January 26, 2016 – 9:30 A.M.

FINAL

 

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

ADDITIONS, DELETIONS, & SUBSTITUTIONS

 

JANUARY 26, 2016

 

PAGE             ITEM

 

12                    3C-9               REVISED TITLE: Staff recommends motion to:

 

A) adopt a Resolution to approve the Local Agency Program (LAP) Agreement with the State of Florida Department of Transportation (FDOT) in the amount of $694,751 for the construction and construction engineering inspection (CEI) of a pedestrian bridge project in Canal Point over the South Florida Water Management District (SFWMD) L-10 Canal (Project);

 

B) approve the LAP Agreement with FDOT which provides a federally funded grant in the amount of $694,751 for the construction and CEI of the Project;

 

B)C)    approve a Federal-Aid Project Funding Request with FDOT for the Project; and

 

C)D)    approve a Budget Amendment of $694,751 in the Capital Outlay Fund to recognize the LAP Agreement with FDOT and appropriate it to the Project. (Engineering)

 

13                    3C-11             REVISED MOTION/TITLE: Staff recommends motion to adopt:

 

A) adopt a Resolution to approve a Highway Maintenance Memorandum of Agreement (Agreement) with the Florida Department of Transportation (FDOT) for the reconstruction of Lyons Road from Norte Lago to Pine Springs Drive (Project); and

 

B) approve the Memorandum of Agreement for the reconstruction of Lyons Road from Norte Lago to Pine Springs Drive. (Engineering)

 

27                    3I-5                 REVISED TITLE & SUMMARY: Staff recommends motion to approve: the following three Agreements with the U.S. Department of Housing and Urban Development (HUD) for the funding period October 1, 2015, through September 30, 2016:  A)..B)…

 

C) Grant Funding Approval/Agreement for the Emergency Solutions Grant (ESG) Program in the amount of $522,853.

 

Summary: On July 21, 2015, the Board of County Commissioners adopted a Resolution (R2015-0939) approving the County’s Fiscal Year 2015-2016 Action Plan.  This Plan establishes the County’s priorities for implementation of the CDBG, HOME, and ESG Programs. HUD approved the Action Plan and requires County approval of these Agreements which will make Federal funds totaling $7,804,149 available to the County. The grant periods for CDBG and ESG begin October 1, 2015 and continue until all funds are expended and the period for HOME begins November 4, 2015 and ends on September 1, 2023.  No local match is required to implement the CDBG Program.  The ESG Program requires a 100% local match ($522,853) that will be met through a cash or in-kind contribution by each agency receiving this funding.  The HOME Program requires a 25% match ($325,214) that will be met through activities funded under the State Housing Initiatives Partnership Program. Countywide (JB) (DES)

 


35                    3L-2                REVISED TITLE & SUMMARY: Staff recommends motion to receive and file:

 

A) Interlocal Agreement for Law Enforcement Services with the City of Boca Raton to provide for an increased marine law enforcement presence within the estuarine waters of the County during manatee season for a term from November 15, 2015, through March 31, 2018 and payment of an amount not to exceed $16,660;

 

B) Florida Inland Navigation District (FIND), Project Agreement No. PB-15-186 for the Project consisting of the West Palm Beach Living Shorelines.  The Agreement term is from October 22, 2015, through September 30, 2017 and the Project cost shall not exceed an amount of $391,175;

 

C) Arthropod Control Budget Amendment with the Florida Department of Agriculture and Consumer Services (FDACS) for fiscal year 2014-2015, dated September 23, 2015 amends local funds by decreasing Gasoline/Oil/Lube and increasing Chemicals by $954.00 to balance the Mosquito Control Monthly Report; and

 

D) Arthropod Control Budget Amendment with the Florida Department of Agriculture and Consumer Services (FDACS) Amendment No. 2 for fiscal year 2014-2015 dated October 13, 2015 amends local funds by decreasing Other Charges and increasing Misc Supplies by $63.43 to balance the Mosquito Control Monthly Report.

 

Summary: A) On August 19, 2014 the Board of County Commissioners approved a modification to standard form Interlocal Agreement (R2014-1193) with law enforcement agencies for manatee protection.  Delegated authority to execute the standard form Interlocal Agreement was approved at that time. District 4 (SF)

 

B)  On May 19, 2015 the Board of County Commissioners approved adopted a Resolution for Assistance (R2015-0653) through FIND Waterways Assistance Program for the construction of the West Palm Beach Living Shorelines Project.  Delegated authority to sign all future time extensions, task assignments, certifications, statements and other forms associated with this Agreement was approved at that time. District 7 (SF)

 

C&D) On October 21, 2014 the Board of County Commissioners approved Contractual Services Agreement No. 021283 with FDACS (R2015-1593).  Delegated authority to sign all future time extensions, task assignments, certifications and other forms associated with this Agreement was approved at that time. Countywide (SF) (ERM)

 

50                    5A-2                REVISED TITLE & SUMMARY: Staff recommends motion to adopt: the revised and updated Southeast Florida Regional Climate Change Compact (Compact) providing for a coordinated climate strategy with Broward, Miami-Dade, and Monroe Counties a Resolution of the Board of County Commissioners of Palm Beach County, reaffirming the collaborative partnership among Palm Beach, Broward, Miami-Dade, and Monroe Counties as the Southeast Florida Regional Climate Change Compact to jointly address shared climate mitigation and adaptation challenges; and providing for transmission of the Resolution and an effective date. Summary: By approving this Compact Resolution the County reaffirms its commitment to the following:….(Admin)

 

 

NOTE:  Items that were revised, added, deleted, or backup submitted and were not listed on the addition/deletion sheet distributed to the Board the prior day are noted with an asterisk (*).


 

 

ORDER OF BUSINESS

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

 

JANUARY 26, 2016

 

 

TUESDAY                                                                                                                COMMISSION

9:30 A.M.                                                                                                                   CHAMBERS

 

 

1.         CALL TO ORDER

 

A.        Roll Call

B.        Invocation

C.        Pledge of Allegiance

 

2.         AGENDA APPROVAL/SPECIAL PRESENTATIONS

 

A.        Additions, Deletions, Substitutions

B.        Adoption

            C.        Special Presentations (Page 8)

 

3.         CONSENT AGENDA (Pages 9 - 48)

 

4.         PUBLIC HEARINGS - 9:30 A.M. - NONE  (Page 49)

 

5.         REGULAR AGENDA (Pages 50 - 51)

 

6.         BOARD APPOINTMENTS (Page 52)

 

7.         STAFF COMMENTS (Page 53)

 

8.         COMMISSIONER COMMENTS (Page 54)

 

9.         ADJOURNMENT (Page 54)

 

 

 

 

* * * * * * * * * * *

JANUARY 26, 2016

 

TABLE OF CONTENTS

 

 

SPECIAL PRESENTATIONS - 9:30 A.M.

Page 8

            2C-1               Certificate of Appreciation to Sgt. Richard Angelo

            2C-2               Human Trafficking Awareness Month

 

 

CONSENT AGENDA

 

A.  ADMINISTRATION

Page 9

            3A-1    Small Business Assistance Advisory Committee appointment

 

B. CLERK & COMPTROLLER

Page 9

            3B-1    Warrant list

            3B-2    Minutes

Page 10

            3B-3    Contracts and claims settlements list

            3B-4    Change orders, work task orders, minor contracts, final payments, etc.

            3B-5    Report of County Officials Bonds

            3B-6    Annual financial reports, excess fees and unexpended budget for FY 2014-2015 for the Clerk & Comptroller, Tax Collector and Property Appraiser

 

C. ENGINEERING & PUBLIC WORKS

Page 10

            3C-1   Second Amendment to the annual survey and mapping contract with Dennis J. Leavy & Associates, Inc. for one year extension

            3C-2   Deleted

Page 11

            3C-3   Resolution to amend the Cinquez Park Area paving and drainage Municipal Service Taxing Unit project to modify the number of lots assessed

            3C-4   Deleted

            3C-5   Blanket approval for appraisal and acquisition of the lands, rights-of-way, and easements for all FY 2016 projects identified in the Five Year Road Program

            3C-6   Deleted

            3C-7   Supplemental Contract No. 1 with HSQ Group, Inc. for professional services relating to the Gateway Boulevard and High Ridge Road intersection improvements

Page 12

            3C-8   Second Amendments to the annual structural engineering contracts with three firms for one year extension

            3C-9   Resolution approving Local Agency Program Agreement with the Florida Department of Transportation relating to a pedestrian bridge in Canal Point over the SFWMD L-10 Canal

Page 13

            3C-10 Budget Amendment to re-establish budget for the operation and maintenance of the Traffic Management Center at the Vista Center Intelligent Transportation System Facility

            3C-11 Resolution approving a Highway Maintenance Memorandum of Agreement with the Florida Department of Transportation for reconstruction of Lyons Road (Norte Lago to Pine Springs Drive)

            3C-12 Acceptance of the east/west Cabana Colony Canal (SR 811 to Easterly Avenue) for maintenance

            3C-13 Subordination of utility interests from Seacoast Utility Authority for a parcel of land located on the east side of Ellison Wilson Road

            3C-14 Five resolutions to declare the acquisition of properties necessary for the improvements to the intersection of Australian Avenue and 13th Street in Riviera Beach

Page 14

            3C-15 Change Order No. 2 with C & D Construction, Inc. for the construction of Point Chosen Swing Bridge over Rim Canal Fender System

            3C-16 Deleted

           

JANUARY 26, 2016

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

 

C. ENGINEERING & PUBLIC WORKS (Cont’d)

Page 14

3C-17 Interlocal Agreement with the Lake Worth Community Redevelopment Agency for installation and maintenance of decorative art wraps on County traffic signal control cabinets

 

D. COUNTY ATTORNEY

Page 14

            3D-1   Amendment No. 1 with Municipal Code Corporation to provide looseleaf supplement services

 

E. COMMUNITY SERVICES

Page 15

            3E-1    Notice of Awards from the U.S. Department of Health & Human Services, Health Resources and Services Administration relating to the Ryan White Program

            3E-2    Resolution relating to the Homeless Advisory Board

Page 16

            3E-3    Ratify the Mayor’s signature on the 2015 U.S. Department of Housing & Urban Development Palm Beach County Continuum of Care Planning Project Application for coordination of planning activities related to ending homelessness

            3E-4    U.S. Department of Housing & Urban Development FY 2014 Continuum of Care Program Grant Agreement for coordinating and evaluation of activities related to ending homelessness

Page 17

            3E-5    Memorandum of Agreement with United Way of Palm Beach County, Inc. to support a Hunger Relief Executive position

            3E-6    Amendment No. 3 with FoundCare, Inc. relating to the Ryan White Program

            3E-7    Comprehensive AIDS Resources Emergency Council appointment

Page 18

            3E-8    Amendment No. 1 with Southeast Florida Behavioral Health Network, Inc. for provision of behavioral health support services

           

F. AIRPORTS

Page 18

            3F-1    Resolution approving Supplemental Joint Participation Agreement with the Florida Department of Transportation for the Southside pavement and infrastructure improvements project at Palm Beach County Park Airport (Lantana)

            3F-2    Palm Beach International Airport Nonconcessionaire Rental Car Operator Ground Transportation Permit with E-Z Rent A Car, LLC

Page 19

            3F-3    License Agreement with Enterprise Leasing Company of Florida, LLC for use of paved parking at 2401 TURNAGE Boulevard at PBIA

            3F-4    License Agreement with Glidepath, LLC associated with use of storage and assembly of equipment associated with the baggage handling system replacement project at PBIA

            3F-5    Terminal Space Lease Agreement with Airport Terminal Services, Inc.

            3F-6    License Agreement with Avis Rent A Car System, LLC associated with rental car operations at PBIA

            3F-7    License Agreement with Gitibin and Associates, Inc. for use of paved parking adjacent to building 1169 at PBIA

Page 20

            3F-8    License Agreement with John Bean Technologies Corporation for use of terminal office and storage space associated with the baggage handling system replacement at PBIA

            3F-9    General Aeronautical Services Permit with Flight Services & Systems, Inc. for support services to airlines operating at PBIA

            3F-10  Termination of Easement Exchange Agreement and Easements for property near the northeast corner of Congress Avenue and Southern Boulevard

            3F-11  Extension of Time to three Joint Participation Agreements with the Florida Department of Transportation


JANUARY 26, 2016

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

 

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

Page 21

            3G-1   Refund to the State of Florida, Division of Emergency Management relating to the de-obligation of claims for Hurricanes Frances, Jeanne and Wilma

            3G-2   Write-off of uncollectable debt relating the Palm Glades Apartment Complex

Page 22

            3G-3   Budget Amendments/Transfer relating to the construction of a Professional Sports Franchise Facility

 

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 23

            3H-1   Amendment No. 8 with Hedrick Brothers Construction Company, Inc. associated with the Main Detention Center repair and replacement project

            3H-2   Contract with Johnson-Laux Construction, LLC for annual general contractor services

Page 24

            3H-3   Amendment No. 11 with Trillium Construction, Inc. for the Water Utilities Western Region Operations Center project

            3H-4   Supplement No. 3 with Omnicom Consulting Group, Inc. relating to the Public Safety Radio System project

Page 25

            3H-5   Budget Amendment in the Public Building Improvement Fund associated with the P25 radio system

            3H-6   Resolution conveying.17 acres of surplus property to the City of Boynton Beach (Northwest 13th Avenue)

            3H-7   Utility Easement Agreement in favor of Florida Power & Light Company to service the new Information Systems Services Enterprise Data Center

Page 26

            3H-8   Public Art Committee appointment

 

I. ECONOMIC SUSTAINABILITY

Page 26

            3I-1     Budget Transfer/Amendment relating to the FY 2015-2016 Action Plan

            3I-2     Agreement with the Village of Palm Springs relating to the replacement of a pedestrian bridge crossing the Lake Worth Drainage District L-10 Canal

Page 27

            3I-3     Agreement with the Town of Lantana relating to installation of sidewalks along North Broadway (West Lantana Road north to Gator Drive)

            3I-4     Agreement with the City of Lake Worth for installation of waterlines, sanitary sewer lines, sidewalks and street reconstruction along Tropical Drive and Barton Road

            3I-5     Three Agreements with the U.S. Department of Housing and Urban Development for various sustainability programs

 

J. PLANNING, ZONING & BUILDING

Page 28

            3J-1    Resolutions granting County tax exemptions to two properties in Delray Beach

Page 29

            3J-2    Resolution granting a County tax exemption to one property in Lake Worth

Page 30

            3J-3    Resolutions granting County tax exemptions to two properties in Palm Beach

Page 31  

            3J-4    Building Code Advisory Board reappointment

            3J-5    Land Development Regulation Advisory Board reappointment


JANUARY 26, 2016

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

 

K. WATER UTILITIES

Page 32

            3K-1    Receive and file seven standard agreements for the Water Utilities Department

            3K-2    Partial Assignment of Utility Easement from Pentecostal Tabernacle International, Inc. relating to water lines on Lake Worth Road and Sherwood Boulevard

Page 33

            3K-3    Consultant Services Authorization No. 12 with Black & Veatch Corporation associated with the Asset Inventory of Wastewater Lift Stations project

            3K-4    Consultant Services Authorization No. 15 with Holtz Consulting Engineers, Inc. for the CD06 Congress Avenue Force Main Extension project

Page 34

            3K-5    Amendment No. 4 with Hinterland Group, Inc. for the continuation of repair and rehabilitation program for sanitary sewer structures and lift stations

