BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
AUGUST 16, 2011
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Special
Presentations (Page 8)
3. CONSENT
AGENDA (Pages 9 - 38)
4. PUBLIC HEARINGS - 9:30 A.M. (Page 39)
5. BOARD
OF COUNTY COMMISSIONERS SITTING AS CHILD CARE FACILITIES BOARD – PUBLIC HEARING
9:30 A.M. (Child Care Facilities Rules & Regulations) (Page 40)
6. BOARD
OF COUNTY COMMISSIONERS SITTING AS CHILD CARE FACILITIES BOARD – REGULAR AGENDA
(Family
Day Care Rules & Regulations) (Page 41)
7. REGULAR
AGENDA (Pages 42 - 45)
8. BOARD
APPOINTMENTS (Pages 46 - 48)
9. STAFF
COMMENTS (Page 49)
10. COMMISSIONER
COMMENTS (Page 50)
11. ADJOURNMENT (Page 50)
* * * * * * * * * * *
AUGUST 16, 2011
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 8
2C-1 Center for Digital Government and NACo Award
2C-2 Certificate
of Appreciation to South Florida Chapter of the National Association of
Minority Contractors
2C-3 American Business Women’s Day
2C-4 National Public Lands Day
2C-5 Palm Beach Partners Business Matchmaker
Conference & Expo Day
CONSENT AGENDA
A. ADMINISTRATION
Page 9
3A-1 Payment
for Palm Beach Partners Business Matchmaker Conference & Expo participation
3A-2 Resolution
from City of West palm Beach regarding millage rate
3A-3 Certification
regarding matching funds with FL Dept. of State for federal election activities
B. CLERK & COMPTROLLER
Page 9
3B-1 Warrant
list
3B-2 Minutes:
None
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 9
3C-1 Deleted
3C-2 Resolution
to accept maintenance of Lyons Road (Southern Blvd to bridge over C-51 canal)
Page 10
3C-3 Joint Participation and Project Funding
Agreement with City of Riviera Beach Utility Special District for utility
adjustments at Blue Heron Blvd and Congress Ave
3C-4 Joint Participation and Project Funding
Agreement with City of Riviera Beach Utility Special District for utility
adjustments at Haverhill Rd and Dyer Blvd
3C-5 Budget
Transfer regarding Military Trail (Clint Moore Rd to Lake Worth Rd)
improvements
3C-6 Deleted
3C-7 Finalization
of assessment roll for Coconut Road paving and drainage improvement project
Page 11
3C-8 Blanket approval for appraisal and
acquisition services related to FY 2011 Five Year Road Program projects
3C-9 Agreements with Kimley-Horn & Associates
and Simmons & White relative to traffic signal design projects
3C-10 Agreements with Dunkelberger Engineering &
Testing, Radise International and Tierra South Florida relative to testing lab
services
3C-11 Contract with DP Development of the Treasure
Coast for construction of Central Blvd (Church St to Longshore Dr)
Page 12
3C-12 Change Order No. 17 with Ranger Construction
Industries regarding Okeechobee Blvd construction (Royal Palm Beach High School
entrance to Florida’s Turnpike)
D. COUNTY ATTORNEY - None
E. COMMUNITY SERVICES
Page 12
3E-1 Consulting/Professional Services contracts
with Palm Beach County Health Department for dental services to Early Head
Start & Head Start children
3E-2 Ratify signature on Refunding Grant Application
to U.S. Dept of Health & Human Services relative to Early Head Start &
Head Start programs
3E-3 Deleted
3E-4 Deleted
AUGUST 16, 2011
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
E. COMMUNITY SERVICES (Cont’d)
Page 13
3E-5 Receive
and file eight (8) amendments with the Area Agency on Aging relative to
programs for seniors
Page 14
3E-6 Standard
Contract for Adult Care Food Program with FL Dept of Elder Affairs
3E-7 Florida Voluntary PreKindergarten Education
Program Statewide Provider Agreement and Registration Application with the
Early Learning Coalition to provide VPK services
3E-8 Amendment
No. 1 for Senior Companion Program with FL Dept. of Elder Affairs
F.
AIRPORTS
Page 15
3F-1 Change
Order No. 6 with West Construction for corporate hangar buildings at North PBC
General Aviation Airport
3F-2 Joint Participation Agreement with FDOT to
upgrade/expand baggage facility at PBIA
3F-3 Joint
Participation Agreement with FDOT for Airport Strategic Business Development
Plan at PBIA
3F-4 Joint
Participation Agreement with FDOT for Concourse B Terminal ramp and taxi-lane
at PBIA
3F-5 Joint
Participation Agreement with FDOT for miscellaneous taxiway
rehabilitation/repair at PBIA
3F-6 Joint
Participation Agreement with FDOT to construct hangars at North PBC General
Aviation Airport
Page 16
3F-7 Joint
Participation Agreement with FDOT for southside pavement and infrastructure
improvements at PBC Park Airport
3F-8 Joint
Participation Agreement with FDOT for terminal apron rehabilitation and
taxi-lane construction at PBC Glades Airport
3F-9 Delegate
signature authority on an Other Transaction Agreement with Dept. of Homeland
Security/TSA regarding checked baggage screening system improvements at PBIA
3F-10 Terminal Building Lease Agreement with General Services
Administration for office and support space for TSA
Page 17
3F-11 Agreement for Modification with FL Dept. of Juvenile Justice
modifying lease agreement terms
3F-12 Receive and file six (6) Consent to Sublease documents for Department
of Airports
3F-13 Receive and file three (3) License Agreement documents for
Department of Airports
Page 18
3F-14 Receive and file one (1) Shuttle Operator
Permit for Department of Airports
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 18
3G-1 Request
by Tax Collector to extend 2011 tax roll
3G-2 Budget amendments relative
to Public Improvement Revenue Bonds
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 19
3H-1 Amendment
No. 3 with The BG Group for annual demolition services
3H-2 Contract
with Kast Construction III for construction of Fire Rescue Station No. 72
3H-3 Amendment
No. 10 with Hedrick Brothers Construction for construction management services
Page 20
3H-4 Job
Order Contract Work Order No. 110116 with Sisca Construction Services for removal/replacement
of two (2) air handlers in State Attorney/Public Defender’s building
3H-5 Interlocal
Agreement with Town of Juno Beach to acquire a portable tower system
3H-6 Second Amendment with Sheriff of Broward,
Sheriff of Monroe and City of Miami regarding inter-agency communications
AUGUST 16, 2011
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page 21
3H-7 Contracts
for construction of pavilions, shelters and sheds with seven (7) contractors
3H-8 Work Order 11-021 with Farmer & Irwin for
replacement of two (2) air handlers at Main Detention Center
Page 22
3H-9 Contract
with D.S. Eakins for on-going maintenance at Mecca Property
3H-10 Cherry Road Complex Plat
3H-11 Quit Claim Deed from Lake Worth Drainage District relative to
Okeeheelee Park
3H-12 Sovereignty Submerged Lands Lease Renewal regarding docks at Phil
Foster Park
Page 23
3H-13 Bill of Sale to transfer modular classroom to South Florida Fair
& PBC Expositions, Inc.
3H-14 Job Order Contract Work Order No. 11-140 with
F.H. Paschen, SN Nielsen & Associates for renovation and conversion of
Supervisor of Elections offices
Page 24
3H-15 Change Orders 165 – 170 with Moss &
Associates relative to West County Detention Facility improvements
I. HOUSING & COMMUNITY DEVELOPMENT - None
J. PLANNING, ZONING & BUILDING
Page 25
3J-1 First
Amendment to two (2) contracts for facilitation services related to mining
K. WATER UTILITIES
Page 25
3K-1 Receive and file Contract with Camp Dresser
& McKee regarding a stormwater
funding program feasibility study
3K-2 Contract
with TLC Diversified for Belle Glade Wastewater Lift Station No. 7
rehabilitation
Page 26
3K-3 CSA
No. 3 with Carollo Engineers for a Water Master Plan Update Report
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 26
3L-1 FL Greenways & Trails Designation
Agreement with FDEP for Pine Glades Natural Area
Page 27
3L-2 Receive and file three (3) misc. documents
for ERM
3L-3 Amendment No. 1 with FDEP for cost-sharing
on the Juno Beach Nourishment project
M. PARKS & RECREATION
Page 28
3M-1 Receive and file two (2) independent
contractor agreements for Parks & Recreation Dept.
3M-2 Receive and file First Amendment with MPO
relative to water taxi shelter at DuBois Park
3M-3 Receive
and file Amendment No. 2 with FFWCC for DuBois Park docks and shoreline
stabilization project
3M-4 Lease Agreement with George F. Knapp at
Okeeheelee Park
Page 29
3M-5 Non-standard
Amphitheater Rental Agreement with AEG Live SE for Slightly Stoopid Concert at
Sunset Cove Amphitheater
3M-6 Notice
of cancellation to Town of Palm Beach terminating parking meter enforcement at
Kreusler Park
N. LIBRARY
Page 30
3N-1 Long
Range Plan for FY 2012-2014
AUGUST 16, 2011
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
P. COOPERATIVE EXTENSION SERVICE
Page 30
3P-1 Agreement with Palm Beach Soil and Water
Conservation District for soil and water resource conservation services
Q. CRIMINAL JUSTICE COMMISSION
Page 30
3Q-1 Sixth
Amendment with City of Riviera Beach to support weed and seed program
Page 31
3Q-2 Ratify
signature on Second Chance Act Grant Application to facilitate reduction in
recidivism
3Q-3 Grant Adjustment Notice from FDLE and Tenth
Amendment with Office of Public Defender for re-entry services
Page 32
3Q-4 Ratify signature on three (3) grant proposals
to U.S. Department of Justice for the Edward Byrne Memorial Justice Assistance
Grant Program (local)
3Q-5 Ratify signature on three (3) grant proposals
to FDLE for Edward Byrne Memorial Justice Assistance Grant Program (state)
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 33
3S-1 Memorandum of Agreement with Children’s
Services Council for Drowning Prevention Coalition funding
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 33
3U-1 Interlocal Agreement with Loxahatchee River
Environmental Control District to connect to regional network
3U-2 Interlocal
Agreement with Town of Juno Beach to connect to regional network
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 34
3X-1 Receive and file (3) agreement with
Fifteenth Judicial Circuit for expert witness professional services
3X-2 Receive and file two (2) documents with
Florida Council Against Sexual Violence to provide sexual battery recovery
services
Page 35
3X-3 Contract with Florida Dept of Health for
funding to establish a Sexual Assault Response Team and exam site
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN - None
BB. SHERIFF
Page 35
3BB-1 Grant Modification with Office of National Drug
Control Policy for Palm Beach County Multi-Agency Diversion Task Force funding
AUGUST 16, 2011
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
BB. SHERIFF’S OFFICE (Cont’d)
Page 36
3BB-2 Grant
Adjustment Notice amending National Institute of Justice FY 2009 Forensic DNA
Unit Efficiency Improvement Program grant
3BB-3 Grant Adjustment Notice amending U.S. Dept. of
Justice grant to extend the Data-Driven Problem-Oriented Policing Strategy
project
Page 37
3BB-4 Budget Transfer from Law Enforcement Trust Fund
to various drug and crime prevention and education organizations
CC.
FIFTEETH JUDICIAL CIRCUIT
Page 37
3CC-1 Travel advance to attend Annual Court Technology Training
Conference
DD. WESTGATE/BELVEDERE HOMES COMMUNITY
REDEVELOPMENT AREA
Page 38
3DD-1 Contract with Murray Logan
Construction for construction of L-2 Canal Stormwater Pump Station
PUBLIC HEARINGS – 9:30 A.M.
Page 39
4A Alignment Alternate 1 for Polo Club Road
4B Mortgage Foreclosure Registration
Ordinance
BOARD OF
COUNTY COMMISSIONERS SITTING AS CHILD CARE FACILITIES BOARD
PUBLIC
HEARING 9:30 A.M.
Page 40
5A Child
Care Facilities Rules & Regulations
BOARD OF
COUNTY COMMISSIONERS SITTING AS CHILD CARE FACILITIES BOARD – REGULAR AGENDA
Page 41
6A-1 Family
Day Care Facilities Rules & Regulations
REGULAR AGENDA
COUNTY
ATTORNEY
Page 42
7A-1 Ordinance
regarding possession of firearms during state of emergency
7A-2 Ordinance
regarding firearms in or near natural area
7A-3 Ordinance
regarding discharge of firearms
Page 43
7A-4 Ordinance
regarding holding period for firearms and secondhand dealers
PLANNING,
ZONING & BUILDING
Page 43
7B-1 Interlocal
Agreement with Village of Palm Springs for annexation of one enclave on Kirk
Lane
7B-2 Voluntary annexation of parcel into Town of
Jupiter property located south side of Indiantown Road, east of Jupiter Farms
Road
ADMINISTRATION
Page 44
7C-1 Conceptual approval of Section 108 Loan
Program Agreement and Brownfields Economic Development Initiative Grant for
America’s Sound, Inc.
AUGUST 16, 2011
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
COMMUNITY SERVICES
Page 45
7D-1 Memorandum of Agreement with Homeless
Coalition of Palm Beach County to implement the Ten-Year Plan to End
Homelessness
7D-2 Resolution
amending Homeless Advisory Board
BOARD
APPOINTMENTS (Pages 46 - 48)
STAFF
COMMENTS (Page 49)
COMMISSIONER
COMMENTS (Page 50)
ADJOURNMENT (Page 50)
AUGUST 16, 2011
2C. SPECIAL PRESENTATIONS – 9:30 A.M.
1. Center
for Digital Government and NACo Award Presentation to Palm Beach County Board
of County Commissioners.
2. Certificate
of Appreciation presented to the South Florida Chapter of the National
Association of Minority Contractors. (Commissioner Taylor)
3. Proclamation declaring August 27, 2011
as “American Business Women’s Day” in Palm Beach County. (Sponsored by
Commissioner Marcus)
4. Proclamation
declaring September 24, 2011 as “National Public Lands Day” in Palm Beach
County. (Sponsored by Commissioner Abrams)
5. Proclamation declaring September 14,
2011 as “Palm Beach Partners Business Matchmaker Conference & Expo Day” in
Palm Beach County. (Sponsored by Commissioner Taylor)
* * * * * * * * * * * *
AUGUST 16, 2011
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to approve: payment in an
amount not to exceed $6,000
for
participation in the Palm Beach Partners Business Matchmaker Conference &
Expo to be held on September 14, 2011 at the Hilton Palm Beach Airport. SUMMARY: The Office of Small Business Assistance, Department of Airports and Palm
Tran are participating with the South Florida Water Management District, School
District of Palm Beach County, the City of West Palm Beach, the Center for
Technology, Enterprise & Development, Inc. (TED Center) and the Paragon
Foundation, Inc., to present the 2011 Business Matchmaker Conference & Expo
(a statewide conference). This is the 5th Annual Matchmaker Conference &
Expo held in Palm Beach County. Each
participating entity will contribute $2,000 and the County’s contribution will
be broken down as follows: the Office of
Small Business Assistance ($2,000), Department of Airports ($2,000) and Palm
Tran ($2,000). Payment will be made on or before August 19, 2011 to the
Education Foundation of Palm Beach County.
The conference and expo will provide Small Business Enterprise owners an
opportunity to collaborate with larger businesses in an effort to increase
business opportunities and knowledge of programs offered by the above listed
governmental partners. Countywide (TKF)
2. Staff recommends
motion to receive and file: Resolution No. 187-11of the City Commission
of the City of West Palm Beach, Florida, urging Palm Beach County not to
increase its millage rate for fiscal year 2011/2012. Countywide
3. Staff recommends
motion to ratify: the signature
of the Chair on the Certification Regarding Matching Funds on a grant agreement
with the Florida Department of State in the amount of $146,531.49 for fiscal
year 2012 for federal election activities. SUMMARY: This grant agreement
of $146,531.49 from the Florida Department of State Division of Elections for
the voter education, pool worker training, standardizing elections results
reporting or other federal elections administrations activities in Palm Beach
County as approved by the Department of State requires County matching funds in
the amount of 21,979.72 (15%). Countywide (DMN)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff
recommends motion to approve: the
following final minutes of the Board of County Commissioners= meetings:
None
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller=s Office.
