November 19, 2019
9:30am
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
NOVEMBER 19, 2019
PAGE ITEM
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the preliminary addition/deletion sheet
distributed to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
NOVEMBER 19, 2019
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
D. Election of Mayor
E. Election
of Vice Mayor
F. Comments
BOARD OF COUNTY COMMISSIONERS
SITTING AS THE SOLID WASTE AUTHORITY
TIME CERTAIN: 9:30 A.M.
2. AGENDA APPROVAL/BCC AND STAFF COMMENTS
A. Additions,
Deletions, Substitutions
B. Adoption
C. Staff
Comments (Page 6)
D. Commissioner
Comments (Page 7)
3. CONSENT AGENDA (Pages 8-35)
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 36-37)
5. REGULAR AGENDA (Pages 38-41)
6. BOARD APPOINTMENTS (Page 42)
7. ADJOURNMENT (Page 43)
* * * * * * * * * * *
NOVEMBER 19, 2019
STAFF COMMENTS
(Page 6)
COMMISSIONER COMMENTS (Page 7)
CONSENT AGENDA
A. ADMINISTRATION
Page 8
3A-1 Precinct
boundary changes
B. CLERK & COMPTROLLER
Page 8
3B-1 Warrant
list
3B-2 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 8
3C-1 Contract with Scalar Consulting Group Inc.
for services related to the Prosperity Farms Road over SFWMD C-17 Canal bridge
replacement project
3C-2 Work task order to contract with Bolton Perez
and Associates, Inc. for services related to the Lake Ida Road and Hagen Ranch
Road Intersection Improvements project
Page 9
3C-3 Resolution
abandoning public interest in property on the plat of Wawa SB 1327 MUPD
D. COUNTY ATTORNEY
Page 9
3D-1 Settlement
agreement with Shawn Kernochan
3D-2 Settlement
agreement with Joanna Kline
E. COMMUNITY SERVICES
Page 10
3E-1 Appointments to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency (CARE) Council
Page 11
3E-2 Contracts with two agencies to provide
services related to economic stability
Page 12
3E-3 Amendments to contracts with two agencies
for services relates to employment and training services
Page 13
3E-4 Amendments to agreements with four agencies
to assist in seniors living independently
Page 14
3E-5 Receive and file notice of award grant from
the U.S. Department of Health and Human Services to improve health outcomes for
people living with HIV/AIDS
Page 15
3E-6 Contract with Gulfstream Goodwill
Industries, Inc. to provide housing for homeless
individuals with behavioral health needs
F. AIRPORTS
Page 15
3F-1 Receive
and file Federal Aviation Administration grant agreement for various
improvements at the Palm Beach International Airport
Page 16
3F-2 Contract
with Ranger Construction Industries, Inc. for construction of an interior
airfield service road and Palm Beach International Airport
3F-3 Receive
and file Federal Aviation Administration grant agreement for a sustainable
management plan at Palm Beach International Airport
NOVEMBER 19, 2019
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 17
3G-1 Year-end
budget amendments and transfers
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 18
3H-1 Work order to contract with Jack Walsh
Carpets and Rugs, Inc. for carpet replacement at the Main Judicial Center Public
Defender office
3H-2 Contract with Pro Sounds, Inc. for low
voltage services
Page 19
3H-3 Construction Manager at Risk contract with
Kast Construction Company LLC for the Supervisor of Elections Production
Facility
Page 20
3H-4 Contract with seven contractors for
electrical contracting services
Page 21
3H-5 Amendment to agreement with Susan Narduli for
art services for the Palm Beach County Convention Center Courtyard Public Art
Project
3H-6 Assignment of Lease with South Florida Water
Management District and Pero Family Farms, LLC
I. HOUSING AND ECONOMIC SUSTAINABILITY
Page 22
3I-1 Receive
and file agreements, amendments and reinstatement of agreements and amendments
for projects funded under the Community Development Block Grant program
Page 23
3I-2 Ratify
and approve county employees who applied for and received assistance through
the Workforce Housing Program and State Housing Initiative Partnership programs
K. WATER UTILITIES
Page 23
3K-1 Work authorization to contract with
Hinterland Group Inc. for the 12-inch Force Main on Sandalfoot Boulevard
project
Page 24
3K-2 Contract with R.J. Sullivan Corp. for the
Southern Region Water Reclamation Facility Secondary Clarifier and Effluent
Filtration Improvements project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 24
3L-1 Amendment to contract with Florida Fish and
Wildlife Conservation Commission to provide additional oyster monitoring in the
Lake Worth Lagoon
Page 25
3L-2 Contracts with W.F. Baird & Associates
and Cummins Cederberg, Inc. to provide coastal and marine engineering services
3L-3 State of Florida Department of Environmental
Protection grant agreement to post-construction monitoring of the Singer Island
Dune Nourishment project
3L-4 Resolution supporting U.S. Senate Bill 2429,
the Restoring Resilient Reefs Act of 2019
Page 26
3L-5 Contract with Day’s Edge Productions LLC to
produce a promotional/education film highlighting the eco-assets of the county
M. PARKS & RECREATION
Page 26
3M-1 Receive
and file agreement with Chet’s Inc. to provide professional water ski
instruction at Burt Aaronson South County Regional Park
Page 27
3M-2 Receive and file ten Independent Contractor
Agreements
NOVEMBER 19, 2019
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
P. COOPERATIVE EXTENSION SERVICE
Page 28
3P-1 Donation from the Weinig
Foundation for the Read a Recipe for Literacy Program
U. INFORMATION SYSTEMS SERVICES
Page 28
3U-1 Rescind
and replace Interlocal Agreement with the Town of Lantana for network services
3U-2 Receive
and file Statement of Work Agreement with CGI Technologies and Solutions, Inc.
