BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
FEBRUARY 3, 2015
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 7)
3. CONSENT
AGENDA (Pages 8 - 38)
4. REGULAR
AGENDA (Pages 39 - 44)
5. BOARD
APPOINTMENTS (Page 46)
6. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 47)
7. STAFF
COMMENTS (Page 48)
8. COMMISSIONER
COMMENTS (Page 49)
9. ADJOURNMENT (Page 49)
* * * * * * * * * * *
FEBRUARY 3, 2015
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 7
2C-1 Ethics Awareness Month
2C-2 Palm Beach County CPR Day
2C-3 Florida Road and Safe Teen Driving Awareness
Week
2C-4 Women’s History Month
CONSENT AGENDA
A. ADMINISTRATION
Page 8
3A-1 Health
Council of Southeast Florida, Inc. reappointment
B. CLERK & COMPTROLLER
Page 8
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 9
3C-1 Railroad Reimbursement Agreement with CSX
Transportation, Inc. and Florida Department of Transportation associated with
reconstruction of West Camino Real railroad crossing
3C-2 First Amendment to three structural
engineering contracts to extend contracts for one year
3C-3 First Amendment to the survey and mapping
annual contract with Dennis J. Leavy & Associates, Inc. to extend contract
for one year
3C-4 Resolution to approve Highway Maintenance
Memorandum of Agreement with Florida Department of Transportation for
construction of State Road 710 (Dr. Martin Luther King, Jr. Boulevard)
Page 10
3C-5 Contract with K-F Group, Inc. for
professional services associated with the Royal Palm Boulevard (M-Canal south
of Orange Boulevard) project
3C-6 Interlocal Agreement with City of West Palm
Beach regarding the M-Canal crossing for Seminole Pratt Whitney Road
3C-7 Resolution conveying a County-owned parcel of
land, off 10th Avenue North, east of Congress Avenue to the Village
of Palm Springs
D. COUNTY ATTORNEY - None
E. COMMUNITY SERVICES
Page 10
3E-1 Ratify Mayor’s signature on the Phase 32
Emergency Food and Shelter Program Application to United Way of Palm Beach
County
Page 11
3E-2 Notice of Award No.
H89HA00034-21-02 from the U.S. Department of Health & Human Services
associated with the Ryan White Program
3E-3 Amendments to three Ryan White Part A HIV Health Support Services contracts
Page 12
3E-4 Standard Contract with Southeast Florida
Behavioral Health Network, Inc. for mental health and substance abuse
co-occurring services
3E-5 Federally-Funded Subgrant Agreement No.
15SB-0D-10-60-01-021 with Florida Department of Economic Opportunity to provide
self sufficiency services for low income individuals and families
Page 13
3E-6 Recommended
grant awards for Ryan White Part A and Minority AIDS Initiative
FEBRUARY 3, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 14
3F-1 Terminal Space Lease Agreement with
PrimeFlight Aviation Services, Inc.
3F-2 Easement
Agreement with Comcast Cable Communications Management, LLC for cable and communication
facilities to service hangar facilities leased by Galaxy Aviation of Lantana,
Inc.
3F-3 Amendment
No. 3 with AECOM Technical Services, Inc. for continued professional planning
and design services relating to the Airports Capital Improvement Program
3F-4 Notice
of General Consulting Services desired by the Department of Airports
Page 15
3F-5 Joint
Participation Agreement with Florida Department of Transportation for
miscellaneous taxiway rehabilitation at PBIA
3F-6 Joint
Participation Agreement with Florida Department of Transportation for security
improvements at PBIA
3F-7 Joint
Participation Agreement with Florida Department of Transportation for Fuel Farm
improvements at Glades Airport (Pahokee)
Page 16
3F-8 Amendment
No. 6 with CH2M Hill, Inc. for continued professional planning and design
services relating to the Airports Capital Improvement Program
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET - None
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 16
3H-1 Amendment
No. 2 to the annual demolition contract with The BG Group, LLC
Page 17
3H-2 Amendment No. 5 with The Weitz Company, LLC
associated with the PBSO Vehicle Readiness/Protection project
3H-3 Amendment No. 6 with The Weitz Company, LLC
associated with the West Detention Center shower improvements project
Page 18
3H-4 Annual contracts for general building minor
construction services
Page 19
3H-5 Interlocal Agreement with the Town of Lantana
for provision of radio maintenance services
3H-6 Partial Release of Easement in favor of
Dolphin Stations, LLC
3H-7 Deleted
3H-8 Easement
in favor of FPL for underground electrical service and above ground transformer
to serve the Library Annex Facility
Page 20
3H-9 Deed from the School Board of Palm Beach
County conveying 1.58 acres of improved property located in Belle Glade
I. ECONOMIC SUSTAINABILITY
Page 21
3I-1 Receive
various amendments, agreements, etc. for programs under the Department of
Economic Sustainability
Page 22
3I-2 Agreements
with the U.S. Department of Housing and Urban Development relating to the
Community Development Block Grant, HOME Investment Partnerships, and Emergency
Solutions Grant programs
Page 23
3I-3 Comprehensive Economic Development Strategy
Committee appointment/reappointments
Page 24
3I-4 Amendment
No. 003 with the Palm Beach County Housing Authority extending certain activity
completion dates associated with South Bay Villas
FEBRUARY 3, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
J. PLANNING, ZONING & BUILDING
Page 24
3J-1 Land
Development Regulation Advisory Board reappointment
Page 25
3J-2 Resolution granting a County tax exemption
for a historic property located within the City of Delray Beach
3J-3 Resolution granting a County tax exemption
for a historic property located within the Town of Palm Beach
K. WATER UTILITIES
Page 26
3K-1 Memorandum of Understanding with Florida
Department of Health associated with the Cities Readiness Initiative program
3K-2 Contract with B&B Underground
Contractors, Inc. for two water main and water services replacement projects in
the Glades
3K-3 Contract with TLC Diversified, Inc. to
construct the Conversion of Dry Can Lift Stations project
Page 27
3K-4 Contract with All
Webbs Enterprises, Inc. for Water Treatment Plants 3 and 9 Well replacement and
rehabilitation project
3K-5 Amendment No. 3 to the
Finance Assistance Award contract with the U.S. Department of Commerce,
Economic Development Administration associated with Glades Utility
Authority projects
3K-6 Consultant Services Authorizations No. 4
& 5 with Keshavarz & Associates relating to two water main and water
services replacement projects in the Glades
Page 28
3K-7 Contract/Change Order No. 1 with Hinterland
Group, Inc. relating to the Belle Glade Sewer Infiltration and Inflow
improvement project
Page 29
3K-8 Settlement/Service Agreement with LSREF2
Chalk Reo, LLC for Runyon-Prewitt properties
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 29
3L-1 Agreement and License to Trim Vegetation
with the Seaview at Juno Beach Property Owner’s Association regarding trimming
of native vegetation
Page 30
3L-2 Resolution welcoming the publication of the
Recommendations of State, Local, and Tribal Leaders Task Force on Climate
Preparedness and Resilience
3L-3 Contract No. 14241 with Florida Fish and
Wildlife Conservation Commission associated with the Highland Beach Mangrove
Shoreline project
3L-4 Work Supplement No. 1825-02B with Eastman
Aggregate Enterprises, LLC associated with the Jupiter/Carlin Shore Protection
project
M. PARKS & RECREATION
Page 31
3M-1 Budget Transfer to Lake Worth West Playground
project
3M-2 Receive and file three Sound and Light
Production Contractor Agreements
Page 32
3M-3 Receive and file two Entertainment Contractor
Agreements
3M-4 Receive and file one First Amendment and two
Independent Contractor Agreements
Page 33
3M-5 Non-standard
Amphitheater Rental Agreement with JM Family Enterprises, Inc. for a company
picnic event at Sunset Cove Amphitheater
3M-6 Receive
and file four Amphitheater Rental Agreements
Page 34
3M-7 First
Addendum to Authorized Provider Agreement with the American National Red Cross
associated with providing swimming lessons to underserved populations
FEBRUARY 3, 2015
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
N. LIBRARY
- None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION - None
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 34
3S-1 Receive and file one Interlocal Agreement
with the City of Palm Beach Gardens for swimming lessons
3S-2 Receive and file one Business Associate
Agreement with oPEN Incorporated, associated with electronic patient care
reporting
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 35
3U-1 Second Amendment with Loxahatchee River
Environmental Control District for Network and GIS Hosting services
3U-2 Software License and Professional Agreement
with the Government of the U.S. Virgin Islands for continued development and
maintenance of a Business License Web Application
3U-3 AT&T Pricing Schedules relating to the Unified
Communications/VoIP project
Page 36
3U-4 Increase relating to the 4th
Maintenance Services Schedules with AT&T pertaining to the Meridian
telephone systems
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 36
3X-1 Amendment
No. 2 with Byron V. Reid for on-call veterinary services
Y. PURCHASING - None
Z. RISK MANAGEMENT
Page 36
3Z-1 Contract with Cardiology Partners, P.L., LLC for stress testing services for newly hired Fire Rescue
personnel
AA. PALM TRAN
Page 37
3AA-1 Palm Tran Service Board
reappointment/appointment
BB. YOUTH SERVICES - None
CC. INTERNAL AUDITOR
Page 37
3CC-1 Internal Audit Committee
reappointment
3CC-2 Receive and file Audit report and
Audit recommendation status report
DD. SUPERVISOR OF ELECTIONS
Page 38
3DD-1 Precinct boundary changes
FEBRUARY 3, 2015
TABLE OF CONTENTS
REGULAR AGENDA
ADMINISTRATION
Page 39
4A-1 Sale
of 1.34 acre parcel of land to the Town of Loxahatchee Groves
4A-2 Resolution expressing objection to the
postponement of the construction funding for State Road 7 from 60th
Street to Northlake Boulevard
ENVIRONMENTAL
RESOURCES MANAGEMENT
Page 40
4B-1 Palm
Beach County Petroleum Contamination Cleanup Criteria Ordinance
4B-2 Palm
Beach County Pollutant Storage Tank System Compliance Ordinance
FIRE
RESCUE
Page 41
4C-1 Emergency Services Agreement for Mutual
Assistance, Automatic Aid, and Dispatch Services with the City of Delray Beach
PUBLIC
SAFETY
Page 41
4D-1 Memorandum of Agreement with the U.S. Coast
Guard Research and Development Center to utilize the County’s Next Generation
911 technology
Page 42
4D-2 Budget
Transfer/Amendment relating to the Drug Court programs
FACILITIES
DEVELOPMENT & OPERATIONS
Page 43
4E-1 Deposit Receipt and Contract for Sale and
Purchase with Village Professional Park, LLC for approximately 9.92 acres of
vacant land (west of State Road 7 and north of Forest Hill Blvd)
Page 44
4E-2 Palm
Beach County Public Safety Radio P25 Migration Path Recommendation Report
BOARD APPOINTMENTS (Page 46)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 47)
STAFF COMMENTS (Page 48)
COMMISSIONER
COMMENTS (Page 49)
ADJOURNMENT (Page 49)
FEBRUARY 3, 2015
2C. SPECIAL
PRESENTATIONS – 9:30 A.M.
1. Proclamation
declaring March 2015 as “Ethics Awareness Month” in Palm Beach County.
(Sponsored by Mayor Vana)
2. Proclamation
declaring the second Saturday of every February as “Palm Beach County CPR
Day.” (Sponsored by Vice Mayor Berger)
3. Proclamation
declaring the week of March 8, 2015 as “Florida Road and Safe Teen Driving
Awareness Week” in Palm Beach County. (Sponsored by Mayor Vana)
4. Proclamation
declaring March 2015 as “Women’s History Month” in Palm Beach County.
(Sponsored by Vice Mayor Berger)
5. ADD-ON: Proclamation declaring February 11 – 17, 2015
as “2-1-1 Awareness Week” in Palm Beach County. (Sponsored by Commissioner
Burdick)
6. ADD-ON: Certificates of Commendation to the following
Parks & Recreation Employees who responded to the downed helicopter at John
Prince Park:
Robert Izquierdo,
Welder
Courtney Hanson, Clerical
Ashley Mattes, Clerical
Haley Morrin, Clerical
George LaCosta, District Operations Supervisor
Ron Ruehl, Skilled Trades Supervisor
Melissa Bigbie, Storekeeper
(Sponsored by Mayor Vana)
* * * * * * * * * * * *
FEBRUARY 3, 2015
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends motion to approve: reappointment of one individual to the Health Council of Southeast Florida, Inc. for the term February 3, 3015 to September 30, 2016:
Reappoint Seat No. Seat Requirement Nominated By
Patricia Avakian 5 Health
Care Consumer Vice Mayor Berger
Comm. Valeche
Comm.
