November 17, 2015 – 9:30 A.M.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
NOVEMBER 17, 2015
PAGE ITEM
36 8G ADD-ON: Request approval to present off-site, a Proclamation
declaring November 2015 as “Veterans Appreciation Month” in Palm Beach County.
(Sponsored by Commissioner Taylor)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion
sheet distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
NOVEMBER 17, 2015
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
BOARD OF COUNTY COMMISSIONERS
SITTING AS THE SOLID WASTE AUTHORITY – 9:30 A.M.
Adjourn as the Solid Waste
Authority
Convene as the Board of County
Commissioners
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
D. Election of Mayor
E. Election
of Vice Mayor
F. Comments
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 6 - 30)
4. PUBLIC HEARINGS - 9:30 A.M. – NONE
5. REGULAR
AGENDA (Pages 32 - 33)
6. BOARD
APPOINTMENTS (Page 34)
7. STAFF
COMMENTS (Page 35)
8. COMMISSIONER
COMMENTS (Page 36)
9. ADJOURNMENT (Page 36)
* * * * * * * * * * *
NOVEMBER 17, 2015
CONSENT AGENDA
A. ADMINISTRATION
Page 6
3A-1 Southeast Florida Regional Climate Change
Compact 2015 release of the Unified Sea
Level Rise Projection for Southeast Florida
3A-2 Amendments to Interlocal
Grant Agreements with four municipalities to voluntarily assist in funding the
Office of the Inspector General
Page 7
3A-3 Contract with The American Disabilities
Foundation, Inc. to provide ADA compliant Mobi-Mats at the Boating and Beach
Bash for people with disabilities
Page 8
3A-4 Cooperative Agreement with U.S. Department
of Housing and Urban Development associated with processing and resolving
housing discrimination complaints
B. CLERK & COMPTROLLER
Page 8
3B-1 Warrant
list
3B-2 Minutes:
None
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
C. ENGINEERING & PUBLIC WORKS
Page 9
3C-1 Resolution amending the Hypoluxo Village I
and II subdivision Municipal Service Taxing Unit canal spray treatment program
3C-2 Resolution to abandon a
85 foot long portion of a 20 foot wide utility easement within Tract A, West
Palm Beach Auto Auction, M.U.P.D. Replat No. 1
D. COUNTY ATTORNEY
Page 9
3D-1 Payment to the U.S. Environmental Protection
Agency associated with the Florida Petroleum Reprocessors contamination site in
Davie, Florida
E. COMMUNITY SERVICES
Page 10
3E-1 Amendment 005 with the Area Agency on Aging
of Palm Beach/Treasure Coast, Inc. associated with funding of congregate meals
3E-2 Revised Florida Department of Education
Project Application for the Farmworker Career Development Program
Page 11
3E-3 Amendment and Contract with two non-profit
agencies under the Financially Assisted Agency Program
3E-4 Deleted
3E-5 Florida Association for Community Action,
Inc. Chase Grant Application for legal services, financial literacy and other
programs related to assisting Floridians in managing debt
Page 12
3E-6 Memorandum of Agreement with Children’s
Services Council of Palm Beach County and United Way of Palm Beach County, Inc.
related to 211 Palm Beach/Treasure Coast, Inc. services
3E-7 Homeless Advisory Board appointments
Page 13
3E-8 Adult Care Food Program Vendor Contract with
the Florida Department of Elder Affairs for provision of nutritious meals and
snacks to community-based adults attending adult day care centers
NOVEMBER 17, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 13
3F-1 PBIA Parcel G Plat
Page 14
3F-2 License
Agreement with Centerport, Inc. for parking of vehicles and trailers in
connection with Centerport’s cargo operations at PBIA
3F-3 License
Agreement with Sixt Rent A Car, LLC for overflow
parking of vehicles in connection with rental car operation at PBIA
3F-4 Receive
and file two standard agreements for the Department of Airports
3F-5 Resolution
establishing a standard form: Site Access Agreement with the Florida Department
of Environmental Protection
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 15
3G-1 FY
2015 Year-End Budget amendments and transfers
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 15
3H-1 Utility Easement in favor of Florida Power
& Light Company to provide service to the wellfield generator building
within WTP No. 8
Page 16
3H-2 Deposit Receipt and Contract for Sale and
Purchase with Amilcar Fuentes, P.A., for sale of +0.12 acre parcel at
37075 Canal Street, Canal Point
3H-3 Deposit Receipt and Contract for Sale and
Purchase with Amilcar Fuentes, P.A., for sale of +0.16 acre parcel on
Joe Louis Avenue, Pahokee
Page 17
3H-4 Deposit
Receipt and Contract for Sale and Purchase with Amilcar Fuentes, P.A., for sale
of +0.14 acre parcel on Muck City Road, Pahokee
3H-5 Amendment No. 10 with Trillium Construction,
Inc. for Tequesta Library renovations
Page 18
3H-6 Agreement with St. Mary’s Medical Center,
Inc. related to the County’s Public Safety Radio system
I. ECONOMIC SUSTAINABILITY
Page 18
3I-1 Budget
Amendment in the Affordable Housing Trust Fund
3I-2 Amendment No. 1 with Silver Palm Place
Associates, Ltd. relating to construction of an affordable rental housing
complex
J. PLANNING, ZONING & BUILDING
Page 19
3J-1 Interlocal Agreement with the Town of
Jupiter to participate in the County’s contractor enrollment program
K. WATER UTILITIES - None
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 19
3L-1 Artificial Reef and Estuarine Enhancement
Committee appointment/reappointments
Page 20
3L-2 Receive
and file various documents for the Environmental Resources Management
department
3L-3 Resolution to approve the Adopt-A-Natural
Area Agreement
NOVEMBER 17, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
M. PARKS & RECREATION
Page 21
3M-1 Receive and file three Independent Contractor
Agreements
3M-2 Receive and file four Entertainment
Contractor Agreements
Page 22
3M-3 Receive and file two Amphitheater Rental
Agreements
3M-4 Receive and file three Sound and Light
Production Services Contractor Agreements
Page 23
3M-5 Receive and file one Sponsorship Agreement
3M-6 Receive and file one Tee Time Advertising and
Sales Agreement
3M-7 Second
Amendment with the City of Belle Glade relating to the Belle Glade Marina
Project
N. LIBRARY
- None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION - None
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 24
3S-1 Interlocal
Agreement for Use of Village Facilities with the Village of Royal Palm Beach
for exclusive use and possession of two fire stations within the Village
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES - None
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 24
3X-1 2014/2015
Amendment 1 with the Florida Office of the Attorney General to continue funding
services for victims of crime
3X-2 Amendment with the Florida Department of
Health associated with assistance to sexual assault victims
Page 25
3X-3 Eleven Grant Adjustment Notices relating to
the U.S. Department of Justice, Office on Violence Against
Women grants
Page 26
3X-4 Contracts with four agencies to provide drug
testing and substance abuse treatment for individuals referred by the Adult Drug
Court and Delinquency Drug Court programs
Page 27
3X-5 Urban Area Security Initiative Grant 2014
Award Letter with the City of Miami to conduct specialized Emergency Management
training
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN
Page 27
3AA-1 Supplemental No. 3 with the Florida Department of Transportation
relating to mass transit operating in the Glades Region
NOVEMBER 17, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
BB. YOUTH SERVICES
Page 28
3BB-1 Amendment to Contract for Youth Empowerment
Center Services with For the Children, Inc.
CC. COMMISSION ON ETHICS
Page 28
3CC-1 Memorandum of Understanding with the
Lake Worth Community Redevelopment Agency to engage the services of the Commission
on Ethics
DD. INTERAL AUDITOR
Page 29
3DD-1 Eight Audit reports and Audit Work
Plan for FY 2016
EE. SHERIFF
Page 30
3EE-1 Budget Transfer from the Law Enforcement Trust
Fund to 16 agencies for various crime and drug prevention and education
programs
PUBLIC HEARINGS – 9:30 A.M.
NONE
REGULAR AGENDA
ADMINISTRATION
Page 32
5A-1 Resolution in support of the Federal
Metropolitan Planning Enhancement Act
ECONOMIC
SUSTAINABILITY
Page 32
5B-1 Resolution
authorizing issuance of Housing Finance Authority of Palm Beach County, Florida
Homeowner Revenue Bonds
FACILITIES
DEVELOPMENT & OPERATIONS
Page 33
5C-1 Contract
with Motorola Solutions, Inc. for the P25 Trunked Simulcast Countywide Public
Radio System
OFFICE OF
FINANCIAL MANAGEMENT & BUDGET
Page 33
5D-1 Budget
Amendments/Transfer associated with bonds for the grant to Max Planck Florida
Corporation
BOARD APPOINTMENTS (Page 34)
STAFF COMMENTS (Page 35)
COMMISSIONER
COMMENTS (Page 36)
ADJOURNMENT (Page 36)
NOVEMBER 17, 2015
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to adopt: the
Southeast Florida Regional Climate Change Compact 2015 release of the Unified Sea Level Rise Projection for
Southeast Florida. Summary: This is an updated sea level rise projection for Southeast Florida
developed by a diverse working group of technical and scientific experts
convened by the Southeast Florida Regional Climate Change Compact Steering
Committee. The Projection is intended
for use as a resource for planning purposes by a variety of audiences and
disciplines including elected officials, urban planners, architects, engineers,
developers, resource managers and public works professionals. The Projection
was updated following review of global projections, guidance documents, agency
reports, and scientific literature released since the original regional
projection in 2011. It provides an
important common reference point and planning tool to aid in the understanding
of potential vulnerabilities and development of risk-informed adaptation
strategies for the region, particularly those involving drainage,
transportation and utility infrastructure, shoreline protection, and land use. Countywide
(SF)
2. Staff recommends
motion to approve:
Amendments to Interlocal Grant Agreements with four municipalities within Palm
Beach County that have agreed to voluntarily assist in funding the Office of
Inspector General Operations. These amendments are for the period of October 1,
2015, through September 30, 2017:
A) First Amendment to Interlocal Grant Agreement (R2013-1535) with the Town of Cloud Lake in the amount of $173;
B) Second Amendment to Interlocal Grant Agreement (R2013-1273) (R2012-1172) with the Town of Glen Ridge in the amount of $74;
C) Third Amendment to Interlocal Grant Agreement (R2014-1545) (R2013-1361) (R2012-1173) with the Town of Jupiter Inlet Colony in the amount of $1,137; and
D) Second Amendment to Interlocal Grant Agreement (R2013-1536) (R2012-1154) with the Town of Lantana in the amount of $12,017.
