AGENDA 1
ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
FINAL MEETING OF CURRENT BOARD
NOVEMBER 18, 2008
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. ADOPTION
OF AGENDA
3. CALL
FOR UNFINISHED BUSINESS
4. COMMENTS
FROM COMMISSIONERS
5. STAFF COMMENTS
6. COMMENTS
FROM PUBLIC OFFICIALS AND GENERAL PUBLIC
7. ADJOURNMENT
* * * * * * * * * * *
AGENDA 2
ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
REORGANIZATIONAL MEETING
NOVEMBER 18, 2008
TUESDAY COMMISSION
9:45 A.M. CHAMBERS
1. CALL
TO ORDER
(Sharon R. Bock, Clerk &
Comptroller, presides)
2. OATH
OF OFFICE TO NEWLY ELECTED COUNTY COMMISSIONERS
(To be
administered by Sharon R. Bock, Clerk & Comptroller)
3. ADOPTION
OF AGENDA
4. ELECTION
OF CHAIRPERSON
5. ELECTION OF VICE
CHAIRPERSON
(New Chair,
presides)
6. COMMENTS
FROM PUBLIC OFFICIALS AND GENERAL PUBLIC
7. ADJOURNMENT
AND RECEPTION
* * * * * * * * * * *
AGENDA 3
ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
NOVEMBER 18, 2008
TUESDAY COMMISSION
10:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 9 - 44)
4. SPECIAL
PRESENTATIONS - 10:30 A.M. (Page
45)
5. PUBLIC HEARINGS - 10:30
A.M. (Page 46)
6. REGULAR
AGENDA (Pages 47 - 48)
7. BOARD
APPOINTMENTS (Pages 49 - 50)
8. MATTERS
BY THE PUBLIC - 2:00 P.M. (Page 51)
9. STAFF
COMMENTS (Page 52)
10. COMMISSIONER
COMMENTS (Page 53)
11. ADJOURNMENT (Page 53)
* * * * * * * * * * *
NOVEMBER 18, 2008
TABLE OF CONTENTS
CONSENT AGENDA
A. ADMINISTRATION
Page 9
3A-1 Resolutions
from various entities regarding equalized funding and Delray Beach CRA
3A-2 HUD
approval letters for the Brownfield Economic Development Initiative
3A-3 Budget
Transfers/Amendment for the Englewood Manor street lighting project
Page 10
3A-4 Amendments
to eight (8) contracts for state lobbying services
3A-5 Amendment
No. 6 with U.S. Strategies Corp for federal lobbying services
B. CLERK & COMPTROLLER
Page 11
3B-1 Warrant
list
3B-2 Minutes:
None
3B-3 Contracts
and claim settlements list
3B-4 Change
orders, work task orders, minor contracts and final payments
C. ENGINEERING & PUBLIC WORKS
Page 11
3C-1 Budget
Transfer/Amendment for OTIS roadway beautification for S.R. 7
3C-2 Appraisal
and acquisition blanket approval for FY 2008 project in Five-Year Road Program
Page 12
3C-3 Resolution
approving Transportation Regional Incentive Program Agreement with FDOT
3C-4 Budget
Transfer for tree and vegetation removal at Palmetto Park Rd and Florida
Turnpike
3C-5 Deleted
3C-6 Joint Project Agreement w/Seacoast Utility
Authority for water/sewer main design for Roan Lane project
3C-7 Finalize
Assessment Roll for Foss Road paving improvement project
Page 13
3C-8 Reimbursement
Agreement with City of Pahokee for street improvements
3C-9 Resolution
vacating eight (8) feet of a maintenance easement within Woods Walk Plat Two
3C-10 Payment to Stonegate Homeowner’s Association
for damages during construction on Greenview Shores Blvd.
3C-11 Budget Transfer to Roebuck Road project
3C-12 Contract amendments to extend annual roadway landscaping contracts
with two (2) vendors
Page 14
3C-13 Supplemental Agreement No. 10 with Metric Engineering for Haverhill
Road design services
3C-14 FY 2008/2009 Pathway Program
3C-15 Supplemental Agreement No. 1 with Wantman Group for Roebuck Road
design plan revisions
3C-16 Interlocal Agreement with City of Delray Beach
and Delray Beach Housing Authority for Carver Estates/Auburn Ave – S.W. 12th
Ave reconstruction
3C-17 Financial Assistance Agreement with School Board for West Boca High
buffer
Page 15
3C-18 Financial Assistance Agreement with Coco Wood
Lakes Association for beautification along El Clair Ranch Road
3C-19 Four (4) subordinations of utility interests from FPL on north side
of Old Boynton Road
3C-20 Assignment and Assumption Agreement with FEC
and City of Boynton Beach for S.E. 23rd Ave crossing
3C-21 County Deed in favor of Lake Worth Drainage District for property
along E-1 Canal
3C-22 Agreement with Testing Lab of the Palm Beaches for testing lab
services
Page 16
3C-23 Deleted
3C-24 Agreement with Saturnia Isles Homeowner’s Association for traffic
control services
3C-25 Agreement with Colony Preserve Homeowner’s Association for traffic
control services
3C-26 Supplemental Agreement No. 1 with Kimley-Horn
for investigation of westbound through lane at Military Trail and Haverhill
Road
NOVEMBER 18,
2008
TABLE OF CONTENTS
CONSENT AGENDA
D. COUNTY ATTORNEY
Page 16
3D-1 Housing
Finance Authority General Rules and Regulations
Page 17
3D-2 First Amendment for Housing Finance Authority
Executive Director services with David M. Brandt
3D-3 Amended and Restated Contract for Bond and
Disclosure Counsel Services between Housing Finance Authority and Greenberg
Traurig
Page 18
3D-4 Amendment No. 2 with Nabors, Giblin &
Nickerson to provide disclosure counsel on Water & Sewer Revenue Bonds
3D-5 Amendment No. 1 with Greenberg Traurig to
provide bond counsel for Water & Sewer Revenue Bonds
3D-6 Global Settlement Agreement in three (3)
Family Medical Leave Act/EEOC claims
3D-7 Bonds
for newly elected and re-elected Commissioners
E. COMMUNITY SERVICES
Page 18
3E-1 Contract
with Multilingual Psychotherapy Centers for mental health services for Head
Start
Page 19
3E-2 Contract
with Marriage & Family Services for mental health services for Head Start
3E-3 Amendment
No. 2 with Area Agency on Aging for Nutrition Services Incentive Program
3E-4 Amendment
No. 1 with Area Agency on Aging for Home Care for the Elderly Program
3E-5 Amendments
to 45 contracts under the Financially Assisted Agencies Program
Page 23
3E-6 Contract
with Caregiver Services for health services for Head Start
3E-7 Agreement
with Children’s Services Council for Early Head Start/Head Start services
3E-8 Amendments
to contract under the Financially Assisted Agencies Program
Page 24
3E-9 Amendment
No. 3 with Area Agency on Aging for Community Care for the Elderly Program
3E-10 Application to the Early Learning Coalition for Voluntary
Pre-Kindergarten services
F. AIRPORTS
Page 24
3F-1 Change
Order No. 3 with CTR Systems for Parking Access & Revenue Control System
project
Page 25
3F-2 Change Order No. 1 with J.F. Houston
Construction for misc. repair, replacement and improvements projects Glades
Airport
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 25
3G-1 Negotiated
settlement for Code Enforcement Lien against Rogelio Vera
3G-2 Budget
Transfer to reallocate budget between departments in FY 2008
Page 26
3G-3 Budget
Amendments related to sale of Series 2008-2 Bonds
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 26
3H-1 Amendment
No. 2 with Sunco Construction Svc. for annual residential contract
Page 27
3H-2 Contract with West Construction for South
County Regional Park main access road extension and boat ramp facility
3H-3 Contract with Rosso Paving & Drainage for
Riverbend Park entrance road and pedestrian bridge
3H-4 Contract
with Ocean Gate General Contractors for construction of Fire Station No. 14
3H-5 First
Amendment with Village of Palm Springs for use of 800MHz radio system
NOVEMBER 18,
2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
Page 28
3H-6 Resolution
conveying County’s interest in three (3) properties to City of South Bay
3H-7 Easement Agreement in favor of City of Lake
Worth for Floridan Aquifer raw water well and pipeline across a portion of John
Prince Park
Page 29
3H-8 Contract Amendment with Dept. of Agriculture
& Consumer Affairs for countywide fire protection for forest and wild lands
within Palm Beach County
3H-9 Task
Order No. 2 with Moss & Associates regarding Stockade expansion
3H-10 Change Order No. 12 with West Construction regarding PBSO K9
training facility
3H-11 Change Order No. 16 with The Weitz Company regarding Lantana Branch
Library
Page 30
3H-12 Change Order No. 17 with The Weitz Company regarding Lantana Branch
Library
3H-13 Change Order No. 73 with The Weitz Company regarding South County
Courthouse
3H-14 Declaration of Easement in favor of Water
Utilities for West Boca Library water/sewer lines
3H-15 Declaration of Easement in favor of Water Utilities for Samuel
Friedland Park water lines
Page 31
3H-16 Change Order No. 46 with Catalfumo Construction for Vista Operations
& Support Center
I. HOUSING & COMMUNITY DEVELOPMENT
Page 31
3I-1 Reimbursement
to Town of Jupiter for installation of brick pavered crosswalks
Page 32
3I-2 Reimbursement
to City of Delray Beach for demolition of Carver Estates
3I-3 Amendment
No. 2 with Delray Elderly for purchase of five (5) generators
3I-4 Reimbursement
to Housing Partnership regarding Celtic Apartments improvements
3I-5 Amendment
No. 2 with Town of Jupiter regarding 7th Ave stormwater pump station
Page 33
3I-6 Amendment
No. 1 with City of Riviera Beach regarding west 33rd Street
improvements
J. PLANNING, ZONING & BUILDING
Page 33
3J-1 Resolution
changing street name of Oklawaha Ave to Red Trail
K. WATER UTILITIES
Page 33
3K-1 First Amendment to Standard Potable Water
and Wastewater Development Agreement with Vivendi Homes
3K-2 Reimbursement Agreement with West Palm
Beach, Florida, CPDC Ltd. for off-site utility improvements as part of the Polo
Grounds Shopping Center redevelopment
Page 34
3K-3 Contract
with Cardinal Contractors for SRWRF odor abatement improvements
3K-4 Supplement
No. 1 with Camp Dresser & McKee for WTP No. 2 backwash recovery system
Page 35
3K-5 Resolution
amending Atlantic Ave/SR 7 area wastewater force main extension project
3K-6 Supplement
No. 1 with Southeast Drilling Services for SROC deep injection well repairs
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 36
3L-1 Agreement
Dept. of Agriculture and Consumer Affairs for mosquito control services
3L-2 Receive and file Document No. PAP086062
regarding Jupiter Inlet Lighthouse Outstanding Natural Area
3L-3 Change
Order No. 10 with American Earth Movers for Chain of Lakes Restoration project
Page 37
3L-4 Grant
Agreement with NFWF for countywide coastal lighting assessment project
3L-5 Work
Order No. 1666-01 with Eastman Aggregates Enterprises for dune restoration
services
NOVEMBER 18,
2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
M. PARKS & RECREATION
Page 38
3M-1 Agreement
with YMCA for construction of outdoor pavilion at Peter Blum Family Center
3M-2 Receive
and file School Board RAP for Palm Beach Lakes High athletic uniforms
3M-3 RAP
allocation for Veteran’s Park Veteran’s Day event
Page 39
3M-4 First
Amendment with Historical Society regarding Palm Beach County History Museum
3M-5 Receive and file First Amendment with City of
Delray Beach for Delray Rocks Youth Organization’s football and cheerleading
trip
3M-6 Budget
Transfer to Lake Charleston Park athletic field improvements
Page 40
3M-7 Budget
Transfer to YMCA concession/bathroom building and Palm Springs baseball fields
N. LIBRARY
Page 40
3N-1 Cooperative
Agreement with Literacy*AmeriCorpsto oversee learning computer lab
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION - None
R. HUMAN RESOURCES
Page 40
3R-1 Budget
Amendment for Training and Organizational Development services
S. FIRE RESCUE - None
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES - None
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 40
3X-1 Receive
and file Declaration of State of General Emergency of August 18, 2008
Page 41
3X-2 Receive
and file Grant Agreement with FPL for Radiological Emergency Program
3X-3 Resolution
to execute Standard Form License Agreement for use of ACC properties
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN - None
BB. MEDICAL EXAMINER
Page 41
3BB-1 Receive and file Paul Coverdell National Forensic Sciences
Improvement Grant for digital x-ray and photography equipment
CC. SHERIFF
Page 42
3CC-1 Budget Transfer for community program donations
3CC-2 Accept a Dept. of Transportation Highway Safety Grant for
DUI Initiative
NOVEMBER 18,
2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
CC. SHERIFF Continued
Page 43
3CC-3 Accept a Victim of Crime Act Agreement for Domestic
Violence Advisor Program
3CC-4 Accept a DNA Backlog Reduction Program Grant
3CC-5 Ratify Chairperson’s signature on
Rural Domestic Violence, Dating Violence, Sexual Assault and Stalking
Assistance Program grant
Page 44
3CC-6 Accept a National Association of Drug Diversion
Investigators award
SPECIAL PRESENTATIONS - 10:30 A.M.
Page 45
4A Alzheimer’s Awareness Month
4B National Adoption Month
4C National Caregivers Month and Alzheimer’s
Awareness Week
PUBLIC HEARINGS - 10:30 A.M.
Page 46
5A Fire Prevention Code Ordinance
5B Water & Sewer Bonds for FPL Reclaimed
Water Project
REGULAR AGENDA
ADMINISTRATION
Page 47
6A-1 Fee
schedule for Office of Small Business Assistance
6A-2 2003-2007
Annual Reports for Office of Small Business Assistance
ENGINEERING & PUBLIC WORKS
Page 47
6B-1 Five-Year
Road Program
HOUSING
& COMMUNITY DEVELOPMENT
Page 48
6C-1 Amended
FY 2007-2008 Community Development Action Plan
BOARD
APPOINTMENTS (Pages 49 - 50)
MATTERS BY THE PUBLIC – 2:00 P.M.
(Page 51)
STAFF
COMMENTS (Page 52)
COMMISSIONER
COMMENTS (Page 53)
ADJOURNMENT (Page 53)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends motion to receive and file:
A) Resolution No. R2008-41of the Mayor and City Council of the City of North Miami Beach, Florida urging the Florida Legislature to equalize funding based on population to provide each region of Florida, including South Florida, its fair share of State funding; and
B) Resolution No. 50-08 of the City Commission of the City of Delray Beach, Florida, approving and authorizing the indebtedness by the Delray Beach Community Redevelopment Agency in an aggregate principal amount not to exceed $500,000 to pay the cost of Brownfields cleanup activities and pay costs of issuance.
2. Staff recommends
motion to:
A) receive and file the U.S. Department of Housing and Urban
Development (HUD) Approval Letters for the Brownfield Economic Development
Initiative (BEDI) grant funds in the amount of $1.2 million and the Section 108
Loan funds in the amount of $2.6 million; and
B) approve a Budget Amendment of $3.8 million in the Economic
Development Fund to appropriate the award and recognize the revenue.
3. Staff recommends
motion to approve:
A) Budget Transfer of $40,000 in the Capital Outlay Fund from the Street Lighting Project account to Englewood Manor Street Lighting Project for the installation of 20 cobra head street lights;
B) Budget Transfer of $100,000 in the Capital Outlay Fund establishing a transfer to the CCRT Street Lighting Maintenance Fund and decreasing the Street Lighting Project account; and
C) Budget Amendment of $100,000 in the CCRT Street Lighting Maintenance Fund to recognize and appropriate the transfer from the Capital Outlay Fund for 20 years of maintenance for the Englewood Manor Street Lighting Project.