Burdick
Comm.
Abrams
Comm.
McKinlay
Comm.
Taylor
SUMMARY: The Health Council of Southeast Florida, Inc. (Council) is a
not-for-profit corporation established pursuant to Section 408.033, Florida
Statutes, for the purpose of providing and coordinating health planning
activities within Palm Beach, Martin, St. Lucie, Indian River and Okeechobee
Counties. The Council consists of twelve
members: six representatives for Palm Beach County; two members appointed by
Martin County; two members appointed by St. Lucie County; one member appointed
by Indian River County; and one member appointed by Okeechobee County. The
appointees must be representatives of health care providers, health care
purchasers, and non-governmental health care consumers, not to exclude elected
government officials. Pat Avakian has served on the Council since 2013. She is
eligible for reappointment and has expressed a desire to continue to serve. A
memo dated January 8, 2015 was circulated to the Board of County Commissioners
requesting support of Ms. Avakian’s reappointment or requesting additional
nominations. No additional nomination where received. Countywide (HH)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Comprehensive Plan October 29, 2014
Final November 18, 2014
Regular November 18, 2014
Reorganization November 18, 2014
Zoning December 4, 2014
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to approve: a Railroad Reimbursement Agreement (Agreement) with CSX Transportation, Inc. (CSXT) and the State of Florida Department of Transportation (FDOT) for the reconstruction of West Camino Real railroad crossing. SUMMARY: The FDOT owns the railroad corridor property and, in collaboration with CSXT, manages and maintains the railroad line. Approval of the Agreement with CSXT and the FDOT for the reconstruction of West Camino Real railroad crossing will allow for CSXT to remove and rebuild both existing crossing surfaces at West Camino Real. Palm Beach County will directly pay CSXT an estimated construction cost of $352,359. The construction is necessary to improve the roadway pavement to provide a smoother ride over the tracks for vehicles traveling on West Camino Real. The combined estimated total cost to undertake the reconstruction at the crossing, including staff time, paving/striping and a contingency, is $497,359. District 4 (MRE)
2. Staff recommends
motion to approve: the First
Amendment to the structural engineering annual contracts with Alan Gerwig &
Associates, Inc. (AGA), R2014-0119, Bridge Design Associates, Inc. (BDA),
R2014-0120, whose original contracts were dated February 4, 2014, and R. J.
Behar & Company, Inc. (RJB), R2014-0225, whose original contract was dated
March 11, 2014. SUMMARY: Approval of these first amendments to the
annual contracts will extend the required professional services for one year,
on a task order basis. These amendments with these consultants will continue
for the period from February 4, 2015, through February 3, 2016 for AGA and BDA,
and from March 11, 2015, through March 10, 2016 for RJB. These amendments are the first renewals of
two possible one year renewals contemplated in the original contracts. The consultants are all Palm Beach County
companies. AGA and BDA are certified as
small business enterprises. RJB is a minority/woman business enterprise. Countywide (MRE)
3. Staff recommends
motion to approve: the First Amendment
to the survey and mapping annual contract R2014-0229 with Dennis J. Leavy &
Associates, Inc. (Consultant), whose original agreement was dated March 11,
2014. SUMMARY: Approval of this first amendment contract
will extend the required professional services for one year, on a task order
basis. The first amendment contract with
this Consultant will continue for the period from March 11, 2015, through March
10, 2016. This is the first renewal of
two possible one year renewals contemplated in the original contract. The Consultant is a Palm Beach County company
and is certified as a small business enterprise. Countywide (MRE)
4. Staff recommends motion to adopt: a Resolution to approve a Highway Maintenance Memorandum of Agreement (Agreement) with the Florida Department of Transportation (FDOT) for construction of State Road No. 710 (Dr. Martin Luther King, Jr. Boulevard) from west of Australian Avenue to Old Dixie Highway (Project). SUMMARY: Approval of this Agreement will allow FDOT to construct the Project, which will reconstruct Dr. Martin Luther King Jr. Boulevard from a two lane roadway to a four lane divided roadway. Approval of this Agreement is required since the Project will modify two Palm Beach County roadways – Australian Avenue and Old Dixie Highway. District 7 (MRE)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends motion to approve: a Contract in the amount of $455,285.35, with K-F Group, Inc. (KFG), for professional services for the Royal Palm Beach Boulevard from M-Canal to south of Orange Boulevard project (Project). SUMMARY: Approval of this contract will provide the professional services necessary for the preparation of design plans and construction bid documents for the Project. The Small Business Enterprise (SBE) goal for the Project is 15%. KFG has proposed 73.65% SBE participation for the Project. KFG is a Palm Beach County company and is a certified SBE. District 6 (MRE)
6. Staff recommends
motion to approve: an
Interlocal Agreement (Agreement) with the City of West Palm Beach (City),
regarding the M-Canal crossing for Seminole Pratt Whitney Road. SUMMARY: Approval of this Agreement will
clarify the ownership and maintenance responsibilities for that portion of
Seminole Pratt Whitney Road as it crosses the City’s M-Canal right-of-way, and
will allow the City to issue a permit and license for Seminole Pratt Whitney
Road to remain across the M-Canal. District
6 (MRE)
7. Staff recommends motion to adopt: a Resolution authorizing the conveyance of a Palm Beach County (County) owned parcel of land, located off 10th Avenue North, just east of Congress Avenue, to the Village of Palm Springs (Village). SUMMARY: Adoption of this Resolution will allow the approval of a County deed in favor of the Village, and will transfer ownership, operation and maintenance of a ten foot wide strip of land, currently being used for drainage of properties north of 10th Avenue North, just east of Congress Avenue, to the Village. The Village has requested that the County donate the subject parcel to allow them to continue the operation and maintenance of the current open swale and other drainage appurtenances. Pursuant to County Ordinance 2009-052, a supermajority vote is required for this proposed conveyance to the Village. The total area of the subject parcel is approximately 0.29 acres. District 3 (MRE)
E. COMMUNITY SERVICES
1. Staff recommends motion to ratify: signature of the Mayor on the Phase 32 Emergency Food and Shelter Program (EFSP) Application for the Emergency Food & Shelter National Board Program, for a period of time to be determined when the funds are released, for provision of shelter, rental and utility payments to assist individuals and families in crisis. Summary: The Emergency Food and Shelter grant is a restricted federal grant administered locally by the United Way of Palm Beach County, Inc. (United Way). On November 17, 2014, United Way released the Phase 32 EFSP grant application with instructions to return by December 12, 2014. The Human Services Division (Division) has received these funds for the past 19 years. The Division is applying for funds to provide shelter, rental and utility assistance. The application is for a total of $400,000: $90,000 for shelter, $300,000 for rent and $10,000 for utility payments. Division staff will assess applicants for this program, approve service plans to assist these households and process invoices. These funds are non-recurring and no match is required for these funds. The emergency signature process was utilized because there was insufficient time to submit this application through the regular agenda process. (Human Services) Countywide (HH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to:
A) receive and file Notice of Award
No. H89HA00034-21-02 from the U.S. Department of Health and Human Services, for
the period March 1, 2014, through February 28, 2015, in an amount not to exceed
$7,781,194; and
B) approve Budget
Amendment of $127,709 in the Ryan White Care Program Fund to align the budget
to the actual grant award.
Summary: A Notice of Award
was received from the U.S. Health and Human Services Health Resources Services
Administration issuing 2013 Carryover funds payable 2014 for the current grant
year in the amount of $127,709. On July 22, 2014, Award No. H89HA00034-21-01 (R2014-1022)
was approved by the Board of County Commissioners increasing the original grant
amount to $7,653,485. The total grant
award for grant year 2014, including this grant award, totals $7,781,194. No County match funds are required. (Ryan
White) Countywide (HH)
3. Staff recommends motion
to approve: Amendments to Contract for
Provision of Ryan White Part A HIV Health Support Services with the below
listed agencies, for the period March 1, 2014 through February 28, 2015, in an
amount totaling $21,662 to continue improving health outcomes for clients:
A) Amendment No. 1 to
Contract for Provision of Ryan White Part A HIV Health Support Services with
Treasure Coast Health Council, Inc. DBA Health Council of Southeast Florida
(R2014-0586), to increase funding for CARE Council Support by $13,000, and decrease funding for Specialty Outpatient
Medical Care by $70,000, for a new total amount not to exceed $452,853; and
B) Amendment No. 1 to Contract for
Provision of Ryan White Part A HIV Health Support Services with FoundCare, Inc.
(R2014-0584), to increase funding for Medical Case Management Minority Aids
Initiative (MAI) by $8,662, and Health Insurance Premium & Cost Sharing
Assistance in the amount of $25,012 for a new total contract amount not to
exceed $3,558,123; and
C) Amendment No. 1 to Contract for Provision of Ryan White Part A HIV Health
Support Services with Compass, Inc. (R2014-0583), to increase
funding for Medical Transportation Service by $3,500, Medical Case
Management by $39,583, and Non-Medical Case Management/Determining Eligibility
by $1,905, for a new total contract
amount not to exceed $590,183.
Summary:
Comprehensive AIDS Resources Emergency (CARE) Council Support is being
increased from Grantee administration funds for the purpose of providing
additional support for HIV research and CARE Council support activities. MAI
funding in the contract amendment is a final allocation of remaining MAI funds.
The remaining contract amendments are being submitted as part of annual Ryan
White funding sweeps. These funds will allow our system of care to provide additional medical and support
services to Palm Beach County residents living with HIV/AIDS. Marsharee
Chronicle and Tony White of Compass, Inc., Julie Graham of Treasure Coast
Health Council, Inc., and Lilia Perez, Lavan Harper and Quinton Dames of
FoundCare, Inc. serve on a County Advisory Board, the HIV CARE Council. This board
provides no regulation, oversight, management, or policy-setting
recommendations regarding the agency contracts listed above. Disclosure of these contractual relationships
at a duly noticed public meeting is being provided in accordance with the
provisions of Sect. 2-443, of the Palm Beach County Code of Ethics. No County funds are required. (Ryan White) Countywide (HH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to approve:
A) Standard Contract with Southeast Florida Behavioral Health Network, Inc. (SEFBHN),
for the period February 1, 2015,
through June 30, 2015, in an amount not to exceed $200,000, for mental health
and substance abuse co-occurring services; and
B)
Budget Amendment of $200,000 in the General Fund,
Financially Assisted Agencies, to establish the budget contingent upon grant
award.
SUMMARY: This Contract will
allow the County to receive $200,000 in funds from the Southeast Florida
Behavioral Health Network, Inc. to provide co-occurring services (mental health
and substance abuse treatment residential Level 2) for individuals experiencing difficulty
functioning within the community, as well as individuals who are at risk of
being admitted to the State Hospital. SEFBHN is providing the County the
funds to sub-contract with The Jerome
Golden Center for Behavioral Health, Inc., to provide the services. The
Jerome Golden Center for Behavioral Health, Inc. will implement a 12-bed, Level
2 residential treatment facility to provide integrated services for
co-occurring disorders where both disorders are primary and treated by one team
simultaneously. The contract with the
Jerome Golden Center for Behavioral Health, Inc. will be submitted to the Board
at a later date. Countywide (HH)
5. Staff recommends
motion to:
A) receive
and file Federally-Funded Subgrant Agreement No. 15SB-0D-10-60-01-021
(Community Service Block Grant) with the State of Florida, Department of
Economic Opportunity, for the period October 1, 2014, through September 30,
2015, in an amount not to exceed $791,311 to provide self sufficiency services
for low income individuals and families; and
B) approve downward Budget Amendment of $153,099 in the
Community Action Program fund to reconcile the budget to the actual grant
award.
