June 21, 2016 – 9:30 A.M.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
JUNE 21, 2016
PAGE ITEM
23 3I-1* DELETED: Staff recommends
motion to execute: a “Certification
by State or Local Official of PHA Plans Consistency with the Consolidated Plan”
for the Palm Beach County Housing Authority (PBCHA). (DES) (Further staff review)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion
sheet distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JUNE 21, 2016
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 7 - 38)
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 39 -
41)
5. REGULAR
AGENDA (Pages 42 - 44)
6. BOARD
APPOINTMENTS (Page 45)
7. STAFF
COMMENTS (Page 46)
8. COMMISSIONER
COMMENTS (Page 47)
9. ADJOURNMENT (Page 47)
* * * * * * * * * * *
JUNE 21, 2016
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Interlocal Agreement with Broward,
Miami-Dade and Monroe counties for cost share support of services for the
Southeast Florida Regional Climate Change Compact
3A-2 FY 2016 Extension of Worksharing Agreement
with the U.S. Equal Employment Opportunity Commission for processing/resolving
complaints of discrimination
Page 8
3A-3 Amendment of Solicitation/Modification of
Contract with U.S. Equal Employment Opportunity Commission for
processing/resolving complaints
B. CLERK & COMPTROLLER
Page 8
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Report
of County Officials’ Bonds
C. ENGINEERING & PUBLIC WORKS
Page 9
3C-1 Six Resolutions declaring the acquisition of
properties necessary for construction of a westbound right turn lane on Lantana
Road and Edgecliff Avenue
3C-2 Preliminary Engineering Agreement with CSX
Transportation, Inc. related to the railroad crossing at Haverhill Road
3C-3 Subordination of utility interests and
reimbursement for future facility relocations with FPL on a parcel of land
located at the northwest corner of Jog Road and Ranches Road
D. COUNTY ATTORNEY
Page 9
3D-1 Authorize the law firm of Gordon & Doner,
P.A. to substitute lead counsel relating to PIP insurance claims for
auto-related Fire-Rescue emergency transport services
Page 10
3D-2 Settlement
Agreement in personal injury case of Robert Terwilliger v. Palm Beach County
E. COMMUNITY SERVICES
Page 10
3E-1 Amendment No. 1 with The Young Women’s
Christian Association of Palm Beach County, Florida related to emergency
shelter for victims of domestic abuse
3E-2 Contracts for Provision of Financial
Assistance with two agencies under the Financially Assisted Agencies program
Page 11
3E-3 Amendment No. 1 with The Salvation Army for
emergency shelter to individuals who are homeless or at-risk of homelessness
3E-4 UnitedHealthcare Community Plan Provider Credentialing
Application to verify DOSS credentials for long-term care managed programs
Page 12
3E-5 Standard Amendments and Renewal Agreements
with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. for various
senior services programs/projects
Page 13
3E-6 Farmworker Program Advisory Board
appointment
3E-7 Memorandum of Understanding with
CareerSource Palm Beach County, Inc. for delivery of workforce services to
farmworkers
3E-8 Community Action Advisory Board appointment
JUNE 21, 2016
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 14
3F-1 First Amendment to the Non-Signatory Airline
Agreement with Les investissements Nolinor, Inc.
3F-2 First Amendment to the Non-Signatory Airline
Agreement with Spirit Airlines, Inc.
3F-3 Second
Amendment to the Non-Signatory Airline Agreement with Air Canada
3F-4 Cargo
Building Lease Agreement with Airport Terminal Services, Inc. for cargo space
at PBIA
Page 15
3F-5 Agreement
for Purchase and Sale of property located directly across from PBIA
Page 16
3F-6 Resolution amending the Airport Rules and
Regulations related to commercial ground transportation
3F-7 Resolution establishing airport ground
transportation fees for transportation network companies
Page 17
3F-8 Amended and Restated Fixed Base Operator
Lease Agreement with Galaxy Aviation of Lantana, Inc.
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 17
3G-1 County
Financing Committee appointment
Page 18
3G-2 Budget
Amendment/Transfers relating to School Impact Fees
3G-3 Fourteenth Supplemental Palm Beach County
Airport System Revenue Bond Resolution relating to debt service
Page 19
3G-4 Fifteenth Supplemental
Palm Beach County Airport System Revenue Bond Resolution for the purpose of
refunding all or a portion of outstanding bonds
Page 20
3G-5 Settlement Agreement in
Code Enforcement Lien entered against Kenneth J. & Deborah A. Sooker
3G-6 Settlement Agreement in
Code Enforcement Lien entered against Matthew T. & Patricia T.
Beasley
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 21
3H-1 Continuing services contracts for
construction management services with three firms
3H-2 Amendment No. 1 with AT&T Corp. for
development/installation of new communications systems and applications
associated with construction projects
Page 22
3H-3 First extension of
Lease Agreement with Floral Acres, LLC for continued nursery use of
approximately 20 acres in the Ag Reserve
3H-4 Third Amendment to Lease Agreement with Pero
Family Farms, LLC for continued use of approximately 270.91 acres in the Ag
Reserve
3H-5 Resolution conveying 0.62 acres of surplus
property to the City of Belle Glade
Page 23
3H-6 Amendment No. 1 for property development
evaluation assistance with two firms
3H-7 Consultant Services Authorization No. 4 with
Leo A. Daly Company related to the PBSO Detention Facilities
Renewal/Replacement Phase 2 project
I. ECONOMIC SUSTAINABILITY
Page 23
3I-1 Certification
by State or Local Official of PHA Plans Consistency with the Consolidated Plan
for the Palm Beach County Housing Authority
JUNE 21, 2016
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
J. PLANNING, ZONING & BUILDING
Page 24
3J-1 Executed
standard form agreement for Special Magistrate services with five attorneys
K. WATER UTILITIES
Page 24
3K-1 Receive and file five standard documents
Page 25
3K-2 Contract with Centerline Utilities, Inc. for
the Southern Region RCWM Extension-West Connection project
3K-3 Deleted
3K-4 First Amendment with
the City of West Palm Beach for wholesale/bulk water purchase
Page 26
3K-5 Indemnity Agreement
with Howell Brothers Family Limited Partnership for connection to the County’s
wastewater collection system
3K-6 Settlement and Release Agreement with AKA
Services, Inc. related to the State Road 15 and Gator Boulevard Water Main
Extension project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 26
3L-1 Amendment No. 4 with the Florida Department
of Environmental Protection related to the South Lake Worth Implementation
project
Page 27
3L-2 Change Orders with the Florida Department of
Environmental Protection
3L-3 Contract No. GC896 with the Florida
Department of Environmental Protection for the Petroleum Restoration Program
3L-4 Task Assignment No. 10 with the Florida
Department of Environmental Protection providing for a reduction of compliance
assistance visits
Page 28
3L-5 Receive and file seven Adopt-A-Natural
Area Program Agreements
3L-6 Authorize ERM to bid on a 0.26 acre vacant
parcel adjacent to the Juno Dunes Natural Area at upcoming tax deed sale
Page 29
3L-7 Resolution declaring County’s intent to
acquire an approximate 46.03 acre strip of surplus land from The Board of
Trustees of the Internal Improvement Trust Fund
M. PARKS & RECREATION
Page 29
3M-1 Grant
Application to the National Recreation and Park Association for out-of-school
time programs
Page 30
3M-2 Receive and file one First Amendment and one
Independent Contractor Agreement
N. LIBRARY
Page 30
3N-1 Literacy Coalition of Palm Beach County
AmeriCorps Site Application for participation in the Literacy AmeriCorps Palm
Beach County project
Page 31
3N-2 State Aid to Libraries Grant Amendment No. 1
with the Florida Department of State, Division of Library and Information
Services increasing the grant amount
P. COOPERATIVE EXTENSION SERVICE - None
JUNE 21, 2016
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
Q. CRIMINAL JUSTICE COMMISSION
Page 31
3Q-1 Grant
Adjustment Notices for two Edward Byrne Memorial Justice Assistance grants
Page 32
3Q-2 Proposed
seat change/appointment to the Criminal Justice Commission
Page 33
3Q-3 Contracts with two agencies to address reform
of the First Appearance Hearing process and diverting those with mental illness
from the jail
R. HUMAN RESOURCES - None
S. FIRE RESCUE - None
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES - None
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY - None
Y. PURCHASING - None
Z. RISK MANAGEMENT -
None
AA. PALM TRAN
Page 33
3AA-1 Resolution to convey two surplus buses to Pasco County, Florida
Page 34
3AA-2 Agreement with the School Board of Palm Beach County to provide
reduced bus passes to students
3AA-3 Agreement with Broward and Miami-Dade counties and South Florida
Regional Transportation Authority for transit fare interoperability
BB. YOUTH SERVICES
Page 35
3BB-1 Contract for Consulting/Professional Services with Prime Time Palm
Beach County, Inc. to provide afterschool programs
3BB-2 Second Amendment with the City of Riviera Beach relating to the
Youth Empowerment Center
Page 36
3BB-3 First Amendment with Friends of Community Services, Inc. for
additional Summer Camp Scholarships
CC. SHERIFF
Page 36
3CC-1 Budget Transfer in the Law Enforcement
Trust Fund associated with the Port Security grant
Page 37
3CC-2 Amendment No. 1 with the University
of South Florida, Board of Trustees related to the Pedestrian and Bicycle
Safety High Visibility Enforcement project
Page 38
3CC-3 Budget Transfer from Law Enforcement
Transfer to various crime and drug prevention and education programs
JUNE 21, 2016
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
Page 39
4A Ordinance
establishing exemption for certain Ad Valorem Taxation to encourage economic
development for Sikorsky Aircraft Corporation
Page 40
4B Section
5339 Federal Transit Administration Grant Application for capital projects
4C FY
2016 Section 5307 Federal Transit Administration Grant Application for capital
and operating projects
Page 41
4D FY
2015 Section 5307 Federal Transit Administration Grant Application for capital
projects
REGULAR AGENDA
CRIMINAL
JUSTICE COMMISSION
Page 42
5A-1 2015
Annual Report
ECONOMIC
SUSTAINABILITY
Page 42
5B-1 FY
2016-2017 State Housing Initiatives Partnership budget allocations
Page 43
5B-2 Resolution approving the issuance of
Multifamily Housing Revenue Bonds (Heron Estates Senior project)
ENVIRONMENTAL
RESOURCES MANAGEMENT
Page 44
5C-1 Agreement for Purchase and Sale for three
canal right-of-way parcels (43.03 acres) from Dyer C18, LLC for multiuse trail
connecting Riverbend Park to the Corbett Wildlife Management Area
BOARD APPOINTMENTS (Page 45)
STAFF COMMENTS (Page 46)
COMMISSIONER
COMMENTS (Page 47)
ADJOURNMENT (Page 47)
JUNE 21, 2016
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to:
A) approve an Interlocal Agreement with Broward County,
Miami Dade County, and Monroe County for the cost share support of services for
the Southeast Florida Regional Climate Change Compact upon execution by all
parties and completed no later than February 28, 2018;
B) adopt a Resolution of the Board of County Commissioners of Palm Beach County,
Florida, authorizing the use of Pollution Recovery Trust Fund for both Palm
Beach County’s share of support for the Southeast Florida Regional Climate
Change Compact and climate resilience planning expenditures for an additional
one-year period through FY2017; and
C) approve a Budget Transfer of $50,000 from the Pollution
Recovery Trust Fund Reserves to fund the FY2016 portion of the agreement.
SUMMARY: Approval of
this item advances Palm Beach County’s commitment to climate resilience
planning and coordination locally and regionally. Palm Beach County, along with Miami-Dade and
Monroe counties, is entering into an Interlocal Agreement with Broward County
for the purpose of providing a single fiscal agent overseeing a contract with
the non-profit Institute for Sustainable Communities for the continuation of
staffing coordination, project management, and facilitation services for the
Southeast Florida Regional Climate Change Compact. Pursuant to the terms of the
Interlocal Agreement, each county will contribute $50,000 per year for this
purpose. Additionally, the Resolution extends the
authorization to expend Pollution Recovery Trust Fund (PRTF) dollars in an
amount not to exceed $150,000 to fund the County’s Climate & Sustainability
Coordinator position and associated program expenses for an additional one-year
period through FY2017. There are sufficient unobligated funds in the
PRTF to accommodate this purpose. Countywide (RPB)
2. Staff recommends
motion to receive and file: the FY2016 Extension of Worksharing
Agreement with the U.S. Equal Employment Opportunity Commission (EEOC). SUMMARY:
On August 18, 2015, the Board of County Commissioners (BCC) approved the
Worksharing Agreement with the EEOC (R2015-0986) for the Office of Equal
Opportunity (OEO) to receive payment for processing and resolving complaints of
discrimination. The Agreement was extended in 2016. The FY2016 Extension of
Worksharing Agreement was signed by the County Administrator on October 20,
2015. On November 26, 1996, the Board of County Commissioners approved staff’s
recommendation that future Worksharing Agreements be executed by the County
Administrator, or her designee, because of the recurring time constraints involved
in this process. Pursuant to Countywide
PPM-CW-O-051, the attached document is now being submitted to the BCC to
receive and file. Countywide (DO)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to approve:
A) an Amendment of
Solicitation/Modification of Contract (Contract No. EEC45015C0047P00001) with
the U. S. Equal Employment Opportunity Commission (EEOC) in the total amount of
$74,600 as payment for processing and resolving employment discrimination
complaints; and
B) a downward Budget Amendment
of $5,400 in the General Fund to adjust the budget to the actual contract.