X. PUBLIC SAFETY
Page 29
3X-1 Receive and file amendment to subcontract
with the Florida Council Against Sexual Violence to provide sexual assault
services
3X-2 Resolution approving and adopting the 2020
Palm Beach County Local Mitigation Strategy plan
3X-3 Resolution authorizing the County
Administrator to sign the FY 2019-2020 annual Emergency Medical Services County
grant application
Page 30
3X-4 Urban Area Security Initiative GY 2018 award
letter with the City of Miami for Regional Citizen Corps and Community
Emergency Response Teams
3X-5 Receive and file agreements with the State
of Florida, Division of Emergency Management to improve and enhance emergency
management plans and programs
Page 31
3X-6 Amendment to contract with Phamatech, Inc.
to provide drug-testing services
3X-7 Agreement with the State of Florida,
Department of Health for medical forensic exams
3X-8 Receive and file amendment to Interlocal
Agreement with Florida State University
Page 32
3X-9 Amendment to Memorandum of Agreement with
Florida Department of Corrections to provide advocacy services to incarcerated
victims of sexual assault
CC. SHERIFF
Page 32
3CC-1 National Institute of Justice Award Letter for
a FY 2019 DNA Capacity Enhancement and Backlog Reduction Program grant
Page 33
3CC-2 Department of Justice, Office of Justice
Programs FY2019 Enhanced Collaborative Model to Combat Human Trafficking grant
award
3CC-3 Bureau of Justice Assistance State Criminal
Alien Assistance Program FY 2018 grant
3CC-4 Agreement with the State of Florida, Office of
the Attorney General for a Victim of Crime Act award
Page 34
3CC-5 Budget amendment for law enforcement services
in the City of Westlake
3CC-6 Budget amendment for law enforcement services
in the Town of Palm Beach Shores
3CC-7 Budget amendment for law enforcement services in
the Town of South Palm Beach
3CC-8 Grant award for the FY2019 Coach Aaron Feis
Guardian Program
DD. TOURIST DEVELOPMENT COUNCIL
Page 35
3DD-1 Receive and file Super Bowl Host Committee
Agreement
NOVEMBER 19, 2019
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
A. HOUSING AND
ECONOMIC SUSTAINABILITY
Page 36
4A-1 Resolution
designating property located at 22866-22508 SW 65th Avenue as a
Brownfield Area and to be known as the Residence at Boca Dunes Green Reuse Area
B. PALM TRAN
Page 37
4B-1 Program of Projects for the FY2019 Section
5307 and Section 5339 grant allocations
REGULAR AGENDA
A. ENGINEERING & PUBLIC WORKS
Page 38
5A-1 Ordinance
amending the Five Year Road Program
B.
PUBLIC SAFETY
Page 38
5B-1 Ordinance
amending Chapter 19, Article IX related to vehicles for hire
C.
HOUSING AND ECONOMIC SUSTAINABILITY
Page 39
5C-1 Resolution approving the issuance of Housing
Finance Authority revenue bonds for Mallards Landing
D.
COUNTY ATTORNEY
Page 40
5D-1 Opt
out as a Class Member of the Negotiation Class in opiate litigation
E.
FACILITIES DEVELOPMENT & OPERATIONS
Page 41
5E-1 Priority
ranking of Special Projects
BOARD
APPOINTMENTS (Page 42)
ADJOURNMENT (Page 43)
NOVEMBER 19, 2019
2C. STAFF COMMENTS
1. ADMINISTRATION
COMMENTS
2. COUNTY
ATTORNEY
NOVEMBER 19, 2019
District 1 – COMMISSIONER HAL R. VALECHE
District 2 – COMMISSIONER GREGG K. WEISS
District 3 – COMMISSIONER DAVE KERNER
District 4 – COMMISSIONER ROBERT S. WEINROTH
District 5 - COMMISSIONER MARY LOU BERGER
District 6 - COMMISSIONER MELISSA MCKINLAY
District 7 – COMMISSIONER MACK BERNARD
NOVEMBER 19, 2019
A. ADMINISTRATION
1. Staff recommends
motion to approve: 12 precinct boundary changes, as described in
Attachment 3 to this agenda item, submitted by Wendy Sartory Link, Supervisor
of Elections, as required by section 101.001(1), Florida Statutes. SUMMARY:
12 precinct boundary changes are recommended by Wendy Sartory Link, Supervisor
of Elections (SOE), due to municipal annexations in Boynton Beach, Jupiter,
Greenacres and West Palm Beach. Districts 1, 2, 4 & 7 (AH)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to receive and file:
Warrant List – Backup information can be viewed in the Clerk &
Comptroller’s Office.