Summary: The State of Florida Department of Economic Opportunity awarded the Palm
Beach County Community Action Program (CAP) $791,311 for the Community Service
Block Grant (CSBG), reducing the original County
budget by $153,099. These funds
will be used to provide employment skills training and job placement services,
financial management training, health education, rental assistance, utility
assistance and case management services to more than 500 low income residents
of Palm Beach County. (Community Action
Program) Countywide (HH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: recommended grant awards for Ryan White Part A
and Minority AIDS Initiative (MAI) federal funds, for the period March 1, 2015,
through February 29, 2016, in an estimated total amount of $6,303,486 based on
current year grant funding as follows:
|
Agency |
Amount |
|
A) FoundCare, Inc. |
$3,580,437 |
|
B) Compass, Inc. |
$790,479 |
|
C) Florida Department of Health in Palm Beach
County |
$1,166,887 |
|
D) Legal Aid Society of Palm Beach County, Inc. |
$289,245 |
|
E) AIDS Healthcare Foundation, Inc. |
$41,585 |
|
F) Treasure Coast Health Council, Inc. |
$434,853 |
|
Total Amount |
$6,303,486 |
Summary: The awards will provide new or ongoing funding for agencies providing services
to residents of Palm Beach County living with HIV/AIDS. The Ryan White Program provides services
under several categories including: Outpatient/Ambulatory Medical Care,
Laboratory Diagnostic Testing, Medical Case Management, and Non-Medical Case
Management. One service category, Local Pharmacy/Drug Reimbursement, is being
reviewed to assure compliance with funding requirements, and will be presented
at a later date. The detailed
list of awards with service categories is attached. As directed by the Federal Department of
Health and Human Services, the Department of Community Services issues a
Request for Proposals (RFP) every three years. The agencies listed were selected through a
RFP process issued August 6, 2014 and have been recommended to receive funding
for the RFP cycle. There is one new
agency, AIDS Healthcare Foundation, Inc. that is being recommended for
funding. The grantee, Palm Beach County,
is responsible for selecting and contracting with service providers and under
the Ryan White Part A Treatment Extension Act of 2009,
the Palm Beach County HIV CARE Council establishes priority service areas and
assigns funding percentages. The Palm
Beach County HIV CARE Council is charged with the sole responsibility of
determining service priorities and allocation of funding accordingly. The award amounts are subject to change based
on the actual 2015 award and recommendations from Palm Beach County HIV CARE
Council. The provider contracts will be
submitted for board approval on a future Board of County Commissioner
agenda. These are 100% federal
grant-funded services. (Ryan White) Countywide (HH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to receive and file: Terminal Space Lease Agreement (Lease) with
PrimeFlight Aviation Services, Inc., commencing on October 1, 2014, terminating
on September 30, 2015, and automatically renewing on a year-to-year basis
thereafter, for the lease of approximately 231 square feet of space. SUMMARY:
Delegation of authority for execution of the standard form Terminal Space Lease
Agreement was approved by the Board pursuant to R2011-1337. Countywide
(AH)
2. Staff recommends
motion to approve: Easement
Agreement with Comcast Cable Communications
Management, LLC, a Delaware limited liability company, (Comcast) for
cable and communication facilities to service hangar facilities leased by
Galaxy Aviation of Lantana, Inc., (Galaxy Aviation) at the Palm Beach County
Park Airport (LNA). SUMMARY: Comcast
requires an easement in order to provide cable and communication services to
hangar facilities located within Galaxy Aviation’s leasehold at LNA. Countywide
(HF)
3. Staff recommends
motion to approve: Amendment No.
3 to the General Consulting Agreement with AECOM Technical Services, Inc. for consulting/professional
services in the amount of $507,025 for the continued performance of
professional planning and design services related to the approved Palm Beach
County Airports Capital Improvement Program. SUMMARY: The Consulting Agreement (R2014-0031) with AECOM Technical
Services, Inc. for general airport planning and design was approved on January
14, 2014 in the amount of $1,641,372 in order to carry out the approved Capital
Improvement Programs for the County’s Airports. The agreement is for two years
with two one-year renewal options.
Approval of Amendment No. 3 in the amount of $507,025 revises Article 21
– Nondiscrimination and will provide funds to complete the following
tasks: Task I Services – Specific
Projects: Palm Beach International Airport (PBIA) Runway 10R-28L Rehabilitation
Design Services, and Annual Airports Facilities Inspections Report 2015. Task III Services – Miscellaneous Planning and
Engineering Services: Work to be
completed under these Task III Services will be issued per the level of
authority contained in PPM CW-F-050, by way of a separate proposal or task
authorization. AECOM Technical Services,
Inc. is a Los Angeles, California based firm; however, the majority of the work
to be completed in this agreement will be completed and/or managed through
their West Palm Beach and Tampa, Florida offices in conjunction with several
Palm Beach County-based subconsultants and firms. Countywide (JCM)
4. Staff recommends motion to approve: the reading into the records for compliance with Florida Statutes 287.055 (Public Announcement in a Uniform and Consistent Manner) the Notice of General Consulting Services Desired by Palm Beach County Department of Airports to provide Engineering, Architectural, Planning, Construction Management, Environmental Assessment and Land Development Professional Services. The Department of Airports will execute an advertisement and selection process. SUMMARY: In accordance with Board established procedures referencing the Consultant’s Competitive Negotiation Act (CCNA), this notice is required to be processed as the initial step of the selection process. A Disadvantaged Business Enterprise (DBE) Goal of 15% has been established. Countywide (AH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends
motion to:
A) adopt a Resolution approving a Joint
Participation Agreement (JPA) with the Florida Department of
Transportation (FDOT) in the amount of $2,604,656 for Miscellaneous Taxiway
Rehabilitation (Taxiways F, G, H and M) at Palm Beach International
Airport. The grant expiration date is
March 31, 2017; and
B) approve
a
Budget Amendment of $2,604,656 in the Airport Improvement and Development Fund
to recognize the receipt of a grant from the FDOT; and budget the project cost
of $5,209,312; which includes a transfer from Reserves in the amount of
$2,604,656.
SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of
$2,604,656 or 50% of the eligible project costs, whichever is less. The County’s local
share will be $2,604,656 of the project cost to provide the mandatory match.
Countywide (AH)
6. Staff recommends
motion to:
A) adopt a Resolution approving a Joint
Participation Agreement (JPA) with the Florida Department of
Transportation (FDOT) in the amount of $1,302,328 for Security Improvements
Phase 3 – Perimeter Fiber Loop at Palm Beach International Airport. The grant expiration date is March 31, 2017; and
B) approve
a
Budget Amendment of $1,302,328 in the Airport Improvement and Development Fund
to recognize the receipt of a grant from the FDOT; and increase the project
cost by $2,604,656; which includes a transfer from Reserves in the amount of
$1,302,328.
SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of
$1,302,328 or 50% of the eligible project costs, whichever is less. The County’s local share will be $1,302,328 of the
project cost to provide the mandatory match. Countywide (AH)
7. Staff recommends
motion to:
A) adopt a Resolution approving a Joint
Participation Agreement (JPA) with the Florida Department of
Transportation (FDOT) in the amount of $800,000 for Fuel Farm Improvements at
Palm Beach County Glades Airport (Pahokee).
The grant expiration date is March 31, 2017; and
B) approve
a
Budget Amendment of $800,000 in the Airport Improvement and Development Fund to
recognize the receipt of a grant from the FDOT; and budget the project cost of
$1,000,000; which includes a transfer from Reserves in the amount of $200,000.
SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of $800,000
or 80% of the eligible project costs, whichever is less. The County’s local share will be $200,000 of the project
cost to provide the mandatory match. Countywide (AH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
8. REVISED BACKUP:
Staff
recommends motion to approve:
Amendment No. 6 to the General Consulting Agreement with CH2M Hill, Inc.
for consulting/professional services in the amount of $338,860.74 for the
continued performance of professional planning and design services related to
the approved Palm Beach County Airports Capital Improvement Program. SUMMARY: The Consulting Agreement (R2011-1333) with
CH2M Hill, Inc. for general airport planning and design was approved on
September 13, 2011 in the amount of $1,521,708 in order to carry out the
approved Capital Improvement Programs for the County’s Airports. The agreement is for two years with two
one-year renewal options. Approval of
Amendment No. 6 in the amount of $338,860.74 revises Article 21 –
Nondiscrimination and will provide funds to complete the following task: Task I
Services –
Palm Beach International
Airport Emergency Generators Replacement Design, Bidding and Construction
Services. CH2M Hill, Inc. is an Englewood, Colorado
based firm; however, the majority of the work to be completed in this Agreement
will be completed and/or managed through their Palm Beach Gardens, Florida
office in conjunction with a Palm Beach County-based subconsultant firm. Countywide
(JCM)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Amendment No. 2 to the Annual Demolition
Contract (R2013-0140) with The BG Group, LLC, in the amount not-to-exceed
$500,000 for the demolition of selected structures. SUMMARY: Amendment No. 2 is
a renewal to the Annual Demolition Contract which was awarded to The BG Group,
LLC on February 5, 2013. The Annual
Demolition Contract is an indefinite-quantity contract and this renewal has a
maximum value of $500,000. This Contract
terminates when a total of $500,000 in work orders are
issued or when the one year term period has expired, whichever occurs
first. Staff is bringing forward
Amendment No. 2 at this time based on the expiration of the second term. This
is the second of four one-year renewals each with a not to exceed amount of
$500,000. Amendment No. 2 also amends
the Contract to include language referencing the non-discrimination language of
R2014-1421. The work consists of the
demolition of specified structures and the demolition of other items such as
swimming pools, septic tanks, fences and similar site elements. Any work performed will be in accordance with
the Contract and the unit-price listing.
During the second term of this contract, the County awarded $469,846.70
in work orders. There is a 15% goal for
SBE participation in this contract. The
BG Group’s SBE participation to date is 100%.
The BG Group, LLC is a Palm Beach County company and is a certified SBE
contractor. (FDO Admin) Countywide
(JM)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: Amendment No. 5 to the contract with The
Weitz Company, LLC (R2012-1001) in the amount of $817,964 for Palm Beach
Sheriff’s Office (PBSO) Vehicle Readiness/Protection project establishing a
Guaranteed Maximum Price. SUMMARY: The
scope of this project is to provide a shelter for approximately 24 vehicles
which support PBSO’s traditional law enforcement and investigative functions
(SWAT, Emergency Field Force [EFF], EOD, Marine Unit and Incident Command) and
natural disasters so that the vehicles are readily accessible, can be better
maintained for operational readiness and protected from the elements. The project includes a metal structure with
two enclosed sides, commercial power and high speed data stations to support
the significant amount of on-board electronic equipment which needs to be
updated and maintained for operational readiness, lighting and site
improvements. The time of construction
is 180 days. The Small Business
Enterprise (SBE) goal for this contract is 15%.
The Weitz Company, LLC’s SBE participation for this Amendment is
43%. This project is funded by PBSO general
fund budget and Law Enforcement Impact Fees. The Weitz Company, LLC is a local
firm and 44% of the work will be done by local contractors. (Capital
Improvements Division) District 2 (JM)
3. Staff recommends
motion to approve: Amendment No.
6 to the contract with The Weitz Company, LLC (R2012-1001) in the amount of
$361,264 for West Detention Center (WDC) Shower Improvements project in Belle
Glade establishing a Guaranteed Maximum Price (GMP). SUMMARY:
This Amendment authorizes improvements (epoxy flooring) to the
shower flooring at the WDC in order to maintain water tightness and structural
integrity of the shower floor and curb and reduce slip and fall
liability. The time of construction is 140 days. The Small Business
Enterprise (SBE) goal for this contract is 15%. The Weitz Company, LLC’s
SBE participation for this Amendment is 0%. Overall SBE participation to
date achieved by Weitz under this contract is 23.1%. This project will be
fully funded from the Criminal Justice and Public Improvement Revenue Bond
Series 2008. The Weitz Company, LLC is a
local firm and the one subcontractor is out-of-county. (Capital Improvements Division) District 2 (JM)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve:
Annual contracts for general building minor construction services on an
“as-needed” basis for projects typically under $100,000 each:
A)
All-Site Construction, Inc. (SBE)
B)
Anatom Construction Company, Inc. (SBE)
C) Andrea Construction, Inc. (SBE)
D) ANZCO, Inc.
E) Coral-Tech Associates, Inc.
F) Corestates Construction Services, Inc.
G) DCOTA Contracting, Inc. (SBE)
H) Hartnett Building Group, LLC.
I) JMW
Construction Corporation (SBE)
J) Joe
Schmidt Construction, Inc. (SBE)
K) J. Rawn Enterprises, Inc. (SBE)
L) KAST
Construction Company, LLC.
M) Ralph Della-Pietra, Inc. (SBE)
N) Robling Architecture Construction, Inc.
(SBE)
O) Tritron Associates, Inc. (SBE)
P) West Construction, Inc.
SUMMARY: These
continuing contracts have an initial term of one year and are
indefinite-quantity contracts with a cumulative maximum value of $1,500,000 for
the term. The work consists of the general construction services associated
with repairs, improvements and renovations to County properties. Work is to be awarded as work orders on a
lump-sum, competitively quoted basis among the pool of sixteen pre-qualified
general contractors. Contracts will terminate when a total of $1,500,000 in
work orders are issued to any combination of all contractors or when the
one-year time frame has expired, whichever occurs first. These contracts provide for up to four one-year
renewals, at the sole option of the County.