Countywide
C. ENGINEERING
& PUBLIC WORKS
1. DELETED
2. Staff recommends motion to adopt: a Resolution to accept maintenance of Lyons Road, a thoroughfare road, from Southern Boulevard to 1,607 feet south, including the bridge over the C-51 canal (Project), at an estimated cost of $1,932 annually. SUMMARY: Adoption of this Resolution will allow Palm Beach County to accept maintenance of the Project. The developer, Palm AFC Holding, Inc., was required to construct the Project per Condition E.5 of Resolution R2000-0899, Petition 1997-121, Palm Beach Plantation Development. District 6 (MRE)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to approve: a Joint Participation and Project Funding Agreement
(Agreement) with the City of Riviera Beach Utility Special District (District)
in the amount of $54,045.20 for utility adjustments at Blue Heron Boulevard and Congress Avenue. SUMMARY: Approval of this Agreement will allow Palm Beach County (County)
and the District to jointly participate in the utility adjustments to the water
distribution, sewage transmission system and other improvements along the
right-of-way. The District agrees to reimburse the County for the cost of these
utility adjustments and other improvements.
District 7 (MRE)
4. Staff recommends
motion to approve: a Joint Participation and Project Funding Agreement
(Agreement) with the City of Riviera Beach Utility Special District (District)
in the amount of $22,733 for utility adjustments at Haverhill Road and Dyer Boulevard. SUMMARY: Approval of
this Agreement will allow Palm Beach County (County) and the District to
jointly participate in the utility adjustments to the water distribution,
sewage transmission system and other improvements along the right-of-way. The
District agrees to reimburse the County for the cost of these utility
adjustments and other improvements. District
7 (MRE)
5. Staff recommends motion to approve: a Budget Transfer of $100,000 in the Transportation Improvement Fund from Sweep Reserves to Military Trail from Clint Moore Road to Lake Worth Road (Project). SUMMARY: Approval of this Budget Transfer will increase funding for the Project which will improve the surface infrastructure by updating guardrails, Americans with Disabilities Act ramps, and resurfacing efforts on a major County thoroughfare. The Engineering Department has received a grant through the American Recovery and Reinvestment Act for the construction of this Project. However, several items included in the construction contract as well as testing services and staff costs are not eligible for grant reimbursement. Approval of this Budget Transfer will cover those additional costs. Districts 2, 3, 4 & 5 (MRE)
6. DELETED
7. Staff recommends
motion to approve:
A) finalization of the assessment roll at $25 per abutting foot for Coconut Road Paving and Drainage Improvement Project No. 2005126 (Project), and to hereby authorize the Tax Collector’s Office to process and collect the assessment payments; and
B) transfer Coconut Road to a County-owned and maintained roadway.
SUMMARY: Finalization of the assessment roll for the Project from
Arden Street north to Lake Worth Road, (Section 30, Township 44 South, Range 43
East) is needed so the assessment payments can be processed and collected by
the Tax Collector’s Office. Coconut Road will be reclassified from a County
courtesy maintained roadway to a County maintained roadway. District 2 (MRE)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
8. Staff recommends motion to approve:
A) a blanket approval for appraisal and acquisition of the lands, rights-of-way, and easements on all Fiscal Year 2011 projects as identified in the Mid Year Adjustment to the Five Year Road Program, as adopted on June 21, 2011; and
B) the employment of all experts, including but not limited to real estate appraisers, engineers, certified public accountants, business damage experts, and other experts deemed necessary to appraise and acquire the before mentioned lands, rights-of-way and easements.
SUMMARY: On June 21, 2011, the Board of County Commissioners adopted the Mid Year Adjustment to the Five Year Road Program for Fiscal Year 2011 through Fiscal Year 2015. Approval of this item will provide for the acquisitions necessary to accomplish the road goals set therein. Countywide (MRE)
9. Staff recommends motion to approve: Agreements with Kimley-Horn & Associates, Inc. (KHA) and Simmons & White, Inc. (S&W), to provide the necessary professional services for traffic signal design projects on a task order basis, for Palm Beach County-wide (County) projects, as required. SUMMARY: Approval of these agreements will provide the necessary professional services for traffic signal design projects throughout the County for all user departments. At the option of the County, these agreements may be renewed annually for a period of one (1) year, with a maximum of two (2) renewals. KHA and S&W both have offices in Palm Beach County. Countywide (MRE)
10. Staff recommends
motion to approve: Agreements
with Dunkelberger Engineering & Testing, Inc. (DET), Radise International,
LLC (Radise) and Tierra South Florida, Inc. (TSF), to provide the necessary
professional testing lab services on a task order basis, for Palm Beach Countywide
(County) projects, as required. SUMMARY: Approval of these agreements will provide the necessary professional testing lab
services throughout the County for all user departments. At the option of the County, these agreements
may be renewed annually for a period of one (1) year, with a maximum of two (2)
renewals. DET, Radise and TSF are Palm
Beach County companies. Countywide
(MRE)
11. Staff recommends
motion to approve:
A) a Contract with DP Development of the Treasure Coast, LLC (DPD), in the amount of $1,115,574.05 for the construction of Central Boulevard, Church Street to Longshore Drive (Project); and
B) a Budget Amendment of $16,542 in the Road Impact Fee Fund – Zone 1 to recognize reimbursement funding from AT&T for $2,875 and Loxahatchee River District for $13,677 and appropriate it to Central Boulevard, Church Street to Longshore Drive.
SUMMARY: Approval of this Contract and Budget Amendment will allow Palm Beach County to issue a Notice to Proceed to DPD, a Palm Beach County company, to begin construction of the Project. The Palm Beach County Small Business Enterprise (SBE) goal for the Project is 15% overall. The SBE participation committed for the Project by DPD is 61.03%. District 1 (MRE)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
12. Staff recommends motion to receive and file: Change Order No. 17 in the amount of $78,891.40 and a time extension of four (4) days to Contract Nos. 2000503 and 2000504 with Ranger Construction Industries, Inc., for construction of Okeechobee Boulevard from Royal Palm Beach High School Entrance to east of Florida’s Turnpike. SUMMARY: Change Order No. 17 in the amount of $78,891.40 is necessary for the modifications to the City of West Palm Beach Utilities Department facilities at various locations on Okeechobee Boulevard. Change Order No. 17 also includes a four (4) day time extension. This Receive and File is being brought to the Board of County Commissioners because Change Order No. 17 exceeds the project’s $250,000 cumulative threshold as referenced in PPM-CW-F-50. Districts 2 & 6 (MRE)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: Consulting/Professional Services Contracts
with Palm Beach County Health Department, for the period of June 21, 2011,
through September 30, 2011, for the following amounts:
A)
$5,000 for Early Head Start services, and
B)
$5,000 for Head Start services.
Summary: The Division of Head
Start has received funds from the Department of Health and Human Services (HHS)
to provide dental services. As a result,
Head Start is contracting with the Palm Beach County Health Department to
provide dental health services to Head Start and Early Head Start children. The
contract is funded through a combination of Federal grant and County
funds. (Head Start) Countywide (TKF)
2. Staff recommends
motion to ratify: the Chair’s signature on a Refunding Grant
Application to the U.S. Department of Health and Human Services (HHS),
Administration for Children and Families, for the period of October 1, 2011,
through September 30, 2012, in the amount of $15,042,969, and for the period
September 29, 2011, through March 30, 2012, expansion funding of $1,083,486,
for the Head Start/Early Head Start Programs.
Summary: The FY 2011- 2012 Full Day/Full Year Head Start/Early Head
Start Program will provide comprehensive child development services to 2,296
children and their families in Palm Beach County. The emergency signature process was
used because there was insufficient time to submit the item through the regular
agenda process. There are additional funds in the program budget which include
obligations of County ad valorem and overmatch, Children’s Services Council,
and in-kind as indicated below. The
County share is included in the proposed FY 2012 budget. (Head Start) Countywide (TKF)
|
Federal Funds |
$16,126,455 |
|
Required County
Match |
$3,567,588 |
|
Children’s
Services Council |
$454,964 |
|
County Overmatch |
$3,946,432 |
|
In-Kind (non
cash) |
$9,063 |
|
Total Budget |
$24,104,502 |
3. DELETED
4. DELETED
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
5. Staff recommends
motion to:
A) receive
and file Amendment No. 004 to Contract Renewal No. IC010-9500 (R2010-1229)
for Community Care for the Elderly (CCE) with Area Agency on Aging (AAA) of
Palm Beach/Treasure Coast, Inc., for the period July 1, 2010, to June 30, 2011,
to increase the agreement amount by $8,137 for a new total not-to-exceed $1,078,821 and to revise Attachment II CCE
Agreement Budget Summary;
B) receive
and file Amendment No. 005 to Contract Renewal No. IC010-9500 (R2010-1229)
for CCE with AAA, for the period July 1, 2010, to June 30, 2011, to revise
agreement language, pertaining to renewals, that was inadvertently omitted when
the original agreements were drafted by the AAA;
C) receive
and file Amendment No. 004 to Contract Renewal No. IH010-9500 (R2010-1227)
for Home Care for the Elderly (HCE) with AAA, for the period July 1, 2010, to
June 30, 2011, to revise Attachment II
HCE Agreement Budget Summary showing a shift in funds between subsidies and
case management;
D) receive
and file Amendment No. 005 to Contract Renewal No. IH010-9500 (R2010-1227)
for HCE with AAA, for the period July 1, 2010, to June 30, 2011, to revise
agreement language, pertaining to renewals, that was inadvertently omitted when
the original agreements were drafted by the AAA;
E) receive
and file Amendment No. 003 to Contract Renewal No. IZ010-9500 (R2010-1231) for
Alzheimer’s Disease Initiative (ADI) with AAA, for the period July 1, 2010, to
June 30, 2011, to revise agreement language, pertaining to renewals, that was
inadvertently omitted when the original agreements were drafted by the AAA;
F) receive
and file Amendment No. 002 to Contract Renewal No. IR010-9500 (R2010-1233) for
Respite for the Elderly Living in Everyday Families (RELIEF) with AAA, for the
period July 1, 2010, to June 30, 2011, to revise agreement language, pertaining
to renewals, that was inadvertently omitted when the original agreements were
drafted by the AAA;
G) receive
and file Amendment No. 004 to Standard Agreement No. IP010-9500 (R2010-0842)
for Emergency Home Energy Assistance for the Elderly Program (EHEAP) with AAA,
for the period April 1, 2010, to August 31, 2011, to increase the agreement
amount by $10,000 for a new total
not-to-exceed $167,038, and to amend Paragraphs 1.A, 1.D, 1.B.2, 1.B.3, 4.C, and
Attachment I; and revise and replace Attachment II Agreement Report Schedule
and Amendment V Statistical Report;
H) receive
and file Amendment No. 001 to Standard Agreement No. IU011-9500
(R2011-0465) for Nutrition Services Incentive Program (NSIP) to provide updated
DOEA Forms (117 and 118 Attachment VII Request for Reimbursement and Monthly Meal Report) for
documentation of payment with the AAA, for the period October 1, 2010, to
September 30, 2011; and
I) approve a Budget Amendment amount of
$16,033 in the DOSS Administration Fund to reconcile the budget to the actual
grant award.
Summary: AAA employee Jamie Estremera-Fitzgerald,
serves on a County Advisory Board, the Criminal Justice Mental Health &
Substance Abuse Planning Council. The Board/Council provides no regulation,
oversight, management, or policy-setting recommendations regarding the AAA
contract. Disclosure of this contractual relationship at a duly noticed public
meeting is being provided in accordance with the provisions of Sect. 2-443, of
the Palm Beach County Code of Ethics. These
receive and file items are being submitted in accordance with Countywide PPM
No. CW-0-051
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY
SERVICES (Cont’d)
5. SUMMARY: (Continued)
to allow the Clerk’s Office to note and receive the executed
agreement. Amendments
were
executed by the County Administrator in accordance with Resolution R2010-1942,
which delegated authority to the County Administrator, or his designee, to sign
documents related to DOSS/ AAA grant amendments. In the area south of Hypoluxo Road, the Mae Volen Senior Center,
Inc. provides services
under a similar AAA grant. (DOSS) Countywide except for portions of
Districts 3, 4, 5, and 7 south of Hypoluxo Rd (TKF)
6. Staff recommends
motion to approve:
Standard Contract No.Y2119 for the Adult Care Food Program (ACFP) with
the Florida Department of Elder Affairs (DoEA) for the period October 1, 2011,
through September 30, 2012, in an amount not-to-exceed $85,500. Summary:
The ACFP provides meal reimbursements to approved providers for servicing
eligible adult participants. Under this Contract,
DOSS will be reimbursed $85,500 to continue serving meals and snacks to
eligible Adult Day Care clients age 60 and older. The ACFP is a component of the
federally funded Child and Adult Care Food Program, operated nationally by the
USDA and administered, at the state level, by the DoEA. No County match is
required. (DOSS) Countywide (TKF)
7. Staff recommends
motion to:
A) approve the State of
Florida Voluntary PreKindergarten (VPK) Education Program Statewide Provider Agreement and Registration
Application with the Early Learning Coalition of Palm Beach County, for
the period of October 1, 2011, through June 30, 2012, in approximate amount of
$1,246,669, to provide VPK services to 560 children for
540 hours per child per year; and
B) authorize the County Administrator or designee to sign necessary documents
regarding the VPK Program.
Summary: The FY
2011- 2012 VPK Program will provide early childhood services to 560 four-year
olds currently enrolled in 10 of the County’s Head Start centers: Boynton
Beach, Delray Beach, Jupiter, Lake Worth, Pahokee, Palm Glades, Riviera Beach,
South Bay, Westgate and West Palm Beach.
Due to the many documents required by the Grantor, the delegation of
signing authority by the County Administrator or his designee is being
requested to expedite signed documents getting to the Grantor. The VPK reimbursement rate is $2,473.55 for
540 hours per child per year. No County match is required. (Head Start) Countywide
(TKF)
8. Staff recommends
motion to approve: Amendment
No. 001 to Contract Renewal No. XI312 (R2011-0869) for the Senior Companion
Program (SCP) with the Florida Department of Elder Affairs (DoEA) for the
period July 1, 2011, through June 30, 2012, to decrease the agreement amount to
$4,142, and to revise and replace contract paragraphs and attachments. Summary: This Amendment is being processed at the
request of the DoEA. The Amendment reduces allocated funding from $4,459 to
$4,142 and modifies various standard contract provisions. There is no change in the scope of the
program and/or services. No County match is required. (DOSS) Countywide (TKF)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends
motion to approve: Change
Order No. 6 to the contract with West Construction, Inc. decreasing the
contract in the amount of $141,048.06 for
the Corporate Hangar Buildings E & F Project at North Palm Beach County
General Aviation Airport. SUMMARY: On March 17, 2009, the Board of County
Commissioners approved the contract with West Construction, Inc. for the Corporate Hangar Buildings E & F Project in
the amount of $2,983,687.99 with a contract time of 310 calendar days
(R2009-0409). Change Orders No 1-5 were approved in accordance with PPM No. CW-F-050 in the amount of $84,344.03 and a contract time
extension of 16 calendar days. Approval of Change Order No. 6 will decrease the
contract amount by $141,048.16 with no change in the contract time. The Small Business Enterprise (SBE) goal for
this contract was established at 15%.
The total SBE contract participation including all change orders is 81.06%.
