ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
APRIL 15, 2008
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 7 - 37)
4. SPECIAL
PRESENTATIONS – 9:30 A.M. (Annual Service
Awards) (Page 38)
5. PUBLIC HEARINGS - 9:30
A.M. (Pages 39 - 40)
6. BOARD OF COUNTY COMMISSIONERS SITTING AS
THE ENVIRONMENTAL CONTROL BOARD (Page 41)
7. REGULAR
AGENDA (Pages 42 - 43)
TIME
CERTAIN – 10:30 A.M. (Retired Law Enforcement Weapons Certification) (Page
43)
8. WORKSHOP SESSION – 2:00 P.M. (Homeless Strategic Plan) (Page 44)
9. BOARD
APPOINTMENTS (Pages 45 - 46)
10. STAFF
COMMENTS (Page 47)
11. COMMISSIONER
COMMENTS (Page 48)
12. ADJOURNMENT (Page 48)
* * * * * * * * * * *
APRIL 15, 2008
TABLE OF CONTENTS
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Agreement
with Regina Blair for Keynote Speech for REAP Graduation
3A-2 Memorandum
of Agreement with United Way regarding Prosperity Campaign
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
Page 8
3B-4 Sale
of common stock arising from bankruptcy of US Airways
C. ENGINEERING & PUBLIC WORKS
Page 8
3C-1 Consent
& Subordination in favor of Lake Worth Drainage District for embankment
easement
3C-2 County
Deed to convey to Lake Worth Drainage District 25-foot wide strip near on L-45
Canal
3C-3 Amendment
No. 2 with FDOT regarding widening of Atlantic Avenue
Page 9
3C-4 Deleted
3C-5 Six
(6) Resolution declaring acquisition of property for improvements to West
Atlantic Ave.
3C-6 Interlocal
Agreement with City of Delray Beach regarding open cuts in County roads
3C-7 Interlocal
Agreement with City of Delray Beach for mast arm signals
3C-8 Resolution
declaring acquisition of property for improvements to Seminole Pratt Whitney Rd
3C-9 Deleted
3C-10 Deleted
3C-11 Transfer Agreement of Hooker Highway for maintenance
responsibilities to FDOT
Page 10
3C-12 Warranty Deed for Parcel 101 on Congress Avenue
3C-13 Amendment No. 1 with FDOT for intersection improvements at Forest
Hill Blvd/Congress Ave
3C-14 Contract with J.W. Cheatham for widening of Haverhill Road
3C-15 Establishment of a review fee for applications to determine
compliance with TPS
D. COUNTY ATTORNEY
Page 11
3D-1 Interlocal Agreement with Broward County
relating to public debt for property transferred due to boundary changes
3D-2 Quit-Claim
Deed to Jewish Community Facilities regarding Palm Beach Farms Plat No. 3
E. COMMUNITY SERVICES
Page 11
3E-1 Child
Care Provider Agreement w/Florence Fuller Child Development for Head Start
services
3E-2 Child
Care Provider Agreement w/The King’s Kids for Head Start services
Page 12
3E-3 Child
Care Provider Agreement w/The YWCA for Head Start services
3E-4 Child
Care Provider Agreement w/Education Development Center for Head Start services
3E-5 Contract with Governor’s Council for summer
camp scholarships
3E-6 Modification
No. 1 with Dept. of Community Affairs regarding utility assistance
Page 13
3E-7 Use
of Facility Agreement with Jewish Community Center for part-time meal site
manger
3E-8 Amendment No. 3 with Area Agency on Aging
for Emergency Home Energy Assistance Program
3E-9 Child
Care Provider Agreement w/Apostolic Child Development Center for Head Start
services
3E-10 Child Care Provider Agreement w/Hispanic Human Resources Council for
Head Start services
Page 14
3E-11 Contract with Edward L. Peters, DDS for dental services to Head
Start children
3E-12 Amendment No. 1 w/Florence Fuller to increase funding for Head Start
services
3E-13 Amendment No. 1 w/YWCA to increase funding for Head Start services
3E-14 Amendment No. 1 w/Education Development Center
to increase funding for Head Start services
APRIL 15, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
E. COMMUNITY SERVICES (Cont’d)
Page 14
3E-15 Amendment No. 1 w/A Step Above Learning Center to increase funding
for Head Start services
Page 15
3E-16 Amendment No. 1 w/The Union Missionary Baptist Church to increase
funding for Head Start services
3E-17 Amendment No. 1 w/Christians Reaching Out to
Society for gleaning and food distribution
F. AIRPORTS
Page 15
3F-1 Supplemental
JPA with FDOT regarding taxilane rehabilitation at PBC Glades Airport
3F-2 JPA
with FDOT to upgrade airfield signage at PBC Park Airport (Lantana)
3F-3 JPA
with FDOT for lighting and segmented circle at North County General Aviation
Airport
Page 16
3F-4 First
Amendment with JetBlue Airways to relocate operations to Concourse C
3F-5 First
Amendment with Apolodor Corp. for traveler services/concessions
3F-6 Deleted
Page 17
3F-7 Memorandum
of Agreement for property exchange with Facilities Development & Operations
Page 18
3F-8 Receive
and file eight (8) standard agreements for Airports
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 18
3G-1 Interlocal
Agreement with City of Belle Glade for use of County Surplus Property Thrift
Store
Page 19
3G-2 Settlement
offer regarding Code Enforcement lien with Alexander Braverman
3G-3 Settlement
offer regarding Code Enforcement lien with Valdeci Lopes
Page 20
3G-4 Budget
Amendments/Transfers regarding Public Improvement Revenue Refunding Bonds
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 21
3H-1 JOC Work Order with H.A. Contracting Corp. regarding
construction of metal building at Mounts Agriculture Complex
3H-2 JOC
Work Order with West Construction, Inc. regarding HVAC system at Fire Station
81
3H-3 Interlocal
Agreement w/Town of Jupiter Inlet Colony regarding County’s 800 MHz radio
system
Page 22
3H-4 JOC
Work Order with Holt Contractors, Inc. for interior renovations to 911 Dispatch
Center
3H-5 Resolution
authorizing lease of property to Theodore W. and Gertrude K. Winsberg
Page 23
3H-6 Lease Agreement extension with Jewish
Community Facilities Corp. for community policing station
3H-7 Declaration
of Easement for traffic signal at Forest Hill Blvd. and Okeeheelee Park
entrance
Page 24
3H-8 Lease
Agreement with City of Delray Beach for 3.64 acres for future Head Start
facility
3H-9 Amendment
No. 1 with Milagro Foundation for Delray Beach Early Head Start Program
I. HOUSING & COMMUNITY DEVELOPMENT
Page 25
3I-1 Amendment
No. 1 with Delray Elderly, LP for purchase/installation of five (5) generators
3I-2 Amendment
No. 1 with Town of Jupiter regarding 7th Avenue Stormwater Pump
Station
3I-3 State
Housing Initiative Partnership Corrective Actions Policy
J. PLANNING, ZONING & BUILDING
Page 26
3J-1 Eight
(8) resolution regarding historic properties County tax exemptions
3J-2 Annexation
of a County-owned parcel into the City of West Palm Beach
APRIL 15, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
K. WATER UTILITIES
Page 27
3K-1 Change
Order No. 7 with R.J. Sullivan Corp. for WTP No. 8 expansion
3K-2 Change
Order No. 14 with R.J. Sullivan Corp. for WTP Nos. 2, 8 and 9 improvements
3K-3 Receive
and file one (1) standard development agreement
Page 28
3K-4 Receive
and file one (1) unilateral termination of standard potable water agreement
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 28
3L-1 Amendment
No. 1 with FDOT for SR 710 bridge construction/culvert replacement
Page 29
3L-2 Interlocal
Agreement with City of Boynton Beach for installation of pollution control
devices
3L-3 Three
(3) law enforcement agreements in estuarine waters
Page 30
3L-4 Task Order with Bridge Design Associates,
Inc. for South Lake Worth Inlet sand transfer plant and design of north and
south jetty rehabilitation and Bird Island seawall
3L-5 Change Orders with AEM to construct for
environmental restoration and enhancement project along Lake Osborne
M. PARKS & RECREATION
Page 30
3M-1 Agreement
with Milagro Foundation, Inc. for children’s programs expenses
Page 31
3M-2 Agreement
with Town of Manalapan for J. Turner Moore Memorial Library Lecture Series
3M-3 Agreement
with Palm Beach Multicultural Organization, Inc. for Caribbean Mardi Gras
3M-4 Agreement with Boynton Beach Faith Based
Community Development Corp. for Peace Makers Program
3M-5 School
Board RAP for English Language Learner Career Conference
3M-6 School
Board RAP for Loxahatchee Groves Elementary for 2008 Community Carnival
3M-7 School
Board RAP for 7th Annual Race for the Arts
Page 32
3M-8 First
Amendment with BMWS, Inc. for traveling basketball program
3M-9 Independent
Contractor Agreement with David Wright
3M-10 First Amendment with Kiril Zahariev for USA swimming coaching
services
3M-11 Recreation Assistance Program allocation for Veteran’s Park Memorial
Day event
3M-12 Agreement with Special Olympics Florida, Inc. to fund Recreation
Specialist position
Page 33
3M-13 Budget Amendment/Transfer regarding replacement of Santaluces Park
Pressbox
N. LIBRARY - None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION
Page 33
3Q-1 Contract
with Taylor Productions for CJC public awareness campaign
Page 34
3Q-2 Memorandum of Understanding with DCF
regarding the Criminal Justice, Mental Health and Substance Abuse Reinvestment
Grant Planning Program
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 34
3S-1 Assignment of Computer Data Agreement with
Property Appraiser for processing of electronic data associated with the
Municipal Service Benefit Unit
T. HEALTH DEPARTMENT - None
APRIL 15, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
U. INFORMATION SYSTEMS SERVICES
Page 35
3U-1 Affiliate
Connection Agreement with Florida LambdaRail for high-speed network services
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 35
3X-1 Receive and file Agreement with City of
Miramar as the fiscal agent for the Ft. Lauderdale Urban Area Security
Initiative
Page 36
3X-2 Receive
and file Modification for Hazard Mitigation Grant with Division of Emergency
Mgmt
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN
Page 36
3AA-1 Standard Agreement with Area Agency on Aging for DOSS transportation
services
3AA-2 FDOT JPA for additional funding for commuter bus service from Belle
Glade to Clewiston
BB. SHERIFF
Page 37
3BB-1 Florida Fish & Wildlife Conservation
Commission award for a Waterborne Response Team vessel
SPECIAL PRESENTATIONS –
9:30 A.M.
Page 38
4A-1 Annual Service Awards
PUBLIC
HEARINGS - 9:30 A.M.
Page 39
5A Resolution
confirming special assessment process for Dillman Road paving and drainage
5B Ordinance
amending Palm Beach County Code (Purchasing Code)
Page 40
5C Water
Restriction Surcharge Ordinance
5D Budget
Amendments/Transfers to adjust FY 2008 budgets
BOARD OF COUNTY
COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD
Page 41
6A Ordinance
amending Palm Beach County Code (Environmental Control Code)
REGULAR AGENDA
ADMINISTRATION - None
OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
Page 42
7B-1 Impact
Fee Review Report
APRIL 15, 2008
TABLE OF CONTENTS
REGULAR AGENDA CONTINUED
PLANNING,
ZONING & BUILDING
Page 43
7C-1 Ordinance
amending Palm Beach County Code (Code Enforcement Citation Ordinance)
SHERIFF
Page 43
7D-1 Retired
Law Enforcement Weapons Certification – TIME
CERTAIN 10:30 A.M.
AIRPORTS
Page 43
7E-1 Master
Plan Updates for four (4) County-owned and operated Airports
WORKSHOP SESSION – 2:00
P.M.
Page 44
8A Homeless
Strategic Plan (Community Services)
BOARD
APPOINTMENTS (Pages 45 - 46)
STAFF
COMMENTS (Page 47)
COMMISSIONER
COMMENTS (Page 48)
ADJOURNMENT (Page 48)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends motion to approve: an Agreement with Regina Blair to
perform the Keynote Speech for the Resident Education to Action Program (REAP)
Graduation Ceremony and assist with the award and certificate presentation to
REAP graduates on May 10, 2008 in an amount not-to-exceed $3,000. SUMMARY: The Agreement being submitted provides for a
Certified Neighborhood Coordinator to perform as the Principal Lecturer for the
REAP Graduation Ceremony and assist with the award and certificate presentation
to REAP Graduates on May 10, 2008. The
speech will provide neighborhood revitalization technique strategies for
reinvigorating neighborhoods focus on civic engagement, holistic community
change, and empowerment to organize, plan for, and create vibrant communities
for implementation of their community action plans. Countywide (AH)
2. Staff recommends
motion to approve: Memorandum of
Agreement with the United Way of Palm Beach County to support the Palm Beach
County Prosperity Campaign Phase II in the amount not-to-exceed $210,655 for
the period of October 1, 2007, through September 30, 2008. SUMMARY: On March 11, 2008, the Board of County
Commissioners approved additional funding (Agenda Item 6B1) in the amount of
$105,000 to support the Prosperity Campaign Volunteer Income Tax Assistance
(VITA) Program for the 2008 income tax filing season. Staff recommends the
continuation of the County’s participation in the Palm Beach County Prosperity
Campaign for the tax year 2008. Funds for this program are included in the FY 2008
General Fund. This Memorandum of
Agreement is needed to facilitate the reimbursement of expenses to the United
Way. Countywide (DN)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners= meetings:
Meeting Type Meeting Date
Workshop November
27, 2007
Workshop December
11, 2007
3. Staff recommends
motion to approve: Contracts (regular) and claim settlements list
as submitted by various departments to the Clerk & Comptroller=s Office.
Countywide
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER (Cont’d)
4. Staff recommends
motion to approve:
A) the
sale of all common stock shares held by the County arising from bankruptcy
distribution of US Airways; and
B) the
designation of the Clerk & Comptroller, or her designee, as the Primary
Authorized Person to act on behalf of the County to handle the sales
transaction with Computershare.
