March 14, 2017 – 9:30 A.M.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
MARCH 14, 2017
PAGE ITEM
14 3C-12 REVISED SUMMARY: Staff recommends motion to approve: A) an
Annual Traffic Signal Contract, Project No. 2017051, with Gerelco Traffic
Controls, Inc. (Gerelco), in an amount not to exceed the total value of
$3,000,000 for task orders; and B)…
SUMMARY: Approval of these
contracts will facilitate, on a task order basis, the furnishing and installing
of signals, furnishing of signal products, removal and disposal of “old”
signals, and/or the resetting of existing signals. The Palm Beach County
Small Business Enterprise (SBE) goal for all contracts is 15%. The SBE
participation committed by Gerelco is 37.6% 23.1% overall, and
for Valiant is 0.79% overall. Valiant failed to meet the SBE goal with a
proposed 0.79% participation. The next lowest bidder, Horsepower Electric,
Inc., met the SBE requirement, but fell outside the limit of ranking of
responsive bidder consideration. In order to be considered within the limit of
ranking, the next lowest bidder cannot have a bid that is more than $100,000
plus 3% higher than the second lowest bid. This ranking is applicable when the
contract amount is more than $1,000,000, and is in accordance with page SBE-1
of the contract documents. Both Gerelco
and Valiant are Palm Beach County companies. These
contracts are for 12 months, with the possibility of an extension for up to a
total of 36 months. Countywide (MJ) (Engineering)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
MARCH 14, 2017
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 9)
3. CONSENT
AGENDA (Pages 10 - 54)
4. PUBLIC HEARINGS - 9:30 A.M. (Page 55)
5. REGULAR
AGENDA (Pages 56 - 63)
6. BOARD
APPOINTMENTS (Page 64)
7. BOARD OF COUNTY COMMISSIONERS SITTING
AS THE CHILD CARE FACILITIES BOARD (Page 65)
8. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 66)
9. STAFF
COMMENTS (Page 67)
10. COMMISSIONER
COMMENTS (Page 68)
11. ADJOURNMENT (Page 68)
* * * * * * * * * * *
MARCH 14, 2017
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 9
2C-1 2016 United Way Campaign
2C-2 Women’s History Month
2C-3 Florida Bicycle Month
2C-4 Equal Pay Week
2C-5 Child Abuse Prevention Month
2C-6 National Crime Victims’ Rights Week
2C-7 Sexual Assault Awareness Month
2C-8 Ethics Awareness Month
2C-9 24th Asian Trade, Food Fair & Cultural Show
2C-10 Presentation by Ms. Betty Wells
CONSENT AGENDA
A. ADMINISTRATION
Page 10
3A-1 Resolution amending requirements of new
hires for positions of County Commission Administrative Assistant and County
Commission Secretary
B. CLERK & COMPTROLLER
Page 10
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 List of Finance Department records scheduled for
destruction
C. ENGINEERING & PUBLIC WORKS
Page 11
3C-1 Blanket approval for appraisal and
acquisition of lands, rights-of-way, and easements for all FY 2017 projects
identified in the Five Year Road Program
3C-2 Contract with AE Engineering, Inc. associated
with bridge rehabilitation of Camino Real Road/Boca Club Bridge
3C-3 Contract with Ferreira Construction Southern
Division Co., Inc. for construction of Gun Club Road over the Lake Worth
Drainage District E-3 canal
Page 12
3C-4 Release of a declaration of restrictive
covenants made by Jane C. Kreusler
3C-5 Resolution transferring jurisdictional
control, maintenance responsibility and right-of-way ownership of 68th
Terrace North, boat ramp parcel abutting 174th Street North, and
parcel interest along 174th Street North to the Town of Jupiter
3C-6 Permission to Enter Property Agreement with
the Florida Department of Environmental Protection and Creative Environmental
Contractors to access environmental monitoring wells
Page 13
3C-7 Resolution transferring jurisdictional
control, maintenance responsibility and right-of-way ownership of Canal Road
(Kirk Road to Davis Road) to the Village of Palm Springs
3C-8 Contract with Ferreira Construction Southern Division
Co., Inc. for construction of Summit Boulevard over Lake Worth Drainage
District E-3 Canal
3C-9 Release of flowage easement through a portion
of Boca Dunes Golf and Country Club
Page 14
3C-10 Annual Traffic Loops Contract with AUM
Construction, Inc.
3C-11 Annual Guardrail Contract with Southeast
Highway Guardrail and Attenuators, LLC
3C-12 Annual Traffic Signal Contracts with Gerelco
Traffic Controls, Inc. and Valiant Power South, LLC
3C-13 Subordination of utility interests for future
facility relocations with FPL on a parcel of land located at the southeast
corner of Belvedere Road and Australian Avenue
MARCH 14, 2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C. ENGINEERING & PUBLIC WORKS (Cont’d)
Page 15
3C-14 Work
Order 2015055-55 with Wynn & Sons Environmental Construction Co., Inc. for
construction of a concrete and asphalt pathway on Haverhill Road
3C-15 Contract with Weekley Asphalt Paving, Inc. for
construction of Southwest 18th Street and Military Trail
intersection improvements project
3C-16 Proportionate Share Agreement with Hypoluxo
& I-95 Holdings, LLC associated with project located at the northwest
corner of Hypoluxo Road and High Ridge Road
3C-17 Proportionate Share Agreement with The Devine
Savior Lutheran Academy – Delray Incorporated associated with project located
at the southwest corner of Lyons Road and 158th Road South
Page 16
3C-18 Proportionate Share Agreement with Salvatore J.
Balsamo associated with project located on the north side of Northlake
Boulevard
3C-19 Proportionate Share Agreement with Palm Beach
West Associates I, LLLP associated with project located west of 180th
Avenue North
3C-20 County Incentive Grant Program Agreement with
the Florida Department of Transportation related to intersection improvements
for Military Trail and Forest Hill Boulevard
D. COUNTY ATTORNEY
Page 17
3D-1 IRS Form 8038 in relation to County’s
Variable Rate Demand Revenue Bonds for The Community Foundation of Palm Beach
and Martin Counties, Inc. project
3D-2 IRS Form 8328 in relation to the proposed
issuance of Industrial Development Revenue Bonds for Tuscan Gardens of Delray
Beach project
3D-3 Settlement related to personal injury claims
of Patricia Brown and Thomas Brown
E. COMMUNITY SERVICES
Page 17
3E-1 Seat Change for member on the HIV
Comprehensive AIDS Resources Emergency (CARE) Council
Page 18
3E-2 Contracts for Provision of Ryan White Part A
HIV Health Support Services with three agencies
Page 19
3E-3 2016 Department of Children and Families
Homeless Prevention – TANF Grant Agreement to provide rent and utility
assistance to needy families
3E-4 Renewal Agreement with the Area Agency on
Aging of Palm Beach/Treasure Coast, Inc. under the Older Americans Act Program
Page 20
3E-5 Ratify the Mayor’s signature on the 2016
Department of Children and Families Challenge Grant Contract to provide
homeless prevention services
3E-6 Community Action Advisory Board appointments
Page 21
3E-7 Data Provision and Confidentiality Agreement
with the City of West Palm Beach to share access to client data
F. AIRPORTS
Page 21
3F-1 Non-Signatory
Airline Agreement with Bradley Air Services Limited related to leased
facilities at PBIA
3F-2 First
Amendment to the Signatory Airline Agreement with American Airlines for
relocation of gate areas at PBIA
Page 22
3F-3 Termination
Agreement with the Florida Department of Transportation for land acquisition at
Palm Beach County Glades Airport
3F-4 Receive
and file three Extension of Time documents
MARCH 14, 2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS (Cont’d)
Page 23
3F-5 Change Order No. 1 with The Whiting-Turner
Contracting Company related to the Baggage Claim improvements project at PBIA
3F-6 Change
Order No. 3 with Community Asphalt Corp. for the miscellaneous pavement
rehabilitation and reconstruction project at Palm Beach County Park (Lantana)
Airport
3F-7 License
Agreement with Jet Aviation Associates, Ltd. for overflow parking at PBIA
Page 24
3F-8 License
Agreement with Atlantic Aviation – West Palm Beach, LLC for overflow parking at
PBIA
3F-9 Renewal
Letter for Rewards Program Administration Agreement with Thanks Again, LLC for
specialized loyalty program
3F-10 Change Order No. 4 with Ranger Construction Industries, Inc.
related to Golfview infrastructure at PBIA
3F-11 Non-Signatory Airline Agreement with TEM Enterprises, Inc.
Page 25
3F-12 Change Order No. 2 with The Morganti Group, Inc. for air handler
replacement at PBIA
3F-13 Second Amendment to Lease Agreement with Aventura Construction
Corp. for office space, warehouse space and paved parking areas at 3323
Belvedere Road, Building 506 at PBIA
3F-14 Deleted
Page 26
3F-15 Joint Participation Agreement with Florida Department of
Transportation for the Runway pavement rehabilitation and repair at North Palm
Beach County General Aviation Airport
3F-16 Joint Participation Agreement with Florida Department of
Transportation for the new parking revenue center at PBIA
3F-17 Joint Participation Agreement with Florida Department of
Transportation for the Runway 3-21 rehabilitation at Palm Beach County Park
Airport
Page 27
3F-18 Joint Participation Agreement with Florida Department of
Transportation for the cargo facilities access improvements project at PBIA
3F-19 Deleted
3F-20 Fixed Base Operator Lease Agreement with Jet Aviation Associates,
Ltd. for lease of property at PBIA
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 28
3G-1 Write-off
of 70 uncollected non-sufficient funds checks
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 28
3H-1 Receive and file six standard agreements
Page 29
3H-2 Receive and file four First Amendments with
Guardians Credit Union for ATMs
3H-3 Amendment No. 4 with The BG Group, LLC for
demolition of selected structures
3H-4 Second option to extend two Sublease
Agreements relating to the State’s 800 MHz Communication towers
Page 30
3H-5 Easement Agreement in favor of Florida
Department of Health associated with an air monitoring station at Seminole
Palms Park
3H-6 First option to extend License Agreement with
the School Board of Palm Beach County for continued use of property for a
temporary customer service and maintenance facility for WUD
Page 31
3H-7 Second Amendment to Concessionaire Service
Agreement with Loggerhead Marinelife Center, Inc. for management and operation
of the Juno Beach Pier and concession building
3H-8 Restated and Amended Signage and Landscape
Easement Agreement in favor of Sannlor Properties, LLC
MARCH 14, 2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 32
3H-9 Annual
contracts for general building minor construction services with nine firms
3H-10 Second Amendment to Lease Agreement with
Wallace and Theresa Lutz for lease of office space in Belle Glade for the
Community Action Program
Page 33
3H-11 Amendment No. 1 with Robling Architecture
Construction, Inc. for improvements to the Water Utilities Central Regional
Operations Center
3H-12 Deleted
3H-13 Amendment No. 1 with Trillium Construction,
Inc. for the Water Utilities Water Treatment Plant No. 11, Membrane Building
addition/renovations project
Page 34
3H-14 Consultant Services Authorization No. 5 2ith
Leo A. Daly Company to provide design and construction administration services
for the PBSO Detention Facilities renewal/replacement project
3H-15 Purchase Order to Berwin, Inc. for office
furniture for Tourist Development Council offices
I. ECONOMIC SUSTAINABILITY
Page 35
3I-1 Budget
Amendment to recognize funding increase to the FY 2016-2017 State Housing
Initiative Partnership program
3I-2 Amendment
No. 1 with the City of Lake Worth associated with installation of water lines,
sewer lines and road reconstruction along Barton Road and Tropical Drive
3I-3 Amendment
No. 1 with Gulfstream Goodwill Industries, Inc. for lease of a customized box
truck for delivery of meal and laundry services to homeless clients at the
Lewis Center
Page 36
3I-4 Consent
for Colemesha K. Sherrod to receive State Housing Initiative Partnership funds
for purchase of a home
3I-5 Consent
for Kesher N. Myers to receive State Housing Initiative Partnership funds for
purchase of a home
J. PLANNING, ZONING & BUILDING - None
K. WATER UTILITIES
Page 37
3K-1 Receive and file three standard documents
3K-2 Contract with Florida Design Drilling
Corporation for the Water Treatment Plant No. 3 Wellfield improvements project
Page 38
3K-3 Work Authorization No. 7 with Hinterland
Group, Inc. for Sanitary Sewer Lining Project Wellfield System 8
3K-4 Contract with Aquifer Maintenance and
Performance Systems, Inc. for the System-wide Wellfield maintenance project
3K-5 Consultant Services Authorization No. 14
with JLA Geosciences, Inc. for the Water Treatment Plant No. 3 Wellfield
improvements project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 39
3L-1 Resolution supporting an exchange of land
for preservation of a 5.07-acre parcel of environmentally sensitive submerged
land off Singer Island
3L-2 Arthropod Control Budget Amendment No. 4
with the Florida Department of Agriculture and Consumer Services for mosquito
control services
3L-3 Amendment No. 1 with the Florida Department
of Economic Opportunity associated with Pahokee Marina project
MARCH 14, 2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)
Page 40
3L-4 Amendment No. 3 and No. 4 with the Florida
Department of Environmental Protection associated with the Lake worth Lagoon
Monastery Artificial Reef project
3L-5 Management Plan for the Winding Waters
Natural Area
3L-6 Change Order No. 2 with the Florida
Department of Environmental Protection associated with the South Lake Worth
Inlet Management Plan
3L-7 Deleted
Page 41
3L-8 Work Order No. 0650-5 with Coston Marine
Services, Inc. for a living shoreline project along Bryant Park
M. PARKS & RECREATION
Page 41
3M-1 Receive
and file one Sponsorship Agreement
Page 42
3M-2 Receive
and file two Entertainment Contractor Agreements
3M-3 Receive
and file four Amphitheater Rental Agreements
Page 43
3M-4 Receive
and file two Sound and Light Production Services Contractor Agreements
3M-5 Interlocal
Agreement with the School Board of Palm Beach County for coordination of art
education programs for students with disabilities
3M-6 Receive
and file two Independent Contractor Agreements
N. LIBRARY - None
P. COOPERATIVE EXTENSION SERVICE
Page 44
3P-1 Donation
from the Weinig Foundation for the Read a Recipe for Literacy Program
3P-2 Grant Agreement with the Western Palm Beach
County Farm Bureau, Inc. for the 2017 Palm Beach County Sweet Corn Fiesta
Q. CRIMINAL JUSTICE COMMISSION
Page 44
3Q-1 Award Letter from the Florida Department of
Law Enforcement to fund the Adult Reentry Program
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 45
3S-1 License Agreement relating to Fire Rescue
Training and Structure Burn with KidSanctuary Campus, Inc.
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 45
3U-1 Third Amendment with The Raymond F. Kravis
Center for the Performing Arts, Inc. for network services
3U-2 Agreement
with the U.S. Sugar Corporation, Inc. relating to a fiber optic cable pathway
Page 46
3U-3 Budget
Amendment/Transfers related to the County’s Enterprise Data Center
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
MARCH 14, 2017
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY
Page 46
3X-1 Emergency Medical Services County Grant
Award Letter from the Florida Department of Health to improve and expand the
EMS system
3X-2 First Amendment with the City of Riviera
Beach for the Civil Drug Court Program
Page 47
3X-3 Amendment No. 3 with the Florida Department
of Health associated with the Green Dot Strategy Program
3X-4 Modification No. 1 with the Florida Division
of Emergency Management relating to the FY 2016-2017 Emergency Management
Preparedness and Assistance Grant
Page 48
3X-5 Grant Adjustment Notice No. 25 with the U.S.
Department of Justice associated with the Grants to Encourage Arrest Policies
and Enforcement of Protection Orders Program
3X-6 Second Amendment with Drug Testing and
Counseling Services, Inc. for drug treatment and testing services
Y. PURCHASING - None
Z. RISK MANAGEMENT
Page 48
3Z-1 Renewal
of the County’s excess property, liability, and workers’ compensation insurance
AA. PALM TRAN
Page 49
3AA-1 Resolution approving submission of a Section 5311 Grant Application
to the Florida Department of Transportation for operating and/or capital
assistance
3AA-2 Resolution affirming the Board of County Commissioners (Palm Tran)
as the Community Transportation Coordinator
Page 50
3AA-3 Submittal of the FY 2017 Certifications and Assurances, and FTA
Master Agreement in order to apply for Federal Transit Administration funding
3AA-4 Resolution regarding the sale, conveyance and transfer of two buses
to the Lakeland Area Mass Transit District
BB. YOUTH SERVICES
Page 51
3BB-1 Cooperative Agreement with Bay Area Youth
Services, Inc. to provide behavioral health to youth and their family
3BB-2 Contract for Provision of Services with Friends
of Community Services, Inc. for Summer Camp Scholarships
CC. INTERNAL AUDITOR
Page 52
3CC-1 Ratify the Internal Auditor’s signature on an
Agreement with the Association of Local Government Auditors to conduct a peer
review
DD. SHERIFF
Page 52
3DD-1 SubRecipient Agreement for Paul Coverdell Forensic
Sciences Improvement Act Formula Grant
Page 53
3DD-2 Budget Transfer in the Law Enforcement Trust
Fund
Page 54
3DD-3 High
Intensity Drug Trafficking Area Program Grant from Office of National Drug
Control Policy
3DD-4 Letter of Donation from the Palm Beach County
Policy Athletic League, Inc.
MARCH 14, 2017
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
Page 55
4A-1 Budget amendments and transfers to adjust
the FY 2017 budget
REGULAR AGENDA
ADMINISTRATION
Page 56
5A-1 Property
Assessed Clean Energy (PACE) Program Ordinance
5A-2 Paid
Parental Leave Benefit
COUNTY
ATTORNEY
Page 57
5B-1 Equal
Employment Ordinance
5B-2 Resolution
amending the County Investment Policy
COMMUNITY
SERVICES
Page 58
5C-1 Budget Transfer for provision of emergency
services to homeless families and individuals
ECONOMIC
SUSTAINABILITY
Page 59
5D-1 Economic
Development Incentive Agreement with 3D Medical Manufacturing, Inc.
Page 60
5D-2 Resolution
recommending approval of Project Orchid for an economic development incentive
OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
Page 61
5E-1 Refund
of payments made by municipalities regarding funding the Inspector General’s
Office
AIRPORTS
Page 62
5F-1 Hotel
Development Site Lease Agreement with CVH PBIA, LLC for lease of unimproved
ground for development of a hotel on PBIA
Page 63
5F-2 Fifth
Amendment to Lease Agreement with MSP Partners Realty, LLC related to the
Airport Center Hilton Hotel
BOARD
APPOINTMENTS (Page 64)
BOARD OF COUNTY COMMISSIONERS SITTING AS THE
CHILD CARE FACILITIES BOARD
(Page 65)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 66)
STAFF
COMMENTS (Page 67)
COMMISSIONER
COMMENTS (Page 68)
ADJOURNMENT (Page 68)
MARCH 14, 2017
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. Recognition of County Employee 2016
United Way Campaign
2. Proclamation declaring March 2017 as
“Women’s History Month” in Palm Beach County. (Sponsored by Commissioner
Valeche)
3. Proclamation declaring March 2017 as
“Florida Bicycle Month” in Palm Beach County. (Sponsored by Commissioner
Valeche)
4. Proclamation declaring March 19 – 26 as
“Equal Pay Week” in Palm Beach County. (Sponsored by Commissioner Berger)
5. Proclamation
declaring April 2017 as “Child Abuse Prevention Month” in Palm Beach County.