            3K-6    Reimbursement Agreement with ICM VI-WPB 1, LP associated with redesign of water and wastewater service connections for a remodeled existing shopping center (northeast corner of Haverhill Road and Okeechobee Boulevard)

 

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 35

            3L-1    Resolution authorizing the use of Vessel Registration Fee Trust Fund for the Mooring Buoy Program

            3L-2    Receive and file three standard Agreements for the Department of Environmental Resources Management

Page 36

            3L-3    Work Order No. 1825-06 with Eastman Aggregate Enterprises, LLC relating to dune restoration services for the South Jupiter Dune Restoration project

            3L-4    Task Order No. 1190-08 with Olsen Associates, Inc. associated with preparation of a Joint Coastal Permit Application for the North County Comprehensive Shore Protection project

Page 37

            3L-5    Joint Participation Agreement with the Florida Department of Transportation associated with the Loxahatchee Slough Natural Area

 

M. PARKS & RECREATION

Page 38

            3M-1   Budget Transfer to the Okeeheelee Park South Development Phase III project

            3M-2   Receive and file three Entertainment Contractor Agreements

Page 39

            3M-3   Receive and file three Sound & Light Production Services Contractor Agreements

            3M-4   Receive and file three Amphitheater Rental Agreements

 

N. LIBRARY

Page 40

            3N-1   Agreement with the Friends of the Palm Beach County Library System to accept a donation for a new custom built Blue Bird Bookmobile mobile library

 

P. COOPERATIVE EXTENSION SERVICE

Page 40

            3P-1    Grant Agreement with the Western Palm Beach County Farm Bureau, Inc. to assist in conducting the 2016 Palm Beach County Sweet Corn Fiesta

 

Q. CRIMINAL JUSTICE COMMISSION  -  None

 

R. HUMAN RESOURCES  -  None


JANUARY 26, 2016

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

S. FIRE RESCUE

Page 41

            3S-1    Receive and file to Business Associate Agreements

            3S-2    Tri-Party Emergency Services Agreement for Mutual Assistance, Automatic Aid, and Dispatch Services with the City of Palm Beach Gardens and the Village of North Palm Beach

Page 42

            3S-3    A FY 2015 Assistance to Firefighters Grant Application to the U.S. Department of Homeland Security’s, Federal Emergency Management Agency for purchase of automatic chest compression devices

 

T. HEALTH DEPARTMENT -  None

 

U. INFORMATION SYSTEMS SERVICES

Page 42

            3U-1   First Amendment with Florida LambdaRail, LLC for access to their high-speed fiber optic network

 

V. METROPOLITAN PLANNING ORGANIZATION  -  None

 

W. PUBLIC AFFAIRS

Page 43

            3W-1   Obtain trademark licenses for Palm Beach County Logo and PBIA Logo

 

X. PUBLIC SAFETY

Page 43

            3X-1    Amendment No. 3 with Byron V. Reid, VMD, for on-call veterinary services for large animals

 

Y. PURCHASING  -  None

 

Z. RISK MANAGEMENT

Page 44

            3Z-1    Authorize County Administrator or designee to execute required document under the provisions of the Retiree Drug Subsidy Program

 

AA. PALM TRAN

Page 44

            3AA-1 Resolution to submit a Section 5311 Grant Application to the Florida Department of Transportation for operating and/or capital assistance for mass transit to non-urbanized areas

 

BB. YOUTH SERVICES

Page 45

            3BB-1 Contract for Consulting/Professional Services with Father Flanagan’s Boys Town Florida, Inc. to establish a data system for a two year comprehensive evaluation plan

            3BB-2 Contract for Consulting/Professional Services with Dr. Tamara DeHay, Ph.D. for assisting the Youth Services Department in obtaining accreditation by the American Psychological Association

 

CC. INTERNAL AUDITOR

Page 46

            3CC-1            Receive and file four audit reports

 

            DD. SHERIFF

Page 46

            3DD-1            Grant Modification No. 2 with the Division of Emergency Management amending the FY 2014 State Homeland Security Grant


JANUARY 26, 2016

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

DD. SHERIFF (Cont’d)

Page 47

            3DD-2            Budget Transfer in the Law Enforcement Trust Fund

            3DD-3            Budget Amendment in the General Fund for law enforcement services to the City of Greenacres

 

            EE. SUPERVISOR OF ELECTIONS

Page 48

            3EE-1 Precinct boundary changes

 

            FF. TOURIST DEVELOPMENT COUNCIL

Page 48

            3FF-1 Budget Transfer/Amendment relating to a Convention Center Incentive Program

 

 

 

 

PUBLIC HEARINGS – 9:30 A.M.

Page

49                                                                    NONE

 

 

 

REGULAR AGENDA

 

ADMINISTRATION

Page 50

            5A-1    Proposed 2016 Federal Legislative Agenda

            5A-2    Revised and updated Southeast Florida Regional Climate Change Compact

            5A-3    Resolution to support the establishment of a collaborative partnership with the Southeast Florida Regional Climate Change Compact and the Florida Climate Institute

 

            ECONOMIC SUSTAINABILITY

Page 51

            5B-1    Authorization to provide technical assistance to the City of West Palm Beach Housing Authority and the City of West Palm Beach to prepare Choice Neighborhoods Planning and Action Grant Application

 

            ENGINEERING & PUBLIC WORKS

Page 51

            5C-1   Resolution to enter into certain proportionate share agreements

 

BOARD APPOINTMENTS  (Page 52)

 

STAFF COMMENTS  (Page 53)

 

COMMISSIONER COMMENTS (Page 54)

 

ADJOURNMENT (Page 54)

 


JANUARY 26, 2016

 

 

2C.      SPECIAL PRESENTATIONS – 9:30 A.M.

 

            1.         Certificate of Appreciation presented to Sgt. Richard Angelo for his service with the Palm Beach County Sheriff’s Office. (Sponsored by Commissioner Vana)

 

 

2.         Proclamation declaring January 2016 as “Human Trafficking Awareness Month” in Palm Beach County. (Sponsored by Commissioner McKinlay)

 

 

 

* * * * * * * * * * * *


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

A.        ADMINISTRATION

 

1.         Staff recommends motion to approve: appointment of one individual to the Small Business Assistance (SBA) Advisory Committee for completion of an unexpired term ending June 17, 2016, plus an additional term of June 18, 2016, through September 30, 2018:

 

APPOINT:

NOMINEE                     SEAT               DESIGNATION                          NOMINATED BY

Evelyn Looney  15                     Professional Services Organization        Comm. Paulette Burdick

                                                                                                                                    Comm. Steven Abrams

                                                                                                                                    Comm. Melissa McKinlay

                                                                                                                                    Comm. Priscilla Taylor

 

SUMMARY:  On January 13, 2015, the Board of County Commissioners approved the re-appointment of Mr. Darrell Searcy to Seat 15, Professional Services Organization.  Mr. Searcy has been removed from the Committee due to lack of attendance.  Ms. Looney will complete the term of Mr. Searcy which expires on June 17, 2016 and will serve an additional term which will expire on September 30, 2018. The SBA Advisory Committee is established pursuant to Section 2.80.32, of the Palm Beach County Code as amended on March 12, 2013.  The Committee consists of fifteen members representing one black business owner certified as a small business by the County; one Hispanic business owner certified as a small business by the County; one woman business owner certified as a small business by the County; one white male business owner certified as a small business by the County; one business owner domiciled in Palm Beach County; one representative of a business incubator program; one representative of the Hispanic business organization; one representative of the National Association of Women in Construction; one representative of a Women’s Business Organization; one certified minority contractor; one representative of the Associated General Contractors of America; one representative of the Small Business Development Center;  one representative of a financial institution that assists small businesses; one representative of the Black Chamber of Commerce; and one representative of a professional services organization.  Ms. Looney has disclosed that her employer A & Associates, Inc. has five contracts with Palm Beach County to provide temporary staffing and one contract to provide vocational training services.  The SBA Advisory Committee provides no regulation, oversight, management or policy-setting recommendations regarding the subject contracts.  The SBA Advisory Committee supports the nomination and a memo was sent to the Board of County Commissioners on December 4, 2015 requesting approval of the recommendation.  No other nominations were received.  The current diversity count is: Hispanic 2; White 6; and African American 6. Male: Female ratio of 7:7. Countywide (HH)

 

 

B.        CLERK & COMPTROLLER

 

1.         Staff recommends motion to approve:  Warrant List.

 

 

2.         Staff recommends motion to approve:  the following final minutes of the Board of County Commissioners’ meetings:

 

Meeting Type                            Meeting Date

Regular                                        September 22, 2015

Zoning                                         September 24, 2015

Regular                                        October 6, 2015

Zoning                                         October 22, 2015

Workshop                                    October 27, 2015

Regular                                        November 3, 2015

 

 

JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

B.        CLERK & COMPTROLLER (Cont’d)

 

3.         Staff recommends motion to approve: contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office. Countywide

 

 

4.         Staff recommends motion to receive and file:  change orders, work task orders, minor contracts, final payments and other items approved by the Contract Review Committee and by the department heads for the Engineering Department; Facilities Development and Operations Department; Water Utilities Department; Environmental Resources Management Department; and the Department of Airports during July 2015. Countywide

 

 

5.         Staff recommends motion to review for sufficiency and to receive and file: the Report of County Officials Bonds dated January 2016.  SUMMARY: Ordinance No. 98-51 sets the various bond amounts for specified county officers and provides for examination of the sufficiency of all the bonds at the regular meeting of the Board of County Commissioners in January and June of each year. Countywide (PFK)

 

 

6.         Staff recommends motion to receive and file: annual financial reports, excess fees and unexpended budget for Fiscal Year 2014-2015, for the Clerk & Comptroller, Tax Collector, and Property Appraiser. SUMMARY: The financial reports of these Constitutional Officers were submitted to the Office of the Clerk & Comptroller on or before October 31, 2015, in accordance with F.S. 218.36.  The amounts shown for the Tax Collector and the Property Appraiser represent the total payment to the County.  A portion of these revenues are budgeted in the Library, Fire-Rescue, and various other special revenue funds. The amounts shown as additional/decrease in excess fees will be included in the adjustment for additional balances brought forward which will be brought to the Board of County Commissioners in March 2016. Countywide (PFK)

 

 

C.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to approve:  the Second Amendment to the survey and mapping annual contract, R2014-0229, with Dennis J. Leavy & Associates, Inc. (Consultant), whose original agreement was dated March 11, 2014.  SUMMARY:  Approval of this second amendment will extend the expiration dates from March 10, 2016 to March 10, 2017.  This will extend the required professional services for one year, on a task order basis, to the survey and mapping annual contract.  This Amendment is the second renewal of two possible one year renewals contemplated in the original contract.  To date, tasks in the amount of $13,975.50 have been authorized for the Consultant with 100% Small Business Enterprise (SBE) participation which meets their commitment of 100%.  The Consultant is a Palm Beach County company and is certified as an SBE company. Countywide (MRE)

 

 

2.         DELETED

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

3.         Staff recommends motion to adopt: a Resolution to amend the Cinquez Park Area paving and drainage Municipal Service Taxing Unit project (Project) to modify the number of lots assessed.   SUMMARY: Adoption of this Resolution will remove four lots from the Project.  These lots were purchased by Palm Beach County (County) as water management tracts for the Project and later transferred to the Town of Jupiter.  The four lots were included in the special assessment resolution R2013-0231 adopted March 12, 2013.  As water management tracts for the Project they should not have been included.  The County Clerk’s Office requires an updated assessment roll to remove the lots.  The elimination of the lots from the special assessment will reduce the total assessment collected by $20,920. There will be no changes to the assessment amounts for all other lots. District 1 (MRE)

 

 

4.         DELETED

 

 

 

5.         Staff recommends motion to approve:

 

A) a blanket approval for appraisal and acquisition of the lands, rights-of-way, and easements for all Fiscal Year 2016 projects as identified in the Five Year Road Program annual update, as adopted on December 15, 2015; and

 

B) the employment of all experts, including but not limited to real estate appraisers, engineers, certified public accountants, business damage experts, and other experts, deemed necessary to appraise and acquire the before mentioned lands, rights-of-way and easements.

 

SUMMARY:  Approval of these items will provide for the acquisitions necessary to accomplish the road goals set therein. On December 15, 2015, the Board of County Commissioners adopted the annual update of the Five Year Road Program for Fiscal Year 2016 through Fiscal Year 2020. Countywide (MRE)

 

 

6.         DELETED

 

 

7.         Staff recommends motion to approve:  Supplemental Contract No. 1 (Supplement) to the task order to the annual contract, R2014-0892, in the amount of $123,374.88, with HSQ Group, Inc. (HSQ), for professional services for the Gateway Boulevard and High Ridge Road Intersection Improvements project (Project).  SUMMARY:  Approval of this Supplement will provide the professional services necessary for the preparation of design plans and construction bid documents for the Project.  The original task approved on February 25, 2015 authorized the preparation of preliminary engineering services for the Project.  This Supplement will allow the design phase to be completed. New turn lanes will include a northbound right, a northbound left, a southbound right, a southbound left, an eastbound left, and a westbound left. The Small Business Enterprise (SBE) goal for the Project is 15%. HSQ has proposed 80% SBE participation for this Project.  HSQ is a Palm Beach County company and is a certified SBE. District 3 (MRE)

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

8.         Staff recommends motion to approve:

 

A) the Second Amendment to the structural engineering annual contract with Alan Gerwig & Associates, Inc. (AGA), R2014-0119, whose original contract was dated February 4, 2014, to extend the expiration date from February 3, 2016 to February 3, 2017;

 

B) the Second Amendment to the structural engineering annual contract with R. J. Behar & Company, Inc. (RJB), R2014-0225, whose original contract was dated March 11, 2014, to extend the expiration date from March 10, 2016 to March 10, 2017; and

 

C) the Second Amendment to the structural engineering annual contract with Wantman Group, Inc. (WGI), R2014-0120, whose original contract was dated February 4, 2014, to extend the expiration dates from February 3, 2016 to February 3, 2017. 

 

SUMMARY: The structural annual contract held by WGI was originally awarded to Bridge Design Associates, Inc., (BDA). However, WGI acquired the assets of BDA on June 30, 2015, and this contract was assigned to WGI on October 6, 2015, R2015-1364. Approval of the second amendments for AGA and WGI will extend the expiration dates from February 3, 2016 to February 3, 2017.  Approval of the second amendment for RJB will extend the expiration date from March 10, 2016 to March 10, 2017.  These second amendments will extend the required professional services for one year, on a task order basis, to the structural engineering annual contracts.  These amendments with AGA, RJB and WGI will also adjust the fee schedules as allowed in the original contracts.  To date, tasks in the amount of $914,925.08 have been authorized for AGA with 94.28% Small Business Enterprise (SBE) participation which does not meet their commitment of 100%.  To date, tasks in the amount of $531,771.99 have been authorized for RJB with 20.55% SBE participation which exceeds their commitment of 15%.  To date, tasks in the amount of $312,286.34 have been authorized for WGI with 58.98% SBE participation which does not meet the original BDA commitment of 100%.  As WGI is not an SBE, staff will be carefully monitoring future WGI individual task orders to encourage the use of SBE sub-consultants as appropriate.  The consultants are all Palm Beach County companies.  AGA is certified as an SBE.  RJB is a minority/woman business enterprise. Countywide (MRE)

 

 

9.         REVISED TITLE: Staff recommends motion to:

 

A) adopt a Resolution to approve the Local Agency Program (LAP) Agreement with the State of Florida Department of Transportation (FDOT) in the amount of $694,751 for the construction and construction engineering inspection (CEI) of a pedestrian bridge project in Canal Point over the South Florida Water Management District (SFWMD) L-10 Canal (Project);

 

B) approve the LAP Agreement with FDOT which provides a federally funded grant in the amount of $694,751 for the construction and CEI of the Project;

 

B)C)    approve a Federal-Aid Project Funding Request with FDOT for the Project; and

 

C)D)    approve a Budget Amendment of $694,751 in the Capital Outlay Fund to recognize the LAP Agreement with FDOT and appropriate it to the Project.