SUMMARY: The agreements provide a means for these
municipalities to voluntarily provide biannual and/or annual grant payments to
Palm Beach County to assist in funding the Office of Inspector General. The payments equal the amount of funding the
Municipalities would have paid pursuant to the cost apportionment method
outlined in the Inspector General Ordinance. The total annual amount for FY 2016 equals
$13,401. The 2017 total amount is
pursuant to LOGER calculations as stated in each agreement. Districts 1, 2,
6 & 7 (LB)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to approve: Contract for a grant in a total amount not
to exceed $4,907 for the Handicap Accessibility and Awareness Grant Program
with the following non-profit agency in the amount and for the services
indicated for the period October 1, 2015, through September 30, 2016:
A) The American Disabilities Foundation, Inc.
- funds will be used to provide ADA compliant Mobi-Mats at the Boating and
Beach Bash for people with disabilities, in an amount not to exceed $4,907.
SUMMARY: The
funds for this grant are derived from funds collected from parking violations
in designated parking spaces. County Ordinance 92-29 provides that revenue from
these fines shall be used to improve accessibility and equal opportunity to
qualified physically disabled persons in the County and to provide funds to
conduct public awareness programs concerning physically disabled persons. Mr.
William Lapp, a member of the County’s Handicap Accessibility and Awareness
Grant Review Committee has disclosed that he also serves on the board of
directors for the non-profit Florida Outreach for the Blind, Inc., for which
his wife is the executive director. Disclosure of this relationship is being
provided in accordance with the provision Sect. 2-443 of the Palm Beach Code of
Ethics. Mr. Lapp requested an advisory opinion from the Palm Beach County Commission
on Ethics (COE) regarding his eligibility to serve on the Committee. On
September 14, 2011, the COE opined that Mr. Lapp is not prohibited from serving
on the Committee, but must: 1) disclose the nature of his conflict before the
Committee discusses the issue; 2) abstain when the vote takes place and not
personally participate in the matter; and 3) file a state voting conflict form.
A copy of the advisory opinion is attached to the Agenda Item. Mr. Lapp has
agreed to and has complied with the COE direction. Countywide (DRO)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
4. Staff recommends
motion to:
A) ratify the Vice Mayor’s signature on a Cooperative Agreement
No. FF204K154023 with the U.S. Department of Housing and Urban Development
(HUD) allowing the Office of Equal Opportunity to receive revenue for
processing and resolving housing discrimination complaints for the period of
July 1, 2014 through June 30, 2015 in the total amount of $260,825; and
B) ratify
the Director, Office of Equal Opportunity (OEO)’s signature on the 2015
Addendum to the Memorandum of Understanding (MOU) with HUD, retroactive to
January 29, 2015, which addresses the work sharing relationship in effect
between OEO and HUD regarding the processing and referral of complaints of
housing discrimination; and
C) delegate
authority to the County Administrator or her designee, OEO Director, to sign
renewals and extensions of the MOU with HUD that do not change the scope of
work or terms and conditions; and
D) approve a Budget Amendment in the HUD – Fair Housing Fund (Fund 1252) in the amount
of $160,825 to recognize the increased grant revenue and charge-off from the
General Fund; and
E) approve a Budget Transfer in the General Fund (Fund 0001) in
the amount of $160,825 to recognize the increased charge off to Fund 1252.
SUMMARY: OEO has
an Addendum to the Memorandum of Understanding with HUD through 2020. In order for OEO to receive revenue from HUD
for processing and resolving housing discrimination complaints, execution of
this contract was required prior to September 30, 2015 in order for OEO to meet
HUD’s FY 2015 federal funding deadlines. This Cooperative Agreement is in the
amount of $260,825 ($176,700 - case processing; $31,625 - training funds;
$52,500 - administrative costs). This agenda item deals with the ability for
OEO to receive revenue under the agreement with HUD. OEO cannot receive the revenue without the
Board’s approval. The agreement to receive the revenue needed to be
signed by the Mayor. The Vice Mayor signed the agreement on September 24,
2015 for OEO to receive the revenue but the full Board needs to ratify the Vice
Mayor’s signature. Countywide (DRO)
B. CLERK &
COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff
recommends motion to approve: the
following final minutes of the Board of County Commissioners= meetings:
None
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller=s Office.
Countywide
4. Staff recommends
motion to receive and file: change orders, work task orders, minor
contracts, final payments and other items approved by the Contract Review
Committee and by the department heads for the Engineering Department;
Facilities Development and Operations Department; Water Utilities Department;
Environmental Resources Management Department; and the Department of Airports
during May 2015. Countywide
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to:
A) adopt a Resolution to amend the Hypoluxo Village I
and II subdivision Municipal Service Taxing Unit (MSTU) canal spray treatment
program to modify the number of parcels assessed; and
B) approve
a Budget Transfer of $169 in the
Unincorporated Improvement Fund from Hypoluxo Village Canal Spraying Treatment
to Reserves.
SUMMARY: Adoption of this Resolution will remove one parcel from the Hypoluxo Village I and II subdivision MSTU project that was originally assessed as two independent parcels. The two parcels were legally combined by the owner prior to the adoption of the final assessment roll. However, the combined parcels did not show up in the system by the time the final assessment roll was prepared and were therefore included as individual parcels in the special assessment resolution R2014-0700 adopted by the Board of County Commissioners on May 20, 2014. The Palm Beach County Clerk’s Office requires an updated assessment roll to remove the parcel. The elimination of the parcel from the special assessment will reduce the total assessment by $169 as indicated in the budget transfer. District 3 (MRE)
2. Staff recommends motion to adopt: a Resolution to abandon an 85 foot long portion of a 20 foot wide utility easement within Tract A, West Palm Beach Auto Auction, M.U.P.D. Replat No. 1, according to the plat thereof as recorded in Plat Book 111, Page 80, of the public records of Palm Beach County, Florida. SUMMARY: Adoption of this Resolution will eliminate the public dedication which is in conflict with future redevelopment plans for the site. The petition site is located on the east side of Sansbury’s Way, the south side of Belvedere Road and the north side of Southern Boulevard, also known as State Road 80. District 2 (MRE)
D. COUNTY ATTORNEY
1. Staff recommends motion to approve: the payment of $6,400.27 to bring the County current with group assessments for the Florida Petroleum Reprocessors contamination site in Davie, Florida, in accordance with the provisions of the Consent Decree with the United States Environmental Protection Agency approved by the Board on October 5, 2004 (R2004-2056.1). SUMMARY: On June 8, 1999, the Board paid $52,200 to join a potentially responsible parties (PRP) group that would negotiate with the United States Environmental Protection Agency (EPA) for cleanup of the Florida Petroleum Reprocessors (FPR) contamination site. In October 2004, the Board approved a Consent Decree which allowed for a resolution of cleanup liability at the FPR site. The Consent Decree required an assessment to the PRP group of $1.5 million which represented past and future cost estimates at the FPR site. The assessment resulted in a refund to the County of $2,729.69. A final assessment of $779,000 is required from the PRP group which should cover all PRP costs through the completion of the Consent Decree. The County’s pro-rata share is $6,400.27. Countywide (AH)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: Amendment 005 to Standard Agreement No. IA013-9500 (R2013-0433)
for Older Americans Act (OAA)
with Area Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA), for January 1,
2015, through December 31, 2015
to transfer $90,000 from OAA Title III C2 to OAA Title III C1 for the 2015
funding year. Summary: Grant adjustments are made during the
contract year to align services as needed. The purpose of this Amendment is to
transfer $90,000 from Home Delivered Meals funding to Congregate Meals funding.
This change will continue to allow DOSS to provide assistance to older
persons. Required County match funds are included in current budget. (DOSS)
Countywide except for portions of Districts 3, 4, 5, & 7 south of
Hypoluxo Road (HH)
2. Staff recommends
motion to:
A) ratify signature of the
Mayor on the revised Florida Department of Education (FDOE) Project Application,
for the period July 1, 2015, through June 30, 2016, in an amount not to exceed $245,519 for the Farmworker Career Development Program under Title I, Section 167
of the Workforce Innovation and Opportunity Act (WIOA); and
B) receive and file Project Award Notification No. 760-4056B-6CFJ1
from the Florida Department of Education, for the period July 1, 2015, through
June 30, 2016, in an amount not to exceed $245,519; and
C) approve Budget Amendment of $76,879 in the Farmworker
Career Development Program Fund to reconcile the budget to the actual grant
award.