Countywide (JCM)
2. Staff recommends
motion to adopt: a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $7,786,000 to upgrade and
expand baggage facility at Palm Beach International Airport (PBIA). SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of
$7,786,000 or 50.00% of the eligible project costs, whichever is less. Countywide (AH)
3. Staff
recommends motion to adopt: a
Resolution approving a Joint Participation
Agreement (JPA) with the Florida Department of Transportation (FDOT) in
the amount of $75,000 for an Airport Strategic Business Development Plan (Phase
II) at Palm Beach International Airport (PBIA).
SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of $75,000
or 50.00% of the eligible project costs, whichever is less. Countywide (AH)
4. Staff
recommends motion to adopt: a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $525,000 for Concourse B
Terminal Ramp and taxi-lane at Palm Beach International Airport (PBIA). SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of $525,000
or 50.00% of the eligible project costs, whichever is less. Countywide (AH)
5. Staff
recommends motion to adopt: a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $1,025,000 for
miscellaneous taxiway rehabilitation and repair at Palm Beach International
Airport (PBIA). SUMMARY: The FDOT has issued a
JPA reflecting their commitment of funding to the above referenced project in
the amount of $1,025,000 or 50.00% of the eligible project costs, whichever is
less. Countywide (AH)
6. Staff
recommends motion to adopt: a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $494,152 to construct hangars
at North Palm Beach County General Aviation Airport. SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of $494,152
or 80.00% of the eligible project costs, whichever is less. Countywide (AH)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
7. Staff
recommends motion to adopt: a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $500,000 for southside pavement
and infrastructure improvements at Palm Beach County Park Airport. SUMMARY: The FDOT has issued a JPA reflecting their
commitment of funding to the above referenced project in the amount of $500,000
or 80.00% of the eligible project costs, whichever is less. Countywide (AH)
8. Staff
recommends motion to adopt: a Resolution approving a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) in the amount of $2,310,000 for terminal apron
rehabilitation and taxi-lane construction at Palm Beach County Glades
Airport. SUMMARY: The FDOT has issued a
JPA reflecting their commitment of funding to the above referenced project in
the amount of $2,310,000 or 80.00% of the eligible project costs, whichever is
less. Countywide (AH)
9. Staff recommends
motion to delegate:
authority to the County Administrator or his designee to accept and approve an
Other Transaction Agreement with the Department of Homeland
Security/Transportation Security Administration (DHS/TSA) for work associated
with improvements to the checked baggage screening system at Palm Beach
International Airport (PBIA) in an amount not to exceed $31,500,000. SUMMARY: The Department of
Airports (DOA) is currently in the preliminary planning, programming and design
phase for improvements to the existing baggage handling system at PBIA. A portion of the overall project includes
improvements to the Checked Baggage Inspection System screening matrix area to
provide full in-line checked baggage screening capabilities at the Airport, as
well as the installation of the newest-technology Explosive Detection System equipment
for use by the Transportation Security Administration (TSA). Although the final
cost estimate has not yet been accepted by the TSA, at the present time the
estimated allowable TSA reimbursable costs are approximately $31,500,000, which
will be reimbursed by the DHS/TSA at a participation percentage of ninety
percent (90%). The formal acceptance of this funding, including all rights and
responsibilities of all parties to the agreement, is handled through the
execution of an Other Transaction Agreement.
Based on the tight timeframes to secure this funding following the final
acceptance of the cost estimate by the TSA, the DOA is requesting approval of
the delegation of authority to the County Administrator or his designee to
execute an Other Transaction Agreement on behalf of the Board of County
Commissioners in an amount not to exceed $31,500,000. Countywide (HJF)
10. Staff recommends
motion to approve:
Terminal Building Lease Agreement (Lease) with the General Services
Administration (GSA), an executive agency of the United States of America, for
the lease of approximately 10,370 square feet of space within the Palm
Beach International Airport (PBIA) Terminal Building, at an initial annual
rental of $681,386.22, plus reimbursement of construction costs in the amount
of $64,740, for an initial term of five (5) years, becoming effective upon
approval by the Board. SUMMARY:
The Lease provides for the lease of office and support space for the
Transportation Security Administration (TSA). The Lease combines the
areas leased under two (2) existing lease agreements with GSA
(R2003-0355/R2007-0855) and adds approximately 825 square feet of new
space. The new space will be built-out at the County’s expense for an
amount not to exceed $64,740, which will be reimbursed by GSA over the initial
term of the Lease in equal monthly installments plus interest at a rate of 5%
per year. The Lease provides for one (1) – three (3) year renewal option.
The existing lease agreements will be terminated upon approval of this
Lease. Countywide (HJF)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
11. Staff recommends
motion to approve: Agreement for Modification (Modification) with
the Florida Department of Juvenile Justice (DJJ), modifying the Lease Agreement
(R2007-0482) (Lease) to extend the term of the Lease to a month-to-month basis,
not to exceed eleven (11) months for rental in the amount of $24,100.83 per
month, becoming effective October 1, 2011.
SUMMARY: On April 10, 2007, the Board approved the Lease with DJJ
(R2007-0482). The Lease expires September 30, 2011. The Modification
extends the term of the Lease on a month-to-month basis for the monthly rental
payment of $24,100.83. The Modification incorporates an addendum whereby
the County agrees to enroll and participate in the Employment Eligibility
Verification Program (E-Verify) pursuant to State of Florida Executive Order
11-116. Countywide (HJF)
12. Staff
recommends motion to receive and file:
six (6) original documents
for the Department of Airports:
A)
Consent to Sublease for Galaxy Aviation of Palm
Beach, Inc. and Ragtime Investments Corp., (hangar), commencing June 1, 2011
(HF);
B)
Consent to Sublease for Galaxy Aviation of Palm
Beach, Inc. and Ragtime Investments Corp., (office), commencing June 1, 2011
(HF);
C)
Consent to Sublease for Galaxy Aviation of Palm
Beach, Inc. and Regent Jet Management, LLC, commencing June 13, 2011 (HF);
D)
Consent to Sublease for Piedmont Hawthorne Aviation
LLC, d/b/a Landmark Aviation and Aston Auto LLC, commencing June 1, 2011 (HF);
E)
Consent to Sublease for Piedmont Hawthorne Aviation
LLC, d/b/a Landmark Aviation and North County Flight Training, commencing April
15, 2011 (HF); and
F) Consent to Sublease for Piedmont
Hawthorne Aviation LLC, d/b/a Landmark Aviation and Richard Wheeler, commencing
June 1, 2011 (AH);
SUMMARY: Delegation of authority
for execution of the standard County documents above was approved by the Board
of County Commissioners in R1994-1453. Countywide
13. Staff
recommends motion to receive and file:
three (3) original documents
for the Department of Airports:
A)
License Agreement with
Centerport, Inc., for use of property solely and exclusively for parking of
operable trailers and vehicles owned or leased by Licensee in connection with
cargo operations, commencing July 1, 2011, expiring December 31, 2011;
B)
License Agreement with DTG
Operations, Inc., to use property solely and exclusively for parking of rental
vehicles and other vehicles owned or leased by Licensee, commencing May 1, 2011,
expiring May 31, 2011, automatically renewed for one (1) month intervals
thereafter, and shall not be renewed or otherwise extended beyond July 31,
2011; and
C)
License Agreement with
Galaxy Aviation of Palm Beach, Inc., to use property solely and exclusively for
parking of aircraft owned or leased by customers and subtenants of Licensee,
commencing May 9, 2011, expiring September 30, 2011.
SUMMARY: Delegation of authority
for execution of the standard County documents above was approved by the Board
of County Commissioners in R2006-2086 and R2007-2070. Countywide (HF)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
14. Staff recommends
motion to receive and file: one
(1) original document for the Department of Airports:
Hotel-Motel Courtesy Shuttle Operator Permit with
RLJIII-HA West Palm Beach Airport Lessee, LLC d/b/a Hampton Inn West Palm Beach
Airport, and RLJIII-HG West Palm Beach Airport Lessee, LLC d/b/a Hilton Garden
Inn West Palm Beach Airport commencing July 14, 2011, terminating September 30,
2011, automatically renewing on a yearly basis (10/1 through 9/30).
SUMMARY:
Delegation of authority for
execution of these standard County contracts/agreements/grants above was
approved by the Board of County Commissioners in R2010-0707. Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to:
A) approve request
by Palm Beach County Tax Collector, Anne M. Gannon, for Board of County
Commissioners to order the 2011 tax roll to be extended prior to completion of
the Value Adjustment Board hearings; and
B) direct the Value
Adjustment Board to certify the assessment roll as required by State Statutes.
SUMMARY: Approval of
this request will avoid a delay in the issuance of tax notices beyond November
1, 2011, and will permit the collection of property taxes prior to completion
of the Value Adjustment Board hearings. Countywide (PFK)
2. Staff recommends
motion to approve:
A) Budget Amendment of $30,391,407 in the $15M Public Improvement Revenue
Bonds, Series 2011 (Ocean Avenue Lantana Bridge) capital fund to budget bond
proceeds, costs of issuance and a transfer to the $15 M Public Improvement
Revenue Bonds, Series 2011 (Max Planck Florida Corporation Project) Capital
Fund; and
B) Budget Amendment of $15,615,000 in the $15M Public Improvement Revenue
Bonds, Series 2011 (Max Planck Florida Corporation Project) capital fund to
record the transfer from the $15M Public Improvement (Ocean Avenue Lantana
Bridge) capital fund and set up the County’s grant payment to Max Planck
Florida Corporation.
SUMMARY: On July 19, 2011, the Board approved the sale
of the $30,391,407 Public Improvement Revenue Bonds, Series 2011 (Ocean Avenue
Lantana Bridge and Max Planck Florida Corporation Projects) to SunTrust
Bank. These budget amendments set up the
budget for the sale of the Series 2011 Bonds, the capital project funds and the
costs of issuance for the bonds. Countywide (PFK)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends motion to approve: Amendment No. 3 to Contract with The BG Group, LLC (R2008-1055) to implement the third renewal of the annual Demolition contract with a maximum value of $500,000. SUMMARY: Amendment No. 3 is a renewal to the Annual Contract Demolition which was awarded to The BG Group, LLC. The contractor will continue to perform on demolition projects for various facilities. The annual Demolition contract is an indefinite-quantity contract and this renewal has a maximum value of $500,000. The renewal term is for twelve (12) months or until $500,000 in work orders are issued in this term. Staff is bringing forward the amendment at this time based on expiration of the term retroactive to June 15, 2011 and extending through June 14, 2012. All terms of the original contract remain in effect. This is the third of four extensions allowed by the Contract. Small Business Enterprise (SBE) participation goal for this contract is 15%. The BG Group’s SBE participation for work orders issued to date is 94%. The BG Group, LLC is a Palm Beach County company and a certified SBE contractor. (FDO Admin) Countywide (JM)
2. Staff recommends motion to approve: Contract with Kast Construction III, LLC in the amount of $2,806,000 for the construction of Fire-Rescue Station No. 72. SUMMARY: This Contract will provide for construction of a new 7,400 square foot fire station with associated site work located on South Lake Avenue in Pahokee. This project is being funded from ad valorem taxes through the Fire Rescue MSTU. This station is required in order to provide a facility meeting Fire-Rescue’s standards and maintain acceptable response times. The fire station will be constructed to comply with USGBC (LEED) standards. The Small Business Enterprise (SBE) goal for this project is 15%. Kast Construction’s bid includes SBE participation of 30.6%. Kast Construction is a Palm Beach County business utilizing 33% Glades area subcontractors. The contract time is 395 calendar days to substantial completion. (Capital Improvements Division) District 6 (JM)
3. Staff recommends motion to approve: Amendment No. 10 to the contract with Hedrick Brothers Construction (R2007-1506), for construction management services for various capital projects. SUMMARY: Hedrick Brothers Construction was selected to provide construction management services associated with the design and construction of various capital projects which may include new construction, additions, or renovations from $400,000 to $25,000,000. Work is authorized through individual task agreements when required during the term of this contract. The Board approved an annual contract on September 11, 2007. The original contract provided for an initial two (2) year term with three (3) - one (1) year renewal options. This Amendment would provide for services during the third renewal period. Hedrick Brothers Construction has a Small Business Enterprise (SBE) participation goal of 15%. During the four years of the contract, Hedrick Brothers Construction has achieved 28.6% participation. Hedrick Brothers Construction is a Palm Beach County company and is using local subcontractors for the work. (Capital Improvements Division) Countywide (JM)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends motion to approve: Job Order Contract (JOC) Work Order No. 110116 with Sisca Construction Services, LLC (R2010-0803) in the amount of $231,056.66 for the removal and replacement of two (2) air handlers on the 2nd floor of the State Attorney/Public Defender’s (SA/PD) Building in West Palm Beach. SUMMARY: The scope of this multi-discipline project consists of engineering and installation of integrated automation systems necessary to replace two existing Heating Ventilation Air Conditioning (HVAC) air handler units, including associated plumbing and electrical, with new units on the second floor of the SA/PD Building. The existing equipment is more than 20 years old and at the end of its useful life. It has become increasingly expensive to maintain as parts are no longer readily available which is impacting service delivery at this location. The new equipment will increase efficiency and reduce energy consumption. The Small Business Enterprise (SBE) goal is 15%. The SBE participation in this work order is 48.8%. When the participation for this work order is added to Sisca Construction Services, LLC’s total participation to date, the resulting SBE participation is 58.6%. The total construction duration is 60 days from issuance of permit. The funding for this project is from the Five Year Capital Improvement Program/ Renewal/Replacement Fund. Sisca Construction Services, LLC is a Palm Beach County company. (Capital Improvements Division) District 7 (JM)
5. Staff recommends motion to approve: an Interlocal Agreement with the Town of Juno Beach (Town) to acquire a portable tower system for $8,000. SUMMARY: This Interlocal Agreement is for the County’s purchase of a SOLARTECH BSPTT-42 portable tower system, together with its related accessories (Portable Tower). The Town recently discontinued its Public Subscriber wireless network and it is therefore offering the Portable Tower to the County. The County negotiated a purchase price of $8,000. The Interlocal Agreement provides that: (i) the Town transfer title and deliver possession of the Portable Tower by September 15, 2011; (ii) the County accept the Portable Tower in “as is” condition; and (iii) the County pay for all transfer costs estimated to be less than $100. The Portable Tower is an asset that can be used by the County for communication connectivity in a variety of circumstances such as: (i) during disaster recovery to provide local communications by either voice or data in a logistical staging area or to a highly impacted area; (ii) to connect a County facility that has lost regular communication services; or (iii) during special events. The County’s Information Systems Services, Network Services Division tested or inspected the Portable Tower to confirm that it is in good condition. The Town approved this Interlocal Agreement on July 27, 2011. (ESS) District 1 (JM)
6. Staff recommends
motion to approve: a Second Amendment to the Agreement (R2006-0346)
with the Sheriff of Broward County (Broward), the Sheriff of Monroe County
(Monroe) and the City of Miami (Miami) to retroactively extend the term of the
Agreement to February 27, 2016. SUMMARY: The Agreement which provides the terms and
conditions under which Broward, Monroe and Miami can program into their radios
and utilize each other’s common talk groups for certain types of inter-agency
communications, expired on February 27, 2011.
The Agreement provides for three (3) renewal options, each for a period
of five (5) years. Each party must
approve the renewal option. Each party
has approved the renewal to retroactively extend the term of the Agreement to
February 27, 2016. The renewal now
requires Board approval. All parties
have been in continuous compliance with the terms of the Agreement, but were
slow in processing. As such, Staff is recommending
approval retroactive to that date. There
are no charges associated with this Agreement.
Each party is required to pay all costs associated with its subscriber
units and to comply with the established operating procedures for each
system. The Agreement may be terminated
by each party, with or without cause.
