ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JUNE 3, 2008
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 6-27)
4. SPECIAL
PRESENTATIONS - 9:30 A.M.
(Page 28)
5. REGULAR
AGENDA (Pages 29 - 32)
6. WORKSHOP SESSION - TIME CERTAIN 2:15 P.M.
(Institutional Uses in Agricultural Reserve
Planned Development Preserves) (Page 33)
7. BOARD APPOINTMENTS (Pages 34-35)
8. MATTERS
BY THE PUBLIC - 2:00 P.M. (Page 36)
9. STAFF
COMMENTS (Page 37)
10. COMMISSIONER
COMMENTS (Page 38)
11. ADJOURNMENT (Page 38)
* * * * * * * * * * *
JUNE 3, 2008
TABLE OF CONTENTS
CONSENT AGENDA
A. ADMINISTRATION
Page 6
3A-1 Amendment
No. 5 to Contract with Langton Associates, Inc.
B. CLERK & COMPTROLLER
Page 6
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Report
of County Official Bonds for Board’s examination
C. ENGINEERING & PUBLIC WORKS
Page 7
3C-1 Contract
with Joe Schmidt Construction Inc.
3C-2 First
Amendment to Interlocal Agreement with City of Pahokee
3C-3 Amendment
to Contract with The Signal Group, Inc.
3C-4 Deleted
Page 8
3C-5 Budget
Transfer of $49,605 and Reimbursement Agreement with Mission Bay
3C-6 Amendment
to Contract with Florida Blacktop, Inc.
3C-7 Agreement
with 1950 Congress Avenue LLC (Developer)
3C-8 Task
Authorization with Arcadis U.S., Inc.
3C-9 TRIP Agreement with State of Florida
Department of Transportation for $926,000 for SR-7 C-51 bridge widening
Page 9
3C-10 Approve Deed for a portion of Jog Road in
Section 28
3C-11 Adopt a Resolution for Intersection
Improvements at Congress Avenue, Budget Amendment
3C-12 Removal of Len Drive Street Improvement Project from MSTU List
Page 10
3C-13 Removal of Elpaso Drive Street Improvement from MSTU List
3C-14 Removal of Old Pumphouse Street Improvement from MSTU List
3C-15 Removal of Indian Trail Street
Improvement Project from MSTU List
Page 11
3C-16 Agreement with Centre at Wellington Green and Budget Amendment of
$125,000
3C-17 Deleted
3C-18 Transfer Agreement of Hooker Highway Maintenance to Florida
Department of Transportation
3C-19 Resolution approving Amendment No. 5 for Traffic Control Devices in
Palm Beach County
3C-20 Resolution to enhance computerized traffic signal system
3C-21 Report of plat recordations from January 1 through March 31, 2008
Page 12
3C-22 Resolution approving Amendment No. 4 to the JPA with FDOT for
improvements
3C-23 Budget Transfer of $850 in the Transportation Improvement Fund to
Briny Breezes Blvd.
3C-24 Contract with Anzac Contractors, Inc. of $53,500 to Hatton Highway
Bridge Project
D. COUNTY ATTORNEY
Page 12
3D-1 Second
Amendment to Agreement with Ogletree, Deakins, Nash, Smoak & Stewart
E. COMMUNITY SERVICES
Page 13
3E-1 Contracts
with Health Care District and Palm Beach County Health Department
3E-2 Ratify
Chairperson’s Signature on Application and Budget Amendment of $285,714
Page 14
3E-3 Contracts
with Comprehensive AIDS Program, Comprehensive Community Care Network
and
Legal Aid Society
JUNE 3, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS
Page 15
3F-1 One
time revision to Airline Service Incentive Program Participation Agreement
3F-2 Agreements
to purchase property for $337,000 and Budget Transfer of $397,000
Page 16
3F-3 Execution
of three Original Agreements for the Department of Airports
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 16
3G-1 Chairperson
to certify non ad-valorem assessment on electronic media to Tax Collector
3G-2 First
Amendment to Agreement with McGladrey & Pullen, LLP for External Auditing
Services
Page 17
3G-3 Budget
Transfer from school impact fee reserve accounts
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 17
3H-1 Amendment
No. 3 to Contract with The Gordian Group
3H-2 Amendment
No. 1 to Contract with Gentile Holloway O’Mahoney & Associates, Inc.
Page 18
3H-3 Contract
with Cotleur & Hearing, Inc.
3H-4 Contract
with Kilday & Associates, Inc.
3H-5 First
Amendment to Agreement with the City of Coral Springs
3H-6 Change
Order No. 8 to Contract with West Construction, Inc.
Page 19
3H-7 First
Amendment to a Two-Year Lease Agreement with Village of Tequesta
I. HOUSING & COMMUNITY DEVELOPMENT
Page 19
3I-1 Reimbursement
of $4,327.90 to The Haven, Inc.
3I-2 Amendment
to Agreement with Westgate Belvedere Homes Community Redevelopment Agency
for installation of street lights on Cherry Road
3I-3 Agreement
with the City of Lake Worth for improvements to Memorial Park
Page 20
3I-4 Amendment
to Agreement with the City of Greenacres for street improvement on Swain Boulevard,
Martin and Fleming Avenues
3I-5 Amendment
to Agreement with the City of Greenacres for parking lot in Ira Van Bullock
Park
3I-6 Amendment
to Agreement with the City of Rivera Beach for street improvements on West 32nd
Street
3I-7 Reimbursement
to Town of Lake Park for storm water improvements on Bayberry Drive
J. PLANNING, ZONING & BUILDING -
None
K. WATER UTILITIES
Page 21
3K-1 Change
Order No. 2 to Contract with Florida Design, Inc.
3K-2 Change Order No. 3 to
Contract with Globe Tec Construction
3K-3 Work Authorization No. 1
with AKA Services, Inc.
3K-4 Change
Order No. 7 to Contract with Poole and Kent Company, Inc.
Page 22
3K-5 Contract,
Work Authorization No. 1 and No. 2 with Southeast Drilling Services, Inc.
3K-6 Budget
Amendment of $5,000,000
Page 23
3K-7 Two
(2) Standard Development Agreements
3K-8 Change
Order No. 5 to Contract with John J. Kirlin, Construction, Inc.
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 24
3L-1 Approve
Contract with Florida Institute Technology (FIT), accept Purchase Order for
$80,000 from South Florida Water Management District
JUNE 3, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
M. PARKS & RECREATION
Page 24
3M-1 Agreement
with Jewish Federation of South Palm Beach County, Inc. of $25,000 for Israel Independence
Day
3M-2 Amendment
to Request for Funding for $10,000
Page 25
3M-3 Request
for Funding for School Board RAP allocations
3M-4 Agreement
with Place of Hope, Inc.
3M-5 Agreement
with Palm Beach County PAL, Incorporated
3M-6 Receive
and file executed Independent Contractor Agreements
Page 26
3M-7 License
Agreement with American Society of Composers, Authors and Publishers
N. LIBRARY -
None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION - None
R. HUMAN RESOURCES - None
S. FIRE RESCUE -
None
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES - None
V. METROPOLITAN PLANNING ORGANIZATION
- None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 26
3X-1 Receive
and file executed amendments to FY 2006 Urban Area Security Initiative
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN - None
BB. SHERIFF
Page 27
3BB-1 Grant Adjustment Notice for payment of staff training
3BB-2 Accept an Agreement with City of West Palm Beach with Gramercy Park
Weed and Seed
3BB-3 Grant Adjustment
Notice for the Midnight Hoops Program for Fremd Village
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 28
4A Certificate of Appreciation to Elsie
Leviton
4B “Traffic Safety Distinguished Citizens
Day”
REGULAR AGENDA
ADMINISTRATION
Page 29
5A-1 Resolution
establishing the Palm Beach County Green Task Force
JUNE 3, 2008
TABLE OF CONTENTS
REGLAR AGENDA CONTINUED
COUNTY
ATTORNEY
Page 29
5B-1 Application
of Pine Crest Preparatory School, Inc. for issuance of Revenue Bonds
5B-2 Resolution
approving The Bonds issued by Housing Authority of Palm Beach County
Page 30
5B-3 Settlement
of $1,000,000 in the case of Palm Beach County v West Boynton Farms and Budget
Transfer of $1,000,000 to the Ag Reserve
INFORMATION
SYSTEM SERVICES
Page 30
5C-1 Application
Hosting Services Agreement with the Government of the U.S. Virgin Islands
ENGINEERING
& PUBLIC WORKS
Page 30
5D-1 Eminent
domain proceedings against the City of West Palm Beach for Jog Road
Page 31
5D-2 Comprehensive Plan (Plan) amendment for
twenty-eight road segments
COMMUNITY
SERVICES
Page 31
5E-1 Head
Start Positions and Budget Amendment of $479,416.
PLANNING,
ZONING & BUILDING
Page 32
5F-1 Resolution
to grant tax exemption for two (2) Historic Properties
5F-2 Resolution
to grant tax exemption for four (4) Historic Properties
WORKSHOP SESSION – TIME CERTAIN 2:15 P.M.
(Page 33)
BOARD
APPOINTMENTS (Pages 34 – 35)
MATTERS BY THE PUBLIC – 2:00 P.M.
(Page 36)
STAFF
COMMENTS (Page 37)
COMMISSIONER
COMMENTS (Page 38)
ADJOURNMENT (Page 38)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends motion to approve: Amendment No. 5 to the Contract for consulting/professional
services with Langton Associates, Inc. (R2004-0180) for services related to
Palm Beach County’s Grant Development Program for the period of June 1, 2008,
through August 31, 2008, in the amount of $21,537.42. SUMMARY:
On February 3, 2004, the Board approved
a consulting/professional services contract with Langton Associates, Inc. for
the term of February 1, 2004, through January 31, 2005 for a total contract
amount of $78,140, to provide grant program development services. Amendment No. 1 approved on February 1, 2005
extended the term an additional one (1) year period and increased the annual
amount by 5%. Amendment No. 2 approved
on February 7, 2006 extended the term an additional one (1) year period. Amendment No. 3 approved on February 6, 2007
extended the term an additional one (1) year period and increased the annual
amount by 5%. Amendment No. 4 approved on February 5, 2008 extended the term of
the contract an additional three (3) month period for a contract amount of
$21,537.33, while staff was beginning the RFP process. This Amendment will
extend the term of the contract for a three (3) month period and provides for a
contract amount of $21,537.33. The
extension is requested as staff is finalizing the Request for Proposal for the
next contract cycle. The purpose of the Request for Proposal is to pre-qualify
grant consultants that will provide services on a task order basis to County
Departments. Countywide (DSW)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners= meetings:
Meeting Type Meeting Date
Workshop April
22, 2008
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller=s Office.