(Sponsored by Vice Mayor McKinlay)
6. Proclamation declaring April 2 – 8,
2017 as “National Crime Victims’ Rights Week” in Palm Beach County. (Sponsored
by Vice Mayor McKinlay)
7. Proclamation
declaring April 2017 as “Sexual Assault Awareness Month” in Palm Beach County.
(Sponsored by Vice Mayor McKinlay)
8. Proclamation declaring April 2017 as
“Ethics Awareness Month” in Palm Beach County. (Sponsored by Commissioner
Bernard)
9. Proclamation
declaring March 18, 2017 as “the 24th Asian Trade, Food Fair &
Cultural Show” in Palm Beach County. (Sponsored by Commissioner Bernard)
10. Special Presentation by Ms. Betty Wells.
(Sponsored by Commissioner Bernard)
* * * * * * * * * * * *
MARCH 14, 2017
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida, amending Resolution No. R2013-0324, amending the requirements of new
hires for the positions of County Commission Administrative Assistant and
County Commission Secretary, providing for an effective date. SUMMARY:
On September 10, 2013, the Board approved a change in pay policy for County
Commission staff which created a progression plan and allowed all employees
that held the position of County Commission Administrative Assistant to be
eligible, upon approval by the Commissioner, for a promotion to an E01 pay
grade. The Resolution also required all newly hired staff to start at the base of
the entry level pay grade, regardless of education or experience, and made no
special provision for re-hired staff with previous experience in the same role.
The proposed amended resolution would provide for the recognition of the value
of the services of former Palm Beach County Commission employees seeking
re-employment with the County and, at a Commissioner’s discretion, may be
re-hired after a break in service to the minimum salary of the pay grade of
their former job classification. Countywide (DO)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Regular November 1, 2016
Final Meeting November 22, 2016
Reorganizational Meeting November 22, 2016
Regular November 22, 2016
Child Care Facilities Board November 22, 2016
Workshop November 29, 2016
Regular ` December 6, 2016
Zoning December 7, 2016
Regular December 20, 2016
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department
heads for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management
Department; and the Department of Airports during May 2016. Countywide
5. Staff recommends
motion to receive and file: a list of Clerk & Comptroller (Clerk)
Finance Department records which have met the revised required State retention
schedule and are scheduled for destruction. SUMMARY: These records have met the required retention schedule of
the Florida Division of Library and Information Services (§28.30, §28.31,
§257.36 (6)) Countywide (PFK)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve:
A) a blanket approval for appraisal and acquisition of the lands, rights-of-way, and easements for all Fiscal Year 2017 projects as identified in the Five Year Road Program annual update adopted on December 20, 2016; and
B) the employment of all experts, including but not limited to real estate appraisers, engineers, certified public accountants, business damage experts, and other experts deemed necessary to appraise and acquire the before mentioned lands, rights-of-way and easements.
SUMMARY: These
approvals will provide for the acquisitions necessary to accomplish the road
goals as adopted in the annual update of the Five Year Road Program for Fiscal
Year 2017 through Fiscal Year 2021. Each year since 1987, the Board of County
Commissioners has granted blanket approval to appraise and acquire the lands,
rights-of-way, and easements for projects on the adopted Five Year Road Program
during each fiscal year. Countywide (PK)
2. Staff recommends motion to receive and file: a Contract with AE Engineering, Inc. (AEE) in the amount of $23,732.18 to provide professional services for construction engineering and inspection (CEI) for the bridge rehabilitation of Camino Real Road/Boca Club Bridge over the Intracoastal Waterway (Project). SUMMARY: This Contract is being submitted to the Clerk and Comptroller of Palm Beach County’s Office in accordance with Countywide PPM CW-0-051. The contract was approved on December 15, 2016, by the County Engineer, as a delegated authority in accordance with the Purchasing Code. The Small Business Enterprise (SBE) participation for Phase 1 was 0%; however, AEE anticipates achieving their 3% SBE participation commitment. District 4 (HF)
3. Staff recommends
motion to approve:
A) a Contract with Ferreira Construction Southern Division Co., Inc. (Ferreira) in the amount of $791,834.15 for the construction of Gun Club Road over the Lake Worth Drainage District (LWDD) E-3 Canal (Project); and
B) a Budget Amendment of $8,056 in the Transportation Improvement Fund to recognize reimbursement funding from AT&T and appropriate it to the Project.
SUMMARY: Approval of this Contract and Budget Amendment will allow Palm Beach County to issue a notice to proceed to Ferreira, a New Jersey based company, with an office in Stuart, Florida, to begin construction of the Project. The proposed work consists of bridge and roadway improvements. The existing bridge will have its barrier wall, barrier wall transitions, sidewalk and wearing surface replaced. The existing roadway will be milled and resurfaced, curb will be added, and the existing corrugated metal drainage pipe and sidewalk will be replaced. The Palm Beach County Small Business Enterprise (SBE) goal for all projects is 15%. The lowest bidder, Ferreira, failed to meet the SBE goal with a proposed 2.2% participation. The second lowest responsive bidder, J. W. Cheatham, LLC, met the SBE requirement, but fell outside the limit of ranking of responsive bidders. In order to be considered within the limit of ranking, the second lowest responsive bidder cannot have a bid that is more than 10% higher than the low bid. This ranking is in accordance with page SBE-1 of the contract documents. District 2 (LDC)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. Staff recommends motion to approve: the release of a declaration of restrictive covenants made by Jane C. Kreusler, et al., recorded in Official Record Book 4002, page 686, at the request of Palm Beach County (County) in 1983. SUMMARY: Approval of this release will allow CVS 3269 FL, L.L.C. (current owner) to clear the declaration’s encumbrance from their title. The current owner has complied with a current development condition to convey to the County, right-of-way on Northlake Boulevard for a westbound right turn lane at Military Trail and has requested that the declaration be released as the County no longer requires it. This action will have no fiscal impact. District 1 (HF)
5. Staff recommends
motion to:
A) adopt a Resolution to transfer jurisdictional control, maintenance responsibility, and all right-of-way ownership to the Town of Jupiter (Town) for 68th Terrace North (Booker Boulevard north to Indiantown Road), the boat ramp parcel abutting 174th Street North, and all Palm Beach County (County) right-of-way parcel interest along 174th Street North and Palm Avenue; and
B) approve a County Deed to convey to the Town, ownership of 68th Terrace North (Booker Boulevard north to Indiantown Road), the boat ramp parcel abutting 174th Street North and all County right-of-way parcel interest along 174th Street North and Palm Avenue, as shown on Exhibit “A”. The County will reserve a portion of the County interest in petroleum and mineral rights.
SUMMARY: Adoption of the Resolution and approval of the County Deed will give the Town jurisdictional control, maintenance responsibility (except for current and future traffic signals) and ownership of the right-of-way for 68th Terrace North (Booker Boulevard north to Indiantown Road), the boat ramp parcel abutting 174th Street North, and all County right-of-way parcel interest in 174th Street North and Palm Avenue. In the 1980s, the County acquired various parcels along 174th Street North and Palm Avenue for right-of-way purposes. Although the County does not own the entire right-of-way for 174th Street North and Palm Avenue, this resolution will convey any County right-of-way interest. District 1 (HF)
6. Staff recommends
motion to receive and file: a Permission to Enter Property Agreement
(Entry Agreement) with State of Florida Department of Environmental Protection
(FDEP), Creative Environmental Contractors, JV LLC (FDEP’s contractor) and Palm
Beach County (County) to access environmental monitoring wells located at a
location referred to as the Step Saver along Indiantown Road county road
right-of-way, pursuant to the FDEP Petroleum Restoration Program. SUMMARY: Delegation of authority to the County Administrator
or his or her designee for execution of a standard County Permission to Enter
Property Agreement was approved by the Board of County Commissioners (BCC) in Resolution
R2015-1613. The County Administrator delegated authority to the County Engineer
and Deputy County Engineer on September 14, 2016. District 1 (HF)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends
motion to:
A) adopt a Resolution to approve the recordation and
filing of a maintenance map with the Clerk and Comptroller (Clerk) of Palm
Beach County (County), Florida, certifying that Canal Road (also known as Canal
11 Road) from Kirk Road to Davis Road in Section 19, Township 44 South, Range
43 East, has been maintained or repaired, continuously and uninterrupted, by
the County for more than seven years; and all rights, title, easement
appurtenances in and to the road are therefore vested in the County; and
B) adopt a Resolution transferring jurisdictional
control, maintenance responsibility, and ownership of any and all right-of-way
for Canal Road from Kirk Road to Davis Road to the Village of Palm Springs
(Village).
SUMMARY: Adoption of these resolutions will establish the maintenance boundary and authorize the jurisdictional transfer of Canal Road to the Village. The maintenance map will confirm title of Canal Road from Kirk Road to Davis Road in Section 19, Township 44 South, Range 43 East, to the County in accordance with Section 95.361, Florida Statutes, which provides that upon seven years of continuous and uninterrupted maintenance or repair of the road by the County and upon filing of a maintenance map with the Clerk, the title to the road becomes vested in the County for the extent in width that has been actually maintained. The Road and Bridge Division Director has certified the limits of maintenance by the County. The transfer resolution will authorize the transfer of jurisdictional control, maintenance responsibility, and ownership of any and all County right-of-way for Canal Road upon recordation of the maintenance map. District 3 (PFK)
8. Staff recommends
motion to approve: a Contract with Ferreira Construction Southern
Division Co., Inc. (Ferreira) in the amount of $297,391 for the construction of
Summit Boulevard over Lake Worth Drainage District (LWDD) E-3 Canal. SUMMARY: Approval of this Contract
will allow Palm Beach County to issue a notice to proceed to Ferreira, a New
Jersey based company with an office in Stuart, Florida, to begin construction
of the Summit Boulevard Bridge over LWDD E-3 Canal. The proposed work consists
of restoring and stabilizing the embankment north of the Summit Boulevard
Bridge over the LWDD E-3 Canal and bridge modifications to improve canal bank
access. The Palm Beach County Small Business Enterprise (SBE) goal for all
contracts is 15%. Ferreira, the sole
responsive, responsible bidder proposed a 2.1% SBE participation. District 2 (LDC)
9. Staff recommends
motion to approve: the release of a flowage easement through a portion
of the Boca Dunes Golf and Country Club golf course and a portion of the future
plat of Boca Dunes planned unit development (PUD). SUMMARY: Approval will release a Palm Beach County
(County) flowage easement recorded on February 10, 1978, in Official Record
Book 3131, Page 1169. Cove Club
Investors, Ltd. (Cove Club), the owners of the golf course, and Boca Dunes -
Boca Raton, L.P. (Developer), the owners of Boca Dunes PUD, have each provided
a replacement drainage easement to the County to satisfy a condition for the
development of the PUD. District 5 (HF)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
10. Staff recommends
motion to approve: an Annual Traffic Loops Contract, Project No. 2017050,
with AUM Construction, Inc. (AUM), in an amount not to exceed the total value
of $1,000,000 for task orders. SUMMARY:
Approval of this Contract will facilitate the furnishing and installation of
traffic signal loops. The Palm Beach County Small Business Enterprise (SBE)
goal for all contracts is 15%. The SBE participation committed for the project
by AUM is 100%. AUM is a Palm Beach County based company. This Contract
is for 12 months, with the possibility of an extension for up to a total of 36
months. Countywide (JB)
11. Staff recommends
motion to approve: an Annual Guardrail Contract, Project No. 2017052,
with Southeast Highway Guardrail and Attenuators, LLC (Southeast), in an amount
not to exceed the total value of $300,000 for task orders. SUMMARY: Approval of this Contract
will facilitate the furnishing and installation of guardrail, furnishing of
guardrail products, removal and disposal of “old” guardrail, and/or resetting
of existing guardrail. The Palm Beach County Small Business Enterprise (SBE)
goal for all contracts is 15%. The SBE participation committed for the project
by Southeast, the sole responsive, responsible bidder is 0%. This Contract is for 12 months, with the
possibility of an extension for up to a total of 36 months. Countywide (MJ)
12. REVISED SUMMARY:
Staff
recommends motion to approve:
A) an Annual Traffic Signal Contract, Project No. 2017051, with Gerelco Traffic Controls, Inc. (Gerelco), in an amount not to exceed the total value of $3,000,000 for task orders; and
B) an Annual Traffic Signal Contract, Project No. 2017051, with Valiant Power South, LLC (Valiant), in an amount not to exceed the total value of $3,000,000 for task orders.
SUMMARY: Approval of these
contracts will facilitate, on a task order basis, the furnishing and installing
of signals, furnishing of signal products, removal and disposal of “old”
signals, and/or the resetting of existing signals. The Palm Beach County
Small Business Enterprise (SBE) goal for all contracts is 15%. The SBE
participation committed by Gerelco is 37.6% 23.1% overall, and
for Valiant is 0.79% overall. Valiant failed to meet the SBE goal with a
proposed 0.79% participation. The next lowest bidder, Horsepower Electric,
Inc., met the SBE requirement, but fell outside the limit of ranking of
responsive bidder consideration. In order to be considered within the limit of
ranking, the next lowest bidder cannot have a bid that is more than $100,000
plus 3% higher than the second lowest bid. This ranking is applicable when the
contract amount is more than $1,000,000, and is in accordance with page SBE-1
of the contract documents. Both Gerelco
and Valiant are Palm Beach County companies. These
contracts are for 12 months, with the possibility of an extension for up to a
total of 36 months. Countywide (MJ)
13. Staff recommends motion to approve: a Subordination of Utility Interests and Agreement for reimbursement for future facility relocations with Florida Power & Light Company (FPL) on a parcel of land located at the southeast corner of Belvedere Road and Australian Avenue. SUMMARY: Approval of the subordination agreement will subordinate an FPL utility easement interest and allow Palm Beach County (County) to accept a warranty deed for additional right-of-way. As part of the development conditions associated with a convenience store and gas station, the property owners are required to provide the County with right-of-way for an eastbound right turn lane on Belvedere Road. The County requires that this right-of-way be free and clear of all encumbrances. District 2 (HF)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
14. Staff recommends
motion to approve: Work Order 2015055-55 (Work Order) in the amount
of $355,918.50 for the construction of a concrete and asphalt pathway on
Haverhill Road from north of Caribbean Boulevard to the north entrance of Dyer
Park (Project) utilizing Palm Beach County’s (County) annual pathway and minor
construction contract R2016-0230 (Contract) with Wynn & Sons Environmental
Construction Co. Inc. (Wynn). SUMMARY:
Approval of this Work Order will allow the contractual services necessary to
construct the Project. The proposed work consists of a new pathway in advance
of a forthcoming road widening project and will be funded from the road
construction budget. Per County PPM CW-F-050, this Work Order exceeds the
$200,000 threshold for staff approvals of work orders to annual contracts, thus
requiring approval from the Board of County Commissioners (BCC). This Work Order will be charged against
Wynn’s $7 million annual pathway and minor construction contract. The Small Business Enterprise (SBE)
participation proposed by Wynn for this Work Order is 100%. Wynn is a Palm
Beach County based company and an SBE company. District 7 (JB)
15. Staff recommends
motion to approve: a Contract with Weekley Asphalt Paving, Inc.
(Weekley) in the amount of $1,225,347.98 for the construction of Southwest 18th
Street & Military Trail intersection improvements. SUMMARY: Approval of this Contract will allow Palm
Beach County to issue a notice to proceed to Weekley, a Broward County based
company, to begin construction of the project. The proposed work consists of
widening Southwest 18th Street to provide dual left turn lanes, one
right turn lane, and one through lane on the west leg; a right turn lane, a
left turn lane, and two through lanes on the east leg and construction of a
mast arm traffic signal. The Palm Beach County Small Business Enterprise (SBE)
goal for all projects is 15%. Weekley has proposed 15.9% SBE participation. District
4 (JB)
16. Staff recommends motion to receive and file: a Proportionate Share Agreement for $665,279.85, Project Control Number 2008-243, with Hypoluxo & I-95 Holdings LLC, dated October 19, 2016, for their proposed project located at the northeast corner of Hypoluxo Road and High Ridge Road. SUMMARY: This Agreement is being submitted to the Clerk and Comptroller of Palm Beach County’s Office in accordance with Countywide PPM ED-O-051. It was executed by the County Administrator on October 19, 2016. Resolution R2016-0125 delegates authority to the County Administrator or designee to enter into certain proportionate share agreements on behalf of the Board of County Commissioners. District 3 (LB)
17. Staff recommends motion to receive and file: a Proportionate Share Agreement for $115,889, Project Control Number 2013-168, with The Devine Savior Lutheran Academy – Delray Incorporated, dated August 10, 2016, for their proposed project located at the southwest corner of Lyons Road and 158th Road South. SUMMARY: This Agreement is being submitted to the Clerk and Comptroller of Palm Beach County’s Office in accordance with Countywide PPM ED-O-051. It was executed by the County Administrator on August 10, 2016. Resolution R2016-0125 delegates authority to the County Administrator, or designee, to enter into certain proportionate share agreements on behalf of the Board of County Commissioners. District 5 (LB)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
18. Staff recommends motion to receive and file: a Proportionate Share Agreement for $595,590, Project Control Number 2016-0610, with Salvatore J. Balsamo, not individually, but as Trustee of the Salvatore J. Balsamo Living Trust, dated December 7, 2016, for their proposed project located on the north side of Northlake Boulevard approximately three-quarter miles east of Coconut Boulevard. SUMMARY: This agreement is being submitted to the Clerk and Comptroller of Palm Beach County’s Office in accordance with Countywide PPM ED-O-051. It was executed by the County Administrator on December 7, 2016. Resolution R2016-0125 delegates authority to the County Administrator, or designee, to enter into certain proportionate share agreements on behalf of the Board of County Commissioners. District 1 (LB)
19. Staff recommends motion to receive and file: a Proportionate Share Agreement for $41,741,147, Project Control Number 2002-90045, with Palm Beach West Associates I LLLP, dated October 19, 2016, for their proposed project located west of 180th Avenue North, between 60th Street North and Hamlin Boulevard and south of 60th Street North, west of the City of Westlake. SUMMARY: This Agreement is being submitted to the Clerk and Comptroller of Palm Beach County’s Office in accordance with Countywide PPM ED-O-051. It was executed by the County Administrator on October 19, 2016. Resolution R2016-0125 delegates authority to the County Administrator or designee to enter into certain proportionate share agreements on behalf of the Board of County Commissioners. District 6 (LB)
20. Staff recommends
motion to:
A) adopt a Resolution to approve the County Incentive
Grant Program (CIGP) Agreement in the amount of up to $150,000 with the State
of Florida Department of Transportation (FDOT) for the design of Military Trail
and Forest Hill Boulevard intersection improvements (Project); and
B)
approve
a three party Escrow Agreement (Escrow Agreement) with FDOT, and the Florida
Department of Financial Services, Division of Treasury to establish an escrow
account for the project.
