community Care for the
Elderly (CCE) with AAA, for the period July 1, 2017 through June 30, 2018, to
amend, revise, and replace portions of the standard agreement in an amount not
to exceed $1,607,195, to assist seniors and caregivers by providing in-home
services to help seniors live independently;
3. Renewal Agreement No. IH015-9500 to
Standard Agreement No. IH015-9500 (R2015-1445) for Home Care for the Elderly
(HCE) with AAA, for the period July 1, 2017 through June 30, 2018, to amend,
revise, and replace portions of the standard agreement in an amount not to
exceed $107,095, to assist older adults and their caregivers with the provision
of care in a family-type living arrangement as an alternative to institutional
care;
4. Renewal Agreement No. IZ015-9500 to
Standard Agreement No. IZ015-9500 (R2015-1448) for Alzheimer’s Disease
Initiative (ADI) with AAA, for the period July 1, 2017 through June 30, 2018,
to amend, revise, and replace portions of the standard agreement in an amount
not to exceed $1,026,247, to assist seniors and caregivers by providing in-home
services to help seniors live independently; and
5. Renewal Agreement No. IR015-9500 to Standard
Agreement No. IR015-9500 (R2015-1446) for Respite for Elders Living in Everyday
Families (RELIEF) with AAA, for the
period of July 1, 2017 through June 30, 2018, to amend, revise, and replace
portions of the standard agreement in an amount not to exceed $142,200 and to
decrease the contract amount by $30,000 for the 2016-2017 funding period, to
provide stipend volunteers to homebound seniors for in home respite to
family/caregivers.
B) approve
budget amendment of $2,245,075 in the Division of Senior Services
Administration Fund to align the budget to the actual grant award.
SUMMARY: Grant
adjustments are made during the contract year to align services with need. The
purpose of these renewals and amendment agreements is to outline funding
allocation for the FY 2017-2018 agreement periods. Sufficient funding is
included in the current budget to meet County obligations. No additional County funds are required for
these renewals and amendment. DOSS is responsible for providing services
north of Hypoluxo Rd. The areas of service include all of the districts,
excluding portions of Districts 3, 4, 5 and 7 south of Hypoluxo Road. The Mae
Volen Senior Center, Inc. is responsible for providing services in the areas
south of Hypoluxo Road. (Division of Senior Services) Countywide, except for
portions of Districts 3, 4, 5, & 7 south of Hypoluxo Road (HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to:
A) receive and file notice of funding
allocation for Phase 34 of the Emergency Food and Shelter Program, for the
period April 1, 2017 through January 31, 2018, in an amount of $295,000, for
the provision of shelter and rent/mortgage payments to assist individuals and
families in crisis; and
B) approve budget amendment
of $295,000 in the Human Services Division General Fund to align the budget
with the actual grant award.
SUMMARY: The Emergency Food and Shelter Program
(EFSP) is a restricted federal grant. On July 26, 2017, EFSP announced allocations
for the Phase 34 award to Palm Beach County. The award is administered locally
by the United Way of Palm Beach County, Inc. and consists of funding for the
following categories: Other Shelter in the amount of $20,000, and Rent/Mortgage in the amount of $275,000. On April 4, 2017, the Board
of County Commissioners ratified the Mayor’s signature on the Phase 34 EFSP
application. This notice of funding allocation is being submitted in accordance
with Countywide PPM No. CW-O-051 to allow the Clerk and Comptroller’s Office to
receive and file this item. No County
match funds are required. (Human Services) Countywide (HH)
5. Staff recommends
motion to receive and file:
A) Amendment No. 1 to Project Award Notification
No. 760-4057B-7CFJ1 from the Florida Department of Education, for the period
July 1, 2016 through June 30, 2017, to transfer funds between budget lines;
B) Amendment No. 2 to Project Award Notification
No. 760-4057B-7CFJ1 from the Florida Department of Education, for the period
July 1, 2016 through June 30, 2017, to transfer funds between budget lines;
C) Amendment No. 3 to Project Award Notification
No. 760-4057B-7CFJ1 from the Florida Department of Education, for the period
July 1, 2016 through June 30, 2017, to transfer funds between budget lines; and
D) Amendment No. 4 to Project Award Notification
No. 760-4057B-7CFJ1 from the Florida Department of Education, to extend the end
date from June 30, 2017 to September 30, 2017.
SUMMARY: Project Award Notifications were received
from the Florida Department of Education. Amendment Nos. 1, 2 and 3 were
technical amendments that transferred funds between budget lines. Amendment No.
4 extended the program period end date to September 30, 2017. These amendments
did not affect the overall grant award of $247,864. On April 4, 2017, the Board
of County Commissioners approved the Florida Department of Education
Application. These amendments are being submitted in accordance with Countywide
PPM No. CW-O-051 to allow the Clerk and Comptroller’s Office to receive and
file them. (Farmworker Career Development Program) Countywide (HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: Use
of Facility Agreement with the City of South Bay, for the period September 12, 2017 through September
11, 2018, with automatic renewals for two additional, consecutive terms of one
year each with no renewal term extending beyond September 12, 2020, to provide a congregate meal site for
the elderly at the City of South Bay Tanner Park Community Center. SUMMARY: The Division of Senior Services (DOSS) receives federal funds from the Older
Americans Act (OAA) to provide congregate meal sites. This agreement enables
DOSS to operate a congregate meal site for the elderly at no cost to the County
for space or energy usage. The City of South Bay (the City) provides meals at
the site to elderly participants who require meals. The City will recruit volunteers to operate the
congregate meal site. DOSS will provide training for the volunteers. All meals
and necessary food related services and supplies shall be furnished by the
County through its designated food service vendor, subject to the availability
of funds. The estimated total cost of the meals is $10,503, and will be funded under the
OAA grant in the amount of $9,453 (90%)
and $1,050 (10%) in County match. Sufficient funding is included in the current
and proposed FY 2018 budgets to meet County obligations. Funding for remaining
two years will be subject to Board of County Commissioners approval and grant.
The areas of service include all of the districts, excluding portions of
Districts 3, 4, 5 and 7 south of Hypoluxo Road. The Mae Volen Senior Center,
Inc. is responsible for providing services in the areas south of Hypoluxo Road. (Division of Senior Services) Countywide,
except for portions of Districts 3, 4, 5, & 7 south of Hypoluxo Road
(HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7. Staff recommends
motion to:
A) approve
1. Amendment 001
to Agreement No.
2015-305-9500 (R2016-1332) for the Housing Finance Agency Hardest Hit Fund
Elderly Mortgage Assistance (Elmore) Program with the Area Agency on Aging of
Palm Beach/Treasure Coast, Inc. (AAA), for the period July 1, 2016 through June
30, 2018, to revise, amend, and replace portions of the standard agreement, to
assist senior homeowners with collecting documents necessary to determine the
homeowner’s eligibility for the Elmore Program; and
2. Amendment 005 to Standard Agreement No. IZ015-9500
(R2015-1448) for Alzheimer’s Disease Initiative (ADI) with the AAA, for
the period of July 1, 2017 through June 30, 2018, to revise, amend, and replace
portions of the standard agreement, to provide assistance to seniors and
caregivers by ensuring that individuals affected with Alzheimer’s disease and
other forms of dementia are offered services to help them live independently in
their own homes.
B) receive and file purchase order for the Senior Companion Program (SCP) with
the State of Florida Department of Elder Affairs (DoEA), for the period July 1,
2017 through June 30, 2018, in an amount not to exceed $1,200 for reimbursement
of volunteer support expenses; and
C)
approve budget amendment of $800 in
the DOSS Administration Fund to align the FY 2017 budget to the actual grant
award.
SUMMARY: The Florida Housing Finance Agency (Florida Housing) has
determined the senior homeowners targeted for assistance under the Elmore
Program, in many instances, require special assistance and services in
assembling and providing the documents and information needed in order to
qualify and process their applications. The Division of Senior Services (DOSS)
is the designated Lead Agency for the AAA Service Area A, and as such is
qualified to provide such services. Amendment No. 001 revises, amends and
replaces portions of the Standard Agreement. The ADI Amendment is necessary to
incorporate changes made to the Standard Agreement. DoEA implements a Senior
Companion Program purchase order, in place of a contract, to reimburse for
volunteer support expenses. This
purchase order is utilized to reimburse DOSS $1,200 to pay for volunteer level
II background checks, training, supplies and recognition. Stipends, meals and
mileage is provided by DoEA. The purchase order was executed by the Community
Services Department (CSD) Director in accordance with Agenda Item 3E-7, dated
October 20, 2015, which delegated signatory authority to the CSD Director to
execute purchase orders and other necessary documents related to SCP. This
purchase order is being submitted in accordance with Countywide PPM NO. CW-O-051
to allow the Clerk and Comptroller’s Office to receive and file the purchase
order. Sufficient funding is included in the current budget to meet County
obligations. DOSS is responsible for providing services north of Hypoluxo Road.
The areas of service include all of the districts, excluding portions of
Districts 3, 4, 5 and 7 south of Hypoluxo Road. The Mae Volen Senior Center,
Inc. is responsible for providing services in the areas south of Hypoluxo Road. (DOSS) Countywide except for portions
of Districts 3, 4, 5, & 7 south of Hypoluxo Road (HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
8. Staff recommends
motion to approve: amendments
to the Contracts for Provision of Ryan White Part A HIV Health Support Services
with the agencies listed below, for the period March 1, 2017 through February
28, 2018, in an amount not to exceed $204,873, for the provision of improving
health outcome services for persons living with HIV Spectrum Disease:
A) Amendment No. 1 with AIDS Healthcare Foundation, Inc. (AHF) (R2017-0863),
to include a new service category for medical transportation services, for a
total contract amount not to exceed $191,585, to improve health outcome
services for persons living with HIV Spectrum Disease;
B) Amendment No. 1 with the Florida Department of Health in Palm Beach
County (FDHPBC) (R2017-0535), to include
a new service category for non-medical case management/eligibility program
services and to increase funding by $75,873 for a total contract amount not to
exceed $695,226, to improve health outcome services for persons living with HIV
Spectrum Disease; and
C) Amendment No. 1 with Compass, Inc. (R2017-0251), to increase funding by
$129,000 for a new total contract amount not to exceed $994,908, to improve
health outcome services for persons living with HIV Spectrum Disease.
SUMMARY: These amendments are for services for HIV affected clients. They are
necessary to allow for payment of services rendered during the grant year.
Amendment No. 1 with AHF includes a new service category: medical
transportation services. The new service category will be funded by
reallocating unspent funds from the outpatient medical services category. The
total reimbursable not to exceed amount is $3,000. Amendment No. 1 with FDHPBC
increases funding by $75,873 for the new non-medical case
management/eligibility program category. Amendment No. 1 with Compass, Inc.
increases funding by $129,000 for the health insurance premium and cost sharing
assistance category. Patricia Huntley, employee of Compass, Inc. is a member of
the HIV CARE Council. This board provides no regulation, oversight, management,
or policy setting recommendations regarding the agency contract listed above. Disclosure of this contractual relationship
at a duly noticed public meeting is being provided in accordance with the
provisions of Section. 2-443, of the Palm Beach County Code of Ethics. No County funds are required. (Ryan White
Program) Countywide (HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
9. Staff recommends
motion to approve:
Memorandum of Agreement (MOA) with
Children’s Services Council of Palm Beach County and United Way of Palm Beach
County, Inc., for the period October 1, 2017 through September 30, 2018, in an
amount totaling $478,996 of which $162,457 is funded by Palm Beach County, to subcontract
with 211 Palm Beach/Treasure Coast, Inc., which will provide help lines to
serve as a source of information and referrals to Palm Beach County individuals
and families in need. SUMMARY: On
July 11, 2017, the Board of County Commissioners approved funding allocations
for the Financially Assisted Agencies (FAA) Program. The MOA being recommended
in this item reflects the dollar amount included in the proposed FY 2018
Budget. This is a three party MOA amongst Palm Beach County, Children’s Services
Council of Palm Beach County (CSC) and United Way of Palm Beach County, Inc.
(United Way). United Way will subcontract with 211 Palm Beach/Treasure Coast,
Inc. (211) as part of the collaboration to connect people to services 24 hours
a day. 211 provides guidance and support to individuals and families in
distress or in need of information about health and human service programs.
United Way agrees to serve as a fiscal agent and will make payments on a
monthly basis to 211 for the services rendered. The County will provide an
advance one-time payment of $162,457 to United Way, in accordance with Palm
Beach County Administrative Code Rule 305.02. CSC will fund $176,422 and
United Way will fund $140,117 of the entire MOA amount. All three agencies
will be part of the program and fiscal monitoring of this MOA. United Way will
be the responsible agent for verifying that the deliverables are completed by
the MOA end date. (Financially Assisted Agencies) Countywide (HH)
10. Staff recommends
motion to approve: Memorandum of Understanding (MOU) with Centro
Campesino-Farmworker Center, Inc., with an expiration date of five years from
date of last signature, to coordinate a system for referring recipients of the
Emergency Home Energy Assistance Program (EHEAP) services to the Weatherization
Assistance Program (WAP). SUMMARY:
The purpose of this MOU is to refer EHEAP clients for WAP
services, if needed. Centro Campesino-Farmworker Center, Inc. operates as the
local agency for the Weatherization Assistance Program (WAP) for the Emergency
Home Energy Assistance Program (EHEAP). Seniors who have received more than
three EHEAP benefits in an 18-month time frame and are homeowners may be
referred to a WAP provider. The MOU details cooperative efforts and describes
the actions that will be taken by both parties to assure coordination and
referrals for EHEAP clients. No County
funding required. (Division of Senior Services) Countywide (HH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file: extension
of time to the following Joint Participation Agreements (JPA) with the Florida
Department of Transportation (FDOT):
A) Construct Hangars
and associated infrastructure work at North Palm Beach County General Aviation
Airport, Financial Project Number 422466-1-94-01 approved by the Board on
August 16, 2011 (R2011-1157) and amended September 11, 2012 (R2012-1246), is
hereby extended until June 30, 2018;
B) Rehabilitate
Taxiway C at Palm Beach International Airport, Financial Project Number
425724-1-94-01 approved by the Board on December 17, 2013 (R2013-1786 and
R2013-1787), is hereby extended until December 31, 2017; and
C) Master Plan Update
at Palm Beach International Airport, Financial Project Number 425756-1-94-01
approved by the Board on March 11, 2014 (R2014-0257 and R2014-0258), is hereby
extended until December 31, 2017.
SUMMARY: Delegation of authority
for execution of the above extensions of time to the JPAs with the FDOT was
approved by the Board of County Commissioners on October 18, 2011 (Agenda Item
No. 3F-11). Countywide (AH)
2. Staff recommends motion to:
A) adopt resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $425,000 for Roadway
Access Improvements to Hotel Parcel – Phase 1 at Palm Beach International
Airport (PBIA). This JPA will become
effective upon final execution by the FDOT with an expiration date of December
31, 2019; and
B)
approve a
budget amendment of $425,000 in the Airport’s Improvement and Development Fund
to recognize the receipt of a grant from the FDOT, and budget project cost of
$425,000. Local Airport Funds of
$425,000 are in current budget.
SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of $425,000
or 50% of the eligible project costs, whichever is less. Countywide (AH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
3. Staff recommends motion to approve:
A) contract with H.L. Pruitt Corp. in the amount of $1,031,572
for the Runway Signage and Marking Re-Designation project for Palm Beach County
Department of Airports’ General Aviation (GA) Airports: Palm Beach County Glades Airport (PHK), Palm
Beach County Park Airport (LNA), and North Palm Beach County General Aviation
Airport (F45); and
B) budget transfer of $26,160 in the Airport’s Improvement and
Development Fund to provide budget for the H.L. Pruitt Corp. contract,
including a transfer from Reserves of $26,160.
SUMMARY: This project was advertised utilizing
the County’s competitive bid process. On June 8, 2017, one bid was received for
the Runway Signage and Marking Re-Designation of the three GA Airports for Palm
Beach County Department of Airports:
PHK, LNA, and F45. Although only
one bid was received for this work, staff recommends approval of this contract
due to the critical nature of this effort regarding compliance with Federal
Aviation Administration regulations to amend procedures at the airports, along
with the recent availability of funding from the Florida Department of
Transportation. H.L. Pruitt Corp., a
Seminole County, Florida company has been identified as the lowest
responsible/responsive bidder in the amount of $1,031,572. The Disadvantaged Business Enterprise (DBE)
Goal for this project was established at 9%.