Summary: A
revised application was required by the grantor due to a decrease in funding
from the initial application which was ratified on June 2, 2015 (R2015-0710).
The emergency signature process was utilized because there was insufficient
time to submit the revised FDOE application through the regular agenda
process. A Project Award Notification
was received on September 17, 2015 from FDOE issuing a grant award of $245,519
for the Farmworker Career Development
Program. These funds will be
utilized to provide education and vocational training to farm workers and their
dependents to obtain permanent employment outside of farm work. No County funds are required. This receive and
file item is being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s Office to note and receive this item. The Budget Amendment is necessary to
reconcile the budget to the actual grant award. (Farmworker Career Development
Program) Countywide (HH)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff
recommends motion to approve:
A) Amendment No. 4 to Contract for Provision of Financial Assistance with
Sickle Cell Foundation of Palm Beach County, Inc. (R2011-1771), for the period
October 1, 2015, through September 30, 2016, increasing funding by $65,762 for
a new total contract amount not to exceed $323,654 (last renewal option); and
B) Contract for Provision of Financial Assistance with Coalition for
Independent Living Options, Inc, for the period October 1, 2015, through
September 30, 2016, in an amount not to exceed $223,103 to provide independent
living skills to clients.
Summary: On July 21, 2015, the Board of
County Commissioners (BCC) approved funding allocations for the Financially
Assisted Agencies (FAA) Program. The contract and amendment being recommended
in this item reflect the dollar amounts approved by the Board for FY 2016. The
contract and amendment represent $288,865 of the total FAA funding allocation
of $11,653,770. Countywide
(HH)
4. DELETED
5. Staff recommends
motion to:
A) ratify the signature
of the Vice Mayor on the Florida Association for Community Action, Inc. (FACA) Chase Grant Application,
for an amount not to exceed $84,641; and
B) approve Budget
Amendment of $84,641 in the Community Action Program Fund, to be processed
administratively by the Office of Financial Management and Budget contingent
upon receipt of grant award.
Summary: FACA received $1,200,000 from the Office of
the Florida Attorney General. Funds must
be utilized within the State for legal services, financial literacy, and other
programs related to assisting Floridians in managing debt. Community Action
Program (CAP) has been selected to receive funding. CAP will use these funds to provide
individual financial literacy counseling, workshops, seminars, home ownership
classes, as well as a variety of services that focus on financial literacy. The
emergency process was utilized because there was not sufficient time to submit
the application through the regular agenda process. No County funds are required. (CAP) Countywide
(HH)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: Memorandum of Agreement with Children’s Services Council of Palm Beach County and United Way of
Palm Beach County, Inc., for the period October 1, 2015, through September 30,
2016, in an amount totaling $383,997 of which $142,457 is funded by Palm Beach
County. Summary: On July 22, 2014, the Board of County
Commissioners (BCC) approved funding allocations for the Financially Assisted
Agencies (FAA) Program. This Memorandum
of Agreement (MOA) being recommended in this item reflects the dollar amounts
approved by the Board for FY 2016. This
is a three party MOA among Palm Beach County, Children’s Services Council of
Palm Beach County (CSC) and United Way of Palm Beach County, Inc. (United Way).
United Way will subcontract with 211 Palm Beach/Treasure Coast, Inc. (211) as
part of the collaboration to connect people to services 24 hours a day. United Way agrees to serve as a fiscal agent
and will make payments on a monthly basis to 211 for the services rendered. The County will provide an advance one-time
payment of $142,457 to United Way in accordance with Palm Beach County
Administrative Code Rule 305.02. CSC
will be funding $116,422 and United Way will be funding $125,118 of the entire
MOA amount. All three agencies will be
part of the program and fiscal monitoring of this MOA. United Way will be the responsible agent for
verifying that the deliverables are completed by the MOA end date. Countywide
(HH)
7. Staff
recommends motion to approve: appointments to the Homeless Advisory Board
for terms effective November 17, 2015:
|
Seat No. |
Appointment |
Member Category |
Nominated by |
Term Ending |
|
8 |
Maite
Reyes-Coles |
Business
Community Representative |
Homeless
and Housing Alliance |
9/30/2017 |
|
11 |
Alan
Bernstein |
Formerly
Homeless Individual or Family Representative |
Homeless
and Housing Alliance |
9/30/2018 |
Summary: On May 1, 2007, the Board of County Commissioners (BCC) established the
Homeless Advisory Board (HAB) to develop a Ten-Year Plan to End Homelessness in
Palm Beach County (Ten-Year Plan). The
HAB’s focus is now directed toward oversight and working in conjunction with
the homeless Continuum of Care, and the Homeless and Housing Alliance, to
achieve the objectives of the Ten-Year
Plan. Due to the changing focus,
the HAB voted to reduce the number of seats from nineteen to fourteen, and
changed the composition to reflect a board that is implementation
oriented. Members representing the Continuum
of Care and the homeless community are essential to the work of this board. Ms.
Reyes-Coles has disclosed that she is employed by the Coalition for Independent
Living Options, Inc. that contracts with the County for services. Mr. Bernstein has disclosed that he is
employed by The Lord’s Place, Inc. that contracts with the County for
services. The HAB provides no
regulation, oversight, management, or policy setting recommendations regarding
contracts. Disclosure of these
contractual relationships is being provided in accordance with the provision of
Sect 2-443 of the Palm Beach County Code of Ethics. (Human Services) Countywide
(HH)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
8. Staff recommends
motion to:
A) ratify signature of the Vice Mayor on
the Adult Care Food Program (ACFP) Vendor Contract with the Florida Department
of Elder Affairs (DoEA), for the period November 1, 2015, through October 31,
2016, in an amount not to exceed $27,000; and
B) delegate to the County Administrator or
her designee, signatory authority on contracts and any other necessary
documents related to ACFP requirements; and
C) approve Standard Agreement No. IU016-9500 for
Nutrition Services Incentive Program (NSIP) with the Area Agency on Aging of
Palm Beach/Treasure Coast, Inc. (AAA), for the period October 1, 2015 through
September 30, 2018, in an amount not to exceed $277,800, to provide effective
delivery of nutritious meals to older individuals; and
D) approve Budget Amendment of $8,258 in DOSS Administration Fund to align the
budget to the actual grant award for fiscal year 2016.
Summary: ACFP supports the provision of nutritious meals and
snacks served to community-based adults attending adult day care centers. The nutritious meals support and/or improve
their nutritional status, enabling them to prolong living in their own
community. Palm Beach County’s two adult
day care centers participate in the ACFP which provides structured,
comprehensive services to adults age 60 or older, or to adults age 18 or older
with a functional disability. The emergency signature process was also
utilized because there was insufficient time to submit ACFP contract through
the regular agenda process. DOSS receives funds
through AAA to supplement the cost of providing meals to seniors through the
Older Americans Act Congregate and Home Delivered Meal programs. The
reimbursement unit rate is $0.72 per meal. These federal funds are provided
through DoEA. No County funds are required. Grant adjustments are made during the contract year to align services
with need. Required County match funds are included in current budget. (DOSS)
Countywide, except for portions of Districts 3, 4, 5 & 7 south of
Hypoluxo Road (HH)
F. AIRPORTS
1. Staff recommends
motion to approve: the PBIA Parcel G Plat (Plat), creating the
plat of approximately 14.416 acres of County property. SUMMARY: Under the
Development Site Lease Agreement with Palm Auto Plaza, LLC, a Delaware
Corporation (Palm Auto) (R2014-0037, as amended) (Lease), Palm Auto leases
County property south of the Palm Beach International Airport (PBIA) for a
retail automotive sale and service facility.
As a condition of development approval, Palm Auto is required to plat
the property. The Plat identifies and
describes the boundaries of the property to be included within the Plat, and
identifies the easements and restrictions associated with the property. The Plat creates a 5-foot Limited Access
Easement (LAE) along the Australian Avenue Overpass, within the northerly
boundary of the platted property. The
County is signing the plat as the property owner. Countywide (HF)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to receive and file: License
Agreement with Centerport, Inc., commencing October 1, 2015, and expiring on
September 30, 2016, providing for the parking of vehicles and trailers in
connection with Centerport’s cargo operations at the Palm Beach International
Airport and the payment of license fees in the amount of $4,968.72. SUMMARY: Delegation of authority for execution of the
standard County agreements above was approved by the Board of County
Commissioners in R2007-2070. Countywide (AH)
3. Staff recommends
motion to receive and file: License Agreement with Sixt Rent A Car LLC
(Sixt) commencing October 1, 2015 and expiring October 31, 2015, renewing
automatically each month thereafter, provided no renewal shall extend beyond
September 30, 2016, for overflow parking of vehicles in connection with Sixt’s
rental car operation at the Palm Beach International Airport (PBIA), for
payment of a license fee in the amount of $1,000.00 per month. SUMMARY: Delegation of authority for execution of the
standard license agreement was approved by the Board in R2007-2070. This License Agreement provides for the use
of a 19,800 square foot portion of the parking area adjacent to PBIA Building
No. 1169 for use solely for the parking of vehicles in connection with Sixt’s
rental car operation at PBIA. Countywide (AH)
4. Staff recommends
motion to receive and file:
A) Non-Signatory Airline
Agreement with Frontier Airlines, Inc., commencing October 20, 2014, and
terminating September 30, 2015, with automatic October 1st to
September 30th annual term renewals unless canceled; and
B) Airline Service
Incentive Program Participation Agreement with Frontier Airlines, Inc., for up
to twenty-four months for flights identified within.