SUMMARY: US Airways filed for bankruptcy protection
on August 11, 2002 with outstanding payments to the County’s Department of
Airports in the amount of $154,975.66.
Under Chapter 11 of the United States Bankruptcy Code, debtors are
granted relief from paying outstanding debts at the time of bankruptcy
filing. Pursuant to the Plans of
Reorganization from US Airways and as approved by the US Bankruptcy Court, pro
rata shares of common stock were issued to general unsecured creditors. The County’s estimated stock value for US
Airways is $128, before transaction fees.
Additional distributions may be expected. All Airport fees subsequent to the respective
filing date have been paid on a timely basis.
Under the terms and conditions of the County’s Airline-Airport Use and
Lease Agreement, unpaid debt is charged to all airline companies operating at
Palm Beach International Airport (PBIA) as a component of terminal rents and
landing fees. Therefore, the Department
has recovered the value of the unpaid pre-petition debt through ongoing rates
and charges. Countywide (PM)
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to approve: a Consent and Subordination, in favor of the Lake Worth Drainage District (LWDD) of a Palm Beach County-owned (County) Permanent Embankment Easement (Easement) lying parallel to the L-39 canal and perpendicular to Lyons Road. SUMMARY: This item will approve a Consent and Subordination, as requested by LWDD, of an Easement purchased by the County for the Lyons Road from Clint Moore Road to Linton Boulevard project. District 5 (PK)
2. Staff recommends motion to approve: a County Deed to convey a 25 foot wide strip of land on the north side of the L-45 Canal to the Lake Worth Drainage District (LWDD). SUMMARY: Approval of this action will convey a 25 foot wide strip of land to LWDD, as needed for an LWDD permit. District 5 (PK)
3. Staff recommends motion to:
A) adopt a Resolution to approve Amendment No. Two to a Joint Participation Agreement (JPA) with the State of Florida Department of Transportation (FDOT); and
B) approve Amendment No. Two to a JPA with the FDOT, approved January 31, 2004, by R2004-0070, and as amended April18, 2006, by R2006-0634, for the widening and reconstruction of Atlantic Avenue from west of Lyons Road to east of Florida’s Turnpike (Project).
SUMMARY: This item will amend a JPA with FDOT to modify the funding. The FDOT has made available $2,000,000, on a reimbursement basis to Palm Beach County, for right-of-way acquisition, in connection with the Project. This Amendment will change the reimbursement procedure. District 5 (PK)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
4. DELETED
5. Staff recommends motion to adopt: six (6) Resolutions superseding Resolutions R2006-2688; R2006-2689; R2006-2690; R2006-2691; R2006-2704 and R2006-2705, declaring the acquisition of property known as Parcels 25 and 26 in fee simple; 801 and 802 as Permanent Easements, and Parcels 901 and 902 as Temporary Construction Easements for the improvement of West Atlantic Avenue, from 1,330 feet west of Lyons Road to Starkey Road and Lyons Road from West Atlantic Avenue to 900 feet north of West Atlantic Avenue. SUMMARY: This action will adopt six (6) Resolutions to authorize the filing of eminent domain proceedings against six (6) parcels. District 5 (PM)
6. Staff recommends motion to approve: an Interlocal Agreement between Palm Beach County (County) and the City of Delray Beach (City) regarding open cuts in County maintained roadways. SUMMARY: The City has agreed to follow the policies and procedures set forth by the County regarding open cuts in County roads; however, the City is requesting that it not be required to provide surety bonds for the open cuts, as required by County Policy, but instead will be bound by the terms and conditions of this Interlocal Agreement. District 5 (MRE)
7. Staff recommends motion to approve: an Interlocal Agreement with Delray Beach (City) in an amount not-to-exceed $132,101 for mast arm signals at West Atlantic Avenue and 2nd Avenue. SUMMARY: Approval of this Agreement will allow Palm Beach County to reimburse the City in a not-to-exceed amount of $132,101 for the installation of mast arm signals at West Atlantic Avenue and 2nd Avenue. A Budget Transfer for this signal was previously approved. Districts 4 & 7 (MRE)
8. Staff recommends motion to adopt: a Resolution declaring the acquisition of properties designated as Parcels 2A and 3B as Fee Simple whole take acquisitions for Water Management Areas necessary for the construction and improvements on the Seminole Pratt Whitney Road from Orange Boulevard to south of Northlake Boulevard project. SUMMARY: This action initiates eminent domain proceedings against two (2) parcels having a total appraised value of $494,000. District 6 (PM)
9. DELETED
10. DELETED
11. Staff recommends motion to approve: the Transfer Agreement of Hooker Highway roadway jurisdictional and maintenance responsibilities from Palm Beach County (County) to the Florida Department of Transportation (FDOT). SUMMARY: The Transfer Agreement will transfer maintenance jurisdiction for Hooker Highway between SR 80 and SR 715 from the County to FDOT for the purposes of establishing a truck bypass route around the City of Belle Glade. District 6 (MRE)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
12. Staff recommends motion to:
A) accept a Warranty Deed for Parcel 101 on Congress Avenue; and
B) approve payment of a counter-offer in the amount of $257,160, which is inclusive of attorney fees for Parcel 101.
SUMMARY: This action will accept a Warranty Deed for a
parcel of land needed for right-of-way purposes and approve a counter-offer in
the amount of $257,160 for the purchase of the parcel of land, designated as
Parcel 101. This parcel is required for the construction of improvements on the
Congress Avenue south of Lantana Road to Lantana Road project. District
3 (PK)
13. Staff recommends motion to:
A) approve Amendment Number One to the County Incentive Grant Program (CIGP) Agreement (R2007-0619) with the State of Florida Department of Transportation (FDOT) for the intersection improvements at SR-882/Forest Hill Boulevard and SR-807/Congress Avenue (Project); and
B) adopt a Resolution concerning this Agreement.
SUMMARY: This action approves Amendment Number One to the CIGP Agreement with FDOT for the Project. This amendment extends the expiration date to June 30, 2009. Districts 2 & 3 (PK)
14. Staff recommends motion to approve:
A) a Contract with J.W. Cheatham, LLC (Cheatham), the lowest responsive, responsible bidder in the amount of $2,088,624.55 for the widening of Haverhill Road from 45th Street to north of NPBCID EPB-10 Canal (Project) to a four (4) lane facility; and
B) a Budget Amendment of $299,919 in the Road Impact Fee Fund – Zone 2 to recognize reimbursement funding from the City of Riviera Beach and appropriate it to the Project.
SUMMARY: This Contract will provide all the work necessary to
construct the Project. The Small
Business Enterprise (SBE) goal for the Project is 15% overall. The SBE participation committed for the
project by Cheatham is 15%. The time
limit for the completion of all work under this contract shall be not more than
two hundred and thirty (230) calendar days (with the box culvert phase to be
completed within 45 calendar days). District
7 (MRE)
15. Staff recommends
motion to approve:
A) establishing an
application fee of $0.80 per net daily trip with a minimum fee of $150 to
defray the cost for processing the review of a Traffic Impact Study for
compliance with Article 12 of the Unified Land Development Code; and
B) establishing an application fee of $0.40 per
net daily trip with a minimum fee of $75 to defray the cost for processing the
review of a Land Use Traffic Study for compliance with Policy 3.5(d) of the
Land Use Element of the Comprehensive Plan.
SUMMARY:
This motion would
establish a review fee for applications to determine compliance with TPS. Countywide (MRE)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
D. COUNTY ATTORNEY
1. Staff recommends motion to receive and file:
the signed Interlocal Agreement
between Broward County and Palm Beach County relating to public debt for property
transferred due to boundary changes, as authorized by Board Item 6E1 on
September 11, 2007. Summary: On September 11, 2007, the Board approved agenda item 6E1 to
approve an Interlocal Agreement between Broward County and Palm Beach County
relating to public debt for property transferred due to boundary enacted by
Chapter 2007-22, Laws of Florida. The
Interlocal Agreement has been signed by both counties and the Interlocal
Agreement should now be received and filed in the Minutes Department. Countywide (PFK)
2. Staff recommends motion to approve: execution of a Quit-Claim Deed to Jewish Community Facilities Corporation, a Florida non-profit corporation, conveying any County interest in certain rights-of-way in Palm Beach Farms Plat No. 3. Summary: Recent recorded quit-claim deeds to the County from West Peninsular Title Company and Absolute, Inc. have raised a title issue. County Quit-Claim Deeds have been used to resolve this title issue with other affected property owners. This Quit-Claim Deed covers certain Palm Beach Farms Plat No. 3 strips that had lost public dedication through the West Peninsular federal lawsuit. The property is located just south of Glades Road at 95th Avenue in unincorporated Palm Beach County, Florida. District 5 (PFK)
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: Four-year-old Child Care Provider Head Start/VPK Enhancement
Agreement with Florence Fuller Child Development Center, Inc., for the
period of March 1, 2008, through August 19, 2008, in an amount of $49,123, for
services to Head Start children and families. SUMMARY: Florence Fuller Child Development Center, Inc., will extend hours and provide Head Start
services to approximately 22 children currently not enrolled or receiving only
limited hours and services funded through Voluntary Prekindergarten subsidized
child care or parent fees. The County
enters into contracted service agreements with child care agencies to provide
comprehensive Head Start services.
Funding consists of $49,123 in County funds only. By using County funds, the length of the day
is extended from three (3) hours a day to eight (8) hours. (Head Start)
Countywide (TKF)
2. Staff recommends
motion to approve: Four-year-old Child Care Provider Head Start/VPK Enhancement
Agreement with The King’s Kids Early Learning Center Inc., for the
period of March 1, 2008, through August 19, 2008, in an amount of $42,606, for
services to Head Start children and families. SUMMARY: The King’s
Kids Early Learning Center Inc. will extend hours and provide Head Start
services to approximately 18 children currently not enrolled or receiving only
limited hours and services funded through Voluntary Prekindergarten subsidized
child care or parent fees. This Agreement will enhance school readiness for
four- year-old children. The County
enters into contracted service agreements with child care agencies to provide
comprehensive Head Start services. Funding
consists of $42,606 in County funds only.
By using County funds, the length of the day is extended from three (3)
hours a day to eight (8) hours. (Head
Start) Countywide (TKF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
3. Staff recommends
motion to approve: Four-year-old Child Care Provider Head Start/VPK Enhancement
Agreement with The YWCA of Palm Beach County, Inc., for the period of
March 1, 2008, through August 19, 2008, in an amount of $10,651, for services
to Head Start children and families. SUMMARY:
The YWCA of Palm Beach
County, Inc., will extend hours and provide Head Start services to
approximately 5 children currently not enrolled or receiving only limited hours
and services funded through Voluntary Prekindergarten subsidized child care or
parent fees. This agreement will enhance school readiness for four- year-old
children. The County enters into contracted service agreements with child care
agencies to provide comprehensive Head Start services. Funding consists of $10,651 in County funds
only. By using County funds, the length
of the day is extended from three (3) hours a day to eight (8) hours. (Head Start)
Countywide (TKF)
4. Staff recommends
motion to approve: Four-year-old
Child Care Provider Head Start/VPK Enhancement Agreement with Education
Development Center, Inc. (d/b/a My First Steps Preschool) for the period of
March 1, 2008, through August 19, 2008, in an amount of $75,461, for services
to Head Start children and families. SUMMARY:
Education Development Center, Inc. (d/b/a My First Steps Preschool) will extend hours and provide Head Start
services to approximately 30 children currently not enrolled or receiving only
limited hours and services funded through Voluntary Prekindergarten subsidized
child care or parent fees. This Agreement will enhance school readiness for
four-year-old children. The County enters into contracted service agreements
with child care agencies to provide comprehensive Head Start services. Funding consists of $75,461 in County funds
only. By using County funds, the length
of the day is extended from three (3) hours a day to eight (8) hours. (Head Start)
Countywide (TKF)
5. Staff recommends
motion to approve: Contract with Governor’s Council for Community
Health Partnerships for the period of March 1, 2008, through September 30,
2008, in an amount not-to-exceed $540,000 for summer camp scholarships. SUMMARY: The Summer
Camp Scholarship Program pays full tuition and associated fees for eligible
children to attend day camp during the summer months. In 2007, the Governor’s
Council for Community Health Partnerships (GCCHP) through donations, grants and
matching funds secured $654,933. These funds combined with the funds from the
BCC served 2,066 children at over 100 camps in Palm Beach County. GCCHP
processes payments to the specific summer camp providers based on invoices from
PBC Division of Human Services. GCCHP maintains financial records & reports
of payments and receipts for summer camp funding. GCCHP does not charge fees or indirect costs
for these services; all funds are utilized for scholarships. (Human Services) Countywide (TKF)
6. Staff recommends motion to approve: Modification No. 001 to FY 2007-2008 Community Services Block Grant Contract (R2007-1282) with the State of Florida Department of Community Affairs for the period of October 1, 2007, to September 30, 2008, in an amount of $47,447 for utility assistance to low income families. SUMMARY: Modification No. 001 to FY 2007-2008 Community Services Block Grant (CSBG) will incorporate base increase funds of $4,837 and carryover funds of $42,610 for a new CSBG total of $937,762. CSBG funds of $937,762 and County matching funds of $187,553 bring the new CSBG contract total to $1,125,315. The additional funding will enable PBC Community Action to provide utility assistance to an additional 308 low income families. The County matching funds are included in the Department’s FY 2008 budget request. No additional county funds are required. (Community Action Program) Countywide (TKF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
7. Staff
recommends motion to approve: Use of Facility Agreement with the Jewish
Community Center of the Greater Palm Beaches, Inc., for the period January 1,
2008, through June 30, 2008, for a not-to-exceed amount of $6,235, for funding
of a part-time meal site manager. SUMMARY: The
Agreement provides for a part-time meal site manager at the Jewish Community
Center of the Greater Palm Beaches, Inc. site located at 3151 N. Military
Trail, West Palm Beach. This site consists of Jewish participants who require a
kosher meal. The $6,235 will provide the
salary and fringe benefits for a site manager for 25 hours per week. The program is funded under the Older
Americans’ Act grant in the amount of $5,611 (90%) and $624 (10%) in County
match. The County’s portion is included
in the FY 2008 budget. (DOSS) Countywide except for portions of Districts
3, 4, 5 & 7 south of Hypoluxo Road
(TKF)
8. Staff recommends
motion to approve: Amendment
No. 003 to Standard Agreement No. IP007-9500 (R2007-1689) for the Emergency Home Energy Assistance Program
(EHEAP) with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc., for
the period June 1, 2007, through March 31, 2008, increasing the agreement amount
by $4,265 for a new total not-to-exceed the amount of $65,486. SUMMARY:
This Amendment will decrease Outreach by
$410 and increase Crisis Benefits by $4,675.