 

SUMMARY:  Approval of this LAP Agreement will allow Palm Beach County (County) to receive a grant of $694,751 for the Project with a current estimated construction and CEI cost of $801,971. The County Office of Community Revitalization will be responsible for all costs above the grant amount. District 6 (MRE)


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

10.       Staff recommends motion to approve: a Budget Amendment in the amount of $228,453 in the County Transportation Trust Fund to re-establish the budget for the operation and maintenance of the Traffic Management Center (TMC) at the Vista Center Intelligent Transportation System Facility.  SUMMARY:  Approval of this Budget Amendment will re-establish the funding from the Florida Department of Transportation (FDOT) under the Joint Participation Agreement with FDOT for the operation and maintenance of the TMC. Countywide (MRE)

 

 

11.       REVISED MOTION/TITLE: Staff recommends motion to adopt:

 

A) adopt a Resolution to approve a Highway Maintenance Memorandum of Agreement (Agreement) with the Florida Department of Transportation (FDOT) for the reconstruction of Lyons Road from Norte Lago to Pine Springs Drive (Project); and

 

B) approve the Memorandum of Agreement for the reconstruction of Lyons Road from Norte Lago to Pine Springs Drive.

 

SUMMARY:  Approval of this Agreement will allow FDOT to construct the Project, which will reconstruct Lyons Road to provide safety improvements via the provision of adequate superelevation on the roadway curves and drainage improvements.  Approval of this Agreement is required since the Project will modify a Palm Beach County roadway.  Construction will be entirely funded by FDOT and the estimated cost is $3,500,000. District 5 (MRE)

 

 

12.       Staff recommends motion to approve: acceptance of the east/west Cabana Colony Canal (CCC) from State Road 811 to Easterly Avenue, for maintenance at a projected cost of $5,000 per year.  SUMMARY:  Approval of this acceptance will provide for maintenance of the CCC. The CCC was dedicated by plat to the public in the early 1960s. The maintenance of the CCC has been an issue for many years, and Palm Beach County receives several requests every year for maintenance.  Acceptance of the maintenance will allow aquatic herbicide treatment of the waterway to manage the vegetative growth within the flow line. This would include treating approximately two feet from the water line up both slopes to control encroachments. This should effectively maintain the flow of the canal. District 1 (MRE)

 

 

13.       Staff recommends motion to approve: a subordination of utility interests from Seacoast Utility Authority, (Seacoast) an interlocal government authority, releasing their interests to Palm Beach County (County) in a parcel of land located on the east side of Ellison Wilson Road.  SUMMARY: Approval of the subordination of utility interests will release Seacoast’s interests in land required for Ellison Wilson Road. This subordination of utility interests will remove the encumbrance of Seacoast’s interests, but requires the County to pay for any future relocation costs of Seacoast’s facilities when and if requested by the County. District 1 (MRE)

 

 

14.       Staff recommends motion to adopt: five resolutions to declare the acquisition of properties designated as parcels 101, 102, 103 and 104 as fee simple road right-of-way and parcel 304 as a temporary construction easement, all necessary for the improvement of the intersection of Australian Avenue and 13th Street, Riviera Beach (Project).  SUMMARY:  Adoption of these resolutions will initiate eminent domain proceedings against five parcels having a total appraised value of $82,174.  To date, the property owners have not accepted the offers to purchase made by Palm Beach County (County) and attempts to negotiate the purchases have been unsuccessful.  It is therefore necessary for the County to file eminent domain proceedings to acquire these parcels for the Project. District 7 (PM)


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

15.       Staff recommends motion to approve: Change Order No. 2 for the construction of Point Chosen Swing Bridge over Rim Canal Fender System, R2015-0700 (Project) with C & D Construction, Inc., for a time extension of 200 days, changing the current date of completion of February 13, 2016 to August 31, 2016.  SUMMARY:  Approval of Change Order No. 2 will allow a time extension of 200 days for the project with C & D Construction, Inc.  This time extension is necessary in order to postpone work on the fender system that required daytime closures of the bridge to vehicular and pedestrian traffic until after the peak season for the fish camp and campground on Torry Island (closures allowed after April 30, 2016).  Change Order No. 2 is being brought to the Board of County Commissioners because it exceeds the maximum cumulative time granted of 120 days as per PPM-CWF-50.  The contract amount will not increase with this Change Order. District 6 (MRE)

 

 

16.       DELETED

 

 

17.       Staff recommends motion to approve: an Interlocal Agreement (Agreement) with the Lake Worth Community Redevelopment Agency (CRA), an independent special taxing district located in Palm Beach County (County) for the installation and maintenance of decorative art wraps (Wraps) on Palm Beach County traffic signal control cabinets (Signal Cabinets). SUMMARY: In an attempt to beautify downtown Lake Worth, the CRA wishes to affix Wraps on County operated and maintained Signal Cabinets. The CRA will be responsible for the content, permitting, installation, maintenance, and removal of the Wraps if they interfere with the operation of traffic signals at no cost to the County. District 3 (MRE)

 

 

D.        COUNTY ATTORNEY

 

1.         Staff recommends motion to receive and file:  Amendment No. 1 to the Agreement with Municipal Code Corporation to provide looseleaf supplement services to Palm Beach County, a Political Subdivision of the State of Florida, by and through its Board of Commissioners.  SUMMARY:  The original Agreement term was November 1, 2012 through September 30, 2015 with an option for two additional twelve month periods under the original terms and conditions. Amendment No. 1 renews the Agreement effective retroactively from September 30, 2015, through August 1, 2016.  Exhibit “B” to Amendment No.1 reflects additional features to the original Agreement with a flat annual amount of $950 with no fiscal impact to the original contract amount. Amendment No. 1 to the Agreement for the extension of ordinance codification and looseleaf supplement services has been executed and should now be received and filed in the Minutes Department. Countywide (PFK)

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

E.        COMMUNITY SERVICES

 

1.         Staff recommends motion to:

 

A) receive and file Notice of Award No. 4 H89HA00034-22-02 from the U.S. Department of Health and Human Services, Health Resources and Services Administration, for the budget period March 1, 2015, through February 29, 2016, to revise the project period date; and

 

B) receive and file Notice of Award No. 6 H89HA00034-22-03 from the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA), for the budget period March 1, 2015, through February 29, 2016, to receive carryover funding of $261,888 for a new total grant amount not to exceed $7,947,299, for new and existing programs to continue improving health outcomes for County residents living with HIV/AIDS; and

 

C) approve Budget Amendment of $261,888 in the Ryan White Care Program Fund to align budget to actual grant award.

 

Summary:  The revised notice of award reflects a correction to the project period end date.  The corrected end date is February 29, 2016.  A notice of award was also received from HRSA issuing the carryover of an unobligated balance in the amount of $261,888 from budget period 2014 into the current budget.  The total grant award for grant year 2015, including this grant award totals $7,947,299.  On October 21, 2014, the Board of County Commissioners ratified the Mayor’s signature on the Ryan White Part A HIV Emergency Relief Grant Program application (R2014-1558).  This notice of award also changes the grant end date to February 29, 2016.  These funds will allow Community Services to continue providing needed medical and support services to Palm Beach County residents living with HIV/AIDS.  No County match is required.  (Ryan White) Countywide (HH)

 

 

2.         Staff recommends motion to adopt: a Resolution to repeal and replace Resolution No. R2014-1638, regarding the Homeless Advisory Board (HAB). Summary:  On May 1, 2007, the Board of County Commissioners (BCC) established the Homeless Advisory Board to develop and oversee a Ten-Year Plan to End Homelessness in Palm Beach County (Ten-Year Plan).  A modified Resolution is needed to change the category of a member seat to include representation from the Southeast Florida Behavioral Health Network, Inc., and to update federal references regarding Continuum of Care programs. (Human Services) Countywide (HH)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

E.        COMMUNITY SERVICES (Cont’d)

 

3.         Staff recommends motion to:

 

A)  ratify signature of the Mayor on the 2015 U.S. Department of Housing and Urban Development (HUD) Palm Beach County Continuum of Care (CoC) Planning Project Application, for the anticipated grant period October 1, 2016, through September 30, 2017, in an amount of $161,752 for the coordination of planning activities related to ending homelessness; and

 

B)  delegate to the County Administrator, or her designee signatory authority to sign the 2015 CoC Program Grant Agreements for the Palm Beach County CoC Planning Project and any amendments or additional forms.

 

Summary:  The Palm Beach County CoC Planning Project grant will provide funding for the coordination and evaluation of activities related to ending homelessness.  These activities involve coordination of monthly Continuum of Care meetings and sub-committee meetings, administration of the Homeless Management Information System, annual preparation of the Continuum of Care HUD grant application, and technical assistance and monitoring  of local HUD grant recipients.  The actual grant period will be established by HUD.  A 25% cash match of $40,438 is required and will be requested during the FY 2017 budget process.  The emergency signature process was utilized because there was insufficient time to submit this application through the regular agenda process. (Human Services) Countywide (HH)

 

 

4.         Staff recommends motion to receive and file: U.S. Department of Housing and Urban Development (HUD) FY 2014 Continuum of Care Program Grant Agreement No. FL0538L4D051400, for the period October 1, 2015, through October 31, 2016, in the amount of $68,755.  Summary:  The Grant Agreement will provide funding for the coordination and evaluation of activities related to ending homelessness.  These activities involve coordination of monthly Continuum of Care meetings and sub-committee meetings, administration of the Homeless Management Information System, annual preparation of the Continuum of Care HUD grant application, and technical assistance and monitoring  of local HUD grant recipients.  A 25% cash match of $17,189 was approved during the FY 2016 budget process. This Grant Agreement was executed by the County Administrator in accordance with BCC approval granting signature authority to the County Administrator, or her designee on November 18, 2014.  The Grant Agreement is being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s office to note and receive this item. (Human Services) Countywide (HH)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

E.        COMMUNITY SERVICES (Cont’d)

 

5.         Staff recommends motion to approve:  Memorandum of Agreement (MOU) with United Way of Palm Beach County, Inc. (United Way of PBC), for the period January 26, 2016, through September 30, 2016, in an amount not to exceed $45,000 to support a Hunger Relief Executive position.  Summary:  The Hunger Relief Plan for Palm Beach County was approved by the Board of County Commissioners on October 6, 2015.  One recommendation of the plan was to hire a Hunger Relief Executive.  This MOU will provide funding to support the position of a Hunger Relief Executive.  The individual hired to this position will be an employee of United Way of PBC and report to their Chief Executive Officer.  This individual will work with the County, community partners and stakeholders to evaluate and implement plan recommendations to the extent practical, in accordance with the goals and objectives of the parties and other plan participants.  County staff will participate in all hunger relief task force steering committee and stakeholder meetings and assist with overall plan implementation.  County staff will also share hunger relief task force outreach and public information responsibilities with United Way of PBC.  Funding was approved in the FY 2016 FAA budget for this purpose.  Matching funds are being provided by United Way of PBC.  Two other funders are contributing to support this position – Quantum Foundation and an anonymous source. (FAA) Countywide (HH)

 

 

6.         Staff recommends motion to approve:  Amendment No. 3 to Contract for Provision of Ryan White Part A HIV Health Support Services with FoundCare, Inc. (R2015-0616), for the period March 1, 2015 through February 29, 2016 to increase funding for Housing Services by $17,000, for a new total contract amount not to exceed $3,778,024.  Summary:  Ryan White Part A HIV Health Support service dollars are reviewed throughout the contract year and reallocated to best meet the needs of affected clients. These funds will allow our system of care to ensure Housing Services to Palm Beach County residents living with HIV/AIDS are not interrupted due to lack of funding.  No County funds are required. (Ryan White) Countywide (HH)

 

 

7.         Staff recommends motion to approve: appointment to the Palm Beach County HIV Comprehensive AIDS Resources Emergency (CARE) Council for a three year term effective January 26, 2016:

 

Seat No.

 

Appointment

 

Seat Requirement

Term Expires

32

Patrice Huntley

Other Federal HIV Programs

01/25/2019

 

Summary:  The total membership shall be no more than 33 members, per Resolution No. 2011-1560.  The HIV CARE Council nominations process is an open process with publicized criteria and legislatively defined conflict of interest standards.  Ms. Huntley has disclosed that she is employed by Compass, Inc., that contracts with the County for services.  The HIV CARE Council provides no regulation, oversight, management, or policy-setting recommendations regarding contracts.  Disclosure of this contractual relationship is being provided in accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of Ethics. (Ryan White) Countywide (HH)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

E.        COMMUNITY SERVICES (Cont’d)

 

8.         Staff recommends motion to approve:  Amendment No. 1 to Contract for Provision of Financial Assistance with Southeast Florida Behavioral Health Network, Inc. (SEFBHN) (R2015-0711), for the period October 1, 2015, through September 30, 2016, increasing funding by $57,619 for a new total contract amount not to exceed $129,108. Summary:  On July 21, 2015, the Board of County Commissioners (BCC) approved funding allocations for the Financially Assisted Agencies (FAA) Program.  The amendment being recommended in this item is within the dollar amount approved by the board for this agency for FY 2016.  This Amendment, with a two year renewal option, provides for provision of behavioral health support services to the County by SEFBHN, the State of Florida’s designated managing entity for behavioral health services.  The support services are designed to create a wraparound model to address the needs of individuals with complex behavioral health issues allowing them to remain at home and function productively within the community. (FAA) Countywide (HH)

 

 

F.         AIRPORTS

 

1.         Staff recommends motion to:

 

A) adopt Resolution approving Supplemental Joint Participation Agreement (SJPA) Number 1 with the Florida Department of Transportation (FDOT)  amending the original project description to Southside Pavement and Infrastructure Improvements (including access and landside improvements) at Palm Beach County Park Airport (LNA); increasing the original FDOT funding share by an additional $1,600,000; and revising the total cost of the project.  The grant expiration date is March 31, 2017; and

 

B) approve Budget Amendment of $1,600,000 in the Airport Improvement and Development Fund to recognize the receipt of a grant from the FDOT, and increase the project cost by $2,000,000, which includes a transfer from Reserves in the amount of $400,000.