2. Staff recommends
motion to approve: Contracts (regular) and claim settlements
list as submitted by various departments to the Clerk & Comptroller’s
Office. Countywide
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to approve: a contract with Scalar Consulting Group Inc. (SCG), in the amount of $480,922.31 for professional engineering services for the Prosperity Farms Road over SFWMD C-17 Canal bridge replacement project (Project). SUMMARY: Approval of this contract will provide the professional services necessary for the preparation of design plans and construction bid documents for the project. Project improvements include a complete bridge replacement with a new three-lane bridge, as well as roadway improvements to harmonize the new elevated bridge with curb and gutter, sidewalk on both sides of the roadway, and drainage infrastructure modifications to accommodate the three lanes. The solicitation for design professionals was advertised on July 1, 2018 and July 8, 2018, according to the Small Business Enterprise (SBE) Ordinance in place at the time, with final selection taking place on November 1, 2018. The SBE goal for all contracts was 15%. SCG proposed 100% SBE participation. Their SBE participation for this contract is 98.87% SBE participation due to no SBE subconsultant availability for subsurface utility engineering services. SCG is a Palm Beach County based company. This project is funded by the infrastructure sales tax. District 1 (YBH)
2. Staff recommends motion to approve: a work task order to the intersection improvements annual contract (R2017-0778) dated June 20, 2017 with Bolton Perez and Associates, Inc., (BPA) in the amount of $120,054.10 for professional services for the Lake Ida Road and Hagen Ranch Road Intersection Improvements (Project). SUMMARY: Approval of this work task order will provide the design services necessary for the project. The project will revise the receiving lanes for the existing southbound to eastbound left turn movement by converting the east bound right turn lane to provide two through lanes east of the intersection. The Goal Setting Committee set a 20% mandatory Small Business Enterprise (SBE) subcontracting goal as the Affirmative Procurement Initiative for the contract on February 6, 2019. BPA proposed 14.31% SBE participation for this work task order. Their cumulative SBE participation to date including this work task order is 22%. BPA is a Palm Beach County based company. District 5 (YBH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff recommends
motion to adopt: a resolution abandoning any public interest
in a portion of the 12-foot wide utility easement as shown on the plat of Wawa
SB 1327 MUPD (Abandonment Site), according to the plat thereof, as recorded in
Plat Book 127, Pages 6 and 7, lying in Section 32, Township 43 South, Range 42
East, of the Public Records of Palm Beach County. SUMMARY: Adoption of
this resolution will eliminate the public dedication that is in conflict with
future development plans by BW Southern and Benoist, LLC and BW Southern
Benoist II, LLC (Petitioners). The abandonment site is located north of
Southern Boulevard and west of Benoist Farms Road. District 2 (YBH)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to approve: a settlement
agreement, inclusive of attorney’s fees and costs, in the total amount of
$85,000 in the personal injury action styled Shawn Kernochan v. Palm Beach
County, Case No. 502018CA000244XXXXMB AN. SUMMARY: On July 28, 2016,
Plaintiff allegedly stepped in a broken storm drain owned and maintained by
Palm Beach County. As a result of the
accident, Plaintiff sustained injuries to the left knee and a broken left
shoulder. He underwent surgery and
physical therapy for the broken left shoulder. Countywide (KP)
2. Staff recommends motion to approve: a settlement agreement, inclusive of attorney’s fees and costs, in the total amount of $70,000 in the personal injury action styled Joanna Kline v. Palm Beach County, Case No. 502018CA000864XXXXMB AE. SUMMARY: On January 2, 2016, Plaintiff was jogging on Old Dixie Highway when she allegedly tripped and fell on a broken, elevated sidewalk owned by Palm Beach County. As a result of the fall, plaintiff sustained a severe left wrist fracture. She underwent surgery and developed complications, necessitating a second surgery and subsequent treatment, which resulted in a permanent impairment. Countywide (SCL)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to approve: the reappointment of two
current members and one new appointment to the Palm Beach County HIV
Comprehensive AIDS Resources Emergency (CARE) Council:
|
Seat
No. |
Reappointment |
Term
Expires |
|
4 |
Kimberly
Rommel-Enright |
11/18/22 |
|
18 |
Thomas E.
Mckissack |
11/18/22 |
|
|
|
|
|
Seat
No. |
Appointment |
Term
Expires |
|
3 |
Damion Baker |
07/21/20 |
|
|
|
|
SUMMARY: The Palm
Beach County HIV CARE Council (HIV CARE Council) nomination process is an open
process with publicized criteria and legislatively defined conflict of interest
standards. All members have successfully completed the HIV CARE Council’s
nomination process and the HIV CARE Council recommends the appointments. The
total membership for the HIV CARE Council shall be no more than 33 at-large
members, per Resolution No. 2011-1560. Ms. Rommel-Enright has disclosed that
she is employed by the Legal Aid Society of Palm Beach County, Inc., which has
contracts with the County for services. Mr. Baker will complete the term for
Olga Sierra, who resigned from the HIV CARE Council. The HIV CARE Council
provides no regulation, oversight, management, or policy setting
recommendations regarding contracts. Disclosure of this contractual
relationship is being provided in accordance with the provisions of Section
2-443, of the Palm Beach Code of Ethics. The diversity count for the 24 seats
that are currently filled is: African-American: 10 (42%), Caucasian: 9 (38%),
Hispanic-American: 4 (16%) and Asian-American: 1 (4%). The gender ratio
(female: male) is 14:10. Ms. Rommel-Enright is Caucasian, Mr. Mckissack and Mr.