In the area south of Hypoluxo Road, Ruth Rales Jewish Family Service
currently provides EHEAP services under a similar agreement from the AAA. (DOSS)
Countywide except for portions of Districts 3, 4, 5 & 7 south of
Hypoluxo Road (TKF)
9. Staff recommends
motion to approve: Four-year-old Child Care Provider Head Start/VPK Enhancement
Agreement with Apostolic Child Development Centers, Inc., for the period
of March 1, 2008, through August 19, 2008, in an amount of $33,988 for services
to Head Start children and families. SUMMARY: Apostolic Child Development Centers, Inc., will extend hours and provide Head Start services to approximately 15
children currently not enrolled or receiving only limited hours and services
funded through Voluntary Prekindergarten subsidized child care or parent fees.
This agreement will enhance school readiness for four-year-old children. The
County enters into contracted service agreements with child care agencies to
provide comprehensive Head Start services.
Funding consists of $33,988 in County funds only. By using County funds, the length of the day
is extended from three (3) hours a day to eight (8) hours. (Head Start) Countywide (TKF)
10. Staff
recommends motion to approve: Four-year-old Child Care Provider Head Start/VPK Enhancement
Agreement with Hispanic Human Resources Council, Inc., for the period of
March 1, 2008, through August 19, 2008, in an amount of $49,691 for services to
Head Start children and families. SUMMARY:
Hispanic Human Resources
Council, Inc., will extend hours
and Provide Head Start services to approximately 21 children currently not
enrolled or receiving only limited hours and services funded through Voluntary
Prekindergarten subsidized child care or parent fees. This agreement will
enhance school readiness for four-year-old children. The County enters into
contracted service agreements with child care agencies to provide comprehensive
Head Start services. Funding consists of
$49,691 in County funds only. By using County
funds, the length of the day is extended from three (3) hours a day to eight (8)
hours. (Head Start) Countywide (TKF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
11. Staff recommends
motion to approve: Contract
for Consulting/Professional Services with Edward L. Peters, D.D.S., for the
period of May 1, 2008, through September 30, 2008, in an amount of $2,800, for
dental services to non-Medicaid and uninsured Head Start children. SUMMARY: Edward L. Peters, D.D.S. will
provide dental examinations and treatment services to non-Medicaid and
uninsured Head Start children. Funding
consists of $2240 (80%) in Federal funds and $560 (20%) in County funds. The
County’s portion is included in the FY 2008 budget. (Head Start) Countywide (TKF)
12. Staff recommends
motion to approve:
Amendment No. 001 to the Delegate Agency Agreement with Florence Fuller
Child Development Centers, Inc. (R2007-1673) for the period of April 1, 2008,
through September 30, 2008, to increase funding by $32,331 for a new total of
$917,624. SUMMARY: This
Amendment increases the contracted rate for the provision of Head Start/Early
Head Start services. The rate adjustment
recognizes the increased costs of operating the Head Start Program and provides
for a standardization of rates among delegate agencies and service providers. A review and comparison of program costs and
operations for all contracted agencies in this program was used to determine
the new recommended rate. (Head Start)
Countywide (TKF)
13. Staff recommends
motion to approve: Amendment
No. 001 to the Delegate Agency
Agreement with Y.W.C.A. of Palm Beach County, Inc. (R2007-1687) for the period
of April 1, 2008, through September 30, 2008, to increase funding by $20,654
for a new total of $490,861. SUMMARY:
This Amendment increases the
contracted rate for the provision of Head Start/Early Head Start services. The rate adjustment recognizes the increased
costs of operating the Head Start Program and provides for a standardization of
rates among delegate agencies and service providers. A review and comparison of program costs and
operations for all contracted agencies in this program was used to determine
the new recommended rate. (Head Start)
Countywide (TKF)
14. Staff recommends
motion to approve: Amendment No.
001 to the Contract Provider
Agreement with Education Development Center, Inc. (d/b/a My First Steps
Preschool) (R2007-2067) for the period of April 1, 2008, through September 30,
2008, to increase funding by $3,266 for a new total of $490,648. SUMMARY:
This Amendment increases the contracted rate for the provision of
Head Start/Early Head Start services.
The rate adjustment recognizes the increased costs of operating the Head
Start Program and provides for a standardization of rates among delegate
agencies and service providers. A review
and comparison of program costs and operations for all contracted agencies in
this program was used to determine the new recommended rate. (Head
Start) Countywide (TKF)
15. Staff recommends
motion to approve: Amendment No.
001 to the Child Care Provider
Agreement with A Step Above Learning Center, Inc. (d/b/a A Step Above Early
Learning Center (R2007-1786) for the period of April 1, 2008, through September
30, 2008, to increase funding by $2,378 for a new total of $110,150. SUMMARY: This Amendment increases the
contracted rate for the provision of Head Start/Early Head Start services. The rate adjustment recognizes the increased
costs of operating the Head Start Program and provides for a standardization of
rates among delegate agencies and service providers. A review and comparison of program costs and
operations for all contracted agencies in this program was used to determine
the new recommended rate. (Head Start) Countywide (TKF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
16. Staff recommends
motion to approve: Amendment No.
001 to the Child Care Provider
Agreement with The Union Missionary Baptist Church, Inc. (Day Care Center)
(R2007-1785) for the period of April 1, 2008 through September 30, 2008, to
increase funding by $628 for a new total of $207,343. SUMMARY:
This Amendment increases the
contracted rate for the provision of Head Start/Early Head Start services. The rate adjustment recognizes the increased
costs of operating the Head Start Program and provides for a standardization of
rates among delegate agencies and service providers. A review and comparison of
program costs and operations for all contracted agencies in this program was
used to determine the new recommended rate.
(Head Start) Countywide (TKF)
17. Staff recommends
motion to approve: Amendment No. 1 to the Agreement with Christians
Reaching Out to Society, Inc. (R2007-1467) for the period of October 1, 2007,
through September 30, 2008 to increase the contract by $20,000 for a total of
$62,548 for gleaning and food distribution services. SUMMARY: On September 11, 2007, the Board of County
Commissioners approved a contract with Christians
Reaching Out to Society, Inc. for gleaning and food distribution. The
additional funds would specifically support produce distribution from gleaning
efforts as well as donations from local growers. This produce adds much needed nutrition to the
diet and promotes health and wellness. This is a one (1) time contract
supplement using Financially Assisted Agency unallocated funds. (Human Services) Countywide (TKF)
F. AIRPORTS
1. Staff recommends
motion to adopt: a Resolution approving Supplemental Joint Participation Agreement (SJPA) Number 1 with
the Florida Department of Transportation (FDOT) increasing the original
FDOT funding share from $3,575 to $7,884 for the Taxilane Rehabilitation at
Palm Beach County Glades Airport (Pahokee).
SUMMARY: On May 15,
2007 (R2007-0759), the BCC adopted a resolution approving a Joint Participation
Agreement with the FDOT in the amount of $3,575 or 2.50% of the eligible
project costs, whichever is less, for the Taxilane Rehabilitation at Pahokee
Airport. The FDOT has issued SJPA Number
1 increasing the original funding share from $3,575 to $7,884. This change will allow for the use of state
funds based upon an increase in the scope of the project and a revised cost
estimate. Countywide (AH)
2. Staff recommends
motion to adopt: a
Resolution approving a Joint Participation
Agreement (JPA) with the Florida Department of Transportation (FDOT) in
the amount of $10,000 to upgrade airfield signage at Palm Beach County Park
Airport (Lantana). SUMMARY: The FDOT
has issued a JPA reflecting their commitment of funding to the above referenced
project in the amount of $10,000 or 2.50% of the eligible project costs,
whichever is less. Countywide (AH)
3. Staff recommends
motion to adopt: a
Resolution approving a Joint Participation
Agreement (JPA) with the Florida Department of Transportation (FDOT) in
the amount of $7,500 to replace lighting and segmented circle at North County
General Aviation Airport. SUMMARY: The FDOT
has issued a JPA reflecting their commitment of funding to the above referenced
project in the amount of $7,500 or 2.50% of the eligible project costs,
whichever is less. Countywide (AH)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
4. Staff recommends
motion to approve: a First
Amendment to Airline-Airport Use and Lease Agreement with JetBlue Airways
Corporation (JetBlue) (R2007-0272) (Airline Agreement) providing for the
relocation of JetBlue’s operations to the Concourse C expansion area at the
Palm Beach International Airport (PBIA).
SUMMARY: On February 28, 2006, the Board approved a
contract for the construction of three (3) additional gates on Concourse C at
PBIA (R2006-0338). JetBlue is currently operating on Concourse B pursuant
to the Airline Agreement. During the preceding 12 month period, JetBlue
had the second highest number of passengers at PBIA and had the highest number
of passengers within the preceding two (2) months. Due to high
passenger traffic on Concourse B and the availability of new concession
opportunities near the additional gates, the Department is recommending
relocation of JetBlue’s operations to Concourse C upon completion of
construction. Reduction of passenger
traffic on Concourse B will also help to alleviate congestion at the Concourse
B security checkpoint. JetBlue has agreed to relocate its operations
provided that the County reimburses JetBlue for design costs in an amount
not-to-exceed $100,000 and for relocation costs in an amount not-to-exceed $20,000.
In addition to better allocating passenger traffic in the Terminal, the
Department anticipates relocation of JetBlue will increase concession revenues
at the CNBC News and Chili’s Too, which will be constructed near the new gate
locations on Concourse C. Countywide (JB)
5. Staff recommends
motion to approve: the First Amendment to the Traveler Services
Center Concession Agreement at Palm Beach International Airport (PBIA) with
Apolodor Corporation, extending the term of the Agreement through September 30,
2008. SUMMARY: On December 17, 2002, the Board approved a
Traveler Services Center Concession Agreement (R2002-2260) with Apolodor
Corporation. Under the current Concession Agreement, Apolodor Corporation
provides traveler services for the passengers at the Airport, including Florida
Lottery ticket sales, postage, foreign currency exchange and automated teller
machines (ATMs). The Amendment provides
for the extension of the term of the Concession Agreement to September 30,
2008, and payment of a month privilege fee of $1,064 to the County. The
Department is recommending extension of the Concession Agreement to provide
additional time to prepare a separate ATM Request for Submittal. Countywide (AH)
6. DELETED
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
7. Staff recommends
motion to:
A) approve a Memorandum of
Understanding (MOU) for Property Exchange between the Department of Airports
(DOA) and Facilities Development and Operations (FD&O) providing for the
exchange of approximately 19.769 acres of property located on Cherry Road
(Cherry Road Property) for approximately 14.99 acres of property located along
Belvedere Road and 5th Street (Belvedere Property);
B) approve a Letter of Release
from Airport Improvement Program (AIP) Grant Assurances with the Federal
Aviation Administration, releasing the Cherry Road Property from federal AIP
grant assurance requirements in exchange for the Belvedere Property for future
airport development; and
C) adopt a Resolution of the Board of County Commissioners of Palm Beach County, Florida; determining that the Cherry Road Property is not necessary for airport purposes and that the disposition of the property shall not impair the operating efficiency of the airport system or reduce the revenue producing capability of the County’s Airport System.
SUMMARY: The MOU
for Property Exchange provides for the exchange of the Cherry Road Property,
which is part of the County’s Airports System, for the Belvedere Property,
which is used for general county purposes.
Appraisals obtained in October 2006 valued the Cherry Road Property at
$9.5 million and the Belvedere Property at $10 million. The exchange will allow DOA to use the
Belvedere Property for future airport development and FD&O to meet its
property needs in a more cost effective and timely way by reusing the existing
gymnatorium located on the Cherry Road Property. FD&O will continue to use portions of
the Belvedere Property on a short term basis pursuant to a MOU for Lease of
Property, which is being approved as part of the MOU for Property Exchange. The fair market value of the two (2) properties
is equivalent taking into account the rental that would have been payable by
FD&O to DOA for the continued use of portions of the Belvedere
Property. Approval of the Letter of
Release will permit FD&O to use the Cherry Road Property for general County
purposes. Approval of the Resolution
will release the Cherry Road Property from the Airport System Revenue Bond
requirements. Countywide (JMB)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
8. Staff recommends
motion to receive and file: eight (8) original Agreements for the Department
of Airports:
A) Agreement
to Terminate Hangar Lease Agreement with William Penza, Unit 4, Building 11240
at North County Airport, terminating R2004-0031 on March 31, 2008;
B) Agreement
to Terminate Hangar Lease Agreement with Donald H. Priestley, Unit 16, Building
11730 at North County Airport, terminating R2006-1100 on February 29, 2008;
C) Agreement
to Terminate Hangar Lease Agreement with Raymond Richards, Unit 5, Building
11740 at North County Airport, terminating R2007-1730 on March 31, 2008;
D) North
County General Aviation Airport Hangar Lease Agreement with Marty Gettler, Unit
9, Building 11740, for one (1) year, automatically renewed at one (1) year
intervals, commencing on March 1, 2008;
E) North
County General Aviation Airport Hangar Lease Agreement with Thiery Pouille,
Unit 16, Building 11730, for one (1) year, automatically renewed at one (1)
year intervals, commencing on March 1, 2008;
F) First
Amendment to Hangar Lease Agreement with Victor Girgenti, Unit 1, Building
11750, amending R2007-2179, effective February 15, 2008;
G) Second
Amendment to Contract for Consulting/Professional Services with Kaplan, Kirsch
and Rockwell, L.L.P. (R2006-0765) as amended by (R2007-0485) extending the term
for one (1) additional year expiring on April 10, 2009; and
H) License
Agreement with The Lightship Group for use and occupancy of Airport Property
commencing February 7, 2008, and expiring March 3, 2008 for a fee of $3,250.
