BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
APRIL 3, 2012
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 6)
3. CONSENT
AGENDA (Pages 7 - 24)
4. REGULAR
AGENDA (Pages 25 - 30)
TIME
CERTAIN – 10:00 A.M. (Banking Services Contract/Clerk & Comptroller)
(Page 25)
5. BOARD
APPOINTMENTS (Page 31)
6. MATTERS BY THE PUBLIC – 2:00 P.M. (Page 32)
7. STAFF
COMMENTS (Page 33)
8. COMMISSIONER COMMENTS (Page 34)
9. ADJOURNMENT (Page 34)
* * * * * * * * * * *
APRIL 3, 2012
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 6
2C-1 The Prudential Spirit of Community
Recognition Day
2C-2 Drowning Prevention Awareness Month
2C-3 Week of the Young Child
2C-4 Child Abuse Prevention Month
2C-5 National Crime Victims’ Week
2C-6 Water Conservation Month
2C-7 Authors Month
2C-8 Building Safety Month
2C-9 Sexual Assault Awareness Month
2C-10 Eta Phi Beta Sorority, Inc. Delta Chapter Day
2C-11 Honda Classic Week
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 National
Association of Counties Award Program related documents
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 7
3C-1 Deleted
3C-2 Agreement with Gentile, Holloway, O’Mahoney
& Associates, Inc. for landscape architectural services
Page 8
3C-3 Civil Engineering Annual Agreements with
Civil Design, Inc., Last Devenport, Inc., and Michael B. Schorah &
Associates, Inc.
3C-4 Street Lighting Services Annual Agreements
with Erdman Anthony of Florida, Inc. and Progressive Design & Engineering,
Inc.
D. COUNTY ATTORNEY - None
E. COMMUNITY SERVICES
Page 8
3E-1 Farmworker
Job & Education Program related documents
Page 9
3E-2 Five (5) Amendments to Ryan White Part A HIV
Health Support Services (Food and Supplemental) Contracts
Page 10
3E-3 Five (5) Contracts for provision of Ryan
White Part A HIV Health Support Services with provider agencies
F. AIRPORTS
Page 10
3F-1 Resolution
for the Supplemental Joint Participation Agreement Number 1 with the Florida
Department of Transportation (FDOT)
3F-2 Noise Monitoring Station Easement with Palm
Beach Atlantic University
Page 11
3F-3 Receive
and file Agreement for One-Year Extension and Amendment of Airline-Airport Use
and Lease Agreement with US Airways, Inc.
3F-4 Receive
and file Hotel-Motel Courtesy Shuttle Operator Permit with THI IV PBG Lessee
LLC d/b/a DoubleTree Palm Beach Gardens Hotel
APRIL 3, 2012
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET - None
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 11
3H-1 First
Amendment to Interlocal Agreement with the Town of Lantana
3H-2 Declaration
of Easement for a force water main located on Southwinds Public Golf Course
Page 12
3H-3 Second Amendment to Interlocal Agreement with
the Health Care District of Palm Beach County
I. ECONOMIC SUSTAINABILITY
Page 12
3I-1 Revision to the State Housing Initiative
Partnership (SHIP) Program Local Housing Assistance Plan’s Foreclosure
Prevention Strategy
3I-2 Reduction of encumbrance period for the
Foreclosure Prevention, Utility Connection/Impact Fee Payment and
Owner-Occupied Rehabilitation Strategies
Page 13
3I-3 Receive
and file SHIP Annual Reports
J. PLANNING, ZONING & BUILDING - None
K. WATER UTILITIES
Page 13
3K-1 Supplement No. 1 to Work Authorization with
Globaltech for Water Treatment Plant No. 3 Diesel Fuel Tank Installation
Page 14
3K-2 Receive and file Standard Development
Agreements received during the month of February 2012
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 14
3L-1 Florida
Inland Navigation District project agreement and budget amendment
Page 15
3L-2 Grant Agreement with the Florida Fish &
Wildlife Conservation Commission Funding, budget amendments and transfers, and
signatory authority for the Mooring Buoy Program
3L-3 Lease with the Florida Department of
Environmental Protection and signatory authority for the Sovereignty Submerged
Lands
Page 16
3L-4 Receive and file two (2) documents related
to the Chain of Lakes Restoration Project and Loxahatchee Slough Natural Area
3L-5 Contract with Applied Technology &
Management, Resolution, budget transfer, and signatory authority related to a
pilot project to reduce phosphorus in Pine Lake
M. PARKS & RECREATION
Page 17
3M-1 Receive and file two (2) Independent
Contractor Agreements with Caroline Andre and Michael Alford for services at
the Westgate Park and Recreational Center
N. LIBRARY - None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION
Page 18
3Q-1 Receive and file three (3) Grant Adjustment
Notices for the Riviera Beach Justice Service Center, Interlocal Agreement with
the City of Riviera Beach, and related budget transfers and amendments
3Q-2 Budget
transfer and amendment to the Criminal Justice Commission Grants Fund
APRIL 3, 2012
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
R. HUMAN RESOURCES -
None
S. FIRE RESCUE - None
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 19
3U-1 Second Amendment to Agreement with Palm Beach
State College for Co-Location Services and signatory authority
V. METROPOLITAN PLANNING ORGANIZATION -
None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 19
3X-1 Signature ratification for the Tier 1
Shelter-Partners in Protection Program Agreement with Merial Limited to utilize
Frontline and Heartgard brand products
Y. PURCHASING - None
Z. RISK MANAGEMENT
Page 19
3Z-1 Contract with Concept EFL Imaging Center,
LLC for radiology services to the County’s occupational health clinic
AA. PALM TRAN
Page 20
3AA-1 Contract with Creative Outdoor Advertising of
America, Inc. for installation, maintenance, and service
of advertising bus benches along Palm Tran’s fixed bus routes
BB. SHERIFF’S OFFICE
Page 20
3BB-1 Receive and file two (2) Amendments with the
City of Miramar for the Ft. Lauderdale Urban Area Security Initiative and
related budget amendment
Page 21
3BB-2 Receive and file the Third Amendment with the
City of Miramar for the Ft. Lauderdale Urban Area Security Initiative for
various direct law enforcement oriented domestic security activities
3BB-3 Receive and file the Third Amendment with the
City of Miramar for the Regional Virtual Fusion Center
Page 22
3BB-4 Budget transfer from the Law Enforcement Trust
Fund to the Palm Beach County’s Sheriff’s Office for the support or operation
of programs from various non-profit organizations
3BB-5 Receive and file Grant Adjustment Notice
amending the Florida Department of Law Enforcement Office of Criminal Justice
Grant
Page 23
3BB-6 Agreement with the Port of Palm Beach District
and budget amendment related to the reimbursement of expenses for the Marine
Emergency Response Project
3BB-7 Receive and file Grant Adjustment Notice
amending the National Institute of Justice FY 2010 “Solving Cold Cases with
DNA”
CC. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY
Page 24
3CC-1 Consultant Authorization No. 4 to
the Engineering/Professional Services Contract with Keshavarz & Associates,
Inc. for construction administration services for the Westgate/Belvedere Homes
Infrastructure Improvement Project
APRIL 3, 2012
TABLE OF CONTENTS
REGULAR AGENDA
CLERK & COMPTROLLER
Page 25
4A-1 Banking
Services Contract – TIME CERTAIN 10:00
A.M.
ECONOMIC
SUSTAINABILITY
Page 25
4B-1 Dakota Abacoa Housing, LLC housing project
Page 26
4B-2 Loan Agreements with Jupiter CY, LLC
FACILITIES
DEVELOPMENT & OPERATIONS
Page 26
4C-1 LJL Food Management, Inc. lease
Page 27
4C-2 Amended and Restated Declaration of Covenants
and Restrictions with Pero West Land, LLC
INTERNAL AUDITOR
Page 27
4D-1 Preliminary
Reading and advertise for Public Hearing for an Ordinance amending Ordinance
2010-007
4D-2 Preliminary
Reading and advertise for Public Hearing for an Ordinance amending Ordinance
2010-006
OFFICE OF
FINANCIAL MANAGEMENT & BUDGET
Page 28
4E-1 Receive
and file of LEANBREAKTHRU Consulting Group’s final report and Staff’s response
to their report
4E-2 Resolution authorizing issuance of various
Bonds
PUBLIC SAFETY
Page 29
4F-1 Resolution to establish a standard form
Promissory Note
WATER UTILITIES
Page 29
4G-1 C-51 Reservoir Presentation
PALM TRAN
Page 29
4H-1 Paratransit Services with Metro Mobility
Management Group, LLC
ADMINISTRATION
Page 30
4I-1 Contract
with Small Business Development Center for technical assistance and training to
small businesses
BOARD
APPOINTMENTS (Page 31)
MATTERS BY THE PUBLIC –
2:00 P.M. (Page 32)
STAFF
COMMENTS (Page 33)
COMMISSIONER
COMMENTS (Page 34)
ADJOURNMENT (Page 34)
APRIL 3, 2012
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. Proclamation honoring Samantha Kerker,
and declaring April 3, 2012 as “The Prudential Spirit of Community Recognition
Day” in Palm Beach County. (Sponsored by Commissioner Aaronson)
2. Proclamation declaring April 2012 as
“Drowning Prevention Awareness Month” in Palm Beach County. (Sponsored by
Commissioner Santamaria)
3. Proclamation declaring April 21 – 28,
2012 as “Week of the Young Child” in Palm Beach County. (Sponsored by
Commissioner Burdick)
4. Proclamation declaring April 2012 as
“Child Abuse Prevention Month” in Palm Beach County. (Sponsored by Commissioner
Vana)
5. Proclamation declaring April 22 – 28,
2012 as “National Crime Victims’ Week” in Palm Beach County. (Sponsored by
Commissioner Marcus)
6. Proclamation declaring April 2012 as
“Water Conservation Month” in Palm Beach County. (Sponsored by Commissioner Abrams)
7. Proclamation declaring April 2012 as
“Authors Month” in Palm Beach County. (Sponsored by Commissioner Burdick)
8. Proclamation
declaring May 2012 as “Building Safety Month” in Palm Beach County. (Sponsored
by Commissioner Vana)
9. Proclamation declaring April 2012 as
“Sexual Assault Awareness Month” in Palm Beach County. (Sponsored by
Commissioner Marcus)
10. Proclamation declaring March 31, 2012 as
“Eta Phi Beta Sorority, Inc. Delta Chapter Day” in Palm Beach County.