SUMMARY: Delegation of
authority for execution of the standard County Non-Signatory Agreement above
was approved by the Board of County Commissioners (BCC) in R2014-1575.
Delegation of authority for execution of the standard County Airline Service
Incentive Agreement above was approved by the BCC in R2014-0251. Countywide
(AH)
5. Staff recommends
motion to adopt: a Resolution
establishing a standard form Site Access Agreement with the Florida Department
of Environmental Protection (FDEP), for remediation of contamination on
County-owned property; and establishing a standard form Entry Agreement with
FDEP’s contractor (collectively, the Agreements); authorizing the County
Administrator or his or her designee to execute the standard form Agreements;
and becoming effective upon adoption. SUMMARY:
The Resolution establishes new standard form Agreements for use with FDEP
and its contractors to assess, remove, monitor and remediate contamination on
County-owned property. The Site Access
Agreement is FDEP’s standard form, and is required for FDEP to solicit a
contractor, who will actually complete the remediation activities. The County will enter into a separate Entry
Agreement with each contractor before the contractor commences work. Both Agreements will be provided without cost
to FDEP or its contractors, and the remediation work would be completed at no
cost to the County. The duration of the
Site Access Agreement with FDEP is for so long as it is necessary to assess,
remove, monitor and remediate contamination on the property. The Entry Agreement with the contractor would
be for 30 days, unless extended by the County.
Both Agreements provide for restoration of the property by FDEP and/or
its contractor. Countywide (AH)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
G. OFFICE OF FINANCIAL
MANAGEMENT & BUDGET
1. Staff recommends
motion to approve the following FY 2015 Year-End Budget Amendments and Transfers:
A) Budget Transfer of $751,100 in the General Fund to reallocate budget
between departments;
B) Budget Amendment of $397 in the Juvenile Assessment Center Fund to
increase other contractual services to close out the fund;
C) Budget Amendment of $18,124 in the 25M GO 05 DS
Fund to increase the transfer-out to close out the fund;
D) Budget Amendment of $23,291 in the 25M GO 05 Improvement Fund to
recognize the transfer-in from the 25M GO 05 DS Fund and increase reserves for
new projects;
E) Budget Amendment of $1,000 in the 30.56M GO 03 Library
District Improvement Fund to increase the transfer-out and close out the fund;
F) Budget Amendment of $1,000 in the Library Expansion Fund to recognize
transfer-in from the 30.56M GO 03 Library District
Improvement Fund and increase reserves;
G) Budget Amendment of $66,683 in the 45.6M GO 98 Refunding DS Fund to
recognize transfer-out to close out the fund; and
H) Budget Amendment of $68,390 in the Natural Areas Fund to recognize the
transfer-in and increase reserves for projects;
SUMMARY: The
transfer and amendments are necessary to properly allocate budget for FY 2015. A) The reallocation of $751,100 is
primarily necessary to cover Medical Examiner personnel costs, increased
General Government utilities costs and refund of prior year revenues. There is
sufficient funding in the Security and Access Division of Facilities
Development and Operations to cover these transfers. B) On May 19, 2015, the Board entered into an agreement
transferring the available balances in the Juvenile Assessment Center Fund.
This amendment is necessary to close out the fund. C,D,E,F,G,H) These amendments all relate
to adjustments in debt service funds or capital projects funds. For funds in
which the debt matured, remaining balances were transferred to close out the
funds. Countywide (PK)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a
Utility Easement in favor of Florida Power & Light Company (FPL) to provide
service to the wellfield generator building located within the County’s Water
Treatment Plant No. 8 (WTP 8) at 1500 Jog Road in unincorporated West Palm
Beach. SUMMARY: The Water Utilities
Department (WUD) is expanding WTP 8 to accommodate an anion exchange resin
system which will remove the organic color compounds to improve the water
quality for their customers. The existing FPL easement that services the
wellfield generator building needs to be relocated as it conflicts with the
proposed location of the anion exchange system.
The portion of the easement which is no longer required will be released
by FPL. A new easement to cover the rerouting of electrical service is being granted
to FPL. The easement area is approximately 10’ wide by approximately 937’ long
and covers an area of 9,370 square feet (.215 acres). This non-exclusive
easement is being granted at no charge as it provides service to WTP 8. (PREM) District
2 (HJF)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve:
A) a
Deposit Receipt and Contract For Sale and Purchase with Amilcar Fuentes, P.A., for
the sale of a +0.12 acre parcel of land located at 37075 Canal Street,
Canal Point, in unincorporated Palm Beach County for $1,825; and
B) a County Deed in
favor of Amilcar Fuentes, P.A., with reservation of mineral and petroleum
rights, but without rights of entry and exploration pursuant to Florida
Statutes, Section 125.35(1.c).
SUMMARY: In
June 2004, the County acquired a +0.12 acre parcel of vacant land
located at 37075 Canal Street, Canal Point, in unincorporated Palm Beach County
by Tax Deed escheatment. The property has been deemed surplus as it serves no
County purpose. An Invitation For Bid was issued in
July 2015 to sell the property. One
responsive proposal was received from Amilcar Fuentes, P.A., in the amount of
$1,825. Staff recommends acceptance of the proposal from Amilcar Fuentes,
P.A. The Property Appraiser has assessed
the parcel at $3,825 for 2014. Amilcar
Fuentes, P.A., will pay all costs of closing and any other costs associated
with this sale including past due non-ad valorem assessments. The County will
retain mineral and petroleum rights in accordance with Florida Statutes,
Section 270.11, without rights of entry and exploration. Closing is to occur
within sixty days of Board approval. This
sale must be approved by a supermajority vote (5 Commissioners). (PREM) District
6 (HJF)
3. Staff recommends
motion to approve:
A) a Deposit Receipt
and Contract For Sale and Purchase with Amilcar Fuentes, P.A., for the sale of
a +0.16 acre parcel of land located on Joe Louis Avenue, Pahokee, in
unincorporated Palm Beach County for $1,125; and
B) a County Deed in favor of Amilcar Fuentes, P.A., with
reservation of mineral and petroleum rights, but without rights of entry and
exploration pursuant to Florida Statutes, Section 125.35(1.c).
SUMMARY: In
August 2000, the County acquired a +0.16 acre parcel of vacant land
located on the east side of Joe Louis Avenue, Pahokee, in unincorporated Palm
Beach County by Tax Deed. The property
has been deemed surplus as it serves no County purpose. An Invitation For
Bid was issued in July 2015 to sell the property. One responsive proposal was received from
Amilcar Fuentes, P.A., in the amount of $1,125.
Staff recommends acceptance of the proposal from Amilcar Fuentes,
P.A. The Property Appraiser has assessed
the parcel at $3,825 for 2014. Amilcar
Fuentes, P.A., will pay all costs of closing and any other costs associated
with this sale including past due non-ad valorem assessments. The County will retain mineral and petroleum
rights in accordance with Florida Statutes, Section 270.11, without rights of
entry and exploration. Closing is to
occur within sixty days of Board approval.
This sale must be approved by a supermajority
vote (5 Commissioners). (PREM) District 6 (HJF)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve:
A) a Deposit Receipt
and Contract For Sale and Purchase with Amilcar Fuentes, P.A., for the sale of
a +0.14 acre parcel of land located on Muck City Road, Pahokee, in
unincorporated Palm Beach County for $1,125; and
B) a County Deed in favor of Amilcar Fuentes, P.A., with reservation of
mineral and petroleum rights, but without rights of entry and exploration
pursuant to Florida Statutes, Section 125.35(1.c).
SUMMARY: In April 2002, the County acquired a +0.14
acre parcel of vacant land located on the south side of Muck City Road,
Pahokee, in unincorporated Palm Beach County by Tax Deed. The property has been deemed surplus as it
serves no County purpose. An Invitation For Bid was issued in July 2015 to sell the property. One responsive proposal was received from
Amilcar Fuentes, P.A., in the amount of $1,125.
Staff recommends acceptance of the proposal from Amilcar Fuentes,
P.A. The Property Appraiser has assessed
the parcel at $3,253 for 2014. Amilcar
Fuentes, P.A., will pay all costs of closing and any other costs associated
with this sale including past due non-ad valorem assessments. The County will retain mineral and petroleum
rights in accordance with Florida Statutes, Section 270.11, without rights of
entry and exploration. Closing is to occur
within sixty days of Board approval. This sale must be approved by a supermajority
vote (5 Commissioners). (PREM) District 6 (HJF)
5. Staff recommends
motion to approve:
A) Amendment No. 10 to the contract with
Trillium Construction, Inc. (R2012-1002) in the amount of $599,135 for Tequesta
Library Renovations project establishing a Guaranteed Maximum Price (GMP);
B) Budget Transfer in the amount of $18,308 in
the 22.3M GO 06 Bond Fund from the Reserves to the
Tequesta Project;
C) Budget Transfer in the amount of $196,000 in
the Library Improvement Fund from the Reserves to the A/C Repair Replacement
Project; and
D) Budget Transfer in the amount of $83,000 in
the Library Improvement Fund from the Reserves to the Security/Fire Alarms
Systems Project.