SUMMARY: Approval of this CIGP Agreement
will allow Palm Beach County (County) to receive a grant of up to $150,000
(50/50 matching funds) for the design of the project, which has a current
estimated design cost of $300,000. The
County will be responsible for all costs above this grant amount. The project will add a second left turn lane
on the north and south approaches of Military Trail, right turn lanes on all
approaches of the intersection, reconstruct sidewalks, and replace all traffic
signals at the intersection. FDOT will perform the entire design of the
intersection improvements, and the County will provide FDOT with its share of
the design cost after the CIGP Agreement is executed. Approval of the Escrow Agreement will allow
County funds to be deposited into an escrow account that has been established
for the project. Funding exists in the
Five Year Road Program (FY 2017) for the County’s portion of the project. Districts
2 & 3 (HF PK)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY
1. Staff recommends
motion to receive and file: IRS
Form 8038, executed by the County Administrator, in relation to the change in
use of the proceeds of the County’s Variable Rate Demand Revenue Bonds, Series
2004 (The Community Foundation for Palm Beach and Martin Counties, Inc.
Project) (the “Bonds”). SUMMARY: On
September 27, 2016, the Board approved execution of this IRS Form 8038 in Resolution
R2016-1416. This executed Form 8038 for
the Bonds should now be received and filed in the Minutes Department. District
7 (PFK)
2. Staff recommends
motion to receive and file: IRS
Form 8328, executed by the County Administrator, in relation to the proposed
issuance of the Industrial Development Revenue Bonds (Tuscan Gardens of Delray
Beach Project, Series 2016) (the “Bonds”). SUMMARY: On
December 20, 2016, the Board approved execution of this IRS Form 8328 in
Resolution R2016-1907. This executed
Form 8328 for the Bonds should now be received and filed in the Minutes
Department. District 7 (PFK)
3. Staff recommends
motion to approve: Full and final settlement and release of all claims
related to the personal injury claims of Patricia Brown and Thomas Brown for
the sum of $200,000. Summary: On July 28, 2014, a Palm Tran bus operator
failed to stop at a red light in Palm Beach Gardens and struck a vehicle owned
and occupied by Patricia Brown causing serious injuries. After much negotiation, Risk Management and
their adjusters agreed to a settlement, which is reasonable and serves the best
interest of Palm Beach County. Countywide (HH)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: a proposed seat change of one current member
of the Palm Beach County HIV Comprehensive AIDS Resources Emergency (CARE)
Council, effective March 14, 2017:
|
Current
Seat No. |
Proposed
Seat No. |
Appointment |
Proposed
Seat Requirement |
Current
Term Expires |
|
6 |
1 |
Lilia Perez |
Health Care Provider, including Federally
Qualified Health Centers |
10/06/2017 |
SUMMARY: The total membership shall be no more than 33
at-large members, per Resolution No. 2011-1560. The HIV CARE Council
nominations process is an open process with publicized criteria and
legislatively defined conflict of interest standards. Due to an effort to most
accurately reflect mandatory requirements, a seat change for Ms. Perez is being
recommended. Ms. Perez is currently in Seat No. 6 – Social Service Providers,
but will be moved to vacant Seat No. 1 – Health Care Provider, including
Federally Qualified Health Centers. Ms. Perez has disclosed that she is an
employee of FoundCare, Inc., which contracts with the County for services. The
HIV CARE Council provides no regulation, oversight, management, or policy
setting recommendations regarding contracts. Disclosure of this contractual
relationship is being provided in accordance with the provisions of Section
2-443, of the Palm Beach Code of Ethics. The Board has 33 seats; 21 seats are
currently filled with a diversity count of African-American: 10 (48%), Caucasian:
8 (38%), and Hispanic: 3 (14%). The gender ratio (female:male) is 11:10. The
Ryan White Program Manager and staff conduct targeted outreach in an effort to
proffer candidates for appointments that will maintain a diverse composition of
the Board. (Ryan White Program) Countywide
(HH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve: Contracts for
Provision of Ryan White Part A HIV Health Support Services with the below
listed agencies, for the period March 1, 2017, through February 28, 2018,
totaling $1,579,506:
A) Legal Aid Society
of Palm Beach County, Inc., for the provision of legal services to persons
living with HIV Spectrum Disease, in an amount not to exceed $314,245;
B) Treasure
Coast Health Council, Inc. d/b/a Health Council of Southeast Florida, for the
provision of improving health outcomes for persons with HIV Spectrum Disease,
in an amount not to exceed $399,353; and
C) Compass, Inc., for the provision of
providing certain services for the health and support of persons with HIV
Spectrum Disease, in an amount not to exceed $865,908.
SUMMARY: These contracts are being funded based on level
funding from the prior grant year. The contracts will be amended and the budget
will be aligned once the final notice of award has been received. These
agencies are selected and recommended for contracting through the Request for
Proposal (RFP) process. These contracts cover services for HIV affected clients
which include medical case management, medical care, pharmacy, oral health
care, and substance abuse treatment. Kimberly Rommel-Enright and Vicki Krusel,
employees of Legal Aid Society of Palm Beach County, Inc., and Patrice Huntley
employee of Compass, Inc., are members of the HIV CARE Council. Marcia Hayden, employee of Treasure Coast
Health Council, Inc. d/b/a Health Council of Southeast Florida is a member of
the Planning Commission. These boards provide
no regulation, oversight, management, or policy-setting recommendations
regarding the agency contracts listed above.
Disclosure of these contractual relationships at a duly noticed public
meeting is being provided in accordance with the provisions of Section 2-443,
of the Palm Beach County Code of Ethics. No
County funds are required. (Ryan White Program) Countywide (HH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to:
A) receive and file 2016 Department of Children and Families
(DCF) Homeless Prevention - Temporary Assistance for Needy families (TANF)
Grant Agreement No. IPZ06, for the
period December 19, 2016, through June 30, 2017, in the amount of $42,000 to
provide rent and utility assistance to needy families;
B) receive and file Contract for Provision of Services with
Farmworker Coordinating Council of Palm Beach County, Inc., for the period February
1, 2017, through June 30, 2017, in the amount of $42,000, to provide rent and
utility assistance to needy families; and
C) approve a downward Budget Amendment of $16,118 in the
General Fund, Human Services Division, to align the budget to the actual grant
award.
SUMMARY: In 2013, the Florida Legislature
created the Homeless Prevention Grant Program to provide emergency financial
assistance to families facing the loss of their housing due to a financial
crisis. In accordance with Section 420.624, Florida Statutes, the grant
application must be submitted by the Lead Agency for the Continuum of Care. The Division of Human and Veteran Services
(DHS) serves in this capacity for Palm Beach County. Annie L. Monroe, an
employee of Farmworker Coordinating Council of Palm Beach County, Inc. is a
member of the Farmworker Program Advisory Board. This board provides no
regulation, oversight, management, or policy-setting recommendations regarding
the agency listed above. Disclosure of this contractual relationship at a duly
noticed public meeting is being provided in accordance with the provisions of
Section 2-443, of the Palm Beach County Code of Ethics. These items were
executed by the County Administrator in accordance with Agenda Item 3E-7, dated
August 16, 2016, which delegated signature authority to the County
Administrator, or designee. These items are being submitted in accordance with
Countywide PPM No. CW-O-051 to allow the Clerk’s office to receive and file
these items. All funds must be expended
no later than June 30, 2017. Follow up
services must be continued through June 30, 2018. No County match funds are required. (Division
of Human and Veteran Services) Countywide (HH)
4. Staff recommends
motion to approve:
A) Renewal
Agreement No. IA016-9500 to Standard
Agreement No. IA016-9500 (R2016-0321) for Older Americans Act (OAA) with the Area Agency on Aging
of Palm Beach/Treasure Coast, Inc. (AAA), for the period January
1, 2017, through December 31, 2017, to revise, amend, and replace portions of
the standard agreement and outline funding allocations for the FY 2017
agreement period, to provide in-home and community based services; and
B) Budget Amendment of $517,639 in the Division
of Senior Services Administration Fund to align the budget to the actual grant
awards.
SUMMARY: Grant adjustments are made during the contract year to align services
with need. The purpose of this renewal agreement is to make changes to the
standard agreement and outline funding allocations for the FY 2017 agreement
period. The OAA renewal agreement is
funded with $1,892,346 in federal
funds, $30,471 in program income
funds, $210,261 in County
required match, $285,274 in Nutrition Services Incentive Program funds, and $1,354,322 in additional County funds. Sufficient
funding is included in the current budget to meet County obligations. (Division
of Senior Services) Countywide, except for portions of Districts 3, 4, 5,
and 7 south of Hypoluxo Road (HH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to:
A) ratify
the signature of the Mayor on the 2016 Department of Children and Families
(DCF) Challenge Grant Contract No. IPZ07, for the period January 25, 2017,
through June 30, 2017, in an amount not to exceed $158,500; and
B) approve Budget
Amendment of $78,572 in the General Fund, Human Services Division, to align the
budget to the actual grant award.
SUMMARY: As the Lead Entity for the Homeless Continuum
of Care, the Division of Human Services received Challenge Grant funding
through a Florida Department of Children and Families grant to provide homeless prevention services and performance
measures evaluation. These funds will be subcontracted with The Homeless
Coalition of Palm Beach County and Catholic Charities of the Diocese of Palm
Beach, Inc. The Homeless Coalition of Palm Beach County, Inc. contracts
with a consultant who will analyze the homeless service delivery system
relative to access, performance and project costs. Catholic Charities of the Diocese of Palm Beach, Inc. will provide
homeless prevention services for up to 45 households by assisting with rental
or mortgage payments. All funds must be
expended no later than June 30, 2017. The emergency process was utilized
because there was insufficient time to submit this grant contract through the
regular agenda process. A County match in the amount of $162,084
supports all Continuum of Care (CoC) activities and is included in the FY 2017
budget. (Division of Human and Veteran Services) Countywide (HH)
6. Staff recommends
motion to approve: appointments
to the Community Action Advisory Board, effective March 14, 2017:
|
Seat No. |
Appointment |
Seat
Requirement |
Term
Ending |
Nominated
By |
|
11 |
Allie H. Biggs |
Representative of the
Low-Income Sector |
09/30/2018 |
Democratically selected
in Belle Glade |
|
13 |
Michelle Davis |
Representative of the
Low-Income Sector |
09/30/2018 |
Democratically selected
in Boynton Beach |
SUMMARY: The total membership for the Community Action
Advisory Board (CAAB) shall be no more than 15 at-large members, per Resolution
No. R2014-0588, comprised of one-third elected public officials or their
representatives, one-third private sector members recommended by the CAAB and
one-third low-income representatives selected by a democratic process in the
target neighborhoods served. Members will fully participate in the planning,
implementation and evaluation of the Community Services Block Grant program to
serve low-income communities. The appointments meet all applicable guidelines
and requirements outlined in the Resolution adopted by the Board of County
Commissioners (BCC) on May 6, 2014. Ms. Davis will complete a term left
vacant by Theresa Jackson, which expires on September 30, 2017, and will serve
an additional one and half (1½) year term, which will expire on September 30,
2018. The Board has 15 seats; 12 seats are currently filled with a diversity
count of African-American: 10 (83.3%), Hispanic: 1 (8.3%) and Caucasian: 1 (8.3%).
The gender ratio (female:male) is 7:5. Both nominees are African-American females.
The Community Action Program Coordinator and staff conduct targeted outreach in
an effort to proffer candidates for appointments that maintain a diverse
composition of the Board. (Community
Action Program) Countywide (HH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7. Staff recommends
motion to approve: Data Provision and Confidentiality Agreement with
the City of West Palm Beach, for the period March 14, 2017, through March 13,
2020, to share access to confidential client level data for clients who receive
both Ryan White Part A and Housing Opportunities for Persons with AIDS (HOPWA)
services. SUMMARY: On March 1, 2016,
the Board of County Commissioners (BCC) ratified the Ryan White Part A, Data
Integration Grant with the RAND Corporation (R2016-0239). The grant supports
the integration of data systems and services planning between the Community
Services Department’s Ryan White program and the City of West Palm Beach’s
(City) Housing Opportunities for Persons with AIDS (HOPWA) program. The City maintains client level data for
individuals receiving housing services under the HOPWA program, Department of
Housing and Community Development. This Agreement allows for both the City and
the County to coordinate services and share confidential health data for
clients receiving HOPWA and Ryan White Part A services. This collaboration
improves health outcomes for persons living with HIV/AIDS through service
delivery and quality management by improving the data infrastructure. No County funds are required. (Ryan
White Program) Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to receive and file:
A) Non-Signatory Airline
Agreement with Bradley Air Services Limited d/b/a First Air, a Canadian corporation, commencing January 1, 2017, and terminating
September 30, 2017, with automatic October 1st to September 30th annual term
renewals unless canceled; and
B) Addendum To Airline
Agreement with Bradley Air Services Limited d/b/a First Air, a Canadian
corporation, commencing January 1, 2017, and terminating on the date the
Non-Signatory Airline Agreement with Bradley Air Services Limited d/b/a First
Air either expires or is canceled, providing for changes in leased facilities
on a short-term basis due to seasonal demands at the Palm Beach International
Airport.
SUMMARY: Delegation
of authority for execution of the standard County Non-Signatory Airline
Agreement was approved by the Board of County Commissioners (BCC) in
R2014-1575. Delegation of authority for execution of the
standard County Addendum agreement above was approved by the BCC in R2016-0976.
Countywide (AH)
2. Staff recommends motion to receive and file: First Amendment to the Signatory Airline
Agreement with American Airlines, Inc. (R2016-0974), providing for the
relocation of gate areas at the Palm Beach International Airport effective January
17, 2017. SUMMARY: Delegation of
authority for execution of the standard County agreement above was approved by
the Board of County Commissioners in R2014-1033. Countywide (AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
3. Staff recommends
motion to:
A) adopt a Resolution approving a Termination
Agreement with the Florida Department of Transportation (FDOT) in the amount of
$91,847 for land acquisition at Palm Beach County Glades Airport (Pahokee); and
B) approve a Budget Amendment of $91,847 in the
Airports’ Improvement and Development Fund to terminate a grant from the FDOT,
reduce project cost by $114,808, and add $22,961 to Reserves.
SUMMARY: On April
5, 2016, the Board adopted a resolution (R2016-0426 and R2016-0427) approving a
Joint Participation Agreement (JPA) with the FDOT in the amount of $91,847 for Land Acquisition
at Pahokee. The grant expiration date is
May 31, 2018. It has been determined
that this JPA is no longer needed for this project, therefore, the FDOT has
provided a Termination Agreement relieving both parties of any obligations
under this agreement. Countywide (AH)
4. Staff
recommends motion to receive and file: an Extension of Time to the following
Joint Participation Agreements (JPA) with the Florida Department of
Transportation (FDOT):
A) Southside Pavement and
Infrastructure Improvements (including access and landside improvements) at
Palm Beach County Park Airport, Financial Project Number 422467-1-94-01
approved by the Board on August 16, 2011 (R2011-1158) and amended January 26,
2016 (R2016-0044 and R2016-0045), is hereby extended until March 31, 2018;
B) Fuel Farm Improvements
at Palm Beach County Glades Airport, Financial Project Number 427892-1-94-01
approved by the Board on February 3, 2015 (R2015-0149 and R2015-0150), is
hereby extended until March 31, 2018; and
C) Miscellaneous Taxiway
Rehabilitation (Taxiways F, G, H and M) at Palm Beach International Airport,
Financial Project Number 436216-1-94-01 approved by the Board on February 3,
2015 (R2015-0145 and R2015-0146), is hereby extended until March 31, 2018.
SUMMARY: Delegation of authority for execution of the above
Extensions of Time to the JPAs with the FDOT was approved by the Board on October
18, 2011 (Agenda Item No. 3F11). Countywide (AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff
recommends motion to
approve: Change Order No. 1 to Amendment No. 3 of the
Construction Manager (CM) at Risk Contract with The Whiting-Turner Contracting
Company (WT) for a time extension of 69 calendar days with no increase in cost
for Task Order No. 8: Baggage Claim Improvements for the Baggage Handling
System (BHS) Improvements at Palm Beach International Airport (PBIA). SUMMARY: The CM at Risk Contract with WT for CM at
Risk Services for BHS Improvements at PBIA was approved by the Board on October
16, 2012 (R2012-1519). Amendment No. 1
for the Guaranteed Maximum Price (GMP) in the amount of $41,983,731 and 616 calendar
days was approved by the Board on October 21, 2014 (R2014-1637). Amendment No. 2 in the amount of $1,758,721
and 31 calendar days was approved by the Board on October 20, 2015
(R2015-1454). Amendment No. 3 in the
amount of $4,313,449 and 260 calendar days was approved by the Board on March
1, 2016 (R2016-0241). Task orders and
change orders including preconstruction tasks related to the BHS construction
project were approved in accordance with PPM CW-F-050. The total contract amount approved to date is
$48,792,271. Approval of Change Order
No. 1 to Amendment No. 3 will extend the construction time by 69 calendar days
with no increase in cost, to complete Task Order No. 8: Baggage Claim Improvements at PBIA. WT is a Baltimore, Maryland based firm;
however, the work will be directly managed by the local South Florida office in
Broward County. The Disadvantaged Business Enterprise (DBE) goal for this contract
was established at 12%. The total to
date participation for this contract is 12.01%. Countywide (AH)
6. Staff recommends
motion to approve: Change Order No. 3 to the
Contract with Community Asphalt Corp. in the amount of $22,558.20 and 36 calendar
days for the Miscellaneous Pavement Rehabilitation and Reconstruction project
at Palm Beach County Park (Lantana) Airport. SUMMARY: The Contract with
Community Asphalt Corp. was approved by the Board on May 5, 2015 (R2015-0549)
in the amount of $3,894,047. Change
Orders 1 and 2 were approved in the amount of $19,583 and 47 calendar days in
accordance with PPM CW-F-50. Change
Order No. 3 in the amount of $22,558.20 and 36 calendar days is being brought
to the Board for approval pursuant to PPM CW-F-50 due to the theoretical value
of the time extension based on liquidated damages. The Disadvantaged Business
Enterprise (DBE) Goal for this project was established at 14%. The total to
date participation for this Contract is 13.66%. Countywide (AH)
7. Staff recommends
motion to receive and file:
License Agreement with Jet Aviation Associates Ltd. (Jet) commencing December
13, 2016, expiring February 28, 2018, and automatically renewing for one year
intervals but not beyond February 28, 2021, for overflow parking of vehicles in
connection with the annual La Bella Macchina charity event hosted by Jet at the
Palm Beach International Airport (PBIA) without charge. SUMMARY: Delegation of
authority for execution of the standard license agreement was approved by the
Board in R2007-2070. This License Agreement
provides for the use of a portion of the parking area adjacent to the PBIA Air
Cargo Building No. 1475 for use solely for the parking of vehicles in
connection with Jet’s charity event. Countywide (AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
8. Staff recommends
motion to receive and file: License Agreement with Atlantic Aviation – West
Palm Beach, LLC (Atlantic), commencing January 18, 2017, terminating February
28, 2017, and automatically renewing on an annual basis thereafter but not
beyond February 28, 2021, for overflow parking of vehicles in connection with
the National Business Aviation Association (NBAA) event hosted by Atlantic at
the Palm Beach International Airport and the payment of an annual license fee
in the amount of $7,500. SUMMARY: Delegation of authority for execution of the
standard license agreement was approved by the Board of County Commissioners in
R2007-2070. This License Agreement
provides for the use of a portion of the PBIA economy parking lot during the
NBAA event hosted by Atlantic. Countywide (AH)
9. Staff recommends
motion to receive and file: Renewal Letter for Rewards Program Administration
Agreement (Agreement) with Thanks Again, LLC for a period of one year beginning
on August 1, 2016, and expiring July 31, 2017.