 

SUMMARY: On August 16, 2011, the Board of County Commissioners adopted a Resolution (R2011-1158) approving a Joint Participation Agreement (JPA) with the FDOT in the amount of $500,000 or 80% of the eligible project costs, whichever is less, for Southside Pavement and Infrastructure Improvements at LNA.  The FDOT has issued SJPA Number 1 amending the original project description to Southside Pavement and Infrastructure Improvements (including access and landside improvements) at LNA; increasing the original funding share by an additional $1,600,000; and revising the FDOT participation to $2,100,000 bringing the revised total cost of the project to $2,625,000. The County’s current local share for this project is $525,000 to provide the mandatory match. Countywide (AH)

 

 

2.         Staff recommends motion to receive and file: Palm Beach International Airport Nonconcessionaire Rental Car Operator Ground Transportation Permit with E-Z Rent A Car, LLC, commencing October 15, 2015, terminating September 30, 2016, and automatically renewing on an October 1st to September 30th annual basis until canceled, providing for ground transportation services and the payment of Permit fees equal to eight percent (8%) of rental car gross revenues. SUMMARY: Delegation of authority for execution of the standard County agreement above was approved by the Board of County Commissioners in R2012-0629. Countywide (AH)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

F.         AIRPORTS (Cont’d)

 

3.         Staff recommends motion to receive and file: License Agreement with Enterprise Leasing Company of Florida, LLC, commencing December 1, 2015, terminating January 31, 2016, and automatically renewing on a month-to-month basis thereafter but not beyond June 30, 2016, providing for the use of 160,000 square feet of paved parking at 2401 Turnage Boulevard at the Palm Beach International Airport and the payment of license fees in the amount of $10,000 per month. SUMMARY: Delegation of authority for execution of the standard County agreements above was approved by the Board of County Commissioners in R2007-2070. Countywide (AH)

 

 

4.         Staff recommends motion to receive and file: License Agreement with Glidepath LLC, commencing November 23, 2015, terminating December 31, 2015, and automatically renewing on a month-to-month basis thereafter, providing for the use of Unit No. 1310A and associated space at the air cargo building in connection with Glidepath’s storage and assembly of equipment associated with replacement of the baggage handling system at the Palm Beach International Airport and the payment of license fees in the amount of $3,166.96 per month.  SUMMARY: Delegation of authority for execution of the standard County agreements above was approved by the Board of County Commissioners in R2007-2070. Countywide (AH)

 

 

5.         Staff recommends motion to receive and file: Terminal Space Lease Agreement (Lease) with Airport Terminal Services, Inc. (ATS), commencing on September 1, 2015, terminating on September 30, 2015, and automatically renewing on a year-to-year basis (October 1st through September 30th) thereafter, for the lease of approximately 233 square feet of space. SUMMARY: Delegation of authority for execution of the standard form Terminal Space Lease Agreement was approved by the Board pursuant to R2011-1337. Countywide (AH)

 

 

6.         Staff recommends motion to receive and file: License Agreement with Avis Rent A Car System, LLC, commencing December 1, 2015, and expiring on May 31, 2016, providing for the parking of vehicles in connection with Avis’ car rental operations at the Palm Beach International Airport and the payment of license fees in the amount of $700 per week. SUMMARY: Delegation of authority for execution of the standard County agreements above was approved by the Board of County Commissioners in R2007-2070. Countywide (AH)

 

 

7.         Staff recommends motion to receive and file:  License Agreement with Gitibin and Associates, Inc., d/b/a Go Rentals, commencing October 1, 2015, terminating October 31, 2015, and automatically renewing on a month-to-month basis thereafter but not beyond September 30, 2016, providing for the use of 6,600 square feet of paved parking adjacent to building 1169 at the Palm Beach International Airport and the payment of license fees in the amount of $500 per month. SUMMARY: Delegation of authority for execution of the standard County agreement above was approved by the Board of County Commissioners in R2007-2070. Countywide (AH)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

F.         AIRPORTS (Cont’d)

 

8.         Staff recommends motion to receive and file:  License Agreement with John Bean Technologies Corporation, commencing November 1, 2015, and expiring October 31, 2016, providing for the use of terminal office and storage space associated with the replacement of the baggage handling system at the Palm Beach International Airport without charge. SUMMARY: Delegation of authority for execution of the standard County agreements above was approved by the Board of County Commissioners in R2007-2070. Countywide (AH)

 

 

9.         Staff recommends motion to receive and file:  General Aeronautical Services Permit with Flight Services & Systems, Inc., commencing December 1, 2015, terminating on September 30, 2016, and automatically renewing October 1st to September 30th on an annual basis until canceled, providing for support services to airlines operating at the Palm Beach International Airport and the payment of service fees in the amount of seven percent (7%) of gross revenues derived from airlines except signatory airlines. SUMMARY:  Delegation of authority for execution of the standard County agreement above was approved by the Board of County Commissioners in R2010-0708.   Countywide (AH)

 

 

10.       Staff recommends motion to approve: Termination of Easement Exchange Agreement and Easements (Termination), memorializing the termination of easements on County-owned property near the northeast corner of Congress Avenue and Southern Boulevard in West Palm Beach. SUMMARY:  On November 20, 2007, the Board approved the Easement Exchange Agreement with GAM REALTY, LLC (GAM) (R2007-2071, as amended) (Agreement) which provided for the exchange of easements for drainage, utility and access over the County and GAM properties, adjacent to each other at the northeast corner of Congress Avenue and Southern Boulevard in West Palm Beach.  Upon the County’s acquisition of the GAM property (R2014-0184), the easements merged as a result of unity of title to both properties, resulting in termination of the easements.  The Termination will provide documentation in the public records to reflect termination of the Agreement and any easements created thereby, in order to eliminate questions which may affect title or development of the property. Countywide  (HJF)

 

 

11.       Staff recommends motion to receive and file:  an Extension of Time to the following Joint Participation Agreements (JPA) with the Florida Department of Transportation (FDOT):

 

A) Rehabilitate Taxiway C at Palm Beach International Airport, Financial Project Number 425724-1-94-01 approved by the Board on December 17, 2013 (R2013-1786 and R2013-1787), is hereby extended until December 31, 2016;

 

B) Perimeter Fence Improvements at North Palm Beach County General Aviation Airport, Financial Project Number 430950-1-94-01 approved by the Board on December 17, 2013 (R2013-1784 and R2013-1785), and amended on December 2, 2014 (R2014-1809 and R2014-1810), is hereby extended until December 31, 2016; and

 

C) Security Improvements at Palm Beach County Park Airport, Financial Project Number 425723-1-94-01 approved by the Board on December 17, 2013 (R2013-1788 and R2013-1789), is hereby extended until December 31, 2016.

 

SUMMARY:  Delegation of authority for execution of the above Extensions of Time to the JPAs with the FDOT was approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide (AH)

 

JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

G.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET

 

1.         Staff recommends motion to approve:

 

A) a refund of $341,857.59 to the State of Florida, Division of Emergency Management (State), relating to the de-obligation of claims for Hurricanes Frances, Jeanne, and Wilma, including $162,778.67 on behalf of the Solid Waste Authority (SWA); and

 

B) a $162,780 Budget Amendment in the General Fund to establish revenue from the SWA and establish appropriation budget to make the payment.

 

SUMMARY: The County received assistance from the Federal Emergency Management Agency (FEMA) and the State in excess of $120 million relating to Hurricanes Frances, Jeanne, Wilma and Tropical Storm Fay.  Although the payments were originally approved by FEMA, the Department of Homeland Security (DHS) conducted an independent audit of this funding. The audit is on-going and has resulted in the de-obligation of County claims. The de-obligations fall into the following categories:

 

·         Claims in which the County also received insurance proceeds

·         Claims in which FEMA deemed the County should have received insurance proceeds

·         Variance between estimated vs. actual expenses

·         Duplication of reimbursement

·         Miscellaneous other adjustments

 

The current invoices total $3,282,052.86. Of this amount, $2,940,195.27 has been appealed and is still pending a determination.  This leaves a balance currently due of $362,094.04, which is offset by new claim revenue resulting in a net refund due of $341,857.59.  The SWA will repay the County for their portion of the refund.  The net impact to the General Fund in FY 2016 is $199,172.12. Countywide (PFK)

 

 

2.         Staff recommends motion to approve:  the write-off of an uncollectable debt in the amount of $3,700,000 regarding the Palm Glades Apartment Complex (the “Apartments”).  This is a balance sheet only write-off with no fiscal impact to the County.  SUMMARY:  In 1995, the then current owner of the Apartments, Palm Beach County Housing Partnership, Inc., and the County entered into a Receiver Certificates Modification Agreement and Mortgage and Note Modification Agreement in the amount of $3,700,000.  The loan amount, and any accumulated interest, would have been due on the maturity date of July 21, 2015.  However, in 2000, the then current owner, Glades Partnership, LTD, filed for Chapter 11 protection.  After the bankruptcy court sale of the Apartments was approved in 2001, the County lost any interest it had in the Apartments.  With the passing of the maturity date of July 21, 2015, the Clerk’s Office requested the debt be written off the County’s financial records.  There is no fiscal impact as the receivable was never recorded as revenue. Countywide (PFK)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

G.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET (Cont’d)

 

3.         Staff recommends motion to approve:

 

A) a Budget Amendment of $67,640,000 in the 65.360M NAV Pub Imp Tax Rev Bond 15C CP, Prof Sports Fac Pr Fund to reduce the budget for bond proceeds and costs of issuance for the taxable Series 2015C Bonds;

 

B) a Budget Amendment of $65,363,861 to establish the budget for bond proceeds and costs of issuance in the 56.645M NAV Pub Imp Rev Bonds, 15D CP, Prof Sports Fac Proj Fund for the tax exempt Series 2015D Bonds;

 

C) a Budget Transfer of $2,069,791 in the TDC 1st Cent Fund to transfer $1,216,605 from First Cent Reserves to the 65.360M NAV Pub Imp Tax Rev Bond 15C DS, Prof Sports Fac Pr Fund to provide budget for the initial interest payment in FY 2016 and to transfer $853,186 from First Cent Reserves to the 56.645M NAV Pub Imp Rev Bond 15D DS, Prof Sports Fac Proj Fund to provide budget for the initial interest payment in FY 2016;

 

D) a Budget Amendment of $1,216,605 in the 65.360M NAV Pub Imp Tax Rev Bond 15C DS, Prof Sports Fac Pr fund to establish budget for interest expense; and

 

E) a Budget Amendment of $1,353,186 in the 56.645M NAV Pub Imp Rev Bond 15D DS, Prof Sports Fac Proj Fund to establish budget for interest expense.

 

SUMMARY: On October 20, 2015, the Board approved Resolution No. R2015-1528 which authorized the issuance of the Series 2015C and Series 2015D bonds.  While Resolution No. R2015-1528 allowed for both a taxable bond series and a tax exempt bond series, the adopted FY 2016 budget only included a taxable bond series.  Subsequent to the adoption of the FY 2016 budget, market conditions, private activity and arbitrage rule research revealed that issuing both a taxable and a tax exempt series was in the best interest of the County.  The taxable Series 2015C Bonds and the tax exempt Series 2015D Bonds are for the purpose of funding the construction of a Professional Sports Franchise Facility and to pay the cost of issuance of the bonds.  The bonds, issued for a 30 year term at 4.084%, will provide the amount needed to fully fund the County’s commitment to the project.  The average annual debt service is $7.649 million and interest payments will begin FY 2016.  These budget amendments will establish the budget for the sale of the tax exempt Series 2015D Bonds and reduce the budget for the sale of the taxable Series 2015C Bonds. Countywide (PFK)


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS

 

1.         Staff recommends motion to approve: Amendment No. 8 to the contract with Hedrick Brothers Construction Company, Inc. (R2012-1000) in the amount of $4,081,975 establishing a Guaranteed Maximum Price (GMP) for construction services for the first phase of the Main Detention Center Repair and Replacement (MDC R&R) project located at Gun Club Road in West Palm Beach. SUMMARY: This Amendment provides replacement of the chilled water lines at the MDC under the East Tower and around the exterior of the building.  Additionally, interior exhaust system and duct replacement, door and bar modifications, fire sprinkler pipe replacing and painting as required under this contract. The facility was constructed in 1982/1983 and the infrastructure being replaced is part of the original installation.  The East Tower has been continually occupied 24/7, for over 30 years and the impact of the failed exhaust system has resulted in the acceleration of the deterioration of metal surfaces and structural steel.  While not all of the renewal replacement (R/R) work required in the East Tower is being completed at this time: 1) the probability of failure of the chilled water lines is high and 2) the damage being caused by the inoperable exhaust system creating an environment that is unsuitable for occupancy; both need to be addressed immediately and require the East Tower to be vacated.  The Small Business Enterprise (SBE) goal for this contract is 15%.  Hedrick Brothers SBE participation for this Amendment is 84.2%.  The time of construction is 189 days.  This project is funded from the Public Improvement Fund and 176M NAV 08 CTF Jail Expansion/Public Building. Hedrick Brothers Construction Company, Inc. is a local firm and 100% of the work will be done by local Palm Beach County contractors. (Capital Improvements Division) District 2 (ME)

 

 

2.         Staff recommends motion to approve: Contract with Johnson-Laux Construction, LLC. for the Job Order Contract (JOC) Annual 2015 with a maximum value of $2,500,000 as one of a pool of five general contractors to perform on an as-needed basis for projects throughout the County.  SUMMARY: During the initial 12-month period of the contract, one of the contractors failed to perform and was removed from the pool.  Johnson-Laux Construction, LLC. is the next lowest responsive contractor in the bidding sequence.  The bidding documents allow for the next responsive contractor to be added to the pool in the event a contractor is dropped for any reason within the first 12 months of the JOC contract. This contract is for one year and is an indefinite-quantity, fixed unit price contract that has a minimum value of $35,000 and a maximum cumulative value of $2,500,000 across all five contracts.  Job Order Contracts are competitively bid, firm, fixed price indefinite quantity contracts that include a collection of detailed repair and construction tasks and specifications that have established unit prices.  The original contracts provide for an initial one year term with four one-year renewal options at the sole option of the County.  Staff will review the status of the contractor’s certifications annually, prior to renewal, to ensure the firm remains qualified and in good standing.  The specific magnitude of the work will be determined by individual work orders issued.  Johnson-Laux Construction, LLC., will perform work identified by the County in the executed work order, in accordance with the following cost factor adjustments to the Construction Task Catalog (CTC) Unit Price Books:

 

1.0300            Project requires work to be performed during normal working hours; and

1.0500            Project requires work to be performed outside normal working hours

 

The Small Business Enterprise (SBE) goal established for this Contract is 15% and will be tracked cumulatively for each issued work order.  Johnson-Laux Construction, LLC. is a Orange County based company. (Capital Improvements Division) Countywide (ME)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

3.         Staff recommends motion to approve: Amendment No. 11 to the contract with Trillium Construction, Inc. (R2012-1002) in the amount of $9,930,000 for the Water Utilities Department Western Region Operations Center (WUD WROC) Project establishing a Guaranteed Maximum Price (GMP).  SUMMARY:  Approval of Amendment No. 11 will allow for construction of the Western Region Operations Center for the Water Utilities Department, adjacent to the Lake Region Water Treatment Plant (WTP No. 11), consisting of operations and maintenance facilities and associated site work for WUD personnel serving the cities of Belle Glade, Pahokee and South Bay.  This project will provide for a much needed permanent hardened and secure facility for WUD personnel serving the western communities currently housed in temporary modular facilities. The Small Business Enterprise (SBE) goal for this contract is 15%.  Trillium Construction, Inc.’s SBE participation for this Amendment is 41%.  The time of construction is 483 days.  This project will be funded by a one-time capital expenditure from user fees.  Trillium Construction, Inc. is a local firm and 93% of the work will be done by local Palm Beach County contractors with a 28% Glades contractor participation. (Capital Improvements Division) District 6 (ME)

 

 