All contractors are Palm Beach County companies or have Palm Beach
County offices with the exception of Hartnett Building Group, LLC. (St. Lucie)
and Coral-Tech Associates, Inc. (Broward), The goal for Small Business Enterprise
(SBE) participation is 15%. When bids
are received from the pre-qualified firms under this contract, local (if
applicable) and SBE preferences will be evaluated and applied at that time. (Capital
Improvements) Countywide (JM)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: an Interlocal Agreement (Agreement) with the Town of
Lantana (Town) for the provision of radio maintenance services. SUMMARY:
This Agreement establishes the terms and conditions for the provision of radio
equipment maintenance services for the Town by the Facilities Development &
Operations Department/Electronic Services & Security Division. The services
are to be charged on an hourly basis at a cost of $65/hr/person and
$97.50/hr/person for overtime work. In
the event that the County must outsource the labor, a separate labor rate is
provided. The maintenance costs for the radio consoles are included in County’s
service contract with Motorola and are paid as a lump sum reimbursement to the
County. The rates may be adjusted
annually with notification by June 1 (effective that following October 1) in
the County’s sole discretion, but in no event shall the Town’s fee schedule
exceed the fee schedule applied to County departments. The Town has been receiving radio maintenance
services since 2009 pursuant to an agreement which expires on April 5, 2015.
This Agreement commences on April 6, 2015 and continues to April 7, 2017, or
the earlier expiration of the Direct Access Agreement (R2009-0559 as amended by
R2013-0674), which will synchronize the renewals of the Town’s radio
agreements. There is one renewal option
for a term of four years. The Agreement
may be terminated by either party, with or without cause with a minimum of
ninety days notice. (ESS) District 2 (JM)
6. Staff recommends
motion to approve: a Partial Release of Easement in favor of Dolphin
Stations, LLC. SUMMARY: The Palm
Beach County Water Utilities Department (WUD) maintains a lift station in a
40′x100′ easement located approximately 100′ west of
Haverhill Road on the south side of Wallis Road in West Palm Beach. Dolphin Stations, LLC acquired the property
subject to the easement in 2014 for $5,000, also acquired the surrounding 2.15
acres, and now intends to develop the combined property as a gas station. Dolphin Stations has agreed to pay the County
$23,896 to release a 40′x60′ portion of the easement. The County
paid $9,327 for the easement in 1979, and the lift station property is
currently assessed at $4,101. Staff did
not obtain an appraisal, but negotiated the price based upon a similar price
paid in 2011 for another gas station site at this intersection. (PREM) District
2 (HJF)
7. DELETED
8. Staff recommends
motion to approve: an Easement in favor of Florida Power & Light
(FP&L) for underground electrical service and an above ground transformer
to service the Library Annex Facility. SUMMARY: The County acquired a 19.63
acre parcel of land at 4215 Cherry Road, located east of Military Trail in
unincorporated West Palm Beach, from the Kings Academy in 2003. The Cherry Road
complex supports PBSO training facilities and marine unit, and the recently completed
Library Annex Facility. A FPL easement is required for electrical lines and
equipment serving the Library Annex. The Easement is approximately 10′ to
14.8’ wide by approximately 277′ long and covers an area of 2,847 square
feet (.065 acre). This non-exclusive
easement is being granted at no charge as it is required to provide electrical
service to the Annex. (PREM) District 7 (HJF)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to accept: a Deed
from the School Board of Palm Beach County, Florida, a corporate body politic
of the State of Florida (School Board) conveying 1.56 acres of improved
property located in Belle Glade. SUMMARY:
This property is located at the northeast corner of Southwest 12th
Street and Martin Luther King Jr. Boulevard, in Belle Glade and includes the
former gymnasium from the Lake Shore High/Middle School. Since 2000, the County has leased the
property from the School Board (R2000-1807 and R2010-0891) for $1 per year and
has sub-leased the property to the Boys and Girls Clubs (R2001-0656 and
R2011-1595). In addition, the Palm Beach
County Sheriff Office (PBSO) uses the gym for its PAL programs pursuant to a
Memorandum of Understanding (R2001-0657).
The County’s Lease with the School Board expires on October 30, 2015,
and has one remaining option to renew for an additional five year period. Since initially renovating the facility at a
cost of $700,000, the County has spent approximately $800,000 in
renewal/replacement projects in the 14 years that it has leased the
property. By obtaining title to the
property the County will be able to provide certainty that the investment in the
facility will continue for community use and provide additional flexibility in
the long term operation of the facilities.
The conveyance from the School Board is without charge and will be
subject to existing restrictions limiting use of the property to public
recreation, public health, and other community purposes. This conveyance was
approved by the School Board at their January 21, 2015 meeting. (PREM) District
6 (HJF)
FEBRUARY 3, 2015
3. CONSENT AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to receive and file: three Amendments to
Agreements, one Amendment to a Loan Agreement, two Amendments and Subordination
Agreements of Existing Declarations of Restrictions, two Subordination
Agreements - Governmental Entity, and four Modifications to Subgrant Agreements
as follows:
A) Amendment No. 008 to the
Agreement (R2010-1036) with the Village of Wellington under the Neighborhood
Stabilization Program (NSP1) (District 6);
B) Amendment No. 007 to the
Agreement (R2012-1252) with the City of Riviera Beach under the 2005 Disaster
Recovery Initiative Program (DRI2) (District 7);
C) Amendment No. 004 to the
Agreement (R2012-1254) with the West Palm Beach Housing Authority under the
2008 Disaster Recovery Initiative Program (DRI4) (District 2);
D) Amendment No. 005 to the
Loan Agreement (R2013-1806) with La Joya Villages, Ltd. under the Home
Investment Partnership Program (HOME) (District 7);
E) Amendment and Subordination
Agreement of Existing Declaration of Restrictions with Delray Elderly, L.P.,
under DRI2 for the Declaration of Restrictions dated June 10, 2008 (District
4);
F) Amendment and
Subordination Agreement of Existing Declaration of Restrictions with Delray
Elderly, L.P., under DRI2 for the Declaration of Restrictions dated January 15,
2010 (District 4);
G) Subordination Agreement
- Governmental Entity with Oak Grove Commercial Mortgage, LLC, under the State
Housing Initiatives Partnership Program (SHIP) for San Marco I (District 7);
H) Subordination Agreement
- Governmental Entity with Oak Grove Commercial Mortgage, LLC, under SHIP for
San Marco II (District 7);
I) Modification No. 18 to
Subgrant Agreement (R2007-1027) with the Florida Department of Economic
Opportunity (DEO) under DRI2 (Countywide);
J) Modification No. 18 to
Subgrant Agreement (R2008-1312) with DEO under 2005 CDBG Disaster Recovery
Initiative Program - Supplemental Appropriation (DRI3) (Countywide);
K) Modification No. 3 to
Subgrant Agreement (R2012-1005) with DEO under 2008 CDBG Disaster Recovery
Initiative Program - Supplemental Appropriation (DRI5-DREF) (Countywide); and
L) Modification No. 4
to Subgrant Agreement (R2012-1005) with DEO under DRI5-DREF (Countywide).
Summary: In
accordance with County PPM CW-0-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The documents have been
fully executed on behalf of the Board of County Commissioners (BCC) by the
County Administrator, or designee, in accordance with Resolutions and Agenda
Items R2006-1351, R2007-1524, R2008-2154, as amended by R2011-1384, R2009-1677,
R2011-0907 and 5B-4, as approved by the Board of County Commissioners on July
18, 2006, September 11, 2007, November 11, 2008, September 13, 2011, October 6,
2009, June 21, 2011, and September 10, 2013, respectively. These executed documents are now being
submitted to the BCC to receive and file. Federal NSP1, DRI2, DRI3 DRI4,
DRI5 and State SHIP funds do not require a local match and the Federal HOME
Program matching requirement is met from State SHIP funds. (DES Contract
Development) (JB)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to approve: the following three Agreements with the U.S.
Department of Housing and Urban Development for Fiscal Year 2014-2015:
A) Funding Approval/Agreement for the Community Development Block Grant
(CDBG) Program in the amount of $5,865,753;
B) Funding Approval and HOME Investment Partnerships Agreement for the HOME
Investment Partnerships (HOME) Program in the amount of $1,749,997; and
C) Grant Agreement for the Emergency Solutions Grant (ESG) Program in the
amount of $478,676.
Summary: On July 22, 2014,
the Board of County Commissioners adopted a Resolution (R2014-1079) approving
the County’s Fiscal Year 2014-2015 Action Plan.
This Plan establishes the County’s priorities for implementation of the
CDBG, HOME, and ESG Programs. HUD
approved the Action Plan and requires approval of these Agreements which will
make Federal funds totaling $8,094,426 available to the County. No local
match is required to implement the CDBG program; however, the ESG and HOME
programs have matching requirements. The
ESG Program matching requirement is met through a cash or in-kind contribution
by each agency receiving this funding, and the HOME matching requirement will
be met from program income earned under the State Housing Initiatives
Partnership Program. (Strategic Planning Section) Countywide (JB)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to approve: appointment/reappointment of the following
individuals to the Treasure Coast Regional Planning Council’s Comprehensive
Economic Development Strategy (CEDS) Committee, for the term February 3, 2015 to
December 31, 2015.
Appoint: Nominated By:
Greg Vaday Commissioner
Hal Valeche
Commissioner
Steven Abrams
Commissioner
Melissa McKinlay
Commissioner
Priscilla Taylor
Reappoint: Nominated By:
Tony T. Brown Commissioner
Hal Valeche
Commissioner
Steven Abrams
Commissioner
Melissa McKinlay
Commissioner
Priscilla Taylor
Artice “Art” Cobb, Jr. Commissioner Hal Valeche
Commissioner
Steven Abrams
Commissioner
Melissa McKinlay
Commissioner
Priscilla Taylor
Gary Hines Commissioner Hal Valeche
Commissioner
Steven Abrams
Commissioner
Melissa McKinlay
Commissioner
Priscilla Taylor
Huntley Miller Commissioner
Hal Valeche
Commissioner
Steven Abrams
Commissioner
Melissa McKinlay
Commissioner
Priscilla Taylor
Summary: The Treasure Coast Regional Planning Council
(TCRPC) manages and maintains the CEDS Committee whose purpose is to oversee
and guide District-wide economic development planning. The TCRPC District is comprised of Palm
Beach, Martin, St. Lucie and Indian River Counties. The CEDS Committee is a requirement of the
U.S. Department of Commerce Economic Development Administration and is
comprised of five appointees from each of the participating counties. The TCRPC annually requests the Board of
County Commissioners, as the appointing authority for Palm Beach County, to
review its existing members, and to either appoint or reappoint members. Staff recommends the appointment and
reappointment of the above five individuals. Mr. Hines of the Business
Development Board and Ms. Miller of the CareerSource have disclosed that their
respective employers have existing contracts with the County. Staff has evaluated these contractual
relationships and determined that the above Committee provides no regulation,
oversight, management or policy-setting recommendations regarding any of the
disclosed contractual relationships.
Disclosure of these contractual relationships at a duly noticed public
meeting is being provided in accordance with the provisions of Section 2-443,
of the Palm Beach County Code of Ethics. (DES Administration) Countywide
(JB)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
4. Staff recommends
motion to approve:
Amendment No. 003 to the Agreement (R2103-0384) with the Palm Beach County
Housing Authority (PBCHA) under the Neighborhood Stabilization Program 3 (NSP3)
and the Community Development Block Grant (CDBG) Program to increase funding by
$389,115.33 and to extend certain activity completion dates. Summary:
On January 21, 2013, the County entered into Agreement (R2013-0384) with the
PBCHA, as amended by Amendment No. 001 (R2014-0142) on January 6, 2014, and by
Amendment No. 002 (R2014-0143) on February 4, 2014, to provide $1,023,945.83 of
NSP3 funds and $384,075.67 in CDBG funds for the acquisition and rehabilitation
of South Bay Villas, a 65-unit rental apartment complex located at 110 Harrelle
Drive, South Bay. PBCHA is undertaking the South Bay Villas project
together with the redevelopment of its adjacent Marshall Heights
property. This $26.5 Million public-private partnership between PBCHA and
McCurdy Senior Housing Corporation will result in 131 renovated and newly constructed
affordable rental homes for residents of the Glades Region. The
acquisition of South Bay Villas is complete, and Phase 1 entailing
rehabilitation of 16 units, is currently under construction. Adverse
conditions discovered during rehabilitation have increased Phase 1 costs.