SUMMARY: Delegation of authority for execution of the
Agreement was approved by the Board pursuant to R2013-0868. Thanks Again, LLC
is a specialized loyalty program that operates in airports and allows customers
to earn points on purchases. Countywide (AH)
10. Staff recommends
motion to approve: Change Order No. 4 to the contract with Ranger Construction
Industries, Inc. in the amount of $180,749.50 and 62 calendar days to construct
Golfview Infrastructure, Phase 1 at Palm Beach International Airport (PBIA). SUMMARY: The Contract with Ranger Construction
Industries, Inc. to construct Golfview Infrastructure Phase 1 at PBIA in the
amount of $5,170,912.85 and 240 calendar days was approved by the Board on June
7, 2016 (R2016-0715). Approval of Change
Orders 1-3 in the amount of $119,148.93 and 3 calendar days were approved under
the delegated authorities detailed in PPM CW-O-51. Approval of Change Order No. 4 in the amount
of $180,749.50 and 62 calendar days will increase the Contract amount to
$5,470,811.28 and 305 calendar days. The
Disadvantaged Business Enterprise (DBE) goal for this project was established
at 12%. The total to date participation
for this contract is 10%; however, the contractor is expected to meet 14.5% DBE
participation. Countywide (AH)
11. Staff recommends
motion to receive and file: Non-Signatory Airline Agreement with TEM
Enterprises, Inc. d/b/a XTRA Airways commencing October 1, 2016, and
terminating September 30, 2017, with automatic October 1st to
September 30th annual term renewals unless canceled. SUMMARY: Delegation of authority for
execution of the standard County Non-Signatory Airline Agreement was approved
by the Board of County Commissioners in R2014-1575. Countywide (AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
12. Staff recommends motion to approve:
A) Change Order No. 2 to Amendment No. 8 (Task M-18) to the Construction
Manager (CM) at Risk Contract with The Morganti Group, Inc. for air handler replacement
at Palm Beach International Airport (PBIA) in the amount of $259,828.87 and 6 calendar
days; and
B) A Budget Transfer of $259,829 in the Airport’s Improvement and
Development Fund to provide budget for Change Order No. 2 to Amendment No. 8 of
The Morganti Group, Inc. contract. This
includes a transfer from Reserves of $259,829.
SUMMARY: The Contract
with The Morganti Group, Inc. for CM at Risk Services for Terminal Improvements
at PBIA was approved by the Board on June 4, 2013 (R-2013-0663). The Contract is for two years with three one-year
renewal options and is a task order based contract for CM at Risk Services at
PBIA. The Morganti Group, Inc. is a Danbury,
Connecticut, based firm; however, the work will be directly managed by their
southeast regional office in Palm Beach County.
Amendment No. 8 (Task M-18) in the amount of $8,250,000 and 680 calendar
days was approved by the Board on December
15, 2015 (R2015-1765). Approval
of Change Order No. 1 in the amount of $425,294 and 21 calendar days was
approved by the Board on May 3, 2016 (R2016-0556). Approval of Change Order No. 2 in the amount
of $259,828.87 will provide additional compensation to the contractor to
complete the air handler replacement at PBIA.
The Disadvantaged Business Enterprise (DBE) goal for this contract is
13%. The total to date participation for
this contract is 10.07%; however, it is estimated that the contractor will meet
17.8% DBE participation. Countywide (AH)
13. Staff
recommends motion to approve: Second Amendment to Lease Agreement (Amendment) with Aventura Construction
Corp., f/k/a Delta Aventura Construction Corp. (Aventura) (R2013-0136) (Lease),
for office space, warehouse storage and paved parking areas at 3323 Belvedere
Road, Building 506, at the Palm Beach International Airport (PBIA). SUMMARY: Aventura has exercised its final renewal
option and the term will expire February 4, 2018. The Lease includes a provision allowing
either party to terminate for convenience upon six months’ notice. The Amendment reduces the termination notice
to thirty days, which Aventura requested in order to terminate the Lease upon
completion of operations in the area. The Department of Airports has no
objection to reducing the termination notice provision, as earlier termination
will facilitate earlier demolition of the building. The Amendment also updates
the standard non-discrimination provision. Countywide (HF)
14. DELETED
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
15. Staff
recommends motion to:
A) adopt a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $1,072,188 for the Runway
Pavement Rehabilitation and Repair (8R-26L & 13-31) at North Palm Beach
County General Aviation Airport. This
JPA will become effective upon final execution by the FDOT with an expiration
date of April 30, 2019; and
B) approve
a
Budget Amendment of $1,072,188 in the Airport’s Improvement and Development
Fund to recognize the receipt of a grant from the FDOT, and budget project cost
of $2,444,376; which includes a transfer from Reserves in the amount of
$1,372,188.
SUMMARY: The FDOT has issued a
JPA reflecting their commitment of funding to the above referenced project in
the amount of $1,072,188 or 43.86% of the eligible project costs, whichever is
less. Countywide (AH)
16. Staff
recommends motion to:
A) adopt a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $1,304,773 for the New
Parking Revenue Center at Palm Beach International Airport. This JPA will become effective upon final
execution by the FDOT with an expiration date of April 30, 2019; and
B) approve
a
Budget Amendment of $1,304,773 in the Airport’s Improvement and Development
Fund to recognize the receipt of a grant from the FDOT, and budget project cost
of $2,609,546; which includes a transfer from Reserves in the amount of
$1,304,773.
SUMMARY: The FDOT has issued a
JPA reflecting their commitment of funding to the above referenced project in
the amount of $1,304,773 or 50% of the eligible project costs, whichever is
less. Countywide (AH)
17. Staff
recommends motion to:
A) adopt a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $720,000 for the Runway
3-21 Rehabilitation at Palm Beach County Park Airport. This JPA will become effective upon final
execution by the FDOT with an expiration date of April 30, 2019; and
B) approve
a
Budget Amendment of $720,000 in the Airport’s Improvement and Development Fund
to recognize the receipt of a grant from the FDOT, and budget project cost of
$900,000; which includes a transfer from Reserves in the amount of $180,000.
SUMMARY: The FDOT has issued a
JPA reflecting their commitment of funding to the above referenced project in
the amount of $720,000 or 80% of the eligible project costs, whichever is less. Countywide (AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
18. Staff
recommends motion to:
B) adopt a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $1,135,000 for the Cargo
Facilities Access Improvements at Palm Beach International Airport. This JPA will become effective upon final
execution by the FDOT with an expiration date of April 30, 2019; and
B) approve
a
Budget Amendment of $1,135,000 in the Airport’s Improvement and Development
Fund to recognize the receipt of a grant from the FDOT, and budget project cost
of $2,270,000; which includes a transfer from Reserves in the amount of
$1,135,000.
SUMMARY: The FDOT has issued a
JPA reflecting their commitment of funding to the above referenced project in
the amount of $1,135,000 or 50% of the eligible project costs, whichever is
less. Countywide (AH)
19. DELETED
20. Staff recommends
motion to approve: a Fixed
Base Operator (FBO) Lease Agreement (Lease) with Jet Aviation Associates, Ltd.
(Jet), a Florida Limited Partnership, for the lease of approximately 707,345
square feet (16.24+ acres) of unimproved ground at the Palm Beach
International Airport (PBIA), commencing July 12, 2017, and expiring 20 years
from the date of beneficial occupancy, with two five-year options to renew and
an initial annual ground rental $495,141.50 for the development of aviation
facilities, and providing for the lease of an additional 251,535 square feet (5.77+ acres) of unimproved ground at the then current rental rate applicable to its
adjacent leasehold property. SUMMARY: The Lease
provides for the lease of approximately 16.24+ acres of land on PBIA for
the development of aviation facilities consisting of no less than 50,000 square
feet of hangar space and associated aircraft apron in connection with its
operations as a FBO. Jet has committed to a minimum capital expenditure of no
less than $9,500,000 and to complete construction of the improvements by no
later than December 31, 2019. Rental
over the initial 20-year term will exceed $9,900,000. In the event Jet exercises its option to
renew, Jet will be obligated to pay building rental at the then current fair
market rental rate in addition to ground rental during each of the renewal terms.
Jet desires to lease an additional 5.77+ acres of adjacent unimproved
ground; however, the area is bisected by the E-3½ canal. The Lease provides that the County will seek
grant funding for the modification of the E-3½ Canal to provide airfield access
to the property. Jet has agreed to lease
the property at then current ground rental rate applicable to its adjacent
leasehold property if airfield access is made available on or before December
31, 2021. The Lease of the additional
area will not extend the term of the Lease and does not commit the County to
spend any County funds for the modification of the E-3½ Canal. Countywide
(HF)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: the write-off
of 70 uncollected non-sufficient funds checks with a total face value of
$6,594.98, plus County added service fees of $1,890 for a cumulative total of
$8,484.98. SUMMARY: The Office of Financial Management and
Budget’s Collections Coordinator has reviewed the listing of uncollected
non-sufficient funds (NSF) checks prepared by the Clerk & Comptroller’s
Finance Department and has concluded that they should be written off the active
accounts receivable ledger. All collections efforts to recover these funds have
been exhausted. The write-off of these
receivables to an uncollectible receivables database is not a forgiveness of
the debt and if the opportunity to collect on any of these accounts should arise,
the appropriate action will be taken to collect on the amount due. The approval of this item will allow the
accounts to be removed from the accounts receivable ledger and transfer them to
an uncollectible debts database. Countywide
(PFK)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to receive and file:
A) Standard Equipment Use Agreement dated November 1, 2016,
with the Palm Beach County Sports Commission, Inc. (NAIA Men’s Soccer
Championship);
B) Standard Equipment Use Agreement dated November 16, 2016,
with Ric L. Bradshaw, Sheriff of Palm Beach County;
C) Standard License Agreement for Use of
County Owned Property dated December 1, 2016, with Wellington Chamber of
Commerce, Inc. (Parking lot at Wellington Library);
D) Standard License Agreement for Use of
County-Owned Property dated December 8, 2016, with Elizabeth L. Dennis (North
County Senior Center);
E) Standard License Agreement for Use of
County-Owned Property dated January 3, 2017, with AARP (North and Mid County
Senior Center); and
F) Standard License Agreement for Use of
County-Owned Property dated January 18, 2017, with Gloria Raya (Mid County
Senior Center).
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. The
standard Agreements, dated from November 1, 2016, to January 18, 2017, have
been fully executed on behalf of the Board of County Commissioners (Board) by
the County Administrator, or designee.
The Standard License Agreements were approved in accordance with
R2010-0333, as amended and approved by the Board on October 1, 2013 (the
“Resolution”). These executed documents
are now being submitted to the Board to receive and file. (FDO Admin) Countywide
(LDC)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to receive and file: First Amendment to the Agreement with
Guardians Credit Union dated February 18, 2014, to extend the term of the
Agreement through February 17, 2018 for the following locations:
A) PBC Criminal Justice Complex, 3228 Gun Club
Road, West Palm Beach, FL 33406;
B) PBC Courthouse, 205 North Dixie Highway,
West Palm Beach, FL 33401;
C) South County Courthouse, 200 West Atlantic
Avenue, Delray Beach, FL 33444; and
D) Vista Center, 2300 North Jog Road, West
Palm Beach, FL 33411.
SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The First Amendments dated
January 31, 2017, has been fully executed on behalf of the Board of County
Commissioners (Board) by the Director, Facilities Development and Operations in
accordance to the delegation of authority approved by the Board on June 5,
2012. These executed documents are now
being submitted to the Board to receive and file. (FDO Admin) Districts 2 & 7 (LDC)
3. Staff recommends
motion to approve: Amendment No.
4 to the Annual Demolition Contract (R2013-0140) with The BG Group, LLC, in the
not-to-exceed amount of $500,000 for the demolition of selected
structures. SUMMARY: Amendment No. 4 is
a renewal to the Annual Demolition Contract which was awarded to The BG Group,
LLC on February 5, 2013. This Amendment
is a renewal to the contract. The Annual
Demolition Contract is an indefinite-quantity unit price contract and this
renewal has a maximum value of $500,000.
The contract provides for up to four one-year renewals each for a
not-to-exceed amount of $500,000 at the sole option of the County. This is the fourth and final renewal for this
contract. During the third term of this
contract, the County awarded $171,483.60 in work orders. There is a15% goal for Small Business
Enterprise (SBE) participation in this contract. The BG Group’s SBE participation-to-date is
100%. The BG Group, LLC. is a Palm Beach
County business and is a certified SBE contractor. (Capital Improvements Division) Countywide
(LDC)
4. Staff recommends
motion to approve:
A) the second option to extend the Sublease Agreement
(R97-355-D) with the State of Florida Department of Management Services (DMS)
and the Department of Transportation (DOT) for the continued use of the State’s
800MHz Communications Tower at 5393 W. Indiantown Road, Jupiter; and
B) the second option to extend the Sublease Agreement
(R97-356-D) with DMS and DOT for the continued use of the State’s 800 MHz
Communications Tower at 7951 Glades Road, Boca Raton.
SUMMARY: Palm Beach County currently subleases a portion of two communications
tower sites from DMS and DOT. The towers
are located at 5393 West Indiantown Road, Jupiter and at 7951 Glades Road, Boca
Raton. On April 10, 2007 (R2007-0505)
and (R2007-0506), the Board exercised the first extension option for each
tower. The term of the Sublease
Agreements expires April 13, 2017.
Exercise of the extension options will extend the term of the Sublease
Agreements from April 14, 2017, through April 13, 2027. All other terms of the Sublease Agreements
remain unchanged. Facilities Development
& Operations will continue administrative responsibilities for these
Sublease Agreements. (PREM) Districts 1 & 5 (HJF)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an Easement Agreement in favor of Florida Department
of Health (DOH) for the purpose of installing an air monitoring station within
the County’s Seminole Palms Park property located in Royal Palm Beach. SUMMARY:
Seminole Palms Park is located at 151 Lamstein Lane in Royal Palm Beach. DOH is being forced to relocate its existing
air monitoring station as a result of the sale of the property it is currently
using. This new easement will allow DOH
to continue its air quality monitoring operations within Royal Palm Beach. The
easement area is approximately 20’ x 24’, containing 480 square feet (0.01
acres). The County may cancel this
Easement Agreement for any reason upon ninety days’ prior written notice to DOH
at any time after the 5th anniversary of this Easement
Agreement. DOH’s access to the easement
premises is restricted to normal park operating hours, except in the case of an
emergency. This non-exclusive easement
is being granted at no charge as DOH provides general air quality information
for the area. (PREM) District 6
(HJF)
6. Staff recommends
motion to:
A) approve the exercise
of the first option to extend the term of the License Agreement (R2016-0183)
dated February 9, 2016, with the School Board of Palm Beach County (School
Board) for the continued use of School Board property for a temporary customer
service and maintenance facility for the County’s Water Utilities Department
(WUD) operations and maintenance crews in West County for $9,500; and
B) delegate signature
authority to the County Administrator, or designee, to execute the second and
final option to extend the term of the License Agreement at a rate of $9,500.
SUMMARY: Since 2006, the County’s Water
Utilities Department (WUD) and the former Glades Utility Authority have
continuously used 3.8 acres of property owned by the School Board which is
adjacent to the Glades Regional Water Treatment facility and the School Board’s
West Tech campus in Belle Glade for WUD’s customer service operations, fuel
storage, and a lay down area for storage of utility materials and
equipment. The initial term of the
License Agreement was for one year ending on December 31, 2016, with two
extension options, each for a period of six months. WUD is in the process of constructing a new
facility which is projected to be completed in the fall of 2017. Exercise of this option will extend the term
of the License Agreement for six months, from January 1, 2017, through June 30,
2017, at a rate of $9,500. It is
anticipated that WUD will require the second and final option period to
complete the construction of the new facility and to properly vacate the School
Board’s property. Staff is requesting
that the Board delegate authorization to the County Administrator, or designee,
to exercise the second option for the period from July 1, 2017, through
December 31, 2017. WUD will continue to
have administrative responsibility for this License Agreement. (PREM) District
6 (HJF)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: a Second
Amendment to Concessionaire Service Agreement (R2014-0359) with Loggerhead
Marinelife Center, Inc. (LMC) for the continued management and operation of the
Juno Beach Pier and concession building at an annual rate of $44,994.56/year
($3,749.55/month). SUMMARY: LMC has managed and
operated the Juno Beach Pier and its concession building under the current
Concessionaire Service Agreement (CSA) since April 1, 2014. The initial term of the CSA was for two years
expiring on March 31, 2016, with three one-year extension options. This Second Amendment will extend the term of
the CSA for one year from April 1, 2017, through March 31, 2018, and will
update and add various standard County provisions. The annual rent will increase by four percent
(4%) from $43,264.00 ($3,605.33/month) to $44,994.56 ($3,749.55/month). The Board has no discretionary authority to
deny the exercise of the renewal option; however, the Board may terminate the
CSA upon ninety days’ written notice to LMC.
All other terms and conditions of the CSA shall remain in full force and
effect. Parks will continue to have
administrative responsibility for this CSA. (PREM) District 1 (HJF)
8. Staff recommends
motion to approve: a Restated and Amended Signage and Landscape
Easement Agreement in favor of Sannlor Properties II, LLC (Sannlor). SUMMARY:
Morikami Park is located on Jog Road in
western Delray Beach between Linton Boulevard and Clint Moore Road. On October 7, 2014, the Board of County
Commissioners approved a Signage and Landscape Easement (Easement) in favor of
Sannlor Properties II, LLC (R2014-1459), owner of The Slomin Family Center
School adjacent to Morikami Park. The
Easement is located on Park property at the southwest corner of Morikami Park
Road and Jog Road and provides the Slomin Center with directional signage for
parents, students and guests. The County
recently completed the rezoning of Morikami Park, and as a condition of
approval the County’s Land Development Division is requiring a roadway corner
clip in the same area as the Signage and Landscape Easement. The Easement is being amended to remove the
easement footprint from the corner clip area. The amended Easement footprint
covers a total of 656 square feet. The Restated and Amended Signage Easement
will be recorded to provide public notice of its existence. (PREM) District
5 (HJF)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: Annual contracts for general building minor
construction services on an “as-needed” basis for projects typically under
$100,000 each:
A) Carrick Contracting Corporation;
B) Cooper Construction Management & Consulting, Inc.
(SBE);
C) Green Building Construction Corp. (SBE);
D) Gulf Building, LLC;
E) McTeague Construction Co.;
F) One Call Property Services, Inc.;
G) Onicx, LLC;
H) RJS Construction Group, Inc. (SBE); and
I) Thermal Concepts, Inc.
SUMMARY: These continuing contracts have an initial
term until February 2, 2018, and are indefinite-quantity contracts with a
cumulative maximum value of $3,000,000 across all the minor contractors. These nine contractors now join the list of
eight already prequalified contractors for a total of seventeen. The work consists of general construction
services associated with repairs, improvements and renovations to County
properties. Work is to be awarded as work orders on a lump-sum, competitively
quoted basis among the pool of pre-qualified general contractors. Contracts
will terminate when a total of $3,000,000 in work orders is issued to any
combination of all contractors or when the time frame has expired, whichever
occurs first. These contracts provide
for up to four one-year renewals, at the sole option of the County. Four of the nine contractors are Palm Beach County
companies or have Palm Beach County offices.
The remaining five are Gulf Building, LLC (Broward), One Call Property
Services, Inc. (Martin), Onicx, LLC (Hillsborough), McTeague Construction Co.
(Martin), Thermal Concepts, Inc. (Broward). The goal for Small Business
Enterprise (SBE) participation is 15%.