Countywide
4. Staff recommends
motion to review for sufficiency and to receive and file: report of County
Officials Bonds for the Board’s examination as to the sufficiency of the
sureties, dated June 2008. SUMMARY: Ordinance
98-51 sets various bond amounts for specified county officers and provides for
examination of the sufficiency of all the bonds at the regular meeting of the
Board of County Commissioners, in January and June of each year. Countywide (PFK)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: a Contract
with Joe Schmidt Construction, Inc. (Contractor) the lowest, responsive,
responsible bidder, in the amount of $97,650 for the repairs to the bascule bridge
tender houses. SUMMARY: The
Contract consists primarily of the replacement of the windows and doors on each
of the four (4) tender houses located on bridges over the Intracoastal Waterway. The Small Business Assistance goal for the
project is 15%. The Small Business Enterprise (SBE) participation committed for
the project by the Contractor is 100% overall.
Seacoast, Inc., the low bidder, did not submit any SBE
participation. The bid from the
Contractor is within 10% of the low bid, resulting in the recommendation of the
award. Districts 1 & 4 (MRE)
2. Staff recommends
motion to approve: a First
Amendment to the Interlocal Agreement (R2007-0367) with the City of Pahokee in
the amount of $300,000, regarding reimbursement for the installation of the
Canal Point sanitary sewer. SUMMARY: The First Amendment to the
Interlocal Agreement will provide an additional $300,000 to the existing
$710,950 for a total of $1,010,950 for construction and other related costs of
the sanitary sewer expansion serving the unincorporated Canal Point area from
Pahokee to the West Palm Beach Canal.
The City of Pahokee will perform all work to complete the project. Palm Beach County allocated these funds
through the Countywide Community Revitalization Team for this project. District 6 (ME)
3. Staff recommends
motion to approve: an Amendment to the Contract with The Signal
Group, Inc., (Contractor) for the Annual Signal Loop Detectors Contract
(R2007-1063) (Contract), which will increase the limit for the Contract by
$840,000 to an amount not-to-exceed $1,345,655, and to extend the Contract
expiration date from January 10, 2009, to July 10, 2010. SUMMARY: The Contract was initially approved in the
amount of $405,655. On April 16, 2008,
the Contract Review Committee approved Change Order No. 1, which increased the
Contract amount by $100,000, to a not-to-exceed amount of $505,655. This Contract Amendment will increase the
Contract amount by $840,000, to a not-to-exceed amount of $1,345,655. This Contract Amendment will also extend the
expiration date of the existing Contract from January 10, 2009, to July 10,
2010. The Contract consists of the
installation and/or furnishing and/or removal of traffic signal detection loop
items throughout Palm Beach County. The
Contract was awarded by the Board of County Commissioners with no Small
Business Enterprise participation. Countywide
(MRE)
4. DELETED
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
5. Staff recommends
motion to approve:
A) a Budget Transfer of $49,605
in the Transportation Improvement Fund from Reserve for District 5 to Mission
Bay Community Association Irrigation – District 5; and
B) a Reimbursement Agreement
with Mission Bay Community Association for irrigation at Cain Boulevard and
Glades Road.
SUMMARY: Approval of the Budget Transfer and the
Reimbursement Agreement will provide funds to help pay for the replacement of
the irrigation system that was damaged during the construction of Cain
Boulevard and Glades Road. District 5
(MRE)
6. Staff recommends
motion to approve: an Amendment
for the Annual Concrete Bus Stop Pad Construction Contract (R2007-0465) (Contract),
dated April 10, 2007, with Florida Blacktop, Inc. (Contractor), to extend the
length of the Contract for one (1) year to expire on April 10, 2009. SUMMARY:
This Amendment extends the expiration
date of the existing Contract retroactively from April 10, 2008, to April 10,
2009. There will be no increase in the
maximum value of work orders issued under the existing Contract which is
$150,000. Countywide (MRE)
7. Staff recommends
motion to approve: an Agreement
with 1950 Congress Avenue, LLC (Developer) concerning funding the design and
construction of the Old Boynton Road Bridge over the Lake Worth Drainage
District (LWDD) E-4 Canal. SUMMARY:
The Developer is responsible for the widening of Old Boynton Road from
Congress Avenue to Boynton Beach Boulevard, which includes replacement of the
bridge over the LWDD E-4 Canal. Through
this Agreement, Palm Beach County will reimburse up to $1,000,000 to the
Developer for design and construction of the bridge over the LWDD E-4
Canal. District 3 (MRE)
8. Staff recommends motion to approve: a Task Authorization to the Annual Agreement (R2008-0305) in the amount of $112,848.08 with Arcadis U.S., Inc., for professional services. SUMMARY: This Task Authorization will provide the professional services necessary for the preparation of design plans and construction bid documents for Toney Penna Drive and Old Dixie Highway intersection improvements. District 1 (PK)
9. Staff recommends motion to adopt: a Resolution approving a Transportation Regional Incentive Program (TRIP) Agreement with the State of Florida Department of Transportation, in the amount of $926,000 for the SR-7 C-51 bridge widening. SUMMARY: Through this Agreement, Palm Beach County (County) will receive a grant of $926,000 from the TRIP to widen the C-51 canal bridge at the intersection of SR-7 and SR-80 (Southern Boulevard). The County will be responsible for all costs above this grant. District 6 (MRE)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
10. Staff recommends
motion to:
A) approve a County Deed conveying to Old Marsh Golf Club, Inc. (Old
Marsh) a portion of Jog Road right-of-way in Section 28, Township 41 South,
Range 42 East that abuts the plat of Old Marsh which is no longer required by
Palm Beach County (County), with actual transfer occurring upon award of the
construction contract for the new road segment of Jog Road between Hood Road
and Donald Ross Road (Project); and
B) accept four (4) drainage
easements from Old Marsh that are required for the construction of drainage facilities for the Project.
SUMMARY: This action will convey to Old Marsh a
portion of Jog Road right-of-way that is no longer required by the County upon
award of the construction contract for the Project, and accept four (4) drainage
easements from Old Marsh needed for the construction. District 1 (PK)
11. Staff recommends
motion to:
A)
adopt a Resolution approving a
Joint Participation Agreement with the Florida Department of Transportation
(FDOT) for intersection improvements at Congress Avenue and the Intermodal
Center entrance to Tri-Rail Station/South County Complex (Complex); and
B) approve a Budget Amendment of $45,000 in the
Transportation Improvement Fund to recognize reimbursement funding from the
Joint Participation Agreement with FDOT and appropriate it to Congress Avenue
at Intermodal Center-South County Complex intersection improvement
project.
SUMMARY: The FDOT and Palm Beach County have partnered together to design and construct a new traffic signal at the Complex. District 7 (MRE)
12. Staff recommends
motion to approve: removal of
Len Drive Street Improvement Project (Project) from further consideration in
the Municipal Services Taxing Unit (MSTU) project list. SUMMARY: At the December 19, 2006 Board of County
Commissioners (Board) meeting, the direction of the Board was to re-petition
the property owners of all existing projects in the MSTU project list, except
the projects in the Countywide Community Revitalization Team areas. The re-petitioning was to determine if there
was still an interest in the road improvement projects, as the estimated
assessment from the original petition was higher. The petitions were mailed out
for the Project and expired on April 1, 2008. There are 26 property owners on
Len Drive, five (19%) voted yes they are still interested in the Project
proceeding, eight (31%) voted no they do not want the Project to proceed, and
we did not receive a reply from thirteen (50%) property owners, therefore the
criteria of having 51% of the property owners in favor of the Project was not achieved. District 1/MSTU District A (MRE)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
13. Staff recommends
motion to approve: removal of El
Paso Drive, east of Blanchette Trail and Pancho Way Street Improvement Project (Project)
from further consideration in the Municipal Services Taxing Unit (MSTU) project
list. SUMMARY:
At the December 19, 2006 Board of County Commissioners (Board) meeting,
the direction of the Board was to re-petition the property owners of all
existing projects in the MSTU project list, except the projects in the
Countywide Community Revitalization Team areas.
The re-petitioning was to determine if there was still an interest in
the road improvement projects, as the estimated assessment from the original
petition was higher. The petitions were mailed out for the Project and expired
on April 1, 2008. There are 13 property owners on El Paso Drive, east of
Blanchette Trail and Pancho Way, zero (0%) voted yes they are still interested
in the Project proceeding, five (38%) voted no they do not want the Project to
proceed, and we did not receive a reply from eight (62%) property owners,
therefore the criteria of having 51% of the property owners in favor of the
Project was not achieved. District 6/MSTU
District C (MRE)
14. Staff recommends
motion to approve: removal of Old Pumphouse Street Improvement Project (Project)
from further consideration in the Municipal Services Taxing Unit (MSTU) project
list. SUMMARY: At the December 19, 2006 Board of County
Commissioners (Board) meeting, the direction of the Board was to re-petition
the property owners of all existing projects in the MSTU project list, except
the projects in the Countywide Community Revitalization Team areas. The re-petitioning was to determine if there
was still an interest in the road improvement projects. The Project consists of the following roads:
116 Avenue South from the end north to Old Pumphouse Road; 120 Avenue South,
200 Street, and 118 Trail from the end northeast to Old Pumphouse Road; and
Diamond House Lane, 120 Avenue South, and Old Pumphouse Road northeast to Coral
Ridge Drive. The petitions were mailed
out for the Project and expired on April 1, 2008. There are 22 property owners
in the Project area, one (5%) voted yes and is still interested in the Project
proceeding, twelve (55%) voted no and do not want the project to proceed, and
we did not receive a reply from nine (41%) property owners. The majority (55%) of the property owners
voted against proceeding forward with the Project. District 5/MSTU District D (MRE)
15. Staff recommends
motion to approve: removal
of Indian Trail Street Improvement Project (Project) from further consideration
from the Municipal Services Taxing Unit (MSTU) project list. (NOTE: This road
is not contained within nor has any relation to the Indian Trail Improvement
District). Summary:
At the December 19, 2006 Board of County Commissioners (Board) meeting,
the direction of the Board was to re-petition the property owners of all
existing projects in the MSTU project list, except the projects in the
Countywide Community Revitalization Team Areas.
The re-petitioning was to determine if there was still an interest in
the road improvement projects, as the estimated assessment from the original
petition was higher. The petitions were mailed out for the project and expired
on April 1, 2008. There are 12 property owners on Indian Trail, zero (0%) voted
yes they are still interested in the project proceeding, three (25%) voted no
they do not want the project to proceed, and we did not receive a reply from
nine (75%) property owners, therefore the criteria of having 51% of the
property owners in favor of the project was not achieved. District 3/MSTU District C (MRE)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
16. Staff recommends
motion to approve:
A) an Agreement with Centre at Wellington Green, LLLP (Developer) to jointly
participate in the design and construction of the State Road 7 and Forest Hill
Boulevard intersection improvements (Project); and
B) a Budget Amendment of $125,000 in the Road Impact Fee Fund – Zone
3 to recognize compensation from a developer for right-of-way acquired and
appropriate it to SR 7 and Forest Hill Boulevard intersection improvements.