Baker are African-American. Staff conducts targeted outreach in an effort to
proffer candidates for appointments that maintain a diverse composition of the
Board. (Ryan White Program) Countywide
(HH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve: the contracts for Provision of Financial Assistance
with the below listed agencies, for the three year period October 1, 2019
through September 30, 2022, in an amount totaling $386,712, of which $128,904
is budgeted for FY 2020 with an anticipated annual allocation of $128,904 in each subsequent fiscal year, contingent
upon a budgetary appropriation by the Board of County Commissioners, for the
term of these contracts, to provide
services in the service category of economic stability:
A) Community Child Care Center of Delray Beach, Inc. (Community Center),
for the provision of financial management and crisis intervention services to
low-income households, in an amount not to exceed $300,000, of which $100,000
is budgeted for FY 2020 with an anticipated annual allocation of $100,000
in each subsequent fiscal year for the term of this contract; and
B) United Way of Palm Beach County, Inc. (United
Way), for the provision of free tax preparation services to low-income
households, in an amount not to exceed $86,712, of which $28,904 is budgeted in
FY 2020 with an anticipated annual allocation of $28,904 in each subsequent
fiscal year for the term of this contract.
SUMMARY: On July 2,
2019, the Board of County Commissioners approved funding allocations for the
Financially Assisted Agencies (FAA) Program. The contracts being recommended in
this item reflect dollar amounts included in the FY 2020 budget. These
contracts represent $128,904 of the
total FAA funding allocation of $13,299,507 in FY 2020. The Community Center will provide a new
service under the economic stability category. Under the new contract, 50
households will be served through their family strengthening program. The
Community Center will provide an array of navigation and case management
services to increase the disposable income of the participants. Each
participant will receive a budget plan and based on assessment, each client
will be offered financial management services, job search and workforce
development services, linkage and referrals for services, case management services,
workshops and activities. United Way’s Volunteer Income Tax Assistance (VITA)
program helps to strengthen the financial stability of families through
utilization of the Earned Income Tax Credit and free tax preparation services.
United Way will recruit and train up to 150 volunteers and provide 16
stationary and 15 mobile site locations. In 2018, United Way, through the VITA program, prepared 5,473
tax returns. Under the new contract, United Way will serve 5,900 low-income
households. Families served by this program will receive the maximum
refund. The preparers ensure that all eligible tax credits are claimed,
ensuring that the families receive the maximum refund possible. (Financially
Assisted Agencies) Countywide (HH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to approve:
amendments to contracts for Provision of Financial Assistance with the below listed
agencies, for the period October 1, 2019 through September 30, 2020:
A) Amendment
No. 1 with Seagull Industries for the Disabled, Inc. (Seagull Industries)
(R2017-1623), to revise the units of service rate and definition, for the
provision of supported employment services to young adults aged 18 to 25 with
developmental disabilities; and
B) Amendment
No. 1 with Southeast Florida Behavioral Health Network, Inc. (SEFBHN) (R2017-1557), to revise the scope of
work, for the provision of Wraparound Model
training services to behavioral health agencies.
SUMMARY: Amendment
No. 1 with Seagull Industries is necessary in order to revise the units of
service rate and definition for the Seagull Academy for Independent Living
(SAIL) Program. The unit of service rate definition is revised from one hour of
direct client services to one hour of client activities. The cost unit rate of
$15.62 an hour remains the same. There is no change to the overall contract
amount. Under the current contract, Seagull Industries has served 33 clients in
the SAIL Program and 113 clients in the Seagull Achievement Center of the Palm
Beaches Program. Both programs assist young adults with developmental
disabilities with employment training, internships and support services.
Amendment No. 1 with SEFBHN is
necessary in order to revise the scope of work to update the required
deliverables. The number of required trainings is revised from a minimum of
three trainings per year to one training per quarter. Under the current
contract, SEFBHN has provided nine trainings with 180 participants, organized
seven Wraparound learning communities and certified 14 Wraparound facilitators.
SEFBHN has also brought together 30 behavioral health providers and system
partners for a Behavioral Health Resource Fair and included specific building
natural supports training. There is no change to the overall contract amount.
(Financially Assisted Agencies) Countywide (HH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff
recommends motion to approve:
A) Amendment 001 to Standard Agreement No. IZ018-9500
(R2018-1345) for the Alzheimer’s Disease Initiative (ADI) with the Area Agency on Aging of Palm Beach/Treasure Coast,
Inc. (AAA), for the period July 1, 2018 through June 30, 2019, to revise,
amend, and replace portions of the standard agreement and increase the overall
total funding by $43,303.65, to assist seniors and caregivers by providing
in-home services to help seniors live independently;
B) Amendment
001 to Standard Agreement No.IH018-9500 (R2018-1347) for the Home Care for the
Elderly (HCE) with AAA, for the period July 1, 2018 through June 30, 2019, to
revise, amend, and replace portions of the standard agreement and increase the
overall total funding by $22,159.86, to assist seniors and their caregivers
with the provision of care in a family-type living arrangement as an
alternative to institutional care;
C) Amendment 001 to Standard Agreement No.