(Sponsored by Commissioner Taylor)
11. Proclamation declaring February 27 – March 4, 2012 as “Honda Classic Week” in Palm Beach County (Sponsored by Commissioner Taylor)
* * * * * * * * * * * *
APRIL 3, 2012
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to:
A) ratify the submission of two (2) National Association
of Counties Award Applications submitted to the National Association of
Counties (NACO) on February 13, 2012 by the Chair; and
B) adopt a Resolution authorizing the County
Administrator, or his designee, to submit future NACO Achievement Award applications
and other similar forms associated with the application submitted by County
Departments.
SUMMARY: The annual NACO Achievement Award Program is
a non-competitive awards program that recognizes innovative county government
programs. Each application is judged on its own merits and not against other
applications received. Awards are given in 21 different categories
including civic education and information, environmental protection,
children and youth, criminal justice, county administration, information
technology, health, and many more. Due to time constraints, the Chair approved
the submittal of the NACO award applications by the Office of Community
Revitalization (OCR) and the Department of Environmental Resources Management
(ERM), which is now being submitted to the entire Board for approval. The
Resolution authorizes the County Administrator or his designee to submit future
NACO applications on behalf of the County. Countywide (AH)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff
recommends motion to approve: the
following final minutes of the Board of County Commissioners= meetings:
None
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller=s Office.
Countywide
C. ENGINEERING
& PUBLIC WORKS
1. DELETED
2. Staff recommends motion to approve: a Renewal Agreement with Gentile, Holloway, O’Mahoney & Associates, Inc., (GHO), for Landscape Architectural Services Annual Agreement, whose original Agreement was dated April 20, 2010 (R2010-0551). SUMMARY: Approval of this Renewal Agreement will extend the required professional services for one year, on a task order basis. The Renewal Agreement with GHO will continue for the period of April 20, 2012, through April 19, 2013. GHO is a Palm Beach County company, but not a certified Small Business Enterprise. Countywide (MRE)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends motion to approve: the renewal of the Civil Engineering Annual Agreements with Civil Design, Inc. (CDI) whose original Agreement was dated April 20, 2010 (R2010-0576); Last Devenport, Inc. (LDI), whose original Agreement was dated April 20, 2010 (R2010-0592), and Michael B. Schorah & Associates, Inc. (Schorah), whose original Agreement was dated May 4, 2010 (R2010-0693). SUMMARY: Approval of these renewal agreements will extend required professional services for one year, on a task order basis. The renewal agreements for CDI and LDI will continue for the period of April 20, 2012, through April 19, 2013. The Renewal Agreement with Schorah will continue for the period of May 4, 2012, through May 3, 2013. CDI, LDI, and Schorah are Palm Beach County companies and certified Small Business Enterprises. Countywide (MRE)
4. Staff recommends motion to approve: the renewal of the Street Lighting Services Annual Agreements with Erdman Anthony of Florida, Inc. (EAF) whose original Agreement was dated April 20, 2010 (R2010-0552), and Progressive Design & Engineering, Inc. (PD&E) whose original Agreement was dated April 20, 2010 (R2010-0553). SUMMARY: Approval of these renewal agreements will extend the required professional services for one year, on a task order basis. The renewal agreement with EAF and PD&E will continue for the period of April 20, 2012, through April 19, 2013. EAF and PD&E are both Palm Beach County companies. EAF is not a certified Small Business Enterprise (SBE). PD&E is a certified SBE. Countywide (MRE)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve:
A) Florida
Department of Education Project Application for the period July 1, 2012,
through June 30, 2013, in an amount of $223,486, for the Farmworker Jobs &
Education Program under Title I of Workforce Investment Act; and
B) Memorandum
of Understanding (MOU) with Workforce Alliance, Inc. to provide program
services to farm workers.
Summary: The Farmworker Jobs & Education Program (formerly Adult Migrant
Program) is funded by the State Department of Education to provide academic
education and vocational training to farm workers and their dependents to get
permanent employment outside of farm work.
Funding for Program Year 2012-2013 will provide enrollment and training
services for 99 participants. The MOU will establish an organizational
framework to integrate the delivery of Program workforce services into the
One-Stop delivery system. The MOU satisfies the Program delivery requirement
contained in the Workforce Investment Act of 1998. No County funds are required. (Farmworker
Jobs & Education Program) Countywide (TKF)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
2. Staff recommends
motion to approve: five
(5) amendments to Ryan White Part A HIV Health Support Services (Formula and
Supplemental) Contracts for the period March 1, 2011, through February 29,
2012:
A) Amendment No. 3 to Comprehensive Community
Care Network, Inc. DBA FoundCare, Inc. (R2011-0469) to decrease funding for
Home Health Care by $12,000, Mental Health Counseling by $7,000, Residential
Substance Abuse by $5,000, and Medical Transportation by $14,000 for a new
total contract amount not-to-exceed $467,619;
B) Amendment No. 2 to Health Care District of
Palm Beach County (R2011-0471) to decrease funding for Local Supplemental/ADAP Drug Program by $90,000 for a new total
contract amount not-to-exceed $685,403;
C) Amendment No. 5 to Comprehensive AIDS
Program of Palm Beach County, Inc. (R2011-0468) to increase funding for Medical
Case Management by $128,000 for a new total contract amount not-to-exceed
$1,654,293;
D) Amendment No. 2 to Treasure Coast Health
Council, Inc. (R2011-0478) to increase funding for Quality Management Services
by $13,792 for a new total contract amount not-to-exceed $53,792; and
E) Amendment No. 1 to Palm Beach County Health
Department (R2011-1755) to transfer funding from Outpatient Primary Medical
Care to Lab/Diagnostic Services by $35,000 for a new total contract amount
not-to-exceed $466,153.
Summary: Ryan White HIV Health Support service dollars
are reviewed throughout the contract year and are reallocated to best meet the
needs of affected clients. A decrease of $38,000 from Comprehensive Community Care Network, Inc.
DBA FoundCare and $90,000 from Health
Care District of Palm Beach County was reallocated to Comprehensive AIDS
Program of Palm Beach County, Inc. ($128,000). An increase of $13,792 to Treasure Coast
Health Council, Inc. from Grantee Administration allowed additional Quality
Management projects to be completed to ensure quality client level data to meet
grant compliance. Palm Beach County
Health Department transferred funding in order to meet the needs in
Lab/Diagnostic services. These reallocations and transfers allowed clients to
be served from the waiting list with Medical Case Management and Lab/Diagnostic
services. These amendments are part of a
final reconciliation and sweep process to ensure services were maximized and a
waiting list was avoided. No
County funds are required. (Ryan White) Countywide (TKF)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve: five
(5) contracts for provision of Ryan White Part A HIV Health Support Services
with listed provider agencies for the period March 1, 2012, through February 28,
2013, totaling $1,464,484, for Ryan White Part A Treatment Extension Act of
2009 HIV Emergency Relief Formula funds:
A) Compass,
Inc. $ 264,066
B) Gratitude House, Inc. $ 13,696
C) Health Care District of Palm
Beach County $ 620,322
D) Legal
Aid Society of Palm Beach County, Inc. $ 204,000
E) Treasure
Coast Health Council, Inc. $ 362,400
Total $1,464,484
Summary: A Notice of Grant Award from the Department
of Health and Human Services Health Resources and Services Administration
(HRSA) was received on March 1, 2012 and conveys an award totaling $9,054,547
for the contract period March 1, 2012, through February 28, 2013. The contracts listed represent a portion of
the total funding of the agency awards approved by the BCC on February 7, 2012.
These agencies are selected and recommended for contracting through a Request
for Proposal (RFP) process. The balance
of the funding will be awarded and the provider contracts will be submitted on
a future BCC agenda. The contracts cover
services for HIV affected clients, including medical case management, medical
care, pharmacy, oral health care, and substance abuse treatment. Employees Roz Collins of Gratitude House,
Inc., Kimberly Rommel-Enright and Vicki Tucci of Legal Aid Society of Palm
Beach County, Inc. serve on a County Advisory Board, the HIV CARE Council. Employee Mickale Linton of Legal Aid Society
of Palm Beach County, Inc. serves on a County Advisory Board, the Head
Start-Early Head Start Policy Council.
These Boards provide no regulation, oversight, management, or
policy-setting recommendations regarding the agency contracts listed above.