This Second Amendment renews the term, modifies the Agreement to include
Miami as a Participating Agency, updates each party’s day to day contact information
and notice provision. Other than the
changes set forth herein, all other terms remain the same. (ESS) Countywide (JM)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends motion to approve: seven (7) annual
contracts for the construction of pavilions, shelters, and sheds with the
following pre-qualified contractors:
A) Andrea Construction, Inc.
B) AWM Construction, Inc.
C) Carrick Contracting Corporation
D) Fastrack Management & Consulting, Inc.
E) Playspace Services, Inc.
F) Robling Architecture Construction, Inc.
G) Joe Schmidt Construction, Inc.
SUMMARY: The work consists of the
construction of picnic pavilions, shelters, or storage sheds and associated
site improvements. These continuing
contracts are for one (1) year and are indefinite-quantity contracts with
maximum values of $499,999. Individual contracts will expire unless renewed per
the terms of the contract when a total of $499,999 in work orders is issued
against any combination of all contracts or when the one-year time frame has
expired, whichever occurs first. These
contracts provide for up to four (4) - one (1) year renewals, each for a
not-to-exceed amount of $499,999, at the sole option of the County. The work is to be awarded as work orders on a
lump-sum, competitively quoted basis among the pool of seven (7) general
contractors. All contractors are Palm
Beach County companies with the exception of AWM Construction, Inc. and
Playspace Services, Inc. The goal for
Small Business Enterprise (SBE) participation is 15%. When bids are received from the pre-qualified
firms under this contract, local and SBE preferences will be evaluated and
applied at that time. (Capital
Improvements Division) Countywide (JM)
8. Staff recommends
motion to approve: Work Order 11-021 with Farmer
& Irwin Corporation (R2010-0066) in the amount of $337,990 for the
replacement of two (2) rooftop chilled water air handlers at the Main Detention
Center (MDC). SUMMARY: The scope
of this contract consists of the installation of two (2) new 25 ton rooftop air
handler units, with electronic controls, new isolation valves, and insulation
of exterior ductwork. The existing
equipment is more than 20 years old and at the end of its useful life. The project is budgeted as part of the five
(5) year Countywide Repair, Replacement, and Renovation program. This work was competitively bid amongst the
pool of annual Heating, Ventilation, Air Conditioning (HVAC) Contractors with
Farmer & Irwin Corp. submitting the lowest, responsive, responsible
bid. The Small Business Enterprise (SBE)
participation for this Work Order is 0%.
When participation for this Work Order is added to the total participation
in the HVAC Annual Contract, the resulting value is 55%. The total construction duration for this
project is 180 days. Farmer & Irwin
Corp. is a Palm Beach County company.
(Capital Improvements Division) Countywide/District 2 (JM)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
9. Staff recommends
motion to approve: a Contract with D.S. Eakins Corporation in the
amount of $287,000 to provide required on-going maintenance at the County’s
Mecca Property (a/k/a the Scripps site). SUMMARY: The Contract
consists of mowing maintenance, canal cleaning, and road maintenance for a one (1)
year period. The mowing of the property is required to maintain and
control exotic overgrowth and improve site security by keeping vegetation low
enough to spot trespassers. Canal cleaning is necessary to ensure proper
drainage and the road maintenance is necessary to allow access to WUD’s pump station,
the fuel tanks at the water control pump stations and for security.
Maintenance of the property will support the development potential and
associated value of the property. This Contract is funded from the
General Fund. The Small Business Enterprise (SBE) goal is 15%. The SBE
participation in this Contract is 15%. The contract duration is 365
days. The contract was competitively bid and D.S. Eakins Corporation is a
Palm Beach County company. (Capital Improvements Division) Countywide/District
1 (JM)
10. Staff recommends motion to approve: the
Cherry Road Complex Plat in unincorporated West Palm Beach. SUMMARY: The County acquired title to
19.62 acres on the north side of Cherry Road between North Congress Avenue and
North Military Trail in unincorporated West Palm Beach from The King’s Academy,
Inc. in January 2003. Two (2) buildings are currently being used by the
Sheriff’s Office on a permanent basis and there is sufficient land to
accommodate the remainder of the County’s warehouse and light industrial
facility requirements once capital funding is available. As a condition of the
previously approved rezoning, the property is required to be platted. The
County is signing the plat as the property owner. (PREM) District 2 (HJF)
11. Staff recommends
motion to accept: a Quit Claim Deed from the Lake Worth Drainage
District (LWDD) conveying the platted roadway portion of the former L-9 Canal
in Okeeheelee Park South in unincorporated Greenacres. SUMMARY: The 800-acre Okeeheelee Park
South, located at 7500 Forest Hill Boulevard, between Pinehurst Drive and
Florida’s Turnpike in unincorporated Greenacres, was acquired from the State of
Florida in 1996. In 1976, LWDD agreed to abandon and vacate any interest it had
in the L-9 Canal and conveyed the land to the State of Florida as the abutting
property owner and subsequently the State’s property interests were conveyed to
the County. However, the legal description for the abandonment did not include
the platted roadway acquired by LWDD as part of the canal acquisition. The
platted roadway is approximately 917 feet long and 30 feet wide and contains
25,565 square feet (0.59 acres). The
Quit Claim Deed will clear the title to the abandoned roadway and benefit the
development of the Park. LWDD is conveying the land to the County at no
cost. (PREM) District 6 (HJF)
12. Staff recommends
motion to approve: a Sovereignty Submerged Lands Lease Renewal (No.
500012026) with the Board of Trustees of the Internal Improvement Trust Fund of
the State of Florida (TIITF) for docks at Phil Foster Park for $6,054.11 a
year. SUMMARY: The County currently leases 38,654 square
feet (.89 acres) of sovereign submerged lands from TIITF at Phil Foster
Park. The lease allows for use of the
submerged lands for mooring of recreational vessels, personal watercraft
rentals, law enforcement marine unit vessels, a water taxi service, and a
private dive boat operation. This
renewal will extend the term of the lease for five (5) years and will expire on
April 1, 2016. The annual rent is
$6,054.11, with annual increases pursuant to provisions of Rule l8-21.011,
Florida Administrative Code. This Lands Lease requires a processing fee of
$581, which will be paid separately by the Parks and Recreation Department
(Parks). (PREM) District 1 (HJF)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
13. Staff recommends
motion to approve: a Bill of Sale to transfer the title to the
doublewide modular classroom, Asset No.1010200990, to the South Florida Fair
and Palm Beach County Expositions, Inc. (“Fair”) pursuant to the First
Restatement of Lease Agreement with the Fair (R2009-1668). SUMMARY: On October 6, 2009, the Board
approved the First Restatement of Lease Agreement with the South Florida Fair
and Palm Beach County Expositions, Inc. providing the Palm Beach Community
College (“College”) sole use of the driver training facility constructed by the
County at the South Florida Fairgrounds on Southern Boulevard. The First
Restatement: (i) assigned responsibilities to the College; (ii) transferred
improvements to the Fair; (iii) provided the Fair an option to take possession
of the modular at no charge in its “As-Is” condition upon expiration of the
lease; and (iv) if the option is exercised, required County to transfer title
of the modular to the Fair. The Lease expired on June 30, 2011. The modular is
beyond its useful life and the cost to remove it would exceed its estimated
market value. If the Fair were to decline to take the modular, the County will
be responsible for removing it and restoring the premises at its sole cost
which was why the County was agreeable to including this provision in the First
Restatement. (PREM) District 6 (HJF)
14. Staff recommends
motion to approve:
A) Job Order
Contract (JOC) Work Order No. 11-140 with F.H. Paschen, SN Nielsen &
Associates, LLC (R2010-0752) in the amount of $220,699.38 for renovation and
conversion of various portions of the Supervisor of Elections (SOE) offices;
and
B) a Budget
Amendment of $30,000 in the Public Building Improvement Fund to recognize
revenue from the SOE to increase the project budget.
SUMMARY: Having
completed and occupied the Voter Equipment Center (VEC) in leased space in
unincorporated Riviera Beach, the SOE has received approval by the Board (March
15, 2011) to renovate various portions of the County-owned facility located on
Military Trail to better meet the Supervisor’s identified needs and service
delivery strategy. Specifically the
project will: 1) renovate the existing training room into a public space
serving absentee voting function (public counter and six workstations), 2)
create a new training center in the existing storage area in the warehouse, 3)
create a new records storage area within the warehouse, 4) create an early
voting areas within the existing warehouse by adding a storefront in place of
one of the existing roll-up doors, and 5) create new restrooms which are
required based on the new occupancy. The
increase to the project budget is necessary as the final design resulted in
additional code related work (life safety) not anticipated in the preliminary
design which was the basis of the March 2011 estimate. The Small Business
Enterprise (SBE) goal is 15%. The SBE participation in this Work Order is 48%.
When the participation for this Work Order is added to F.H. Paschen’s total
participation-to-date, the resulting SBE participation is 32.4%. F.H. Paschen, SN Nielsen & Associates,
LLC is a Miami-Dade company using local subcontractors for 80% of the work. The
total construction duration is 60 days.
The funding for this project is from the Public Building Improvement
Fund using funding received from the Supervisor of Elections’ budget. (Capital
Improvements) Countywide/District 2 (JM)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
15. Staff recommends
motion to approve: A)
Change Order No. 165 to the contract with Moss & Associates, LLC
(R2007-0031) decreasing the Guaranteed Maximum Price (GMP) for the West County
Detention Facility Amendment No. 1 (Demucking and Earthwork; original
contract value $10,990,137) by $289,011.62;
B) Change Order No. 166 to the contract with Moss & Associates, LLC
(R2007-0031) decreasing the Guaranteed Maximum Price (GMP) for the West County
Detention Facility Amendment No. 8 (Central Video Visitation; original contract
value $4,832,770) by $582,440.27;
C) Change Order No. 167 to the contract with Moss & Associates, LLC
(R2007-0031) decreasing the Guaranteed Maximum Price (GMP) for the West County
Detention Facility Amendment No. 2 (Site Utility and Demolition; original
contract value $4,001,795) by $402,931.56;
D) Change Order No. 169 to the contract with Moss & Associates, LLC
(R2007-0031) decreasing the Guaranteed Maximum Price (GMP) for the West County
Detention Facility Amendment No. 4 (Out
Buildings; original contract value $18,819,143) by $457,688.59; and
E) Change Order No. 170 to the contract with Moss & Associates, LLC
(R2007-0031) decreasing the Guaranteed Maximum Price (GMP) for the West County
Detention Facility Amendment No. 5 (Roadway and Parking Improvements; original
contract value $2,108,442 by $134,696.26.
SUMMARY: The Board has approved
seven (7) amendments each implementing a construction project or sub-project
associated with Phase 1 Jail Expansion Program 2 (JEP2) – Phase 1. Five (5) of
the eight (8) amendments associated with the jail facility have been completed
and the final costs reconciled with one amendment (C Pod Renovations) having
already been closed out and the last amendment was just awarded in June, 2011
(West County Courthouse Expansion and Renovations). The savings are due to the return of unused
allowances, unused owner’s contingency resulting from buy-out savings and
reconciliation of sales tax recovery purchase orders, and efficiencies in
general condition costs due to the overlapping of the various amendments. The Small Business Enterprise (SBE)
participation goal for this project is 15%. Moss & Associates currently has
obtained 16.4% SBE participation. The amendments were funded from the Criminal
Justice and Public Improvement Revenue Bond Series 2008 and all savings will
accrue to the program contingency. Ultimately, the funds being will be needed
to fully fund the two (2) remaining JEP2 projects: Stockade Infrastructure and
Site Redevelopment and Main Jail Video Visitation System Phase I
Implementation. These two (2) projects were planned to be completed as part of
future borrowings in support of Phase 2 and 3 of the JEP 2 approved by the
Board in 2006, but were added to Phase 1 in 2010 in order to allow for JEP 2-
Phase 1 to “stand alone” operationally (independent of Phases 2 and 3) allowing
for the indefinite postponement of JEP 2 Phases 2 and 3 and associated
borrowings. In addition, overall savings in the implementation of JEP2 - Phase
1 resulted in savings of $2,000,000 which was used to partially fund debt
service in FY 2012 resulting in a general fund equivalent savings of
$2,000,000. (Capital
Improvements Division) Countywide/District 6 (JM)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: First Amendment to two (2) contracts for
facilitation services related to mining, to increase the contracts amount (not
to exceed $10,000) and extend completion date to February 1, 2012:
A) University of Central Florida – Rafael Montalvo (R2010-1955) to increase
contract amount (not to exceed $8,750) for additional outreach, code drafting
and workshops; and
B) SLC, LLC (R2010-1956) to increase contract amount (not to exceed $1,250)
for additional outreach and workshops.
SUMMARY: At the July 12,
2011 Board of County Commissioners (BCC) meeting, the Board directed staff to
continue working with the consultants on the outreach services and code
language drafting of issues related to mining in the Everglades Agriculture
Area (EAA). The original funding for this project was not to exceed
$39,485. The continuing services of the
facilitators will exceed the original amount but will not exceed the additional
$10,000. The estimated completion date
of the original contracts was September 30, 2011 and the additional time has
been added to meet the code amendment round cycle. Unincorporated (RB)
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: the following one (1) document: a Contract with
Camp Dresser & McKee, Inc. in the amount of $24,998 to provide
professional/consultation services in the area of Stormwater for Comparison of
a Stormwater Funding Program, Phase I – Initial Feasibility Study (WUD Project
No. 11-082). SUMMARY: In accordance
with County PPM CW-0-051, all delegated contracts, agreements and grants must
be submitted by the initiating Department as a receive and file agenda
item. The Standard Development Agreement,
Contracts and Indemnity Agreements have been fully executed on behalf of the
Board of County Commissioners (Board) by the County
Administrator/Director/Deputy Director of the Water Utilities Department in
accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now
being submitted to the Board to receive and file. Countywide (JM)
2. Staff
recommends motion to:
A) approve a Contract with TLC
Diversified, Inc. to construct the Belle Glade Wastewater Lift Station No. 7
Rehabilitation Project in the amount of $272,595, pending approval by the State
of Florida, Department of Community Affairs; and
B) authorize the County Administrator or his designee to
sign the Contract after DCA approval in
order to comply with the Consent Order deadline.
SUMMARY: On June 14, 2011, four (4) construction bids
were received for the Belle Glade Wastewater Lift Station No. 7 Rehabilitation
Project, with TLC Diversified, Inc. being the low bidder in the amount of
$272,595. This Contract provides for the rehabilitation of Master Lift Station No.
7 within the Glades Utility Authority wastewater collection system. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance
(R2002-0064) is 15.00% overall. This Contract is federally funded and has
participation goals of 22.4% MBE and 6.9% WBE.
Although SBE participation is not required by the Contract, a good faith
effort has been made by TLC Diversified, Inc.
TLC Diversified, Inc. is a local Palm Beach County company. Rehabilitation
of this lift station is required by a Florida Department of Environmental
Protection Consent Order with a deadline of December 31, 2011. These are federal Community Development
Block Grant Disaster Recovery Initiative funds that require no local match. (WUD
Project No. 09-058) District 6 (JM)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends
motion to approve: Consultant
Service Authorization No. 3 to the Water Plant and Water Resources Engineering
Services Contract with Carollo Engineers (R2011-0630) for a Water Master Plan
Update Report in the amount of $ 254,708.
SUMMARY: On May 3, 2011, the Board of County
Commissioners approved the continuing Contract for Water Plant and Water
Resources Engineering Services with Carollo Engineers (R2011-0630) to obtain
engineering/professional service for utility related projects. This Consultant
Service Authorization will provide an update to the County Water Master Plan
which includes updates to water demand projections, assistance with
distribution system hydraulic model development, water quality modeling, and
development of a Capital Improvements Program for the County’s water
system. The Small Business Enterprise
(SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15%
overall. The contract with Carollo
Engineers provides for SBE participation of 26% overall. This authorization includes 26.01% overall
participation. The cumulative SBE
participation, including this Consultant Work Authorization is 20.20% overall. Carollo Engineers is a local Palm Beach
County Company. (WUD
Project No. WUD 11-118) Countywide (JM)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve a 20-year term Florida Greenways and Trails
Designation Agreement (Designation Agreement) with the Florida Department of
Environmental Protection for the County’s Pine Glades Natural Area; and
B)
authorize the County
Administrator, or his designee, to sign a Resource Certification once every
five (5) years from the date of this Designation Agreement.