IC018-9500 (R2018-1346) for the Community Care for the Elderly (CCE) with AAA,
for the period July 1, 2018 through June 30, 2019, to revise, amend, and
replace portions of the standard agreement and increase the overall total
funding by $35,375.36, to assist seniors and caregivers by providing in-home
services to help seniors live independently;
D) Amendment 001 to Standard Agreement No.
IA019-9500 (R2019-0286) for the Older Americans Act Program (OAA) with AAA, for the period of January 1, 2019 through December 31,
2019, to revise, amend, and replace portions of the standard agreement and decrease the overall total funding by $4,203.67, to provide in-home and community-based services to
seniors; and
E) a budget amendment of $65,721 in the
Division of Senior Services (DOSS) Administration Fund to align the budget to
the actual grant award.
SUMMARY: Grant
adjustments are made by the Grantor to align services with need. These
amendments are necessary to incorporate changes made to the standard
agreements. Under the ADI
agreement, seniors are provided case management, in-home respite and
facility-based respite. The ADI program served 302 clients, provided 2,892
hours of case management and 178,987 hours of in-home services from Grant Year
(GY) 2016-2019. Under the CCE agreement, seniors and caregivers are assisted
with in-home services that help seniors live independently. CCE served 676
clients, provided 6,931 hours of case management and 282,909 hours of in-home
services from GY 2016-2019. Under the HCE agreement, DOSS assists older adults
and caregivers with the provision of care in a family-type living arrangement
as an alternative to institutional care. The HCE program served 167 clients,
provided 2,006 hours of case management and 13,405 hours of in-home services
from GY 2016-2019. OAA has several programs, which serve seniors. The
congregate meals program served 1,832 seniors in GY 2017 and 2,049 seniors in
GY 2018. The home-delivered meals program served 596 seniors in GY 2017 and 471
seniors in GY 2018. The in-home services program served 204 seniors/caregivers
in GY 2017 and 190 seniors/caregivers in GY 2018. The number of seniors served
is based on the amount of the grant and the need of clients. DOSS is
responsible for providing services north of Hypoluxo Road. The areas of service
include all of the districts, excluding portions of Districts 3, 4, 5 and 7
south of Hypoluxo Road. The Mae Volen Center, Inc. is responsible for providing
services in the areas south of Hypoluxo Road. Sufficient funding is included in
the current budget to meet County obligations. No additional County funds are required for these amendments.
(Division of Senior Services) Countywide except for portions of Districts 3,
4, 5, & 7 south of Hypoluxo Road (HH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. Staff recommends
motion to:
A) receive and file a Notice of Award
Grant No. 6 H89HA00034-26-02 from the U.S. Department of Health and Human
Services, Health Resources and Services Administration (HRSA), for budget
period March 1, 2019 through February 29, 2020, to increase funding by $216,724
for a new not to exceed amount of $7,591,968, for new and existing programs to
continue improving health outcomes for people living with HIV/AIDS; and
B) approve a budget
amendment of $216,724 in the Ryan White Care Program fund to align the budget
with the actual grant award.
SUMMARY: A final notice of award was received on September 20, 2019 from HRSA
issuing carryover funding for the prior grant year to the current grant year in
the amount of $216,724. The total grant award for the Grant Year (GY) 2019,
including this notice of award is $7,591,968. This is a carryover amount; it is
not a new annual award. Carryover amounts will vary from year to year based on
funds that were leftover from the prior grant year. On October 16, 2018, the
Board of County Commissioners ratified the Mayor’s signature on the Ryan White
Part A HIV Emergency Relief Grant Program application (R2018-1542). On April
16, 2019, the Board of County Commissioners approved a partial notice of award
(R2019-0490) for $7,375,244. The grant will allow the Community Services
Department to continue providing needed medical and support services to Palm
Beach County residents living with HIV/AIDS. Some of the services provided
under this grant are medical case management, medical care, pharmaceutical
assistance, oral health care, substance use disorder treatment, legal support
services, outpatient ambulatory services, health insurance premium assistance,
food bank, home delivered meals and psychosocial support services. In GY 2018,
3,573 clients were served. No County match is required. (Ryan White
Program) Countywide (HH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. Staff recommends
motion to approve: a
contract for Provision of Services with Gulfstream Goodwill Industries, Inc.
(GGI), for the period December 1, 2019 through September 30, 2022, in an amount
not to exceed $559,501, of which $164,559 is budgeted for FY 2020 with an
anticipated annual allocation of $197,471 in each subsequent fiscal year,
contingent upon a budgetary appropriation by the Board of County Commissioners,
for the term of the contract, for the provision of housing services for
homeless individuals with behavioral health needs in nine County funded housing
units. SUMMARY: October 18, 2019,
The Jerome Golden Center for Behavioral Health, Inc. (Jerome Golden Center), a
major provider of publicly funded behavioral health services in Palm Beach
County, closed its doors. On November 5, 2019, the Board of County
Commissioners approved a motion to transfer County funds from the contingency
reserves to ensure that 40 units for the most vulnerable clients continue to be
operational and allow those housed clients to remain stable through this transition.
