BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JANUARY 26, 2016
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 8)
3. CONSENT
AGENDA (Pages 9 - 48)
4. PUBLIC HEARINGS - 9:30 A.M. - NONE (Page 49)
5. REGULAR
AGENDA (Pages 50 - 51)
6. BOARD
APPOINTMENTS (Page 52)
7. STAFF
COMMENTS (Page 53)
8. COMMISSIONER
COMMENTS (Page 54)
9. ADJOURNMENT (Page 54)
* * * * * * * * * * *
JANUARY 26, 2016
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 8
2C-1 Certificate of Appreciation to
Sgt. Richard Angelo
2C-2 Human Trafficking Awareness Month
CONSENT AGENDA
A. ADMINISTRATION
Page 9
3A-1 Small
Business Assistance Advisory Committee appointment
B. CLERK & COMPTROLLER
Page 9
3B-1 Warrant
list
3B-2 Minutes
Page 10
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 Report
of County Officials Bonds
3B-6 Annual financial reports, excess fees and
unexpended budget for FY 2014-2015 for the Clerk & Comptroller, Tax
Collector and Property Appraiser
C. ENGINEERING & PUBLIC WORKS
Page 10
3C-1 Second Amendment to the annual survey and
mapping contract with Dennis J. Leavy & Associates, Inc. for one year
extension
3C-2 Deleted
Page 11
3C-3 Resolution to amend the Cinquez Park Area
paving and drainage Municipal Service Taxing Unit project to modify the number
of lots assessed
3C-4 Deleted
3C-5 Blanket approval for appraisal and
acquisition of the lands, rights-of-way, and easements for all FY 2016 projects
identified in the Five Year Road Program
3C-6 Deleted
3C-7 Supplemental Contract No. 1 with HSQ Group,
Inc. for professional services relating to the Gateway Boulevard and High Ridge
Road intersection improvements
Page 12
3C-8 Second Amendments to the annual structural
engineering contracts with three firms for one year extension
3C-9 Resolution approving Local Agency Program
Agreement with the Florida Department of Transportation relating to a
pedestrian bridge in Canal Point over the SFWMD L-10 Canal
Page 13
3C-10 Budget Amendment to re-establish budget for the
operation and maintenance of the Traffic Management Center at the Vista Center
Intelligent Transportation System Facility
3C-11 Resolution approving a Highway Maintenance
Memorandum of Agreement with the Florida Department of Transportation for
reconstruction of Lyons Road (Norte Lago to Pine Springs Drive)
3C-12 Acceptance of the east/west Cabana Colony Canal
(SR 811 to Easterly Avenue) for maintenance
3C-13 Subordination of utility interests from
Seacoast Utility Authority for a parcel of land located on the east side of
Ellison Wilson Road
3C-14 Five resolutions to declare the acquisition of
properties necessary for the improvements to the intersection of Australian
Avenue and 13th Street in Riviera Beach
Page 14
3C-15 Change Order No. 2 with C & D Construction,
Inc. for the construction of Point Chosen Swing Bridge over Rim Canal Fender
System
3C-16 Deleted
JANUARY 26, 2016
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C. ENGINEERING & PUBLIC WORKS (Cont’d)
Page 14
3C-17 Interlocal
Agreement with the Lake Worth Community Redevelopment Agency for installation
and maintenance of decorative art wraps on County traffic signal control
cabinets
D. COUNTY ATTORNEY
Page 14
3D-1 Amendment
No. 1 with Municipal Code Corporation to provide looseleaf supplement services
E. COMMUNITY SERVICES
Page 15
3E-1 Notice of Awards from the U.S. Department of
Health & Human Services, Health Resources and Services Administration
relating to the Ryan White Program
3E-2 Resolution relating to the Homeless Advisory
Board
Page 16
3E-3 Ratify the Mayor’s signature on the 2015
U.S. Department of Housing & Urban Development Palm Beach County Continuum
of Care Planning Project Application for coordination of planning activities
related to ending homelessness
3E-4 U.S. Department of Housing & Urban
Development FY 2014 Continuum of Care Program Grant Agreement for coordinating
and evaluation of activities related to ending homelessness
Page 17
3E-5 Memorandum of Agreement with United Way of
Palm Beach County, Inc. to support a Hunger Relief Executive position
3E-6 Amendment No. 3 with FoundCare, Inc.
relating to the Ryan White Program
3E-7 Comprehensive AIDS Resources Emergency
Council appointment
Page 18
3E-8 Amendment No. 1 with Southeast Florida
Behavioral Health Network, Inc. for provision of behavioral health support
services
F. AIRPORTS
Page 18
3F-1 Resolution
approving Supplemental Joint Participation Agreement with the Florida
Department of Transportation for the Southside pavement and infrastructure
improvements project at Palm Beach County Park Airport (Lantana)
3F-2 Palm
Beach International Airport Nonconcessionaire Rental Car Operator Ground
Transportation Permit with E-Z Rent A Car, LLC
Page 19
3F-3 License
Agreement with Enterprise Leasing Company of Florida, LLC for use of paved
parking at 2401 TURNAGE Boulevard at PBIA
3F-4 License
Agreement with Glidepath, LLC associated with use of storage and assembly of
equipment associated with the baggage handling system replacement project at
PBIA
3F-5 Terminal Space Lease Agreement with Airport
Terminal Services, Inc.
3F-6 License
Agreement with Avis Rent A Car System, LLC associated
with rental car operations at PBIA
3F-7 License
Agreement with Gitibin and Associates, Inc. for use of paved parking adjacent
to building 1169 at PBIA
Page 20
3F-8 License
Agreement with John Bean Technologies Corporation for use of terminal office
and storage space associated with the baggage handling system replacement at
PBIA
3F-9 General
Aeronautical Services Permit with Flight Services & Systems, Inc. for
support services to airlines operating at PBIA
3F-10 Termination of Easement Exchange Agreement and Easements for
property near the northeast corner of Congress Avenue and Southern Boulevard
3F-11 Extension of Time to three Joint Participation Agreements with the
Florida Department of Transportation
JANUARY 26, 2016
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 21
3G-1 Refund to the State of Florida, Division of
Emergency Management relating to the de-obligation of claims for Hurricanes
Frances, Jeanne and Wilma
3G-2 Write-off of uncollectable debt relating the
Palm Glades Apartment Complex
Page 22
3G-3 Budget Amendments/Transfer relating to the
construction of a Professional Sports Franchise Facility
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 23
3H-1 Amendment No. 8 with Hedrick Brothers
Construction Company, Inc. associated with the Main Detention Center repair and
replacement project
3H-2 Contract with Johnson-Laux Construction, LLC
for annual general contractor services
Page 24
3H-3 Amendment No. 11 with Trillium Construction,
Inc. for the Water Utilities Western Region Operations Center project
3H-4 Supplement No. 3 with Omnicom Consulting
Group, Inc. relating to the Public Safety Radio System project
Page 25
3H-5 Budget Amendment in the Public Building Improvement
Fund associated with the P25 radio system
3H-6 Resolution conveying.17 acres of surplus
property to the City of Boynton Beach (Northwest 13th Avenue)
3H-7 Utility Easement Agreement in favor of
Florida Power & Light Company to service the new Information Systems
Services Enterprise Data Center
Page 26
3H-8 Public Art Committee
appointment
I. ECONOMIC SUSTAINABILITY
Page 26
3I-1 Budget Transfer/Amendment relating to the
FY 2015-2016 Action Plan
3I-2 Agreement
with the Village of Palm Springs relating to the replacement of a pedestrian
bridge crossing the Lake Worth Drainage District L-10 Canal
Page 27
3I-3 Agreement
with the Town of Lantana relating to installation of sidewalks along North
Broadway (West Lantana Road north to Gator Drive)
3I-4 Agreement
with the City of Lake Worth for installation of waterlines, sanitary sewer
lines, sidewalks and street reconstruction along Tropical Drive and Barton Road
3I-5 Three
Agreements with the U.S. Department of Housing and Urban Development for various
sustainability programs
J. PLANNING, ZONING & BUILDING
Page 28
3J-1 Resolutions
granting County tax exemptions to two properties in Delray Beach
Page 29
3J-2 Resolution
granting a County tax exemption to one property in Lake Worth
Page 30
3J-3 Resolutions
granting County tax exemptions to two properties in Palm Beach
Page 31
3J-4 Building
Code Advisory Board reappointment
3J-5 Land
Development Regulation Advisory Board reappointment
JANUARY 26, 2016
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
K. WATER UTILITIES
Page 32
3K-1 Receive
and file seven standard agreements for the Water Utilities Department
3K-2 Partial Assignment of Utility Easement from
Pentecostal Tabernacle International, Inc. relating to water lines on Lake
Worth Road and Sherwood Boulevard
Page 33
3K-3 Consultant Services Authorization No. 12
with Black & Veatch Corporation associated with the Asset Inventory of
Wastewater Lift Stations project
3K-4 Consultant Services
Authorization No. 15 with Holtz Consulting Engineers, Inc. for the CD06
Congress Avenue Force Main Extension project
Page 34
3K-5 Amendment No. 4 with
Hinterland Group, Inc. for the continuation of repair and rehabilitation
program for sanitary sewer structures and lift stations
3K-6 Reimbursement Agreement
with ICM VI-WPB 1, LP associated with redesign of water and wastewater
service connections for a remodeled existing shopping center (northeast corner
of Haverhill Road and Okeechobee Boulevard)
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 35
3L-1 Resolution authorizing the use of Vessel
Registration Fee Trust Fund for the Mooring Buoy Program
3L-2 Receive and file three standard Agreements
for the Department of Environmental Resources Management
Page 36
3L-3 Work Order No. 1825-06 with Eastman Aggregate
Enterprises, LLC relating to dune restoration services for the South Jupiter
Dune Restoration project
3L-4 Task Order No. 1190-08 with Olsen
Associates, Inc. associated with preparation of a Joint Coastal Permit
Application for the North County Comprehensive Shore Protection project
Page 37
3L-5 Joint Participation Agreement with the
Florida Department of Transportation associated with the Loxahatchee Slough
Natural Area
M. PARKS & RECREATION
Page 38
3M-1 Budget Transfer to the Okeeheelee Park South
Development Phase III project
3M-2 Receive and file three Entertainment
Contractor Agreements
Page 39
3M-3 Receive and file three Sound & Light
Production Services Contractor Agreements
3M-4 Receive and file three Amphitheater Rental
Agreements
N. LIBRARY
Page 40
3N-1 Agreement with the Friends of the Palm Beach
County Library System to accept a donation for a new custom built Blue Bird
Bookmobile mobile library
P. COOPERATIVE EXTENSION SERVICE
Page 40
3P-1 Grant Agreement with the Western Palm Beach County
Farm Bureau, Inc. to assist in conducting the 2016 Palm Beach County Sweet Corn
Fiesta
Q. CRIMINAL JUSTICE COMMISSION - None
R. HUMAN RESOURCES - None
JANUARY 26, 2016
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
S. FIRE RESCUE
Page 41
3S-1 Receive
and file to Business Associate Agreements
3S-2 Tri-Party Emergency Services Agreement for
Mutual Assistance, Automatic Aid, and Dispatch Services with the City of Palm
Beach Gardens and the Village of North Palm Beach
Page 42
3S-3 A FY 2015 Assistance to Firefighters Grant
Application to the U.S. Department of Homeland Security’s, Federal Emergency
Management Agency for purchase of automatic chest compression devices
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 42
3U-1 First Amendment with Florida LambdaRail, LLC
for access to their high-speed fiber optic network
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS
Page 43
3W-1 Obtain
trademark licenses for Palm Beach County Logo and PBIA Logo
X. PUBLIC SAFETY
Page 43
3X-1 Amendment
No. 3 with Byron V. Reid, VMD, for on-call veterinary services for large
animals
Y. PURCHASING - None
Z. RISK MANAGEMENT
Page 44
3Z-1 Authorize County Administrator or designee
to execute required document under the provisions of the Retiree Drug Subsidy
Program
AA. PALM TRAN
Page 44
3AA-1 Resolution to submit a Section 5311 Grant Application to the Florida
Department of Transportation for operating and/or capital assistance for mass
transit to non-urbanized areas
BB. YOUTH SERVICES
Page 45
3BB-1 Contract for Consulting/Professional Services with Father Flanagan’s
Boys Town Florida, Inc. to establish a data system for a two year comprehensive
evaluation plan
3BB-2 Contract for Consulting/Professional Services with Dr. Tamara DeHay,
Ph.D. for assisting the Youth Services Department in obtaining accreditation by
the American Psychological Association
CC. INTERNAL AUDITOR
Page 46
3CC-1 Receive and file four audit reports
DD. SHERIFF
Page 46
3DD-1 Grant Modification No. 2 with the
Division of Emergency Management amending the FY 2014 State Homeland Security
Grant
JANUARY 26, 2016
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
DD.
SHERIFF (Cont’d)
Page 47
3DD-2 Budget Transfer in the Law
Enforcement Trust Fund
3DD-3 Budget Amendment in the General Fund
for law enforcement services to the City of Greenacres
EE.
SUPERVISOR OF ELECTIONS
Page 48
3EE-1 Precinct boundary changes
FF. TOURIST DEVELOPMENT COUNCIL
Page 48
3FF-1 Budget Transfer/Amendment relating to a Convention
Center Incentive Program
PUBLIC HEARINGS – 9:30 A.M.
Page
49 NONE
REGULAR AGENDA
ADMINISTRATION
Page 50
5A-1 Proposed
2016 Federal Legislative Agenda
5A-2 Revised
and updated Southeast Florida Regional Climate Change Compact
5A-3 Resolution to support the establishment of a
collaborative partnership with the Southeast Florida Regional Climate Change
Compact and the Florida Climate Institute
ECONOMIC
SUSTAINABILITY
Page 51
5B-1 Authorization to provide technical
assistance to the City of West Palm Beach Housing Authority and the City of
West Palm Beach to prepare Choice Neighborhoods Planning and Action Grant
Application
ENGINEERING
& PUBLIC WORKS
Page 51
5C-1 Resolution
to enter into certain proportionate share agreements
BOARD APPOINTMENTS (Page 52)
STAFF COMMENTS (Page 53)
COMMISSIONER
COMMENTS (Page 54)
ADJOURNMENT (Page 54)
JANUARY 26, 2016
2C. SPECIAL
PRESENTATIONS – 9:30 A.M.