SUMMARY: Execution
of the Contract is required so that OEO can receive payment for processing and
resolving complaints of employment discrimination pursuant to the Worksharing
Agreement with the EEOC. This Contract
is for FY2015-2016 and is in the amount of $74,600 ($70,700 - charge
processing; $1,500 Intake Services, $1,400 - attendance at EEOC sponsored
annual training and $1,000 for FEPA engagement funding). EEOC contracts for all
Fair Employment Practices Agencies nationwide provide payment at a rate of $700
per charge. OEO’s contract is for a total of 101 charges. No County funds are
required. Countywide (DO)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting
Date
Zoning March 24, 2016
Comprehensive Plan April 27, 2016
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to review for sufficiency and to receive and file: the Report
of County Officials’ Bonds dated June 2016. SUMMARY: Ordinance No. 98-51 sets the various bond
amounts for specified county officers and provides for examination of the
sufficiency of all the bonds at the regular meeting of the Board of County
Commissioners in January and June of each year. Countywide (PFK)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to adopt: six resolutions declaring the acquisition of
properties designated as parcels 101, 102, and 103 as fee simple road
right-of-way and adjacent parcels 301, 302, and 303 as temporary construction
easements, necessary for the construction of a westbound right turn lane on
Lantana Road and Edgecliff Avenue (Project). SUMMARY: Adoption of these resolutions will initiate
eminent domain proceedings for the six parcels (three property owners) which
have a total appraised value of $40,750.
The property owners have not
accepted the offers to purchase made by Palm Beach County (County) and attempts
to negotiate the purchases have been unsuccessful. Eminent domain proceedings are necessary to
acquire the parcels at this time in order to expedite construction of the
Project. District 2 (PM)
2. Staff recommends
motion to approve: a
Preliminary Engineering Agreement (Agreement) with CSX Transportation, Inc.
(CSXT) for an amount of $31,500 to prepare plans and specifications for their
railroad crossing at Haverhill Road, Crossing Number 628099B (Crossing), to
accommodate the widening of Haverhill Road from north of Caribbean Boulevard to Beeline Highway
(Project). SUMMARY: Approval
of the Agreement will allow CSXT to prepare design plans and specifications for
the reconstruction of the grade crossing and traffic control devices required
for the Project. The cost for CSXT services under this Agreement is estimated
at $31,500. District 7 (MRE)
3. Staff recommends motion to approve: a subordination of utility interests and reimbursement for future facility relocations with Florida Power & Light Company (FPL) on a parcel of land located at the northeast corner of Jog Road and Ranches Road. SUMMARY: Approval of the subordination agreement will subordinate an FPL utility license interest and allow Palm Beach County (County) to accept a warranty deed for additional right-of-way. As part of the development conditions associated with a new daycare facility, the property owners are required to provide the County with a corner clip for additional right-of-way on the northeast corner of Jog Road and Ranches Road. District 3 (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to authorize: the law
firm of Gordon & Doner, P.A., to substitute Robert Gordon, Esq. as lead
counsel to perform legal services under the Contract for Professional Legal
Services between the County and Gordon & Doner, P.A., dated March 5, 2015. SUMMARY:
Since April 1, 2015, the County has contracted with the law firm of Gordon
& Doner, P.A., to provide legal services to the County relating to personal
injury protection (PIP) insurance claims for auto-related Fire-Rescue emergency
transport services. The contract names
Melissa Lewis as the lead attorney to provide legal services to the County, and
requires the law firm to obtain the County’s written authorization in order to
substitute lead counsel. On March 8,
2016, the law firm advised the County that Melissa Lewis has left the firm. The
law firm has identified Robert Gordon, as the lead attorney to perform the
legal services under the contract. Upon
the Board’s approval for the firm to substitute Robert Gordon as lead counsel,
the County Attorney’s Office will, in accordance with Florida Bar rules, sign
an acknowledgement that the County desires for Gordon & Doner to retain the
County’s files and continue to represent the County. Countywide (SGB)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY (Cont’d)
2. Staff recommends
motion to approve: a
Settlement Agreement, inclusive of attorney’s fees and costs, in the total
amount of Seventy Five Thousand Dollars ($75,000) in the personal injury case
of Robert Terwilliger v. Palm Beach County Board of County Commissioners,
Case No. 502015CA000216XXXXMB AF. SUMMARY: On November 20, 2013, Plaintiff, Robert
Terwilliger, was operating his motor vehicle northbound on U.S. 1 at or near
the intersection of Blue Heron Boulevard when he was rear ended by a Palm Tran
bus. The bus driver caused the accident. Plaintiff sued Palm Beach County Board of
County Commissioners for injuries allegedly sustained in this accident. The case is currently set on a trial docket
that runs from June 27, 2016, to August 5, 2016. The parties have conditionally
settled this lawsuit subject to: 1) Board approval; 2) a release of all claims
in favor of the County. Countywide (AP)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: Amendment No. 1 to Contract for Provision of Services with The Young Women's Christian
Association of Palm Beach County, Florida (YWCA) (R2015-1247), for the period October 1, 2015,
through September 30, 2016, increasing funding by $11,725 for a new total
contract amount not to exceed $43,456. SUMMARY: The purpose of this Amendment
is to reallocate Department of Housing and Urban Development (HUD) Emergency
Solutions Grant (ESG) funding from Grant Year ‘14. ESG service dollars are reviewed
throughout the contract year and reallocated to best fit the needs of
clients. These reallocated dollars will
allow additional clients to be served in an emergency shelter for victims of
domestic abuse. No County funds are
required. (Human Services) Countywide (HH)
2. Staff recommends
motion to approve:
A) Contract
for Provision of Financial Assistance with Alzheimer’s Community Care, Inc.,
for the period May 1, 2016, through September 30, 2016, in an amount not to
exceed $20,450, to provide electronic ID locator bracelets for at-risk
Alzheimer’s patients; and
B) Contract for Provision of Financial Assistance with Gulfstream Goodwill
Industries, Inc., for the period May 1, 2016, through September 30, 2016, in an
amount not to exceed $40,000, to provide hearing aids and interpreting services
to senior clients.
SUMMARY: On July 21, 2015, the Board of
County Commissioners (BCC) approved funding allocations for the Financially
Assisted Agencies (FAA) Program. Initial funding for the Senior Services
Category was allocated to Deaf
Services, Inc; however, the agency was dissolved in August of 2015. This allowed the Department to seek the one
time augmentation of services from Alzheimer’s Community Care, Inc. and
Gulfstream Goodwill Industries, Inc.
Alzheimer’s Community Care, Inc. will increase participation in the Palm
Beach County ID Bracelet Program. They
will be able to serve an additional 100 at-risk participants. The program will help law enforcement to
quickly pinpoint a participant’s location by land or by air if needed. Gulfstream Goodwill Industries, Inc. will
provide the senior community hearing aids and interpreting services. Both
Alzheimer’s Community Care, Inc., and Gulfstream Goodwill Industries, Inc. are
agencies in good standing and will provide much needed services in the
community. (FAA) Countywide (HH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve: Amendment No. 1 to Contract for Provision
of Services with The Salvation Army (R2015-1420), for the period October 1,
2015, through September 30, 2016, to reallocate budget between service
programs, to provide emergency shelter to individuals who are homeless or at
risk of homelessness. SUMMARY:
This Amendment is necessary to
amend line item allocations. The reallocation of funds will allow The Salvation
Army to continue to provide emergency shelter to homeless men at the Center of
Hope. The Evaluations budget line has
been removed and funding of $38,500 will be reallocated to Salaries, Building
Insurance, Employment Assistance, Life Skills, Furniture and Utilities. These budgeted line items are used for
providing essential services for individuals in emergency shelters as defined
by the Department of Housing and Urban Development. Both The Salvation Army and the Department of
Community Services determined that reallocating the funds would provide much
needed services to clients at risk of being homeless. The annual contract allocation remains at
$93,000. No County funds are required. (Human Services) Countywide (HH)
4. Staff
recommends motion to:
A) approve
UnitedHealthcare Community Plan
(UnitedHealthcare) Provider Credentialing Application, to verify Division of
Senior Services (DOSS)
credentials for long-term care managed programs, as required by Florida Agency
for Health Care Administration (ACHA); and
B) delegate to the County Administrator, or her
designee, signatory authority on re-credentialing applications, and any other
necessary documents related to ACHA requirements.
SUMMARY: DOSS is a service provider and currently has
a Standard Agreement (R2013-0864) with UnitedHealthcare, a Florida Statewide
Medicaid Long Term Care Managed Care Plan (LTCMCP). DOSS
provides services such as Case Management and Adult Day Care to their members. LTCMCP
credential verification requires ongoing monitoring
and maintenance of providers’ records to ensure that information is accurate
and up to date as required by AHCA and in accordance with applicable state law. DOSS will continue to provide long-term managed care, in-home care, and
community based services as a service provider. (DOSS) Countywide (HH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff
recommends motion to:
A) receive
and file:
1. Amendment
002 to Standard Agreement No.
IP015-9500 (R2015-1449) for Emergency Home Energy Assistance Program (EHEAP)
with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), for the
period April 1, 2015, through March 31, 2016, to amend, revise and
replace portions of the standard agreement and decrease the overall total
funding by $12,000, to provide home energy assistance to seniors; and
2. Amendment 006 to Standard Agreement No. IU013-9500 (R2012-1871) for the
Nutrition Services Incentive Program (NSIP) with AAA, for the period October 1,
2014, through September 30, 2015, to amend portions of the standard agreement
and decrease the agreement amount by $71,321.70, to provide congregate and home
delivered meals to seniors;
B) approve:
1. Renewal
Agreement IP015-9500 to Standard Agreement No. IP015-9500
(R2015-1449) for EHEAP with AAA, for the
period April 1, 2016, through March 31, 2017,
in an amount not-to-exceed $21,740, to provide home energy assistance to
seniors;
2. Amendment
001 to Master Agreement No.
IM015-9500 (R2015-1444) with AAA, for the period July 1, 2015, through June 30,
2018, to add new sections and amend portions of the master agreement;
3. Amendment
001 to Standard Agreement No. IA016-9500 (R2016-0321) for Older Americans Act
(OAA) with AAA, for the period January 1, 2016, through December 31, 2016, to
revise, remove, add and replace portions of the standard agreement and increase
the overall total funding by $59,403, for in-home and community based services;
and
4. Amendment
006 to Standard Agreement IA013-9500 (R2013-0433) for OAA with AAA, for the
period January 1, 2015, through December 31, 2015, to amend portions of the
standard agreement and increase overall total funding by $22,839, to provide
assistance to older persons and caregivers; and
C) approve
Budget Amendment of $87,103
in the DOSS Administration Fund to align the budget to the actual grant awards.
SUMMARY: Grant
adjustments are made during the contract year to align services with need.
These agreements and amendments outline funding allocations for OAA/NSIP/EHEAP
agreement periods and reflect any changes to the approved rates. AAA provides a spending authority in the
amount of $124,966 for client crisis benefits for EHEAP. EHEAP Amendment 002, and NSIP Amendment 006
were executed by the County Administrator in accordance with Resolution
R2013-0242, which delegated authority to County Administrator, or their
designee to sign documents related to DOSS/AAA grant amendments. These
receive and file items are being submitted in accordance with Countywide PPM
No.CW-O-051 to allow Clerk’s Office to note and receive the executed
amendments. Required County match funds are included in current budget. (DOSS)
Countywide except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo
Road (HH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: appointment to the Farmworker Program
Advisory Board, effective June 21, 2016:
|
Seat No. |
Appointment |
Seat Requirement |
Term Ending |
|
7 |
Katherine
Bonner |
Workforce
Alliance of Palm Beach County Representative (n/k/a CareerSource Palm Beach
County, Inc.) |
09/30/2018 |
SUMMARY: The total membership for the Farmworker
Career Development Program (FCDP) Farmworker Program Advisory Board shall be no
more than nine members, per Resolution No. R2014-0402,
comprised of students, representatives of business, education, agencies, and
farmworker representatives. Members
shall be concerned citizens who understand the problems encountered by
farmworkers and are willing to be advocates for them. At least one member shall represent the
regional workforce agency. Ms. Bonner
represents CareerSource Palm Beach County, Inc. and meets all applicable
guidelines and requirements outlined in the Resolution adopted by the Board of
County Commissioners on April 1, 2014.