The U.S. Department of Housing and Urban Development (HUD) recently determined
that all NSP2 grant funds must be expended no later than September 30,
2015. The proposed Amendment No. 003 will provide $773,191 in NSP2
funding that will replace CDBG funding of $384,075.67 and increase the total
Agreement funding by $389,115.33 from $1,408,021.50 to $1,797,136.83.
Amendment No. 003 will also extend certain activity completion dates to
correspond with the current project implementation schedule. These are
Federal NSP2 and NSP3 funds which do not require a local match. (DES
Strategic Planning Section) District 6 (JB)
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: reappointment of a member to the Land Development
Regulation Advisory Board (LDRAB), for the term from February 4, 2015, to
February 6, 2018:
Reappoint Seat No. Seat Requirement Nominated By
Jerome
I. Baumoehl 11 Architect The American Institute of Architects
SUMMARY:
The Board is comprised of 19 members. The Unified Land Development Code (ULDC) provides
for seven members appointed by the Board of County Commissioners (BCC) one from
each Palm Beach County (PBC) Commissioner as a district appointment, with consideration
of expertise in Article 2.G.3.A.3.b., Qualifications; 10 members that are
appointed by a majority of the BCC upon a recommendation by specific
organizations: residential builder: Gold Coast Builders; municipal representative:
PBC League of Cities; engineer: Florida Engineering Society; architect: The American
Institute of Architects; environmentalist: environmental organization; realtor:
The PBC Board of Realtors; surveyor: Florida Surveying and Mapping Society;
citizen representative: condominium/HOA association; commercial builder:
Association General Contractors of America; and AICP Planner: PBC Planning
Congress; and two members appointed at-large, as alternates, by majority vote
of the BCC, with consideration of the expertise in Article 2.G.3.A.3.b.,
Qualifications. These appointments/reappointments are consistent with the ULDC
requirements. Unincorporated (LB)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING (Cont’d)
2. Staff recommends
motion to:
A) adopt a Resolution of the Board of County
Commissioners (BCC) of Palm Beach County, Florida, granting a County tax exemption
for a historic property located within the City of Delray Beach; and
B) approve the restrictive covenant
for the historic property, requiring the qualifying improvements be maintained
during the period that the tax exemption is granted.
SUMMARY: The Resolution will authorize a County tax exemption for the
following historic property located within the City of Delray Beach:
Address: 101 Northeast
5th Street, Del-Ida Park Historic District, Delray Beach
(Residential)
If granted, the tax exemption shall take effect January 1,
2015, and shall remain in effect for 10 years or until December 31, 2024. The exemption shall apply to 100 percent of
the assessed value of all improvements to the historic property, which resulted
from restoration, renovation, or rehabilitation of the property. Actual exemption amounts will be based upon
the Countywide Millage Rate on a yearly basis. It is estimated that approximately
$406 tax dollars will be exempted annually based on the 2015 Countywide Millage
Rate. Accompanying each resolution is a restrictive covenant, which requires
the qualifying improvements be maintained during the period that each tax
exemption is granted. District 7 (RPB)
3. Staff recommends
motion to:
A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm
Beach County, Florida, granting a County tax exemption for a historic property located
within the Town of Palm Beach; and
B) approve restrictive covenant for the
historic property, requiring the qualifying improvements be maintained during
the period that the tax exemption is granted.
SUMMARY: The Resolution will authorize a County tax exemption for the
following historic property located within the Town of Palm Beach:
Address: 159 Australian Avenue
(Residential)
If
granted, the tax exemption shall take effect January 1, 2015, and shall
remain in effect for 10 years, or until December 31, 2024. The exemption shall apply to 100 percent of
the assessed value of all improvements to the historic property, which resulted
from restoration, renovation, or rehabilitation of the property. Actual
exemption amounts will be based upon the Countywide Millage Rate on a yearly
basis. It is estimated that approximately $6,184 tax dollars will be exempted
annually based on the 2015 Countywide Millage
Rate. Accompanying the resolution is a restrictive
covenant, which requires the qualifying improvements be maintained during the
period that each tax exemption is granted. District 1 (RPB)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends motion to approve: Memorandum of Understanding (MOU) with the Florida Department of Health in Palm Beach County (DOH). Summary: The Centers for Disease Control and Prevention (CDC) has established the Cities Readiness Initiative program to assist certain Metropolitan Statistical Areas (MSA) in the event of a catastrophic biological incident. The CDC, through the DOH, will provide medications and medical supplies to be distributed in Palm Beach County. This proposed MOU establishes the collaborative framework between the DOH and Palm Beach County Water Utilities Department to enhance DOH’s ability to respond to a catastrophic biological incident or other communicable threat of epidemic proportion. The term of this MOU will end on December 31, 2018. Countywide (MJ)
2. Staff recommends
motion to approve: a Contract
with B&B Underground Contractors, Inc. for the South West Belle Glade Water
Main and Water Services Replacement; Zone 1, Phase 2 Project in the amount of $3,144,742.25 and Southeast
Avenue G Main Street to El Prado Drive Water Main Replacement Project in the
amount of $1,024,404.40. Summary: On September 10, 2014, five bids were
received for Project No. WUD 13-060 (Base Bid and Alternate Bid) regarding
improvements to the water system infrastructure in Belle Glade. These
improvements are part of the continued restoration and repair of vital water
infrastructure in the Glades and to ensure the provision of high quality water
delivery to the residents and businesses. The
low bidder, B&B Underground Contractors, Inc. was the lowest responsive,
responsible bidder in the amounts of $3,144,742.25 for the Base Bid and
$1,024,404.40 for the Alternate Bid. The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance (R2002-0064) is 15% overall.
B&B Underground Contractors, Inc. was determined to have 11.68% SBE
participation by the Office of Small Business Assistance. However, the second lowest bid was outside
the range for award established by the SBE Ordinance. B&B Underground Contractors, Inc. is a Palm Beach County
company. This project is included in the FY15 Capital Improvement Plan adopted
by the Board of County Commissioners (BCC). (WUD Project No. 13-060) District
6 (JM)
3. Staff recommends
motion to approve: a Contract with TLC Diversified, Inc. to construct the
Conversion of Dry Can Lift Stations 2014 Project in the amount of $3,431,875. Summary: On October 22, 2014, five construction bids were received for the Conversion of Dry
Can Lift Stations 2014 Project, with TLC Diversified, Inc. being the lowest
responsive, responsible bidder in the amount of $3,431,875. This project will provide for the conversion
of ten (10) lift stations from dry can to submersible type. These lift stations
have been in service for over 30 years and have reached the end of their useful
life. These upgrades will also
improve reliability during hurricanes and other emergency events. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
(R2002-0064) is 15% overall. The Contract with TLC Diversified, Inc. provides
for 15.56% SBE participation overall. TLC Diversified, Inc. is a local Palm
Beach County Company. This project is included in the FY15 Capital Improvement
Plan adopted by the Board of County Commissioners. (WUD Project No.
13-034) Districts 2 & 5 (JM)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
4. Staff recommends
motion to approve: a Contract
with All Webbs Enterprises, Inc. for Water Treatment
Plants 3 and 9 Wells Replacement and Rehabilitation project in the amount of $1,889,310. Summary: On
October 29, 2014, four bids were received to replace or rehabilitate six water production wells. These production wells are showing signs of
deterioration and repair or replacement is needed to maintain the integrity of
the system. The low
bidder, All
Webbs Enterprises, Inc., is the lowest responsive, responsible
bidder in the amount of $1,889,310.
The Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance (R2002-0064) is 15% overall. The contract with All Webbs Enterprises, Inc. provides for
SBE participation of 100% overall. All
Webbs Enterprises, Inc. is a local company. This project is included in the FY15 Capital
Improvement Plan adopted by the Board of County Commissioners. (WUD Project No. 13-080) District 5
(JM)
5. Staff recommends
motion to approve: Amendment No. 3 to the "Finance Assistance
Award" contract with the U.S. Department of Commerce, Economic Development
Administration (EDA), to provide a two month extension to the contract. Summary: On May 4,
2010 (R2010-0719), the Board of County Commissioners (BCC) ratified the
signature of the County Administrator on a Financial Assistance Award with the
EDA in the amount of $3,990,000 for the design and construction of wastewater
infrastructure then owned by the Glades Utility Authority (GUA) within its
utility service area. The grant funds
were utilized to rehabilitate nine lift stations in Belle Glade and two lift
stations in South Bay. In addition the funds were utilized to line gravity
sewer, replace laterals and install cleanouts to reduce infiltration in the
sanitary sewer system. When the Water Utilities Department (WUD) assumed the
GUA’s assets, this Agreement was assigned to WUD. On December 17, 2013 (R2013-1823), the BCC
approved an eight month extension to the construction period until June 7,
2014, to allow for efficient completion of the project. An additional two month extension to
the construction period is necessary to provide for the full payout of
construction invoices and to allow the EDA to provide concurrence on project
closeout. District 6 (MJ)
6. Staff recommends
motion to approve:
A) Consultant
Services Authorization (CSA) No. 4 for the
South West Belle Glade Water Main and Water Services Replacement; Zone 1, Phase
2 Project with Keshavarz & Associates, Inc., (R2014-0824) in the
amount of $430,446; and
B) CSA
No. 5 for Belle Glade Water Main Replacement Project – Southeast Avenue G with
Keshavarz & Associates, Inc., (R2014-0824) in the amount of $167,722.
Summary: On June 3, 2014, the Board of County Commissioners (BCC) approved the
Water Utilities Department (WUD) Engineering/Professional Services Contract
with Keshavarz & Associates, Inc. (R2014-0824). CSA Nos. 4 and 5 provide
construction phase services and record drawings preparation for water main
replacement in the Southwest areas of the City of Belle Glade. These
improvements are part of the continued restoration and repair of vital water infrastructure in the
Glades and will ensure the provision of high quality water delivery to the
residents and businesses. The Small Business Enterprise (SBE) participation
goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract
with Keshavarz and Associates, Inc. provides for SBE participation of 95%.
These CSA's include 100% overall participation. The cumulative SBE
participation for CSA No. 4 is 99.01% and for CSA No. 5 is 99.21% overall.
Keshavarz and Associates, Inc. is a local Palm Beach County company. (WUD
Project No. 13-060 and 14-015) District 6 (JM)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
7. Staff recommends
motion to approve:
A) Contract
with Hinterland Group, Inc. (Contract) for the Belle Glade Sewer Infiltration
and Inflow Improvements 2014 project (project) in the amount of $1,794,613.
The duration of the contract is 180 days;
B)
Change Order No. 1,
decreasing the contract price by $451,270;
C) a Budget Amendment of $808,007
in the Water Utilities Department Capital Improvement Fund for the project;
D) a Budget Transfer of $170,007
in the Department of Economic Sustainability (DES) Disaster Recovery Initiative
(DRI) Fund for the project; and
E) a Budget Transfer of $638,000
in DES’s DRI3 Wilma Fund for the project.
Summary: On October 22, 2014, five bids were received for the Belle Glade Sewer
Infiltration and Inflow Improvements 2014 project. This project will diminish
infiltration and inflow into the sewer system, reducing the likelihood of sewer
overflows. Hinterland Group, Inc. was the lowest responsive responsible bidder
in the amount of $1,794,613. Funding is provided by the County's Department of
Economic Sustainability with Disaster Recovery Program. Since the project is
funded with federal funds, it is subject to a 22.4% minority participation goal
and a 6.9% female participation goal for trades rather than the County’s SBE
goals. The Contract provides for 0.0%
minority participation and 2.2% female participation. However, staff recommends award to Hinterland
Group, Inc. based upon their good faith efforts to meet the desired
participation goals. The project
requires specialized work involving the lining of wastewater pipes that few
minority-owned businesses provide. Hinterland Group, Inc is a Palm Beach County
company. Change Order No. 1 will reduce the contract price from $1,794,613 to
$1,343,343 and reduce the scope of work to match the available grant amount
because the bid amount exceeded the available grant funds by $451,270. (WUD Project No. 14-088) District 6 (JM)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
8. Staff recommends
motion to approve: a Settlement/Service Agreement for Runyon-Prewitt Properties
with LSREF2 Chalk Reo, LLC (Agreement). Summary: On May 1, 2013, the Palm Beach County Water
Utilities Department (PBCWUD) acquired the Glades Utility Authority (GUA), its
service area and all associated customers. Two properties, Runyon and Prewitt
Villages (Properties) in unincorporated Palm Beach County, located near the
border of the City of Belle Glade had significant liens placed on the
Properties prior to going into receivership.
