BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

MAY 5, 2015

TUESDAY COMMISSION

9:30 A.M. CHAMBERS

1. CALL TO ORDER

A. Roll Call

B. Invocation

C. Pledge of Allegiance

2. AGENDA APPROVAL/SPECIAL PRESENTATIONS

A. Additions, Deletions, Substitutions

B. Adoption

C. Special Presentations (Page 6)

3. CONSENT AGENDA (Pages 7 - 26)

4. REGULAR AGENDA (Page 27)

5. BOARD APPOINTMENTS (Page 28)

6. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 29)

7. STAFF COMMENTS (Page 30)

8. COMMISSIONER COMMENTS (Page 31)

9. ADJOURNMENT (Page 31)

* * * * * * * * * * *

MAY 5, 2015

TABLE OF CONTENTS

SPECIAL PRESENTATIONS - 9:30 A.M.

Page 6

2C-1 49^th Annual Employee Service Awards

2C-2 Gold Level Worksite Wellness Award for Comprehensive Tobacco Cessation Benefits

2C-3 Building Safety Month

2C-4 International Internal Audit Awareness Month

2C-5 Emergency Medical Services Week

2C-6 The Great Give

2C-7 Certificate of Appreciation to Dr. Dennis P. Gallon

2C-8 National Travel and Tourism Week

2C-9 Trauma Awareness Month

2C-10 Grassy Flats Restoration Partnerships

2C-11 Small Business Week

2C-12 Juror Appreciation Month

CONSENT AGENDA

A. ADMINISTRATION

Page 7

3A-1 Resolution of the Board of County Commissioners of Miami-Dade County supporting 2015 State and Federal Energy and Climate Legislative programs

3A-2 Health Facilities Authority reappointment

3A-3 CareerSource Palm Beach County Youth and Young Adult Outreach Committee appointment

Page 8

3A-4 Resolution approving CareerSource Palm Beach County FY 2015-2016 Budget

B. CLERK & COMPTROLLER

Page 8

3B-1 Warrant list

3B-2 Minutes

3B-3 Contracts and claims settlements list

3B-4 Change orders, work task orders, minor contracts, final payments, etc.

Page 9

3B-5 List of Finance Department records which have been converted to an electronic format

C. ENGINEERING & PUBLIC WORKS

Page 9

3C-1 Work Orders for two projects with Community Asphalt Corp.

3C-2 Interlocal Agreement with the City of West Palm Beach associated with street light repairs on the Palm Beach Lakes Boulevard Bridge over the FEC railway

D. COUNTY ATTORNEY

Page 10

3D-1 Authorize Tax Collector to identify and collect any sources of funds to compensate the County from damages arising from the foreclosure crisis

E. COMMUNITY SERVICES

Page 10

3E-1 Business Associate Agreement with Southeast Florida Behavioral Health Network, Inc. associated with the U.S. Health Insurance Portability and Accountability Act

3E-2 Amendment No. 2 with FoundCare, Inc. for Ryan White Part A HIV Health Support Services

MAY 5, 2015

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

F. AIRPORTS

Page 11

3F-1 Contract with Community Asphalt Corp. for miscellaneous pavement rehabilitation and reconstruction at Palm Beach County Park (Lantana)

3F-2 Amendment No. 7 with The Morganti Group, Inc. for terminal improvements at PBIA

3F-3 Extension of Time to a Joint Participation Agreement with the Florida Department of Transportation: Extend Runway 9R/27L EIS and Design Golfview at PBIA project

Page 12

3F-4 Amendment No. 4 with AECOM Technical Services, Inc. for continued professional planning and design services relating to the Airports Capital Improvement Program

3F-5 Amendment No. 5 with The Weitz Company, LLC for terminal improvements at PBIA

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET - None

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 13

3H-1 Assignment Agreement with Florida Department of Health – Palm Beach County and the Health Care District of Palm Beach County associated with adult and pediatric primary care medical services at the Senator Philip D. Lewis Center

Page 14

3H-2 Receive and file eight standard agreements for the Facilities Development & Operations Department

3H-3 Deleted

3H-4 Utility Easement Agreement in favor of Florida Power & Light for underground electrical services, above ground switch cabinet and transformer to service the Jim Barry Light Harbor Park

Page 15

3H-5 Contract with Ralph Della-Pietra, Inc. for the Sunset Cove Amphitheater Ticket Office and Alternations project

3H-6 Second Amendment with St. Lucie County associated with the County’s 800 MHz Radio System

Page 16

3H-7 Resolutions and Restated Lease Agreements with Lutheran Services Florida, Inc. associated with Head Start program services

Page 17

3H-8 Communication Tower Agreement with the City of West Palm Beach

I. ECONOMIC SUSTAINABILITY - None

J. PLANNING, ZONING & BUILDING - None

K. WATER UTILITIES

Page 18

3K-1 Budget Amendments/Transfer relating to Water Utilities Revenue Bonds

3K-2 Consultant Services Authorization No. 8 for CD03 South County Water Services Replacement Phase 4 project with Mock Roos and Associates, Inc.

3K-3 Change Order No. 4 with Hinterland Group, Inc. for the Wastewater Lift Stations Rehabilition project 2012

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 19

3L-1 Contract with InWater Research Group, Inc. associated with an inwater sea turtle population assessment in Lake Worth Lagoon

3L-2 Grant Agreement with the Florida Fish and Wildlife Conservation Commission associated construction of the Juno Pier artificial reef

MAY 5, 2015

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

M. PARKS & RECREATION

Page 20

3M-1 Receive and file one Amphitheater Rental Agreement

N. LIBRARY - None

P. COOPERATIVE EXTENSION SERVICE - None

Q. CRIMINAL JUSTICE COMMISSION

Page 20

3Q-1 Grant Adjustment Notice No. 11 with the U.S. Department of Justice, Office of Justice Programs to allow grant funds to pay for a Youth event

Page 21

3Q-2 Second Amendment with the Office of the Public Defender relating to community reentry services

R. HUMAN RESOURCES - None

S. FIRE RESCUE

Page 21

3S-1 Ratify Grant Application for Stryker Power-Pro stretchers and stretcher loading systems to the Florida Department of Health Emergency Medical Services 2014 Grant program

Page 22

3S-2 Appointment/Reappointments to the Regional Hazardous Materials Oversight Committee

T. HEALTH DEPARTMENT - None

U. INFORMATION SYSTEMS SERVICES

Page 22

3U-1 Software License and Professional Agreement with the Government of the U.S. Virgin Islands for continued development and maintenance of a Business License Web Application

Page 23

3U-2 First Amendment with The Raymond F. Kravis Center for the Performing Arts, Inc. associated with network services

3U-3 Third Amendment with the Health Care District of Palm Beach County associated with network services

V. METROPOLITAN PLANNING ORGANIZATION - None

W. PUBLIC AFFAIRS - None

X. PUBLIC SAFETY

Page 23

3X-1 Federally-Funded Subgrant Agreement with the Florida Division of Emergency Management associated with the Community Emergency Response Team (CERT) program

Page 24

3X-2 Federally-Funded Subgrant Agreement with the Florida Division of Emergency Management associated with the associated with the Citizens Corps program

3X-3 Receive and file three standard agreements for the Public Safety Department

Y. PURCHASING - None

Z. RISK MANAGEMENT - None

AA. PALM TRAN - None

MAY 5, 2015

TABLE OF CONTENTS

CONSENT AGENDA CONTINUED

BB. YOUTH SERVICES

Page 25

3BB-1 First Amendment with the City of Belle Glade relative to the Youth Empowerment Center college tour costs

CC. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY

Page 26

3CC-1 Federally-Funded Subgrant Agreement with Florida Division of Emergency Management for construction of canal improvements

REGULAR AGENDA

CLERK & COMPTROLLER

Page 27

4A-1 Comprehensive Annual Finance Report

TOURIST DEVELOPMENT COUNCIL

Page 27

4B-1 Tourist Development Ordinance

CRIMINAL JUSTICE COMMISSION

Page 27

4C-1 Resolution to support Stepping Up: A National Initiative to Reduce the Number of People with Mental Illnesses in Jails

BOARD APPOINTMENTS (Page 28)

MATTERS BY THE PUBLIC – 2:00 P.M. (Page 29)

STAFF COMMENTS (Page 30)

COMMISSIONER COMMENTS (Page 31)

ADJOURNMENT (Page 31)

MAY 5, 2015

2C. SPECIAL PRESENTATIONS – 9:30 A.M.