4.         Staff recommends motion to approve:  Supplement No. 3 to Consultant Services Authorization (CSA) No. 1 to the contract with Omnicom Consulting Group, Inc. (OCG) (R2015-0526) in the amount of $456,980 for the Public Safety Radio System project.  SUMMARY:  Supplement No. 3 provides for radio communications consulting services required to support the implementation of the proposed APCO P25 Trunked Simulcast County Wide Public Safety Radio System. Supplement No. 3 includes 15 tasks that will be performed as the new P25 Public Radio System is being installed by Motorola Solutions Inc. These 15 tasks are the equivalent of construction administration services and include: 1) Attendance at the Implementation Kick-off Meeting, and participate in the Customer Design Review, 2) Consoles Testing, Installations, and Cutover, 3) Interim ISSI Connection Field Acceptance testing, 4) Review and Approve Factory Acceptance Plans and Attend P25 System Staging, 5) Inventory Received Equipment, 6) Regulatory Compliance Reviews, 7) Inspections, Field Acceptance Testing and Commissioning of Site S-25 UPS and Generator, Site-15 UPS, Site-33 UPS and DC Power Systems, 8) Microwave System Inspection, Field Acceptance Testing and Cutover, 9) Site S-33 Installation Inspection, Acceptance Testing and Commissioning, 10) P25 System Inspection and Field Acceptance testing, 11) P25 Coverage Verification, 12) P25 30-Day Performance period, 13) P25 System Cutover, 14) Permanent ISSI Connection Field Acceptance Testing, and 15) Project management.  The project will be funded from 800 Mhz Renewal/Replacement Fund.  OCG was selected for this project under Board adopted procedures pursuant to the Consultant Competitive Negotiations Act (CCNA). OCG is a Leon County (Tallahassee) firm and will be using all Palm Beach County sub-consultants.  OCG has a Small Business Enterprise (SBE) participation goal of 15%.  The participation on this CSA is 11.3%. When added to the consultant’s participation to date, the SBE participation is 12.9%. (Capital Improvements Division) Countywide (ME)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

5.         Staff recommends motion to approve: a Budget Amendment in the amount of $1,392,962 in the Public Building Improvement Fund recognizing revenue received and to increase the project budget account.  SUMMARY:  On December 2, 2014, the County entered into an Interlocal Agreement with the City of Delray Beach (R2014-1821), providing the terms under which the City could procure its P25 radio system as a part of the County’s Request for Proposals (RFP) and ultimate award.  The City’s radio system requirements were included in the RFP as an alternate.  Subsequent to the County’s award of the agreement to Motorola and after reviewing the award and proposed costs to the City, the City Commission voted to implement their system replacement through the County’s contract. The Interlocal Agreement requires the City to transfer funds sufficient to cover an amount equal to the cost of the City system election, and the Consultant's installation management services (installation management by Omnicom Communications Group and installation by Motorola) associated with the City’s system.  Since the $1,392,962 covers the City system election expenses as well as a contingency, there is no fiscal impact as a result of this amendment.  The amendment is only required to implement the County’s requirement to separately account for the City money and expenditures. (FDO Admin) Countywide/District(s) 4, 5 &7

 

 

6.         Staff recommends motion to:

 

A) adopt a Resolution authorizing the conveyance of the County’s interest in .17 acres of surplus property to the City of Boynton Beach without charge and with reservation of mineral and petroleum rights, but without rights of entry and exploration pursuant to Florida Statutes Section 270.11; and

 

B) approve a County Deed in favor of the City of Boynton Beach.

 

SUMMARY: The City of Boynton Beach (City) has requested the conveyance of County owned unimproved surplus property located on Northwest 13th Avenue in Boynton Beach.  The property was acquired in November 2015 by Tax Deed, is located within the City’s municipal boundaries and has an assessed value of $7,986.  This property is a buildable small lot in an area expected to experience a surge in revitalization.  The property is being conveyed pursuant to Florida Statutes Section 197.592(3), which authorizes the conveyance of surplus property acquired by Tax Deed to the municipality in which it is located.  This property has been declared surplus and serves no present or future County purpose.  The County will retain mineral and petroleum rights in accordance with Florida Statutes Section 270.11, without rights of entry and exploration.  This conveyance must be approved by a supermajority vote (5 Commissioners). (PREM) District 7 (HJF)

 

 

7.         Staff recommends motion to approve: a Utility Easement Agreement in favor of Florida Power and Light Company (FPL) to service the new Information Systems Services Enterprise Data Center (Data Center) located at 2601 Vista Parkway in unincorporated West Palm Beach.  SUMMARY: Palm Beach County’s Capital Improvement Division is constructing a Data Center within the west wing of the Fleet Management Facility located on Vista Parkway.  This Easement is being granted to FPL for underground electrical service and an above ground pad-mounted transformer to service the Data Center.  The easement area is approximately 10′ wide by approximately 174.85′ long and covers an area of 1,748 square feet (.04 acre).  This non-exclusive easement is being granted at no charge as it will provide electrical service solely for the benefit of the County’s Facility. (PREM) District 2 (HJF)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

8.         Staff recommends motion to approve: appointment of one member to the Public Art Committee, to complete the term of a former member:

 

 

Member

Public Art

Committee Seat

 

        Term

 

 

Paul Fisher

PBC Resident with Significant Visual Art Background 

1/26/16 - 09/30/16

 

 

SUMMARY: One Committee seat is being filled in this item. The Citizen with Significant Art Experience seat became vacant due to resignation of Vernon Grant. Staff recommends Paul Fisher, to the Citizen with Significant Art Experience seat to complete Vernon Grant’s term through September 30, 2016. The Public Art Committee has a total of eight seats.  The Committee’s diversity with its current eight filled seats is: Black 0 (0%):  White 7 (88%): Asian 1 (12%): Hispanic 0 (0%). The gender ratio (male: female) is 3:5. (FDO Admin) Countywide (MWJ)

 

 

I.          ECONOMIC SUSTAINABILITY

 

1.         Staff recommends motion to approve:

 

A) a Budget Transfer of $2,016 in the Housing and Community Development Fund; and

 

B) a Budget Amendment of $2,016 in the General Fund.

 

Summary: On July 21, 2015, the Board of County Commissioners (BCC) approved the County’s Fiscal Year 2015-2016 Action Plan (R2015-0939).  The U.S. Department of Housing and Urban Development (HUD) approved the Action Plan that included the Fiscal Year 2015-2016 allocation of Federal funds totaling $7,804,149.  This includes $5,750,879 in Community Development Block Grant (CDBG) funds, $1,530,417 in HOME Investment Partnership (HOME) funds and $522,853 in Emergency Solution Grant (ESG) funds.  This Budget Amendment and Transfer is necessary to adjust the current budget amounts to the authorized funding levels.  The ESG required 100% local match will be provided by the five ESG funded agencies, the Division of Human Services, and the Department of Economic Sustainability.  The HOME required local match ($325,214) will be provided from the State Housing Initiatives Partnership Program. CDBG funds require no local match. Countywide (JB)

 

 

2.         Staff recommends motion to approve: an Agreement with the Village of Palm Springs in the amount of $99,701 for the period of January 26, 2016, through January 31, 2017.  Summary: This Agreement provides $99,701 in Community Development Block Grant (CDBG) funding for the replacement of a pedestrian bridge crossing the Lake Worth Drainage District L-10 Canal.  On July 21, 2015, the Board of County Commissioners (BCC) approved the Fiscal Year 2015-2016 Action Plan (R2015-0939) which allocated $99,701 for the pedestrian bridge replacement. This funding is projected to have a one year Economic Sustainability Impact of $110,334. These are Federal CDBG funds which require no local match. (DES Contract Development) District 3 (JB)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

I.          ECONOMIC SUSTAINABILITY (Cont’d)

 

3.         Staff recommends motion to approve: an Agreement with the Town of Lantana in the amount of $46,863 for the period of January 26, 2016, through May 1, 2017.  SUMMARY: This Agreement provides $46,863 in Community Development Block Grant (CDBG) funding for the installation of sidewalks along North Broadway from West Lantana Road north to Gator Drive in Lantana. On July 21, 2015, the Board of County Commissioners approved the Fiscal Year 2015-2016 Action Plan (R2015-0939) which allocated $46,863 for these sidewalk installations. This funding is projected to have a one year Economic Sustainability Impact of $119,000. These are Federal CDBG funds which require no local match. District 7 (JB)

 

 

4.         Staff recommends motion to approve: an Agreement with the City of Lake Worth in the amount of $513,343 for the period of January 26, 2016, through April 1, 2017.  Summary: This Agreement provides $513,343 in Community Development Block Grant (CDBG) funding for the installation waterlines, sanitary sewer lines, sidewalks and street reconstruction along Tropical Drive and Barton Road in Lake Worth.  On July 21, 2015, the Board of County Commissioners approved the Fiscal Year 2015-2016 Action Plan (R2015-0939) which allocated $513,343 for these infrastructure improvements.  The funding for this project combines this year’s $315,740 Special Area of Hope allocation plus a portion of the City’s annual allocation in the amount of $197,603. This funding is projected to have a one year Economic Sustainability Impact of $1.43 Million. These are Federal CDBG funds which require no local match. District 7 (JB)

 

 

5.         REVISED TITLE & SUMMARY: Staff recommends motion to approve: the following three Agreements with the U.S. Department of Housing and Urban Development (HUD) for the funding period October 1, 2015, through September 30, 2016:

 

A) Funding Approval/Agreement for the Community Development Block Grant (CDBG) Program in the amount of $5,750,879;

 

B) Funding Approval and HOME Investment Partnerships Agreement for the HOME Investment Partnerships (HOME) Program in the amount of $1,530,417; and

 

C) Grant Funding Approval/Agreement for the Emergency Solutions Grant (ESG) Program in the amount of $522,853.

 

Summary: On July 21, 2015, the Board of County Commissioners adopted a Resolution (R2015-0939) approving the County’s Fiscal Year 2015-2016 Action Plan.  This Plan establishes the County’s priorities for implementation of the CDBG, HOME, and ESG Programs. HUD approved the Action Plan and requires County approval of these Agreements which will make Federal funds totaling $7,804,149 available to the County. The grant periods for CDBG and ESG begin October 1, 2015 and continue until all funds are expended and the period for HOME begins November 4, 2015 and ends on September 1, 2023.  No local match is required to implement the CDBG Program.  The ESG Program requires a 100% local match ($522,853) that will be met through a cash or in-kind contribution by each agency receiving this funding.  The HOME Program requires a 25% match ($325,214) that will be met through activities funded under the State Housing Initiatives Partnership Program. Countywide (JB)

 

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

J.         PLANNING, ZONING & BUILDING

 

1.         Staff recommends motion to:

 

A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida, granting a County tax exemption for 42 Palm Square, Delray Beach, (Residential);

 

B) approve a restrictive covenant for 42 Palm Square, Delray Beach, (Residential) requiring the qualifying improvements be maintained during the period that the tax exemption is granted;

 

C) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida, granting a County tax exemption for 1108 North Vista Del Mar Drive, Delray Beach (Residential); and

 

D) approve a restrictive covenant for 1108 North Vista Del Mar Drive, Delray Beach (Residential) requiring the qualifying improvements be maintained during the period that the tax exemption is granted.

 

SUMMAY: The resolutions will authorize a County tax exemption for the following historic properties located within the City of Delray Beach:

 

Address: 42 Palm Square. The property is privately owned for residential use.

Address: 1108 North Vista Del Mar Drive. The property is privately owned for residential use.

 

If granted, the tax exemption shall take effect January 1, 2016, and shall remain in effect for 10 years, or until December 31, 2025.  The exemption shall apply to 100 percent of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property. Actual exemption amounts will be based upon the Countywide Millage rate on a yearly basis. It is estimated that approximately $4,877 tax dollars will be exempted annually based on the 2016 Countywide Millage Rate. Accompanying each resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. Districts 4 & 7 (RPB)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

J.         PLANNING, ZONING & BUILDING (Cont’d)

 

2.         Staff recommends motion to:

 

A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida, granting a County tax exemption for 728 North Lakeside Drive, Lake Worth (Residential); and

 

B) approve a restrictive covenant for 728 North Lakeside Drive, Lake Worth (Residential), requiring the qualifying improvements be maintained during the period that the tax exemption is granted.

 

SUMMARY: The Resolution will authorize a County tax exemption for the following historic property located within the City of Lake Worth:

 

Address: 728 North Lakeside Drive (Residential).The property is privately owned for residential use.

 

If granted, the tax exemption shall take effect January 1, 2016, and shall remain in effect for 10 years, or until December 31, 2025.  The exemption shall apply to 100 percent of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property. Actual exemption amounts will be based upon the Countywide Millage rate on a yearly basis. It is estimated that approximately $478 tax dollars will be exempted annually based on the 2016 Countywide Millage Rate. Accompanying the resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. District 3 (RPB)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

J.         PLANNING, ZONING & BUILDING (Cont’d)

 

3.         Staff recommends motion to:

 

A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida, granting a County tax exemption for 1 South County Road, Palm Beach, (Commercial Hotel);

 

B) approve a restrictive covenant for 1 South County Road, Palm Beach, (Commercial Hotel) requiring the qualifying improvements be maintained during the period that the tax exemption is granted;

 

C) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida, granting a County tax exemption for 350 Worth Avenue, Palm Beach (Commercial); and

 

D) approve a restrictive covenant for 350 Worth Avenue, Palm Beach (Commercial) requiring the qualifying improvements be maintained during the period that the tax exemption is granted.

 

SUMMARY: The resolution will authorize a County tax exemption for the following historic properties located within the Town of Palm Beach:

 

Address: 1 South County Road. The property is privately owned for Commercial Hotel use.

Address: 350 Worth Avenue. The property is privately owned for commercial use.