1. Certificate of Appreciation presented
to Sgt. Richard Angelo for his service with the Palm Beach County Sheriff’s
Office. (Sponsored by Commissioner Vana)
2. Proclamation
declaring January 2016 as “Human Trafficking Awareness Month” in Palm Beach
County. (Sponsored by Commissioner McKinlay)
* * * * * * * * * * * *
JANUARY 26, 2016
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to approve: appointment of one individual to the Small Business
Assistance (SBA) Advisory Committee for completion of an unexpired term ending
June 17, 2016, plus an additional term of June 18, 2016, through September 30,
2018:
APPOINT:
NOMINEE SEAT DESIGNATION NOMINATED
BY
Evelyn Looney 15 Professional Services
Organization Comm. Paulette Burdick
Comm.
Steven Abrams
Comm.
Melissa McKinlay
Comm.
Priscilla Taylor
SUMMARY: On January 13, 2015, the Board of County Commissioners
approved the re-appointment of Mr. Darrell Searcy to Seat 15, Professional
Services Organization. Mr. Searcy has been removed from the Committee
due to lack of attendance. Ms. Looney
will complete the term of Mr. Searcy which expires on June 17, 2016 and will
serve an additional term which will expire on September 30, 2018. The
SBA Advisory Committee is established pursuant to Section 2.80.32, of the Palm
Beach County Code as amended on March 12, 2013.
The Committee consists of fifteen members representing one black
business owner certified as a small business by the County; one Hispanic
business owner certified as a small business by the County; one woman business
owner certified as a small business by the County; one white male business
owner certified as a small business by the County; one business owner domiciled
in Palm Beach County; one representative of a business incubator program; one
representative of the Hispanic business organization; one representative of the
National Association of Women in Construction; one representative of a Women’s
Business Organization; one certified minority contractor; one representative of
the Associated General Contractors of America; one representative of the Small
Business Development Center; one
representative of a financial institution that assists small businesses; one
representative of the Black Chamber of Commerce; and one representative of a
professional services organization. Ms. Looney has disclosed that her
employer A & Associates, Inc. has five contracts with Palm Beach County to
provide temporary staffing and one contract to provide vocational training
services. The SBA Advisory Committee
provides no regulation,
oversight, management or policy-setting recommendations regarding the subject
contracts. The
SBA Advisory Committee supports the nomination and a memo was sent to the Board
of County Commissioners on December 4, 2015 requesting approval of the
recommendation. No other nominations
were received. The current diversity
count is: Hispanic 2; White 6; and African American 6. Male: Female ratio of
7:7. Countywide (HH)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Regular September 22, 2015
Zoning September 24, 2015
Regular October 6, 2015
Zoning October 22, 2015
Workshop October 27, 2015
Regular November 3, 2015
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER (Cont’d)
3. Staff recommends
motion to approve: contracts (regular) and claim settlements list as
submitted by various departments to the Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department
heads for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management
Department; and the Department of Airports during July 2015. Countywide
5. Staff recommends
motion to review for sufficiency and to receive and file: the Report
of County Officials Bonds dated January 2016. SUMMARY: Ordinance No. 98-51 sets the various bond
amounts for specified county officers and provides for examination of the
sufficiency of all the bonds at the regular meeting of the Board of County
Commissioners in January and June of each year. Countywide (PFK)
6. Staff recommends
motion to receive and file: annual financial reports, excess fees and
unexpended budget for Fiscal Year 2014-2015,
for the Clerk & Comptroller, Tax Collector, and Property Appraiser. SUMMARY:
The financial reports of these Constitutional Officers were submitted to
the Office of the Clerk & Comptroller on or before October
31, 2015, in accordance with F.S. 218.36. The amounts shown for the Tax Collector and
the Property Appraiser represent the total payment to the County. A portion of these revenues are budgeted in
the Library, Fire-Rescue, and various other special revenue funds. The amounts shown as additional/decrease in excess fees
will be included in the adjustment for additional balances brought forward
which will be brought to the Board of County Commissioners in March 2016. Countywide
(PFK)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: the Second Amendment to the survey and mapping
annual contract, R2014-0229, with Dennis J. Leavy & Associates, Inc.
(Consultant), whose original agreement was dated March 11, 2014. SUMMARY:
Approval of this second amendment will extend the expiration dates
from March 10, 2016 to March 10, 2017.
This will extend the required professional services for one year, on a
task order basis, to the survey and mapping annual contract. This Amendment is the second renewal of two
possible one year renewals contemplated in the original contract. To date, tasks in the amount of $13,975.50
have been authorized for the Consultant with 100% Small Business Enterprise
(SBE) participation which meets their commitment of 100%. The Consultant is a Palm Beach County company
and is certified as an SBE company. Countywide (MRE)
2. DELETED
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends motion to adopt: a Resolution to amend the Cinquez Park Area paving and drainage Municipal Service Taxing Unit project (Project) to modify the number of lots assessed. SUMMARY: Adoption of this Resolution will remove four lots from the Project. These lots were purchased by Palm Beach County (County) as water management tracts for the Project and later transferred to the Town of Jupiter. The four lots were included in the special assessment resolution R2013-0231 adopted March 12, 2013. As water management tracts for the Project they should not have been included. The County Clerk’s Office requires an updated assessment roll to remove the lots. The elimination of the lots from the special assessment will reduce the total assessment collected by $20,920. There will be no changes to the assessment amounts for all other lots. District 1 (MRE)
4. DELETED
5. Staff recommends
motion to approve:
A) a blanket approval for appraisal and acquisition of the lands, rights-of-way, and easements for all Fiscal Year 2016 projects as identified in the Five Year Road Program annual update, as adopted on December 15, 2015; and
B) the employment of all experts, including but not limited to real estate appraisers, engineers, certified public accountants, business damage experts, and other experts, deemed necessary to appraise and acquire the before mentioned lands, rights-of-way and easements.
SUMMARY:
Approval of these items will provide for the acquisitions necessary to
accomplish the road goals set therein. On December 15, 2015, the Board of
County Commissioners adopted the annual update of the Five Year Road Program
for Fiscal Year 2016 through Fiscal Year 2020. Countywide (MRE)
6. DELETED
7. Staff recommends motion to approve: Supplemental Contract No. 1 (Supplement) to the task order to the annual contract, R2014-0892, in the amount of $123,374.88, with HSQ Group, Inc. (HSQ), for professional services for the Gateway Boulevard and High Ridge Road Intersection Improvements project (Project). SUMMARY: Approval of this Supplement will provide the professional services necessary for the preparation of design plans and construction bid documents for the Project. The original task approved on February 25, 2015 authorized the preparation of preliminary engineering services for the Project. This Supplement will allow the design phase to be completed. New turn lanes will include a northbound right, a northbound left, a southbound right, a southbound left, an eastbound left, and a westbound left. The Small Business Enterprise (SBE) goal for the Project is 15%. HSQ has proposed 80% SBE participation for this Project. HSQ is a Palm Beach County company and is a certified SBE. District 3 (MRE)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
8. Staff recommends
motion to approve:
A) the Second Amendment to the structural engineering annual contract with
Alan Gerwig & Associates, Inc. (AGA), R2014-0119, whose original contract
was dated February 4, 2014, to extend the expiration date from February 3, 2016
to February 3, 2017;
B) the Second Amendment to the structural engineering annual contract with
R. J. Behar & Company, Inc. (RJB), R2014-0225, whose original contract was
dated March 11, 2014, to extend the expiration date from March 10, 2016 to
March 10, 2017; and
C) the Second Amendment to the structural engineering annual contract with
Wantman Group, Inc. (WGI), R2014-0120, whose original contract was dated
February 4, 2014, to extend the expiration dates from February 3, 2016 to
February 3, 2017.
SUMMARY: The structural annual contract held by WGI
was originally awarded to Bridge Design Associates, Inc., (BDA). However, WGI
acquired the assets of BDA on June 30, 2015, and this contract was assigned to
WGI on October 6, 2015, R2015-1364. Approval of the second amendments for AGA
and WGI will extend the expiration dates from February 3, 2016 to February 3,
2017. Approval of the second amendment
for RJB will extend the expiration date from March 10, 2016 to March 10,
2017. These second amendments will
extend the required professional services for one year, on a task order basis,
to the structural engineering annual contracts.
These amendments with AGA, RJB and WGI will also adjust the fee
schedules as allowed in the original contracts.
To date, tasks in the amount of $914,925.08 have been authorized for AGA
with 94.28% Small Business Enterprise (SBE) participation which does not meet
their commitment of 100%. To date, tasks
in the amount of $531,771.99 have been authorized for RJB with 20.55% SBE
participation which exceeds their commitment of 15%. To date, tasks in the amount of $312,286.34
have been authorized for WGI with 58.98% SBE participation which does not meet
the original BDA commitment of 100%. As
WGI is not an SBE, staff will be carefully monitoring future WGI individual task
orders to encourage the use of SBE sub-consultants as appropriate. The consultants are all Palm Beach County
companies. AGA is certified as an
SBE. RJB is a minority/woman business
enterprise. Countywide (MRE)
9. REVISED TITLE:
Staff
recommends motion to:
A) adopt a Resolution to approve the Local Agency Program (LAP) Agreement with the
State of Florida Department of Transportation (FDOT) in the amount of $694,751
for the construction and construction engineering inspection (CEI) of a
pedestrian bridge project in Canal Point over the South Florida Water
Management District (SFWMD) L-10 Canal (Project);
B) approve the LAP Agreement with FDOT which provides a federally funded grant in the amount of $694,751 for the construction and CEI of the Project;
B)C) approve
a Federal-Aid Project Funding Request with FDOT for the Project; and
C)D) approve a Budget Amendment of $694,751 in the Capital Outlay
Fund to recognize the LAP Agreement with FDOT and appropriate it to the
Project.
SUMMARY: Approval
of this LAP Agreement will allow Palm Beach County (County) to receive a grant
of $694,751 for the Project with a current estimated construction and CEI cost
of $801,971. The County Office of Community Revitalization will be responsible
for all costs above the grant amount. District 
6 (MRE)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
10. Staff recommends motion
to approve: a Budget Amendment in the amount of $228,453 in the County
Transportation Trust Fund to re-establish the budget for the operation and
maintenance of the Traffic Management Center (TMC) at the Vista Center
Intelligent Transportation System Facility.
SUMMARY: Approval of this Budget Amendment will
re-establish the funding from the Florida Department of Transportation (FDOT)
under the Joint Participation Agreement with FDOT for the operation and
maintenance of the TMC. Countywide (MRE)
11. REVISED
MOTION/TITLE: Staff
recommends motion to adopt:
A)
adopt a
Resolution to approve a Highway Maintenance Memorandum of Agreement (Agreement)
with the Florida Department of Transportation (FDOT) for the reconstruction of
Lyons Road from Norte Lago to Pine Springs Drive (Project); and
B)
approve the Memorandum of Agreement for the reconstruction
of Lyons Road from Norte Lago to Pine Springs Drive.
SUMMARY: Approval of this Agreement will allow FDOT to
construct the Project, which will reconstruct Lyons Road to provide safety
improvements via the provision of adequate superelevation on the roadway curves
and drainage improvements. Approval of
this Agreement is required since the Project will modify a Palm Beach County
roadway. Construction will be entirely
funded by FDOT and the estimated cost is $3,500,000. District 5 (MRE)
12. Staff recommends motion to approve: acceptance of the east/west Cabana Colony Canal (CCC) from State Road 811 to Easterly Avenue, for maintenance at a projected cost of $5,000 per year. SUMMARY: Approval of this acceptance will provide for maintenance of the CCC. The CCC was dedicated by plat to the public in the early 1960s. The maintenance of the CCC has been an issue for many years, and Palm Beach County receives several requests every year for maintenance. Acceptance of the maintenance will allow aquatic herbicide treatment of the waterway to manage the vegetative growth within the flow line. This would include treating approximately two feet from the water line up both slopes to control encroachments. This should effectively maintain the flow of the canal. District 1 (MRE)
13. Staff recommends
motion to approve: a subordination of utility interests from
Seacoast Utility Authority, (Seacoast) an interlocal government authority, releasing
their interests to Palm Beach County (County) in a parcel of land located on
the east side of Ellison Wilson Road. SUMMARY:
Approval of the subordination of utility interests will release Seacoast’s
interests in land required for Ellison Wilson Road. This subordination of
utility interests will remove the encumbrance of Seacoast’s interests, but
requires the County to pay for any future relocation costs of Seacoast’s
facilities when and if requested by the County. District 1 (MRE)
14. Staff recommends
motion to adopt: five resolutions to declare the acquisition of
properties designated as parcels 101, 102, 103 and 104 as fee simple road
right-of-way and parcel 304 as a temporary construction easement, all necessary
for the improvement of the intersection of Australian Avenue and 13th
Street, Riviera Beach (Project). SUMMARY: Adoption of these resolutions will
initiate eminent domain proceedings against five parcels having a total
appraised value of $82,174. To date, the
property owners have not accepted the offers to purchase made by Palm Beach
County (County) and attempts to negotiate the purchases have been
unsuccessful. It is therefore necessary
for the County to file eminent domain proceedings to acquire these parcels for
the Project. District 7 (PM)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
15. Staff recommends
motion to approve: Change Order No. 2 for the construction of Point
Chosen Swing Bridge over Rim Canal Fender System, R2015-0700 (Project) with C
& D Construction, Inc., for a time extension of 200 days, changing the
current date of completion of February 13, 2016 to August 31, 2016. SUMMARY:
Approval of Change Order No. 2 will allow a time extension of 200
days for the project with C & D Construction, Inc. This time extension is necessary in order to
postpone work on the fender system that required daytime closures of the bridge
to vehicular and pedestrian traffic until after the peak season for the fish
camp and campground on Torry Island (closures allowed after April 30,
2016). Change Order No. 2 is being
brought to the Board of County Commissioners because it exceeds the maximum
cumulative time granted of 120 days as per PPM-CWF-50. The contract amount will not increase with
this Change Order. District 6 (MRE)
16. DELETED
17. Staff recommends
motion to approve: an Interlocal Agreement (Agreement) with the Lake
Worth Community Redevelopment Agency (CRA), an independent special taxing
district located in Palm Beach County (County) for the installation and
maintenance of decorative art wraps (Wraps) on Palm Beach County traffic signal
control cabinets (Signal Cabinets). SUMMARY: In an attempt to beautify
downtown Lake Worth, the CRA wishes to affix Wraps on County operated and
maintained Signal Cabinets. The CRA will be responsible for the content,
permitting, installation, maintenance, and removal of the Wraps if they
interfere with the operation of traffic signals at no cost to the County. District
3 (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends motion to receive and file: Amendment No. 1 to the Agreement with Municipal Code Corporation to provide looseleaf supplement services to Palm Beach County, a Political Subdivision of the State of Florida, by and through its Board of Commissioners. SUMMARY: The original Agreement term was November 1, 2012 through September 30, 2015 with an option for two additional twelve month periods under the original terms and conditions. Amendment No. 1 renews the Agreement effective retroactively from September 30, 2015, through August 1, 2016. Exhibit “B” to Amendment No.1 reflects additional features to the original Agreement with a flat annual amount of $950 with no fiscal impact to the original contract amount. Amendment No. 1 to the Agreement for the extension of ordinance codification and looseleaf supplement services has been executed and should now be received and filed in the Minutes Department. Countywide (PFK)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to:
A) receive and file Notice of Award No. 4 H89HA00034-22-02 from the U.S.