SUMMARY: Delegation
of authority for execution of the standard County agreements above was approved
by the BCC in R2004-1367, R2007-1755, R2007-0485 and R2007-2070. Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends motion to approve: the Interlocal Agreement for the Co-Utilization of the Palm Beach County Surplus Property Thrift Store with the City of Belle Glade. SUMMARY: The Palm Beach County Thrift Store is a municipal investment recovery cooperative currently involving ten (10) other area local governments, in addition to the County government. At present, these ten (10) partner agencies already have similar Interlocal Agreements whereby they utilize the facilities and business systems in operation at the Thrift Store for the disposal of their surplus tangible personal property assets. In return, the County receives a sales commission fee for selling items belonging to these agencies. The City of Belle Glade has expressed a desire to join the list of municipalities in the co-utilization of the Thrift Store for disposal of its surplus assets. Approval of the Interlocal Agreement, already executed by the City, will permit the City to participate in the same manner as the other agencies. Countywide (PK)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
(Cont’d)
2. Staff recommends
motion to approve: a negotiated settlement offer in the amount
of $15,000 for the full satisfaction of a Code Enforcement Lien that was
entered against Alexander Braverman on October 4, 2006. Summary:
The Code Enforcement Special
Master (CESM) entered an Order on February 1, 2006 giving Mr. Braverman until April 2, 2006 to
secure all open and accessible structures, to clean up the overgrown trees,
vegetation, trash, and debris, and to repair the deteriorating wood on the
structure, and fence on the property.
Compliance with the CESM’s Order was not achieved by the ordered
compliance date and a fine in the amount of $50 per day was imposed. The CESM then entered a claim of lien against
Alexander Braverman on October
4, 2006. The cited code violations were
fully corrected as of May 1, 2007. The
total accumulated lien amount through October 15, 2007, the date settlement
discussions began, totaled $25,623.94, of which Alexander Braverman has agreed to pay the County $15,000
(58.5%) for full settlement of his outstanding Code Enforcement Lien. District 2 (PGE)
3. Staff recommends
motion to approve: a negotiated settlement offer in the amount
of $11,500 for the full satisfaction of a Code Enforcement Lien that was
entered against Valdeci Lopes on January 18, 2006. Summary:
The Code Enforcement Special
Master (CESM) entered an Order on August 3, 2005 giving Valdeci Lopes until
November 1, 2005 to obtain a building permit for a screen enclosure that was
built without a permit. Compliance with
the CESM’s Order was not achieved by the ordered compliance date and a fine in
the amount of $50 per day was imposed.
The CESM then entered a claim of lien against Valdeci Lopes on January 18, 2006. The cited code violations were fully corrected
as of September 21, 2007. The total
accumulated lien amount through October 13, 2007, the date settlement
discussions began, totaled $45,923.02, of which Valdeci Lopes has agreed to pay the County $11,500 (25%)
for full settlement of his outstanding Code Enforcement Lien. District 5 (PGE)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
(Cont’d)
4. Staff recommends
motion to approve:
A) Budget Amendment of $29,600,454 in the $30M Revenue Refunding Bonds, Series 2008A Debt Service Fund to record refunding bond proceeds, annual interest payments, cost of issuance and transfers to various Sunshine Loan debt service funds for principal payments;
B) Budget Transfer of $2,233,144 in the $20.2M Sunshine No. 3 2000 800 MHZ Radio Capital Fund to adjust the reserve for future arbitrage payments and transfer funds to the $20M Sunshine No. 3 2000 800 MHZ Radio Debt Service Fund for principal payment;
C) Budget Transfer of $163,805 in the $12M Sunshine No. 5 2004 FAU/Scripps Capital Fund to record transfer of remaining funds to the $12M Sunshine No. 5 2004 FAU/Scripps Debt Service Fund for principal payment;
D) Budget Transfer of $1,274,672 in the $5.6M Sunshine No. 6 2004 Scripps Infrastructure, Beeline Bridge Capital Fund to set up budget for 800 MKZ radio equipment project as a result of the refunding of the $20.2M Sunshine No. 3 2000 800 MHZ Loan;
E) Budget Amendment of $15,005,000 in the $20.2M Sunshine No. 3 2000 800 MHZ Debt Service Fund to record transfers of bond proceeds and other funds for the final principal payment on the Loan and to transfer funds to the $30M Revenue Refunding Bonds, Series 2008A Debt Service Fund for the FY 2008 interest payment;
F) Budget Amendment of $256,524 in the $20M Sunshine No. 3 800 MHZ Debt Service Reserve Fund for balance brought forward and a transfer to the $20.2M Sunshine No. 3 Debt Service Fund for the payment of principal on the Loan;
G) Budget Amendment of $12,875,000 in the $50.8M Sunshine No. 1 1987 Debt Service Fund to record transfer of refunding bond proceeds for final principal payment; and
H) Budget Amendment of $4,000,000 in the $12M Sunshine No. 5 2004 FAU/Scripps Grant Debt Service Fund to record transfers of refunding bond proceeds and other funds for the final principal payment.
Summary: On April
1, 2008, the Board authorized the issuance of not-to-exceed $30 Million of
Public Improvement Revenue Refunding Bonds, Series 2008A to refund Sunshine
Pool loans supported by bond insurance due to significant increases in variable
interest rates. Two (2) of the loans had
unspent proceeds in the capital funds that bond counsel recommended be used to
pay down principal as part of the refunding.
To use the unspent proceeds in the $20.2M Sunshine Loan for the 800 MHZ
Radio Capital Fund, the budget for the $1,200,000 Intelligent Repeater Site
Installation project was transferred to the $5.6M Sunshine No. 6 2004 Scripps
Infrastructure/Beeline Bridge Capital Fund to use unspent proceeds in that
fund. The project description was
changed in the loan agreement for the $5.6M Sunshine 2004 Loan to include the
800 MHZ System. The Budget Amendments
and Transfers set up the sale of the 2008A Refunding Bonds including cost of
issuance, the payment of principal on the refunded Sunshine Loans and the
payment of interest on the 2008A Refunding Bonds. Countywide (PFK)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve: JOC Work Order No. 08-026 with H.A.
Contracting Corp., (R2007-0944) in the amount of $239,956.05 to provide
construction of a 30' by 80' metal building on the SW corner of the Mounts
Agriculture Complex in West Palm Beach. Summary:
The work consists of the design and installation of a 2400 sq. ft. maintenance
building including an 8' concrete work pad around the building, electrical,
interior lighting and an air-conditioned breakroom, to meet all building code
requirements. The SBE goals are 15%. The SBE participation in this Work Order
is 32.34%. When the participation for
this Work Order is added to H.A.’s total participation-to-date, the resulting
values are 18.9%. The total construction duration is 180 days. This work will comply with all applicable
local, state, and federal codes and regulations. (FD&O Admin) Countywide/District 6 (JM)
2. Staff recommends
motion to approve: JOC Work Order No. 08-067 with West
Construction, Inc., (R2007-0948) in the amount of $390,102.46 to provide
replacement of the HVAC system at Fire Station 81 located at Palm Beach
International Airport in West Palm Beach.
Summary:
The work consists of the complete
replacement of the existing HVAC system including the ductwork, insulating the
underside of the roof deck, installing a new code compliant stove hood,
replacing the acoustical ceiling (tile and grid), adding a separate HVAC system
for the front command office, removal and replacement of the stucco ceilings in
the two (2) lobbies, providing a temporary kitchen during construction in one
(1) of the bays, and associated electrical, painting, etc. The SBE goals are
15%. The SBE participation in this Work Order is 100%. When the participation
for this Work Order is added to West’s total participation-to-date, the
resulting values are 100%. The total construction duration is 180 days. This
work will comply with all applicable local, state, and federal codes and
regulations. (FD&O Admin) Countywide/District 2 (JM)
3. Staff recommends
motion to approve: an Interlocal
Agreement with the Town of Jupiter Inlet Colony (Town) allowing for
interoperable communications through the countywide common groups of the
County’s 800 MHz Radio System. Summary:
This Interlocal Agreement provides
the conditions under which the Town can program into its radios and utilize the
countywide common talk groups for certain types of inter-agency communications.
The County’s system will not be utilized for routine operational communications
by the Town. The terms of the Agreement are standard and have been offered to
all municipalities and local branches of state and federal agencies with 800
MHz trunked radio capabilities. There
are no charges associated with this Agreement. The Town is required to pay all
costs associated with subscriber units and to comply with the established
operating procedures for the System. The term of the Agreement is for five (5) years
with three (3) - five (5) year renewals. The Agreement may be terminated by
either party, with or without cause. (FDO/ESS) Countywide (JM)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
4. Staff recommends
motion to approve: JOC Work
Order No. 08-071 with Holt Contractors, Inc., (R2007-0947) in the amount of
$309,931.14 to provide interior renovations to create a hurricane rated
interior space for the 911 Dispatch Center at PBSO Administration
Building. Summary: The work consists
of the interior “hardening” of the walls and doors to create approximately
9,000 sq. ft. of interior space that will be hurricane resistant, including
roll-down doors in the hallways, an independent HVAC system and emergency
power. This project was funded from the Hurricane Hardening account established
in 2007 and in large part allowed for the FY ‘08 cancellation of a future
$20,000,000 EOC Expansion Project. In
addition, in FY ‘08 $8,000,000 was swept from the Hurricane Hardening account
to the General Fund. The SBE goals are
15%. The SBE participation in this Work
Order is 100%. When the participation
for this Work Order is added to Holt’s total participation-to-date, the resulting
values are 100%. The total construction duration is 180 days. (FD&O Admin) Countywide/District 2
(JM)
5. Staff recommends
motion to:
A) adopt a Resolution authorizing the lease of certain real
property to Theodore W. Winsberg and Gertrude K. Winsberg; and
B) approve a Fourth
Amendment to Lease Agreement (R99-842D) with Theodore W. Winsberg and Gertrude
K. Winsberg for the continued use of property located on Hagen Ranch Road,
Boynton Beach.
Summary: In 1996, the Board approved the purchase of
175 acres from the Winsbergs which was to be acquired in phases and was
completed in 2000. The property is located off Hagen Ranch Road between Boynton
Beach Boulevard and Atlantic Boulevard and was purchased for development of
WUD’s Green Cay Wetlands Water Reclamation project. The Real Estate Purchase
and Sale Contract (R96-1547D) granted the Winsbergs the right to lease back the
property for $1/yr for farming until such time as WUD has improved or is
prepared to improve 60% of the property. The County entered into a Lease with
the Winsbergs in 1999, which has been extended three (3) times and will expire
on May 1, 2008. WUD has completed Phase I of the Green Cay project encompassing
roughly 62% of the property, but the construction of Phase II has been delayed
indefinitely. In light of the delay, the
Winsbergs requested an additional extension for $1/yr. WUD believes that the intent of the Contract
was that the Winsbergs would lease the property rent free until such time that
the County was prepared to commence construction of Phase II. The County is
generally required to bid leases of County-owned property. However, existing deed restrictions
effectively preclude the County from leasing the property to others. This Fourth Amendment will extend the term
for two (2) years, from April 30, 2008 through May 1, 2010, with an option to
renew the term of the Lease Agreement for ten (10) successive periods of one
(1) year each. The County will continue
to have the right to terminate this Lease upon 120 days notice. The annual rental rate for this Fourth
Amendment will continue to be $1/yr. All
other terms of the Lease Agreement remain in full force and effect. (PREM) District 5 (HJF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
6. Staff recommends
motion to approve: exercise of the second option to extend the
term of the Lease Agreement (R2004-0802) with Jewish Community Facilities
Corporation, for the continued use of a 1,770 sq. ft. building located in
unincorporated Boca Raton, at an annual rate of $10. Summary: The County on behalf of the Palm Beach County
Sheriff's Office currently leases a 1,770 sq. ft. building at the Jewish
Federation of South Palm Beach County, Richard and Carole Siemens Jewish
Campus. The facility is located at 9378
SW 210th Street in Boca Raton, for use as a community policing
station with offices for sworn and non-sworn personnel. The initial term of the
Lease Agreement was for three (3) years ending on May 3, 2007, with two (2)
extension options, each for one (1) year.
The Board approved the first extension option on April 10, 2007 (R2007-0511). This second and final option will extend the
term of the Lease Agreement for one (1) year, from May 4, 2008, through May 3,
2009, and will be the last extension due to the planned expansion of the Jewish
Federation’s facilities and campus. The
County has the right to terminate the Lease Agreement at any time upon ninety
(90) days written notice. The annual
rent for this extension period is $10 and the County is responsible for all
utility costs. (PREM) District 5 (HJF)
7. Staff recommends
motion to approve: a Declaration
of Easement for traffic signal located at 8100 Forest Hill Boulevard in
Wellington. Summary: The Traffic Division of Engineering has
requested a Declaration of Easement at 8100 Forest Hill Boulevard to provide a
traffic signal and related equipment at the intersection of Forest Hill
Boulevard and the Okeeheelee Park entrance located west of Pinehurst Drive and
east of the Florida Turnpike. The
easement area is approximately 20' in length and 50' in width (.02 acres). The easement location was approved by the
Departments of Water Utilities, Parks and Recreation and Engineering/Traffic
Division. The Declaration of Easement
will be recorded to provide public notice of the existence and location of
traffic signal improvements on County property.
(PREM) District 6 (JMB)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
8. Staff recommends
motion to approve:
A) Lease Agreement with the City of Delray Beach to provide the
County approximately 3.64 acres of land for development of a future Head Start
facility; and
B) Memorandum of Lease to be recorded in the public records to
provide notice of the Lease.
Summary: The County’s Head Start Program in Delray
Beach is currently operated out of modular buildings on property leased from
the City on the west side of the City’s Catherine Strong Park (R96-984-D). The County donated the land for the Park to
the City in 1994 (R94-1762-D) and retained a $1/yr lease of the property
utilized by Head Start which expires in 2011.