This Agreement has been negotiated and agreed upon between PBCWUD and
the new property owner to satisfy the unpaid water service charges and to
remove any liens from the Properties.
The negotiated settlement is for $135,947.51 on the original $261,410.62
lien amount, amounting in a forgiveness of $125,463.11 in outstanding charges
dating back to 2009. PBCWUD will acquire
Runyon Villages water and wastewater infrastructure
and make system improvements with a $700,000 Community Development Block Grant
through the Department of Economic Sustainability as approved by the Palm Beach
County Board of Commissioners on July 22, 2014, under Agenda Item 4B. PBCWUD
recommends acceptance of the negotiated settlement amount based on the age of
the outstanding debt and the current master meter/individual meter
configuration, which effectively precludes WUD from terminating water service
to the property as long as individually metered customers remain current on
their water service charges. PBCWUD and
the property owner agree there are inherent inefficiencies associated with the
current operation of service and agree to modify the provision of service to
the Properties to be in compliance with PBCWUD’s Unified Policies and Procedures.
District 6 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve an Agreement and License to Trim Vegetation
(Agreement) with the Seaview at Juno Beach Property Owner’s Association,
Inc. (Condominium) for permit approved trimming of native vegetation on County-owned
property in Juno Beach; and
B) authorize the County Administrator, or his designee, to sign
any necessary minor amendments that do not substantially change the scope of
work or terms and conditions of the Agreement.
SUMMARY: The
Condominium is located on the west side of Highway A1A in Juno Beach
immediately south of the Juno Beach Pier. The Agreement will allow for the
Condominium to trim approximately 140 linear feet of native vegetation (sea
grapes) growing on County property along the east side of Highway A1A. The
Condominium will be responsible for obtaining all local and state permits prior
to trimming. The initial term of the Agreement is five years. There is no cost to the County. District 1
(SF)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. DELETED: Staff
recommends motion to adopt: a Resolution welcoming the publication
of the Recommendations of State, Local, and Tribal Leaders Task Force on
Climate Preparedness and Resilience.
SUMMARY: On November 1, 2013, President Obama
issued Executive Order 13653: Preparing the United States for the Impacts of
Climate Change that establishes the State, Local, and Tribal Leaders Task Force
on Climate Preparedness and Resilience (Task Force) to advise the
Administration and Council on Climate Preparedness and Resilience. In November 2014, the Task Force released a
publication of recommendations (Recommendations) on how the federal government
can support communities preparing for a changing climate. The Task Force Recommendations are supported
by the Southeast Florida Regional Climate Compact (Compact). In December 2014, the Compact was designated
a Climate Action Champion by the U.S. Department of Energy, which advances the
Task Force Recommendations for better coordination and stronger partnerships
among federal, state, and local governments.
As a member of the Compact, Palm Beach County has been asked to support
the Task Force Recommendations. Countywide (SF)
3. Staff recommends
motion to:
A) approve Contract No. 14241 with the Florida Fish and
Wildlife Conservation Commission (FWC) to fund $145,000 towards the Highland Beach Mangrove Shoreline
Project;
B) approve a Budget Amendment of $145,000
in the Environmental Enhancement Non-Specific Fund (1225) to recognize the contract; and
C) authorize the County Administrator, or his designee, to sign
all future time extensions, task assignments, certifications, and other forms
associated with this contract which do not significantly change the scope of
work, terms, or conditions of the contract.
SUMMARY: FWC Contract No. 14241 will reimburse the
County up to $145,000 for construction of limestone breakwaters that will
enhance and stabilize the shoreline of the County managed Highland Beach mangroves
from erosive wave activity. The term of the contract is through June 30,
2015. This Contract does not require a
County match. District 4 (SF)
4. Staff recommends
motion to approve: Work Supplement No. 1825-02B to the Palm Beach
County Annual Dune & Wetlands Restoration Project No. 2013ERM01 Contract
(R2013-1825) with Eastman Aggregate Enterprises, LLC (Eastman) not-to-exceed
$2,002,770 to provide, haul, and place up to 90,000 tons of additional sand for
the Jupiter/Carlin Shore Protection Project (Project) to offset weather-related
erosion during construction. SUMMARY:
Work Supplement No. 1825-02B authorizes additional sand as needed to fill the
Project design template by March 31, 2015.
November storm activity moved a portion of the sand below and to the
south of the fill template during construction.
Eastman, a Palm Beach County SBE company, committed to an overall 44.05%
SBE participation in the Contract, and has achieved 54.86% SBE participation to
date. The Work Supplement is funded by
Tourist Development Tax. District 1 (JM)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to approve: Budget Transfer of $10,620 in Park Improvement Fund
from the Payment in Lieu of Recreation reserve to Lake Worth West Playground. Summary: This Budget Transfer establishes funding for
the Lake Worth West Playground project from reserves generated pursuant to the
County’s Unified Land Development Code (ULDC) Article 5, Parks and Recreation –
Rules and Recreation Standards. Article
5 revenues originate from cash-outs from residential developments that are
unable to provide homeowners on-site recreation areas. Revenues from this fund
are to be used for the purpose of acquiring and/or
developing land necessary to meet the need for neighborhood or community type
recreational facilities created by the development. This funding will be used for the
construction of a KaBOOM! playground at Lake Worth
West CCRT Park. Site preparation work
for the playground will include sidewalks, curbs, embankment, sod, fencing and
landscaping. Funding for this project is from the $10,620 Payment in Lieu of
Recreation payment received for the Osprey Oaks development. A balance of $0 will remain after this
expenditure. This project meets the
requirements of ULDC Article 5. District 3 (AH)
2. Staff recommends
motion to receive and file: the
following original executed
Sound and Light Production Services Contractor Agreements:
A) Blackwood Productions LLC, Trick or Beats – Day 1 concert, Sunset Cove
Amphitheater, for the period of October 30, 2014, through November 1, 2014;
B) Blackwood Productions LLC, Trick or Beats – Day 2 concert, Sunset Cove
Amphitheater, for the period of November 1, 2014, through November 2, 2014; and
C) Blackwood Productions LLC, Sy Schatzberg and the Gold Coast Dance Band
concert, Canyon Town Center Amphitheater, on November 15, 2014.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Sound
and Light Production Services Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation
Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645
and 2014‑0167, and are now being submitted to
the Board to receive and file. District 5 (AH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
3. Staff recommends
motion to receive and file: the following original executed Entertainment Contractor Agreements for two community events:
A)
Sy Schatzberg, Sy Schatzberg and the Gold Coast Dance Band concert,
Canyon Town Center Amphitheater, on
November 15, 2014; and
B) Sidney Parker, The Sid Parker
Orchestra concert, Canyon Town Center Amphitheater, on December 6, 2014.
Summary: The Parks and Recreation Department produces cultural activities to promote
the quality of life in the communities it serves. The Parks and Recreation
Department produced two popular cultural events at the Canyon Town Center
Amphitheater. These events were attended
by an estimated 800 people and generated positive support and goodwill for the
County. A sponsorship from GL Homes
offset the expenses of the concert at the Canyon Town Center Amphitheater. In
accordance with County PPM CW‑O‑051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Entertainment Contractor Agreements have been
fully executed on behalf of the Board
of County Commissioners (Board) by the County Administrator/Director/ Assistant
Director of the Parks and Recreation Department in accordance with Resolution
2008-1109, amended by Resolutions 2010‑0644 and 2014-0168, and are now
being submitted to the Board to receive and file. District 5 (AH)
4. Staff recommends
motion to receive and file: the following original executed First Amendment to Independent Contractor Agreement and original
executed Independent Contractor Agreements:
A) Marya Willis Glowka, US Diving Coach, North County Aquatic Complex, for
the period November 1, 2014, through December 31, 2014;
B) Dennis G. Mobley, Adult Soul Line Dancing Instructor, Westgate
Recreation Center, for the period January 7, 2015, through April 22, 2015; and
C) Derek Jones, US Diving Coach, North County Aquatic Complex, for the
period January 1, 2015, through September 30, 2015.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File Agenda Item.
These Independent Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation
Department in accordance with Resolution 94-422, amended by Resolutions
2002-2103, 2007-0409, and 2012-0168, and are now being submitted to the Board
to receive and file. Districts 1 & 7 (AH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to approve: a non-standard Amphitheater Rental Agreement with JM Family Enterprises,
Inc., for a company picnic event on February 21, 2015, at Sunset Cove
Amphitheater. Summary: The Parks and Recreation Department
(Department) utilizes a standard Amphitheater Rental Agreement which is
executed at the Department level.
However, non-standard Amphitheater Rental Agreements are sometimes
required to satisfy the specific requirement terms of a given renter. JM Family Enterprises, Inc. has requested
modifications to the approved standard Amphitheater Rental Agreement
language. The modifications clarify the
responsibilities and expectations of the County and JM Family Enterprises,
Inc., for issues such as cancellation and postponement, minimum and maximum
attendance, photography and recording rights, and compliance with public entity
crimes certification. County net revenues generated from the company picnic
event total $4,465. District 5 (AH)
6. Staff recommends
motion to receive and file: the
following original executed
Amphitheater Rental Agreements:
A) Diamond Food & Entertainment LLC, Trick or Beats – Day 1
concert, Sunset Cove Amphitheater, for the period October 30, 2014,
through November 1, 2014;
B) Diamond Food & Entertainment LLC, Trick or Beats – Day 2
concert, Sunset Cove Amphitheater, for the period November 1, 2014,
through November 2, 2014;
C) Wellness Resource Group, Senior Health and
Wellness Fair, Canyon Town Center Amphitheater on November 1, 2014;
and
D) Jewish Community
Center of the Greater Palm Beaches, Inc., Community Hanukkah Candle Lighting,
Canyon Town Center Amphitheater on December 21, 2014.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Amphitheater
Rental Agreements have been fully executed on behalf of the Board of County Commissioners
(Board) by the County Administrator/Director/Assistant Director of the Parks
and Recreation Department in accordance with Resolution 2009‑0335,
amended by Resolutions 2009‑1807, 2012‑1715 and 2014‑0166,
and are now being submitted to the Board to receive
and file. These events help to offer a
balanced schedule of events which promote the quality of life in the
communities we serve. An estimated 3,000
persons attended the events produced under these Amphitheater Rental
Agreements. District 5 (AH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
7. Staff recommends
motion to approve: First Addendum to Authorized
Provider Agreement, R2013-0288 dated March 12, 2013, with the American National
Red Cross (Red Cross) to allow the County to participate as one of 50
communities nationwide in the Red Cross Aquatic Centennial Initiative program
to provide swimming lessons to underserved populations. Summary: The Red Cross is celebrating 100 years of Water Safety and has set a goal
to reduce the number of drownings in the United States by 50% in 50 key
markets. Palm Beach County has been selected as one of those markets. This is a
three-year initiative to work in partnership to teach children and adults to
swim, who would not otherwise participate in swimming lessons. This
First Addendum to the Authorized Provider Agreement R2013-0288 allows Palm
Beach County to participate in Red Cross’s Centennial Campaign to reduce
drowning by 50% in 50 key markets. Participation in this initiative will help
generate and retain enrollment in our swimming lessons, provide hands-on CPR
and rescue skills to parents and caregivers, and ultimately help reduce the
number of drownings in our community. As
a participant in the initiative, the County will receive support for program
fees for participants in swimming lessons as well as lifeguard training and
water safety instructor programs. The
Red Cross will also provide the teaching and marketing materials at no cost to
the County. Countywide (AH)
S. FIRE RESCUE
1. Staff recommends
motion to receive and file: one original standard Interlocal Agreement for Swimming Lessons with the
City of Palm Beach Gardens. Summary: On September 27, 2005, the Board adopted Resolution Number R2005-1906
authorizing the County Administrator, or his designee (the Fire Rescue
Administrator) to execute standard agreements with municipalities and
independent contractors to provide swimming lessons to members of the public
through the Palm Beach County Drowning Prevention Coalition’s Learn to Swim
Program. Pursuant to Countywide PPM
CW-O-051, one standard County agreement that has been executed by the County
Administrator, or his designee (the Fire Rescue Administrator) is being
submitted as a receive and file agenda item for the Clerk’s Office to note and
receive. Countywide (PK)
2. Staff recommends
motion to receive and file: one original Business Associate Agreement with oPEN Incorporated, d/b/a
SafetyPad, effective October 1, 2014. Summary: oPEN
Incorporated, d/b/a SafetyPad, produces a sole source electronic patient care
reporting (ePCR) product that interfaces with Fire Rescue’s current fire data
management (FDM) system. An Invitation
for Bid has been issued by Purchasing to procure the SafetyPad product from a
SafetyPad distributor. Prior to the
review of proposals or selection of a successful bidder, a Business Associate
Agreement between the County and SafetyPad is required to share and test
certain patient care data in the new ePCR environment. oPEN Incorporated,
d/b/a SafetyPad, has entered into a Business Associate Agreement executed by
the Assistant County Administrator, pursuant to authority delegated by the Board
of County Commissioners in Resolution Number 2003-0554. Pursuant to Countywide
PPM CW-O-051, one standard Business Associate Agreement that has been executed
by the Assistant County Administrator and oPEN Incorporated, d/b/a SafetyPad is
being submitted as a receive and file agenda item for the Clerk’s Office to
note and receive. Countywide (SB)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: the
Second Amendment to the Interlocal Agreement
R2013-1673 with the Loxahatchee River Environmental Control District. SUMMARY: The Loxahatchee River Environmental
Control District (District) has an existing agreement with Palm Beach County
(R2013-1673) for Network and GIS Hosting Services and wishes to amend this
agreement to include network connectivity for two additional locations.