SUMMARY: The street lighting
project being submitted for approval was initiated by members of the Englewood
Manor neighborhood group. Based on review of the application by the
Office of Community Revitalization (OCR) staff as well as Palm Beach County
Sheriff’s Office staff, it was determined that the installation of these
streetlights would help reduce area crime as well as enhance pedestrian
safety. The total amount of funding provided for this project is
$140,000. District 3 (AH)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
4. Staff recommends motion to approve: Amendments to eight (8) consulting/professional service contracts for state lobbying on behalf of Palm Beach County to extend the term for one (1) year to September 30, 2009 as follows:
A) Third Amendment to the contract with Akerman Senterfitt (R2005-2299) in the amount of $35,000;
B) Third Amendment to the contract with Pittman Law Group (R2005-2301) in the amount of $35,000;
C) Third Amendment to the contract with Ericks Consultants (R2005-2302) in the amount of $35,000;
D) Third Amendment to the contract with Corcoran and Associates (R2005-2303) in the amount of $35,000;
E) Third Amendment to the contract with The Moya Group (R2005-2304) in the amount of $35,000;
F) Third Amendment to the contract with GMA (R2005-2298) in the amount of $38,500;
G) Third Amendment to the contract with Henry Dean and Associates, Inc. (R2005-2297) in the amount of $55,000; and
H) Second Amendment to the contract with Foley and Lardner, LLP in the amount of $35,000.
SUMMARY: The original term of the contracts with the above eight (8) firms for state lobbying was for November 1, 2005, through October 31, 2006 with additional amendments extending the term through October 31, 2008. The eighth firm, of Capitol Resources merged with Foley and Lardner, LLP in 2006. The FY 2009 amendments include a provision for nondiscrimination. This year, we are recommending a reduction in state lobbying contracts of $41,500 or approximately 12.5% from the 2007-2008 Fiscal Year. This reduction reflects the desire to keep our state legislative team together for the 2009 session while adjusting total contract amounts for most of the individual firms. Countywide (DW)
5. Staff recommends motion to approve: Amendment
No. 6 to contract with U.S. Strategies Corp. (R2002-1806) for federal lobbying
on behalf of Palm Beach County for the period of November 1, 2008, through
September 30, 2009, in the amount of $101,000. SUMMARY: On October 22,
2002, the Board approved a one (1) year Consulting/Professional Services
Contract with U.S. Strategies Corp. for the period of November 1, 2002, through
October 31, 2003 in the amount of $110,250.
The previous amendments (4) provided for an additional one (1) year
period and increased the annual contract by 5%.
Amendment No. 6 extends the contract from November 1, 2008, through September
30, 2009 for a total contract amount of $101,000, which is a $28,000 or
approximately 22% reduction from the current annual contract. This reduction
reflects a decrease in the County’s Legislative Affairs budget based on
declines in property tax revenues and other cost cutting measures in the
County’s adopted budget. Countywide (DSW)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff
recommends motion to approve: the
following final minutes of the Board of County Commissioners= meetings: None
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller=s Office.
Countywide
4. Staff recommends
motion to receive and file: change orders, work task orders, minor
contracts, final payments and other items approved by the Contract Review
Committee and by the department heads for the Engineering Department;
Facilities Development and Operations Department; Water Utilities Department;
Environmental Resources Management Department; and the Department of Airports
during September 2008. Countywide
C. ENGINEERING &
PUBLIC WORKS
1. Staff recommends
motion to approve:
A) a Budget Transfer of
$635,000 in the Transportation Improvement Fund from Reserve for District 5 to
State Road 7 from Glades Road to Clint Moore Road for upgrading existing
roadway beautification to Only Trees, Irrigation and Sod (OTIS) – District 5
($625,000) and to Transfer to Beautification Maintenance Fund ($10,000); and
B) a Budget Amendment of $10,000 in the
Beautification Maintenance Fund to recognize 20 year maintenance funding for
State Road 7 from Glades Road to Clint Moore Road OTIS Upgrade.
SUMMARY: Approval
of this item provides funding for the installation of, and additional
maintenance associated with upgraded OTIS roadway beautification for State Road
7 from Glades Road to Clint Moore Road. District 5 (MRE)
2. Staff recommends
motion to approve:
A) a blanket approval for appraisal and acquisition of the lands, rights-of-way, and easements on all Fiscal Year 2008 projects as identified in the Mid-Year Adjustment to the Five-Year Road Program, as adopted on September 23, 2008; and
B) the employment of all experts, including but not limited to real estate appraisers, engineers, certified public accountants, business damage experts, and other experts, deemed necessary to appraise and acquire the before mentioned lands, rights-of-way, and easements.
SUMMARY: On September 23, 2008, the Board of County Commissioners adopted the Mid-Year Adjustment to the Five-Year Road Program for Fiscal Year 2008 through Fiscal Year 2012. Approval of this item will provide for the acquisitions necessary to accomplish the road goals set therein. Countywide (PK)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING &
PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to adopt: a Resolution
to approve the Transportation Regional Incentive Program (TRIP) Agreement with
the State of Florida Department of Transportation (FDOT), for the roadway
construction and construction engineering inspection (CEI) services along Jog
Road from Roebuck Road to 450 feet south of 45th Street (Project). SUMMARY: This action approves the
TRIP Agreement with FDOT for the Project. This Agreement is necessary to secure
a grant from FDOT for up to $12,020,467 or up to one-half the construction and
CEI cost of the Project whichever is less.
Districts 2 
& 6 (PK)
4. Staff recommends motion to approve: a Budget Transfer of $9,000 in the Transportation Improvement Fund from Reserves for District 4 to Cloverfield Homeowners Association at Palmetto Park Road and Florida Turnpike – District 4. SUMMARY: Approval of the Budget Transfer will allow Palm Beach County Road and Bridge Division to remove trees and vegetation from the right-of-way. District 4 (MRE)
5. DELETED
6. Staff recommends
motion to approve: a $38,000
Joint Project Agreement (JPA) with Seacoast Utility Authority (Seacoast) for
the design of water and sewer main improvements. This will be in conjunction
with Roan Lane street improvements, Project No. 2007056 (Project). SUMMARY: Approval
of this JPA will allow for the design and permitting of the replacement of the
potable water and sewer mains within our proposed Project, which includes the
installation of drainage along with paving of the streets. The potable water and sewer mains will be
replaced with the Project and paid for by Seacoast, the maintaining agency. District
1 (MRE)
7. Staff recommends
motion to:
A) finalize the assessment roll for the Foss Road Paving Improvement Project (Project);
B) authorize the Tax Collector’s Office to process and collect the assessment payments; and
C) approve the transfer of Foss Road to a Palm Beach County (County) owned and maintained roadway.
SUMMARY: Approval of finalization of the assessment roll for the Project, from the canal north to Lake Worth Road, Section 30, Township 44 South, Range 43 East, will allow the assessment payments to be processed and collected by the Tax Collector’s Office. Approval of the Foss Road transfer will make it a County-owned and maintained roadway, whereby it is currently a County courtesy maintained roadway. District 3/MSTU District ‘C’ (MRE)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING &
PUBLIC WORKS (Cont’d)
8. Staff recommends
motion to approve:
A) a Reimbursement Agreement with the City of Pahokee (City) in an amount not to exceed $95,000 for street improvements; and
B) a Budget Transfer of $95,000 in the Transportation Improvement Fund from Reserves for District 6 to the City of Pahokee Street Improvements – District 6.
SUMMARY: This Agreement will supply reimbursement funds for installation and maintenance of street improvements for several roadways within the City limits. District 6 (MRE)
9. Staff recommends motion to adopt: a Resolution vacating eight (8) feet of a twenty-eight (28) foot wide maintenance easement within Lot 75, Woods Walk Plat Two, as recorded in Plat Book 58, Pages 6-8 Public Records of Palm Beach County, Florida. SUMMARY: This petition site is located on the north side of Lake Worth Road and east of State Road 7. The vacation of a portion of the maintenance easement will increase the buildable lot area, allowing the construction of a swimming pool. District 6 (PK)
10. Staff recommends motion to approve: payment in the amount of $18,895 to Stonegate Homeowner’s Association (HOA) for damages to irrigation, lighting and landscaping systems during the construction of improvements on Greenview Shores Boulevard, from South Shore Boulevard to Wellington Trace (Project). SUMMARY: Approval of this action will allow payment to the HOA for damages incurred to their irrigation, lighting and landscaping during the construction of the Project. District 6 (PK)
11. Staff recommends motion to approve: a Budget Transfer in the amount of $400,000 from the Transportation Improvement Fund Reserve for District 3 to the Roebuck Road, from State Road 7 to Jog Road project. SUMMARY: Approval of this action will authorize a Budget Transfer of funds, in the amount of $400,000, necessary to offset the non-receipt of the balance of mitigation fees due from the City of West Palm Beach (City). This amount represents the difference between mitigation fees due and mitigation fees paid to Palm Beach County by the City. The funds will go toward the Roebuck Road project. District 2 (MRE)
12. Staff recommends
motion to approve:
A) Contract amendments to extend the expiration date for the Primary Annual Roadway Landscaping Contract (Contract), Project No. 2008052 (R2007-1911; dated November 6, 2007) with Superior Landscaping & Lawn Service, Inc. (Superior) and the Secondary Annual Roadway Landscaping Contract (R2007-1911.1), with Vila & Son Landscaping Corporation (Vila) retroactively from November 6, 2008, to November 6, 2009; and
B) Contract amendments to add several items to the original Contract proposals for future potential use.
SUMMARY: Approval of these Contract amendments will extend the expiration dates of the existing contracts to November 6, 2009, and add additional work items as detailed in Exhibit A. The contracts include furnishing and installing plant material and irrigation systems within Palm Beach County. The Small Business Enterprise (SBE) goal for the Project is 15%. The SBE participation committed for the project by Superior is 5.39% overall and the SBE participation committed by Vila is 5.31% overall. Countywide (MRE)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING &
PUBLIC WORKS (Cont’d)
13. Staff recommends
motion to approve: Supplemental Agreement No. 10 to Project No.
1995509B under contract R97-1277D in the amount of $13,006.93 with Metric
Engineering, Inc. for professional services. SUMMARY: This Supplemental
Agreement will provide post design services for Haverhill Road from 45th
Street to north of Caribbean Boulevard. District 7 (PK)
14. Staff recommends
motion to approve: the Fiscal Year 2008/2009 Pathway Program. SUMMARY:
A list of the proposed projects in the Annual Pathway Program for the Fiscal
Year 2008/2009 has been compiled in response to requests from the Palm Beach
County School Board, Palm Beach County Sheriff’s Office, members of the Board
of County Commissioners, and residents of Palm Beach County. The proposed projects include nine new
construction projects and eight major maintenance projects. The total program cost is $1,500,000 and is
divided into the following categories:
Major
Maintenance $ 267,000
School
Related $1,134,000
ADA and
Minor Maintenance $ 53,000
Cost and
Feasibility Studies $ 36,000
Fast Track
Schools $ 10,000
Total $1,500,000
Countywide (MRE)
15. Staff recommends motion
to approve: Supplemental Agreement No. 1 to Project No. 2005506 under
contract R2006-0955 in the amount of $318,614.78 with Wantman Group, Inc. for
professional services. SUMMARY: This Supplemental Agreement will provide
the services necessary for the preparation of design plan revisions for Roebuck
Road from State Road 7 to Jog Road. Districts 2 & 6 (PK)
16. Staff recommends
motion to approve:
A) an Inter-Local Agreement with the City of Delray Beach (City) and the Delray Beach Housing Authority to reimburse in an amount not to exceed $1,000,000 for Carver Estates/Auburn Avenue – S.W. 12th Avenue reconstruction; and
B) a Budget Transfer of $1,000,000 in the Transportation Improvement Fund from Reserves for District 7 to Carver Estates/Auburn Avenue – S.W. 12th Avenue – District 7.
SUMMARY: Approval of this Agreement will reimburse the City from the Transportation Improvement Fund in an amount not to exceed $1,000,000 for Carver Estates/Auburn Avenue – S.W. 12th Avenue reconstruction. District 7 (MRE)
17. Staff recommends
motion to approve: a
Financial Assistance Agreement with the School Board of Palm Beach County
(School Board) for West Boca Raton Community High School buffer landscaping on
school property along the school’s perimeter within 25 feet of, and visible
from Palm Beach County’s (County) Glades Road.
SUMMARY: Approval of this
Agreement provides for a reimbursement, in an amount not to exceed $100,000, to
the School Board for the planned improvements along the County’s Glades Road
from approximately 1,300 feet west of Boca Falls Drive to approximately 4,600
feet west of Boca Falls Drive. Funding for this Agreement has been previously
approved by an earlier Agreement R2006-0308, which has expired. Therefore, there is no additional fiscal
impact. District 5 (MRE)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING &
PUBLIC WORKS (Cont’d)
18. Staff recommends motion to approve:
A) a Financial Assistance Agreement with Coco Wood Lakes Association, Inc. (Association), to provide reimbursement funding not to exceed $30,000; and
B) a Budget Transfer of $30,000 in the Transportation Improvement Fund from Reserve for District 5 to El Clair Ranch Road for beautification in Palm Beach County’s right-of-way, and at the Association’s entrances at West Atlantic Avenue and El Clair Ranch Road, and at South Oriole Boulevard and Jog Road.
SUMMARY: Approval
of this item provides funding in an amount up to $30,000 for the
Association’s installation of beautification in Palm Beach County’s right-of-way
for El Clair Ranch Road, and at the Association’s two (2) entrances. After the
installation, the Association will be responsible for perpetual maintenance of
the beautification improvements. District 5 (MRE)
19. Staff recommends motion to approve: Four (4) subordinations of utility interests from Florida Power & Light Company (FPL) releasing their interests to Palm Beach County (County) in four (4) parcels of land located on the north side of Old Boynton Road. SUMMARY: Approval of the subordinations of utility interests will release FPL’s interests in land required for Old Boynton Road. These subordinations of utility interests require the County to pay for any future relocation costs of the FPL facilities when and if requested by the County as a standard clause. However, there are currently no utility facilities located within the easements to be subordinated. District 3 (PK)
20. Staff recommends
motion to approve: an Assignment
and Assumption Agreement with the Florida East Coast Railway (FEC) and the City
of Boynton Beach (City) for the crossing at SE 23rd Avenue, DOT No. 272485-X. SUMMARY: The Board of County Commissioners (Board) at
the December 18, 2007 meeting approved Resolution R2007-2223. This resolution
recognized a resolution from the City to transfer the license agreement for the
railway crossing at SE 23rd Avenue from the City to Palm Beach County.