SUMMARY: Approval of Amendment No. 10 will allow for upgrades to the air
conditioning equipment, replacement of the fire alarm system, and the
replacement of the existing roof system at the Palm Beach County Tequesta
Branch Library facility. The roof, air conditioning, and fire alarm
systems are all over 20 years old and have exceeded their life expectancy. The existing roof system is experiencing
on-going maintenance problems and has been patched repeatedly. The existing
fire alarm system has become increasingly difficult and expensive to maintain,
is no longer supported by the manufacturer for replacement parts and is not
expandable or upgradeable. Failure of
this system is a life safety concern. The air conditioning equipment no longer
functions efficiently and requires frequent maintenance and repairs to maintain
operation. All of the new equipment and systems will meet or exceed all current
code, energy, wind load requirements and require less maintenance, thereby
reducing continuing maintenance costs.
The Small Business Enterprise (SBE) goal for this contract is 15%.
Trillium Construction, Inc.’s SBE participation for this Amendment is 59%. Trillium Construction, Inc. is a local firm
and 92% of the work will be done by local contractors. The time of construction
is 102 days. This project will be funded
by the 22.3M GO 06 Bond Fund and the Library Improvement Fund. (Capital
Improvements Division) District 1 (ME)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to approve: an Agreement with St. Mary’s Medical Center, Inc.
(Hospital) allowing for interoperable communications through the countywide and
EMS common talk groups of the County’s Public Safety Radio System (System). SUMMARY: This Agreement provides the
conditions under which the Hospital can program into its radios and utilize the
countywide and EMS common talk groups for certain types of inter-agency
communications. The County’s System will
not be utilized for routine operational communications by the Hospital. The terms of the Agreement are standard and
have been offered to other hospitals and EMS providers with 800 MHz trunked
radio capabilities. This Agreement also
contains state approved standard operating procedures specific to the use of
the EMS common talk groups. There are no charges associated with this Agreement.
The Hospital is required to pay all costs associated with the Hospital’s
subscriber units and to comply with the established operating procedures for
the County’s System. The Agreement commences on February 3, 2016 at the
expiration of the current Agreement (R2004-0207), and extends for a term of
three years. There are three renewal options, each for a period of three years.
This Agreement may be terminated by either party, with or without cause. (ESS) Countywide (MJ)
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve:
a Budget Amendment of $3,802,882 to the Affordable Housing Trust Fund 2014-2015
Budget to recognize a funding increase of $292,574 to the Fiscal Year 2014-2015
State Housing Initiatives Partnership (SHIP) grant award and to reconcile the
budget to grant award for Fiscal Year 2015-2016 SHIP grant award of $4,961,065.
Summary: Palm Beach County
received an allocation of $4,961,065 from the Florida Housing Finance
Corporation (FHFC) for SHIP Fiscal Year 2015-2016 which began on July 1, 2015
and additional funding of $292,574 for the Fiscal Year 2014-2015 award
increasing the award from $4,683,057 to $4,975,631. These SHIP funds are
to be used to implement various affordable housing programs and other related
activities. On April 16, 2013, the Board of County Commissioners (BCC)
approved the SHIP Local Housing Assistance Plan (LHAP) for Fiscal Years
2013-2014, 2014-2015 and 2015-2016 (R2013-0487). A separate agenda item
will be presented to the BCC which outlines program funding recommendations for
Fiscal Year 2015-2016. These are State SHIP funds which require no local
match. (FALS) Countywide (JB)
2. Staff recommends
motion to approve: Amendment No. 001 to a Loan Agreement
(R2015-1264) with Silver Palm Place Associates, Ltd. Summary:
On September 22, 2015, the County entered into a Loan
Agreement (R2015-1264) with the Silver Palm Place Associates, Ltd. to provide a
loan of $115,000 in State Housing Initiatives Partnership (SHIP) Program funds
for the construction of 120 affordable rental housing units to be known as
Silver Palm Place. The project will be located between North Tamarind
Avenue and Division Avenue just north of 15th Street in West Palm
Beach. All 120 affordable rental units are intended to be rented to
households whose incomes are at or below 60% of the area median income. Citibank, N.A. will be providing first mortgage
financing for this project in the amount of $9,300,000 and the County’s loan
funds will be secured by a subordinate mortgage. Additional time is required due to delays in
the developer’s receipt of documents needed for the closing from the U.S.
Department of Housing and Urban Development. This Amendment extends the closing
date from October 30, 2015 to January 29, 2016. These are SHIP funds which
require no local match. (DES Contract Development) District 7
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to receive and file: Interlocal Agreement with the Town of
Jupiter. SUMMARY: On August 13, 2013, The Board of County Commissioners
approved Resolution 2013-1063
creating a contractor enrollment program whereby participating municipalities
within the County can utilize the construction contractor information obtained
by the County. The Interlocal Agreement sets
forth the terms and conditions of the program; this shall become effective upon
approval and shall continue thereafter, on a year to year basis, unless
terminated or amended. Delegated authority was granted for these agreements
under Resolution R2013-1063. This program benefits local construction
contractors by allowing them to do business with all participating
jurisdictions after enrolling with the County. Countywide (SF)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: one appointment and three re-appointments
of at-large members to the Artificial Reef and Estuarine Enhancement Committee
(AREEC). Seats No. 5, No. 8, No. 10, and
No. 11 are for terms beginning November 17, 2015 and ending September 30, 2018:
Nominees Seat No. Representing Nominated
By
Appoint
Charles Collins 5 Commercial Marine Mayor Vana
Industry Comm.
Abrams
Comm. McKinlay
Comm. Valeche
Comm. Taylor
Re-Appoint
Linton Creel 8 Recreational Scuba Mayor Vana
Diving Comm.
Abrams
Comm. McKinlay
Comm. Valeche
Comm. Taylor
James Bowser 10 General Member Comm. Abrams
Thomas Warnke 11 General Member Mayor Vana
Comm. Abrams
Comm.
McKinlay
Comm.
Valeche
Comm.
Taylor
Summary: Resolution No. R2014-0286 provides for an
eleven-member AREEC. Membership consists
of one representative of the County Commission, one representative of
commercial SCUBA diving, one representative of recreational SCUBA diving, one
representative of marine industry, one representative of recreational fishing,
one representative of commercial fishing, one representative of an
environmental organization, two representatives from other government entities
and two general members. On October 9, 2015, the Board of County Commissioners
(Board) was advised that one seat is vacant and needs to be filled and three
seats are requesting re-appointment. The
current diversity breakdown of AREEC membership is two Caucasian females and
nine Caucasian males. Countywide (HF)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to: receive
and file:
A) Task Assignment Number IP4, Change Order Number 1 to Contract No.
FWC11357 (R2012-0573) with the Florida Fish and Wildlife Conservation
Commission (FWC) provides for the addition of new methods of aquatic weed
control to the Lakes Ida and Osborne work plans;
B) Task Assignment Number IP4, Change Order Number 2 to Contract No.
FWC11357 (R2012-0573) with the Florida Fish and Wildlife Conservation
Commission (FWC) provides for additional acres of aquatic weed control in Lakes
Ida, Clarke, and Pine;
C) Project Agreement Amendment to Project Agreement No. ICW-PB-13-01
(R2013-0165), ICW Cut P-50 Dredging with the Florida Inland Navigation District
(FIND) extends the project completion period one year to September 30, 2016;
D) Project Agreement Amendment to Project Agreement No. PB-13-170
(R2013-0565), Highland Beach Mangroves Shoreline Restoration with the Florida
Inland Navigation District (FIND) extends the project completion period one
year to September 30, 2016; and
E) Task No. 10 to Contract No. GC 680 (R2007-0882) Petroleum Storage Tank
with the Florida Department of Environmental Protection (FDEP) provides for
conducting compliance visits at 250 facilities in Palm Beach, Martin, and St.
Lucie Counties and provides for funding in the amount of $47,527.50 with a
performance period from the date of execution until June 30, 2016.
Summary: On April 17, 2012, the Board of County Commissioners approved FWC
Contract No. FWC11357 (R2012-0573), for aquatic vegetation
control services. Delegated
authority to execute Task Assignment Change Orders associated with this
Contract was approved at that time pursuant to PPM No. CW-O-051. On February 5, 2013, the Board of County
Commissioners approved FIND Project Agreement No. ICW-PB-13-01.