SUMMARY: The Developer intends to construct a new driveway connection, located on Forest Hill Boulevard at the west end of the Project, to improve access to a retail-out parcel at the Mall at Wellington Green. Through this Agreement, Palm Beach County will construct the Developer’s proposed improvements as a part of the Project. District 6 (MRE)
17. DELETED
18. Staff recommends
motion to approve: the Transfer
Agreement of Hooker Highway roadway jurisdictional and maintenance
responsibilities from Palm Beach County (County) to the Florida Department of
Transportation (FDOT). SUMMARY: The Transfer Agreement will
transfer maintenance jurisdiction for Hooker Highway between SR 80 and SR 715
from the County to FDOT for the purposes of establishing a truck bypass route
around the City of Belle Glade. This
board item was originally approved under R2008-0586 on April 15, 2008. It is being resubmitted because the FDOT has
requested the County remove, from the Transfer Agreement, the reference to
existing landscaping agreements with private companies. District 6 (MRE)
19. Staff recommends
motion to adopt: a Resolution
approving Amendment Number Five to the Joint Participation Agreement (JPA)
(R1995-0193) with the Florida Department of Transportation (FDOT) for the
design, construction, installation, fabrication and modification of traffic
control devices in Palm Beach County (County).
SUMMARY: The FDOT provides funding for the design,
construction, installation, fabrication and modification of traffic control
devices in the County to operate the computerized traffic signal system. This Amendment is necessary to include the
latest Federal and State Audit provisions.
Exhibit “A” of the JPA explains the audit requirements for Federal and
State funded projects. Countywide (MRE)
20. Staff recommends
motion to adopt: a Resolution
approving Amendment Number Four to the Joint Participation Agreement (JPA) (R2000-0744)
with the Florida Department of Transportation (FDOT) for the enhancement of the
operations of the Palm Beach County (County) computerized traffic signal
system. SUMMARY:
The FDOT provides funding assistance to the County to operate the
computerized traffic signal system. This
Amendment is necessary to include the latest Federal and State Audit
provisions. Exhibit “A” of the JPA explains the audit requirements for Federal
and State funded projects. Countywide
(MRE)
21. Staff recommends
motion to receive and file: a
report of plat recordations from January 1, through March 31, 2008. SUMMARY: This is a quarterly summary of subdivision
plats recorded during the past fiscal quarter as required by the Department of
Engineering and Public Works Policies and Procedures Manual Item No. ED-O-11
governing administrative approval of plats by the County Engineer. Countywide (MRE)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
22. Staff recommends
motion to adopt: a Resolution
approving Amendment Number Four to the Joint Participation Agreement (JPA) (R2003-0312)
with the Florida Department of Transportation (FDOT) for improvements in
connection with the Palm Beach County Intelligent Transportation System (ITS)
Operations Facility. SUMMARY: The FDOT provides funding for
improvements in connection with the ITS Operations Facility. This Amendment is necessary to include the
latest Federal and State Audit provisions.
Exhibit “A” of the JPA explains the audit requirements for Federal and
State funded projects and extending the project completion date to June 30,
2009. Countywide (MRE)
23. Staff recommends motion to approve: a Budget Transfer of $850 in the Transportation Improvement Fund from Reserve for District 4 to Briny Breezes Boulevard “NO PARKING” signs – District 4. Summary: District 4 Commissioner requested that the Engineering Department replace some faded “NO PARKING” signs on two (2) roads that are not maintained by Palm Beach County within the Town of Briny Breezes. District 4 (MRE)
24. Staff recommends
motion to approve: a Contract
with Anzac Contractors, Inc. (Contractor) the lowest, responsive, responsible
bidder, in the amount of $53,500 for temporary emergency repairs to the Hatton
Highway Bridge (Project). SUMMARY:
The temporary emergency repair of the Hatton Highway Bridge (Bridge No. 934552)
over the E2 Canal, consists of the placement of temporary steel pipe piling and
supporting steel beams adjacent to the existing end bents, only for the east
half (northbound lane) of the bridge.
The bridge is currently reduced to a single lane of traffic. The Small Business Assistance goal for the
Project is 15%. The Small Business
Enterprise (SBE) participation committed for the project by the Contractor is
0% overall. The second low bidder,
Palmwood Corporation, has met the SBE requirement for this project, but their
bid falls outside the limit for ranking of responsive bidder’s consideration. District 6 (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to approve: a Second Amendment to the Agreement
(Resolution No. R2002-0278) with Ogletree, Deakins, Nash, Smoak & Stewart,
P.A., for Legal Services, pursuant to which David M. DeMaio, Esq. will continue
to represent the interests of the County, Maurice Rosenstock and Daniel Hyndman
in the case of James McCarthy v. Palm Beach County, et al., Case No. CA
01-13485 AO, at the same schedule of rates, but in an adjusted amount of
$250,000, and costs in an adjusted amount not to exceed $48,000. Original contract funding was approved on
February 26, 2002, by way of Agenda Item No. 5B-5 in an amount not to exceed
$130,000 for legal services and costs not to exceed $25,000; the First
Amendment to that contract was approved on April 10, 2007, by way of Agenda
item No. 6F-1 at a new schedule of rates in an amount not to exceed $180,000
and costs not to exceed $25,000. SUMMARY:
James McCarthy claims that he was
arrested in December 1997, and charged with twenty-two (22) counts of grand
theft, as a result of false information provided to the State Attorney’s Office
by Maurice Rosenstock and Daniel Hyndman.
DeMaio is a former Assistant United States Attorney who has handled
similar lawsuits, and David DeMaio has represented the Palm Beach County Sheriff’s
Office and the City of West Palm Beach. Countywide
(AJM)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve:
contracts with listed provider agencies for the period March 1, 2008, through
February 28, 2009, totaling $2,908,208, for Ryan White Part A HIV Emergency Relief Formula/Supplemental funds:
Formula Supplemental
A)
Health Care District of Palm Beach Co. $641,888 $ 72,112
B)
Palm Beach County Health Department $1,504,585 $689,623
$2,146,473 $761,735
Total $2,908,208
SUMMARY: A Notice of Grant Award from the Department
of Health and Human Services Health Resources and Services Administration
(HRSA) was received on March 3, 2008, that conveys an award for the contract
period March 1, 2008, through February 28, 2009. Total funds awarded are
$7,786,995, of which $778,699 is allocated for Grantee Administration (which
includes $300,000 for Care Council Support subcontracted to Treasure Coast
Health Council); and $389,350 for Quality Management. An agenda item was
completed and submitted for the May 6, 2008 BCC meeting with contracts totaling
$4,010,738. These are the remaining contracts totaling $2,908,208. (Ryan White)
Countywide (TKF)
2. Staff recommends
motion to:
A) ratify the Chairperson’s signature on the Application to the Florida Department
of Education (DOE) for participation in the Summer Food Service Program (SFSP),
for the period of June 2, 2008,
through August 15, 2008, in an amount not-to-exceed $822,576, to provide
nutritious meals for children;
B) ratify
the Chairperson’s signature on
Sponsor Agreement with Florida DOE for the period of June 2, 2008, through
August 15, 2008; and
C) approve Budget Amendment of $285,714 in the General
Fund to reconcile the budget to the actual grant award.
SUMMARY: This program funds approximately 60 sites where meals will be provided
to children 18 years and younger. These sites will provide 2,075 breakfasts;
3,947 lunches; and 2,112 snacks daily during the summer months. A budget amendment is necessary to align the
revenue budget with the new reimbursement rate.
No County funds are required. (Human
Services) Countywide (TKF)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
3. Staff recommends
motion to approve:
contracts with listed provider agencies for the period March 1, 2008, through
February 28, 2009, totaling $2,208,826 for Ryan White Part A HIV Emergency Relief Formula/Supplemental funds:
A)
Comprehensive AIDS Program (Formula) $
1,187,878
B)
Comprehensive AIDS Program (Supplemental) $
536,925
C)
Comprehensive Community Care Network, Inc. (Formula) $
392,173
D)
Comprehensive Community Care Network, Inc. (Supplemental) $ 91,850
E)
Legal Aid Society of Palm Beach County, Inc. Amendment No. 1
to contract (R2008-0731) to increase Formula
funding $ 54,214
F)
Legal Aid Society of Palm Beach County, Inc. Amendment No. 1
to contract (R2008-0731-1) to decrease
Supplemental funding $ -54,214
Total
$2,208,826
SUMMARY: A Notice of Grant Award from the Department
of Health and Human Services Health Resources and Services Administration
(HRSA) was received on March 3, 2008, that conveys an award for the contract
period March 1, 2008, through February 28, 2009. The contracts listed complete
the allocation of the total awarded funding of $7,786,995. Legal Aid Society contract funding is being
adjusted because more funds were
allocated than actually awarded in the Supplemental funding. Formula funds are available to cover the
Supplemental funding adjustment. Other
contracts allocated funding have been approved on prior BCC agendas. The grantee, Palm Beach County, is
responsible for selecting and contracting with service providers. The HIV
Council is charged with the sole responsibility of determining service
priorities and the allocation of funding the service priorities. The grant
award is for the provision of services related to HIV affected clients, such as
medical case management, medical care, oral health care and substance abuse
treatment. The agencies listed were
selected through the Request for Proposal (RFP) process and have been
recommended to receive funding. (Ryan White) Countywide (TKF)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
A) approve a one (1) time revision to the Airline Service Incentive Program
Participation Agreement form, reducing the required service duration from 6
months to 12 weeks for White Airways, S.A. for international flights to Lisbon,
Portugal; and
B) authorize the County Administrator or his designee to
execute the revised form agreement with White Airways, S.A.
SUMMARY: The BCC approved the original standard form Airline Service Incentive Program (Program) Participation
Agreement in 2002 (R2002-2294), providing for airport fee reductions to attract
air service from new destinations. The
current standard form agreement approved pursuant to Resolution 2006-2643
requires the airline’s service duration to last a minimum of 6 months. Staff
recommends a one (1) time reduction in this requirement to 12 weeks to attract
White Airways, which is proposing direct flights between Lisbon, Portugal and
Palm Beach County during the summer of 2008.
The agreement will be executed by the County Administrator or his
designee upon finalization of the agreement authorizing White Airways to
conduct airline operations at PBIA. The
County will be waiving an estimated $7,800 in airport fees; however,
approximately $17,600 in airport fees would remain payable to the County. Additional concession revenues will likely be
earned due to increased passenger traffic.