Disclosure of these contractual relationships at a duly noticed public meeting
is being provided in accordance with the provisions of Sect. 2-443, of the Palm
Beach County Code of Ethics. No County
funds are required. (Ryan White) Countywide (TKF)
F. AIRPORTS
1. Staff recommends motion to adopt: a Resolution approving Supplemental Joint Participation Agreement (SJPA) Number 1 with the Florida Department of Transportation (FDOT) amending the original project description. SUMMARY: On October 16, 2007, the Board of County Commissioners adopted a resolution (R2007-1792) approving a Joint Participation Agreement with the FDOT in the amount of $2,625,000 or 50% of the eligible project costs, whichever is less, for the Airfield Taxiway Rehab project at Palm Beach International Airport (PBIA). That project came in under budget, leaving $1,183,531 available for re-programming to another eligible project. The Department of Airports has requested and obtained approval to utilize those excess funds for security improvements at PBIA. The FDOT vehicle for accomplishing this reallocation is a SJPA. SJPA Number 1 amends the original project description to include Airport Security Improvements at PBIA and amends the FDOT’s participation on the balance of the original project in the amount of $1,183,531 from 50% to 100%. Countywide (AH)
2. Staff recommends
motion to approve: Noise Monitoring Station Easement with Palm
Beach Atlantic University (PBAU) for the installation, maintenance and
operation of a noise monitoring station on PBAU property in the Vedado
neighborhood, located in the City of West Palm Beach (City), east of the Palm
Beach International Airport (PBIA). SUMMARY: The easement provides for access and
utilities and for the installation, operation and maintenance of a noise
monitoring station that will provide readings of airport noise levels in the
vicinity of the Vedado neighborhood, located east of PBIA, north of Southern
Boulevard and east of Interstate 95. Countywide
(HJF)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
3. Staff recommends motion to receive
and file: Agreement for One-Year Extension and
Amendment of Airline-Airport Use and Lease Agreement with US Airways, Inc. to
extend the termination date of the Agreement for one year to expire on
September 30, 2012. SUMMARY: Delegation of authority for execution of the
standard County agreements above was approved by the Board of County Commissioners
in R2011-0183. Countywide (AH)
4. Staff recommends
motion to receive and file: Hotel-Motel
Courtesy Shuttle Operator Permit with THI IV PBG Lessee LLC d/b/a DoubleTree
Palm Beach Gardens Hotel commencing February 6, 2012, terminating September 30,
2012, automatically renewed on yearly basis (October 1st through
September 30th). SUMMARY: Delegation of authority for
execution of the standard County agreement above was approved by the Board of
County Commissioners in R2010-0707. Countywide (AH)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a First Amendment to Interlocal Agreement
(R2009-0558) with the Town of Lantana (Town) to extend the term of the
agreement to April 6, 2015. SUMMARY:
The Interlocal Agreement with the Town, which provides the terms and
conditions under which the Town receives radio equipment maintenance services
from the County will expire on April 6, 2012.
The Interlocal Agreement provides for one (1) renewal option for a
period of three (3) years. Both parties
must approve the renewal option. The
Town has approved the renewal to extend the term of the Interlocal Agreement
until April 6, 2015. The renewal now
requires Board approval. The terms of
the agreement are standard and the maintenance rates are consistent with those being
charged to County Departments. The Interlocal Agreement may be terminated by
either party, with or without cause, with a minimum of three (3) months notice.
(ESS) District 7 (JM)
2. Staff recommends
motion to approve: a Declaration of Easement in favor of Palm Beach
County Water Utilities Department (WUD) for a force main located on a portion
of the County’s Southwinds Public Golf Course (Southwinds Golf Course) property
in unincorporated Boca Raton. SUMMARY: WUD has installed a force main on the west
side of Lyons Road within the Southwinds Golf Course’s eastern boundary,
between New England Boulevard and Kimberly Boulevard, in unincorporated Boca
Raton. The force main is necessary in
order to reduce pressure in the sewer collection system for the surrounding
area. Palm Beach County Parks &
Recreation Department and WUD have entered into a Memorandum of Understanding
memorializing the terms and conditions regarding the installation of the force
main wherein WUD contributed $60,000 towards the repaving of the clubhouse
parking lot. The easement is irregular
in shape and varies in width, but is generally 20’ wide and contains
approximately 49,222.80 square feet (1.13 acres). The Declaration will be recorded to provide
notice of the existence and location of the force main. (PREM) District 5
(HJF)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: a Second Amendment to Interlocal Agreement
(R2002-0548) with the Health Care District of Palm Beach County (“District”) to
extend the term of the Agreement to April 15, 2017. SUMMARY: The Agreement which provides the terms and
conditions under which the District can program into its radios and utilize the
countywide common talk groups for certain types of inter-agency communications,
expires on April 15, 2012. The Agreement
provides for three (3) renewal options, each for a period of five (5)
years. Both parties must approve the
renewal option. The District has
approved a renewal to extend the term of the Agreement until April 15,
2017. The renewal now requires Board
approval. The terms of the Agreement are
standard and have been offered to all municipalities and local branches of
State/Federal agencies with 800 MHz trunked radio capabilities. There are no charges associated with this
Agreement. The District is required to
pay all costs associated with subscriber units and to comply with the
established operating procedures for the System. The Agreement may be terminated by either
party, with or without cause. This
Second Amendment renews the term, updates the notice provisions, modifies the
access and release of programming codes, and provides for disclosure of County
Ordinance No. 2009-049 establishing the Office of the Inspector General. Other than the changes set forth herein, all
other terms remain the same. (ESS) Countywide (JM)
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve: a technical revision to the State Housing Initiative
Partnership (SHIP) Program Local Housing Assistance Plan’s Foreclosure
Prevention Strategy. SUMMARY: The technical revision to the Foreclosure
Prevention Strategy will allow an income eligible applicant to receive up to a
maximum award of $15,000. This increase is necessary because requests for
assistance have consistently been exceeding the current maximum award of
$10,000. Palm Beach County is partnering
with neighboring U.S. Department of Housing and Urban Development (HUD)
approved housing counseling agencies to provide mortgage delinquency and
default resolution counseling services to income certified families seeking
foreclosure prevention assistance. The
revision will allow for a $500 project activity delivery fee for counseling
agencies, and a direct assistance allocation up to $14,500 to assist with
delinquent mortgage payments, including late fees, attorney’s fees, homeowners
association fees, special assessments, other associated foreclosure costs,
property taxes and homeowners insurance.
This proposed revision will help reinstate additional loans at risk of
foreclosure, and maintain affordable homeownership. These are State SHIP
grant funds which require no local match. (B&HA) Countywide
(TKF)
2. Staff recommends
motion to approve: the reduction of the encumbrance period for the
Foreclosure Prevention, Utility Connection/Impact Fee Payment, and
Owner-Occupied Rehabilitation Strategies funded under the State Housing
Initiative Partnership (SHIP) program. SUMMARY: The current encumbrance
period for the Foreclosure Prevention, Utility Connection/Impact Fee Payment,
and Owner Occupied Rehabilitation Strategies is 30 years. The proposed
encumbrance periods for these Strategies follow a tiered approach as follows:
five (5) years for applicants receiving up to $15,000 in assistance, ten (10)
years for applicants receiving more than $15,000 up to $40,000 in assistance,
and 15 years for applicants receiving more than $40,000 up to the maximum
allowable amount of assistance. Upon
approval of this agenda item, the State Local Housing Assistance Plan will be
amended to reflect the above revisions to the encumbrance periods and will be
forwarded to the Florida Housing Finance Corporation. These are State SHIP grant funds which
require no local match. (B&HA) Countywide (TKF)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
3. Staff recommends
motion to receive and file: the State Housing Initiative Partnership
(SHIP) Annual Reports for:
A) Grant Fiscal Year 2008/2009 covering the
program period from July 1, 2008, to June 30, 2009, representing the
expenditure of $9,587,106, which includes expending $8,173,250 to assist 227
households under the homeownership strategy, and expending $1,413,856 to assist
457 households under the rental strategy;
B) Grant Fiscal Year 2009/2010 covering the
program period from July 1, 2009, to June 30, 2010, representing the
expenditure of $81,153.95 to assist 13 households under the homeownership
strategy; and
C) Grant Fiscal Year 2010/2011 covering the
program period from July 1, 2010, to June 30, 2011, representing a funding
allocation of $347,917, to assist five (5) income eligible applicants under the
homeownership strategy.
SUMMARY: The Florida Housing Finance Corporation (FHFC) requires the submission
of the SHIP Annual Reports in connection with the County’s receipt of SHIP
funds. These reports provide the number
of households assisted and the amount of funds expended on such assistance by grant
year and by affordable housing strategy.
The SHIP Annual Reports for Grant Fiscal Years 2008/2009, 2009/2010, and
2010/2011 have been submitted to and approved by the State. These reports were executed on behalf of the
Board of County Commissioners (BCC) by the County Administrator, or his
designee, in accordance with Resolution R2009-1176, approved by the BCC on July
21, 2009. They are now being submitted
to the BCC to receive and file. The
County historically received approximately $8.9 Million in SHIP funds
annually. Over the last three (3) years
the County has received approximately $796,000 annually, which is a reduction
of approximately $8.1 Million per year. This
funding is projected to create 121 jobs and have a five (5) year Economic
Sustainability Impact of $18.1 Million.
These are State SHIP grant funds which require no local match.
(B&HA) Countywide (TKF)
K. WATER UTILITIES
1. Staff recommends motion to approve: Supplement No. 1 to Work Authorization No. 38 with Globaltech, Inc. (R2008-2323) for Water Treatment Plant (WTP) No. 3 Diesel Fuel Tank Installation increasing the contract time by 159 days at no additional cost. SUMMARY: On February 1, 2011, the Palm Beach County Board of County Commissioners (BCC) approved Work Authorization No. 38 with Globaltech, Inc. (R2008-2323) for WTP No. 3 Diesel Fuel Tank Installation in the amount of $249,823. This Supplement increases the contract time by 159 days at no additional cost to allow for project completion within 319 days. The original Work Authorization included the design, permitting and installation of a new 30,000 gallon below ground, fiberglass, diesel storage tank at WTP No. 3 with a project schedule of 160 days to attain final completion. A time extension of 159 days is requested due to delays caused by site plan revisions required during the design phase. The location of the tank was revised, resulting in additional evaluation of conflicts with existing utilities, site constraints and permitting. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance is 15% overall. The contract with Globaltech, Inc. provides for SBE participation of 75% overall. This Supplement includes 100% overall SBE participation. The cumulative SBE participation, including this Supplement is 76.24 % overall. Globaltech, Inc. is a Palm Beach County company. (WUD Project No. 09-004) District 5 (JM)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends motion to receive and file: executed Standard Development Agreements received during the month of February 2012:
A) Standard Development Agreement with Pebb Enterprises Royal Palm Beach Property, LLC SDA No. 01-01223-000 (District 6);
B) Standard Development Agreement with Oak Leaf Park, LLC, SDA No. 02-01130-000 (District 3); and
C) Standard Development Agreement with Most Reverend Gerald M. Barbarito, D.D.J.C.L, as Bishop of the Diocese of Palm Beach, SDA No. 09-01061-001(District 5).