Ms. Bonner has disclosed that she is employed by CareerSource Palm Beach
County, Inc., which contracts with the County for services. The Farmworker Advisory Board provides no
regulation, oversight, management, or policy-setting recommendations regarding
contracts. Disclosure of this
contractual relationship is being provided in accordance with the provisions of
Sect. 2-443, of the Palm Beach County Code of Ethics. The FCDP Program Coordinator and staff have
recommended this appointment. Including
the current request for appointment, the board makeup will consist of five
African American females, three Hispanic females, one Caucasian female, and one
African-American male. (Farmworker Career Development Program) Countywide
(HH)
7. Staff recommends
motion to approve: Memorandum
of Understanding with CareerSource Palm Beach County, Inc., for the period
March 21, 2016, through July 31, 2019, for delivery of workforce services to
farmworkers. SUMMARY: This Memorandum of Understanding (MOU) will
establish an organizational framework to integrate the delivery of workforce services
into the One-Stop delivery system. The
MOU satisfies the program delivery requirement contained in the Title I of the Workforce
Innovation and Opportunity Act. No County funds are required. (Farmworker Career
Development Program) Countywide (HH)
8. Staff recommends
motion to approve: reappointment of the following representative to
the Community Action Advisory Board effective June 21, 2016:
|
Seat No. |
Reappointment |
Seat Requirement |
Term Ending |
Nominated By |
|
9 |
Paula
Yastremski |
Private
Sector Representative |
09/30/2019 |
CAAB |
SUMMARY: The total membership for the Community Action
Advisory Board (CAAB) shall be no more than 15 members, per Resolution No.
R2014-0588, comprised of one-third elected public officials or their
representatives, one-third private sector members recommended by the CAAB and
one-third low-income representatives selected by a democratic process in the
target neighborhoods served. Members
will fully participate in the planning, implementation and evaluation of the
Community Services Block Grant program to serve low-income communities. Ms. Yastremski meets all applicable
guidelines and requirements outlined in the Resolution adopted by the Board of
County Commissioners (BCC) on May 6, 2014.
Including
the current reappointment, the board is comprised of seven African-American
females, one African-American male and one Caucasian female. (Community Action Program) Countywide
(HH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file:
First Amendment to the Non-Signatory Airline Agreement with Les Investissements Nolinor, Inc., a Quebec
Corporation (R2016-0337),
replacing Exhibit “B” reducing their leasehold at the Palm Beach International
Airport effective April 11, 2016. SUMMARY: Delegation of authority for execution of the
standard County agreement above was approved by the Board of County
Commissioners in R2014-1575. Countywide (AH)
2. Staff recommends
motion to receive and file: First
Amendment to the Non-Signatory Airline Agreement with Spirit Airlines, Inc.
(R2016-0157), replacing Exhibit “B” reducing their leasehold at the Palm Beach
International Airport effective April 15, 2016. SUMMARY: Delegation of authority for execution of the standard
County agreement above was approved by the Board of County Commissioners in
R2014-1575. Countywide (AH)
3. Staff recommends
motion to receive and file: Second Amendment to the Non-Signatory
Airline Agreement with Air Canada, a
Canadian Corporation (R2016-0156), replacing Exhibit “B” reducing their
leasehold at the Palm Beach International Airport effective May 1, 2016. SUMMARY: Delegation of authority for execution of the
standard County agreement above was approved by the Board of County
Commissioners in R2014-1575. Countywide (AH)
4. Staff recommends
motion to receive and file:
Cargo Building Lease Agreement with Airport Terminal Services, Inc.
providing for the use of Unit No. 1309 and associated space at the cargo
building at the Palm Beach International Airport, commencing March 1, 2016, and terminating
September 30, 2016, with automatic annual renewals occurring each October 1st
unless canceled. SUMMARY: Delegation of authority for execution of the
standard County agreement above was approved by the Board of County
Commissioners in R2010-1392. Countywide (AH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends motion to approve:
A) approve an Agreement for Purchase and Sale for the
following property at a purchase price of $1,737,500 by a supermajority
vote. Said property is located on the
north side of Belvedere Road directly across from Palm Beach International
Airport (PBIA):
AVS Hospitality, LLC, a Florida Limited Liability
Company
2201 Belvedere Road, West Palm Beach, FL Parcel
B-2
Purchase Price: $1,737,500
Replacement Housing: N/A
B) accept a
Memorandum of Agreement to be recorded in the public records to provide notice
of this Agreement; and
C) approve a Budget Transfer of $1,737,500 in the
Airport’s Improvement and Development Fund.
SUMMARY: The subject property is a vacant site containing
approximately 67,091 square feet (approximately 1.54 acres) and is located on
the north side of Belvedere Road just east of North Congress Avenue and
directly across from PBIA. In November 2015,
the property was appraised by Anderson & Carr, Inc. at $1,700,000, and in
December 2015, a Review Appraisal was completed by Edward E. Wilson, which
supported the Anderson & Carr, Inc. determination of value. An offer to purchase was presented to the
Seller on December 17, 2015 at the appraised fair market value of $1,700,000. Per
AECOM’s Memorandum dated April 7, 2016, a settlement was proposed to in the
amount of $1,737,500 which reflects a counteroffer and an increase of $37,500
(2.21%) over the approved appraisal and initial offer amount of $1,700,000. If
the Board determines that the Seller’s counteroffer is a reasonable and
justified amount, this agreement
would be considered an Administrative Settlement under the FAA ORDER 5100.37B
Chapter 3; Section 2 (3-20). Airport
Revenue is available for the purchase of this property. Pursuant
to the Property & Real Estate Management Ordinance, all purchases, sales
and exchanges of real estate must be approved by a supermajority vote (5
Commissioners). Countywide (HJF)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
6. Staff recommends
motion to:
A) adopt a Resolution of the Board of County Commissioners
of Palm Beach County, Florida, amending the Airport Rules and Regulations
(R98-220, as amended) as codified in Appendix B of the Palm Beach County Code;
amending definitions; providing for regulation of ground transportation
services; providing for promulgation of the airport rules and regulations;
providing for severability; providing for codification; providing for an
effective date; and
B) direct the
Clerk of the Board to deliver a copy of the Resolution amending the Airport
Rules and Regulations to the Municipal Code Corporation for codification upon
receipt of an affidavit that the posting requirements of Section 332.08(2),
Florida Statutes, have been satisfied.
SUMMARY: This Resolution amends the Airport Rules and
Regulations (Airport Regulations) related to commercial ground transportation
to conform to recent changes to the Vehicle for Hire Ordinance. The Resolution adopts certain definitions
established by the Vehicle for Hire Ordinance to resolve potential conflicts and
provides for new definitions. The Resolution clarifies the applicability of
ground transportation requirements to better distinguish between types of
ground transportation services. The Resolution also provides a requirement that
transportation network companies (TNCs) establish and maintain a virtual
perimeter (Geo-fence) to prevent TNC drivers from accepting ride requests when
located within the boundaries of the Geo-fence established by the
Department. The purpose of the Geo-fence
is to prevent TNC drivers from staging on airport roadways and other public
airport facilities designated for passenger usage. Countywide (AH)
7. Staff recommends
motion to adopt: a Resolution establishing airport ground
transportation fees for transportation network companies; adopting a new
standard form Transportation Network Company Ground Transportation Operating
Permit; authorizing the County Administrator, or her designee, to execute the
standard form permit on behalf of the Board of County Commissioners;
authorizing the County Administrator or his or her designee to enter into
certain amendments to the standard form permit; providing for severability; and
providing for an effective date. SUMMARY:
This Resolution adopts ground transportation permit fees for the operation of
transportation network companies (TNCs) at the Palm Beach International Airport
(PBI) and establishes a new standard form permit for the operation of TNCs at
PBI. The permit fees will be $2.50 per
trip for each instance a TNC driver accesses PBI to pick up passengers at PBI,
which is consistent to the fees charged by other airports. The standard form permit requires TNCs to
maintain a virtual perimeter (Geo-fence) that prevents a TNC driver from
accepting a ride request when located within the boundaries of the Geo-fence
established by the Department. The permit provides TNCs with a designated
parking area to be located off airport for staging of drivers of permitted TNCs
while waiting to be dispatched. The
purpose of the Geo-fence and designated parking area is to prevent TNC drivers
from staging on airport roadways and other public airport facilities designated
for passenger usage and to discourage TNC drivers from parking in parking lots
of businesses surrounding PBI. The permit establishes requirements related to
the use of the designated parking area and airport facilities in connection
with TNC operations at PBI. Countywide (AH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
8. Staff recommends
motion to approve: Amended and Restated Fixed Base Operator Lease
Agreement (Amended Lease) with Galaxy Aviation of Lantana, Inc. (Galaxy),
providing for the lease of an additional 272,491 square feet (+6.3
acres) of unimproved ground at the Palm Beach County Park Airport (Lantana
Airport) for the development of aircraft hangars by Galaxy; the lease of additional hangars to be constructed by the
County; the extension of deadlines for completion of required improvements; the
renovation of the existing terminal building; and the extension of the lease
term to provide 30 years from substantial completion of the construction of a
new terminal building or October 1, 2019, whichever occurs first. SUMMARY:
Galaxy provides fixed based operator services at the Lantana Airport pursuant
to a Fixed Base Operator Lease Agreement dated December 17, 2013 (R2013-1795),
as amended (Original Lease). Galaxy is a Florida corporation with its principal
place of business in Lantana, Florida. The Amended Lease provides for: 1) a
modified lease term to provide Galaxy sufficient time to amortize its
investment in the construction of a new terminal building; 2) the lease of
additional unimproved ground at fair market ground rental for the construction
of aircraft hangars by Galaxy with rental commencing upon substantial
completion of construction or October 1, 2021, whichever occurs first; 3) the
lease of hangars to be constructed by the County to replace demolished hangars,
subject to payment of percentage rent equal to 65% of annual gross real estate
revenues; and 4) the renovation of the existing terminal building at Galaxy’s
cost in lieu of demolition with a minimum capital investment of $250,000 and
payment of percentage rent equal to 35% of annual gross real estate revenues
commencing upon completion of the renovations or October 1, 2020, whichever
occurs first. Countywide (HJF)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends motion to approve: the appointment of the following individual to the County Financing Committee for the term beginning August 14, 2016, to August 13, 2018:
Nominee Seat
No. Nominated By
Thais Sullivan At-Large Commissioner Taylor
SUMMARY: On April 3, 2012, the Board of County Commissioners approved the addition of an at-large seat on the County Financing Committee (CFC). The CFC is currently comprised of the Director of the Office of Financial Management & Budget, a representative from the Clerk & Comptroller’s Office, two representatives from local government agencies, a Board appointee and a County Department Director, if needed. A memo dated March 22, 2016 was circulated to the BCC notifying the Board that Michael Schmidt, the Board appointee, would not be seeking reappointment when his term expires August 13, 2016. The Committee’s diversity, including Mr. Schmidt, is comprised of two Caucasian males, two Caucasian females, and one African-American male. The Board appointee will serve a term of two years, at which time the appointee may be re-appointed, or a new appointee selected by the Board. Countywide (PFK)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
2. Staff recommends
motion to approve:
A) Budget Amendment of $1,122,054 School Impact Fee Zone 3 to recognize
additional impact fee revenues collected in FY2016 and budget $3,216,000 to the
School Impact Fee Zone 3 appropriation account; which includes a transfer from
Reserves in the amount of $2,093,946;
B) Budget Transfer from School Impact Fee Zone 1 reserve account to School
Impact Fee Zone 1 appropriation account for $1,217,300;
C) Budget Transfer from School Impact Fee Zone 2 reserve account to School
Impact Fee Zone 2 appropriation account for $2,572,800; and
D) Budget Transfer from School Impact Fee Zone 4 reserve account to School
Impact Fee Zone 4 appropriation account for $719,260.
SUMMARY: Impact fees budgeted in reserve accounts
cannot be appropriated until funds have been collected. These budget transfers and this budget
amendment recognize school impact fee revenues as of May 10, 2016 and allow for
their appropriation so that the County may remit funds to the School District
in accordance with Article 13 of the Unified Land Development Code. Countywide
(LB)
3. Staff recommends motion
to adopt: a Fourteenth Supplemental Palm Beach County Airport System
Revenue Bond Resolution of the Board of County Commissioners of Palm Beach
County, Florida (the “Fourteenth Supplemental Resolution”) amending and
supplementing Palm Beach County Airport System Revenue Bond Resolution No.