The District will pay $1,200 annually to the County for these additional
network connections, as well as a one-time estimated cost of $59,782 for
installation. The Florida LambdaRail LLC has approved connection of the
District to the Florida LambdaRail network. District 1 (PFK)
2. DELETED: Staff recommends motion to:
A) approve a Software License and Professional Agreement with
the Government of the U.S. Virgin Islands for a period of two years from October
1, 2014 to September 30, 2016, for the continued development and maintenance of
a Business License Web Application which will generate revenues to Palm Beach
County (the “County”) in the amount of $328,000 ($164,000 per year); and
B) authorize the County Administrator or his
designee, to sign an Exercise of Renewal Option Form for future time extensions
that do not change the scope of work or terms and conditions.
SUMMARY: The Government of the U.S. Virgin Islands
wishes to continue a Software License and Professional Services Agreement with
Information Systems Services (ISS) in order to provide maintenance,
enhancements and support for the Business License Web Application. Under this Agreement, ISS will provide
professional services for application development for a fee not to exceed
$108,200, and will host the application and database on an existing enterprise
server. Thereafter, the agreement specifies that the Virgin Islands will
pay the County a monthly software lease fee of $1,650 and an application
hosting services fee of $3,000. The Agreement provides for two additional
one-year renewals. Countywide (PFK)
3. Staff recommends
motion to approve:
A) AT&T IP
Flexible Reach Pricing Schedule for the provision of communications services
required for the implementation of the Unified Communications/VoIP Project;
B) AT&T Managed
Internet Service Pricing Schedule for the provision of communications services
required for the implementation of the Unified Communications/VoIP Project; and
C) Addendum to
AT&T ILEC Interstate Pricing Schedule for the provision of communications
services required for the operation of the County’s 800 Mhz
radio system.
SUMMARY: These Pricing Schedules establish a mechanism
for the County to procure, as needed, communications services required for the
implementation of the Unified Communications/VoIP Project by: 1) providing
Session Initiation Protocol (SIP) Trunking and other VoIP-related dial tone services,
2) providing backup internet access for the UC system, and 3) enhancing the
operation of the County’s 800Mhz radio system. These Pricing Schedules will be appended to
the existing AT&T Master Agreement, No. 133405UA, approved by the Board of
County Commissioners June 30, 2009 (R2009-1055). Countywide (PFK)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
4. Staff recommends
motion to approve: increase
of estimated cost associated with the 4th Maintenance
Services Schedules (R2014-0102 and R2014-0103) to the Master Services Agreement
with AT&T (R2009-1055) for the maintenance and purchase of equipment and
other services pertaining to the County’s Meridian telephone systems in the
amount of $5,000, for a new total of $239,049 for the period February 1, 2014,
through February 1, 2015. SUMMARY: The 4th Maintenance
Services Schedules provide quotes for the total cost of maintenance services and
an estimated cost for purchase of telephone equipment and other PBX-related
services for the Meridian telephone systems located at the Judicial Center
Complex and Airport Center. Emergency
repairs to the Meridian System power supply system serving the Governmental
Center and main Courthouse exceeded the original $20,000 estimated spending
request by $5,000; therefore, requiring an increase in spending
authority. AT&T has offices in Palm Beach County. Countywide
(PK)
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: Amendment
No. 2 to the Contract for Consulting/Professional Services with Byron V. Reid, DVM, an individual, d/b/a
Byron Reid & Associates V.M.D.P.A., for on-call veterinary services for
large animals in an amount not to exceed $10,000 for the period retroactive to January
15, 2015, through January 14, 2016. SUMMARY: This Amendment is the second renewal of the
on-call veterinary services for large animals contract
with Byron Reid & Associates V.M.D.P.A. The Animal Care and Control
Division is required to provide appropriate and
necessary veterinary services for sheltered animals. This Amendment will
provide part-time relief and emergency “on-call” professional medical services
for sheltered animals on an as needed basis.
This is the second renewal of the Contract entered into on January 15,
2013 (R2013-0083). On January 14, 2014,
the County Administrator or his designee, on behalf of the Board of County Commissioners,
was authorized to execute and make necessary minor amendments that do not
change the scope of work or terms and conditions of this Contract (R2014-0084).
Countywide (SF)
Z. RISK MANAGEMENT
1. Staff recommends
motion to receive and file: an
executed Contract for Consulting/Professional Services by and between Palm
Beach County and Cardiology Partners, P.L., LLC, with a not-to-exceed annual
cost of $12,000 for the term beginning December 29, 2014, through December 29,
2015. SUMMARY: This
exempt Contract for professional medical services has been fully executed on
behalf of the Board of County Commissioners by the Director of Purchasing under
the authority of Chapter 2, Article III, Division 2, Part A, Sections 2-51
through 2-58, Palm Beach County Code for a one year term with four annual
options to renew. The Contract is for professional stress testing services for
newly hired Fire Rescue personnel as part of a comprehensive pre-employment
physical. Countywide (HH)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. REVISED
TITLE (2nd): Staff
recommends motion to approve: one reappointment and one appointment as At-Large members to the Palm
Tran Service Board (PTSB) for the following terms:
Nominee Category,
Seat Number Term to Expire Nominated By
Reappoint
Cathy Alice Koyanagi Rep. with Extensive March 11, 2017 Mayor
Vana
Paratransit Experience Comm. Abrams
Seat 12 Comm.
McKinlay
Comm. Taylor
Comm. Valeche
Comm.
Burdick
Appoint
Andre Cadogan Citizen at Large, Seat 11 June 2, 2017 Comm. Abrams
Comm. McKinlay
Comm. Taylor
Comm. Valeche
Comm. Burdick
Summary: The Palm Tran
Service Board is composed of 13 At-Large members with specific seat
categories. There are currently four vacancies
on the Board. A memo dated January 14,
2015 was circulated to the Board of County Commissioners requesting support of
Ms. Koyanagi and Mr. Cadogan’s appointments to fill two vacancies and
requesting additional nominees. No
additional nominations were received. Countywide (DR)
CC. INTERNAL AUDITOR
1. Staff recommends
motion to reappoint: David Rosenstein to Seat 2 on the Internal Audit
Committee. SUMMARY: Mr.
Rosenstein was automatically removed from the Internal Audit Committee in
December 2014 due to excessive absences during 2014. Mr. Rosenstein was appointed to the Committee
in September 2010 and attended 17 of the 18 meetings from that time to the end
of 2013. The Audit Committee considered
Mr. Rosenstein's request to be reappointed at its December 17, 2014 meeting and
unanimously agreed to recommend his reappointment to the County
Commission. If the County Commission
approves this reappointment Mr. Rosenstein will serve out the remainder of his
current term on the Committee which expires September 30, 2016. Countywide (PFK)
2. Staff
recommends motion to receive and file:
A) Audit report reviewed by the Audit Committee at its December 17, 2014
meeting as follows:
1) 2015-01 Risk Management - Data Exchange Memorandum of Agreement with
Florida Department of Highway Safety; and
B) Audit recommendation status
follow-up report as of September 30, 2014 reviewed by the Audit Committee at
its December 17, 2014 meeting.
SUMMARY: Ordinance
2012-011 requires the Internal Audit Committee to review audit reports prior to
issuance. Ordinance 2012-012 requires
the County Internal Auditor to send those reports to the Board of County
Commissioners. At its meeting on December
17,
2014, the Committee reviewed and authorized distribution of the audit report.
The Committee also reviewed and authorized distribution of the Audit
Recommendation Status Follow-up Report as of September 30,
2014. We are submitting these reports to
the Board of County Commissioners as required by the Ordinance. Countywide
(PFK)
FEBRUARY 3, 2015
3. CONSENT
AGENDA APPROVAL
DD. SUPERVISOR OF ELECTIONS
1. Staff recommends
motion to approve:
Precinct boundary changes submitted by Susan Bucher, Supervisor of Elections,
as required by section 101.001(1), Florida Statutes. Summary: Precinct boundary changes as indicated. Countywide
(DW)
* * * * * * * * * * * *
FEBRUARY 3, 2015
A. ADMINISTRATION
A) requests Board
direction regarding
a request by the Town of Loxahatchee Groves for the County to sell a 1.34 acre
parcel of land within the County’s Loxahatchee Groves Park to the Town for
$20,000, or at the staff recommended amount of $50,000, as the Town wishes to
purchase the existing Central Chamber of Commerce office building on the site;
B) recommends motion
to adopt a
Resolution authorizing the sale of the 1.34 acre parcel to the Town of Loxahatchee
Groves at the price approved by the Board; and
C) recommends
motion to approve a
County Deed conveying the 1.34 acre parcel to the Town of Loxahatchee Groves.
SUMMARY: The County’s 30+/- acre Loxahatchee Groves
Park is located on the north side of Southern Blvd. at the intersection of “F”
Road in Loxahatchee Groves. The County has leased a 1.34 acre parcel
within the Park to the Palms West (now Central) Chamber of Commerce since 1990
(R90-2082). The Chamber constructed a 3,700 square foot building with offices,
a welcome center and a public meeting room. The term of the lease runs
until 2030 and rent is $1/year. Recently, the Chamber decided to relocate
and has negotiated a sale of its building to the Town of Loxahatchee Groves for
$460,000, with the Town proposing to pay the County $20,000 for the land.
As the County owns the underlying land, a sale of the building requires the
County to either allow an assignment of the Chamber’s lease or conveyance of
title to the land to the Town. The Town will only accept fee simple title
to the land. The land (not including building) is assessed by the
Property Appraiser’s Office at $180,000 ($135,000/acre). Staff obtained
an appraisal of the property under its current Park/Park and Recreation land
use and zoning which valued the property at $20,000. Staff does not
support the Town’s offer of $20,000 and recommends that the Board require
payment of at least $50,000 for the property, which represents a compromise for
the office use of the park property. If the Board approves the sale of
this property to the Town, then Staff recommends approval of the Resolution and
County Deed at the price determined by the Board. The County Deed imposes
restrictions limiting use of the property by the Town for public purposes and
prohibits sale of the property to a non governmental entity, without the
County’s consent. (PREM) District 6
(HJF)
2. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida, expressing its’ objection to the postponement of
the construction funding for State Road 7 from 60th Street to
Northlake Boulevard to Fiscal Year 2020 and requesting that the funding for the
construction of the State Road 7 segment from 60th Street to
Northlake Boulevard be programmed such that it would be available after July 1,
2016. SUMMARY: This
Resolution will confirm that Palm Beach County is objecting to the Florida
Department of Transportation’s action to postpone the construction funding from
Fiscal Year 2016 to Fiscal Year 2020. Districts 1, 2 & 6 (MRE)
3. ADD-ON: Staff
recommends:
A) Approval of a term sheet which
identifies the key provisions of an Interlocal Agreement (Agreement) with the
City of West Palm Beach (City) to facilitate the development of a two-team
spring training facility (Facility) for Washington Nationals and Houston Astros
(collectively Teams);
B) Authorization to commence
negotiations of an Interlocal Agreement with the City of West Palm Beach; and
C) Authorization to commence
negotiations of a Developer Agreement and Facility Use Agreement with the
Teams.