Department of Health and Human Services, Health Resources and Services Administration,
for the budget period March 1, 2015, through February 29, 2016, to revise the
project period date; and
B) receive and file Notice of Award No. 6 H89HA00034-22-03 from the U.S.
Department of Health and Human Services, Health Resources and Services Administration
(HRSA), for the budget period March 1, 2015, through February 29, 2016, to
receive carryover funding of $261,888 for a new total grant amount not to
exceed $7,947,299, for new and existing programs to continue improving health
outcomes for County residents living with HIV/AIDS; and
C) approve Budget Amendment of $261,888 in the Ryan White
Care Program Fund to align budget to actual grant award.
Summary: The
revised notice of award reflects a correction to the project period end
date. The corrected end date is February
29, 2016. A notice of award was also
received from HRSA issuing the carryover of an unobligated balance in the
amount of $261,888 from budget period 2014 into the current budget. The total grant award for grant year 2015, including
this grant award totals $7,947,299. On
October 21, 2014, the Board of County Commissioners ratified the Mayor’s
signature on the Ryan White Part A HIV Emergency
Relief Grant Program application (R2014-1558).
This notice of award also changes the grant end date to February 29,
2016. These funds will allow Community
Services to continue providing needed medical and support services to Palm
Beach County residents living with HIV/AIDS.
No County match is required.
(Ryan White) Countywide
(HH)
2. Staff recommends
motion to adopt: a Resolution to repeal and replace Resolution No. R2014-1638, regarding the Homeless Advisory Board (HAB). Summary: On May 1, 2007, the Board of County
Commissioners (BCC) established the Homeless Advisory Board to develop and
oversee a Ten-Year Plan to End Homelessness in Palm Beach County (Ten-Year
Plan). A modified Resolution is needed
to change the category of a member seat to include representation from the
Southeast Florida Behavioral Health Network, Inc., and to update federal references
regarding Continuum of Care programs. (Human Services) Countywide (HH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to:
A) ratify signature of the Mayor on the 2015 U.S.
Department of Housing and Urban Development (HUD) Palm Beach County Continuum
of Care (CoC) Planning Project Application, for the anticipated grant period
October 1, 2016, through September 30, 2017, in an amount of $161,752 for the
coordination of planning activities related to ending homelessness; and
B) delegate
to
the County Administrator, or her designee signatory authority to sign the 2015 CoC Program Grant Agreements for the Palm
Beach County CoC Planning Project and any amendments or additional forms.
Summary: The Palm Beach County CoC Planning Project
grant will provide funding for the coordination and evaluation of activities
related to ending homelessness. These
activities involve coordination of monthly Continuum of Care meetings and sub-committee
meetings, administration of the Homeless Management Information System, annual
preparation of the Continuum of Care HUD grant application, and technical
assistance and monitoring of local HUD
grant recipients. The actual grant
period will be established by HUD. A 25%
cash match of $40,438 is required and will be requested during the FY 2017
budget process. The emergency signature process was utilized because there was
insufficient time to submit this application through the regular agenda
process. (Human Services) Countywide (HH)
4. Staff recommends
motion to receive and file: U.S. Department of Housing and Urban Development (HUD) FY 2014 Continuum
of Care Program Grant Agreement No. FL0538L4D051400, for the
period October 1, 2015, through October 31, 2016, in the amount of $68,755. Summary: The Grant Agreement will provide funding for
the coordination and evaluation of activities related to ending
homelessness. These activities involve
coordination of monthly Continuum of Care meetings and sub-committee meetings,
administration of the Homeless Management Information System, annual
preparation of the Continuum of Care HUD grant application, and technical
assistance and monitoring of local HUD
grant recipients. A 25% cash match of $17,189
was approved during the FY 2016 budget process. This Grant Agreement was
executed by the County Administrator in accordance with BCC approval granting
signature authority to the County Administrator, or her designee on November
18, 2014. The Grant Agreement is being
submitted in accordance with Countywide PPM No. CW-O-051 to
allow the Clerk’s office to note and receive this item. (Human Services)
Countywide (HH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to approve: Memorandum of Agreement (MOU) with United Way
of Palm Beach County, Inc. (United Way of PBC), for the period January 26, 2016, through September 30, 2016, in
an amount not to exceed $45,000 to support a Hunger Relief Executive
position. Summary: The
Hunger Relief Plan for Palm Beach County was approved by the Board of County
Commissioners on October 6, 2015. One
recommendation of the plan was to hire a Hunger Relief Executive. This MOU will provide funding to support the
position of a Hunger Relief Executive.
The individual hired to this position will be an employee of United Way of
PBC and report to their Chief Executive Officer. This individual will work with the County,
community partners and stakeholders to evaluate and implement plan
recommendations to the extent practical, in accordance with the goals and
objectives of the parties and other plan participants. County staff will participate in all hunger
relief task force steering committee and stakeholder meetings and assist with
overall plan implementation. County
staff will also share hunger relief task force outreach and public information
responsibilities with United Way of PBC.
Funding was approved in the FY 2016 FAA budget for this purpose. Matching funds are being provided by United
Way of PBC. Two other funders are
contributing to support this position – Quantum Foundation and an anonymous
source. (FAA) Countywide (HH)
6. Staff recommends
motion to approve: Amendment No. 3 to
Contract for Provision of Ryan White Part A HIV Health
Support Services with FoundCare, Inc. (R2015-0616), for the period March 1,
2015 through February 29, 2016 to increase funding for Housing Services by
$17,000, for a new total contract amount not to exceed $3,778,024. Summary: Ryan White Part A
HIV Health Support service dollars are reviewed throughout the contract year
and reallocated to best meet the needs of affected clients. These funds will
allow our system of care to ensure Housing Services to Palm Beach County
residents living with HIV/AIDS are not interrupted due to lack of funding. No County funds are required. (Ryan White) Countywide
(HH)
7. Staff recommends
motion to approve: appointment
to the Palm Beach County HIV Comprehensive AIDS Resources Emergency (CARE)
Council for a three year term effective January 26, 2016:
|
Seat No. |
Appointment |
Seat Requirement |
Term Expires |
|
32 |
Patrice Huntley |
Other Federal HIV Programs |
01/25/2019 |
Summary: The total membership shall be no
more than 33 members, per Resolution No. 2011-1560. The HIV CARE Council nominations process is
an open process with publicized criteria and legislatively defined conflict of
interest standards. Ms. Huntley has
disclosed that she is employed by Compass, Inc., that contracts with the County
for services. The HIV CARE Council
provides no regulation, oversight, management, or policy-setting recommendations
regarding contracts. Disclosure of this
contractual relationship is being provided in accordance with the provisions of
Sect. 2-443, of the Palm Beach County Code of Ethics. (Ryan White) Countywide
(HH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
8. Staff recommends
motion to approve: Amendment
No. 1 to Contract for Provision of Financial Assistance with Southeast Florida
Behavioral Health Network, Inc. (SEFBHN) (R2015-0711), for the period October
1, 2015, through September 30, 2016, increasing funding by $57,619 for a new
total contract amount not to exceed $129,108. Summary: On July 21, 2015, the Board of County Commissioners (BCC) approved
funding allocations for the Financially Assisted Agencies (FAA) Program. The amendment being recommended in this item
is within the dollar amount approved by the board for this agency for FY 2016. This Amendment, with a two year renewal
option, provides for provision of behavioral health support services to the
County by SEFBHN, the State of Florida’s designated
managing entity for behavioral health services.
The support services are designed to create a wraparound model to
address the needs of individuals with complex behavioral health issues allowing
them to remain at home and function productively within the community. (FAA) Countywide
(HH)
F. AIRPORTS
1. Staff recommends
motion to:
A) adopt Resolution approving Supplemental Joint
Participation Agreement (SJPA) Number 1 with the Florida Department of
Transportation (FDOT) amending the
original project description to Southside Pavement and Infrastructure
Improvements (including access and landside improvements) at Palm Beach County
Park Airport (LNA); increasing the original FDOT funding share by an additional
$1,600,000; and revising the total cost of the project. The grant expiration date is March 31, 2017;
and
B) approve Budget Amendment of $1,600,000 in the Airport
Improvement and Development Fund to recognize the receipt of a grant from the
FDOT, and increase the project cost by $2,000,000, which includes a transfer
from Reserves in the amount of $400,000.
SUMMARY: On August 16, 2011, the Board of County Commissioners adopted
a Resolution (R2011-1158) approving a Joint Participation Agreement (JPA) with
the FDOT in the amount of $500,000 or 80% of the eligible project costs,
whichever is less, for Southside Pavement and Infrastructure Improvements at
LNA. The FDOT has issued SJPA Number 1 amending the original project
description to Southside Pavement and Infrastructure Improvements (including
access and landside improvements) at LNA; increasing the original funding share
by an additional $1,600,000; and revising the FDOT participation to $2,100,000
bringing the revised total cost of the project to $2,625,000. The County’s current local share for this project
is $525,000 to provide the mandatory match. Countywide (AH)
2. Staff recommends
motion to receive and file: Palm
Beach International Airport Nonconcessionaire Rental Car Operator Ground
Transportation Permit with E-Z Rent A Car, LLC, commencing October 15, 2015,
terminating September 30, 2016, and automatically renewing on an October 1st
to September 30th annual basis until canceled, providing for ground
transportation services and the payment of Permit fees equal to eight percent
(8%) of rental car gross revenues. SUMMARY:
Delegation of authority for execution of the standard County agreement above
was approved by the Board of County Commissioners in R2012-0629. Countywide
(AH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
3. Staff recommends
motion to receive and file: License Agreement with Enterprise Leasing Company
of Florida, LLC, commencing December 1, 2015, terminating January 31, 2016, and
automatically renewing on a month-to-month basis thereafter but not beyond June
30, 2016, providing for the use of 160,000 square feet of paved parking at 2401
Turnage Boulevard at the Palm Beach International Airport and the payment of
license fees in the amount of $10,000 per month. SUMMARY: Delegation of authority for execution of the standard
County agreements above was approved by the Board of County Commissioners in
R2007-2070. Countywide (AH)
4. Staff recommends
motion to receive and file: License Agreement with Glidepath LLC, commencing
November 23, 2015, terminating December 31, 2015, and automatically renewing on
a month-to-month basis thereafter, providing for the use of Unit No. 1310A and
associated space at the air cargo building in connection with Glidepath’s
storage and assembly of equipment associated with replacement of the baggage
handling system at the Palm Beach International Airport and the payment of
license fees in the amount of $3,166.96 per month. SUMMARY:
Delegation of authority for execution of the standard County agreements above
was approved by the Board of County Commissioners in R2007-2070. Countywide
(AH)
5. Staff recommends
motion to receive and file: Terminal
Space Lease Agreement (Lease) with Airport Terminal Services, Inc. (ATS),
commencing on September 1, 2015, terminating on September 30, 2015, and
automatically renewing on a year-to-year basis (October 1st through September
30th) thereafter, for the lease of approximately 233 square feet of space. SUMMARY: Delegation of authority for
execution of the standard form Terminal Space Lease Agreement was approved by
the Board pursuant to R2011-1337. Countywide (AH)
6. Staff recommends
motion to receive and file: License Agreement with Avis Rent A Car System, LLC, commencing December 1, 2015, and expiring
on May 31, 2016, providing for the parking of vehicles in connection with Avis’
car rental operations at the Palm Beach International Airport and the payment
of license fees in the amount of $700 per week. SUMMARY: Delegation of authority for execution of the standard County
agreements above was approved by the Board of County Commissioners in
R2007-2070. Countywide (AH)
7. Staff
recommends motion to receive and file:
License Agreement with Gitibin and Associates, Inc., d/b/a Go Rentals,
commencing October 1, 2015, terminating October 31, 2015, and automatically
renewing on a month-to-month basis thereafter but not beyond September 30,
2016, providing for the use of 6,600 square feet of paved parking adjacent to
building 1169 at the Palm Beach International Airport and the payment of
license fees in the amount of $500 per month. SUMMARY: Delegation of authority for execution of the standard
County agreement above was approved by the Board of County Commissioners in
R2007-2070. Countywide (AH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
8. Staff recommends
motion to receive and file: License Agreement with John Bean Technologies
Corporation, commencing November 1, 2015, and expiring October 31, 2016, providing for the use
of terminal office and storage space associated with the replacement of the
baggage handling system at the Palm Beach International Airport without charge.