1. 49^th Annual Employee Service Awards

2. Special Presentation to the Palm Beach County Board of County Commissioners’ Employee Wellness Program for having been selected by the Florida Tobacco Cessation Alliance to receive the “Gold Level Worksite Wellness Award for Comprehensive Tobacco Cessation Benefits”

3. Proclamation declaring May 2015 as “Building Safety Month” in Palm Beach County. (Sponsored by Commissioner Valeche)

4. Proclamation declaring May 2015 as “International Internal Audit Awareness Month” in Palm Beach County. (Sponsored by Commissioner Valeche)

5. Proclamation declaring May 17 – 23, 2015 as “Emergency Medical Services Week” in Palm Beach County. (Sponsored by Commissioner Burdick)

6. Proclamation declaring support for the Great Give, May 5 – 6, 2015. (Sponsored by Commissioner Burdick)

7. Certificate of Appreciation presented to Dr. Dennis P. Gallon for his outstanding service as President of Palm Beach State College since July 14, 1997. (Sponsored by Mayor Vana)

8. Proclamation declaring May 2 – 10, 2015 as “National Travel and Tourism Week” in Palm Beach County. (Sponsored by Mayor Vana)

9. Proclamation declaring May 2015 as “Trauma Awareness Month” in Palm Beach County. (Sponsored by Vice Mayor Berger)

9A ADD-ON: Proclamation declaring May 2015 as “Amyotrophic Lateral Sclerosis (ALS) Awareness Month” in Palm Beach County. (Sponsored by Vice Mayor Berger)

10. Proclamation recognizing the Grassy Flats Restoration Partnerships. (Sponsored by Commissioner Taylor)

11. Proclamation declaring May 4 – 8, 2015 as “Small Business Week” in Palm Beach County. (Sponsored by Commissioner Taylor)

12. Proclamation declaring May 2015 as “Juror Appreciation Month” in Palm Beach County. (Sponsored by Commissioner Abrams)

* * * * * * * * * * * *

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

A. ADMINISTRATION

1. Staff recommends motion to receive and file: Resolution No. R-266-15 of the Board of County Commissioners of Miami-Dade County, supporting the 2015 State and Federal Energy and Climate Legislative Programs of the Southeast Florida Regional Climate Change Compact; incorporating the Compact’s Legislative Programs into Miami-Dade County’s 2015 Federal and State Legislative Packages.

2. Staff recommends motion to approve: reappointment of the following individual to the Health Facilities Authority for the term May 5, 2015 to April 30, 2019:

Nominee Seat No. Seat Requirement Nominated by:

Tenna Wiles 5 Resident of PBC Mayor Vana

Vice Mayor Berger

Comm. Valeche

Comm. Burdick

Comm. Abrams

Comm. McKinlay

Comm. Taylor

SUMMARY: Per Section 154.207, Florida Statutes and Resolution Nos. R77-379, R77-398 and R92-563, the Health Facilities Authority is composed of five (5) members appointed at-large by the Board of County Commissioners (BCC). A memo dated April 9, 2015 was circulated to the BCC notifying the Board that Ms. Wiles’ term on the Authority expired April 30, 2015, and requesting support of Ms. Wiles’ reappointment or asking for additional nominations. No other nominations have been received. Ms. Wiles has disclosed that she is employed by the Medical Society of Palm Beach County, Inc. that has a contract with the County for provision of a disaster recovery workshop. The Health Facilities Authority provides no regulation, oversight, management, or policy-setting recommendations regarding the subject contract. Disclosure of this contractual relationship at a duly noticed public meeting is being provided in accordance with the provisions of Sec. 2-443, of the Palm Beach County Code of Ethics. Countywide (HH)

3. Staff recommends the following appointment: to the CareerSource Palm Beach County (CareerSource) Youth and Young Adult Outreach Committee (Youth Council) for the period May 5, 2015 through May 4, 2018:

Nominee/Appointment	Seat No.	Nominated By
Christopher G. Cothran	12	Florida Power & Light Company (FPL)

Summary: The membership of the CareerSource Youth Council conforms to the requirements of the Workforce Investment Act (WIA) of 1998, WIA 117(h)(1)-(3) and 20 CFR 661.335 and the Workforce Innovation Act of 2000. Per WIA there shall be established, as a subgroup within each local board, a Youth Council appointed by the local board. The Workforce Accountability Act, 445 F.S. approved by the Florida Legislature effective July 1, 2012, requires that CareerSource establish a Youth Council subject to the approval of the Palm Beach County Board of County Commissioners as Chief Elected Official. The CareerSource Youth Council is comprised of 16 members recommended by the CareerSource Board of Directors with representatives appointed in accordance with WIA. Countywide (JB)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

A. ADMINISTRATION (Cont’d)

4. Staff recommends motion to:

A) adopt a Resolution of the Board of County Commissioners of Palm Beach County, Florida approving the CareerSource Palm Beach County (CSPBC) Fiscal Year 2015-2016 Budget in the amount of $13,344,844 for its programs under Public Law 113-128, enacted by Congress effective July 1, 2015 which Act is known as the Workforce Innovation and Opportunity Act (WIOA) of 2014; and

B) approve a waiver from the Statutory Individual Training Account (ITA) requirement.

Summary: The Board of County Commissioners (BCC) of Palm Beach County has designated CSPBC as the Workforce Development Board to design, coordinate, and direct the local workforce development system for Palm Beach County. CSPBC receives Federal funding through the State Department of Economic Opportunity (DEO). Funds are received by the DEO from the US Department of Labor and US Department of Health & Human Services. These are formula funds which are based on the Federal budget and the local population statistics. The DEO requires at least 50% of the Adult and Dislocated WIOA funds to be spent on individual training activities. Due to continued decrease in funding, CSPBC is concerned that the 50% criteria may not be met and as a result is requesting a waiver from the requirement. Although a waiver will be sought, CSPBC will strive to meet the 50% requirement. The Fiscal Year 2015-2016 Budget, in the amount of $13,344,844, includes anticipated revenues from the U.S. Department of Labor of $10,636,762; $2,398,478 from U.S. Department of Health and Human Services for Temporary Assistance for Needy Families; $57,698 from a grant with the School District of Palm Beach County; $251,906 from Palm Beach State College; and $13,040 from Planned Parenthood. Approval of this budget includes an approval to request a waiver of the statutory Individual Training Account requirement from CareerSource Florida. Due to decreased funding, approval for a waiver is necessary to ensure that overall services to participants are not reduced. Countywide (JB)

B. CLERK & COMPTROLLER

1. Staff recommends motion to approve: Warrant List.

2. Staff recommends motion to approve: the following final minutes of the Board of County Commissioners’ meetings:

Meeting Type Meeting Date

Regular March 10, 2015

Zoning March 26, 2015

3. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office. Countywide

4. Staff recommends motion to receive and file: change orders, work task orders, minor contracts, final payments and other items approved by the Contract Review Committee and by the department heads for the Engineering Department; Facilities Development and Operations Department; Water Utilities Department; Environmental Resources Management Department; and the Department of Airports during November 2014. Countywide