The City recently purchased an additional 6 acres of property for
incorporation into the Park. The City’s
acquisition of this additional property provides an opportunity to redevelop
the Park and improve drainage for the Park, the adjacent Boys and Girls Club
Facility and the Auburn Trace low income housing project. As part of this redevelopment, the City is
assisting the County in the development of a permanent Head Start facility by
making approximately 3.64 acres of the Park property available to the County. The property will be leased by the County for
99 years and the County will pay the City a lump sum payment of $340,631.24 for
that portion of the property purchased by the City (approximately 2.25 acres)
within thirty (30) days of the date of issuance of a Certificate of Occupancy
for the new Head Start Facility. If the
parties are able to create a legal lot of record, the City will convey the
property to the County. The County has
the right to terminate the Lease Agreement at any time by providing the City
ninety (90) days written notice. The
Lease Agreement provides for the City to: 1) obtain required re-zoning; 2)
grant drainage and flowage easements for legal positive storm water outfall; 3)
accommodate supplemental storm water retention; and 4) obtain releases of
easements and use restrictions. If
requested, the County will enter into a cross parking easement with the
adjacent Boys & Girls Club. The
County will continue to operate the existing Head Start facility under the
existing lease until completion of the new facility. At that time, the County will remove the
modular buildings and improvements and then terminate the existing Lease. (PREM) District
7
(HJF)
9. Staff recommends
motion to approve: Amendment Number One to Lease Agreement (R2002-0957)
with the Milagro Foundation, Inc. for the County’s continued use of a 2,100+/-
sq. ft. child care building and surrounding land for the Delray Beach Early
Head Start Program at an annual rate of $37,200. Summary: The County, on behalf of the Community
Services Department, Head Start Division, has leased this building &
surrounding land located at 346 SW 6th Avenue in Delray Beach since
2002. The current term of the Lease expires April 30, 2008. This Amendment: i) extends the term of the
Lease for one (1) year from May 1, 2008 through April 30, 2009; and ii) updates
the Notice provisions of both parties.
The annual rental rate will increase by 46.39% from $25,412.52
($12.10/sf) to $37,200 ($17.71/sq. ft.).
The Landlord would prefer to have taken back this space to expand its
programs, but agreed to extend the Lease for another year conditioned upon the
rent increase. The County will continue
to pay for separately metered utilities and has the right to terminate the
Lease upon ninety (90) days prior written notice to Landlord. All other terms of the Lease remain in full
force and effect. The Early Head Start
Program will be relocated to the new Head Start facility planned for
construction within Delray Beach’s Catherine Strong Park in FY 2010. (PREM)
District 7 (HJF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
I. HOUSING
& COMMUNITY DEVELOPMENT
1. Staff recommends motion to approve: Amendment No. 001 to Agreement R2007-1522 with Delray Elderly, L.P., to: a) extend the expiration date from May 31, 2008 to September 30, 2008, and; b) replace Exhibit E to the Agreement. SUMMARY: This Agreement provides Delray Elderly, L.P., $150,000, in 2005 Disaster Recovery Initiative Program funds for the purchase and installation of five (5) generators for their residential buildings and clubhouse at 600 Lindell Blvd., in the City of Delray Beach. The Amendment provides an extension of four (4) months to the term of the existing Agreement. The time extension is due to delays associated with the delivery of the project consultant’s work product, and the funding recipient’s desire to revise the Declaration of Restrictions (which is provided as Exhibit E to the Agreement). The terms of the revised Declaration of Restrictions have been agreed upon in consultation with the County Attorney’s Office. These are Federal funds that require no local match. District 4 (TKF)
2. Staff recommends motion to approve: Amendment No. 001 to an Agreement (R2007-1818) with the Town of Jupiter, extending the expiration date from March 30, 2008 to September 30, 2008, for the expenditure of $482,350 in Community Development Block Grant funds. SUMMARY: The Amendment provides an extension of six (6) months to the term of the existing Agreement for improvements to the 7th Avenue Stormwater Pump Station in the Town of Jupiter. The time extension is requested because of delays due to operational testing, resizing and reordering of the emergency generator equipment. These are Federal funds that require no local match. District 1 (TKF)
3. Staff recommends
motion to approve: the State Housing Initiatives Partnership (SHIP)
Corrective Actions Policy for the Commission on Affordable Housing’s (CAH)
Purchase Assistance Program. SUMMARY: This Corrective Actions Policy outlines the
process and penalties to be utilized when there is inappropriate conduct by
“Business Partners” of the CAH’s Purchase Assistance Program. For the sake of the Corrective Actions
Policy, “business partners” are defined as: Appraisers, Building Contractors,
Inspectors, Mortgage Lending Organizations, Non-profit Organizations, Realtors
and Title Agents. Potential sanctions
include: indemnifying Palm Beach County’s interest in the subsidy assistance
provided (along with a sixty day probationary period); suspension from
participation in programs administered by Commission on Affordable Housing for
180 days; and debarment from participating in all programs administered by the
Commission on Affordable Housing for a period of two (2) years. This
recommended Corrective Actions Policy will further improve the Purchase
Assistance Program; and was recommended for approval by the CAH Advisory
Committee on February 28, 2008. Countywide (TKF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to:
A) adopt resolutions of the Board of County Commissioners (BCC) of Palm
Beach County, Florida, granting County tax exemptions for a total of eight (8)
historic properties located within the City of West Palm Beach; and
B) approve restrictive covenants for each
historic property, requiring the qualifying improvements be maintained during
the period that the tax exemption is granted.
SUMMARY: The resolutions will authorize a County tax exemption
for the following historic properties located within the City of West Palm
Beach:
Address: 326 Valencia Road
Address: 502 Kanuga Drive
Address: 526 30th Street
Address: 532 27th Street
Address: 540 Clematis Street
Address: 743 Biscayne Drive
Address: 836 Claremore Street
Address: 2737South Flagler Drive
If
granted, the tax exemption shall take effect January 1, 2008, and shall remain
in effect for ten (10) years, or until December 31, 2017. The exemption shall apply to 100 percent of
the assessed value of all improvements to each historic property, which
resulted from restoration, renovation, or rehabilitation of the property. Based on the 2008 millage rate of 3.7811, it
is estimated that approximately $8,119.53 tax dollars will be exempted
annually. Accompanying each resolution
is a restrictive covenant, which requires the qualifying improvements be
maintained during the period that each tax exemption is granted. Districts 2 & 7 (RB)
2. Staff recommends
motion to approve: the voluntary
annexation of a parcel owned by Palm Beach County into the City of West Palm
Beach. SUMMARY: Palm Beach County requests to voluntarily annex a County-owned property
into the City of West Palm Beach. The
0.042-acre parcel is a County-owned lift station maintained by the Palm Beach
County Water Utilities Department (PBCWUD) and will otherwise be an
unincorporated enclave when the adjacent property to the east is voluntarily
annexed into the City. Pursuant to the
Interlocal Agreement between Palm Beach County and the City of West Palm Beach
regarding Water and Wastewater Service Area dated December 20, 2005 (County
Resolution No. R2005-2445), the property is within the PBCWUD water and
wastewater service area and will remain in the County’s water and wastewater
service area following the annexation.
By signing the voluntary annexation petition, Palm Beach County does not
transfer ownership rights for the parcel, but rather consents to the property
being annexed into, and included within, the municipal boundary of the City of
West Palm Beach. The annexation has been processed through the County’s review
departments, including Fire Rescue, Engineering, Planning, Zoning,
Environmental Resources Management, Parks and Recreation, Water Utilities,
County Attorney, Property and Real Estate Management and the Office of
Financial Management and Budget Departments.
None of the departments are opposed to the annexation. The proposed annexation meets the requirements
of Chapter 171, F.S. and is consistent with the Intergovernmental Coordination
Element, Objective 1.4, of the County’s Comprehensive Plan. District 2 (RB)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES
1. Staff recommends
motion to approve: Change Order No. 7 to the Contract with R.J. Sullivan, Corp. (R2006-0780) for
the Water Treatment Plant No. 8 Expansion Project decreasing the contract price
by $44,500.56 and providing a 59 day time extension. SUMMARY:
Change Order No. 7 authorizes the Contractor to perform various
civil, mechanical, and electrical improvements for this project and to resolve
conflicts with the proposed new facilities, and to comply with Building
Department permit conditions. It also provides the Contractor with additional
time (59 days) to accomplish the additional work. Other revisions are to provide operating
staff with additional storage containers for materials and equipment,
replacement of the volute of High Service Pump No. 1 and
credits for deleting paving and grading and for the elimination of a
hurricane hardening screen wall which is being deleted and replaced with
hurricane shutters instead. Total change
orders to date, excluding the $1,712,386.46 sales tax recovery program change
order, equal $884,059.29 (4.75% increase).
The Small Business Enterprise (SBE) participation goal established by
the SBE Ordinance is 15.0% overall. This Change Order includes zero overall SBE
participation. The contractor’s cumulative SBE participation, including this Change
Order, is 26.29% overall. (WUD
Project No. 05-146) District 2 (JM)
2. Staff recommends
motion to approve: Change
Order No. 14 to the Contract with R.J.
Sullivan, Corp. (R2004-1453) for the Water Treatment Plants 2, 8 and 9
Improvements Project decreasing the contract price by $112,290.99 and providing
a 120 day time extension. SUMMARY: Change Order No. 14 authorizes the
Contractor to perform various civil and electrical improvements for this
project, and provides the Contractor with additional time. The total contract
amount will decrease by $112,290.99. Staff
recommends a 120 day time extension to the Stage 2 substantial and final
completion dates for delays from existing equipment repairs, design changes and
additional work performed by the contractor outside the project scope. Total
change orders to date, excluding the $2,669,145.64 sales tax recovery program
change order, equal $765,480.60 (5.5% increase). The Small Business Enterprise
(SBE) participation goal established by the SBE Ordinance is 15.0% overall.
This Change Order includes zero overall SBE participation. The contractor’s
cumulative SBE participation, including this Change Order, is 26.67% overall. This Change
Order exceeds the cumulative approval limit for the Contract Review
Committee. (WUD Project No. 01-182B) Districts 2 & 5 (JM)
3. Staff recommends
motion to receive and file: one (1) Standard Development Agreement,
complete with executed documents, received during the month of February 2008:
Standard Development Agreement
Cypress Lakes Master Homeowners Association, Inc. 01-90002-000
SUMMARY: The
terms and conditions for Standard Development Agreements are outlined in the
Water Utilities Department’s Uniform Policies and Procedures Manual. The Board of County Commissioners delegated
the authority to execute various types of Standard Development Agreements to
the Department Director including potable water and wastewater agreements
(R93-1619); reclaimed water agreements (R96-0228); and additional conditions
for potable water, wastewater, and reclaimed water agreements
(R2003-0539). After these agreements are
executed by the developer and the Department, they must be recorded by the
County Clerk’s Office. This agenda item recommends the Board receive and file
the agreements so they may be properly recorded. District 6 (SF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
4. Staff recommends
motion to receive and file: Unilateral Termination and Partial Release
of Standard Potable Water and Wastewater Development Agreement Due to
Non-Renewal for the following property owners:
Termination of Standard Development
Agreements
Ronald
Mastroianni and David Moscarelli 02-01066-000
SUMMARY:
The terms and conditions for
Standard and Non-Standard Development Agreements are outlined in the Water
Utilities Department’s Uniform Policies and Procedures Manual. Development Agreements are valid for a period
of five (5) years and may be renewed for an additional five (5) years by paying
an additional Mandatory Agreement Payment (MAP). If the additional MAP is not paid or the
Agreement has reached its ten (10) year expiration date, the Agreement is
terminated. This agenda item recommends
the Board receive and file the terminations. District 6 (SF)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to approve: Amendment No.
1 to the ANO-47 Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) for the County’s
$2,547,626 advance funding of the SR-710/Beeline Highway Bridge Construction
and Roadway Reconstruction (R2004-0932, dated May 18, 2004) to include Federal
and State Audit provisions and change the State’s project identifying number. Summary: The
JPA provided for the County to advance funding for bridge construction and
culvert replacement west of the Beeline Highway and Northlake Boulevard for
$2,547,626 in FY 2005 to improve waterflow to and through the Loxahatchee
Slough and the northwest fork of the Loxahatchee River thereby advancing the
State’s construction schedule. Advanced
funding was secured through the issuance of 2004 $5.6M Sunshine Loan No.
6. The Amendment provides for the
inclusion of Federal and State Audit provisions and changes the State’s project
identifying number from FM403619-1-52-01 to FM403619-1-A8-01. The County is eligible to invoice for reimbursement
after July 1, 2008 contingent upon legislative budget approval for State Fiscal
Year 2008-2009. When the State provides
a reimbursement to the County, Palm Beach County’s Office of Financial
Management and Budget will arrange to pay off the Sunshine Loan. Districts 1 and 6 (SF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to:
A) approve Interlocal Agreement with the City of Boynton Beach (City) in an amount not-to-exceed $750,000 for the installation of Pollution Control Devices through the Lake Worth Lagoon Partnership Grant Program (LWLPGP);
B) approve Amendment No. 2 to the Interlocal Agreement with
the Westgate/Belvedere Homes Community Redevelopment Agency (CRA)
(R2006-0881, May 16, 2006) for Infrastructure Improvements Phases 5 & 6 at
an increase of $1,080,383 through the LWLPGP;
C) approve Interlocal Agreement with the Riviera Beach
Maritime Academy in an amount not to exceed $20,000 for the design,
construction, deployment, and monitoring of an artificial reef habitat in Lake
Worth Lagoon through the LWLPGP; and
D) authorize the County
Administrator, or his designee, to sign all future time extensions, task
assignments, certifications and other forms associated with the City’s
Agreement, the Westgate/Belvedere Homes Amendment, the Riviera Beach Maritime
Academy’s Agreement, and make necessary minor amendments that do not change the
scope of work or terms and conditions of the City’s Agreement, the
Westgate/Belvedere Homes Amendment, or the Riviera Beach Academy’s Agreement.