Staff terminated an existing contract with the Jerome Golden Center and
negotiated with GGI to reallocate $146,638, plus an additional $50,833, which
was initially allocated to the Jerome Golden Center. This contract will assist
in filling the gap created by the closure of the Jerome Golden Center. In the
weeks following this notification, it was unofficially announced that the
Jerome Golden Center had accepted an offer for a full asset sale of all its
associated properties to an unnamed for-profit organization. This sale will
leave an enormous void in the behavioral health continuum of care. Among the
properties included in the sale are two residential properties, collectively
containing 55 apartments currently housing 47 individuals with severe and persistent
mental illness. In addition to these properties, the Jerome Golden Center also
provided case management to 40 scattered housing units. The total number of
housing units under the direction of Jerome Golden is 131. The contract with
GGI will ensure that nine units for the most vulnerable clients continue to be
operational and allow those housed clients to remain stable through this
transition. GGI will also provide case management services. Joshua Butler, an
employee of GGI is a member of the Homeless Advisory Board. The Homeless
Advisory Board provides no regulation, oversight, management, or policy-setting
recommendations regarding the agencies listed above. Disclosure of this
contractual relationship at a duly noticed public meeting is being provided in
accordance with the provisions of Section 2-443, of the Palm Beach County Code
of Ethics. (The Division of Human and Veteran Services) Countywide (HH)
F. AIRPORTS
1. Staff recommends
motion to:
A) receive
and file
Federal Aviation Administration (FAA) Grant Agreement Number 3-12-0085-061-2019
in the amount of $2,148,704 to Expand Service Road; for a Service Animal Relief
Area (SARA); and to Rehabilitate Terminal Building at Palm Beach International
Airport (PBI); and
B) approve
a budget
amendment of $2,148,704 in the Airport’s Improvement and Development Fund to
recognize the receipt of Grant Funding from the FAA, and budget project cost of
$1,344,620; and a transfer to Reserves in the amount of $804,084.
SUMMARY: This grant begins on September 24, 2019 and expires
on September 23, 2023. Delegation of authority for execution of the above
standard from Grant Agreement was approved by the BCC on October 3, 2006
(R2006-2086). This grant will require a 25% local match of total project costs of
$782,419 to Expand Service Road; $562,201 for SARA; and $1,520,319 to
Rehabilitate Terminal Building at PBI. A portion of the grant replaces local
airport funding allocated to these projects; the amount of $804,084 will be
transferred to Airport Reserves. Countywide (AH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff recommends
motion to approve: a contract with Ranger Construction Industries, Inc.
(Ranger) in the amount of $782,418.50 and 180 calendar days to Construct
Interior Airfield Service Road at Palm Beach International Airport (PBI). SUMMARY: This project was advertised
utilizing the County’s competitive bid process.
On June 25, 2019, five bids were received to Construct Interior Airfield
Service Road at PBI. Of the five bids,
Ranger, a Palm Beach County company, has been identified as the lowest
responsible/responsive bidder in the amount of $782,418.50. The project includes the construction of an
interior airfield service road at PBI, which connects the Golfview Development
Area and the existing Southside Fixed Base Operators. A disadvantaged Business Enterprise (DBE)
Goal of 6% was established for this project.
Ranger has committed to a minimum of 11.49% DBE participation for this
contract. Countywide (AH)
3. Staff recommends
motion to:
A) receive
and file
Federal Aviation Administration (FAA) Grant Agreement Number 3-12-0085-062-2019
in the amount of $451,296 for a Sustainable Management Plan (SMP) at Palm Beach
International Airport (PBI); and
B) approve
a budget
amendment of $451,296 in the Airport’s Improvement and Development Fund to
recognize the receipt of a grant from the FAA; including a transfer to Reserves
in the amount of $451,296. This grant will reimburse funds currently in the
budget.