SUMMARY: Delegation of authority for
execution of the standard County agreements above was approved by the Board of
County Commissioners in R2007-2070. Countywide (AH)
9. Staff
recommends motion to receive and file:
General Aeronautical Services Permit with Flight Services & Systems,
Inc., commencing December 1, 2015, terminating on September 30, 2016, and
automatically renewing October 1st to September 30th on
an annual basis until canceled, providing for support services to airlines
operating at the Palm Beach International Airport and the payment of service
fees in the amount of seven percent (7%) of gross revenues derived from
airlines except signatory airlines. SUMMARY:
Delegation of authority for execution of
the standard County agreement above was approved by the Board of County
Commissioners in R2010-0708. Countywide
(AH)
10. Staff
recommends motion to approve: Termination of Easement Exchange
Agreement and Easements (Termination), memorializing the termination of
easements on County-owned property near the northeast corner of Congress Avenue
and Southern Boulevard in West Palm Beach. SUMMARY: On November 20, 2007, the Board approved the
Easement Exchange Agreement with GAM REALTY, LLC (GAM) (R2007-2071, as amended)
(Agreement) which provided for the exchange of easements for drainage, utility
and access over the County and GAM properties, adjacent to each other at the
northeast corner of Congress Avenue and Southern Boulevard in West Palm
Beach. Upon the County’s acquisition of
the GAM property (R2014-0184), the easements merged as a result of unity of
title to both properties, resulting in termination of the easements. The Termination will provide documentation in
the public records to reflect termination of the Agreement and any easements
created thereby, in order to eliminate questions which may affect title or
development of the property. Countywide (HJF)
11. Staff
recommends motion to receive and file:
an Extension of Time to the following Joint Participation Agreements
(JPA) with the Florida Department of Transportation (FDOT):
A) Rehabilitate Taxiway C
at Palm Beach International Airport, Financial Project Number 425724-1-94-01
approved by the Board on December 17, 2013 (R2013-1786 and R2013-1787), is
hereby extended until December 31, 2016;
B) Perimeter Fence
Improvements at North Palm Beach County General Aviation Airport, Financial
Project Number 430950-1-94-01 approved by the Board on December 17, 2013
(R2013-1784 and R2013-1785), and amended on December 2, 2014 (R2014-1809 and R2014-1810),
is hereby extended until December 31, 2016; and
C) Security Improvements
at Palm Beach County Park Airport, Financial Project Number 425723-1-94-01
approved by the Board on December 17, 2013 (R2013-1788 and R2013-1789), is
hereby extended until December 31, 2016.
SUMMARY: Delegation of authority for execution of the above Extensions
of Time to the JPAs with the FDOT was approved by the Board on October 18, 2011
(Agenda Item No. 3F11). Countywide (AH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve:
A) a refund of $341,857.59 to the State of
Florida, Division of Emergency Management (State), relating to the de-obligation
of claims for Hurricanes Frances, Jeanne, and Wilma, including $162,778.67 on
behalf of the Solid Waste Authority (SWA); and
B) a $162,780 Budget Amendment
in the General Fund to establish revenue from the SWA and establish
appropriation budget to make the payment.
SUMMARY: The County received assistance from the
Federal Emergency Management Agency (FEMA) and the State in excess of $120
million relating to Hurricanes Frances, Jeanne, Wilma and Tropical Storm
Fay. Although the payments were
originally approved by FEMA, the Department of Homeland Security (DHS)
conducted an independent audit of this funding. The audit is on-going and has
resulted in the de-obligation of County claims. The de-obligations fall into
the following categories:
·
Claims
in which the County also received insurance proceeds
·
Claims
in which FEMA deemed the County should have received insurance proceeds
·
Variance
between estimated vs. actual expenses
·
Duplication
of reimbursement
·
Miscellaneous
other adjustments
The current invoices total $3,282,052.86. Of this amount, $2,940,195.27
has been appealed and is still pending a determination. This leaves a balance currently due of
$362,094.04, which is offset by new claim revenue resulting in a net refund due
of $341,857.59. The SWA will repay the
County for their portion of the refund.
The net impact to the General Fund in FY 2016 is $199,172.12. Countywide
(PFK)
2. Staff recommends
motion to approve: the write-off
of an uncollectable debt in the amount of $3,700,000 regarding the Palm Glades
Apartment Complex (the “Apartments”).
This is a balance sheet only write-off with no fiscal impact to the
County. SUMMARY: In 1995, the then
current owner of the Apartments, Palm Beach County Housing Partnership, Inc.,
and the County entered into a Receiver Certificates Modification Agreement and
Mortgage and Note Modification Agreement in the amount of $3,700,000. The loan amount, and any accumulated
interest, would have been due on the maturity date of July 21, 2015. However, in 2000, the then current owner,
Glades Partnership, LTD, filed for Chapter 11 protection. After the bankruptcy court sale of the
Apartments was approved in 2001, the County lost any interest it had in the
Apartments. With the passing of the
maturity date of July 21, 2015, the Clerk’s Office requested the debt be
written off the County’s financial records.
There is no fiscal impact as the receivable was never recorded as
revenue. Countywide (PFK)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)
3. Staff recommends
motion to approve:
A) a Budget Amendment of $67,640,000 in the 65.360M NAV Pub Imp Tax Rev
Bond 15C CP, Prof Sports Fac Pr Fund to reduce the budget for bond proceeds and
costs of issuance for the taxable Series 2015C Bonds;
B) a Budget Amendment of $65,363,861 to establish the budget for bond
proceeds and costs of issuance in the 56.645M NAV Pub Imp Rev Bonds, 15D CP,
Prof Sports Fac Proj Fund for the tax exempt Series 2015D Bonds;
C) a Budget Transfer of $2,069,791 in the TDC 1st Cent Fund to
transfer $1,216,605 from First Cent Reserves to the 65.360M NAV Pub Imp Tax Rev
Bond 15C DS, Prof Sports Fac Pr Fund to provide budget for the initial interest
payment in FY 2016 and to transfer $853,186 from First Cent Reserves to the
56.645M NAV Pub Imp Rev Bond 15D DS, Prof Sports Fac Proj Fund to provide
budget for the initial interest payment in FY 2016;
D) a Budget Amendment of $1,216,605 in the 65.360M NAV Pub Imp Tax Rev
Bond 15C DS, Prof Sports Fac Pr fund to establish budget for interest expense;
and
E) a Budget Amendment of $1,353,186 in the 56.645M NAV Pub Imp Rev Bond
15D DS, Prof Sports Fac Proj Fund to establish budget for interest expense.
SUMMARY: On October 20, 2015, the Board approved Resolution No. R2015-1528 which authorized the issuance of the Series 2015C and
Series 2015D bonds. While Resolution No. R2015-1528 allowed for both a taxable
bond series and a tax exempt bond series, the adopted FY 2016 budget only
included a taxable bond series.
Subsequent to the adoption of the FY 2016 budget, market conditions,
private activity and arbitrage rule research revealed that issuing both a
taxable and a tax exempt series was in the best interest of the County. The taxable Series 2015C Bonds and the tax
exempt Series 2015D Bonds are for the purpose of funding the construction of a
Professional Sports Franchise Facility and to pay the cost of issuance of the
bonds. The bonds, issued for a 30 year
term at 4.084%, will provide the amount needed to fully fund the County’s
commitment to the project. The average
annual debt service is $7.649 million and interest payments will begin FY
2016. These budget amendments will
establish the budget for the sale of the tax exempt
Series 2015D Bonds and reduce the budget for the sale of the taxable Series
2015C Bonds. Countywide (PFK)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Amendment No. 8 to the contract with Hedrick
Brothers Construction Company, Inc. (R2012-1000) in the amount of $4,081,975
establishing a Guaranteed Maximum Price (GMP) for construction services for the
first phase of the Main Detention Center Repair and Replacement (MDC R&R)
project located at Gun Club Road in West Palm Beach. SUMMARY: This Amendment
provides replacement of the chilled water lines at the MDC under the East Tower
and around the exterior of the building.
Additionally, interior exhaust system and duct replacement, door and bar
modifications, fire sprinkler pipe replacing and painting as required under
this contract. The facility was constructed in 1982/1983 and the infrastructure
being replaced is part of the original installation. The East Tower has been continually occupied
24/7, for over 30 years and the impact of the failed exhaust system has
resulted in the acceleration of the deterioration of metal surfaces and
structural steel. While not all of the
renewal replacement (R/R) work required in the East Tower is being completed at
this time: 1) the probability of failure of the chilled water lines is high and
2) the damage being caused by the inoperable exhaust system creating an
environment that is unsuitable for occupancy; both need to be addressed
immediately and require the East Tower to be vacated. The Small Business Enterprise (SBE) goal for
this contract is 15%. Hedrick Brothers
SBE participation for this Amendment is 84.2%.
The time of construction is 189 days.
This project is funded from the Public Improvement Fund and 176M NAV 08
CTF Jail Expansion/Public Building. Hedrick Brothers Construction Company, Inc.
is a local firm and 100% of the work will be done by local Palm Beach County
contractors. (Capital Improvements Division) District 2 (ME)
2. Staff recommends
motion to approve: Contract with Johnson-Laux Construction, LLC. for
the Job Order Contract (JOC) Annual 2015 with a maximum value of $2,500,000 as
one of a pool of five general contractors to perform on an as-needed basis for
projects throughout the County. SUMMARY:
During the initial 12-month period of the contract, one of the contractors
failed to perform and was removed from the pool. Johnson-Laux Construction, LLC. is the next lowest responsive contractor in the bidding
sequence. The bidding documents allow
for the next responsive contractor to be added to the pool in the event a
contractor is dropped for any reason within the first 12 months of the JOC
contract. This contract is for one year and is an indefinite-quantity, fixed
unit price contract that has a minimum value of $35,000 and a maximum
cumulative value of $2,500,000 across all five contracts. Job Order Contracts are competitively bid,
firm, fixed price indefinite quantity contracts that include a collection of
detailed repair and construction tasks and specifications that have established
unit prices. The original contracts
provide for an initial one year term with four one-year renewal options at the
sole option of the County. Staff will
review the status of the contractor’s certifications annually, prior to
renewal, to ensure the firm remains qualified and in good standing. The specific magnitude of the work will be
determined by individual work orders issued.
Johnson-Laux Construction, LLC., will perform
work identified by the County in the executed work order, in accordance with
the following cost factor adjustments to the Construction Task Catalog (CTC)
Unit Price Books:
1.0300 Project
requires work to be performed during normal working hours; and
1.0500 Project
requires work to be performed outside normal working hours
The Small Business Enterprise (SBE) goal
established for this Contract is 15% and will be tracked cumulatively for each
issued work order. Johnson-Laux
Construction, LLC. is a Orange County based company.
(Capital Improvements Division) Countywide (ME)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: Amendment
No. 11 to the contract with Trillium Construction, Inc. (R2012-1002) in the
amount of $9,930,000 for the Water Utilities Department Western Region
Operations Center (WUD WROC) Project establishing a Guaranteed Maximum Price
(GMP). SUMMARY:
Approval of Amendment No. 11 will allow for construction of the Western
Region Operations Center for the Water Utilities Department, adjacent to the
Lake Region Water Treatment Plant (WTP No. 11), consisting of operations and
maintenance facilities and associated site work for WUD personnel serving the
cities of Belle Glade, Pahokee and South Bay.
This project will provide for a much needed permanent hardened
and secure facility for WUD personnel serving the western communities currently
housed in temporary modular facilities. The Small Business Enterprise (SBE)
goal for this contract is 15%. Trillium
Construction, Inc.’s SBE participation for this Amendment is 41%. The time of construction is 483 days. This project will be funded by a one-time
capital expenditure from user fees.
Trillium Construction, Inc. is a local firm and 93% of the work will be
done by local Palm Beach County contractors with a 28% Glades contractor
participation. (Capital Improvements Division) District 6 (ME)
4. Staff recommends
motion to approve: Supplement
No. 3 to Consultant Services Authorization (CSA) No. 1 to the contract with
Omnicom Consulting Group, Inc. (OCG) (R2015-0526) in the amount of $456,980 for
the Public Safety Radio System project. SUMMARY: Supplement No. 3 provides for radio
communications consulting services required to support the implementation of
the proposed APCO P25 Trunked Simulcast County Wide Public Safety Radio System.
Supplement No. 3 includes 15 tasks that will be performed as the new P25 Public
Radio System is being installed by Motorola Solutions Inc. These 15 tasks are
the equivalent of construction administration services and include: 1)
Attendance at the Implementation Kick-off Meeting, and participate in the
Customer Design Review, 2) Consoles Testing, Installations, and Cutover, 3)
Interim ISSI Connection Field Acceptance testing, 4) Review and Approve Factory
Acceptance Plans and Attend P25 System Staging, 5) Inventory Received
Equipment, 6) Regulatory Compliance Reviews, 7) Inspections, Field Acceptance
Testing and Commissioning of Site S-25 UPS and Generator, Site-15 UPS, Site-33
UPS and DC Power Systems, 8) Microwave System Inspection, Field Acceptance
Testing and Cutover, 9) Site S-33 Installation Inspection, Acceptance Testing
and Commissioning, 10) P25 System Inspection and Field Acceptance testing, 11)
P25 Coverage Verification, 12) P25 30-Day Performance period, 13) P25 System
Cutover, 14) Permanent ISSI Connection Field Acceptance Testing, and 15)
Project management. The project will be
funded from 800 Mhz Renewal/Replacement Fund. OCG was selected for this project under Board
adopted procedures pursuant to the Consultant Competitive Negotiations Act
(CCNA). OCG is a Leon County (Tallahassee) firm and will be using all Palm
Beach County sub-consultants. OCG has a
Small Business Enterprise (SBE) participation goal of 15%. The participation on this CSA is 11.3%. When
added to the consultant’s participation to date, the SBE participation is
12.9%. (Capital Improvements Division) Countywide (ME)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: a Budget Amendment in the amount of $1,392,962 in
the Public Building Improvement Fund recognizing revenue received and to
increase the project budget account. SUMMARY: On December 2, 2014, the County entered into
an Interlocal Agreement with the City of Delray Beach (R2014-1821), providing
the terms under which the City could procure its P25 radio system as a part of
the County’s Request for Proposals (RFP) and ultimate award. The City’s radio system requirements were
included in the RFP as an alternate.
Subsequent to the County’s award of the agreement to Motorola and after
reviewing the award and proposed costs to the City, the City Commission voted
to implement their system replacement through the County’s contract. The Interlocal
Agreement requires the City to transfer funds sufficient to cover an amount
equal to the cost of the City system election, and the Consultant's
installation management services (installation management by Omnicom
Communications Group and installation by Motorola) associated with the City’s
system. Since the $1,392,962 covers the
City system election expenses as well as a contingency, there is no fiscal
impact as a result of this amendment.
The amendment is only required to implement the County’s requirement to
separately account for the City money and expenditures. (FDO Admin) Countywide/District(s)
4, 5 &7
6. Staff recommends
motion to:
A) adopt a
Resolution authorizing the conveyance of the County’s interest in .17 acres of
surplus property to the City of Boynton Beach without charge and with
reservation of mineral and petroleum rights, but without rights of entry and
exploration pursuant to Florida Statutes Section 270.11; and
B) approve a County Deed in favor of the City of
Boynton Beach.
