September 9, 2014 – 9:30 A.M.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
SEPTEMBER 9, 2014
PAGE ITEM
9 2C-13 REVISED TITLE: Proclamation
declaring September 20, 2014 as “Caribbean-American for Community
Involvement Day” in Palm Beach County. (Sponsored by Commissioner
Santamaria)
10 3A-1 REVISED TITLE: Staff
recommends motion to approve: a Contract with NP&S Management, Inc.
d/b/a S. Renée Narloch & Associates as the Consultant for the executive
search of the new County Administrator, for an amount not to exceed $24,250.
(Admin)
15 3C-4 DELETED: Staff
recommends motion to approve: a
First Amendment to the annual pavement marking contract (Contract), R2013-0810, Project No. 2013055, dated July
2, 2013, with Southwide Industries, Inc.
(Contractor). (Further staff review) (Engineering)
17 3C-12 DELETED: Staff recommends motion to adopt: a
Resolution transferring jurisdictional control, maintenance responsibility, and
ownership of any and all right-of-way for Indiantown Road from U.S. Highway 1
to A1A to the Town of Jupiter (Town). (Further staff review)
(Engineering)
44 3X-4 DELETED: Staff recommends motion to
receive and file: Amendments to Contracts for drug treatment and testing services with the
below listed agencies for the period October 1, 2012, through September 30,
2015:…(Further staff review) (Public
Safety)
51 5A-1 DELETED:
Staff recommends motion to approve: A) an Agreement with KaBOOM!, Inc.
and Lake Worth West Resident Planning Group, Inc. for an amount not to exceed
$8,500 for the purchase and installation of playground equipment at Lake Worth
West Park; and…(Due to contract issues) (Admin/OCR)
51 5A-4 ADD-ON: TIME CERTAIN 1:30 P.M. - Executive
Session scheduled for 1:30 p.m. in McEaddy Conference Room to discuss
collective bargaining with the Communication Workers of America (CWA) Local
3181. (Closed Session) (Admin)
56 6A-1 REVISED
TITLE (2ND): Staff recommends motion to: A)…and B) approve the appointments of two At-Large members to the
Palm Tran Service Board (PTSB) for the following terms:…(Palm
Tran)
Nominee Category, Seat No. Term to Expire Nominated
By
Frank Stanzione Senior Citizen Sept. 30, 2017 Mayor Taylor
Seat
#7 Comm. Vana
Comm.
Valeche
Vice
Mayor Burdick
Dwight Mattingly Fixed
Route Bus Sept. 30, 2016 Mayor Taylor
Operator, Seat #10 Comm.
Vana
Comm.
Valeche
Comm.
Abrams
Vice
Mayor Burdick
59 9E ADD-ON: Request approval to present off-site, a Proclamation
declaring September 23, 2014 as “Active Aging Day” in Kings Point, Delray
Beach, Florida. (Sponsored by Commissioner Berger)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
SEPTEMBER 9, 2014
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 9)
3. CONSENT
AGENDA (Pages 10 - 49)
4. PUBLIC HEARINGS - 9:30 A.M. (Page 50)
5. REGULAR
AGENDA (Pages 51 - 55)
TIME
CERTAIN 11:00 A.M. (Palm Tran Connection Services) (Page 53)
TIME CERTAIN 1:30 P.M. (Add-on Executive Session) (Page 51)
6. BOARD
APPOINTMENTS (Page 56)
7. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 57)
8. STAFF
COMMENTS (Page 58)
9. COMMISSIONER
COMMENTS (Page 59)
10. ADJOURNMENT (Page 59)
* * * * * * * * * * *
SEPTEMBER 9, 2014
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 9
2C-1 Recognition of Bevin A. Beaudet and John J.
Callahan, III
2C-2 48th Annual Employee Service
Awards
2C-3 Palm Beach Partners Business Matchmaker
Conference and Expo Day
2C-4 National Alcohol and Drug Addiction Recovery
Month
2C-5 Childhood Cancer Awareness Month
2C-6 National Senior Center Month
2C-7 Domestic Violence Awareness Month
2C-8 National Adult Day Services Week
2C-9 Workforce Development Month
2C-10 Childhood Nutrition Day
2C-11 SuperCar Week
2C-12 German-American Day
2C-13 Caribbean-American Day
CONSENT AGENDA
A. ADMINISTRATION
Page 10
3A-1 Contract with S. Renée Narloch &
Associates as the Consultant for the executive search of the new County
Administrator
3A-2 Two
at-large appointments to the County Administrator Selection Advisory Committee
Page 11
3A-3 Golf Tournament Agreement with Trump
International Golf Club, Palm Beach Habilitation Center, Inc. and The Arc of
Palm Beach County for one day charitable golf tournament
3A-4 Payment for participation in the Palm Beach
Partners Business Matchmaker Conference & Expo
Page 12
3A-5 Four
reappointments to the CareerSource Palm Beach County, Inc. Board of Directors
3A-6 Mutual Use Agreements with seven non-profit
agencies under the Handicap Accessibility and Awareness Grant Program
Page 13
3A-7 The
Alton Planned Community Development Plat
B. CLERK & COMPTROLLER
Page 14
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
3B-5 Proof
of Publication for “Unclaimed Monies”
C. ENGINEERING & PUBLIC WORKS
Page 14
3C-1 Interlocal Agreement with the Town of Jupiter
regarding construction of water service improvements in the Fox Run Section A
& B Subdivision, and Jupiter Little Acres Subdivision
Page 15
3C-2 Task Order with R.J. Behar & Company,
Inc. for design plans and construction bid documents relating to the Drexel
Road over LWDD L-2 Canal bridge replacement project
3C-3 Contract with R&D Paving, LLC for
construction of 10th Avenue North and Military Trail Intersection
improvement project
SEPTEMBER 9, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C. ENGINEERING & PUBLIC WORKS (Cont’d)
Page 15
3C-4 First Amendment to extend the annual pavement
marking contract with Southwide Industries, Inc.
3C-5 Resolution to allow certain Engineering
personnel to sign and submit permit applications on behalf of the County
3C-6 Deleted
Page 16
3C-7 Task Order with Arcadis U.S., Inc. for design
plans and construction bid documents relating to the Lantana Road and Lawrence
Road Intersection improvement project
3C-8 Deleted
3C-9 Deleted
3C-10 Eleven Resolutions initiating eminent domain
proceeding against eleven parcels related to the Haverhill Road (south of LWDD
L-14 Canal) to Lake Worth Road
Page 17
3C-11 First Amendment
extending the terms of two annual asphalt milling and resurfacing contracts
with Community Asphalt, Corp and Ranger Construction Industries, Inc.
3C-12 Resolution transferring jurisdictional control,
maintenance responsibility, and ownership of all right-of-way for Indiantown
Road (U.S. Hwy 1 to A1A) to the Town of Jupiter
D. COUNTY ATTORNEY
Page 17
3D-1 Settlement
Agreement in personal injury case Karen McCray v. PBC
E. COMMUNITY SERVICES
Page 18
3E-1 Data Provision and Confidentiality Agreement
with Lutheran Services Florida, Inc. to improve service delivery for infants
and toddlers
3E-2 Resolution dissolving the Head Start/Early
Head Start Policy Council
3E-3 One reappointment and one new appointment to
the Citizens Advisory Committee on Health & Human Services
Page 19
3E-4 Notice of Award from the Department of
Health & Human Services/Administration for Children and Families for the
Cost of Living Adjustment under the Head Start Program
3E-5 Amendment No. 1 with Vita Nova, Inc. to
provide emergency shelter and homeless prevention services
3E-6 Contract with Gulfstream Goodwill
Industries, Inc. for services to homeless individuals
Page 20
3E-7 Amendments to the Contract for Provision of
Services with three non-profit agencies associated with services provided at
the Senator Philip D. Lewis Center (Homeless Center)
Page 21
3E-8 Renewal Agreements with the Area Agency on
Aging for various programs under the Division of Senior Services program
Page 22
3E-9 Contract for Provision of Financial Assistance
with The Jerome Golden Center for Behavioral Health to provide up to nine
permanent housing beds for disabled, chronically homeless individuals
3E-10 Project Award Notification from the Florida
Department of Education under the Farmworker Career Development program
3E-11 Contract for Provision of Services with The
Jerome Golden Center for Behavioral Health, Inc. for services to homeless
individuals
Page 23
3E-12 Contracts for Consulting/Professional Services
with three non-profit agencies to provide various training services to
low-income participants
SEPTEMBER 9, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 23
3F-1 Receive
and file three Extensions of Time to Joint Participation Agreements with the
Florida Department of Transportation for various Airport improvement projects
Page 24
3F-2 Amendment
No. 6 with The Morganti Group, Inc. for CM at Risk Services associated with
terminal improvements at PBIA
3F-3 Automated
Retail Vending Concession Agreement with NewZoom for retail vending machines at
PBIA
Page 25
3F-4 Second Amendment to Lease Agreement with
Enterprise Leasing Company of Florida, LLC associated with operation of a
rental car facility
3F-5 Automated Teller Machine Concession
Agreement with Communitel, Inc. for installation and operation of ATMs at PBIA
Page 26
3F-6 Resolution adopting new standard from
Signatory Cargo Carrier Operating & Lease Agreement
3F-7 First Amendment to Development Site Lease
with West Palm Beach Plaza, LLC for property located at the southwest corner of
Belvedere Road and Florida Mango Road at PBIA
3F-8 Airline Operating and Lease Agreement with
Allegiant Air, LLC
Page 27
3F-9 Airline Operating and Lease Agreement with
People Express Airlines, Inc.
3F-10 Tenth Amendment to Lease and Concession
Agreement with Host International, Inc. for additional concession and storage
space at PBIA
3F-11 Modification No. P00001 to the
Other Transaction Agreement with the Department of Homeland Security/TSA relating
to improvements at the Checked Baggage Screening System at PBIA
Page 28
3F-12 Federal Aviation Administration Grant
Agreement for the Master Plan and Airport Layout Plan Update at PBIA
3F-13 Federal Aviation Administration Grant
Agreement for terminal improvements – restroom renovations at PBIA
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 28
3G-1 Write-off
of uncollectible Court Administration Outstanding Receivables
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 29
3H-1 Amendment No. 2 with The Gordian Group, Inc.
relating to the Job Ordering Contract system
3H-2 Budget Amendment/Transfer relating to three
Palm Beach County Sheriff’s Office projects
Page 30
3H-3 Receive and file various standard agreements
and/or amendments for the Facilities Development & Operations Department
Page 31
3H-4 Assignment of contracts
with Tercilla Courtemanche Architects, Inc. to Harvard Jolly, Inc.
3H-5 Interlocal Agreement with the South Florida
Water Management District to provide fuel management services
3H-6 Easement in favor of the Lake Worth Drainage
District for operation and maintenance of the L-23W Canal in Indian Mound Park
Page 32
3H-7 Quit Claim Deed/Resolution/County Deed
associated with the South County Courthouse Parking Garage
3H-8 Deposit Receipt and Contract for Sale and
Purchase with Lascelles Stephens for the sale of a + 0.23 acre parcel of
land located at 411 Miami Canal Road, Lake Harbor, FL
Page 33
3H-9 One appointment to
the Property Review Committee
SEPTEMBER 9, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
I. ECONOMIC SUSTAINABILITY
Page 33
3I-1 Allocation
of $1M for use as the local government contribution under the Florida Housing
Finance Corporation’s Housing Tax Credit Program and State Apartment Incentive
Loan Program
Page 34
3I-2 Use
of $270,00 in Community Development Block Grant funding for the renovation of
the Bill Bailey Community Center in Belle Glade
3I-3 Resolution
approving the issuance of Educational Facilities Revenue Bonds to finance the
acquisition, construction and equipping of educational facilities within Palm
Beach County
J. PLANNING, ZONING & BUILDING - None
K. WATER UTILITIES
Page 35
3K-1 Lift Station Easement granted to Palm Beach
County by the School Board near Melaleuca Elementary School
3K-2 Receive and file one Utility Concurrency Reservation
Agreement
3K-3 Work Authorization No. 12 with
Johnson-Davis, Inc. associated with the South County Water Services Replacement
project
Page 36
3K-4 Change Order No. 2
with Lanzo Lining Services, Inc. – Florida relating to the Glades Utility Authority
City of Belle Glade Inflow & Infiltration improvement project
3K-5 Supplemental No. 2 to CSA No. 11 with
Carollo Engineers, Inc. relating to WTP No. 2 Filter Replacement project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 37
3L-1 Amendment No. 1/Work Order associated with
the annual dune and wetlands restoration project with Eastman Aggregate
Enterprises, LLC to provide sand and hauling services for the Jupiter/Carlin
Shore Projection project
Page 38
3L-2 Receive and file various Task Assignments for
the Environmental Resources Management Department
Page 39
3L-3 Amendment No. 3 with The Vance Construction
Company to provide barge rental and material offloading for marine construction
3L-4 One appointment to
the Groundwater & Natural Resources Protection Board
M. PARKS & RECREATION
Page 40
3M-1 Receive and file two Amphitheater Rental
Agreements
3M-2 Receive and file two Sound & Light
Production Services Contractor Agreements
3M-3 Receive and file on First Amendment to the
Independent Contractor Agreement
Page 41
3M-4 Receive and file one Amphitheater Rental
Agreement
N. LIBRARY
Page 41
3N-1 Submittal of an Application to the Florida
Department of State, Division of Library and Information Services for State Aid
to Libraries
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION - None
SEPTEMBER 9, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 41
3S-1 Donation
and title transfer of a surplus vehicle to the Palm Beach County Sheriff’s
Office
Page 42
3S-2 Interlocal Agreement with the Town of
Manalapan for fire protection and emergency medical services
T. HEALTH DEPARTMENT
Page 42
3T-1 Resolution
adopting the FY 2014/2015 budget for the Air Pollution Control Program
U. INFORMATION SYSTEMS SERVICES
Page 42
3U-1 Amendment No. 1 to the Technical Currency
Program Agreement with Xerox Government Systems, LLC associated with software
maintenance coverage for the Banner Courts system
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 43
3X-1 Judicial Inquiry System Inter-Agency User
Agreement and Agency Appointed Contracts with the Office of the State Court
Administrator associated with the County’s Pretrial Services Program
3X-2 Grant
Agreement with FPL relating to the Radiological Emergency Preparedness Program
Page 44
3X-3 Receive and file executed contracts with the
Florida Council Against Sexual Violence to provide
sexual battery recovery services
3X-4 Receive
and file amendments to contracts for drug treatment and testing services
Y. PURCHASING - None
Z. RISK MANAGEMENT
Page 45
3Z-1 Third annual option to renew the
Administrative Services Only Agreement with CIGNA Health and Life Insurance
Company for claims administration services for the County’s self-funded HMO and
POS health insurance plans
3Z-2 Receive
and file two Business Associate Agreements
AA. PALM TRAN
Page 46
3AA-1 Two Year Agreement with Cen-West Communities, Inc.
associated with bus service for residents in Century Village Boca Raton
3AA-2 Revised Substance Abuse Policy
3AA-3 Submittal of a Section 5311 Grant Application to the Florida
Department of Transportation to offset fixed route costs in the Lakes Region
Page 47
3AA-4 Funding Agreement with the City of Boca Raton for enhanced bus
services between the Boca Raton Tri-Rail Station, FAU, PBSC, the FAU Research
& Development Park campus and Federal Highway
BB. INTERNAL AUDITOR
Page 47
3BB-1 Audit Reports/Status Follow-up report
SEPTEMBER 9, 2014
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
CC. SHERIFF
Page 48
3CC-1 High Intensity Drug Trafficking Area
Grant
DD. TOURIST DEVELOPMENT COUNCIL
Page 48
3DD-1 Fourth Amendment with Discover Palm
Beach County, Inc. for provision of services under the Tourist Development Plan
3DD-2 Fifth Amendment with Cultural
Council of Palm Beach County, Inc. for provision of services under the Tourist
Development Plan
Page 49
3DD-3 Third Amendment with Palm Beach
County Sports Commission, Inc. for provision of services under the Tourist
Development Plan
3DD-4 Third Amendment with Palm Beach
County Film and Television Commission for provision of services under the
Tourist Development Plan
PUBLIC HEARINGS – 9:30 A.M.
Page 50
4A Application
of Lourdes-Noreen McKeen Residence for Geriatric Care, Inc. for issuance of
Revenue Refunding Bonds
REGULAR AGENDA
ADMINISTRATION
Page 51
5A-1 Agreement with KaBOOM!,
Inc. and Lake Worth West Resident Planning Group, Inc. for purchase and
installation of playground equipment at Lake Worth West Park
5A-2 Amendment No. 21 to the Contract with Robert
Weisman, County Administrator
5A-3 Hospital lien on proceeds of settlements or judgments
ENVIRONMENTAL
RESOURCES MANAGEMENT
Page 52
5B-1 Ordinance amending the Wellfield Zone of
Influence Maps in the Unified Land Development Code
FACILITIES
DEVELOPMENT & OPERATIONS
Page 52
5C-1 Lake Park Harbor Marina Dockage Agreement
with the Town of Lake Park for lease of boat slips within the Lake Park Harbor
Marina
PALM
TRAN
Page 53
5D-1 Selection Committee’s recommendations for
Palm Tran Connection paratransit services - TIME CERTAIN 11:00 A.M.