H.L. Pruitt Corp. has satisfied the DBE requirement by meeting the DBE
participation goal. FDOT funds of
$804,289 and Airport Local funds of $227,283 are being utilized to fund this
project. Countywide (AH)
4. Staff recommends
motion to receive and file: Palm Beach International Airport
Nonconcessionaire Rental Car Operator Ground Transportation Permit (Permit)
with North Palm Motors, LLC, d/b/a Napleton’s Car Rental Center (Napleton),
commencing October 1, 2016, terminating
September 30, 2017, and automatically renewing on an October 1st to September 30th
annual basis until canceled, providing for ground transportation services and
the payment of Permit fee equal to eight percent (8%) of rental car gross
revenues. SUMMARY: Delegation of authority for execution of the
standard County agreement above was approved by the Board of County
Commissioners in R2012-0629. Countywide (AH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff
recommends motion to
receive and file: 18 Consent to Sublease (Consent) documents
for Galaxy Aviation of Lantana, Inc. (Galaxy) for Palm Beach County Park
Airport (LNA).
1. Consent for Galaxy and Greg Diloreto, commencing
7/09/2015.
2. Consent for Galaxy and Endeavor Associates, Inc.,
commencing 4/01/2014.
3. Consent for Galaxy and Todd Schaufenbuel,
commencing 4/01/2014.
4. Consent for Galaxy and Blake Barnett, commencing
4/01/2014.
5. Consent for Galaxy and AIM High, LLC, commencing
4/01/2014.
6. Consent for Galaxy and Alwyn Smith, commencing
4/01/2014.
7. Consent for Galaxy and Chip James, commencing
7/01/2014.
8. Consent for Galaxy and Aircraft Interior and
Repair, LLC, commencing 10/01/2015.
9. Consent for Galaxy and Robert E. Frier, commencing
4/01/2014.
10. Consent for Galaxy and David Krakowsky,
commencing 3/01/2016.
11. Consent for Galaxy and Palm Beach Aircraft
Services, Inc. (#310), commencing 4/01/2014.
12. Consent for Galaxy and Palm Beach Aircraft
Services, Inc. (#807), commencing 9/01/2014.
13. Consent for Galaxy and Strange Bird, Inc.
(#404), commencing 4/01/2014.
14. Consent for Galaxy and Strange Bird, Inc.
(#406), commencing 4/01/2014.
15. Consent for Galaxy and Mohawk Technologies LLC
(#301), commencing 4/01/2014.
16. Consent for Galaxy and Mohawk Technologies LLC
(#303), commencing 4/01/2015.
17. Consent for Galaxy and Christiano Castronova,
commencing 7/01/2015.
18. Consent for Galaxy and Quality Star Auto
Services Ltd., commencing 8/15/2014.
SUMMARY: Delegation of authority
for execution of the standard County agreements above was approved by the Board
of County Commissioners in R94-1453. Countywide
(AH)
6. Staff recommends
motion to receive and file: Notice
requesting Engineering, Architectural, Planning, Construction Management,
Environmental Assessment and Land Development Professional Services for the
Palm Beach County Department of Airports. SUMMARY:
In accordance with Board established procedures referencing the Consultant’s
Competitive Negotiation Act (CCNA), this notice is required to be processed as
the initial step of the selection process to comply with Florida Statutes
287.055 (Public Announcement in a Uniform and Consistent Manner). The Department of Airports will execute an
advertisement and selection process for these services. A Disadvantaged
Business Enterprise Goal of 18% has been established. Countywide (AH)
7. Staff recommends
motion to receive and file: Airline Service Incentive Program
Participation Agreement (Incentive Agreement) with MN Airlines LLC, d/b/a Sun
Country Airlines, a Minnesota Limited Liability Company (Sun Country),
providing for the waiver of various fees and charges at the Palm Beach
International Airport in connection with flights to Minneapolis-St. Paul,
Minnesota (MSP), for the period of November 1, 2017 through October 31, 2018. SUMMARY: The Incentive Agreement
provides a waiver of landing fees, per-use gate and ticket counter charges,
joint use charges and aircraft parking fees, as well as terminal rental for one
ticket counter in connection with Sun Country’s non-stop flights to MSP during
a twelve-month promotional period beginning November 1, 2017. Delegation of authority for execution of the
standard form Incentive Agreement was approved by the Board of County
Commissioners in R2014-0251. Countywide
(AH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
8. Staff recommends
motion to receive and file: Six
(6) Consent to Sublease (Consent) documents for Galaxy Aviation of Lantana,
Inc. (Galaxy) for Palm Beach County Park Airport (LNA).
1. Consent for Galaxy and Aamro Aviation Corporation,
commencing 11/15/2016.
2. Consent for Galaxy and Palm Beach Aircraft
Services, Inc., commencing 5/1/2016.
3. Consent for Galaxy and Aamro Aviation Corporation,
commencing 5/1/2017.
4. Consent for Galaxy and FlyWithAS, LLC, commencing
4/1/2017.
5. Consent for Galaxy and Application Dynamics, LLC,
commencing 5/1/2017.
6. Consent for Galaxy and Kingtutt, LLC, commencing 4/1/2017.
SUMMARY: Delegation of authority
for execution of the standard County agreements above was approved by the BCC
in R94-1453. Countywide (AH)
9. Staff recommends
motion to receive and file: 5 Consent to Sublease (Consent) documents
for Atlantic Aviation West Palm Beach, LLC (Atlantic) for Palm Beach
International Airport; and 4 Consent to Sublease (Consent) documents for Jet
Aviation Associates, Ltd. (Jet Aviation) for Palm Beach International Airport.
1. Consent for Atlantic and Arrigo AP, commencing
1/1/2016.
2. Consent for Atlantic and Constant Aviation,
commencing 10/1/2016.
3. Consent for Atlantic and New World Aviation,
commencing 9/1/2015.
4. Consent for Atlantic and Tudor Investment
Corporation, commencing 11/1/2015.
5. Consent for Atlantic and Executive Jet Management,
Inc., commencing 1/1/2014.
6. Consent for Jet Aviation and Beach Capital
Management LLC, commencing 1/1/2017.
7. Consent for Jet Aviation and FXC Nation Leasing
LLC, commencing 3/1/2017.
8. Consent for Jet Aviation and NTS Development
Company, commencing 2/1/2016.
9. Consent for Jet Aviation and Landtech Data
Corporation, commencing 2/1/2016.
SUMMARY: Delegation of authority
for execution of the standard County agreements above was approved by the Board
of County Commissioners in R94-1453. Countywide (AH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
10. Staff recommends
motion to receive and file: 19 Consent to Sublease (Consent) documents
for Piedmont Hawthorne Aviation LLC d/b/a Signature Flight Support (Signature)
for the North Palm Beach County General Aviation Airport (F45).
1. Consent for Signature and Carey Beel, commencing 11/7/2014.
2. Consent for Signature and Larry Carpenter, commencing 10/14/2014.
3. Consent for Signature and Gregory Jones, commencing 10/25/2014.
4. Consent for Signature and Morgan Hoffmann, commencing 10/21/2014.
5. Consent for Signature and Terra Luna Transportation, commencing
10/1/2013.
6. Consent for Signature and Franklin Air LLC, commencing 10/11/2013.
7. Consent for Signature and Tail Wheel Flyers of South Florida,
commencing 10/18/2013.
8. Consent for Signature and QM Management, Inc., commencing 9/1/2013.
9. Consent for Signature and Cerberus Ventures, Inc., commencing
11/11/2013.
10. Consent for Signature and William B. Vaughan, commencing
12/13/2013.
11. Consent for Signature and MTN Aviation LLC, commencing 12/13/2013.
12. Consent for Signature and Angelbear LLC, commencing 2/1/2014.
13. Consent for Signature and James Gray, commencing 7/1/2015.
14. Consent for Signature and Kenneth Haley, commencing 4/6/2015.
15. Consent for Signature and Arthur Jackson, commencing 6/3/2015.
16. Consent for Signature and CubAir LLC, commencing 7/21/2015.
17. Consent for Signature and Application Dynamics LLC, commencing
7/1/2015.
18. Consent for Signature and SunQuest Air Maintenance, commencing
5/7/2015.
19. Consent for Signature and SunQuest Aviation Services, LLC,
commencing 5/7/2015.
SUMMARY: Delegation of authority
for execution of the standard County agreements above was approved by the Board
of County Commissioners in R94-1453. Countywide
(AH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
11. Staff recommends
motion to:
A) approve Second Amendment
(Amendment) to Hotel Development Site Lease Agreement (Lease) (R2017-0356) with
CVH PBIA, LLC (CVH PBIA), a Florida Limited Liability Company, updating legal
description, roadway access and inspection provisions and providing for
delivery of an Owner’s Affidavit and Estoppel Certificate;
B) approve
Memorandum
of Lease with CVH PBIA to
be recorded in the public records, providing notice as to the specific
provisions of the Lease; and
C) authorize Director of the Department of Airports
or designee to execute, on behalf of County, the Owner’s Affidavit and Estoppel
Certificate in the form attached to the Amendment.
SUMMARY: The Amendment updates the legal description of the
leasehold premises based on the final site plan as required by the Lease. A small portion of the leasehold premises is
located within an area subject to an Access Agreement with the Florida
Department of Environmental Protection (FDEP) (R2017-0405) for remediation of a
petroleum discharge that occurred in 1987. The Amendment modifies the
inspection provision to require CVH PBIA to provide access to FDEP and its
contractors to the remediation area and provides that the FDEP will be
responsible for any damage to the leasehold premises as a result of the
remediation and for the extension of the date of beneficial occupancy if the
remediation delays issuance of the certificate of occupancy. If FDEP fails to
repair any damage resulting from the remediation, the Amendment provides that
the County will be responsible for the repairs. The Amendment also clarifies CVH PBIA’s access rights from the airport
roadways during and after construction. CVH
PBIA has requested a Memorandum of Lease, Owner’s Affidavit and Estoppel
Certificate for title insurance and financing purposes. In order to provide the
necessary documents within the timeframes required CVH PBIA, the Department is
requesting a delegation of authority to the Department Director or designee to execute
the documents on behalf of the County. Countywide (HF)
12. Staff
recommends motion to approve: Easement Agreement with QxC
Communications Inc. (QxC) for service to 1624 Perimeter Road in West Palm Beach
at Palm Beach International Airport (PBIA). SUMMARY: The Easement
Agreement will allow QxC to install underground coax cable and fiber-optic
cabling to CSC Applied Technologies, LLC, a tenant at PBIA located at 1624
Perimeter Road. Countywide (HJF)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
13. Staff recommends
motion to approve: contract with
Environmental Science Associates (ESA) in the amount of $88,789 for the
preparation of an Environmental Assessment (EA) for the proposed extension of
Runway 13-31 at North Palm Beach County General Aviation Airport (F45). SUMMARY: In accordance with Florida
Statutes 287.055 and the Federal Aviation Administration's (FAA) Advisory
Circular 150/5100-14 (current edition), ESA was competitively selected to
provide these services. This contract, in the amount of $88,789, is the first
phase of a potential multi-phase contract to provide the Department of Airports
(Department) with the following initial elements of the EA - validation of the
runway requirements, development of an aviation activity forecast, coordination
with the FAA, and development of the Purpose and Need for submittal to the
FAA. After successful completion of
these first steps, the Department will develop an additional scope of services
necessary to complete the Federally-required environmental review of the
project, which will be brought to the Board for approval at a future date. The
Department has been in the preliminary stages of a proposal to expand the crosswind
runway, Runway 13-31, at F45, in an effort to accommodate the growing number of
light- and mid-size business jet aircraft expected to utilize the airport in
the near future. This future airfield improvement at F45 is not driven by the
number of landings and takeoffs but is the result of the use of the airport as
it relates to runway length requirements to provide for aircraft loads and
destinations, thereby allowing aircraft with larger wingspans and higher
approach speeds to utilize the airfield. Any changes made to the runway
length are not anticipated to result in a significant increase in operations at
the airport, nor are they expected to change the airspace or routes into and
out of the airport. This effort must
follow strict Federal guidelines related to environmental review in order to
gain Federal approval for construction. ESA is a San Francisco, CA based firm;
however, the majority of the work to be completed in this contract will be
completed and/or managed out of their Southeast Regional Office in Orlando,
Florida in conjunction with several Palm Beach County-based subconsultant
firms. A Disadvantaged Business Enterprise (DBE) goal of 13% was set for this
contract. ESA committed to 15% in their proposal. This initial phase of the
contract includes 13.6% participation. Countywide (AH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
14. Staff recommends
motion to approve: Amendment
No. 10 to the General Consulting contract with AECOM Technical Services, Inc.
for Consulting/Professional Services in the amount of $2,007,669 for the
continued performance of professional planning and design services related to
the approved Palm Beach County Airports’ Capital Improvement Program. SUMMARY: The Consulting contract (R2014-0031)
with AECOM Technical Services, Inc. for general airport planning and design was
approved on January 14, 2014, in the amount of $1,641,372, in order to carry
out the approved Capital Improvement Programs for the County’s Airports. Approval of Amendment No. 10 will provide an
additional $2,007,669 to complete the following: Task I Services – Specific
Projects: Palm Beach International
Airport (PBIA) Domestic Water
Distribution Modifications: Construction Administration Services; PBIA Concourse B Holdroom and Lobby Seating
Design Services; Annual Airports Facilities Inspection Report
2017; PBIA Building 1475 Roof Improvements Construction Administration
Services; PBIA Taxiway C Rehabilitation: Additional Construction Management and
Administration Services; PBIA Repair Damaged Parapet Wall Construction
Administration Services; North Palm Beach County General Aviation Airport (F45)
Wetland Wildlife Hazard Mitigation Phases 3A, 3B and 4: Construction Management
and Administration Services; Palm Beach County Park Airport (LNA) Southside
Redevelopment Program Phases 1 and 2: Construction Management Services; LNA
Part 1542 Security Study; F45
Existing Ditch Relocation Construction Management and Administration Services;
Airport Concession Disadvantaged Business Enterprise (ACDBE) Disadvantaged
Business Enterprise (DBE) Program Outreach Services; and Task III Services – Miscellaneous Planning and
Engineering Services. Work to be
completed under these Task III Services will be issued per the level of
authority contained in PPM CW-F-050, by way of a separate proposal or task authorization. AECOM Technical Services, Inc. is a Los Angeles,
California based firm; however, the majority of the work to be completed in
this contract will be completed and/or managed through their West Palm Beach
and Tampa, Florida offices in conjunction with several Palm Beach County-based
sub-consultants and firms. A
Disadvantaged Business Enterprise (DBE) goal of 15% was set for this
contract. AECOM Technical Services, Inc.
has committed to 21% DBE participation
for this contract. The total proposed
DBE participation in this amendment is 32%. The current paid to date DBE
participation is approximately 13%.
Approval of this Amendment No. 10 is anticipated to increase the overall
DBE participation to 19%. Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: negotiated
settlement offer in the amount of $5,302 for the full satisfaction of a Code
Enforcement Lien that was entered against Michael G. Lincoln on August 3, 2016.
SUMMARY: The Code Enforcement Special Magistrate (CESM) entered an Order
on May 4, 2016, on property owned by Michael G. Lincoln (Mr. Lincoln) giving
him until July 3, 2016, to bring the property located at 1242 Highland Road in
Lake Worth into full Code Compliance. The property had been cited for replacing
a water heater without the required building permit. Compliance with the CESM’s
Order was not achieved by the ordered compliance date and a fine in the amount
of $50 per day was imposed. The CESM then entered a claim of lien against Mr.
Lincoln on August 3, 2016. Code Enforcement issued an Affidavit of Compliance
for the property on June 30, 2017, stating that as of June 22, 2017, the cited
code violation had been fully corrected. The total accrued lien amount on
August 1, 2017, the date on which settlement discussions began, totaled
$21,206.85, of which Mr. Lincoln has agreed to pay Palm Beach County $5,302
(25%) for full settlement of his outstanding Code Enforcement Lien. District
7 (SF)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
2. Staff recommends
motion to approve: negotiated settlement offer in the amount of $68,868
for the full satisfaction of a Code Enforcement Lien that was entered against
Congress Pointe, Inc. on May 6, 2015. SUMMARY: The Code Enforcement
Special Magistrate (CESM) entered an Order on October 1, 2014, on property
owned by Congress Pointe, Inc. giving them until December 30, 2014, to bring
the shopping center property located at 4455 S. Congress Avenue in Lake Worth
into full Code Compliance. The property had been cited for several building, property
maintenance and use code violations. Compliance with the CESM’s Order was not
achieved by the ordered compliance date and a fine in the amount of $350 per
day was imposed. The CESM then entered a claim of lien against Congress Pointe,
Inc. on May 6, 2015. Code Enforcement issued an Affidavit of Compliance for the
property on February 10, 2016, stating that as of January 26, 2016, the cited
code violations had been fully corrected. The total accrued lien amount on
April 7, 2017, the date on which settlement discussions began, totaled
$172,169.23, of which Congress Pointe, Inc. has agreed to pay Palm Beach County
$68,868 (40%) for full settlement of their outstanding Code Enforcement Lien. District
3 (SF)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. DELETED: Staff
recommends motion to receive and file: Amendment No. 1 to the contract with Hedrick
Brothers Construction Co., Inc. (R2016-0430) in the amount of $1,054,017 for
the Main Detention Center Chiller Replacement project, in West Palm Beach. SUMMARY: On April 4, 2017, the Board of
County Commissioners (Board) approved a resolution, which provided authority
for the County Administrator or designee to execute a Guaranteed Maximum Price
Amendment to the contract with Hedrick Brothers for the Main Detention Center
Chiller Replacement project. In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The Amendment has been fully executed on behalf of the Board by
the County Administrator’s designee.