SUMMARY: On
February 15, 2011, the Board ratified an Application for Designation of the
Pine Glades Natural Area as part of the Florida Greenways and Trails
System. The application was subsequently
approved by the Greenways and Trails Council on February 22, 2011. Pursuant to the
Designation Agreement, the County will be required to provide annual reports
showing that the natural, recreational, cultural and/or historic resources
identified in the designation agreement are being managed/maintained in
accordance with the Board-approved management plan for the natural area (May 8,
2008, item 6D-1). It is expected that annual site evaluation reports currently
prepared by the County’s Department of Environmental Resources Management will
meet this requirement. Therefore,
approval of the Designation Agreement is not expected to have any fiscal
impact. District 1 (SF)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to receive and file: three (3) original documents for the
Department
of Environmental Resources Management:
A) State of Florida Department of Transportation
(FDOT) Local Agency Supplemental
Agreement No. 2 for construction of the bike
lane/sidewalk for Historic Jupiter-Indiantown Trail from Mack Dairy Road to
Jupiter Farms Road. The Agreement is amended to extend the time for completion
of services until December 31, 2011 and to utilize the U.S. Department of
Homeland Security’s E-Verify system;
B) Task Assignment No. 3 with the Florida Department of Environmental
Protection
(FDEP) Grant Agreement No. SO 485 for
contracted services related to the petroleum contamination cleanup program in
the amount of $502,730.08, expiring June 30, 2012; and
C) Task Assignment No. 5 with FDEP Contract GC680 for
contracted services related to petroleum storage tank compliance in the amount
of $454,675.14, expiring June 30, 2012.
SUMMARY:
A) A Local
Agency Program Agreement (R2010-0343) executed by FDOT in January 2010 as part
of the Northeast Everglades Natural Area Historic Jupiter-Indiantown Trail
(NENA). The Trail is a segment of the NENA system being funded entirely by
Florida Stimulus Scenic Enhancement Funds from the American Recovery and
Reinvestment Act. Delegated Authority to sign time extensions was provided. No
matching funding was required. B)
FDEP Grant SO 485 was approved on January 12, 2010 (R2010-0095) for activities
in the Pollutant Storage Tank Cleanup Program. Delegated authority to sign task
assignments was provided at that time. No ad valorem support is required for
this task assignment. C) FDEP
Contract GC680 was approved on June 5, 2007 (R2007-0882) for activities in the
Pollutant Storage Tank Compliance Verification Program. Delegated authority to
sign task assignments was provided at that time. No ad valorem support is
required for this task assignment. Countywide (SF)
3. Staff recommends
motion to:
A)
approve Amendment No. 1 to
Grant Agreement No. 08PB4 (R2010-1322; dated August 17, 2010) with the Florida
Department of Environmental Protection (FDEP) for cost-sharing on the Juno
Beach Nourishment Project (Project) through December 31, 2013; and
B)
authorize the County
Administrator or his designee to sign all future time extensions, task
assignments, certifications and other forms associated with the Grant Agreement,
and necessary minor amendments that do not change the scope of work or terms
and conditions of the Agreement.
SUMMARY: This Amendment contains language changes which will bring 08PB4 in
compliance with new State statutes for funding agreements. Once the amendment
is executed staff will be able to submit a reimbursement request for
outstanding eligible project costs. There are no additional costs to the
County. District 1 (SF)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: executed Independent Contractor Agreements
received during the months of June and July of 2011:
A) Lory Mills, Inc., Cake Design
Instructor, West Jupiter Recreation Center, for the period July 5, 2011,
through July 6, 2011 (LORI000107115243E); and
B) Susan Giveon, Jewelry Making
Instructor, Daggerwing Nature Center, for the period August 1, 2011, through
August 5, 2011.
Summary: In accordance with County PPM CW-O-051, all
delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File Agenda Item.
The Independent Contractor Agreements have been fully executed on behalf
of the Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation
Department in accordance with Resolution 94-422, amended by Resolutions 02-2103
and 07-0409, and are now being submitted to the Board to receive and file. Districts 1 & 5 (AH)
2. Staff recommends
motion to receive and file:
fully executed First Amendment to Grant Agreement with the Palm Beach
Metropolitan Planning Organization (MPO) for a water taxi shelter at DuBois
Park extending the project completion date from December 31, 2010, to November
30, 2011. Summary: On June
8, 2010, the Board approved a Grant Agreement R2010-0921, with MPO to construct
a water taxi shelter at DuBois Park. Due to environmental permitting delays, the
County requested an 11 month time extension to complete the project. The time extension was granted, and the fully
executed First Amendment to Grant Agreement is now being submitted to
the Board to receive and file. There are
no other changes to the terms of the Agreement as a result of the First
Amendment. District 1 (AH)
3. Staff recommends
motion to receive and file: fully executed Amendment No. 2 to Agreement
with the Florida Fish and Wildlife Conservation Commission (FFWCC) for Florida
Boating Improvement Program (FBIP) Contract No. 08083 for the DuBois Park Docks
and Shoreline Stabilization Project extending the project completion date from
June 15, 2011, to December 15, 2011. Summary: On October 20, 2008, a
grant agreement with the FFWCC was fully executed R2008‑2232, for a FBIP
grant for the DuBois Park docks and shoreline stabilization project with a
completion deadline of June 15, 2010. On
May 24, 2010, Amendment No. 1 to Agreement was fully executed R2010-1442,
extending the project completion date from June 15, 2010, to June 15, 2011. The
County requested an additional time extension of six (6) months to complete the
upland improvements associated with this project including sidewalks and
landscaping. The additional time
extension was granted, and the fully executed Amendment No. 2 to Agreement is
now being submitted to the Board for receive and file. There are no other changes to the terms of
the Agreement as a result of the Amendment.
District 1 (AH)
4. Staff recommends
motion to approve: a month-to-month Lease Agreement with George F. Knapp, a
full-time County employee, at Okeeheelee Park. Summary: Palm Beach County owns various park sites
throughout the County that have facilities for employees who reside on the
premises as a condition of their employment.
These residents maintain and repair the property on which they reside
and are on-call 24 hours per day to provide on-site supervision of the Park and
report any vandalism, rowdiness, illegal activities or other suspicious conduct
at the Park to law enforcement personnel.
Mr. Knapp will not pay any rent, but will arrange and pay for all
utilities and maintain the residence in good and sanitary condition during the
term of the Lease Agreement. District
6 (AH)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to approve: a non-standard Amphitheater Rental Agreement with AEG Live SE, LLC for the
presentation of a Slightly Stoopid Concert on August 20, 2011, at Sunset Cove
Amphitheater. Summary: The Parks and Recreation Department
(Department) utilizes a standard Amphitheater Rental Agreement which is
executed at the Department level.
However, non-standard Amphitheater Rental Agreements are sometimes
required to satisfy the complexity of specific entertainment terms of a given
renter. AEG Live SE, LLC (AEG) has
requested modifications to the approved standard Amphitheater Rental Agreement
language. The modifications clarify the
responsibilities and expectations of the County and AEG for issues such as
damages, personal injury, and indemnification.
These changes, along with other minor administrative changes, were
agreed to by attorneys for both the renter and the County. This non-standard
Amphitheater Rental Agreement releases AEG from liability to the extent such
damage or injury is caused by the County’s negligence or willful misconduct, or
structural or premise related defects at the Sunset Cove Amphitheater. County revenues generated from the concert
range from a minimum of $3,000, or 10% of the gross ticket sales less tax, to a
maximum of $12,000 plus miscellaneous fees for vendors, parking, etc. District 5 (AH)
6. Staff recommends
motion to approve: notice of cancellation to the Town of Palm Beach terminating the Agreement
for parking meter enforcement at Palm Beach County’s Kreusler Park. Summary: On September 18, 1979, the Board of County
Commissioners approved an Agreement (R79-1214) with the Town of Palm Beach to assist
the County in enforcing parking regulations at Kreusler Park. This
Agreement required the County to pay the Town for one (1) meter enforcement
employee and all administrative costs associated with parking enforcement and collection
and remittance of meter funds, fines and forfeitures to the County. The County is installing new advanced
technology user friendly multi-space parking pay stations at Kreusler Park;
therefore, parking meter enforcement services by the Town are no longer
needed. This termination letter is in accordance
with Section 8 of the Agreement, which requires the County provide the Town
with sixty (60) days written notice of its intention to cancel the
Agreement. The Department estimates that terminating this Agreement will
result in a cost savings of approximately $100,000 in FY 2012. District 7 (AH)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
N. LIBRARY
1. Staff recommends motion
to approve: the County Library’s Long-Range Plan for FY
2012-2014. Summary:
This Plan represents the
Library’s mission statement, goals and objectives, and strategic plan for FY
2012 through FY 2014. This annual
process of strategic planning is done in conjunction with the State’s
requirements for libraries receiving State Aid funds and with the County’s
budget process. The Library Advisory
Board has endorsed this Plan with Resolution 11-01, dated July 11, 2011. Highlights
of the Plan for FY 2012 include:
A) Circulation of books and other materials will
increase by 2% to 8,670,000;
B) New Acreage Branch Library opens;
C) Renovation of Main and West Boynton Beach
Libraries completed;
D) Continued promotion of self service options
for library users including self checkout and automated return of items;
E) Additional promotion of library service to
the community including library card registration drives at new branch
locations;
F) Reference questions will increase by 2% to
1,778,377;
G) Increased emphasis
in children’s programming and family reading skills development; and
H) Library website will be redesigned to include
social media links. Countywide (TKF)
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to approve: an Agreement with the Palm Beach Soil and
Water Conservation District in an amount not to exceed $79,000 to provide soil
and water resource conservation services for Fiscal Year 2012. Summary: This Agreement provides funding for the Palm
Beach Soil and Water Conservation District’s (“District”) Resource Conservation
Activities. The District provides resource conservation services to rural,
agricultural, and urban communities to facilitate soil and water conservation
in Palm Beach County. Services include
soil information and technical assistance to improve water quality and quantity
and soil planning in Palm Beach County. Countywide (AH)
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to approve: the Sixth Amendment to the Interlocal Agreement
(R2007-0706) with the City of West Palm Beach to extend the expiration date
from April 1, 2011, to September 30, 2011 adding $50,000 to support the “weed and seed”
efforts with an Edward Byrne Memorial Justice Assistance Grant (JAG) through
the Florida Department of Law Enforcement (FDLE). SUMMARY: The Criminal Justice Commission
recommends utilization of $50,000 from the JAG Program for the continuation of
“seeding” services and to extend the existing contract period to September 30,
2011. The delay in submitting this item
to the Board of County Commissioners was exacerbated by requested changes in
the approved FDLE grant by the City and its sub-recipient which delayed the
process. There is no match requirement for JAG funds. District
7 (GB)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. Staff recommends
motion to:
A) ratify
the signature of the Chair on the approval of the Second Chance Act Grant
Application to the Department of Justice (DOJ) for $750,000 from October 1,
2011, to September 30, 2012 to facilitate the reduction of recidivism in Palm
Beach County; and
B) authorize the County Administrator or his designee to
execute electronically all related documents for Palm Beach County’s FY 2011
Second Chance Act Grant as required by the U.S. Department of Justice, Bureau
of Justice Assistance.
SUMMARY: Palm Beach County applied for a grant award of $750,000 from the
Department of Justice to facilitate the planning for successful reintegration
of ex-offenders as they return to Palm Beach County. This application, if funded, will allow for
the development of the plan for ex-offenders to be provided with pre and post
release services to assist in their transition back into the community. The Grant requires a non-federal in-kind
match of 100% during the year project period. Specifically, the in-kind match
requirement for the project is $750,000. This match has been identified through
the Criminal Justice Commission for a total amount of $750,000. Due to the short turn-around time given by
the grantor agency, this application was submitted per the emergency procedures
and is being presented for Board approval at the first subsequent Board
meeting. Countywide (GB)
3. Staff recommends
motion to:
A) receive and file a Grant Adjustment Notice from the Florida Department of Law Enforcement (FDLE) to extend the expiration date from June 30, 2011, to September 30, 2011; and
B) approve the Tenth Amendment to the Agreement (R2001-2131) for $238,915 with the
Office of the Public Defender for re-entry services extending the Agreement
from June 30, 2011, to September 30, 2011.
SUMMARY: The Tenth Amendment will extend the
Agreement (R2001-2131) from June 30, 2011, to September 30, 2011, and will add $45,415 in addition to original
allocation of $193,500 for the provision of re-entry services and program
evaluation. Public Defender re-entry services can assist up to 200
people who voluntarily agree to services. The various components of the project
include re-entry case work services to the county jail and services for a
countywide paralegal. Funds previously
allocated for a countywide coordinator have been redistributed for an
evaluation of re-entry programs. An additional $45,415 has been added to the
project agreement as a result of unexpended Florida Department of Law Enforcement Justice Assistance Grant
funds. No matching funds are required. Countywide (GB)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE COMMISSION
(Cont’d)
4. Staff
recommends motion to:
A) ratify
the
signature of the Chair on the submittal of the following three (3) grant
proposals to the U.S. Department of Justice for the Edward Byrne Memorial
Justice Assistance Grant (JAG) Program: Local Solicitation for the period from
October 1, 2010, through September 30, 2014:
1) the Public Defender Re-entry
Program for $193,500; 2) the Public Defender Re-entry ID Program for $7,000;
and 3) the Riviera Beach Justice Service Center Re-entry Services Program for
$28,058; and
B) authorize the Criminal Justice
Commission’s Executive Director, through the County Administrator, to execute
electronically all related documents for the Federal Fiscal Year 2011 Edward
Byrne Memorial Justice Assistance Grant (JAG) Program and to execute all
necessary forms, documents and the resulting grant agreement as required by the
DOJ.
SUMMARY: The Criminal Justice
Commission Executive Committee met on July 11, 2011, and approved the
recommendations made by the CJC Finance Committee for FY 2012 funds totaling
$228,558. No local match is required for the JAG program. Countywide (DW)
5. Staff recommends
motion to:
A) ratify
the
signature of the Chair on the submittal of the following three (3) grant
proposals to the Florida Department of Law Enforcement (FDLE) for the Edward
Byrne Memorial Justice Assistance Grant (JAG) Program: State Solicitation for
the period from October 1, 2011, through September 30, 2012: 1) Juvenile Assessment Center Security for
$318,000; 2) Countywide Re-entry Services for $110,000; and 3) Criminal Justice
Commission Program Evaluation for $30,797; and
B) authorize the Criminal Justice
Commission’s Executive Director, through the County Administrator, to execute
electronically all related documents for the FY 2012 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program and to execute all necessary forms, documents
and the resulting grant agreement as required by the FDLE for FY 2012.