Page 54
5D-2 Palm
Tran Trespass Ordinance
PARKS
& RECREATION
Page 55
5E-1 Conceptual
Master Plan for Morikami Park
SEPTEMBER 9, 2014
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
PUBLIC
SAFETY
Page 55
5F-1 Resolution enacting a new schedule of fees
and fines for the Palm Beach County Moving Ordinance
BOARD APPOINTMENTS (Page 56)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 57)
STAFF COMMENTS (Page 58)
COMMISSIONER
COMMENTS (Page 59)
ADJOURNMENT (Page 59)
SEPTEMBER 9, 2014
2C. SPECIAL
PRESENTATIONS – 9:30 A.M.
1. Recognition of Bevin A. Beaudet and
John J. Callahan, III upon their retirement.
2. 48TH
Annual Employee Service Awards
3. Proclamation
declaring September 26, 2014 as “Palm Beach Partners Business Matchmaker
Conference and Expo Day” in Palm Beach County. (Sponsored by Mayor Taylor)
4. Proclamation
declaring September 2014 as “National Alcohol and Drug Addiction Recovery Month”
in Palm Beach County. (Sponsored by Commissioner Valeche)
5. Proclamation
declaring September 2014 as “Childhood Cancer Awareness Month” in Palm Beach
County. (Sponsored by Vice Mayor Burdick)
6. Proclamation
declaring September 2014 as “National Senior Center Month” in Palm Beach
County. (Sponsored by Commissioner Vana)
7. Proclamation
declaring October 2014 as “Domestic Violence Awareness Month” in Palm Beach
County. (Sponsored by Commissioner Abrams)
8. Proclamation
declaring September 14 – 20, 2014 as “National Adult Day Services Week” in Palm
Beach County. (Sponsored by Commissioner Berger)
9. Proclamation
declaring September 2014 as “Workforce Development Month” in Palm Beach County.
(Sponsored by Mayor Taylor)
10. Proclamation
declaring October 16, 2014 as “National Childhood Nutrition Day” in Palm
Beach County. (Sponsored by Commissioner Valeche)
11. Proclamation
declaring the second week of January 2015 as “SuperCar Week” in Palm Beach
County. (Sponsored by Mayor Taylor)
12. Proclamation
declaring October 6, 2014 as “German-American Day” in Palm Beach County.
(Sponsored by Vice Mayor Burdick)
13. REVISED TITLE:
Proclamation declaring September 20, 2014 as “Caribbean-American for
Community Involvement Day” in Palm Beach County. (Sponsored by Commissioner
Santamaria)
* * * * * * * * * * * *
SEPTEMBER 9, 2014
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. REVISED TITLE:
Staff
recommends motion to approve: a Contract with NP&S Management,
Inc. d/b/a S. Renée Narloch & Associates as the Consultant for the
executive search of the new County Administrator, for an amount not to exceed
$24,250. SUMMARY: Pursuant to
Board direction, staff issued a Request For Proposals
(RFP) for an executive search consultant to conduct the search for the new
County Administrator. On July 31, 2014, the Selection Committee reviewed two proposals
received in response to RFP 14-063/DP (County Administrator Executive Search
Services). Following a presentation by each proposer and discussion, the Committee
evaluated the proposals and recommended an award to S. Renée Narloch &
Associates, a Tallahassee, Florida company. The Executive Search Consultant
scope of work will include, but not be limited to: work with the Board
established County Administrator Selection Advisory Committee; gather input
from Commissioners and develop a community/job profile; design/develop
recruitment strategy and collateral materials; perform advertisement
placement/candidate engagement activities; screen résumés; present
semifinalists for Board of County Commissioners (BCC) review; work with BCC to
short list candidates; perform extensive reference and background checks on
short list group; facilitate one-on-one candidate interviews with BCC;
coordinate any meetings with County staff, Constitutional officers, the public,
business and private interest groups; design/develop interview process,
Interview Procedures Guide and backgrounds on top candidates to BCC; implements
public interviews, assists in salary negotiation; and any other related duties
that may be required. Countywide (DO)
2. Staff recommends motion to approve: appointment of the following at-large members to the County Administrator Selection Advisory Committee, effective September 9, 2014:
Appoint Seat No. Seat Requirement Recommended By
Maziar Keshavarz 8 Resident
w/knowledge of Economic Council of Palm public
administration/government Beach
County
operations
Steve B. Wilson 9 Same
as above Palm
Beach County League of Cities
SUMMARY: County Administrator Robert Weisman will
retire from Palm Beach County government in August 2015. In March 2014, staff
presented the Board of County Commissioners (BCC) options for administering a
selection process for Mr. Weisman’s replacement. At that time, the BCC recommended
creation of a County Administrator Selection Advisory Committee (Committee),
and use of an Executive Search Consultant to conduct a nationwide recruitment
process. On May 6, 2014, the BCC adopted a Resolution creating the Committee.
The Committee is comprised of nine members: seven District appointments and two
at-large appointments (one nominated from the Economic Council of Palm Beach
County and one nominated by the League of Cities). The Mayor’s appointee will
serve as the Committee Chair. Mr. Keshavarz, the Economic Council’s nominee has
disclosed that his firm, Keshavarz & Associates, Inc. has existing
contracts with the County for various engineering services relating to Water
Utilities and Engineering projects. The Committee provides no
regulation, oversight, management, or policy-setting recommendations regarding
the disclosed contracts. Disclosures of these contractual relationships at a
duly noticed public meeting are being provided in accordance with the
provisions of Sect. 2-443, of the Palm Beach County Code of Ethics. Countywide
(DO)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to approve: Golf
Tournament Agreement with Trump International Golf Club, L.C., Palm Beach
Habilitation Center, Inc., and The Arc of Palm Beach County for a one day
charitable golf tournament to be held on October 27, 2014. Summary: The Development Site Lease Agreement with the
Trump International Golf Club, L.C. (Trump), approved September 3, 1996
(R96-1277D), allows use of the golf course during the months of May through
October for the County to host either a single two-day, or two one-day
charitable golf tournament(s). The Golf
Tournament Agreement provides for the Trump International Golf Club to be
available exclusively for the tournament to be held on October 27, 2014. Proceeds from the golf tournament will
benefit Palm Beach Habilitation Center, Inc. and The Arc of Palm Beach County. Countywide
(AH)
4. Staff recommends
motion to approve: payment in an amount not to exceed $3,000 for
participation in the Palm Beach Partners Business Matchmaker Conference &
Expo to be held on September 26, 2014 at the Kravis Center, West Palm Beach,
FL. SUMMARY: The Office of Small Business Assistance, Department of Airports and Palm
Tran are participating with the South Florida Water Management District, School
District of Palm Beach County, the City of West Palm Beach, the City of Riviera
Beach, the Center for Technology, Enterprise & Development, Inc. (TED
Center) and the Paragon Foundation, Inc., to present the 2014 Business
Matchmaker Conference & Expo (a statewide conference). This is the 8th
Annual Matchmaker Conference & Expo held in Palm Beach County. Each
participating entity will contribute $3,000 and the county’s contribution will
be broken down as follows: the Office of
Small Business Assistance ($1,000), Department of Airports ($1,000) and Palm
Tran ($1,000). Payment will be made on or before September 20, 2014 to
Paragon Florida, Inc., the fiscal agent for the Palm Beach Partners. The
conference and expo will provide Small Business Enterprise owners an opportunity
to collaborate with larger businesses in an effort to increase business
opportunities and knowledge of programs offered by the above listed
governmental partners. Countywide (TKF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
5. Staff recommends
motion to approve: the
reappointment of David H. Talley, Eduardo Gruvman, Dr. Mel Coleman and Richard
Radcliff to the CareerSource Palm Beach County, Inc. Board of Directors for the
period October 1, 2014, through September 30, 2017:
|
Nominee/ Appointment |
Seat No. |
Term |
Area of Representation |
Nominated
By |
|
Dr. Mel D. Coleman,
Ed. D. |
4 |
10/1/14-9/30/17 |
Private Sector |
Business
Development Board of Palm Beach County, Inc. |
|
Eduardo Daniel
Gruvman |
8 |
10/1/14-9/30/17 |
Private Sector |
Business
Development Board of Palm Beach County, Inc. |
|
David H. Talley |
12 |
10/1/14-9/30/17 |
Private Sector |
Business
Development Board of Palm Beach County, Inc. |
|
Richard C. Radcliffe |
13 |
10/1/14-9/30/17 |
Private Sector |
Palm
Beach County League of Cities, Inc. |
Summary:
The membership of CareerSource
Palm Beach County, Inc. conforms to the requirements of the Workforce
Investment Act (WIA) of 1998, and the Workforce Innovation Act of 2000. Policy for this item is defined in R2007-1220
Agreement between Palm Beach County, Florida (County) and CareerSource Palm
Beach County, Inc. dated July 10, 2007. Per this Agreement, 17 private sector
member appointments shall be made by County. The Workforce Investment Act of 1998 requests
that an emphasis be placed on Chief Executive Officers or highest level of
management positions for both community and business sector appointments. The CareerSource
Palm Beach County, Inc. Board of Directors is comprised of a minimum of 35
members as determined from time to time by the Board of Directors with
representatives of business in the local area who are owners of businesses,
local educational entities, labor organizations, community-based organizations,
economic development agencies, or one-stop partners. Countywide (TKF)
6. Staff recommends
motion to approve: Mutual
Use Agreements for grants in a total
amount not to exceed $24,905.13 for the Handicap Accessibility and Awareness
Grant Program with the following non-profit agencies, in the amounts and for
the services indicated for the period October 1, 2014, through September 30,
2015:
A) The Arc of Palm Beach County, Inc. - funds will be used
to purchase food and other related supplies for the food service component of
the Career Transition
Program and art supplies for the Artisan Program to give participants (aged 18
and older) an opportunity to utilize their creative talents to produce unique
pieces of art, in an amount not to exceed $2,000;
B) Florida Outreach Center For The Blind, Inc. - funds will
improve marketing and expand outreach into the Palm Beach County community
through better presentations of the program in large group settings and also
generate educational and informational literature to reach more people with
disabilities. Office storage, classroom equipment and instructional aides, as
well as, supplies for the annual outreach events in the Palm Beach County, necessary
to fulfill the curriculum and educate the community will be purchased, in an
amount not to exceed $4,949.13;
C) Palm Beach Habilitation Center, Inc. - funds will be
used to install an automatic main entrance door to the Career Development
Building, for persons using wheelchairs and ambulation devices, and install an
accessible shower, in an amount not to exceed $5,000;
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
6. MOTION/TITLE
CONTINUED
D) Coalition for Independent Living Options, Inc. - funds
will improve access to services for people with disabilities by providing
quarterly disability compliance training to members of the community and
service providers, to further the goal of inclusion for people with disabilities
in Palm Beach County, in an amount not to exceed $2,000;
E) Jeff Industries, Inc. - funds will enhance accessibility
services for persons with disabilities by
extending the computer network systems in the Amigos Drop-in Center. Two
computers, printer, large video monitor, and furniture will allow persons with
disabilities to access career websites, community resources and educational
training videos, not to exceed $3,500;
F) Foundcare, Inc. - funds will improve the physical
accessibility of the main building by installing two DuraSwing door openers,
not to exceed $4,956; and
G) National Federation of the Blind Florida, Inc., Palm Beach Chapter - funds will support the purchase of a wireless microphone to
convey loud and clear information to persons with disabilities during monthly
meetings. Funds will assist with booth rental at The South Florida Fair to
continue the mission of educating the public on blindness and to partially
cover the cost of registration, lodging and transportation for 15 people to attend
the 2015 convention of the National Federation of the Blind, taking place in
Orlando, Florida, July 1-6, at the Rosen Centre Hotel, not to exceed $2,500.
Summary: The
funds for this grant are derived from funds collected from parking violations
in designated parking spaces. County Ordinance 92-29 provides that revenue from
these fines shall be used to improve accessibility and equal opportunity to
qualified physically disabled persons in the County and to provide funds to
conduct public awareness programs concerning physically disabled persons. Mr.
William Lapp has disclosed that he serves on the board of directors for the
non-profit Florida Outreach for the Blind, Inc., in which his wife is the
executive director. Disclosure of this
relationship is being provided in accordance with the provision Sect. 2-443 of
the Palm Beach Code of Ethics. Mr. Lapp requested an advisory opinion from the
Palm Beach County Commission on Ethics (COE) regarding his eligibility to serve
on the Committee. On September 14, 2011,
the COE opined that Mr. Lapp is not prohibited from serving on the Committee,
but must: 1) disclose the nature of his conflict before the Committee discusses
the issue; 2) abstain when the vote takes place and not personally participate
in the matter; and 3) file a state voting conflict form. A copy of the advisory opinion is attached.
Mr. Lapp has agreed to and has complied with the COE direction. Countywide
(DRO)
7. Staff recommends
motion to approve: the Alton Planned Community Development (PCD) Plat.
Summary: On May 2, 2006,
the Board of County Commissioners (BCC) approved the Grant Agreement with The
Scripps Research Institute, which included the Ground Lease Agreement as an
Exhibit. The Grant Agreement requires
the County to obtain development entitlements, environmental permits, and
water/sewer capacity reservations for the 70 acres to facilitate the
construction of an additional 1.6 million square feet of bioscience or related
use. The County fulfilled these contractual obligations as of June 29,
2011. The Alton PCD Plat is the
plat of the Briger site and includes the seventy acres owned by the County and
leased to Scripps as well as 680+/- additional acres owned by Kolter. Kolter is moving forward with development of
their property. In order to do so,
platting of the property is required. At this time, Scripps has not approached
the County with any specific development plans for the 70 acres. Countywide
(HJF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting
Type Meeting
Date
Regular July
22, 2014
Environmental Control July 24, 2014
Zoning July
24, 2014
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department
heads for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management
Department; and the Department of Airports during April 2014. Countywide
5. Staff recommends
motion to receive and file: proof of publications “Unclaimed Monies” advertised by
the Clerk & Comptroller of Palm Beach County. SUMMARY: Pursuant to F.S. 116.21, the
Clerk advertised certain unclaimed monies held which are subject to forfeiture
to Palm Beach County. Florida Statutes 116.21 requires that the proof of
publication “shall be filed and recorded in the minutes of the County
Commission of such county”. Countywide (PFK)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: an Interlocal Agreement (Agreement) with the Town of
Jupiter (Town) to allow Palm Beach County (County) to assess property owners
for the construction of water service improvements in the Fox Run Section A Subdivision, Fox Run Section B Subdivision and Jupiter
Little Acres Subdivision (Projects), through the Municipal Service Taxing Units
(MSTU) assessment program. SUMMARY:
Approval of this Agreement will allow the Town to proceed with the Projects
as desired. The Town desires to expand its water service into unincorporated
Palm Beach County and assess property owners for the improvement costs by using
the County’s MSTU program. Chapter 163,
Florida Statutes, as amended, permits local governmental units to make the most
efficient use of their powers by enabling them to cooperate with other
localities on a basis of mutual advantage. The Town has agreed to advance the
funds for design, permitting and construction of the Projects. Upon completion of the Projects, the County
will assess the benefitting property owners over a 20 year period at an
interest rate not to exceed 5% per annum through the MSTU assessment
program. The County will then transfer
the collected funds to the Town. District
1 (MRE)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
2. Staff recommends motion to approve: a Task Order to the annual structural contract, R2014-0225, in the amount of $153,290.10, with R.J. Behar & Company, Inc. (RJB), for professional services for the Drexel Road over Lake Worth Drainage District L-2 Canal bridge replacement project (Project). SUMMARY: Approval of this Task Order will provide the professional services necessary for the preparation of design plans and construction bid documents for the Project. The Small Business Enterprise (SBE) goal for the Project is 15%. RJB has achieved 100% SBE participation for this Project. RJB has an office in Palm Beach County. District 2 (MRE)
3. Staff recommends
motion to approve: a Contract with R&D Paving, LLC (R&D) in the
amount of $281,817.50 for the construction of 10th Avenue North and
Military Trail Intersection Improvements (Project). SUMMARY: Approval of this Contract will allow Palm Beach
County to issue a notice to proceed to R&D, a Palm Beach County company, to
begin construction of the Project. The
Palm Beach County Small Business Enterprise (SBE) goal for all projects is 15%
overall. The SBE participation proposed
for the Project by R&D is 37.25%. Districts 2 & 3
(MRE)
4. DELETED:
Staff recommends motion to
approve: a First Amendment to
the annual pavement marking contract (Contract), R2013-0810, Project No. 2013055, dated July 2, 2013, with Southwide
Industries, Inc. (Contractor). SUMMARY: Approval of this First Amendment will extend
the expiration date from December 31, 2014 to December 31, 2015. The Contract provides that its term may be
extended for a defined period of time, with a total contract time span of 36
months. The initial contract term was 18 months, and we expect to spend
$700,000 during that time. This 12-month
extension will bring the total authorized contract time to 30 months. The
Contract consists of furnishing and installing pavement marking material,
raised reflectorized pavement markers and traffic paint on roadways. Countywide (MRE
5. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida,
repealing and replacing Resolution Nos. R71-97, R75-584, R87-1981 and
R2005-0948 (Resolutions) to allow the County Engineer, Deputy County Engineer,
Assistant County Engineer, Director of Roadway Production, Assistant Director
of Roadway Production, Director of Traffic Division, and Assistant Director of
Traffic Division to sign and submit permit applications with various permitting
agencies on behalf of Palm Beach County (County), and to represent the County
at various permitting agency board meetings.