This executed amendment is now being being submitted to the Board to
receive and file. The Small Business Enterprise (SBE) participation goal
established by the SBE Ordinance is 15%. The SBE participation for this
Amendment is 75%. The cumulative SBE participation for this contract is 68%.
(Capital Improvements Division) Countywide/District 2 (LDC)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: Amendments No. 1 to the Contracts for
Environmental Assessments services on a continuing contract basis:
1)
AECOM Technical Services, Inc. (R2015-1253), Non-SBE/Local, 15.1% SBE
participation to date;
2)
Terracon Consultants, Inc. (R2015-1254), Non-SBE/Local, 39.2% SBE participation
to date; and
3)
Eco Advisors, LLC. (R2015-1255), SBE/Local, 85.6% SBE participation to date.
SUMMARY:
Amendments No. 1 extends the term of three contracts for environmental
assessment services for one year through September 21, 2018. The Board of
County Commissioners approved annual contracts on September 22, 2015, and the
original Contracts provided for an initial two-year term with three renewal
options each for a period of one year. Amendments No. 1 will provide
services during the first renewal period from September 22, 2017 through
September 21, 2018. During the first two years of these contracts, AECOM
Technical Services, Inc. was awarded $38,389, Terracon Consultants, Inc. was
awarded $169,533 and Eco Advisors, LLC. was awarded $54,210 in Consultant
Services Authorizations. The Small Business Enterprise (SBE) participation
goal established by the SBE Ordinance is 15%. The contract with AECOM Technical
Services, Inc. committed to an SBE participation goal of 19%, the contract with Terracon Consultants, Inc.
committed to an SBE participation goal of 15% and the contract with Eco
Advisors, LLC. committed to an SBE participation goal of 93%. (Capital Improvements Division) Countywide
(LDC)
3. Staff recommends
motion to approve: Change Order No. 6 to contract with Motorola
Solutions Inc. (R2015-1673) for a 366-day time extension for the P25 Trunked
Simulcast County wide Public Radio System Project. SUMMARY: Change
Order No. 6 provides for modifications to the contract requirements for
granting final system acceptance. This change is necessary, due to certain
extenuating circumstances beyond the control of the contractor that prevented
completion of all tasks for “Substantial Completion #3” as required by the
contract. The incomplete tasks are that all system users are cutover from the
existing system to the new and that all interoperability connections are
established, tested, and demonstrated. These requirements were unachievable due
to the County not having its radio subscriber units purchased, installed and/or
reprogrammed. The incomplete tasks, as well as all remaining completion
requirement tasks, will be incorporated within a newly created contract
requirement which included “Substantial Completion #4”, “conditional system
acceptance”, a revised “final system acceptance” requirement, and a revised
payment schedule. This change order
extends the completion date to June 30, 2018, due to additional time being
necessary, primarily for County user agency’s to prepare and cutover all
remaining users, as well as time needed for the systematic shutdown and removal
of the existing system equipment. There is no SBE participation requirements
for this Contract and participation was not a requirement of the request for
proposal due to a lack of available vendors who can perform this specialty
work. (Capital Improvements)
Countywide (LDC)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff
recommends motion to approve: Interlocal Agreement with the Town of
Ocean Ridge (Town) allowing for direct access to the County’s Public Safety
Radio System (System). SUMMARY: This Interlocal Agreement (Agreement)
provides the terms and conditions under which the Town can directly access the
System. The terms of this Agreement are standard and have been offered to all
municipalities and local branches of State/Federal agencies where connection
through an established municipal hub is not technically feasible. Since 2005,
the Town has been interoperable with the County’s System. This Agreement requires that the Town pay a
one-time $3,234.00/unit access or capacity charge as well as annual fees of
$211.42/unit towards the renewal and replacement fund and $226.00/unit towards
maintenance and operation of the system infrastructure. The annual fees are
consistent with those being charged to the County departments. The Town is required to pay all costs
associated with Town’s subscriber units and to comply with the established
operating procedures for the System. The Town will assign representatives to
participate in user committee meetings to discuss system maintenance and
administration issues. The term of the
Agreement is for four years and there are two renewal options, each for a term
of four years. The Agreement may be
terminated by either party, with or without cause on October 1st of
any year, with a minimum of six-months notice.
(ESS) Countywide (LDC)
5. Staff
recommends motion to approve: Second Amendment to Interlocal Agreement
(R2014-0594) (Agreement) with the Town of Ocean Ridge (Town) to extend the term
of the Agreement for radio maintenance services through October 31, 2021. SUMMARY: The Agreement, which provides the terms and
conditions under which the Town receives radio equipment maintenance services
from the County, expires on October 31, 2017.
The Agreement provides for one renewal option for a period of four
years. The Town has approved a renewal
to extend the term of the Agreement to October 31, 2021, and the renewal now
requires Board approval. The terms of the Agreement are standard and the
maintenance rates are consistent with those being charged to County
Departments. Services will be provided
on an as-needed basis and billed to the Town.
In the event that the County must out-source the labor, a separate labor
rate is provided to cover the cost of the contract labor. The rates may be
adjusted annually with notification by June 1st (effective the
following October 1st) at the County’s sole discretion, but in no
event shall the Town’s fee schedule exceed the fee schedule applied to County
departments. The Agreement may be
terminated by either party, with or without cause, with a minimum of three-months
notice. This First Amendment renews the term, updates the provision regarding
the County’s standard nondiscrimination.
Other than the changes set forth herein, all other terms remain the
same. (ESS) Countywide (LDC)
6. Staff recommends
motion to approve: Amendment
No. 2 to the contract with Trillium Construction Inc. (R2016-0764) in the
amount of $1,843,000 for the Water Utilities Department Water Treatment Plant
(WTP) No. 11 Storage Building project, in Belle Glade, establishing a
Guaranteed Maximum Price (GMP). SUMMARY:
Approval of Amendment No. 2 will add a 2,400 sq. ft. two-story
storage building to the WTP No. 11, which includes a 600 sq. ft. mezzanine,
office and restroom and miscellaneous restoration work. Amendment No. 2
establishes a GMP of $1,843,000 and 213 days for completion. The GMP includes
the cost of the work, the construction manager’s fee and contractor
contingency. Small Business Enterprise (SBE) participation goal established by
the SBE Ordinance is 15%. Trillium
Construction Inc.’s SBE participation for this Amendment is 33.1%. Funding for this work is from the Water Utilities
Department Capital Improvement Fund. Trillium Construction Inc. is a Palm
Beach County business and is using local subcontractors for 93.3% of the work
which includes 10.2% for Glades subcontractors. (Capital Improvements Division)
District 6 (LDC)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff
recommends motion to approve: exercise
of the fourth option to extend the term of the Land Lease Agreement
(R97-2119-D) dated December 16, 1997, with Solid Waste Authority (SWA) for
operation of the fueling station within the SWA’s North County Transfer Station
located in Jupiter at an annual rate of $10. SUMMARY: The County currently leases approximately 10,000 SF within
the SWA North County Transfer Station at 1485 North Military in Jupiter, for a
County vehicle fueling station. The
initial term of the Land Lease Agreement was for five years ending on December
15, 2002, with four extension options, each for a period of five years. The
current term of the Land Lease Agreement is due to expire December 15,
2017. Exercise of this fourth option
will extend the term of the Land Lease Agreement for five years, from December
16, 2017 through December 15, 2022. The
annual rent for this extension period is $10. Property and Real Estate Management will
continue to have administrative responsibility for this Land Lease Agreement.
(PREM) District 1 (HJF)
8. Staff
recommends motion to receive and file:
exercise of the second option to extend the License Agreement with
the School Board of Palm Beach County dated February 9, 2016 (R2016-0183) for
the continued use of the School Board property for the County’s Water Utilities
Department’s temporary customer service and maintenance facility in West
County. SUMMARY: On March 14, 2017,
the Board granted the County Administrator, or designee, authority to exercise
the second option to extend the term of the License Agreement
(R2017-0294). On May 5, 2017, the
Director of Facilities Development and Operations exercised said second option
on behalf of the County Administrator and in accordance with R2017-0294. The exercise of second option is now being
submitted to the Board of County Commissioners to receive and file. (PREM) District 6 (HJF)
9. Staff
recommends motion to adopt:
Resolution requesting that the State of Florida Department of
Transportation (FDOT) release a 0.10 acre strip of FDOT-owned surplus
right-of-way located on State Road 7 in unincorporated Boca Raton, without
charge and without reservation of mineral and petroleum rights. SUMMARY:
The
County owns a 1.26 acre property located at 10050 Judge Winikoff Road in unincorporated
Boca Raton upon which the County constructed
Fire Station #51. Subsequently,
FDOT required additional right-of-way for State Road 7, which was dedicated by
resolution. Parking spaces and a fence
located on the east property line encroach into the State Road 7 road
right-of-way, and were not removed pending FDOT moving forward with the
widening of State Road 7. FDOT has
determined that it no longer needs the expanded right-of-way and has agreed to
release it. FDOT requires the County to
adopt a resolution requesting that FDOT convey the 0.10 acre strip of land
without charge and without reservation of mineral and petroleum rights. FDOT will convey to the County the surplus
parcel by deed in a form acceptable to the County Attorney’s Office. (PREM) District
5 (HJF)
10. Staff recommends
motion to approve: Contract with Kurisu, LLC in the amount of
$673,776 to provide consulting, design, and maintenance at the Morikami Museum
and Japanese Gardens (Gardens). SUMMARY: This contract is to provide
continuous services necessary to properly design and manage the Morikami
Japanese Gardens and to provide authentic Japanese style trimming, pruning, and
training of shrubs and trees at the Gardens. This contract is for a three-year
period with two, one-year renewal options.
The Small Business Enterprise (SBE) participation goal established by
the SBE Ordinance is 15%. Kurisu, LLC SBE participation for the contract is
100%. This contract is fully funded approximately 55% by the County ad valorem
and 45% by Morikami, Inc., the County not for profit partner. Kurisu, LLC is a
national business with a Palm Beach County Office and is using a landscape
architect subconsultant from Palm Beach County. (Capital Improvements Division)
District 5 (LDC)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to approve:
Contract with Collage Design & Construction Group, Inc. dba The Collage
Companies (Collage) in the amount of $1,892,000 to construct Bert Winters Park
Improvements located in Juno Beach. SUMMARY:
This contract consists of three new boat ramps with floating docks,
new boat trailer parking, a 500 sq. ft. restroom building and associated site
lighting, paving, drainage, irrigation and landscaping. This work was competitively bid with Collage
submitting the lowest responsive, responsible bid. Funding for this contract is from the 2006
$50 Million Waterfront Access Bond, Park Improvement Fund (FIND Grant) and Park
Impact Fees Zone 1. The total
construction duration is 330 calendar days.
Small Business Enterprise (SBE) participation goal established by the
SBE Ordinance is 15%. Collage’s SBE
participation for the contract is 15.9%.
Collage is a Seminole County business. (Capital Improvements Division) District
1 (LDC)
12. Staff
recommends motion to approve: Release
of Phosphate, Minerals, Metals, and Petroleum Reservations from 5.45 acres of
Village of Royal Palm Beach (Village) owned property located on Okeechobee
Boulevard in Royal Palm Beach. SUMMARY:
The Village acquired a 5.45 acre civic site within the Portosol PUD which was
developed by Minto Communities, LLC (Minto).
The property was previously conveyed to Minto as part of a larger
exchange of property with the County. The County reserved mineral rights in the
conveyance to Minto and the Village has requested that the County release those
reservations. The Village is under
contract to sell the civic site to Hunt Midwest Real Estate Development (Hunt)
for development of a Senior Housing/Memory Care Facility. Hunt is requiring the
mineral reservations be released as a condition of closing. Staff has no reason
to believe that there are any minerals of significant market value. (PREM) District
6 (HJF)
13. REVISED: Staff recommends
motion to approve: Agreement
with Palm Shores at Gables End Association, Inc., a Florida not for profit
corporation (HOA) to release the HOA’s interest in a 25´ strip of land
for development of Fire Rescue Station 41N. SUMMARY: The HOA holds title
to a 25´x approximately 160´ open space buffer (the “buffer strip”)
which runs between a 2.2 acre County owned civic site on White Feather Trail in
Boynton Beach and an adjacent residential parcel. The County is under
contract to purchase the residential parcel (R2017-1119), which will be used to
accommodate retention and allow for development of the Fire Station on the civic
site. The County will pay the HOA $60,000 for release of the buffer
upon the County receiving consents from the HOA for all development
approvals required to develop the Station and the HOA delivers a deed conveying
the HOA’s interest in the buffer strip. This Agreement will also allow
the County to plant landscaping on the remainder of the HOA’s open space buffer
surrounding the residential parcel which will allow for greater utilization of
the civic site and residential parcel. It is difficult to value the
rights that County will be acquiring under this agreement. Staff
obtained an appraisal valuing the buffer strip at $30,000 and the right
to plant landscaping within the remaining open space buffer was valued at
$80,000. Regardless of value, this is the least amount the HOA was
willing to accept. Without the buffer strip, the County would be unable
to develop the Fire Station. This transaction must be approved by a
super majority (five votes). (PREM)
District 3 (HJF)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to receive
and file: correspondence from 29 municipalities confirming the renewal
of Inter-Local Agreements with the County. SUMMARY: In
order to receive Federal funding from the United States Department of Housing
and Urban Development under the Community Development Block Grant Program, the
Home Investments Partnership Program, and the Emergency Solutions Grant
Program, the County joined with 29 municipalities to form the Palm Beach County
Urban County Jurisdiction for Fiscal Years 2015-2017. The Inter-Local
Agreements that formalized this partnership provide for automatic renewal every
three years unless the municipality opts to terminate the agreement. The
Department of Housing and Economic Sustainability recently completed the Urban
County Qualification Process for Fiscal Years 2018-2020, and all 29
municipalities have agreed to the automatic renewal of their agreements as
approved by the Board of County Commissioners (Board) on August 19, 2014. The renewed agreements are as follows:
|
Municipality |
Document
# |
Municipality |
Document
# |
|
City of Atlantis |
R2014-1144 |
Town of Lantana |
R2014-1159 |
|
City
of Belle Glade |
R2014-1145 |
Town of Loxahatchee Grove |
R2014-1160 |
|
Town
of Briny Breezes |
R2014-1146 |
Town of Manalapan |
R2014-1161 |
|
Town
of Cloud Lake |
R2014-1147 |
Town of Mangonia Park |
R2014-1162 |
|
Village
of Golf |
R2014-1148 |
Village of North Palm Beach |
R2014-1163 |
|
City
of Greenacres |
R2014-1149 |
City of Pahokee |
R2014-1164 |
|
Town
of Glen Ridge |
R2014-1150 |
Town of Palm Beach |
R2014-1165 |
|
Town
of Gulfstream |
R2014-1151 |
Town of Palm Beach Shores |
R2014-1166 |
|
Town
of Haverhill |
R2014-1152 |
Village of Palm Springs |
R2014-1167 |
|
Town
of Hypoluxo |
R2014-1153 |
City of Riviera Beach |
R2014-1168 |
|
Town
of Juno Beach |
R2014-1154 |
Village of Royal Palm Beach |
R2014-1169 |
|
Town
of Jupiter Inlet Colony |
R2014-1155 |
City of South Bay |
R2014-1170 |
|
Town
of Lake Clarke Shores |
R2014-1156 |
Town of South Palm Beach |
R2014-1171 |
|
Town
of Lake Park |
R2014-1157 |
Village of Tequesta |
R2014-1172 |
|
City of Lake Worth |
R2014-1158 |
|
|
The
attached correspondence confirms the 29 municipalities’ consent to the
automatic renewal of their Inter-Local Agreements, and is now
submitted to the Board to receive and file. No local matching funds are required. Countywide (JB)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to receive
and file:
A) Loan Agreement with Portofino Associates, Ltd., under the State Housing
Initiatives Partnership Program (SHIP);
B) Amendment No. 006 to the Loan Agreement (R2014-1921) with Community Land
Trust of Palm Beach County, Inc. (CLT), under the HOME Investment Partnerships
Program (HOME); and
C) Amendment No. 005 to the Agreement (R2013-0384) with Palm Beach County
Housing Authority (PBCHA) under the Neighborhood Stabilization Program (NSP).