SUMMARY: The City of Boynton Beach (City) has
requested the conveyance of County owned unimproved surplus property located on
Northwest 13th Avenue in Boynton Beach. The property was acquired in November 2015 by
Tax Deed, is located within the City’s municipal boundaries and has an assessed
value of $7,986. This property is a
buildable small lot in an area expected to experience a surge in revitalization. The property is being conveyed pursuant to
Florida Statutes Section 197.592(3), which authorizes the conveyance of surplus
property acquired by Tax Deed to the municipality in which it is located. This property has been declared surplus and
serves no present or future County purpose. The County will retain mineral and petroleum
rights in accordance with Florida Statutes Section 270.11, without rights of
entry and exploration. This conveyance must be approved by a supermajority
vote (5 Commissioners). (PREM) District 7 (HJF)
7. Staff recommends
motion to approve: a Utility Easement Agreement in favor of Florida
Power and Light Company (FPL) to service the new Information Systems Services
Enterprise Data Center (Data Center) located at 2601 Vista Parkway in
unincorporated West Palm Beach. SUMMARY: Palm Beach County’s Capital
Improvement Division is constructing a Data Center within the west wing of the
Fleet Management Facility located on Vista Parkway. This Easement is being granted to FPL for
underground electrical service and an above ground pad-mounted transformer to
service the Data Center. The easement
area is approximately 10′ wide by approximately 174.85′ long and
covers an area of 1,748 square feet (.04 acre).
This non-exclusive easement is being granted at no charge as it will
provide electrical service solely for the benefit of the County’s Facility.
(PREM) District 2 (HJF)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: appointment of one member to the Public Art
Committee, to complete the term of a former member:
|
Member |
Public Art Committee Seat |
Term |
|
Paul Fisher |
PBC
Resident with Significant Visual Art Background |
1/26/16 - 09/30/16 |
SUMMARY: One Committee seat is being filled in this
item. The Citizen with Significant Art Experience seat became vacant due to
resignation of Vernon Grant. Staff recommends Paul Fisher, to the Citizen with
Significant Art Experience seat to complete Vernon Grant’s term through
September 30, 2016. The Public Art Committee has a total of eight seats. The Committee’s diversity with its current eight
filled seats is: Black 0 (0%): White 7
(88%): Asian 1 (12%): Hispanic 0 (0%). The gender ratio (male: female) is 3:5.
(FDO Admin) Countywide (MWJ)
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve:
A) a Budget Transfer of $2,016 in the Housing and
Community Development Fund; and
B) a Budget Amendment of $2,016 in the General
Fund.
Summary: On July 21, 2015, the Board of County Commissioners (BCC) approved the
County’s Fiscal Year 2015-2016 Action Plan (R2015-0939). The U.S. Department of Housing and Urban
Development (HUD) approved the Action Plan that included the Fiscal Year
2015-2016 allocation of Federal funds totaling $7,804,149. This includes $5,750,879 in Community
Development Block Grant (CDBG) funds, $1,530,417 in HOME Investment Partnership
(HOME) funds and $522,853 in Emergency Solution Grant (ESG) funds. This Budget Amendment and Transfer is necessary to adjust the current budget amounts to the
authorized funding levels. The ESG
required 100% local match will be provided by the five ESG funded agencies, the
Division of Human Services, and the Department of Economic Sustainability. The HOME required local match ($325,214) will
be provided from the State Housing Initiatives Partnership Program. CDBG funds
require no local match. Countywide (JB)
2. Staff recommends
motion to approve: an Agreement with the Village of Palm Springs in the
amount of $99,701 for the period of January 26, 2016, through January 31, 2017. Summary:
This Agreement provides $99,701 in Community Development Block Grant (CDBG)
funding for the replacement of a pedestrian bridge crossing the Lake Worth
Drainage District L-10 Canal. On July
21, 2015, the Board of County Commissioners (BCC) approved the Fiscal Year
2015-2016 Action Plan (R2015-0939) which allocated $99,701 for the pedestrian
bridge replacement. This funding is projected to have a one year Economic
Sustainability Impact of $110,334. These are Federal CDBG funds which
require no local match. (DES Contract Development) District 3 (JB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to approve: an Agreement with the Town of Lantana in the amount
of $46,863 for the period of January 26, 2016, through May 1, 2017. SUMMARY: This Agreement provides
$46,863 in Community Development Block Grant (CDBG) funding for the
installation of sidewalks along North Broadway from West Lantana Road north to
Gator Drive in Lantana. On July 21, 2015, the Board of County Commissioners
approved the Fiscal Year 2015-2016 Action Plan (R2015-0939) which allocated
$46,863 for these sidewalk installations. This funding is projected to have
a one year Economic Sustainability Impact of $119,000. These are Federal
CDBG funds which require no local match. District 7 (JB)
4. Staff recommends
motion to approve: an Agreement with the City of Lake Worth in the
amount of $513,343 for the period of January 26, 2016, through April 1, 2017. Summary:
This Agreement provides $513,343 in Community Development Block Grant
(CDBG) funding for the installation waterlines, sanitary sewer lines, sidewalks
and street reconstruction along Tropical Drive and Barton Road in Lake
Worth. On July 21, 2015, the Board of County
Commissioners approved the Fiscal Year 2015-2016 Action Plan (R2015-0939) which
allocated $513,343 for these infrastructure improvements. The funding for this project combines this
year’s $315,740 Special Area of Hope allocation plus a portion of the City’s
annual allocation in the amount of $197,603. This funding is projected to
have a one year Economic Sustainability Impact of $1.43 Million. These
are Federal CDBG funds which require no local match. District 7 (JB)
5. REVISED TITLE & SUMMARY: Staff
recommends motion to approve: the following three Agreements with the U.S. Department of Housing and
Urban Development (HUD) for the funding period October 1, 2015, through
September 30, 2016:
A) Funding Approval/Agreement
for the Community Development Block Grant (CDBG) Program in the amount of $5,750,879;
B) Funding Approval
and HOME Investment Partnerships Agreement for the HOME Investment Partnerships
(HOME) Program in the amount of $1,530,417; and
C) Grant Funding
Approval/Agreement for the Emergency Solutions Grant (ESG) Program in the
amount of $522,853.
Summary: On July 21, 2015,
the Board of County Commissioners adopted a Resolution (R2015-0939) approving
the County’s Fiscal Year 2015-2016 Action Plan.
This Plan establishes the County’s priorities for implementation of the
CDBG, HOME, and ESG Programs. HUD approved the Action Plan and requires County
approval of these Agreements which will make Federal funds totaling $7,804,149
available to the County. The grant periods for CDBG and ESG begin
October 1, 2015 and continue until all funds are expended and the period for
HOME begins November 4, 2015 and ends on September 1, 2023. No
local match is required to implement the CDBG Program. The ESG Program requires a 100% local match
($522,853) that will be met through a cash or in-kind contribution by each
agency receiving this funding. The HOME
Program requires a 25% match ($325,214) that will be met through activities
funded under the State Housing Initiatives Partnership Program. Countywide
(JB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida,
granting a County tax exemption for 42 Palm Square, Delray Beach,
(Residential);
B) approve a restrictive covenant for 42 Palm Square, Delray Beach,
(Residential) requiring the qualifying improvements be maintained during the
period that the tax exemption is granted;
C) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida,
granting a County tax exemption for 1108 North Vista Del Mar Drive, Delray Beach
(Residential); and
D) approve a restrictive covenant for 1108 North Vista Del Mar Drive,
Delray Beach (Residential) requiring the qualifying improvements be maintained
during the period that the tax exemption is granted.
SUMMAY: The
resolutions will authorize a County tax exemption for the following historic
properties located within the City of Delray Beach:
Address: 42 Palm Square. The property is privately owned for residential use.
Address: 1108 North Vista Del Mar Drive. The property is privately owned for
residential use.
If
granted, the tax exemption shall take effect January 1, 2016, and shall
remain in effect for 10 years, or until December 31, 2025. The exemption shall apply to 100 percent of
the assessed value of all improvements to the historic property, which resulted
from restoration, renovation, or rehabilitation of the property. Actual
exemption amounts will be based upon the Countywide Millage rate on a yearly
basis. It is estimated that approximately $4,877 tax dollars will be exempted
annually based on the 2016 Countywide Millage
Rate. Accompanying each resolution is a restrictive
covenant, which requires the qualifying improvements be maintained during the
period that each tax exemption is granted. Districts 4 & 7 (RPB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING (Cont’d)
2. Staff recommends
motion to:
A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida,
granting a County tax exemption for 728 North Lakeside Drive, Lake Worth
(Residential); and
B) approve a restrictive covenant for 728 North Lakeside Drive, Lake
Worth (Residential), requiring the qualifying improvements be maintained during
the period that the tax exemption is granted.
SUMMARY: The
Resolution will authorize a County tax exemption for the following historic
property located within the City of Lake Worth:
Address: 728 North Lakeside Drive (Residential).The property is privately owned for
residential use.
If granted,
the tax exemption shall take effect January 1, 2016, and shall remain in
effect for 10 years, or until December 31, 2025. The exemption shall apply to 100 percent of
the assessed value of all improvements to the historic property, which resulted
from restoration, renovation, or rehabilitation of the property. Actual
exemption amounts will be based upon the Countywide Millage rate on a yearly
basis. It is estimated that approximately $478 tax dollars will be exempted
annually based on the 2016 Countywide Millage
Rate. Accompanying the resolution is a restrictive
covenant, which requires the qualifying improvements be maintained during the
period that each tax exemption is granted. District 3 (RPB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING (Cont’d)
3. Staff recommends
motion to:
A) adopt a Resolution of the Board of County Commissioners
(BCC) of Palm Beach County, Florida, granting a County tax exemption for 1
South County Road, Palm Beach, (Commercial Hotel);
B) approve a restrictive covenant for 1 South County Road, Palm Beach,
(Commercial Hotel) requiring the qualifying improvements be maintained during
the period that the tax exemption is granted;
C) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida,
granting a County tax exemption for 350 Worth Avenue, Palm Beach (Commercial);
and
D) approve a restrictive covenant for 350 Worth Avenue, Palm Beach
(Commercial) requiring the qualifying improvements be maintained during the
period that the tax exemption is granted.
SUMMARY: The
resolution will authorize a County tax exemption for the following historic properties
located within the Town of Palm Beach:
Address: 1 South County Road. The property is privately owned for Commercial Hotel use.
Address: 350 Worth Avenue. The property is privately owned for commercial use.
If granted,
the tax exemption shall take effect January 1, 2016, and shall remain in
effect for 10 years, or until December 31, 2025. The exemption shall apply to 100 percent of
the assessed value of all improvements to the historic property, which resulted
from restoration, renovation, or rehabilitation of the property. Actual
exemption amounts will be based upon the Countywide Millage rate on a yearly
basis. It is estimated that approximately $18,184 tax dollars will be exempted
annually based on the 2016 Countywide Millage
Rate. Accompanying each resolution is a restrictive
covenant, which requires the qualifying improvements be maintained during the
period that each tax exemption is granted. Districts 1 & 7 (RPB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING (Cont’d)
4. Staff recommends
motion to approve: reappointment
of one member to the Building Code Advisory Board:
Reappoint Seat Requirement Nominated By
Term
Jacek Tomasik
6 Building Official
Building Officials 1/26/2016 –
1/25/2019
Association
of
Palm Beach County
SUMMARY: The Building Code Advisory Board was
established by a Special Act of the Florida Legislature in 1974, and amended in
2001. The term of office for Board
members is three years with no limit to the number of terms a member may serve.
The Building Officials Association of Palm Beach County has nominated Jacek
Tomasik to serve as Building Official for District 6. The Board is comprised of
sixteen members: seven Building Officials, one from each commission election
district appointed from nominees submitted by the Building Officials
Association of Palm Beach County; seven members appointed from nominees
submitted by the Construction Industry Management Council of Palm Beach County;
one registered architect appointed from nominees submitted by the Palm Beach
Chapter of the American Institute of Architects; and one professional engineer
appointed from nominees submitted by the Palm Beach Chapter of the Florida
Engineering Society. This Advisory Committee membership has 16 seats, 14
currently filled and 2 vacancies, and a diversity count of White: 13 (93.00%);
Hispanic-American: 1 (7.00%). The gender ratio (male: female) is 14:0. Countywide
(SF)
5. Staff recommends
motion to approve: Reappointment
of a member to the Land Development Regulation Advisory Board (LDRAB), for the
term from February 2, 2016, to February 8, 2019:
Reappoint Seat No. Seat Requirement Nominated By
James M. Brake 17 None
(Alternate) Commissioner
Vana
SUMMARY: The Land Development Regulation Advisory
Board (LDRAB) is comprised of 18 members. The Unified Land Development Code
(ULDC) provides for seven members appointed by the Board of County
Commissioners (BCC) one from each Palm Beach County (PBC) Commissioner as a
district appointment, with consideration of expertise in Article 2.G.3.A.3.b,
Qualifications; nine members that are appointed by a majority of the BCC upon a
recommendation by specific organizations: Gold Coast Builders Association,
League of Cities, Florida Engineering Society, American Institute of
Architects, Environmental Organization, Realtors Association of the Palm
Beaches, Florida Surveying and Mapping Society, Association General Contractors
of America, and Palm Beach County Planning Congress; and two members appointed
at-large, as alternates, by majority vote of the BCC, with consideration of the
expertise in Article 2.G.3.A.3.b, Qualifications. The at-large members are alternates and
therefore the attendance rules contained in the PPM (CW-O-023) are not
applicable to this seat. This reappointment is consistent with the ULDC
requirements. The Board consists of 18 members with 17 seats currently
filled and a diversity count of Asian: 1 (5.88%), Black: 2 (11.76%),
Native-American; 1 (5.88%), and White: 13 (76.47%). The gender ratio (male: female) is 14:3. Unincorporated (LB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: executed Agreements received during the
months of August and September 2015:
A) Indemnity Agreement with Pebb Enterprises TDBA, LLC,
(District 6) (OR BK 27789 PG 1708);
B) Indemnity Agreement with New Hope Charities, Inc.