Summary: On December 18, 2007, the BCC approved a $3,500,000 Amendment No. 2 (R2007-2279) to the State=s Department of Environmental Protection (FDEP) Grant Agreement No. LP6046 for the LWLPGP. Construction projects benefiting Lake Worth Lagoon habitat and water quality will be administered as subgrants via Interlocal Agreements with the responsible entities. The total grant funding for the projects is $1,850,383. A 100% match is required from the local entities. Countywide (SF)
3. Staff recommends
motion to receive and file:
A) Interlocal Agreement with the City of Boca Raton (District 4)
B) Interlocal Agreement with the City of Delray Beach (Districts 4 & 7)
C) Interlocal Agreement with the Florida Fish and (Countywide)
Wildlife Conservation Commission
Summary: As part of the Manatee Protection
Plan, the County has committed to annually provide $200,000 of funding for
additional on-water law enforcement in the County’s waterways. On
December 18, 2007 (R2007-2277), the
Board of County Commissioners approved a standard form Interlocal Agreement
with law enforcement agencies for an increased law enforcement presence
in estuarine waters of Palm Beach County.
Delegation of the authority to execute
these standard form Interlocal
Agreements was approved, pursuant to PPM No. CW-O-051, on January 2, 2008.
Districts 4, 7 and Countywide (SF)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to approve: Task Order
No. ERM08-03 to a continuing Contract with Bridge Design Associates, Inc., in
the amount of $355,672 for the South Lake Worth Inlet (SLWI) sand transfer
plant design modifications and construction supervision, and final design of
the north and south jetty rehabilitation and the Bird Island seawall. Summary: The BCC approved the Contract with Bridge
Design Associates, Inc. (BDA) on February 5, 2008 (R2008-0159). Task Order No.
ERM08-03 authorizes BDA to provide engineering services for proposed
cost-saving modifications to the design of the SLWI sand transfer plant and
utility trench and construction supervision during the estimated 16 month
period of construction of the sand transfer plant. Costs for construction supervision for the
north and south jetty rehabilitation and the Bird Island seawall will be
negotiated separately. There
is 100% SBE consultant and subconsultant participation on this Task Order. District 4 (JM)
5. Staff recommends
motion to approve:
A) Change Order No. 3 to the construction Contract (R2007-1139) with American Earth Movers, Inc. (AEM) in the amount of $266,868.82 for costs associated with safety design changes to the 10’ box culvert for the Chain of Lakes Restoration Project No. 2007907;
B) Change Order No. 4 to the Contract with AEM in the amount of $257,237.70 for costs associated with safety design changes to the 20’ box culvert; and
C) Change Order No. 5 to the Contract with AEM in the amount of $119,218.18 for construction and removal of temporary by-pass roads due to design changes.
Summary: On July 10, 2007, the Board approved a Contract (R2007-1139) with American Earth Movers, Inc. (AEM) in the amount of $2,051,292 to construct an environmental restoration and enhancement project along the west side of Lake Osborne within John Prince Park in Lake Worth. One (1) Change Order totaling $7,060.66 was issued to-date. These Change Orders totaling $643,324.70 include costs for County-directed design changes. There is no change in Contract time. However, Change Order No. 4 authorizes a 117 day extension to the large box culvert milestone. The revised Contract amount with these Change Orders is $2,701,677.36. The Small Business Enterprise (SBE) participation for these Change Orders is 0%. When added to the contractor's participation to date, the resulting SBE participation is 12.8%. The contractor's original Contract SBE participation was 16.8%, which exceeded the County SBE goal of 15%. This additional work is budgeted in the $25M Recreation & Cultural 1999 Bond Fund. District 3 (JM)
M. PARKS & RECREATION
1. Staff recommends
motion to approve: Agreement with Milagro Foundation, Inc. for
the period April 15, 2008, through November 30, 2008, in an amount
not-to-exceed $5,000 for funding of operational expenses for children’s
programs. SUMMARY: This funding is to help offset costs
for the children’s programs sponsored by the Milagro Foundation, Inc. The
programs serve approximately 50 children at the Milagro Foundation Center in
Delray Beach and an additional 500 children and adults through mentor and
volunteer programs. The Agreement allows for the reimbursement of eligible
expenses incurred subsequent to September 1, 2007. Funding is from Recreation Assistance Program
(RAP) District 7 Funds. District 7 (AH)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION (Cont’d)
2. Staff recommends
motion to approve: Agreement with the Town of Manalapan
for the period April 15, 2008, through September 30, 2008, in an amount
not-to-exceed $10,000 for funding of the J. Turner Moore Memorial Library
Lecture Series. SUMMARY: This funding is to help offset costs
for the J. Turner Moore Memorial Library Lecture Series sponsored by the Town
of Manalapan. The programs in the Lecture Series attract approximately 300
people. The Agreement allows for the reimbursement of eligible expenses
incurred subsequent to January 1, 2007.
Funding is from the Recreation Assistance Program (RAP) District 4
Funds. District 4 (AH)
3. Staff recommends
motion to approve: Agreement
with Palm Beach Multicultural Organization Incorporation for the period April
15, 2008, through October 15, 2008, in an amount not-to-exceed $2,200 for
funding of the Caribbean Mardi Gras. SUMMARY:
This funding is to help offset costs incurred by Palm Beach Multicultural
Organization Incorporation for the Caribbean Mardi Gras to be held at the South
Florida Fairgrounds on June 14, 2008. The event is anticipated to
attract approximately 10,000 participants. The Agreement allows for the
reimbursement of eligible expenses incurred subsequent to February 28,
2008. Funding is from the Recreation
Assistance Program (RAP) District 6 ($1,000) and District 7 ($1,200) Funds. District 6 (AH)
4. Staff recommends
motion to approve: Agreement
with Boynton Beach Faith Based Community Development Corporation for the period
April 15, 2008, through September 1, 2008, in an amount not-to-exceed
$5,000 for funding of operational expenses for the Peace Makers Program. SUMMARY: This funding is to help
offset costs for the Peace Makers Program sponsored by the Boynton Beach Faith
Based Community Development Corporation.
The Program serves approximately 40 at-risk children at Galaxy and
Poinciana Elementary Schools. The
Agreement allows for the reimbursement of eligible expenses incurred subsequent
to October 1, 2007. Funding is from Recreation
Assistance Program (RAP) District 7 Funds.
District 7 (AH)
5. Staff recommends
motion to receive and file: original executed Request for Funding Form for School Board Recreation
Assistance Program (RAP) project for the Multicultural
Education Department in an amount not-to-exceed $1,500 for the English Language
Learner Career Conference. SUMMARY:
This fully executed Request for Funding Form is for School Board RAP allocations
made in accordance with the Interlocal Agreement for the funding of RAP Projects
(R2003‑1747), as amended. Funding is from the Recreation Assistance
Program (RAP) District 7 Funds. District
7 (AH)
6. Staff recommends
motion to receive and file: original executed Request for Funding Form
for School Board Recreation Assistance Program (RAP) project for Loxahatchee
Groves Elementary School in an amount not-to-exceed $3,500 for funding of the
2008 Community Carnival. SUMMARY: This
fully executed Request for Funding Form is for School Board RAP allocations made
in accordance with the Interlocal Agreement for the funding of RAP Projects
(R2003‑1747), as amended. Funding is from the Recreation Assistance
Program (RAP) District 6 Funds. District
6 (AH)
7. Staff recommends
motion to receive and file: original executed Request for Funding Form for School Board Recreation
Assistance Program (RAP) project for Secondary and Career Education Department
in an amount not-to-exceed $3,500 for funding of the 7th Annual Race
for the Arts. SUMMARY: This fully
executed Request for Funding Form is for School Board RAP allocations made in
accordance with the Interlocal Agreement for the funding of RAP Projects (R2003‑1747),
as amended. Funding is from the Recreation Assistance Program (RAP) District 2
Funds. District 2 (AH)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION (Cont’d)
8. Staff recommends
motion to receive and file: First Amendment to Agreement (R2007-0989) with BMWS, Inc. for a
traveling basketball program. SUMMARY: This fully executed First Amendment to
Agreement in an amount not-to-exceed $7,000 extends the project
completion date from February 1, 2008, to June 30, 2008, and the term of the
Agreement from May 1, 2008, to September 30, 2008, in order to allow additional
time to accommodate dates of payment and completion of the reimbursement
process. The Amendment is in accordance
with Resolution No. R2005-1738 authorizing the delegation of authority for
amending RAP agreements to the County Administrator or his designee. All other terms of the Agreement, including
the funding amount, remain the same.
Funding for the project is from the Recreation Assistance Program (RAP)
District 7 Funds. District 7
(AH)
9. Staff recommends
motion to receive and file: executed Independent Contractor Agreement
received during the month of March: David Wright, USA Competitive Head Swim
Coach, Aqua Crest Pool. SUMMARY: In
accordance with County PPM No. CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
receive and file agenda item. The
Independent Contractor Agreement has been fully executed on behalf of the Board
of County Commissioners (Board) by the County Administrator/Director/Assistant
Director of the Parks and Recreation Department in accordance with Resolution
No. R94-422, amended by Resolutions Nos. R2002-2103 and R2007-0409, and is now
being submitted to the Board to receive and file. District 4 (AH)
10. Staff recommends
motion to approve: First Amendment to Contract (R2007-0703) with
Kiril Zahariev, in an amount not-to-exceed $300,000, for the period May 1,
2007, through April 30, 2009, for USA swimming coaching services at
the North County Aquatic Complex. SUMMARY: For the past four (4) years, Kiril Zahariev
has been the USA swimming coach at North County Aquatic Complex. The current Professional Services Contract
will expire on April 30, 2008; however, there are two (2) – one (1) year
renewal options available under this contract.
This Amendment exercises one (1) renewal option with Kiril Zahariev
through April 30, 2009, with one (1) one‑year renewal option remaining,
in an amount not-to-exceed $150,000 per year.
District 1 (AH)
11. Staff recommends
motion to approve: Recreation Assistance Program allocation to
the Parks and Recreation Department in an amount not-to-exceed $3,853 for the
Veteran’s Park Memorial Day event. SUMMARY: This allocation provides
$3,853 to fund the Memorial Day event to be held on May 26, 2008, at Veteran's Park in Boca Raton. This event is being held in cooperation with
the West Boca Veteran’s Coalition for an expected audience of 500 people. Funding is from the Recreation Assistance
Program (RAP) District 5 Funds. District 5 (AH)
12. Staff recommends
motion to approve: Agreement with Special Olympics
Florida, Inc., to fund a
Recreation Specialist II position for the purpose of implementing the Young
Athletes, Athletes Leadership, and Healthy Athlete Programs as a complement to
existing Special Olympics programs in Palm Beach County. SUMMARY: This Agreement provides for Special Olympics
Florida, Inc. to fund one (1) full‑time Recreation Specialist II
position. This position was approved
during the FY 2008 budget process, and will be responsible for the development
and implementation of the Special
Olympics’ Young Athletes, Athletes Leadership, and Healthy Athlete Programs
within Palm Beach County. District 3
(AH)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION (Cont’d)
13. Staff recommends motion
to approve:
A) a Budget Transfer of $491,800 in the General Fund from Contingency
Reserves to the Transfer to Park Improvement Fund line;
B) a Budget Amendment of $491,800 for the Park
Improvement Fund to receive funds from the General Fund and to establish budget
for the Santaluces Park Pressbox project; and
C) reimbursement to the General Fund of all
costs associated with the replacement of the Santaluces Park Pressbox from the
Property & Casualty Insurance Fund upon project completion.
SUMMARY: On January
11, 2007, a structural fire completely destroyed the Santaluces Park Pressbox
building. This 2-story building
contained several infrastructure elements used for the entire Santaluces Park
Sports Complex, and needs to be replaced.
This budget transfer and budget amendment are necessary to establish
budget for the design and construction of the replacement building. The Risk Management Department will reimburse
the General Fund for the cost of the replacement building from the Property
& Casualty Insurance Fund. District 3
(AH)
Q. CRIMINAL
JUSTICE COMMISSION
1. Staff recommends
motion to approve:
A) a Contract with Taylor Productions in the amount of $11,160 for
the period April 1, 2008 to September 30, 2008 for the provision of a public
awareness campaign about the Criminal Justice Commission (CJC) and its
programs; and
B) a Budget Transfer of $11,160 in the Criminal Justice Reserve
Fund to provide funding for this project.
SUMMARY: On February 25,
2008, the CJC Board approved a proposal from Taylor Productions to work with
the youth at the Northwood Youth Empowerment Center. The end result will be a youth-driven public
relations campaign for the Criminal Justice Commission including the creation
of five (5) thirty-second commercials and web-based advertisements. Dwayne Taylor Productions is currently under
contract with the City of West Palm Beach to provide programming at the
Northwood Youth Empowerment Center and has been determined by the Director of
Purchasing to be a sole source provider of this service. District 7 (DW)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL
JUSTICE COMMISSION (Cont’d)
2. Staff recommends motion to approve: a Memorandum of Understanding (MOU) with the State of Florida Department of Children and Families (DCF) to accept funds received through the Criminal Justice Commission’s application for the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant Planning Program. The period of this grant will be twelve (12) months. This MOU will provide for contractual services for project management, training, printing materials, and travel expenses for site visits to counties implementing similar programs. Additionally, the MOU is in the amount of $100,000 and matching in-kind funds in the amount of $100,000. These funds are to be matched with in-kind services of staff from the Criminal Justice Commission and a Mental Health Case Manager (which is funded with county funds) from Court Administration. The purpose is to develop a comprehensive strategic plan for diverting adults and juveniles with mental illness and substance abuse disorders from the criminal justice system. SUMMARY: This MOU is in accordance with the Board of County Commissioner’s approval on September 25, 2007 (Resolution 2007-1639) to submit an application to DCF and the delegated authority, the CJC Executive Director, to execute all necessary documents as required by DCF. The Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant provides funding to counties with which they can plan, implement, or expand initiatives that increase public safety, avert increased spending on criminal justice, and improve the accessibility and effectiveness of treatment services for adults and juveniles who have mental illness, substance abuse disorder, or co-occurring mental health and substance abuse disorders and who are in, or at risk of entering, the criminal or juvenile justice system. Countywide (DW)
S. FIRE
RESCUE
1. Staff recommends
motion to approve: an Assignment of Computer Data Agreement with the
Property Appraiser for the processing of electronic data associated with the
Municipal Service Benefit Unit (MSBU) for Fire Hydrant Maintenance and
Rental-Boca Raton and the Municipal Service Benefit Unit (MSBU) for Fire
Hydrant Maintenance and Rental-Riviera Beach.