SUMMARY: In accordance with County PPM CW-0-051, all delegated
contracts/agreements/grants/ procurement items must be submitted by the
initiating Department as a receive and file agenda item. The above Standard Development Agreements have
been fully executed on behalf of the Board of County Commissioners (Board) by
the County Administrator/Director/Deputy Director of the Water Utilities
Department in accordance with Resolutions R93-1619, R96-0228, and R2003-0539
and are now being submitted to the Board to receive and file. (SF)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) receive and file: Project Agreement (PB-11-155) executed by the
Florida Inland Navigation District (FIND) for $372,868 for the Lake Wyman
Restoration Project situated
along the Intracoastal Waterway within the City of Boca Raton, expiring September 1, 2013; and
B) approve: Budget Amendment of $372,868 in the Environmental
Enhancement Non-Specific Fund to recognize the FIND agreement.
SUMMARY: Project Agreement (PB-11-155) with FIND for
$372,868 for the Lake Wyman Restoration Project requires a 50% match from the Environmental
Enhancement Non-Specific Fund.
The project includes removal of exotic vegetation and restoring of mangroves
and maritime hammock; shoreline stabilization and oyster reef habitat; and it
provides public-use facilities, including additional boardwalk, pathway, and an
observation tower, and enhancement of canoe trails, to promote environmental
education and recreational opportunities. District 4 (SF)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to:
A) approve Grant Agreement No. 11152 with the Florida Fish & Wildlife
Conservation Commission (FFWCC) that provides $45,180 for installation of twenty-eight (28) mooring buoys and
thirty-eight (38) anchor pins at several locations
in Palm Beach County, expiring March 15, 2018;
B) approve Budget Amendment of $45,180 to the Environmental Enhancement Saltwater Fund for the mooring buoy project;
C) adopt Resolution
authorizing the Clerk of the Board to disburse $100,000 from the Vessel
Registration Fee Trust Fund for the Mooring Buoy Program;
D) approve Budget Transfer of $100,000 from the Vessel Registration Fee Trust Fund for installation and
maintenance of the Mooring Buoy Program; and
E) authorize
the County Administrator, or his designee, to sign all future time extensions,
task assignments, certifications and other forms associated with this agreement
and necessary minor amendments that do not change the scope of work or terms
and conditions of the agreement.
SUMMARY: A
Resolution authorizing the Director of Environmental Resources Management to
submit a grant application and to serve as project manager was approved by the
Board of County Commissioners on May 3, 2011 (R2011-0646). The FWC Florida Boating Improvement Program (FBIP) Grant Agreement will
reimburse the County $45,180 for
installation of twenty-eight (28) mooring buoys and thirty-eight (38) anchor
pins at several locations in Palm Beach County.
A non-cash match of $15,020 is required from in-kind services. Mooring Buoy Program costs are supported by
Vessel Registration Fee Funds and private donations. Districts 1, 4 & 7 (SF)
3. Staff recommends
motion to:
A) approve a 25-year Sovereignty Submerged Lands Lease with
the Florida Department of Environmental Protection for the management of
approximately 3.8-acre area of State-owned, Sovereignty Submerged Lands adjacent
to the County’s Delaware Scrub Natural Area; and
B) authorize the
County Administrator, or his designee, to sign all future time extensions, and
other forms associated with this lease and necessary minor amendments that do
not change the terms and conditions of the lease.
SUMMARY: This fee-waived
lease provides for the long-term management and maintenance of a 3.8-acre area
of State-owned Sovereignty
Submerged Lands adjacent to the County’s Delaware Scrub Natural Area. This 25-year lease will allow the County to
manage the area as part of the natural area and enforce the provisions of the
County’s Natural Areas Ordinance (No. 94-13) as amended. The only fiscal impact to the County will be the cost to record the
document (estimated cost of $146.00). Management
of the additional 3.8 acres of relatively exotic-free mangrove habitat will be
accomplished with existing Delaware Scrub management staff and volunteers,
resulting in no additional fiscal impact to the County. District 1
(SF)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to receive and file: two (2) original documents for the
Department of Environmental Resources Management:
A) Amendment No.5 with the Florida Department of Environmental Protection
(FDEP) Grant Agreement No. LP6077 to extend the end date beyond the current
authorized funding period for the Chain of Lakes Restoration Project; and
B) Task Assignment No. SE-167 to the Fish and Wildlife Conservation
Commission (FWC) Contract No.11077 for contracted services to treat and control
invasive exotic plants in the Palm Beach County Loxahatchee Slough Natural
Area.
SUMMARY: Grant Agreement No. LP6077 was approved on
April 4, 2006 (R2006-0579) with the FDEP to reimburse the County for a portion
of the construction of the Palm Beach County Chain of Lakes Restoration
Project. Delegated authority to sign all
future time extensions was provided at that time pursuant to PPM CW-O-051. No ad valorem support is required. Contract
No. 11077 was approved on October 18, 2011 (R2011-1632) with the FWC retaining Palm Beach County through the
Department of Environmental Resources Management (ERM) to perform upland
invasive exotic plant control services on a task assignment basis, effective
upon execution by both parties and expiring June 30, 2021. Delegated
authority to sign all task assignments was provided at that time pursuant to
PPM CW-O-051. No ad valorem support is
required for this task assignment. District
1/Countywide (SF)
5. Staff
recommends motion to:
A) approve Task Order No. 1296-07 to a continuing Contract
(R2010-1296) with Applied Technology & Management (ATM) in the amount of
$233,094 for engineering services for a pilot project to reduce phosphorus in
Pine Lake, the northernmost of the Chain of Lakes;
B) adopt Resolution authorizing the Clerk of the Board
to disburse $151,547 from the Vessel Registration Fee Trust Fund for the
Phoslock Project;
C) approve
Budget Transfer of $151,547 from the Vessel Registration Fee Trust Fund for the
Task Order($116,547) and Contingency and Start-up costs ($35,000); and
D) authorize
the County Administrator or his designee to sign all future time extensions,
task assignments, certifications, and other forms associated with the Contract,
and necessary minor amendments that do not change the scope of work or terms
and conditions of the Contract.
SUMMARY: The BCC approved the Contract with ATM, a Palm Beach County company, on
August 17, 2010 (R2010-1296). This Task
Order No. 1296-07 authorizes ATM to oversee the services of a subcontractor
(AMEC) who will manage the surface application of a compound (Phoslock) that
will bind phosphorus and reduce pollution levels of Pine Lake. There is 0% Small Business Enterprise (SBE)
participation on the Task Order. ATM
committed to an overall 15% SBE participation in the Contract and has achieved
26.5% participation with this Task Order.
The work is funded by the Environmental Restoration Program and the
Vessel Registration Fund, a non-ad valorem source. The Task Order is scheduled
to be complete December 31, 2012. District
2 (JM)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: executed Independent Contractor Agreements received
during the month of February of 2012:
A) Caroline Andre, Cheerleading Coach, Westgate Park and Recreation
Center, for the period February 18, 2012, through April 22, 2012
(ANDRE11626902125232M); and
B) Michael Alford, Basketball Official, Westgate Park and Recreation
Center, for the period February 18, 2012, through April 22, 2012
(ALFO11980202125232J).
SUMMARY: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File Agenda Item.
The Independent Contractor Agreements have been fully executed on behalf
of the Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation Department
in accordance with Resolution 94-422, amended by Resolutions 02-2103, 07‑0409 and 12-0168,
and are now being submitted to the Board to receive and file. District 7 (AH)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) receive and file three (3) Grant Adjustment Notices from the Bureau
of Justice Assistance to change the scope of work of the grant projects to be
used for the Riviera Beach Justice Service Center (RBJSC);
B) approve the Interlocal Agreement for $212,165 with the City
of Riviera Beach as a partner to continue providing reentry services at the
Justice Service Center from October 1, 2011, through September 30, 2012 as
outlined in the Palm Beach County Criminal Justice Commission Reentry Task
Force’s 5-Year Strategic Plan;
C) approve a Budget Transfer of $20,000 within the JAG-LLEBG
ARRA Grant Fund from reserves to meet continuing funding obligations in the RBJSC Program;
D) approve a Budget Transfer of $58,000 within the Local Law
Enforcement Block Grant Fund from transfers to meet continuing funding
obligations in the RBJSC
Program;
E) approve a Budget Transfer of $64,495 within the Criminal
Justice Commission Grants Fund from transfers to meet continuing funding
obligations in the RBJSC
Program;
F) approve a Budget Transfer of $6,942 within the Crime
Prevention Fund from reserves to meet continuing funding obligations in the RBJSC Program; and
G) approve a Budget Amendment of $122,495 in the Criminal
Justice Trust Fund to recognize the transfer amounts from the Local Law
Enforcement Block Grant Fund and Criminal Justice Commission Grants Fund.
SUMMARY: Changes to the grants’ scopes of work include reallocation of $37,089
from “Interest Income,” $60,000 from the “Pride Probation Referral Program,”
and $20,017 from “Interest Income” for the continuation of reentry services at
the Riviera Beach Justice Service Center.