SUMMARY: The Criminal Justice
Commission Executive Committee met on July 11, 2011, and approved the
recommendations made by the CJC Finance Committee for FY 2012 funds totaling
$458,797. No local match is required for the JAG program. Countywide (DW)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends motion to approve: a Memorandum of Agreement with the Children’s Services Council of Palm Beach County providing the County funding of up to $50,000 for the Drowning Prevention Coalition for the period October 1, 2011, to September 30, 2012. SUMMARY: The Drowning Prevention Coalition program is managed by Palm Beach County Fire Rescue. However, the program is funded by multiple sources including the Children’s Services Council (CSC) of Palm Beach County and the County’s general fund. This Memorandum of Agreement provides the terms and conditions of the Children’s Services Council of Palm Beach County’s agreement to provide funding to the County of up to $50,000 for the Drowning Prevention Coalition program. The additional funding of this program for FY 2012 is being provided from the County’s general fund in the amount of $150,000. Countywide (PK)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to approve: an Interlocal Agreement
with the Loxahatchee River Environmental Control District, a multi-county
independent special district created by Chapter 2002-358, Laws of Florida,
(“District”) to connect to the Palm Beach County (“County”) regional network at
an estimated first year revenue of $7,200 for the initial points of connection,
for an initial term of one (1) year, with automatic annual renewals unless
notice given by either party. SUMMARY: The Loxahatchee River Environmental Control
District wishes to connect to the Palm Beach County network in order to receive
broadband Internet access at the stated monthly rates. The County’s Information
Systems Services Department will be responsible for providing Internet
services. The District will have two (2)
separate points of connection to the Palm Beach County fiber network via WiMax
technology. The two (2) locations are
2500 Jupiter Park Drive, and 805 North U.S. Highway 1, both in Jupiter,
FL. The District agrees to reimburse the
County for all installation costs associated with this project, estimated to be
$15,400. The County will not incur any
costs associated with this project other than staff time involved in planning
and managing the project. This Interlocal
Agreement provides for disclosure of County Ordinance No. 2009-049 establishing
the Office of the Inspector General. District
1 (PFK)
2. Staff recommends
motion to approve: an Interlocal
Agreement with the Town of Juno Beach (“Town”) to connect to the Palm Beach
County (“County”) Regional Network at an estimated first year revenue of $5,940
for the initial point of connection, for an initial term of one (1) year with
automatic one (1) year renewals unless notice is given by either party. SUMMARY: The
Town of Juno Beach wishes to connect to the Palm Beach County Network in order
to receive broadband internet access at the stated monthly rates. The County’s Information Systems Services
(ISS) will be responsible for providing Internet services. The Town of Juno Beach agrees to reimburse
the County for fiber optic cable construction costs of $5,000. The County will not incur any costs
associated with this project other than staff time involved in planning and
managing the project. This agreement is similar to existing agreements with
other municipalities for network services. This Interlocal Agreement provides for
disclosure of County Ordinance No. 2009-049 establishing the Office of the
Inspector General. District 1 (PFK)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A) receive and file the following
executed agreements with the Fifteenth
Judicial Circuit for the period July 1, 2011, through June 30, 2012:
1) Agreement
for Expert Witness Professional Services for Adult Competency Evaluations;
2) Agreement
for Expert Witness Professional Services Related to Appointment as an Examining
Committee Member Relating to Guardianship Matters;
3) Agreement
for Expert Witness Professional Services for Juvenile Competency Evaluations
and Psychological Evaluations;
B) receive and file the executed amendment to the service
agreement with Child and Family Connections to extend the agreement to September
30, 2011.
SUMMARY: The Administrative Office of the Court has
contracted with the Division of Justice Services to provide court ordered
forensic evaluations and testimony through Justice Services’ Forensic
Psychology Office. Seniors, adults, teens,
and children throughout the county are directed to the Forensic Psychology
Office with the appropriate Court Order, outlining which specific evaluation is
required. Child and Family Connections
contracted with the Division of Justice Services to provide psychological
testing for adults and children involved in Dependency Court. Resolution R2005-0792 authorizes the County Administrator or his designee to
sign contracts to provide psychological services to the Fifteenth Judicial
Circuit. Countywide (GB)
2. Staff
recommends motion to:
A) receive and file an executed Agreement with Florida Council
Against Sexual Violence (FCASV) (Contract No. 11OAG26) to receive grant funds
in the amount of $10,482 for the period July 1, 2011, through June 30, 2012 to
provide sexual battery recovery services;
B) receive and file an executed Amendment I with Florida
Council Against Sexual Violence (Contract No. 10RCP26) to receive the second year award
amount of $62,467 for the period July 1, 2011, through June 30, 2012 to provide
sexual battery recovery services; and
C) approve a Budget amendment of $10,482 in the Public
Safety Grants Fund to recognize the actual grant award.
SUMMARY: These are annual
grants that are received by the Division of Victim Services. The funds will be used to provide sexual
battery recovery services to victims. Resolution R2006-0096 authorizes the
County Administrator or his designee to execute FCASV grant contracts on behalf
of the county. No County match is
required. Countywide (GB)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to:
A) approve the Contract with the State of Florida, Department
of Health, to receive funding to establish a Sexual Assault Response Team
(SART) and exam site in the amount of $880,662 for the period of September 1,
2011, through June 30, 2014;
B) authorize the County Administrator or his designee to execute
contracts and amendments utilizing funding from the State of Florida,
Department of Health on behalf of the Board of County Commissioners;
C) approve a Budget Amendment of $880,662 in the Florida Department
of Health SART Program Fund to recognize funding from the State of Florida,
Department of Health; and
D) approve the addition of two (2) Victim Advocate positions (Pay Grade 25) and one
(1) Therapist (Pay Grade 32) which are 100% state funded.
SUMMARY: The
Division of Victim Services was awarded start-up and reoccurring funding from
the State of Florida, Department of Health, to implement a sexual assault
forensic exam facility in Palm Beach County. Funding will be used to purchase
equipment, furnishing and medical supplies for the forensic examination site,
for personnel costs for the first year of the project, for operational expenses
for a medical provider, and for specialized training and rent at Wellington
Regional Medical Center. The project
will be based out of Wellington Regional Medical Center where trained Sexual
Assault Nurse Examiners (SANE) will conduct forensic rape examinations for the
purpose of providing patient assessment and medical treatment, documenting and
collecting forensic evidence, and preparing for offender prosecution.
Approximately 250 forensic examinations will be completed annually at the
designated treatment facility. A Medical Provider will be subcontracted with to
provide Nurses, who will be trained as Sexual Assault Nurse Examiners and
scheduled on a standby rotation to provide these exams. Funding for personnel
is designated for two (2) rape crisis advocates and one (1) licensed therapist. The state funded positions will be approved
for the length of the funding and will be eliminated when the funding is
discontinued. Training dollars are
budgeted to assist qualified nurses with certification in the Sexual Assault
Nurse Examiner program. Countywide (GB)
BB. SHERIFF’S OFFICE
1. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a Grant Modification
with the Office of National Drug Control Policy, to provide an additional
$37,500 in FY 2009 reimbursable funding, for the Palm Beach County Multi-Agency
Diversion Task Force; and
B) approve a Budget Amendment of $37,500 in the
Sheriff’s Grant Fund.
SUMMARY: The Board of County
Commissioners accepted this grant for $143,269 on May 4, 2010; the original
period for this grant was January 1, 2009, through December 31, 2010
(R2010-0726). On May 3, 2011, the Board of County Commissioners received and
filed an agenda item extending the grant period from December 31, 2010, through
June 30, 2011 (R2011-0683). This Grant Modification will provide supplemental funds for the purchase of (9) 800 MGHZ
radios. There is no match requirement associated with
this award. No additional positions
are needed and no additional County funds are required. Countywide (GB)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
BB. SHERIFF’S OFFICE
(Cont’d)
2. Staff recommends
motion to receive and file: Grant Adjustment Notice amending the National Institute of Justice FY
2009 Forensic DNA Unit Efficiency Improvement Program Grant to extend the grant
period from September 30, 2011, through September 30, 2012. SUMMARY: The Board of County
Commissioners accepted this grant for $519,544 on December 15, 2009; the
original period for this grant was October 1, 2009, through March 31, 2011
(R2009-2164). On March 1, 2011, the Board of County Commissioners received and
filed an agenda item extending the grant period from March 31, 2011,
through September 30, 2011 (R2011-0311).
This agenda item will extend the grant period from September 30, 2011, through
September 30, 2012. The National Institute of Justice awarded these funds for
an evidence screening laboratory to improve the capacity and efficiency of the
Forensic Biology Unit (FBU) of PBSO. The
screening laboratory will be developed through renovation of existing space in
the Boca Raton Police Services Department in which trained Laboratory Analyst
will screen and process crime scene items before submission to the FBU. The Boca Raton Police Services Department will provide the required 25% match requirement associated with this award.
No additional positions are needed and no additional County funds are
required. Countywide (GB)
3. Staff recommends
motion to receive and file: Grant
Adjustment Notice, amending the agreement between the Palm Beach County
Sheriff’s Office (PBSO) and the U.S. Department of Justice, Office of Justice
Programs, to extend the ending grant period from September 30, 2011, through
September 30, 2012. SUMMARY: The Board of County Commissioners accepted
this grant for $500,000 on November 3, 2009; the original period for this grant
was October 1, 2009, through September 30, 2011 (R2009-1929). This agenda item will extend the grant period
from September 30, 2011, through September 30, 2012. The U.S. Department of Justice, Office of
Justice Programs awarded these funds to the Palm Beach County Sheriff’s Office
to implement the Palm Beach County Sheriff’s Office Data-Driven
Problem-Oriented Policing Strategy. The purpose of the strategy is to reduce
the number of robberies and opportunistic crimes occurring within the city and
unincorporated area of Lake Worth. There is no match requirement associated
with this award. No additional positions are needed and no additional County funds are required until
grant funding expires in FY 2012.
Countywide (GB)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
BB. SHERIFF’S OFFICE
(Cont’d)
4. Staff recommends
motion to approve: a Budget Transfer of $86,758 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).
SUMMARY: Florida Statute 932.7055 requires that no less than 15% of the
LETF’s previous year’s revenues be used for the support or operation of drug
treatment, drug abuse education, drug prevention, crime prevention, safe
neighborhood and school resource officer programs of various non-profit organizations.
The PBSO’s FY 2011 estimated donation requirement is $98,015. The funds are
requested to aid qualified organizations that meet the requirements set forth
in F.S. 932.7055. The PBSO’s support of
these programs exemplifies its strong commitment to the prevention and
reduction of crime throughout the communities it serves and its desire to put
money back into these communities to support organizations that provide such
services. The current State LETF balance
is $1,614,611. Approval of this request will reduce the State Law Enforcement
Trust Fund balance to $1,527,853. The
year-to-date transfer for all donations after approval of this item is $1,454,442. The PBSO certifies that the use of
these funds is in accordance with F.S. 932.7055. Below is a table indicating the organizations
the PBSO seeks to fund and the corresponding amount of funding proposed per
respective agency. No new positions are
needed and no additional County funds are required. Countywide (GB)
|
ORGANIZATION |
AMOUNT |
|
Aequalis, Inc. |
$1,445 |
|
Ann Norton Sculpture Gardens |
$3,665 |
|
Artist Showcase of the Palm Beaches, Inc. |
$13,538 |
|
Blue Planet International |
$2,252 |
|
The Children’s Coalition, Inc. |
$2,644 |
|
The Children’s Place at Home Safe, Inc. |
$5,919 |
|
The Friends of Sandoway House Nature
Center, Inc. |
$11,008 |
|
For the Children, Inc. |
$6,147 |
|
Hispano-Latino Cultural Alliance, Inc. |
$4.721 |
|
The Jerome Golden Center for Behavioral
Health |
$5,000 |
|
Martin Luther King, Jr. Coordinating
Committee |
$6,639 |
|
Nope Task Force, Inc. |
$21,420 |
|
Philippine American Society, Inc. |
$2,360 |
|
Total
Amount of Donations |
$86,758 |
CC. FIFTEENTH JUDICIAL CIRCUIT
1. Staff recommends
motion to approve: a
travel advance for the Fifteenth Judicial Circuit’s Court Technology Director
to attend the Annual Court Technology Training Conference in Long Beach,
California for the period October 4, 2011, through October 6, 2011. SUMMARY: The travel advance in the amount of $1,452.20
is requested for the Fifteenth Judicial Circuit’s Court Technology Director to
attend the Annual Court Technology Training Conference. This conference is a budgeted annual
training. According to the County’s
travel policy CW-F-009, travel advances for non-county employees require Board
approval. The Court Technology Director is required to receive technical
training in order to take an active role in the performance of assigned duties
and the requested travel advance covers conference registration, airfare, lodging,
and meals for one participant. Countywide (AH)
AUGUST 16, 2011
3. CONSENT
AGENDA APPROVAL
DD. WESTGATE/BELVEDERE HOMES COMMUNITY REDEVELOPMENT AREA
1. Staff recommends
motion to approve:
A) a Contract with Murray Logan Construction, Inc. (Contractor), the lowest, responsive, responsible bidder, in the amount of $3,226,800 for the construction of Project No. 2008910, the L-2 Canal Stormwater Pump Station (Project);
B) a Budget Amendment of $61,601, in the Capital Outlay Fund to recognize the funding from the Westgate/Belvedere Community Redevelopment Area (CRA) for the over match requirement and appropriate it to Westgate/Belvedere CRA-Lakeside Mobile Home Park Drainage;
C) an Amendment to the Interlocal Agreement with the CRA (R2011-0085) to add a clause stating that the CRA is responsible to fund any project costs that exceed the CRA Local Match of the Federal Emergency Management Agency Hazard Mitigation Grant (Grant); and
D) a Supplement No. 2 Task Agreement for $215,087 dated July 8, 2011, against the Annual Civil Engineering Agreement R2007-0460, with Keshavarz & Associates (Consultant) for the Construction Engineering Inspection of the Project.
SUMMARY: Approval of this Contract, the amendments and supplement, will provide stormwater protection for upstream areas including the Lakeside Mobile Home Park. The 270 calendar day Project is federally funded through the Florida Division of Emergency Management. The Grant currently expires on November 23, 2011 however, an extension will be requested. The Consultant, together with their sub-consultants, will do the construction monitoring of the civil, mechanical, structural and electrical work of this Project. The Contractor is a Palm Beach County business. The Small Business Enterprise (SBE) goal for the Project is 15%. The SBE participation committed for the Project by the Contractor is 15.24% overall. (Engineering) District 2 (MRE)
* * * * * * * * * * * *
AUGUST 16, 2011
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. Staff recommends motion to approve: Alignment Alternate 1 for 47th Place South (Polo Club Road) from Lyons Road to Polo Road and Polo Road (South 85th Avenue) from 47th Place South to 1,000 feet north of 47th Place South. SUMMARY: The alignment of Polo Club Road must be determined so the developers of Andalucia Planned Unit Development (P.U.D.) (Control Number 2008-129, Application No. DOA/TDR-2010-03019) can complete the Zoning process. The Andalucia P.U.D. was approved at the July 28, 2011 Board of County Commissioner’s Zoning Hearing and conditions of approval were established. The developers were required to dedicate portions of the ultimate right-of-way for Polo Club Road fronting their property on an alignment approved by the Board of County Commissioners. Approval of the alignment of Polo Club Road will allow the roadway design phase and subsequent roadway construction to proceed. District 6 (MRE)
B. Staff recommends
motion to adopt: an Ordinance
of the Board of County Commissioners of Palm Beach County relating to mortgaged real property; creating Article XII of Chapter 17 of the Palm Beach County
Code (Mortgage Foreclosure Registration);
providing for the purpose and intent; providing for definitions; providing for
applicability of the ordinance; requiring inspection and registration of real
property mortgages in default; providing for annual registration fees;
providing for enforcement; requiring maintenance of certain real property by
mortgagees; providing for security requirements; providing for posting of property;
providing for additional authority; providing provisions are supplemental;
providing for severability; providing for captions; providing for inclusion in
the code of laws and ordinances; providing for an effective date. SUMMARY: This Ordinance requires banks and mortgage companies to register
properties in foreclosure, inspect those properties, and identify a property maintenance
company for each property. This will assist county agencies in identifying and
managing properties with code violations and those which are negatively
impacting the surrounding communities. Unincorporated (GDB)
* * * * * * * * * * * *
RECESS AS THE
BOARD OF COUNTY COMMISSIONERS
CONVENE AS
THE CHILD CARE FACILITIES BOARD
AUGUST 16, 2011
5. PUBLIC
HEARINGS – 9:30 A.M.