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. The
attached documents have been executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator in accordance with
Resolution(s)/Agenda Item(s) 3I-1, 3I-4 and R2011-0082 as approved by the BCC
on November 1, 2016, October 21, 2014, and January 11, 2011, respectively. The Loan Agreement with Portofino Associates,
Ltd., provides $494,000 in SHIP funds for the rehabilitation of 270 rental
units. Amendment No. 006 with CLT amends
the Loan Agreement which provides $1,747,743 in HOME funds for the construction
of 22 affordable housing units.
Amendment No. 005 with PBCHA amends the Agreement which provides
$1,797,163 in NSP funds for the acquisition of 65 rental units and the
rehabilitation of 16 of these units. These executed documents are now being
submitted to the BCC to receive and file. The SHIP NSP programs do not
require a local match and the HOME Program matching requirement is met from
SHIP funds. Districts 3 & 6 (JB)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
3. DELETED: Staff
recommends motion to:
A) receive and file various documents executed in connection with the Palm Beach County
Intermediary Relending Program (IRP) funded by the U.S. Department of
Agriculture (USDA) as follows:
1. USDA Rural
Business-Cooperative Service Intermediary Relending Program Loan Agreement in
the amount of $1,000,000;
2. USDA Rural Business-Cooperative Service
Intermediary Relending Program Promissory Note in the amount of $1,000,000;
3. USDA Rural Business-Cooperative Service
Security Agreement;
4. USDA Equal Opportunity Agreement;
5. Assurance Agreement;
6. Memorandum of Understanding with USDA Rural
Development;
7. Applicant Certification Federal Collection
Policies for Consumer or Commercial Debts; and
B) approve budget amendment of $1,000,000 in the USDA Rural Development
Intermediary Relending Program fund to recognize the loan revenue and to
establish the loan appropriation budget.
SUMMARY:
In accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The attached documents have
been executed on behalf of the Board of County Commissioners (BCC) by the
County Administrator, or designee, in accordance with Resolution R2014-0355
approved by the BCC on March 11, 2014.
These executed documents are now being submitted to the BCC to receive
and file. These are Federal loan funds which require no local match. District
6 (JB)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: appointment of one new member to the Construction Board of Adjustments and Appeals (CBAA).
Appoint Seat Requirement
Term
Milton
Grey 2 Division
1 Contractor 9/12/17 –
9/11/20
SUMMARY: Milton Grey has submitted an application to
serve a three-year term as a Division 1 Contractor on the Construction Board of
Adjustment and Appeals (the Board). The term of office for Board members is
three years, with a limit of three consecutive three-year terms. The Board has
11 seats, 9 currently filled and a diversity count of Caucasian: 8 (89%) and
Hispanic: 1 (11%). The gender ratio (female: male) is 1:8. The applicant is an
African-American male. Staff has addressed the need to increase diversity
within our boards and will continue to encourage this in an effort to expand
the Board’s diversity. Countywide (SF)
2. Staff recommends
motion to approve: reappointment of two members to the Building Code Advisory Board (BCAB).
Reappoint Seat No. Requirement Nominated By Term
Joseph R. Byrne
9 Roofer /
Roofing Palm Beach County 9/12/17–9/11/20
Contractor Roofing
& Sheet
Metal Contractors
Association
Donald G. Sharkey 13 Electrical Contractor
International 9/12/17–9/11/20
Association of
Electrical Contractors
SUMMARY: The
Building Code Advisory Board (BCAB) was established by a Special Act of the
Florida Legislature in 1974, and amended in 2017. The term of office for Board members is three
years with no limit to the number of terms a member may serve. The Board is
comprised of sixteen members: one registered architect appointed from nominees
submitted by the Palm Beach Chapter of the American Institute of Architects
(AIA); one professional engineer appointed from nominees submitted by the Palm
Beach Chapter of the Florida Engineering Society; seven members appointed from
nominees submitted by any recognized regional industry trade association; and seven
Building Officials, one from each commission district appointed from nominees
submitted by the Building Officials Association of Palm Beach County. The Palm
Beach County Roofing & Sheet Metal Contractors Association has nominated
Joseph R. Byrne to be reappointed as the Roofer/Roofing Contractor in Seat 9.
The International Association of Electrical Inspectors has nominated Donald G.
Sharkey to be reappointed as the Electrical Contractor in Seat 13. This
Advisory Board has 16 seats, 14 currently filled and 2 vacancies, and a
diversity count of Caucasian: 12 (86%), African-American: 1 (7%) and
Asian-American: 1 (7%). The gender ratio (male: female) is 13:1. The two
nominees are Caucasian males. Countywide
(SF)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff
recommends motion to receive and file: executed Agreements received
during the months of May and June 2017.
A) Standard Potable Water and Wastewater Development
Agreement with Pioneer Estates by Luxcom, LLC, #01-01245-000 (District 6),
recorded in OR BK 29132 PG 0197-0204;
B) Standard Potable Water and Wastewater Development
Agreement with Buena Vista Homes of the Palm Beaches, Inc., #02-01150-000
(District 2), recorded in OR BK 29132 PG 0188-0196; and
C) Standard Potable Water and Wastewater Development
Agreement with K. Hovnanian Cypress Key, LLC, #13-01026-000 (District 6),
recorded in OR BK 29132 PG 0206-0214.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants/ procurement items must be submitted by
the initiating Department as a receive and file agenda item and are attached
unless the documents have been recorded in the Public Records of Palm Beach
County. The documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Water Utilities Department in
accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now
being submitted to the BCC to receive and file. (MJ)
2. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 1 with
Kimley-Horn and Associates, Inc., (R2017-0903) for
Water Treatment Plant 11 (WTP 11) Production Well 11 Well and Well Head Project
in the amount of $138,402.12. SUMMARY: On July 11, 2017, the Board of County Commissioners (BCC) approved the Contract for
Consulting/Professional Services Water Treatment and Water Resources
Engineering Services (Contract) with Kimley-Horn and Associates, Inc., (R2017-0903) to obtain engineering/professional services for utility
related projects. CSA No. 1 will provide for construction services related to the Water Treatment Plant 11 Production Well 11 (PW-11) Well and Wellhead
Project. PW-11 will provide an
additional 900 gallons per minute of raw water to WTP 11 and result in improved
wellfield management practices. The Small Business Enterprise
(SBE) participation goal established by the SBE Ordinance is 15% overall. The Contract with Kimley-Horn and Associates, Inc., provides for SBE
participation of 28% overall and Minority/Women Business Enterprise (M/WBE)
participation of 7%. CSA No. 1 includes an overall SBE and M/WBE participation of 68.47% and
16.04% respectively. The cumulative SBE participation, including CSA
No. 1 is 68.47% overall. Kimley-Horn and Associates, Inc., is a Palm Beach
County company. The
Project is included in the FY17 Capital Improvement Plan adopted by the BCC. (WUD Project No. 15-058) District 6 (MJ)
3. Staff
recommends motion to approve: Contract with Hinterland Group, Inc., (Contract)
for the Lift Station Rehabilitation Project A; Bid Package 1 (Project) in the
amount of $5,051,500. SUMMARY:
On
May 10, 2017, five bids were received for the rehabilitation of 30 lift
stations located throughout the Water Utilities Department (WUD) service area.
The Project will provide for the lift station upgrades required to meet current
WUD standards. The required work involves upgrading the mechanical, electrical,
and civil components, including discharge piping, pumps, control panel, slabs,
wet well, valve vaults, and putting all stations on the WUD Supervisory Control
and Data Acquisition system. The Small Business Enterprise (SBE) participation
goal established by the SBE Ordinance is 15% overall. The Contract provides for
SBE participation of 95% overall. Hinterland Group, Inc., is a Palm Beach County
company. The Project is included in the FY 17-18 Capital Improvement Plan
adopted by the Board of County Commissioners. (WUD Project No. 15-096) Districts 2, 5, 6 & 7 (MJ)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
4. Staff recommends
motion to approve: Work Authorization (WA) No. 3 for the Gator Boulevard,
Water Main Extension; East Sugar House Road to Duda Road with Hinterland Group
Inc., in the amount of $792,003.03. SUMMARY:
On January
10, 2017, the Board of County Commissioners (BCC) approved the Pipeline Continuing
Construction Contract (Contract) with Hinterland Group Inc., (R2017-0072). WA No. 3 provides for the replacement of
approximately 4,200 linear feet of an existing 8-inch water main with a new
12-inch water main along the south side of Gator Boulevard, from East Sugar
House Road to Duda Road in the City of Belle Glade. The installation of the new
main will replace an existing problem water main and increase water flow to the
communities on the east area of the City of Belle Glade along Gator Boulevard. The Small Business
Enterprise (SBE) participation goal established by the SBE Ordinance is 15%
overall. The Contract with Hinterland Group Inc., provides for SBE
participation of 15%. WA No. 3 includes 100% overall participation. The
cumulative SBE participation, including WA No. 3 is 100% overall. Hinterland
Group Inc., is a Palm Beach County company. The Project is included in the FY17
Capital Improvement Plan adopted by the BCC. (WUD Project No. 16-037) District
6 (MJ)
5. Staff
recommends motion to approve: Contract with Kirlin
Florida, LLC., for the TR08 Southern Region Water Reclamation Facility (SRWRF)
Headworks Screenings and Effluent Pumping Improvements Project in the amount of
$7,046,000. SUMMARY: On June 21, 2017, three bids were received for
the Project to construct improvements to the screenings and grit systems at the
Pre-Treatment Building and at the effluent pump station located at the SRWRF. Kirlin Florida, LLC., was found to be the
lowest responsive, responsible bidder in the amount of $7,046,000. With the recent surge
in the use of disposal sanitary wipes, the risks of equipment failure due to
equipment fouling has increased substantially. The improvements at SRWRF will
improve operational efficiency by protecting equipment from fouling by
increasing the removal efficiency rags and refuse and replacing aging
infrastructure that is reaching the end of its serviceable life. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
is 15% overall. The Contract
with Kirlin Florida, LLC., provides for SBE
participation of 26% overall. Kirlin Florida,
LCC., is a Palm Beach County company. The Project is included in the FY17
Capital Improvement Plan adopted by the Board of County Commissioners. (WUD
Project No. 15-095) District 5 (MJ)
6. Staff
recommends motion to approve: Contract with Electron
Corp. of South Florida, for the TR07 Water Treatment Plant 11 (WTP 11) Smart
Wellfield Improvements Project (Project) in the amount of $682,383. SUMMARY: On June 7, 2017, two
bids were received for the Project to construct the WTP 11 Smart Wellfield
Improvements. Electron Corp. of South Florida was determined to be the lowest responsive,
responsible bidder in the amount of $682,383. The Project will provide variable
frequency drives, instrumentation and controls necessary to implement a smart
wellfield strategy that will reduce energy costs and increase wellfield
sustainability. In addition, the Project will provide a more reliable and
secure radio system for the wells and remote utility water storage sites. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
is 15% overall. The Contract
with Electron Corp. of South Florida provides for SBE
participation of 95% overall. Electron Corp. of South Florida is a Palm Beach County
company. The Project is included in the FY17 Capital Improvement Plan adopted
by the Board of County Commissioners. (WUD Project No. 16-030) District 6
(MJ)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
7. Staff
recommends motion to approve: Work Authorization (WA)
No. 12 for the Water Distribution System Improvements Phase 1: Ponderosa Drive
(Project) with Johnson-Davis, Incorporated in the amount of $960,537.78. SUMMARY: On July 12, 2016, the
Board of County Commissioners (BCC) approved the Water Utilities Department
(WUD) Pipeline Continuing Construction Contract (R2016-0902) with
Johnson-Davis, Incorporated. WA No. 12 provides for the construction of
approximately 6,000 linear feet of 16-inch water main and associated
appurtenances including site restoration on Ponderosa Drive. The Project
provides for the replacement of an existing 12-inch water main located within
the right-of-way of Ponderosa Drive from Glades Road south to Palmetto Park
Road. The project also includes establishing new service connections for the
approximately 14 connections to the existing water main that provide water to
the adjacent residential communities. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15% overall. The Contract with Johnson-Davis Incorporated
provides for SBE participation of 3.28%.
WA No. 12 includes 14.09% overall participation. The cumulative SBE
participation to date, including WA No. 12, is 12.46% overall. Johnson-Davis
Incorporated is a Palm Beach County company.
The Project is included in the FY17 Capital Improvement Plan adopted by
the BCC. (WUD Project No. 15-102) District 5 (MJ)
8. Staff recommends
motion to approve: Work Authorization (WA) No. 6 for the Priority Aerial
Canal Crossing Improvements Project (Project) with Hinterland Group, Inc., in
the amount of $765,220.20. SUMMARY:
On January
10, 2017, the Board of County Commissioners (BCC) approved the Water Utilities
Department (WUD) Pipeline Continuing Construction Contract (Contract) with Hinterland Group, Inc. (R2017-0072). WA No. 6 provides for the rehabilitation of four
aerial canal crossings. The Scope of Services includes, but is not limited to,
furnished material, labor supervision, equipment, supplies, fees, expertise,
and services necessary to fully complete work in accordance with the
construction documents and governing regulations. The number, pipe size, and
location of each canal crossing follows: two crossings, 12-inch water main and
20-inch wastewater force main at Lake Worth Drainage District (LWDD) L14 Canal
and Ohio Road, two crossings, 8-inch water main and 10-inch wastewater force
main at LWDD L-10 Canal and Sherwood Forest Boulevard, two crossings at LWDD
L14 Canal and Military Trail, and one crossing at LWDD L2 Canal and Bridgeman
Drive. The Small Business Enterprise (SBE) participation goal established by
the SBE Ordinance is 15% overall. The Contract with Hinterland Group, Inc.,
provides for SBE participation of 15%. WA No. 6 includes 100% overall
participation. The cumulative SBE participation, including WA No. 6 is 100%
overall. Hinterland Group, Inc., is a Palm Beach County company. The Project is
included in the FY17 Capital Improvement Plan adopted by the BCC. (WUD Project
No. 16-067) District 2 (MJ)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
9. Staff recommends
motion to approve: Amendment No. 1
to the Contract with Holtz Consulting
Engineers, Inc., for Consulting/Professional Services for the Lift Station
Rehabilitation Project A (R2016-0899) in the amount not to exceed $257,723.80. SUMMARY: On July 12, 2016, the Board of County Commissioners (BCC) approved the Water Utilities
Department (WUD) Consulting/Professional Services Contract (Contract) with
Holtz Consulting Engineers, Inc., for design and bidding services required to
rehabilitate 60 lift stations for a term of five years. Amendment No. 1 to the Contract
updates the Scope of Work to provide engineering services during construction
for 30 lift stations to be rehabilitated under Lift Station Rehabilitation
Project A; Bid Package 1 (WUD Project No. 15-096). These services shall include
coordination meetings, construction inspection, shop drawing review, responding
to requests for information, review of Operation and Maintenance Manuals,
assistance with issuance of Substantial and Final Completion, and record
drawings review. No time extension will be provided to the Contract as part of
this amendment. The Small Business Enterprise (SBE) participation established
by the SBE Ordinance is 15% overall. The Contract with Holtz
Consulting Engineers, Inc., provides for SBE
participation of 99% overall. Amendment No. 1
has 100% of SBE participation. The cumulative SBE participation, including Amendment
No. 1, is 98.29% overall. Holtz Consulting Engineers, Inc. is a Palm Beach County company. The Project is included in the
FY17 Capital Improvement plan adopted by the BCC. (WUD Project No.
15-096) Countywide (MJ)
10. Staff
recommends motion to approve: “Utility
Work by Highway Contractor Agreement (At Utility Expense)” (UWHCA) with the
Florida Department of Transportation (FDOT) in the amount of $922,433.92. SUMMARY: FDOT is proposing improvements
to State Road 80 (Southern Boulevard) at Lyons Road/Sansbury’s Way. These
improvements include the widening of the existing bridge located on Lyons Road
over the C-51 Canal, road widening, and drainage installations. Consequently,
the existing 16-inch water main as well as the existing 30-inch force main
attached on the west and east sides of the bridge will need to be relocated.