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

B. CLERK & COMPTROLLER (Cont’d)

5. Staff recommends motion to receive and file: a list of Clerk & Comptroller (Clerk) Finance Department records which have been converted to an electronic format. SUMMARY: Pursuant to Florida Statutes Chapter 119 “Public Records”, Florida Statutes Section 257.36 “Records and Information Management”, Florida Administrative Code, Chapter 1B-24 and Florida Administrative Code, Chapter 1B-26, the Clerk & Comptroller’s Office has partnered with the County’s Information Systems Services (ISS) Department to convert Clerk & Comptroller (Clerk) Finance Department records into an electronic format. ISS maintains an in-house scanning service which the Clerk’s office elected to use instead of contracting with an outside vendor. After the paper format of the record is converted into an electronic format, and the completeness and accuracy of the electronic version has been verified, the paper format will be destroyed. Each quarter, the Clerk’s Office will provide the Board with a list of those records converted from paper to an electronic format. The electronic records will be maintained according to their required retention schedule under the State of Florida’s General Records Schedule GSI-SL for State and Local Government Agencies. Once the electronic records have met the required retention schedule of the Florida Division of Library and Information Services, the Clerk’s Records Management Liaison Officer will ensure proper disposition of eligible records upon receiving a written approval of certificate of destruction from the Clerk Finance Department’s appointed custodian. Annually, the Clerk’s Office will provide the Board with a list of electronic documents destroyed. Countywide (PFK)

C. ENGINEERING & PUBLIC WORKS

1. Staff recommends motion to approve:

A) Work Order 2013052-030 utilizing Palm Beach County’s (County) Annual Asphalt Milling and Resurfacing Contract R2013-0235 (Contract) with Community Asphalt Corp. (Community) in the amount of $258,000 for County Road 880 from Main Street to the east for approximately two miles; and

B) Work Order 2013052-031 utilizing the County’s Contract with Community in the amount of $268,000 for Corkscrew Boulevard from Ritta Village Boulevard to the south for approximately 1.7 miles.

SUMMARY: Approval of these two Work Orders will allow the contractual services necessary to construct all the improvements. Funding is provided through the ‘Glades Area Roads Repair/Reconstruction’ account within the Five Year Road Program. Per County PPM CW-F-050, these Work Orders exceed the threshold relating to staff approvals of contracts, thus requiring approval from the Board of County Commissioners. District 6 (MRE)

2. Staff recommends motion to approve: an Interlocal Agreement (Agreement) with the City of West Palm Beach (City) to provide for street light repairs on the Palm Beach Lakes Boulevard bridge over the FEC Railway (Project). SUMMARY: Approval of this Agreement will allow the City to reimburse Palm Beach County (County) for making street light repairs along the Project. The County owns and maintains the bridge, but the City owns and maintains the street light system within and upon the bridge. The City does not have the expertise and desires to reimburse the County for making the needed street light repairs. District 7 (MRE)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

D. COUNTY ATTORNEY

1. DELETED: ~~Staff recommends motion to authorize:~~ Anne Gannon, Palm Beach County Constitutional Tax Collector, to identify and collect any sources of funds to compensate the County from any damages arising from the foreclosure crisis and to assist the County in preventing further injuries that may arise from it. SUMMARY: Approval of this motion would allow the Tax Collector and her general counsel and other legal representatives to investigate, participate on behalf of the County in any voluntary discussions with lending institutions, and resolve potential claims. This approval does not authorize the filing of any litigation at this time. Countywide (DMN)

E. COMMUNITY SERVICES

1. Staff recommends motion to receive and file: Business Associate Agreement with Southeast Florida Behavioral Health Network, Inc. (SEFBHN). SUMMARY: Under the U.S. Health Insurance Portability and Accountability Act (HIPAA) of 1996, a HIPAA business associate agreement involves a HIPAA covered entity and a HIPAA business associate. The Agreement protects personal health information in accordance with HIPAA guidelines and facilitates the sharing of protected health information among and between SEFBHN and the County. The Board of County Commissioners has delegated authority to Brad Merriman, Assistant County Administrator to sign these agreements relating to HIPAA. This item is being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s Office to note and receive the executed agreement. (FAA) Countywide (HH)

2. Staff recommends motion to approve: Amendment No. 2 to Contract for Provision of Ryan White Part A HIV Health Support Services with FoundCare, Inc. (R2014-0584), for the period March 1, 2014, through February 28, 2015 to increase funding by $20,300, for a total not to exceed $3,507,423 to reallocate budget between service programs. Summary: This Amendment is necessary to allow for payment of services rendered during the grant year. The reallocation of funds is necessary due to the unexpected demand for housing services during the month of February 2015. Additional funds of $20,300 will be reallocated to Housing Services from the Ryan White program administrative dollars. FoundCare, Inc. Lilia Perez and Quinton Dames serve on a County Advisory Board, the HIV CARE Council. The HIV CARE Council provides no regulation, oversight, management, or policy-setting recommendations regarding the agency contract listed above. Disclosure of these contractual relationships at a duly noticed public meeting is being provided in accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of Ethics. No County funds are required. (Ryan White) Countywide (HH)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

F. AIRPORTS

1. Staff recommends motion to approve: a Contract with Community Asphalt Corp. in the amount of $3,984,047 for the Miscellaneous Pavement Rehabilitation and Reconstruction project at Palm Beach County Park (Lantana) Airport. SUMMARY: This project was advertised utilizing the County’s competitive bid process. On February 24, 2015, five bids were received for the Miscellaneous Pavement Rehabilitation and Reconstruction at Lantana Airport. Of the five (5) bids, Community Asphalt Corp., a Palm Beach County company has been identified as the lowest responsible/responsive bidder in the amount of $3,984,047. The Disadvantaged Business Enterprise (DBE) Goal for this project was established at 14%. Community Asphalt Corp. has committed to 15.7% DBE participation on this project. Florida Department of Transportation grant funding of $2,988,035, Passenger Facility Charge funds of $856,171 and Local Funds of $139,841 are being utilized to fund this project. Countywide (JCM)

2. Staff recommends motion to approve: Amendment No. 7 to the Construction Manager at Risk (CMAR) Contract with The Morganti Group, Inc. for Terminal Improvements at Palm Beach International Airport (PBIA), exercising the first one year renewal option for the continuation of services. SUMMARY: The Contract with The Morganti Group, Inc. for CMAR services for Terminal Improvements at PBIA was approved by the Board on June 4, 2013 (R2013-0663). The Contract is for two years with three one-year renewal options and is a task order based contract for CMAR services at PBIA. The Morganti Group, Inc. is a Danbury, Connecticut, based firm; however, the work will be directly managed by their southeast regional office in Palm Beach County. The contract value to date is $7,521,608. Approval of Amendment No. 7 will allow the County, at its sole discretion, to exercise the first one year renewal option for the continuation of services provided under the CMAR Contract. The Morganti Group, Inc. has committed to 13% Disadvantaged Business Enterprise (DBE) participation for this contract. Countywide (JCM)

3. Staff recommends motion to receive and file: an Extension of Time to the following Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT): Extend Runway 9R/27L (10/28) EIS and Design Golfview at Palm Beach International Airport, Financial Project Number 420340-1-94-01 approved by the Board on October 16, 2007 (R2007-1791), amended March 15, 2011 (R2011-0376), July 19, 2011 (R2011-1020) and July 22, 2014 (R2014-1027 and R2014-1028), is hereby extended until June 30, 2015. SUMMARY: Delegation of authority for execution of the above Extension of Time to the JPA with the FDOT was approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide (AH)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