BOARD
OF COUNTY COMMISSIONERS SITTING AS THE CHILD
CARE FACILITIES BOARD
(Motion
to receive and file: Proof of publication)
A. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners
of Palm Beach County, Florida, sitting as the Child Care Facilities Board,
titled the Palm Beach County Rules and Regulations governing child care
facilities: amending Articles III through XIX and Article XX; re-naming Articles
V, VI and XI; of the rules and regulations governing child care facilities in
palm beach county; providing for definitions; providing for rules of procedure
for the child care advisory council; providing for license and certificate
application procedures; providing for procedures for hearings, denial and
revocation of licenses; providing for child care personnel training
requirements; providing for background screening requirements; providing for
supervision and staffing requirements; providing for daily program and
discipline; providing for physical facilities requirements; providing for
preparation and food service; providing for nutrition; providing for medicine,
first-aid and emergency procedures; providing for communicable disease control;
providing for admission, assessment and record keeping; providing for child
care during nighttime hours; providing for transportation; providing for field
trips and swimming activities; providing for specialized child care for mildly
ill children; providing for classification of violations; providing for
enforcement; providing for repeal of laws in conflict; providing for inclusion
in the code; providing for severability; providing for a savings clause; and providing
for an effective date. Summary: The Child Care Advisory Council and the
Palm Beach County Health Department are recommending a number of changes to the
Rules and Regulations Governing Child Care Facilities. The Board of County Commissioners, pursuant
to a Special Act of the State of Florida, serves as the Child Care Facilities
Board and in this capacity, is required to promulgate rules and regulations as
needed to protect the health and safety of children in child care
facilities. The proposed changes will
update County rules and provide greater consistency with State regulations
which have been amended several times since the last rule update in 2005. The
substantive proposed rule changes accomplish the following:
1) Incorporate new State child care
standards pursuant to Chapter 402, Florida Statutes and Chapter 65C-22, Florida
Administrative Code;
2) Incorporate new requirements of Chapter
2010-249, Special Acts, Laws of Florida;
3) Add and clarify requirements for
transportation of children;
4) Reduce outdoor play area site
requirements;
5) Require high school diploma for child
care personnel;
6) Add pre-licensing training requirements
and clarify license application requirements;
7) Increase license fees;
8) Add guidelines for issuing provisional
and probationary licenses;
9) Delete Department of Children and
Families’ child care training information and procedures that are not
applicable child care standards;
10) Incorporate new child care personnel
background screening requirements pursuant to Chapter 435, Florida Statutes;
11) Allow commingling of infants and older
children to facilitate transitioning of infants to groups of older children;
and
12) Reorganize the following articles of the
existing rules to improve coherence and clarity: Article VI - Staff Qualifications, Article
VIII - Supervision and Staffing Requirements, and Article X - Physical
Facilities. Countywide (GB)
* * * * * * * * * * * *
AUGUST 16, 2011
6. REGULAR
AGENDA
BOARD
OF COUNTY COMMISSIONERS SITTING AS THE CHILD
CARE FACILITIES BOARD
A. COUNTY ATTORNEY
1. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
September 13, 2011 at 9:30 a.m.: a Resolution of the Board of County Commissioners of Palm Beach County,
Florida, sitting as the Child Care Facilities Board, adopting the Palm Beach
County Rules and Regulations governing Family Day Care Facilities; amending
Article VIII of the Rules and Regulations governing Family Day Care in Palm Beach
County; providing for repeal of laws in conflict; providing for inclusion in
the code of laws and ordinances; providing for severability; and providing for
an effective date. SUMMARY: The
Board of County Commissioners, pursuant to a Special Act of the State of
Florida, serves as the Child Care Facilities Board. This amendment
requires all loaded firearms stored or left on a premise where a minor is
likely to gain access to the firearm without the lawful permission of the
minor’s parent or the person in charge of the minor be kept in a securely
locked box or container, except when the person is carrying the firearm on his
or her body or within such close proximity thereto that he or she can retrieve
and use it as easily and quickly as if he or she carried it on his or her
body. This amendment is necessary due to a change in state law, which
prohibits a county from adopting any ordinance, rule, or regulation relating to
the regulation of firearms and ammunition. Any existing ordinances, rules,
or regulations not specifically authorized by the legislature are in violation
of state law and must be amended. Countywide (AH)
* * * * * * * * * *
* *
adjourn aS
THE CHILD CARE FACILITIES BOARD
RECONVENE AS
THE BOARD OF COUNTY COMMISSIONERS
AUGUST 16, 2011
A. COUNTY
ATTORNEY
1. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
September 13, 2011 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida,
amending Chapter 9, Article 2, Division 1, Section 9-35 of the Palm Beach County
Code; providing for declaration of emergency; providing for repeal of laws in
conflict; providing for severability; providing for inclusion in the code of
laws and ordinances; providing for captions; and providing for an effective
date. SUMMARY: The subject ordinance deletes the County
Administrator’s ability to restrict the sale, purchase or possession of
firearms during a state of emergency. This amendment is necessary due to
a change in state law, which prohibits a county from adopting any ordinance,
rule, or regulation relating to the regulation of firearms and
ammunition. Any existing ordinances, rules, or regulations not
specifically authorized by the legislature are in violation of state law and
must be amended. Countywide (AH)
2. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
September 13, 2011 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County,
Florida, amending Chapter 11, Article 11, Division 1, Section 11-262 and
Section 11-271 of the Palm Beach County Code; providing for prohibited
activities; providing for penalties; providing for repeal of laws in conflict;
providing for severability; providing for inclusion in the code of laws and
ordinances; providing for captions; and providing for an effective date. SUMMARY: The
subject ordinance deletes the prohibition of using a firearm that is
potentially inimical to wildlife and dangerous to human safety and from
shooting into a natural area from beyond the boundaries of the natural
area. This amendment is necessary due to a change in state law, which
prohibits a county from adopting any ordinance, rule, or regulation relating to
the regulation of firearms and ammunition. Any existing ordinances,
rules, or regulations not specifically authorized by the legislature are in
violation of state law and must be amended. The ordinance amendment also allows
for enforcement of violations by the Groundwater and Natural Resources
Protection Board or as provided in Chapter 162, Florida Statutes, Part II. Countywide
(AH)
3. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
September 13, 2011 at 9:30 a.m.: an Ordinance of the Board of
County Commissioners of Palm Beach County, Florida, amending Chapter 28,
Article 2, Division 1, Section 28-22 of the Palm Beach County Code; providing
for discharge of firearms; providing for repeal of laws in conflict; providing
for severability; providing for inclusion in the code of laws and ordinances;
providing for captions; and providing for an effective date. SUMMARY: The
subject ordinance deletes the prohibition of discharging a firearm east of the
line that was delineated in the ordinance, or west within three hundred (300)
yards of any structure. This amendment is necessary due to a change in
state law, which prohibits a county from adopting any ordinance, rule, or
regulation relating to the regulation of firearms and ammunition. Any
existing ordinances, rules, or regulations not specifically authorized by the
legislature are in violation of state law and must be amended. Countywide
(AH)
AUGUST 16, 2011
7. REGULAR
AGENDA
A. COUNTY
ATTORNEY (Cont’d)
4. Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
September 13, 2011 at 9:30 a.m.: an Ordinance of the Board of County
Commissioners of Palm Beach County, Florida, amending Chapter 17, Article 4, Division
1, Section 17-128, Section 17-131 and Section 17-136 of the Palm Beach County Code;
providing for records of transaction; providing for holding period (sale
transactions); providing for secondhand dealers; disposal of property;
providing for repeal of laws in conflict; providing for severability; providing
for inclusion in the code of laws and ordinances; providing for captions; and
providing for an effective date. SUMMARY: The subject ordinance
requires secondhand dealers to maintain their records and to hold second hand
goods in accordance with Florida Statute chapters 538 and 539. This
amendment is necessary due to a change in state law, which prohibits a county
from adopting any ordinance, rule or regulation relating to the regulation of
firearms and ammunition. Any existing ordinances, rules, or regulations
not specifically authorized by the legislature are in violation of state law
and must be amended. Countywide (AH)
B. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to approve: an
Interlocal Agreement with the Village of Palm Springs providing for the
annexation of one (1) enclave generally located on the west and east sides of
Kirk Road, north of Park Lane. SUMMARY: The Board of County
Commissioners has directed staff to work with municipalities to strategically
address annexations. Chapter 171,
Florida Statutes (F.S.), allows annexation of enclaves less than 10 acres
through an Interlocal Agreement between the annexing municipality and the
County. By Resolution No. 2011-45 adopted on June 23, 2011, the Village of
Palm Springs has petitioned the County to enter into such an agreement for the
annexation of one (1) enclave consisting of three (3) parcels totaling 1.21 acres,
and a portion of Kirk Road right-of way, as identified in Exhibit A of the
Interlocal Agreement. The Interlocal Agreement
includes the annexation of the Kirk Road right-of-way for service delivery
purposes but does not include the transfer of operation and maintenance of this
right-of-way. The Village has
provided written notice to all owners of real property located in the enclave.
The proposed annexation meets the requirements of Chapter 171, F.S., and is
consistent with the Intergovernmental Coordination Element of the County’s
Comprehensive Plan. District 3
(RB)
2. Staff recommends
motion to approve: the
voluntary annexation into the Town of Jupiter for a property located in the Unincorporated
Protection Area, generally located on the south side of Indiantown Road, east
of Jupiter Farms Road. SUMMARY: The property owner has requested the annexation
of a 3.44-acre parcel into the Town of Jupiter. This voluntary annexation is required
through the Town of Jupiter Water Service Agreement entered into with the
property owner, dated January 18, 2011, as a condition of connecting to the
Town’s water system. The property is located within an area of the County known
as the Unincorporated Protection Area (UPA), as shown in the map as Attachment
A to the Agenda Item. The UPA is defined as all
unincorporated lands located outside of the Urban Service Area, as established
in the Palm Beach County Comprehensive Plan. Pursuant to the requirements
in the Palm Beach County Charter establishing an exclusive method for voluntary
annexation outside the Urban Service Area, this annexation in the UPA requires approval by an affirmative vote of at
least FIVE members of the
Board of County Commissioners. The annexation has been processed through
the County’s review departments, including Fire-Rescue, Engineering, Planning,
Zoning, Environmental Resources Management, Parks and Recreation, Water
Utilities, County Attorney’s Office, Property and Real Estate Management and
the Office of Financial Management and Budget Department. The proposed
voluntary annexation is bounded to the north, west and east sides by Palm Beach
County owned property, and bounded to the south by Loxahatchee River District
(LRD). This proposed annexation meets the criteria and requirements of Chapter
171, Florida Statutes. District 1
(RB)
AUGUST 16, 2011
7. REGULAR
AGENDA
C. ADMINISTRATION
1. Staff recommends motion to:
A) conceptually approve a Section 108 Loan Program Agreement with America’s Sound, Inc. (Company) in the amount of $592,000, contingent upon the approval of the U.S. Department of Housing & Urban Development (HUD), and upon the receipt of a current property appraisal that demonstrates sufficient collateral coverage;
B) conceptually approve a Brownfields Economic Development Initiative (BEDI) Grant for America’s Sound, Inc. in the amount of $182,451, contingent upon the approval of the U.S. Department of Housing & Urban Development, and upon the receipt of a current property appraisal that demonstrates sufficient collateral coverage;
C) approve an exception to the County’s Section 108 Loan Program Criteria to waive the maximum participation of 40% of the project funding amount from the Section 108 Loan Program; and
D) authorize the County Administrator or his designee to sign all loan documents associated with this item.
SUMMARY: America’s Sound, Inc. has been in operation since 2002 and
has an established clientele throughout the United States, primarily in the
Carolinas and Michigan. Locally, America's Sound is the only direct dealer in
Palm Beach County for Memphis, Alpine, Pioneer, JVC, Kenwood, DEI, MMATS, and
Audison electronics manufacturers. The Section 108 Loan and BEDI Grant will
assist the Company in the financing of a renovation of an existing building,
which will be used in the manufacturing of audio equipment. The building is located in the Avenue A
Revitalization Project area of Belle Glade. The Company will create 35 new
full-time equivalent jobs in the next five (5) years. The total project
investment is $912,451 and the sources of funding include $592,000 from the
County’s Section 108 Loan Program, $182,451 from a BEDI Grant, $48,000 from the
County’s Energy Efficiency and Conservation Block Grant (EECBG) Revolving Loan
Program, and $90,000 in owner’s equity. The Section 108 Loan encompasses 65% of
the total project cost due to the difficulty of obtaining bank financing in
this geographical area. These are Federal funds that require no local match.
All documents are subject to such modifications required for consistency with
the loan commitment, compliance with HUD’s criteria, and to protect the
County’s interest. District 6 (DW)
AUGUST 16, 2011
7. REGULAR
AGENDA
D. COMMUNITY
SERVICES
1. Staff recommends
motion to approve: Memorandum of Agreement with the Homeless Coalition
of Palm Beach County, Inc. (Coalition), establishing a working relationship to
advocate and educate on behalf of the homeless and implement the Ten-Year Plan
to End Homelessness in Palm Beach County.
Summary: In
1983, the Coalition was established as a private non-profit corporation to
advocate and educate on behalf of the homeless and has continued these efforts
to date. On May 1, 2007, the Board of County Commissioners established the
Homeless Advisory Board (HAB) to
develop and implement a Ten-Year Plan to End Homelessness in Palm Beach County
(Ten-Year Plan). The need has been
identified to establish a working partnership between both entities to advocate
and educate on the issue of homelessness, focus on implementation of the Ten-Year
Plan and pursue resources in support of the Ten-Year Plan. The County
will staff the Coalition and provide office space at a Human Services location. The Coalition will: transfer
designated salary, administration and operational funds received from third
parties to the County; take a lead role in the activities of the
Homeless Advisory Board’s committees in support of advocacy, community
outreach, public awareness and education related to homeless and at risk of
becoming homeless residents; conduct
activities to further the implementation of the Ten-Year Plan; and conduct fundraising activities
designed to support and further the goals of the Ten-Year Plan in coordination
with the HAB. Funding for the County’s
obligations under this Agreement is included in the FY 2011 budget and the FY
2012 proposed budget. (Human
Services) Countywide (TKF)
2. Staff recommends
motion to adopt: Resolution
repealing and replacing Resolution R2007-0720, as amended by Resolution R2007-1693,
providing for composition and an effective date for the Homeless Advisory
Board. Summary: On
May 1, 2007, the Board of County Commissioners established the Homeless
Advisory Board to develop and oversee a Ten-Year Plan to End Homelessness in
Palm Beach County. The need has been
identified to reduce membership and change the direction of the Homeless
Advisory Board from one of plan development to a board whose focus is on
implementation. The proposed Resolution also reduces the membership from 36 to 19
members. Additional reductions are expected in the future. (Human Services) Countywide (TKF)
* * * * * * * * * * * *
AUGUST 16, 2011
A. ENVIRONMENTAL RESOURCES MANAGEMENT
(Groundwater and Natural Resources
Protection Board)
1. Staff recommends
motion to approve: the reappointment of one at-large member to Groundwater
and Natural Resources Protection Board (GNRPB) for a term of three (3) years
beginning August 16, 2011, through August 15, 2014:
Nominee Representing Seat No. Nominated By
Jonathan Shaw Hydrologist or 6 Commissioner
Burdick
Hydrogeologist Commissioner
Abrams
Commissioner
Marcus
SUMMARY: Ordinance 92-20, as amended, and Article
2.G.3.F. of the Unified Land Development Code (ULDC) provides for a seven (7)
member GNRPB. The membership consists of one (1) professional engineer, one (1)
attorney, one (1) hydrologist or hydrogeologist, one (1) citizen with business
management expertise, one (1) biologist or chemist, one (1) member of an
environmental organization, and one (1) concerned citizen of PBC. Ordinance 92-20, as amended, and Article
2.G.3.F. of the ULDC requires Seat No. 6 to be filled by a hydrologist or hydrogeologist. No other nominations were received. Countywide
(SF)
B. ADMINISTRATION
(Water Resources Task Force)
1. Staff recommends
motion to ratify:
Marlene Ross of the City of Boynton Beach as an alternate for one of the League
of Cities seats on the Palm Beach County Water Resources Task Force (Seat No.