These documents were required by the FEC to proceed with the transfer. This
instrument will approve an Assignment and Assumption Agreement with the FEC and
City to complete the transfer. District 7 (MRE)
21. Staff recommends motion to approve, contingent upon the exchange of a Deed from Lake Worth Drainage District (LWDD): a County Deed in favor of LWDD for 1.212 acres of property along the E-1 Canal. Palm Beach County (County) will receive 2.04 acres of property from LWDD for Benoist Farms Road as part of this exchange. SUMMARY: Approval of this action will allow a County Deed to transfer property to LWDD. This transaction is contingent upon the County's receipt of a Deed from LWDD for property along Benoist Farms Road. District 6 (PK)
22. Staff recommends motion to approve: an Agreement with Testing Lab of the Palm Beaches, Inc. to provide the necessary professional testing lab services on a task order basis, for countywide projects, as required. SUMMARY: Approval of this Agreement will provide the necessary professional testing lab services throughout Palm Beach County (County) for all user departments. At the option of the County, this Agreement can be renewed annually for a period of one (1) year, with a maximum of two (2) renewals. Countywide (PK)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING &
PUBLIC WORKS (Cont’d)
23. DELETED
24. Staff recommends
motion to approve: an Agreement with Saturnia Isles Homeowners
Association Incorporated (Community) for traffic control to be performed by the
Palm Beach County Sheriff’s Office. SUMMARY: Approval of this Agreement authorizes the
Palm Beach County Sheriff’s Office to provide traffic control enforcement
services within the above referenced private residential Community. District 5 (MRE)
25. Staff recommends
motion to approve: an Agreement with Colony Preserve Homeowners
Association Incorporated (Community) for traffic control to be performed by the
Palm Beach County Sheriff’s Office. SUMMARY: Approval of this Agreement authorizes the
Palm Beach County Sheriff’s Office to provide traffic control enforcement
services within the above referenced private residential Community. District 5 (MRE)
26. Staff recommends
motion to approve: Supplemental Agreement No. 1 to Project Number 2004516 under contract R2006-0170 in the amount of $120,362.53 with Kimley-Horn and Associates, Inc. for professional services. SUMMARY: Approval of this Supplemental Agreement will provide the services necessary for an investigation
into the addition of a westbound through lane at Military Trail and Haverhill
Road for Belvedere Road from east of Jog Road to Military Trail. Districts 2 & 6 (PK)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to approve: the Housing
Finance Authority of Palm Beach County, Florida’s (the “Authority”) General
Rules and Regulations (the “Authority Rules”) as required by Ordinance
No. 2002-022 (the “Ordinance”). SUMMARY:
Pursuant to its authority under the Ordinance and the Florida Housing
Finance Authority Law encoded in Part IV, Chapter 159, Florida Statutes (the
“Act”), the Authority has promulgated the Authority Rules to carry into effect
the powers and purposes of the Authority.
Pursuant to the Ordinance, “all rules or regulations to be promulgated
by the Authority . . . as the same are initially established . . . shall be
submitted to and approved, in each instance, by the Board of County
Commissioners.” Countywide
(PFK)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY (Cont’d)
2. Staff recommends
motion to approve: a First Amendment to Agreement for the provision of
Executive Director services on an interim basis between the Housing Finance
Authority of Palm Beach County (the “Authority”) and David M. Brandt, Inc.
(“DBI”), which contract provides that DBI will
serve as interim executive director for the Authority, delineates the services
DBI will provide to the Authority and establishes the fee arrangement between
the parties with respect to such services (the “Amended Agreement”). The
approval of the amended Agreement is required by Ordinance 2002-22 (the
“Ordinance”). SUMMARY: Due to the vacancy
in the position of Executive Director for the Authority, at its regular meeting
held on May 9, 2008, the Authority appointed DBI to serve as its Executive
Director on an interim basis while the Authority considered its options for the
replacement of the Executive Director.
The Authority and DBI entered into an Agreement for the provision of
Executive Director services on an interim basis (the “Original Agreement”),
which Agreement was for less than $10,000.
Thereafter, at its July 11, 2008 meeting the Authority determined that
the Original Agreement should be amended to provide for an increase in the
number of hours of service to be provided by DBI and a corresponding increase
in compensation to DBI. The Authority
and DBI entered into the Amended Agreement to memorialize the change in terms
to the Original Agreement. Compensation
to DBI under the Amended Agreement will be in excess of $10,000. The Amended
Agreement has been reviewed and approved by the Authority and its general
counsel. Pursuant to the Ordinance “all
contracts of the Authority for the purchase of goods and services in excess of
$10,000 shall be submitted to and approved, in each instance, by the Board of County
Commissioners. . . .” Countywide (PFK)
3. Staff recommends
motion to approve: an Amended and Restated Contract for Bond and
Disclosure Counsel Services between the Housing Finance Authority of Palm Beach County, Florida (the “Authority”)
and Greenberg Traurig, P.A.
(“Greenberg”) and an
Amended and Restated Contract
for Bond and Disclosure Counsel Services between the Authority and Bryant Miller Olive P.A.
(“BMO,” and, together with Greenberg, the “Firms”), which are identical
contracts that provide that the Firms will serve as bond counsel and disclosure
counsel to the Authority on a rotational basis, delineate the services the
Firms will provide to the Authority and establish the fee arrangement between
the parties with respect to such services (collectively, the “Amended
Contracts”). The approval of the Amended Contracts is required by Ordinance
2002-22 (the “Ordinance”). SUMMARY: In 2001, the Authority circulated requests
for proposals for bond counsel and disclosure counsel services (the “RFP”) and,
upon a review of all responses to the RFP, selected the Firms to serve as bond
and disclosure counsel for the Authority on a rotational basis. Thereafter, the Authority entered into
identical contracts with the Firms. Due
to the increasing costs of provision of legal services, the Authority entered
into renegotiations with the Firms and, at its regular meeting on May 9, 2008,
authorized an increase in the Firms’ fees, which had not been increased since
2001. The Authority and the Firms
entered into the Amended Contracts to reflect the change in fees. Compensation to the Firms under the Amended
Contracts will be in excess of $10,000.
The Amended Contracts have been reviewed and approved by the Authority
and its general counsel. Pursuant to
the Ordinance “all contracts of the Authority for the purchase of goods and
services in excess of $10,000 shall be submitted to and approved, in each instance,
by the Board of County Commissioners. . . .” Countywide (PFK)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY (Cont’d)
4. Staff recommends
motion to approve: Amendment No. 2 to the Agreement (R2007-0019) with
the law firm of Nabors, Giblin & Nickerson, P.A., to provide disclosure
counsel and related legal services for the not to exceed $62 Million Public
Improvement Revenue Bonds, Series 2009 (Water & Sewer Revenue Bonds
Project) (the “Bonds”). SUMMARY:
The law firm was selected as disclosure counsel for the Bonds by the Board at
the October 21, 2008 meeting. This Amendment No. 2 confirms that selection by
amending the existing Agreement for bond counsel and related services between
the County and the law firm. Payment to
the law firm for the legal services in connection with the disclosure counsel
services will be at 50% of the amount paid to bond counsel for the Bonds. Countywide (PFK)
5. Staff recommends
motion to approve: Amendment No. 1 to the Agreement (R2008-1852) with
the law firm of Greenberg Traurig, P.A., to provide bond counsel and related
legal services for the not to exceed $62 Million Public Improvement Revenue Bonds,
Series 2009 (Water & Sewer Revenue Bonds Project) (the “Bonds”). SUMMARY:
The law firm was selected as bond counsel for the Bonds by the Board at
the October 21, 2008 meeting. This Amendment No. 1 confirms that selection by
amending the existing Agreement for bond counsel and related services between
the County and the law firm. Countywide
(PFK)
6. Staff recommends
motion to approve: a Global Settlement Agreement, inclusive of attorneys
fees and costs, in the total amount of $95,000 in the following three (3) cases:
Confesor (Tony) Ramirez v. Palm Tran, Case No. 07-81039 CIV- Ryskamp; Confesor
(Tony) Ramirez v. Palm Tran, Case No. 08-80536 CIV-Ryskamp; and EEOC Charge
No. 15M-2007-00194. SUMMARY: This
global settlement arises from two (2) cases consolidated in federal court
requesting damages and equitable relief under the Family Medical Leave Act and
a breach of contract claim, as well as a third matter involving a pending
charge of discrimination which Plaintiff filed with the Equal Employment
Opportunity Commission alleging violations under the Americans with
Disabilities Act and Title VII of the Civil Rights Act. Countywide (PGE)
7. Staff recommends
motion to approve and file with the Clerk of the Circuit Court: the bonds on newly elected or re-elected
Commissioners of Palm Beach County. SUMMARY: Immediately following the
election newly elected or re-elected Commissioners must secure bonding for
presentation to the Board of County Commissioners for approval pursuant to
Section 137.01, Florida Statutes. Section 137.01 now requires that
such official bonds must be approved by the Board and then filed with the Clerk
of the Circuit Court. Countywide (PFK)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve:
Consulting/Professional Services Contract with Multilingual Psychotherapy Centers,
Inc., for the period October 1, 2008, through September 30, 2009, in an amount not-to-exceed
$10,000, for mental health services for Head Start and Early Head Start
children. Summary: Multilingual Psychotherapy Centers, Inc. will
provide mental health services to Head Start children and their families. Funding
consists of $8,000 (80%) in Federal funds and $2,000 (20%) in County funds. The
County’s portion is included in the FY 2009 budget. (Head Start) Countywide
(TKF)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
Consulting/Professional Services Contract with Marriage & Family Services,
Inc., for the period October 1, 2008, through September 30, 2009, in an amount of
$10,000, for mental health services for Head Start children. Summary: Marriage & Family Services,
Inc. will provide mental health services in the form of play therapy to Head
Start children. Funding consists of $8,000 (80%) in Federal funds and $2,000
(20%) in County funds. The County’s portion is included in the FY 2009 budget. (Head
Start) Countywide (TKF)
3. Staff recommends
motion to approve: Amendment No. 002 to Standard Agreement No.
IU008-9500 (R2008-0171), for the Nutrition Services Incentive Program (NSIP)
with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc., for the
period October 1, 2007, through September 30, 2008, increasing the reimbursement
unit rate and increasing the maximum reimbursement by $40,896.81 for a new total not-to-exceed the
amount of $352,120.01, for various supportive services to seniors. Summary: Additional funding has
been granted under the NSIP grant. This
Amendment will increase the new maximum reimbursement from $311,223.20 to $352,120.01.
In the area south of Hypoluxo Road, Mae Volen Senior Center, Inc. currently
provides OAA services under a similar grant from the AAA. (DOSS) Countywide except for portions of
Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)
4. Staff recommends
motion to approve: Amendment No. 001 to Standard Agreement No.
IH007-9500 (R2007-1692) for the Home Care for the Elderly (HCE) Program with
the Area Agency on Aging (AAA) of Palm Beach/Treasure Coast, Inc. for the
period July 1, 2007, through June 30, 2008, increasing the agreement amount by
$38,468.07 for a new total not-to-exceed the amount of $214,843.07. Summary:
This Amendment will increase HCE case management services by $13,256.05 and HCE
subsidy by $25,212.02 for provisions of care in private homes as an alternative
to nursing home or other institutional care.
In the area south of Hypoluxo Road, Ruth Rales Jewish Family Service
currently provides HCE services under a similar grant from the AAA. (DOSS) Countywide except for portions of
Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)
5. Staff recommends
motion to approve: Amendments
to renew 45 contracts with financially assisted agencies totaling $12,558,379 for the
indicated activities, for the period October 1, 2008, through September 30, 2009:
A) Amendment No. 1, Adopt‑A‑Family
of the Palm Beaches, Inc. (R2007-1921) ‑ $315,314 for homeless prevention
services, transitional housing & support, and self‑sufficiency
services;
B) Amendment No. 1, Aid to
Victims of Domestic Abuse, Inc. (R2007-1922) - $164,002 for emergency shelter
services for women and children who are victims of domestic abuse;
C) Amendment No. 1, Alzheimer’s
Community Care, Inc. (R2007-1923) ‑ $564,466 for disaster preparation,
family counseling and specialized adult day care programs for clients and
families affected by Alzheimer’s Disease;
D) Amendment No. 1, Area Agency on Aging of
Palm Beach/Treasure Coast, Inc. (R2007-1924) - $64,117 for the Retired and
Senior Volunteer Program (RSVP) and emergency assistance/disaster preparedness;
E) Amendment No. 1, Big Brothers/Big Sisters,
Inc. (R2007-1925) ‑ $113,708 for Parenting Partners, mentoring to young
parents by qualified adult volunteers;
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Motion/Title Continued
F) Amendment No. 1, Boys & Girls Club of
Palm Beach County (R2007-1926) - $139,835 for year-round services that offer a
variety of activities in six core areas which include: health and life skills;
education and career development; the arts; technology; sports, fitness and
recreation; and character and leadership development;
G) Amendment No. 1, Building Blocks/NOAH Inc.
(R2007-1927) - $246,107 for early childhood education and parenting classes;
H) Amendment No. 2, Center for Family Services
of Palm Beach County, Inc. (R2007-1928) $384,712 for safe kids program,
individual and family counseling and emergency assistance program;
I) Amendment No. 2, Coalition
for Independent Living Options, Inc. (R2007-1931) ‑ $264,638 for independent
living skills training, advocacy, information and referral, and peer support
services to individuals with disabilities and to provide after‑school
services to disabled adolescents;
J) Amendment No. 1, Communities
in Schools of Palm Beach County, Inc. (R2007-1932) ‑ $111,103 for
comprehensive social, educational and career‑related support for at-risk
children throughout the Palm Beach County area;
K) Amendment No. 1, Comprehensive AIDS Program
of Palm Beach County, Inc. (R2007-1933) - $186,942 for HIV antibody counseling
and testing;
L) Amendment No. 1 Comprehensive
Alcoholism Rehabilitation Programs, Inc. (R2007-1934) - $1,220,040 for
residential adolescent, residential adult, outpatient treatment and adult
detoxification;
M) Amendment No. 1, Deaf Service Center of
Palm Beach County, Inc. (R2007-1935) ‑ $255,445 for client assistance and
communication, resources and education;
N) Amendment No. 1, Drug
Abuse Foundation of Palm Beach County, Inc. (R2007-1936) ‑ $814,981 for
assessment, outpatient substance abuse, level 1 residential treatment, detox
and case management;
O) Amendment No. 1, Drug
Abuse Treatment Association, Inc. (R2007-1937) ‑ $279,173 for residential
treatment (Walter D. Kelly Treatment Center) and adolescent outpatient
treatment services;
P) Amendment No. 1, Elizabeth
H. Faulk Foundation, Inc./Center for Group Counseling (R2007-1929) ‑ $105,054
for Schools Preventive Counseling and prevention and support group for
caregivers;
Q) Amendment No. 1, Epilepsy Foundation of South
Florida (R2007-1938) ‑ $48,503 for the seizure control clinic;
R) Families First of Palm
Beach County (R2007-1939) - $50,190 for the Family Self-Sufficiency Program which serves economically
disadvantaged families who are presently receiving rental assistance through
the Delray Beach Housing Authority;
S) Amendment No. 1, Farmworker Coordinating
Council of Palm Beach County (R2007-1940) ‑ $180,792 for emergency
services and transportation/translation services;
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Motion/Title Continued
T) Amendment No. 1, Florida Outreach for the
Blind, Inc. (R2008- 0505) – $24,125 in training services for the
visually-impaired and outreach to individuals adjusting to their environment
and disability;
U) Amendment No. 1, Florida
Resource Center for Women & Children, Inc. (R2007-1942) ‑ $187,285
for short-term emergency shelter for women and children who are victims of
domestic violence;
V) Amendment No. 1, Glades
Area Association for Retarded Citizens Inc. (R2007-1943) ‑ $171,283 for
food services, supported living and supported employment services;
W) Amendment No. 1, Glades
Initiative, Inc. (R2007-1944) ‑ $175,000 for coordination of health and
human services in the Glades community;
X) Amendment No. 1, Gratitude
House, Inc. (R2007-1945) ‑ $114,990 for substance abuse services provided
through, day/night treatment, prevention and aftercare (relapse prevention),
intervention program, residential treatment and transitional housing;
Y) Amendment No. 1, Gulfstream Goodwill
Industries, Inc. (R2008-0031) - $48,624 for homeless individuals who require
supportive assistance in obtaining employment that matches their interests and
aptitudes;
Z) Amendment No. 1, Homeless
Coalition of Palm Beach County (R2007-1947) ‑ $25,000 for homeless
services assessment and coordination;
AA) Amendment No. 1, Housing
Partnership, Inc. (R2007-1948) ‑ $74,801 for supportive housing for
individuals diagnosed with mental illness and substance abuse and for
supportive services to family members;
BB) Amendment No. 1, Jeff
Industries, Inc. (R2007-1949) ‑ $162,403 for day/night psycho‑social
work adjustment and supported employment services;
CC) Amendment No. 1, Minority
Development & Empowerment, Inc. (R2007-1950) - $274,981 for case management
and translation services to the Haitian community primarily located in the
northern portion of Palm Beach County;
DD) Amendment No. 1, Mental
Health Association of Palm Beach County, Inc. (R2007-1951) $46,517 for a mental
health support drop-in center;
EE) Amendment No. 1, Oakwood
Center of the Palm Beaches, Inc. (R2007-1952) - $1,807,037 for operation
of a licensed in-patient psychiatric hospital providing assessment and
treatment on a 24-hour basis for high-risk populations. They provide services in both the north
county area and in Belle Glade. Services
include adult/child crisis stabilization, the Pregnant and Addicted (PANDA)
Program, residential detoxification services, adult/child medical out-patient
services, and a prevention program aimed at school age kids;
FF) Amendment No. 1, Palm Beach Habilitation
Center, Inc. (R2007-1953) ‑ $269,671 for the Senior in Transition and
Retirement Services (STARS) Program;
GG) Amendment No. 1, Parent-Child
Center, Inc. (R2007-1954) – $261,597 for children’s outpatient intervention and
prevention services;
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Motion/Title Continued
HH) Amendment No. 1, Rehabilitation
Center for Children & Adults, Inc. (R2007-1955) ‑ $93,525 for
comprehensive outpatient and medical rehabilitation services;
II) Amendment No. 1, Seagull Industries for the
Disabled, Inc. (R2007-1956) ‑ $292,061 for adult day habilitation
programs and residential assisted living facilities;
JJ) Amendment No. 1, Sickle
Cell Foundation of Palm Beach County, Inc. (R2007-1957) ‑ $77,528, for
education and outreach to the Haitian population, screening and case management
to affected clients;
KK) Amendment No. 1, South
County Mental Health Center, Inc. (R2007-1958) ‑ $1,614,886 for
behavioral health ‑ mental health (crisis stabilization) and psychiatric
and medical services (outpatient);
LL) Amendment No. 1, The ARC of Palm Beach
County, Inc. (R2007-1959) - $259,087 for residential services for adults with
disabilities;
MM) Amendment No. 1, The Children’s Place at
Home Safe, Inc. (R2008-0032) - $49,698 for services provided in a
child-friendly environment designed to provide short-term, intensive treatment
and coordinated services to children and families victimized by domestic
violence;
NN) Amendment No. 1, The
Haven, Inc. (R2007-1960) ‑ $138,443 for prevention/intervention of child
abuse through a therapeutic foster-care program;
OO) Amendment No. 1, The Juvenile
Transition Center, Inc. (R2007-1961) ‑ $103,371 for education enrichment,
mentoring and job training skills to at‑risk youth ages 13‑18;
PP) Amendment No. 2, The Lord’s Place, Inc. (R2007-1962)
‑ $348,414 for homeless services through Joshua House and family shelter
programs;
QQ) Amendment No. 1, Urban
Youth Impact, Inc. (R2007-1963) ‑ $154,514 for after school
education/social programs for inner-city elementary and middle school students
at risk for school dropout and delinquency;
RR) Amendment No. 1, Wayside
House, Inc. (R2007-1964) ‑$151,778 for residential treatment for women’s
substance abuse; and
SS) Amendment No. 1, YWCA of
Palm Beach County, Florida (R2007-1965) ‑ $122,638 for Harmony House for
homeless and domestic abuse services for women and children.