The Riviera Beach Justice Service Center has been operational for five
(5) years and serves released offenders from state facilities with a variety of
services with the ultimate goal being successful reintegration into the
community and reduction in recidivism. The Riviera Beach Justice Service Center
provides services on-site or through referrals. Services include
employment-training and education, substance abuse, mental health, legal assistance,
life skills, and court assistance. The
Board previously approved the FY 2012 Justice Assistance Grant (JAG)
Application on August 16, 2011 (R2011-1210). There is no match requirement for
JAG funds. Countywide (PGE)
2. Staff recommends
motion to approve:
A) a Budget Transfer of $61,590 within the Criminal Justice Commission Grants Fund
from contributions to meet continuing funding obligations in the Regional and State Transitional Offender
Reentry (RESTORE) Initiative; and
B) a Budget Amendment of $61,590 in the Criminal Justice Trust Fund to
recognize the transfer from the Criminal Justice Commission Grants Fund.
SUMMARY: The transfer within
the Criminal Justice Commission Grants Fund recognizes that unexpended funding
from the prior fiscal year is required for outstanding obligations of the
Office of the Public Defender as per the contract (R2011-1077). The above mentioned budget adjustments will
allow for this to take place. Countywide (PGE)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) approve the Second Amendment to
the Agreement (R2010-0650) with Palm Beach
State College (PBSC) for
Co-Location Services
which will generate first year revenue to Palm Beach County (County) estimated
at $13,080, and
B) authorize the County Administrator
or his designee, ISS Director, to approve and execute Task Orders associated
with these services up to a maximum total revenue of $10,000 per Task Order.
SUMMARY: PBSC is a State of Florida
educational institution which has an existing agreement with Palm Beach County
for Network Services. PBSC wishes to
amend this agreement to include Co-Location Services as described in the
attached Second Amendment. PBSC would now like to take advantage of our
Co-Location service, which will allow PBSC to bring their backup computer
hardware to our facility. District
3 (PFK)
X. PUBLIC SAFETY
1. Staff recommends
motion to ratify: the signature
of Palm Beach County’s Purchasing Director on the Tier 1 Shelter - Partners in
Protection Program Agreement with Merial Limited to utilize Frontline and
Heartgard brand products for dogs and cats that are in the care of
Palm Beach County’s Division of Animal Care and Control at no cost for the
period February 13, 2012, through December 31, 2012. SUMMARY: This agreement will
provide the Division of Animal Care and Control (ACC) with Frontline and/or
Heartgard products at no cost to the County. ACC agrees to exclusively apply
Frontline product for the prevention of fleas and ticks and provide Heartgard
for the prevention of heartworms to all cats and dogs expected to be adopted
from ACC’s shelter. ACC will promote
Merial’s Frontline and Heartgard brand products through material provided by
Merial such as marketing collateral and coupons. This program was solicited through the
coordinating efforts of ACC and Merial.
This program saves ACC thousands of dollars each year. Countywide
(SF)
Z. RISK MANAGEMENT
1. Staff recommends
motion to approve: a Contract with Concept EFL Imaging Center,
LLC to provide radiology services to the County’s occupational health clinic in
the amount not-to-exceed $81,000 for the period April 23, 2012, through April
22, 2015. Summary:
Radiology services are necessary to the operation of the County’s
on-site occupational health clinic for high risk positions in keeping with
“best practice” employee safety provisions under Occupational Safety &
Health Administration (OSHA), National Institute for Occupational Safety &
Health (NIOSH) and National Fire Protection Association (NFPA). Services include lumbosacral and/or chest
x-rays required on pre-employment, periodic/annual physical exams, and special
screening as needed followed by written interpretations and summary reports. Countywide
(TKF)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
AA. PALM TRAN
1. Staff recommends motion to
approve: Contract with Creative Outdoor Advertising
of America, Inc. under which they will install, maintain, and service
advertising bus benches along Palm Tran's fixed routes. SUMMARY: The initial term of the contract is for
ten (10) years and will provide the County with an estimated $379,500 in
revenue. At its option, the County may
extend the Contract for an additional five (5) years. At start up, the Contractor will remove all
existing advertising benches and replace them with modern American with
Disabilities Act (ADA) compliant benches (with two waste containers for
recycling); in addition the surface areas at the benches will be brought up to
current ADA standards, all at no cost to the County. Thereafter the Contractor will maintain the
benches, surrounding area, and handle waste pick up. Monthly payment to the County will be based
on the number of advertising benches in service each month. Countywide (DR)
BB. SHERIFF’S OFFICE
1. Staff recommends
motion to:
A) receive and file the Third
Amendment with the City of Miramar, a
municipal corporation of the State of Florida, as the fiscal agent for the Ft.
Lauderdale Urban Area Security Initiative to extend the ending grant
period from June 30, 2011, through December
30, 2011;
B) receive and file the Fourth Amendment with the City of
Miramar, a municipal corporation of the State of Florida, as the fiscal agent
for the Ft. Lauderdale Urban Area Security Initiative to provide an additional
$10,000 in reimbursable funding for various direct law enforcement oriented
domestic security activities and to extend the ending grant period from December 31, 2011, through June 30, 2012; and
C) approve a Budget Amendment of $10,000 in the Sheriff’s
Grant Fund.
SUMMARY: On May 20, 2008,
the Board of
County Commissioners accepted on behalf of the Palm Beach County Sheriff’s Office, an
agreement with the City of Miramar, a municipal corporation of the State of
Florida, as the fiscal agent for the Ft. Lauderdale Urban Area Security
Initiative to provide $412,745 in FY 2007 reimbursable funding for
various direct law enforcement oriented domestic security activities effective
until April 10, 2010 (R2008-0894). On
August 18, 2009, the Board of County
Commissioners (BCC) accepted two
(2) agreements to provide an additional $229,185 in reimbursable funding
(R2009-1335) (R2009-1336). On December 21, 2010, the BCC received and filed an
agenda item extending the grant period from April 30, 2010, through December 31, 2010 (R2010-2121). On May 3, 2011, the BCC received and filed
an agenda item extending the grant period from December 31, 2010, through June 30, 2011 (R2011-0682). This agenda item
will extend the grant period from June 30, 2011, through June 30, 2012. The
PBSO has been given an extension to allow the previously awarded grant funds to
be fully expended. The award was
not fully expended in FY 2011. The balance of the award being carried forward
into FY 2012 is $834. There is no match requirement associated with this award.
No additional positions are needed
and no additional County funds are required. Countywide (PE)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
BB. SHERIFF’S OFFICE
(Cont’d)
2. Staff recommends
motion to receive and file: the Third
Amendment with the City of Miramar, a municipal corporation of the State of
Florida, as the fiscal agent for the Ft. Lauderdale Urban Area Security
Initiative to extend the agreement period for various direct law enforcement
oriented domestic security activities, from December 30, 2011, through February
29, 2012. SUMMARY: On August 18, 2009, the Board of County Commissioners (BCC) accepted an
agreement to provide $451,337 in reimbursable funding; the original period for
this agreement was August 27, 2009, through May 31, 2011 (R2009-1334). On October 18, 2011,
the BCC received and filed an agenda item extending the grant period from May
31, 2011, through August 31, 2011(R2011-1652). On February 7, 2012, the BCC
received and filed an agenda item extending the grant period from August 31,
2011, through December 30, 2011 (R2012-0269). This agenda item will extend the agreement
period from December 30, 2011, through February 29, 2012. This agreement provides a means of funding various domestic security
activities within the County and region using federal Urban Area Security
Initiative (UASI) funds through the City of Miramar as the Ft. Lauderdale
UASI’s fiscal agent. These funds and related equipment will be used for direct
law enforcement activities. There is no
match requirement associated with this award. No additional positions are needed and no additional County funds are
required. Countywide (PE)
3. Staff recommends
motion to receive and file: the Third Amendment with the City of Miramar,
a municipal corporation of the State of Florida, as the fiscal agent for the
Ft. Lauderdale Urban Area Security Initiative to extend the agreement period
for the Regional Virtual Fusion Center from December 30, 2011, through February
29, 2012. SUMMARY: On January 12, 2010, the Board of County
Commissioners (BCC) accepted an agreement to provide $336,900 in reimbursable
funding; the original period for this agreement was August 27, 2009, through
May 31, 2011 (R2010-0121). On October 18, 2011, the BCC received and filed
an agenda item extending the grant period from May 31, 2011, through August 31,
2011 (R2011-1653). On March 6, 2012, the BCC received and filed an agenda item
extending the grant period from August 31, 2011, through December 30, 2011 (3BB-3). This agenda item will extend the agreement period from December 30, 2011,
through February 29, 2012. This
agreement provides a means of funding various domestic security activities
within the County and region using federal Urban Area Security Initiative
(UASI) funds through the City of Miramar as the Ft. Lauderdale UASI’s fiscal
agent. These funds and related equipment will be used for the Regional Virtual
Fusion Center hosted by PBSO. There is
no match requirement associated with this award. No additional positions are needed and no
additional County funds are required.
Countywide (PE)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
BB. SHERIFF’S OFFICE
(Cont’d)
4. Staff recommends
motion to approve: a Budget Transfer of $20,000 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).
SUMMARY: Florida Statute 932.7055 requires that no less than 15% of the
LETF’s previous year’s revenues be used for the support or operation of drug
treatment, drug abuse education, drug prevention, crime prevention, safe
neighborhood and school resource officer programs of various non-profit
organizations. The PBSO’s FY 2012 estimated donation requirement is $87,670.
The funds are requested to aid qualified organizations that meet the
requirements set forth in F.S. 932.7055.
The PBSO’s support of these programs exemplifies its strong commitment
to the prevention and reduction of crime throughout the communities it serves
and its desire to put money back into these communities to support
organizations that provide such services.
The current State LETF balance is $1,813,300. Approval of this request
will reduce the State Law Enforcement Trust Fund balance to $1,793,300. The year-to-date transfer for all donations
after approval of this item is $769,328.