 

If granted, the tax exemption shall take effect January 1, 2016, and shall remain in effect for 10 years, or until December 31, 2025.  The exemption shall apply to 100 percent of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property. Actual exemption amounts will be based upon the Countywide Millage rate on a yearly basis. It is estimated that approximately $18,184 tax dollars will be exempted annually based on the 2016 Countywide Millage Rate. Accompanying each resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. Districts 1 & 7 (RPB)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

J.         PLANNING, ZONING & BUILDING (Cont’d)

 

4.         Staff recommends motion to approve: reappointment of one member to the Building Code Advisory Board:

 

Reappoint                    Seat     Requirement                Nominated By                 Term

Jacek Tomasik                 6       Building Official                        Building Officials  1/26/2016 – 1/25/2019

                                                                                                                        Association of

Palm Beach County

 

SUMMARY:  The Building Code Advisory Board was established by a Special Act of the Florida Legislature in 1974, and amended in 2001.  The term of office for Board members is three years with no limit to the number of terms a member may serve. The Building Officials Association of Palm Beach County has nominated Jacek Tomasik to serve as Building Official for District 6. The Board is comprised of sixteen members: seven Building Officials, one from each commission election district appointed from nominees submitted by the Building Officials Association of Palm Beach County; seven members appointed from nominees submitted by the Construction Industry Management Council of Palm Beach County; one registered architect appointed from nominees submitted by the Palm Beach Chapter of the American Institute of Architects; and one professional engineer appointed from nominees submitted by the Palm Beach Chapter of the Florida Engineering Society. This Advisory Committee membership has 16 seats, 14 currently filled and 2 vacancies, and a diversity count of White: 13 (93.00%); Hispanic-American: 1 (7.00%). The gender ratio (male: female) is 14:0. Countywide (SF)

 

 

5.         Staff recommends motion to approve: Reappointment of a member to the Land Development Regulation Advisory Board (LDRAB), for the term from February 2, 2016, to February 8, 2019:

 

Reappoint                Seat No.        Seat Requirement              Nominated By

James M. Brake           17                 None (Alternate)                  Commissioner Vana

 

SUMMARY: The Land Development Regulation Advisory Board (LDRAB) is comprised of 18 members. The Unified Land Development Code (ULDC) provides for seven members appointed by the Board of County Commissioners (BCC) one from each Palm Beach County (PBC) Commissioner as a district appointment, with consideration of expertise in Article 2.G.3.A.3.b, Qualifications; nine members that are appointed by a majority of the BCC upon a recommendation by specific organizations: Gold Coast Builders Association, League of Cities, Florida Engineering Society, American Institute of Architects, Environmental Organization, Realtors Association of the Palm Beaches, Florida Surveying and Mapping Society, Association General Contractors of America, and Palm Beach County Planning Congress; and two members appointed at-large, as alternates, by majority vote of the BCC, with consideration of the expertise in Article 2.G.3.A.3.b, Qualifications. The at-large members are alternates and therefore the attendance rules contained in the PPM (CW-O-023) are not applicable to this seat.  This reappointment is consistent with the ULDC requirements. The Board consists of 18 members with 17 seats currently filled and a diversity count of Asian: 1 (5.88%), Black: 2 (11.76%), Native-American; 1 (5.88%), and White: 13 (76.47%).  The gender ratio (male: female) is 14:3. Unincorporated (LB)

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES

 

1.         Staff recommends motion to receive and file: executed Agreements received during the months of August and September 2015:

 

A) Indemnity Agreement with Pebb Enterprises TDBA, LLC, (District 6) (OR BK 27789 PG 1708);

 

B) Indemnity Agreement with New Hope Charities, Inc. (District 6) (OR BK 27882 PG 1307);

 

C) Indemnity Agreement with Florida #8 LLC, Florida 2 LLC, WPB No 1 LLC. (District 2) (OR BK 27823 PG 1451);

 

D) Standard Potable Water and Wastewater Development Renewal Agreement with Pebb Enterprises TDBA, LLC, No. 01-01200-001 (District 6) (OR BK 27823 PG 1534);

 

E) Standard Potable Water and Wastewater Development Agreement with Atlantic Land Investments, LLC, No. 11-01014-000 (District 6) (OR BK 27823 PG 1524);

 

F) Standard Potable Water and Wastewater Development Agreement with Atlantic Delray Beach, LLC, No. 03-01035-001, (District 5) (OR BK 27823 PG 1514); and

 

G) Standard Potable Water and Wastewater Development Agreement with Pebb Enterprises TDBA, LLC, No. 01-01234-000 (District 6) (OR BK  27823 PG 1538).

 

Summary: In accordance with County PPM CW-0-051, all delegated contracts/agreements/grants/procurement items must be submitted by the initiating Department as a receive and file agenda item and are attached to the item unless the documents have been recorded in the Public Records of Palm Beach County. The documents have been fully executed on behalf of the Board of County Commissioners (BCC) by the Director of the Water Utilities Department (WUD) in accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now being submitted to the BCC to receive and file. (MJ)

 

 

2.         Staff recommends motion to accept:  a Partial Assignment of Utility Easement from Pentecostal Tabernacle International, Inc. (Pentecostal Tabernacle) on McDonald’s Corporation property located at Lake Worth Road and Sherwood Boulevard.  Summary:  On March 20, 1984, McDonald’s Corporation (McDonald’s) entered into an Easement Agreement with Pedro Gomez and Joan Gomez (former owner of the now Pentecostal Tabernacle property), as recorded in OR BK 4201 PG 533 for the purposes of installing, operating, maintaining, repairing, replacing and renewing a water line and related facilities across McDonald’s property.  Ownership of the water line was transferred by Pedro Gomez and Joan Gomez to the Water Utilities Department (WUD) through a Bill of Sale dated December 1983.  The water line easement should have been assigned to the County in conjunction with the Bill of Sale, but was never assigned. A Partial Assignment of Utility Easement has been signed by the Pentecostal Tabernacle and requires approval by the Board of County Commissioners. District 2 (MJ)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

3.         Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 12 for Asset Inventory of Wastewater Lift Stations Project with Black & Veatch Corporation, in the amount of $301,226.04.  Summary: On January 14, 2014, the Board of County Commissioners (BCC) approved the Water Utilities Department (WUD) Engineering/Professional Services Contract (Contract) with Black & Veatch Corporation (Consultant) for sustainability and strategic planning consulting services (R2014-0064). CSA No. 12 provides for services relating to data collection for 992 wastewater lift stations throughout the County. The Consultant will visit each wastewater lift station and record equipment data that will be used as part of the development of the WUD asset management system.  The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The Contract provides for SBE participation of 15%. The CSA includes 95.64% overall participation. The cumulative SBE participation is 30.94% overall. Black & Veatch Corporation is not a Palm Beach County company. (WUD Project No. 14-018) Countywide (MJ)

 

 

4.         Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 15 for the CD06 Congress Avenue Force Main Extension (Project) with Holtz Consulting Engineers, Inc. in the amount of $118,329.42.  Summary: On June 3, 2014, the Board of County Commissioners (BCC) approved the Water Utilities Department (WUD) Engineering/Professional Services Contract with Holtz Consulting Engineers, Inc. (R2014-0825). CSA No.15 provides survey, location, design, and permitting services for the design of approximately 4,600 linear feet of force main improvements along Congress Avenue between Forest Hill Boulevard and Kentucky Street in West Palm Beach.  The Project will facilitate the provision of wastewater services of small businesses along Congress Avenue. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Holtz Consulting Engineers, Inc. provides for SBE participation of 100%. CSA No. 15 includes 100% participation. The cumulative SBE participation including this authorization is 98.88% overall. Holtz Consulting Engineers, Inc. is a Palm Beach County company.  This project is included in the FY16 Capital Improvement Plan adopted by the BCC. (WUD Project No. 15-097) District 2 (MJ)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

5.         Staff recommends motion to approve:  Amendment No. 4 to the Rehabilitation of Sanitary Sewer Concrete Structures and Lift Stations Contract with Hinterland Group, Inc. (R2013-0062) in the amount of $419,578 with an effective date of January 15, 2016.  Summary:  On January 15, 2013, the Board of County Commissioners (BCC) approved the Contract for the Rehabilitation of Sanitary Sewer Concrete Structures and Lift Stations Project (R2013-0062) with Hinterland Group, Inc. (Contract). Amendment No. 4 will provide for the third renewal of the Contract for an additional 12-month term in the amount of $419,578, allowing for no increase in the unit prices for labor or materials under the renewal.  The renewal will allow for the continuation of the repair and rehabilitation program for sanitary sewer structures and lift stations and does not guarantee nor authorize any work.  Work will be assigned during the 12-month renewal period in accordance with PPM CW-F-050 and drawn against this continuing contract with the project cost identified on each work order. As Amendment No. 3 to the Contract expired on January 14, 2016, staff recommends that the commencement date of Amendment No. 4 be back-dated to January 15, 2016, to avoid any gaps in the Contract. The unit prices contained in this renewal will be used in determining the cost of the work order.  The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The Contract with Hinterland Group, Inc. provides for SBE participation of 15%.  Hinterland Group, Inc. is a local Palm Beach County company. (WUD Project No. 12-001/VMG)  Countywide (MJ)

 

 

6.         Staff recommends motion to approve: a Reimbursement Agreement between Palm Beach County and ICM VI-WPB 1, L.P. (Property Owner) in the amount of $109,872.64. Summary: The property owner proposed to the Water Utilities Department (WUD) the redesign of the County-owned water and wastewater service connections for a remodeled section of an existing shopping center on the northeast corner of Haverhill Road and Okeechobee Boulevard.  The redesign was to be undertaken on behalf of the County provided the Property Owner was reimbursed for certain costs to which the County agreed.  The proposal included the relocation of existing wastewater and water lines from under the building foundation which is externally problematic for maintenance purposes. Additionally, the existing pipe was found to be in poor condition and unsuitable for connection. WUD staff subsequently informed the Property Owner’s Engineer that a connection to the substandard wastewater main was not acceptable and that the wastewater infrastructure would have to be relocated.  Following the completion of the construction, the Property Owner transferred the ownership of the improvements to County via a Bill of Sale, provided comprehensive utility record drawings for the entire shopping center, and granted utility easements over all County-owned facilities on the property.  The Reimbursement Agreement provides for the payment of $109,872.64 for the redesign and construction that was undertaken by the Property Owner.  This reimbursement represents fifty percent (50%) of the total costs of the redesign and construction of the wastewater system.  The improvements are beneficial to the County and the public in that they will result in more reliable wastewater service to the Property and adjacent properties, will improve access as the portion of the existing wastewater main, which was constructed under the building on the Property was relocated, and will avoid the need for County construction projects in the future. District 2 (MJ)

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

L.         ENVIRONMENTAL RESOURCES MANAGEMENT

 

1.         Staff recommends motion to:

 

A) adopt Resolution authorizing the Clerk of the Board to disburse $150,000 from the Vessel Registration Fee Trust Fund for the Mooring Buoy Program; and

 

B) approve Budget Transfer of $150,000 from the Vessel Registration Fee Trust Fund for installation and maintenance of the Mooring Buoy Program.

 

Summary: The Palm Beach County Mooring Buoy Program costs are supported by grants, donations and the County Vessel Registration Fee Funds. Previously allocated monies for the program will be spent by the end of December 2015 and additional funds are needed for the next three years of mooring buoy maintenance. The Mooring Buoy Program began in 2009 and has proven popular with boaters and serves to protect the underlying reefs from anchor damage. Districts 1, 4 & 7 (AH)

 

 

2.         REVISED TITLE & SUMMARY: Staff recommends motion to receive and file:

 

A) Interlocal Agreement for Law Enforcement Services with the City of Boca Raton to provide for an increased marine law enforcement presence within the estuarine waters of the County during manatee season for a term from November 15, 2015, through March 31, 2018 and payment of an amount not to exceed $16,660;

 

B) Florida Inland Navigation District (FIND), Project Agreement No. PB-15-186 for the Project consisting of the West Palm Beach Living Shorelines.  The Agreement term is from October 22, 2015, through September 30, 2017 and the Project cost shall not exceed an amount of $391,175;

 

C) Arthropod Control Budget Amendment with the Florida Department of Agriculture and Consumer Services (FDACS) for fiscal year 2014-2015, dated September 23, 2015 amends local funds by decreasing Gasoline/Oil/Lube and increasing Chemicals by $954.00 to balance the Mosquito Control Monthly Report; and

 

D) Arthropod Control Budget Amendment with the Florida Department of Agriculture and Consumer Services (FDACS) Amendment No. 2 for fiscal year 2014-2015 dated October 13, 2015 amends local funds by decreasing Other Charges and increasing Misc Supplies by $63.43 to balance the Mosquito Control Monthly Report.

 

Summary: A) On August 19, 2014 the Board of County Commissioners approved a modification to standard form Interlocal Agreement (R2014-1193) with law enforcement agencies for manatee protection.  Delegated authority to execute the standard form Interlocal Agreement was approved at that time. District 4 (SF)

 

B)  On May 19, 2015 the Board of County Commissioners approved adopted a Resolution for Assistance (R2015-0653) through FIND Waterways Assistance Program for the construction of the West Palm Beach Living Shorelines Project.  Delegated authority to sign all future time extensions, task assignments, certifications, statements and other forms associated with this Agreement was approved at that time. District 7 (SF)

 

C&D) On October 21, 2014 the Board of County Commissioners approved Contractual Services Agreement No. 021283 with FDACS (R2015-1593).  Delegated authority to sign all future time extensions, task assignments, certifications and other forms associated with this Agreement was approved at that time. Countywide (SF)

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

L.         ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

 

3.         Staff recommends motion to approve:

 

A)  Work Order No. 1825-06 to the Palm Beach County Dune and Wetland Restoration Annual Contract (R2013-1825) with Eastman Aggregate Enterprises, LLC (Eastman), in an amount not to exceed $293,107.80 providing for dune restoration services for the South Jupiter Dune Restoration Project (Project); and

 

B)  Interlocal Agreement with the Town of Jupiter (Town) for 20% cost sharing on the Project in an amount not to exceed $72,400, effective on the date of execution and expiring on December 31, 2016.

 

Summary:  The Board of County Commissioners (BCC) approved the Palm Beach County Dune and Wetland Restoration Annual Contract, Project No. 2013ERM01 (R2013-1825) on December 17, 2013 with Eastman, a Palm Beach County SBE company.  The BCC approved a renewal of this Contract on December 15, 2015.  Work Order No. 1825-06 authorizes Eastman to supply, transport, and place 12,500 tons of sand to restore the dune within the Project area.  Eastman committed to an overall 44.05% SBE participation and will achieve 57.24% on the Contract, including this work order.  Total costs for this Project are estimated to be $362,000 of which $293,108 is established for construction, and $68,892 for project management, engineering, design, permitting, and environmental and project performance monitoring. The Interlocal Agreement provides for reimbursement of project expenses beginning January 1, 2015. District 1 (ME)

 

 

4.         Staff recommends motion to approve: Task Order No. 1190-08 to a continuing Contract (R2013-1190) with Olsen Associates, Inc. (Olsen) in the amount of $369,250.76 providing for professional engineering, design, environmental surveys, reporting, and documentation to be used in the preparation of a Joint Coastal Permit application for the North County Comprehensive Shore Protection Project.  Summary:  The Board of County Commissioners approved the Contract with Olsen, a Jacksonville company, on September 10, 2013.  Task Order No. 1190-08 authorizes Olsen to conduct design, environmental surveys, reporting, and documentation in preparation for permitting the North County Comprehensive Shore Protection Project.  Costs will be paid from the Beach Improvement Fund. The County is negotiating a new funding agreement which may allow the Florida Department of Environmental Protection (FDEP) to cost share up to 35% of costs associated with these tasks. Olsen committed to an overall 38.0% small business and minority business enterprise (SBE-MBE) participation in the Contract.  This Task Order has 20.8% WBE participation. Olsen has achieved a 38.6% cumulative SBE-MBE participation on the Contract including this Task Order. District 1 (AH)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

L.         ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

 

5.         Staff recommends motion to:

 

A) approve a Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) in the amount of $222,870 for the maintenance costs of 2.584 “Functional Units” of mitigation at the agreed upon rate of $86,250 per Functional Unit.  The JPA will cover staff time and land management costs for maintaining a freshwater wetlands mitigation project in the Loxahatchee Slough Natural Area that will offset the impacts of the reconstruction of State Road 786/P.G.A. Boulevard from State Road 710 to west of the C-18 Canal and expiring no later than June 30, 2020;

 

B) adopt a Resolution to authorize entering into an agreement as a requirement of FDOT;

 

C) approve a Budget Amendment of $222,870 in the Environmental Resources Natural Areas Fund (Fund 1226) to recognize the revenues from the Agreement; and

 

D) authorize the County Administrator, or her designee, to sign all future time extensions, task assignments, certifications and other documents associated with this Agreement and any necessary minor amendments to those documents that do not substantially change the scope of work or terms and conditions of this Agreement.