Countywide (AH)
2. Staff recommends
motion to approve:
A) Agreements to purchase
the following properties at a total cost of $337,000. Said properties are located south of Runway
31 at Palm Beach International Airport (PBIA):
Timothy
A. Wright
207
Grace Drive South
West
Palm Beach, FL 33406 Parcel
S–1
Sales
Price $170,000
Replacement
Housing $ N/A
John M. White
210
Grace Drive South
West
Palm Beach, FL 33406 Parcel
S–3
Sales
Price $167,000
Replacement
Housing $ N/A
B) a Budget Transfer of $397,000 in the Airports Improvement
and Development Fund from Reserves to provide budget for the purchase of
property, including demolition and asbestos removal costs, in the Runway Protection
Zone (RPZ) South of Runway 31 at PBIA.
SUMMARY: In
accordance with Federal Aviation Administration (FAA) regulations, the
Department of Airports is encouraged to acquire property within the Runway
Protection Zone. Countywide (JMB)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
3. Staff recommends
motion to receive and file: three (3)
original Agreements for the Department of Airports:
A) Agreement to Terminate Hangar Lease Agreement
with Sky Aviation, LLC, Unit 11, Building 11720 at North County Airport,
terminating R2006-1104 on April 30, 2008;
B) North
County General Aviation Airport Hangar Lease Agreement with James C. Elwood,
Unit 19, Building 11300, for one (1) year, automatically renewed at one (1)
year intervals, commencing on May 1, 2008; and
C) Memorandum
of Understanding (MOU) for lease of property between Department of Airports and
Facilities Development and Operations Department for use of a portion of
Belvedere Property on an interim, short-term basis until alternative facilities
can be acquired or constructed, commencing May 1, 2008, terminating December
31, 2010 or sooner.
SUMMARY: Delegation of authority
for execution of the standard County agreements above was approved by the BCC
in R2004-1367 and R2007-1755. Authority
for execution of the MOU was approved by the BCC in R2008-0613. Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to authorize: the Chairperson
to certify the non ad-valorem assessment roll on electronic media to the Tax
Collector pursuant to Chapter 197, Florida Statutes. Summary: In 1998, the County began using the Uniform
Method of collecting non-ad valorem special assessments. Under this procedure, special assessments are
included on the tax bills. Each year the
non-ad valorem assessment roll must be certified to the Tax Collector by
September 15. Countywide (PFK)
2. Staff recommends
motion to approve: First Amendment to Agreement (R2006-1183) with
McGladrey & Pullen, LLP for External Auditing Services, increasing the
compensation by $90,000 for the third and final year of the initial three (3)
year contract for a total of $750,000 in audit services for FY 2008. SUMMARY: On May 8, 2008, the External
Auditor Selection Committee met to consider a request from McGladrey &
Pullen, LLP to increase fees for additional work required by new auditing
standards. Though less in scope than the rules for public company audits these
new standards parallel many of the key themes of Sarbanes-Oxley and require the
auditors to perform additional work. The request was for an additional $99,000,
a 15% increase in the current annual compensation. The Selection Committee
discussed the request and approved an increase of $90,000 (13.6%), bringing the
total annual compensation for FY 2008 audit services to $750,000. Countywide (PFK)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
(Cont’d)
3. Staff recommends
motion to approve: Budget Transfer from school impact fee
reserve accounts to school impact fee appropriation accounts for the following
school impact fee funds:
Fund Amount
School Impact Fee
Zone 1 $ 980,000
School Impact Fee
Zone 2 $ 578,000
School Impact Fee
Zone 3 $2,198,000
School Impact Fee
Zone 4 $ 843,000
Summary: Estimated impact fees budgeted in reserve accounts cannot be appropriated until funds have been collected. The Budget Transfers allow for the appropriation of collected impact fees that then allows the County to remit funds due the School District. Countywide (LB)
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Amendment No. 3 to Contract with The Gordian
Group, Inc. (R2005-1489) for consulting/professional services in conjunction
with the Job Ordering Contract (JOC) system extending the contract until August
15, 2009; and increasing the not-to-exceed limit from $355,000 to $504,000. Summary:
Amendment No. 3 is a revision to the Contract
with The Gordian Group, Inc. The Gordian
Group provides professional services required to implement the JOC system to
facilitate renovation, repair, and/or maintenance improvement projects. Compensation is 1.5% of the dollar value of
issued JOC Work Orders. Amendment No. 3 increases
the not-to-exceed limit for fees by $149,000 for a cumulative total of
$504,000. Staff is bringing forward the
Amendment at this time based on pending work which would exceed the value
assigned to the Contract. The additional
funding capacity will provide for the full 48 months contemplated by the
original Contract term at the historical average monthly expenditure. All other terms of the original Contract
remain in effect. (FD&O Admin) Countywide (JM)
2. Staff recommends motion to approve: Amendment No. 1 to the annual Contract (R2007-1104) with Gentile Holloway O’Mahoney & Associates, Inc., to provide professional consulting services for property development evaluations. Summary: Gentile Holloway O’Mahoney & Associates, Inc. was selected to provide professional consulting services for property development evaluations on July 10, 2007. The original Contract provided for an initial one (1) year term with two (2) - one (1) year renewal options. Amendment No. 1 will provide for services during the first renewal period. Gentile Holloway O’Mahoney & Associates, Inc. has an SBE participation goal of 96%. During the year of the Contract, Gentile Holloway & O’Mahoney & Associates
has achieved 100% participation. (Capital
Improvements Division) Countywide (JM)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: Contract with Cotleur & Hearing, Inc. to
provide property development evaluation services on a continuing contract basis
for Facilities Development & Operations Department projects. Summary:
The purpose of this Contract is to have
a consultant under contract to provide planning, engineering, and related
consulting services for Facilities Development & Operations Department
efforts to evaluate the developability of existing County-owned property and
potential land acquisition parcels.
Consultant fees will be negotiated on an individual basis for the identified
project. This Contract will be for one
(1) year with a one (1) year extension option.
The SBE goal for this Contract is 15%.
Cotleur & Hearing, Inc. anticipates 94% SBE participation. (Capital Improvements Division) Countywide (JM)
4. Staff recommends motion to approve: Contract with Kilday & Associates, Inc. to provide property development evaluation services on a continuing contract basis for Facilities Development & Operations Department projects. Summary: The purpose of this Contract is to have a consultant under Contract to provide planning, engineering, and related consulting services for Facilities Development & Operations Department efforts to evaluate the developability of existing County-owned property and potential land acquisition parcels. Consultant fees will be negotiated on an individual basis for the identified project. This Contract will be for one (1) year with a one (1) year extension option. The SBE goal for this Contract is 15%. Kilday & Associates, Inc. anticipates 29% SBE participation. (Capital Improvements Division) Countywide (JM)
5. Staff recommends
motion to approve:
a First Amendment to the Agreement
(R2003-1964) with the City of Coral Springs (City), allowing for interoperable
communications through the countywide common groups of the County=s
800 MHz Radio System. Summary: The Agreement with the City,
which provides the terms and conditions under which the City can program into
its radios and utilize the countywide common talk groups for certain types of
inter-agency communications will expire on December 2, 2008. The Agreement provides for three (3) - five
(5) year renewals but renewals require approval by both parties. The City has approved a renewal to extend the
term of the Agreement until December 2, 2013. The renewal now requires Board approval. The terms of the Agreement are standard and
have been offered to all municipalities and local branches of federal agencies
with 800 MHz trunked radio capabilities. There are no charges associated with
this Agreement. The City is required to
pay all costs associated with subscriber units and to comply with the
established operating procedures for the System. The Agreement may be terminated by either
party, with or without cause. (FDO/ESS) Countywide (JM)
6. Staff recommends
motion to approve: Change Order No. 8 to the Contract with West
Construction, Inc. (R2006-2723) in the amount of $5,382.90 for the PBSO K9
Training Expansion project. Summary: Change Order No. 8 provides for a reinforced
concrete slab and electrical grounding for a storage container to contain
various training aids and props. PBSO
requested the storage container to satisfy Federal regulatory requirements for
this equipment and installation of the container also requires compliance with
all local building codes. Both the
storage container and this Change Order are being funded by the Sheriff, but
accomplished via Change Order to expedite the completion and ensure
coordination with the ongoing construction project. Change Order No. 8 must be approved by the
Board as it exceeds the cumulative limits of the Department Director and
Contract Review Committee (CRC). (Capital
Improvements Division) District 6
(JM)
JUNE
3, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve: a First
Amendment to a Two-Year Lease Agreement (R2006-0986) with the Village of
Tequesta, dated June 6, 2006, for the continued use of Fire Rescue Station No.
11
located at 465 Seabrook Road, in Tequesta.
Summary:
The County, on behalf of the Fire Rescue
Department, currently leases a 3,206
sq. ft. building at 465 Seabrook Road, in Tequesta for the operation of Fire
Rescue Station No. 11. This Amendment
extends the term of the Lease until September 30, 2009, unless sooner
terminated. The annual rent is $1 per
year. (PREM) District 1 (HJF)
I. HOUSING
& COMMUNITY DEVELOPMENT
1. Staff recommends motion to approve: a reimbursement to The Haven, Inc. in the amount of $4,327.90. SUMMARY: Approval of this agenda item will reimburse The Haven, Inc. for expenses already incurred by them in connection with the installation of an emergency generator at the foster care facility located at 21441 Boca Rio Road in unincorporated Boca Raton, which has been completed. The Haven, Inc. previously entered into a funding Agreement with Palm Beach County for this project on July 18, 2007. The Agreement expired on January 31, 2008. This reimbursement will pay for work that would have been funded under the Agreement. Their $4,327.90 payment could not be reimbursed until the contractor completed his compliance with the federally mandated Davis-Bacon Act relating to the payment of wages to workers on the project. Davis-Bacon Act matters have now been addressed enabling this reimbursement. These are federal funds which require no local match. District 5 (TKF)
2. Staff recommends motion to approve: Amendment No. 002 to an Agreement (R2007-0777) with the Westgate/Belvedere Homes Community Redevelopment Agency extending the expiration date from April 30, 2008, to July 31, 2008, increasing the funding amount from $80,000 to $139,900 in Community Development Block Grant (CDBG) funds. SUMMARY: This Amendment provides an extension of three (3) months to the term of the existing Agreement for the installation of street lights on Cherry Road. The construction contract amount for this project is $334,903. With the approval of this Amendment, the County funding will be $139,900 and the Westgate/Belvedere Homes Community Redevelopment Agency will fund the shortfall of $195,003, as well as the engineering design fees. These are federal funds that require no local match. District 2 (TKF)
3. Staff recommends
motion to approve: an Agreement with the City of Lake Worth for
improvements to the Memorial Park multi-purpose sports field in the amount of
$143,000, in Community Development Block Grant (CDBG) funds for the period of
July 8, 2008, through June 30, 2009. SUMMARY: The scope of this project
includes reconstruction of a multi-purpose sports field in Memorial Park
located near the northwest corner of 6th Avenue South and “A” Street
in the City of Lake Worth. The work
shall include sod removal, re-grading, drainage, irrigation and installation of
new turf. These are federal
CDBG funds that require no local match.