Summary: On July 14, 2008, the Board of County
Commissioners approved the list of agencies and funding allocations under the
Financially Assisted Agency Program. These
amendments are the final renewal options, as agreed to under the contract
terms, and the information submitted reflects part of the total $13,001,846 funding
approved by the BCC for FY 2009. Other
contracts will be forthcoming upon receipt of all the required information.
(Financially Assisted Agency Program) Countywide (TKF)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: Contract
for Consulting/Professional Services with
Caregivers Services, Inc., d/b/a Friends Assisting Seniors and Families,
for the period of October 1, 2008, through September 30, 2009, in an amount of
$52,000, for health services to Early Head Start children. Summary: Caregivers, Inc. will provide ongoing well
baby and well child health services in accordance with the Head Start Act. This
Contract will enable Caregivers, Inc. to provide specialized licensed practical
nurse services in the Early Head Start program for children (0-36 months) and
pregnant women who are in need of services to ensure healthy outcomes. Funding
consists of $41,600 (80%) in Federal funds and $10,400 (20%) in County funds. (Head Start) Countywide (TKF)
7. Staff recommends
motion to approve:
Agreement with Children’s Services Council of Palm Beach County, for the period
of October 1, 2008, through September 30, 2009, in an amount of $157,413 for
Early Head Start services, and $297,551 for Head Start services. Summary:
These
Agreements will allow Children’s Services Council to provide up to $157,413 as
part of the matching funding requirement to provide full day/full year
comprehensive Early Head Start services to a total of 180 pregnant mothers,
infants/toddlers, and up to $297,551 as part of the matching funds requirement
to provide full day/full year Head Start services to 1,871 three (3) to five
(5) year old children and their families.
Services include comprehensive health, education, parental involvement,
nutritional, social and other services. No County funding is required. (Head
Start) Countywide (TKF)
8. Staff recommends
motion to approve: Amendments to contracts with the following
agencies, totaling $1,872,471 for the period
and services as indicated:
A) Amendment No. 1, Early Learning Coalition
of Palm Beach County, Inc. (R2007- 2170) for the period October 1, 2008,
through September 30, 2009, in the amount of $285,000 for subsidized child day
care services;
B) Amendment No. 1, Center for Information
& Crisis Services/211 (R2007-2065) for the period October 1, 2008, through September
30, 2009, in the amount of $253,193 for crisis and outreach services;
C) Amendment No. 1, Mae Volen Senior Center,
Inc. (R2007-2066) for the period October 1, 2008, through September 30, 2009,
in the amount of $1,200,000 for services which include transportation, in-home
services, congregate meals, home delivered meals, nutrition education,
screening and assessment to eligible seniors; and
D) Amendment No. 1 Center for Family Services
of Palm Beach County, Inc. $134,278 (R2007-2064) for the period October 1,
2008, through September 30, 2009, for Home Instruction Program for Preschool
Youngsters.
Summary: On July 14, 2008, the Board of County
Commissioners approved the list of agencies and funding allocations under the
Financially Assisted Agency (FAA) Program, and subsequently adopted a budget
for FY 2009 that included funds for Other County sponsored programs. The
contracts being recommended for approval reflect the funding amounts previously
approved by the Board. Additional
contract and amendments will be forthcoming upon receipt of all required
information. Countywide (TKF)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
9. Staff recommends
motion to approve: Amendment No. 003 to Standard Agreement No.
IC007-9500 (R2007-1691) for the Community Care for the Elderly (CCE) Program
with the Area Agency on Aging (AAA) of Palm Beach/Treasure Coast, Inc. for the
period July 1, 2007, through June 30, 2008, increasing the agreement amount by
$89,144 for a new total not-to-exceed the amount of $1,242,329. Summary: This Amendment will increase in-home services
by $89,144. In the area south of
Hypoluxo Road, Ruth Rales Jewish Family Service currently provides CCE services
under a similar grant from the AAA. (DOSS) Countywide except for portions of
Districts 3, 4, 5 and 7 south of Hypoluxo Road (TKF)
10. Staff recommends
motion to:
A) approve Application to the Early Learning Coalition
of Palm Beach County requesting funding for the period December 1, 2008,
through July 30, 2009, in an approximate amount of $1,473,500 to provide Voluntary
Pre-Kindergarten (VPK) services to 541 children for 540 hours per child per
year; and
B) authorize the County Administrator or his designee to
sign necessary documents regarding the VPK program.
Summary: The FY ‘09 VPK Program will provide early childhood education
services to 541 four (4) year olds currently enrolled in ten (10) of the County’s
Head Start centers: Jupiter, Riviera Beach, West Palm Beach, Westgate, Boynton
Beach, Delray Beach, Lake Worth, Pahokee, South Bay, and Belle Glade (Palm
Glades). The VPK reimbursement rate is $2,723.66 for 540 hours per child/per
year. No County match is required. (Head
Start) Countywide (TKF)
F. AIRPORTS
1. Staff recommends
motion to approve:
A) Change Order No. 3 to the contract with CTR Systems, Inc. in the amount of $415,822 and a time extension of 150 calendar days for the Parking Access and Revenue Control System (PARCS) Replacement Project at Palm Beach International Airport (PBIA); and
B) a Budget Transfer of $415,822 in the Airports Renewal and Replacement Fund to establish budget for Change Order No. 3 with CTR Systems, Inc. Included in this transfer is $415,822 from Reserves.
SUMMARY: On February 5,
2008, the BCC approved the contract with CTR Systems Parking, Inc. in the
amount of $2,370,495 and a contract time of 180 calendar days (R2008-0172). Change
Orders 1-2 were approved by the Lead Department for a net increase to the
contract in the amount of $38,136 and no change in contract time. Approval of
this Change Order will increase the total contract price by $415,822 and extend
the contract time by 150 calendar days. The Florida Department of Transportation
(FDOT) has provided grant funding not to exceed $400,000 in the implementation
of the Sun Pass portion of this contract.
The Small Business Enterprise (SBE) goal for this project was
established at 15%. The SBE participation for this Change Order is 86.06%.
The total SBE contract participation including all change orders is 20.67%. Countywide
(JCM)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve:
A) Change Order No. 1 for Task 1 of the Construction
Manager (CM) at Risk Contract with J.F. Houston Construction, Inc. in the
amount of $95,472 for miscellaneous repair, replacement and improvement
projects at Palm Beach County Glades Airport (Pahokee); and
B) a Budget Transfer of $396,560 in the Airports
Improvement and Development Fund establishing budget of $396,560 for the
redevelopment program at Pahokee Airport, which includes a transfer from
Reserves of $396,560.
SUMMARY: The Department of
Airports requested proposals for CM at Risk Services for miscellaneous repair, replacement
and improvement projects at Pahokee Airport.
Based on this request, two (2) proposals were received on October 18,
2006. On December 20, 2006, the
Countywide Selection Committee selected the firm of J.F. Houston Construction,
Inc. to provide these services. Task 1
to provide CM at Risk Services for the reconstruction of the T-Hangars at
Pahokee Airport was approved on July 10, 2007 in the amount of $622,158
(R2007-1076). Approval of this Change
Order will increase the task in the amount of $95,742. The Budget Transfer will
provide funds for this Change Order in addition to future tasks required to support
the multi-phase redevelopment program at Pahokee Airport. The Small
Business Enterprise (SBE) goal for this contract was established at 15%. The SBE participation for this Change Order
is 70.61%. The total SBE contract
participation including Change Order No. 1 is 9.42%. Countywide (JCM)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends motion to approve: a negotiated settlement offer in the amount of $95,000 for the full satisfaction of two (2) Code Enforcement Liens that were entered against Rogelio Vera on October 1, 2003 and December 3, 2003, respectively. SUMMARY: The Code Enforcement Special Master (CESM) entered two (2) Orders on February 5, 2003 giving Rogelio Vera until August 2, 2003 to cease operating a trucking service, equipment storage yard and/or other industrial uses not permitted in an AR zoning district and installing a parking lot without proper permits on his two (2) adjoining properties in an AR zoning district. Compliance with the CESM’s Orders was not achieved by the ordered compliance date and a fine in the amount of $250 per day on each individual parcel was imposed. The CESM then entered two (2) claims of liens against Mr. Vera on October 1, 2003 and December 3, 2003. The cited code violations were fully corrected as of April 17, 2006. The total accumulated aggregate liens’ amount through September 30, 2006, the month settlement discussions began, totaled $656,263.32, of which Mr. Vera has agreed to pay the County $95,000 (14.5%) for full settlement of his two (2) outstanding Code Enforcement Liens. The proposed settlement amount, if approved, is to be paid in full by no later than January 30, 2009. Failure to remit full payment by that date will result in the two (2) liens reverting back to their current updated accrued value. District 6 (PGE)
2. Staff recommends
motion to approve: a Budget
Transfer of $1,125,000 within the General Fund to reallocate budget between
departments in FY 2008. SUMMARY: A reallocation of $1,125,000 is necessary
to cover unexpected costs in the General Fund. Three (3) departments were over
expended at the end of FY 2008. General Government experienced electric utility
costs of $1,000,000 more than anticipated.
Due to additional laboratory testing and supplies, the Medical
Examiner’s office is in need of an additional $110,000. Also, due to the late payment of FY 2007
contracts in FY 2008, Legislative Affairs is in need of an additional
$15,000. Funds are available from the
Parks and Recreation and Facilities department budgets in the General Fund to
cover these discrepancies. Countywide (PK)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
G. OFFICE OF FINANCIAL
MANAGEMENT & BUDGET (Cont’d)
3. Staff recommends
motion to approve:
A) Budget Amendment of $92,799,554 in the $94.235M Public Improvement Revenue Bonds, Series 2008-2 Max Planck/Sunshine Loans Refunding Capital Fund to budget bond proceeds, to fund initial grant payment to Max Planck Florida Corporation, transfers to the various Sunshine State Loan Funds to pay off principal due on loans, costs of issuance and transfer to the Series 2008-2 Debt Service Reserve Fund to set up debt service reserve on the bonds;
B) Budget Amendment of $23,868,500 in the $27M Sunshine Loan No. 7A Public Buildings & Parks, Series 2006 Debt Service Fund for principal payments to pay off the loan;
C) Budget Amendment of $5,418,750 in the $6.125M Sunshine Loan No. 8, Series 2006 for principal payments to pay off the loan;
D) Budget Amendment of $7,251,960 in the $8.16M Sunshine Loan No. 9 South County Golf Course, Series 2006 Debt Service Fund for principal payments to pay off the loan;
E) Budget Amendment of $6,874,952 in the $7.5 Million Sunshine Loan No. 7B South County Park Improvements, Series 2006 Debt Service Fund for principal payments to pay off the loan;
F) Budget Amendment of $4,585,838 in the $4,838M Sunshine Loan No. 11 Health Department Administrative Center, Series 2007 for principal payments to pay off the loan; and
G) Budget Amendment of $4,473,156 in the $94.235M Public Improvement Revenue Bonds, Series 2008-2 Max Planck/Sunshine Loans Refunding Debt Service Reserve Fund to adjust the debt service reserve for the Series 2008-2 Bonds.