The PBSO certifies that the use of these funds is in accordance
with F.S. 932.7055. Below is a table
indicating the organizations the PBSO seeks to fund and the corresponding
amount of funding proposed per respective agency. No new positions are needed and no additional
County funds are required. Countywide
(GB)
Organization Amount
Horses
Healing Hearts, Inc. $15,000
Palms
West Community Foundation $ 5,000
Total Amount of Donations $20,000
5. Staff recommends
motion to receive and file: Grant Adjustment Notice amending the Florida
Department of Law Enforcement Office of Criminal Justice Grant to extend the
grant period from December 31, 2011, through March 31, 2012. SUMMARY: On December 20, 2011, the Board of
County Commissioners accepted this award to provide $34,074 in reimbursable
funding; the original period for this award was October 1, 2011, through December 31, 2011 (R2011-2063). This agenda item will extend the award period from December
31, 2011, through March 31, 2012. These funds and related equipment, which have
been approved by FDLE for purchase, will be used to enhance Florida’s SWAT and
EOD capability and capacity. This
project will continue to enhance South Florida’s EOD Regional Team’s
capability to respond to Weapons of Mass Destruction and CBRNE threats and
attacks. There is no match requirement
associated with this award. No
additional positions are needed and no additional County funds are required. Countywide (PE)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
BB. SHERIFF’S OFFICE
(Cont’d)
6. Staff recommends
motion to:
A) accept, on behalf of the Palm Beach County Sheriff’s
Office, an Agreement with the Port of Palm Beach District (PORT) for
reimbursement of expenses associated with the Marine Emergency Response
Project, in the amount of $500,000 associated with the 2007 Port Security Grant
for the period ending on September 30, 2012; and
B) approve a Budget Amendment of $500,000 in the
Sheriff’s Grant Fund.
SUMMARY: The Port
of Palm Beach District received an award from the United States
Department of Homeland Security FY 2007 Port Security Grant for the Marine
Emergency Response Project. On February
2, 2012, the Palm Beach County Sheriff’s Office and the PORT entered into an agreement to expend the Port Security Grant
Program funding in providing security service to the PORT. The objective of the project is to create a sustainable, risk-based effort for
the protection of critical port infrastructure from terrorism, especially
explosives and non-conventional threats that would cause major disruption to
commerce and significant loss of life. Under this Agreement, the Palm Beach
County Sheriff’s Office will receive $500,000 in reimbursable funds for capital
expenses associated with the project. The required match in the amount of
$166,667 is being provided by the Palm Beach County Sheriff’s Office through
U.S. Department of Treasury forfeiture funds. No additional positions are
needed and no County funds are required.
Countywide (PE)
7. Staff recommends
motion to receive and file: Grant Adjustment Notice amending the
National Institute of Justice (NIJ) FY 2010 “Solving Cold Cases with DNA” to
extend the grant period from March 31, 2012, through September 30, 2012. SUMMARY: On
October 19, 2010, the Board of County Commissioners accepted this award to provide $132,505
in reimbursable funding; the original grant period for this award was October
1, 2010, through March 31, 2012 (R2010-1732).
This agenda item will extend the grant period from March 31, 2012, through September
30, 2012. The objective of this grant award
is to combine the efforts of the
PBSO Special Investigations Bureau, Crimes Against Children/Sexual Assault Unit
with the Violent Crimes Bureau in conjunction with the experience of the
Serology/DNA Section of the Crime Laboratory to solve Cold Cases. These funds, which have been approved by NIJ,
will be used to pay overtime,
travel, and consulting fees; and for the purchase of laboratory supplies and
equipment. There is no match requirement associated with this award. No additional positions are needed and no County
funds are required. Countywide (PE)
APRIL 3, 2012
3. CONSENT
AGENDA APPROVAL
CC. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AGENCY
1. Staff recommends
motion to approve: a Consultant
Service Authorization No. 4 to the Engineering/Professional Services Contract
with Keshavarz & Associates, Inc. (R2011-0636) for the construction
administration services for Westgate/Belvedere Homes Infrastructure Improvement
Project, Phase I in the amount of $381,535. SUMMARY: On May 3, 2011, the Board of County Commissioners approved
the Water Utilities Department (WUD) Engineering/Professional Services Contract
with Keshavarz & Associates, Inc. (R2011-0636). This Authorization No. 4
provides construction services relating to grading, paving and drainage
components for the Westgate/Belvedere Homes Infrastructure Improvement Project,
Phase I. The Small Business Enterprise (SBE) participation goal established by
the SBE Ordinance (R2002-0064) is 15% overall. The contract with Keshavarz
& Associates, Inc. provides for SBE participation of 15%. This
Authorization includes 100% overall participation. The cumulative SBE
participation is 100% overall. Keshavarz and Associates, Inc. is a Palm Beach County
Company. (WUD Project No. 11-022) District 7 (JM) (Water Utilities)
* * * * * * * * * * * *
APRIL 3, 2012
A. CLERK & COMPTROLLER
TIME CERTAIN – 10:00 A.M.
1. Staff
recommends motion to receive and file: review of new banking services
contract. SUMMARY: The Clerk & Comptroller’s office will provide a
review of the savings and increased efficiencies that have resulted from the
new Banking Services Contract with Wells Fargo. Countywide (DN)
B. ECONOMIC SUSTAINABILITY
1. Staff recommends
motion to approve:
A) issuance of an Impact Fee Assistance Program Certificate
of Award to Dakota Abacoa Housing, LLC for a credit of $445,512 towards the payment of Road Impact Fees
in Zone 1 for the construction of 132 affordable rental units; and
B) a Budget Transfer of $445,512 to
appropriate funds for the Dakota Abacoa Housing, LLC housing project.
Summary:
Dakota Abacoa Housing, LLC (DAH) submitted a request for assistance in
response to a Notice of Funding Availability issued in November 2011 by the
Department of Economic Sustainability (DES).
Staff is recommending $445,512 in credits towards the payment of County
Zone 1 Road Impact Fees for Dakota Apartments which will have a total of 142
units. The total Zone 1 Road Impact Fees
for the project are $480,000. The award
amount was reduced by 7% as the total number of affordable units are only 93%
(132) of the total number of units (142).
All 132 affordable rental units are intended to be rented to persons of
moderate income whose income is less than 120% of the median annual adjusted
gross income. The monthly rents
including utilities do not exceed 30% of the median adjusted gross income for
the household. The project allows for
conversion of the units to for-sale units provided the requirements for
affordability remain. A Declaration of
Restrictive Covenants will be recorded to ensure a 15 year affordability
period. DAH’s funding request included
evidence of site control, infrastructure availability, appropriate zoning, and
proper location within the County’s Zone 1 Road Impact Fee area. Staff had prepared to take this item to the
Commission on Affordable Housing for a funding recommendation on January 26,
2012. However, the meeting was cancelled
due to the lack of a quorum. So as not
to delay the project further, Staff is bringing the project forward for
approval. This project is projected to create 166 jobs and have a five (5) year
Economic Sustainability Impact of $20.2 Million. These funds are from interest earned by
the Impact Fee Fund. (DES Contract Development) District 1 (TKF)
APRIL 3, 2012
4. REGULAR
AGENDA
B. ECONOMIC SUSTAINABILITY (Cont’d)
2. Staff recommends motion to:
A) conceptually approve a Section 108 Loan Program Agreement with
Jupiter CY, LLC (Company) in the amount of $2.3 Million contingent upon the
approval of the U.S. Department of Housing and Urban Development (HUD);
B) conceptually approve an Energy
Efficiency Revolving Loan (Energy Loan) Program Agreement with Jupiter CY, LLC
in the amount of $450,000; and
C)
approve an exception
to the Energy Efficiency Revolving Loan Program Criteria for Jupiter CY, LLC to
waive the maximum loan amount of $150,000.
SUMMARY: These loans will assist in the construction
of a 128 room hotel and 650 square feet of street level retail space near
Scripps and Max Planck in Abacoa. The
$2.3 Million Section 108 Loan will fund working capital for the project and the
$450,000 Energy Loan will fund energy efficient appliances, HVAC, and room
occupancy sensors. The approximate total
project investment is $19.6 Million and the projected sources of funding
include: $11.5 Million from a financial institution, $5 Million in owner
equity, $2.3 Million in a Section 108 Loan, and $450,000 in the Energy
Loan. The overall project is expected to create 293 jobs (including
construction jobs) and have a five (5) year Economic Sustainability Impact of
$32 Million. These are Federal
funds that require no local match. (DES
Administration) District 1 (DW)
C. FACILITIES DEVELOPMENT & OPERATIONS
1. Staff
requests Board direction: regarding whether to terminate the
Governmental Center Lease Agreement with LJL Food Management, Inc.
(R2002-0829), for the lease of restaurant space within the Governmental Center
Parking Garage. SUMMARY: LJL Food
Management, Inc. d/b/a Tina’s Café has been the food service provider operating
in Suite 110 of the Governmental Center Parking Garage since 2005. In 2009, the
Board approved the First Amendment (R2009-0146) that permitted Tina’s Café to
increase the leased premises by expanding into the adjacent Suite 114, reduced
the rent for a period of two (2) years, and extended the term of the Lease
until January 31, 2019. After business declined due to economic conditions,
Tina’s Café did not pay rent for several months and requested further rent
relief. In 2010, the Board approved the Second Amendment (R2010-0436) which
deferred payment of the past due rent until December 2018 and retroactively
reduced the rent by ½ from $33,202.00/yr ($13.00/SF) to $16,601.00/yr
($6.50/SF) for a period of two (2) years effective January 1, 2010. Tina’s Café
currently owes six (6) months of rent (totaling $13,834.16, not including sales
tax, late payment interest or the past due rent totaling $6,917.08 that was
deferred until December 2018). The Second Amendment’s ½ rent provision
expired December 31, 2011, and full rent became effective January 1, 2012.