District 7 (TKF)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
I. HOUSING
& COMMUNITY DEVELOPMENT (Cont’d)
4. Staff recommends
motion to approve: Amendment No. 001 to an Agreement (R2007-1118) with
the City of Greenacres, to extend the expiration date from April 30, 2008, to
July 31, 2008, and increase the funding amount from $150,000, to $200,000, in
Community Development Block Grant (CDBG) funds. SUMMARY: The Amendment
provides an extension of three (3) months to the term of the existing Agreement
for culvert replacement and road restoration on Swain Boulevard, Martin Avenue,
and Fleming Avenue, where these roadways cross the L-11 Canal in the City of
Greenacres. A construction contract has
been executed by the City for $222,080.
With the approval of this amendment, the County’s funding will be
$200,000, and the City will fund the shortfall of $22,080, as well as the
engineering design fees. These are federal CDBG funds that require
no local match. District 2 (TKF)
5. Staff recommends
motion to approve: Amendment No. 002 to an Agreement (R2007-0154) with
the City of Greenacres to extend the expiration date from May 31, 2008, to July
31, 2008, and increase the funding amount from $70,742 to $122,742 in Community
Development Block Grant (CDBG) funds. SUMMARY: This Amendment provides an extension of two
(2) months to the term of the existing Agreement for the demolition of a
building and construction of a parking lot in Ira Van Bullock Park in the City
of Greenacres. A construction contract
has been executed by the City for $217,686.
With the approval of this amendment, the County’s funding will be
$122,742, and the City will fund the shortfall of $94,944, as well as the engineering
design fees. These are federal funds that require no local match. District 2 (TKF)
6. Staff recommends
motion to approve: Amendment No. 002 to an Agreement (R2007-0296) with
the City of Riviera Beach to increase the funding amount from $238,115 to
$416,115 in Community Development Block Grant (CDBG) funds. SUMMARY: The Amendment provides an additional $178,000
in funding for the construction of street improvements on West 32nd Street in
the City of Riviera Beach. The street
improvements include storm water drainage, curbs, gutters, sidewalks, paving,
landscaping, relocation of water and sewer lines, adjustment of sewer
laterals/water meters/valves, retaining walls, resetting of chain link fences
and other incidental work associated with these improvements. A construction contract has been executed by
the City for $564,503. With the approval
of this amendment, the County’s funding will be $416,115, and the City will
fund the shortfall of $144,388, as well as the engineering design fees. These are federal funds that require no
local match. District 7 (TKF)
7. Staff recommends
motion to approve: a reimbursement to Town of Lake Park in the amount
of $30,484. SUMMARY: Approval of this agenda item will reimburse the Town of
Lake Park for expenses already incurred by them in connection with storm water
drainage improvements on Bayberry Drive, between 7th Court and 8th
Street, which have been completed in the Town of Lake Park. The Town of Lake Park entered into a funding
Agreement with Palm Beach County for this project on February 6, 2007, as
amended on May 15, 2007. The Agreement
expired on December 31, 2007. This
reimbursement will pay for work that would have been funded under the
Agreement. Their $30,484, payment could not be reimbursed until the contractor
completed his compliance with the federally mandated Davis-Bacon Act relating
to the payment of wages to workers on the project. Davis-Bacon Act matters have now been
addressed enabling this reimbursement. These are federal funds that require no
local match. District 7 (TKF)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES
1. Staff recommends motion to approve: Change Order No. 2 to the Contract with Florida Design, Inc. (R2007-1529) for the Southern Region Water Reclamation Facility (SRWRF) & Water Treatment Plant (WTP) No.3 Short Term Odor Control project decreasing in the contract price by $116,878.02 and increasing the contract time by 5 days. SUMMARY: Change Order No. 2 authorizes the contractor to perform additional work consisting of items 1 through 6 and a credit for item No.7 outlined in the description of work for the short Term Odor Control project. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance is 15.00% overall. This Change Order includes zero SBE participation. This contract with Florida Design Inc. provides for SBE participation of 15.19% overall. (WUD Project No. 06-091 & 07-045) District 5 (JM)
2. Staff recommends
motion to approve: Change Order No. 3 to the Contract with Globe
Tec Construction, Inc. (R2006-1949) for the Lake Region Water Treatment Plant
Pipeline decreasing the contract price by $1,810,768.99. SUMMARY:
Change Order No. 3
authorizes the reconciliation of final quantities in the contract. Total change orders to date, excluding the
$4,663,128.08 sales tax recovery program change order, equal $ ($1,763,438.99)
(11.70 % decrease). Small Business Enterprise (SBE) participation goal
established by the SBE Ordinance is 15.00% overall. This Change Order includes
zero SBE participation. This contract with Globe Tec, Construction, Inc.
provides for SBE participation of 15.19% overall. (WUD Project No. 03-169) District
6 (JM)
3. Staff recommends
motion to approve: Work Authorization No. 1 under the Water Utilities
Continuing Construction Contract (R2008-0769) with AKA Services, Inc. for the construction of the Coconut Road Area
Water Main Special Assessment Project in the amount of $373,290. SUMMARY: This Work Authorization provides for construction
of new water mains and service lines as well as asphalt road overlay in the
Coconut Road Area. The project
will serve 42 residential properties currently on private wells. This area is
located within Community Development Block
Grant (CDBG) and Countywide Community Revitalization Team (CCRT) target areas. The Department of Housing and Community Development (HCD)
will provide $241,374 in funding and the Office
of Community Revitalization will provide CCRT funding in the amount of $131,916. The
contract with AKA Services, Inc., provides for 15.63% SBE participation
overall. This Authorization includes
24.41% overall participation. The cumulative SBE participation, including this Authorization,
is 24.41% overall. (WUD Project
No. 06-013) District 3 (MJ)
4. Staff recommends
motion to approve: Change
Order No. 7 to the Contract with Poole and Kent Company, Inc. (R2005-1928) for
the Lake Region Water Treatment Plant (LRWTP) increasing the contract price by
$425,836. SUMMARY: This
Change Order authorizes the Contractor to make changes to the construction of
certain portions of the Water Treatment Plant. This consists of various
civil, mechanical and electrical changes. Total change orders to date,
excluding the $7,549,033.78 sales tax recovery program Change Order No. 1 and
the $500,000 South Florida Water Management District Acceleration Change Order No.
6, equals $1,051,961.38 (8.43% increase). The
Small Business Enterprise (SBE) participation goal established by the SBE
Ordinance is 15.0% overall. This Change Order includes zero overall SBE
participation. The original contract with the Poole and Kent Company,
Inc. provides for SBE participation of
22.25% overall. (WUD Project No. 03-169) District 6 (JM)
JUNE
3, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
5. Staff recommends
motion to approve:
A) a Contract with
Southeast Drilling Services, Inc. for the Floridan and Deep Injection Well
Continuing Construction Contract over a 36 month term in a cumulative amount
not-to-exceed $3,498,800;
B) Work Authorization No. 1 to perform a repair on the Southern Region
Operations Center (SROC) deep injection well in the amount of $630,000; and
C) Work Authorization No. 2 to perform mechanical
integrity testing of the deep injection well and perform a repair on the
monitor well located at Southern Region Pumping Facility (SRPF) in the amount
of $297,000.
SUMMARY: On April 30, 2008, two (2) bids were received for
the Water Utilities Department Floridan and Deep Injection Well Continuing
Construction Contract with the low bid from Southeast Drilling Services, Inc.
in the amount of $3,498,800. This Contract will be used for mechanical
integrity tests and repairs to deep injection wells and associated monitor
wells. The Contract also provides for future Floridan well pump and motor
maintenance at the new Lake Region Water Treatment Plant (LRWTP). This Contract by itself does not guarantee or
authorize Southeast Drilling Services, Inc.
to perform any work. Work will be
assigned during the 36 month contract
period by formal work authorizations.
The unit prices contained in this contract will be used in determining
the cost of these work authorizations. Work Authorization No.
1 is to perform a repair of the SROC
deep injection well for Water Treatment Plant No. 3 in the amount of $630,000. Work Authorization No.
2 is to perform a mechanical
integrity testing of the deep injection well and to perform a repair of the
monitor well for Southern Region Pumping Facility (SRPF) in the amount of
$297,000. The Small Business
Enterprise (SBE) participation goal established by the SBE Ordinance
(R2002-0064) is 15.00% overall. This Contract with Southeast Drilling Services, Inc. provides for SBE participation of
57.16% overall. Work Authorization No. 1
provides for SBE participation of 58.00% overall. Work Authorization No. 2
provides for SBE participation of 58.00% overall. WUD Project Nos.
08-051, 08-020 and 08-062. Districts
5 & 6 (JM)
6. Staff recommends
motion to approve: a Budget Amendment of $5,000,000 in the Water Utilities (WUD) Capital
Improvement Fund. SUMMARY: On May 20, 2008, the Board of County
Commissioners approved Agreements (R2008-0906 – R2008-0911) with Florida Power
and Light (FPL), the East Central Regional Wastewater Treatment Operation Board
(ECR), the City of West Palm Beach (City) and three (3) Consultant Service
Authorizations. These agreements laid the groundwork for constructing and
operating a reclaimed water system to enable reclaimed water to become the
primary source of cooling water supply to the West County Energy Center. As
part of these agreements, FPL will reimburse WUD for all consultant and
in-house costs of designing the facility. Approval of this item will establish
all the budgetary accounts necessary to reflect the financial impact of this
agreement. Districts 2 & 6 (MJ)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
7. Staff recommends
motion to receive and file: two (2) Standard Development Agreements and
one (1) Standard Development Renewal Agreement complete with executed documents
received during the months of March and April 2008:
Standard Development Agreements
A) The
Whiteside Group, Inc. (District
2) 01-01208-000
B) Community
of Hope, a United Methodist Congregation, Inc.
(District
6) 11-01009-000
Standard
Development Renewal Agreement
C) Town
Commons, LLC (District
3) 05-01054-R01
SUMMARY: The
terms and conditions for Standard Development Agreements are outlined in the
Water Utilities Department’s Uniform Policies and Procedures Manual. The Board of County Commissioners delegated
the authority to execute various types of Standard Development Agreements to
the Department Director including potable water and wastewater agreements
(R93-1619); reclaimed water agreements (R96-0228); and additional conditions
for potable water, wastewater, and reclaimed water agreements
(R2003-0539). After these agreements are
executed by the developer and the Department, they must be recorded by the
County Clerk’s Office. This agenda item recommends the Board receive and file the
agreements so they may be properly recorded.