F. AIRPORTS (Cont’d)

4. Staff recommends motion to approve: Amendment No. 4 to the General Consulting Agreement with AECOM Technical Services, Inc. for Consulting/Professional Services in the amount of $190,140 for the continued performance of professional planning and design services related to the approved Palm Beach County Airports Capital Improvement Program. SUMMARY: The Consulting Agreement (R2014-0031) with AECOM Technical Services, Inc. for general airport planning and design was approved on January 14, 2014 in the amount of $1,641,372 in order to carry out the approved Capital Improvement Programs for the County’s Airports. Approval of Amendment No. 4 will provide an additional $190,140 to complete the following task: Task I Services – Specific Projects: Palm Beach International Airport (PBIA) Air Cargo Apron Rehabilitation Construction Administration Services. AECOM Technical Services, Inc. is a Los Angeles, California based firm; however, the majority of the work to be completed in this agreement will be completed and/or managed through their West Palm Beach and Tampa, Florida offices in conjunction with several Palm Beach County-based subconsultants and firms. AECOM Technical Services, Inc. has committed to 21% Disadvantaged Business Enterprise (DBE) participation for this agreement. Countywide (JCM)

5. Staff recommends motion to approve: Amendment No. 3 to the Construction Manager at Risk (CMAR) Contract with The Weitz Company, LLC for Terminal Improvements at Palm Beach International Airport (PBIA) exercising the first one year renewal option for the continuation of services. SUMMARY: The Contract with The Weitz Company, LLC for CMAR Services for Terminal Improvements at PBIA was approved by the Board on June 4, 2013 (R2013-0664). The Contract is for two years with three one-year renewal options and is a task order based contract for CMAR Services at PBIA. The Weitz Company, LLC is an Iowa based firm; however, the work will be directly managed by their local South Florida office in Palm Beach County. The contract value to date is $4,475,734. Approval of Amendment No. 3 will allow the County, at its sole discretion, to exercise the first one year renewal option for the continuation of services provided under the CMAR Contract. The Weitz Company, LLC has committed to 13% Disadvantage Business Enterprise (DBE) participation for this Contract. Countywide (JCM)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS

1. Staff recommends motion to approve: an Assignment Agreement between Florida Department of Health – Palm Beach County (FDHPBC), the Health Care District of Palm Beach County (HCD) and the County to evidence the County’s consent to the FDHPBC’s assignment of the Interlocal Agreement (R2012-0882) to the HCD, and to evidence the modification of the Interlocal Agreement for the continued provision of adult and pediatric primary care medical services at the Homeless Resource Center n/k/a the Senator Philip D. Lewis Center (Lewis Center) located at 1000 45^th Street. SUMMARY: On January 12, 2010, the County entered into an Interlocal Agreement with the City of West Palm Beach (R2010-0137) for the County’s purchase of City of West Palm Beach owned property on which the Lewis Center would be operated. The purchase agreement contained conditions which required that: (i) the Lewis Center include a health clinic providing access to services on a 24-hour basis, 365 days per year; and (ii) partnerships be entered into with public medical service providers to deliver primary care and basic medical services to the Lewis Center clients after the normal business hours of the public health centers. The Lewis Center includes a 2,773 square foot health clinic (Clinic) for Lewis Center clients only and it is not available to the general homeless population at large. Since the Lewis Center opened in 2012, the FDHPBC has provided the primary medical care and basic medical services for the Lewis Center clients pursuant to Interlocal Agreement (R2012-0882) which expires on July 1, 2015. As a result of organizational and funding changes, the HCD is assuming responsibility for the provision of medical care services at the Lewis Center. This Assignment Agreement: 1) assigns the FDHPBC interests and obligations of the Interlocal Agreement to the HCD effective May 11, 2015, 2) extends the term of the Interlocal Agreement to May 10, 2018, with two successive one-year extension options, 3) updates the Non-Discrimination provision to the County standard, and 4) adds the County’s standard Inspector General provision. All other terms and conditions of the Interlocal Agreement remain the same. (FDO Admin) Countywide (HH)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

2. Staff recommends motion to receive and file:

A) Standard Equipment Use Agreement with the Palm Beach County Sports Commission, Inc. (NAIA Men’s Soccer National Championship);

B) Standard License Agreement for Use of County-Owned Property with Florida Armory National Guard, 254^th Transportation Battalion (Northeast corner of Gun Club Road and Congress Avenue);

C) Standard License Agreement for Use of County-Owned Property with the Palm Beach Jewelry and Antique Show, Inc. (Judicial Center Parking Garage);

D) Standard License Agreement for Use of County-Owned Property with the Curators of the University of Missouri on behalf of the University of Missouri Law Enforcement Training Institute (Animal Care and Control);

E) Standard License Agreement for Use of County-Owned Property with Trump International Golf Club L.C. (Play for Pink Golf Tournament);

F) Standard License Agreement for Use of County-Owned Property with Experience Works, Inc. (810 Datura Street);

G) Standard License Agreement for Use of County-Owned Property with the Safety Council of Palm Beach County, Inc. (North County Senior Center); and

H) Standard License Agreement for Use of County-Owned Property with Margaret Rita Boutros (North County Senior Center)

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item. The standard Agreements, dated from January 6, 2015 to March 17, 2015, have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator or his designee. The Standard License Agreements were approved in accordance with R2010-0333, as amended and approved by the Board on October 1, 2013 (the “Resolution”). The Standard Equipment Use Agreement, dated November 24, 2014, was executed on behalf of the Board by the County Administrator or his designee, in accordance to Board approval on October 1, 2013. These executed documents are now being submitted to the Board to receive and file. (FDO Admin) Countywide (MJ)

3. DELETED

4. Staff recommends motion to approve: a Utility Easement Agreement in favor of Florida Power & Light Company (FPL), for underground electrical services, an above ground switch cabinet and transformer to service the Jim Barry Light Harbor Park located in Riviera Beach. SUMMARY: Jim Barry Light Harbor Park is located south of Blue Heron Boulevard and east of Broadway on the Intracoastal, and includes a boat ramp, trailer parking and pavilions. FPL is replacing overhead lines along Broadway and requires a 660 square foot easement for the placement of underground utilities, and an above ground switch cabinet and transformer to be placed on a concrete pad in the northwest corner of the property. Landscaping will be planted around the electrical improvements. This non-exclusive easement is being granted at no charge as the easement improvements provide service to the Park. (PREM) District 7 (HJF)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

5. Staff recommends motion to approve: Contract with Ralph Della-Pietra, Inc. in the amount of $213,983 for the Sunset Cove Amphitheater Ticket Office and Alterations project. SUMMARY: The Sunset Cove Amphitheater opened in early 2008 to provide local and national entertainment options for the public. The original design did not incorporate ticket booths for sale of tickets or showers for performers. The Contract with Ralph Della-Pietra will incorporate these new elements. This work was competitively bid with Ralph Della-Pietra, Inc. submitting the lowest responsive, responsible bid. Funding for this contract is from Park Impact fees. The total construction duration is 150 calendar days. The goal for Small Business Enterprise (SBE) participation is 15%. The SBE participation in this Contract is 27.7%. Ralph Della-Pietra, Inc. is an SBE, Palm Beach County Company. (Capital Improvements Division) District 5 (JM)

6. Staff recommends motion to approve: a Second Amendment to Agreement (R2005-0994) with St. Lucie County, a political subdivision of the State of Florida, (St. Lucie) to extend the term of the Agreement for interoperable radio communications through the countywide common talk groups of the County’s 800 MHz Radio System to May 15, 2020. SUMMARY: The Agreement, which provides the terms and conditions under which St. Lucie can program its radios and utilize the countywide common talk groups for certain inter-agency communications expires on May 15, 2015. The Agreement provides for three renewal options, each for a period of five years. St. Lucie has approved a renewal to extend the term of the Agreement to May 15, 2020, and the renewal now requires Board approval. The terms of the Agreement are standard and have been offered to all municipalities and local branches of State/Federal agencies with 800 MHz trunked radio capabilities. There are no charges associated with the Agreement. St. Lucie is required to pay all costs associated with its subscriber units and to comply with established operating procedures for the System. The Agreement may be terminated by either party, with or without cause with ten days notice. This Second Amendment renews the term, updates the attachments, modifies the provisions on preventative maintenance, provides for disclosure of County Code Section 2-421 - 2-440 establishing the Office of the Inspector General and updates County’s standard contract provisions. Other than the changes set forth herein, all other terms remain the same. (ESS) Countywide (JM)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