SUMMARY: Acceptance of this grant will provide the Department of Airports with
funding to integrate sustainability into the long-range planning of our airport
system through the development of a document that will include initiatives for
reducing environmental impacts through such efforts as reduced energy
consumption, renewable energy opportunities, and solid waste reduction/enhanced
recycling. This grant begins on September
24, 2019 and expires on September 23, 2023. Delegation of authority for
execution of the above standard from Grant Agreement was approved by the BCC on
October 3, 2006 (R2006-2086). This grant will require a 25% local match
of total project cost of $601,728 for the SMP at PBI. Countywide
(AH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff
recommends motion to approve: the following FY 2019 Year-End budget amendments and transfers:
A) budget amendment
of $109,127 in the General Fund 0001 to reallocate budget between departments
and adjust amounts used for debt service costs;
B) budget amendment
of $221 in the HUD-Housing and Urban Development Fund 1001 to fund increased
insurance costs;
C) budget transfer
of $8,372 in County Transport Trust Fund 1201 to cover increased radio
expenses;
D) budget amendment
of $46,972 in Fire/Rescue MSTU Fund 1300 to cover increased radio expenses and
an additional transfer from E-911 Fund 1434 based on higher than anticipated
revenues;
E) budget amendment of
$18,340 in the Legal Aid Programs Fund 1325 to transfer additional funds back
to the General Fund due to higher than anticipated revenues;
F) budget amendment
of $18,303 in the JAC Juvenile Programs Fund 1326 to transfer additional funds
back to the General Fund due to higher than anticipated revenues;
G) budget amendment of
$3,925 in the Public Safety Grants Fund 1426 to cover expenses denied by the
grant;
H) budget transfer of
$407,052 in the Emergency Communications E-911 Fund 1434 to increase reimbursements
to other agencies based on higher than anticipated revenues;
I) budget amendment
of $19 in the Justice Service Grant Fund 1436 to adjust the budget to the
actual grant award;
J) budget amendment
of $19 in the Criminal Justice Grant Fund 1507 to adjust the budget to the
actual grant award;
K) budget transfer
of $73,313 in TDC 4th Cent Local Option Tax Fund 1453 to decrease
amount used for debt service payments;
L) budget amendment
of $3,064,105 in the TDC-1st Cent Tourist Local Option Tax Fund 1458
to reduce the reserves to the appropriate amount;
M) budget transfer
of $21,556 in 94.2M NAV 08-2 DS, Max Planck & SS Refunding Fund 2067 to
reduce debt service funded by the general fund due to increased interest
received;
N) budget amendment
of $25,364 in 94.2M NAV 08-2 DSR, Max Planck & SS Refunding Fund 2068 to
fund debt service payments in Fund 2067 due to increased interest received;
O) budget transfer
of $925 in 10.0M NAV 13 DS, ISS VOIP Fund 2071 to increase amount transferred
from the General Fund based on lower than anticipated amount available in
Capital Fund;
P) budget amendment
of $49,499 in 13.1M NAV 13 DS Max Planck Fund 2072 to account for increased
interest expense;
Q) budget transfer
of $47 in 17.9M NAV 14 DS Palm Tran Connection Equipment Fund 2075 to fund debt
service payments from increased interest received;
R) budget transfer
of $102,844 in 62.7M NAV 11 DS, Ref Part 81M Conv Cntr 04 Fund 2526 to fund
debt service payments from increased interest received;
S) budget amendment
of $102,844 in 62.7M NAV 1 DSR. Ref Part 81M Conv Cntr 04 Fund 2527 to fund
debt service payments in Fund 2526 due to increased interest received;
T) budget amendment
of $925 in 10.0M NAV 13 CP, ISS VOIP Fund 3071 due to lower than anticipated
interest revenue;
U) budget amendment
of $47 in 17.9M NAV 14 CP, Palm Tran Connection Equipment Fund 3075 to fund
debt service payments in Fund 2075 due to increased interest received;
V) budget amendment
in RR&I for 800Mhz Sys Fund 3801 due to increased radio expenses;
W) budget amendment
of $3,064,105 TDC-Building Renewal & Replacement Fund 3807 to increase the
reserves to the appropriate amount;
X) budget transfer
of $35,689 in WUD Operation & Maintenance Fund 4001 to cover increased
radio expenses; and
Y) budget transfer
of $2,679 in Fleet Management Fund 5000 to cover increased radio expenses.
SUMMARY: These transfers and amendments are
necessary to properly allocate budget for FY 2019. The General Fund amendment of $109,127 is
necessary to reallocate budget between departments and adjust amounts used for
debt service expenses based on interest income. The other amendments and
transfers all relate to adjustments in debt service funds or capital projects
funds. Countywide (DB)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: Work Order No. 19-013 to the annual contract with
Jack Walsh Carpets and Rugs, Inc. (R2019 -1023) in the amount of $210,405 for
the Main Judicial Center Public Defender Carpet Replacement project for the
period of 120 days from notice to proceed or until project is complete. SUMMARY: The work consists of the
removal of the existing broadloom carpet and installation of new carpet tiles
on the 5th and 6th floors of the Public Defender’s
office. This project was competitively advertised and new contractors were
invited to participate in the project bid by submitting prequalification
documents prior to the submission of the bid response. This work order was
solicited pursuant to the flooring annual contract and the requirements of the
Equal Business Opportunity Ordinance (EBO). The annual contract was presented
to the Goal Setting Committee on January 2, 2019 and an Affirmative Procurement
Initiative (API) of sheltered market was applied for projects under $100,000 or
a Small Business Enterprise (SBE) contractor will be given a price preference
if their bid is within 10% of the lowest responsive and responsible bidder for
projects in excess of $100,000. Since this project was over $100,000, the SBE
price preference API was applied. Jack Walsh Carpets and Rugs Inc. is a
certified SBE and submitted 100% SBE participation on this work order. The
overall SBE participation on the annual flooring contract is 84.35%. Funding
for this project is from the Public Building Improvement fund. (Capital
Improvements Division) District 7 (LDC)
2. Staff recommends
motion to approve: an annual contract with the following contractor for
Low Voltage services on an as-needed basis through September 12, 2021:
Contractor Status SBE or Non-SBE
Pro
Sound, Inc. Non-Local Non-SBE
SUMMARY: On September 13, 2016, the Board initially approved the annual Low
Voltage contract. The work consists of low voltage services related to
refurbishment, renewal, renovations and equipment replacement of fire alarms,
intrusion alarms, access control, and closed circuit television (CCTV) to
County properties. This contractor now joins the list of 18 already
prequalified contractors for a total of 19 with a contract expiration date of
September 12, 2021. These are indefinite-quantity contracts with a maximum
cumulative value of $2,600,000 across all pre-qualified contractors. Work is to
be awarded as work orders on a lump sum, competitively bid basis. Projects
$100,000 and over are advertised on vendor self-service (VSS) while projects
$200,000 and over are also advertised in the newspaper. Projects under $100,000 are bid among the
pool of pre-qualified contractors (currently 18 have pre-qualified) and for
projects over $100,000, the bidding pool is expanded to include any additional
bidders responding to the specific project advertisement that submit a
qualification application at least ten days before the bid due date. This
annual contract was presented to the Goal Setting Committee on January 2, 2019
and a Small Business Enterprise (SBE) price preference Affirmative Procurement Initiative
(API) was applied to all bids. S/M/WBE actual participation will be identified
on each work order, and will be tracked cumulatively over all work orders
issued. Current cumulative S/M/WBE participation for all work orders to-date
under the Low Voltage Annual is 47.86%. (Capital Improvements) Countywide
(LDC)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to:
A) approve the Construction Manager at Risk (CM) contract with Kast
Construction Company LLC for the Supervisor of Elections Production Facility
project located at the Cherry Road complex; and
B) authorize the County Administrator or designee to execute Task
Order No.1 with Kast Construction Company LLC for pre-construction services in
an amount not to exceed $200,000.