Countywide (SF)
8. Staff recommends
motion to approve: Change Order No. 5 to the Contract with John
J. Kirlin Construction, Inc. (R2006-2470) for the Northern Region Pump Station
increasing the contract price by $21,189.38 and increasing the contract time by
124 days. SUMMARY: Change
Order No. 5 authorizes the Contractor to perform additional work and provides
additional time due to a delay by FPL for the Northern Region Pump Station
Project. Total change orders to date, excluding $1,445,412.56 sales tax
recovery program change order, equals $192,798.98 (2.40% increase). The Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance is 15.00% overall. This Change Order includes zero SBE
participation. The contract with John J. Kirlin Construction, Inc. provides for
SBE participation of 15.09%. The cumulative SBE participation, including this
Change Order, is 15.09% overall. (WUD Project No. 06-050) District 6 (JM)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve a Contract in the amount of $140,000 with Florida Institute of Technology (FIT) to conduct a sediment sourcing study in the Lake Worth Lagoon (LWL) and the drainage canals of the C-51 and L-8 Basins expiring July 31, 2009;
B) accept Purchase Order No. 4500024531 from the South Florida Water Management District (SFWMD) for $80,000 to cost-share this study;
C) approve a Budget Amendment of $80,000 in the LWL fund for the LWL Monitoring Project to recognize revenue from the purchase order; and
D) authorize the County Administrator or his designee to sign all future time extensions, task assignments, certifications, and other forms associated with the Contract, and necessary minor amendments that do not change the scope of work or terms and conditions of the Contract.
Summary: The Contract authorizes FIT to assess
sediment sources that are discharged into the LWL through the C-51 Canal. This
study is part of the monitoring efforts described in the revised Lake Worth
Lagoon Management Plan, approved by the Board of County Commissioners on April
1, 2008 (R2008-0569). The Contract
expires July 31, 2009. Stormwater runoff
is a major source of sediment input to the LWL that negatively impacts water quality
and estuarine habitats. Information from
this study will be used to develop specific Best Management Practices (BMPs) to
reduce pollution. Funding is provided
through the Florida Department of Environmental Protection (FDEP) Contract No.
LP6046 (R2006-0583, R2006-2257, R2007-2279) and the SFWMD. Countywide (SF)
M. PARKS
& RECREATION
1. Staff recommends
motion to approve: Agreement
with Jewish Federation of South Palm Beach County, Inc. for the period June 3,
2008, through September 30, 2008, in an amount not-to-exceed $25,000 for
funding of the 2008 Israel Independence Day Celebration. SUMMARY: This
funding is to assist with expenses for the Israel Independence Day Celebration
sponsored by Jewish Federation of South Palm Beach County, Inc. at the Mizner
Park Amphitheater on May 7, 2008. This event was attended by approximately
5,000 people. The Agreement allows for the reimbursement of eligible project
costs incurred subsequent to January 28, 2008.
Funding is from the Recreation Assistance Program (RAP) District 5
Funds. District 4 (AH)
2. Staff recommends
motion to receive and file: original executed Amendment to Request for
Funding Form for School Board Recreation Assistance Program project for Forest Hill Community High School for Environmental Academy
field trips (R2008-0556) to increase the allocation by $5,000 for total project
allocation of $10,000. SUMMARY: This fully executed Amendment to
Request for Funding Form is being processed in accordance with the Interlocal
Agreement for the funding of Recreation Assistance Program (RAP) Projects
(R2003-1747), as amended. All other
terms of the Request for Funding Form remain the same. This additional funding
is from the Recreation Assistance Program (RAP) District 2 Funds. District 2 (AH)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION (Cont’d)
3. Staff recommends
motion to receive and file: original executed Request for Funding Form
for School Board Recreation Assistance Program (RAP) project for Royal Palm
Beach High School ($1,000), Glades Central High School ($1,000), Palm Beach
Central High School ($1,000), Seminole Ridge High School ($1,000), and
Wellington High School ($1,000) in an amount not-to-exceed $5,000 for funding
of Project Graduation 2008. SUMMARY: This
fully executed Request for Funding Form is for School Board RAP allocations made
in accordance with the Interlocal Agreement for the funding of RAP Projects
(R2003‑1747), as amended. Funding is from the Recreation Assistance
Program (RAP) District 6 Funds. District
6 (AH)
4. Staff recommends
motion to approve: Agreement
with Place of Hope, Inc. for the period June 3, 2008, through September 30,
2008, in an amount not-to-exceed $5,000 for funding of the Voices of Hope Child
Welfare Network Project/Justice for Families event. SUMMARY: This funding is to help
offset costs for the Voices of Hope Child Welfare Network Project/Justice for
Families event held on April 15, 2008.
The event attracted approximately 450 participants including social
workers, child welfare professionals, volunteers and advocates, affordable
housing providers, and anyone working with people/families of poverty in the
County. The Agreement allows for the
reimbursement of eligible pre-Agreement expenses incurred subsequent to
January 1, 2008. Funding is
from the Recreation Assistance Program (RAP) District 4 Funds. District 4 (AH)
5. Staff recommends
motion to approve: Agreement
with Palm Beach County PAL, Incorporated for the period June 3, 2008, through August
30, 2008, in an amount not-to-exceed $5,000 for funding of the Shop with a Cop
event. SUMMARY: This funding is
to help offset costs paid by Palm Beach County PAL, Incorporated for the Shop
with a Cop event held during the 2007 holiday season. The event served approximately 200 children
and youth. The Agreement allows for
reimbursement of eligible expenses incurred subsequent to November 1,
2007. Funding is from the Recreation
Assistance Program (RAP) District 7 Funds.
District 2 (AH)
6. Staff recommends
motion to receive and file: executed Independent Contractor Agreements
received during the month of April:
A) Modern Bujutsu Karate Florida,
Inc., Martial Arts Program, West Boynton Park & Recreation Center; and
B) Building Up Sports Academy,
Fishing Camp, various locations.
SUMMARY: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
receive and file agenda item. The
Independent Contractor Agreements have been fully executed on behalf of the
Board of County Commissioners (Board) by the County
Administrator/Director/Assistant Director of the Parks and Recreation
Department in accordance with Resolution 94-422, amended by Resolutions 02-2103
and 07-0409, and are now being submitted to the Board to receive and file. Countywide (AH)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION (Cont’d)
7. Staff recommends
motion to approve: License
Agreement with American Society of Composers, Authors and Publishers
(“ASCAP”) for the period March 15, 2008, through March 14, 2009, in an amount
not-to-exceed $7,968 to provide public performances including live
performances, recorded performances, and music, in the ASCAP repertory, in
accordance with the copyright laws of the United States. SUMMARY: Title 17 of the United States Code
establishes property rights in musical works and grants creators and owners of
copyrighted musical works the exclusive right to perform or authorize the
performance of their works publicly.
Under the law, owners and operators of facilities or presenters of
concerts and other events are responsible for performances on the
premises. The property owners must
obtain a license to present musical performances in order to be in compliance
with the copyright law. This Agreement
provides for the County to present an entire musical spectrum of performances
in the ASCAP repertory, within various venues in the County, in accordance with
copyright laws. Countywide (AH)
X.
PUBLIC SAFETY
1. Staff recommends
motion to receive and file: the following original executed amendments pertaining to the FY 2006
Urban Area Security Initiative (UASI) Federally Funded sub-grant
Agreement, (Contract No: 07DS-5S-11-16-02-259) extending the grant and sub-grants to June
30, 2009:
A) First Amendment to Memorandum of Agreement with City of Miramar;
B) First Amendment to Interlocal Agreement with
City of Riviera Beach;
C) First Amendment to Interlocal Agreement with
Village of Wellington;
D) First Amendment to
Interlocal Agreement with City of Greenacres; and
E) First Amendment to Contract with Palm Beach
Medical Society;
SUMMARY: Resolution No. R2006-2669 authorizes the County Administrator, or his designee, to
execute modifications and amendments to the agreement with the City of Miramar,
local governments and private agencies previously authorized or approved by the
Board of County Commissioners. Countywide (DW)
JUNE 3, 2008
3. CONSENT
AGENDA APPROVAL
BB. SHERIFF
1. Staff recommends
motion to receive and file: Grant Adjustment Notice amending the
Florida Department of Law Enforcement’s Florida Consortium “2006 Paul Coverdell
National Forensic Sciences Improvement Act” Grant for payment of staff training
to extend the ending grant period from March 31, 2008, to December 31, 2008. SUMMARY: The Board of County Commissioners (BCC) accepted
this grant for $39,560 on March 13, 2007; the original period for this grant
was October 1, 2006, through September 30, 2007 (R2007-0411). On December 4, 2007, the BCC received and
filed an agenda item extending the grant period from September 30, 2007,
to March 31, 2008 (R2007-2206). This agenda
item will extend the grant period from March 31, 2008, to December 31,
2008. The National Institute of Justice (NIJ)
awarded these funds to the Florida Department of Law Enforcement (FDLE) for the
“Paul Coverdell National Forensic Sciences Improvement Grant”. The Palm Beach County Sheriff’s Office (PBSO)
was awarded funds to improve the quality of forensic services. The funds are
being used to train 20 staff members in expert witness court testimony
techniques, and 20 managers and staff in documentation. The PBSO has been given
an extension to allow the grant funds to be fully expended. There is no match requirement associated with
this award. No additional positions
are needed and no additional County funds are required. Countywide
(DW)
2. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office an agreement with the City of West Palm Beach for reimbursement of overtime cost, in the amount of $21,358, associated with the Gramercy Park Weed and Seed Project for the period of October 1, 2007, to September 30, 2008; and
B) approve a Budget Amendment of $21,358 in the Sheriff’s Grant
Fund.
SUMMARY: On August
3, 2007, the City of West Palm Beach, received an award from the United States
Department of Justice Office of Justice Programs to implement the Gramercy Park
Weed and Seed Project. On February 15,
2008, the Palm Beach County Sheriff’s Office (PBSO) and the City of West Palm
Beach entered into an agreement to create the Gramercy Village Community Area
Multi-Agency Law Enforcement Unit (MALEU).