7. REVISED SUMMARY: Staff recommends motion to:

A) adopt a Resolution authorizing a Restated Lease Agreement to Lutheran Services Florida, Inc., a not-for-profit 501(c)(3) corporation (LSF) for the provision of Head Start services at 6415 Indiantown Road, Jupiter (Jupiter);

B) approve a Restated Lease Agreement with LSF for Jupiter;

C) adopt a Resolution authorizing a Restated Lease Agreement to LSF for the provision of Head Start services at 1440 West Martin Luther King Boulevard, Riviera Beach (Riviera Beach);

D) approve a Restated Lease Agreement with LSF for Riviera Beach;

E) adopt a Resolution authorizing a Restated Lease Agreement to LSF for the provision of Head Start services at 3691 Oswego Avenue, West Palm Beach (Westgate);

F) approve a Restated Lease Agreement with LSF for Westgate; and

G) adopt a Resolution amending Resolution No. 2013-1470, the resolution identifying the County facilities determined to be critical to public safety or security and critical to criminal justice information security, by amending Exhibit “A”, the list of critical facilities, by deleting Head Start facilities and by adding Senior Center facilities.

SUMMARY: On May 20, 2014, the Board approved Lease Agreements with LSF for space within County occupied buildings at Jupiter (R2014-0705), Riviera Beach (R2014-0707), and Westgate (R2014-0709) (Shared Facilities) to enable LSF to assume responsibility for the provision of Head Start program services in Palm Beach County. The Leases allocated repair and maintenance responsibilities between the County and LSF and required the parties to reevaluate the facility maintenance and repair responsibilities by May 2015, in order to evaluate the allocation of maintenance and repair responsibilities based on actual facility usage. The Restated Leases continue the current division of maintenance and repair responsibilities and establish an Annual Service Charge to be paid by LSF to County. The Annual Service Charge is a pro rata share of the County’s annual maintenance, repair and utility expenditures reported in the Annual Maintenance Report prepared by County. LSF’s pro rata share of the annual costs is calculated based on the proportion of the total space in the facility. County will prepare an Annual Maintenance Report containing all of the annual expenditures for each facility. Beginning in January 2016, and annually thereafter, County shall notify LSF of the Annual Service Charge for each facility, which will be payable in July. Upon Lease termination or expiration, LSF shall pay a pro rata Annual Service Charge based on expenditures reported from July 1 to date of termination. The annual rent is One Dollar ($1) and the term of each Lease is to May 19, 2019. The Restated Leases clarify various provisions regarding pest control, indoor air quality assessment and compliance related service responsibilities and update the standard nondiscrimination clause. In all other respects the Restated Lease Agreements remain the same. The Resolution amends Resolution No. 2013-1470 by amending Exhibit “A” the list of Critical Facilities to remove Head Start facilities from the list, and to add the North County, Mid County and West County Senior Center facilities to the list. (PREM) Districts 1 & 7 (HJF)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

8. REVISED SUMMARY: Staff recommends motion to:

A) approve a Communication Tower Agreement (Agreement) with the City of West Palm Beach (City) for space on a 440’ guyed communication tower and for land within the overall tower property for construction/ installation of a County communication equipment shelter/backup with all necessary access, utility easements and construction easements;

B) approve an emergency procurement with Sabre Communications Corporation (Sabre); and

C) authorize the County Administrator or his designee to execute the construction and equipment relocation contract with Sabre in an amount not to exceed $550,000.

SUMMARY: Since 1989, the City and the Palm Beach County Sheriff’s Office (PBSO) have had an interlocal agreement for use of the City’s communications tower located at 5801 Ernest Street at the City’s wastewater treatment plant (WWTP) for public safety radio equipment. The County has been administering that agreement on behalf of the Sheriff since 2000 when the County’s public safety radio system became operational. City is now constructing a new tower at its sole cost and will demolish the existing tower to accomplish an expansion of the WWTP. This Agreement replaces the current agreement and allows the County to transfer all existing tower use reservations to the new City tower and to construct a new communications equipment shelter with back-up generator. County is solely responsible for the relocation of its existing radio equipment, for all construction and relocation costs as well as the ongoing costs for maintenance and utilities of the County owned equipment. City agrees to perform all on-going maintenance/repair and the renewal/replacement of the radio tower itself. County shall pay user fees ($10/yr), maintenance fees (~~$3,412.99/yr~~ $3,413.17/yr), and a renewal/replacement fee ($2,686.37/yr) commencing on installation of the County equipment. The maintenance fee and the renewal/replacement fees are based on County’s pro rata share of the maintenance and renewal/ replacement costs. The maintenance fee may be adjusted annually for the upcoming fiscal year effective October 1, by notice to the County. The renewal/replacement fee may be re-evaluated every 3 years. The City agrees that it will not enter into an agreement with a new user that has terms which are more favorable than those contained in this Agreement. The term of the Agreement is for thirty years with two five-year renewal options. The City is set to consider this Agreement on April 27, 2015. Due to the requirement that the County remove its equipment from the existing tower within six months, there is insufficient time to comply with the requirements of the Purchasing Code without suffering safety impacts to the public safety officers which utilize the County’s system. Staff is recommending that the County’s emergency procurement be awarded to Sabre as they are the City’s tower contractor who was selected through a competitive Request for Proposal process and due to the timing benefits which result to the County. For the same reasons mentioned above, Staff is requesting authorization for the County Administrator to execute the construction contract in excess of $200,000 to expedite the ordering of the longer lead time equipment. Funding for this project is from the 800 MHz System Renewal/Replacement Fund which is made of annual contributions by PBSO, Fire Rescue, County departments and cities who have direct connect agreements on the existing County system as well as PBSO generated $12.50 funding. (FDO Admin) Countywide/District 7 (JM)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

K. WATER UTILITIES

1. Staff recommends motion to approve:

A) Budget Amendment of $28,659,000 in the Water Utilities Revenue Refunding Bonds Series 2015 Debt Service Fund to budget bond proceeds, costs of issuance, and payment to the refunding bond escrow agent;

B) Budget Amendment of $674,000 in the Water Utilities Revenue Bonds Series 2006 Debt Service Fund to decrease the interest payment and decrease the transfer from the Utilities Revenue Fund;

C) Budget Amendment of $414,000 in the Water Utilities Capital Improvement Fund to decrease the reserves for the fund and decrease the transfer from the Utilities Revenue Fund; and

D) Budget Transfer of $1,088,000 in the Utilities Revenue Fund to reduce transfers to the Series 2006 Debt Service Fund and the Capital Improvement Fund and increase transfer to the Series 2015 debt service fund.