R84-427 adopted April 3, 1984, as amended in full by Palm Beach County Airport
System Revenue Bond Resolution No. R84-1659 adopted November 1, 1984, as
amended and supplemented (the “Bond Resolution”), to modify certain provisions
of said bond resolution relating to the debt service reserve account
established thereunder to permit a series of bonds to be issued with or without
being secured by the debt service reserve account or a sub-account therein;
authorizing other related and required matters and actions; providing for
severability and an effective date. SUMMARY:
The Fourteenth Supplemental
Resolution is an amendment to the Bond Resolution for Airport System Revenue
Bonds and provides greater flexibility with respect to the debt service reserve
account established under the Bond Resolution.
Countywide (PFK)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
4. Staff recommends
motion to adopt: a Fifteenth Supplemental Palm Beach County Airport
System Revenue Bond Resolution (the “Fifteenth Supplemental Resolution”) of the
Board of County Commissioners of Palm Beach County, Florida supplementing Palm
Beach County Airport System Revenue Bond Resolution No. R84-427 adopted April
3, 1984, as amended in full by Palm Beach County Airport System Revenue Bond
Resolution No. R84-1659 adopted November 1, 1984, as amended and supplemented
(the “Bond Resolution”), authorizing the issuance of not to exceed $75,000,000
in aggregate principal amount of Palm Beach County, Florida Airport System
Revenue Refunding Bonds, Series 2016 for the purpose of refunding all or a
portion of the outstanding Palm Beach County, Florida Airport System Revenue
Bonds, Series 2006A and paying all costs necessary or incidental to the
foregoing, as more fully provided for herein; providing for certain details of
such bonds; authorizing the form of such bonds and the execution and delivery
of such bonds; providing for the application of the proceeds of such bonds;
delegating authority to appropriate officials of Palm Beach County, in
consultation with Palm Beach County’s Co-Financial Advisors, to determine
whether to secure such bonds, all or in part, by the debt service reserve
account or a subaccount therein; authorizing obtaining a municipal bond
insurance and/or a debt service reserve account insurance policy for all or a
portion of such bonds; authorizing the execution and delivery of agreements in
connection with any municipal bond insurance policy and/or debt service reserve
account insurance policy and the payment of the related premiums; approving the
form of a bond purchase agreement and delegating authority to appropriate officials
of Palm Beach County to determine certain details of such bonds and to execute
and deliver the bond purchase agreement to effect the competitive negotiated
sale of the bonds, all subject to the parameters set forth in this resolution;
approving the form of and authorizing the distribution of a Preliminary
Official Statement in connection with the offering and sale of the bonds and
authorizing the execution and delivery by appropriate officials of Palm Beach
County of a final Official Statement; appointing the trustee, registrar, and
paying agent for such bonds; approving certain tax covenants relating to such
bonds; appointing an escrow agent, and providing for the selection of a
verification agent for the Series 2006A Bonds to be refunded and approving a
form of an escrow deposit agreement and delegating authority to appropriate
officials of Palm Beach County to execute and deliver the escrow deposit
agreement; providing for the undertaking by Palm Beach County required by rule
15C2-12 of the Securities and Exchange Commission; authorizing other required
actions; providing for severability and an effective date. SUMMARY: The County’s Financial Advisors have
reviewed the Airport System Revenue Bonds, Series 2006A and determined that
these bonds can be currently refunded for a savings. These bonds will be
refunded at a not to exceed amount of $75 million on a competitive negotiated
basis. Based on current market
conditions, the estimated savings have a net present value of $11,656,512
(16.87%). Countywide (PFK)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
5. Staff recommends
motion to approve: a negotiated Settlement Agreement in the amount of
$2,760 for the full satisfaction of a Code Enforcement Lien that was entered
against Kenneth J. & Deborah A. Sooker on November 5, 2008. SUMMARY: The Code Enforcement
Special Magistrate (CESM) entered an Order on August 6, 2008, for property owned
by Kenneth J. & Deborah A. Sooker (the “Sookers”) giving them until
September 5, 2008 to bring the property located at 21892 High Pine Trail, Boca
Raton into full Code Compliance. The property had been cited for a fence
installation around a pool without a required building permit. Compliance with
the CESM’s Order was not achieved by the ordered compliance date and a fine in
the amount of $50 per day was imposed. The CESM then entered a claim of lien
against the Sookers on November 5, 2008. Code Enforcement issued an Affidavit
of Compliance for the property on February 4, 2016 stating that the violation
had been corrected as of January 28, 2016. The total accrued lien amount
through February 4, 2016, the date on which lien settlement discussions began,
totaled $209,124.61, of which the Sookers have agreed to pay the County $2,760
for full settlement of their outstanding Code Enforcement Lien. District 5
(PM)
6. Staff recommends
motion to approve: a negotiated
Settlement Agreement in the amount of $12,000 for the full satisfaction of a
Code Enforcement Lien that was entered against Matthew T. & Patricia T.
Beasley on October 19, 1998. SUMMARY:
The Code Enforcement Special Magistrate (CESM) entered an Order on
July 1, 1998 on property owned by Matthew T. & Patricia T. Beasley (the “Beasleys”)
giving them until September 29,1998 to bring the property located at 2692
Acklins Road, West Palm Beach into full Code Compliance. The property had been
cited for replacing windows and remodeling without the required building
permits, inspections and Certificate of Completion. Compliance with the CESM’s
Order was not achieved by the ordered compliance date and a fine in the amount
of $75 per day was imposed. The CESM then entered a claim of lien against the
Beasleys on October 19, 1998. Code Enforcement issued an Affidavit of
Compliance for the property on May 19, 2009, stating the code violations had
been corrected as of May 14, 2009. The total accrued lien amount through
October 9, 2015, the date on which settlement discussions began, totaled
$986,698.58, of which the Beasleys have agreed to pay the County $12,000 for
full settlement of their outstanding Code Enforcement Lien. District 3 (PM)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Continuing services contracts for Construction
Management Services for various capital improvement projects with the following
firms:
A) Robling Architecture Construction, Inc.;
B) The Weitz Company, LLC; and
C) Trillium Construction, Inc.
SUMMARY: These contracts provide for Construction Management Services associated
with the design and construction of various capital projects, to be determined
later, which may include new construction, additions, or renovations up to
$2,000,000. Once a project is assigned,
a task authorization for preconstruction services will be authorized. Once the project completes the design phase,
a Guaranteed Maximum Price (GMP) will be prepared for the construction
phase. The GMP will include the cost of
work required by the construction documents and the construction manager’s fee
associated with project construction.
Individual GMP’s will be implemented as amendments or work orders to
these annual contracts and will be presented to the appropriate approval
authority. The Contracts are for a
period of two years, with one, two-year renewal option. All of the firms are Palm Beach County
businesses. Small Business Enterprise (SBE) goals for the projects will be 15%,
and Robling Architecture Construction is an SBE firm. (Capital Improvements
Division) Countywide (LDC)
2. Staff recommends
motion to approve: Amendment No. 1 to the Master Agreement with
AT&T Corp. (Construction Master Agreement) (R2013-889) providing for the
development and installation of new communications systems and applications
associated with construction projects when integration with AT&T provided
network services is required. SUMMARY:
The Construction Master Agreement provides the mechanism by which the County
can approve individual work authorizations for the development, installation,
and integration of various communications systems associated with construction
projects. Due to the comprehensive and critical network services provided and
maintained by AT&T, through a separate Master Agreement No. 133405UA
(R2009-1055), AT&T, through its Network Integration Division, is uniquely
qualified to develop, install, and integrate new communications systems and
application by providing for: 1) a high level of service, reliability, and
resources for troubleshooting and timely repair of failures; and 2) end to end
performance responsibility. The initial
term of the Construction Master Agreement was for three years with two two-year
extensions. This is the first renewal
Amendment to extend the Agreement for two years. The funding source for each individual work
authorization will be identified prior to the award of the individual work
authorization. (CID) Countywide (LDC)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to receive and file: a notice of exercise of the 1st five year
extension option under the Lease with Floral Acres, LLC, (R2011-1787), for
Floral Acres’ continued nursery use of approximately 20 acres in the Ag Reserve
at an annual rental rate of $20,000/year ($1,000/acre). SUMMARY: The Lease currently expires on June 30,
2016. Exercising this first option will
extend the term to June 30, 2021. The
annual rental rate is currently $20,000/year ($1,000/acre). Pursuant to the Lease, Floral Acres has the
right to exercise the first two of its five-year options and the Board has no
discretionary authority to deny the exercise of the option. There remain four five-year extension
options, the final three extension options are subject to approval by the Board
of County Commissioners in its sole discretion.
Property & Real Estate Management (PREM) will continue to have
administrative responsibility for this Lease. (PREM) District 5
(HJF)
4. Staff recommends
motion to approve: a Third Amendment to Lease Agreement with Pero
Family Farms, LLC (Pero), (R2001-1541), for Pero’s continued use of
approximately 270.91 acres in the Ag Reserve at an annual rate of $135,455/year
($500/acre). SUMMARY: The County acquired the 272 acre York
property in 2000 for $3,751,050 ($13,791/acre) as part of the Ag Reserve
program for preservation of farmland. On September 11, 2001, (R2001-1541), the
Board approved a lease with Pero for a term of ten years, with two extension
options, each for a period of five years subject to the approval of the County
in each instance. The current term will
expire on August, 20, 2016. This Third
Amendment consents to the exercise of the second and final option extending the
term for five years from August 21, 2016, to August 20, 2021; replaces Exhibit
“C” with updated and improved Florida Department of Agriculture and Consumer
Services Best Management Practice Plans; modifies the non-discrimination,
insurance and notice provisions to comply with County policy; and adds a
provision for no third party beneficiaries.
The annual rental rate will remain at $135,455/year ($500/acre). PREM
will continue to have administrative responsibility for this Lease. (PREM)
District 5 (HJF)
5. Staff recommends
motion to:
A) adopt a Resolution authorizing the conveyance of the County’s interest in 0.62
acres of surplus property to the City of Belle Glade without charge pursuant to
Florida Statutes Section 197.592(3), and with reservation of mineral and
petroleum rights, but without rights of entry and exploration; and
B) approve a County Deed in favor of the City of Belle
Glade.
SUMMARY: In April 2016, the County
acquired by Escheatment Tax Deed a 0.62 acre parcel located within the
municipal boundaries of the City of Belle Glade. The parcel serves no present or future County
purpose. The parcel is being conveyed to
the City pursuant to Florida Statutes Section 197.592(3), which requires the
conveyance of surplus properties acquired by tax deed to the municipality in
which it is located. This conveyance
will relieve the County of potential liability for occurrences on the property.
The County will retain mineral and petroleum rights in accordance with Florida
Statutes Section 270.11, without rights of entry and exploration. This
conveyance must be approved by a supermajority vote (5 Commissioners).
(PREM) District 6 (HJF)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: Amendment No. 1 to the Contracts for property
development evaluation assistance on a continuing contract basis:
A) Cotleur & Hearing, Inc. (R2014-0920); and
B) Urban Design Studio, LLC d/b/a/ Urban Design
Kilday Studios (R2014-0921).
SUMMARY: Amendments No. 1 extend the term of these
contracts for professional consulting services for property development
evaluation assistance for one year. The
Board approved annual contracts on July 1, 2014, and the original Contracts
provided for an initial two year term with two one-year renewal options. Amendments No. 1 will provide services during
the first renewal period. The Small
Business Enterprise (SBE) commitment for these contracts is 98% participation
for Urban Design Kilday Studios and 95% participation for Cotleur &
Hearing, Inc. Cotleur & Hearing,
Inc. has been authorized $73,190 in task work orders, and Urban Design Kilday
Studios has $277,927 in task work orders, both with 100% SBE participation. These two firms are Palm Beach County SBEs.
(Capital Improvements Division) Countywide (LDC)
7. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 4 with
Leo A. Daly Company (R2015-1459) to provide planning and design services for
PBSO Detention Facilities Renewal/Replacement Phase 2 in the amount of
$573,281. SUMMARY: PBSO Detention Facilities Renewal/Replacement Phase 2
consists of design, permitting and construction administration of the MDC
Electronics System Renewal/Replacement Project (replacement will take place in
Phase 2A and 3 of the Detention Facilities Renewal/Replacement Project) and 25%
of the design effort for Phase 3 of the Detention Facilities
Renewal/Replacement. The conceptual
design of Phase 3 improvements must be undertaken at this time to fully
complete the design of the electronics system replacement project. A future CSA will be brought to the Board in
FY ‘17 for the balance of the design and construction administration services
for Phase 3. Leo A. Daly is a national
firm with a Palm Beach County office and will be using Palm Beach County
subconsultants for a majority of the work.