When bids are received from the pre-qualified firms under this contract,
local (if applicable) and SBE preferences will be evaluated and applied at that
time. (Capital Improvements) Countywide (LDC)
10. Staff recommends
motion to approve: a Second Amendment to Lease Agreement (R2013-0325)
with Wallace K. Lutz, Sr. and Theresa C. Lutz, as co-Trustees of the Wallace K.
Lutz, Sr. Revocable Living Trust dated October 8, 1991. SUMMARY: The County, on
behalf of the Department of Community Services’ Community Action Program,
currently leases 1,050 SF office space at 607 South Main Street, Unit 102, in
Belle Glade for services needed in the western communities. This Second
Amendment will extend the term of the Lease Agreement for one year from April
1, 2017, through March 31, 2018, and updates the County’s standard Inspector
General provision. The annual rent for
this extension period will increase one percent (1%) from $10,605.00 (10.10/SF)
to $10,711.05 ($10.20/SF). The Lease
Agreement will be managed by Property & Real Estate Management. (PREM) District
6 (HJF)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
11. Staff recommends
motion to approve: Amendment No.
1 to the contract with Robling Architecture Construction, Inc. (R2016-0762) in
the amount of $1,219,255 for improvements to the Water Utilities Central
Regional Operations Center (WUD CROC) Building 10 (Administration), Building 1
(Operations & Maintenance), Building 2 (Meter Shop) and Building 6
(Storage) in West Palm Beach establishing a Guaranteed Maximum Price
(GMP). SUMMARY: This
Amendment authorizes the Construction Manager (CM) to provide HVAC
modifications to the Administration Building and Operations and Maintenance
Building including chillers and modifications to the heating, ventilation and
air conditioning (HVAC) system, replace worn and outdated carpet at the
Administration Building, provide epoxy flooring in Meter Shop and Storage
Building, and repaint the entire interior.
The duration of construction is 282 days. The Small Business Enterprise (SBE)
goal for this contract is 15%. Robling
Architecture Construction, Inc.’s SBE participation for this Amendment is
47%. This project will be funded from
Water Utilities Department User Fees. Robling Architecture Construction, Inc. is a Palm Beach County business
and it is anticipated that 100% of the work will be performed by Palm Beach
County contractors. (Capital Improvements Division) District 5 2 (LDC)
12. DELETED
13. Staff recommends
motion to approve: Amendment No. 1 to the contract with Trillium
Construction, Inc. (R2016-0764) in the amount of $2,153,000 for the Water
Utilities Department Water Treatment Plant (WUD WTP) No. 11, in Belle Glade,
Membrane Building Addition/Renovations project establishing a Guaranteed
Maximum Price (GMP). SUMMARY: Approval
of Amendment No. 1 will allow for the expansion of the existing membrane
building of approximately 2,300 square feet consisting of new offices, a conference
room, break room, women’s and men’s locker rooms and interior renovations to
the existing spaces. Amendment No. 1 establishes a Guaranteed Maximum Price
(GMP) of $2,153,000 and 310 days for completion. The GMP includes the cost of the work, the construction
manager’s fee and contractor contingency.
The Small Business Enterprise (SBE) goal for this contract is 15%. Trillium Construction, Inc.’s SBE
participation for this Amendment is 45%.
Funding for this work is from the Water Utilities Department Capital
Improvement Fund. Trillium Construction, Inc. is a Palm Beach County business
and is using local subcontractors for 93% of the work. (Capital Improvements
Division) District 6 (LDC)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
14. Staff recommends
motion to approve:
A) a Budget Transfer of $180,460 in the 176.5
M NAV 08 CTF, Jail Expansion/Public Building Fund from reserves to the project
budget line; and
B) Consultant Services Authorization (CSA) No.
5 with Leo A. Daly Company (R2015-1459) to provide design and construction
administration services for PBSO Detention Facilities Renewal/Replacement (R/R)
Phase 2A in the amount of $578,496.
SUMMARY: Palm Beach
County Sheriff’s Office Detention Facilities Renewal/Replacement Phase 2A
consists of design, permitting, and construction administration of the West
Detention Center (WDC) A and B Pods Renewal/Replacement Project. This phase
consists of renewal/replacement, renovations, modifications, and/or additions
for infrastructure and various facilities systems such as HVAC, mechanical,
fire protection, plumbing, boilers, electrical, structural, roofing and
weatherproofing. The WDC A and B Pods
have been in operation on a 24/7 basis for over 20 years without any
renewal/replacement projects having been completed. In addition, the work includes a backup
generator for WDC and electrical connections/transfer switch for West County
Courthouse. Leo A. Daly is a national
business with a Palm Beach County office and will be using Palm Beach County
subconsultants for a majority of the work.
This contract includes a Small Business Enterprise (SBE) goal of
15%. SBE participation under this CSA is
31.5%. Overall SBE participation on this
contract is 19.9%. Funding for this
project is from the 176.5 M NAV 08 CTF, Jail Expansion/Public Building Fund. (Capital Improvements Division) District
6 (LDC)
15. Staff recommend
motion to approve: purchase order to Berwin, Inc.,
dba J.C. White Architectural Interior Products, in an amount of $600,536.30 for
the purchase of furniture on behalf of Tourist Development Council (TDC) and
their occupancy of Airport Center No. 2. SUMMARY: In July 2017, the TDC, including
Discover of the Palm Beaches, Florida, Film and Television Commission, and
Sports Commission, will occupy Airport Center No. 2. This approval will
authorize a purchase order for new modular and casework furniture items in the
amount of $600,536.30, which are in excess of the Facilities Development &
Operation’s authorization limit, and are required to complete the needs
identified on the occupancy plan. All of the modular and casework
furniture to be purchased is required solely for this building. After
taking into account any relocation and re-use, much of the existing furniture
currently utilized is old or cannot be reconfigured for use at Airport Center
No. 2. The furniture is being purchased as a piggyback off State contract
425-001-12-1 and this Purchase Order contains no SBE participation.
Berwin, Inc., dba J.C. White Architectural Interior Products, is a Broward
County business with a Palm Beach County office. The source of funds for
this purchase is Bed Tax. (Capital
Improvements Division) Countywide (LDC)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve: a Budget Amendment of $148,988 to the Affordable
Housing Trust Fund 2016-2017 Budget to recognize a funding increase to the
Fiscal Year 2016-2017 State Housing Initiative Partnership (SHIP) grant award. Summary:
Palm Beach County received an allocation of $6,630,106 from the Florida Housing
Finance Corporation (FHFC) for SHIP Fiscal Year 2016-2017 which began on July
1, 2016. Additional funding of $148,988
has been allocated for the Fiscal Year 2016-2017 award increasing the award
from $6,630,106 to $6,779,094. These
SHIP funds were provided from FHFC to supplement current funds to provide first
time homebuyer counseling, foreclosure prevention counseling and financing
coaching to eligible applicants. On
April 19, 2016, the Board of County Commissioners (BCC) approved the SHIP Local
Housing Assistance Plan for Fiscal Years 2016-2017, 2017-2018 and 2018-2019
(R2016-0535). These are State SHIP funds which require no local match. Countywide
(JB)
2. Staff recommends
motion to approve: Amendment No. 001 to an Agreement (R2016-0067) with
the City of Lake Worth to extend the Agreement expiration date from April 1,
2017, through August 1, 2017. Summary: On January 26, 2016, the County entered
into an Agreement (R2016-0067) with the City of Lake Worth to provide $513,343
in Community Development Block Grant (CDBG) funding for the installation of
water lines, sewer lines and road reconstruction along Barton Road and Tropical
Drive in Lake Worth. The project which
is presently under construction has experienced delays. Approval of this agenda item will provide the
City an additional 120 days to complete the project. These are Federal CDBG
funds which require no local match. District 7 (JB)
3. Staff recommends
motion to approve: Amendment No. 001 to an Agreement (R2015-0425) with
Gulfstream Goodwill Industries, Inc. to extend the Agreement expiration date
from August 30, 2018 to March 31, 2019. Summary: On April 7, 2015, the County entered into
an Agreement (R2015-0425) with Gulfstream Goodwill Industries, Inc. (GGI) to
provide $70,000 in Community Development Block Grant (CDBG) funds to fund the
lease of a customized box truck for a period of 36-months. The truck is utilized for the delivery of
meal and laundry services to homeless clients sheltered at the Philip D. Lewis
Center (Center). The vehicle was
competitively procured from Ryder Trucking via an Invitation to Bid, but was
not delivered until March 2016, as Ryder Trucking experienced abnormal delays
in customizing the truck, which included installing a motorized lift gate. The vehicle lease agreement between Ryder
Trucking and GGI commenced in March 2016 and will expire in March 2019.
Approval of this agenda item will amend the Agreement to coincide with the end
date of the vehicle lease agreement. Any
funds remaining unexpended after expiration of this Agreement will be reprogrammed
to fund other eligible CDBG activities. These are Federal CDBG funds which
require no local match. Countywide (JB)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
4. Staff recommends
motion to approve: Consent for Colemesha K. Sherrod, a Palm Beach
County Facilities Development & Operations (FD&O) employee, to receive
State Housing Initiative Partnership (SHIP) funds under the Purchase Assistance
HOME Match Program as administered by the Department of Economic Sustainability
(DES). Summary: Colemesha K. Sherrod is an income eligible
applicant who is seeking to receive $65,000 in a forgivable second mortgage
under the Purchase Assistance Program. Funding availability for the program was
posted on the DES website and advertised in the Palm Beach Post on February 21
and 24, 2016. Applicants are funded on a
first qualified, first approved basis as long as funds are available. Ms.
Sherrod, who applied for assistance on April 6, 2016, has been employed by the
Palm Beach County FD&O as a Security Officer since May 2016. She is seeking to purchase a home at 305
Steele Circle in South Bay. The purchase
price of the home is $136,900 and it has appraised at $137,000. It contains 1,475 square feet with three
bedrooms and two bathrooms. The total
project cost is $148,523. Ms. Sherrod’s
contribution will be $4,791.50 which meets her minimum required contribution of
three and one-half percent (3.5%) of the purchase price. The first mortgage of $78,457, to be provided
by US Mortgage Corporation, will be for 30 years at a 4.625% interest. The County’s second mortgage of $65,000 will
be a deferred loan that is forgiven at the end of 30 years as long as the home
remains the homeowner’s principal place of residence. If the homeowner rents,
sells, or otherwise conveys the home during the 30 years, the entire principal
amount will become due and payable. It
is DES policy to seek the consent of the Board of County Commissioners (BCC)
whenever County employees are receiving assistance through DES Programs. These
are State SHIP funds which require no local match. District 6 (JB)
5. Staff recommends
motion to approve: Consent for Kesher N. Myers, a Palm Beach County
Library System employee, to receive State Housing Initiative Partnership (SHIP)
funds under the Purchase Assistance Program as administered by the Department
of Economic Sustainability (DES). Summary: Kesher N. Myers is an income eligible
applicant who is seeking to receive $65,000 in a forgivable second mortgage
under the Purchase Assistance Program.
Funding availability for the Program was posted on the DES website and
advertised in the Palm Beach Post on February 21 and 24, 2016. Applicants are funded on a first qualified,
first approved basis as long as funds are available. Ms. Myers, who applied for assistance on
April 5, 2016, has been employed by the Palm Beach County Library System as a
Library Associate I since June 2014. She
is seeking to purchase a home at 5916 Basil Drive in West Palm Beach. The purchase price of the home is $180,000
and it has appraised at $180,000. It
contains 1143 square feet with two bedrooms and one and one-half
bathrooms. The total project cost is
$189,635. Ms. Myers’ contribution will
be $6,300 which meets the $6,300 minimum required contribution of three and
one-half percent (3.5%) of the purchase price.
The first mortgage of $120,000, to be provided by Iberia Mortgage, will
be for 30 years at a 4.25% interest. The
County’s second mortgage of $65,000 will be a deferred loan that is forgiven at
the end of 30 years as long as the home remains the homeowner’s principal place
of residence. If the homeowner rents,
sells, or otherwise conveys the home during the 30 years, the entire principal
amount will become due and payable. It
is DES policy to seek the consent of the Board of County Commissioners (BCC)
whenever County employees are receiving assistance through DES Programs. These
are State SHIP funds which require no local match. District 2 (JB)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: executed Agreements received during the
month of November and December 2016, as well as January 2017:
A) Standard Potable Water and Wastewater Development
Agreement with DiVosta Homes, L.P., No. 02-01146-001 (District 6) (OR BK 28708
PG 0967-975);
B) Potable Water and Wastewater Development Agreement with
Off Lease Only Inc., No. 01-01249-000 (District 2) (OR BK 28744 PG 1383-1394);
and
C) Change Order No. 3 for Water Treatment Plant No. 9
Emergency Generator Replacement with TLD Diversified, Inc. (District 5).
Summary: In accordance with County PPM CW-0-051, all delegated
contracts/agreements/grants/procurement items must be submitted by the
initiating Department as a receive and file agenda item and are attached to the
Agenda Item unless the documents have been recorded in the Public Records of
Palm Beach County. The documents have been fully executed on behalf of the
Board of County Commissioners (BCC) by the Director of the Water Utilities
Department (WUD) in accordance with Resolutions R93-1619, R96-0228, and
R2003-0539 and are now being submitted to the BCC to receive and file. (MJ)
2. Staff recommends
motion to approve: Contract with Florida Design Drilling Corporation
for the Water Treatment Plant (WTP) No. 3 Wellfield Improvements Project
(Project) in
the amount of $1,396,875. Summary:
On November 9, 2016, four bids were received to rehabilitate
seven production wells for WTP No. 3. Work will include the replacement of the
screen and gravel pack, modification or replacement of the wellhead flange and
replacement of valves. Rehabilitation of production wells is necessary in order
to restore capacity and ensure a reliable water supply to the WTPs. The
Invitation to Bid, included Bid Alternate No. 1, which provided for
rehabilitation of an additional well as part of the required work. Florida Design Drilling Corporation was determined to be the lowest responsive and
responsible bidder in the amount of $1,188,400 and additionally provided
the lowest bid for the combined Base Bid plus Bid Alternate No. 1 in the total
amount of $1,396,875. Awarding the Base
Bid plus Bid Alternate No. 1 will allow the Water Utilities Department (WUD) to
maximize the number of wells to be rehabilitated under the allotted budget. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15% overall. The Contract with Florida
Design Drilling Corporation provides for SBE participation of 95%
overall. Florida Design Drilling
Corporation is a Palm Beach County company. (WUD Project No. 16-042) District
5 (MJ)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve: Work Authorization No. 7 to Hinterland Group, Inc.
for Sanitary Sewer Lining Project Wellfield System 8 (Project) in the amount of
$1,040,134. Summary: On April 15, 2014, the Board of County Commissioners
(BCC) approved the Water Utilities Department (WUD) Wastewater Gravity Lines
and Manhole Rehabilitation Continuing Construction Contract (R2014-0520) to
Hinterland Group, Inc. Work Authorization No. 7 provides for the rehabilitation
of approximately 30,000 linear feet of existing wastewater gravity pipes in the
Water Treatment Plant No. 8 Wellfield and at other locations within Palm Beach
County. The required work will include the cleaning of the lines, video
inspection and lining of the lines where necessary. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15% overall. The Contract with Hinterland Group, Inc.
provides for SBE participation of 15%.
Work Authorization No. 7 includes 100% overall participation. The cumulative SBE participation to date,
including Work Authorization No. 7, is 100% overall. Hinterland Group, Inc. is a Palm Beach County
company. This project is included in the
FY17 Capital Improvement plan adopted by the BCC. (WUD Project No. 17-016) Districts 2, 3, 5
& 6 (MJ)
4. Staff recommends
motion to approve: Contract with Aquifer Maintenance and
Performance Systems, Inc. (AMPS) for the System-wide Wellfield Maintenance for Palm Beach County Water Utilities
Department (Contract) over a 12-month term in an amount not to exceed $1,189,076 with an option to renew for four additional
12-month terms. Summary: On December 1, 2016, two bids were
received for the System-wide Wellfield Maintenance Project, with Aquifer
Maintenance and Performance Systems, Inc.
(AMPS) being the lowest, responsive, responsible bidder in the amount of
$1,189,076. The Contract will be
used for system-wide wellfield maintenance to
maintain adequate raw water supply to the Water Utilities Department’s (WUD)
water treatment plants. The Contract award is for a 12-month term with
an option to renew for four additional 12-month terms. The Contract is for a not to exceed amount of
$1,189,076, based on the anticipated work required within the initial 12-month
term, and projects will be ordered on a priority basis. Work will be assigned
by the issuance of formal Delivery Orders (DOs), with the project cost
identified in each DO. The unit prices contained in the Contract will be used
in determining the cost of these DOs. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15% overall. The Contract with AMPS provides for SBE participation
of 0% overall. During the evaluation
process, Office of Small Business Assistance determined that AMPS is not
certified to provide all of the services outlined in the bid document,
therefore did not meet the SBE goal. AMPS will perform all of the work as
specified, and is committed to making a good faith effort to obtain the SBE
participation goal for the duration of the contract period. AMPS is a local
Palm Beach County Company. (WUD Project No. 16-001/VMG) Districts 2, 3, 5 &
6 (MJ)
5. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 14 for the Water Treatment Plant 3 Wellfield
Improvements Project with JLA Geosciences, Inc. in the amount
of $402,798.48. Summary: On June 3, 2014, the Board of County Commissioners (BCC) approved the
Water Utilities Department (WUD) Contract for Consulting/Professional Services with JLA Geosciences, Inc. (R2014-0822). CSA
No. 14 will provide for hydrogeologic consulting and overall
project management services related to the Water
Treatment Plant 3 Wellfield Improvements Project.
This CSA also provides for vibration monitoring in the amount of $118,170. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15% overall. The contract with JLA
Geosciences, Inc. provides for SBE participation of 66% overall. This
CSA includes 85.61% overall participation. The cumulative SBE participation,
including this CSA is 79.28% overall. JLA
Geosciences, Inc. is a Palm Beach County company. (WUD Project No.
16-042) District 5 (MJ)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to adopt: a Resolution supporting an exchange of land between
JAMCO, Inc. and the State of Florida (State) resulting in the preservation of a
5.07-acre parcel containing environmentally sensitive submerged land located in
the Lake Worth Lagoon off of Singer Island.