The objective of the MALEU is to prevent,
control, and reduce violent crime, drug abuse, and gang activity in the
Gramercy Village Community Area. Under this Agreement, the Palm Beach County
Sheriff’s Office will receive $21,358 in reimbursable funds for overtime costs
associated with the program. There is no match requirement associated with this
award. No additional positions are
needed and no additional County funds are required. District 3 (DW)
3. Staff recommends
motion to receive and file: a
Grant Adjustment Notice amending the U.S. Department of Justice Project Safe
Neighborhood grant, for the Midnight Hoops Program for Fremd Village, to extend
the ending grant period from March 31, 2008, to December 31, 2008. SUMMARY: The
Board of County Commissioners (BCC) accepted the grant for $44,125 on September 11, 2007; the original
grant period was July 1, 2007, through March 31, 2008 (R2007- 1575). This agenda item will extend the grant period from March 31, 2008,
through December 31, 2008. The objective of
this program is to purchase
lighting and develop a basketball and prevention education program for youth in
and around the Fremd Village Housing community in Pahokee. The Palm Beach County Sheriff’s Office has been
given an extension to allow the grant funds to be fully expended. No additional positions are needed and no County
funds are required. Countywide
(DW)
* * * * * * * * * * * *
JUNE 3, 2008
4. SPECIAL
PRESENTATIONS – 9:30 A.M.
A. Certificate
of Appreciation to Elsie Leviton for over 14 years of distinguished service to
Palm Beach County as a member of the Education & Government Programming
Advisory Board (November 1993 to February 2008) (Sponsored by Commissioner
Marcus)
B. Proclamation
declaring June 4, 2008 as “Traffic Safety Distinguished Citizens Day” in Palm
Beach County. (Sponsored by Commissioner
Kanjian)
* * * * * * * * * * * *
JUNE 3, 2008
5. REGULAR
AGENDA
A. ADMINISTRATION
1. Staff recommends
motion to adopt: a Resolution establishing the Palm Beach
County Green Task Force on Environmental Sustainability and Conservation. SUMMARY: This Resolution defines the mission,
composition, and responsibilities of the Palm Beach County Green Task Force on
Environmental Sustainability and Conservation (Task Force). The Task Force mission shall be to identify
actions and policies that can be implemented by the Board of County
Commissioners to encourage healthier, more resource efficient and more
sustainable buildings, energy and natural resources conservation and
environmental sustainability. The Task
Force is comprised of 17 voting members and three (3) non-voting members and
will sunset in one (1) year unless reauthorized by the Board of County
Commissioners. Countywide (GB)
B. COUNTY ATTORNEY
1. Staff recommends motion to approve: the
Application of Pine Crest Preparatory School, Inc. for the issuance of not-to-exceed $50,000,000 of Revenue Bonds (Pine Crest
Preparatory School, Inc. Project), Series 2008 (the “Bonds”). SUMMARY: Pine Crest Preparatory School, Inc. (the
“School”), a Florida non-profit corporation which is exempt for taxation
pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986, as amended,
has applied for the issuance of industrial development revenue bonds by the
County in an amount not to exceed $50,000,000.
Proceeds of the Bonds will be
used to finance the costs of acquisition, construction, reconstruction and
equipping of educational facilities of Pine Crest School at: (a) its Boca Raton
campus located at 2700 St. Andrews Boulevard, Boca Raton, Florida 33434, and
(b) its Fort Lauderdale campus located at 1501 N. E. 62nd Street, Fort
Lauderdale, Florida 33334. Since part of
the educational facilities are located in the City of Boca Raton, Florida, a
municipal corporation located in the County, and part are located in the City
of Fort Lauderdale, Florida, the County will be authorized pursuant to an
interlocal agreement with the City of Fort Lauderdale, Florida, to issue the
Bonds for such educational facilities. Neither
the taxing power nor the faith and credit of the County, nor any County funds
shall be pledged to pay principal or redemption premium, if any, or interest on
the Bonds. District 4 (PFK)
2. Staff recommends motion to adopt: a Resolution approving the issuance of not-to-exceed $11,425,000 Housing Finance Authority of Palm Beach County, Florida, Multifamily Housing Revenue Bonds (Colonial Lakes Apartments Project) in one (1) or more series (the “Bonds”) within the meaning of Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”), and providing an effective date. SUMMARY: The Bonds are being issued by the Authority to finance the costs of acquisition, construction and equipping of up to an approximately 132-unit multifamily rental housing facility known as Colonial Lakes Apartments, to be located at the Southwest corner of Lake Worth Road and Westview Street, in Greenacres, Florida, to be rented by qualified persons and families in Palm Beach County, Florida (the “County”) as required by the Code. Neither the taxing power nor the faith and credit of the County, nor any of the County funds shall be pledged to pay principal or redemption premium, if any, or interest on the Bonds. District 2 (PFK)
JUNE 3, 2008
5. REGULAR
AGENDA
B. COUNTY
ATTORNEY (Cont’d)
3. Staff recommends
motion to approve:
A)
Settlement in the
total amount of $1,000,000, inclusive of all attorneys fees and costs, in the
case of Palm Beach County v. West Boynton Farms, Case No.
502004CA011435XXXXMBAG; and
B)
a Budget Transfer of
$1,000,000 in the Natural Areas Fund Reserves to the Ag Reserve project account
to purchase the property.
SUMMARY: On
March 31, 2004, the County entered into contracts with West Boynton Farms (WBF)
to purchase three (3) parcels of land in the Agricultural Reserve known as the
North King, South King, and Woskob parcels.
The parcels were to be used for environmental preservation purposes. After several unsuccessful attempts to close
on the parcels, the County filed a lawsuit against WBF for specific performance
and breach of contracts and WBF filed a counterclaim against the County for
breach of contract. This Settlement
will result in the County acquiring two (2) of the three (3) parcels (North
King and South King) for $1,000,000, which is $121,880 more than the contract
purchase price and $71,500 more than the 2003 appraised value and will cover
all legal fees, costs and expenses of the acquisition. The Budget Transfer will
provide the funding for the settlement agreement from the Natural Areas
Fund. Countywide (DRO/SF)
C. INFORMATION SYSTEM
SERVICES
1. Staff recommends motion to approve: an Application Hosting Services Agreement with the Government of the U.S. Virgin Islands for the development and use of a Business License Web Application in return for an initial setup fee of $37,500, a professional services fee for software development not to exceed $87,979, a monthly software lease fee of $1,500 and a monthly application hosting services fee of $3,500 which will be an ongoing revenue source to the County in the amount of $60,000 annually. Summary: The Government of the U.S. Virgin Islands wishes to enter into an Application Hosting Services Agreement with Information System Services (ISS) in order to develop and utilize a customized version of an existing Business License Web Application. ISS will provide professional services for application development for a fee not to exceed $87,979 and a one-time installation of the Business License Web Application for an initial setup fee of $37,500. ISS will host the application and database on an existing enterprise server. Thereafter, the Agreement specifies that the Virgin Islands will pay the County a monthly software lease fee of $1,500 and an application hosting services fee of $3,500. The Agreement provides for a one (1) year period from June 3, 2008, to June 2, 2009 with perpetual one (1) year automatic renewals unless specifically terminated in writing by either party. This will produce recurring annual revenue of $60,000 for each year that the Application Hosting Services Agreement is in effect. Countywide (PK)
D. ENGINEERING &
PUBLIC WORKS
1. Staff recommends
motion to direct:
staff to begin the process of filing
eminent domain proceedings against the City of West Palm Beach to
acquire the necessary right-of-way, easements and water management areas
required for the construction of Jog Road from Roebuck Road to 45th
Street (Project). SUMMARY: This
action will direct staff to begin the process of eminent domain to acquire the
necessary land needed for the Project. Districts
2 & 6 (PM)
JUNE
3, 2008
5. REGULAR
AGENDA
D. ENGINEERING &
PUBLIC WORKS (Cont’d)
2. Staff recommends
motion to initiate: a Comprehensive
Plan (Plan) amendment to revise Policy TE 1.1-n to update the time frames and
limits of the corridor master plans to account for budgetary constraints and
the latest available data. SUMMARY: The
Plan anticipates that the County will address corridor master plans for 28 road
segments throughout the County. It has
specific dates showing when nine (9) of the segments should be completed. Staff is requesting that the Board initiate
the process to amend the Plan that would potentially change the dates and amend
the list of road segments to reflect the most up to date data, analysis and
funding associated with the master plans for these roads. Countywide (RPB)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve:
A) the
following positions:
1 Voluntary Pre-Kindergarten Program Specialist (Pay grade 24, Salary
Range $36,849.28 – $55,891.68);
1 Secretary (Pay grade 16, Salary Range
$29,076.32 – $44,102.24);
4 Child Development Assistants (Pay grade 11, Salary Range $25,082.72 –
$38,057.76);
1 Behavioral Coordinator (Pay grade 30, Salary Range $44,000.32 -
$66,734.72)
5 On-Call Paraprofessionals (Pay grade 11, Salary Range $25,082.72 –
$38,057.76); and
B) Budget Amendment of $ 479,416 in the Head
Start Fund for the period October 1, 2007, through September 30, 2008.
SUMMARY: For FY ‘08, Head
Start will receive revenue of $479,416 through the State Voluntary
Pre-Kindergarten Program to serve 204 four-year-old children. New positions are needed to support provision
and extension of services as well as ensure the continuation of funding. The
positions will be eliminated if State funding is reduced or withdrawn. A budget
amendment is needed to align the County’s budget with the approved
funding. (Head Start) Countywide (TKF)
JUNE 3, 2008
5. REGULAR
AGENDA
F. PLANNING,
ZONING AND BUILDING
A) on whether to adopt resolutions of the Board of County Commissioners (BCC) of Palm Beach County, Florida, granting County tax exemptions for a total of two (2) historic properties located within the Town of Palm Beach; and
B) to approve restrictive covenants for each historic property, requiring the qualifying improvements be maintained during the period that the tax exemption is granted.
SUMMARY: On October 17,
1995, the BCC adopted a historic property tax exemption ordinance, Ordinance
No. 95-41, applicable countywide. In light of the County’s current
financial condition, staff thought it prudent to highlight this exemption and
obtain the Board’s direction on whether to maintain this historic property tax
exemption. If approved, the resolutions will authorize a
County tax exemption for the following historic properties located within the
Town of Palm Beach:
Address:
209 Seaspray Avenue
Address: 221 Seaspray Avenue
If
granted the tax exemption shall take effect January 1, 2008, and shall remain
in effect for ten (10) years, or until December 31, 2017. The exemption shall apply to 100 percent of
the assessed value of all improvements to each historic property, which
resulted from restoration, renovation, or rehabilitation of the property. Based on the 2008 County Government Millage
Rate, it is estimated that approximately $6,427.87 tax dollars will be exempted
annually. Accompanying each resolution
is a restrictive covenant, which requires the qualifying improvements be
maintained during the period that each tax exemption is granted. District 1
(RB)
A)
on whether to adopt resolutions of the Board of County
Commissioners (BCC) of Palm Beach County, Florida, granting County tax
exemptions for a total of four (4) historic properties located within the City
of West Palm Beach; and
B) to approve restrictive covenants for each historic
property, requiring the qualifying improvements be maintained during the period
that the tax exemption is granted.