SUMMARY: Adoption of this
Resolution will allow certain Engineering personnel to sign and submit permit
applications and attend various permitting agency board meetings on behalf of
the County. Repealing and replacing the Resolutions consolidates the original
delegation of authority and various amendments and updates the list of
individuals who will be allowed to sign and submit permit applications and
represent the County at various permitting agency board meetings. Countywide
(MRE)
6. DELETED
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends
motion to approve: a Task Order to
the annual contract, R2014-0891,
in the amount of $147,016.34, with Arcadis U.S., Inc. (Arcadis), for professional services for the Lantana Road
and Lawrence Road Intersection Improvements project (Project). SUMMARY: Approval of this Task Order will provide the professional services necessary for the
preparation of design plans and construction bid documents for the
Project. The Small Business Enterprise
(SBE) goal for the Project is 15%. Arcadis
has achieved 34.16% SBE participation for this Project. Arcadis is a Palm Beach County company. District
3 (MRE)
8. DELETED
9. DELETED
10. Staff recommends motion to adopt: eleven Resolutions to declare the acquisition of properties designated as Parcels 101, 106, 108, and 109 as partial fee simple road Right-of-Way; Parcel 201 as a Permanent Easement; Parcels 202, 204, and 205 as Permanent Line-of-Sight Easements; Parcels 301 and 306 as Temporary Construction Easements and Parcel 1 as a partial fee simple acquisition for a Water Management Area, all necessary for the construction and improvement of Haverhill Road from south of the LWDD L-14 Canal to Lake Worth Road (Project). SUMMARY: Adoption of these Resolutions will initiate eminent domain proceedings against eleven parcels having a total appraised value of $377,614. The property owners have not accepted the offers to purchase made by Palm Beach County. It is therefore necessary to file eminent domain proceedings to acquire these parcels. District 2 (PM)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
11. Staff recommends
motion to approve:
A) a First Amendment to the Annual Asphalt
Milling and Resurfacing Contract (Contract), Project No. 2013052, dated March
12, 2013, with Community Asphalt Corp., R2013-0235, to extend the Contract
expiration date from September 30, 2014 to September 30, 2015; and increase the
amount of the Contract by $4,000,000; and
B) a First Amendment to the Annual Asphalt
Milling and Resurfacing Contract (Contract), Project No. 2013052, dated March
12, 2013, with Ranger Construction Industries, Inc., R2013-0236, to extend the
Contract expiration date from September 30, 2014 to September 30, 2015; and
increase the amount of the Contract by $4,000,000.
SUMMARY: Approval of
these Amendments will extend the expiration dates from September 30, 2014 to
September 30, 2015, and will increase the Contract amount by $4,000,000 from
$8,110,000 to $12,110,000. The Contract amount was previously increased from
$6,110,000 to $8,110,000 by approval of Change Order No. 1, dated April 15,
2014, R2014-0486. Each Contract provides that the terms may be extended for a
defined period of time, within a maximum contract time of 36 months. The
initial Contract term was 18 months. This 12-month extension will bring the
total authorized Contract time to 30 months. The original Contract amount is
based on the original Contract time. As the Contract time is extended
into a new budget year, the Contract amount needs to be increased. The
increased Contract amount is based on estimated amounts to be expended throughout
Palm Beach County by the Road & Bridge Division. Countywide (MRE)
12. DELETED:
Staff recommends motion to adopt: a
Resolution transferring jurisdictional control, maintenance responsibility, and
ownership of any and all right-of-way for Indiantown Road from U.S. Highway 1
to A1A to the Town of Jupiter (Town). SUMMARY: Adoption of this resolution will give the
Town jurisdictional control, maintenance responsibility (except for current and
future traffic signals), and ownership of any and all right-of-way for
Indiantown Road from U.S. Highway 1 to A1A, which is wholly within the Town’s
municipal limits. Palm Beach County currently has this section of Indiantown
Road under its jurisdiction. District 1 (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends motion to approve: a Settlement Agreement in the amount of $117,000, inclusive of attorney’s fees and costs, in the personal injury action styled Karen McCray v. Palm Beach County, Case No. 502013CA018719XXXXMB AD. SUMMARY: This is a personal injury case which arose out of an incident that occurred on December 19, 2012. The plaintiff, 50 years old and a Palm Tran passenger, sustained injuries when the Palm Tran bus driver, who was allegedly speeding, slammed on his brakes to avoid rear-ending a truck which had stopped for a yellow light. There was no collision, but Ms. McCray was thrown from her seat into the seat in front of her. The Plaintiff treated with a chiropractor, a surgeon and podiatrist for neck, back and ankle injuries. She sustained multiple herniations in her neck and back and a torn Achilles tendon. She ultimately underwent fusion surgery on her low back. Her doctor assigned an 18% impairment rating. Her past medical bills total $117,000, including a $39,733.00 Medicaid lien. Plaintiff is only seeking payment of her past medical bills. Staff, including the Risk Management Roundtable Committee, concurs that this settlement is in the best interest of Palm Beach County. Countywide (SCL)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to receive and file: Data Provision and Confidentiality
Agreement with Lutheran Services Florida, Inc. (LSF), effective July 1, 2014,
to improve service delivery for infants and toddlers. Summary: The County’s HS/EHS grant
funded operations ended on June 30, 2014.
This Agreement assists LSF in its continued efforts to increase
recruitment for qualified families and ensures a seamless transition in order
to provide services to infants and toddlers. The data sharing collaboration
includes, but is not limited to educational assessments, participant
application information, income verification documents, program eligibility,
health disability and inclusion records. Federal and State initiatives
encourage the development of collaborative agreements between agencies. This
Agreement reduces duplication of services; facilitates improved service delivery
for infants and toddlers and utilizes available resources more effectively. This Agreement is being submitted in
accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s
Office to note and receive this item.
This Agreement was executed by delegated authority. On March 11, 2014,
the Board of County Commissioners authorized the County Administrator to
execute data sharing agreements for this purpose. No County funds are required.
(Head Start) Countywide (TKF)
2. Staff recommends
motion to adopt:
a Resolution repealing Resolution R2011-1999
which will dissolve the Head Start/Early Head Start (HS/EHS) Policy
Council. Summary: The County’s HS/EHS grant funded
operations ended on June 30, 2014. A Resolution is required to dissolve the
HS/EHS Policy Council that was required under the grant. (Head Start) Countywide
(TKF)
3. Staff recommends
motion to approve: reappointment
and appointment to the Citizens Advisory Committee on Health and Human Services
(CAC/HHS) for a three year term, effective October 1, 2014:
Seat No. Reappointment Seat
Requirement Term Ending Nominated By
11 Pamela
Gionfriddo Support Services 09/30/2017 Comm. Taylor
CAC/HHS
Seat No. Appointment Seat Requirement Term Ending Nominated By
8 Anne Gerwig League of Cities 09/30/2017 Comm. Taylor
CAC/HHS
League
of Cities
Summary: The Citizens
Advisory Committee on Health and Human Services consists of eleven members with
at least one member being a resident west of the 20-Mile Bend and at least one
member being a representative of the Palm Beach County League of Cities. Founding members were appointed for 1, 2 and
3 year terms with subsequent terms of three years. The Resolution creating the CAC/HHS requires
the Executive Committee of the Citizens Advisory Committee to solicit and
recommend member nominations for transmittal to the Board of County
Commissioners. The Board of County Commissioners was notified by memo dated
July 9, 2014, and requested to provide nominations for appointment. The CAC/HHS, on May 8, 2014, recommended
that Pamela Gionfriddo be reappointed and Anne Gerwig, League of Cities
representative be appointed. Countywide (TKF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to receive and file: Notice of Award No. 04CH3046/47 from the
Department of Health and Human Services/Administration for Children and
Families (DHHS/ACF), for the period October 1, 2012, through June 30, 2014, in
an amount not to exceed $166,764, for the Cost of Living Adjustment (COLA). Summary: A
Notice of Award was received on June 25, 2014 from the DHHS/ACF issuing grant
amount of $166,764 in the Head Start program. COLA funds in the amount of
$105,021 were utilized to partially offset the 3% increase provided by Palm
Beach County in October 2013. COLA funds in the amount of $61,743 were
applicable to the program’s delegate agencies, which included Hispanic Human
Resources Council, Inc., Florence Fuller Child Development Center, Inc., and
The Young Woman’s Christian Association of Palm Beach County, Florida. The
delegate agencies utilized the award to increase salary and fringe benefits. No
County funds are required. This receive and file item
is being submitted in accordance with Countywide PPM No. CW-O-051
to allow the Clerk’s Office to note and receive this item. (Head Start) Countywide
(TKF)
5. ADDITIONAL ATTACHMENT: Staff
recommends motion to approve: Amendment No. 01 to Contract for
Provision of Services with Vita Nova, Inc. (R2013-1404), for the period
October 1, 2013, through September 30, 2014, increasing funding by $9,604 for a new total contract
amount not to exceed $59,477, to provide emergency shelter and homeless
prevention services to individuals and families who are homeless or at risk of
homelessness. Summary: This Amendment is necessary to reallocate
unspent funds from the Emergency Solutions Grant (ESG) program. ESG service
dollars are reviewed throughout the contract year and reallocated to best fit
the needs of the clients. These
reallocated dollars will allow additional clients to be served with emergency
shelter and homeless prevention services. No County funds are required. (Human
Services) Countywide (TKF)
6. Staff recommends
motion to approve: Contract for Provision of Services with The
Gulfstream Goodwill Industries, Inc. for the period October 1, 2014, through
September 30, 2015, in an amount not to exceed $34,005 for services to homeless
individuals. Summary: Gulfstream
Goodwill Industries, Inc. will provide case management services to homeless
individuals through Supportive Housing Programs: Project Success and Beacon
Place. Case Management services are a vital link to meet the needs of homeless
individuals to overcome numerous barriers that have led to their homelessness.
A total of $34,005 in County funds is proposed in the FY 2015 budget. (Human Services) Countywide (TKF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7. Staff recommends
motion to approve:
A) Amendment No. 03 to Contract for Provision
of Services with Gulfstream Goodwill Industries, Inc. (R2012-0612), for the
period October 1, 2014, through September 30, 2015, to increase funding for engagement,
interim housing and rapid re-housing services to homeless individuals by
$2,160,709, for a new total contract amount not to exceed $6,384,452; and
B) Amendment No. 05 to Contract for Provision
of Services with Adopt-A-Family of the Palm Beaches, Inc. (R2012-0613), for the
period October 1, 2014, through September 30, 2015, to increase funding for
engagement, interim housing, rapid re-housing and navigation services to
homeless families by $1,319,099 for a new total amount not to exceed $4,064,710;
and
C) Amendment No. 04 to Contract for Provision
of Services with The Lord’s Place, Inc. (R2012-0614), for the period October 1,
2014, through September 30, 2015, to increase funding for employment services
to homeless individuals and families by $204,506 for a new total amount not to exceed $796,680.
Summary: The Senator Philip D. Lewis
Center (Lewis Center) serves as the main point of access for homeless services in
central Palm Beach County. Gulfstream Goodwill Industries, Inc. serves as the
lead facility operator and provides individual housing placement; ongoing
support, oversight of the on-site interim housing and navigation. Adopt-A-Family of the Palm Beaches, Inc.
provides family engagement, housing placement, ongoing support and navigation;
and The Lord’s Place, Inc. provides employment services. The County’s Homeless
Outreach Teams and a Health Department staffed medical facility are also
located on site. The amendment amounts
reflect funding levels proposed for the Lewis Center in the FY2015 budget. (Human
Services) Countywide (TKF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
8. Staff recommends
motion to approve:
A) Renewal Agreement
IZ012-9500 to Standard Agreement IZ012-9500 (R2012-1631) for Alzheimer’s
Disease Initiative (ADI) with Area Agency on Aging (AAA), for July 1, 2014 to
June 30, 2015 in an amount not to exceed $230,810. Purpose of Renewal is to outline funding
allocation for 2014-2015 Agreement period. This
renewal: 1) amends paragraph D of Standard Agreement; 2) revises and replaces
Attachment II, Budget Summary and Attachment III, Rate Schedule. ADI provides
assistance to seniors and caregivers by ensuring that persons afflicted with
Alzheimer’s disease and other forms of dementia are provided services to live
independently in their homes or in homes of relatives/caregivers; and
B) Renewal Agreement
IC012-9500 to Standard Agreement IC012-9500 (R2012-1632) for Community Care for
the Elderly (CCE) with AAA for July 1, 2014 to June 30, 2015 in an amount not
to exceed $1,047,904. Purpose of Renewal is to outline funding allocation for
2014-2015 Agreement period. This renewal: 1) amends
paragraph D of Standard Agreement; 2) revises and replaces Attachment II,
Budget Summary and Attachment III, Rate Schedule. CCE provides senior’s case
management to defer institutional care; and
C) Renewal Agreement
IH012-9500 to Standard Agreement IH012-9500 (R2012-1634) for Home Care for the
Elderly (HCE) with AAA for July 1, 2014 to June 30, 2015 in an amount not to
exceed $14,141. Purpose of Renewal is to outline funding allocation for
2014-2015 Agreement period. This renewal: 1) amends
paragraph D of Standard Agreement; 2) revise and replace Attachment II, Budget
Summary and Attachment III, Rate Schedule. HCE provides case management to
seniors and resources to caregivers for in-home care instead of institution
care; and
D) Renewal Agreement
IR012-9500 to Standard Agreement IR012-9500 (R2012-1635) for Respite for Elders Living In Everyday
Families (RELIEF) with AAA for July 1, 2014 to June 30, 2015 in an
amount not to exceed $119,176. Purpose
of Renewal is to outline funding allocation for 2014-2015 Agreement period. This renewal: 1) amends paragraph D of Standard
Agreement; and 2) revises and replaces Attachment VII, Budget Summary. Relief
provides caregivers with In-Home Respite by trained volunteers; and
E) Renewal Agreement
IU013-9500 to Standard Agreement IU013-9500 (R2012-1871) for Nutrition Services
Incentive Program (NSIP) with AAA for October 1, 2014 to September 30, 2015 in
an amount not to exceed $277,185. Purpose of Renewal is to outline funding
allocation for 2014-2015 Agreement period. This
renewal: 1) amends paragraph 4 of Standard Agreement; 2) revises Paragraph
6.1.3, 7.6, 13, 13.1, 24, 24.1, 27, and 28 of Standard Agreement; 3) adds
Paragraphs 10.8, 10.9, 18.3, and 47.5 to Standard Agreement; 4) revises
Sections 1.3.1; 2.4.2.3; 3.1; and 3.2.2 of Attachment I; 5) revises and
replaces Attachment III, Exhibit 1; 6) revises and replaces Attachment
XII; 7) revises and replaces Attachment XIII. Received funds supplement
cost of providing seniors Congregate and Home Delivered Meals; and
F) Budget Amendment of
$1,062,718 in the DOSS Administration Fund to align the budget to the actual
grant award for fiscal year 2014.
Summary: The purpose of the Renewal
Agreements is to outline funding allocation for the 2014-2015 Agreement period. ADI renewal
agreement is funded with $230,810 in State funds, $6,145 in program income
funds and $171,809 in additional County funds. CCE renewal agreement is funded
with $1,047,904 in State funds, $27,283 in program income funds, $116,433 in
County required match, and $853,312 in additional County funds. HCE renewal
agreement is funded with $14,141 in State funds and $57,536 in additional
County funds and also provides a spending authority of $123,685 for client
services that are directly paid by AAA.
RELIEF renewal agreement is funded with $119,176 in State funds and
$138,816 in additional County funds.