SUMMARY: On December 16, 2014, (R2014-1909), the Board of County Commissioners authorized the issuance of the Series 2015 Refunding Bond for a partial refunding for the Water & Sewer Revenue Bonds, Series 2006A through a competitive sale as recommended by the County Financing Committee and the County’s Financial Advisor. Through an electronic bid process, the County awarded the sale to Morgan Stanley. The refunding will save the County approximately $3.5 Million in debt service over the life of the bonds. Countywide (PFK)

2. REVISED SUMMARY: Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 8 for CD03 South County Water Services Replacement Phase 4 project with Mock Roos and Associates, Inc. (R2014-0826) in the amount of $149,210. SUMMARY: On June 4 3, 2014, the Board of County Commissioners (BCC) approved the Water Utilities Department (WUD) Engineering/Professional Services Contract with Mock Roos and Associates, Inc. CSA No. 8 provides for services relating to the surveying, design, and permitting of water main replacements in the southwest area of Boca Raton. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Mock Roos and Associates, Inc. provides for SBE participation of 97%. CSA No. 8 includes 100% overall participation. The cumulative SBE participation is 100% overall. Mock Roos and Associates, Inc. is a Palm Beach County company. (WUD Project No. 15-038) District 5 (JM)

3. Staff recommends motion to approve: Change Order No. 4 to the contract with Hinterland Group, Inc. (R2013-0685) for the Wastewater Lift Stations Rehabilitation Project 2012 in the amount of $102,317.54 and providing for a 210 day time extension. SUMMARY: On June 4, 2013, the Board of County Commissioners approved a contract with Hinterland Group, Inc. (Contractor) for Wastewater Lift Stations Rehabilitation Project 2012. Change Order No. 4 authorizes the Contractor to perform additional work for Lift Stations (LS) 5049 and 955 that is required due to differing site conditions than those indicated on the original project design plan and changes in site conditions during project implementation. Change Order No. 4 also provides for a 210 day time extension to complete the additional work and design revisions. The Small Business Enterprise (SBE) participation goal established by SBE ordinance (R2002-0064) is 15% overall. This contract with Hinterland Group, Inc. provides for SBE participation of 15% overall. Change Order No. 4 includes 0% overall SBE participation. The cumulative SBE participation is 95.43% overall. Hinterland Group, Inc. is a Palm Beach County company. (WUD Project No. 11-039) Districts 2 & 5 (JM)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

L. ENVIRONMENTAL RESOURCES MANAGEMENT

1. Staff recommends motion to:

A) approve Contract with InWater Research Group, Inc. (IRG), a not-for-profit corporation based in Martin County, in an amount not to exceed $28,184 to continue Phase VI of an inwater sea turtle population assessment in Lake Worth Lagoon until March 31, 2016; and

B) authorize the County Administrator, or his designee, to sign all future time extensions, task assignments, certifications, and other forms associated with this Contract, and necessary minor amendments that do not substantially change the scope of work, terms or conditions of this Contract.

SUMMARY: This study will continue work that began in 2005 to evaluate sea turtle populations in Lake Worth Lagoon. The Lake Worth Lagoon Management Plan recommends evaluating sea turtle populations as a means of determining sea turtle use of the Lake Worth Lagoon. Field work will be conducted in 2015/2016 and a report will summarize the findings. The Contract is funded by the Pollution Recovery Trust Fund. No SBE opportunities are available for work under this Contract. The Contract is effective upon execution by both parties and expires March 31, 2016. Districts 1, 2, 3, 4 & 7 (SF)

2. Staff recommends motion to:

A) approve Grant Agreement FWC-14020 with the Florida Fish and Wildlife Conservation Commission (FFWCC) to provide up to $40,000 pass-through Federal funding (CFDA 15.605) and $20,000 of State funding (CSFA 77.007) for the construction of the Juno Pier artificial reef, expiring August 31, 2015;

B) authorize the County Administrator, or his designee, to sign all future time extensions, task assignments, certifications, and other forms associated with this grant, and necessary minor amendments that do not change the scope of work, terms or conditions of this grant;

C) approve Budget Amendment of $60,000 in the Environmental Enhancement Saltwater Fund, including a transfer from Reserves of $60,000 for a total of $120,000 in project funding for the Juno Pier Site artificial reef; and

D) adopt Resolution authorizing the Clerk of the Board to disburse $60,000 from the Vessel Registration Fee Trust Fund to provide matching funding for this artificial reef project.

SUMMARY: The FFWCC Grant Agreement will reimburse the County up to $60,000 for placing a minimum of 700 tons of limestone boulders at Juno Pier Reef Site. Total project cost is $120,000. The Resolution and Budget Transfer from County Vessel Registration Fees, a non-ad valorem source, will cover the County’s $60,000 cost which includes a 50% cost share for the FFWCC grant ($60,000). District 1 (SF)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

M. PARKS & RECREATION

1. Staff recommends motion to receive and file: the following original executed Amphitheater Rental Agreement:

The Leukemia & Lymphoma Society, Inc., Light the Night Walk event, Sunset Cove Amphitheater, on November 15, 2014.

SummarY: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item. The Amphitheater Rental Agreement has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 2009-0335, amended by Resolutions 2009‑1807, 2012-1715, and 2014-0166 and is now being submitted to the Board to receive and file. This event helps to offer a balanced schedule of events which promote the quality of life in the communities we serve. An estimated 1,500 persons attended the event produced under this Amphitheater Rental Agreement. District 5 (AH)

Q. CRIMINAL JUSTICE COMMISSION

1. Staff recommends motion to receive and file the following:

A) Grant Adjustment Notice (GAN) No. 011 with the U.S. Department of Justice, Office of Justice Programs to allow grant funds to pay for a Youth event; and

B) Executed Contract for Transitional Housing for Juvenile Reentry with The Lord’s Place, Inc. for the period March 15, 2015 through September 30, 2015 in the amount of $55,000; and

C) Second Amendment to Contract for Community Service and Restitution Assistance for Juvenile Reentry with Choice to Change, Inc. to adjust budget line items without increasing/decreasing the total contract amount.

SUMMARY: Palm Beach County was awarded a $750,000 grant from the U.S Department of Justice Office of Justice Programs to implement reentry services for juveniles until September 30, 2015. The documents being received and filed do not change the original award amount of $750,000. GAN No. 011 approves the spring break pro-social activities provided to program participants. In addition, the contract with The Lord’s Place, Inc., approved March 30, 2015 provides transitional housing for juvenile reentry participants. Finally, the Second Amendment to contract with Choice to Change, Inc. (R2014-0469, filed April 1, 2014), modifies the scope of work and budget without increasing or decreasing the total contract price to provide juvenile reentry services in Palm Beach County. There is no cost to the County. These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with R2013-1668 that was approved by the Board on November 19, 2013, and are now being submitted to the Board to receive and file. Countywide (JB)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

Q. CRIMINAL JUSTICE COMMISSION (Cont’d)

2. Staff recommends motion to receive and file: Second Amendment to Interlocal Agreement for Community Reentry with the Office of the Public Defender, 15^th Judicial Circuit decreasing the amount by $23,186 to a new amount not to exceed of $120,347. SUMMARY: The original Interlocal Agreement with the Office of the Public Defender, 15^th Judicial Circuit (R2014-0317), provided community reentry services for the period October 1, 2013, through September 30, 2014 for a total amount not to exceed $99,082. The First Amendment (2015-0080), extended the period to September 30, 2015 and increased the total amount to $143,533. This Amendment decreases the total amount by $23,186 for a new amount not to exceed $120,347 because of vacant staff positions in order to fully utilize allocated funding. This Interlocal Agreement has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission (CJC) in accordance with Resolution R2014-1836 and is now being submitted to the Board to receive and file. There is no cost to the County. Countywide (JB)