Delegated authority to execute Amendments associated with the Agreement was
approved at that time pursuant to PPM No. CW-O-051. On May 7, 2013, the Board of County
Commissioners approved FIND Project Agreement No. PB-13-170. Delegated authority to execute Amendments
associated with the Agreement was approved at that time pursuant to PPM No. CW-O-051. On June 5,
2007, the Board of County Commissioners approved Contract No. GC680. Delegated
authority to execute Task Assignments associated with this Contract was
approved at that time pursuant to PPM No. CW-O-051. Countywide
(SF)
3. Staff recommends
motion to adopt: a Resolution to approve the
Adopt-A-Natural Area Agreement and to authorize the County Administrator or her
designee to execute standard Adopt-A-Natural Area Agreements for the purpose of
promoting the County’s Natural Areas Program. Summary: The Palm Beach County Department of
Environmental Resources Management (ERM) intends to introduce an
Adopt-A-Natural Area Program in which groups or organizations may adopt a
natural area for the purpose of promoting public awareness and care for County
natural areas. The adopters would agree
to specified tasks suitable to their organization which may include but are not
limited to, volunteer trash pickups, restoration plantings, guided tours and
events, or distributing ERM approved literature promoting the natural
areas. Countywide (SF)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following original executed Independent
Contractor Agreements:
A) Palm Beach County Officials Association,
Inc., Fall 2015 Youth & Teen Basketball League, Westgate Recreation Center,
for the period September 19, 2015, through September 26, 2015;
B) Palm Beach County Officials Association,
Inc., Fall 2015 Jr. Basketball League, Westgate Recreation Center, for the
period September 19, 2015, through September 26, 2015; and
C) Caroline Andre, Fall 2015 Cheerleader,
Westgate Recreation Center, for the period September 21, 2015, through
September 30, 2015.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File Agenda Item. These Independent Contractor
Agreements have been fully executed on behalf of the Board of County
Commissioners (Board) by the Director/Assistant Director of the Parks and
Recreation Department in accordance with Resolution 94-422, amended by
Resolutions 2002-2103, 2007-0409, and 2012-0168, and are
now being submitted by the Board to receive and file. District 7 (AH)
2. Staff recommends
motion to receive and file: the following original executed Entertainment Contractor Agreements
for four community events:
A) Steven Vincent Cluthe, Family Night with
Food Truck Invasion, Sunset Cove
Amphitheater, on September 2, 2015;
B) Peter Sarfati, Solid Brass concert, Canyon
Town Center Amphitheater, on September 19, 2015;
C) Steven Ross Entertainment, LLC, Bushwood
Concert, Seabreeze Amphitheater, on September 19, 2015; and
D) Steven Vincent Cluthe, Family Night with Food Truck Invasion, Sunset
Cove Amphitheater, on October 7, 2015.
SUMMARY: The Parks and Recreation Department produces cultural activities to
promote the quality of life in the communities it serves. The Parks and Recreation Department produced
four popular cultural events at the Canyon Town Center, Sunset Cove and
Seabreeze Amphitheaters. These events were attended by an estimated 1,600
people and generated positive support and goodwill for the County. A
sponsorship from GL Homes offset the expenses of the concert at the Canyon Town
Center Amphitheater. A sponsorship from Food Truck Invasion Inc. offset the
expense of the September 19 and October 7 Family Night
with Food Truck Invasion events. In accordance with County PPM CW‑O‑051,
all delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item. The Entertainment Contractor
Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the Director/Assistant Director of the
Parks and Recreation Department in accordance with Resolution 2008-1109,
amended by Resolutions 2010‑0644 and 2014-0168, and are now being
submitted to the Board to receive and file. Districts 1 & 5 (AH)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to receive and file: the following original executed Amphitheater Rental Agreements:
A) AEG Live SE, LLC, Barenaked Ladies concert, Sunset Cove
Amphitheater, for the period July 10, 2015, through July 11, 2015; and
B) AEG Live SE, LLC, Slightly Stoopid concert, Sunset
Cove Amphitheater, for the period July 25, 2015, through July 26, 2015.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Amphitheater Rental Agreements have been
fully executed on behalf of the Board of County Commissioners (Board) by the
Director/Assistant Director of the Parks and Recreation Department in
accordance with Resolution 2011-1960, and are now being submitted to the Board
to receive and file. These events helped to offer a balanced schedule of events
which promote the quality of life in the communities we serve. An estimated
7,900 people attended the event produced under these Amphitheater Rental
Agreements. District 5 (AH)
4. Staff recommends
motion to receive and file: the
following original executed
Sound and Light Production Services Contractor Agreements:
A) Blackwood Productions, LLC, Barenaked Ladies concert, Sunset Cove
Amphitheater, for the period July 10, 2015, through July 11, 2015;
B) Blackwood Productions, LLC, Slightly Stoopid concert, Sunset Cove
Amphitheater, for the period July 25, 2015, through July 26, 2015; and
C) Blackwood Productions, LLC, C3: Coastal Cleanup and concert, Seabreeze
Amphitheater, on September 19, 2015.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Sound
and Light Production Services Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the Director/Assistant Director of the
Parks and Recreation Department in accordance with Resolution 2009-0592,
amended by Resolutions 2010‑0645 and 2014‑0167, and are now being submitted to the Board to receive and file. Districts
1 & 5 (AH)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to receive and file: the following original executed Sponsorship
Agreement:
Food Truck Invasion Inc. cash sponsorship of a series of 10, Family
Nights with Food Truck Invasion, Sunset Cove Amphitheater, for the period
September 2, 2015, through January 20, 2016.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. This Sponsorship Agreement has been fully
executed on behalf of the Board of County Commissioners (Board) by the Director/Assistant Director of the
Parks and Recreation Department in accordance with Resolution 2008-0442, and is
now being submitted to the Board to receive and file. These sponsored events
help offer a balanced schedule of events which promote the quality of life in the
communities we serve. District 5 (AH)
6. Staff recommends
motion to receive and file: the following original executed Tee Time Advertising and Sales
Agreement:
Distinct Software Solutions, LLC, for the period October 1, 2015,
through September 30, 2016.
Summary: In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating department as a Receive and File agenda item. This
Tee Time Advertising and Sales Agreement has been fully executed on behalf of
the Board of County Commissioners (Board) by the Director/Assistant Director of
Parks and Recreation in accordance with Resolution 2013-1607, and is now being
submitted to the Board to receive and file. This Agreement helps to sell tee
times at Okeeheelee Golf Course and Park Ridge Golf Course at non-peak times
that would otherwise not be sold. Districts
3 & 5 (AH)
7. Staff recommends
motion to approve: Second Amendment to Interlocal Agreement with the
City of Belle Glade in an amount not-to-exceed $667,514 for funding of the
Belle Glade Marina Project – Phase II to change the project scope to include
additional asphalt resurfacing and to upgrade the campground electrical system,
and extend the project completion date from January 15, 2016 to June 30, 2016. SUMMARY:
This Second Amendment to
Interlocal Agreement R2013-0938, as amended by R2014-0297, provides for a scope
change to include additional asphalt
resurfacing, an upgrade to the campground electrical system and a five
month extension to the project completion date from January 15, 2016 to June 30, 2016. This Amendment to
the Interlocal Agreement was requested by the City of Belle Glade to allow them
additional time for project completion due to the change in project scope. All other terms of the Interlocal Agreement
including funding not-to-exceed $667,514 remain the same. Funding is from the
2002 $50 Million Recreation and Cultural Facilities Bond. District 6 (PK)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve:
Interlocal Agreement for Use of Village Facilities with the Village of Royal
Palm Beach for exclusive use and possession of two fire stations for one year,
effective retroactively to October 1, 2015. SUMMARY: The Fire/Rescue Municipal
Service Taxing Unit (MSTU) encompasses the unincorporated areas of Palm Beach
County plus the incorporated areas within the municipal boundaries of
municipalities that have opted to join the MSTU. The County currently
provides fire-rescue services to the Village of Royal Palm Beach through the
Village’s participation in the Fire/Rescue MSTU. The Village owns the two
fire stations that the County uses to provide fire-rescue services to the
Village, and the County has been making monthly payments to the Village for its
exclusive use and possession of these two fire stations. The County
intends to purchase these two fire stations within the next year, and this
Agreement allows for the continuation of monthly payments to the Village until
the successful closing on the purchase and sale of these two facilities.
The monthly fee for each station is $9,375, which is equivalent to the payments
that have been made to the Village for the past five years. The previous
Agreement that provided for these payments expired on September 30, 2015.
District 6 (SB)
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: the executed 2014/2015 Amendment 1 of the
Agreement with the State of Florida, Office of the Attorney General (Grant No. V110-14149) to receive $139,378 to continue funding services for
crime victims for the period of October 1, 2015, through September 30, 2016.
SUMMARY: The State of Florida, Office of the Attorney General is the
pass through agency for the Victims of Crime Act (VOCA). The VOCA grant provides free services to
victims of crime in Palm Beach County including crisis counseling, criminal
justice support, and assistance with applying for Victims Compensation,
emergency legal advocacy, and crisis intervention. R2006-009 authorized the
County Administrator or designee to execute operational agreements with the
State of Florida, Office of the Attorney General, Bureau of Advocacy and Grant
Management on behalf of the Palm Beach County Board of County Commissioners. This
grant requires a 20% in-kind match ($34,845) that is included in the FY 2016
budget. Countywide (JB)
2. Staff recommends
motion to receive and file: an executed Amendment No. R1A1 to Contract No.
COH8Z with the State of Florida, Department of Health.
The amendment incorporates specific units of service, minimum levels of
performance and criteria, supportive documentation requirements, and
deliverables that are quantifiable, measurable, and verifiable. SUMMARY: On June 25, 2014, Public Safety’s Division of
Victim Services executed a contract renewal of the COH8Z grant in the amount of
$846,117 beginning July 1, 2014 and ending June 30, 2017. The COH8Z grant
provides funding for two advocates, a Sexual Assault Nurse Examiner (SANE)
Program Coordinator, SANE stand by pay, a licensed therapist, and medical
supplies for the Butterfly House, the forensic exam facility, and related
support expenses. The grant funded staff
assist sexual assault victims with crisis stabilization, advocacy, forensic
examinations, trauma therapy, and medical treatment. Amendment R1A1 was fully executed by the
State of Florida, Department of Health on July 20, 2015. Amendment R1A1 seeks to further clarify and incorporate
specific units of service, minimum levels of performance and criteria,
supportive documentation requirements, and deliverables that are quantifiable,
measurable, and verifiable. R2011-1223 authorized the County Administrator or
designee to execute contracts and amendments utilizing funding from the State
of Florida, Department of Health on behalf of the Palm Beach County Board of
County Commissioners. The original
executed contract amendments were not returned from the State of Florida until
September 17, 2015. Countywide (JB)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to receive and file: eleven Grant Adjustment Notices (GAN)
numbered 1 through 11 for the grant from the U.S. Department of Justice (DOJ),
Office on Violence Against Women (OVW), Grants to
Encourage Arrest Policies and Enforcement of Protection Orders Program (GTEA)
(2014-WE-AZ-0011), which authorized expenditure requests and facilitated
administrative filing through September 30, 2015:
A) GAN No. 1
Change Grantee Contact;
B) GAN No. 2
Request for Grant Staff Overtime Approval;
C) GAN No. 3
Request for Clearance;
D) GAN No. 4
Previous Award Close Out Notice;
E) GAN No. 5
Training;
F) GAN No. 6
Notification to start new Grant;
G) GAN No. 7
Training;
H) GAN No. 8
Training;
I) GAN No. 9
Training;
J) GAN No. 10
Training; and
K) GAN No. 11
Training.