The proposed improvements will also require the relocation of an existing fire
hydrant, the deflection of the water and sewer facilities at several locations
and the replacement/adjustment of ten water/sewer valve boxes to final grade.
In order to include the adjustment and relocation of those facilities owned and
maintained by the Water Utilities Department (WUD) within the road improvement
project, FDOT requires WUD to enter into a UWHCA to reimburse FDOT for the
work. The relocation plan is prepared by FDOT’s Consultant and the Engineer’s
cost estimate is $922,433.92. (WUD
Project No.16-028) Districts 2 & 6 (MJ)
11. Staff recommends
motion to adopt: Resolution in
support of an application to obtain a utility easement (Application) from the
Trustees of the Internal Improvement Trust Fund of the State of Florida (TIITF)
on property located south of Hooker Highway, east of State Road 715 in the City
of Belle Glade. SUMMARY: The
Water Utilities Department (WUD) is constructing wastewater infrastructure to
serve future development to the former Glades Correctional Institute (GCI)
site. WUD requires a 10-feet wide easement across the TIITF
property to provide for the operation and maintenance of a future 8” wastewater
force main and has coordinated with the Division of State Lands to identify the
property needed for the easement. The force main will replace an existing force
main from State Road 715 to a future lift station inside the GCI property. Per
the terms of the Application, the Board of County Commissioners is required to
adopt a resolution in support of the Application for it to be considered by the
TIITF. WUD has additionally secured
consent for the easement from the City of Belle Glade and PRIDE Enterprises,
who are management entities regarding the parcel. As a local government, the
County will not be required to pay any fees for the application or proposed
Easement. District 6
(MJ)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
12. Staff recommends
motion to adopt: Resolution in
support of an application to obtain a utility easement (Application) from the
Internal Improvement Trust Fund of the State of Florida (TIITF) on property
located south of Hooker Highway, west of State Road 15 (Main St.) in the City
of Belle Glade. SUMMARY: The
Water Utilities Department (WUD) is constructing wastewater infrastructure to
rehabilitate the collection system serving Runyon Village in the City of Belle
Glade. WUD requires a 15-feet wide easement
across the TIITF property for the installation and maintenance of a new
wastewater force main to interconnect Runyon Village to an existing wastewater
force main south of Hooker Highway and Main Street near the Lakeside Medical
Center. WUD staff has coordinated with
the Division of State Lands to identify the property needed for the
easement. Per the terms of the
Application, the Board of County Commissioners is required to adopt a
resolution in support of the Application for it to be considered by the TIITF. WUD has additionally secured consent for the
easement from the City of Belle Glade as the management entity regarding the
parcel. As a local government, the County will not be required to pay any fees
for the application or proposed Easement.
(WUD Project No. 14-037) District
6 (MJ)
13. Staff recommends
motion to approve: Contract with Lanzo Trenchless
Technologies, Inc. - South (Lanzo) for the Glades Priority 1 Collection System Rehab
& Sanitary Sewer Evaluation Survey (SSES) Project in the amount of
$2,465,282. SUMMARY: On June 8, 2017, five bids were received for the Glades
Priority 1 Collection System Rehab & SSES Project (Project). Lanzo was
determined to be the lowest, responsive bid and is being recommended for
contract award. The Project provides for the rehabilitation of approximately 22,000 linear
feet of gravity wastewater pipe and 300 manholes in 14 lift stations in the
Glades Region. The
Project will result in the rehabilitation of the existing wastewater collection
system and will improve the levels of wastewater service in the Glades Region
while reducing infiltration in the wastewater system. The Small Business
Enterprise (SBE) participation goal established by the SBE Ordinance is 15%
overall. The Contract with Lanzo provides for SBE
participation of 3.28% overall, as confirmed by the Office of Small Business
Assistance. The second low bidder met the SBE goal for this project, but was
outside the range of ranking for responsive bidders as established by Section
2-80.25 of the Palm Beach County Code, as the second low bid exceeded the low
bid by greater than ten percent. Lanzo is not a local Palm Beach
County company. The Project is included in the FY17 Capital Improvement Plan adopted by
the Board of County Commissioners. (WUD Project No. 15-024) District 6
(MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file: Task Assignment No. 1, to Contract No.
GC913 (R2017-0838) with the Florida Department of Environmental Protection
(FDEP) providing for routine compliance inspections at 803 petroleum storage
tank facilities within Palm Beach, Martin and St. Lucie Counties and funding in
the amount of $520,511.02 with a performance period of July 1, 2017 through
June 30, 2018. SUMMARY: On June 20, 2017, the Board of County Commissioners approved Contract
No. GC913 (R2017-0838) with the FDEP and delegated authority to sign all future
time extensions, task assignments, certifications and other forms associated
with the Contract. Countywide (AH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGMENT (Cont’d)
2. Staff recommends
motion to approve: one new appointment, one appointment to complete the
term of Palm Beach County Parks and Recreation Department staff (Mr. Eric
Call), and two reappointments of at-large members to the Natural Areas
Management Advisory Committee (NAMAC). Seats No. 1, No. 2, and No. 4 are for a
term of three years beginning October 1, 2017 through September 30, 2020; Seat
No 5 is for a term of one year per Resolution R2013-1328:
Nominee Seat No. Representing Nominated by
Reappoint
Steven P Coughlin 1 Management
of Natural Areas Comm. Abrams
Mayor
Burdick
Vice Mayor McKinlay
Comm.
Valeche
Comm. Berger
Richard L. Moyroud 2
Biological Scientist Comm.
Abrams
Mayor Burdick
Vice Mayor McKinlay
Comm.
Valeche
Comm. Berger
Appoint
Michelle L. Thompson 4 Municipal
Parks & Comm.
Abrams
Recreation Program Comm. Bernard
Mayor Burdick
Comm.
Kerner
Vice Mayor McKinlay Comm. Valeche
Comm. Berger
To Complete Term
Jennifer E. Cirillo 5 Palm Beach
County Comm. Abrams
Parks
& Recreation Comm. Bernard
Mayor
Burdick
Comm. Kerner
Vice Mayor McKinlay Comm. Valeche
Comm. Berger
SUMMARY: Resolution
No. R2013-1328 provides for a seven-member NAMAC. Membership consists of one member with
experience in the management of natural areas, one biological scientist, one
professional educator with knowledge of South Florida ecosystems, one
representative of a local municipal government parks and recreation program,
one member of the Palm Beach County Parks and Recreation Department staff, and
two citizens having an interest in preservation and conservation of natural
areas. The Board has 7 seats, 5 seats
currently filled, and diversity count of Caucasian: 3 (60%), African American:
1 (20%) and Hispanic: 1 (20%). The
gender ratio (female: male) 3:2. The nominees are: 2 Caucasian females and 2
Caucasian males. Countywide (AH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to approve: Resolution revising the standard Entertainment
Contractor Agreement form. SUMMARY: On June 17, 2008, the Board of County Commissioners approved Resolution
2008-1109, as amended by Resolutions 2010-0644 and 2014-0168, delegating
authority to execute a standard Entertainment Contractor Agreement form for the
provision of dancers, musicians and specialty performers at County facilities
on behalf of the County to the County Administrator and the Director and
Assistant Director of Parks and Recreation. The use of contractual
entertainment has been a standard industry practice in the field of Parks and
Recreation for a number of years. Where
applicable, staff will issue a request for services in order to secure the
services of the most qualified entertainer. Such qualifications include, but
are not limited to experience in their area of professional expertise and
recent professional references. This Resolution amends Resolution
2014-0168, by revising the standard Entertainment Contractor Agreement form to
further clarify responsibilities of the contractor, modifying terms of payment
and to include updated exhibits. Countywide
(AH)
2. Staff recommends
motion to approve: Resolution revising the standard Sound and Light
Production Services Agreement form. SUMMARY: On April 7, 2009, the Board of County
Commissioners approved Resolution 2009-0592, as amended by Resolutions
2010-0645 and 2014-0167 delegating authority to execute a standard Sound and
Light Production Services Contractor Agreement form for the provision of sound
and light production for entertainment at County facilities on behalf of the
County to the County Administrator and the Director and Assistant Director of
Parks and Recreation. The Parks and Recreation Department regularly hosts
special events at its facilities that include entertainment in the form of
dancers, musicians and specialty performers.
Each form of entertainment requires a varying degree of unique production
services. The use of contractual sound
and light production services has been a standard industry practice in the
field of Parks and Recreation for a number of years. Where
applicable, staff will issue a request for services in order to secure the services
of the most qualified contractor for sound and light production. Such
qualifications include, but are not limited to, experience in their area of
professional expertise and recent professional references. This
Resolution amends Resolution 2014-0167, by revising the standard Sound and
Light Production Services Contractor Agreement form to further clarify
responsibilities of the contractor, to add an additional exhibit for fees and
charges, and to include updated exhibits. Countywide (AH)
3. Staff recommends
motion to receive and file: the
following original executed Sponsorship
Agreement:
Veterinary Investments
Inc. d/b/a Animal Eye Specialty Clinic, cash sponsorship of two payments of
$7,500 each for a total of $15,000 for two years of Lake Woof Dog Park at John
Prince Park, for the period June 1, 2017 through June 1, 2019.
SUMMARY: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The
Sponsorship Agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the Director of the Parks and Recreation Department in
accordance with Resolution 2008-0442, amended by Resolution 2017-0102, and is
now being submitted to the Board to receive and file. District 3 (AH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to receive and file: the
following original executed
Entertainment Contractor Agreement:
Zambelli Fireworks Manufacturer Co., Tenth
Annual July 4th Celebration, Sunset Cove Amphitheater, on July 4, 2017.
SUMMARY:
The Parks and
Recreation Department produces cultural activities to promote the quality of
life in the communities it serves. The
Tenth Annual July 4th Celebration was attended by an estimated 7,000
people and generated positive support and goodwill for the County. In
accordance with County PPM CW‑O‑051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. This Entertainment Contractor Agreement has been
fully executed on behalf of the Board
of County Commissioners (Board), by the County Administrator, in accordance
with Resolution 2008-1109, amended by Resolutions 2010‑0644 and
2014-0168, and is now being submitted to the Board to receive and file. District
5 (AH)
5. Staff recommends
motion to receive and file: the
following original executed Tee
Time Advertising and Sales Agreement:
Can-Am Golf
Group, LLC, for the period August 1, 2017 through July 31, 2018.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated agreements must be submitted by the initiating department as a
Receive and File agenda item. This Tee
Time Advertising and Sales Agreement has been fully executed on behalf of the
Board of County Commissioners (Board), by the Director of Parks and Recreation,
in accordance with Resolution 2013-1607, and is now being submitted to the
Board to receive and file. This Agreement helps to sell tee times at non-peak
times that would otherwise not be sold. This agreement is for 12 months. Countywide
(AH)
6. Staff recommends
motion to receive and file: the
following original executed
Amphitheater Rental Agreements:
A) AEG Presents SE,
LLC, Slightly Stoopid concert, Sunset Cove Amphitheater, for the period June
24, 2017 through June 25, 2017;
B) AEG Presents SE,
LLC, Rebelution concert, Sunset Cove Amphitheater, for the period July
29, 2017 through July 30, 2017; and
C) AEG Presents SE,
LLC, 311 concert, Sunset Cove Amphitheater, for the period August 1, 2017
through August 2, 2017.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
The Amphitheater Rental Agreements have been fully executed on behalf of
the Board of County Commissioners (Board), by the Director of the Parks and
Recreation Department, in accordance with Resolution 2011-1960, and are now
being submitted to the Board to receive and file. These events helped to offer a balanced
schedule of events which promote the quality of life in the communities we
serve. An estimated 11,000 people attended the events produced under these
Amphitheater Rental Agreements. District 5 (AH)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
7. Staff recommends motion to:
A) approve and execute
Florida Inland Navigation
District (FIND) Declaration of Restrictive Covenant dedicating a portion of
Burt Reynolds Park for public use for 25
years from the date of completion of the construction of the boating
facilities; and
B)
approve and execute Florida
Fish and Wildlife Conservation Commission (FFWCC) Notice of Limitation of
Use/Site Dedication Burt Reynolds Park dedicating a portion of Burt Reynolds
Park for public use for 20 years from the date of recordation in public
records.
SUMMARY: The County was awarded Florida
Inland Navigation District (FIND) and Florida Fish and Wildlife Conservation
Commission (FFWCC) grants to fund a portion of the construction costs
associated with the redevelopment of the west side of Burt Reynolds Park.
FIND’s Waterway Assistance Program (WAP) grants require a Declaration of
Restrictive Covenant be recorded in Public Records dedicating the site
primarily for use as a public boating facility for a period of 25 years from
the date of completion of construction. The FFWCC’s Florida Boating Improvement
Program (FBIP) grant requires a Notice of Limitation of Use/Site Dedication
form be recorded in Public Records dedicating the site as a boating access
facility for the use and benefit of the general public for a minimum of 20
years from the date of recordation in public records. The Property and Real
Estate Management Division has approved both the Declaration of Restrictive
Covenant and Notice of Limitation of Use agreements. District 1 (AH)
N. LIBRARY
1. Staff recommends
motion to:
A) approve submittal of an Application to the Florida Department of State, Division of Library
and Information Services, for State Aid to Libraries in an estimated amount of
$1,163,494 for FY 2018;
B) approve associated
State Aid to Libraries Grant Agreement with The State of Florida, Department of
State; and
C) authorize County Administrator or designee to execute any
other necessary agreements, amendments, forms and certifications.
D) authorizethe County Administrator or designee to apply for
and execute any resulting agreements and documents required for the State Aid
to Libraries Grant in future years.
SUMMARY: The State provides an annual operating grant
to eligible libraries based upon their annual operating expenditures from local
funds. Estimated State Aid revenue has been included in the County Library’s FY
2018 proposed budget. The term of the
agreement begins upon execution by the State of Florida and continues until all
the funds are expended. There is no match requirement for this grant. This
State Aid to Libraries Grant is made available every year. Delegating authority to the County
Administrator or designee to apply for and execute any resulting agreements and
documents required in future years will help comply with timing for deadlines
with the Grantor. Countywide (AH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION SERVICE
1. Staff recommends
motion to approve: Agreement
with the Friends of Mounts Botanical Garden, Inc. (FMBG) from October 1, 2017
through September 30, 2018 for continued funding of a gardener position to
assist in the care and maintenance of The Mounts Botanical Garden of Palm Beach
County (Garden). SUMMARY: FMBG
will continue to provide funding to the County in an amount not to exceed
$41,183 ($21,665 for salary and $19,518 for fringe benefits) to support 60% of
an existing gardener position beginning October 1, 2017 and ending on September
30, 2018. Palm Beach County will be funding the remaining $27,456
($14,444 for salary and $13,012 for fringe benefits) at a funding level of 40%
for a total of $68,639. The position will continue to support the Garden. District
7 (AH)
2. Staff recommends
motion to approve: Agreement
with the Friends of Mounts Botanical Garden, Inc. (FMBG) from October 1, 2017
through September 30, 2018 for continued funding of a horticulturist position
to assist in the care and maintenance of The Mounts Botanical Garden of Palm
Beach County (Garden). SUMMARY:
FMBG will continue to provide funding to the County in an amount not to
exceed $57,103 ($33,414 for salary and $23,689 for fringe benefits) to support
65.5% of an existing horticulturist position beginning October 1, 2017 and
ending on September 30, 2018. Palm Beach County will be funding the
remaining $30,076 ($17,599 for salary and $12,477 for fringe benefits) at a
funding level of 34.5% for a total of $87,179. The position will continue to
support the Garden. District 7 (AH)
R. HUMAN RESOURCES
1. Staff recommends
motion to authorize: County Administrator or designee to execute any and
all documents relating to the County’s role as Plan Administrator with
Nationwide Retirement Solutions, (Nationwide) for the County’s deferred
compensation programs. SUMMARY: Nationwide, in partnership with NACo, has
provided a voluntary deferred compensation program to eligible County employees
for many years. The program provides a tax-favored retirement savings program
under the provisions of IRC 457, 401a, and 501a. A formal delegation of
authority is being sought in order to update plan records relating to the
County’s authorized executors for plan-related documents. Countywide
(DO)
S. FIRE RESCUE
1. Staff recommends
motion to approve and select: Michael McCurdy for appointment by the Town of Lantana, as
Trustee, on the Lantana Firefighters’ Pension Fund Board to fill a vacancy for
an unexpired term ending on September 28, 2018. SUMMARY: Pursuant to the Interlocal Agreement
(R97-1252D) Renewing Pension Agreement Relating to Firefighters’ Pension Plan
(R2010-0215) with the Town of Lantana (Town), the Town is requesting the
County’s approval of its selection to appoint Michael McCurdy, a Town resident,
to fill a vacancy left by the resignation of Timothy Daley. Mr. Daley’s term
was set to expire on September 28, 2018. Under the Interlocal Agreement, the
Town retained the power and responsibility to make appointments to the Fund’s
Board of Trustees for its Chapter 175 plan. Any Trustee to be appointed by the
Town first must be approved by the County. The Board consists of five members,
with four seats currently filled and a diversity count of
Caucasian: 4 (100%). The current gender ratio (male:female) is 4:0.