(District 6) (OR BK 27882 PG 1307);
C) Indemnity Agreement with Florida #8 LLC, Florida 2 LLC,
WPB No 1 LLC. (District 2) (OR BK 27823 PG 1451);
D) Standard Potable Water and Wastewater Development
Renewal Agreement with Pebb Enterprises TDBA, LLC, No. 01-01200-001 (District
6) (OR BK 27823 PG 1534);
E) Standard Potable Water and Wastewater Development
Agreement with Atlantic Land Investments, LLC, No. 11-01014-000 (District 6)
(OR BK 27823 PG 1524);
F) Standard Potable Water and Wastewater Development
Agreement with Atlantic Delray Beach, LLC, No. 03-01035-001, (District 5) (OR
BK 27823 PG 1514); and
G) Standard Potable Water and Wastewater Development
Agreement with Pebb Enterprises TDBA, LLC, No. 01-01234-000 (District 6) (OR
BK 27823 PG 1538).
Summary: In accordance with County PPM CW-0-051, all delegated contracts/agreements/grants/procurement
items must be submitted by the initiating Department as a receive and file
agenda item and are attached to the item unless the documents have been
recorded in the Public Records of Palm Beach County. The documents have been
fully executed on behalf of the Board of County Commissioners (BCC) by the
Director of the Water Utilities Department (WUD) in accordance with Resolutions
R93-1619, R96-0228, and R2003-0539 and are now being submitted to the BCC to
receive and file. (MJ)
2. Staff recommends motion to accept: a Partial Assignment of Utility Easement from Pentecostal Tabernacle International, Inc. (Pentecostal Tabernacle) on McDonald’s Corporation property located at Lake Worth Road and Sherwood Boulevard. Summary: On March 20, 1984, McDonald’s Corporation (McDonald’s) entered into an Easement Agreement with Pedro Gomez and Joan Gomez (former owner of the now Pentecostal Tabernacle property), as recorded in OR BK 4201 PG 533 for the purposes of installing, operating, maintaining, repairing, replacing and renewing a water line and related facilities across McDonald’s property. Ownership of the water line was transferred by Pedro Gomez and Joan Gomez to the Water Utilities Department (WUD) through a Bill of Sale dated December 1983. The water line easement should have been assigned to the County in conjunction with the Bill of Sale, but was never assigned. A Partial Assignment of Utility Easement has been signed by the Pentecostal Tabernacle and requires approval by the Board of County Commissioners. District 2 (MJ)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 12 for Asset Inventory of Wastewater Lift Stations Project with Black & Veatch Corporation, in the amount of $301,226.04. Summary: On January 14, 2014, the Board of County Commissioners (BCC) approved the Water Utilities Department (WUD) Engineering/Professional Services Contract (Contract) with Black & Veatch Corporation (Consultant) for sustainability and strategic planning consulting services (R2014-0064). CSA No. 12 provides for services relating to data collection for 992 wastewater lift stations throughout the County. The Consultant will visit each wastewater lift station and record equipment data that will be used as part of the development of the WUD asset management system. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The Contract provides for SBE participation of 15%. The CSA includes 95.64% overall participation. The cumulative SBE participation is 30.94% overall. Black & Veatch Corporation is not a Palm Beach County company. (WUD Project No. 14-018) Countywide (MJ)
4. Staff recommends
motion to approve: Consultant Services Authorization (CSA) No. 15 for
the CD06 Congress Avenue Force Main Extension (Project) with Holtz Consulting
Engineers, Inc. in the amount of $118,329.42.
Summary: On June 3, 2014, the Board of County
Commissioners (BCC) approved the Water Utilities Department (WUD)
Engineering/Professional Services Contract with Holtz Consulting Engineers,
Inc. (R2014-0825). CSA No.15 provides survey, location, design, and permitting
services for the design of approximately 4,600 linear feet of force main
improvements along Congress Avenue between Forest Hill Boulevard and Kentucky
Street in West Palm Beach. The Project
will facilitate the provision of wastewater services of small businesses along
Congress Avenue. The Small Business Enterprise (SBE) participation goal
established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with
Holtz Consulting Engineers, Inc. provides for SBE participation of 100%. CSA
No. 15 includes 100% participation. The cumulative SBE participation including
this authorization is 98.88% overall. Holtz
Consulting Engineers, Inc. is a Palm Beach County company. This project is included in the FY16 Capital
Improvement Plan adopted by the BCC. (WUD Project No. 15-097) District 2 (MJ)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
5. Staff recommends
motion to approve: Amendment No. 4 to the Rehabilitation of
Sanitary Sewer Concrete Structures and Lift Stations Contract with Hinterland
Group, Inc. (R2013-0062) in the amount of $419,578 with an effective date of
January 15, 2016. Summary: On January 15, 2013, the Board of County
Commissioners (BCC) approved the Contract for the Rehabilitation of Sanitary
Sewer Concrete Structures and Lift Stations Project (R2013-0062) with Hinterland Group, Inc. (Contract). Amendment No. 4 will provide for the third
renewal of the Contract for an additional 12-month term in the amount of
$419,578, allowing for no increase in the unit prices for labor or materials
under the renewal. The renewal will
allow for the continuation of the repair and rehabilitation program for
sanitary sewer structures and lift stations and does not guarantee nor
authorize any work. Work will be
assigned during the 12-month renewal period in accordance with PPM CW-F-050 and
drawn against this continuing contract with the project cost identified on each
work order. As Amendment No. 3 to the Contract expired on January 14, 2016,
staff recommends that the commencement date of Amendment No. 4 be back-dated to
January 15, 2016, to avoid any gaps in the Contract. The unit prices contained
in this renewal will be used in determining the cost of the work order. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance (R2002-0064) is 15% overall.
The Contract with Hinterland Group, Inc. provides for SBE participation of
15%. Hinterland Group, Inc. is a local
Palm Beach County company. (WUD Project No. 12-001/VMG) Countywide (MJ)
6. Staff recommends
motion to approve: a Reimbursement Agreement between Palm Beach County
and ICM VI-WPB 1, L.P. (Property Owner) in the amount of $109,872.64. Summary:
The property owner proposed to the Water Utilities Department (WUD) the
redesign of the County-owned water and wastewater service connections for a
remodeled section of an existing shopping center on the northeast corner of
Haverhill Road and Okeechobee Boulevard.
The redesign was to be undertaken on behalf of the County provided the
Property Owner was reimbursed for certain costs to which the County
agreed. The proposal included the
relocation of existing wastewater and water lines from under the building
foundation which is externally problematic for maintenance purposes. Additionally,
the existing pipe was found to be in poor condition and unsuitable for
connection. WUD staff subsequently informed the Property Owner’s Engineer that
a connection to the substandard wastewater main was not acceptable and that the
wastewater infrastructure would have to be relocated. Following the completion of the construction,
the Property Owner transferred the ownership of the improvements to County via
a Bill of Sale, provided comprehensive utility record drawings for the entire
shopping center, and granted utility easements over all County-owned facilities
on the property. The Reimbursement
Agreement provides for the payment of $109,872.64 for the redesign and
construction that was undertaken by the Property Owner. This reimbursement represents fifty percent
(50%) of the total costs of the redesign and construction of the wastewater
system. The improvements are beneficial
to the County and the public in that they will result in more reliable
wastewater service to the Property and adjacent properties, will improve access
as the portion of the existing wastewater main, which was constructed under the
building on the Property was relocated, and will avoid the need for County
construction projects in the future. District 2 (MJ)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) adopt Resolution authorizing the Clerk of the Board to disburse $150,000 from
the Vessel Registration Fee Trust Fund for the Mooring Buoy Program; and
B) approve
Budget Transfer of $150,000
from the Vessel Registration Fee Trust Fund for installation and maintenance of
the Mooring Buoy Program.
Summary: The Palm Beach County Mooring Buoy Program costs are supported by grants,
donations and the County Vessel Registration Fee Funds. Previously allocated
monies for the program will be spent by the end of December 2015 and additional
funds are needed for the next three years of mooring buoy maintenance. The
Mooring Buoy Program began in 2009 and has proven popular with boaters and
serves to protect the underlying reefs from anchor damage. Districts 1, 4
& 7 (AH)
2. REVISED
TITLE & SUMMARY: Staff recommends
motion to receive
and file:
A) Interlocal Agreement for Law Enforcement Services with the City of Boca
Raton to provide for an increased marine law enforcement presence within the
estuarine waters of the County during manatee season for a term from November
15, 2015, through March 31, 2018 and payment of an amount not to exceed
$16,660;
B) Florida Inland Navigation District (FIND),
Project Agreement No. PB-15-186 for the Project
consisting of the West Palm Beach Living Shorelines. The Agreement term is from October 22, 2015,
through September 30, 2017 and the Project cost shall not exceed an amount
of $391,175;
C) Arthropod Control Budget Amendment with the
Florida Department of Agriculture and Consumer Services (FDACS) for fiscal year
2014-2015, dated September 23, 2015 amends local funds by decreasing
Gasoline/Oil/Lube and increasing Chemicals by $954.00 to balance the Mosquito
Control Monthly Report; and
D) Arthropod Control Budget Amendment with the
Florida Department of Agriculture and Consumer Services (FDACS) Amendment No. 2
for fiscal year 2014-2015 dated October 13, 2015 amends local funds by
decreasing Other Charges and increasing Misc Supplies by $63.43 to balance the
Mosquito Control Monthly Report.
Summary: A) On August 19, 2014 the Board of County
Commissioners approved a modification to standard form Interlocal
Agreement (R2014-1193) with law enforcement agencies for manatee
protection. Delegated authority to
execute the standard form Interlocal Agreement was approved at that time. District
4 (SF)
B) On May
19, 2015 the Board of County Commissioners approved adopted a
Resolution for Assistance (R2015-0653) through FIND Waterways Assistance
Program for the construction of the West Palm Beach Living Shorelines
Project. Delegated authority to sign all
future time extensions, task assignments, certifications, statements and other
forms associated with this Agreement was approved at that time. District 7
(SF)
C&D) On October 21, 2014 the Board of County
Commissioners approved Contractual Services Agreement No. 021283 with FDACS (R2015-1593). Delegated authority to sign all future time
extensions, task assignments, certifications and other forms associated with
this Agreement was approved at that time. Countywide (SF)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to approve:
A) Work Order No. 1825-06 to the Palm Beach County Dune and Wetland
Restoration Annual Contract (R2013-1825) with Eastman Aggregate Enterprises,
LLC (Eastman), in an amount not to exceed $293,107.80 providing for dune
restoration services for the South Jupiter Dune Restoration Project (Project);
and
B) Interlocal Agreement with the Town of Jupiter (Town) for 20% cost
sharing on the Project in an amount not to exceed $72,400, effective on the
date of execution and expiring on December 31, 2016.
Summary: The Board of County Commissioners (BCC) approved the Palm Beach County
Dune and Wetland Restoration Annual Contract, Project No. 2013ERM01
(R2013-1825) on December 17, 2013 with Eastman, a Palm Beach County SBE
company. The BCC approved a renewal of
this Contract on December 15, 2015. Work
Order No. 1825-06 authorizes Eastman to supply, transport, and place 12,500
tons of sand to restore the dune within the Project area. Eastman committed to an overall 44.05% SBE
participation and will achieve 57.24% on the Contract, including this work
order. Total costs for this Project are
estimated to be $362,000 of which $293,108 is established for construction, and
$68,892 for project management, engineering, design, permitting, and
environmental and project performance monitoring. The Interlocal Agreement
provides for reimbursement of project expenses beginning January 1, 2015. District
1 (ME)
4. Staff recommends
motion to approve: Task
Order No. 1190-08 to a continuing Contract (R2013-1190) with Olsen Associates,
Inc. (Olsen) in the amount of $369,250.76 providing for professional
engineering, design, environmental surveys, reporting, and documentation to be
used in the preparation of a Joint Coastal Permit application for the North
County Comprehensive Shore Protection Project.
Summary: The Board of County Commissioners approved the Contract with Olsen, a
Jacksonville company, on September 10, 2013.
Task Order No. 1190-08 authorizes Olsen to conduct design, environmental
surveys, reporting, and documentation in preparation for permitting the North
County Comprehensive Shore Protection Project.
Costs will be paid from the Beach Improvement Fund. The County is
negotiating a new funding agreement which may allow the Florida Department of
Environmental Protection (FDEP) to cost share up to 35% of costs associated
with these tasks. Olsen committed to an overall 38.0% small business and
minority business enterprise (SBE-MBE) participation in the Contract. This Task Order has 20.8% WBE participation.
Olsen has achieved a 38.6% cumulative SBE-MBE participation on the Contract
including this Task Order. District 1 (AH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
5. Staff recommends
motion to:
A) approve
a Joint Participation
Agreement (JPA) with the Florida Department of Transportation (FDOT) in the
amount of $222,870 for the maintenance costs of 2.584 “Functional Units” of
mitigation at the agreed upon rate of $86,250 per Functional Unit. The JPA will cover staff time and land
management costs for maintaining a freshwater wetlands mitigation project in
the Loxahatchee Slough Natural Area that will offset the impacts of the
reconstruction of State Road 786/P.G.A. Boulevard from State Road 710 to west
of the C-18 Canal and expiring no later than June 30, 2020;
B) adopt
a Resolution to authorize
entering into an agreement as a requirement of FDOT;
C) approve a Budget Amendment of $222,870 in the
Environmental Resources Natural Areas Fund (Fund 1226) to recognize the
revenues from the Agreement; and
D) authorize the County Administrator, or her designee,
to sign all future time extensions, task assignments, certifications and other
documents associated with this Agreement and any necessary minor amendments to
those documents that do not substantially change the scope of work or terms and
conditions of this Agreement.
SUMMARY: This Agreement will provide the necessary funding to implement the land
management activities listed in the Scope of Services (Exhibit A) of the JPA.
These activities will maintain an area of the Loxahatchee Slough Natural Area
in the vicinity of the proposed PGA Boulevard Bridge. FDOT funding will cover all land management
staff costs for exotic vegetation and animal control, prescribed fire regimens,
vegetation monitoring, and site security relative to the mitigation project
area. There are no matching
requirements. All costs associated with the FDOT mitigation work will be the
responsibility of FDOT. District 1
(AH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to approve: Budget Transfer of $450,000 within Park Impact
Fees Zone 2 from Reserves to the Okeeheelee Park South Development Phase III
project. SUMMARY: This Budget Transfer will provide additional funding
necessary to continue the development of Okeeheelee Park South. Funds will be used
for the removal of exotic vegetation on over 145 acres, the construction and
installation of new equestrian, biking and pedestrian trails and the continued
creation and enhancement of native wetland habitat as required by the South
Florida Water Management District and Army Corp of Engineer permits. Native
wildlife habitats will be created within the park with a focus on passive
public recreation. This environmental restoration and park development program
is also essential for the establishment of a Natural Areas Management Plan for
Okeeheelee Park South for the prevention of wildfires. Funding for this budget
transfer is from the Park Impact Fees Zone 2 reserves. District 2 (AH)
2. Staff recommends
motion to receive and file: the following original executed Entertainment Contractor Agreements
for three community events:
A) SRB Entertainment, LLC, Samantha Russell,
Canyon Town Center Amphitheater, on
October 17, 2015;
B) Steven Vincent Cluthe, Family Night with Food Truck Invasion,
Sunset Cove Amphitheater, on November
4, 2015; and
C) Sy Schatzberg, Sy Schatzberg and the Gold
Coast Band, Canyon Town Center Amphitheater, on November 14, 2015.