SUMMARY: As per
grant guidelines certain expenditures require approval from the OVW GTEA grant
manager. The approval process is
facilitated by drafting a GAN and submitting it through the OVW’s Grant
Management web portal. Through the administration of this grant, the filed GANs
ranged from a change of contact persons to the seeking of approval for specific
training opportunities. The approved grant budget, total grant, and scope of
work remained the same. The filings of the GANs to the County were
delayed because of changes in personnel. R2014-1633 authorized the County
Administrator or designee to execute future awards, contract, sub-recipient
agreements and sub-contracts and amendments/modifications utilizing funding
from the DOJ, OVW on behalf of the Board of County Commissioners. Countywide (JB)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
4. Staff recommends
motion to:
A) approve the following contracts for professional
services with agencies to provide drug testing and substance abuse treatment
for individuals referred by the Adult Drug Court and Delinquency Drug Court for
the period October 1, 2015, through September 30, 2018:
1. Counseling Services of Lake Worth Inc. for
a total not-to-exceed amount of $151,800; and
2. Drug Testing and Counseling Services, Inc.
for a total not-to-exceed amount of $890,175; and
3. The Center for Family Services of Palm
Beach County, Inc. for a total not–to-exceed amount of $189,390; and
4. Drug Abuse Foundation of Palm Beach
County, Inc. for a total not-to-exceed amount of $213,450;
B) approve a Contract for professional services with South
County Mental Health Center, Inc. for a total not-to-exceed amount of $67,500
to provide screening, diagnosis, psychiatric services and medication management
for adult drug court participants for the period October 1, 2015, through
September 30, 2018;
C) approve a Contract for professional services with Drug Abuse
Treatment Association, Inc. for a total not-to exceed amount of $153,000 to
provide drug abuse and psychiatric treatment
for the Delinquency Drug Court for the period October 1, 2015, through September 30, 2018; and
D) authorize the County Administrator, or her designee, to
execute minor amendments and administrative documents associated with the above
contracts, on behalf of the Board of County Commissioners, after approval of
legal sufficiency by the County Attorney’s Office, and within budgeted
allocations.
SUMMARY: In May 2015, the Justice Services Division
solicited proposals to provide drug treatment and testing services to
individuals referred by the Adult and Delinquency Drug Courts. These contracts
will provide drug rehabilitation services to approximately 250 individuals
supervised by the Drug Court. These contracts will be offset by funding
provided by the Criminal Justice grants ($112,185), Drug Abuse Trust Fund
($67,433), Crime Prevention Trust Fund ($154,382) user fees collected from the
adult drug court participants ($150,000), and the remainder from ad valorem
funds ($71,105). Countywide (JB)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
5. Staff recommends
motion to:
A) accept the Urban Area Security
Initiative (UASI) Grant 2014 Award Letter with the City of Miami to receive an
additional $11,256.14 in reimbursable grant funding to conduct specialized
Emergency Management training to assist Palm Beach County in the response and
recovery of local disaster events for the period August 18, 2015 through April
30, 2016; and
B) approve a Budget Amendment of $11,257 in the Urban Areas Security Initiative
Grant Fund to recognize the additional grant funds.
SUMMARY: The
award letter from the City of Miami approves the allocation of additional
funding from the UASI 2014 grant (Agreement No. 15-DS-P8-11-23-02-453) to Palm
Beach County bringing the total award to $195,164.14. The additional funds will
be used to conduct one training class titled “L-952 All Hazards Position
Specific Logistics Section Chief.” This
training will greatly enhance Palm Beach County’s response and recovery
capabilities during a disaster. These additional funds were allocated by the
City of Miami to be used specifically for planning, training and exercises and
must be expended no later than April 30, 2016. No County matching funds are
required. Countywide (JB)
AA. PALM
TRAN
1. Staff recommends
motion to:
A) adopt
a Resolution of the Board
of County Commissioners of Palm Beach County (BCC), Florida, approving
Supplemental Number 3 Joint Participation Agreement (JPA) (FM NO. 430296-1-
Contract No. AQF65) with the State of Florida Department of Transportation (FDOT),
in the amount of $624,000 to provide additional funding to assist mass transit
operating in the Glades Region area of Palm Beach County; establishing an
effective date;
B) ratify the Mayor’s signature on the EXTENSION OF
TIME–Joint Participation Agreement (JPA)–Contract: AQF65 that extended the JPA
one additional year through September 30, 2016;
C) approve an upward Budget Amendment of $424,000 in the Palm Tran Grants Fund (1341)
to reconcile the FY 2016 Budget to the actual grant award; and
D) approve an upward Budget Amendment of $424,000 in the Palm Tran
Operating Fund (1340) to recognize the transfer from the Palm Tran Grants Fund
(1341).
Summary: On August 16, 2011, the BCC approved an Agreement (R2011-1235 for
$863,400) with FDOT to provide transit corridor grant funds to allow Palm Tran
to provide increased service frequency between South Bay and Canal Point for
the period of September 15, 2011, through August 31, 2014. FDOT has now issued
Supplemental Number 3 JPA FM No. 430296-1 for additional funds to cover the
cost of extended service in the Glades Region through September 30, 2016. This JPA will provide operating funding in
the amount of $624,000 bringing the Agreement total to $3,214,200. No County funds are required as a match to
this grant. The emergency signature
process was utilized because there was not sufficient time to submit the
Extension of Time form through the regular agenda item process to meet FDOT’s
September 30, 2015 deadline. District 6 (DR)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
BB. YOUTH
SERVICES
1. Staff
recommends motion to approve:
A) Amendment No. 2 to Contract with Youth
Empowerment Center Services with For the Children, Inc. (R2014-1978, as
previously amended R2015-0347), increasing funding by $155,000 for the period
beginning October 1, 2015, through September 30, 2016; and
B) Budget Transfer of $15,000 in the General Fund
from the Head Start Match reallocation (Unit 1451) for new
evidence-based/promising programming to Lake Worth YEC (Unit 7683) program to
fund the cost associated with this Amendment.
SUMMARY: On December 16, 2014, Palm Beach County entered into an Agreement with For the Children, Inc. to provide funding for the Youth Empowerment Center located within the City of Lake Worth. The center incorporates teen-specific programs such as: employment services, educational opportunities, tutoring, mentoring, audio visual production and marketing, computer hardware technology and a variety of other crime prevention components. This Amendment will extend the term of the agreement for a one-year period from October 1, 2015, through September 30, 2016, and provide the same level funding as FY15 for existing programming, as well as provide an additional $15,000 in funding to implement new evidence-based/promising programming. District 7 (HH)
CC. COMMISSION ON ETHICS
1. Staff recommends
motion to approve: a Memorandum of Understanding (MOU) with
the Lake Worth Community Redevelopment Agency and Palm Beach County to engage
the services of the Palm Beach County
Commission on Ethics. SUMMARY: The Lake Worth Community Redevelopment
Agency (Lake Worth CRA) agreed to subject itself to the jurisdiction and
authority of the Commission on Ethics and its Executive Director. This MOU
identifies the roles and responsibilities of the Commission on Ethics and the
Lake Worth CRA in implementing the Palm Beach County Code of Ethics, and
establishes a schedule of fees to be paid by the Agency to the County in
exchange for services. As required by
the Commission on Ethics Ordinance, all fees paid under this agreement must be
used to fund Commission on Ethics operations. The MOU is subject to final
approval of the Board of County Commissioners. District 3 (LB)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
DD. INTERNAL AUDITOR
1. Staff recommends motion
to receive and file:
A) Audit reports reviewed by the Audit Committee at its September 16, 2015
meeting as follows:
1.
2015-14
Cooperative Extension Service - Procurement to Payment;
2.
2015-15
Cooperative Extension Service - Performance Management;
3.
2015-16
Environmental Resources Management - Environmental Enhancement and Restoration;
4.
2015-17
Office of Small Business Assistance - Revenue Management;
5.
2015-18
Office of Small Business Assistance - Performance Management;
6.
2015-19
Economic Sustainability - Procurement to Payment;
7.
2015-20
Metropolitan Planning Organization - Procurement to Payment;
8.
2015-21
Metropolitan Planning Organization - Performance Management; and
B) Audit Work Plan for FY 2016.