Mr. McCurdy is a Caucasian male. District 7 (SB)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE (Cont’d)
2. Staff recommends
motion to approve:
A) Memorandum of Agreement with the Children’s
Services Council of Palm Beach County providing funding of up to $100,000 for
the Drowning Prevention Coalition for the period October 1, 2017 through
September 30, 2018; and
B)
Budget Amendment of $50,000
within the Fire/Rescue MSTU Fund for FY 2018 to recognize additional funding
from the Children’s Services Council of Palm Beach County.
SUMMARY: The Drowning Prevention Coalition program is
managed by Palm Beach County Fire‑Rescue. It is funded by multiple
sources, including the Children’s Services Council (CSC) of Palm Beach County
and the County’s General Fund. This Memorandum of Agreement provides the terms
and conditions of the Children’s Services Council of Palm Beach County’s
commitment to the County to provide funding of up to $100,000 in FY 2018 for
the Drowning Prevention Coalition program, inclusive of funding of up to
$50,000 to specifically fund vouchers issued for swimming lessons. This grant
funding does not require a County match. Countywide (PK)
3. Staff recommends
motion to approve: Agreement Relating to Clinical Field
Experience with Palm Beach State College (PBSC) effective July 13, 2017 through
July 12, 2022. SUMMARY:
The current Clinical Field Experience Agreement expired on July 12,
2017. The
retroactive effective date of July 13, 2017 allows Palm Beach County Fire
Rescue to provide continuous clinical field experience to Paramedic and EMT
students of PBSC. Paramedic and EMT students respond with County paramedics to
observe and assist in delivering emergency medical care under actual emergency
conditions. This clinical field experience is a component of the Paramedic and
EMT training required for State certification, and enhances the available job
pool of qualified personnel. PBSC’s
written non-discrimination policy is consistent with the County’s policy with
minor discrepancies. PBSC’s written policy fails to specifically express
ancestry; sex; familial status; or gender identity and expression; however, it
does specifically include creed; ethnicity; gender; veteran status, and assures
its compliance with all state and federal laws. Countywide (SB)
4. Staff recommends
motion to approve: reappointment of one individual to Seat No. 6 to the
Fire Code Board of Appeals and Adjustments Committee beginning October 1, 2017
through September 30, 2020.
Reappoint:
Nominee Category Seat No. Nominated By
Roy
Pollack Fire Alarm Contractor 6 Vice Mayor McKinlay Commissioner Valeche
SUMMARY: The Fire
Code Board of Appeals and Adjustments is maintained in accordance with the Palm
Beach County Local Amendments to the Florida Fire Prevention Code (Ordinance
2014-002). On July 21, 2017, a memo was distributed to the Commissioners
requesting nominations to this eight member board (At-Large). This board is
appointed by the Board of County Commissioners and members serve no more than
three consecutive three year terms. No other nominations were received. The
Board consists of 8 members, with 7 seats currently filled and a diversity
count of Caucasian: 6 (86%), African-American: 1 (14%). The current gender ratio (male:female) is
7:0. Countywide (PK)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES
1. DELETED: Staff recommends motion to:
A) rescind Agreement for Information Technology (IT) services with Palm Beach County Law Enforcement
Exchange, Incorporated (LEX) dated
December 4, 2012 (R2012-1841); and
B) approve Agreement for IT services to be provided by
the County ISS Department to LEX, which will generate an estimated $110,500 in
FY 2018 revenue, for an initial term of one year with automatic one year
renewals unless notice is given by either party.
SUMMARY:
LEX is a
non-profit organization established for the purpose of sharing data among the
law enforcement agencies in Palm Beach County. The LEX organization originally
entered into an Agreement for IT Services provided by ISS on December 4, 2012
(R2012-1841). That agreement is hereby
rescinded and replaced with a new Agreement for IT Services. Countywide
(PFK)
2. DELETED: Staff recommends motion to:
A) rescind Management Control
Agreement (MCA) with Palm Beach Sheriff’s Office and Palm Beach County Law
Enforcement Exchange, Inc. (LEX);
B) approve Management Control
Agreement with Office of State Attorney, 15th Judicial Circuit
(SAO), and LEX required by the Federal Bureau of Investigation (FBI) Criminal
Justice Information Systems (CJIS) Security Policy; and
C) approve Third party
agreement with LEX, SAO and ISS for Information Technology (IT) services.
SUMMARY:
Since 2004,
Information Systems Services (ISS) has provided project management and
technical support for the LEX program, which facilitates the sharing of
criminal justice information between numerous criminal justice agencies,
including the SAO and many law enforcement agencies throughout the County. The
LEX equipment was housed at the Palm Beach Sheriff’s Office and will be moved
to the State Attorney’s Office by September 30, 2017. ISS will provide IT services to support the
LEX system. The CJIS Security Policy
requires a formal MCA be entered into with any non-criminal justice agency
(such as ISS) having access to the Florida State CJNet network. Countywide
(PFK)
3. DELETED: Staff recommends motion to approve: budget transfer in the amount of $600,000 within the Information
Technology Capital Improvements fund to re-allocate expenditure budgets among
specific ISS Capital Projects. SUMMARY:
ISS manages 37 active Capital Improvement projects related to
Information Technology (IT) for Palm Beach County. Two of the projects,
Microsoft Office Suite Upgrade (Unit I342) and Advantage Performance Budgeting
System (Unit I344), can be completed without expending their entire adopted
budget. Conversely, two other projects, Network Equipment & Vendor Support
(I345) and WINTEL/UNIX Storage Consolidation (Unit I351), will require
additional funding to be completed. A
total of $600,000 will be transferred from the two completed projects to the
two incomplete projects referenced above. These transfers will have no fiscal
impact on the FY 2017 budget. Countywide
(PFK)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
U. INFORMATION
SYSTEMS SERVICES (Cont’d)
4. Staff recommends
motion to approve: budget transfer of $325,000 within the 10.0M NAV 13 CP, ISS VOIP fund to
re-allocate expenditure budget from Reserves to Operating to complete the
Countywide Unified Communication (UC) Project. SUMMARY: The
Countywide UC Project requires funding from the Reserves Unit of the 10.0M NAV
13 CP, ISS VOIP fund to be transferred to the Operating Unit of the same fund
in order to complete the final phases of this project. A reserve balance
has accumulated since the inception of this fund from interest earnings on the
fund balance. Countywide (PFK)
W. PUBLIC AFFAIRS
1. Staff recommends
motion to approve:
First Amendment to the Interlocal Agreement with the Solid Waste Authority
(SWA) for Palm Beach County Channel 20 to continue to provide SWA with
technical, recording, broadcasting, editing, and other services. Total annual
billings to the SWA shall not exceed $29,000 annually. SUMMARY: Palm
Beach County and SWA entered into the Interlocal Agreement on August 17, 2004
(R2004-1775). The First Amendment updates the required production staff and
rates for services, and also provides for the County to continue to provide SWA
with technical, recording, broadcasting, editing, and other services on an
on-going basis until terminated by either party. Billings are be based on
actual payroll hours multiplied by a predetermined rate. Countywide (MJ)
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: the following executed agreements with the Fifteenth Judicial Circuit
for the period of July 5, 2017 through June 30, 2019:
1. Agreement
for Psychological or Expert Witness Professional Services in Adult and Juvenile
Criminal Matters; and
2. Agreement for Expert Psychological or
Professional Services in Guardianship/ Examining Committee Matters.
Summary: The Court has contracted with the Division of
Justice Services to provide court ordered forensic evaluations and testimony
through Justice Services’ Court Psychology Office. Seniors, adults, teens, and
children throughout the county are directed to the Court Psychology office with
the appropriate court order, outlining which specific evaluation is required.
The scope of services provided in each agreement includes competency and
psychological evaluations for adult and juvenile criminal matters,
psychological evaluations for child welfare and family court cases, and
appointment as an examining committee member relating to guardianship matters. These agreements compensate the County Court Psychology
office for the contractual services provided to the Fifteenth Judicial Circuit.
R2005-0792 authorizes the County Administrator or designee to sign
agreements to provide psychological services to the Fifteenth Judicial Circuit
Court. Countywide (LDC)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (Cont’d)
2. Staff recommends motion
to approve: contract for professional services with the Legal Aid
Society of Palm Beach County, Inc. to provide legal services to the indigent
citizens of Palm Beach County in the areas of Family Law, Elder Law, Juvenile
Advocacy, Public Guardianship and Domestic Violence Victim Representation in
the amount not to exceed $1,104,275 from October 1, 2017 through September 30,
2018. Summary: The Legal Aid Society of Palm Beach County, Inc. has
historically provided these services. This contract will ensure the seamless
continuation of legal aid services to indigent citizens of Palm Beach County.
The contract with the Legal Aid Society of Palm Beach County, Inc. consists of
the State Required program ($836,932), the Public Guardianship program
($154,530), and the Domestic Violence Representation program ($112,813). The
$65 Court Fee generates $256,950 for the State Required program and partially
offsets the costs of these programs. Two staff members of the Legal Aid Society
of Palm Beach County, Inc. serve on a County Advisory Board. Vicki A. Krusel
and Kimberly Rommel-Enright serve on the HIV Care Council. This Board provides
no regulation, oversight, management, or policy-setting recommendations
regarding the Legal Aid Society of Palm Beach County, Inc. contract. Disclosure
of the contractual relationship at a duly noticed public meeting is being
provided in accordance with the provision of Section 2-443 of the Palm Beach
County Code of Ethics. On October 3, 2006, R2006-2132 authorizes the County
Administrator or designee to execute contracts with the Legal Aid Society of
Palm Beach County, Inc. Countywide (LDC)
3. Staff recommends
motion to:
A) approve the following contracts/interlocal agreement with agencies to provide
ex-offender reentry services for the period October 1, 2017 through September
30, 2018:
1. The Lord’s Place, Inc. in the amount of
$343,502;
2. Gulfstream Goodwill Industries, Inc. in
the amount of $238,494; and
3. City of Riviera Beach in the amount of
$238,499.
B) approve contract with Gulfstream Goodwill
Industries, Inc. for the period October 1, 2017 through September 30, 2018 in
the amount of $374,745 to provide juvenile ex-offender reentry services; and
C) authorize County Administrator, or designee, to execute
amendments and administrative documents associated with the above
contracts/interlocal agreement, on behalf of the Board of County Commissioners,
after approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations.
Summary: Palm Beach County Division of
Justice Services subcontracts with three providers to coordinate adult and
juvenile reentry services to those returning to Palm Beach County from
incarceration. Reentry services are customized to each individual’s unique
needs. These subcontracts were awarded
through a competitive process and will ensure that the county will continue to
meet the needs of those returning from incarceration. These subcontracts are funded through ad
valorem and grants. The grants are pending final approval. Staff received notification from the grant
agencies of the approved funding allocations, however due to delays in the
federal government, the grant awards will not be executed until October
2017. A receive and file agenda item
will be presented to the Board of County Commissioners at that time. Countywide
(LDC)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY (Cont’d)
4. Staff recommends
motion to approve: Memorandum
of Agreement with CareerSource Palm Beach County, Inc. to facilitate
ex-offender reentry services for the period September 12, 2017 through
September 11, 2020, at no cost to the County. Summary: This
Memorandum of Agreement establishes the general conditions and joint processes
that will enable Palm Beach County and CareerSource Palm Beach County to
effectively collaborate as partners in regard to the employment of individuals
with criminal histories. Countywide (LDC)
5. Staff recommends
motion to:
A) approve standard interlocal agreement template for governmental agencies to provide temporary medical staff to
disaster shelters located in their municipal boundaries for the duration of the
shelters’ activation; and
B) authorize County Administrator or designee to execute
these standard interlocal agreements and make minor administrative changes when
needed between the County and the various governmental agencies on behalf of
the Board of County Commissioners, after approval of legal sufficiency by the
County Attorney's Office.
Summary: The
County operates disaster shelters all across the area. Recent activations have shown the need for
emergency medical services (EMS) to be present at all times at all disaster
shelter locations. Currently, there are
15 emergency shelters, eight of which are located in the unincorporated areas
of the County, and the remaining seven are located within municipal
jurisdictions. This Interlocal Agreement will allow the municipal fire
departments to staff and assign EMS prior to a disaster to ensure that the
shelter has emergency medical services present at all times. The County will reimburse governmental
agencies for eligible costs and request reimbursement from the Federal
Emergency Management Agency. Countywide (LDC)
BB. YOUTH SERVICES
1. Staff recommends
motion to approve: three Community Based Agency Contracts with the
following agencies, for the term October 1, 2017 through September 30, 2018,
with two one-year options for renewal, totaling $545,000:
A)
City of Belle Glade in an
amount not to exceed $180,000 for the Youth Empowerment Center program;
B) City of Rivera Beach in an amount not to
exceed $180,000 for the Youth Empowerment Center program;
C) For the Children, Inc. in an amount not to
exceed $185,000 for the Lake Worth Youth Empowerment Center program; AND
D) Budget Transfer of $30,000 in the General Fund
from the Head Start Match reallocation (Unit 1451) for evidence-based/promising
programming to the Lake Worth Youth Empowerment Center (YEC) program (Unit
7683) to provide partial funding associated with this Contract.
SUMMARY: The Contracts authorize continued funding to
support YECs in Belle Glade, Riviera Beach, and Lake Worth. YECs are a key
component of the Youth Violence Prevention project approved and budgeted for by
the Board of County Commissioners. For the Children, Inc. is a non-profit
organization contracted to operate the City of Lake Worth’s YEC. Additionally,
funding is recommended for the Lake Worth YEC in order to provide salaries to
summer interns consistent with the programs already in place in Belle Glade and
Riviera Beach. The cities provide
in-kind support and supplemental funding. Districts 3, 6 & 7 (HH)
SEPTEMBER 12, 2017
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES (Cont’d)
2. Staff recommends
motion to approve: Community Based Agency Contract with Prime Time Palm
Beach County, Inc., (Prime Time) for the period beginning October 1, 2017
through September 30, 2018, with two one-year options to renew at the County’s
sole discretion, in an amount not to exceed $275,984, to provide afterschool
programs throughout Palm Beach County schools. SUMMARY: Since 2015, the
Board has contracted with Prime Time for middle school out-of-school programs.
This Contract will enable Prime Time to continue to provide services to
practitioners and youth at 17 sites throughout the County. Prime Time will also
provide additional learning and enhanced professional development to
practitioners through the ACHIEVE Out-of-School Time, a tiered incentive award
program to practitioners with a middle school population. Prime Time will contract with Palm Beach Zoo
to serve 150 additional youth for a middle school specific summer camp,
focusing on STEM related careers (environmental science, biology, veterinary
medicine, mathematics and computer science). The trainings will continue using
an outcome-driven approach. Countywide (HH)
CC. SHERIFF
1. Staff recommends
motion to:
A) receive and file Grant Modification
2, dated July 28, 2017, from the City of Miami to provide an additional $31,480
in grant funds through the FY15 Urban Area Security Initiative (UASI) Grant,
and extending the current grant period from August 31, 2017 to October 15,
2017; and
B) approve budget amendment of $31,480 in
the Sheriff’s Grant Fund.
SUMMARY: The Board of County Commissioners accepted this grant award for $708,908
on June 7, 2016 (R2016-0713). The Board of County Commissioners received and
filed a Grant Modification 1 to extend the grant award period from June 30,
2017 through August 31, 2017 on June 20, 2017 (R2017-0825). This Grant
Modification will provide an additional $31,480 in reimbursable funding to
support our EFF Team, and to provide a time extension through October 15, 2017
in order to purchase the equipment.
There is no match requirement associated with this award. Countywide
(LDC)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office the Second, Third and
Fourth Quarterly Payments for the Financial Assistance Agreement between the
Florida Department of Law
Enforcement and the Palm Beach County Sheriff’s Office in the amount of
$313,375.03;
B) approve budget amendment of $13,375 in the Sheriff’s Grant Fund.