Beginning July 1 2014 through September 30, 2014, the current unit rate
provides a stipend for the RELIEF volunteers of $5.15 per hour. Beginning
October 1, 2014, and thereafter, the unit rate provides a stipend for the
RELIEF volunteers of $5.25 per hour. NSIP renewal agreement is funded with $277,185
in Federal funds. Sufficient
funding is included in the current budget to meet County obligations. (DOSS) Countywide
except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road
(TKF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
9. Staff recommends
motion to approve: Contract
for Provision of Financial Assistance with The Jerome Golden Center for
Behavioral Health, Inc. for the period July 1, 2014, through June 30, 2015, in
an amount not to exceed $84,918 for up to 9 permanent housing beds for disabled,
chronically homeless individuals. Summary: The Human Services
Division (Division) has received funds from the U.S. Department of Housing and Urban Development (HUD) Continuum
of Care Program grant to provide rental assistance for permanent housing
beds. As a result, the Division is
contracting with The Jerome Golden Center for Behavioral Health, Inc. to
provide permanent housing beds for up to 9 chronically homeless, disabled
individuals. Thomas McKissack of The
Jerome Golden Center for Behavioral Health, Inc., serves on the Palm Beach
County HIV Care Council Advisory Board. This board provides no regulation,
oversight, management, or policy-setting recommendations regarding the
activities funded by this contract. Disclosure
of this contractual relationship at a duly noticed public meeting is being
provided in accordance with the provisions of Sect. 2-443, of the Palm Beach
County Code of Ethics. No County funds
are required. (Human Services) Countywide
(TKF)
10. Staff recommends
motion to:
A) receive and file Project Award Notification No.
760-4055B-5CFJ1 from the Florida Department of Education, for the budget period
July 1, 2014 through June 30, 2015, in an amount not to exceed $224,853; and
B) approve Budget Amendment of $168,982 in the Farmworker
Career Development Program fund to reconcile the budget to the actual grant
award.
Summary: A Project Award Notification was received on
July 7, 2014 from the Florida Department of Education (FDOE) issuing grant
amount of $224,853 in the National Farmworker Jobs Program (WIA), Title I
Section 167. The funds will be utilized to pay education/vocational fees for
participants enrolled in the program. No County funds are required. This receive and
file item is being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s Office to note and receive this item.
Budget Amendment is necessary to reconcile the budget to the actual grant
award. (Farmworker Career Development Program) Countywide (TKF)
11. Staff recommends
motion to approve: Contract for Provision of Services with The Jerome
Golden Center for Behavioral Health, Inc., for the period of October 1, 2014,
through September 30, 2015, in an amount not to exceed $73,318 for services to
homeless individuals. Summary: The Jerome Golden Center for Behavioral
Health, Inc. will provide supportive services through the Homeless Assertive
Community Treatment Team to include case management, employment counseling,
medication management, benefits counseling and peer counseling. These services
are provided to homeless individuals who are severely mentally ill or dually
diagnosed and have been placed in permanent housing through the Housing and
Urban Development (HUD) Shelter Plus Care grant
programs. A total of $73,318 in County funds is proposed in the FY 2015 budget.
Thomas McKissack of The Jerome Golden Center for Behavioral Health, Inc. is a
member of the HIV Care Council. This board provides no regulation, management,
or policy-setting recommendations regarding the Homeless Assertive Community
Treatment Team activities funded by this contract. Disclosure of this
contractual relationship at a duly noticed public meeting is being provided in
accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of
Ethics. (Human Services) Countywide (TKF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
12. Staff recommends
motion to receive and file: Contracts for Consulting/Professional Services with
the below listed non-profit
agencies, for the period July 1, 2014, through September 30, 2014, in an amount
totaling $51,000, to provide various training services to low income
participants serviced by the Community Services Department:
A) Credit Card
Management Services, Inc., in an amount not to exceed $11,000;
B) The Center for Technology,
Enterprise and Development, Inc., in an amount not to exceed $20,000; and
C) New
Beginnings Community Development Center, Inc., in an amount not to exceed
$20,000.
Summary: On April 2, 2013, the Board of
County Commissioners (BCC) approved a list of pre-qualified public and
non-profit agencies to provide various training services for the Community
Services Department (Agenda Item 3.E.6). The services provided by the agencies
include entrepreneurial, life skills, leadership and financial management
training. All of the training funds are
provided by the Community Service Block Grant. These contracts were executed by
delegated authority. On April 2, 2013, the BCC authorized the County
Administrator, or his designee to execute contracts for this purpose. These
contracts are being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s Office to note and receive this item.
No County funds are required. (Community Services) Countywide (TKF)
F. AIRPORTS
1. Staff recommends
motion to receive and file: an Extension of Time to the following Joint
Participation Agreements (JPA) with the Florida Department of Transportation
(FDOT):
A) Rehab Itinerant Apron at Palm Beach County Park
Airport, Fin. Proj. No.: 423961-1-94-01 approved by the Board on September 11, 2012
(R2012-1243) and amended December 17, 2013 (R2013-1791 & 1792), is hereby
extended until September 30, 2015;
B) Rehab Runway 3/21
& Runway 9/27 Intersection and Misc. Airfield Pavement Repairs at Palm
Beach County Park Airport, Fin. Proj. No.: 430944-1-94-01 approved by the Board
on September 11, 2012 (R2012-1244), is hereby extended until December 31, 2015;
and
C) Golfview Apron, Taxilanes/Taxiways and Infrastructure at
Palm Beach International Airport, Fin. Proj. No.: 427902-1-94-01
approved by the Board on September 11, 2012 (R2012-1245), is hereby extended
until December 31, 2015.
SUMMARY: Delegation of authority
for execution of the above Extensions of Time to the JPAs with the FDOT was
approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide
(AH)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve: Amendment
No. 6 to the Construction Manager (CM) at Risk Contract with The Morganti
Group, Inc. for CM at Risk Services for Terminal Improvements at Palm Beach
International Airport (PBIA) in the amount of $237,000 and 90 calendar days for
Task M-8: Friction Surface Course at PBIA.
SUMMARY: The CM at Risk Contract with The Morganti
Group, Inc. for CM at Risk Services for Terminal Improvements at PBIA was
approved by the Board on June 4, 2013 (R2013-0663). The Contract is for two years with three one-year
renewal options and is a task order based contract for CM at Risk Services at
PBIA. The Morganti Group, Inc. is a
Danbury, Connecticut, based firm; however, the work will be directly managed by
their southeast regional office in Palm Beach County. Approval of Amendment No. 6 in the amount of $237,000
and 90 calendar days is for Task M-8: Friction Surface Coating at PBIA. The Disadvantaged Business
Enterprise (DBE) goal for this contract is 13%.
The anticipated DBE participation for this Amendment is 13%. Countywide
(JCM)
3. Staff recommends
motion to approve: Automated Retail Vending Concession Agreement
(Agreement) with NewZoom, Inc., d/b/a ZoomSystems (ZoomSystems), for an initial
term of three years and minimum monthly guarantee of $500 per retail vending
machine location. SUMMARY: This
Agreement provides for the installation and operation of retail vending
machines at the Palm Beach International Airport (PBIA). ZoomSystems is a
California corporation with its principal place of business in San Francisco,
California. The initial term commences on October 1, 2014 and expires on
September 30, 2017 with one two-year renewal at the County’s option.
ZoomSystems retail vending machines will sell a variety of products, including consumer
electronics and health and beauty items. ZoomSystems will pay the greater of a
minimum monthly guarantee of $500 per machine or a privilege fee of 6.5% of monthly
gross revenues earned from machines primarily selling consumer electronics or 10%
of monthly gross revenues earned from machines primarily selling products other
than electronics. ZoomSystems has
proposed installing seven retail vending machines at PBIA. Countywide (AH)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
4. Staff recommends
motion to approve:
A) a Second
Amendment to Lease Agreement with Enterprise Leasing Company of Florida, LLC, a
Delaware limited liability company, d/b/a National Car Rental (Enterprise)
(R2013-0137) (Belvedere Lease) (Second Amendment) for property at 2125 Belvedere Road at the
Palm Beach International Airport (PBIA) (Belvedere Property); and
B) a
First Amendment to Short-Term Lease Agreement with Enterprise (R2014-0591)
(Turnage Lease) (First Amendment) for property at 2401 Turnage Boulevard at
PBIA (Turnage Property).
SUMMARY: The Belvedere Property is developed as a rental
car facility. Enterprise also controls
the adjoining property at 2121 Belvedere Road and is seeking approval to
develop both properties as a single rental car facility. As a condition of development approval, Enterprise
is required to plat the entire property.
In the course of preparing the plat, an error in the legal description
for the Belvedere Property was identified.
The Second Amendment replaces the legal description of the premises of
the Belvedere Lease to refer to the County-owned tracts on the plat and
increases the square footage of ground area by 5,512.48 square feet resulting
in a $4,961.23 increase in annual rental.
The Second Amendment also incorporates the obligations of Enterprise
under the Declaration of Unity of Control (R2014-0212) into the Belvedere Lease
and provides that Enterprise shall be responsible for costs associated with the
creation and any future abandonment of the plat. The Turnage Property serves as
a temporary facility for Enterprise’s operations during the period of
redevelopment of the Belvedere Property.
Enterprise has requested a two-month extension to the Turnage Lease to
February 28, 2015, with two one-month renewals, for rental of $17,261 per
month. Enterprise has incurred
substantial costs for refurbishment and improvements to the Turnage Property to
support its operations and to comply with code requirements. The First Amendment increases the rental
credit provided for the refurbishment of the Turnage Property by $30,000. Countywide
(HJF)
5. Staff recommends
motion to approve: Automated Teller Machine Concession Agreement
(Agreement) with Communitel, Inc. (Communitel) for an initial term of three
years and an initial minimum annual guarantee of $25,000. SUMMARY: This Agreement provides for the installation and operation
of automated teller machines (ATMs) at the Palm Beach International Airport
(PBIA). Communitel is a Florida corporation with its principal place of
business in Miami, Florida. The initial term commences on October 1, 2014 and
expires on September 30, 2017 with one two-year renewal at the County’s option.
Communitel will pay an initial minimum annual guarantee (MAG) of $25,000 which
will be adjusted annually to the greater of 85% of the
current annual fee or the MAG for the preceding contract year. Additionally,
Communitel will pay an ATM Privilege Fee of 60% of the total monthly transaction
fees charged to those using the ATMs. Communitel will install a total of five
ATM machines at PBIA. Countywide (AH)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
6. Staff recommends
motion to adopt: a Resolution adopting a new standard form Signatory
Cargo Carrier Operating and Lease Agreement; authorizing the County
Administrator or his designee to execute standard form Signatory Cargo Carrier
Operating and Lease Agreements on behalf of the Board of County Commissioners;
authorizing the County Administrator or his designee to enter into certain
amendments to the standard form Signatory Cargo Carrier Operating and Lease
Agreement; providing for severability; and providing for an
effective date. SUMMARY: This Resolution
adopts a new standard form Signatory Cargo Carrier Operating and Lease
Agreement, which provides for the lease of air cargo facilities for a term of
up to five years by cargo carriers. This Resolution also authorizes the County
Administrator or his designee to execute the approved standard form agreement
on behalf of the Board and to agree to non-material changes to the standard
forms. Countywide (HF)
7. Staff recommends
motion to approve: First Amendment to Development Site Lease with West
Palm Beach Plaza, LLC, a Florida limited liability company (WPB Plaza), for the
property located at the southwest corner of Belvedere Road and Florida Mango
Road at the Palm Beach International Airport. SUMMARY: On March 12, 2013, the Board approved the Development Site
Lease Agreement (R2013-0257) (Lease) with WPB Plaza for lease and development
of unimproved ground as an on-airport travel plaza, which would include a gas station, convenience store, car wash, food service
facilities, and related amenities. The Lease also required WPB Plaza to
construct and maintain a collocated cell phone waiting area. This Amendment
requires WPB Plaza to increase the size of the collocated cell phone waiting
area from 60 spaces to 85 spaces; increases the minimum capital investment
requirement from $2,882,250 to $3,482,250;
and extends the deadline to complete construction of the travel plaza from
April 1, 2015 to October 1, 2015. This
Amendment also reduces the square
footage subject to ground rental from 113,221 square feet to 65,340, resulting
in a reduction in fixed ground rental of $64,639 annually and provides for an
increase to the concession fee payable to the County from 2.5% to 3.0% for
annual gross revenues that exceed $2,500,000.
WPB Plaza has also agreed to provide the County with a fuel discount in
the amount of no less than $.05 per gallon and for the construction of a
monument size identifying the PBIA
entrance at the corner of Belvedere Road and Florida Mango at no cost to the
County. Countywide (HF)
8. Staff recommends
motion to receive and file:
A) Airline Operating and Lease Agreement with
Allegiant Air, LLC commencing April 1, 2014 and terminating September 30, 2014,
with an automatic extension of the initial term on a year-to-year basis; and
B) Airline Service Incentive Program Participation Agreement with
Allegiant Air, LLC entered into July 29, 2014.
SUMMARY: Delegation of authority for execution of the
standard County agreements above was approved by the Board of County
Commissioners in R2007-1968 and R2014-0251. Countywide (AH)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
9. Staff recommends
motion to receive and file:
A) Airline Operating and Lease Agreement with People
Express Airlines, Inc. commencing July 1, 2014 and terminating September 30,
2014, with an automatic extension of the initial term on a year-to-year basis;
and
B) Airline Service Incentive Program Participation Agreement with People
Express Airlines, Inc. entered into August 7, 2014.
SUMMARY: Delegation of authority for execution of the
standard County agreements above was approved by the Board of County
Commissioners in R2007-1968 and R2014-0251. Countywide (AH)
10. Staff recommends
motion to approve: Tenth Amendment to the Lease and Concession
Agreement with Host International, Inc. (Host) providing for additional
concession and storage space at the Palm Beach International Airport (PBIA). SUMMARY: Host provides food and beverage concession
services at PBIA pursuant to a Lease and Concession Agreement (Agreement)
(R98-1293D). Host is a Delaware
corporation with a principal place of business in Bethesda, Maryland. Host is required to make an additional
capital investment of $250,000 on or before September 30, 2015 pursuant to the
Agreement and has elected to introduce a new bar concept on Concourse C of
PBIA. The location consists of
approximately 660 square feet of space. This Amendment updates the list of
assigned locations and specifies the percentage of gross revenues that will
apply to the sale of food and non-alcoholic beverages from the new
location. Host will be required to pay
10.1% of gross revenues from the sale of food and non-alcoholic beverages from
the new location. Host is currently
required to pay 15.1% of gross revenues from the sale of alcoholic beverages
from all locations. This Amendment also
provides Host with a revocable license to use approximately 1,400 square feet
of storage space located on the first level of the passenger terminal at no
cost to Host in an effort to reduce the impact of deliveries occurring in the
public areas of Concourse C. Countywide (AH)
11. Staff recommends
motion to approve: Modification No. P00001 to the Other
Transaction Agreement (OTA) No. HSTS04-11-H-CT1303 with the Department
of Homeland Security/Transportation Security Administration (DHS/TSA), to
extend the Period of Performance to September 30, 2016 for improvements to the
Checked Baggage Screening System at Palm Beach International Airport (PBIA). SUMMARY: The Department of Airports is
currently in the design and bidding phase of the Improvements to the Baggage
Handling System at PBIA. DHS/TSA
provided an OTA in 2011 for funding participation of the project in the amount
of $26,736,942, which was executed through the delegation of authority that was
approved by the BCC on August 16, 2011 (Agenda Item 3F9). Subsequently, the OTA was approved as a
Receive and File agenda item on October 18, 2011 (R2011-1574). Due to delays beyond the control of the
County in the design phase, it is now necessary to extend the Period of
Performance for this OTA in order to provide funding for the construction of
the improvements. Countywide (AH)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
12. Staff
recommends motion to:
A) receive
and file Federal Aviation Administration (FAA) Grant Agreement Number 3-12-0085-058-2014
in the amount of $1,516,463 for the Master Plan and Airport Layout Plan (ALP)
Update at Palm Beach International Airport; and
B) approve a Budget Amendment of $1,516,463 in the Airport’s
Improvement and Development Fund to provide for the receipt of $1,516,463 of
Grant Funding from the FAA, and increase project cost by $2,021,951, which
includes a transfer from Reserves in the amount of $505,488. A Florida Department of Transportation (FDOT)
Grant in the amount of $250,000 is currently in the budget.
SUMMARY: This grant begins on August 18, 2014 and expires on
September 30, 2018. Delegation of
authority for execution of the above standard form Grant Agreement was approved
by the Board of County Commissioners on October 3, 2006 (R2006-2086). Countywide (AH)
13. Staff
recommends motion to:
A) receive
and file Federal Aviation Administration (FAA) Grant Agreement Number
3-12-0085-059-2014 in the amount of $1,394,187 for Terminal Improvements -
Restroom Renovations (Phase 2) at Palm Beach International Airport; and
B) approve a Budget Amendment of $1,394,187 in the Airport’s
Improvement and Development Fund to provide for receipt of $1,394,187 of Grant
Funding from the FAA, and increase project cost by $2,044,808, which includes
an additional 10% for permit and inspection fees and unforeseen renovations.
This also includes a transfer from Reserves in the amount of $650,621.