SUMMARY: Ordinance 2012-011 requires the Internal Audit
Committee to review audit reports prior to issuance. Ordinance 2012-012 requires the County
Internal Auditor to send those reports to the Board of County
Commissioners. At its meeting on September 16, 2015, the Committee reviewed and
authorized distribution of the audit reports. We are submitting these reports to the Board
of County Commissioners as required by the Ordinance. The Audit Committee also reviewed and
approved the proposed annual audit work plan for FY 2016 with the provision
that there be further discussions in subsequent Audit Committee meetings on the
methodologies used in developing the audit plan. Countywide (PFK)
NOVEMBER 17, 2015
3. CONSENT
AGENDA APPROVAL
EE. SHERIFF
1. Staff recommends
motion to approve: a
Budget Transfer of $360,796 from the Law Enforcement Trust Fund (LETF) to the
Palm Beach County Sheriff’s Office (PBSO). SUMMARY: Florida Statute 932.7055(5) provides
that the seizing agency shall use Forfeiture proceeds for school resource
officer, crime prevention, safe neighborhood, drug abuse education and
prevention programs, or for other law enforcement purposes, which include
defraying the cost of protracted or complex investigations, providing additional
equipment or expertise, purchasing automated external defibrillators, and
providing matching grant funds. F.S. 932.7055(5) also requires that no less
than 15% of the LETF’s previous year’s revenues be used for the support or
operation of drug treatment, drug abuse education, drug prevention, crime
prevention, safe neighborhood and school resource officer programs of various
non-profit organizations. The PBSO’s FY 2016 estimated donation requirement is
$179,499. The PBSO’s support of these programs exemplifies its strong
commitment to the prevention and reduction of crime throughout the communities
it serves and its desire to put money back into these communities to support
organizations that provide such services. The
year-to-date transfer for all donations to outside organizations after approval
of this item is $360,796. The
funds requested are to aid PBSO and qualified organizations that meet the
requirements set forth in F.S. 932.7055. Use of LETF requires approval by the
Board, upon request of the Sheriff. The
current State LETF balance is $1,956,646. Approval of this request will reduce
the State Law Enforcement Trust Fund balance to $1,595,850. The
PBSO certifies that the use of these funds is in accordance with F.S.
932.7055. Below is a table indicating
the organizations the PBSO seeks to fund and the corresponding amount of
funding proposed per respective organization or agency. No new positions are needed and no additional
County funds are required. Countywide (JB)
|
ORGANIZATION |
AMOUNT |
|
College For Kids, Inc. |
$50,000 |
|
Clinics Can Help, Inc. |
$18,000 |
|
Faith Hope Love Charity,
Inc. |
$25,000 |
|
Family Promise of North
Central/Palm Beach County, Inc. |
$5,000 |
|
Florida Sheriffs Youth
Ranches, Inc. |
$130,000 |
|
Gratitude House, Inc. |
$10,000 |
|
$10,000 |
|
|
H.A.C.E.R. Ministry, Inc. |
$17,000 |
|
KidSafe Foundation, Inc. |
$5,000 |
|
Lost and Found of Palm
Beach County, Inc. |
$12,000 |
|
National Campaign to Stop
Violence, Inc. |
$18,000 |
|
Palm Beach County
Substance Abuse Coalition, Inc. |
$2,596 |
|
Palm Beach Recovery
Coalition, Inc. |
$25,200 |
|
Safety Council of Palm
Beach County, Inc. |
$3,000 |
|
Wounded Warriors of South
Florida, Inc. |
$25,000 |
|
Young Women’s Christian
Association of Palm Beach County, Florida |
$5,000 |
|
Total Amount |
$360,796 |
* * * * * * * * * * * *
NOVEMBER 17, 2015
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive
and file: Proof of publication)
NONE
* * * * * * * * * * * *
NOVEMBER 17, 2015
A. ADMINISTRATION
1. REVISED SUMMARY & BACKUP: Staff
recommends motion to adopt: a Resolution of the Board of County
Commissioners of Palm Beach County, Florida in support of the Federal
Metropolitan Planning Enhancement Act. SUMMARY: The Board has requested that a resolution
supporting the Federal Metropolitan Planning Enhancement Act (H.R. 5467),
introduced by Congresswoman Lois Frankel, be brought to the Board for
consideration. The legislation would increase the amount of available funding
to designated high performing metropolitan planning organizations (MPOs). The
Treasure Coast Regional Planning Council passed a similar resolution at their
October 16, 2015 meeting. Countywide (DW)
B. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida,
approving the issuance of not exceeding $50,000,000 Housing Finance Authority
of Palm Beach County, Florida (the “Authority”), Homeowner Revenue Bonds,
Multiple Series (the “Bonds”) within the meaning of Section 147(f) of the
Internal Revenue Code of 1986, as amended, the proceeds of which are to be used
to implement its Single Family Homeowner Program (the "Program"),
which Program is for the purpose of providing financing to qualified homebuyers
of single family residential housing facilities within the Authority's area of
operation; and providing an effective date. SUMMARY: To implement the
Program, the Authority may issue Bonds in one or more series or the Authority
may elect to issue mortgage credit certificates in lieu of Bonds. Prior
to the issuance of any Bonds, the Authority will seek approval from the Board
of County Commissioners (BCC) in accordance with Section 2-190, Palm Beach
County Code of Ordinances. The Program will provide financing to
qualified applicants for the purchase of single family owner-occupied homes
within the Authority’s area of operation. The financing will be in the form of below
market interest rate mortgage loans if Bonds are issued, or mortgage credit
certificates that allow a first time homebuyer a dollar-for-dollar credit
against their Federal income tax liability up to $2,000 annually for the term
of their first mortgage loan as long as they stay in the home as their
principal residence. It is estimated that 300 first time homeowners will
benefit from the Program over a three year origination period. In 2015,
the income limit for a one or two person household applying to the Program is
$78,720, and the income limit for households having three or more persons is
$91,840. Income limits are adjusted
annually by the U.S. Treasury Department.
Neither the taxing power nor the faith and credit of the County, nor
any County funds, shall be pledged to pay principal or redemption premiums, if
any, or interest on the Bonds. (HFA of PBC) Countywide (PFK)
NOVEMBER 17, 2015
5. REGULAR
AGENDA
C. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve: Contract with Motorola Solutions, Inc. (Motorola) in
the amount of $20,173,096 for the P25 Trunked Simulcast Countywide Public Radio
System (System). SUMMARY: In April 2015, the
Board approved the issuance of a Request for Proposal (RFP) for the County’s
P25 Trunked Simulcast Countywide Public Radio System Project. The Selection
Committee selected Motorola as its recommended awardee in mid-July, and on
September 1, 2015, the Board of County Commissioners ratified the selection and
authorized Staff to commence negotiations. This Contract identifies a Total
System Price of $20,173,096 which includes: 1)
scope additions in the amount of $939,014;
2) scope deletions in the deductive amount of $325,744;
3) future purchases (which would have been required regardless of the vendor
chosen) in the amount of $1,454,113 that have
been added to leverage the large system discount and saving the County an additional
$410,442; 4) all discounts offered in
Motorola’s response to the RFP in the deductive amount of $8,400,000; and 5)
Life Cycle Services (Software Support and Technology Refresh for 15 years) in
the amount of $3,275,227. The Total
System Price is funded from the 800 MHz System Renewal/Replacement Fund except
for $564,436.53 which is being funded by Palm Beach County Fire Rescue. The Contract
requires Final System Acceptance by June 1, 2017. The Contract also includes
the form of, and pricing for, a Maintenance Service Agreement which will become
effective upon Final Acceptance and extend for 16 years thereafter. Only the System Price is being funded as part of this
approval as the System Maintenance Agreement will be executed and then
encumbered on an annual basis as provided for in this Contract. Motorola
is a global firm with U.S. headquarters in Illinois. There is no SBE
participation in this Contract and participation was not a requirement of the
Request for Proposals due to lack of available vendors which can perform the
work. (FDO Admin) Countywide (MJ)
D. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve:
A) a Budget Amendment of $18,805,000 in the $18.8M NAV Public Imp
Tax Rev Bond 15B CP, Max Planck Fund to establish the budget for bond proceeds
and costs of issuance;
B) a Budget Amendment of $323,713 to establish the budget for interest
expense in the 18.8M NAV Public Imp Tax Rev Bond 15B DS, Max Planck Fund; and
C) a Budget Transfer of $323,713 in the General
Fund to transfer from Contingency Reserves to the 18.8M NAV Public Imp Tax Rev
Bond 15B DS, Max Planck Fund to provide budget for the initial interest payment
for FY 2016.
SUMMARY: On September 1, 2015, the Board approved Resolution No. R2015-1102, which authorized the issuance of the Series 2015B
bonds. The Series 2015B bonds are
for the purpose of funding a grant to the Max Planck Florida Corporation (MPFC)
and to pay the cost of issuance of the bonds.
The bonds, issued for a 10 year term at 2.73%, will provide the amount
needed to fully fund the County’s grant commitment to Max Planck. The annual
debt service is $2.176 million and an interest payment of $323,713 will begin
FY 2016. These budget amendments will set up the budget for the sale of the
Series 2015B Bonds. Countywide (PFK)
* * * * * * * * * * * *
NOVEMBER 17, 2015
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
NOVEMBER 17, 2015
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
NOVEMBER 17, 2015
A. District
1 - COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER MARY LOU BERGER
F. District
6 - COMMISSIONER MELISSA MCKINLAY
G. District 7 - COMMISSIONER PRISCILLA A.
TAYLOR
ADD-ON: Request approval to present off-site, a
Proclamation declaring November 2015 as “Veterans Appreciation Month” in Palm
Beach County.
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."