This contract includes Small Business Enterprise (SBE) goal of 15%. SBE participation under this CSA is
10.2%. Funding for this work was
budgeted in FY ‘16 from the Public Building Improvement Fund. (Capital
Improvements Division) Countywide (LDC)
I. ECONOMIC
SUSTAINABILITY
1. DELETED: Staff recommends motion to
execute: a “Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan” for the Palm Beach County Housing
Authority (PBCHA). Summary: The U.S. Department of Housing and Urban
Development requires housing authorities to submit a Five Year Plan and an
Annual Plan along with an annual certification of their consistency with the
Consolidated Plan of the local jurisdiction.
PBCHA has provided an Agency Plan Summary of its Five Year Plan for
Fiscal Years 2017-2021 and its Annual Plan for Fiscal Year 2017 to the Department
of Economic Sustainability (DES) for review and DES has determined that it is
consistent with the Palm Beach County Consolidated Plan. In its review, DES examined the nine goals
outlined in the PBCHA Five Year/Annual Agency Plan and determined that they are
consistent with the overall goals and specific housing objectives outlined in
the County’s Consolidated Plan including increasing the supply of affordable
housing, improving the quality of existing affordable rental housing, and
improving access to affordable rental housing.
Since the PBCHA Five Year/Annual Agency Plan is consistent with the
County’s Consolidated Plan, staff recommends execution of this certification. Countywide
(JB)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to receive and file: executed standard form agreement for
Special Magistrate services:
A) Agreement for Special Magistrate Services with Thomas H. Dougherty;
B) Agreement for Special Magistrate Services with Christy L. Goddeau;
C) Agreement for Special Magistrate Services with Earl K. Mallory;
D) Agreement for Special Magistrate Services with Alcolya J.L. St. Juste;
and
E) Agreement for Special Magistrate Services with Fred W. van Vonno.
SUMMARY: On December
1, 2015, the Board of County Commissioners approved a standard form agreement
for special magistrate services (R2015-1713).
The above-cited five attorneys have executed the standard form agreement
agreeing to perform special magistrate services for the County for a period of
one year. Countywide (SF)
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: executed Agreements received during the
months of February and March 2016.
A) Indemnity Agreement with Garrison West Palm Beach
Retail, LLC (District 6);
B) Utility Concurrency Reservation Agreement with Pulte
Home Corporation, No. 09-01076-000 (District 5);
C) Standard Potable Water and Wastewater Development
Agreement with Life Covenant Church, Inc., No. 01-01240-000 (District 6) (OR BK
28130 PG 927-935);
D) Standard Potable Water and Wastewater Development
Agreement with CMSJR Development Group, LLC, No. 01-01241-000 (District 2) (OR
BK 28130 PG 936-945); and
E) Standard Potable Water and Wastewater Development
Agreement with LandAmerica Holdings and Investments Group, LLC, No. 01-01239-000
(District 2) (OR BK 28130 PG 946-954A).
Summary: In accordance with County PPM CW-0-051, all delegated
contracts/agreements/grants/ procurement items must be submitted by the
initiating Department as a receive and file agenda item and are attached unless
the documents have been recorded in the Public Records of Palm Beach County. The
documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the Director of the Water Utilities Department (WUD) in
accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now
being submitted to the BCC to receive and file. (MJ)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve: Contract with Centerline Utilities, Inc. (Contract)
for the Southern Region RCWM Extension – West Connection Project in the amount of $525,675.60. Summary: On March 3, 2016, seven bids were received
for the Southern Region RCWM Extension –
West Connection Project (Project). The Project provides for the
construction of an approximately 1,000 linear feet (LF) extension of a new
24-inch reclaimed water main from the Southern Region Water Reclamation
Facility (SRWRF). The Project will connect the SRWRF to an existing 24-inch
reclaimed water main located adjacent to the Valencia Cove South Development
(Development) to provide reclaimed water to the Development as well as
additional future reclaimed water demand along Lyons Road. The Project
additionally includes the construction of 750 LF of 30-inch casing under the
Florida Turnpike and the Lake Worth Drainage District E-2E and E-2W Canals that
will contain the 24-inch reclaimed water main.
Centerline Utilities, Inc. was the
lowest responsive, responsible bidder in the amount of $525,675.60. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance (R2002-0064) is 15% overall. The Contract is for 180 calendar days and provides
for SBE participation of 15.74%. Centerline
Utilities, Inc. is not a Palm Beach County company. The Project is
included in the FY16 Capital Improvement Plan adopted by the Board of County
Commissioners. (WUD Project No. 15-084) District 5 (MJ)
3. DELETED
4. Staff recommends
motion to approve: First Amendment (Amendment) to Interlocal Agreement Between Palm Beach County and the City of West Palm Beach
for Wholesale/Bulk Water Purchase. Summary: On December 7, 2010, the County and the
City of West Palm Beach (City) entered into an interlocal agreement (Agreement)
that provided for the sale of bulk water from the City to the County to supply
the County's Bay Hill service area (R2010-2048). The Agreement included: (a) a monthly base
charge based on the size of the meter(s); (b) a commodity rate of $3.53/1,000
gallons, subject to increases approved by the City applicable to other bulk
service customers; and (c) a take or pay provision which increased to 150,000
gallons/day beginning on October 1, 2013.
Over time, the commodity rate paid by the County has increased to
$4.57/1,000 gallons. The County and the City have agreed to changes that will update
the terms of the Agreement. Specifically, the Amendment: (a) removes the
monthly base charge; (b) adjusts the commodity fee to $3.89/1,000 gallons; and
(c) removes the take or pay provision. The Amendment will result in
savings of $40,000 annually for the Water Utilities Department (WUD) through
the reduction of monthly payment amounts. Lastly, the Amendment removes
additional language rendered unnecessary by the removal of the take-or-pay
provision. District 6 (MJ)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
5. Staff
recommends motion to approve: an Indemnity Agreement between Howell
Brothers Family Limited Partnership, a Wyoming Limited Partnership (Property
Owner) and Palm Beach County. Summary: Property Owner owns a certain parcel of
undeveloped commercial real estate on Boca Rio Road, south of Glades Road. In order to connect to the County wastewater
collection system, Property Owner proposed a connection into a privately-owned
lift station located on an adjacent parcel. County staff approved the proposed
connection subject to the Property Owner entering into a Maintenance and
Easement Agreement with the adjacent property owner and this Indemnity
Agreement with the County. The Maintenance and Easement Agreement secures
continued access to the lift station for the Property Owner and ensures the
continued maintenance of the lift station. This Indemnity Agreement requires
the Property Owner to indemnify, defend, and hold the County harmless if the
Property Owner is no longer able to utilize the private wastewater facilities located
on the adjacent parcel. Both Agreements run with the land and bind successors
to the Property Owner (and, as to the Maintenance and easement Agreement, the
owner of the adjacent parcel) to their terms. District 5 (MJ)
6. Staff recommends
motion to approve: a Settlement and Release Agreement (Settlement
Agreement) between Palm Beach County and AKA Services, Inc. (Contractor) in
the amount of $139,057.08. Summary: On
August 18, 2015, the Board of County Commissioners (BCC) approved the Water
Utilities Department (WUD) Construction Contract for the State Road 15 (Main
Street) and Gator Boulevard 16" & 12" Water Main Extension
Project (Project) (R2015-1033) with
AKA Services, Inc. The Project provides
for the construction of a water main and associated activities in the vicinity
of the Belle Glade Airport. WUD
issued a Notice to Proceed to the Contractor on September 21, 2015 with a start
date of September 28, 2015. Due to
concerns about the routing of the proposed water main, WUD decided to change
the routing to avoid the contaminated soil and subsequently rescinded the
Notice to Proceed. The Notice to Proceed
was reissued on November 23, 2015, with a start date of November 30, 2015. The Settlement Agreement is necessary to
address damages that were incurred by the Contractor due to the delay between
the issuance of the initial and second Notice to Proceed. The Settlement Agreement is for the amount of
$139,057.08, which is equivalent to the labor and equipment costs of the
Contractor for twenty-three days of the Project. The Contractor has agreed to release the
County for any additional claims related to the delay. District 6 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to receive and file: Amendment No. 4 to the Department of
Environmental Protection (DEP) Agreement No. 11PB1 (R2011-0930) which extends
the expiration date of the Agreement to January 1, 2017, and replaces
Attachment A-3, Grant Work plan with Attachment A-4, Revised Grant Work Plan. SUMMARY:
On June 21, 2011, the Board
of County Commissioners approved DEP Agreement No. 11PB1 for the South Lake
Worth Implementation Project. Delegation
of authority to sign all future time extensions, task assignments,
certifications and other forms associated with the Agreement was approved at
that time. Districts 1 & 4 (AH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to receive and file:
A) Change Order No. 001 to Agreement No. S0751 (R2014-1946) with the
Department of Environmental Protection (DEP) which deletes Attachment A-1, Task
6, Completion Dates and replaces it with new task completion dates for the Lake
Worth Lagoon restoration project grants; and
B) Change Order No. 002 to Agreement No. S0751 (R2014-1946) with the
Department of Environmental Protection (DEP) which revises and replaces
Attachment A-1, Task 6, Deliverable 2 providing a new completion date for the
Seagrass Final Report.
SUMMARY: On December 16, 2014, the Board of County
Commissioners approved Agreement No. S0751 with the DEP. Delegation
of authority to sign all future time extensions, task assignments,
certification and other forms associated with this Agreement was approved at
that time. Countywide (AH)
3. Staff recommends
motion to:
A) approve
Contract No. GC896 with the
Florida Department of Environmental Protection (FDEP) for the Petroleum
Restoration Program for a term of July 1, 2016, through June 30, 2021; and
B) authorize the County
Administrator, or her designee, to sign all future time extensions, task
assignments, certifications, and other forms associated with the contract, and
necessary minor amendments that do not significantly change the scope of work,
or terms and conditions of the contract.
SUMMARY: Under Contract No. GC896, the County will
continue to perform contamination cleanup activities on behalf of FDEP and
administer the Petroleum Restoration Program through the Department of
Environmental Resources Management for the five year period of July 1, 2016,
through June 30, 2021. This Contract
includes provisions for additional compensation based on terms of the
contract. However, this Contract itself
authorizes no work or compensation.
Instead, on an annual basis, FDEP will issue task assignments to the
County for specific job tasks necessary to carry out cleanup services at the
local level. The Contract does not
include an early termination provision without cause for the County. No financial impact to the County is anticipated
as FDEP will be reimbursing the County for each task assignment performed by
the County. Countywide (AH)
4. Staff recommends
motion to receive and file: Task Assignment No. 10, Amendment No. 1 to
Contract No. GC680 (R2007-0882) with the Florida Department of Environmental
Protection (FDEP) which provides for a reduction of 150 Compliance Assistance
Visits (CAV) in Palm Beach, Martin and St. Lucie counties and a $28,516 reduction
in funding from $47,527.50. SUMMARY: On June 11, 2007, the Board of County Commissioners approved Contract
No. GC680. Delegation of
authority to sign all future time extensions, task assignments, certification
and other forms associated with the Contract was approved at that time. One
hundred and fifty of the 250 tasked facilities are no longer eligible for a CAV. Countywide (AH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
5. Staff recommends
motion to receive and file:
A) an Adopt-A-Natural Area Program Agreement with Glenn MacLean for the
promotion and maintenance of Juno Dunes Natural Area for a period from April
15, 2016, through April 15, 2017;
B) an Adopt-A-Natural
Area Program Agreement with August Hernandez for the promotion and maintenance
of Frenchman’s Forest Natural Area for a period from April 6, 2016, through
April 6, 2017;
C) an Adopt-A-Natural
Area Program Agreement with Patrick Campbell for the promotion and maintenance
of Frenchman’s Forest Natural Area for a period from March 30, 2016, through
March 30, 2017;
D) an Adopt-A-Natural Area Program Agreement with the Astronomical
Society of the Palm Beaches, Inc. for the promotion and maintenance of Pine
Glades Natural Area for a period from February 22, 2016, through February 22,
2017;
E) an Adopt-A-Natural Area Program Agreement with Loggerhead
Marinelife Center, Inc. for the promotion and maintenance of Juno Dunes Natural
Area for a period from April 15, 2016, through April 15, 2017;
F) an Adopt-A-Natural Area Program Agreement with the First Baptist
Church of Lantana, Inc. for the promotion and maintenance of Hypoluxo Scrub
Natural Area for a period from May 3, 2016, through May 3, 2017; and
G) an Adopt-A-Natural Area Program
Agreement with the Keshava Radha Yoga, Inc. for the promotion and maintenance
of Yamato Scrub Natural Area for a period from May 1, 2016, through May 1,
2017.