Summary: JAMCO,
Inc. currently operates a marina that includes 1.14 acres of submerged land
leased from the State. JAMCO Inc.
proposes to swap 5.07 acres of submerged land it owns off of Singer Island for
the 1.14 acres of state-owned land. This
5.07-acre parcel contains important seagrass and mangrove habitat located in
close proximity to John D. MacArthur Beach State Park. JAMCO, Inc. requests support from the Board
of County Commission (BCC) for its pending application for the exchange of
sovereignty submerged land. The result
of the transaction will preserve the 5.07 acres which is important to the
health of the Lake Worth Lagoon. The
adoption of this Resolution has no fiscal impact to the County. District 1
(AH)
2. Staff recommends
motion to receive and file: Arthropod Control Budget Amendment No. 4 to
Agreement No. 022266 with the Florida Department of Agriculture and Consumer
Services (FDACS) for fiscal year 2015-2016 which revises the Mosquito Control
State-reported budget for August 2016 by increasing Personal Services by
$44,450.59, Misc. Supplies by $3,077.67, and Capital Outlay by $38,681.54 to
account for $86,209.80 in funding received from the Department of Health (DOH). SUMMARY: On October 20, 2015, the Board of County
Commissioners (BCC) approved Contractual Services Agreement No. 022266 with
FDACS (R2015-1498). On July 12, 2016,
the BCC accepted Purchase Order No. AF5E7B related to Executive Order Number
16-29 with the DOH providing for domestic mosquito control services related to
the Zika virus health emergency. On
September 13, 2016, the BCC approved Amendment No. 1 (R2016-1175) and Amendment
No. 2 (R2016-1176) adjusting various budget line items to balance the Mosquito
Control Monthly Report. On October 18,
2016, the BCC approved Amendment No. 3 (R2016-1521) adjusting various budget
line items to balance the Mosquito Control Monthly Report. Delegated authority to sign all future time
extensions, task assignments, certifications and other forms associated with
this Agreement was approved on October 20, 2015. Countywide (AH)
3. Staff recommends
motion to receive and file: Amendment
One to Grant Agreement No. HL056
(Agreement) with the Florida Department of Economic Opportunity (DEO) revises
the costs associated with Deliverable 1 and 2 to align with the contractor’s
bid. Agreement Deliverable1 will be
reduced by $124,970 and Deliverable 2 will increase by $124,970. Summary: On August 16, 2016, the Board of
County Commissioners (BCC) approved the DEO Grant Agreement No. HL056
(R2016-1000) reimbursing the County up to $1,000,000 for construction of the
Pahokee Marina Project, which includes the removal of a section of an existing
pier and the installation of a wave attenuation system. Total construction cost is $1,000,000 and does
not require a local match. Delegated
authority to sign all future time extensions, task assignments, certifications
and other forms associated with this Agreement was approved at that time. Amendment One reallocates the contractor’s
construction costs between Agreement Deliverable 1 with a reduction of
($124,970) and increasing Agreement Deliverable 2 by $124,970. District 6
(AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to receive and file:
A) Amendment No. 2 to
Agreement No. 14PB6 (R2014-0531) with the Florida Department of Environmental Protection (DEP) provides for
an extension in term through March 31, 2017, extends the final Disbursement
Request Package submittal time to March 31, 2017, and deletes Attachment A-1,
Grant Work Plan and replaces it with Attachment A-2, Revised Grant Work Plan
which includes a new Deliverable “A” due February 28, 2017; and
B) Amendment No. 3 to Agreement No. 14PB6
(R2014-0531) with DEP which provides for an extension in term through June 30,
2017, extends the final Disbursement Request Package submittal time to July 30,
2017, changes to the Grantee’s duty to provide access to public records, added
Paragraph 26 “Termination False Certification, Scrutinized Companies,
Boycotting” and deletes Attachment A-2
Revised Grant Work Plan and replaces it with Attachment A-3, Revised Grant Work
Plan which includes a new Deliverable “A” due May 30, 2017.
Summary: On April 15, 2014, the Board of
County Commissioners (BCC) approved DEP Agreement
No. 14PB6 (R2014-0531) providing $150,000 in funding assistance for the Lake Worth Lagoon Monastery
Artificial Reef Project (Project) with a completion date of January 31,
2016. These funds require no match from
the County. Delegated authority to sign all future time extensions,
certifications and other forms associated with this Agreement was approved at
that time. On May 3, 2016, the BCC
approved Amendment No. 1 (R2016-0574) time extension through January 31, 2017
due to Project location change. Amendment No. 2 and Amendment No. 3 time
extensions allow for the use of recently donated reef modules. Districts
1&7 (AH)
5. Staff recommends
motion to approve: a Management Plan (Plan) for the Winding Waters Natural Area. Summary: The Plan identifies natural resources present on the site and provides
for the preservation, restoration, management and passive recreational uses of
those resources. The first update to the
Plan will be due in 2027. District 7 (AH)
6. Staff recommends
motion to receive and file: Change Order No. 2 to Grant
Agreement No. 11PB1 (Agreement) (R2011-0930) with the Florida Department of
Environmental Protection (FDEP) for the South Lake Worth Inlet Management Plan
Implementation (SLWIMP), which revises Attachment A-4, Grant Work Plan with
Attachment A-5, Revised Grant Work Plan.
This revision added Deliverable C-1 and Deliverable D-1 for the
submittal of outstanding invoices eligible for reimbursement for Turtle Nesting
Surveys in 2013 and 2014, respectively. Summary:
Change Order No. 2 replaces Attachment A-4, Grant Work Plan with
Attachment A-5, Revised Grant Work Plan for reimbursement of Turtle Nesting
Survey invoices from 2013 and 2014. The Agreement was approved by the Board of
County Commissioners (BCC) on June 21, 2011 (R2011-0930) at which time
delegation to sign all future time extensions and other necessary minor
amendments that do not significantly change the scope of work or terms and
conditions of the Agreement was authorized. Districts 1 & 4 (AH)
7. DELETED
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
8. Staff recommends
motion to approve: Work
Order No. 0650-5 to the Palm Beach County Artificial Reef & Breakwater
Annual Contract (R2015-0650), Project No. 2015ERM01 with Coston Marine
Services, Inc. for an amount not-to-exceed $338,259.81 providing for a living
shoreline project along Bryant Park in Lake Worth for a period of 120 calendar
days. Summary: On
May 19, 2015, the Board of County Commissioners approved an annual construction
contract with Coston Marine Services, Inc. (Coston), a Palm Beach County Small
Business Enterprise (SBE) Company, for the Palm Beach County Artificial Reef
& Breakwater Annual Contract (R2015-0650), Project No. 2015ERM01
(Contract). Work Order No. 0650-5
provides for a living shoreline project to include the placement of 2,895 tons
of stone and 426 tons of sand along approximately 1,000 linear feet of the
bulkheaded shoreline at Bryant Park in the City of Lake Worth. The placement
of rock and sand will create four intertidal planters along the seawall,
creating important wetland habitat and providing shoreline resilience against
sea level rise. The SBE
participation goal established by the SBE Ordinance (R2002-0064) is 15%
overall. Coston committed to an overall 86.28%
SBE participation in the Contract and will achieve 88.17% on the Contract,
including this Work Order. There is
99.05% SBE participation on this Work Order.
The total cost of $338,259.81 will be shared by Florida Department of
Environmental Protection (R2014-1946) at 49.99% and the County at 50.01%. District
7 (DC)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following
original executed Sponsorship
Agreement:
Boynton
Beach Associates XVIII, LLLP, cash sponsorship of a series of nine concerts and
eighteen movie nights, Canyon Town Center Amphitheater, for the period January
6, 2017, through December 30, 2017.
SUMMARY: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The
Sponsorship Agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the County Administrator/Director of the Parks and
Recreation Department in accordance with Resolution 2008-0442, amended by
Resolution 2017-0102, and is now being submitted to the Board to receive and
file. These sponsored events help offer
a balanced schedule of events which promote the quality of life in the
communities we serve. District 5 (AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to receive and file: the following original executed Entertainment Contractor Agreements:
A) The
Long Run Band Inc., Sunset Cove Amphitheater, on January 7, 2017; an
B)
Blackwood Productions LLC, The Fabulous Fleetwoods, Canyon Amphitheater,
on January 21, 2017.
Summary: The Parks and Recreation Department produces cultural activities to
promote the quality of life in the communities it serves. The
Parks and Recreation Department produced two successful Concerts in January. These events were attended by an estimated 1,200
people and generated positive support and goodwill for the County. A sponsorship from GL Homes offset the
expenses of the concert at the Canyon Amphitheater and a donation from the West
Boca Community Council offset a portion of the entertainment costs at Sunset
Cove Amphitheater. In accordance
with County PPM CW‑O‑051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a Receive and File agenda
item. These Entertainment Contractor Agreements have been fully executed on
behalf of the Board of County
Commissioners (Board) by the Director of the Parks and Recreation Department in
accordance with Resolution 2008-1109, amended by Resolutions 2010‑0644
and 2014-0168, and are now being submitted to the Board to receive and file. District
5 (AH)
3. Staff recommends
motion to receive and file: the following original executed Amphitheater Rental Agreements:
A) The
Leukemia & Lymphoma Society, Inc., Light the Night, Sunset Cove
Amphitheater, on November 19, 2016;
B) Teach the
Beach Foundation, Inc., Beers and Bands Craft Beer Festival, Seabreeze Amphitheater,
on November 19, 2016;
C) Pancreatic
Cancer Action Network, Inc., Purple Stride Broward/Palm Beach 5K, Sunset Cove Amphitheater,
on November 20, 2016; and
D) People’s Trust Holdings, LLC, Employee Appreciation
Picnic, Sunset Cove Amphitheater, on December 17, 2016.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Amphitheater
Rental Agreements have been fully executed on behalf of the Board of County
Commissioners (Board) by the Director of the Parks and Recreation Department in
accordance with Resolution 2009-0335, amended by Resolutions 2009-1807,
2012-1715, and 2014-0166 and are now being submitted to the Board to receive
and file. These events help to offer a
balanced schedule of events which promote the quality of life in the
communities we serve. An estimated 1,500
people attended the events produced under these Amphitheater Rental Agreements.
Districts 1 & 5 (AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to receive and file: the following original executed Sound and Light Production Services Contractor Agreements:
A) Blackwood Productions, LLC, Light
the Night, Sunset Cove Amphitheater, on November 19, 2016; and
B) Blackwood Productions, LLC, The
Long Run, Sunset Cove Amphitheater, on January 7, 2017.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Sound
and Light Production Services Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the Director of the Parks and Recreation
Department and are now being submitted to the Board to receive and file. District
5 (AH)
5. Staff recommends
motion to approve: Interlocal
Agreement with the School Board of Palm Beach County for the coordination of
art education programs for students with disabilities. The term of the Agreement is for one-year
effective March 14, 2017, through March 13, 2018. Summary:
This Agreement
enables the School Board and the Parks and Recreation Department to utilize
each other’s personnel, expertise and services, and provide for Art Education
to the Palm Beach County School District’s students with disabilities. The
Parks and Recreation Department and School Board recognize the benefits
to be derived by utilizing each other’s personnel, expertise and services
thereby minimizing the duplication of services for students with disabilities. The term of this Interlocal Agreement is
for one year and shall be automatically renewed up to nine additional
consecutive one year terms. There are no costs to or payments required of either the School Board or
the Parks and Recreation Department in fulfilling the provisions of this Agreement. The School Board approved the new Agreement
at its January 18, 2017 meeting. Countywide (AH)
6. Staff recommends
motion to receive and file: the
following original executed Independent Contractor Agreements:
A) Palm
Beach County Officials Association, Inc., Fall 2016 Junior Volleyball
Officials, West Boynton Recreation Center, for the period of November 8, 2016,
through December 28, 2016; and
B) Connie
Mullen, Winter 2017 Fitness Instructor, West Jupiter Recreation Center, for the
period of January 10, 2017, through May 23, 2017.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File Agenda Item.
These Independent Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the Director/Assistant
Director of the Parks and Recreation Department in accordance with Resolution
94-422, amended by Resolutions 2002-2103, 2007-0409, and 2012-0168, and is now
being submitted by the Board to receive and file. Districts 1 & 3 (AH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends motion
to:
A) accept the donation of $5,000 from the Weinig Foundation for the
Read a Recipe for Literacy Program; and
B) approve a Budget Amendment of $5,000 in the Special Revenue Fund
to recognize the donation and appropriate it to the Read a Recipe Program.
Summary: The Parks and Recreation Department operated
the Read a Recipe for Literacy Program from 2008 to 2015 and has transferred
operation of the program to the Cooperative Extension Service Department. This donation of $5,000 will continue to fund
the program. District 7 (AH)
2. Staff recommends
motion to approve: Grant
Agreement with the Western Palm Beach County Farm Bureau, Inc. in an amount not
to exceed $20,000 from Agricultural Economic Development Program funds to
assist in conducting the 2017 Palm Beach County Sweet Corn Fiesta. Summary:
The 2017 Palm Beach County
Sweet Corn Fiesta will be held on April 30, 2017, with expenses incurred after
April 1, 2017 being eligible for reimbursement. This event will increase
public awareness of local agriculture on a regional and statewide basis.
It provides an opportunity for a local agricultural organization, the Western
Palm Beach County Farm Bureau, to stage an event that will make our residents
more aware of the economic significance of our largest vegetable row crop in
our County’s billion-dollar agricultural industry while bringing in people from
surrounding counties. This is the 17th
year for the event. The Palm Beach
County Agricultural Enhancement Council has reviewed the request and met with
representatives of the Western Palm Beach County Farm Bureau. Countywide (AH)
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff
recommends motion to:
A) receive
and file an Award Letter from the Florida Department of Law Enforcement
(FDLE), Edward Byrne Memorial Justice Assistance Grant (JAG) Program, Contract Number
2017-JAGC-PALM-1-F9-015 in the amount of $233,395 for the period of October 1,
2016, through September 30, 2017, to fund the Adult Reentry Program;
B) approve
a Budget Amendment of $38,212 in the Criminal Justice Grant Fund to adjust the
budget to the actual grant award and increase the transfer to the Justice
Service Grant Fund; and
C) approve
a Budget Amendment of $38,212 in the Justice Service Grant Fund to recognize
the transfer from the Criminal Justice Grant Fund.
Summary: Palm Beach County was allocated
$233,395 in federal funds as part of the U.S. Department of Justice, Edward
Byrne Memorial JAG Countywide Solicitation Formula Grant Program. On May 23, 2016, the Criminal Justice
Commission (CJC) approved recommendations made by the CJC’s Finance Committee
to allocate these funds to the existing Adult Reentry Program operating under
the County’s Public Safety Department. This program provides transitional
services to adults reentering society from jail and prison. At the August 16,
2016, Board Meeting, the Mayor’s signature was ratified on the Grant Application
(R2016-1027). Grant 2017-JAGC-PALM-1-F9-015 was awarded on October 19, 2016 and
accepted on November 10, 2016 by Kristina Henson, Executive Director of the
CJC, in accordance with R2016-1027. Countywide (JB)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to receive and file: a
License Agreement Relating to Fire Rescue Training and Structure Burn with
KidSanctuary Campus, Inc. for the period December 15, 2016, through December 31,
2017. SUMMARY: On February 5, 2013,
the Board adopted Resolution Number R2013‑0175 authorizing the County
Administrator, or designee (the Fire Rescue Administrator) to execute standard
agreements with property owners relating to fire rescue training, including
live structure burns. This License
Agreement, grants Palm Beach County Fire Rescue, the authority to conduct fire
rescue training exercises on the parcels of property identified in the agreement.
This standard License Agreement has been fully executed by the Fire Rescue
Administrator and the property owner of 7926 Pioneer Road (parcel control
number 00-42-43-27-05-012-0244) and 7940 Pioneer Road (parcel control number
00-42-43-27-05-012-0243), and is now being submitted to the Board as a Receive
and File agenda item in accordance with Countywide PPM CW-O-051 for the
Clerk and Comptroller’s Office to receive and file. District 2 (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: the Third
Amendment to Agreement R2014-1071, as amended, for
network services with The Raymond F. Kravis Center for the Performing Arts,
Inc. (Kravis Center), to increase network
service fees and expand their wireless network.
SUMMARY: The Kravis Center
has an existing network services Agreement, as amended, with Palm Beach County
(R2014-1071) for an initial term of one year with automatic one-year renewals
unless notice is given by either party.
This Third Amendment increases bandwidth network service fees, provides
fiber optic cabling to their roof, and revises the wireless network service by
adding two nodes within the ballroom. In
addition, it includes a one-time installation estimate of $125 for the wireless
nodes and a fiber installation fee not-to-exceed $5,000. Both rate changes are effective February 1,
2017. Fees for network handover service
remain the same. The revised total annual service revenue is
$23,220 for FY 2017, a net increase of $2,880. The Florida LambdaRail LLC has
approved connection of the Kravis Center to the Florida LambdaRail network. District
7 (PFK)
2. Staff recommends
motion to approve: an
Agreement with United States Sugar Corporation, Inc. (Railroad) to allow Palm
Beach County to construct, use and maintain a fiber optic cable pathway under
the tracks and property owned by Railroad along State Road 80 near Belle Glade,
FL. for a one-time cost of $1,250 and an annual, recurring cost of $550. SUMMARY:
Information Systems Services is in the process of extending the
County-owned fiber optic telecommunications network to the western communities
of Palm Beach County. This network
extension will allow the County to provide an enhanced level of
telecommunication services to County facilities in this region and will enable
the disconnection of leased telecommunications circuits resulting in an annual
operating savings to the County of $973,800. District 6 (PFK)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
3. Staff recommends
motion to approve:
A) a Budget Amendment in the amount of $95,149
in the Public Building Improvement Fund to recognize interfund transfers from
the Fire Rescue MSTU Fund and Court Information Technology Fund, and to
recognize revenue from the Clerk & Comptroller’s Office;
B) a Budget Transfer of $4,604 in the Fire
Rescue MSTU Fund to establish an interfund transfer to the Public Building
Improvement Fund; and
C) a Budget Transfer of $9,208 in the Court
Information Technology Fund to establish an interfund transfer to the Public
Building Improvement Fund.
SUMMARY: Information Systems Services has operated
the County’s Enterprise Data Center located at the Vista Center complex since
March 2016 and has received requests for additional rack space in the facility
from other County agencies, including the Clerk & Comptroller’s Office, the
Public Defender’s Office, Court Administration and Fire Rescue. These newest tenants have agreed to pay for
the additional equipment to be allocated solely for their use, and are
contributing the cost of that equipment to the Capital Project Fund through
this Budget Amendment totaling $95,149. District 2 (PFK)
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: the Emergency Medical Services
(EMS) County Grant ID Code C5050 Award Letter from the State of Florida
Department of Health, Bureau of EMS to improve and expand the EMS system for
the period December 23, 2016, through December 15, 2017, in the amount of
$193,474. Summary: The EMS
County Grant is an annual grant provided to Palm Beach County from the Florida
Bureau of EMS, to improve and expand the EMS system. The funds are used to purchase EMS equipment
which is distributed to EMS providers and other agencies that are eligible for
EMS grant funding. No County matching funds are required for this grant. Countywide
(LDC)
2. Staff recommends
motion to receive and file: First
Amendment to the Interlocal Agreement for Civil Drug Court with the City of
Riviera Beach (R2016-0280) to revise the budget for FY2017 without changing the
total funding amounts. Summary: The
original Interlocal Agreement with the City of Riviera Beach was approved by
the Board of County Commissioners on March 1, 2016 for the period October 1,
2015, through September 30, 2018, in the amount of $401,700 to provide support
to the Civil Drug Court program and substance abuse treatment services. The
Civil Drug Court program, located in the City of Riviera Beach, provides case
management services and contracts for residential and outpatient substance
abuse services arising from court ordered treatment for indigent clients
throughout the County. The First Amendment to the Interlocal Agreement revises
the budget exhibit to move $2,000 from maintenance/equipment and reallocate
$500 to operating supplies, $500 to promotional, and $1,000 to training without
changing the total funding amounts. On March 1, 2016, the County Administrator
or designee was authorized to execute minor amendments and administrative
documents associated with this agreement on behalf of the Board of County
Commissioners, after approval of legal sufficiency by the County Attorney’s
Office, and within budgeted allocations. Countywide (LDC)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to:
A) approve
Amendment No. 003 to Contract No. COHJ3 (R2016-0203) with the State of Florida,
Department of Health (FL DOH) to revise program tasks, performance measures and
financial consequences to align with current Green Dot Strategy instruction;
and
B) authorize the County
Administrator, or designee, to execute future amendments thereto with the FL
DOH for the Green Dot program on behalf of the Board of County Commissioners,
after approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations.