SUMMARY: The Parks and Recreation Department produces cultural activities to
promote the quality of life in the communities it serves. The
Parks and Recreation Department produced three popular cultural events at the
Canyon Town Center and Sunset Cove Amphitheaters. These events were attended by an estimated
950 people and generated positive support and goodwill for the County. A
sponsorship from GL Homes offset the expenses of the concerts at the Canyon
Town Center Amphitheater. A sponsorship
from Food Truck Invasion, Inc., offset the expense of
the Family Night with Food Truck Invasion event. In accordance with County PPM CW‑O‑051,
all delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
The Entertainment Contractor Agreements have been fully executed on
behalf of the Board of County
Commissioners (Board) by the Director
of the Parks and Recreation Department in accordance with Resolution 2008-1109,
amended by Resolutions 2010‑0644 and 2014-0168, and are now being
submitted to the Board to receive and file. District 5 (AH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to receive and file: the following
original executed Sound and
Light Production Services Contractor Agreements:
A) Blackwood Productions, LLC, The Flying Pig
BBQ & Band Fair – Day One, Sunset Cove Amphitheater, for the period November
7, 2015, through November 8, 2015;
B) Blackwood Productions, LLC, The Flying Pig
BBQ & Band Fair – Day Two, Sunset Cove Amphitheater, for the period November
8, 2015, through November 9, 2015; and
C) Blackwood Productions, LLC, Sy Schatzberg
and the Gold Coast Dance Band, Canyon Town Center Amphitheater, on November 14, 2015.
SUMMARY: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Sound
and Light Production Services Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the Director of the Parks and Recreation
Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645
and 2014‑0167, and are now being submitted to
the Board to receive and file. District 5 (AH)
4. Staff recommends
motion to receive and file: the following original executed Amphitheater Rental Agreements:
A) Forster
Family Food Pantry, Inc., The Flying Pig BBQ & Music Festival – Day One,
Sunset Cove Amphitheater, for the period November 7, 2015, through November 8,
2015;
B) Forster Family Food Pantry, Inc., The Flying Pig
BBQ & Music Festival – Day Two, Sunset Cove Amphitheater, for the period
November 8, 2015, through November 9, 2015; and
C) The Leukemia & Lymphoma Society, Inc., Light
the Night Walk, Sunset Cove Amphitheater, on November 14, 2015.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
The Amphitheater Rental Agreements have been fully executed on behalf of
the Board of County Commissioners (Board) by the Director of the Parks and Recreation
Department in accordance with Resolution 2009-0335, amended by Resolutions 2009‑1807,
2012-1715, and 2014-0166 and are now being submitted to the Board to receive
and file. These events help to offer a
balanced schedule of events which promote the quality of life in the
communities we serve. An estimated 1,400
persons attended the events produced under these Amphitheater Rental Agreements.
District 5 (AH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
N. LIBRARY
1. Staff recommends
motion to:
A)
approve an
Agreement with the Friends of the Palm Beach County Public Library, Inc.
providing for Palm Beach County to accept the donation of a $245,500 new custom
built Blue Bird Bookmobile mobile library; and
B) authorize Staff to accept a Bill of Sale (Exhibit C) for the
Blue Bird Bookmobile mobile library from the Friends of the Palm Beach County
Library System.
SUMMARY: In
November 2014, an anonymous donor provided the Friends of the Palm Beach County
Public Library, Inc. with a monetary donation in the amount of $245,500 to pay
for the construction, to the specifications provided by Libraries and FDO/Fleet
Management, of a new Bookmobile intended for Palm Beach County’s Library
Department. The Library Department
Bookmobile currently in operation is nearing the end of its usable life. The new Bookmobile will allow the Library
Department to continue to provide mobile service to the residents of Palm Beach
County for the next ten years. The
County agrees to take full ownership of the Bookmobile upon delivery under the
terms of the Agreement. Construction and delivery of the new Bookmobile is
expected to be completed in March, 2016.
The Friends will execute a bill of sale to the County at the time
of delivery. The term of the agreement will extend twenty-four months after
delivery of the bookmobile to the County. Countywide (AH)
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: Grant Agreement
with the Western Palm Beach County Farm Bureau, Inc. in an amount not to exceed
$20,000 from Agricultural Economic Development Program funds to assist in
conducting the 2016 Palm Beach County Sweet Corn Fiesta. SUMMARY: The 2016 Palm Beach
County Sweet Corn Fiesta will be held on April 24, 2016, with expenses incurred
after April 1, 2016 being eligible for reimbursement. This event will increase
public awareness of local agriculture on a regional and statewide basis. It provides an opportunity for a local
agricultural organization, the Western Palm Beach County Farm Bureau, to stage
an event that will make our residents more aware of the economic significance
of our largest vegetable row crop in our County’s billion-dollar agricultural
industry while bringing in people from surrounding counties. This is the 16th year for the
event. The Palm Beach County
Agricultural Enhancement Council has reviewed the request and met with
representatives of the Western Palm Beach County Farm Bureau. Countywide (AH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to receive and file:
A) a fully executed
Business Associate Agreements with C3MD, Inc.; and
B) a fully executed
Business Associate Agreements with Paul E. Pepe, MD, MPH.
SUMMARY: The current Professional Services Agreement with Dr. Kenneth A. Scheppke,
for the provision of Fire Department Medical Director Services (R2014-1849)
requires Dr. Scheppke to contract for the professional services of two
Associate Medical Directors for the term of the agreement at no cost to the
County. C3MD, Inc. (Dr. Peter Antevy)
and Dr. Pepe, the current Associate Medical Directors, have entered into
Business Associate Agreements executed by the Assistant County Administrator,
pursuant to authority delegated by the BCC in Resolution 2003‑0554. Pursuant to Countywide PPM CW-O-051, the two
standard Business Associate Agreements that have been executed by the Assistant
County Administrator are being submitted as a receive and file agenda item for
the Clerk’s Office to note and receive. Countywide (SB)
2. Staff recommends
motion to approve: a tri-party Emergency Services Agreement for Mutual
Assistance, Automatic Aid, and Dispatch Services with the City of Palm Beach
Gardens and the Village of North Palm Beach, effective retroactively to November 1, 2015, through October
31, 2025. SUMMARY:
In an effort to enhance the provision of fire-rescue services, the
Board of County Commissioners authorized the Fire Rescue Department to provide
countywide communications services effective June 1, 2005. This Agreement provides for contractual
commitment for dispatch services to the City of Palm Beach Gardens and the
Village of North Palm Beach as part of the Countywide Common Dispatch program
along with providing the mechanism for implementing mutual assistance/automatic
aid (closest unit response). This
agreement further authorizes the parties’ respective Fire Chiefs to enter into
Letter(s) of Understanding to develop automatic aid/closest unit response and
Common Dispatch plans and procedures.
This Agreement with the City of Palm Beach Gardens and the Village of
North Palm Beach is for a ten-year period.
District 1 (SB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
3. Staff recommends
motion to ratify:
A) a FY 2015 Assistance to Firefighters Grant (AFG) Grant Application submitted to the U.S. Department of Homeland Security’s (DHS), Federal Emergency Management Agency (FEMA) on January 4, 2016, requesting $563,506 to fund approximately 85% of the purchase of 38 automatic chest compression devices; and
B) the Mayor’s designation of the County Administrator, or her designee (Deputy Chief Thomas Tolbert), to act as the County’s representative for the purpose of electronically signing and submitting the FY 2015 AFG Grant Application, including Applicant Acknowledgements, and Assurances and Certifications via the DHS FEMA website. If the grant is awarded, the grant’s term will be twelve months from the date of award.
SUMMARY: This Grant Application requests $563,506 from DHS FEMA for the purchase of 38 automatic chest compression devices. The total project cost identified in this grant application is $663,708. The required match for this grant is $60,337 (10%), although the County has committed to a voluntary overmatch of an additional $39,865. The entire match ($100,202) will be funded from Fire Rescue’s contingency reserve. In 2014, 14% of medical calls responded to by Palm Beach County Fire Rescue were cardiac arrests. This Grant Application is to purchase automatic chest compression devices that perform mechanical compressions on a patient, thus preventing possible fatigue or interruptions that may be experienced by rescue personnel. If awarded, this grant will provide funding to purchase automatic chest compression devices so that every Advanced Life Support (ALS) rescue unit will be equipped with one of these life saving devices. Countywide (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: the
First Amendment to Agreement R2014-0851 with Florida LambdaRail, LLC. (FLR) for
access to their high-speed fiber optic network, effective retroactively to
October 1, 2015, through June 2, 2018 with no anticipated net fiscal impact. SUMMARY:
This First Amendment reduces the Third Party Connection fees charged
annually by FLR for each Downstream Subscriber utilizing FLR services via the Palm Beach County Enterprise Network.
The reduction in fees from $100 per month to $75 per month is effective retroactively to October 1, 2015 based
on the fact that the County had over 21 Downstream Subscribers as of September
30, 2015. If and when the County achieves a Downstream Subscriber count
of greater than 30, the FLR rate will be further reduced to $50.00 per month
per connection. Countywide (PFK)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
W. PUBLIC AFFAIRS
1. Staff recommends
motion to:
A) obtain a trademark license for the Palm Beach County Logo; and
B) obtain a trademark license for Palm Beach International Airport (PBI) Logo;
and
C) delegate authority to the County Administrator or designee to execute all
required forms, documents, and certifications necessary to obtain trademark
licenses.
SUMMARY: In order to
protect the branding identity for Palm Beach County, Public Affairs is requesting authorization to obtain a trademark for the
County logo and obtain a trademark for PBI’s logo. This action will prohibit
other entities from using the County’s or PBI’s logo for their own promotional
materials and use. Countywide (AH)
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: Amendment No.
3 to the contract for consulting/professional services with Byron V. Reid, VMD, an individual, d/b/a
Byron Reid & Associates V.M.D.P.A., for on-call veterinary services for
large animals in an amount not to exceed $10,000 for the period January 15, 2016,
through January 14, 2017. SUMMARY: This Amendment is the third and final renewal
of the contract with Byron Reid & Associates V.M.D.P.A for on-call
veterinary services for large animals. The contract remains at the previously
approved not to exceed amount of $10,000.
The Animal Care and Control Division is
required to provide appropriate and necessary veterinary services for sheltered
animals. This amendment
will provide part-time relief and emergency “on-call” professional
medical services for sheltered animals on an as needed basis. This is the third renewal of the contract
entered into on January 15, 2013 (R2013-0083).
On January 14, 2014, the County Administrator or her designee, on behalf
of the Board of County Commissioners, was authorized to execute and make
necessary minor amendments that do not change the scope of work or terms and
conditions of this Contract (R2014-0084). Countywide (SF)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
Z. RISK MANAGEMENT
1. Staff recommends
motion to authorize: the County Administrator, or her designee, to
electronically execute required documents as the Authorized Representative of
the County’s Plan Sponsor Agreement under the provisions of the Retiree Drug
Subsidy Program as outlined in 42 CFR Part 423, Subpart R (Payments to Sponsors
of Retiree Prescription Drug Plans) and in other guidance issued by the Centers
for Medicare and Medicaid Services (CMS).
SUMMARY: At its regular meeting on October 18, 2005,
the Board granted former County Administrator Robert Weisman the authority to
execute required documents as the Authorized Representative for the County’s
Plan Sponsor Agreement under the provisions of the Retiree Drug Subsidy
Program. Final regulations for Title I and Title II of the Medicare Prescription Drug
Improvement and Modernization Act of 2003 (MMA) were published in 2005, and
contained the provisions governing special retiree drug subsidies that were
designed to encourage employers and unions to continue providing high quality
prescription drug coverage to their retirees. The County has participated in
this program since plan year 2006, and has received over $215,000 to date in
subsidies associated with the program. Following Mr. Weisman’s retirement, it
is necessary to reassign the role of Authorized Representative to the current
County Administrator or her designee. Countywide (HH)
AA. PALM
TRAN
1. Staff recommends
motion to adopt: a Resolution
of the Board of County Commissioners of Palm Beach County, Florida, approving
the submission of a Section 5311 Grant Application, total project cost of
$615,070 for Operating and/or Capital Assistance under U.S.C. Section 5311(f),
Intercity Bus Service Program, as administered by the Florida Department of
Transportation (FDOT). Summary: FDOT has been designated
by Florida’s Governor to administer the Section 5311(f) Program. One objective
of the funding for intercity bus service under Section 5311 is to support the
connection between rural areas and the larger regional or national system of
intercity bus service. FDOT has notified Palm Tran that an allocation of
Section 5311 funds in the amount of $307,535, equal to the current award, is
available for non-urbanized areas for mass transit operating assistance.
If the Grant application is approved, it is staff's recommendation to partially
offset the operating costs of Palm Tran’s fixed route service in the Glades
Region of Palm Beach County. The Grant Application is for a total project
cost of $615,070 which requires a 50% local match ($307,535 Local Funds,
$307,535 FDOT Funds) for the period of July 1, 2016 through June 30, 2017. Palm
Beach County will provide the local match funding from the local option gas
tax. The Grant match will be included in the FY 2017 Proposed Budget. District
6 (DR)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
BB. YOUTH
SERVICES
1. Staff
recommends motion to approve:
A) Contract for Consulting/Professional Services with Father Flanagan’s Boys
Town Florida, Inc. (Boys Town) a not-for-profit corporation, for the period
January 1, 2016, through September 30, 2016, in an amount not-to-exceed
$12,000. A portion of this amount
includes $2,500 to establish a data system for a two year comprehensive
evaluation plan and $9,500 for two years of licensure fees for the rights to
use a data collection and integration system provided for by Qualtrics; a leading
market research survey
software provider; and
B) Budget Transfer of $12,000 in the General Fund
from the Head Start Match reallocation (Unit 1451) to fund the cost associated
with this contract.