SUMMARY: On November 17, 2015, the Board of County
Commissioners approved the Adopt-A-Natural Area Program Agreement (R2015-1630)
for the purpose of promoting the County’s Natural Areas Program. Delegated
authority to sign the Agreement was approved at that time. The
adopters agree to specified tasks that are suitable to their organization which
includes volunteer trash pickups, restoration plantings, guided tours and other
events. This group of adopters will
promote the sites in their local neighbourhoods, bring science classes out for
tours, maintain trails, participate in astrological events and provide yoga
classes. Countywide (AH)
6. Staff recommends
motion to authorize: the
County’s Department of Environmental Resources Management (ERM) to bid up to
$10,000 (plus recording fees and outstanding property taxes estimated at $350)
for a 0.26-acre vacant parcel at an upcoming tax deed sale. SUMMARY: If
successful, the proposed acquisition would preserve approximately 0.26 acres of
mangrove habitat adjacent to the 569-acre Juno Dunes Natural Area (JDNA). The parcel is in an area that was targeted
for acquisition as part of the Palm Beach County Environmentally Sensitive
Lands Bond Referendum of March 12, 1991, and would be managed as part of JDNA. The Property Appraiser lists the assessed
value as $20,188. ERM is requesting
approval to bid up to $10,000 for this property. This property will have hydrological and
environmental benefits to JDNA, as well as the biological and economic benefits
mangroves provide to the estuarine environment, and sport and commercial
fisheries. A pre-bid environmental
assessment will be performed on the property by ERM. A boundary survey will not be obtained due to
the low value of the land. All costs
associated with the proposed tax deed acquisition will be paid from the Natural
Areas Fund, a non-ad valorem source. This authorization must be approved by a
supermajority vote (5 Commissioners). District 1 (AH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
7. Staff recommends
motion to adopt: a Resolution declaring the County’s intent to acquire
for permanent conservation, mitigation, and passive recreation purposes, an
approximate 46.03-acre strip of surplus land from The Board of Trustees of the
Internal Improvement Trust Fund (TIITF) and to incorporate that land into the
Loxahatchee Slough Natural Area (Natural Area). SUMMARY: This Resolution declares the County’s intent to acquire
and accept by dedication, purchase or other appropriate means, approximately
46.03 acres of surplus land from TIITF upon successful completion of due
diligence requirements as may be necessary.
Acquisition and acceptance of this land by the County will: 1) eliminate
an in-holding within the 12,869-acre Natural Area; 2) help ensure the
environmental and hydrological integrity of the Natural Area; 3) allow the
County to create hiking trails across the subject lands; and 4) provide
additional mitigation within the County.
Acquisition of the land may be subject to a conservation easement as
provided for in Section 704.26, Florida Statutes. District 1 (PM)
M. PARKS & RECREATION
1. Staff recommends
motion to:
A) receive and file a Grant Application to the National Recreation and Park Association in partnership with the Walmart Foundation in the amount of $15,000 to support out-of-school time programs for the period of April 4, 2016, to March 1, 2017; and
B) receive and file the grant Memorandum of Understanding from the National Recreation and Park Association (NRPA); and
C) approve Budget Amendment of $15,000 within the General Fund to establish budget for the approved grant project.
SUMMARY: The Parks and Recreation Department applied for and was awarded a $15,000 NRPA grant for the out-of-school time programs. The funds are to be used to directly support our efforts to:
·
Increase the
number of healthy meals children in low-income communities receive through the
Summer Food Service Program and the Child and Adult Care Food Program during
out-of-school times;
·
Provide nutrition
literacy to children and families that creates behavior change by teaching the
importance of healthy eating;
·
Implement
nutrition and physical activity standards that increase access to healthier
foods and increase opportunities for physical activity;
·
Promote meal and
program efficiencies that will decrease food waste and lead to more sustainable
meal programs.
The grant does not
require a County match. Countywide (AH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to receive and file: the following original executed First
Amendment to Independent Contractor Agreement and original executed Independent
Contractor Agreement:
A) Shelly Janssen, Youth Dance Instructor, West Boynton Recreation Center,
for the period October 1, 2015, through May 26, 2016; and
B) LB2 Enterprises, Inc., d/b/a Palm Beach
Masters, U.S. Masters Swimming Coach, Lake Lytal Pool, for the period May 4,
2016, through September 30, 2016.
SUMMARY: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File Agenda Item. These
Independent Contractor Agreements have been fully executed on behalf of the
Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation
Department in accordance with Resolution 94-422, amended by Resolutions
2002-2103, 2007-0409, and 2012-0168, and are now being
submitted by the Board to receive and file. Districts 2 & 3 (AH)
N. LIBRARY
1. Staff recommends
motion to:
A) approve a Literacy Coalition of Palm Beach County
AmeriCorps Site Application for the County Library’s participation in a
Literacy AmeriCorps Palm Beach County Project for the period August 15, 2016,
through July 14, 2017; and
B) authorize the County Administrator or designee to execute this
Application and any necessary forms and certifications.
Summary: This site application, if
approved, will provide the County Library with one full-time AmeriCorps member
for one year. This member will
contribute 32 hours per week offering conversational English programs,
recruiting volunteers, assessing students and presenting student
workshops. The Library will pay a
service fee of $6,000 to the Coalition and business-related mileage to the
member up to $3,500. Literacy AmeriCorps,
with supplemental funds from the Coalition, will cover all other expenses
including Workers’ Compensation, liability, and health coverage. Funds will be provided through the Library’s
FY2016 and FY2017 operating budgets and will have minimal fiscal impact. Countywide
(AH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
N. LIBRARY (Cont’d)
2. Staff recommends
motion to approve:
A) State Aid to Libraries Grant Amendment Number 1 to the Grant Agreement
between the State of Florida, Department of State, Division of Library and
Information Services and Palm Beach County increasing the grant amount by $2,225 for FY 2016; and
B) a Budget Amendment of $2,225 to increase the
County Library Fund to reconcile the State Aid to Libraries Grant Budget to the
actual award amount of $1,230,021.
Summary: The original Grant Agreement was executed by the County Administrator
as authorized by the Board of County Commissioners on September 22, 2015
(R2015-0336). Notification of the award
in the amount of $1,227,796 was issued on March 14, 2016. The Board of County
Commissioners approved a Receive and File motion and Budget Amendment for this
initial award on May 17, 2016 (R2016-0648). As a result of a recalculation by
the State, Palm Beach County is eligible to receive additional grant funding in
the amount of $2,225 for the FY ‘16 budget year. This amendment recognizes the
budget increase. Countywide (AH)
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to receive and file:
A) four Grant
Adjustment Notices (GANs) from the United States Department of Justice for the
Edward Byrne Memorial Justice Assistance Grant (JAG) No. 2014-DJ-BX-0381:
1. GAN 001: Hold Funds;
2. GAN 002: Release Funds;
3. GAN 003: Modify the budget
to reallocate unused funds;
4. GAN 004: Change Grantee
Authorized Signing Official;
B) three Grant
Adjustment Notices (GANs) from the United States Department of Justice for the
Edward Byrne Memorial Justice Assistance Grant (JAG) No. 2015-DJ-BX-0924:
1. GAN 001: Hold Funds;
2. GAN 002: Release Funds;
and
3. GAN 003: Change Grantee
Authorized Signing Official;
SUMMARY: Palm Beach County was allocated $144,219 in
Federal FY2015 funds and $164,802 in Federal FY2016 as part of the Edward
Byrne Memorial Justice Assistance Grant (JAG) Program for expenditure through
FY2018. The JAG Program allows local
governments to support a broad range of activities to prevent and control crime
based on local needs and conditions. The grants were approved to support the
Criminal Justice Commission’s existing reentry programs to provide services to
reduce recidivism rates in Palm Beach County. These documents have been
fully executed on behalf of the Board of County Commissioners (Board) by the
Assistant County Administrator in accordance with R2014-1836 and are now being
submitted to the Board to receive and file.
No County matching funds are required for this grant. Countywide (JB)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE COMMISSION
(Cont’d)
2. Staff recommends
motion to approve:
A) Proposed seat change of one current member of the
Criminal Justice Commission as follows:
Current Proposed Appointment Requirement Nominated By Term
Seat
No. Seat
No. Expires
33 29 William L. Kramer Private Sector Economic Council 12/31/16
Palm Beach County
B) Appointment of one new
member to the Criminal Justice Commission as follows:
Appoint Seat No. Requirement Nominated
By Term
Rev. Kevin Jones 22 Member
of the local Criminal Justice 06/21/16 -12/31/18
Clergy Commission
SUMMARY: The Criminal Justice
Commission (CJC) is comprised of 32 members including 21 public sector members
who serve by virtue of their positions and 11 private sector members. Ten of
the private sector members are nominated for three-year terms by the Economic
Council of Palm Beach County, Inc., and appointed by the Board of County
Commissioners (BCC). The at-large Clergy Member is nominated for a three-year
term by the CJC and appointed by the Board of County Commissioners. The CJC
identified six religious organizations to solicit nominations for the Clergy
Member seat including: 1) Catholic Dioceses of PBC, PBC Clergy Alliance, Jewish
Federation of PBC, Baptist Ministers Conference, Christ Fellowship, and the PBC
Baptist Network. The CJC
received four nominations and based on selection criteria that included
congregational leadership, community involvement, County residency,
availability for CJC meetings and service of a three-year term, interest and/or
experience with the criminal justice system, and a requirement that they must
be ordained, the CJC selected this nominee as the best candidate for this new
seat. With the addition of the new Clergy
Member, the diversity make up of the
CJC consists of 23 males (17 Caucasians, 5 African-Americans, 1
Hispanic-American) and 9 females (5 Caucasians and 4 African-Americans). Countywide (JB)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
3. Staff recommends
motion to:
A) approve a Contract with the Pretrial Justice Institute (PJI) in the amount of
$40,000, for the period July 1, 2016, through April 30, 2017, to provide
technical assistance for a Pretrial Pilot Project;
B) approve a Contract
with The Lord’s Place in the amount of $25,000, for the period July 1, 2016,
through April 30, 2017, to serve as the fiscal agent for technical assistance
through the Corporation for Supportive Housing to create the framework for a
FUSE (Frequent Users System Engagement) Program; and
C) authorize the County Administrator, or her
designee, to execute amendments and documents related to these two agreements,
on behalf of the Board of County Commissioners, after approval of legal
sufficiency by the County’s Attorney’s Office, and within budgeted allocations.
SUMMARY: A grant
award from the John D. and Catherine T. MacArthur Foundation’s Safety and
Justice Challenge Grant Program will fully fund both of these contracts. These
contracts further the strategies identified by the MacArthur Grant Core Team of
stakeholders including the Judiciary, State Attorney, Public Defender,
Sheriff’s Office, The Lord’s Place, Pretrial Services, Clerk’s Office, State
and County Probation, West Palm Beach Police Department, PBC Justice Services
Division, and Court Administration. The strategies being addressed include
reforming the First Appearance Hearing process and diverting those with mental
illness from the jail. Both of these entities are non-profits and are uniquely
qualified to provide the services needed. Countywide (JB)
AA. PALM
TRAN
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of County
Commissioners of Palm Beach County, Florida, finding that certain County-owned
buses are not needed for the County's transit system or any other County purpose;
authorizing the sale, conveyance and transfer of two buses to Pasco County,
Florida; approving an Agreement regarding the sale, conveyance and transfer of
buses; establishing an effective date; and
B) approve an Agreement regarding the sale, conveyance,
and transfer of two buses to Pasco County, Florida.
Summary: Palm Tran needs to dispose of two 2006
Gillig 40 ft. buses that have reached their useful life and may be sold or
transferred with the Federal Transit Administration’s (FTA) approval. Pasco
County, FL has approached Palm Tran and expressed a desire to acquire the
buses. Further, they have affirmed that they are an entity qualified and
eligible to receive a conveyance of personal property from Palm Beach County in
accordance with the requirements of Section 125.38, F.S., and that they desire
to use the buses for the public or community interest and welfare. FTA requires
that all revenue received from the disposal of grant funded items be returned
to FTA, therefore fair market value is calculated for transfer, sale and
conveyance to non-FTA recipients and if transfer is to another FTA recipient
then the nominal fee of $1 is used. Palm Tran will submit the Board's
Resolution to the FTA and request written approval to transfer the bus for the
agreed sum of $2. These buses were purchased using 100% Federal funds. Countywide
(DR)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
AA. PALM
TRAN (Cont’d)
2. Staff recommends
motion to approve: Agreement with the School Board of Palm Beach
County (School Board) to provide bus passes for the period of July 2016 – June
2019. Summary: Since
August 1998, Palm Beach County and the School Board have collaborated to
provide reduced price bus passes to their students. This Agreement provides
options for semester, monthly and daily passes. The Agreement was approved by
the School Board on May 11, 2016. During fiscal years 2014 and 2015, the School
Board purchased daily and monthly passes at a cost of $70,682 and $88,800,
respectfully. Fiscal year 2016 sales are estimated to exceed $94,000 with the
implementation of the semester passes. Countywide (DR)
3. Staff
recommends motion to:
A) rescind the Board of County Commissioner’s approval
of the Agreement Among Broward County and
Miami-Dade County and Palm Beach County and South Florida Regional
Transportation Authority for Transit Fare Interoperability (R2014-1077)
approved on July 22, 2014; and
B) approve
an Agreement Among Broward
County and Miami-Dade County and Palm Beach County and South Florida Regional
Transportation Authority for Transit Fare Interoperability.