SUMMARY: On October 17,
1995, the BCC adopted a historic property tax exemption ordinance, Ordinance
No. 95-41, applicable countywide. In light of the County’s current
financial condition, staff thought it prudent to highlight this exemption and
obtain the Board’s direction on whether to maintain this historic property tax
exemption. If approved, the resolutions will authorize a
County tax exemption for the following historic properties located within the
City of West Palm Beach:
Address: 333 Monroe Drive
Address: 418 34th Street
Address: 859 Sunset Road
Address: 1114 Florida Avenue
If
granted the tax exemption shall take effect January 1, 2008, and shall remain
in effect for ten (10) years, or until December 31, 2017. The exemption shall apply to 100 percent of
the assessed value of all improvements to each historic property, which
resulted from restoration, renovation, or rehabilitation of the property.
(Please see attached resolutions.) Based on the 2008 County Government Millage
rate, it is estimated that approximately $2,269.00 tax dollars will be exempted
annually. Accompanying each resolution
is a restrictive covenant, which requires the qualifying improvements be
maintained during the period that each tax exemption is granted. Districts 2
& 7 (RB)
* * * * * * * * * * * *
JUNE 3, 2008
6. WORKSHOP
SESSION – TIME CERTAIN 2:15 P.M.
A. Institutional Uses
in Agricultural Reserve Planned Development Preserves (PZ&B)
* * * * * * * * * * *
JUNE 3, 2008
7. BOARD
APPOINTMENTS
A. Environmental Resources Management
(South Lake Worth Inlet Advisory
Committee)
1. Staff recommends motion to approve: reappointment of three (3) regular members for three (3) year terms on the South Lake Worth Inlet Advisory Committee (SLWIAC), beginning June 17, 2008, and ending June 16, 2011:
Nominee Seat
No. Representing Nominated by
Walt Dinardo 3 Boating-related Marine Industries Association
Industry Commissioner Greene
Commissioner
Koons
Commissioner
McCarty
Commissioner
Aaronson
Jim Jolley 4 Environmental Commissioner Greene
Organization Commissioner Koons
Commissioner
McCarty
Commissioner
Aaronson
Charles Frederick 6 Parks
and Recreation Commissioner Greene
Commissioner
Koons
Commissioner
McCarty
Commissioner
Aaronson
Summary: The SLWIAC was established under the provisions of Chapter 96-466, Laws of Florida, Resolutions R96-807 and R2000-0631. The Board consists of one (1) regular and one (1) alternate member nominated by the Town of Manalapan, one (1) regular and one (1) alternate member nominated by the Town of Ocean Ridge, one (1) member in a boating-related industry, one (1) member from an environmental organization, one (1) member with expertise in coastal-related matters, one (1) member with experience in parks and recreation administration and one (1) member of the general public. Mr. Walt Dinardo, Manager of Palm Beach Yacht Club, currently holds Seat No. 3 on the SLWIAC. The Marine Industries Association Board of Directors nominated Mr. Dinardo for re-appointment. Mr. Jim Jolley, Palm Beach County Health Department retired biologist, currently holds Seat No. 4. Mr. Charles Frederick, City of Boynton Beach Recreation and Parks retired director, currently holds Seat No. 6. All three (3) committee members are seeking reappointment at the end of their terms. Following approval by the Board of County Commissioners, the Palm Beach County Legislative Delegation must confirm the appointments. District 4 (SF)
JUNE 3, 2008
7. BOARD
APPOINTMENTS
B. public affairs
(Education & Government Programming
Advisory Board)
1. Staff recommends
motion to approve:
A) reappointment of
four (4) At-Large members to the Education and Government Programming Advisory
Board for a term of two (2) years:
Reappoint: (3) Requirement Seat Nominated By Term
John Spinola Broadcast
General Manager 1 Comm. Greene 4/18/08
- 04/17/10
Comm. McCarty
Comm. Aaronson
Comm.
Santamaria
Sarah Alsofrom Citizen-at-Large 9 Comm. Greene 6/30/08
- 6/29/10
Comm.
McCarty
Comm.
Aaronson
Comm.
Santamaria
Cheryl Carpenter Citizen-at-Large 10 Comm. Greene 5/31/08 - 5/30/10
Comm. McCarty
Comm. Aaronson
Comm.
Santamaria
B) appointment of one (1)
out of two (2) individuals to fill the Marketing Director Seat 3 on the
Education and Government Programming Advisory Board for a term of two (2)
years:
Appoint: (1) Requirement Seat Nominated By Term
Susanna Dwinell Marketing Director 3 Comm. Kanjian 6/03/08 - 6/02/10
OR
Carey O’Donnell (I) Marketing Director 3 Comm. Greene 4/18/08 - 4/17/10
Comm.
McCarty
Comm.
Aaronson
Comm.
Santamaria
SUMMARY: The Education and Government Programming Advisory Board was created by
Resolution No. R91-1489 and amended by Resolution No. R92-388 on March 17,
1992. The Advisory Board consists of ten (10) At-Large members. Board members represent fields of expertise
from the following categories: Broadcast General Manager; Engineer with
experience in telecommunication systems; Marketing Director; Cable Industry;
Adult Education; PBC Public School System; Member of the BCC; Municipal
government representative; and two (2) Citizens-at-Large. The members are
appointed by the Board of County Commission and provide assistance in the
operation of Channel 20. There are four (4) positions on the Education and
Government Programming Advisory Board that need to be filled. The positions
include Seat 1 Broadcast General Manager; Seat 3 Marketing Director; Seat 9
Citizen-at-Large; and Seat 10 Citizen-at-Large. On May 5, 2008, a memo was sent
to the Board of County Commissioners requesting nominations, appointments or
reappointments. Countywide (MJ)
C. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
JUNE 3, 2008
8. MATTERS
BY THE PUBLIC – 2:00 P.M.
* * * * * * * * * * * *
JUNE 3, 2008
9. STAFF
COMMENTS
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
JUNE 3, 2008
10. COMMISSIONER
COMMENTS
A. District
1 - COMMISSIONER KAREN T. MARCUS
B. District
2 - COMMISSIONER JEFF KOONS, VICE CHAIR
C. District
3 - COMMISSIONER ROBERT J. KANJIAN
D. District
4 - COMMISSIONER MARY MCCARTY
E. District
5 - COMMISSIONER BURT AARONSON
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District
7 - COMMISSIONER ADDIE L. GREENE, CHAIRPERSON
11. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."
June 3, 2008 – 9:30 a.m.
Final
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS, DELETIONS, & SUBSTITUTIONS
JUNE 3, 2008
PAGE ITEM
9 3C-12 DELETED: Staff recommends motion to approve:
removal of Len Drive Street
Improvement Project (Project) from further consideration in the Municipal
Services Taxing Unit (MSTU) project list.
(Engineering) (Postponed to June 17, 2008)
13 3E-2 REVISED TITLE: Staff recommends motion to:
A)…B)…C) approve Budget Amendment
of $285,714 $149,267 in the General Fund to reconcile the budget
to the actual grant award. (Community
Services)
21 3K-4 REVISED
TITLE: Staff recommends motion
to approve: Change Order No. 7 to the Contract with Poole and Kent
Company, Inc. (R2005-1928) for the Lake Region Water Treatment Plant (LRWTP) increasing
the contract price by $425,836 and increasing the contract time by one
hundred twenty (120) days.
28 4C ADD-ON: Certificates
of Appreciation to Matt Wasserman, Shelly Davidson, Erik Fahnoe, Milton Weiss
and Natalie Mond in recognition of their dedication and devotion as volunteers
with the Citizens Observer Patrol and for their efforts in removing illegal
signs from County rights-of-way.
(Sponsored by Commissioner McCarty)
28 4D ADD-ON: Proclamation
declaring June 27, 2008 as “National HIV Testing Day” in Palm Beach
County. (Sponsored by Commissioner
Greene)
28 4E ADD-ON: Proclamation
declaring June 15 – 21, 2008 as “Transportation Security Administration Safety
Week” in Palm Beach County. (Sponsored
by Commissioner Koons)
29 5B-1 DELETED: Staff recommends motion to approve: the
Application of Pine Crest Preparatory School, Inc. for the issuance of not-to-exceed
$50,000,000 of Revenue Bonds (Pine Crest Preparatory School, Inc.
Project), Series 2008 (the “Bonds”). (County Attorney) (Further staff review)
30 5C-1 DELETED: Staff recommends motion to approve: an Application Hosting Services Agreement
with the Government of the U.S. Virgin Islands for the development and use of a
Business License Web Application in return for an initial setup fee of $37,500,
a professional services fee for software development not to exceed $87,979, a
monthly software lease fee of $1,500 and a monthly application hosting services
fee of $3,500 which will be an ongoing revenue source to the County in the
amount of $60,000 annually. (ISS)
(Further staff review)
31 5D-3 ADD-ON: Staff recommends motion to
approve:
A) a Budget Transfer of $100,000 in the Transportation Improvement Fund from Reserve for District 4 to Orange Boulevard Phase I – 140th Avenue to 130th Avenue North;
B) a Budget Transfer of $100,000 in the Capital Outlay Fund from Orange Boulevard Phase 1 – 140th Avenue to 130th Avenue North to Florence Fuller Child Development Centers to fund buses–District 4; and
C) an Agreement with Florence Fuller Child Development Centers in an amount not-to-exceed $100,000 for the purchase of one (1) school bus and air conditioning for two (2) school buses.
SUMMARY: Approval of the Budget Transfers and Agreement will allow Palm Beach County to fund the purchase of one (1) school bus and air conditioning for two (2) existing buses for the Florence Fuller Child Development Centers, a non profit organization. District 4 (MRE) (Engineering)
31 5E-1* DELETED: Staff recommends motion to approve:
A) the
following positions:
1 Voluntary Pre-Kindergarten Program Specialist (Pay grade 24, Salary
Range $36,849.28 – $55,891.68);
1 Secretary (Pay grade 16, Salary Range
$29,076.32 – $44,102.24);
4 Child Development Assistants (Pay grade 11, Salary Range $25,082.72 –
$38,057.76);
1 Behavioral Coordinator (Pay grade 30, Salary Range $44,000.32 -
$66,734.72)
5 On-Call Paraprofessionals (Pay grade 11, Salary Range $25,082.72 –
$38,057.76); and..(Community Services) (Further staff review)
33 6A DELETED: Workshop
Session - Time Certain 2:15 p.m.:
Institutional Uses in Agriculture Reserve Planned Development Preserves.
(PZ&B)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).