Summary: Section 197.3632(3)(b), Florida Statutes,
requires the Property Appraiser to provide the legal description of properties
within the boundaries of the MSBU for Fire Hydrant Maintenance and Rental-Boca
Raton and the MSBU for Fire Hydrant Maintenance and Rental-Riviera Beach for
those local governments electing to use the uniform method of collecting non-ad
valorem special assessments, annually by June 1 of each year. This may be done by list or by electronic
medium. On January 7, 2008, the Property
Appraiser gave notice that all previous Computer Assignment Data Agreements
were terminated, effective January 1, 2008, for processing data for the
Proposed Tax Notice (TRIM) and Property Tax bills. The Property Appraiser is requesting the
Board's approval of a revised Assignment of Computer Data Agreement between the
County as the governing body of the MSBUs, the Palm Beach County Information
System Services (ISS) Department, and the Palm Beach County Property
Appraiser. This Agreement will be
automatically extended from year to year, unless terminated by either of the
parties. Countywide (SGB)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
U. INFORMATION
SYSTEM SERVICES
1. Staff recommends
motion to approve:
A) Affiliate Connection Agreement with the Florida LambdaRail (FLR) to obtain high-speed network services at an annual cost of $90,220; and
B) Affiliate Installation Agreement with Florida LambdaRail to
inter-connect the Palm Beach County’s fiber optic network with FLR for a
one-time cost of $27,500.
Summary:
Connecting the County’s network to the Florida LambdaRail will enable
the County to realize a net savings on Internet access costs and enhance overall
network services. The term of the
Affiliate Connection Agreement is for one (1) year, automatically renewing for
five (5) - one (1) year terms. The
Florida LambdaRail, LLC (FLR) is a non-profit broadband network created to
facilitate advanced research, education and economic development activities in
the State of Florida. It is jointly owned by Florida Atlantic University,
Florida Institute of Technology, Florida International University, Florida
State University, Nova Southeastern University, University of Central Florida,
University of Florida, University of Miami, University of North Florida, and
University of West Florida. Countywide (PK)
X. PUBLIC
SAFETY
1.
Staff recommends motion
to:
A) receive and file the executed Agreement with the City of Miramar, a municipal corporation of the State of Florida, as the fiscal agent for the Ft. Lauderdale Urban Area Security Initiative (UASI) to provide $412,745 in reimbursable funding for various non-law enforcement oriented domestic security activities within Palm Beach County effective until April 30, 2010;
B) approve a Budget Amendment of $412,745 in the EM Grant Fund to establish grant budget;
C) approve a Budget Amendment of $100,000 in the Palm Tran Grant Fund to establish grant budget; and
D) approve a Budget Amendment of $75,000 in the WUD Operation & Maintenance Grant Fund to establish grant budget.
SUMMARY: This Agreement provides a means of funding various
domestic security activities within the County using federal Urban Area
Security Initiative (UASI) funds through the City of Miramar as the Ft.
Lauderdale UASI’s fiscal agent. The
total funds provided to Palm Beach County agencies by the UASI ($825,490)
represents approximately 13% of the total Ft. Lauderdale, Urban Areas Security
Initiative (UASI) grant ($6,580,000),
and will be used to support and strengthen the County’s ability to plan for,
and respond to, acts of terrorism. The
UASI awarded $412,745 to the County, which will be used to fund Camera Access
Security at Palm Tran ($100,000), Video Surveillance at Lake Worth Water
Treatment Plant ($100,000), Security Info Sharing Program for PBC Emergency
Management ($87,745), Potable Water Test kits for PBC Water Utilities
($75,000), and Security Access Control at Palm Beach County EOC ($50,000). The Sheriff’s Office received an equivalent
amount of $412,745 to fund direct law enforcement activities. Future funding will be determined based on a
competitive need process. Resolution R2006-2669 authorizes the County
Administrator or his designee to execute UASI related contracts on behalf of
the Board. No County match is required. Countywide
(DW)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
X. PUBLIC
SAFETY (Cont’d)
2. Staff recommends
motion to receive and file: the executed grant contract modification
for the Hazard Mitigation Grant (DCA No. 07HM-6@-10-60-01-028) with Florida
Division of Emergency Management to extend the grant through May 1, 2008. SUMMARY: The grant project will study the feasibility
of the Westgate/Belvedere L2 & L2B canal improvements. R2006-0401
authorizes the County Administrator or his designee to execute agreements with
Florida Division of Emergency Management acting for and on behalf of the
Department of Community Affairs. District
2 (DW)
AA. PALM
TRAN
1. Staff recommends
motion to approve:
A) a Standard Agreement with the Area Agency on
Aging (AAA) in the amount of $363,523 to fund transportation services for the
Division of Senior Services (DOSS) program for the period of FY 2008; and
B) a Budget Amendment of $8,107 in the
Palm Tran Operating Fund to increase the budget to the actual grant award.
SUMMARY: The Standard Agreement with the AAA includes
information required by the AAA for transportation services to be provided by
Palm Tran CONNECTION for senior citizens who are clients of DOSS nutritional
programs north of Hypoluxo Road. The AAA
funds in the amount of $363,523 and the local match have already been accounted
for in Palm Tran CONNECTION’s approved FY 2008 budget. Countywide (DR)
2. Staff recommends
motion to adopt: a Resolution
approving a Florida Department of Transportation (FDOT) Joint Participation
Agreement (JPA) FM No. 41095918401 for $70,000 ($70,000 State Funds - $0 Local
Match), to provide additional funding for Commuter Bus Service from Belle Glade
to Clewiston. SUMMARY: On December 18,
2007, the Board approved this same JPA under FDOT Contract AL615 (R2007-2299).
The contract expired on December 31, 2007 and the executed JPA did not reach FDOT
until January 2008 rendering the contract void.
FDOT has reissued the contract in order to continue to offer a grant of
$70,000 (100% state funds, no match required) from the Public Transit Service
Development Program to continue with Year Six of the Commuter Bus Service from
Belle Glade to Clewiston. The service is currently provided through a private
contractor under the supervision of Palm Tran.
District 6 (DR)
APRIL 15, 2008
3. CONSENT
AGENDA APPROVAL
BB. SHERIFF
1. Staff recommends
motion to:
A) accept a Florida Fish and Wildlife Conservation Commission award for a Waterborne Response Team Vessel in the amount of $25,783 for the period of February 11, 2008, through March 31, 2008; and
B) approve a Budget Amendment of $25,783 in the Sheriff’s Grant
Fund.
SUMMARY: On February
11, 2008, the Palm Beach County
Sheriff’s Office (PBSO) received an award from the Florida Fish and
Wildlife Conservation Commission for the purchase of a vessel, engine, trailer
and accessories that will be used for rescues, dive recoveries, and other
associated waterborne response team patrol within the canal network of Palm
Beach County. There is no match requirement associated with this award. No additional positions are needed and no County
funds are required. Countywide
(DW)
* * * * * * * * * * * *
APRIL 15, 2008
4.
SPECIAL PRESENTATIONS – 9:30 A.M.
A. HUMAN RESOURCES
1. Staff recommends
motion to adopt: Presentation of annual Service Awards to two
hundred sixty (260) County employees with 20, 25, 30 and 35 years of
service. SUMMARY: This is Palm Beach
County’s 42nd Annual Service Awards Ceremony to honor County
employees for their dedicated service. Countywide (MC)
* * * * * * * * * * * *
APRIL 15, 2008
5. PUBLIC
HEARINGS - 9:30 A.M. (Motion to receive
and file: Proof of publication)
A. Staff recommends
motion to:
A) adopt a
Resolution confirming the special assessment process for Dillman Road Paving
and Drainage Improvements, Sections 7 & 8, Township 44 South, Range 42
East, Palm Beach County Atlas Page Number 77 & 78, J-22 & K-22, under
the Palm Beach County (County) Municipal Service Taxing Unit (MSTU) Street
Improvement Program;
B) approve a Budget
Transfer of $47,561 from MSTU District B Fund from Reserves to Dillman Road
Paving and Drainage Improvements (Project);
C) approve a Budget
Transfer of $526,314 in the Unincorporated MSTU Fund (District F) from Reserves
to Dillman Road Paving and Drainage Improvements;
D) authorize that
all assessment funds collected by the Tax Collector’s Office are to be repaid
to MSTU District F; and
E) approve a Contract
with Almazan Brothers Construction (Contractor), the lowest, responsive,
responsible bidder, in the amount of $506,624.50 for the construction of the
Project.
Summary: Adoption of the Resolution provides for the
collection of fifty percent (50%) of the MSTU funds expended on the Project.
Assessments will be payable in ten (10) equal annual installments. The Project
consists of construction of paving and drainage improvements for Dillman Road
from the end, east to Lyons Road. The
Project consists of paving and drainage for a two (2) lane roadway. Guardrail will be installed on the south side
of Dillman Road and a portion of the Lake Worth Drainage District (LWDD) L-6
Canal must be relocated to the south. The
Small Business Assistance goal for the Project is 15%. The Small Business Enterprise (SBE)
participation committed for the project by Almazan Brothers Construction is
61.17% overall. The apparent low bidder,
Palm Beach Grading, Inc. did not meet the SBE requirement, only achieving 8.25%
SBE participation. The SBE Program,
Ordinance No. 2005-064, states in part that if the apparent low bidder is
determined to be non-responsive to the SBE requirement, the contract shall be
awarded to the low bidder responsive to the SBE requirement, as long as the bid
does not exceed the low bid amount by 10 percent. The second low bidder (Almazan Brothers
Construction) fell within the 10 percent criteria. District 6/MSTU
District B (MRE)
B.
Staff recommends
motion to adopt: an Ordinance of
the Board of County Commissioners of Palm Beach County, Florida, amending Palm
Beach County Code Chapter 2, Article III, Division 2, Part A (The Palm Beach
County Purchasing Code); amending Section 2-51(f)(1) “Application/exemptions”;
amending Section 2-52 “Definitions”; amending Section 2-54(d)(6) “Proposal
Evaluation”; amending Section 2-54(d)(7) “Proposal Award”; amending Section
2-55(a) “Right to Protest”; amending Section 2-56 “Suspension and Debarment”;
providing for repeal of laws in conflict; providing for severability; providing
for a savings clause; providing for inclusion in the Code of Laws and
Ordinances; and providing for an effective date. SUMMARY: The current Purchasing Code (Ordinance No.
2005-062), as adopted in 2005, established a centralized purchasing system for
the procurement of the County’s non-construction related goods and
services. The Amendment to the
Purchasing Code under consideration today includes minor revisions necessary in order to further facilitate and enhance the
efficiency of the County=s procurement process. A summary of recommended changes to the
existing Purchasing Code is attached to the Agenda Item. Countywide (GB)
APRIL 15, 2008
5. PUBLIC
HEARINGS - 9:30 A.M. CONTINUED
C. Staff recommends
motion to adopt: an Ordinance of the Board of County Commissioners
of Palm Beach County, Florida, establishing a water restriction surcharge;
providing for repeal of laws in conflict; providing for severability; providing
for inclusion in the Code of Laws and Ordinances; providing for captions; and
providing for an effective date. SUMMARY: The Water Utilities
Department (WUD) is recommending a 15% Water Restriction Surcharge due to the
fiscal impact that has resulted from mandatory water restrictions enacted by
the South Florida Water Management District.
The surcharge would apply to potable water base facility fees, potable
water commodity fees, wastewater base facility fees, and wastewater commodity
fees. Royal Palm Beach customers would
be exempt from the surcharge since their rates are fixed for ten (10) years as
part of the agreement to purchase the Royal Palm Beach utility in 2006. The proposed surcharge would add $4.95 to the
monthly bill of a residential customer with combined water and wastewater
service using 6,000 gallons of water per month (an increase from $35.50 to
$40.45). For the twelve (12) months
ended September 30, 2007, potable water sales were three (3) billion gallons
less than expected resulting in a $4.7 million loss of revenue. Due to the fact that wastewater
charges are based on water usage levels, diminished wastewater sales amounted to $1.4
million. With the imposition of Phase
III water restrictions in January 2008, the Department expects water sales to
further be reduced. Recovery of this
lost revenue is necessary to provide sufficient funds to adequately pay for
current year operating expenses, provide for renewal and replacement of
facilities and equipment, and to maintain reserve levels for a reasonable
margin of safety. The surcharge will
become effective on May 1, 2008, and will remain in effect until repealed or
otherwise amended by the Board of County Commissioners. The recommended Water Restriction Surcharge
has been reviewed and unanimously approved by the Water Utilities Advisory
Board on February 29, 2008. Countywide (MJ)
D. Staff recommends
motion to approve: Budget Amendments and Transfers in various
funds reflecting adjustments for balances brought forward, other revenues,
reserves and operating expenses. The
total amount of the adjustments is an increase of $36,904,445 in 210 funds. Summary:
These Budget Amendments and Transfers
are necessary to adjust FY 2008 budgets to reflect differences between actual
and estimated revenues and expenditures of FY 2007. These Amendments adjust the balances brought
forward, various revenue, expenditure and reserve accounts to their audited
balances. The proposed increases include $16,614,590 additional reserves for
balances brought forward in Countywide tax equivalent funds and are available
for offsetting next year’s revenue requirements. The adjustment is a result of:
A) $11,727,542 additional excess fees: Sheriff’s Office
$10,290,391, Clerk & Comptroller $785,224, and Supervisor of Elections
$651,927; and
B) $4,887,048 reflects various adjustments including additional refund
of Tax Collector and Property Appraiser Commissions, grant match savings, and
expenditures less than originally estimated.