Summary: On June 18, 2013, the Board of County
Commissioners (BCC) approved the filing of a Federal Transit Administration
(FTA) Grant Application (R2013-0786) in support of Palm Tran’s participation in
the development of a regional fare interoperability system. On July 22, 2014,
BCC approved two agreements - one agreement for a joint procurement with
Broward County Transit (BCT) (R2014-1076) and one agreement with Broward
County, Miami-Dade County, and South Florida Regional Transportation Authority
(SFRTA) for the "Back Office" software integration (R2014-1077). The latter agreement was not fully executed
by all parties and has not taken effect. Because the "Back Office"
Agreement was not approved by Miami-Dade County, a new agreement was developed
to address changes arising out of Broward and Palm Beach Counties’ joint
procurement of equipment and software and incorporates language regarding the
EASY Card system that was not included in the original agreement. Approval of the Agreement will allow for the
expansion of the EASY Card system to Palm Beach County and Broward County.
Miami-Dade County will continue to perform the “Back Office” functions as
outlined in the original agreement. On January 26, 2016, Broward County
approved the Transit Fare Interoperability Agreement. Palm Tran's one time set
up costs shall not exceed $10,432 which is included in the FY2016 approved
budget. Countywide (DR)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
BB. YOUTH
SERVICES
1. Staff
recommends motion to approve:
A) Contract for Consulting/Professional
Services with Prime Time Palm Beach County, Inc., for the period of July 1,
2016, through September 30, 2017, in an amount not to exceed $251,699, to
provide afterschool programs throughout County schools; and
B) Budget Transfer of $58,235 in the
General Fund from the Head Start Match reallocation (Unit 1451) for new
evidence-based/promising programming to the Prime Time Palm Beach County, Inc.
program (Unit 2529) to fund the cost associated with this Contract.
Summary: Prime Time Palm Beach County,
Inc. (Prime Time) was founded in 2000 to address the need for higher quality
afterschool programs for Palm Beach County youth, with an emphasis on programs
that service low-income families. In
2015, the Board approved a Contract with Prime Time (R2015-0741), under which
Prime Time was able to expand its Middle School Out-of-School Time Initiative
to include middle school afterschool programs supported by the County and other
funders. This Contract will enable Prime Time to continue to provide services
to practitioners and youth at 17 sites within the County. During this Contract period, the following
topics will be covered: college and career readiness; health and wellness; STEM
(science, technology, engineering and math) programming; social skills/behavior
management; families/family involvement; youth leadership programming and youth
advisory councils; creation of positive social-emotional environments for
staff; and teen engagement. Also, the practitioners will be offered access to
professional development training opportunities. The trainings will continue using an
outcomes-driven approach aligning the outcomes with the objectives derived from
the 2013 Youth Symposium. Countywide
(HH)
2. Staff recommends
motion to approve: Second Amendment to Interlocal Agreement with the
City of Riviera Beach (R2014-1977) for the reallocation of carry-over funds in
the amount of $30,287, for the Youth Empowerment Center Services during the
period October 1, 2015, through September 30, 2016. Summary: In 2014, the Board approved an Interlocal Agreement (Agreement) with
the City of Riviera Beach (City) to provide funding for its Youth Empowerment
Center. In 2015, the Board approved the
First Amendment in the amount of $180,000 and extended the term to September
30, 2016. However, in 2015, the City
encountered delays with the program start-up that resulted in the City being
unable to expend the full funding amount during the initial term. The City requested that the funds be
reallocated for use during the current term which expires September 30, 2016.
On March 22, 2016, the Board approved carry-over funding (Item 4B), making
available the unexpended funds in the amount of $30,287. The Agreement has a total not-to-exceed
amount of $280,000 and has one one-year renewal option remaining. District 7
(HH)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
BB. YOUTH
SERVICES (Cont’d)
3. Staff
recommends motion to approve:
A) First Amendment
to Contract for Provision of Services (R2016-0459) with Friends of Community
Services, Inc., (Friends) to increase the total contract amount from $442,979
to $451,079, for additional Summer Camp Scholarships, for the term April 5,
2016, through September 30, 2016; and
B) Budget Transfer of $8,100 in the
General Fund from the Youth Violence Initiative (Unit 7678) to the Summer Camp
Scholarships program (Unit 2514) to fund the cost associated with this First
Amendment.
Summary: The annual Summer Camp
Scholarship Program pays full tuition and associated fees for eligible children
to attend day camp during the summer months.
In April 2016, the Board approved a Contract for Provision of Services
with Friends, for a total contract amount of $442,979, the amount previously
allocated by the Board. The Board’s
allocation included an administrative fee of $8,750. Additionally, the Children’s
Services Council of Palm Beach County contributed $1,631,972 for this program
year. Juvenile court judges have indicated a need for youth involved in
the juvenile justice system to have engagement in activities during the summer
months, and many summer camps do not take youth involved in the juvenile
justice system or youth over the age of 14.
Staff is recommending $8,100,
currently budgeted for the Youth Violence Prevention program, be reallocated to
provide additional funded scholarship openings to those youth. The new total contract amount is $451,079,
and does not include any increase to the administrative fee. Countywide
(HH)
CC. SHERIFF
1. Staff recommends
motion to approve: a Budget Transfer of $200,000 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO)
to be used for a required match for a Port security grant. SUMMARY: Florida Statutes 932.7055(5) provides
that the seizing agency shall use Forfeiture proceeds for school resource
officer, crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes, which include
defraying the cost of protracted or complex investigations, providing
additional equipment or expertise, purchasing automated external
defibrillators, and providing matching grant funds. The funds requested will be
used for the required match for the Department of Homeland Security Federal
Emergency Management Agency FY2014 Port Security grant award through the Port
of Palm Beach. Use of LETF requires approval by the Board, upon request of the
Sheriff. The current State LETF balance is $2,564,972. Approval of this request
will reduce the State Law Enforcement Trust Fund balance to $2,364,972. The PBSO certifies that the use of these
funds is in accordance with F.S. 932.7055.
No new positions are needed and no additional County funds are required.
Countywide (LDC)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
2. Staff recommends
motion to:
A) receive and file
an Amendment No. 1 to Letter of Agreement and Contract, dated May 11, 2016, with the University of South Florida Board of Trustees for the University
of South Florida’s Center for Urban Transportation Research, to provide an
additional $10,200, in grant funds for the Palm Beach County Sheriff’s Office’s
Pedestrian and Bicycle Safety High Visibility Enforcement Project and to extend
the grant period from May 30, 2016, through June 13, 2016; and
B) approve a Budget Amendment
of $10,200 in the Sheriff’s Grant Fund.
SUMMARY: On November 3, 2015, the
Board of County Commissioners accepted an award from the University of South
Florida’s Center for Urban Transportation Research to provide $68,372 in
reimbursable funding for overtime expenses to support the Palm Beach
County Sheriff’s Office’s Pedestrian and Bicycle Safety High Visibility
Enforcement Project (R2015-1583). This Amendment
will provide an additional $10,200 in reimbursable funding to support
additional overtime expenses and likewise will extend the current grant period
from May 30, 2016, through June 13, 2016. There is no match requirement
associated with this award. No additional positions are needed and no
additional County funds are required. Countywide (LDC)
JUNE 21, 2016
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
3. Staff recommends
motion to approve: a Budget Transfer of $380,740 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).
SUMMARY: Florida Statute 932.7055(5) provides that the seizing agency
shall use Forfeiture proceeds for school resource officer, crime prevention,
safe neighborhood, drug abuse education and prevention programs, or for other
law enforcement purposes, which include defraying the cost of protracted or
complex investigations, providing additional equipment or expertise, purchasing
automated external defibrillators, and providing matching grant funds. F.S.
932.7055(5) also requires that no less than 15% of the LETF’s previous year’s
revenues be used for the support or operation of drug treatment, drug abuse
education, drug prevention, crime prevention, safe neighborhood and school
resource officer programs of various non-profit organizations. The PBSO’s FY
2016 estimated donation requirement is $179,499. The PBSO’s support of these
programs exemplifies its strong commitment to the prevention and reduction of
crime throughout the communities it serves and its desire to put money back
into these communities to support organizations that provide such services. The year-to-date transfer for all donations to
outside organizations after approval of this item is $921,536. The funds requested are to aid PBSO and
qualified organizations that meet the requirements set forth in F.S. 932.7055.
Use of LETF requires approval by the Board, upon request of the Sheriff. The current State LETF balance is $2,364,972.
Approval of this request will reduce the State Law Enforcement Trust Fund
balance to $1,984,232. The PBSO certifies that the use of
these funds is in accordance with F.S. 932.7055. Below is a table indicating the organizations
the PBSO seeks to fund and the corresponding amount of funding proposed per
respective organization or agency. No
new positions are needed and no additional County funds are required. Countywide (JB)
|
ORGANIZATION |
AMOUNT |
|
2-1-1 Palm Beach/Treasure
Coast, Inc. |
$30,000 |
|
A Child Is Missing, Inc. |
$5,000 |
|
Alzheimer's Community
Care, Inc. |
$5,000 |
|
Big Dog Ranch Rescue,
Inc. |
$25,000 |
|
Boys & Girls Club of
Palm Beach County, Inc. - Belle Glade |
$15,000 |
|
Boys & Girls Club
of Palm Beach County, Inc. -
Wellington |
$5,000 |
|
Child Rescue Coalition,
Inc. |
$20,000 |
|
Crime Stoppers of Palm
Beach County, Inc. |
$30,000 |
|
Florida Crime Prevention
Association, Inc. |
$7,000 |
|
Florida Fishing Academy,
Inc. |
$7,500 |
|
HACER Ministry
Corporation |
$20,000 |
|
KidSanctuary Campus, Inc. |
$10,000 |
|
Leadership Palm Beach
County, Inc. |
$10,000 |
|
Mental Health Association
of Palm Beach County, Inc. |
$10,000 |
|
National Center for
Missing and Exploited Children |
$10,000 |
|
Palm Beach County Fishing
Foundation, Inc. |
$3,740 |
|
Palm Beach County
Sheriff's Foundation, Inc. - Explorers Program |
$25,000 |
|
Quantum House, Inc. |
$5,000 |
|
Safety Council of Palm
Beach County, Inc. - Mobile Eyes Program |
$2,500 |
|
Speak Up For The Kids of
Palm Beach County, Inc. - Guardian ad Litem |
$75,000 |
|
Speak Up For The Kids of
Palm Beach County, Inc. - Therapeutic Court |
$25,000 |
|
United States Naval Sea
Cadet Corps - American Veterans |
$5,000 |
|
West Jupiter Community
Group, Inc. |
$5,000 |
|
West Palm Beach Library
Foundation, Inc. |
$20,000 |
|
Zoological Society of the
Palm Beaches, Inc. |
$5,000 |
|
|
|
|
Total Amount |
$380,740 |
* * * * * * * * * * * *
JUNE 21, 2016
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. Staff recommends
motion to adopt: an
Ordinance of the Board of County Commissioners of Palm Beach County, Florida,
establishing an exemption from certain Ad Valorem Taxation to encourage
economic development in the County for Sikorsky Aircraft Corporation, an
existing business; providing for a finding that requirements have been met;
providing for the amount of revenue available from Ad Valorem Tax sources for
the current Fiscal Year; providing for the amount of revenue lost by virtue of
the economic development Ad Valorem Tax exemptions currently in effect;
providing for the estimated revenue lost attributable to the exemption granted
to Sikorsky Aircraft Corporation; providing for the period of time for which
the exemption will remain in effect and the expiration date of the exemption;
providing for annual reporting requirement; providing for applicability;
providing for inclusion in the Code of Laws and Ordinances; providing for
severability; providing for repeal of laws in conflict; and providing for an
effective date. Summary: On July 21, 2015, the Board of County
Commissioners (BCC) approved Economic Development Incentive Agreement
(R2015-0950) with Sikorsky Aircraft Corporation (Sikorsky) providing an Ad
Valorem Tax Exemption of up to $128,575 over a three year period, and providing
an economic development cash incentive in the amount of $18,200. The Ad Valorem Tax Exemption is for real
property and tangible personal property improvements undertaken in the
company’s expansion of a 33,000 square foot addition to its CH-53K Marine helicopter
testing facility. The Agreement requires
the company to make a minimum $10.3 Million capital investment, create 14 new
full-time equivalent jobs over a three year period at an annualized average
wage of $80,000, and maintain those jobs for a period of five years, as well as
retain 81 existing jobs for three years. As required under Palm Beach County’s
Economic Development Ad Valorem Tax Exemption Program implemented by the BCC
through adoption of Ordinance 2013-022, Sikorsky Aircraft Corporation has filed
an application with the Property Appraiser’s (PA) office, and the PA has issued
a determination that the project meets the requirements under Florida Statutes
196.012 for an Ad Valorem Tax Exemption (attached as Exhibit B to the
Ordinance). On June 7, 2016, the BCC
held a preliminary reading of this Ordinance and authorized advertising for
public hearing. District 1 (JB)
JUNE 21, 2016
4. PUBLIC
HEARINGS CONTINUED
B. Staff recommends
motion to:
1) approve the
filing of the Section 5339 Federal Transit Administration (FTA) Grant
Application (FL-34-0020) for $6,637,601 in capital funds allocated to Palm
Beach County Board of County Commissioners (BCC) in FY2013 ($1,598,755), FY2014
($1,686,583) FY2015 ($1,719,480) and FY2016 ($1,632,783);
2) approve the filing of Standard Form LLL - Disclosure
of Lobbying Activities; and
3) authorize the Palm Tran Executive Director or Assistant Executive
Director through the County Administrator to execute, on behalf of the BCC, and
to transmit electronically the BCC’s approval of the grant application, award, and
the resulting grant agreement.