SUMMARY: On October 21,
2008, the Board adopted a Resolution No. R2008-1957 authorizing the issuance
and negotiated sale of Public Improvement Revenue Bonds, Series 2008-2 in the
principal amount of not exceeding $110 Million for the purpose of funding
payments required under the Grant Agreement between the County and Max Planck
Florida Corporation and providing funds to refinance County obligations to the
Sunshine State Governmental Financing Corporation. These Budget Amendments set up the sale of
the Series 2008-2 Bonds including the grant payment to Max Planck, the payment
of principal on the refunded Sunshine State loans, cost of issuance and the
funding of the debt service reserve on the bonds. Countywide (PFK)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends motion to approve: Amendment No. 2 to Contract with Sunco Construction Svc., LLC (R2006-2426) to implement the second renewal of an annual Residential contract. SUMMARY: Amendment No. 2 is a renewal to the Annual ContractBResidential which was awarded to Sunco Construction Svc., LLC as one (1) of seven (7) approved contractors. The contract is for residential building contracting services on an Aas-needed@ basis for projects typically under $25,000 each. This is an indefinite-quantity contract and the renewal has a maximum value of $ 499,999.99. The renewal term is twelve (12) months or until $499,999.99 in work orders are issued. Staff is bringing forward the Amendment at this time based on expiration of the term. All terms of the original Contract remain in effect. This is the second of four (4) extensions allowed by the Contract. SBE participation goals for the Residential contracts are 15%. Sunco’s participation for work orders issued to date is 100%. (FD&O Admin) Countywide (JM)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
2. Staff recommends motion to approve: Contract with West Construction, Inc., in the amount of $961,000 for the construction of the South County Regional Park Parcel A Main Access Road Extension and Boat Ramp Facility. SUMMARY: This Contract will provide for construction of a paved, lighted connecting access road and a lake access boat ramp with 14 paved boat trailer parking spaces. The access road extension and street lighting is intended to promote cross-connection between Parcel A’s passive opportunities and Parcel B’s active facilities, allowing for easier public access and better staff servicing while improving safety. The lake access boat ramp and parking area, serving the existing 187-acre lake, will accompany the newly constructed dog park, playground and amphitheater facility. The project will be funded by $750,000 in the Transportation Improvement Reserves for District 5 and $251,000 in the Park Improvement Fund from the Florida Boating Improvement Program. The SBE goal for this project is 15%. West Construction, Inc. bid includes participation of 38.2%. The Contract time is 150 calendar days to substantial completion. (Capital Improvements Division) District 5 (JM)
3. Staff recommends motion to approve: Contract with Rosso Paving & Drainage, Inc. in the amount of $720,000 for the construction of the Riverbend Park Entrance Road and Pedestrian Bridge. SUMMARY: The Contract will provide for the construction of an entrance road to Riverbend Park as well as a pedestrian bridge. The SBE goal for this project is 15%. The Rosso Paving & Drainage, Inc. bid includes participation at 55%. The Contract time is 210 calendar days to substantial completion. (Capital Improvements Division) District 1 (JM)
4. Staff recommends motion to approve: Contract with Ocean Gate General Contractors in the amount of $1,819,000 for the construction of Fire Station No. 14. SUMMARY: This Contract will provide for construction of a single story 6,542 square foot fire station with associated site development work. The SBE goal for this project is 15%. Ocean Gate’s bid included participation of 23.7%, but their proposed SBE subcontractor’s participation was disallowed by the Office of Small Business Assistance (OSBA), as although they are licensed for the specific work to be performed, they are not certified in that category by OSBA and therefore received credit for 0% participation. The second low bidder met the SBE goal for the project, but their bid price falls outside the price differential identified in the section of the Ordinance regarding ranking of responsive bidders. The Contract time is 365 calendar days to substantial completion. (Capital Improvements Division) District 1 (JM)
5. Staff recommends motion to approve: a First Amendment to the Interlocal Agreement (R2003-1206) with the Village of Palm Springs (Village) allowing for interoperable communications through the countywide common groups of the County’s 800MHz Radio System. SUMMARY: The Agreement which provides the terms and conditions under which the Village can directly access the County’s 800MHz Radio System expired on August 19, 2008. The Agreement provides for three (3) – five (5) year renewals but renewals require approval by both parties. The Village has approved a renewal to extend the term of the Agreement until August 18, 2013 as originally contemplated. The renewal now requires Board approval. The terms of the Agreement are standard and have been offered to all municipalities and local branches of State/Federal agencies. The Agreement may be terminated by either party, with or without cause. (ESS) Countywide (JM)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
6. Staff recommends
motion to:
A) adopt a Resolution authorizing the conveyance of the County’s interest in three (3) properties, totaling 0.26 acres of vacant land, to the City of South Bay without charge and with reservation of mineral and petroleum rights, but without rights of entry and exploration; and
B) approve three (3) County Deeds in favor of the City of South Bay.
SUMMARY: The City of South
Bay has requested the conveyance of three (3) parcels of County-owned
unimproved surplus property acquired by tax deeds between February 2002 and
October 2005. The parcels total 0.26
acres, are located within the City’s municipal boundaries and have a total
assessed value of $17,676. Section 197.592(3), F.S. requires the conveyance of
surplus property acquired by tax deed to the municipality in which it is
located. The subject properties have
been declared surplus as they serve no present or future County purpose. The City proposes to utilize the property for
housing, landscaping or community-related programs. Staff believes that this property will be
more appropriately developed, managed and maintained by the City. Housing & Community Development (HCD) has
reviewed this conveyance and has no objections.
This conveyance will relieve the County of potential liability for
occurrences on this property and also the cost of continued maintenance. The County will retain mineral and petroleum
rights in accordance with Section 270.11, F.S. without rights of entry and
exploration. As the City is a municipal
corporation, a Disclosure of Beneficial Interests form is not required. (PREM) District
6 (HJF)
7. Staff recommends
motion to approve: an Easement
Agreement in favor of the City of Lake Worth (City) for a Floridan Aquifer raw
water well and a pipeline across a portion of John Prince Memorial Park. SUMMARY: On February 27, 2007, the Board approved
an Interlocal Agreement with the City (R2007-0288), in which the County granted
a one-year temporary construction easement for a well and a transmission
pipeline and provided for an Easement Agreement to follow completion of
construction. The City Commission approved the Easement Agreement on January
15, 2008 and construction was completed in March, 2008. The well easement area is approximately 52'
long and 25' wide (1,300 sq. ft./0.03 acres) and the pipeline easement area is
approximately 2,369' long and varies in width from 15' to 30' (48,847.95 sq.
ft./1.12 acres, more or less). This
non-exclusive easement is for a term of ninety-nine (99) years and encumbers an
area west of the west right-of-way of Lake Osborne Drive between Lake Worth
Road and 6th Avenue South. In
the event that the City abandons its use of the well or pipeline, the easement
areas will revert to the County.
Pursuant to the terms of the Interlocal Agreement, the City issued a
$200,000 credit to the County for use toward future water and sewer connection
fees in exchange for the easements. A
credit of $133,893.60 was issued to the County for The Club Managers
Association of America Therapeutic Recreation Complex in John Prince Memorial
Park, leaving a credit balance of $66,106.40. (PREM) District 3 (JMB)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
8. Staff recommends
motion to approve: a Contract Amendment to Cooperative Agreement
(R88-1311D) with the State of Florida Department of Agriculture and Consumer
Services, Division of Forestry, allowing the continuation of countywide fire
protection for forest and wild lands within Palm Beach County at an annual rate
of $41,851.95/yr. SUMMARY: Since 1973, the County, pursuant to
Florida Statutes Section 125.27, has been invoiced for countywide fire
protection of all forest and wild lands within the County by the State of
Florida Department of Agriculture and Consumer Services, Division of Forestry.
The initial term of the Cooperative Agreement, approved in September 1988, was
to continue until superseded by a new agreement or cancelled by the Florida
Statutes. This Amendment will: i) revise the total protected acreage from
599,714 acres to 597,885 acres; and ii) revise the total fee from $0.03 to
$0.07/acre as provided for in Florida Statutes Section 125.27. The total annual
assessment will be increased from $17,991.42 to $41,851.95. All other terms of
the Cooperative Agreement remain unchanged. (PREM) Countywide (SGB)
9. Staff recommends
motion to approve: Task Order
No. 2 to the contract with Moss & Associates, LLC. (R2007-0031), in the
amount of $509,210 for pre-construction services for the Stockade expansion. SUMMARY:
Task Order No. 2 will provide pre-construction services through the
completion of the design documents of the Stockade Expansion. Pre-construction
services include design phase assistance including review of design, systems,
and materials, proposing alternatives, and providing schedules and estimates.
Funds for this Task Order are from the Criminal Justice and Public Improvement
Revenue Bonds. The Small Business Enterprise (SBE) requirement for this project
is 15%. The initial pre-construction
services include 0% SBE. Including this Task Order, overall SBE participation
under this Contract is 13.8%. (Capital Improvements Division) Countywide (JM)
10. Staff recommends
motion to approve: Change Order
No. 12 to the Contract with West Construction, Inc. (R2006-2723) in the amount
of $3,783.84 and a 14 day time extension for the PBSO K9 Training Expansion
project. SUMMARY: Change Order
No. 12 provides for the application of a moisture barrier to the slab areas
receiving sheet vinyl. The moisture
barrier is required to assure proper adhesion of the sheet vinyl. The requirement for the moisture barrier
could not be determined until a moisture test was performed on the concrete
substrate. Change Order No. 12 must be
approved by the Board as the extra days requested exceeds the cumulative limits
of the Department Director and Contract Review Committee. Overall SBE
participation on this project is 33.3%. (Capital Improvements Division) District
6 (JM)
11. Staff recommends
motion to approve: Change Order
No. 16 to Amendment No. 12 with The Weitz Company (R2003-1542) in the amount of
$183,178 for the Lantana Branch Library.
SUMMARY: Change Order No. 16
modifies the onsite and offsite storm drainage, onsite sanitary sewer, offsite
sidewalks, pavements striping and offsite modifications to Lawrence Road and
Lantana Road. In order to expedite the start
of construction, the project was bid prior to obtaining land development and
site permits. The additional work
included in this Change Order was required for the land development & site
permits. The Small Business Enterprise
(SBE) goal for this Contract is 15%. When combined with previous work under
this Contract, the overall SBE participation is 19.3%. (Capital Improvements Division) District 3 (JM)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
12. Staff recommends
motion to approve: Change Order
No. 17 to Amendment No. 12 with The Weitz Company (R2003-1542) in the amount of
$421,410 for the Lantana Branch Library and a time extension of 57 additional
days. SUMMARY: Palm Beach County Water Utilities
Department requested the water main through the library site be enlarged from
16” to 24” and be extended across Lawrence Road to serve as a extension of the
new service to the City of Lake Worth and as a result, the issuance of the
building permit and start of construction was delayed. Water Utilities
Department is funding the total cost of this Change Order. This Change Order combined with previous work
under this contract totals a Small Business Enterprise participation of 18.6%. (Capital
Improvements Division) District 3
(JM)
13. Staff recommends
motion to approve: Change Order No. 73 to the Contract with The Weitz
Company (R2002-1868) in the amount of $263,926 for the South County Courthouse. SUMMARY: Change Order No. 73 provides for costs
associated with replacing existing air handling units (AHU) No. 3 & No. 4
at the South County Courthouse. These AHUs in the existing building require
replacement due to their age and the replacement can be done during Phase 3 of
the expansion project by the trade contractors already on site performing
similar new work. Aside from the cost
savings, doing the work now also eliminates operational issues as these areas
are currently unoccupied. This work is
funded as part of the five (5) year Capital Improvement Program for public
building renewal/replacement. The Minority/Women Business Enterprise (M/WBE)
goal is 15% overall with 5% black participation. This Change Order includes 0%
overall and 0% black participation. When combined with previous work done under
this Contract, the M/WBE percentages are 17.5% overall and 1.0% Black. (Capital
Improvement Division) Countywide/District
7 (JM)
14. Staff recommends
motion to approve: a Declaration
of Easement in favor of Palm Beach County Water Utilities Department for water
and sewer lines servicing the County’s West Boca Library. SUMMARY: The
County is nearing completion of construction of the West Boca Library located
north of Yamato Road on the west side of State Road 7 in western Boca
Raton. As part of the development of the
library site, the County installed water and sewer lines along the eastern
portion of the library site, then north through the adjacent Fire Rescue
Station No. 54 property to the 185th Street right-of-way. The Water
Utilities Department requires an easement for these water and sewer lines. The easement area is approximately 20' to 23'
wide by 1,683' long and covers .789 acres.
The Declaration will be recorded to provide notice of the existence and
location of the water and sewer pipes. (PREM) District 5 (JMB)
15. Staff recommends
motion to approve: a Declaration
of Easement in favor of Palm Beach County Water Utilities Department for water
lines servicing Samuel Friedland Park in the Acreage. SUMMARY: The County has completed development of
Samuel Friedland Park (f/k/a District Park “F”) on 60 acres of County-owned
property located south of Hamlin Boulevard in the Acreage. As part of the development of the Park, the
County installed water lines which meander throughout the Park and connects
with an existing water main running within Hamlin Boulevard. The Water Utilities Department requires an
easement for these water lines. The
easement area is approximately 20' to 40' wide by 4,000' long, containing
81,000 square feet. The Declaration will
be recorded to provide notice of the existence and location of the water main
pipes. (PREM) District 6 (JMB)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
16. Staff recommends
motion to approve:
A) Change Order No. 46 to the Contract with
Catalfumo Construction, Ltd. (R2004-1626) decreasing the Guaranteed Maximum
Price (GMP) for the Vista Operations & Support Center by $480,358.20 and
returning the funds to the owner’s contingency;
B) a Budget Transfer of $400,000 in the $22.4M NAV ‘97 CTF Fund from
reserves to the South County Courthouse Expansion project budget;
C) a Budget Transfer of $340,000 in the $94M NAV ‘04 CTF Fund from reserves
to the South County Courthouse Expansion project budget; and
D) a Budget Transfer of $760,000 in the $27M Sunshine No. 7A ‘05 Fund from
reserves to the South County Courthouse Expansion project budget.