 

SUMMARY:  This Agreement will provide the necessary funding to implement the land management activities listed in the Scope of Services (Exhibit A) of the JPA. These activities will maintain an area of the Loxahatchee Slough Natural Area in the vicinity of the proposed PGA Boulevard Bridge.  FDOT funding will cover all land management staff costs for exotic vegetation and animal control, prescribed fire regimens, vegetation monitoring, and site security relative to the mitigation project area.  There are no matching requirements. All costs associated with the FDOT mitigation work will be the responsibility of FDOT.  District 1 (AH)


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

M.        PARKS & RECREATION

 

1.         Staff recommends motion to approve: Budget Transfer of $450,000 within Park Impact Fees Zone 2 from Reserves to the Okeeheelee Park South Development Phase III project. SUMMARY: This Budget Transfer will provide additional funding necessary to continue the development of Okeeheelee Park South. Funds will be used for the removal of exotic vegetation on over 145 acres, the construction and installation of new equestrian, biking and pedestrian trails and the continued creation and enhancement of native wetland habitat as required by the South Florida Water Management District and Army Corp of Engineer permits. Native wildlife habitats will be created within the park with a focus on passive public recreation. This environmental restoration and park development program is also essential for the establishment of a Natural Areas Management Plan for Okeeheelee Park South for the prevention of wildfires. Funding for this budget transfer is from the Park Impact Fees Zone 2 reserves. District 2 (AH)

 

 

2.         Staff recommends motion to receive and file: the following original executed Entertainment Contractor Agreements for three community events:

 

A) SRB Entertainment, LLC, Samantha Russell, Canyon Town Center Amphitheater, on October 17, 2015;

 

B) Steven Vincent Cluthe, Family Night with Food Truck Invasion, Sunset Cove Amphitheater, on November 4, 2015; and

 

C) Sy Schatzberg, Sy Schatzberg and the Gold Coast Band, Canyon Town Center Amphitheater, on November 14, 2015.

 

SUMMARY: The Parks and Recreation Department produces cultural activities to promote the quality of life in the communities it serves.  The Parks and Recreation Department produced three popular cultural events at the Canyon Town Center and Sunset Cove Amphitheaters.  These events were attended by an estimated 950 people and generated positive support and goodwill for the County. A sponsorship from GL Homes offset the expenses of the concerts at the Canyon Town Center Amphitheater.  A sponsorship from Food Truck Invasion, Inc., offset the expense of the Family Night with Food Truck Invasion event.  In accordance with County PPM CW‑O‑051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item.  The Entertainment Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the Director of the Parks and Recreation Department in accordance with Resolution 2008-1109, amended by Resolutions 2010‑0644 and 2014-0168, and are now being submitted to the Board to receive and file. District 5 (AH)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

M.        PARKS & RECREATION (Cont’d)

 

3.         Staff recommends motion to receive and file:  the following original executed Sound and Light Production Services Contractor Agreements:

 

A) Blackwood Productions, LLC, The Flying Pig BBQ & Band Fair – Day One, Sunset Cove Amphitheater, for the period November 7, 2015, through November 8, 2015;

 

B) Blackwood Productions, LLC, The Flying Pig BBQ & Band Fair – Day Two, Sunset Cove Amphitheater, for the period November 8, 2015, through November 9, 2015; and

 

C) Blackwood Productions, LLC, Sy Schatzberg and the Gold Coast Dance Band, Canyon Town Center Amphitheater, on November 14, 2015.

 

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item.  The Sound and Light Production Services Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the Director of the Parks and Recreation Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645 and 2014‑0167, and are now being submitted to the Board to receive and file. District 5 (AH)

 

 

4.         Staff recommends motion to receive and file: the following original executed Amphitheater Rental Agreements:

 

A) Forster Family Food Pantry, Inc., The Flying Pig BBQ & Music Festival – Day One, Sunset Cove Amphitheater, for the period November 7, 2015, through November 8, 2015;

 

B) Forster Family Food Pantry, Inc., The Flying Pig BBQ & Music Festival – Day Two, Sunset Cove Amphitheater, for the period November 8, 2015, through November 9, 2015; and

 

C) The Leukemia & Lymphoma Society, Inc., Light the Night Walk, Sunset Cove Amphitheater, on November 14, 2015.

 

Summary: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item.  The Amphitheater Rental Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the Director of the Parks and Recreation Department in accordance with Resolution 2009-0335, amended by Resolutions 2009‑1807, 2012-1715, and 2014-0166 and are now being submitted to the Board to receive and file.  These events help to offer a balanced schedule of events which promote the quality of life in the communities we serve.  An estimated 1,400 persons attended the events produced under these Amphitheater Rental Agreements. District 5 (AH)

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

N.        LIBRARY 

 

                        1.         Staff recommends motion to:

 

A) approve an Agreement with the Friends of the Palm Beach County Public Library, Inc. providing for Palm Beach County to accept the donation of a $245,500 new custom built Blue Bird Bookmobile mobile library; and

 

B) authorize Staff to accept a Bill of Sale (Exhibit C) for the Blue Bird Bookmobile mobile library from the Friends of the Palm Beach County Library System.

 

SUMMARY:  In November 2014, an anonymous donor provided the Friends of the Palm Beach County Public Library, Inc. with a monetary donation in the amount of $245,500 to pay for the construction, to the specifications provided by Libraries and FDO/Fleet Management, of a new Bookmobile intended for Palm Beach County’s Library Department.  The Library Department Bookmobile currently in operation is nearing the end of its usable life.  The new Bookmobile will allow the Library Department to continue to provide mobile service to the residents of Palm Beach County for the next ten years.  The County agrees to take full ownership of the Bookmobile upon delivery under the terms of the Agreement. Construction and delivery of the new Bookmobile is expected to be completed in March, 2016.  The Friends will execute a bill of sale to the County at the time of delivery. The term of the agreement will extend twenty-four months after delivery of the bookmobile to the County. Countywide (AH)

 

 

P.        COOPERATIVE EXTENSION SERVICE 

 

1.         Staff recommends motion to approve:  Grant Agreement with the Western Palm Beach County Farm Bureau, Inc. in an amount not to exceed $20,000 from Agricultural Economic Development Program funds to assist in conducting the 2016 Palm Beach County Sweet Corn Fiesta. SUMMARY:  The 2016 Palm Beach County Sweet Corn Fiesta will be held on April 24, 2016, with expenses incurred after April 1, 2016 being eligible for reimbursement. This event will increase public awareness of local agriculture on a regional and statewide basis.  It provides an opportunity for a local agricultural organization, the Western Palm Beach County Farm Bureau, to stage an event that will make our residents more aware of the economic significance of our largest vegetable row crop in our County’s billion-dollar agricultural industry while bringing in people from surrounding counties.  This is the 16th year for the event.  The Palm Beach County Agricultural Enhancement Council has reviewed the request and met with representatives of the Western Palm Beach County Farm Bureau.  Countywide (AH)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

S.        FIRE RESCUE 

 

1.         Staff recommends motion to receive and file:

 

A) a fully executed Business Associate Agreements with C3MD, Inc.; and

 

B) a fully executed Business Associate Agreements with Paul E. Pepe, MD, MPH.

 

SUMMARY: The current Professional Services Agreement with Dr. Kenneth A. Scheppke, for the provision of Fire Department Medical Director Services (R2014-1849) requires Dr. Scheppke to contract for the professional services of two Associate Medical Directors for the term of the agreement at no cost to the County.  C3MD, Inc. (Dr. Peter Antevy) and Dr. Pepe, the current Associate Medical Directors, have entered into Business Associate Agreements executed by the Assistant County Administrator, pursuant to authority delegated by the BCC in Resolution 2003‑0554.  Pursuant to Countywide PPM CW-O-051, the two standard Business Associate Agreements that have been executed by the Assistant County Administrator are being submitted as a receive and file agenda item for the Clerk’s Office to note and receive.  Countywide (SB)

 

 

2.         Staff recommends motion to approve:  a tri-party Emergency Services Agreement for Mutual Assistance, Automatic Aid, and Dispatch Services with the City of Palm Beach Gardens and the Village of North Palm Beach, effective retroactively to November 1, 2015, through October 31, 2025.  SUMMARY:  In an effort to enhance the provision of fire-rescue services, the Board of County Commissioners authorized the Fire Rescue Department to provide countywide communications services effective June 1, 2005.  This Agreement provides for contractual commitment for dispatch services to the City of Palm Beach Gardens and the Village of North Palm Beach as part of the Countywide Common Dispatch program along with providing the mechanism for implementing mutual assistance/automatic aid (closest unit response).  This agreement further authorizes the parties’ respective Fire Chiefs to enter into Letter(s) of Understanding to develop automatic aid/closest unit response and Common Dispatch plans and procedures.  This Agreement with the City of Palm Beach Gardens and the Village of North Palm Beach is for a ten-year period.  District 1 (SB)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

S.        FIRE RESCUE (Cont’d)

 

3.         Staff recommends motion to ratify:

 

A) a FY 2015 Assistance to Firefighters Grant (AFG) Grant Application submitted to the U.S. Department of Homeland Security’s (DHS), Federal Emergency Management Agency (FEMA) on January 4, 2016, requesting $563,506 to fund approximately 85% of the purchase of 38 automatic chest compression devices; and

 

B) the Mayor’s designation of the County Administrator, or her designee (Deputy Chief Thomas Tolbert), to act as the County’s representative for the purpose of electronically signing and submitting the FY 2015 AFG Grant Application, including Applicant Acknowledgements, and Assurances and Certifications via the DHS FEMA website.  If the grant is awarded, the grant’s term will be twelve months from the date of award.

 

SUMMARY: This Grant Application requests $563,506 from DHS FEMA for the purchase of 38 automatic chest compression devices.  The total project cost identified in this grant application is $663,708.  The required match for this grant is $60,337 (10%), although the County has committed to a voluntary overmatch of an additional $39,865.  The entire match ($100,202) will be funded from Fire Rescue’s contingency reserve. In 2014, 14% of medical calls responded to by Palm Beach County Fire Rescue were cardiac arrests.  This Grant Application is to purchase automatic chest compression devices that perform mechanical compressions on a patient, thus preventing possible fatigue or interruptions that may be experienced by rescue personnel.  If awarded, this grant will provide funding to purchase automatic chest compression devices so that every Advanced Life Support (ALS) rescue unit will be equipped with one of these life saving devices. Countywide (SB)

 

 

 

U.        INFORMATION SYSTEMS SERVICES

 

1.         Staff recommends motion to approve: the First Amendment to Agreement R2014-0851 with Florida LambdaRail, LLC. (FLR) for access to their high-speed fiber optic network, effective retroactively to October 1, 2015, through June 2, 2018 with no anticipated net fiscal impact. SUMMARY: This First Amendment reduces the Third Party Connection fees charged annually by FLR for each Downstream Subscriber utilizing FLR services via the Palm Beach County Enterprise Network.  The reduction in fees from $100 per month to $75 per month is effective retroactively to October 1, 2015 based on the fact that the County had over 21 Downstream Subscribers as of September 30, 2015.  If and when the County achieves a Downstream Subscriber count of greater than 30, the FLR rate will be further reduced to $50.00 per month per connection. Countywide (PFK)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

W.       PUBLIC AFFAIRS

 

1.         Staff recommends motion to:

 

A) obtain a trademark license for the Palm Beach County Logo; and

 

B) obtain a trademark license for Palm Beach International Airport (PBI) Logo; and

 

C) delegate authority to the County Administrator or designee to execute all required forms, documents, and certifications necessary to obtain trademark licenses.

 

SUMMARY: In order to protect the branding identity for Palm Beach County, Public Affairs is requesting authorization to obtain a trademark for the County logo and obtain a trademark for PBI’s logo. This action will prohibit other entities from using the County’s or PBI’s logo for their own promotional materials and use. Countywide (AH)

 

 

X.        PUBLIC SAFETY

 

1.         Staff recommends motion to receive and file: Amendment No. 3 to the contract for consulting/professional services with Byron V. Reid, VMD, an individual, d/b/a Byron Reid & Associates V.M.D.P.A., for on-call veterinary services for large animals in an amount not to exceed $10,000 for the period January 15, 2016, through January 14, 2017.  SUMMARY:  This Amendment is the third and final renewal of the contract with Byron Reid & Associates V.M.D.P.A for on-call veterinary services for large animals. The contract remains at the previously approved not to exceed amount of $10,000.  The Animal Care and Control Division is required to provide appropriate and necessary veterinary services for sheltered animals.  This amendment will provide part-time relief and emergency “on-call” professional medical services for sheltered animals on an as needed basis.  This is the third renewal of the contract entered into on January 15, 2013 (R2013-0083).  On January 14, 2014, the County Administrator or her designee, on behalf of the Board of County Commissioners, was authorized to execute and make necessary minor amendments that do not change the scope of work or terms and conditions of this Contract (R2014-0084). Countywide (SF)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

Z.         RISK MANAGEMENT

 

1.         Staff recommends motion to authorize: the County Administrator, or her designee, to electronically execute required documents as the Authorized Representative of the County’s Plan Sponsor Agreement under the provisions of the Retiree Drug Subsidy Program as outlined in 42 CFR Part 423, Subpart R (Payments to Sponsors of Retiree Prescription Drug Plans) and in other guidance issued by the Centers for Medicare and Medicaid Services (CMS).  SUMMARY:  At its regular meeting on October 18, 2005, the Board granted former County Administrator Robert Weisman the authority to execute required documents as the Authorized Representative for the County’s Plan Sponsor Agreement under the provisions of the Retiree Drug Subsidy Program.  Final regulations for Title I and Title II of the Medicare Prescription Drug Improvement and Modernization Act of 2003 (MMA) were published in 2005, and contained the provisions governing special retiree drug subsidies that were designed to encourage employers and unions to continue providing high quality prescription drug coverage to their retirees. The County has participated in this program since plan year 2006, and has received over $215,000 to date in subsidies associated with the program. Following Mr. Weisman’s retirement, it is necessary to reassign the role of Authorized Representative to the current County Administrator or her designee. Countywide (HH)

 

 

AA.      PALM TRAN

 

1.         Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida, approving the submission of a Section 5311 Grant Application, total project cost of $615,070 for Operating and/or Capital Assistance under U.S.C. Section 5311(f), Intercity Bus Service Program, as administered by the Florida Department of Transportation (FDOT). Summary: FDOT has been designated by Florida’s Governor to administer the Section 5311(f) Program. One objective of the funding for intercity bus service under Section 5311 is to support the connection between rural areas and the larger regional or national system of intercity bus service. FDOT has notified Palm Tran that an allocation of Section 5311 funds in the amount of $307,535, equal to the current award, is available for non-urbanized areas for mass transit operating assistance.  If the Grant application is approved, it is staff's recommendation to partially offset the operating costs of Palm Tran’s fixed route service in the Glades Region of Palm Beach County.  The Grant Application is for a total project cost of $615,070 which requires a 50% local match ($307,535 Local Funds, $307,535 FDOT Funds) for the period of July 1, 2016 through June 30, 2017. Palm Beach County will provide the local match funding from the local option gas tax. The Grant match will be included in the FY 2017 Proposed Budget. District 6 (DR)


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

BB.     YOUTH SERVICES

 

1.         Staff recommends motion to approve:

 

A) Contract for Consulting/Professional Services with Father Flanagan’s Boys Town Florida, Inc. (Boys Town) a not-for-profit corporation, for the period January 1, 2016, through September 30, 2016, in an amount not-to-exceed $12,000.  A portion of this amount includes $2,500 to establish a data system for a two year comprehensive evaluation plan and $9,500 for two years of licensure fees for the rights to use a data collection and integration system provided for by Qualtrics; a leading market research survey software provider; and

 

B) Budget Transfer of $12,000 in the General Fund from the Head Start Match reallocation (Unit 1451) to fund the cost associated with this contract.