SUMMARY: This grant begins on August 18, 2014 and expires on
September 30, 2018. Delegation of
authority for execution of the above standard form Grant Agreement was approved
by the Board of County Commissioners on October 3, 2006 (R2006-2086). Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: the write-off of uncollectible Court Administration
Outstanding Receivables in the amount of $361,957.42. SUMMARY: The Office of Financial Management and Budget’s
Collections Coordinator has reviewed the listing of Court Administration’s outstanding receivables prepared by the
Clerk & Comptroller’s Finance Department and has concluded that they should
be written off the active accounts receivable ledger. These accounts were for
various Court Administration programs and services ordered by the Courts for
Incompetency Proceedings, Court Ordered Mediation and Custody and Psychological
Evaluations received by individuals from 1989 to 2003. All collections efforts
to recover these funds have been exhausted. The write-off of these receivables
to an uncollectible receivables database is not a forgiveness of the debt and
if the opportunity to collect on any of these accounts should arise, the
appropriate action will be taken to collect on the amount due. The services were provided prior to Revision
7 to Article V of the State Constitution. The approval of this item will allow
the accounts to be removed from the accounts receivable ledger and transfer
them to an uncollectible debts database. Countywide (AH)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve:
Amendment No. 2 to Contract with The Gordian Group, Inc. (R2011-1350) for
consulting/professional services in conjunction with the Job Ordering Contract
(JOC) system extending the contract until September 12, 2015. SUMMARY:
Amendment No. 2 is an extension to the contract with The Gordian Group, Inc.
The Gordian Group provides professional services required to implement the JOC
system to facilitate renovation, repair, and/or maintenance improvement
projects. Compensation to The Gordian Group, Inc. is 1.95% of the dollar value
of issued JOC work orders which remains unchanged. Staff is bringing forward
the amendment at this time based on expiration of the term. This amendment also
includes an option for the County to supplement its project management services
by using The Gordian Group, Inc. to assist JOC contractors with their scope
preparation and reviewing the quote at the rate of 3.05%. (FD&O Admin) Countywide
(JM)
2. Staff recommends
motion to approve:
A) a Budget Amendment of $1,055,000 in the
Public Building Improvement Fund recognizing revenue received from PBSO and
establishing budget lines for three projects, and
B) a Budget Transfer
of $550,000 from reserves in the Law Enforcement Impact Fee Fund to establish a
project budget line.
SUMMARY: During the past months, PBSO requested that
the County develop scopes of work for three projects which it has allocated
funding from its FY 14 budget, however, the project funds will not be fully
encumbered and/or spent in FY 14. A
budget transfer in FY 14 is more beneficial to the County than having PBSO
carry forward the funding to its FY 15 budget. The three projects are: 1) PBSO
HQ – Media Renovations ($257,000), 2) Marine Unit - Phil Foster Boat Lift
Replacement ($80,000), and 3) Homeland Security- Vehicle Readiness/Protection
($718,000). An additional $550,000 is recommended be transferred from Law
Enforcement Impact Fees to supplement the PBSO provided funding for the
Homeland Security-Vehicle Readiness/Protection Project. The project is eligible for impact fee
funding and has been approved by the Impact Fee Coordinator. (FDO Admin) Countywide/Districts
1, 2 & 7 (JM)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to receive and file:
A) Standard License Agreement for Use of
County-Owned Property with AARP Foundation SCSEP (North County Senior Center);
B) Standard License Agreement for Use of
County-Owned Property with the American Veterans Division, NSCC, Inc. (Eagle
Academy);
C) Standard License Agreement for Use of
County-Owned Property with Ric L. Bradshaw, in his official capacity as Sheriff
of Palm Beach County, Florida, a constitutional officer (Palm Tran Bus Wash,
Belle Glade);
D) Standard License Agreement for Use of
County-Owned Property with the City of West Palm Beach Community Redevelopment
Agency (Judicial Center Surface Parking Lot);
E) Standard License Agreement for Use of
County-Owned Property with Thalle Construction Company (Paul Rardin Park);
F) Standard Equipment Use Agreement with the
Palm Beach County Sports Commission, Inc. (Kids Fitness Festival);
G) Temporary Construction Easement with City
Place Hotel, LLC (Convention Center Hotel); and
H) Amendment No. 6 to Frequency
Reconfiguration Agreement with Nextel South Corp.
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item.
The standard License Agreements, dated from April 23, 2014 to July 1,
2014, have been fully executed on behalf of the Board of County Commissioners
(Board) by the County Administrator or his designee. The License Agreements
were approved in accordance with R2010-0333, as amended and approved by the
Board on October 1, 2013 (the “Resolution”). The Standard Equipment Use
Agreement, dated July 2, 2014, was executed on behalf of the Board by the
County Administrator or his designee in accordance to Board approval on October
1, 2013. The Temporary Construction
Easement with City Place Hotel, LLC (City Place Hotel) was executed on June 11,
2014 with notice to the Board, in order to avoid a delay of construction of the
Convention Center Hotel. The Temporary Construction Easement with City Place
Hotel is in conformity to the standard form Temporary Construction Easement
approved by the Board on July 1, 2014.
Amendment No. 6 to the Frequency Reconfiguration Agreement was fully
executed on behalf of the Board on June 16, 2014 by the County Administrator or
his designee in accordance with the delegation of authority approved in
R2008-2306 on December 16, 2008. These executed documents are now being
submitted to the Board to receive and file. (FDO Admin) Countywide (MJ)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: Assignment of contracts with Tercilla Courtemanche
Architects, Inc. for:
A) Architectural Services on a Continuing
Contract Basis (R2011-0122); and
B) Airport Center 2 Renovations (R2014-0678).
SUMMARY: Tercilla
Courtemanche Architects, Inc. has advised the County that they have merged
operations with Harvard Jolly, Inc. and therefore Harvard Jolly, Inc. will
assume all of the contractual requirements of Tercilla, Courtemanche
Architects, Inc’s two contracts which include: 1) Architectural Services on a
Continuing Contract Basis and 2) Airport Center II Renovations. Staff has reviewed the request and as Harvard
Jolly, Inc. has the proper license and insurance, and as such staff recommends
assigning the Tercilla, Courtemanche Architects, Inc. contract to Harvard
Jolly, Inc., so as to not delay completion or interrupt continuity of the
current projects. (Capital Improvements Division) Countywide (JM)
5. Staff recommends
motion to approve: an Interlocal Agreement with the South Florida Water
Management District (District) to provide fuel management services. SUMMARY:
This Agreement provides the terms and conditions under which the County will
provide fuel management services to the District. The District will purchase
fuel from the County for its vehicles assigned to employees at its headquarters
on Gun Club Road. The Agreement also establishes the billing structure and
procedures for the annual update of fees.
The County does not require any additional staffing and/or equipment to
implement this Agreement, and as such, this Agreement will result in increased
revenues to Fleet Management. The term
of the Agreement is for five years commencing on October 1, 2014, with one five-year
renewal option. The Agreement may be terminated by either party, with a minimum
of sixty days notice. (Fleet Management) Countywide (JM)
6. Staff recommends
motion to approve: an Easement in favor of the Lake Worth Drainage
District (LWDD) for operation and maintenance of the L-23W Canal in Indian
Mound Park west of State Road 7. SUMMARY:
The Easement will allow LWDD to perform bank stabilization of the
L-23W Canal by constructing, operating and maintaining the drainage ditch,
sluice ways, spoil deposit, water control structures, berm and other related
purposes. The Easement encumbers 15.3
acres along the west and south sides of the 441.19 acre County owned vacant
property which is referred to as Indian Mound Park. The County will not charge for the
non-exclusive easement as the canal provides storm water drainage for the
441.19 acre Indian Mound Park property. (PREM) Districts 5 & 6 (HJF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to:
A) accept a Quit Claim Deed from the City of Delray
Beach for approximately .05 acres
adjacent to the South County Courthouse Parking Garage in Delray Beach;
B) adopt a Resolution authorizing the conveyance of
the County’s interest in .10 acres to the City of Delray Beach without charge
and with reservation of mineral and petroleum
rights, but without the right of entry pursuant to Florida Statutes Section
270.11; and
C) approve a County Deed in favor of the City of
Delray Beach.
SUMMARY: In November 2002, the County, the City of
Delray Beach (City), the Delray Beach Library (Library) and the Delray Beach
Community Redevelopment Agency (CRA) entered into an Agreement (R2002-1980) for
the construction and operation of a parking garage for use by employees and
visitors to the South County Courthouse, a new City library, and future
redevelopment along West Atlantic Avenue.
The parking garage and the library were completed in 2004 and 2005
respectively. On May 7, 2013, the City approved the South County Courthouse
Complex Expansion re-plat which included both the County’s parking garage and
the City’s library. This re-plat also accomplished the abandonment of two
existing alleys. The Agreement requires the parties to convey to each other
portions of the abandoned alleys to round out their respective properties,
which will be accomplished by exchange of the deeds included in this item. The County Deed is subject to a reverter
clause in the event the property is not used for a library or City use. (PREM) District
7 (HJF)
8. Staff recommends
motion to approve:
A) a Deposit Receipt
and Contract For Sale and Purchase with Lascelles Stephens for the sale of a +0.23
acre parcel of land located at 411 Miami Canal Road, Lake Harbor, in
unincorporated Palm Beach County for $4,600; and
B) a County Deed in favor of Lascelles Stephens with
reservation of mineral and petroleum rights, but without rights of entry and
exploration pursuant to Florida Statutes, Section 125.35(1.c).
SUMMARY: In
October 1997, the County acquired a +0.23 acre parcel of vacant land
located at 411 Miami Canal Road, Lake Harbor, in unincorporated Palm Beach
County by Tax Deed. The property has
been deemed surplus as it serves no County purpose. An Invitation For Bid (IFB) was issued in May 2014 to sell the property.
One responsive proposal was received from Lascelles Stephens in the amount of
$4,600. Staff recommends acceptance of the proposal from Lascelles Stephens.
The Property Appraiser has assessed the parcel at $4,000 for 2013. Lascelles Stephens will pay all costs of
closing and any other costs associated with this sale. The County will retain mineral and petroleum
rights in accordance with Florida Statutes, Section 270.11, without rights of
entry and exploration. This sale must be approved by a Supermajority Vote (5
Commissioners). Closing is to occur
within sixty days of Board approval. (PREM) District 6 (HJF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: the appointment of Diane Pendleton, MAI, CFE, to the
Palm Beach County Property Review Committee (PRC) for a term of three years
commencing October 1, 2014:
|
Nominee |
Seat No. |
Seat Requirement |
Term |
Nominated by: |
|
Diane Pendleton, MAI, CFE |
1 |
A
representative from the PBC Property Appraiser’s Office |
October
1, 2014 – September 30, 2017 |
Mayor
Taylor Vice
Mayor Burdick Comm.
Berger |
SUMMARY: On October 22, 2013, the Board of County
Commissioners (BCC) adopted Resolution No. 2013-1421, which reestablished the
PRC consisting of five members appointed at-large by the Board. Each member is now appointed to serve a term
of three years with a limit of three consecutive terms served. Although Thomas Barnhart is eligible to serve
as the Seat No. 1 representative on the PRC for a third consecutive term upon
the September 30, 2014 expiration of his current term, he has opted not to do so
on account of his participation in the FRS DROP program and mandatory
employment separation date of no later than May 31, 2016. Seat No. 1 must be filled by a representative
of the Palm Beach County Property Appraiser’s Office. Gary R. Nikolits, CFA, Palm Beach County
Property Appraiser, has nominated Diane Pendleton, MAI, CFE,
as a candidate to replace Mr. Barnhart.
Ms. Pendleton has agreed, if appointed, to serve. A memorandum dated July 3, 2014, was
circulated to the Board of County Commissioners requesting support of Ms.
Pendleton’s appointment or additional nominations. No additional nominations
were received. (PREM) Countywide (HJF)
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve: an allocation of $1,000,000 for use as the required
local government contribution under the Florida Housing Finance Corporation’s
(FHFC) Housing Tax Credit Program and State Apartment Incentive Loan
Program. Summary: The FHFC administers the State of Florida’s
Housing Tax Credit Program and State Apartment Incentive Loan (SAIL)
Program. FHFC annually solicits
applications from affordable multi-family rental housing developers who require
Housing Tax Credits and/or low-interest loans for the financing of their
projects. Both of these State Programs
require local government contributions in order for developer applications to
receive full scoring during the application review process. Palm Beach County through the Department of
Economic Sustainability (DES) has historically provided the required local
government contribution in the form of low-interest loans to affordable housing
developers who apply for Housing Tax Credits and low-interest loans under the
SAIL Program. DES is seeking
authorization to make low-interest loans of up to $125,000 to each of up to
eight local affordable housing developers for use as the required local
government contribution in their applications to FHFC. This $1,000,000 allocation consists of
$873,591 in program income received under the State Housing Initiatives Program
(SHIP) and $126,409 received as Workforce Housing In-lieu Payments. FHFC has tentatively scheduled the
publication of its Requests for Applications for the SAIL and Housing Tax
Credit Programs and anticipates the deadlines for developer applications to be
September 30, 2014 and January 30, 2015, respectively. DES will advertise a Notice of Funding
Availability seeking Letters of Interest from affordable multi-family rental
housing developers. County Funding
Agreements with developers who are awarded funding under the SAIL and/or
Housing Tax Credit Programs will be submitted to the Board of County
Commissioners (BCC) for final approval.
Any funding not allocated to successful SAIL and Housing Tax Credit
projects will be reallocated to other eligible affordable housing activities. These
are State SHIP grant funds and Workforce Housing In-lieu payment funds which
require no local match. (DES Administration) Countywide (TKF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to approve: $270,000
in Community Development Block Grant (CDBG) funding for the renovation of the
Bill Bailey Community Center in Belle Glade. Summary: On July 22, 2014
(R2014-1085), the Board of County Commissioners approved the Palm Beach County
Action Plan for FY 2014-2015, including $150,000 in CDBG funding for the
replacement of the HVAC system at the Bill Bailey Community Center, located at
1101 Dr. Martin Luther King, Jr. Boulevard West in Belle Glade. The project will be implemented by the
Facilities Development and Operations Department which has identified the need
for additional improvements, including replacement of the fire alarm system,
renovation of restrooms, and installation of fencing, site lighting, and a CCTV
system. The facility is leased by the
County from the School Board, and is utilized by the Police Athletic League and
the Boys and Girls Club to serve local youth in the Belle Glade area. The facility has been determined to serve a
clientele meeting CDBG eligibility requirements. The Department of Economic
Sustainability has identified surplus CDBG funding in the amount of $270,000. These
funds are from the recapture of monies from projects that were successfully
completed under budget, ones which did not move forward, or from activities where
CDBG funds were replaced with other Federal grant funds. These are Federal
CDBG grant funds which require no local match. (Strategic Planning
Section) District 6 (TKF)
3. Staff recommends motion to adopt: a Resolution of the
Board of County Commissioners of Palm Beach County, Florida approving for the
purposes of Section 147(f) of the Internal Revenue Code of 1986, as amended,
the issuance of not to exceed $20,000,000 of Educational Facilities Revenue Bonds by
the Florida Development Finance Corporation to finance the acquisition,
construction and equipping of educational facilities and related costs, within
Palm Beach County; and providing an effective date. Summary: The Florida Development Finance Corporation (the
“FDFC”), a state authorized issuer of industrial revenue bonds was created
under F.S. 288.9604, has received an application from Renaissance Charter
School, Inc., Red Apple Development, LLC and/or one or more of their affiliates
(the "Borrowers") for the issuance of Educational Facilities Revenue
Bonds in an amount not to exceed $20,000,000. FDFC issues bonds in counties
throughout Florida through interlocal agreements. The FDFC Board of Directors are appointed by the Governor, and are subject to
confirmation by the Senate. Proceeds of
the Bonds will be used, in part, to finance or refinance the cost of certain
improvements associated with an educational facility to be located at 8151
Okeechobee Blvd. in West Palm Beach, and to fund necessary debt service
reserves and capitalized interest on the Bonds, and to pay costs associated
with the issuance of the Bonds. The
Bonds will be payable solely from revenues derived from the operation of the
School. Although FDFC is the issuing
body for the bonds, approval by an elected body is required by the Internal
Revenue Code. Adoption of this Resolution
does not in any way obligate the County. Neither
the taxing power nor the faith and credit of the County, nor any County funds,
shall be pledged to pay the principal, premium, if any, or interest on the Bond. District 2 (PFK)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES
1. Staff recommends motion to accept: a Lift Station Easement granted to Palm Beach County (County) by the School Board of Palm Beach County (School Board). SUMMARY: A utility easement is needed to perform rehabilitation work on Lift Station 5056, which includes installation of a new wet well, new manhole, new pipes, new pumps, new control panel, new fence, new by-pass and also for the continued location of and abandonment of certain existing underground structures at Melaleuca Elementary School located on 5759 Gun Club Road, West Palm Beach, Florida 33415. The School Board agrees to grant the easement subject to restoration and installation restrictions, and certain conditional indemnity provisions. The Water Utilities Department recommends acceptance of the Easement. District 2 (MJ)
2. Staff recommends
motion to receive and file: executed Agreement received during the
month of May 2014:
Utility Concurrency
Reservation Agreement with Willow Development USA, LLC, UCRA No. 03-01033-000.