S. FIRE RESCUE

1. Staff recommends motion to ratify: a Grant Application for Stryker Power-Pro stretchers and stretcher loading systems to the Florida Department of Health Emergency Medical Services (EMS) 2014 Grant program requesting $234,642 to fund the purchases of fire rescue equipment. The County shall be responsible for a 25% local match, or $78,214 for a total project cost of $312,856. Summary: The 2014 Florida Department of Health Emergency Medical Services (EMS) Grant program provides emergency medical services providers, first responder organizations, and other emergency medical service related organizations with funds for projects to acquire, repair, improve, or upgrade emergency medical services systems, or equipment. Fire Rescue submitted an application for Stryker Power-Pro stretchers and stretcher loading systems. If awarded the grant request, Fire Rescue will purchase eight Stryker Power-Pro stretchers with an expandable patient surface and stretcher loading systems. By strategically placing a rescue with a Power Load unit in each battalion of the department we will ensure a quick response due to the extremely large geographic area of the county we provide service. The total weight of the Stryker Power Pro stretcher with the average patient and equipment is approximately 350 pounds. Our crews are loading and unloading patients with this amount of weight numerous times per day. The Power Load system supports the weight of the stretcher, patient and equipment during loading and unloading until the wheels are on the ground. By installing a stretcher loading system we will reduce the injuries to our personnel and improve patient safety by minimizing the potential for patient drops. The grant application requests $234,642 from the grant program. Fire Rescue will be responsible for 25% of the local match, or $78,214. The local match shall be funded from Fire Rescue’s contingency reserve. Grant rules require submission of grant applications by mail in order to assure an efficient review and competitive scoring of all funding requests submitted under this program. The deadline for submission of this Grant Application to the grantor agency was 4:00 p.m. on March 13, 2015. Due to the preparation time, submittal deadlines, and BCC meeting dates, the Grant Application had to be submitted prior to full Board approval. Pursuant to Section 309.00 of the Palm Beach County Administrative Code, the Mayor approved this Grant Application, which now must be ratified by the Board. The Grant Application includes certifications of compliance with required assurances and certifications, as stated in the application and related program guidance. Countywide (SB)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

S. FIRE RESCUE (Cont’d)

2. Staff recommends motion to approve: an appointment and reappointments to the Regional Hazardous Materials Oversight Committee beginning on May 5, 2015 through May 4, 2018:

Appointment Seat No. Category

Nominee

Michael J. Geier 1 Dept of Emergency Management

Reappointment Seat No. Category

Nominee

Todd Sandt 5 Solid Waste Authority

Daryll Aubrey 3 League of Cities

SUMMARY: The Hazardous Materials Oversight Committee is established in Section 11-130, Palm Beach County Code, known as the Palm Beach County Regional Hazardous Materials Response Ordinance of 1998. Appointments to this five member committee are for three year terms and are composed of members from specific areas of representation. The terms of the committee members are staggered to eliminate replacing the entire committee at one time. Mr. Sandt and Mr. Aubrey have requested to be reappointed. Countywide (SB)

U. INFORMATION SYSTEMS SERVICES

1. Staff recommends motion to:

A) approve a Software License and Professional Agreement with the Government of the U.S. Virgin Islands for a period of two years from October 1, 2014 to September 30, 2016, for the continued development and maintenance of a Business License Web Application which will generate revenues to Palm Beach County (“the County”) in the amount of $328,000 ($164,000 per year); and

B) authorize the County Administrator, or his designee, to sign an Exercise of Renewal Option Form for future time extensions that do not change the scope of work or terms and conditions.

SUMMARY: The Government of the U.S. Virgin Islands wishes to continue a Software License and Professional Services Agreement with Information Systems Services (ISS) in order to provide maintenance, enhancements and support for the Business License Web Application. Under this Agreement, ISS will provide professional services for application development for a fee not to exceed $108,200, and will host the application and database on an existing enterprise server. Thereafter, the Agreement specifies that the Virgin Islands will pay the County a monthly software lease fee of $1,650 and an application hosting services fee of $3,000. The Agreement provides for two additional one-year renewals. Countywide (PFK)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

U. INFORMATION SYSTEMS SERVICES (Cont’d)

2. Staff recommends motion to approve: the First Amendment to Interlocal Agreement R2014-1071, as amended, for network services with The Raymond F. Kravis Center for the Performing Arts, Inc. (Kravis Center), to expand their wireless network in return for an annual payment of $1,440 to the County. SUMMARY: The Kravis Center has an existing network services Interlocal Agreement, as amended, with Palm Beach County (R2014-1071) for an initial term of one year with automatic one-year renewals unless notice is given by either party. This First Amendment revises the network wireless service by adding three nodes in order to expand the Kravis Center’s WiFi coverage within the Cohen Pavilion and the Alexander W. Dreyfoos, Jr. Concert Hall. The other existing services for network connection and hand-off remain the same. The revised total annual service revenue is $23,280 for FY 2015, a net increase of $480 for the partial year, plus a one-time installation fee of $375. The revised fee structure for wireless nodes will take effect on June 1, 2015. District 7 (PFK)

3. Staff recommends motion to approve: the Third Amendment to Interlocal Agreement R2014-0171, as amended, for network services with the Health Care District of Palm Beach County. SUMMARY: The Health Care District of Palm Beach County (HCD) has an existing network services Interlocal Agreement, as amended, with Palm Beach County (R2014-0171) for an initial term of one year with automatic one-year renewals unless notice is given by either party. This Third Amendment adds a new HCD clinic location in West Palm Beach. The revised total annual service revenue is $47,640 for FY 2015, a net increase of $600, and includes reimbursement for installation costs (estimated at $680). The revised fee structure for network services will not be used for billing until June 1, 2015. The Florida LambdaRail LLC has approved connection of HCD to the Florida LambdaRail network. Countywide (PFK)

X. PUBLIC SAFETY

1. Staff recommends motion to:

A) receive and file an executed Federally-Funded Subgrant Agreement 15-CI-N2-10-60-02-441 with the State of Florida, Division of Emergency Management, to receive Emergency Management Program Grant funding in the amount of $5,358 for the period March 24, 2015, through September 30, 2015 for Community Emergency Response Team (CERT) program initiatives; and

B) approve a Budget Amendment of $5,358 in the Emergency Management Fund to recognize the grant award.

SUMMARY: This is an annual grant from the Florida Division of Emergency Management for CERT program activities. Funding is used to provide CERT training and purchase required supplies as allowed in the grant guidelines for Palm Beach County citizens. R2012-1731 gave authority to the County Administrator, or his designee, to execute these agreements on behalf of the Board of County Commissioners. A dollar for dollar match is required for this grant and in-kind donation of volunteer hours will be used for the match. Countywide (JB)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

X. PUBLIC SAFETY (Cont’d)

2. Staff recommends motion to:

A) receive and file an executed Federally-Funded Subgrant Agreement 15-CC-N2-10-60-02-442 with the State of Florida, Division of Emergency Management, to receive Emergency Management Program Grant funding in the amount of $4,950 for the period March 24, 2015, through September 30, 2015 for Citizen Corps program initiatives to include Community Emergency Response Team (CERT) training and associated supplies; and

B) approve a Budget Amendment of $4,950 in the Emergency Management Fund to recognize the grant award.