Tina’s Café currently has two (2) outstanding tax liens against it for
nonpayment of taxes: 1) $10,362 owed to the Florida Department of
Revenue, and 2) $23,764 to the IRS. Staff recommends that the Board direct
Staff to take all action necessary to terminate the lease and issue a new RFP
for a food service lease with direction as to whether Tina’s Café should
be allowed to respond to the RFP. (PREM) Countywide (HJF)
APRIL 3, 2012
4. REGULAR
AGENDA
C. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
2. Staff recommends motion to approve: an Amended and Restated Declaration of
Covenants and Restrictions with Pero West Land, LLC modifying use restrictions on
53 acres of the McMurrain property in the Ag Reserve. SUMMARY: The County sold 53
acres of the McMurrain property to Pero West Land, LLC, in 2002 for use by Pero
in the expansion of its existing hydroponic facilities. As part of the
sale, the County imposed a deed restriction limiting use of the property to
agricultural purposes, with the specific intention that hydroponic facilities
be constructed. The deed also contained a reverter if the restrictive
covenant was violated. Pero desires to expand their existing packing and
processing facilities and has requested; 1) that the existing restrictive
covenant be modified to remove references to hydroponic facilities; and 2) to
expand the definition of “agricultural purposes” to include the processing of agricultural
products, including packaging, transportation and distribution of agricultural
products and the construction of facilities in support of such
processing. In addition, economic conditions, including the ability to
obtain windstorm insurance, make it cost prohibitive to construct new
hydroponic facilities. Pero has also requested that the reverter be
released as it makes it difficult, if not impossible, to obtain financing for
development of new agricultural support facilities. Staff recommends
approval as the processing of agricultural products is an ancillary use which
will enable Pero to expand and take full advantage of the agricultural
production occurring in the Ag Reserve and will help ensure the long term
viability of agricultural production in the County. The County will
retain the right to enforce compliance with the Covenants and Restrictions,
notwithstanding release of the reverter. (PREM) District 5/Countywide (HJF)
D. INTERNAL
AUDITOR
1. Staff
recommends motion to approve on preliminary reading and advertise for a public
hearing on April 17, 2012 at 9:30 a.m.: an Ordinance of the Board of
County Commissioners of Palm Beach County, Florida, amending Ordinance
2010-007; providing for title; providing for general matters, duties,
responsibilities and independence of the County Internal Auditor; providing
for repeal of laws in conflict;
providing for severability; providing for inclusion in the code of laws and
ordinances; and providing for an effective date. SUMMARY: The Audit
Committee has been conducting a review of the duties and responsibilities of
the County Internal Auditor as established in Ordinance 2010-007, known as the
Palm Beach County Internal Auditor Ordinance, and has identified several
revisions they believe are necessary. The revisions are recommended to reflect
the Committee’s approval role for the annual audit plan, to revise the process
relative to audits requested by a BCC member, to establish a formal
recommendation follow up and reporting program, to establish a process for
review and approval of the annual budget for the Office of the County Internal
Auditor, and to revise the distribution process for audit reports. The revisions also clarify the expected
relationship between the County Internal Auditor and the Palm Beach County
Inspector General. Countywide (PFK)
2. Staff
recommends motion to approve on preliminary reading and advertise for a public
hearing on April 17, 2012 at 9:30 a.m.: an Ordinance of the Board of
County Commissioners of Palm Beach County, Florida, amending Ordinance
2010-006; providing for title; providing for the establishment, purpose,
authority, composition, meetings and responsibilities of the Palm Beach County
Internal Audit Committee; providing for repeal of laws in conflict; providing
for severability; providing for inclusion in the code of laws and ordinances;
and providing for an effective date. SUMMARY: The Audit
Committee has been conducting a review of its duties and responsibilities as
established in Ordinance 2010-006, known as the Palm Beach County Internal
Audit Committee Charter Ordinance, and has identified several revisions they believe
are necessary. The revisions are
recommended to reflect the Committee’s advisory role relative to the BCC and
the County Internal Auditor, and to clarify that the Committee has oversight
authority for actions the County Internal Auditor is responsible for taking. Countywide
(PFK)
APRIL 3, 2012
4. REGULAR
AGENDA
E. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends motion to receive and file: the LEANBREAKTHRU Consulting Group’s final report on the study of the Department of Engineering and Public Works and the staff response to the study. SUMMARY: On October 24, 2011, staff was presented with the final report LEANBREAKTHRU Consulting Group’s study of the Engineering and Public Works Department. This study, which was performed free of charge, was to be an “operational transformation approach focused on identifying, aligning and capturing cost reduction targets.” While some of the Consultant’s minor recommendations have been implemented, staff did not find more significant recommendations to be viable or justified. After reviewing the report and its findings, staff provided a written response in December 2011. Countywide (PFK)
2. Staff recommends motion to adopt: a Resolution (I) authorizing the issuance of Public Improvement Revenue Refunding Bonds, Series 2012 in the principal amount of not to exceed $150,000,000 for the purpose of refunding all or a portion of the County’s Public Improvement Revenue Refunding Bonds, Series 2004, all or a portion of the County’s Public Improvement Revenue Bonds, Series 2004A (Biomedical Research Park Project), and/or all or a portion of the County’s Public Improvement Revenue Bonds, Series 2005A (Biomedical Research Park Project), funding a reserve in connection therewith, if deemed necessary, and paying certain costs of issuance related thereto; providing certain of the terms and payment of such bonds; providing for the rights, security and remedies of the holders thereof, making certain covenants and agreements in connection therewith; (II) authorizing the Chair or County Administrator to select the underwriting team for the bonds in accordance with the County’s competitive selection of bond underwriters policy for negotiated sales upon recommendation of the County Financing Committee and the financial advisor; (III) approving the form and authorizing the distribution of a preliminary official statement; (IV) establishing criteria for determining the date, interest rates, provisions for the redemption and maturity schedule of the bonds, the amount, if any, of the debt service reserve requirement for the bonds and authorizing the Chair (or in the absence of the Chair, the Vice Chairman) and the County Administrator to award the sale of the bonds on a negotiated basis; (V) authorizing the Debt Manager to “deem final” for the purpose of the Securities and Exchange Commission rule 15c2-12 the preliminary official statement prepared in connection with the bonds; (VI) authorizing the execution and delivery of a bond purchase agreement and approving the conditions and criteria of the bond sale; (VII) approving the form of and authorizing the execution of an official statement and escrow deposit agreement; (VI) appointing a registrar and paying agent in connection with the bonds; (VII) appointing an escrow agent under the escrow deposit agreement; (VIII) appointing a registrar and paying agent in connection with the bonds; (IX) appointing an escrow agent under the escrow deposit agreement; (X) authorizing the proper officers of the County to do all acts necessary and proper for carrying out the transactions contemplated by the resolution; and providing for an effective date. SUMMARY: The County has received several proposals to do a partial and/or full refunding for the Public Improvement Revenue Refunding Bonds, Series 2004, Public Improvement Revenue Bonds, Series 2004A, and Public Improvement Revenue Bonds, Series 2005A. On February 16, 2012, the County Financing Committee (CFC) met to discuss the financing alternatives and recommended that, due to the current period of low interest rates, the County should proceed with the refunding for potential savings. Upon the recommendation of the County’s Financial Advisor and the CFC, the refunding is being done through a competitive-negotiated sale. Countywide (PFK)
APRIL 3, 2012
4. REGULAR
AGENDA
F. PUBLIC SAFETY
1. Staff
recommends motion to adopt: a Resolution establishing a standard form Promissory Note for use by the
Division of Animal Care and Control in order to help reduce euthanasia and
potentially increase revenue. SUMMARY: This Resolution establishes a
standard form Promissory Note for use by the Division of Animal Care and
Control (the “Division”) in instances where an individual needs additional time
to pay the fee and redeem an animal.
With a promissory note in place, the Division may increase revenue and
reduce euthanasia if individuals are given additional time to pay the fees and
redeem the animal. If the individual
defaults on the note, the note would be sent to a collection agency. The resolution will allow the Division
Director or designee to approve a promissory note in instances where the amount
is $1,500 or less. In providing special
medical care, it would not be unusual to expend $1,500 or more in medical costs
for large animals such as horses. In instances where the promissory note amount
exceeds $1,500, the County Administrator or designee’s approval will be
required. Countywide (SF)
G. WATER
UTILITIES
1. Staff
recommends motion to receive and file:
a presentation providing a status report on the C-51 Reservoir
project. SUMMARY: On October 18, 2011, the Board of County Commissioners
(Board) approved a Memorandum of Understanding directing Staff to provide input
into and monitor the progress of the C-51 Reservoir project. This status report is intended to update the
Board with respect to the following:
·
Project Timing;
·
Water Quality Concerns;
·
Current Project Cost;
·
Utility Participation; and
·
Leadership and Governance Issues.
This presentation was
scheduled at the request of the Board on February 6, 2012. Countywide
(MJ)
H. PALM TRAN
1. Staff recommends
motion to approve: the
recommendation of the selection committee, as set forth in Attachment 1 (of the
Agenda Item) that the County enter into a Contract, substantially in the form
of Attachment 2 (of the Agenda Item), with Metro Mobility Management Group, LLC,
to provide Paratransit Services throughout the County for a five (5) year period
at the not-to-exceed amount of $90,246,070.12.