SUMMARY: On July 20, 2004, the Board entered into a Contract
with Catalfumo Construction, Ltd., for construction management services for the
Operations and Support Center. Previous
Amendments 1-3 established a Guaranteed Maximum Price (GMP) of
$42,283,612. Change Order No. 46 is for
the final reconciliation of the Contract, in the amount of ($480,358.20),
comprised of buyout savings ($420,827.01) and transfer of the unused
contingency balance ($59,531.19). The Minority/Women
Business Enterprise goal for this project is 15% overall, with 5% Black
participation. Including this Change Order, the participation to date is 16.5%,
with 3.1% Black. The $480,358.20 deducted from the contractor’s contingency
along with a project sweeps and reserves comprise the re-allocated funds to the
South County Courthouse improvement project. This is the fourth re-allocation
of funds budgeted between the four (4) projects in the Public Building Improvement
Program which was funded from general fund, bonds, sunshine loans and impact
fees. The re-allocations allow for
variations resulting from the estimates of cost to actual bid prices,
unforeseen conditions, sales tax recovery savings, value engineering and
permit/fee schedule changes during the life of the various projects. (Capital Improvements Division) Countywide (JM)
I. HOUSING &
COMMUNITY DEVELOPMENT
1. Staff recommends motion to approve: a reimbursement to Town of Jupiter in the amount of $10,324.53. SUMMARY: Approval of this agenda item will reimburse the Town of Jupiter for expenses already incurred in connection for the installation of brick pavered crosswalks and solar powered pedestrian street lights on North Hepburn and North Orange Avenues in the Pine Gardens North neighborhood, which have been completed. The Town of Jupiter entered into a funding Agreement (R2007-0295) with Palm Beach County for this project on February 27, 2007, as amended on November 6, 2007 (R2007-2015) and on January 16, 2008 (R2008-0060). The Agreement expired on April 30, 2008. The $10,324.53 payment could not be reimbursed in accord with the Agreement, until the contractor completed his compliance with the federally mandated Davis-Bacon Act relating to the payment of wages to workers on the project. Davis-Bacon Act requirements have been addressed enabling this reimbursement. These are Federal funds that require no local match. District 1 (TKF)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
COMMUNITY DEVELOPMENT (Cont’d)
2. Staff recommends motion to approve: a reimbursement to the City of Delray Beach in the amount of $80,144.60. SUMMARY: Approval of this agenda item will reimburse City of Delray Beach for expenses already incurred by them in connection with the demolition of Carver Estates in the City of Delray Beach, which has been completed. The City of Delray Beach previously entered into a funding Agreement (R2007-1117) with Palm Beach County for this project on April 26, 2007, as amended on March 11, 2008 (R2008-0381). The Agreement expired on July 31, 2008. The City’s $80,144.60 payment could not be reimbursed in accord with the Agreement until the contractor provided asbestos related compliance documentation required in connection with this type of demolition project. All asbestos requirements have been addressed and reviewed by Palm Beach County Risk Management thereby enabling this reimbursement. These are Federal funds that require no local match. District 7 (TKF)
3. Staff recommends motion to approve: Amendment No. 002 to an Agreement (R2007-1522), with Delray Elderly, L.P., to extend the expiration date from September 30, 2008, to March 31, 2009. SUMMARY: The executed Agreement (R2007-1522) provides Delray Elderly, L.P., $150,000 in 2005 Disaster Recovery Initiative Program funds for the purchase and installation of five (5) generators for their residential buildings and clubhouse at 600 Lindell Boulevard in the City of Delray Beach. The Amendment provides an extension of six (6) months to the term of the existing Agreement. The time extension is due to delays associated with evaluating site placement options, investigating alternative fuel sources, determining the requirements to comply with local codes, and acquiring the services of surveyors and engineers. The site plans are in the final stages of completion and are being scheduled for review by the City of Delray Beach Planning and Zoning. These are Federal funds that require no local match. District 4 (TKF)
4. Staff recommends motion to approve: a reimbursement to the Housing Partnership, Inc., in the amount of $67,649.50. SUMMARY: Approval of this agenda item will partially reimburse the Housing Partnership, Inc. for expenses already incurred by them in connection with improvements at Celtic Apartments located at 4680-4694 Davis Road, in Lake Worth. The work included construction of a new gravity sewer line and abandoning an existing septic tank and drain field. The Housing Partnership, Inc., entered into a funding Agreement with Palm Beach County for this project on October 18, 2005. The Agreement expired on March 31, 2007. The work on the project has been completed; however, final closeout is pending full compliance by the contractor and subcontractors with the federally mandated Davis-Bacon Act (relating to the payment of wages to workers on the project). The remaining balance of $11,405.38 with the County will be released after full compliance when the Davis-Bacon Act is achieved. These are Federal CDBG funds that require no local match. District 3 (TKF)
5. Staff recommends motion to approve: Amendment No. 002 to an Agreement (R2007-1818) with the Town of Jupiter, extending the expiration date from September 30, 2008, to December 31, 2008, for the expenditure of $482,350 in Community Development Block Grant (CDBG) funds. SUMMARY: This Amendment provides an extension of three (3) months to the term of the existing Agreement for improvements to the 7th Avenue Stormwater Pump Station in the Town of Jupiter. The time extension is requested because of delays due to re-sizing and reordering of the emergency generator equipment for the pump station and due to time needed for start-up operational testing. These are Federal funds that require no local match. District 1 (TKF)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
I. HOUSING &
COMMUNITY DEVELOPMENT (Cont’d)
6. Staff recommends motion to approve: Amendment No. 001 to an Agreement (R2007-2009) with the City of Riviera Beach to extend the expiration date from September 30, 2008, to March 31, 2009, for the expenditure of $251,191 in Community Development Block Grant (CDBG) funds. SUMMARY: This Amendment provides an extension of six (6) months to the term of the existing Agreement for the construction of street improvements on West 33rd Street in the City of Riviera Beach. The street improvements include storm water drainage, curbs, gutters, sidewalks, paving, landscaping, relocation of water and sewer lines, adjustment of sewer laterals/water meters/valves, retaining walls, resetting of chain link fences and other incidental work associated with these improvements. The time extension is requested due to time lost while addressing a bid protest which has now been resolved enabling the project to proceed to construction. These are Federal funds that require no local match. District 7 (TKF)
J. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to adopt: Resolution of the Board of County
Commissioners of Palm Beach County, Florida, changing the street name of
Oklawaha Avenue to Red Trail, located in Section 29, Township 43, and Range
43. SUMMARY: Robert E. Deziel,
the developer of Okeechobee Place, is requesting a street name change for
Oklawaha Avenue to Red Trail, to improve the chances of the public locating his
business. Upon receiving a copy of the approved resolution, PZ&B Staff will
implement the name change by notifying appropriate parties and agencies. District
2 (RB)
K. WATER
UTILITIES
1. Staff recommends
motion to approve: the First Amendment to the Standard Potable Water
and Wastewater Development Agreement with Vivendi Homes, LLC (R2007-0788). SUMMARY: On March 26, 2007, the County
entered into Standard Potable Water and Wastewater Development Agreement (SDA
No. 02-01117-000) with Vivendi Homes, LLC
(Vivendi) for reservation of potable water and wastewater capacity for a small
residential project. The Agreement
included additional special conditions involving a lift station and certain
wastewater improvements that would provide oversizing credits in accordance
with the Water Utilities Department’s Uniform Policies and Procedures (UPAP).
Vivendi subsequently modified their project and desires to modify their
Agreement to reflect a revised site plan containing reduced dwelling units, as
well as remove the additional conditions. Staff recommends Board approval
of this First Amendment to reduce the number of Equivalent Residential
Connections to correspond with the proposed revised site plan and the deletion
of additional conditions previously required by the Water Utilities Department. District 3 (MJ)
2. Staff recommends
motion to approve: a Reimbursement Agreement with West Palm Beach,
Florida, CPDC Ltd. a Limited Partnership, State of Florida, (WPB CPDC), providing
for a cash reimbursement of $45,406 for off-site utility improvements requested
by the County. SUMMARY: As part of Polo
Grounds Shopping Center Redevelopment Project (03-163), the County requested
that WPB CPDC replace approximately 680 linear feet of 10” diameter existing
asbestos cement pipe water main with 10” diameter ductile iron pipe. WPB CPDC agreed
to design and complete the work, subject to a $45,406 cash reimbursement. District 2 (MJ)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
3. Staff recommends
motion to approve:
A) a Contract with Cardinal Contractors, Inc. to construct the Southern Region Water Reclamation Facility (SRWRF) Odor Abatement Improvements in the amount of $4,944,000;
B) Change
Order No. 1 to this Contract in the deductive amount of $1,889,959.64, deleting
materials and equipment for the purpose of sales tax recovery and designating Cardinal
Contractors, Inc., as the County’s agent
for the inspection and receipt of the materials; and
C) Purchase
Orders with vendors of the materials and equipment in the amount of $1,788,975.
SUMMARY: On August
13, 2008, six (6) bids were received for construction of the SRWRF Odor
Abatement Improvements with Cardinal
Contractors, Inc. being the second lowest bidder in the amount of
$4,944,000. This Contract provides for
installing manufactured aluminum covers for 25% of the surface area of
each of the four (4) existing aeration basins and
a new odor scrubber system at the SRWRF.
By approving Change Order No. 1 to
this Contract, and purchasing the associated materials and equipment directly
from the vendor listed in the purchase orders, total sales tax savings of $100,984.64 can be
achieved. Staff and consultants have
reviewed the bids and recommend award to Cardinal Contractors, Inc. as the
lowest responsive and responsible bidder in the amount of $4,944,000. The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance (R2002-0064) is 15.00% overall. This Contract with Cardinal
Contractors, Inc. provides for SBE
participation of 14.84% overall. The SBE
goal was not met, but Cardinal Contractors has the highest SBE participation of
the low three (3) bidders and the fourth bid falls outside the monetary limit
for ranking. (WUD Project No.
07-096) District 5 (JM)
4. Staff recommends
motion to approve: Supplement No. 1 to Consultant Services Authorization No. 20 to the contract with Camp
Dresser & McKee, Inc. (CDM) (R2005-0774) reducing the engineering services
for the Water Treatment Plant No. 2 backwash recovery system and lime sludge
handling facility in the deductive amount of $156,473. SUMMARY: Supplement
No. 1 to Consultant Services Authorization No. 20 concludes the engineering
services at the 60% design for the Water Treatment Plant No. 2 backwash
recovery System and lime sludge handling facility as the construction has been
delayed until 2013. The engineering fees are being reduced from
$391,198 to $234,725. The contract with CDM includes the 15.0% overall
Small Business Enterprise (SBE) participation goal established by the Palm
Beach County SBE Ordinance (No. 2002-064). This Supplement No. 1 to Consultant
Services Authorization No. 20 includes zero overall participation. The consultant’s cumulative SBE
participation, including this authorization, is 21.62% overall. (WUD Project
No. 07-134) District 2 (MJ)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
5. Staff recommends
motion to adopt: a Resolution amending Resolution 2005-0588, for
the Atlantic Avenue and State Road 7 Area Wastewater Force Main Extension
Improvement Project, deleting a County-owned property from the assessment roll
to extinguish the special assessment lien in the amount of $25,613.08. SUMMARY: On March 15, 2005, the Board adopted
Resolution R2005-0588 confirming the Atlantic Avenue and State Road 7
Wastewater Force Main Special Assessment Project. Pursuant to Section 12 of
Ordinance No. 2001-0010, the assessment roll can be modified by an amending
resolution. The property control number
00-42-46-20-01-000-0160 has an assessable frontage of 333.2 feet at $76.87 per
foot in the amount of $25, 613.08. The
parcel was owned by AMKBJ, Partners, LTD (a.k.a. The Bushel Stop) and was
therefore placed on the assessment roll. Palm Beach County purchased the
property at the request of the Engineering Department for realignment of
Atlantic Avenue & Lyons Road. County
Engineering has requested the removal of the assessment lien as the parcel will
be used for roadway purposes and doesn’t benefit from the installation of the
wastewater force main. All other portions of Resolution No. R2005-0588 remain
in full force and effect. District 5 (MJ)
6. Staff recommends
motion to approve:
A) Supplement No. 1 to Work Authorization (WA) No. 1 with Southeast Drilling Services, Inc. for repair on the Southern Region Operations Center (SROC) Deep Injection Well in the amount of $1,080,627.52;
B) Supplement No. 2 to Work Authorization (WA) No. 1 in the total deductive amount of $620,779.57 deleting materials for the purpose of sales tax recovery and designating Southeast Drilling Services, Inc. as the County’s agent for the inspection and receipt of the materials; and
C) Purchase Order with vendor of the materials in the amount of $585,617.52.
SUMMARY: On June 3, 2008, the Board approved Work Authorization No. 1 (R2008-0979) to the Floridan and Deep Injection Well (DIW) Continuing Construction Contract to Southeast Drilling Services, Inc. to perform a repair on the Southern Region Operations Center (SROC) deep injection well (DIW) in the amount of $630,000 which included DIW video and testing, a pressure grout repair and removal of the steel tubing if the repair could not be performed. The DIW video revealed that the steel tubing cannot be repaired. Supplement No. 1 is for replacement of the steel tubing with fiberglass tubing and a credit for the unused pressure grout repair in the net amount of $1,080,617.52. By approving Supplement No. 2 and purchasing the associated materials directly from the vendor listed in the purchase order, sales tax savings of $35,162.05 can be achieved. Southeast Drilling Services, Inc. has agreed to serve as the County’s agent for the inspection and receipt of the equipment and materials at no additional cost. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance is 15.0% overall. This Contract with Southeast Drilling Services, Inc. provides for SBE participation of 57.16% overall. Work Authorization No. 1 provides for SBE participation of 58.00% overall. (WUD Project No. 08-020) District 5 (JM)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
1. Staff recommends
motion to:
A) approve Agreement (Contract No. 014154) with the Florida Department of Agriculture and Consumer Services (FDACS) for mosquito control services performed by the Department of Environmental Resources Management (ERM), for the period October 1, 2008, through September 30, 2009 for an amount not to exceed $39,000;
B) approve a Budget Amendment of $2,000 in the State
Mosquito Fund to adjust the estimated award of $37,000 to the actual $39,000;
and
C) authorize the County Administrator, or his designee, to sign all future time extensions, task assignments, certifications, and other forms associated with this Agreement, and necessary minor amendments that do not change the scope of work or terms and conditions of this Agreement.
SUMMARY: The Agreement provides Arthropod Control State Aid of $39,000 with a County match of one hundred percent (100%) for one (1) year beginning October 1, 2008. The County overmatch is $2,010,373. Countywide (SF)
2. Staff recommends
motion to:
A) receive and file Document No. PAP086062 that authorizes the
Bureau of Land Management (BLM Eastern States Office) to provide Palm Beach
County Environmental Resources Management (ERM) with 50% reimbursement up to
$17,293 for the planned exotic treatment work at the Jupiter Inlet Lighthouse
Outstanding Natural Area; and
B) approve a Budget Amendment of $17,293 in the Natural
Areas Fund increasing the Natural Areas Management program for the exotic
treatment work at the Jupiter Inlet Lighthouse Outstanding Natural Area.
SUMMARY: A delegation of authority to sign all future time extensions, task assignments, and other forms associated with the Land Stewardship Memorandum of Understanding (MOU) with the BLM to collaborate on the joint management of the Jupiter Inlet Natural Area was approved by the BCC in Board item No. 3L-1 on January 15, 2008 (R2008-0072). The Budget Amendment of $17,293 will appropriate the BLM funding in the Natural Areas Fund. The planned exotic treatment work at the Jupiter Inlet Lighthouse Outstanding Natural Area is estimated to cost $34,586. Palm Beach County will be reimbursed by BLM at 50% of the estimated cost not to exceed $17,293. The required match of $17,293 is included in the 2009 Natural Areas Management budget. District 1 (SF)
3. Staff recommends motion to approve: Change Order No. 10 decreasing the construction Contract (R2007-1139) with American Earth Movers, Inc. (AEM) in the amount of $91,588 for quantity under runs on the Chain of Lakes Restoration Project No. 2007907. SUMMARY: On July 10, 2007, the Board approved a Contract (R2007-1139) with AEM in the amount of $2,051,292 to construct an environmental restoration and enhancement project along the west side of Lake Osborne within John Prince Park in Lake Worth. Eight (8) change orders totaling $543,425.02 have been issued or are pending Lead Department or Contract Review Committee (CRC) review and approval. Change Order No. 10 must be approved by the Board because it, combined with previous Change Orders, exceeds the combined authority of CRC and the Lead Department. This Change Order reduces material excavated/hauled/stockpiled from 105,463 cubic yards to 92,379 cubic yards. There is no change in contract time. The revised contract amount with this Change Order is $2,503,129.02. The Small Business Enterprise (SBE) participation on this Change Order is 0%. AEM’s cumulative SBE participation, including this Change Order is 13.92%. District 3 (JM)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to:
A) approve Grant Agreement No. 2006-0114-010 in the amount of $75,000 with the National Fish and Wildlife Foundation (NFWF) to fund a countywide coastal lighting assessment project, expiring June 30, 2009;
B) approve Budget Amendment of $75,000 in the Beach Improvement Fund; and
C) authorize the County Administrator or his designee to sign all future time extensions, task assignments, certifications, and other forms associated with the Grant Agreement, and necessary minor amendments that do not change the scope of work or terms and conditions of the Grant Agreement.
SUMMARY: Coastal lighting visible from the beach may deter female sea turtles from nesting and can disorient sea turtle hatchlings during their travel to the ocean. Environmental Resources Management (ERM) will conduct countywide coastal lighting surveys during the 2008 and 2009 sea turtle nesting seasons to improve the identification and correction of non-compliant coastal lighting and reduce the incidence of sea turtle disorientation events. The NFWF grant will reimburse $75,000 for project costs using National Oceanic and Atmospheric Administration (NOAA) funds; no County match is required. The Grant Agreement is retroactive to June 1, 2008 and expires June 30, 2009. Districts 1, 4, & 7 (SF)
5. Staff recommends
motion to approve:
A) Work Order No. 1666-01 to Palm Beach County Annual Dune & Wetlands Restoration Project No. 2008ERM02 (R2008-1666) with Eastman Aggregates Enterprises, LLC (Eastman) (Primary) in the amount of $674,448 to provide dune restoration services for the South Palm Beach Dune Restoration Project (Project); and
B) Budget Amendment of $73,986 in the Beach Improvement Fund to
recognize cost-sharing revenue from the Town of South Palm Beach (Town) as
authorized through a letter dated September 18, 2008 and a Transfer of $500,000
from the Emergency Beach Response Cost Center to the Project within the Fund.