SUMMARY: This is an annual grant from the Florida Division of Emergency Management for Citizen Corps program activities. Funding is used to provide CERT training and purchase required supplies as allowed in the grant guidelines for Palm Beach County citizens. R2012-1731 gave authority to the County Administrator, or his designee, to execute these agreements on behalf of the Board of County Commissioners. A dollar for dollar match is required for this grant and in-kind donation of volunteer hours will be used for the match. Countywide (JB)

3. Staff recommends motion to receive and file: the following executed Interlocal Agreements for the reimbursement of Emergency Medical Services grant equipment:

A) City of Boynton Beach;

B) City of Greenacres; and

C) Village of North Palm Beach

SUMMARY: The County was awarded $223,371 during FY 2014-2015 from the State of Florida Department of Health, Bureau of Emergency Medical Services (EMS), to improve and expand the EMS systems. The grant funding may be used by the County or municipal agencies to purchase EMS equipment and accordingly, the County has agreed to reimburse the City of Boynton Beach for the purchase of three Power Pro Ambulance Cots and accessories in an amount not to exceed $37,333. Secondly, the County has agreed to reimburse the City of Greenacres for the purchase of four Power Pro Ambulance Cots and accessories in an amount not to exceed $50,100. Equipment purchased by both the City of Boynton Beach and the City of Greenacres will decrease the amount of back injuries to their employees as well as ensure the safety of their patients. The County has also agreed to reimburse the Village of North Palm Beach in an amount not to exceed $23,400 for the purchase of two Lucas Cardiac Compression devices and accessories. This equipment provides continuous cardiac compressions which increase the chances of survival on sudden cardiac arrest patients. The remaining EMS grant funding will be used to purchase EMS equipment for the benefit of the citizens of the County and surrounding municipal agencies. On August 13, 2013, the County Administrator or his designee was authorized to execute these standard agreements between the County and various governmental and non-governmental/private entities and make non-substantive and ministerial changes on behalf of the Board of County Commissioners, after approval of legal sufficiency by the County Attorney’s Office, and within budgeted allocations. There is no ad valorem funding required. Countywide (JB)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

BB. YOUTH SERVICES

1. Staff recommends motion to approve:

A) First Amendment to Interlocal Agreement to increase contract with the City of Belle Glade from $140,000 to a total amount not to exceed $143,000 to allow eight Youth Empowerment Center youth and two adult chaperones to participate in a college bus tour; and

B) Budget Transfer of $3,000 in the General Fund from the Outreach and Community Programming Division to the Belle Glade Youth Empowerment Center program to fund the cost associated with this First Amendment.

Summary: On December 16, 2014, Palm Beach County entered into a contract with the City of Belle Glade (R2014-1976) to provide funding for the Belle Glade Youth Empowerment Center. The Center offers services that promote academic proficiency, college readiness, career readiness and other life-skills for low-income youth that reside within the Belle Glade area. An additional $3,000 is needed to send eight youth from the Belle Glade area and two adult chaperones on a college tour that is coordinated by staff from the Riviera Beach Youth Empowerment Center. The additional funds will be used to pay for travel, lodging, food and other materials. The City of Belle Glade approved the contract amendment on March 16, 2015. District 6 (HH)

MAY 5, 2015

3. CONSENT AGENDA APPROVAL

CC. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY

1. Staff recommends motion to approve:

A) a Federally Funded Subgrant Agreement (Grant) with the Florida Division of Emergency Management (DEM) for the construction of canal improvements, DEM Project Number 1609-142-A, to improve the storage capacity of the Lake Worth Drainage District L-2 Canal, adjacent to the Westgate subdivision (Project);

B) a Budget Amendment of $1,116,317 in the Capital Outlay Fund to recognize the funding from the Grant for the Westgate L-2 Canal;

C) an Interlocal Agreement with the Westgate/Belvedere Community Redevelopment Agency (CRA) for the transfer of a Palm Beach County (County) owned property, located at 2740 Oswego Avenue, to the CRA for the widening of the L-2 Canal, together with the responsibility for managing the bidding and construction of the Project and maintaining the Project improvements;

D) a County deed to transfer property located at 2740 Oswego Avenue to the CRA as described in the Property Interlocal Agreement; and

E) an Interlocal Agreement with the CRA for the reimbursement of funds associated with the DEM Grant, and delegating the responsibility for the Grant to the CRA.

SUMMARY: Approval of the DEM Grant will fund the construction phase of the drainage improvements in the LWDD L-2 Canal from east of Wabasso Drive to east of Osceola Drive. The CRA will provide the local share funding of the DEM grant and will have their consultant perform the construction administrative services for the Project after they bid the Project. Approval of an Interlocal Agreement will allow the transfer of a County-owned property to the CRA for drainage improvements associated with the Project. The CRA obtained an appraisal indicating a value of $24,000 and the Palm Beach County Property Appraiser’s valuation is $46,047. Approval of the property transfer will require a supermajority vote of the Board of County Commissioners. Approval of a second Interlocal Agreement will allow the County to dispense the grant funds to the CRA and will transfer responsibility of the Grant to the CRA. District 7 (MRE)

* * * * * * * * * * * *

MAY 5, 2015

4. REGULAR AGENDA

A. CLERK & COMPTROLLER

1. Staff recommends motion to receive and file: Presentation of the Palm Beach County Comprehensive Annual Financial Report (CAFR) for fiscal year ending September 30, 2014. SUMMARY: The Clerk & Comptroller’s office will provide a year-end financial review based on the Palm Beach County Comprehensive Annual Financial Report (CAFR) for FY 2014. (Time: 30 min.) Countywide (DN)

B. TOURIST DEVELOPMENT COUNCIL

1. Staff recommends motion to approve on preliminary reading and advertise for public hearing on May 19, 2015, at 9:30a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, amending section 17-116 of the Code of Laws and Ordinances; codifying the Tourist Development Ordinance of Palm Beach County, Ordinance 95-30, as amended; providing for an amendment to the tourist development plan of categories used; percentage of yearly revenue, and special allocations; providing for repeal of laws in conflict; providing for a savings clause; providing for severability; providing for inclusion in the code of laws and ordinances; providing for enforcement; providing for penalties; providing for captions; and providing for an effective date. SUMMARY: This Ordinance provides for the transfer of funds from the first (1^st) percent of the bed tax and the amendment of the Tourist Development Plan which will provide for the expenditure of one (1) cent of “bed” tax revenues to be used for one or more of the authorized uses pursuant to Florida Statutes, Section 125.0104(5): AUTHORIZED USES OF REVENUE in Palm Beach County and a few other minor housekeeping language corrections and one correction to the Cultural Council’s percentage that was a typographical error. (TDC) Countywide (DW)

C. CRIMINAL JUSTICE COMMISSION

1. Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida, to support a new initiative to reduce the number of people with mental illnesses housed in local jails. SUMMARY: The National Association of Counties (NACo), the Council of State Governments (CSG) Justice Center, and the American Psychiatric Foundation (APF), in partnership with the U.S. Justice Department’s Bureau of Justice Assistance, will launch a new initiative to support counties of all sizes in reducing the number of people with mental illnesses in jails. Stepping Up: A National Initiative to Reduce the Number of People with Mental Illnesses in Jails will provide assistance to counties that want to see better results—in diversion, reduced recidivism and recovery—for people with mental illnesses by drawing on the expertise and experiences of state and local policymakers, criminal justice and behavioral health professionals, and individuals with mental illnesses and their families. As part of the Call to Action for Stepping Up, NACo and partners are calling on counties to pass a resolution to reduce the number of people with mental illnesses in the county jail. Statistically, county jails spend 2 to 3 times more on adults with mental illnesses that require interventions compared to those without those treatment needs. Countywide (JB)

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MAY 5, 2015

5. BOARD APPOINTMENTS

A. COMMISSION DISTRICT APPOINTMENTS

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MAY 5, 2015

6. MATTERS BY THE PUBLIC – 2:00 P.M.

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MAY 5, 2015

7. STAFF COMMENTS

A. ADMINISTRATION COMMENTS

B. COUNTY ATTORNEY

MAY 5, 2015

8. COMMISSIONER COMMENTS

A. District 1 – COMMISSIONER HAL R. VALECHE

B. District 2 – COMMISSIONER PAULETTE BURDICK

C. District 3 - COMMISSIONER SHELLEY VANA, MAYOR

D. District 4 – COMMISSIONER STEVEN L. ABRAMS

E. District 5 - COMMISSIONER MARY LOU BERGER, VICE MAYOR

F. District 6 - COMMISSIONER MELISSA MCKINLAY

ADD-ON: Request approval to present off-site, a Proclamation declaring May 3 – 9, 2015 as “National Correctional Officers and Employees Week” in Palm Beach County.

G. District 7 - COMMISSIONER PRISCILLA A. TAYLOR

9. ADJOURNMENT

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."