 

SUMMARY:  The Children’s Behavioral Health Collaborative (CBHC) is a unique consortium of five organizations providing integrated services to children and families in Palm Beach County.  The Agency serves as the lead entity providing comprehensive care coordination services, and connects families to other needed services such as in-home family therapy, psychiatric evaluation, medication management, and peer/family support, utilizing a wraparound approach. The data collection using the Pediatric Symptom Checklist (PSC), a pre/post child functioning measurement tool helps to determine the effectiveness of services.   The PSC is an integral component of the two year evaluation plan and is completed by parents and age appropriate youth.  In addition to the PSC, the collaborative is using the Children and Adolescent Functional Assessment Rating Scale (CFARS) at multiple intervals during services to further assess the percent change in child social/emotional functioning. Countywide (HH)

 

 

2.         Staff recommends motion to approve: Contract for Consulting/Professional Services with Dr. Tamara DeHay, Ph.D. for the period January 26, 2016, through April 30, 2018, in an amount not to exceed $5,000 for assisting the Youth Services Department in obtaining accreditation by the American Psychological Association (APA). SUMMARY: Dr. DeHay has supported the development and/or accreditation processes of over 50 psychology internship programs. She will provide consultation and technical assistance to the Palm Beach County Youth Services Department Residential Treatment & Family Counseling Division regarding the submission of a self-study for accreditation by the American Psychological Association and preparation for a subsequent site visit by the APA.  The costs associated with these services shall be funded by a grant award received from the American Psychology Association in October 2015. Countywide (HH)

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

CC.     INTERNAL AUDITOR

 

1.         Staff recommends motion to receive and file:

 

A) Audit reports reviewed by the Audit Committee at its December 16, 2015 meeting as follows:

 

1.                16-01 Medical Examiner's Office - Procurement to Payment (15-10);

2.                16-02 Risk Management - Procurement to Payment (15-16);

3.                16-03 Fire Rescue - Procurement to Payment (15-08);

4.                16-04 Information Systems Services - Application Services (14-12);

 

B) Audit recommendation status follow-up report as of September 30, 2015 reviewed by the Audit Committee at its December 16, 2015 meeting; and

 

C) Performance appraisal for County Internal Auditor approved by the Audit Committee at its December 16, 2015.

 

SUMMARY: Ordinance 2012-011 requires the Internal Audit Committee to review audit reports prior to issuance.  Ordinance 2012-012 requires the County Internal Auditor to send those reports to the Board of County Commissioners.  At its meeting on December 16, 2015, the Committee reviewed and authorized distribution of the attached audit reports.  The Committee also reviewed and authorized distribution of the Audit Recommendation Status Follow-up Report as of September 30, 2015.  We are submitting these reports to the Board of County Commissioners as required by the Ordinance.  The Audit Committee also conducted the annual evaluation for the County Internal Auditor as required by Ordinance 2012-011 and rated the Auditor's performance as slightly better than meets expectations). No action is required or recommended on the Internal Auditor's employment contract. Countywide (PFK)

 

 

DD.     SHERIFF

 

1.         Staff recommends motion to receive and file: a Grant Modification No. 2 to a Sub-grant Agreement between the Division of Emergency Management and the Palm Beach County Sheriff’s Office amending a FY14 State Homeland Security Grant to extend the grant period from December 31, 2015, through June 30, 2016.  SUMMARY: The Board of County Commissioners (BOCC) accepted this grant for $85,000 on April 21, 2015 (R2015-0520). On September, 22, 2015, the BOCC received and filed an agenda item increasing the grant award by $21,250 (R2015-1332).  This agenda item will extend the grant award period from December 31, 2015, through June 30, 2016. Countywide (JB)

 

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

DD.     SHERIFF (Cont’d)

 

2.         Staff recommends motion to approve: a Budget Transfer of $180,000 from the Law Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).  SUMMARY: Florida Statute 932.7055(5) provides that the seizing agency shall use Forfeiture proceeds for school resource officer, crime prevention, safe neighborhood, drug abuse education and prevention programs, or for other law enforcement purposes, which include defraying the cost of protracted or complex investigations, providing additional equipment or expertise, purchasing automated external defibrillators, and providing matching grant funds. F.S. 932.7055(5) also requires that no less than 15% of the LETF’s previous year’s revenues be used for the support or operation of drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood and school resource officer programs of various non-profit organizations. The PBSO’s FY 2016 estimated donation requirement is $179,499. The PBSO’s support of these programs exemplifies its strong commitment to the prevention and reduction of crime throughout the communities it serves and its desire to put money back into these communities to support organizations that provide such services. The year-to-date transfer for all donations to outside organizations after approval of this item is $540,796.  The funds requested are to aid PBSO and qualified organizations that meet the requirements set forth in F.S. 932.7055. Use of LETF requires approval by the Board, upon request of the Sheriff.  The current State LETF balance is $1,595,850. Approval of this request will reduce the State Law Enforcement Trust Fund balance to $1,415,850.  The PBSO certifies that the use of these funds is in accordance with F.S. 932.7055.  Below is a table indicating the organizations the PBSO seeks to fund and the corresponding amount of funding proposed per respective organization or agency.  No new positions are needed and no additional County funds are required.  Countywide (JB)

 

 

ORGANIZATION

AMOUNT

The ARC of Palm Beach County, Inc.

 $      25,000

The Child Protection Team of Palm Beach, Inc.

 $      10,000

Children's Case Management Organization, Inc.

 $        5,000

The Children's Place at Home Safe, Inc.

 $        5,000

Club 100 Charities, Inc.

 $      10,000

Horses Healing Hearts, Inc.

 $      10,000

NOPE Task Force, Inc.

 $      15,000

Palm Beach County PAL - Tennis Program

 $      25,000

Palm Beach County PAL - Youth Summit

 $      10,000

Sunset House, Inc.

 $      15,000

The Urban League of Palm Beach County, Inc.

 $      50,000

 

 

Total Amount

$180,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.         Staff recommends motion to approve: a Budget Amendment of $5,988,486 in the General Fund for law enforcement services provided by the Palm Beach County Sheriff’s Office to the City of Greenacres through the Contractual Agreement for the period of February 1, 2016, through September 30, 2016. SUMMARY:  The Budget Amendment is requested to provide law enforcement services as prescribed within the Contractual Agreement between the Palm Beach County Sheriff's Office and the City of Greenacres. The level of service to be provided includes 109 positions, comprised of 51 sworn officers, 18 civilian positions, and 40 School Crossing Guards, as further detailed in Exhibit A of the Agreement. No County funds are required. Countywide (JB)

 


JANUARY 26, 2016

 

 

3.         CONSENT AGENDA APPROVAL

 

 

EE.      SUPERVISOR OF ELECTIONS

 

1.         Staff recommends motion to approve: Precinct boundary changes submitted by Susan Bucher, Supervisor of Elections, as required by Section 101.001(1), Florida Statutes. SUMMARY:  Precinct boundary changes as indicated. Countywide (DW)

 

 

FF.      TOURIST DEVELOPMENT COUNCIL

 

1.         Staff recommends motion to approve:

 

A) Budget Transfer of $300,000 from the TDC -1st Cent Tourism Local Option Tax Fund operating reserves, and transfer to the TDC – Convention Center Operations Fund creating a budget line item providing a convention/meetings incentive program to increase longer-term convention and meetings business; and

 

B) Budget Amendment of $300,000 in the TDC – Convention Center Operations Fund to recognize and appropriate the transfer from the TDC -1st Cent Tourism Local Option Fund.

 

SUMMARY: The Amendment to the Convention Center Operations Fund reflects receipt of additional funding to incentivize additional meetings/tradeshows/convention events generating increased hotel room nights and associated economic benefits in the surrounding convention center district hotels and businesses. The addition of the new convention center hotel provides in excess of 1,000 hotel rooms within a one mile radius of the Convention Center. This incentive request was approved by Tourist Development Council Board on December 10, 2015. (TDC) Countywide (DW)

 

 

* * * * * * * * * * * *


JANUARY 26, 2016

 

 

4.         PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)

 

            NONE

 

 

* * * * * * * * * * * *


JANUARY 26, 2016

 

 

5.         REGULAR AGENDA

 

 

A.        ADMINISTRATION

 

1.         Staff recommends motion to adopt: the proposed 2016 Federal Legislative Agenda, which includes priority appropriation and legislative issues. SUMMARY:  The proposed 2016 Federal Legislative Agenda includes priority appropriation and legislative issues, general appropriations, and general issues to monitor. The Federal Legislative Agenda outlines issues the County’s Legislative Affairs Office, in conjunction with the County’s federal lobbyists, will be working on for the upcoming Congressional session. The Board of County Commissioners requested an update on the current status of federal offshore drilling and seismic testing.  Staff has drafted an attached memo to that regard and will provide that update as part of the presentation on the Federal Legislative Agenda.  In addition, staff will provide a brief recap of highlights and accomplishments from the 2015 Federal Agenda. Countywide (DW)

 

 

2.         REVISED TITLE & SUMMARY: Staff recommends motion to adopt: the revised and updated Southeast Florida Regional Climate Change Compact (Compact) providing for a coordinated climate strategy with Broward, Miami-Dade, and Monroe Counties a Resolution of the Board of County Commissioners of Palm Beach County, reaffirming the collaborative partnership among Palm Beach, Broward, Miami-Dade, and Monroe Counties as the Southeast Florida Regional Climate Change Compact to jointly address shared climate mitigation and adaptation challenges; and providing for transmission of the Resolution and an effective date. Summary: By approving this Compact Resolution the County reaffirms its commitment to the following:

 

·         To jointly develop tools and position statements such as the Unified Sea Level on proposed State and Federal legislation and energy/climate policies;

·         To develop joint position statements for future State legislation that may be considered by the Florida Legislature for transmittal to the Legislative Delegation representing districts within the area covered by this Compact;

·         To dedicate appropriate staff resources and expertise, within budget constraints, to participate in a Regional Climate Team toward the development of a Southeast Florida Regional Climate Change Action Plan;

·         To coordinate with other members party to this Compact in developing a Southeast Florida Regional Climate Change Action Plan; and 

·         To participate in hosting the Eighth Southeast Florida Regional Climate Change Summit in October 2016. Countywide (RPB)

 

 

3.         Staff recommends motion to adopt: a Resolution to support the establishment of a collaborative partnership between the Southeast Florida Regional Climate Change Compact and the Florida Climate Institute to better align university research with public agency information needs and adaptation planning and improve the competitiveness of the region for climate-related funding; and providing for transmission of the Resolution and an effective date.  Summary: Approval of this item endorses a collaborative partnership between partners in the Southeast Florida Regional Climate Change Compact (Compact) and academic institutions as part of the Florida Climate Institute (FCI) for the purpose of better aligning academic research with regional climate resiliency planning efforts and the goal of improving the region’s competitive position for external funding to support climate related research, planning, and projects. FCI has nine member universities including Florida A&M University, Florida Atlantic University, Florida International University, Florida State University, the University of Central Florida, the University of Florida, the University of South Florida, the University of Miami, and the Florida Institute of Technology, and over 200 affiliate members.  Operational Guidelines for the partnership have been developed by the Compact Steering Committee and FCI leadership and are incorporated as an attachment to the Resolution. Countywide (AH)

 


JANUARY 26, 2016

 

 

5.         REGULAR AGENDA

 

 

B.        ECONOMIC SUSTAINABILITY

 

1.         Staff recommends motion to authorize: the Palm Beach County Department of Economic Sustainability (County) to provide technical assistance to the West Palm Beach Housing Authority (HA) and the City of West Palm Beach (City) to prepare a U.S. Department of Housing and Urban Development (HUD) funded Choice Neighborhoods Planning and Action Grant Application. Summary: The Choice Neighborhoods grant is designed to address struggling neighborhoods with distressed public housing, employing a comprehensive and sustainable approach to neighborhood transformation.  The grant would be intended to facilitate the overall revitalization of the Coleman Park neighborhood with Dunbar Village identified as the eligible target public housing that is the focus of this grant application.  A Purpose Built Communities initiative is in the process of being created by the City, including Coleman Park and Dunbar Village redevelopment and improvements.  Education and healthy living outcomes are the cornerstones of the initiative.  Redevelopment of Dunbar Village will be accomplished in four phases: 1) Senior Center under construction at present; 2) 120 unit Silver Palm Place which is approved and is in site preparation; and 3) & 4) Final two phases of redevelopment are in the planning stages and will be the focus of the Choice Neighborhood grant.  The HA is the Lead Applicant for the grant, with the City serving as the Co-Applicant and the County’s primary role being the planning coordinator (entity that leads the planning process).  The grant amount being requested is $2,000,000, of which $500,000 will be for planning activities with the balance of $1,500,000 allocated to implementation “action” items.  Should HUD approve the grant, staff will bring a formal Memorandum of Understanding between the HA and the County to the Board of County Commissioners that will provide funding to DES staff for planning activities.  The application will be submitted for the funding cycle deadline of February 9, 2016. These are Federal HUD funds which require a local match of $100,000, which will be provided by the City of West Palm Beach as the Co-Applicant.  No County local match is required. District 3 7 (JB)

 

 

C.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County (Board), Florida, delegating to the County Administrator, or her designee, the authority to enter into certain proportionate share agreements as set forth in Exhibit A; providing for an effective date.  SUMMARY: As required by Florida Statutes, development order applicants may satisfy the County’s traffic concurrency requirements if the applicant in good faith offers to enter into a proportionate share agreement to pay for or construct the applicant’s proportionate share of impacts on the County’s thoroughfare roads.  Development order applicants can proceed with their project notwithstanding the concurrency failure by entering into a Proportionate Share Agreement.  Approval of this Resolution will authorize the County Administrator, or her designee to execute certain proportionate share agreements on behalf of the Board. Countywide (LB)

 

 

* * * * * * * * * * * *


JANUARY 26, 2016

 

 

6.         BOARD APPOINTMENTS

 

 

 

A.        COMMISSION DISTRICT APPOINTMENTS

 

 

 

* * * * * * * * * * * *


JANUARY 26, 2016

 

 

7.         STAFF COMMENTS

 

 

A.        ADMINISTRATION COMMENTS

 

 

 

 

 

 

B.        COUNTY ATTORNEY

 

 

 


JANUARY 26, 2016

 

 

8.         COMMISSIONER COMMENTS

 

 

A.        District 1 – COMMISSIONER HAL R. VALECHE, VICE MAYOR

 

 

 

 

 

 

B.        District 2 – COMMISSIONER PAULETTE BURDICK

 

 

 

 

 

 

 

C.        District 3 - COMMISSIONER SHELLEY VANA

 

 

 

 

 

 

 

D.        District 4 – COMMISSIONER STEVEN L. ABRAMS

 

 

 

 

 

 

 

E.        District 5 - COMMISSIONER MARY LOU BERGER, MAYOR

 

 

 

 

 

F.         District 6 - COMMISSIONER MELISSA MCKINLAY

 

 

 

 

 

 

G.        District 7 - COMMISSIONER PRISCILLA A. TAYLOR

 

 

 

 

 

 

9.         ADJOURNMENT

 

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."