SUMMARY: The Florida Department of Law Enforcement (FDLE) provides
state financial assistance to five locally-funded laboratories in the State of
Florida, including Palm Beach County. The Palm Beach County Sheriff’s Office
(PBSO) operates the Palm Beach County Crime Laboratory. This budget amendment
reconciles the current modified budget with the final grant award amount of
$412,014. There is no match requirement associated with this award. Countywide
(DC)
SEPTEMBER
12, 2017
3. CONSENT
AGENDA APPROVAL
DD. INTERNAL AUDIT
1. Staff recommends
motion to approve: Amendment No.
10 to the contract (R2004-1796) with Joseph Bergeron, Internal Auditor;
extending said contract for four additional years ending on September 30, 2021,
and revising the compensation package as recommended by the Audit Committee
with no increase in total compensation. SUMMARY: At its August 9, 2017 meeting, the Internal Audit Committee unanimously approved
recommending a four-year extension of the Internal Auditor’s contract.
The Committee recommended revising the Internal Auditor's compensation package
to convert his County funded deferred compensation allowance into base salary.
After the conversion of the deferred compensation allowance, the Internal
Auditor's salary will be $180,335.84. The Internal Auditor’s total compensation
will remain unchanged. The new contract
expiration date is September 30, 2021. Countywide
(PFK)
* * * * * * * * * * * *
SEPTEMBER 12, 2017
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. PLANNING,
ZONING AND BUILDING
1. Staff recommends a motion to
adopt:Ordinance of the Board of County
Commissioners (BCC) of Palm Beach County, Florida, amending Chapter 7, Article IV, Section 7-52 of the Palm Beach County Code
(Ordinance 2015-028), pertaining to the Palm Beach County Amendments to the Florida Building Code (FBC), 5th Edition
(2014), Chapter 1, "Administration"
(FBC-Building); amending Section 104.10.1 of the Palm Beach County Code (Flood
Hazard Areas); Providing for Repeal of Laws in Conflict; Providing for
Inclusion in the Code of Laws and Ordinances; Providing for a Savings Clause;
Providing for Severability; and Providing for an Effective Date. SUMMARY: A conflict has been identified between
Section 104.10.1 of the Palm Beach County Amendments to the Florida Building
Code, Chapter 1 (Chapter 1) and pending revisions to Article 18 of the Unified Land Development Code
(ULDC), Flood Damage Prevention. These changes were recommended by the Florida
Division of Emergency Management and required by the Federal Emergency
Management Agency (FEMA) as part of the National Flood Insurance Program Flood
Insurance Rate Map update process for Palm Beach County. Section 104.10.1 of
Chapter 1 establishes criteria for granting a variance from the local
floodplain management regulations. These criteria are not consistent with the
conditions for granting a variance from the floodplain management requirements
set forth in pending changes to Article 18 of the ULDC. This amendment is necessary to make Section
104.10.1 of Chapter 1 consistent with Article 18 of the ULDC as revised. On
August 15, 2017, the BCC held a preliminary reading of this ordinance and
authorized advertising for public hearing. Unincorporated (AH)
B. ENGINEERING & PUBLIC WORKS
1. Staff recommends
motion to:
A)
adopt Resolution confirming the Municipal Service Taxing Unit (MSTU) special
assessment process for paving and drainage improvements of Myrtle Drive and 47th
Way South (Project); and
B)
approve budget transfer from the Unincorporated Improvement Fund Reserves in
the amount of $201,500 and appropriate it to the project.
SUMMARY: In accordance with Section 26-30.3 of the
MSTU Ordinance, a public hearing is required and one was held on July 11,
2017. Questions raised at the hearing
prompted the Board of County Commissioners (BCC) to grant a continuance until
September 12, 2017, in order to provide additional information to the benefitting
properties. Adoption of this Resolution will allow Palm Beach County (County)
to assess 50% ($150,750) of the total project cost ($301,500) to the 11
benefitting property owners. On April 2,
2013, the BCC approved the allocation of $100,000 to the project for
design. Approval of the budget transfer
will allocate the remaining required balance of $201,500 to the project. The
project includes construction of roadway pavement, driveway reconstruction and
drainage improvements. In accordance
with Section 26-24 of the MSTU Special Assessment Ordinance (Ordinance) in
effect prior to May 1, 2013, projects accepted into the MSTU program were
assessed 50% of the total cost. To recoup the $150,750, each lot will be
assessed $13,705. The assessments
will be payable in 20 equal annual installments at an interest rate of five and
one half percent (5.5%) per annum. District
2 (LBH)
* * * * * * * * * * * *
SEPTEMBER 12, 2017
A. FACILITIES DEVELOPMENT &
OPERATIONS
1. Staff requests
Board direction: regarding the status of Governmental Center Lease
Agreement with LJL Food Management, Inc. (R2002-0829) for the lease of
restaurant space within the Governmental Center Parking Garage. SUMMARY: LJL Food Management, Inc.,
d/b/a Tina’s Café, has been the food service provider operating in Suite 110 of
the Governmental Center Parking Garage since 2005. Tina’s Café has a long history of delinquent
rental payments notwithstanding a low/reduced rental rate ($6.50/s.f.). As of
August 2017, Tina’s Café is eight months in arrears (January to August)
totaling $11,067.36, not including sales tax or late payment interest. Staff
has sent numerous default letters and has received no response. Tina’s Cafe´
also has an unpaid balance of $24,630.40 in tax liens that is owed to the
Department of Revenue and a judgment in the amount of $12,873.00 owed to Cheney
Bros, Inc. Staff is recommending that the Board pursue legal action for
non-payment of rent including termination of the Lease. There are several
County Departments, including Public Affairs/Channel 20 that have needs for
additional office space in the Government Center. Staff is also reviewing alternatives for
provision of convenience food services, including high quality vending machines
and food trucks. (PREM) Countywide (HJF)
2. ADD-ON: Staff recommends:
A) authorization to
demolish the existing building and re-use of 1.3-acres of County property
formerly occupied by the Tax Collector for the development of small lot
transitional housing units;
B) authorization to
develop a Request For Proposals for the development and development/operation
of approximately 20 small lot homes; and
C) staff develop an
outreach program to municipalities about the small lot form of development and
how it can assist municipalities in meeting their affordable housing and
redevelopment objectives as well as not for profits and developers who are
seeking opportunities to satisfy their affordable/workforce housing
requirements.
SUMMARY: Staff is recommending the use of the
County-owned property which previously housed the Lake Worth Tax Collector’s
Office on Military Trail south of 10th Avenue North for development
of approximately 20 transitional housing units as a test case for the viability
of a small lot form of development to meet the needs of the low and moderate
income population for housing units. (PREM)
District 2 (HJF)
B. HOUSING
AND ECONOMIC SUSTAINABILITY
1. Staff recommends
motion to approve:
A) Amendment No. 002 to a
Loan Agreement (R2015-1264) with Silver Palm Place Associates, Ltd. (SPPA), to
extend the construction completion and project occupancy date; and
B) First Mortgage
Modification Agreement with SPPA to accomplish the same.
SUMMARY: On September
22, 2015, the County entered into a Loan Agreement (R2015-1264) with the SPPA to provide a
loan of $115,000 in State Housing Initiatives Partnership (SHIP) Program funds
for the construction of 120 affordable rental housing units to be known as
Silver Palm Place. The development
includes a club room, exercise room, pool, tot lot, Energy Star appliances, and
washer-dryer in each unit. The project
is located between North Tamarind Avenue and Division Avenue just north of 15th
Street in West Palm Beach. All 120
affordable rental units will be rented to households whose incomes are at or
below 60% of the area median income. The
project, with a total cost of $27.7 Million, is presently under
construction. Additional time is
required due to delays resulting from changes in the planned sequencing of
installing the water lines and the fire safety system as mandated by the City
of West Palm Beach. Amendment No. 002
extends the construction completion and project occupancy deadline by six
months from September 30, 2017 to March 31, 2018. The First Mortgage Modification Agreement
provides for the same time extension in the mortgage securing the County’s
loan. These are SHIP grant funds which require no local match. District
7 (JB)
SEPTEMBER 12, 2017
5. REGULAR AGENDA
B. HOUSING AND ECONOMIC SUSTAINABILITY
(Cont’d)
2. Staff recommends
motion to:
A) approve Impact Fee Affordable Housing Assistance Program (IFAHAP) funding award
in the total amount of $52,799.28 to Habitat for Humanity of South Palm Beach
County, Inc. (Habitat South) for construction of seven single-family homes in
Boynton Beach and Lantana;
B) authorize Mayor to execute seven Certificates of Award to be released to the
recipient pursuant to the IFAHAP Guidelines;
C) approve budget transfer of $50,964 in Impact Fee Assistance Program - Roads Zone
4 to appropriate funds for Habitat South;
D) approve budget transfer of $618 in Impact Fee Assistance Program - Parks Zone 3
to appropriate funds for Habitat South; and
E) approve budget transfer of $1,219 in Impact Fee Assistance Program - Public
Buildings to appropriate funds for Habitat South.
SUMMARY: On April 16 and 19, 2017, the Department of Housing & Economic
Sustainability issued a Notice of Funding Availability (NOFA) making $1,194,948
in IFAHAP funding available from Palm Beach County’s Fiscal Year 2016 funding
cycle. Habitat South submitted a request for assistance in response to the NOFA
on June 21, 2017. Staff recommends that up to $52,799.28 be provided as a
reimbursement/ credit of impact fees associated with seven affordable
single-family homes in Boynton Beach and Lantana. According to IFAHAP
requirements, all homes will be sold to households with incomes no greater than
140% of Area Median Income (AMI). The
assisted units will be deed-restricted to remain affordable for no less than 15
years. These funds are from interest earned by the Impact Fee Fund. District
7 (JB)
SEPTEMBER 12, 2017
5. REGULAR AGENDA
B. HOUSING AND ECONOMIC SUSTAINABILITY
(Cont’d)
3. Staff recommends
motion to approve: Allocation of $460,000 for use as the required local
government contribution under the Florida Housing Finance Corporation’s (FHFC)
Housing Tax Credit Program. SUMMARY: FHFC administers the State of
Florida’s Housing Tax Credit Program and annually solicits applications from
affordable multi-family rental housing developers who require Housing Tax
Credits for the financing of projects which provide housing opportunities to
lower income households. The Housing Tax Credit Program requires local
government contributions in order for developer applications to receive full
scoring during the application review process.
Palm Beach County, through the Department of Housing and Economic
Sustainability (DHES), has historically provided the required local government
contribution in the form of low-interest loans to affordable housing developers
who apply to FHFC for Housing Tax Credits. DHES is seeking authorization to
provide up to $460,000 or $115,000 in loan commitments to each of up to four
local affordable housing developers, for use as the required local government
contribution at the time they apply to FHFC under the Housing Tax Credit
Program. According to FHFC selection
guidelines, only one application from a Palm Beach County Housing Tax Credit
Program developer will be selected. DHES
will advertise a Notice of Funding Availability seeking Letters of Interest
from affordable multi-family housing developers. Should the $460,000 allocated hereby not be
fully committed to the four affordable multi-family housing developers as
anticipated above, the balance of uncommitted funds may be committed to
developers in conjunction with FHFC’s State Apartment Incentive Loan Program. A County Loan Agreement with the developer
who is awarded funding by FHFC under the Housing Tax Credit Program will be
submitted to the Board of County Commissioners for final approval. The County’s funding of $115,000 per project
will be provided in the form of a 1% interest only loan which balloons in 30
years. These funds will remain available
for use by a developer provided that the project closes within 24 months from
the date FHFC approves the project. The County’s loan documents will impose a 30
year affordability period and require the developer to pay an annual $1,000
monitoring fee. This $460,000 allocation is derived from State Housing
Initiatives Program (SHIP) program income. Any funding not obligated to a
successful Housing Tax Credit project will be reallocated by DHES to other
eligible affordable housing activities. These
are State Housing Initiative Partnership (SHIP) Program grant funds, which
require no local match. Countywide (JB)
SEPTEMBER
12, 2017
5. REGULAR AGENDA
B. HOUSING AND ECONOMIC SUSTAINABILITY
(Cont’d)
4. Staff recommends
motion to:
A) approve
Amendment No. 001 to a Conditional Grant Agreement (R2015-0746) with Amelia
Estates, LLC, to extend the construction completion and project occupancy
dates; and
B) authorize County Administrator, or designee, to
execute Amendment No. 002 to the above stated Agreement to extend the
construction completion and project occupancy dates for an additional three
months period.
SUMMARY: On June 2, 2015, the County entered into
a Conditional Grant Agreement
(R2015-0746) with the Amelia Estates, LLC, for the construction of 30
affordable rental housing units to be known as Amelia Estates. The project is located on SW 16th
Street north of Avenue G in Belle Glade.
All 30 units will be rented to households whose incomes are at or below
120% of the area median income for a period of 20 years. The project is presently under
construction. Additional time is
required due to delays resulting from code changes requiring the engineering of
the sprinkler system and the need to re-publish required notices for the
project. Amendment No. 001 extends the construction completion deadline from
August 28, 2017 to February 28, 2018, and the project full occupancy deadline
from February 28, 2018 to August 28, 2018.
Delegation of authority to the County Administrator, or designee, is
requested in order to expedite Amendment No. 002 to the Conditional Grant Agreement
in case the project encounters unforeseen delays that would justify an
additional three month time extension as determined by the County. District
6 (JB)
5. Staff recommends
motion to:
A) approve Impact
Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount
of $55,999.90 to Community Land Trust of Palm Beach County, Inc. (CLT) for the
Davis Landings West project;
B) authorize Mayor to execute a Certificate of Award to
be released to the recipient pursuant to IFAHAP Guidelines;
C) approve budget transfer of $37,610 in Impact Fee
Assistance Program – Roads Zone 4 to appropriate
funds for CLT;
D) approve budget transfer of $17,989 in Impact Fee
Assistance program – Parks Zone 2 to appropriate
funds for CLT; and
E) approve budget transfer of $402 in Impact Fee
Assistance Program – Public Building to appropriate
funds for CLT.
SUMMARY: On April 16
and 19, 2017, the Department of Housing and Economic Sustainability issued a
Notice of Funding Availability (NOFA) making $1,194,948 in IFAHAP funding
available from Palm Beach County’s Fiscal Year 2016 funding cycle. The CLT submitted a request for assistance in
response to the NOFA on April 18, 2017.
Staff recommends that up to $55,999.90 be provided as a reimbursement of impact fees associated with the Davis Landings West project. The
CLT will be reimbursed for payments made for Zone 4 Roads Impact Fees
($37,609.52), Zone 2 Parks Impact Fees ($17,988.88) and Public Buildings Impact
Fees ($401.50) for the construction of Davis Landings West. CLT will pay any of the Impact Fees amount
above $55,999.90. The project will have 16 single family homes and eight
townhomes. According to IFAHAP requirements, all homes will be sold to
households with incomes no greater than 140% of Area Median Income (AMI). The assisted units will be deed-restricted to
remain affordable for no less than 15 years. The project is located at 3522 Davis
Landing Circle in unincorporated Palm Beach County. These funds are from
interest earned by the Impact Fee Fund. District
3 (JB)
SEPTEMBER 12, 2017
5. REGULAR AGENDA
B. HOUSING AND ECONOMIC SUSTAINABILITY
(Cont’d)
6. Staff recommends
motion to:
A) approve Impact
Fee Affordable Housing Assistance Program (IFAHAP) funding award in the amount
of $13,890.85 to Neighborhood Renaissance, Inc. (NRI) for the Art Lofts at West
Village project;
B) authorize Mayor to execute a Certificate of Award to
be released to the recipient pursuant to IFAHAP Guidelines;
C) approve budget transfer of $10,522 in Impact Fee
Assistance Program – Roads Zone 2 to appropriate
funds for NRI;
D) approve budget transfer of $2,557 in Impact Fee Assistance
program – Parks Zone 2 to appropriate funds for
NRI; and
E)
approve budget transfer of
$814 in Impact Fee Assistance Program – Public
Building to appropriate funds for NRI.
SUMMARY: On April 16
and 19, 2017, the Department of Housing & Economic Sustainability issued a
Notice of Funding Availability (NOFA) making $1,194,948 in IFAHAP funding
available from Palm Beach County’s Fiscal Year 2016 funding cycle. NRI submitted a request for assistance in
response to the NOFA on April 19, 2017.