Summary: On December 16, 2014, the Board directed Staff to commence
negotiations with the City which will provide for the development of a two team
spring training facility on City owned property at the SE corner of Haverhill
Rd and 45th Street. This term sheet is the starting point for an
Agreement with the primary purpose to; 1) provide property (the Stadium
Property) for the development of the Two Team Major League Baseball Spring
Training Facility (Facility) on a manner consistent with the City’s protection
of its water supply, 2) provide the City with ownership of property downtown
presently owned by the County critical to its redevelopment and economic
development objectives, and 3) allow for the construction of a City Park at the
Teams sole expense immediately adjacent to the Stadium Property. The two main
components of the Agreement will; 1) exchange the 1.8 acres of the County owned
land on Government Hill for 143 acres of City property, 2) provide the
provisions by which the Teams (through its’ agreements with the County) will be
solely responsible for the development of a City Park on Haverhill Rd. The City
is considering this term sheet at their February 2, 2015 City Council Meeting.
With favorable consideration of the term sheet by the City and County, Staff
will commence negotiations on the three agreements which will all need to be
considered for approval at the same time in the future. Countywide/District
7 (JM)
FEBRUARY 3, 2015
4. REGULAR
AGENDA
B. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on March
10, 2015 at 9:30 a.m.: an
Ordinance of the Board of County Commissioners of Palm Beach County, Florida, to
be known as the Palm Beach County Petroleum Contamination Cleanup Criteria
Ordinance; amending Section 11-294 (ordinance supplemental to federal and state
law); amending Section 11-295 (Definitions); amending Section 11-296 (adoption
of Florida Administrative Code by reference); amending Section 11-297
(Violations, Enforcement; Penalties); providing for repeal of laws in conflict;
providing for savings clause; providing for severability; providing for
inclusion in the code of laws and ordinances; providing for captions and
providing for an effective date. SUMMARY: This Ordinance revises Countywide
Ordinance No. 2009-018 which was approved by the Board of County Commissioners
(BCC) on July 21, 2009. The Ordinance is
revised to replace reference to Chapter 62-770, Florida Administrative Code
(F.A.C.) which was repealed by the Florida Legislature on June 12, 2013, with
reference to Chapter 62-780, F.A.C., which was adopted by the Florida
Department of Environmental Protection on February 4, 2014. Other than amendments to correctly reference
revised state rule nomenclature, there are no material changes to the
Ordinance. In accordance with PPM No. CW-O-041
(Countywide Ordinances: Applicability
and Notification to Municipalities), the amended Ordinance was presented to the
Palm Beach County League of Cities on June 25, 2014 and approved by the
League’s General Membership on June 25, 2014. Countywide (SF)
2. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on March
10, 2015 at 9:30 a.m.: an
Ordinance of the Board of County Commissioners of Palm Beach County, Florida,
to be known as the Palm Beach County Pollutant Storage Tank System Compliance
Ordinance; providing for a Short Title; Applicability; Authority; providing a
Purpose; providing for Definitions; providing that Ordinance is supplemental to
federal and state law; providing for adoption of Florida Administrative Code by
reference; providing for Violations; Enforcement; Penalties; providing for repeal
and replacement of Ordinance 2003-020; providing for repeal of laws of
conflict; providing for savings clause; providing for severability; providing
for inclusion of the code of laws and ordinances; providing for captions and
providing for an effective date. SUMMARY:
This Ordinance
replaces Countywide Ordinance No. 2003-020 which was approved by the Board of
County Commissioners on May 20, 2003.
The previous Ordinance repeated State rules regarding pollutant storage
tanks. The proposed Ordinance
incorporates by referencing the pertinent state rules. There are no material changes which affect
the regulated community. The Ordinance
adopts State regulations for Underground and Aboveground Storage Tanks Systems
Regulations, Chapters 62-761 and 62-762, F.A.C. into a County ordinance
allowing existing language and future revisions by the State to be
automatically adopted by reference. The
most current amendments to Chapters 62-761 and 62-762, F.A.C., are incorporated
by reference. In accordance with PPM No. CW-O-041
(Countywide Ordinances: Applicability
and Notification to Municipalities), the new Ordinance was presented to the
Palm Beach County League of Cities on June 25, 2014 and approved by the
League’s General Membership on June 25, 2014.
Countywide (SF)
FEBRUARY 3, 2015
4. REGULAR
AGENDA
C. FIRE RESCUE
1. Staff recommends
motion to approve:
A) an Emergency Services Agreement for
Mutual Assistance, Automatic Aid, and Dispatch Services with the City of Delray
Beach (City) for a ten year period beginning April 1, 2015; and
B)
a Budget Transfer of $468,138 from the County’s General Fund (0001) Reserves
to the Fire Rescue Main MSTU Fund (1300) to fund the purchase of equipment
necessary to provide dispatch services to the City; and
C) a Budget Transfer
of $139,833 from the Fire Rescue Main MSTU Fund (1300) contingency reserves to
establish the appropriation budget for the designated purchase; and
D) a Budget Amendment
of $468,138 in the Fire Rescue Main MSTU Fund (1300) which will recognize the
revenue from the County’s General Fund (0001) and establish the additional
appropriation budget to fund the designated purchase.
Summary:
In an effort to enhance the provision of
fire-rescue services, the Board of County Commissioners authorized the Fire
Rescue Department to provide countywide communications services effective June
1, 2005. This Agreement provides for
contractual commitment for dispatch services to the City as part of the
Countywide Common Dispatch program, in addition to the existing mutual
assistance and automatic aid relationship. This Agreement further authorizes the parties’
respective Fire Chiefs to enter into Letter(s) of Understanding to develop
plans and procedures for dispatch and automatic aid/closest unit
response. This Agreement replaces and
terminates the existing Emergency Services Agreement for Mutual Assistance and
Automatic Aid with the City dated October 1, 2009 (Contract No. R2009-1532). Districts 4, 5 & 7 (SB)
D. PUBLIC SAFETY
1. Staff recommends
motion to ratify: the Mayor’s signature on the Memorandum of Agreement
with the United States Coast Guard Research and Development Center
(CO-USCG-RDC) to utilize Palm Beach County’s Next Generation 911 (NG911)
technology to provide Global Positioning System (GPS) location information utilizing
our NG911 system data for smart phone maritime users. SUMMARY: The CO-USCG-RDC would like to team with the
Palm Beach County 911 group to test the ability of the Next Generation 911
system in the County to provide exact location data, via GPS, of mariners
dialing 911 from a smart phone. Countywide (JB)
FEBRUARY 3, 2015
4. REGULAR
AGENDA
D. PUBLIC SAFETY (Cont’d)
2. Staff recommends
motion to approve:
A) a Budget Transfer of $125,000 from the
Domestic Violence Trust Fund to the General Fund to offset County funding to
the Palm Beach County’s Sheriff’s Office; and
B) a Budget Amendment of $125,000 in the General
Fund to recognize the transfer from the Domestic Violence Trust Fund and
allocate funding to the Drug Court Programs.
SUMMARY: Historically, the
Drug Court programs (Adult, Juvenile, Family, and Civil) have been funded by
various funding sources such as Drug Abuse Trust Fund, Crime Prevention Trust
Fund, and various grants. In the last
several years, the amount of revenue collected by these funding sources has
significantly declined. For FY 2015, the
total annual cost to operate and maintain an adequate level of service for the
four Drug Court programs is $879,000.
Currently, there is a shortfall of $209,000 from various funding sources
to support the Drug Court programs. The
shortfall can be resolved by transferring (on a one-time basis) $125,000 in
available funds from the Domestic Violence Trust Fund to the General Fund to
offset County funding to the Palm Beach County Sheriff’s Office existing costs
of incarcerated persons for domestic violence.
In turn, the County can then use the available $125,000 in ad valorem
funds to help offset the Drug Court program shortfall. By transferring $125,000
out of the Domestic Violence Trust Fund, an estimated balance of $183,000 will
remain in the fund by October 1, 2015.
Pursuant to Florida Statute 938.08, funds collected in the Domestic
Violence Trust Fund can be used to defray the costs of incarcerating persons
for domestic violence. The remaining
balance of $84,000 will come
from the FY 2014 balance brought forward of $74,000 in the Crime Prevention
Trust Fund and $10,000 in the Drug Abuse Trust Fund. The Drug Court budgets will reflect this
amount once the balance brought forward amendments are processed in March 2015
by the Office of Financial Management and Budget. Countywide (JB)
FEBRUARY 3, 2015
4. REGULAR
AGENDA
E. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a Deposit Receipt and Contract for Sale and Purchase
with Village Professional Park, LLC, a Florida limited liability company, for
the sale of approximately 9.92 acres of vacant land located west of State Road
7 and north of Forest Hill Boulevard for $1,150,000. SUMMARY:
The County owns approximately 9.92 acres
of surplus vacant land located west of State Road 7 and north of Forest Hill
Boulevard which is part of the Village of Wellington’s planned Medical Arts
District. The property is essentially landlocked with questionable access, is
low lying/wet and is believed to contain jurisdictional wetlands within a large
portion of the property. In 2008, Staff issued an Request
for Proposal (RFP) which resulted in bids of $100,000 and $399,280 which were
rejected. In preparation for issuing a
new RFP, Staff obtained two recent appraisals of the property which valued the
property as a standalone parcel at $375,000 ($37,802/acre) and $380,000
($38,306/acre), and also appraised the market value to the adjoining owner at
$925,000 ($93,246/acre) and $960,000 ($96,774/acre). Staff issued a new RFP in December 2014. Three proposals were received: Thomas Hughes
in the amount of $400,000; James J. Ward, III in the amount of $1,000,192; and
Village Professional Park, LLC in the amount of $1,150,000. Staff recommends
award to the highest responsive bidder, Village Professional Park, for the
proposed price of $1,150,000. The
property is being sold “as is” without contingencies. Closing is to occur
within 45 days of Board approval. The
County will retain mineral and petroleum rights in accordance with Florida
Statutes Section 270.11, but will not retain rights of entry and
exploration. The County will provide at
the County’s expense a title policy insuring the marketability of title to the
property. Village Professional Park provided a Disclosure identifying Roger
Fina as 100% owner of Village Professional Park. Roger Fina is also a principal of the owner
of the adjacent property. This sale must
be approved by a Supermajority Vote (5 Commissioners). (PREM) District 6
(HJF)
FEBRUARY 3, 2015
4. REGULAR
AGENDA
E. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends
motion to approve: the Palm Beach County Public Safety Radio P25
Migration Path Recommendation Report. SUMMARY:
The P25 Migration Path Recommendation Report (Report) recommends
that the County proceed with a full system replacement
while maintaining the operation of the existing system for 6-12 months and
contains specific recommendations regarding redundancy and interoperability
which will form the basis for the functional specifications contained in the
future Request for Proposals (RFP). Included is a recommendation that the
County interface the existing radio system to the new P25 system via an ISSI
connection. This ISSI connection will
allow the interoperability partners additional time to procure new P25 radios,
provide additional flexibility in cutover, and provides a fair and level
playing field for the future RFP as all vendors must interface to the existing
system via an ISSI connection. The Report recommends that ISSI connection be
implemented concurrent with the West Palm Beach’s (WPB) cut-over to a P25
system which is currently estimated to be implemented 9-12 months prior to the
County’s new system becoming operational.
This will eliminate WPB’s need for an interim interoperability solution
between the County and WPB systems and provides access to the Municipal Public
Safety Communications Consortium (MPSCC) OpenSky users through the same ISSI
connection. WPB has already contracted for its proprietary ISSI interface (to
Harris) and the County will have to make a sole source
procurement for its proprietary ISSI to Motorola. It is recommended that the County negotiate a
price with Motorola now to ensure that the County receives a competitive cost, regardless
of the outcome of the RFP. The Report was distributed to P25 system vendors for
review and their comments, and responses to those comments, are incorporated
into the Report. The Report was also distributed to the municipalities and
interoperability partners for comment, but none were received. The vendors,
municipalities and interoperability partners will also be given an opportunity
to review and comment on the draft RFP prior to it being advertised. (FDO
Admin) Countywide (JM)
FEBRUARY 3, 2015
4. REGULAR
AGENDA
THIS PAGE LEFT BLANK INTENTIONALLY
* * * * * * * * * * * *
FEBRUARY 3, 2015
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
FEBRUARY 3, 2015
6. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
FEBRUARY 3, 2015
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
FEBRUARY 3, 2015
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA, MAYOR
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
Request approval to present off-site a
Proclamation declaring March 2015 as “Multiple Myeloma Awareness Month” in Palm
Beach County.
E. District
5 - COMMISSIONER MARY LOU BERGER, VICE MAYOR
F. District
6 - COMMISSIONER MELISSA MCKINLAY
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."