SUMMARY: In accordance with County PPM CW-0-051, all delegated contracts/agreements/grants/procurement
items must be submitted by the initiating Department as a receive and file
agenda item. The document
has been fully executed on behalf of the Board of County Commissioners (Board)
by the County Administrator/Director/Deputy Director of the Water Utilities
Department in accordance with Resolutions R93-1619, R96-0228, R2003-0539, and
Purchasing Code and are now being submitted to the Board to receive and
file. District 5 (MJ)
3. Staff recommends
motion to approve: Work Authorization No. 12 for South County Water Services
Replacement Project - Phase III with Johnson-Davis, Inc., (R2013-0550) in the
amount of $2,318,648.40. Summary: On May 7, 2013, the Palm Beach County Board of County Commissioners
approved the Water Utilities Department (WUD) Pipeline Continuing Construction
Contract (R2013-0550) to Johnson-Davis, Inc. This Work Authorization No. 12 provides for the
replacement of potable water services and asbestos concrete water mains within
the following three areas of South County including Sandalfoot Cove: located in southwest Boca Raton (west of Lyons Road
and just south of Palmetto Park Road); Boca Dunes: located in southwest Boca
Raton (west of Lyons Road and just north of SW 18th Street); and Spanish Isles:
located in southwest Boca Raton (north of Spanish Isles Boulevard between Lyons
Road and State Road 7). The Small Business Enterprise (SBE) participation goal
established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with
Johnson-Davis, Inc. provides for SBE participation of 20.96%. This Work
Authorization includes 18.23% overall participation. The cumulative SBE
participation including this authorization is 18.18% overall. Johnson-Davis, Inc. is a Palm Beach County
company. This project is included in the FY 13-14 Capital Improvement Plan
adopted by the Board of County Commissioners. (WUD Project No.
13-031) District
5 (JM)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
4. Staff recommends
motion to approve: Change Order No. 2 to the Contract with Lanzo Lining
Services, Inc. - Florida (R2012-1896) for the Glades Utility Authority City of
Belle Glade Inflow & Infiltration Improvements decreasing the contract
price by $92,531.38 and adding a 113 calendar day time
extension. SUMMARY: On December 18, 2012, the Palm Beach County
Board of County Commissioners approved the Water Utilities Department
Construction Contract for the City of Belle Glade Inflow &
Infiltration Improvements (R2012-1896)
with Lanzo Lining Services, Inc. - Florida. Change Order No. 2 includes
the final adjustment of quantities and provides a 113 calendar day time
extension for delays due to extensive rain and surcharged conditions in the
sanitary sewer system. This project is funded by a grant from the State of
Florida Department of Economic Opportunity through the Disaster Recovery
Initiative Program. The project is subject to a 22.4% minority participation
goal and a 6.9% female participation goal for trades rather than the County’s Small
Business Enterprise goals. The contract with Lanzo Lining Services, Inc. - Florida. provides for 27.57% minority participation and 0% female
participation. (WUD Project No. 12-041) District 6 (JM)
5. Staff
recommends motion to approve:
Supplement No. 2 to Consultant Services Authorization (CSA) No. 11 (R2014-0151)
with Carollo
Engineers, Inc. (R2011-0630) for Water Treatment Plant No. 2 Filter
Replacement engineering services during construction in the amount of $121,157. Summary:
On May 3, 2011, the Palm
Beach County Board of County Commissioners (BCC) approved the Contract for Water Plant and Water Resources Engineering
Services with Carollo Engineers, Inc. (R2011-0630) to obtain
engineering/professional service for utility related projects. On February 4,
2014, the BCC approved CSA No. 11 with Carollo Engineers, Inc. (R2014-0151) for
the Water Treatment Plant No. 2 Filter Replacement Engineering Services during construction.
This request is to expand the design consultant’s scope of construction
services for the WTP 2 Filter Replacement project. Due to an unforeseen condition,
the Water Utility Department's (WUD) full time construction coordinator on this
project will be on an extended medical leave for a period of approximately two months.
At this time WUD does not have the in house resources to adequately provide a
replacement construction coordinator. Accordingly, Staff is recommending the
services of our design consultant to provide the necessary inspections. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15% overall. The contract
with Carollo Engineers, Inc. provides for SBE participation of 26% overall.
This Supplement has 0% of SBE participation. The cumulative SBE participation,
including this Supplement is 28.32 % overall. Carollo Engineers, Inc. is a Palm
Beach County company. This project is included in the FY14-15 Capital
Improvement Plan adopted by the Board of County Commissioners. (WUD Project No. 12-066) District 2 (JM)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff
recommends motion to approve:
A) Amendment No. 1 to the Primary Contract for
the Palm Beach County Annual Dune & Wetlands Restoration Project No.
2013ERM01 (R2013-1825) with Eastman Aggregate Enterprises, LLC (Eastman) to increase the $4,262,891 Contract by
$5,351,864 to a not-to-exceed amount of $9,614,755, and
B) Work Order No. 1825-02 to the Palm Beach
County Annual Dune & Wetlands Restoration Project No. 2013ERM01 Contract (R2013-1825)
with Eastman Aggregate Enterprises, LLC (Eastman) not-to-exceed $5,351,864 to
provide sand and hauling services for the Jupiter/Carlin Shore Protection
Project.
SUMMARY: The Board of County Commissioners approved
an annual construction Contract with Eastman, a Palm Beach County SBE company,
for Countywide projects under the Palm Beach County Annual Dune & Wetlands
Restoration Project No. 2013ERM01 (R2013-1825) on December 17, 2013 in the
amount of $4,262,891. Work Order No.
1825-02 authorizes Eastman to supply, transport, and place sand from the
Stewart Mine in St. Lucie County onto the eroded beach in the area of Palm
Beach County’s Carlin Park, which is in District 1. Eastman committed to an overall 44.05% SBE
participation in the Contract and will achieve 46.59% participation with this
Work Order. The Work Order is funded in
part by a $2,500,000 50% matching grant from the Florida Department of
Environmental Protection (R2013-1333). Countywide & District 1 (JM)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to receive and file:
A) Amendment No. 1 to Task Assignment No. 07 to the Florida
Department of Environmental Protection (FDEP) Contract No. GC680 (R2007-0882)
for additional inspections related to reported complaints, discharges,
installations, and closures involving storage tank systems for an amount of
$201.39 with a performance period of July 1,
2013 until June 30, 2014;
B) Task Assignment No. 08 to the Florida Department of Environmental
Protection (FDEP) Contract No. GC680 (R2007-0882) for conducting routine
compliance inspections at the 1087 facilities identified in Exhibit 1 located
in Palm Beach, Martin, and St. Lucie Counties for an amount of $485,685.19 with
a performance period of July 1,
2014 until June 30, 2015;
C) Task Assignment No. 6 to the Florida Department of Environmental
Protection (FDEP) Grant Agreement S0485 (R2010-0095) for petroleum
contamination site cleanup services on 159 petroleum contaminated sites for a
not to exceed amount of $495,602.66 with a performance period of July 1, 2014
to June 30, 2015; and
D) Task Assignment No. SE-208 to Contract FWC 11077(R2011-1632) with the
Florida Fish and Wildlife Commission (FWC) for the treatment of 578 acres of
invasive exotic plants within the Juno Dunes Natural Area for a not to exceed
amount of $75,000 with a performance period of July 14, 2014 to June 30, 2015.
SUMMARY: On June 5, 2007, the Board of County
Commissioners approved FDEP Contract No. GC680 (R2007-0882)
for activities related to the Petroleum Storage Tank Compliance Verification
Program. Delegated authority to
execute Task Assignments and Amendments associated with this Contract was
approved pursuant to PPM No. CW-O-051. On January 12,
2010, the Board of County Commissioners approved FDEP Grant Agreement S0485
(R2010-0095) for contracted services related to the Petroleum Contamination
Site Cleanup Services Program. Delegated authority to execute Task Assignments
associated with this Contract was approved pursuant to PPM No. CW-O-051. On October 18, 2011, the Board of County
Commissioners approved FWC Contract FWC 11077 (R2011-1632) for upland invasive
exotic plant control services. Delegated
authority to execute Task Assignments associated with this Contract was
approved pursuant to PPM No. CW-O-051. Countywide (SF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to:
A) approve Amendment No. 3 to the Primary Contract for
the Palm Beach County Annual Artificial Reef and Breakwater Project No.
2012ERM01 (R2012-0640) with The Vance Construction Company (Vance) to add
additional line items to the Contract for providing barges, tug and services in
the construction of environmental restoration projects and increase the
Contract by $588,952.26 at a not-to-exceed amount of $2,882,778;
B) authorize Work Supplement No.
0640-6C to cover additional work for the Grassy Flats Restoration Project for
an amount not to exceed $588,952.26 in accordance with Vance’s Annual
Artificial Reef & Breakwater Project No. 2012ERM01 Contract (R2012-0640)
for year three;
C) authorize the County
Administrator, or his designee, to sign Work Supplement 0640-6C; and
D) approve Budget Transfer of $210,000 from the
Manatee Protection Program to the Grassy Flats Project in the Natural Areas
Fund.
SUMMARY:
Amendment No. 3 adds line items to the Bid Schedule to provide barge
rental and material offloading for marine construction increases the total
Contract (R2012-0640) amount to $5,064,412.26, and amends the Technical Specifications. Including Work Supplement No. 0640-6B, Vance
has been issued seven work orders totaling $2,249,519. Work Supplement No. 0640-6C will authorize
the mobilization, demobilization and reconfiguration of support barges and
loading of sand onto a conveyor system to construct the Grassy Flats Project at
an amount not to exceed $588,952.26. To
date Vance has achieved 58.39% Small Business Enterprise (SBE) participation,
exceeding the goal of 15.86% as set forth in the Contract. Work Supplement No.
0640-6C is funded by vessel registration fees and the manatee protection
program. Countywide (JM)
4. Staff recommends
motion to approve: appointment of the following individual to
the Groundwater and Natural Resources Protection Board (GNRPB) for a term of
three years beginning September 9, 2014, through September 8, 2017:
Nominee Representing Seat No. Nominated By
Michael W. Bennett Hydrologist or Hydrogeologist 6 Florida
Association of
Professional
Geologists
SUMMARY: Ordinance
92-20, as amended, and Article 2.G.3.F.3 of the
Unified Land Development Code (ULDC) provide for a seven member GNRPB. The
membership consists of one professional engineer, one attorney, one hydrologist
or hydrogeologist, one citizen
possessing expertise and experience in managing a business, one
biologist or chemist, one citizen of PBC, and one member of an environmental
organization. Ordinance
92-20 and Article 2.G.3.F.3. of the ULDC
requires Seat No. 6 be filled by a Hydrologist or Hydrogeologist nominated by
the Florida Association of Professional Geologists. Countywide (SF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following original executed Amphitheater Rental Agreements:
A) AEG Live
SE, LLC, 311 concert, Sunset Cove Amphitheater for the period July 26, 2014,
through July 27, 2014; and
B) AEG Live SE, LLC, Soulshine
Tour concert, Sunset Cove Amphitheater for the period July 29, 2014, through
July 30, 2014.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating Department
as a Receive and File agenda item. The
Amphitheater Rental Agreements have been fully executed on behalf of the Board
of County Commissioners (Board) by the County Administrator/Director/Assistant
Director of the Parks and Recreation Department in accordance with Resolution
2011-1960, and are now being submitted to the Board to receive and file. These events helped to offer a balanced
schedule of events which promote the quality of life in the communities we
serve. An estimated 4,400 persons attended
the events produced under these Amphitheater Rental Agreements. District 5
(AH)
2. Staff recommends
motion to receive and file: the
following original executed
Sound and Light Production Services Contractor Agreements:
A) Blackwood Productions LLC, 311 concert, Sunset Cove Amphitheater for
the period July 26, 2014, through July 27, 2014; and
B) Blackwood Productions LLC, Soulshine Tour concert, Sunset Cove
Amphitheater for the period July 29, 2014, through July 30, 2014.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Sound
and Light Production Services Contractor Agreements have been fully executed on
behalf of the Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation
Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645
and 2014‑0167, and are now being submitted to
the Board to receive and file. District 5 (AH)
3. Staff recommends
motion to receive and file: the following original executed First Amendment to Independent Contractor
Agreement:
Caroline
Karolinko (R2013-1585), Synchronized Swimming Instructor, Aqua Crest Pool for
the period October 1, 2013, through September 30, 2014.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File Agenda Item. This First Amendment to Independent
Contractor Agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the County Administrator/Director/Assistant Director
of the Parks and Recreation Department in accordance with Resolution 94-422,
amended by Resolutions 2002‑2103, 2007-0409, and 2012-0168, and is now
being submitted to the Board to receive and file. District 7 (AH)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to receive and file: the following original executed Amphitheater Rental Agreement:
The Palm Beach Shakespeare Festival, Inc., Palm
Beach Shakespeare Festival, Seabreeze Amphitheater for the period July 1, 2014,
through July 23, 2014.
Summary: The Palm Beach Shakespeare Festival event is
co-sponsored by the Department. The Department shares in the revenue of the
donations received on the nights of the performances. In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item. The Amphitheater Rental Agreement
has been fully executed on behalf of the Board of County Commissioners (Board)
by the County Administrator/Director/Assistant Director of the Parks and
Recreation Department in accordance with Resolution 2009-0335, amended by
Resolutions 2009‑1807, 2012‑1715 and 2014-0166, and is now being
submitted to the Board to receive and file. This event helps to offer a balanced schedule
of events which promote the quality of life in the communities we serve. An estimated 6,000 persons attended the event
produced under this Amphitheater Rental Agreement. District 1 (AH)
N. LIBRARY
1. Staff recommends
motion to:
A) submit an Application to the Florida Department of
State, Division of Library and Information Services, for State Aid to Libraries
in an estimated amount of $1,447,649 for FY 2015;
B) approve the associated Agreement for State Aid to
Libraries; and
C) authorize the County Administrator
or his designee to execute any other necessary agreements, forms and
certifications.
Summary: The State provides an annual operating grant to eligible libraries
based upon their annual operating expenditures from local funds. Estimated State Aid revenue has been included
in the County Library’s FY 2015 proposed budget. There is no match requirement for this grant.
Countywide (AH)
S. FIRE RESCUE
1. Staff recommends motion to approve: the donation and title transfer of a surplus vehicle (Asset No. 10142528) to the Palm Beach County Sheriff’s Office for emergency response, contingent upon receipt of the Acceptance of Fire-Rescue Vehicle(s) and/or Equipment form duly executed by the Sheriff. SUMMARY: Pursuant to Section 274.05, Florida Statutes, Fire Rescue is donating a surplus Ford F350 (model year 2003) to be housed and maintained by the Sheriff’s Office. The unit will be refurbished at the Sheriff’s expense and equipped with tactical equipment, specialized communications equipment and protective gear, which can be utilized for a joint response to domestic terrorist activities. The Emergency Service Response Teams will use this equipment for law enforcement response such as hostage situations, civil disturbances, and terrorist type events. The donation of this equipment will greatly enhance the Sheriff’s ability to provide services to the citizens of the County for special tactical incidents. The estimated value of this donation is $10,000. Countywide (SB)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
(Cont’d)
2. Staff recommends motion to approve: an Interlocal Agreement with the Town of Manalapan for fire protection and emergency medical services for a ten year period beginning October 1, 2014. SUMMARY: On February 24, 2004, the County entered into an Interlocal Agreement with the Town of Manalapan (Town) to provide Fire Protection and Emergency Medical Services (R2004-0362), which said Agreement is set to expire on September 30, 2014. Under this new Interlocal Agreement the County will continue to provide fire rescue services within the Town for an additional ten year period. The contract price for fire rescue services under this Agreement is a continuation of the methodology used in the previous Agreement which shall be the lesser of two methodologies: South Palm Beach property values times the Fire Rescue MSTU millage rate; or one-half of the full cost methodology, which reflects half the costs of the station 38 response zone, which serves both the Town and the Town of South Palm Beach. District 4 (SB)
T. HEALTH DEPARTMENT
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida, adopting the FY 2014/2015 budget for the Air
Pollution Control Program. Summary: This Resolution is
required by the August 21, 1984, Agreement between the Board of County
Commissioners and the Department of Health Palm Beach County (DOHPBC) to
establish the annual budget for the expenditure of fees deposited into the Air
Pollution Control Trust Fund. This
program is solely supported by motor vehicle license registration fees. The
proposed FY 2014/2015 budget for the Air Pollution Control Program from this
funding source is $940,000 which is a 4.44% increase from the current year
budget. This budget can be accommodated by future revenues and a surplus in the
Air Pollution Control Trust Fund. Countywide
(PGE)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: Amendment
No. 10 to the Technical Currency Program (TCP) Agreement with Xerox Government
Systems, LLC (R2003-1017, as amended), to extend the software maintenance
coverage for the following component modules of the Banner Courts system:
Civil, Juvenile, Extended Case Information and Accounting, at an annual fee of
$250,690 for the period of October 1, 2014, through September 30, 2015. SUMMARY:
The TCP License Agreement was initially entered into by Palm Beach County and
SCT (now Xerox) on September 29, 1998 (R1998-1540 & 1541), for annual
maintenance of the Justice Information System (JIS). The TCP Agreement provides
for software maintenance coverage and establishes the amount of the annual
payments to Xerox. The current TCP agreement expires September 30, 2014
and this extension of the agreement will begin October 1, 2014 to provide a
continuation of software maintenance coverage by Xerox. After the Clerk
& Comptroller’s new case management system is fully implemented, annual
software maintenance cost will decrease to $5,655 for the Jury Management
module, the only Xerox software product which will remain in use by the Clerk
& Comptroller. Jury Management software maintenance has been extended
under a separate contract amendment. Xerox Government Systems, LLC is
based in Fairfax, VA. Countywide (PFK)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff
recommends motion to:
A) approve the Judicial Inquiry System (JIS)
Inter-agency User Agreement and Agency Appointed Contacts form with the Office
of the State Court Administrator (OSCA), which authorizes the Palm Beach County
Pretrial Services Program to utilize the JIS, an information network for court
use and criminal background checks; and
B) authorize the County Administrator or his designee to
execute any amendments relating to this Agreement.