SUMMARY: The
Children’s Behavioral Health Collaborative (CBHC) is a unique consortium of five
organizations providing integrated services to children and families in Palm
Beach County. The Agency serves as the lead entity providing
comprehensive care coordination services, and connects families to other needed
services such as in-home family therapy, psychiatric evaluation, medication
management, and peer/family support, utilizing a wraparound approach. The
data collection using the Pediatric Symptom Checklist (PSC), a pre/post child
functioning measurement tool helps to determine the effectiveness of services. The PSC is an integral component of the two
year evaluation plan and is completed by parents and age appropriate
youth. In addition to the PSC, the collaborative is using the Children
and Adolescent Functional Assessment Rating Scale (CFARS) at multiple intervals
during services to further assess the percent change in child social/emotional
functioning. Countywide (HH)
2. Staff recommends
motion to approve: Contract for Consulting/Professional Services with Dr. Tamara DeHay,
Ph.D. for the period January 26, 2016, through April 30, 2018, in an amount not
to exceed $5,000 for assisting the Youth Services Department in obtaining
accreditation by the American Psychological Association (APA). SUMMARY: Dr. DeHay has supported the
development and/or accreditation processes of over 50 psychology internship
programs. She will provide consultation and technical assistance to the Palm
Beach County Youth Services Department Residential
Treatment & Family Counseling Division regarding the submission of a
self-study for accreditation by the American Psychological Association and
preparation for a subsequent site visit by the APA. The
costs associated with these services shall be funded by a grant award received
from the American Psychology Association in October 2015. Countywide
(HH)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
CC. INTERNAL AUDITOR
1. Staff
recommends motion to receive and file:
A) Audit reports reviewed by the Audit Committee at its December 16, 2015
meeting as follows:
1.
16-01 Medical Examiner's Office - Procurement to Payment (15-10);
2.
16-02 Risk Management - Procurement to Payment (15-16);
3.
16-03 Fire Rescue - Procurement to Payment (15-08);
4.
16-04 Information Systems Services -
Application Services (14-12);
B) Audit recommendation status follow-up report as of September 30, 2015
reviewed by the Audit Committee at its December 16, 2015 meeting; and
C) Performance appraisal for County Internal Auditor approved by the Audit
Committee at its December 16, 2015.
SUMMARY: Ordinance 2012-011 requires the Internal Audit
Committee to review audit reports prior to issuance. Ordinance 2012-012 requires the County
Internal Auditor to send those reports to the Board of County
Commissioners. At its meeting on December 16, 2015, the Committee reviewed and
authorized distribution of the attached audit reports. The Committee also reviewed and authorized
distribution of the Audit Recommendation Status Follow-up Report as of September
30, 2015. We are submitting
these reports to the Board of County Commissioners as required by the
Ordinance. The Audit Committee also
conducted the annual evaluation for the County Internal Auditor as required by
Ordinance 2012-011 and rated the Auditor's performance as slightly better than
meets expectations). No action is required or recommended on the Internal
Auditor's employment contract. Countywide (PFK)
DD. SHERIFF
1. Staff recommends
motion to receive and file: a Grant Modification No. 2 to a Sub-grant Agreement between the Division
of Emergency Management and the Palm Beach County Sheriff’s Office amending a
FY14 State Homeland Security Grant to extend the grant period from December 31,
2015, through June 30, 2016. SUMMARY: The Board of County Commissioners (BOCC) accepted this grant for $85,000
on April 21, 2015 (R2015-0520). On September, 22, 2015, the BOCC received and filed
an agenda item increasing the grant award by $21,250 (R2015-1332). This agenda item will extend the grant award
period from December 31, 2015, through June 30, 2016. Countywide
(JB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
DD. SHERIFF (Cont’d)
2. Staff recommends
motion to approve: a Budget Transfer of $180,000 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO). SUMMARY: Florida Statute 932.7055(5) provides
that the seizing agency shall use Forfeiture proceeds for school resource
officer, crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes, which include defraying
the cost of protracted or complex investigations, providing additional
equipment or expertise, purchasing automated external defibrillators, and
providing matching grant funds. F.S. 932.7055(5) also requires that no less
than 15% of the LETF’s previous year’s revenues be used for the support or
operation of drug treatment, drug abuse education, drug prevention, crime
prevention, safe neighborhood and school resource officer programs of various
non-profit organizations. The PBSO’s FY 2016 estimated donation requirement is
$179,499. The PBSO’s support of these programs exemplifies its strong
commitment to the prevention and reduction of crime throughout the communities
it serves and its desire to put money back into these communities to support
organizations that provide such services. The
year-to-date transfer for all donations to outside organizations after approval
of this item is $540,796. The
funds requested are to aid PBSO and qualified organizations that meet the
requirements set forth in F.S. 932.7055. Use of LETF requires approval by the
Board, upon request of the Sheriff. The
current State LETF balance is $1,595,850. Approval of
this request will reduce the State Law Enforcement Trust Fund balance to
$1,415,850.
The PBSO certifies that the use of these funds is in accordance
with F.S. 932.7055. Below is a table
indicating the organizations the PBSO seeks to fund and the corresponding
amount of funding proposed per respective organization or agency. No new positions are needed and no additional
County funds are required. Countywide
(JB)
|
ORGANIZATION |
AMOUNT |
|
The ARC of Palm Beach County, Inc. |
$ 25,000 |
|
The Child Protection Team of Palm Beach,
Inc. |
$ 10,000 |
|
Children's Case Management Organization,
Inc. |
$ 5,000 |
|
The Children's Place at Home Safe, Inc. |
$ 5,000 |
|
Club 100 Charities, Inc. |
$ 10,000 |
|
Horses Healing Hearts, Inc. |
$ 10,000 |
|
NOPE Task Force, Inc. |
$ 15,000 |
|
Palm Beach County PAL - Tennis Program |
$ 25,000 |
|
Palm Beach County PAL - Youth Summit |
$ 10,000 |
|
Sunset House, Inc. |
$ 15,000 |
|
The Urban League of Palm Beach County,
Inc. |
$ 50,000 |
|
|
|
|
Total
Amount |
$180,000 |
3. Staff recommends
motion to approve: a Budget Amendment of $5,988,486 in the General Fund
for law enforcement services provided by the Palm Beach County Sheriff’s Office
to the City of Greenacres through the Contractual Agreement for the period of
February 1, 2016, through September 30, 2016. SUMMARY: The Budget
Amendment is requested to provide law enforcement services as prescribed within
the Contractual Agreement between the Palm Beach County Sheriff's Office and
the City of Greenacres. The level of service to be provided includes 109
positions, comprised of 51 sworn officers, 18 civilian positions, and 40 School
Crossing Guards, as further detailed in Exhibit A of the Agreement. No County
funds are required. Countywide (JB)
JANUARY 26, 2016
3. CONSENT
AGENDA APPROVAL
EE. SUPERVISOR OF ELECTIONS
1. Staff recommends
motion to approve: Precinct boundary changes submitted by Susan Bucher,
Supervisor of Elections, as required by Section 101.001(1), Florida Statutes. SUMMARY:
Precinct boundary changes as indicated. Countywide (DW)
FF. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to approve:
A) Budget Transfer of $300,000 from the TDC -1st
Cent Tourism Local Option Tax Fund operating reserves, and transfer to the TDC
– Convention Center Operations Fund creating a budget line item providing a
convention/meetings incentive program to increase longer-term convention and
meetings business; and
B) Budget Amendment of $300,000 in the TDC –
Convention Center Operations Fund to recognize and appropriate the transfer
from the TDC -1st Cent Tourism Local Option Fund.
SUMMARY: The Amendment to the Convention Center Operations
Fund reflects receipt of additional funding to incentivize additional
meetings/tradeshows/convention events generating increased hotel room nights
and associated economic benefits in the surrounding convention center district
hotels and businesses. The addition of the new convention center hotel provides
in excess of 1,000 hotel rooms within a one mile radius of the Convention
Center. This incentive request was approved by Tourist Development Council
Board on December 10, 2015. (TDC) Countywide (DW)
* * * * * * * * * * * *
JANUARY 26, 2016
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive
and file: Proof of publication)
NONE
* * * * * * * * * * * *
JANUARY 26, 2016
A. ADMINISTRATION
1. Staff recommends
motion to adopt: the proposed 2016 Federal Legislative Agenda, which
includes priority appropriation and legislative issues. SUMMARY: The proposed 2016
Federal Legislative Agenda includes priority appropriation and legislative
issues, general appropriations, and general issues to monitor. The Federal
Legislative Agenda outlines issues the County’s Legislative Affairs Office, in
conjunction with the County’s federal lobbyists, will be working on for the upcoming
Congressional session. The Board of County Commissioners requested an update on
the current status of federal offshore drilling and seismic testing. Staff has drafted an attached memo to that
regard and will provide that update as part of the presentation on the Federal
Legislative Agenda. In addition, staff
will provide a brief recap of highlights and accomplishments from the 2015
Federal Agenda. Countywide (DW)
2. REVISED TITLE & SUMMARY: Staff
recommends motion to adopt: the revised and updated Southeast Florida
Regional Climate Change Compact (Compact) providing for a coordinated climate
strategy with Broward, Miami-Dade, and Monroe Counties a Resolution
of the Board of County Commissioners of Palm Beach County, reaffirming the
collaborative partnership among Palm Beach, Broward, Miami-Dade, and Monroe
Counties as the Southeast Florida Regional Climate Change Compact to jointly
address shared climate mitigation and adaptation challenges; and providing for
transmission of the Resolution and an effective date. Summary: By approving this Compact Resolution
the County reaffirms its commitment to the following:
·
To
jointly develop tools and position statements such as the Unified Sea Level on
proposed State and Federal legislation and energy/climate policies;
·
To
develop joint position statements for future State legislation that may be
considered by the Florida Legislature for transmittal to the Legislative
Delegation representing districts within the area covered by this Compact;
·
To
dedicate appropriate staff resources and expertise, within budget constraints,
to participate in a Regional Climate Team toward the development of a Southeast
Florida Regional Climate Change Action Plan;
·
To
coordinate with other members party to this Compact in developing a Southeast
Florida Regional Climate Change Action Plan; and
·
To
participate in hosting the Eighth Southeast Florida Regional Climate Change
Summit in October 2016. Countywide (RPB)
3. Staff recommends
motion to adopt: a Resolution to support the establishment of a collaborative
partnership between the Southeast Florida Regional Climate Change Compact and the
Florida Climate Institute to better align university research with public
agency information needs and adaptation planning and improve the
competitiveness of the region for climate-related funding; and providing for
transmission of the Resolution and an effective date. Summary: Approval of this item endorses a
collaborative partnership between partners in the Southeast Florida Regional
Climate Change Compact (Compact) and academic institutions as part of the
Florida Climate Institute (FCI) for the purpose of better aligning academic
research with regional climate resiliency planning efforts and the goal of
improving the region’s competitive position for external funding to support
climate related research, planning, and projects. FCI has nine member
universities including Florida A&M University, Florida Atlantic University,
Florida International University, Florida State University, the University of
Central Florida, the University of Florida, the University of South Florida,
the University of Miami, and the Florida Institute of Technology, and over 200
affiliate members. Operational Guidelines for the partnership have been
developed by the Compact Steering Committee and FCI leadership and are
incorporated as an attachment to the Resolution. Countywide (AH)
JANUARY 26, 2016
5. REGULAR
AGENDA
B. ECONOMIC SUSTAINABILITY
1. Staff recommends
motion to authorize: the Palm Beach County Department of Economic
Sustainability (County) to provide technical assistance to the West Palm Beach
Housing Authority (HA) and the City of West Palm Beach (City) to prepare a U.S.
Department of Housing and Urban Development (HUD) funded Choice Neighborhoods
Planning and Action Grant Application. Summary:
The Choice Neighborhoods grant is designed to address struggling neighborhoods
with distressed public housing, employing a comprehensive and sustainable
approach to neighborhood transformation.
The grant would be intended to facilitate the overall revitalization of
the Coleman Park neighborhood with Dunbar Village identified as the eligible target public housing that is the
focus of this grant application. A
Purpose Built Communities initiative is in the process of being created by the
City, including Coleman Park and Dunbar Village redevelopment and
improvements. Education and healthy
living outcomes are the cornerstones of the initiative. Redevelopment of Dunbar Village will be
accomplished in four phases: 1) Senior Center under construction at present; 2)
120 unit Silver Palm Place which is approved and is in site preparation; and 3)
& 4) Final two phases of redevelopment are in the planning stages and will
be the focus of the Choice Neighborhood grant.
The HA is the Lead Applicant for the grant, with the City serving as the
Co-Applicant and the County’s primary role being the planning coordinator
(entity that leads the planning process).
The grant amount being requested is $2,000,000, of which $500,000 will
be for planning activities with the balance of $1,500,000 allocated to
implementation “action” items. Should
HUD approve the grant, staff will bring a formal Memorandum of Understanding
between the HA and the County to the Board of County Commissioners that will
provide funding to DES staff for planning activities. The application will be submitted for the
funding cycle deadline of February 9, 2016. These are Federal HUD funds
which require a local match of $100,000, which will be provided by the City of
West Palm Beach as the Co-Applicant. No
County local match is required. District 3 7 (JB)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County (Board), Florida, delegating to the County Administrator, or her designee, the authority to enter into certain proportionate share agreements as set forth in Exhibit A; providing for an effective date. SUMMARY: As required by Florida Statutes, development order applicants may satisfy the County’s traffic concurrency requirements if the applicant in good faith offers to enter into a proportionate share agreement to pay for or construct the applicant’s proportionate share of impacts on the County’s thoroughfare roads. Development order applicants can proceed with their project notwithstanding the concurrency failure by entering into a Proportionate Share Agreement. Approval of this Resolution will authorize the County Administrator, or her designee to execute certain proportionate share agreements on behalf of the Board. Countywide (LB)
* * * * * * * * * * * *
JANUARY 26, 2016
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JANUARY 26, 2016
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
JANUARY 26, 2016
A. District
1 – COMMISSIONER HAL R. VALECHE, VICE MAYOR
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER MARY LOU BERGER, MAYOR
F. District
6 - COMMISSIONER MELISSA MCKINLAY
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."