Summary: The Division of Victim Services
has a five-year contract (COHJ3) with FL DOH to receive grant funds to
implement the Green Dot Strategy for sexual violence prevention. This is the third contract amendment in the
first 12 months. This Amendment revises program tasks, performance measures,
and financial consequences as follows: increases face-to-face meetings from six
annually to four monthly and Overview Speeches from four to ten annually,
revises Bystander trained requirements from 13.5% of the target population to
150 individuals, allows for Booster Sessions to be conducted electronically and
for the social media campaign to be completed anytime during the year, requires
quarterly completion of Fidelity Review Checklist (FRC), and adds language for
instructors to obtain proficiency with presentation delivery. This Amendment reduces the financial
penalties for failure to provide practice Overview Speeches and Bystander
Trainings from five to one percent, Bystander Training from ten to two percent,
and Booster Sessions from five to two percent. Countywide (LDC)
4. Staff recommends
motion to receive and file:
A) executed
Modification No. 1 to Subgrant Agreement 17-BG-83-10-60-01-057 (R2016-1403) for
FY 2016-2017 Emergency Management Preparedness and Assistance (EMPA) grant with
the State of Florida, Division of Emergency Management (FDEM) to receive an
additional $10,000 in grant funding for the period July 1, 2016 through June
30, 2017, to improve and enhance emergency management plans and programs and
provide operational support to maintain state required programs; and
B) approve a Budget Amendment of $10,000
in the EMPA Fund to recognize the additional grant funds.
Summary: The EMPA grant is a state funded grant which
recurs annually, with the funds being distributed to the Public Safety
Department's Division of Emergency Management. These funds are used to enhance
and improve emergency management plans and programs and provide operational
support to maintain state required programs consistent with the state's
Comprehensive Emergency Management Plan. On October 14, 2016, the Division of
Emergency Management received their Emergency Management Accreditation Program
Award. Because of this achievement, FDEM awarded the County an additional
$10,000 in grant funding bringing the total award to $115,806. R2012-1731
dated November 20, 2012 gave authority to the County Administrator, or
designee, to execute these agreements on behalf of the Board of County
Commissioners. The
EMPA grant requires a match equal to the lesser of the average of the previous
three years or the last fiscal year level of the County general revenue
funding. Match requirement is included in the County budget. Countywide (LDC)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
5. Staff recommends
motion to receive and file:
Grant Adjustment Notice (GAN) numbered 25, with the U.S. Department of
Justice (DOJ), Office on Violence Against Women (OVW), Grants to Encourage
Arrest Policies and Enforcement of Protection Orders Program (GTEA)
(2014-WE-AX-0011), which facilitated administrative filing and approvals
through January 30, 2017. Summary: As per grant guidelines, certain expenditures
and work product require approval from the OVW GTEA grant manager. The approval process is facilitated by
drafting a GAN and submitting it through the OVW’s Grant Management web portal. This GAN facilitated approval of grant funds
for one victim advocate to attend the Attorney General Crime Victim
Practitioner designation training. The
approved grant budget, total grant, and scope of work remained the same. R2014-1633 authorized the County
Administrator or designee to execute future awards, contract, sub-recipient
agreements and sub contracts and amendments/modifications utilizing funding
from the DOJ, OVW on behalf of the Board of County Commissioners. Countywide
(LDC)
6. Staff recommends
motion to receive and file: Second
Amendment to Contract for Professional Services (R2015-1661), with Drug Testing
and Counseling Services, Inc. increasing the scope of services for drug
treatment and testing services for individuals referred by the Adult Drug
Court, Delinquency Drug Court, and Family Drug Court for the period October 1,
2015, through September 30, 2018. Summary: This Amendment will allow for a change in the
scope of services in an area of the Drug Court program that is in need of
additional drug testing services, specifically for opiate use. Expanded opioid tests will test for specific opioid/opiate
activity such as codeine, morphine, 6-acetylmorphine, hydrocodone,
hydromorphone, oxycodone, and oxymorphone as the abuse of these drugs have
become more prevalent in the past year. The
first contract amendment (R2016-1042) with Drug Testing and Counseling
Services, Inc. was approved by the Board of County Commissioners on August 16,
2016 that reduced the contract for a not to exceed amount of $872,175. This
Amendment expands the types of drug testing services that can be provided
without changing the total contract amount. The Amendment for Drug
Testing and Counseling Services, Inc. was executed in accordance with
R2015-1661, which authorized the County Administrator or designee to execute
minor amendments and administrative documents associated with these contracts
on behalf of the Board of County Commissioners, after approval of legal
sufficiency by the County Attorney’s Office, and within budgeted allocations. Countywide
(LDC)
Z. RISK
MANAGEMENT
1. Staff recommends
motion to approve: Renewal of the County’s excess property,
liability, and workers’ compensation insurance program for the period April 1,
2017, through March 31, 2018, purchased through the County’s contracted broker,
Arthur J. Gallagher Risk Management Services, Inc., under Contract No.
15-050/LJ, for a total cost not-to-exceed $9,431,991.10. SUMMARY: The projected 2017-2018 excess insurance
program renewal premiums reflect a total cost not-to-exceed $9,431,991.10,
representing no overall premium increase over the expiring program cost. The
“flat” renewal indicates a stable insurance market for the County’s property,
liability, and workers’ compensation exposures. The projected cost reflects an
accurate current quotation of the final program renewal premiums; however, the
broker will continue to negotiate with the excess carriers until the March 31st
program expiration to potentially reduce windstorm risk through a lower
deductible, higher coverage limits, or a combination thereof. The County’s
total insurable value of its buildings currently stands at $2.55 billion. The
amount of property insurance purchased contemplates probable maximum loss
modeling of various possible loss scenarios and includes a $1 million
self-insured retention (SIR) and a 5% windstorm deductible per insured
location. The program also includes excess liability insurance covering $5
million excess of a $500,000 SIR per occurrence, and excess workers’
compensation insurance covering all costs excess of a $2 million SIR per
occurrence. All state mandated surcharges and assessments are contained within
the estimated cost. Sufficient funds are budgeted in FY 2017/2018 for this
coverage. Countywide (HH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida, approving the submission of a Section 5311 Grant
Application, total project cost of $625,756 for operating and/or capital assistance
under U.S.C. Section 5311(f), Intercity Bus Service Program, as administered by
the Florida Department of Transportation (FDOT). Summary: FDOT has been designated by Florida’s
Governor to administer the Section 5311(f) Program. One objective of the funding for intercity bus
service under Section 5311 is to support the connection between rural areas and
the larger regional or national system of intercity bus service. FDOT has
notified Palm Tran that an allocation of Section 5311 funds in the amount of
$312,878 is available for non-urbanized areas for mass transit operating
assistance, for the period of October 1, 2017, through September 30, 2018. If the Grant application is approved, it is
staff's recommendation to partially offset the operating costs of Palm Tran’s
fixed route service in the Lake Region of Palm Beach County (Routes 40, 47, and
48). The Grant Application is for a
total project cost of $625,756, which requires a 50% local match of ($312,878
Local Funds, $312,878 FDOT Funds). Palm Beach County will provide the local
match funding from the local option gas tax. The Grant match will be included
in Palm Tran’s proposed FY 2018 Budget. District 6 (DR)
2. Staff recommends
motion to adopt: a Resolution
of the Board of County Commissioners (BCC) of Palm Beach County, Florida
affirming the BCC's desire to continue as the Community Transportation Coordinator (CTC) for Palm Beach
County; requesting the Palm Beach Metropolitan Planning Organization (MPO)
adopt a Resolution officially recommending the BCC as the CTC for Palm Beach
County; and requesting the MPO to notify the Florida Commission for the
Transportation Disadvantaged (CTD) accordingly.
Summary: Since 1999, the BCC, acting through Palm Tran,
has been the designated CTC for Palm Beach County. Palm Tran, on behalf of the BCC, has
fulfilled all CTD requirements to coordinate transportation services for the
transportation disadvantaged with the most cost effective and efficient
service. The Agreement between the BCC
and CTD to provide services as the designated CTC for Palm Beach County expires
June 30, 2017. Chapter 427, Florida
Statutes requires the MPO to recommend a CTC to the CTD for approval. The BCC’s notification to the MPO-by letter
and resolution-of its desire to continue as the CTC for Palm Beach County is
necessary prior to the MPO’s supportive recommendation. Countywide (DR)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN (Cont’d)
3. Staff
recommends motion to:
A) approve the submittal of the Fiscal Year 2017
Certifications and Assurances (Assurances) to the Federal Transit
Administration (FTA);
B) approve
the FTA Master Agreement FTA MA (23) dated October 1, 2016; and
C) authorize Palm Tran’s Executive Director, or his
designee, through the County Administrator, to electronically execute and file
the required Certifications & Assurances on behalf of the Board of County
Commissioners (BCC) and to bind the BCC’s compliance with the Certifications
& Assurances.
Summary: On December 20, 2016, the FTA published
in the Federal Register the FY 2017 list of Certifications and Assurances and
the FY 2017 Master Agreement. The annual
list of Assurances covers 23 topics such as Lobbying, Alcohol and Controlled
Substances Testing, Seniors and Individuals with Disabilities Programs,
Non-Discrimination, DBEs and Hiring Preferences. FTA requires grantees to submit Certifications
and Assurances within 90 days of publication.
Submitting the assurances to the FTA, signifies the County’s commitment
to comply with the pre-award requirements that apply to any award the County
pursues during FY2017. The FTA also
requires an affirmation from the applicant's attorney that the applicant has
authority to make and comply with the Assurances. The FTA Master Agreement MA (23) contains the
standard terms and conditions for an award of federal assistance administered
by the FTA and supersedes the previous MA (22) dated October 1, 2015. These documents do not allocate any funding
or pledge any county funds. Countywide
(DR)
4. Staff recommends
motion to:
A) adopt a Resolution of the Board of County
Commissioners of Palm Beach County, Florida, finding that certain County-owned
buses are not needed for the County's transit system or any other County
purpose; Authorizing the sale, conveyance and transfer of two buses to Lakeland
Area Mass Transit District; approving an Agreement regarding the sale,
conveyance and transfer of buses; establishing an effective date; and
B) approve an Agreement regarding the sale, conveyance
and transfer of two buses to Lakeland Area Mass Transit District.
Summary: Palm Tran needs to dispose of two 2003 Gillig 29 ft. buses that have
reached their useful life and may be sold or transferred with the FTA's
approval. Lakeland Area Mass Transit District has approached Palm Tran and
expressed a desire to acquire the buses. Further, they have affirmed that they
are an entity qualified and eligible to receive a conveyance of personal
property from Palm Beach County in accordance with the requirements of Section
125.38, F.S., and that they desire to use the buses for the public or community
interest and welfare. Palm Tran will submit the Board's Resolution to the FTA
and request written approval to transfer the buses for the agreed sum of
$2. These buses were purchased using
100% Federal funds. Countywide (DR)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
BB. YOUTH SERVICES
1. Staff
recommends motion to:
A) approve Cooperative Agreement with Bay Area Youth
Services, Inc., d/b/a BAYS Florida, (BAYS) to provide behavioral therapy
services to youth and their families as part of the State of Florida’s Juvenile
Diversion Alternative Program to become effective upon execution by the parties
for a period of two years, with an automatic two-year renewal, at no cost to
the County; and
B) authorize the County Administrator, or designee, to
execute any future agreements/minor amendments with BAYS to provide behavioral
therapy services.
Summary: BAYS coordinates various services under the
Juvenile Diversion Alternative Program (JDAP). When appropriate, BAYS desires
to coordinate with the Youth Services Department (YSD) and the wide range of therapeutic services provided to youth and
their families. Only youth referred by the Department of
Juvenile Justice and approved by the State Attorney’s Office shall be admitted
into the JDAP program. BAYS accepts the
JDAP youth referrals within the 15th Judicial Circuit, and other
Florida locations. BAYS, a Florida
not-for-profit organization, provides youth and family services, and assigns a
case manager for each JDAP referred youth.
The targeted age group to be served is 17 years and under. Countywide
(HH)
2. Staff recommends
motion to approve:
A) Contract for Provision of Services with
Friends of Community Services, Inc. (Contract) for the period April 3, 2017,
through September 30, 2017, in an amount not to exceed $452,436 for Summer Camp
Scholarships; and
B) Budget Transfer of $9,457 in the General
Fund from the Youth Violence Initiative (Unit 7678) to the Summer Camp
Scholarships program (Unit 2514) to fund the cost of the Contract.
Summary: The Summer Camp Scholarship Program pays
full tuition and associated fees for eligible children to attend day camp
during the summer months. The Board of County Commissioners has allocated
$442,979 to fund summer camp scholarships for eligible children in FY
2017. This allocation includes an
administrative fee not to exceed $8,750. Staff is recommending $9,457,
currently budgeted for the Youth Violence Prevention program, be reallocated to
cover additional funded scholarships limited to youth involved in the juvenile
justice system that may not otherwise be eligible for summer camp. Since 1995,
Friends of Community Services, Inc. (Friends) has provided support for the
Summer Camp Scholarship Program. Friends also develops and implements marketing
strategies to raise additional funding for the Summer Camp Scholarship Program.
Friends receives these funds, which are matched by Children's Services Council
of Palm Beach County, in addition to other grants and private donations
resulting in the ability to provide approximately 2,400 scholarships to Palm
Beach County youth to attend more than 90 camps. Countywide (HH)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
CC. INTERNAL AUDITOR
1. Staff recommends
motion to ratify: the County Internal Auditor’s signature on an Agreement
with the Association of Local Government Auditors to conduct a peer review of
the County Internal Auditor’s Office at an estimated cost of $4,500. SUMMARY: Government
Auditing Standards require a triennial peer review of each audit organization
conducting audits in accordance with Government Auditing Standards. This requirement applies to the County
Internal Auditor’s Office. The review
will be conducted by the Association of Local Government Auditors (ALGA). The only cost to Palm Beach County for the
peer review is the travel costs for the three-person team conducting the
review. The Agreement specifies that
meal and incidental travel expenses will be reimbursed based on the United
States Federal Government GSA Schedule for the respective region. Countywide (PFK)
DD. SHERIFF
1. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a SubRecipient
Agreement for Federal Grant Funding Assistance between the Florida Department of Law Enforcement and
the Palm Beach County Sheriff’s Office through a FY16 Paul Coverdell Forensic
Sciences Improvement Act Formula Grant in the amount of $37,588, for the period
of January 1, 2017, through December 31, 2017; and
B) approve a Budget Amendment of $37,588 in the
Sheriff’s Grants Fund.
SUMMARY: The National Institute
of Justice awarded these funds to the Florida Department of Law Enforcement for
the “FY16 Paul Coverdell
National Forensic Sciences Improvement Grant”.
On February 1, 2017, the Palm Beach County Sheriff’s Office was awarded funds
to improve the quality of forensic services. Funds provided will be used for
overtime, travel, and training costs. There is no match requirement associated with this award. Countywide (LDC)
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
2. Staff recommends
motion to approve: a
Budget Transfer of $213,000 from the Law Enforcement Trust Fund (LETF) to the
Palm Beach County Sheriff’s Office (PBSO). SUMMARY: Florida Statute 932.7055(5) provides
that the seizing agency shall use Forfeiture proceeds for school resource
officer, crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes, which include
defraying the cost of protracted or complex investigations, providing
additional equipment or expertise, purchasing automated external
defibrillators, and providing matching grant funds. F.S. 932.7055(5) also
requires that no less than 25% of the LETF’s previous year’s revenues be used
for the support or operation of drug treatment, drug abuse education, drug
prevention, crime prevention, safe neighborhood and school resource officer
programs of various non-profit organizations. The PBSO’s FY 2017 donation
requirement is $293,779. The PBSO’s support of these programs exemplifies its
strong commitment to the prevention and reduction of crime throughout the
communities it serves and its desire to put money back into these communities
to support organizations that provide such services. The year-to-date transfer for all donations to outside organizations
after approval of this item is $625,501.
The funds requested are to aid PBSO and qualified organizations that
meet the requirements set forth in F.S. 932.7055. Use of LETF requires approval
by the Board, upon request of the Sheriff.
The current State LETF balance is $2,163,471. Approval of this request
will reduce the State Law Enforcement Trust Fund balance to $1,950,471. The
PBSO certifies that the use of these funds is in accordance with F.S.
932.7055. Below is a table indicating
the organizations the PBSO seeks to fund and the corresponding amount of
funding proposed per respective organization or agency. No new positions are needed and no additional
County funds are required. Countywide (DC)
|
ORGANIZATION |
AMOUNT |
|
Child Protection Team of
Palm Beach, Inc. |
$10,000 |
|
College Path, Inc. |
$25,000 |
|
Drug Abuse Foundation of
Palm Beach County, Inc. |
$120,000 |
|
Gratitude House, Inc. |
$10,000 |
|
Horses Healing Hearts,
Inc. |
$10,000 |
|
NOPE Task Force, Inc. |
$10,000 |
|
Palm Beach County PAL,
Inc. |
$10,000 |
|
Palm Beach County
Substance Abuse Coalition, Inc. |
$3,000 |
|
Sunset House, Inc. |
$15,000 |
|
Total Amount |
$213,000 |
MARCH 14, 2017
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
3. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, a High Intensity Drug Trafficking Area (HIDTA) Program grant in
the amount of $90,354 for the Palm Beach Narcotics Task Force, for the period
of January 1, 2017, through December 31, 2018; and
B) approve a Budget Amendment
of $90,354 in the Sheriff’s Grants Fund.
SUMMARY: On February 6,
2017, the Palm Beach County Sheriff’s Office received an award from the Office of National Drug Control Policy. The
funds will be used for overtime reimbursement and other expenses associated
with the Palm Beach Narcotics Task Force. There is no match requirement
associated with this award. Countywide
(LDC)
4. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, a Letter of Donation from the Palm Beach County Police Athletic
League, Inc., for a donation in the amount of $44,000 for a one-year period;
and
B) approve a Budget Amendment in the amount of $44,000
in the Sheriff’s Grants Fund.
SUMMARY: On December 22,
2016, the Palm Beach County Police Athletic League, Inc. (PAL) provided a
Letter of Donation to the Palm Beach County Sheriff’s Office to fund the first
year salary of a Recreation Specialist who will be assigned to the Westgate
Community Center where PAL will be collaborating with Palm Beach County Parks
and Recreation to provide recreational and educational programming at the
Westgate Gymnasium. There is no match requirement associated with this
award. Countywide (LDC)
* * * * * * * * * * * *
MARCH 14, 2017
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve:
Budget amendments and transfers in various funds reflecting adjustments for
balances brought forward, other revenues, reserves and operating expenses. The total of the adjustments is an increase
of $93,635,523 in 186 funds. SUMMARY:
These budget amendments and transfers are necessary to adjust FY 2017 budgets
to reflect differences between actual and estimated revenues and expenditures
of FY 2016. These amendments adjust the balances brought forward, various
revenue, expenditure, and reserve accounts to their audited balances. The
proposed adjustments include $17,106,523 additional reserves in the General
Fund. This amount is within 1% of the
prior year’s adjustment. The adjustment is a result of:
·
($556,750)
net reduction in revenues, excess fees and commission refunds from
Constitutional Officers and Judicial: Sheriff’s Office ($2,786,184), Clerk and
Comptroller $526,388, Supervisor of Elections $363,296, Tax Collector $291,326,
Property Appraiser $403,972, Judicial $644,752 and
·
$12,460,348
BCC department expenditures less than and revenues greater than originally
estimated, and
·
$659,006
in other agencies (i.e. Commission on Ethics, Health Department, General
Government, etc.) expenditures less than and revenues greater than originally
estimated, and
·
$5,449,621
in major and other revenues greater than estimated.