SUMMARY: Execution of the Judicial Inquiry System
Inter-agency User Agreement will insure that the Palm Beach County Pretrial
Services Program will have comprehensive access to the first appearance docket
and criminal histories of individuals who fall within the scope of work
performed by Pretrial services by allowing access and retrieval of information
from the JIS system. This is a no-cost agreement, is continuing and has no
expiration date. Countywide (PGE)
2. Staff recommends
motion to:
A) receive and file the executed Grant Agreement with Florida
Power & Light Company (FPL) to receive $200,000 for the Radiological
Emergency Preparedness (REP) Program to provide and participate in radiological
emergency planning and preparedness activities for the period of October 1,
2014, through September 30, 2016; and
B) approve a Budget Amendment of $3,442 in the
Radiological Emergency Preparedness Grant Fund to adjust budget to the actual
grant award.
SUMMARY: Florida
Power & Light Company will provide Palm Beach County $200,000 over two
years, for the Palm Beach County Division of Emergency Management REP Program,
in accordance with U.S. Nuclear Regulatory Commission Provision (NRC) 10 CFR
Pars 50 and 70, NCR guidance document NUREG 0654 and Florida Statutes 252. The grant
provided by FPL will continue to fund a planner position that oversees the REP
program and related expenses. Resolution
R2001-0217 authorizes the County Administrator, or his designee, to execute
these agreements on behalf of the Board of County Commissioners. No County matching funds are required. Countywide
(PGE)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to:
A) receive
and file
an executed Contract with the Florida Council Against Sexual Violence (FCASV)
(Contract No. 14OAG26) for the period July 1, 2014, through June 30, 2015, to
receive grant funding in the amount of $20,826 to provide sexual battery
recovery services; and
B) receive
and file
an executed Amendment 1 with the FCASV (Contract No. 13RCP26), to receive the
second year award amount of $46,983 for the period of July 1, 2014, through
June 30, 2015, to provide sexual battery recovery services; and
C) receive
and file
an executed Amendment 1 with the FCASV (Contract No. 13GR26) to receive the
second year award amount of $102,979 for the period of July 1, 2014, through
June 30, 2015, to provide sexual battery recovery services; and
D) approve a Budget Amendment of $160,306 in the Public Safety Grants Fund to
recognize the actual grant awards.
SUMMARY: These are annual grants that are received by the
Division of Victim Services. The funds
will be used to provide sexual battery recovery services to primary and
secondary victims of sexual battery. R2006-0096 authorizes the County
Administrator or his designee to execute FCASV grant contras on behalf of the
County. Countywide (PGE)
4. DELETED: Staff
recommends motion to receive and file: Amendments to Contracts for
drug treatment and testing services with the below listed agencies for the
period October 1, 2012, through September 30, 2015:
A) First Amendment to
Contract for Services with Comprehensive Alcoholism Rehabilitation Programs,
Inc. (R2012-1741) decreasing funding by $34,000 for a new total not to exceed
amount of $95,000; and
B) First Amendment to
Contract for Services with Counseling Services of Lake Worth, Inc. (R2012-1742)
decreasing funding by $64,000 for a new total not to exceed amount of $137,000;
and
C) First Amendment to
Contract for Services with Drug Testing and Counseling Services, Inc.
(R2012-1745) increasing funding by $38,172.00 for a new total not to exceed
amount of $571,816.50; and
D) First Amendment to
Contract for Services with South County Mental Health Center, Inc. (R2012-1746)
increasing funding by $26,000 for a new total not to exceed amount of $71,000;
and
E) First Amendment to
Contract for Services with Drug Abuse Foundation (R-2012-1744) increasing
funding by $10,000 for a new total not to exceed amount of $193,000.
SUMMARY: The contract
amendments being recommended for approval define the scope of services, terms
and conditions, and funding amounts for contracted agency services under the
Drug Court Program. Due to a decreased amount of grant funds received it was
necessary to adjust the contracted service amounts. R2012-1740 thru R2012-1746, approved on
November 20, 2012, authorized the County Administrator or his designee to
execute amendments to these contracts on behalf of the Board of County
Commissioners to adjust the not-to-exceed amount as long as the cumulative
total does not exceed $1,347,732. There
is no ad valorem funding required for these contracts. Countywide
(PGE)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve:
A) Third annual option to renew the Administrative Services Only (ASO)
Agreement (R2011-1667) dated October 31, 2011, with CIGNA Health and Life
Insurance Company (CHLIC) for claims administration services for the County’s
self-funded HMO and POS health insurance plans for the period January 1, 2015,
through December 31, 2015; and
B) CHLIC’s proposed administrative fees, access fees and specific stop loss
premiums estimated at $2,259,690 for plan year 2015; and
C) The actuarial rates per coverage tier for plan year 2015; and
D) Employee wellness participation cash incentives in the amount of $25 for
completion of the online Health Risk Assessment (HRA) and $25 for participation
in an onsite biometric screening.
Summary: Staff recommends Board approval
of the third annual option to renew the ASO Agreement with CHLIC for the period
January 1, 2015, through December 31, 2015 on behalf of the employees of the
Board of County Commissioners (Board), Supervisor of Elections, and Palm Tran,
Inc. (collectively participating in the plan through the provisions of
Interlocal Agreement 2002 2287). CHLIC’s
estimated fees of $2,259,690 represent
a reduction of $94,118 over the expiring contract primarily due to a 2.5%
reduction of the stop loss premium while maintaining the stop-loss limit of
$600,000 per claim, as well as a reduction in number of enrolled
employees. The total projected health
plan claims and administrative expense for plan year 2015 is $64,514,198,
representing a decrease of $279,184 over the projected 2014 expense at the same
time last year. Health plan expenses
also include fees/taxes mandated by the Affordable Care Act (ACA), which are
projected at $406,460. Staff is recommending employee contributions and
cost-sharing remain unchanged for plan year 2015. Actuarial projections show sufficient funding
to maintain the required Office of Insurance Regulations (OIR) safe harbor
surplus threshold of 60 days of claims. Countywide (TKF)
2. Staff recommends
motion to receive and file:
A) Business Associate Agreement with American Document Destruction Corp.;
and
B) Business Associate Agreement with the Clerk and Comptroller, Palm Beach
County, received during the months of January and February, 2014 respectively.
SUMMARY: Resolution R2003-0554 authorized the County
Administrator and/or Designee to execute Business Associate Agreements as
required by the Health Insurance Portability Act of 1996 (HIPAA). The HIPAA
Omnibus Final Rule was published in the Federal Register at 78 Fed. Reg. 5,566
on January 25, 2013. The Final Rule amended the language required to be
contained in Business Associate Agreements.
Covered Entities under HIPAA are required to ensure new and existing
Business Associate Agreements contain compliant language upon renewal of their
contracts, or no later than September 24, 2014. Countywide (TKF)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
AA. PALM
TRAN
1. Staff recommends
motion to approve: a
two year Agreement for the provision of transportation services (via Palm Tran
Routes 91 and 92) between the Board of County Commissioners of Palm Beach
County (BCC), Florida and Cen-West Communities, Inc. effective November 1, 2014
to residents of Century Village Boca Raton for $516,136. Summary: Cen-West Communities, Inc. has contracted for bus service for its
residents since the inception of the development of Century Village Boca
Raton 26 years ago. The contract rate
for this Agreement is 33% more than the current rate, which is comparable to
the 2014 increase in Palm Tran bus fares and passes, and includes a 3% increase
in the second year of the agreement.
Payment of the annual contract rates is in lieu of residents paying
individual fares into the farebox on Palm Tran Routes 91 and 92. The commencement date of this new agreement
is November 1, 2014 and the termination date is October 31, 2016. District 5
(DR)
2. Staff recommends
motion to approve: a revised Substance Abuse Policy for Palm Beach
County's public transit system and transmit the revised program to the Federal
Transit Administration (FTA) for approval as required by change in law. Summary: On December 7, 2004, the Board of County
Commissioners of Palm Beach County, Florida, approved Palm Tran's Substance
Abuse Policy (R2004-2525). The Federal Transit Administration (FTA) of the U.S.
Department of Transportation has adopted 49 CFR (Code of Federal Regulations)
Part 655, which mandates urine drug testing and breath alcohol testing, for
employees performing safety-sensitive functions. The Policy is being revised to
incorporate the revisions to 49 CFR Part 40, specifically, modifications to the
standards for the collection and testing of urine and breath specimens. Countywide
(DR)
3. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida,
approving the submission of a Section 5311 Grant Application to the Florida
Department of Transportation (FDOT) for a project totaling $673,358 to offset
fixed route costs in the Lakes Region of Palm Beach County and a non-urbanized
area program assurance. Summary: FDOT has notified Palm Tran that an
allocation of Section 5311 funds in the amount of $336,679 is available for
non-urbanized areas for mass transit operating assistance. If the grant is
approved, these grant funds will be used to partially offset the operating
costs of mass transit in the Lakes Region of Palm Beach County. The Grant Application is for a total project
cost of $673,358 which requires a local match of 50% ($336,679 Local Funds,
$336,679 FDOT Funds). Palm Beach County will provide the local match funding
from the local option gas tax. The grant match is included in the proposed FY
2015 Budget. District 6 (DR)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
AA. PALM
TRAN (Cont’d)
4. REVISED
SUMMARY: Staff
recommends motion to approve: a Funding Agreement in the amount of $1,127,097 between the City of Boca
Raton and the Board of County Commissioners of Palm Beach County, Florida (BCC)
for enhanced bus service between the Boca Raton Tri-Rail Station, Florida
Atlantic University (FAU), Palm Beach State College (PBSC), the FAU Research
and Development Park campus, and Federal Highway for the three year period of
October 1, 2014, through September 30, 2017.
Summary:
On December 7, 2010, the
Board of County Commissioners of Palm Beach County, Florida (BCC) approved a
three year Agreement with the City of Boca Raton (R2010-2039) to provide
funding for enhanced bus service on Route 94. On December 17, 2013, the BCC
approved an Amendment (R2013-1849) extending the Agreement for one year. This
Funding Agreement extends that
partnership for an additional three years and provides the financial support necessary
to allow Palm Tran to continue providing enhanced bus service during peak hours
on Route 94 between the Boca Raton Tri-Rail Station, FAU, PBSC, the FAU Research
and Development Park campus, and Federal Highway in Boca Raton. The total cost to operate this service is
$1,444,996. The City of Boca Raton will pay 78% or $1,127,097 which is a 45%
increase above that provided under the 2010 Agreement. Palm Tran will fund the
remaining 22%. Base service for this route is sixty minute frequency throughout
the day; enhanced bus service increases service frequency to twenty minutes
during the morning and afternoon peak periods. District 4 District
5 (DR)
BB. INTERNAL
AUDITOR
1. Staff
recommends motion to receive and file:
A) Audit reports reviewed by the Audit Committee at its June 18, 2014
meeting as follows:
1.
2014-05-Parks
& Recreation - Aquatics Division;
2.
2014-06-Risk
Management - Workers Compensation;
3.
2014-07-Airports
- Fixed Base Operators - Signature Flight Services;
4.
2014-08-Economic
Sustainability - Capital Improvements, Real Estate and Inspection Services; and
5.
2014-09-Airports
- Fixed Base Operators - Jet Aviation Inc.; and
B) Audit recommendation status follow-up report as of March 31, 2014
reviewed by the Audit Committee at its June 18, 2014 meeting.
SUMMARY: Ordinance
2012-011 requires the Internal Audit Committee to review audit reports prior to
issuance. Ordinance 2012-012 requires
the County Internal Auditor to send those reports to the Board of County
Commissioners. At its meeting on June
18, 2014, the Committee reviewed and authorized distribution of the attached
audit reports. The Committee also reviewed and authorized distribution of the
Audit Recommendation Status Follow-up Report as of March 31, 2014. We are submitting these reports to the Board
of County Commissioners as required by the Ordinance. Countywide (PFK)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, a High Intensity Drug Trafficking Area (HIDTA) Grant in the
amount of $25,000, for the period of July 2, 2014, through July 1, 2015; and
B) approve a Budget Amendment of $25,000 in the
Sheriff’s Grant Fund.
SUMMARY: On July 10, 2014,
the Palm Beach County Sheriff’s Office received an award from the South Florida HIDTA Office. The funds will
be used to offset overtime costs incurred by law enforcement officers
participating in “Operation Pot Luck”. There is no match requirement associated with
this award. No additional positions
are needed and no additional County funds are required. Countywide
(PGE)
DD. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to approve: the Fourth Amendment to the Agreement (R2012-1320)
with Discover Palm Beach County, Inc. (Discover) for the provision of services
under the Palm Beach County’s Tourist Development Plan during the period of
October 1, 2014, through September 30, 2015, in the amount of $10,663,006 in
contractual services and $2,031,159 in stimulus funds, indirect costs and
reserves for a total of $12,694,165. This will be the third year of a five year agreement. SUMMARY: The Fourth Amendment to the Agreement updates
for the Fiscal Year 2015: Exhibit “A” –
Annual Budget; and Exhibit “H” – Performance Measures. These contract
changes have been reviewed and approved by the Tourist Development Council
(TDC) Finance Committee and the TDC Board. (TDC) Countywide (DW)
2. Staff recommends
motion to approve: the Fifth
Amendment to the Agreement (R2012-1318) with the Cultural Council of Palm Beach
County, Inc. (the “Cultural Council”) for the provision of services under Palm
Beach County’s Tourist Development Plan during the period of October 1, 2014,
through September 30, 2015, an amount not to exceed $1,593,210 in contractual
services and $4,487,475 in stimulus funds, indirect costs, grants and reserves
for a total of $6,080,685. This will be the third year of a five year
agreement. SUMMARY: The Fifth Amendment to the Agreement updates for the Fiscal Year 2015:
Exhibit “A” – Annual Budget; Exhibit “E” – Performance Measures; and Exhibit
“G” – Salary Range for the addition of new administration position – cultural
concierge. This position supports new cultural tourism program to draw new
travelers to Palm Beach County through a specialized menu of services directed
toward the individual and group traveler. The Cultural Council will continue to
administer Category B grants totaling $3,018,000, and Category C II grants
totaling $397,500 for the County. In addition, stimulus funds, indirect cost
and reserves of $1,071,975 are included for a budget totaling $6,080,685. These
contract changes have been reviewed and approved by the Tourist Development
Council (TDC) Finance Committee and TDC Board. (TDC) Countywide (DW)
SEPTEMBER 9, 2014
3. CONSENT
AGENDA APPROVAL
DD. TOURIST DEVELOPMENT COUNCIL (Cont’d)
3. Staff recommends
motion to approve: the Third Amendment to the Agreement (R2012-1321)
with Palm Beach County Sports Commission, Inc., (the “PBCSC”) for the provision
of services under Palm Beach County’s Tourist Development Plan during the period
of October 1, 2014, through September 30, 2015, in the amount of $863,325 in
contractual services and $1,300,867 in stimulus funds, indirect costs, grants
and reserves for a total of $2,164,192. This will be the third year of a five
year agreement. SUMMARY: The Third
Amendment to the Agreement updates for Fiscal Year 2015: Exhibit “A” - Annual
Budget and Exhibit “E” – Performance Measures. The Third Amendment also revises
PBCSC purchasing policy to purchase or contract for goods and services without
competitive selection through purchase off contracts of other entities. PBCSC
will continue to administer Category “G” grants totaling $430,000 for the
County. In addition, stimulus funds,
indirect cost and reserves of $870,867 are included for a total budget of
$2,164,192. These contract changes have been reviewed and approved by the
Tourist Development Council (TDC) Finance Committee and the TDC Board. (TDC) Countywide
(DW)
4. Staff recommends
motion to approve: the Third Amendment
to the Agreement (R2012-1319) with the Palm Beach County Film and Television
Commission (PBCFTC) for the provision of services under the Palm Beach County’s
Tourist Development Plan during the period of October 1, 2014, through
September 30, 2015, in the amount not to exceed $820,250 in contractual
services and $511,154 in stimulus funds, direct costs, and reserves for a total
of $1,331,404. This will be the third year of a five year agreement. SUMMARY: The Third Amendment to the
Agreement updates for Fiscal Year 2015: Exhibit “A” - Annual Budget and Exhibit
“F” - Performance Measures. The Third Amendment revises PBCFTC purchasing
policy to purchase or contract for goods and services without competitive selection
through purchase off contracts of other entities. Furthermore, the third
amendment provides PBCFTC to sponsor positive tourism branded programming and
events that will attract and increase tourism to Palm Beach County. In
addition, stimulus funds, indirect costs and reserves totaling $511,154 are
included for a total budget of $1,331,404. These contract changes have been
reviewed and approved by the Tourist Development Council (TDC) Finance
Committee and TDC Board. (TDC) Countywide (DW)
* * * * * * * * * * * *
SEPTEMBER 9, 2014
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. Staff recommends
motion to:
A) approve the Application of Lourdes-Noreen McKeen
Residence for Geriatric Care, Inc. for the issuance of Palm Beach County,
Florida’s (the “County”) up to $19,500,000 Revenue Refunding Bonds (Lourdes-Noreen
McKeen Residence for Geriatric Care, Inc. Project), Series 2014 (the
"Bonds"); and
B) conduct a Tax Equity & Fiscal Responsibility Act (TEFRA) public hearing concerning the proposed
issuance of the Bonds.