SUMMARY: The BCC approved
the Palm Beach County Annual Dune & Wetlands Restoration Project No.
2008ERM02 (R2008-1666) on September 9, 2008. Work Order No. 1666-01 is the
first work order issued under this annual construction contract totaling
$674,448. Work Order No. 1666-01 authorizes Eastman to complete dune
restoration activities along the eroded Project shoreline. Eastman’s SBE goal
is 16.14%. There is 38.93% SBE subcontractor participation on this Work Order.
It is anticipated that the Florida Department of Environmental Protection (FDEP)
will reimburse 50% of the total project costs through a future grant agreement.
On September 18, 2008, the Town provided a letter to the County agreeing to a twenty percent (20%) cost share of
Town total eligible project costs. These costs include project management,
permitting, purchase and delivery of sand, construction, planting of native
vegetation and oversight. District 4 (JM)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION
1. Staff recommends
motion to approve: Agreement
with Young Men’s Christian Association of South Palm Beach County, Inc. (YMCA)
for the period November 18, 2008, through March 31, 2010, in an amount
not-to-exceed $95,000 for construction of an Outdoor Pavilion at the Boca Raton
Peter Blum Family Center. Summary: This funding is to help
offset costs for an outdoor pavilion to be constructed by YMCA in a new
recreation area at the Peter Blum Family Center. The pavilion will serve approximately
10,000 people annually. The Agreement allows for the reimbursement of eligible
project costs incurred by YMCA subsequent to September 15, 2008. Funding is
from the Recreation Assistance Program (RAP) District 4 Funds. District 4 (DW)
2. Staff recommends
motion to receive and file: original executed Request for Funding Form for School Board Recreation
Assistance Program (RAP) project for Palm Beach Lakes
Community High School in an amount not-to-exceed $5,175 for varsity and junior
varsity athletic uniforms. Summary: This fully executed Request for Funding Form
is for School Board RAP allocations made in accordance with the Interlocal
Agreement for the funding of RAP Projects (R2003‑1747), as amended.
Funding is from the Recreation Assistance Program (RAP) District 7 Funds. District
7 (DW)
3. Staff recommends
motion to approve: Recreation Assistance Program allocation to
the Parks and Recreation Department in an amount not-to-exceed $3,853 for the Veteran’s
Park Veterans' Day event.
Summary: This
allocation provides $3,853 to fund the Veterans' Day event held on November 12, 2008, at Veteran's Park in Boca Raton. This event was held in cooperation with the
Veteran’s Coalition of South Florida for an expected audience of 500 people.
Funding is from the Recreation Assistance Program (RAP) District 5 Funds. District
5 (DW)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION (Cont’d)
4. Staff recommends
motion to approve:
A) First
Amendment to Agreement
(R2007-0675) with the Historical Society of Palm Beach County, Inc. for the
period May 1, 2007, through May 1, 2010, in an amount not-to-exceed $23,769 for
funding of the Palm Beach County History Museum;
B) revised Project Description and Cost
Estimate to expand the Project scope to include the Museum Gift Shop and Tourist
Information Center as project elements and to increase the total Project cost
to $820,183; and
C)
Budget Transfer of $23,769 within the $25M GO Parks and Cultural
Improvements Bond Fund - 2003 from Old Courthouse Renovation to Palm Beach
County History Museum Exhibits.
Summary: This Amendment provides $23,769
to increase the previously allocated $579,175 from the 2002 Recreational and
Cultural Facilities Bond for the Palm Beach County Historical Society, Inc.’s development
of Palm Beach County History Museum Exhibits within the renovated 1916
Courthouse. This Amendment also provides
a revised Project Description and Cost Estimate that expands the Project scope
to include the Gift Shop and Tourist Information Center as project elements
(the “expanded Project”) and to increase the total project cost to include the
additional project elements. The original project cost estimate was $770,061,
the actual completed cost of the Project was $765,263, and the cost for the
expanded Project is $820,183. These cost adjustments change the Historical
Society’s required Project match from $190,886 to $217,239.The amended amount
of $23,769 is from a residual balance from Palm Beach County’s 1916 Courthouse
renovation project. A $4,798 residual balance is also available from the
Historical Society’s original Agreement for Museum Exhibits. The two (2) residuals total $28,567, which
will be used to help offset the Historical Society’s cost for the expanded
project. The $1,500,000 bond allocation for the County’s renovation of the 1916
Courthouse and the Historical Society’s development of the Palm Beach County
History Museum is from District 2 ($500,000) and District 7($1,000,000). District
7 (PK)
5. Staff recommends
motion to receive and file: First Amendment to Agreement (R2008-0417) with the City of Delray Beach
for the Delray Rocks Youth Organization’s football and cheerleading trip. Summary: This
fully executed First Amendment to Agreement in an amount not-to-exceed $3,000 extends
the project completion date from March 3, 2008, to June 30, 2008, and the term
of the Agreement from June 3, 2008, to October 30, 2008, in order to allow
additional time to accommodate dates of payment and completion of the
reimbursement process. The Amendment is in accordance with Resolution
R2005-1738 authorizing the delegation of authority for amending RAP agreements
to the County Administrator or his designee.
All other terms of the Agreement, including the funding amount, remain
the same. Funding for the project is
from the Recreation Assistance Program (RAP) District 7 Funds. District 7
(DW)
6. Staff recommends
motion to approve: Budget Transfer of $92,000 within the $25M
GO Parks and Cultural Improvements Bond Fund - 2003 from New Boat Ramp
Park/Boynton Inlet to Lake Charleston Park Athletic Field Improvements. Summary: This Budget Transfer provides funding for
renovations to the athletic field facilities at Lake Charleston Park. These renovations include modifying backstops
on two (2) fields and installing shade structures over bleachers. Funding is from the 2002 $50 Million
Recreational and Cultural Facilities Bond referendum, as amended – District
3. The District Commissioner supports
this Budget Transfer. District 3 (AH)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION (Cont’d)
7. Staff recommends
motion to approve: Budget
Transfer of $228,000 within the $25M GO Parks and Cultural Improvements Bond
Fund - 2003 from New Boat Ramp Park/Boynton Inlet to YMCA of the Palm Beaches
Concession/Bathroom Building ($125,000) and Palm Springs Baseball Fields
Improvements ($103,000). Summary:
This Budget Transfer provides funding
for the construction of a concession/kitchenette/ bathroom facility at the
Edwin W. Brown Family YMCA and various improvements to the Palm Springs ball
fields. On September 10, 2002, the Board
approved a proposed project list for the 2002 $50 Million Recreation and
Cultural Facilities Bond referendum, as amended, that included $1.8 million for
a new boat ramp park in the Boynton Inlet vicinity. The cost of acquisition,
design and development of this project is estimated to be substantially higher
and this project is no longer feasible. The District 3 Commissioner supports
this transfer from the $50 Million Recreation and Cultural Facilities Bond
referendum. District 3 (PK)
N. LIBRARY
1. Staff recommends
motion to receive and file: a
Cooperative Agreement with Literacy*AmeriCorps through the Literacy Coalition
of Palm Beach County. Summary:
On July 22, 2008, the Board approved a site application (R2008-1330) for the
County Library’s participation in the Literacy*AmeriCorps PBC Program for the
period of August 25, 2008, through August 28, 2009, and authorized the
Chairperson to execute the agreement. This Agreement will provide the County
Library with one (1) full-time Literacy*AmeriCorps member. This member will offer conversational English
programs and oversee the literacy learning computer lab. The Library will pay a
service fee of $4,750 to the PBC Literacy Coalition and business-related
mileage to the member up to $2,250.
AmeriCorps, with supplemental funds from the Coalition, will cover all
other expenses including Workers= Compensation, liability, and health care
coverage. Funds will be provided through
the Library=s FY >08 and ’09 operating budgets and will have
minimal fiscal impact. Countywide (TKF)
R. HUMAN
RESOURCES
1. Staff recommends
motion to approve: a Budget
Amendment of $8,500 in the General Fund to recognize the collection of fees for
Training and Organizational Development services. Summary: Revenue generating County departments and
entities whose employees attend Training and Organizational Development
programs delivered by outside consultants are charged back the cost-per-person
(cost of consultant’s fees divided by the number of attendees) for each
employee. This revenue is not currently
included in the Department budget and is needed to cover vendor payments and
costs incurred in providing training and development services. Countywide (EC)
X. PUBLIC
SAFETY
1. Staff recommends motion to receive and file: a Proclamation of Declaration of State of General Emergency of August 18, 2008. SUMMARY: On August 18, 2008, Palm Beach County declared a State of General Emergency due to the impending arrival of Tropical Storm Fay. The State of General Emergency was declared to initiate the taking of actions by the County Administrator which ensured the health, safety and welfare of the community. The Declaration of State of General Emergency, beginning at 12:01 P.M., August 18, 2008, was issued in anticipation of the effects of rain and high winds expected in Palm Beach County as part of Tropical Storm Fay’s impact on Florida. Countywide (GB)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
X. PUBLIC
SAFETY (Cont’d)
2. Staff recommends motion to receive and file: the executed grant agreement with Florida Power & Light (FPL) to receive $190,303 for the Radiological Emergency Program of the Division of Emergency Management for the period October 1, 2008, through September 30, 2010. SUMMARY: FPL will provide Palm Beach County $190,303 over two (2) years, for the Palm Beach County Division of Emergency Management REP Program, in accordance with U.S. Nuclear Regulatory Commission Provision (NRC) 10 CFR Pars 50 and 70, NCR guidance document NUREG 0654 and Florida Statutes 252. The FPL grant will continue to fund a planner position that oversees the REP Program. There is no cash match and the agreement is eligible for renegotiation every two (2) years. Resolution R2001-0217 authorizes the County Administrator or his designee to execute grant contracts with FPL, which do not require a County match. Countywide (GB)
3. Staff recommends motion to adopt: a Resolution authorizing the County Administrator, or his designee, to execute a Standard Form License Agreement for the use of properties managed by the Division of Animal Care and Control, which will become effective upon adoption. SUMMARY: The Division of Animal Care and Control occasionally receives requests for the use of Division managed properties, including but not limited to, requests to use parking spaces for mobile spay/neuter clinics and portable pet adoption mobiles. On occasion, these requests are made with insufficient time to process an agenda item for Board approval. This Resolution establishes a Standard Form License Agreement, which will authorize the County Administrator, or his designee, to grant a revocable license on behalf of the Board for use of property managed by the Division. Countywide (SF)
BB. MEDICAL
EXAMINER
1. Staff recommends motion to:
A) receive and file the Paul Coverdell National Forensic Sciences Improvement Grant (No. 2008-CD-BX-0072), and receive $95,000 from the Office of Justice Programs in grant funding for the period of October 1, 2008, through September 30, 2009; and
B) approve a Budget Amendment of $ 95,000 in the General Fund to establish revenue and grant budget.
SUMMARY: The Department of Justice has awarded a Paul Coverdell Forensic Sciences Improvement Grant to the Palm Beach County Medical Examiner’s Office to purchase digital x-ray and photography equipment to enhance the operations of the Medical Examiner’s Office. This is a 100% grant funded award. Countywide (DW)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends motion to approve: a Budget Transfer of $126,000 from the Law Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO) for community program donations. SUMMARY: Florida Statute 932.7055 requires that no less than 15% of the LETF’s previous year’s revenues be used for the support or operation of drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood and school resource officer programs of various non-profit organizations. The PBSO’s FY 2009 estimated donation requirement will not be finalized until year-end close-out. The funds are requested to aid qualified organizations that meet the requirements set forth in F.S. 932.7055. The PBSO’s support of these programs exemplifies its strong commitment to the prevention and reduction of crime throughout the communities it serves and its desire to put money back into these communities to support organizations that provide such services. The current State LETF balance is $1,510,319. Approval of this request will reduce the State Law Enforcement Trust Fund balance to $1,384,319. The PBSO certifies that the use of these funds is in accordance with F.S. 932.7055. Below is a table indicating the organizations the PBSO seeks to fund and the corresponding amount of funding proposed per respective agency. No new positions are needed and no additional County funds are required. Countywide (DW)
Organization Amount
Crime Stoppers of Palm Beach County, Inc. $ 35,000
Lake Worth High School – Criminal Justice Academy 5,000
Palm Beach Recovery Coalition, Inc. 25,000
Take Stock in Children, Inc. 50,000
The Homeless Coalition of Palm Beach County, Inc. 11,000
Total Amount of Donations $126,000
2. Staff recommends
motion to:
A) accept on
behalf of the Palm Beach County Sheriff’s Office, a Florida Department of
Transportation Highway Safety Grant for the Palm Beach County DUI Initiative,
in the amount of $247,986 for the period of October 1, 2008, through September
30, 2009; and
B) approve a Budget
Amendment of $247,986 increasing the Sheriff’s Grant Fund.
SUMMARY: On October 1, 2008, the Florida Department of Transportation awarded a Highway Safety grant to the Palm Beach County Sheriff’s Office (PBSO) in the amount of $247,986. These funds will be used to pay the salary and benefits of two (2) new full-time law enforcement officers assigned to the DUI Unit to enforce DUI driving laws. These two (2) new hires will join a team of ten (10) and their combined efforts will include: an increase in traffic-related citations; and increased countywide attention to the dangers of DUI driving. There is no match requirement associated with this award. Two (2) new PBSO positions are created with this action. No additional County funds are required. Countywide (DW)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
(Cont’d)
3. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office a Victim of Crime Act (VOCA) Agreement with the State of Florida, Office of the Attorney General in the amount of $48,939 for the PBSO’s Domestic Violence Advisor Program for the period October 1, 2008, through September 30, 2009; and
B) approve a Budget Amendment of $48,939 in the Sheriff’s Grants Fund.
SUMMARY: On July 18, 2008,
the Palm Beach County Sheriff’s Office (PBSO) received a VOCA grant. These funds will be used to continue to allow
for a victim advocate position to concentrate on the victim population in Palm
Beach County. This position will
continue to coordinate services with PBSO officers and other municipal agencies
to offer crisis intervention, lethality assessments and safety plans. The PBSO will be reimbursed for personnel
expenses totaling $48,939. The required match is 20%; the PBSO will provide a
match in the amount of $12,235, through its approved operating budget, in order
to cover the remaining entire salary and benefits package of the Domestic
Violence Advocate. No additional
positions are needed and no additional County funds are required. Countywide
(DW)
4. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a National Institute of Justice Forensic FY 2008 DNA Backlog Reduction Program Grant in the amount of $412,981 for the period October 1, 2008, through March 31, 2010; and
B) approve a Budget Amendment of $412,981 increasing the Sheriff’s Grant Fund.
SUMMARY: On September 11, 2008, the Palm Beach County
Sheriff’s Office (PBSO) received an award for the Forensic DNA Backlog
Reduction Program. The Forensic Biology
Unit (FBU) of PBSO accepts casework evidence from over twenty-nine (29) law
enforcement agencies including the Medical Examiner’s Office. Funds provided
will be used for salary and benefits for two (2) new full-time entry level
Forensic Scientist, equipment, supplies, and validation of new equipment. There is no match requirement associated with
this award. Two (2) PBSO positions are created with this action. No County funds are required. Countywide
(DW)
5. Staff recommends
motion to:
A) ratify on behalf of the Palm Beach County Sheriff’s Office the Chairperson’s signature on the Rural Domestic Violence, Dating Violence, Sexual Assault and Stalking Assistance Program grant award in the amount of $375,000 for the period of October 1, 2008, through September 30, 2010; and
B) approve a Budget Amendment of $375,000 increasing the Sheriff’s Grant Fund.