FY 2018 budget projections currently assume these additional reserves
will be carried forward to balance the annual budget. Countywide (PFK)
* * * * * * * * * * * *
MARCH 14, 2017
A. ADMINISTRATION
1. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
April 4, 2017 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida,
establishing the Property Assessed Clean Energy (PACE) Program Ordinance;
providing for a title; providing for authority; providing for applicability;
providing for definitions; providing for repeal of laws in conflict; providing
for severability; providing for inclusion in the code of laws and ordinances;
providing for enforcement; providing for penalties; providing for captions; and
providing for an effective date. SUMMARY:
At the July 12, 2016 Board of County
Commission (Board) meeting, staff was directed by the Board to develop a
Property Assessed Clean Energy (PACE) ordinance to implement a Countywide PACE
program, provide for both residential and commercial availability of the
program, and provide for participation in one or more established PACE
programs. PACE programs provide financing for qualified energy efficiency,
renewable energy, and wind resistant improvements. PACE financing is repaid as an assessment on
the property’s regular tax bill. This
Ordinance reflects those directions establishing requirements for the PACE
programs, including consumer protection requirements, and incorporates best
practice standards to ensure high quality PACE providers and programs. Countywide
(JB)
2. Staff requests
Board direction: regarding the
implementation of a paid parental
leave benefit, for the birth, adoption, or placement of a foster child for
certain eligible County employees. SUMMARY: At the November 1, 2016
regular meeting of the Board of County Commissioners, staff was directed to
explore the feasibility and economic/fiscal impact of implementing a paid
parental leave benefit for County employees for the birth, adoption, or
placement of a foster child. Six
neighboring Florida cities and one county currently offer paid parental leave
benefits. All of these employers have begun offering this benefit within the
past two years, and most within the past few months. The most common duration
of paid parental leave offered by these employers is six weeks, and it is most
commonly offered to full-time employees with at least one year of service,
concurrent with Family Medical Leave (FMLA), at 100% of the employee’s base
salary. Miami-Dade County offers the
benefit with a six-week duration but at 100% of base salary for the first two
weeks only, followed by 75% and 50% respectively for each of the remaining
two-week periods. If the Board were to direct staff to implement a paid
parental leave policy, it must consider the differing extended leave policies
offered to bargaining employees vs. non-bargaining employees. Currently,
bargaining employees in the IAFF and CWA receive some level of pay for extended
leave, while general, non-bargaining employees and Palm Tran employees do not,
beyond their accumulated sick and vacation time. The Board offers a voluntary
short-term disability policy which provides 67% of the employee’s salary for
six to eight (6-8) weeks following the birth, adoption, or foster placement of
a child. The direct cost of a six-week paid parental leave benefit, based on
the average weekly wage of eligible non-bargaining employees and the typical
number of births per year, is estimated to be in the range of $146,588 -
$195,450 per year depending on the percentage of pay offered; however, this
figure could vary from year to year, based on the number of births that occur.
Additional costs would include temporary replacements for the subject employee
and overtime. Countywide (DO)
MARCH 14, 2017
5. REGULAR
AGENDA
B. COUNTY ATTORNEY
1. Staff recommends motion to approve on preliminary reading and advertise for public hearing on April 4, 2017 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, repealing Palm Beach County Code, Chapter 2, Article VI, and adopting a new Palm Beach County Equal Employment Ordinance; providing for short title; providing for purpose; providing for definitions; providing for duties and powers of the Office of Equal Opportunity; providing for powers and duties of the Director; providing for the Equal Employment Board; providing for filing of complaints; providing for notice of complaint; providing for processing complaint; providing for withdrawal of complaint; providing for preservation of records; providing for dismissal of complaint; providing for investigation procedures; providing for determination of reasonable cause; providing for administrative remedies; providing for enforcement by private persons; providing for unlawful employment practices; providing for limitations and exceptions, providing for repeal of laws in conflict; providing for savings clause; providing for severability; providing for inclusion in the code of laws and ordinances; providing for captions; and providing for an effective date. SUMMARY: The current Equal Employment Ordinance was last amended in 2007. Due to the procedural and substantive changes made to the ordinance with the purpose of bringing it into substantial compliance with the Federal and State Laws governing equal employment and the County’s policy concerning Advisory Boards such as the Equal Employment Board, repealing and replacing the Equal Employment Ordinance in its entirety is more efficient than amending it piecemeal. The League of Cities has no opposition to the proposed amendment to the ordinance. The Equal Employment Board supports the proposed ordinance in its present form. Countywide (DRO)
2. Staff recommends
motion to adopt: a Resolution
of the Board of County Commissioners of Palm Beach County, Florida, amending
Resolution No. R2009-0472, as amended by Resolution No. R2009-2171, Resolution
No. R2011-1101, Resolution No. R2012-1034 and Resolution No. R2015-0359,
approving revisions to the Investment Policy and providing for an effective
date. Summary: On
January 25, 2017, the County Investment Policy Committee recommended the
following revisions to the County Investment Policy, attached as Exhibit “A” to
the Resolution:
a)
On page 4, correcting references listed at the
bottom of the page;
b)
On page 8, correcting statutory reference; adding
language, “of the market value of the total portfolio at the time of purchase”
– due to fluctuations of the portfolio size over time and the resulting changes
to percentage of asset allocations;
c)
On page 9, No. 5, to make language compliant with
the statute;
d)
On page 9, deleting unnecessary references at the
bottom of the page;
e)
On page 10, No. 7, recommending an increase in the
maximum allowable investment in commercial paper from 15% to 25%, and the
maximum per issuer be raised from 2% to 3%.
For the past decade, commercial paper has not been an attractive
short-term liquidity option as compared other allowable investment
alternatives. With money market reform
in September of 2016, this has changed.
The demand for commercial paper, heavily used by prime money market
funds, dramatically fell and thus the yields offered increased
significantly. Prime funds are now
subject to a floating N.A.V. The
recommended percentage maximums are more in line with peer counties;
f)
On page 13, deleting unnecessary references at the
bottom of the page;
g)
On page 18, clarifying necessary actions in the
event an issuer fails to maintain necessary qualifications;
h)
On pages 22 and 23, adding an alternative to trust
receipts to identify and document ownership of securities and deleting
duplicate language; and
i)
On page 24, aligning language with actual practice. Countywide
(PFK)
MARCH 14, 2017
5. REGULAR
AGENDA
C. COMMUNITY SERVICES
1. Staff recommends
motion to approve: a Budget
Transfer in the amount of $41,845 from the General Fund, Contingency Reserves
to the Division of Human and Veteran Services (DHS), for the provision of
emergency services provided to 28 homeless families and individuals in Belle
Glade that were displaced as a result of condemnation during the months of
December 2016 and January 2017. SUMMARY: On
December 15, 2016, DHS was notified that 14 Belle Glade families were being
displaced as a result of condemnation due to unsafe conditions at their
residence. Emergency shelter services were needed immediately and DHS secured
14 hotel rooms in Belle Glade and initiated case management services. On
December 22, 2016, an additional 14 families were displaced under the same
circumstances. Fourteen additional hotel rooms were secured in South Bay and
case management services were provided. The maximum length of placement for
each family, due to funding restrictions, is 30 days. DHS accessed Federal
Emergency Food and Shelter Program (EFSP) funding and expended $41,845 for the
purpose of sheltering these families. This has resulted in the unanticipated
expenditure of 48% of the 2017 EFSP funding. (Division of Human and Veteran Services)
Countywide (HH)
MARCH 14, 2017
5. REGULAR
AGENDA
D. ECONOMIC SUSTAINABILITY
1. Staff recommends
motion to:
A) approve an Economic Development Incentive Agreement with 3D Medical
Manufacturing, Inc., d/b/a TECOMET (Company), for a local match cash incentive
of $89,000 paid according to the State’s schedule for the Qualified Target
Industry Program;
B) approve a Budget Transfer of $89,000 from the General Fund
Contingency Reserves to the Department of Economic Sustainability Fund Economic
Incentive Growth Program;
C) approve a Budget Amendment of $89,000 in the Department of
Economic Sustainability Fund to recognize the funds from the General Fund; and
D) adopt a Resolution amending Resolution No. R2016-1423.
Summary: On
September 27, 2016, the Board of County Commissioners (BCC) conceptually
approved (R2016-1423) an Economic Development Incentive for the Company
totaling $89,000. This Agreement
discloses the name of the Company, 3D Medical Manufacturing, Inc., d/b/a
TECOMET, previously referred to as Project Cranium. The Agreement requires the Company to make a
minimum $11.9 Million capital investment to expand its current operations in
Riviera Beach, to relocate its Regional Headquarters, and to create 178 new
full-time jobs over a five-year period. These full-time jobs must have an
annualized average wage of $50,675 excluding benefits and a have median wage of
$41,695. On September 27, 2016, the BCC
conceptually approved Project Cranium at an annualized average salary of
$53,484. The Company has confirmed that
the annualized average wage as approved by the State totals $50,675. The Agreement and the amended resolution
reflect the adjusted annual average wage.
The Company will maintain the new jobs for a period of five years
following the job creation period. The
Company will retain 255 existing Palm Beach County jobs and the new and
retained jobs must be retained for an additional five years from the date of
the Agreement. The five-year economic
impact is estimated to be $342.2 Million.
The Company is being offered an incentive in the form of a Qualified
Target Industry (QTI) Tax Refund in the amount of a $890,000.
Of this amount, $712,000 is from the State of Florida and $178,000 is from
local government entities. The local share will be split equally between Palm
Beach County and the City of Riviera Beach in the form of cash grants in the
amount of $89,000 each. The incentive
will be provided over a period of eight years provided the project meets the
requirements under State of Florida. The
grant will be paid according to the State’s QTI Refund Schedule, and will be
secured by a letter of credit or bond. District 7 (JB)
MARCH 14, 2017
5. REGULAR
AGENDA
D. ECONOMIC SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to:
A) adopt a Resolution by the Board of County Commissioners of Palm Beach County,
Florida, recommending approval of Project Orchid, a company authorized to do
business in the State of Florida, as a Qualified Target Industry (QTI) business
pursuant to s.288.106, Florida Statutes; providing for local financial support
for the Qualified Target Industry Tax Refund Program not to exceed $70,000; and
providing for an effective date; and
B) conceptually approve an Economic Development Incentive
for Project Orchid in the form of a cash incentive not to exceed $70,000 over
five years.
Summary: Project
Orchid is considering maintaining its Boca Raton-based corporate headquarters
and expanding operations in anticipation of substantial growth. We understand the project will invest $6.1
Million to lease, renovate, and equip a 39,000 square foot facility and create
100 new jobs over a two-year period at an annualized average wage of $100,000
and a median wage of $90,000. The
company will retain 92 existing jobs.
The five-year local economic impact is estimated to be $165.3 Million. The Company is being offered a $700,000
incentive in the form of a QTI Tax Refund.
Of this amount, $560,000 is from the State of Florida and $140,000 is
from local government entities. The
local share will be split equally between Palm Beach County and the City of
Boca Raton in the form of cash grants in the amount of $70,000 each. The incentive will be provided over a period
of five years provided the project meets the State’s requirements. The County’s grant will be paid according to
the State’s QTI Refund Schedule and will be secured by a letter of credit or
bond. The company will be required to
enter into a formal agreement memorializing their commitments and establishing
terms under which the local match will be provided. At such time the company’s name will be
disclosed. Other states under
consideration by the company include California, New Jersey and Georgia. District
4 (JB)
MARCH 14, 2017
5. REGULAR
AGENDA
E. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve:
A) Refund of payments made by
municipalities prior to Inspector General law-suit in the amount of $223,588;
B) a transfer from the General Fund
Contingency Reserve to fund these refunds in the amount of $223,588;
C) a Budget Amendment in the Office
of Inspector General Fund (1483) to recognize transfer from General Fund and
appropriate budget for refunds; and
D) Elimination of account receivable
for invoices recorded after initiation of law suit for the current balance of
$442,740 due to the court ruling.
SUMMARY: In November 2010, the voters of Palm Beach County approved a referendum amending the County Charter to establish an OIG applicable to both the County and all municipalities approving the amendment. The referendum stated the program would be funded by the County Commission and all other governmental entities subject to the authority of the Inspector General. The County implemented the program and sought payment from all municipalities for their share of the funding. After the receipt of partial payments ($223,588), some municipalities refused to pay the invoices from the County on the grounds that the demand for payment violated sovereign immunity and sued the County. The Courts initially ruled in favor of the County. However, upon appeal, the Courts ruled in favor of the municipalities. The case is now final. As a result, some municipalities have requested a refund. This item will establish the necessary budget to refund any monies paid prior to the law suit. Due to the court ruling, this item also authorizes the elimination of invoices recorded, but not paid, after initiation of the law suit. Countywide (LB)
MARCH 14, 2017
5. REGULAR
AGENDA
F. AIRPORTS
1. Staff recommends
motion to approve:
A) Hotel Development Site
Lease Agreement (Lease) with CVH PBIA, LLC, a Florida Limited Liability
Company, for the lease of approximately 130,680 square feet of unimproved
ground for the development of a hotel on the Palm Beach International Airport
(PBIA), commencing on March 14, 2017, and expiring 50 years from the date of
beneficial occupancy, for an initial annual rental in the amount of $156,816 or
3.5% of annual hotel revenues, whichever is greater; and
B) A Budget Transfer of
$1,500,000 in the Airport’s Improvement and Development Fund to provide budget
for necessary infrastructure improvements to access roadways and utility
corridors. This includes a Transfer from Reserves of $1,500,000.
SUMMARY: The Lease provides for
the development of a 120 room hotel on approximately three acres of vacant land
west of the lake on the northeast corner of the PBIA. The hotel brand is a Home2 Suites by Hilton,
which is a limited service, upper/midscale all-suite hotel. CVH PBIA will pay the greater of initial
annual rental of $156,816 or 3.5% of annual hotel revenues and make a minimum
capital investment of no less than $10,000,000.
The minimum rental guaranteed to the County over the term of the Lease
is $7,840,800, which does not take into consideration rental escalation or
percentage rent. Construction of the
hotel pursuant to the Lease must be completed in no more than 24 months. Infrastructure improvements are necessary due
to increased traffic demands on PBIA’s access roadways and for the development
of the northeast corner of PBIA.
The Department is pursuing grant funding
for a portion of the infrastructure improvements. The Lease confirms the County’s
commitment to complete the necessary infrastructure improvements located
outside the leased property. The lease of the property in the northeast corner
of the PBIA, including the hotel property, is anticipated to generate more than
$1,000,000 in annual rental revenues.
CVH PBIA has agreed to a minimum of 8% Airport Concession Disadvantaged
Business Enterprise participation over the term of the Lease. Countywide
(HF)
MARCH 14, 2017
5. REGULAR
AGENDA
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to:
A) adopt a Resolution finding
the Fifth Amendment to Lease Agreement with MSP Partners Realty, LLC (MSP
Partners) (R92-471D) (Lease) to be in the County’s best interests; and
providing for an effective date; and
B) approve a Fifth Amendment (Amendment) to the Lease for the
Airport Center Hilton Hotel (Hotel), acknowledging approval of operation of
Home2 Suites by Hilton on the Palm Beach International Airport (PBIA);
modifying provisions related to temporary reduction in percentage rent based on
demonstration of revenue losses; and updating non-discrimination language.
SUMMARY: The
Lease requires MSP Partners’ consent prior to the operation of a Hilton brand
hotel on PBIA. A Home2 Suites by Hilton
hotel has been proposed to be developed on PBIA. MSP Partners has agreed to
provide the necessary consent subject to the County agreeing to make certain
modifications to the Lease addressing concerns regarding potential revenue
declines resulting from the operation of a Hilton hotel on PBIA. The Lease currently provides for a reduction
of 1% in percentage rent for a period of up to five years in the event MSP
Partners is able to demonstrate a loss in gross revenues of 15% for three
consecutive months after the opening of a new hotel on PBIA. MSP Partners has
requested to reduce the percentage from 15% to 10%, which equates to a loss of
an average of more than $68,000 per month in order to claim a temporary
reduction in percentage rent based on gross revenues reported for the prior
lease year. The Amendment also extends
the timeframe for MSP Partners to claim a reduction from 18 to 36 months from
the opening of a new hotel and updates County and federal non-discrimination
language. The Department recommends
approval of MSP Partners’ requested changes because it is uncertain that the
Hotel will experience a significant decline in revenues, the provision does not
modify the minimum annual guaranteed rental to the County, the requested
revisions are reasonable in light of the revenue loss that must be demonstrated
prior to a reduction in percentage rent and any temporary reduction in rent
will be offset by revenues from the new hotel. Countywide (HF)
* * * * * * * * * * * *
MARCH 14, 2017
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
RECESS AS THE BOARD OF COUNTY COMMISSIONERS
CONVENE AS THE CHILD CARE FACILITIES BOARD
MARCH 14, 2017
7. BOARD
OF COUNTY COMMISSIONERS SITTING AS THE CHILD CARE FACILITIES BOARD
A. HEALTH
DEPARTMENT
1. Staff recommends
motion to approve: the reappointment of one member to the Child Care
Advisory Council to fill the
position that requires representation by a family day care provider for the
term March 14, 2017, to September 30, 2019:
NOMINEE: SEAT No.: REQUIREMENT: NOMINATED BY:
Mary L. Morris
2 Represents
and operates a family child Mayor Burdick
care home as a private
enterprise Comm. Valeche
Comm. Abrams
SUMMARY: The Child Care Advisory Council is comprised
of seven members who serve at the pleasure of the Board of County
Commissioners. Members must consist of two members who represent and operate
private child care facilities in Palm Beach County one of whom operates a
family day care home or large family child care home; one member who represents
and operates a parochial child care facility in Palm Beach County; one consumer
protection enforcement official; one member for fire protection, engineering or
technology; and one member who, at the time of appointment, was the parent of a
child attending a child care facility in Palm Beach County; and one representative
from applicant, Mary L. Morris, has been a licensed family child care operator
in Palm Beach County for the past 14 years and has served on the Child Care
Advisory Council since January 2013.
With this approval the Council will consist of six members: 1
African-American male (17%); 4 Caucasian female (66%); and 1 African-American
female (17%). Countywide (HH)
* * * * * * * * * * * *
ADJOURN AS THE CHILD CARE FACILITIES BOARD
RECONVENE AS THE BOARD OF COUNTY
COMMISSIONERS
MARCH 14, 2017
8. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
MARCH 14, 2017
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
MARCH 14, 2017
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK, MAYOR
C. District
3 – COMMISSIONER DAVE KERNER
Request approval to
present off-site, a Certificate of Appreciation to Samuel J. Ferreri.
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER MARY LOU BERGER
Request
approval to present off-site, a Proclamation declaring March 22, 2017 as “All
People’s Day” in Palm Beach County.
F. District
6 - COMMISSIONER MELISSA MCKINLAY, VICE MAYOR
G. District
7 – COMMISSIONER MACK BERNARD
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."