Summary: The FTA distributes Section 5339 funds to provide public transportation
capital grants to assist financing capital projects for bus and bus facilities
that will benefit the nation’s transit systems.
The grant will fund the planning, engineering, permitting and a portion
of the construction for the expansion of Palm Tran’s South County administrative
and maintenance facility, which is at full capacity. On November 5, 2013, the BCC approved the
acquisition of the land to expand the existing facility (R2013-1609), the
project will increase space for administration, training/orientation and provide
additional parking for buses and employees.
On March 1, 2016, the BCC approved a contract with Colomé and Associates
(R2016-0252) for the design and permitting of the expansion and renovation of
the Palm Tran South County Facility. The final planning approval is estimated
in the fall of 2016, and the projected construction completion date is
projected at February 2018. Execution of
the FTA award represents the County’s legal affirmation to abide by FTA and
other federal requirements as described in The Master
Agreement FTA MA (22) dated October 1, 2015 and approved by the BCC on June 7,
2016. The grant requires a 20%
local match and execution of a Standard Form LLL - Disclosure of Lobbying
Activities. The Florida Department of Transportation (FDOT) approved the use of
toll revenue credits as the required local 20% match. No County
funds are required. Countywide (DR)
C. Staff recommends
motion to:
1) approve
the filing of the FY2016
Section 5307 Federal Transit Administration (FTA) Grant Application for capital
funds allocated to Palm Beach County Board of County Commissioners (BCC) in the
amount of $16,432,478;
2) approve the filing of Standard Form LLL - Disclosure of Lobbying Activities; and
3) authorize
Palm Tran’s Executive Director or Assistant Executive Director through the
County Administrator to execute, on behalf of the BCC, and to transmit
electronically the BCC’s approval of the Grant Application, award, and the
resulting grant agreement.
Summary: FTA distributes Section 5307 funds to
provide public transportation capital and operating assistance and for public
transportation-related planning. The FY2016 Grant will fund items necessary for the continued operations
of the Palm Tran system including:
replace buses that have reached their useful life $6,000,000, security
projects 1% requirement $164,325, replace service vehicles $350,000, facility
rehabilitation and maintenance $200,000, general purpose equipment $400,000,
preventive maintenance $7,472,695, bus shelters $1,095,458, associated transit
improvements $750,000. Execution of the
FTA award represents the County’s legal affirmation to abide by FTA and other
federal requirements as described in the Master
Agreement FTA MA (22) dated October 1, 2015, and
approved by the BCC on June 7, 2016.
The grant requires a 20% local match and execution of a Standard Form
LLL - Disclosure of Lobbying Activities. The Florida Department of
Transportation approved the use of toll revenue credits as the required local
20% match; therefore, the projects budget lists the capital projects at 100%
cost for the federal share, no County
funds are required. Countywide (DR)
JUNE 21, 2016
4. PUBLIC
HEARINGS CONTINUED
D. Staff recommends
motion to:
1) approve
the filing of the FY2015
Section 5307 Federal Transit Administration (FTA) Grant Application
(FL-90-X881-01) for capital funds allocated to Palm Beach County Board of
County Commissioners (BCC) in the amount of $5,241,131;
2) approve the filing of Standard Form LLL - Disclosure of Lobbying Activities; and
3) authorize
Palm Tran’s Executive Director or Assistant Executive Director through the
County Administrator to execute, on behalf of the BCC, and to transmit
electronically the BCC’s approval of the Grant Application, award, and the
resulting grant agreement.
Summary: In FY2015, Palm Beach County was allocated $15,680,434 in Section 5307
grant funds for capital projects. On
August 18, 2015 (R2015-1069), the BCC approved grant application FL-90-X881 for
$10,439,303, which represented the available Section 5307 Grant funds
appropriated at the time for FY2015. The
remaining funding is now available and this Amendment will allocate the
remaining $5,241,131 as follows: Replacement
of vehicles that have reached their useful life $1,218,287, Palm Tran’s South
County facility expansion $3,022,844 and
bus shelters $1,000,000. Execution
of the FTA award represents the County’s legal affirmation to abide by FTA and
other federal requirements as described in the Master
Agreement FTA MA (22) dated October 1, 2015 and approved by the BCC on June 7,
2016. The grant requires a 20% local match
and execution of a Standard Form LLL - Disclosure of Lobbying Activities. The
Florida Department of Transportation approved the use of toll revenue credits
as the required local 20% match; therefore, the projects budget lists the
capital projects at 100% cost for the federal share, no County funds are required.
Countywide (DR)
* * * * * * * * * * * *
JUNE 21, 2016
A. CRIMINAL JUSTICE COMMISSION
1. Staff recommends
motion to receive and file: the Criminal Justice Commission’s 2015 Annual Report. SUMMARY: The
CJC is required by County Ordinance 88-16 to submit an annual report to the
Board of County Commissioners. This report provides details of each of the CJC
committees and projects and the activities they engaged in during 2015. It also
provides a listing of the 200 individual volunteers who gave of their time and
talents to work on various topics to improve the criminal justice system in the
County. Highlights from this report include: 1) selection as one of 20 national
sites out of 191 applications for the MacArthur Foundation Safety and Justice
Challenge grant program that targets reducing jail populations and racial
disparity in the criminal justice system; 2) continuation and enhancements to
the Reentry Program; 3) educating over 100 residents about the criminal justice
system through two Citizen Criminal Justice Academies; 4) accepting the Chief
Judge’s request to design a process to certify vendors who provide Batterers’
Intervention Program classes for court-ordered clients and monitoring these
vendors; 5) working with the Domestic Violence Council to bring a specialized
domestic violence strangulation training to County criminal justice
professionals; and 6) providing coordinated efforts for the municipal, county,
state, and federal law enforcement agencies within the County. Countywide (JB)
B. ECONOMIC SUSTAINABILITY
1. Staff recommends
motion to approve:
A) the Fiscal Year 2016-2017 State Housing
Initiatives Partnership (SHIP) budget allocations for affordable housing
strategies as follows:
- Purchase Assistance $2,000,000
- Housing Rehabilitation $1,000,000
- Emergency Repair $ 377,106
- Replacement Housing $ 500,000
- Foreclosure Prevention $ 100,000
- Veterans Homeownership and Preservation
Program $1,000,000
- Rental Housing Entry Assistance $ 250,000
- Developer Assistance Rental Housing $ 740,000
- Administrative Costs $ 663,000; and
B) authorizing the County Administrator to execute
the Fiscal Year 2016-2017 Funding Certification for submission to Florida
Housing Finance Corporation (FHFC).
Summary: Palm Beach County
receives an annual allocation from FHFC under the SHIP Program to implement
various affordable housing and related activities. The allocation for Fiscal Year 2016-2017 is
$6,630,106. On April 19, 2016, the Board
of County Commissioners (BCC) approved the SHIP Local Housing Assistance Plan
(LHAP) for Fiscal Years 2016-2017, 2017-2018 and 2018-2019 (R2016-0535) which
included SHIP funded housing strategies.
Approval of this agenda item will allocate the Fiscal Year 2016-2017
funds to housing strategies contained in the approved LHAP. SHIP regulations require that at least 65% of
a local jurisdiction’s SHIP funding be allocated to homeownership activities
and that 20% of the funding be allocated to special needs applicants. These
are State SHIP funds which require no local match. Countywide (JB)
JUNE 21, 2016
5. REGULAR
AGENDA
B. ECONOMIC SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida;
approving the issuance of not to exceed $12,000,000 Housing Finance Authority
of Palm Beach County, Florida, Multifamily Housing Revenue Bonds (Heron Estates
Senior Project) within the meaning of Section 147(f) of the Internal Revenue
Code of 1986, as amended and Section 2-190, Palm Beach County Code of
Ordinances; and providing an effective date.
Summary: The Bonds are being issued by the Housing
Finance Authority of Palm Beach County, Florida (Authority), to finance the
costs of land acquisition and construction of a 101 unit multifamily rental
housing development to be known as Heron Estates Senior Apartments
(Project). The Project will be located
at the south east corner of West 17th Court and North Congress
Avenue in Riviera Beach. These units
will be rented to qualified persons and families as required by Section 142(d)
of the Internal Revenue Code of 1986, as amended (Code). The Project is expected to receive four
percent (4%) low income housing tax credits that will require 100% of the units
to be set aside for persons and families at 60% of area median income adjusted
for family size for a period of 30 years. The Borrower is HTG Heron Estates Senior, LLC., and the developer is HTG Heron Estates Senior
Developer, LLC, an entity of the principals of the Housing Trust Group of
Florida. The Bonds will be payable
solely from revenues derived from the Borrower and/or other collateral provided
by or on behalf of the Borrower On
June 10, 2016, the Authority held a public hearing with respect to the Bonds as
required by Section 147(f) of the Code. Neither the taxing power nor the faith and
credit of the County nor any County funds are pledged to pay the principal,
redemption premium, if any, of interest on the Bonds. (HFA of PBC) District
7 (PFK)
JUNE 21, 2016
5. REGULAR
AGENDA
C. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. REVISED SUMMARY: Staff
recommends motion to approve:
A) an Agreement for Sale and Purchase for three
canal right-of-way parcels (43.03 total acres) from Dyer C18 LLC (Dyer), a
Florida limited liability company, for $50,400 (land costs),
plus appraisal, closing and title insurance costs of $4,280; and
B) a division of costs
associated with this acquisition as follows: fifty percent of costs will be
paid from the Natural Areas Fund, a non-ad valorem source, and fifty percent of
costs will be paid using Engineering’s Road Impact Fee Zone 3.
SUMMARY: This purchase allows for completion of a 10-mile-long,
multiuse trail connecting Riverbend Park to the Corbett Wildlife Management
Area. A portion of the existing canal
bank may be needed for the extension of Seminole Pratt Whitney Road. The
Property Appraiser lists the assessed value as $16,272 because the parcels are
encumbered by an exclusive canal easement held by the South Florida Water
Management District; however, the Property Appraiser’s assessment does not
reflect the true market value of the property utilizing standard appraisal
techniques. A December 2014 appraisal by the Florida Department of
Environmental Protection (DEP) assigned a market value of $56,000 for the
subject parcels. The purchase price is
10 percent below the DEP appraised value.
Since the County is taking over an agreement negotiated by DEP, the
County will reimburse $3,480 to DEP for the cost of its appraisal. The
County will pay title insurance and closing costs estimated to be less than
$800. A pre-acquisition environmental
assessment will be performed on the property by ERM. A boundary survey will not
be obtained due to the low value of the land. This acquisition must be approved by a supermajority vote (5
Commissioners). District 1 (PM)
* * * * * * * * * * * *
JUNE 21, 2016
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JUNE 21, 2016
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
JUNE 21, 2016
A. District
1 – COMMISSIONER HAL R. VALECHE, VICE MAYOR
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER MARY LOU BERGER, MAYOR
F. District
6 - COMMISSIONER MELISSA MCKINLAY
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."