SUMMARY: The purpose of Palm Beach County’s Rural Domestic Violence Collaborative Strategy is to create a safer environment for victims by employing a coordinated multi-faceted approach which encompasses: 1) assessing gaps in services and community needs; 2) expanding the Palm Beach County Sheriff’s Office (PBSO) Domestic Violence Unit; 3) enhancing the exchange of law enforcement information between criminal justice and victim services partners; 4) training additional patrol officers from the “Glades” region as Domestic Abuse Response Team specialty officers; and 5) fostering multi-agency collaboration to maximize efforts. There is no match requirement associated with this award. Two (2) new PBSO positions are created with this action. No additional County funds are required. Countywide (DW)
NOVEMBER 18, 2008
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
(Cont’d)
6. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office a National Association of Drug Diversion Investigators, Inc. award in the amount of $10,000 for the Prescription Drug Abuse Enforcement Project; and
B) approve a Budget Amendment of $10,000 to the Sheriff’s Grants Fund.
SUMMARY: On September 13,
2008, the Palm Beach County Sheriff’s Office (PBSO) received an award from the National
Association of Drug Diversion Investigators, Inc. (NADDI) for the PBSO Public
Service Campaign Project. The funds provided will be used by PBSO’s Overdose
Death Suppression Team to conduct drug diversion investigations. There is no match requirement associated with
this award. No additional positions
are needed and no additional County funds are required. Countywide
(DW)
* * * * * * * * * * * *
NOVEMBER 18, 2008
4. SPECIAL
PRESENTATIONS – 10:30 A.M.
A. Proclamation
declaring November 2008 as “Alzheimer’s Awareness Month” in Palm Beach
County. (Sponsored by Commissioner
McCarty)
B. Proclamation
declaring November 2008 as “National Adoption Month” in Palm Beach County.
(Sponsored by Commissioner Greene)
C. Proclamation
declaring November 2008 as “National Caregivers Month” and November 17-21, 2008
as “Alzheimer’s Awareness Week” in Palm Beach County. (Sponsored by
Commissioner McCarty)
* * * * * * * * * * * *
NOVEMBER 18, 2008
5. PUBLIC
HEARINGS - 10:30 A.M. (Motion to receive
and file: Proof of publication)
A. Staff recommends motion to adopt: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, providing that the updated Florida Fire Prevention Code shall be deemed adopted; providing for local amendments to the Florida Fire Prevention Code; repealing and replacing Chapter 12, Article IV of the Palm Beach County Code (codifying Ordinance 2004-073) in its entirety; providing for legislative findings; providing for applicability; providing for repeal of laws in conflict; providing for a savings clause; providing for severability; providing for inclusion in the code; and providing for an effective date. SUMMARY: Pursuant to Chapter 633, Florida Statutes, the State Fire Marshal has adopted an updated statewide minimum fire safety code, known as the Florida Fire Prevention Code, in Rule Chapter 69A-60 of the Florida Administrative Code. This updated Florida Fire Prevention Code will become effective on December 31, 2008, and is based on the Florida editions of the National Fire Protection Association’s Uniform Fire Code (NFPA 1) and Life Safety Code (NFPA 101). The local amendments to the Code include a revised fee schedule increasing plan review and inspection fees due to the increased cost of providing those services. Effective December 31, 2008, the County will enforce the updated Florida Fire Prevention Code with the Palm Beach County Local Amendments adopted by this Ordinance. Countywide (SB)
B. Staff recommends
motion to:
A) conduct a TEFRA public hearing within the meaning of Section 147(f) of the
Internal Revenue Code of 1986, as amended (the “Code”), concerning the issuance
by the County of its not to exceed
$90,000,000 Water and Sewer Revenue Bonds (FP&L Reclaimed Water Project),
issued in one or more series (collectively, the “Water & Sewer Bonds”); and
B) adopt a
Resolution declaring the County’s intent to seek reimbursement for itself and
on behalf of Florida Power & Light Company (“FPL”) for certain capital
expenditures (the “Capital Expenditures”) incurred and to be incurred by the
County and FPL in connection with the reclaimed water project (the “Reclaimed
Water Project”) described in the Reclaimed Water Agreement by and between the
County and FPL, from the proceeds of the County’s Water & Sewer Bonds;
providing for repealer and providing an effective date.
SUMMARY: The County proposes to issue its Water & Sewer Bonds
to finance and refinance the costs of the Reclaimed Water Project. Prior to the issuance of the Water &
Sewer Bonds, the County and FPL incurred or will incur the Capital
Expenditures. The County’s Capital
Expenditures have been paid or are to be paid from the County’s water and sewer
revenues and certain of the Capital Expenditures have been paid or are to be
paid from FPL’s general funds. The
County reasonably expects to reimburse the Capital Expenditures from a portion
of the proceeds of the Water & Sewer Bonds.
The Resolution declares the County’s intent with respect to the
reimbursement of the Capital Expenditures as required by Section 1.150-2(e) of
the Federal Code of Regulations (the “Regulations”). Prior to the issuance of the Water & Sewer
Bonds the Code requires that the County conduct a public hearing. Neither the taxing power nor the faith and
credit of the County shall be pledged to pay principal or redemption premiums,
if any, or interest on the Water & Sewer Bonds. Countywide (PFK)
* * * * * * * * * * * *
NOVEMBER 18, 2008
6. REGULAR
AGENDA
A. ADMINISTRATION
1. Staff recommends
motion to approve:
A) a fee schedule for processing certification, modification of certification and re-certification applications for the Office of Small Business Assistance, effective January 1, 2009; and
B) authorization to adjust the fee schedule annually based upon the Consumer Price Index (CPI).
SUMMARY: The Office of Small Business Assistance seeks Board approval to establish a fee schedule for the processing of certification, modification of certification and re-certification applications. Staff recommends that the Board approve the fee schedule and that authority be given to allow for the adjustment of fees when necessary based upon the Consumer Price Index (CPI). The Office of Small Business Advisory Committee has reviewed the fee schedule and supports the recommendation. Countywide (TKF)
2. Staff recommends
motion to approve: the 2003 through 2007 Annual Reports of the Office of
Small Business Assistance. SUMMARY: The Office of Small
Business Assistance has prepared annual reports for the Board of County
Commissioners to account for activities and accomplishments of 2003 through
2007. Countywide (TKF)
B. ENGINEERING & PUBLIC WORKS
1. Staff recommends motion to approve on preliminary reading and advertise for Public Hearing on Tuesday, December 2, 2008 at 9:30 a.m.: an Ordinance amending Ordinance No. 85-40, as amended, establishing an amended Five-Year Road Program; providing for title; purpose; adoption of revised Five-Year Road Plan and revised list of projects contained in Exhibit “A”; implementation of the Plan; modification of Plan; funding of other roadway improvements, interpretation of exhibit; repeal of laws in conflict; severability; inclusion in the Code of Laws and Ordinances; and effective date. SUMMARY: This is the annual update of the County’s Five-Year Road Plan which is required to be considered each year by the Five-Year Road Program Ordinance. Exhibit “A” to the Ordinance is a list of proposed projects for the next five (5) years and contains certain changes and modifications. This list is submitted for Board consideration on preliminary reading today with the final list to be approved with the Ordinance at public hearing on Tuesday, December 2, 2008. Countywide (MRE)
NOVEMBER 18, 2008
6. REGULAR
AGENDA
C. HOUSING &
COMMUNITY DEVELOPMENT
1. Staff recommends
motion to:
A) authorize the Department of Housing and Community
Development to amend its FY 2007-2008 Community Development Action Plan and
submit an application to the U.S. Department of Housing and Urban Development
under its Neighborhood Stabilization Program (NSP);
B) approve the proposed NSP activities and corresponding
funding allocations; and
C) adopt
a Resolution authorizing the County Administrator or his designee to sign the
Neighborhood Stabilization Program grant application and agreement with the
U.S. Department of Housing and Urban Development (HUD), and Request for Release
of Funds.
SUMMARY: The Housing and Economic Recovery Act of 2008 (HERA), approved on July 30, 2008, appropriates $3.92 billion under the Act’s Emergency Assistance for Redevelopment of Abandoned and Foreclosed Homes provisions, known as the Neighborhood Stabilization Program (NSP). The NSP grant is a special Community Development Block Grant (CDBG) allocation created to address the problem of abandoned and foreclosed properties. The HERA legislation mandates that the NSP must provide benefits to individuals and families whose income does not exceed 120% of the area median income. Also, at least 25% of the grant must be used to provide “housing opportunities” to very-low income persons or families whose income does not exceed 50% of the area median income. The Palm Beach County CDBG program jurisdiction (which excludes the Cities of West Palm Beach, Boca Raton, Delray Beach and Boynton Beach) was allocated $27,700,340. The County’s application to HUD is due on December 1, 2008. All funds received must be obligated within 18 months of the execution of the agreement between the County and HUD, and expended within four (4) years. The distribution and uses of NSP funds must meet HERA requirements that funds be distributed to the areas of greatest need, including those areas with the highest percentage of home foreclosures, the highest percentage of homes financed by a subprime mortgage, areas identified by the County as likely to face a significant rise in the rate of home foreclosures, and low and moderate income areas. HCD staff has determined that as of September 30, 2008, there were, in the County’s NSP jurisdiction, approximately 12,000 foreclosed properties, an approximately 33% of the existing loans were subprime loans. Also, staff has utilized available data to determine the areas of the county where significant increases in foreclosures are most likely to occur. As required by HUD, citizen input has been obtained via a Commission on Affordable Housing sponsored workshop held on October 23, 2008. The proposed program activities and estimated allocations took into consideration the public input received. The November 18th BCC workshop was advertised via a Public Notice published on November 2, 2008. HUD will allow the Application to be amended subsequent to the December 1st deadline to further detail the County’s NSP. Any funding allocation to specific projects, agencies and organizations will be brought back to the BCC for their consideration. These are Federal funds that require no local match. Countywide (TKF)
* * * * * * * * * * * *
NOVEMBER 18, 2008
7. BOARD
APPOINTMENTS
A. ADMINISTRATION
(Green
Task Force on Environmental Sustainability & Conservation)
1. Staff recommends
motion to approve: appointment of Vice Mayor Charles J. McCrosson to
replace Councilor Robert Gottlieb as the Seat 9 Municipal Representative on the
Green Task Force on Environmental Sustainability and Conservation for a term
commencing on November 18, 2008, and ending upon completion of the Task Force
mission, sunsetting or disbandenment of the Task Force, or upon resignation or
replacement by the Board of County Commissioners. SUMMARY:
The Task Force is comprised of 16 voting members and three (3) non-voting
members plus one (1) member of the Board of County Commissioners serving as
Chair. The Task Force makeup includes district appointments and at-large
appointments. Seat 9 is a municipal
representative nominated by the League of Cities. Councilor Robert Gottlieb,
the current municipal representative, has resigned for health reasons, and the
League of Cities has nominated Vice Mayor McCrosson as his replacement. Countywide
(GB)
B. WATER UTILITIES
(Water Utilities Advisory Board)
1. Staff recommends motion to approve: the appointment of one (1) at-large member to the Water Utilities Advisory Board (WUAB) filling Seat No. 8 vacated by Seymour Lubetkin, effective through May 1, 2010:
Seat No. Nominee Requirements Nominated
By:
8 Edwin J. Wechsler Customer/ Comm. Kanjian
Resides in PBC Comm. Koons
Comm. Greene
SUMMARY: The Water Utilities Advisory Board consists of 11 citizen members; all of which must reside within Palm Beach County. At-Large members must be current customers of the Department. On April 10, 2007, Seymour Lubetkin was reappointed to a three (3) year term as an at-large member of the Water Utilities Advisory Board (WUAB). Mr. Lubetkin served on the WUAB for 22 years. He has since informed the Board that he would be relocating and has resigned his seat, the term of which expires May 1, 2010. Mr. Edwin J. Wechsler has expressed his interest in filling this seat. He is active in our Odor Control Focus Group and is a retired quality assurance manager for a large specialty electrical contractor. Mr. Wechsler is a current County resident (unincorporated Boynton Beach) and customer of Water Utilities in good standing. WUD supports his appointment to this citizen’s advisory board. Countywide (MJ)
NOVEMBER 18, 2008
7. BOARD
APPOINTMENTS
C. COMMUNITY SERVICES
(Head
Start/Early Head Start Policy Council)
1. Staff recommends
motion to approve: appointment of the following Parent Representatives
to the Head Start/Early Head Start Policy Council for a term of three (3) years
or less, as indicated on the Board Appointment Information Form, effective
November 18, 2008:
PARENT REPRESENTATIVE AND
ALTERNATE(S) BY CENTER
(R) = Representative (A) =
Alternate
Seat ID # Boynton Beach Seat ID # Jupiter
10 Eunice Hernandez (R) 11 Jenny
Medina (R)
Torlande Saintizaire (A) Veronica
Samoyoa (A)
Gertha Fleurimont-Saint Louis
(A)
Seat ID # South Bay-HS
Seat ID # Palm Glades
12 Chanta Wheeler (A) 13 Diane
Scantlebury (R)
Mattie Moore (A)
Patricia Jacques (A)
Seat ID # Delray Beach HS Seat ID # Pahokee
14 Juliet Murdock (R) 15 Ruth
Crawford (R)
Tyrah Puckett (A) Janice
Morgan (A)
Seat ID # Westgate
Seat
ID # Lake Worth
16 Ellen O. Hollingworth
(R) 17 Erica
Colosimo (R)
Adriana Monrroy (A) Guirlande
Pierre(A)
Nixon
Marc (A)
Seat ID # Riviera Beach Seat ID # West Palm
Beach
18 Tawania Nubin (R) 19 Loraine
Hunt (R)
Mary DeYounks (A) Karen
L. Hill-Simpson (A)
Seat ID # Union Baptist Seat ID # Delray Beach
EHS
20 Rosemene Gedeon (R) 21 Thealuna
Talegrand (R)
Lerelia
Lubin (A)
Seat ID # A Step Above Seat ID# Emmanuel
27 Anne Vildania Lucce
(R) 28 Gladys Cameron (A)
Robert
Sloan (A)
Madacce
M. Dorsainvil (A)
Seat ID # King’s Kids Seat ID# San
Castle
29 Javette Padgett (R) 31 Darline
Rene-Bien-Aime (A)
SUMMARY: The term of appointment for parent
representatives and alternates to the Head Start/Early Head Start (HS/EHS)
Policy Council is no more than three (3) years, and requires that the parent
representative/alternate be a parent of a child enrolled in the HS/EHS
program. The Council is comprised of
thirty-three (33) members, of which nine (9) must be representatives of the
community. The remaining membership is
comprised of parents whose children are actively enrolled in the HS/EHS
program. The HS/EHS Policy Council has
recommended these individuals for appointment. (Head Start) Countywide
(TKF)
D. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
NOVEMBER 18, 2008
8. MATTERS
BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
NOVEMBER 18, 2008
9. STAFF
COMMENTS
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
NOVEMBER 18, 2008
10. COMMISSIONER
COMMENTS
A. District
1 - COMMISSIONER KAREN T. MARCUS
B. District
2 - COMMISSIONER JEFF KOONS
Proclamation declaring November 20, 2008 as “Turner School of
Construction Management Day” in Palm Beach County
C. District
3 - COMMISSIONER SHELLEY VANA
D. District
4 - COMMISSIONER MARY MCCARTY
E. District
5 - COMMISSIONER BURT AARONSON
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District
7 - COMMISSIONER ADDIE L. GREENE
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."