The following are some commonly asked questions regarding the permit process.
Back to Special Events
What is the Permitting Process?
If you are interested in hosting an event at a Palm Beach County Facility, complete a special event application
. You can mail or drop off the event application, two hundred dollar ($200) booking fee, and tax exempt certificate, (if applicable), to the address below.
After receipt and review of your application, you will be notified by the Special Events section regarding the availability of the requested facility and event date. Depending upon the type of event, there may be additional fees and requirements necessary to complete the permitting process.
Mail Completed Application To:
Palm Beach County Parks and Recreation Department
2700 6th Avenue South
Lake Worth, FL 33461
How do I reserve the park for my event?
Simply complete the application form
and mail the information to the Special Events section, along with a booking fee in the amount of two hundred dollars ($200), with your check made payable to the Palm Beach County Board of County Commissioners. If you are a non-profit charitable organization include a copy of your 501c or 501c3 tax form with the application. Upon receipt of this information staff will contact you regarding the status of your requested facility and date.
When Can I Schedule an Event?
A minimum of three months advance planning time is required by Special Events. Proof of non-profit status is due with the completed event application.
A minimum of six months advance planning time is required to book an event. Although for-profit entities are allowed to hold events in County parks, the permit process is lengthy and requires County Commission review and approval. It is recommended that for-profit entities complete the forms and plan on a permit process, and event date of six months or more.
Is the permit process the same for both non-profit charitable and for profit event organizers?
No. Although for-profit entities are allowed to hold events in County parks, the permit process is lengthy and requires County Commission review and approval. It is recommended that for-profit entities complete the forms available on this site and plan on a permit process and event date of six months or more. Please consult special events staff regarding this process and associated costs.
How long will it take to permit my event?
If you are not a for-profit company, the minimum permit process is three months. For larger events a minimum processing time of four to six months is suggested. Once you submit your forms, staff will contact you if additional time may be necessary due to the logistical requirements of your event.
What additional costs will there be and what amenities are included?
Costs will vary depending on the size and nature of your event and will be calculated following a review of your completed application. If you need additional days for setup, breakdown, or other areas of the park need to be reserved as part of your event to guarantee the safety of either your participants or general park users, there will be additional fees. Fees for any additional requirements (i.e. pavilion fees, impact fees, parking attendants, PBSO deputies, maintenance and trades staff) must be paid in advance by the user group. Arrangements for the rental of stages, tents, dumpster's and port-a-lets is the responsibility of the user. Parks provides the user with the assistance of the Special Events section and some routine services, as well as existing utilities, at no additional charge. All fees and requirements must be satisfied before a permit can be issued.
How is my security deposit handled?
A security deposit is required of all user groups. The total amount of the security deposit will start at $300, and will be due in the form of a separate check or credit card six-weeks prior to your scheduled event. The payment will be deposited and then refunded if NO additional damages or changes occur.
What is the Cancellation Policy?
Events cancelled less than 45 days of the event date are subject to the loss of all or a portion of the $200.00 booking fee and/or facility rental fees.