Summary: Lourdes-Noreen McKeen Residence for
Geriatric Care, Inc. (the "Company") has been providing senior and
assisted living services for more than 50 years in Palm Beach County. The Company has applied for the issuance of a
revenue refunding bond by the County in an amount not to exceed $19,500,000. Bond proceeds will be used to refinance the
County's Senior Health and Housing Facilities Revenue Refunding Bond, Series
2002 (Lourdes-Noreen McKeen Residence for Geriatric Care, Inc. Project), and
pay the costs of issuance related to the Bonds. The 2002 Bonds were issued to
refinance earlier bonds issued by the County the proceeds of which were used to
finance capital assets for the Borrower’s facilities located at 311 South
Flagler Drive in West Palm Beach. Prior
to the issuance of any portion of the Bonds that will be tax-exempt,
the Internal Revenue Code requires that the County hold a public hearing. The Company will be required to receive the
County’s future approval prior to issuing the Bonds, which is anticipated to be
on the October 7, 2014, Board of County Commissioners’ meeting agenda. The Bonds will be payable solely from revenues
derived from the Company. Neither the
taxing power nor the faith and credit of the County, nor any County funds,
shall be pledged to pay the principal, premium, if any, or interest on the
Bond. District 7 (PFK)
* * * * * * * * * * * *
SEPTEMBER 9, 2014
A. ADMINISTRATION
1. DELETED: Staff recommends motion to
approve:
A) an
Agreement with KaBOOM!, Inc. and Lake Worth West Resident Planning Group, Inc.
for an amount not to exceed $8,500 for the purchase and installation of playground
equipment at Lake Worth West Park; and
B) the allocation of an advance payment in an amount not to
exceed $8,500 which is necessary for County business for the purchase of
playground equipment to be installed at Lake Worth West Park; and
C) Budget transfer of $8,500 from the
Lake Worth West Portable Classroom Account to establish a project budget for
this project.
SUMMARY: The above
project was reviewed and recommended for funding by the Office of Community
Revitalization (OCR) on June 27, 2014. KaBOOM! is a national non-profit organization that focuses on
designing and constructing playgrounds for use by children living in
socio-economically challenged communities. Funding from the Lake
Worth West Portable Classroom Account will be used to assist in the funding of
the KaBOOM! park project. KaBOOM! will be providing an amount not to exceed $76,500 towards
the construction and purchase of the playground equipment, which is 90% of the
total cost for the project. The County will fund $8,500 towards the
purchase of the playground equipment, which is 10% of the total project
costs. KaBOOM! is requiring the County pay the
$8,500 as an advance payment, prior to the County receiving the playground
equipment, due to KaBOOM!’s time restrictions.
An advance payment is permitted pursuant to the Palm Beach County
Administrative Code, Section 305.02, which allows the County to make an advance
payment for expenses deemed necessary for County business. In addition to
the $8,500, the County will incur additional expenses for conducting 2 soil
tests, removing playground equipment currently located at Lake Worth West Park,
site preparation, obtaining all required permits and future maintenance of the
playground. These additional expenses are currently budgeted in Parks and
Recreation’s budget. Lake Worth West Resident Planning Group will provide
indemnification to the County during the construction/build day and the County
will be liable for anything that occurs on the playground site following build
day, because KaBOOM! will not be indemnifying the
County. District 3 (AH)
2. Staff recommends
motion to approve:
Amendment 21 to the Contract (R91-1876D) with Robert Weisman, County
Administrator, setting a salary increase and effective date the same as other
employees. SUMMARY: This contract provides for the County
Administrator’s services through August 31, 2015 completion of DROP. This year
marks completion of 34 years as a County employee and 23 years as
Administrator. Countywide (DO)
3. Staff recommends
motion to rescind: direction to staff to prepare an ordinance
authorizing hospitals in the County to place a lien on the proceeds of
settlements or judgments in order to receive payment for services rendered to a
patient. SUMMARY: On
July 22, 2014, the Board of County Commissioners directed staff to prepare an
ordinance that would assist local hospitals in the collection of bill payments
through placement of liens on the proceeds of legal settlements or judgments in
personal injury matters. Staff has
subsequently met with all interested parties and reviewed all written
correspondence and is now recommending that no further action be taken
regarding preparation of such an ordinance. Countywide (TKF)
ADD-ON: TIME
CERTAIN 1:30 P.M.
4. Executive
Session scheduled for 1:30 p.m. in McEaddy Conference Room to discuss
collective bargaining with the Communication Workers of America (CWA) Local
3181. (Closed Session)
SEPTEMBER 9, 2014
5. REGULAR
AGENDA
B. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve on preliminary reading and advertise for first public hearing
on October 21, 2014 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida
amending the Unified Land Development Code, Ordinance 03-067, as amended;
amending the zones of influence maps as set forth in Article 14 – Environmental
Standards, Chapter B - Wellfield Protection; providing for repeal of laws in
conflict; severability; a savings clause; captions; enforcement; inclusion in
the Unified Land Development Code; and an effective date. SUMMARY: Wellfield Zone of Influence maps are routinely and
periodically updated based upon enhanced knowledge of model characteristics and
aquifer responses, changes in well pumpage, reconfiguration of wellfields, and
design and response of wellfields. On
July 23, 2014, the map changes were presented to and voted on with no objection
by the League of Cities Board of Directors and membership. The map changes were
also presented to and approved by the Land Development Review Advisory
Board/Land Development Review Committee on July 23, 2014. Countywide
(SF)
C. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends motion
to approve: Lake Park
Harbor Marina Dockage Agreement with the Town of Lake Park for the lease of
boat slips within the Lake Park Harbor Marina located at 105 Lake Shore Drive. SUMMARY: Fire Rescue requires dockage
for two boats in order to provide emergency marine rescue services in Lake Park
and in the surrounding waterways. The Lake Park Harbor Marina Dockage Agreement
(Lease) provides for the lease of two boat slips and two parking spaces for use
by Fire Rescue at the Lake Park Harbor Marina (Marina). The initial term of the Lease is for one
year, commencing on October 1, 2014, with two options to extend for one year
each, at the Marina’s lowest lineal foot rate then being offered at the Marina. The annual rental for the initial term is
eleven thousand nine hundred forty dollars ($11,940) payable in equal monthly
installments. The first rent payment is
due thirty days after Lease execution.
The annual rental includes a sixty dollar ($60) per month charge for
utilities which is subject to change by the Town Commission with thirty days
advance notice to County. Both parties have the right to terminate the Lease
with ninety days advance notice to the other party and thereafter be relieved
of all further Lease obligations. (FDO) District 1 (HJF)
SEPTEMBER 9, 2014
5. REGULAR
AGENDA
D. PALM TRAN
TIME CERTAIN 11:00 A.M.
1. Staff recommends motion to approve:
the Selection Committee’s recommendation for:
A) MV Transportation, Inc. for Run Package A;
B) First Transit, Inc. for Run Package B; and
C) Maruti Fleet & Management, LLC for Run
Package C as proposed under the Request for Proposal (RFP No. 14-041/SC) for Palm
Tran Connection Paratransit Services.
Summary: On June 27, 2014,
the County received 23 proposals from 12 paratransit service providers for
three Run Packages. Seven of the 12 proposers were determined to be responsive
and forwarded to the Selection Committee for evaluation. On July 28, 2014, the
Selection Committee met to hear oral presentations, evaluate written proposals
and rank each company. Per prior Board
direction, a company could only be awarded one Run Package. MV Transportation,
Inc. received the highest rankings for all three Run Packages and is
recommended for Run Package A. First
Transit, Inc. received the second highest ranking for Run Packages A and B and
is recommended for Run Package B. Maruti Fleet & Management,
LLC ranked second on Run Package C and is being recommended for Run Package
C. MV Transportation, Inc., First
Transit, Inc., and Maruti Fleet & Management, LLC will provide 26.1%,
20.2%, and 100% DBE participation, respectfully. The proposed wages for the three firms meet,
or exceed the Living Wage requirements. The seven year price proposal
for the recommended firms are as follows: MV Transportation, Inc. $72,670,431; First
Transit, Inc. $76,201,015; and Maruti Fleet & Management, LLC $35,017,147. If approved by the Board, final contracts will be presented at the
October 7, 2014 regular Board of County Commissioners Meeting. The
Notice to Proceed is anticipated to be November 1, 2014 with a start date of
February 1, 2015. Countywide (DR/DW)
SEPTEMBER 9, 2014
5. REGULAR
AGENDA
D. PALM TRAN (Cont’d)
2. Staff recommends
motion to approve on preliminary reading and
to advertise for public hearing on October 21, 2014 at 9:30 a.m.: an Ordinance of the Board of County
Commissioners of Palm Beach County, Florida, to be known as the Palm Beach
County Palm Tran Trespass Ordinance; providing for a short title; providing for
definitions; providing for authorization to issue Palm Tran trespass notices as
to Palm Tran personnel and property; providing for appeal of such trespass
notices; providing for inclusion in the Code of Laws and Ordinances; providing
for repeal of laws in conflict; providing for severability; providing for
enforcement; providing for penalty; providing for captions; and providing for an
effective date. Summary: Current State laws and County code and ordinances prohibit certain
actions or activities that endanger, interfere with, or threaten Palm Tran’s
operations and the safety of its drivers, passengers, employees and the
citizens of and visitors to Palm Beach County. These laws and ordinances do not
provide a mechanism to temporarily enjoin individuals
who have damaged property, violated certain laws, harmed or threatened others,
or interfered with Palm Tran’s operations, from returning to or entering upon
property used for Palm Tran public transportation fixed route services. The continuing presence of an individual who
has damaged or destroyed property, assaulted or battered a driver or passenger,
violated certain laws, or endangered or interfered with Palm Tran’s operations
poses a danger to the security of others, the safe operations of Palm Tran and
to property used for Palm Tran purposes. Temporarily enjoining such individuals from access to property used for
Palm Tran purposes will promote the public safety and welfare and protect Palm
Tran’s drivers, passengers, employees, and other members of the public, and
property used for Palm Tran purposes. The ordinance also establishes a process
by which individuals may appeal the issuance of a trespass notice. Countywide (DR/PK)
SEPTEMBER
9, 2014
5. REGULAR
AGENDA
E. PARKS & RECREATION
1. Staff recommends
motion to approve: a
Conceptual Master Plan for Morikami Park. Summary: Morikami Park encompasses approximately 188
acres on the west side of Jog Road, west of Delray Beach. The park currently supports the Morikami
Museum and Japanese Gardens on approximately 40 acres, the 11 acre Lake Biwa
picnic area, a 4.7 acre stormwater retention area for Jog Road and a 3 acre WUD
utility site. The Parks and Recreation
Department (P&RD) has updated the Conceptual Master Plan for
Morikami Park as part of the planning process for future park
improvements. In addition to those existing
improvements, the Conceptual Master Plan proposes approximately 34 acres for
the future expansion of the existing Morikami Museum and Japanese Gardens, 11
acres adjacent thereto to accomplish the longstanding objective for a Japanese
inn (ryokan) and restaurant to expand upon the park’s cultural offerings and
events, 25 acres for preservation and trails, 15.3 acres of open field/grass
parking area and 16 acres for future park/institutional use. The remainder of the Conceptual Master Plan
consists of perimeter landscape buffers, existing and proposed roads, a
proposed non-vehicular pathway, existing and potential future wells, as well as
10 acres of surplus property. Over the
past 40 years, various master plans have been produced for Morikami Park and
included similar future uses and improvements with the common goal of creating
a world class Japanese cultural facility and providing other public recreation
opportunities. While these future uses
have been contemplated for decades and discussed with Board members on numerous
occasions, no official record of a Board approved Conceptual Master Plan can be
located. Currently, land use and zoning
designations do not permit a ryokan at the Morikami. However, Board approval of the Morikami
Conceptual Master Plan will initiate the process for staff to develop a Unified
Land Development Code (ULDC) amendment and rezoning necessary for future park
development that would include a ryokan. P&RD has worked closely with Morikami,
Inc., the not-for-profit partner for operating the Morikami Museum and Japanese
Gardens, and they support this
Conceptual Master Plan. P&RD is
seeking Board approval of this Conceptual Master Plan prior to making any
further improvements or undertaking other initiatives that would realize the
vision set forth by the proposed Conceptual Master Plan. District 5 (HF)
F. PUBLIC SAFETY
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County,
Florida repealing and replacing Resolution No. R2000-0246, as amended by
Resolution No. R2005-0595 and Resolution No. R2005-0803, enacting a new schedule of fees and fines for the Palm
Beach County Moving Ordinance. SUMMARY: The proposed Resolution reduces the late
fee associated with the renewal of a moving company’s operating permit
application from $250 to $75. The
reduced fee is a more accurate reflection of the administrative cost involved
to process the company’s renewal application. Countywide (PGE)
* * * * * * * * * * * *
SEPTEMBER 9, 2014
A. PALM TRAN
(Palm Tran Service Board)
1. REVISED TITLE (2nd): Staff
recommends motion to:
A) waive the residency requirement in Resolution
R2002-0485, as amended, and R2013-0193 for Mr. Dwight Mattingly; and
B) approve the appointments of two At-Large members to the Palm Tran Service Board
(PTSB) for the following terms:
Nominee Category, Seat No. Term to Expire Nominated By
Frank Stanzione Senior
Citizen Sept. 30, 2017 Mayor
Taylor
Seat
#7 Comm.
Vana
Comm.
Valeche
Vice
Mayor Burdick
Dwight Mattingly Fixed
Route Bus Sept. 30, 2016 Mayor
Taylor
Operator, Seat #10 Comm.
Vana
Comm.
Valeche
Comm.
Abrams
Vice
Mayor Burdick
Summary: The Palm Tran
Service Board is composed of 13 At-Large members with specific seat
categories. There are currently four
vacancies on the Board. On August 21,
2014, staff circulated a memo to the Board of County Commissioners (BCC) requesting
support of Mr. Stanzione and Mr. Mattingly’s to fill two of those vacancies.
The Resolutions currently governing the Palm Tran Service Board, state that all
members shall be residents of Palm Beach County, and does not allow for
exceptions. In March 2013, the BCC adopted new uniform policies and procedures
governing advisory boards, and allowed for exemptions to the residency
requirement when circumstances warrant outside technical/professional
representation. In the case of Mr. Mattingly, staff is requesting the BCC waive
the residency requirement since Seat 10 is assigned to a fixed route bus
operator, and there are no residency requirements for Palm Tran’s fixed route
bus operators. Mr. Mattingly is also filling an unexpired term due to the
retirement of a fixed route bus operator.
No additional nominations were received. Countywide (DR)
B. COMMISSION
DISTRICT APPOINTMENTS
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SEPTEMBER 9, 2014
7. MATTERS BY THE PUBLIC – 2:00 P.M.
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SEPTEMBER 9, 2014
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
SEPTEMBER 9, 2014
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK, VICE MAYOR
Request approval to present off-site, a
Proclamation declaring September 12, 2014 as “Nonprofits Day” in Palm Beach
County.
C. District
3 - COMMISSIONER SHELLEY VANA
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District 5 - COMMISSIONER MARY LOU
BERGER
ADD-ON: Request approval to present off-site, a
Proclamation declaring September 23, 2014 as “Active Aging Day” in Kings Point,
Delray Beach, Florida.
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR, MAYOR
10. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."