Also included are downward budget
adjustments for Sales Tax, State Revenue Sharing, Communication Services Tax,
and $2 Recording Fees that are generating less than originally budgeted. Countywide (PK)
* * * * * * * * * * * *
RECESS AS THE BOARD OF COUNTY
COMMISSIONERS
CONVENE AS THE ENVIRONMENTAL
CONTROL BOARD
APRIL
15, 2008
6. BOARD
OF COUNTY COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD - PUBLIC
HEARING 9:30 A.M. (Motion to receive and
file: Proof of Publication)
A. Staff recommends
motion to adopt: an Ordinance of the Board of County Commissioners
of Palm Beach County, Florida, sitting as the Environmental Control Board;
amending Chapter 11, Article II, Section 11-19, Section 11-20, and Section
11-24 of the Palm Beach County Code; providing for statutes, laws, rules, etc.
incorporated by reference; providing for County Health Department and Solid
Waste Authority permits, licenses, and approvals; providing for a fee schedule;
providing for applicability; providing for a savings clause; providing for
repeal of laws in conflict; providing for severability; providing for inclusion
in the Code of Laws and Ordinances, and providing for an effective date. SUMMARY:
The Palm Beach County
Environmental Control Act, Chapter 77-616, Laws of Florida, as amended,
establishes the Palm Beach County Board of County Commissioners as the Palm
Beach County Environmental Control Board and authorizes the Environmental
Control Board to adopt, revise and amend from time to time appropriate
ordinances for the implementation, effective enforcement, administration and
interpretation of the act. The Palm
Beach County Environmental Control Ordinance No. 78-5, as amended, and codified
in Chapter 11, Article II of the Palm Beach County Code was adopted for this
purpose. The proposed ordinance will amend in Chapter 11, Article II of the
Palm Beach County Code, the rules adopted by reference and the list of
activities required to be approved, licensed or permitted as necessary due to
changes in the laws and regulations of the state of Florida, and the fee
schedule as necessary to keep pace with rising costs and current regulatory
requirements. Countywide (GB)
* * * * * * *
* * * *
ADJOURN AS ENVIRONMENTAL
CONTROL BOARD
RECONVENE AS THE BOARD OF COUNTY
COMMISSIONERS
APRIL
15, 2008
7. REGULAR
AGENDA
B. OFFICE OF FINANCIAL
MANAGEMENT & BUDGET
1. Staff recommends
motion to:
A) receive and file the
Impact Fee Review Committee report;
B) authorize modifying Article 13, ULDC, to increase the allowable
administrative fee from 2% to 3.4%, the amount needed to cover the core cost of
administering the program;
C) authorize modifying Article 13, ULDC, to create a public
buildings impact fee credit provision when civic site lands are donated without
specific, identified uses;
D) authorize modifying Article 13, ULDC, to increase impact fees
for Fire Rescue, Law Enforcement (non-residential land uses), Libraries, Parks,
and Public Buildings as calculated in the report of the impact fee consultant,
entitled The 2007 Update of Impact Fees
Prepared for Palm Beach County, January 5, 2008, effective January 1, 2009,
but to leave the impact fees for Roads and Schools unchanged at their current
levels;
E) authorize modifying Article 13, ULDC, to decrease impact fees
for Law Enforcement (residential land uses), as calculated in the report of the
impact fee consultant; and
F) deny the
establishment of a new Solid Waste impact fee.
Summary: Under Article 13.A.5.F of the ULDC, the
Impact Fee Manager is required to undertake a study of the Impact Fee system
every two (2) years and recommend to the Board of County Commissioners whether
any changes should be made to the fee schedules to reflect changes in the
factors that affect the fee schedules. Dr.
James Nicholas, impact fee consultant, has completed the study and prepared a
final report: The 2007 Update of Impact Fees Prepared For Palm Beach County, January
5, 2008. The staff recommendation is
for adjusting all fee categories to the levels calculated in the consultant’s
report, except in the cases of road, school and solid waste fees, which are
recommended to remain unchanged from their current rates. Among these adjustments, the law enforcement
impact fee is calculated to decline slightly for residential land use. Altogether, these adjustments would increase
the impact fees on a typical single family residential structure by
approximately 9.3%, or $936. The Impact Fee Review Committee has recommended
that there be no increases to any category of fees. In addition to fee adjustments, there are two
policy revisions recommended by staff: (1) to increase the allowable
administrative fee from 2% to 3.4%, the amount needed to cover the cost of
administering the program; and (2) to create a public buildings credit provision
when civic sites are donated without specific, identified uses. This agenda
item will give guidance to the staff in advance of presenting the Ordinance
amending Article 13, ULDC to accomplish the foregoing. Countywide (LB)
APRIL
15, 2008
7. REGULAR
AGENDA
C. PLANNING, ZONING & BUILDING
1. Staff recommends
motion to approve on preliminary reading and advertise for Public Hearing on
May 20, 2008 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County,
Florida, amending Schedule “A” and Schedule “A1” of Chapter 8.5, Article II,
Palm Beach County Code (known as the “Code Enforcement Citation Ordinance of
Palm Beach County, Florida”); to update certain code references; providing for
an increase in fines; providing for repeal of laws in conflict; providing for
severability; providing for inclusion in the Code of Laws and Ordinances;
providing for a savings clause; and providing for an effective date. SUMMARY: This Amendment updates the County’s Code
Enforcement Citation Ordinance, bringing Schedule A, which identifies the types
of violations and the fines associated with them, into conformance with changes
made to the Unified Land Development Code.
The Amendment also amends Schedule “A1” and increases most of the fines
related to Code Enforcement activities. Countywide
(GB)
D. SHERIFF
TIME CERTAIN – 10:30 A.M.
1. Retired Law Enforcement Weapons
Certification – Presentation by the Sheriff’s Office
E. AIRPORTS
1. Staff recommends
motion to approve: the Master
Plan Updates for Palm Beach International Airport (PBIA), Palm Beach County
Park (Lantana) Airport, North Palm Beach County General Aviation Airport, and
Palm Beach County Glades (Pahokee) Airport. SUMMARY: The updates to the Master Plans for each airport were
accomplished through the completion of a System-Wide Master Plan Study which
addressed the future facilities required at each of the four (4) County-owned
and operated airports. The study was
carried out in accordance with Federal Aviation Administration (FAA) and
Florida Department of Transportation (FDOT) Guidelines and Objective 1.7 "Future
Airport Expansion", of the Palm Beach County Comprehensive Plan. The study
findings recommend phased developments for
the airports to accommodate future aviation demand in the County, and to
increase the operational safety and efficiency of the airports. The final Master Plan Updates were
presented to and unanimously approved by the Aviation and Airports Advisory
Board (AAAB). Countywide (AH)
* * * * * * * * * * * *
APRIL 15, 2008
8. WORKSHOP
SESSION – 2:00 P.M.
A.
Homeless Strategic
Plan (Community Services)
* * * * * * * * * * * *
APRIL 15, 2008
9. BOARD
APPOINTMENTS
A. ENVIRONMENTAL RESOURCES MANAGEMENT
(Natural Areas
Management Advisory Committee)
1. Staff recommends motion to approve: the appointment of Fred Davis to the Natural Areas Management Advisory Committee (NAMAC), to complete the term of William Helffrich which expires October 31, 2008.
Nominee Representing Seat Nominated by
Fred Davis Natural Area Manager
1 Commissioner Addie L. Greene
Commissioner Jeff Koons
Commissioner Karen T. Marcus
Summary: On August
16, 1994, the Board of County Commissioners adopted Resolution No. 94-1051
which established a Natural Areas Management Advisory Committee (NAMAC) with
seven (7) at-large members. The
composition of the Committee shall be as follows: One (1) member with experience in the
management of natural areas, one (1) biological scientist, one (1) professional
educator with knowledge of South Florida ecosystems, one (1) representative of
a local municipal government public recreation program, one (1) member of the
Palm Beach County Parks and Recreation Department staff, one (1) citizen having
an interest in natural areas, and one (1) member of the County’s
Environmentally Sensitive Lands Acquisition Selection Committee (ESLASC) for as
long as this Committee is in existence.
Upon sunset of ESLASC, this position shall be filled thereafter by a
citizen with an interest in natural areas.
A memorandum was sent to the Board of County Commissioners on February
12, 2008 advising that Mr. Helfferich had resigned from NAMAC due to work
schedule conflicts. Mr. Davis expressed
a desire to fill Seat 1 and meets the necessary requirements. There were no other nominations. Countywide (SF)
B. HOUSING
& COMMUNITY DEVELOPMENT
(Commission on
Affordable Housing)
1. Staff recommends
motion to approve: appointment of one (1) of the following nominees to replace
a vacated seat for the Commission on Affordable Housing Advisory Committee (Seat
1 – Active Residential Builder), beginning April 15, 2008 and ending February 7,
2009:
Nominees
for Appointment Seat No. Nominated By
Thomas
G. Hinner 1 Commissioner
John F. Koons
Commissioner Karen T.
Marcus
Commissioner
Mary McCarty
OR
Andrew Neita 1 Commissioner Jess
Santamaria
SUMMARY: The Commission on Affordable Housing Advisory Committee consists of nine (9) members nominated by the Board of County Commissioners. All must be residents of Palm Beach County. Commission on Affordable Housing Advisory Committee members serve three (3) year terms. The primary objective of the Commission on Affordable Housing Advisory Committee is to make program and funding recommendations to the BCC for its Local Housing Assistance Plan. Countywide (TFK)
APRIL 15, 2008
9. BOARD
APPOINTMENTS
C. PLANNING, ZONING & BUILDING
(Planning Commission)
1. Staff recommends
motion to approve: the reappointment of Neil Merin to the
Planning Commission, formerly known as the Land Use Advisory Board (LUAB),
beginning on June 6, 2006, through June 5, 2009:
Reappointment Nominee Category Seat No. Nominated By
Neil Merin Business 15 Comm. Greene
Comm.
Aaronson
Comm. Koons
Comm. Marcus
SUMMARY: The Land Use Advisory Board was
reestablished by Resolution No. R90-1987. The Planning Commission was created by
Ordinance 2008-003 and replaces the LUAB.
The Planning Commission consists of 16 members: 15 BCC appointed members
and one (1) representative of the School District of PBC, and serves three (3)
year terms. The nominee has expressed an
interest in serving another term and is eligible for reappointment. On June 26, 2007, a memo was distributed to
the County Commissioners requesting nominations to this Board. No other nominations have been received. Countywide (RPB)
D. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
APRIL 15, 2008
10. STAFF
COMMENTS
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
APRIL 15, 2008
11. COMMISSIONER
COMMENTS
A. District
1 - COMMISSIONER KAREN T. MARCUS
B. District
2 - COMMISSIONER JEFF KOONS, VICE CHAIR
C. District
3 - COMMISSIONER ROBERT J. KANJIAN
D. District
4 - COMMISSIONER MARY MCCARTY
E. District
5 - COMMISSIONER BURT AARONSON
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District
7 - COMMISSIONER ADDIE L. GREENE, CHAIRPERSON
12. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."
April 15, 2008 – 9:30 a.m.
Final
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS, DELETIONS, & SUBSTITUTIONS
APRIL 15, 2008
PAGE ITEM
7 3A-1 DELETED:
Staff recommends motion to approve: an
Agreement with Regina Blair to perform the Keynote Speech for the Resident Education
to Action Program (REAP) Graduation Ceremony…(Admin) (Further staff review)
7 3A-2 REVISED
TITLE: Staff recommends motion to approve: A) Memorandum of
Agreement with the United Way of Palm Beach County to support the Palm Beach
County Prosperity Campaign Phase II in the amount not-to-exceed $210,655 for
the period of October 1, 2007, through September 30, 2008; and
B)
Budget Transfer of $105,000 from the General Fund Contingency Reserve to
County Sponsored Programs. (Admin)
10 3C-15 MOVED TO REGULAR AGENDA (7F-1) (Engineering)
24 3H-8 REVISED SUMMARY: The
County’s Head Start Program in Delray Beach is currently operated out of
modular buildings on property leased from the City on the west side of the
City’s Catherine Strong Park (R96-984-D).
The County donated the land for the Park to the City in 1994
(R94-1762-D) and retained a $1/yr lease of the property utilized by Head
Start which expires in 2011. The City recently purchased an additional 6
acres of property for incorporation into the Park. The City’s acquisition of this additional
property provides an opportunity to redevelop the Park and improve drainage for
the Park, the adjacent Boys and Girls Club Facility and the Auburn Trace low
income housing project. As part of
this redevelopment, t The City is assisting the County in
the development of a permanent Head Start facility by making approximately
3.64 acres of the Park property available to the County in an effort to
establish a permanent location for Head Start within the community it serves….(FD&O)
24 3H-9 REVISED SUMMARY: The County, on behalf of
the Community Services Department, Head Start Division, has leased this
building & surrounding land located at 346 SW 6th Avenue in
Delray Beach since 2002. The current
term of the Lease expires April 30, 2008.
This Amendment: i) extends the term of the Lease for one (1) year from
May 1, 2008 through April 30, 2009; and ii) updates the Notice provisions of
both parties. The annual rental rate
will increase by 46.39% from $25,412.52 ($12.10/sf) to $37,200
($17.71/sf). The Landlord would prefer
to have taken back this space to expand its programs, but agreed to extend the
Lease for another year conditioned upon the rent increase. The County will continue to pay for
separately metered utilities and has the right to terminate the Lease upon
ninety (90) days prior written notice to Landlord. All other terms of the Lease remain in full
force and effect. The Early Head Start Program will be relocated to the new
Head Start facility planned for construction within Delray Beach’s Catherine
Strong Park in FY 2010. The Early Head Start Program will ultimately be
relocated to the new Head Start facility projected to be constructed within
Delray Beach’s Catherine Strong Park and ready for occupancy in FY 2012. Staff is working to identify a facility to
accommodate Early Head Start in the interim. (PREM)
District 7 (HJF)
(FD&O)
26 3J-2 DELETED: Staff
recommends motion to approve: the
voluntary annexation of a parcel owned by Palm Beach County into the City of
West Palm Beach. (PZ&B) (Postponed until May 6, 2008 per request from
Commissioner Koons)
43 7F-1 MOVED
FROM CONSENT (3C-15): (Engineering)
NOTE: Items that were revised, added, deleted, or backup submitted and were
not listed on the preliminary addition/deletion sheet distributed to the Board
the prior day are noted with an asterisk (*).