Staff recommends that up to $13,890.85 be provided as a reimbursement of impact fees associated with the Art Lofts at West Village
project. NRI will be reimbursed for
payments made for Zone 2 Roads Impact Fees ($10,521.44), Zone 2 Parks Impact
Fees ($2,556.16) and Public Buildings Impact Fees ($813.25) for the
construction of Art Lofts at West Village. The NRI will pay any of the Impact
Fees amount above $13,890.85. The project will have eight affordable
townhome units and a shared garden area.
According to IFAHAP requirements, all homes will be sold to households
with incomes no greater than 140% of Area Median Income (AMI). The assisted
units will be deed-restricted to remain affordable for no less than 15 years.
The project is located at 110 North F Street in Lake Worth. These funds are
from interest earned by the Impact Fee Fund. District
3 (JB)
SEPTEMBER 12, 2017
5. REGULAR AGENDA
B. HOUSING AND ECONOMIC SUSTAINABILITY
(Cont’d)
7. Staff recommends
motion to approve: Allocation of $345,000 for use as the required local
government contribution under the Florida Housing Finance Corporation’s (FHFC)
State Apartment Incentive Loan (SAIL) Program. SUMMARY: FHFC administers
the State of Florida’s SAIL Program and annually solicits applications from
affordable multi-family rental housing developers who require low-interest
loans for the financing of projects which provide housing opportunities to
lower income households. The SAIL Program requires local government
contributions in order for developer applications to receive full scoring
during the application review process. Palm Beach County, through the
Department of Housing and Economic Sustainability (DHES), has historically
provided the required local government contribution in the form of low-interest
loans to affordable housing developers who apply to the FHFC for low-interest
loans under the SAIL Program. DHES is
seeking authorization to provide up to $345,000 or $115,000 in loan commitments
to each of up to three local affordable housing developers, for use as the
required local government contribution at the time they apply to FHFC under the
SAIL Program. DHES will advertise a
Notice of Funding Availability seeking Letters of Interest from affordable
multi-family housing developers. Should
the $345,000 allocated hereby not be fully committed to the three affordable
multi-family housing developers as anticipated above, then the balance of
uncommitted funds may be committed to developers in conjunction with FHFC’s
Housing Tax Credit Program. County Loan
Agreements with developers who are awarded funding by FHFC under the SAIL
Program will be submitted to the Board of County Commissioners for final
approval. The County’s funding of
$115,000 per project will be provided in the form of a 1% interest only loan
which balloons in 30 years. These funds
will remain available for use by a developer provided that the project closes within
24 months from the date FHFC approves the project. The County’s loan documents
will impose a 30 year affordability period and require the developer to pay an
annual $1,000 monitoring fee. This $345,000 allocation is derived from State
Housing Initiatives Program (SHIP) program income. Any funding not obligated to
successful SAIL projects will be reallocated by DHES to other eligible
affordable housing activities. These
are State Housing Initiative Partnership (SHIP) Program grant funds, which
require no local match. Countywide (JB)
8. Staff recommends
motion to approve:
A) Amendment No. 007 to the Loan Agreement (R2014-1921) with Community Land
Trust of Palm Beach County, Inc. (CLT) to extend the construction completion
and project occupancy dates; and
B) First Amendment to Mortgage and Security Agreement and Modification of
Promissory Note with CLT to accomplish the same.
SUMMARY: On October 27, 2014, the County
entered into a Loan Agreement (R2014-1921), as amended, with the CLT to provide
a loan of $1,747,743 in Home Investment Partnership Program (HOME) funds for
the construction of 22 affordable housing units at the Davis Landings West
project located at 4938 Davis Road in unincorporated Palm Beach County. All 22 affordable housing units will be sold
to households whose incomes are at or below 80% of the area median income. The Project is presently under
construction. Additional time is
required due to construction delays while building code requirements were being
met. Amendment No. 007 to the Loan
Agreement and the First Amendment to Mortgage and Security Agreement and
Modification of Promissory Note both extend the construction completion
deadline from September 30, 2017 to March 30, 2018, and the project occupancy
deadline to December 28, 2018. Amendment No. 007 also modifies the section of
the loan agreement pertaining to sale of the units in order to clarify
homebuyer purchase assistance requirements. HOME Program matching
requirement is met from State SHIP funds. District 3 (JB)
SEPTEMBER 12, 2017
5. REGULAR AGENDA
B. HOUSING AND ECONOMIC SUSTAINABILITY
(Cont’d)
9. Staff recommends
motion to:
A) adopt Resolution
authorizing the conveyance of a County owned residential property to Habitat
for Humanity of Palm Beach County, Inc. (Habitat), a Florida not-for-profit
corporation, at no charge, pursuant to Florida Statutes Section 125.38, and
with reservation of mineral and petroleum rights, but without rights of entry
and exploration; and
B) approve County Deed in favor of Habitat conveying the residential property at
18507 Limestone Creek Road in unincorporated Palm Beach County.
SUMMARY: On July 28, 2017, Habitat requested the conveyance of a 0.46-acre vacant
residential parcel of land located in the Limestone Creek neighborhood (Palm
Gardens 1st Addition, Lots 230 & 231). The property escheated to
the County on March 30, 2015, pursuant to Section 197.502(8), Florida
Statutes. Habitat is a valued and
longstanding partner of the County, and has successfully completed the
construction and renovation of over 200 affordable homes in Palm Beach
County. Habitat will develop the
property with two single-family detached homes that will be deed-restricted to
remain affordable for no less than 30 years. The appraised value of the property
is $125,000. The Property Review Committee was not required to review the
conveyance in accordance with PPM CW-L-023 since the appraised value is less
than $250,000. Mineral and petroleum
rights on the property will be retained by the County in accordance with
Florida Statutes Section 270.11, without rights of entry and exploration. Pursuant
to PPM CW-L-023, the conveyance must be approved by a Supermajority Vote of
five Commissioners. District 1 (JB)
C. COUNTY
ATTORNEY
1. Staff recommends
motion to approve: Agreement for Legal Services (Agreement) with
Kaplan, Kirsch and Rockwell, LLP with a not-to-exceed contract amount of
$200,000 for expert aviation legal services and $22,500 for reimbursable
out-of-pocket expenses, for a total not-to-exceed contract amount of $222,500
with an initial term of 2 years, beginning September 12, 2017. SUMMARY: This
Agreement provides for expert aviation legal services to be provided by Kaplan,
Kirsch and Rockwell, LLP to the County Attorney on various legal matters,
including the defense of County in a 14 Code of Federal Regulations, Part 16
complaint concerning jet restrictions at Palm Beach County Park Airport (Lantana
Airport). The Agreement commences September 12, 2017, and is limited to an
amount not-to-exceed $222,500, which includes reimbursable out-of-pocket
expenses. As a cost-savings measure, the
Agreement provides that the County Attorney’s Office will perform all routine
legal services not requiring expertise in aviation law, such as drafting
discovery, defending/taking depositions. Countywide (AH)
2. Staff recommends motion to approve: Contract for Professional Legal Services by and between Palm Beach County and Saul Ewing Arnstein & Lehr, LLP, for legal services in connection with eminent domain and condemnation litigation for the Airports Department in an amount not to exceed $100,000, including costs. Summary: The property is needed to better secure and define the airport’s boundary and convert the land to aeronautical use. The agreement would commence upon approval of the Board of County Commissioners and would be an amount not to exceed $100,000, including costs. Countywide (DO)
SEPTEMBER 12, 2017
5. REGULAR
AGENDA
C. COUNTY ATTORNEY (Cont’d)
3. Staff recommends
motion to adopt: Resolution of the Board of Commissioners of
the Palm Beach County, Florida, Urging the Pro Football Writers Association of
America (PFWAA) to give favorable consideration to “O.J.” Anderson for
selection to the Pro Football Hall of Fame. Summary: Ottis Jerome “O.J.” Anderson is a West Palm
Beach native and a member of the Palm Beach County Sports Hall of Fame. After
dominating high school football as a player at Forest Hill High School, he
earned an athletic scholarship to the University of Miami. There, he
established himself as a First Team All-American and the premier Running Back
in college football. As such, the St. Louis Cardinals drafted Anderson in the
first round of the 1979 NFL Draft. As a Cardinal, he excelled and earned
numerous accolades including NFL Offensive Rookie of the Year, All Pro and Pro
Bowl selections before a trade to the New York Giants in 1986. As a New York
Giant, the accolades grew and included two Super Bowl championships, a Super
Bowl MVP, and the Comeback player of the year. More importantly, Anderson’s
career achievements stacks up favorably to many current inductees in the Pro
Football Hall of Fame, making him a very worthy and deserving candidate for
Hall of Fame selection. District 4 (DO)
SEPTEMBER 12, 2017
5. REGULAR
AGENDA
D. PUBLIC SAFETY
1. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
October 17, 2017, at 9:30 a.m.: Ordinance of the Board of County Commissioners
of Palm Beach County, Florida, repealing Palm Beach County Code, Chapter 13, Article
ii, (Ordinance No. 2006-040 as amended by
Ordinance No. 2010-056) and adopting a new Palm Beach County Ordinance for emergency medical
services; providing for title; providing for authority and purpose; providing
for definitions; providing for territorial applicability; providing for COPCN
and endorsements required; providing for exclusions from COPCN and/or permit
requirement; providing for application for COPCN; providing for review and
assessment of application; providing for Board approval required for a COPCN;
providing for rights and duties granted by COPCN; providing for vehicle permits;
providing for assignability of COPCN; providing for provision of patient
outcome data; providing for rules and regulations; providing emergency powers;
providing for complaint procedures; providing for general prohibitions;
providing for enforcement; providing for civil infraction processing; providing
for COPCN revocation, modification, and suspension; providing for appeal; providing for repeal of
laws in conflict; providing a savings clause; providing severability; providing
inclusion in the code of laws and ordinances; providing captions; and providing
for an effective date. Summary: The
Emergency Medical Services (EMS) Ordinance establishes standards for issuing
certificates of public convenience and necessity (COPCNs) for advanced life
support transportation and services and by providing for the adoption of rules
and regulations governing the areas, and operation of service in unincorporated
and incorporated Palm Beach County. During an EMS Council meeting on September
17, 2015, a subcommittee was established to review and make recommendations to
the Ordinance, since its last significant update was in 2010. The major
revisions to the Ordinance were broken into four different categories: 1)
various sections of the ordinance were clarified, reorganized, and terms were
simplified to improve readability and comprehension; 2) the COPCN application
process was updated and simplified to include current relevant information; 3)
enforcement methods were expanded to include remedial action plans for response
time and vehicle non-compliance violations; and 4) changes to Advance Life
Support (ALS) Vehicle requirements were made.
Due to the significant organizational changes, this Ordinance will
repeal and replace the prior ordinance. The basic ordinance requirements have
not changed: COPCNs are required to provide Primary, Secondary, Air Ambulance
and Special Secondary EMS services and ALS Vehicles must be inspected and
permitted. The EMS Council has reviewed and approved the Ordinance revisions at
the March 16, 2017 EMS Council meeting.
This proposed amendment to the Emergency Medical Services Ordinance was
presented to the League of Cities on July 26, 2017, and was unanimously
approved. Countywide (LDC)
SEPTEMBER 12, 2017
5. REGULAR AGENDA
D. PUBLIC SAFETY
(Cont’d)
2. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
October 17, 2017 at 9:30am: Ordinance of
the Board of County Commissioners of Palm Beach County, Florida, amending Chapter 19, Article ix (Ordinance No.
2008-43) as amended relating to vehicles for hire; amending section 19-213 (definitions);
amending Section 19-214 (compliance with article required); amending Section 19-217
(reciprocity); amending Section 19-219 (records required); amending Section
19-223 (vehicle safety and appearance requirements); amending Section 19-226
(commercial automobile liability insurance); amending Section 19-227 (driver
requirements; failure to comply); providing for repeal of laws in conflict;
providing for a savings clause; providing for severability; providing for
inclusion in the code of laws and ordinances; providing for captions; and
providing an effective date. SUMMARY: CS/HB 221 passed by the
Florida Legislature and approved by the Governor on May 9, 2017, became
effective on July 1, 2017. This
legislation preempts Transportation Network Company (TNC) regulation to the
State. To comply with this new law, the Vehicle for Hire Ordinance must be
revised to remove reference to TNCs. The Division of Consumer Affairs (DCA)
will continue existing regulation which enables vehicle for hire companies to
utilize: 1) vehicle trade dress or DCA issued decal; 2) alternative
identification (i.e. digital platform) or an ID badge to be issued by the DCA;
and 3) conduct their own comprehensive nationwide background checks through an
accredited agency or the DCA can conduct a Level 2 background check for any
driver. There will be a reduction of approximately $400,000 in annual fees paid
by TNCs. In addition, the current
ordinance requires automobile liability insurance in accordance with Florida
Law. In order to clarify existing requirements, the ordinance was revised to
include pre-existing minimum insurance limits of $125,000/$250,000 for bodily
injury and $50,000 for property damage. This is the
minimum insurance amount the DCA recommends for all vehicles for hire
(including taxicabs and limousines) operating in the County. This
proposed amendment to the Vehicle for Hire Ordinance was presented to the
League of Cities on July 26, 2017, and was unanimously approved. Countywide (LDC)
E. LIBRARY
1. Staff recommends motion to approve: The County Library’s Long-Range Plan for FY 2018 through FY 2020. SUMMARY: This Plan represents the Library’s mission statement, goals and objectives, and strategic plan for FY 2018 through FY 2020. This process of strategic planning is done in conjunction with the State’s requirements for libraries receiving State Aid funds and with the County’s budget process. The Library anticipates receipt of $1,163,494 in State Aid to Public Libraries during FY 2018. The Library Advisory Board has endorsed this Plan with Resolution 17-01, dated July 17, 2017.
Highlights of the Plan for FY 2018 include:
· Increasing the number of library cardholders by 1% to 621,096;
· Enhancing the role of the library in the community through community research opportunities with non-profit and government agencies in Palm Beach County;
· Offering pubic technology instructional activities to meet the digital literacy needs of adults and children;
· Continuing emphasis on children’s classes and activities and on family learning opportunities;
· Providing activities that allow the community to learn and develop new skills, including increasing the number of adults participating in cultural enrichment activities by 5% to 52,138. Countywide (AH)
SEPTEMBER 12, 2017
5. REGULAR AGENDA
F. PLANNING, ZONING &
BUILDING
1. ADD-ON: Staff recommends
motion to adopt: Resolution No. R2017-XXXX, a resolution of
the Board of County Commissioners (BCC) of Palm Beach County, Florida,
providing for the waiver of permit fees and expedited review fees, as set forth
in Palm Beach County Code, Chapter 7, Article IIIA., Section 7-50 Exhibit A,
that are necessary to repair or rebuild homes and businesses damaged as a
result of Hurricane Irma; providing for severability; and providing for an
effective date and term. SUMMARY: A Resolution of the BCC of Palm Beach County suspending (waiving) permit
fees associated with expediting and issuing permits necessary to rebuild and
repair homes and businesses damaged by Hurricane Irma for a time period not to
exceed six months. Countywide (SF)
G. SHERIFF
1. ADD-ON: Staff recommends
motion to approve: submittal of a Certification
of Illegal Immigration Cooperation required by the Department of Justice COPS
Office for additional grant consideration of a COPS grant submitted by the Palm
Beach County Sheriff’s Office. SUMMARY: The Palm Beach County Sheriff’s Office (PBSO) submitted a grant
application with the Department of Justice COPS Office for funding
consideration. On September 7, 2017, the COPS Office notified PBSO that
additional consideration to state, local, or tribal applicants that cooperate
with federal law enforcement to address illegal immigration may be provided if
the applicant agency completes a Certification of Illegal Immigration
Cooperation. Both the Government
Executive (highest ranking official within the jurisdiction) and the Law
Enforcement Executive (highest ranking law enforcement official within the
jurisdiction) must sign the Certification and submit it via email by the
deadline of 5PM, September 29, 2017. The
Sheriff has signed the Certification and through this Motion the Mayor’s
signature is requested to complete the Certification and thereby satisfy this
request from the COPS Office. Countywide (LDC)
* * * * * * * * * * * *
SEPTEMBER 12, 2017
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
SEPTEMBER 12, 2017
7. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
SEPTEMBER 12, 2017
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
SEPTEMBER 12, 2017
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK, MAYOR
C. District
3 – COMMISSIONER DAVE KERNER
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER MARY LOU BERGER
F. District
6 - COMMISSIONER MELISSA MCKINLAY, VICE MAYOR
G. District
7 – COMMISSIONER MACK BERNARD
1. Request
for Off-site Proclamation declaring October 2, 2017 as Thurgood Marshall Day in
Palm Beach County (Sponsored by Commissioner Bernard)
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."