SUMMARY: The Selection Committee reviewed the five
(5) proposals received in response to RFP No 11-097R/SC (PARATRANSIT SERVICES)
and following a presentation by each proposer and discussion, evaluated the
proposals and recommends entering into the proposed contact with Metro Mobility
Management Group, LLC. The proposal by Metro Mobility Management Group, LLC was
scored highest by the selection committee and is the proposal that will provide
Palm Tran/Palm Beach County with the greatest cost savings for the operation of
our paratransit service, estimated to be approximately $3 Million dollars
annually over the five (5) year period. No other proposal came close to this. Countywide
(DR)
APRIL 3, 2012
4. REGULAR
AGENDA
I. ADMINISTRATION
1. Staff recommends
motion to approve: a Contract
with the Small Business Development Center (SBDC) at Palm Beach State College
in the amount of $94,000 to provide technical assistance and training to small
businesses in Palm Beach County for the period of October 1, 2011, through
September 30, 2012. SUMMARY: This Contract provides Palm Beach County’s
Small Business Enterprise firms with technical assistance and training in the
form of direct consulting services in the areas of finance, marketing,
management, construction, human resources, business plans and international
trade In addition, the Florida
Procurement Technical Assistance Center (PTAC), a specialized program under the
SBDC, provides local SBE’s with services that result in federal certifications,
such as 8(a), HUBZone and Small Disadvantaged Business; identify federal
contract opportunities for local small businesses; and assist local businesses
in submitting bids to local, state, and
federal agencies. The total amount of
this proposed contract for FY 2012 is $94,000. An audit has been completed for
contracted services in FY 2011 and resulted in satisfactory performance. The FY 2011 performance and FY 2012
contracted performance is listed below. Countywide (TKF)
|
|
Deliverables |
FY11 Contracted |
Achieved as
of 9/30/11 |
FY12 Contracted |
|
|
SBDC |
|
|
|
|
1 |
Management & Technical Assistance
Clients |
550 |
627 |
550 |
|
2 |
Loans
Approved |
$1,330,000 |
$1,330,000 |
$1,330,000 |
|
3 |
SBDC
Seminars |
4 |
4 |
6 |
|
4 |
Quarterly
Report and Client Profile |
4 |
4 |
4 |
|
|
PTAC |
|
|
|
|
5 |
Management &Technical Assistance
Clients |
150 |
249 |
150 |
|
6 |
Procurement Approved |
$10,000,000 |
$162,813,953 |
$10,000,000 |
|
7 |
Government Procurement Seminars |
18 |
22 |
18 |
|
8 |
Certification Training |
10 |
8 |
10 |
|
9 |
Review of RFP/Bid Process |
8 |
8 |
8 |
* * * * * * * * * * * *
APRIL 3, 2012
A. ADMINISTRATION
(Workforce Alliance, Inc.)
1. Staff recommends
motion to approve: the appointment of Jay DiPietro and Peter J.
Applefield to the Workforce Alliance, Inc. (Alliance) Board of Directors for
the period April 3, 2012, through April 2, 2015:
|
Nominee/ Appointment |
Seat
No. |
Term |
Area
of Representation |
Nominated
By |
|
Jay DiPietro |
4 |
From to 4/3/12 through 4/2/15 |
Private
Sector |
Workforce Alliance, Inc. |
|
Peter J. Applefield |
34 |
From to 4/3/12 through 4/2/15 |
Private
Sector |
Workforce Alliance, Inc. |
SUMMARY: The membership of
Workforce Alliance, Inc. (Alliance) conforms to the requirements of the
Workforce Investment Act (WIA) of 1998, and the Workforce Innovation Act of
2000. Policy for this item is defined in
R2007-1220 Agreement between Palm Beach County, Florida (County) and Alliance
dated July 10, 2007. Per this Agreement, seventeen (17) private sector member
appointments shall be made by County.
The Workforce Investment Act of 1998 requests that an emphasis be placed
on CEO’s or highest level of management positions for both community and
business sector appointments. The Alliance Board of Directors is comprised of a
minimum of
forty members as determined from time to time by the Board of Directors
with representatives of business in the local area who are owners of
businesses, local educational entities, labor organizations, community-based
organizations, economic development agencies, one-stop partners. Countywide
(TKF)
B. CRIMINAL JUSTICE COMMISSION
(Criminal Justice Commission Board)
1. Staff recommends
motion to approve: the recommendation of the Economic Council to the Criminal Justice Commission for reappointment
of Lee Waring to serve as a private sector member. His term will begin April 3,
2012 and expire December 31, 2014 as follows:
Reappoint Nominee Seat No. Term to Expire
Mr. Lee Waring 25 12/31/14
SUMMARY: The Criminal Justice Commission (CJC) is comprised
of 33 members including elected officials and representatives from private and
public sectors. The twelve private
sector members are nominated for three (3) year terms by the Economic Council
of Palm Beach County, Inc. and appointed by the Board of County Commissioners. The Council has nominated Mr. Lee Waring for
appointment effective April 3, 2012. Countywide (PGE)
C. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
APRIL 3, 2012
6. MATTERS BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
APRIL 3, 2012
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
APRIL 3, 2012
A. District
1 - COMMISSIONER KAREN T. MARCUS
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA, CHAIR
D. District
4 – COMMISSIONER STEVEN L. ABRAMS, VICE CHAIRMAN
E. District
5 - COMMISSIONER BURT AARONSON
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."
April 3, 2012 – 9:30 a.m.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
APRIL 3, 2012
PAGE ITEM
7 3C-2 DELETED:
Staff recommends motion to approve: a Renewal Agreement with Gentile, Holloway, O’Mahoney & Associates,
Inc., (GHO), for Landscape Architectural Services Annual Agreement, whose
original Agreement was dated April 20, 2010 (R2010-0551). (Engineering)
(Further staff review)
20 3AA-1 DELETED: Staff recommends motion to approve:
Contract with Creative Outdoor Advertising of America, Inc. under
which they will install, maintain, and service advertising bus benches along
Palm Tran's fixed routes. (Palm Tran)
(Waiting for signed contracts from Vendor)
26 4B-2 DELETED: Staff
recommends motion to: A) conceptually approve a Section 108 Loan
Program Agreement with Jupiter CY, LLC (Company) in the amount of $2.3 Million
contingent upon the approval of the U.S. Department of Housing and Urban
Development (HUD);…(DES) (Further staff review)
26 4C-1 REVISED SUMMARY: LJL
Food Management, Inc. d/b/a Tina’s Café has been the food service provider
operating in Suite 110 of the Governmental Center Parking Garage since 2005. In
2009, the Board approved the First Amendment (R2009-0146) that permitted Tina’s
Café to increase the leased premises by expanding into the adjacent Suite 114,
reduced the rent for a period of two (2) years, and extended the term of the
Lease until January 31, 2019. After business declined due to economic
conditions, Tina’s Café did not pay rent for several months and requested
further rent relief. In 2010, the Board approved the Second Amendment
(R2010-0436) which deferred payment of the past due rent until December 2018
and retroactively reduced the rent by ½ from $33,202.00/yr ($13.00/SF) to
$16,601.00/yr ($6.50/SF) for a period of two (2) years effective January 1,
2010. Tina’s Café currently owes six (6) three (3) months of rent
(totaling $13,834.16 $8,300.49, not including sales tax, late
payment interest or the past due rent totaling $6,917.08 that was deferred
until December 2018). The Second Amendment’s ½ rent provision expired
December 31, 2011, and full rent became effective January 1, 2012. Tina’s Café
currently has two (2) outstanding tax liens against it for nonpayment of
taxes: 1) $10,362 owed to the Florida Department of Revenue, and 2)
$23,764 to the IRS. Staff recommends that the Board direct Staff to take all action
necessary to terminate the lease and issue a new RFP for a food service lease
with direction as to whether Tina’s Café should be allowed to respond to
the RFP. (PREM) Countywide (HJF)
(FDO)
27 4C-2 DELETED: Staff recommends motion to approve: an
Amended and Restated Declaration of Covenants and Restrictions with Pero West
Land, LLC, modifying use restrictions on 53 acres of the McMurrain property in
the Ag Reserve. (FDO) (Withdrawn)
28 4E-1 ASSIGNED TIME CERTAIN 10:30 A.M.: Staff recommends motion to receive and file: the LEANBREAKTHRU Consulting Group’s final report on the study of the Department of Engineering and Public Works and the staff response to the study.
29 4H-1 REVISED TITLE & SUMMARY: Staff recommends motion to approve: the recommendation of the
selection committee, as set forth in Attachment 1 that the County enter into a
Contract, substantially in the form of Attachment 2, with Metro Mobility
Management Group, LLC, to provide Paratransit Services throughout the County
for a 5-year period at the not-to-exceed amount of $90,246,070.12. The
selection committee’s recommendation of Metro Mobility Management Group, LLC
(MMMG) as the recommended awardee of a contract for the provision of
paratransit services, for a term of 5 years, and at the not to exceed amount of
$90,246,070.12. SUMMARY: The Selection Committee reviewed the five
(5) proposals received in response to RFP No 11-097R/SC (PARATRANSIT SERVICES),
and following a presentation by each proposer and discussion, evaluated the
proposals and recommends entering into the proposed contact contract with
recommended an award to Metro Mobility Management Group, LLC. The
proposal by Metro Mobility Management Group, LLC was scored highest by the
selection committee and is the proposal that will provide Palm Tran/Palm Beach
County with the greatest cost savings for the operation of our paratransit
service, estimated to be approximately over $3.7 Million
dollars in the first year alone. annually over the five (5) year
period. No other proposal came close to this proposal from a cost
savings standpoint. The Purchasing Director will post the Board’s award
recommendation for a period of five (5) days for review by interested parties.
Once a contract has been finalized and executed by the vendor, the contract
will be placed on the BCC’s Contract List for the BCC’s approval. Countywide
(DR) (Palm Tran)
34 8D ADD-ON: Request approval to present off-site, a Proclamation
declaring May 2012 as “Sand Sifters Appreciation Month” in Palm Beach County.
(Sponsored by Commissioner Abrams)
34 8G ADD-ON: Request approval to present off-site, a Proclamation
declaring April 21, 2012 as “Welcome Home Heroes Day” in Palm Beach County.
(Sponsored by Commissioner Taylor)
34 8G* ADD-ON: Request approval to present off-site, a Proclamation
in honor of the late Frank Malcolm Cunningham, Sr. (Sponsored by Commissioner
Taylor)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).