2), effective August 16, 2011. SUMMARY: The Water Resources Task
Force is comprised of 14 members: six (6) City elected officials; one (1)
County Commissioner; one (1) special independent district water and/or
wastewater provider or utility water or wastewater provider representative; one
(1) Lake Worth Drainage District representative; one (1) drainage/water control
district representative; one (1) South Florida Water Management District
Governing Board member; one (1) environmental representative; one (1) land
owner actively farming to represent agricultural interests; one (1) Indian
Trail Improvement District representative. The resolution also requires
designated alternates for each seat. Due to the recent resignation of one of
the League of Cities Task Force alternates, a new alternate submitted by the
League of Cities needs to be ratified by the Board of County Commissioners. Countywide
(MJ)
AUGUST 16, 2011
8. BOARD
APPOINTMENTS
C. CRIMINAL JUSTICE COMMISSION
(Criminal Justice Commission Board)
1. Staff recommends
motion to approve: the recommendations of the Economic Council to the Criminal
Justice Commission for Barbara Cheives, James Barr, Douglas Duncan, and William
Kramer to serve as a private sector member. Their term will begin August 16,
2011 and expire December 31, 2013 as follows:
Reappoint Nominees Seat No. Term to Expire
Ms. Barbara Cheives 23 12/31/13
James Barr 22 12/31/13
Douglas Duncan 21 12/31/13
William Kramer 33 12/31/13
SUMMARY:
The
Criminal Justice Commission (CJC) is comprised of 33 members including elected
officials and representatives from private and public sectors. The 12 private sector members are nominated
for three (3) year terms by the Economic Council of Palm Beach County, Inc. and
appointed by the Board of County Commissioners. The Council has nominated the
individuals for appointment effective August 16, 2011. Countywide (GB)
(Criminal
Justice Commission Board)
2. Staff recommends
motion to approve: the recommendations of the Economic Council to the Criminal
Justice Commission for George Elmore to serve as a private sector member. His term will begin August 16, 2011 and
expire December 31, 2013 as follows:
Reappoint Nominee Seat No. Term to
Expire
Mr. George Elmore 20 12/31/13
SUMMARY: The Criminal Justice Commission (CJC) is comprised
of 33 members including elected officials and representatives from private and
public sectors. The 12 private sector
members are nominated for three (3) year terms by the Economic Council of Palm
Beach County, Inc. and appointed by the Board of County Commissioners. The Council has nominated Mr. George Elmore
for reappointment effective August 16, 2011. Mr. Elmore has disclosed that he has an
ownership position in a business, Hardrives Construction, Inc. that contracts
with the County for highway construction and repaving. The Criminal Justice
Commission Board provides no regulation, oversight, management, or
policy-setting recommendations regarding the subject contract(s). Disclosure of
this contractual relationship at a duly noticed public meeting is being
provided in accordance with the provisions of Sect. 2-443, of the Palm Beach
County Code of Ethics. Countywide (GB)
AUGUST 16, 2011
8. BOARD
APPOINTMENTS
D. PALM TRAN
(Palm Tran Service Board)
1. Staff recommends
motion to approve: reappointment of two (2) incumbent members and four (4) new appointments from
the following categories to the Palm Tran Service Board:
|
|
Nominee |
Category & Seat Number |
Term to Expire |
Nominated By |
|
Reappointments |
|
|
|
|
|
|
Roberta Van Sickle |
Disability Advocate, Seat
# 2 |
8/15/2013 |
Comm. Burdick Comm. Marcus Comm. Taylor |
|
|
|
|
|
|
|
|
Frank Stanzione |
Fixed Route Bus Operator,
Seat # 10 |
8/15/2013 |
Comm. Burdick Comm. Marcus Comm. Vana Comm. Taylor |
|
|
|
|
|
|
|
New Appointments |
|
|
|
|
|
|
Wendy Harrison |
Elected Municipal
Official of a Municipality located within Palm Beach County, Seat # 4 |
8/15/2013 |
Comm. Marcus |
|
|
|
|
|
|
|
|
Robert Templeton |
Business Community
Representative Seat # 5 |
8/15/2013 |
Comm. Burdick |
|
|
|
|
|
|
|
|
Maurice Jacobson |
Certified Paratransit
User, Seat # 8 |
8/15/2013 |
Comm. Abrams |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Barry O’Brien |
Citizen at Large, Seat #
11 |
6/28/2012 |
Comm. Abrams |
|
Select One |
|
OR |
|
|
|
|
Leo Plevy |
Citizen at Large, Seat #
11 |
6/28/2012 |
Comm. Aaronson |
|
|
|
OR |
|
|
|
|
John Wilson |
Citizen at Large, Seat #
11 |
6/28/2012 |
Comm. Marcus |
SUMMARY: The Palm Tran Service Board was established December 18, 2001
(R2001-2241), as amended April 2, 2002 (R2002-0485), and is currently comprised
of 13 at-large voting members from 13 categories appointed by the Palm Beach
County Board of County Commissioners.
Members may serve two (2) year terms with no limit on
reappointments. The above incumbents of
Seats 2 and 10 are members in good standing and have expressed their desire to
continue to serve subsequent terms. The nominees for Seats 4, 5, 8 and 11 were
nominated as a result of memos dated April 21, 2011 and July 14, 2011 that were
circulated to the Board of County Commissioners along with the Board
Appointment Nomination Forms. Countywide (DR) (Palm Tran)
E. COMMISSION DISTRICT APPOINTMENTS
* * * * * * * * * * * *
AUGUST 16, 2011
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
AUGUST 16, 2011
A. District
1 - COMMISSIONER KAREN T. MARCUS, CHAIR
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA, VICE CHAIR
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER BURT AARONSON
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."
August 16, 2011 – 9:30 a.m.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
AUGUST 16, 2011
PAGE ITEM
8 2C-6 ADD-ON:
Proclamation
declaring the month of August 2011 as “Firefighter Appreciation Month” in Palm
Beach County. (Sponsored
by Commissioner Vana)
8 2C-7* ADD-ON:
Certificates of Appreciation to the Chief Deputy Michael Gauger and the Palm
Beach County Sheriff’s Office for donation of food at the District 7 Hurricane
Preparedness Town Hall Meeting; and to Legislative Affairs Director Fred Angelo
and the Professional Firefighters/Paramedics of Palm Beach County, Inc. – IAFF,
Local 2928 for donation of food at the District 7 Charter Review Town Hall
Meeting. (Sponsored by Commissioner Taylor)
9 3A-1 REVISED
SUMMARY: The Office of Small Business
Assistance, Department of Airports and Palm Tran are participating with the
South Florida Water Management District, School District of Palm Beach County,
the City of West Palm Beach, the City of Riviera Beach, the Center for
Technology, Enterprise & Development, Inc. (TED Center) and the Paragon
Foundation, Inc., to present the 2011 Business Matchmaker Conference & Expo
(a statewide conference). This is the 5th Annual Matchmaker Conference &
Expo held in Palm Beach County. Each participating entity will contribute
$2,000 and the County’s contribution will be broken down as follows: the Office of Small Business Assistance ($2,000),
Department of Airports ($2,000) and Palm Tran ($2,000). Payment will be
made on or before August 19, 2011 to the Education Foundation of Palm Beach
County. The conference and expo will
provide Small Business Enterprise owners an opportunity to collaborate with
larger businesses in an effort to increase business opportunities and knowledge
of programs offered by the above listed governmental partners. Countywide (TKF) (Admin/OSBA)
11 3C-11 REVISED TITLE: Staff recommends motion to approve:
A) a Contract with DP Development of the Treasure Coast, LLC (DPD), in the amount of $1,115,574.05 for the construction of Central Boulevard, Church Street to Longshore Drive (Project); and
B) a Budget Amendment of $16,542 in the Road Impact Fee Fund – Zone
1 to recognize reimbursement funding from AT&T for $2,875 and Loxahatchee
River District for $13,677 $13,667 and appropriate it to Central
Boulevard, Church Street to Longshore Drive. (Engineering)
12 3C-12 DELETED: Staff
recommends motion to receive and file:
Change Order No. 17 in the amount of $78,891.40 and a time extension of
four (4) days to Contract Nos. 2000503 and 2000504 with Ranger Construction
Industries, Inc., for construction of Okeechobee Boulevard from Royal Palm
Beach High School Entrance to east of Florida’s Turnpike. (Engineering) (BCC approval not required)
18 3G-2 REVISED TITLE & SUMMARY: Staff recommends motion to
approve:
A) Budget Amendment of $30,391,407 $30,691,407 in the $15M
Public Improvement Revenue Bonds, Series 2011 (Ocean Avenue Lantana Bridge)
capital fund to budget bond proceeds, costs of issuance and a transfer to the
$15 M Public Improvement Revenue Bonds, Series 2011 (Max Planck Florida
Corporation Project) Capital Fund; and B)…
SUMMARY: On July 19, 2011, the Board approved the sale
of the $30,391,407 $30,691,407 Public Improvement Revenue Bonds,
Series 2011 (Ocean Avenue Lantana Bridge and Max Planck Florida Corporation
Projects) to SunTrust Bank. These budget
amendments set up the budget for the sale of the Series 2011 Bonds, the capital
project funds and the costs of issuance for the bonds. Countywide (PFK)
(OFMB)
19 3H-1 REVISED TITLE & SUMMARY: Staff recommends motion to approve: Amendment No. 3 4 to Contract
with The BG Group, LLC (R2008-1055) to implement the third renewal of the
annual Demolition contract with a maximum value of $500,000. SUMMARY: Amendment No. 3 4 is a renewal
to the Annual Contract Demolition which was awarded to The BG Group, LLC. The contractor will continue to perform on
demolition projects for various facilities.
The annual Demolition contract is an indefinite-quantity contract and
this renewal has a maximum value of $500,000.
The renewal term is for twelve (12) months or until $500,000 in work
orders are issued in this term. Staff is bringing forward the amendment at this
time based on expiration of the term retroactive to June 15, 2011 and extending
through June 14, 2012. All terms of the original contract remain in
effect. This is the third of four
extensions allowed by the Contract.
Small Business Enterprise (SBE) participation goal for this contract is
15%. The BG Group’s SBE participation
for work orders issued to date is 94%. The BG Group, LLC is a Palm Beach County
company and a certified SBE contractor.
(FDO Admin) Countywide
(JM) (FDO)
21 3H-7 DELETED: Staff recommends motion to approve: seven (7) annual contracts for the construction of pavilions, shelters, and sheds with the following pre-qualified contractors:…(FDO) (Further staff review)
22 3H-9 REVISED TITLE & SUMMARY: Staff recommends motion to
approve: a Contract with D.S.
Eakins Construction Corporation in the amount of $287,000 to provide
required on-going maintenance at the County’s Mecca Property (a/k/a the
Scripps site). SUMMARY: The Contract consists of mowing
maintenance, canal cleaning, and road maintenance for a one (1) year
period. The mowing of the property is required to maintain and control
exotic overgrowth and improve site security by keeping vegetation low enough to
spot trespassers. Canal cleaning is necessary to ensure proper drainage
and the road maintenance is necessary to allow access to WUD’s pump station,
the fuel tanks at the water control pump stations and for security.
Maintenance of the property will support the development potential and
associated value of the property. This Contract is funded from the
General Fund. The Small Business Enterprise (SBE) goal is 15%. The SBE
participation in this Contract is 15%. The contract duration is 365
days. The contract was competitively bid and D.S. Eakins Construction
Corporation is a Palm Beach County company. (FDO)
22 3H-10 DELETED: Staff recommends
motion to approve: the Cherry Road
Complex Plat in unincorporated West Palm Beach. (FDO) (Further staff
review)
31 3Q-3 REVISED TITLE: Staff recommends motion to:
A) receive and file a Grant Adjustment Notice from the Florida Department of Law Enforcement (FDLE) to extend the expiration date from June 30, 2011, to September 30, 2011; and
B) approve the Tenth Amendment to the Agreement (R2001-2131) for $238,915 with the
Office of the Public Defender for re-entry services extending the Agreement
from June 30, 2011, to September 30, 2011 and increasing the award by
$45,515. (CJC)
41 6A-1 REVISED SUMMARY: Staff recommends
motion to approve on preliminary reading and advertise for public hearing on
September 13, 2011 at 9:30 a.m.: a Resolution of the Board of County Commissioners of Palm Beach County,
Florida, sitting as the Child Care Facilities Board, adopting the Palm Beach
County Rules and Regulations governing Family Day Care Facilities; amending
Article VIII of the Rules and Regulations governing Family Day Care in Palm
Beach County; providing for repeal of laws in conflict; providing for inclusion
in the code of laws and ordinances; providing for severability; and providing
for an effective date. SUMMARY:
The Board of County Commissioners, pursuant to a Special Act of the
State of Florida, serves as the Child Care Facilities Board. This
amendment requires all loaded firearms stored or left on a premise where a
minor is likely to gain access to the firearm without the lawful permission of
the minor’s parent or the person in charge of the minor be kept in a securely
locked box or container., except when the person is carrying the
firearm on his or her body or within such close proximity thereto that he or
she can retrieve and use it as easily and quickly as if he or she carried it on
his or her body. This amendment is necessary due to a change in state
law, which prohibits a county from adopting any ordinance, rule, or regulation
relating to the regulation of firearms and ammunition. Any existing
ordinances, rules, or regulations not specifically authorized by the
legislature are in violation of state law and must be amended. Countywide
(AH) (County Attorney)
45 7E-1 ADD-ON, REVISED
MOTION/TITLE & SUMMARY: Staff recommends motion to:
A) adopt a Resolution approving a Florida Department
of Transportation (FDOT) Joint Participation Agreement (JPA) FM No. 430296-1-84-01
in the amount of $863,400 (100%
State) for the operating costs and implementation of increased service during
peak hours for Belle Glade routes 47 and 48;
B) approve an upward Budget Amendment of $863,400 in the Palm Tran Grant Fund to
reconcile the budget to account for this award; and
C) approve an upward Budget Amendment of $863,400 in the Palm Tran Operating Fund in
order to reconcile to the transfer made from the Palm Tran Grants Fund; and
D) approve an increase of nine (9) positions in Palm
Tran’s personnel complement.
SUMMARY: Palm Tran offers service in between South Bay and Canal Point including
Belle Glade and Pahokee, the rural area of Palm Beach County with two (2)
local routes., Routes 47 and 48. These two (2) routes currently
operate on an hourly schedule/service frequency. These two (2) routes were originally
planned to have expanded service back in 2008, but funding cut backs curtailed
this plan. Palm Tran’s Transportation
Development Plan (TDP), has identified these routes as being prime candidates
for increased service especially during peak hours. This three (3) year JPA will allow Palm Tran
to provide 30 minute service during peak times (morning and afternoon). The funding will also provide all day 30 minute service for
Route 47 which serves the new Hospital.
The JPA funds will provide 100% of the operating cost for the
increased service. No additional county
funds are required for this service or as a match to this grant. The JPA will be in effect until August 31st
of 2014 August 31, 2014, and FDOT will allocate the same amount of
funds for FY 2013 and FY 2014
totaling $2,590,200 in operating funds for three (3) years. Countywide
(DR) (Palm Tran)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).