SUMMARY: The solicitation
for a CM was advertised on July 21, 2019 according to the requirements of the
Equal Business Opportunity (EBO) ordinance. On June 5, 2019, the Goal Setting
Committee established an Affirmative Procurement Initiative (API) awarding up
to 15 evaluation points for a Small Business Enterprise (SBE) plan and a CM/SBE
partnering incentive. The CM is not a certified Small/Minority/Women-owned
Business Enterprise (S/M/WBE). The CM has subcontracted with All-Site
Construction Inc., an MBE CM for services in an amount no less than 15% of the
CM fee and overhead/profit earning by the CM. The CM is on notice that all
GMP’s issued pursuant to this contract will be subject to the requirements of
the EBO ordinance including requesting API be set prior to bidding the
subcontracts. In 2009, the County entered into a sublease for a 76,602 square
foot space in Riviera Beach for the Supervisor of Elections Production
Facility. The existing production facility cannot accommodate: 1) a significant
increase in the number of absentee ballots; 2) support facilities for the
volume of persons assigned to the facility (parking, restrooms, support
spaces); and 3) the need for dedicated spaces and technology for media and
observers. As the program needs and site location require evaluation, the
professional consulting team will complete a Comparative Study of the program needs
and site options. The Construction Manager (CM) will work alongside the
consultant team to provide constructability reviews and cost estimating
services as part of the Comparative Study and project development phase. Task
Order No. 1 authorizes pre-construction services, which includes an analysis of
the comparative study, procurement services, and the development of a
Guaranteed Maximum Price (GMP) for the Supervisor of Elections Production
Facility. Once the construction documents are completed, the CM will bid the
work and provide a GMP. The construction work will be authorized through an
amendment submitted to the board to commence construction management services.
Maintaining the schedule for design and construction is critical to the County
as the timeline coincides with the election cycle and expiration of the lease
agreement currently in place for the production facility. In order to maintain
this timeline, staff is requesting authorization for the County Administrator
or designee to execute Task Order No. 1 to complete the Comparative Study. Funding
for this project is from the Public Building Improvement Fund. (Capital
Improvements Division) Countywide/ District 7 (LDC)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: annual contracts with the following electrical
contractors to perform electrical contracting services on an as-needed basis
through November 18, 2024.
Contractor Status SBE
or Non-SBE
A) Albert Electric, Inc. Local SBE
B) Davco Electrical
Contractors Corp. Local Non-SBE
C) Greenview Construction
LLC Local SBE
D) Grid-One Electrical Construction, Inc. Local/Glades SBE
E) Protect Video, Inc. Local SBE
F) Sullivan Electric & Pump, Inc. Local SBE
G) Universal Electric of Florida, Inc. Non- Local Non-SBE
SUMMARY: The purpose of this annual contract is to pre-select qualified
electrical contractors to provide electrical services. The work consists of
electrical services associated with repairs, improvements and renovations to
County properties. The specific requirements of the work shall be determined by
individual work orders issued against this annual contract. These contracts are
five year indefinite-quantity contracts with a maximum cumulative value of
$1,000,000. Work is to be awarded as work orders on a lump sum, competitively
bid basis across all prequalified contractors. Contractors are allowed to
qualify at any time and be added to this annual contract. Projects $100,000 and
over are advertised on the vendor self-service (VSS) website while projects
$200,000 and over are also advertised in the newspaper. Projects under $100,000
are bid among the pool of pre-qualified contractors (currently seven have
pre-qualified) and for projects over $100,000, the bidding pool is expanded to
include any additional bidders responding to the specific project advertisement
that submit a qualification application at least ten days before the bid due
date. These annual contracts were presented to the Goal Setting Committee on
June 5, 2019 and an Affirmative Procurement Initiative (API) of sheltered
market was applied to projects under $100,000 (when four or more small
businesses are qualified under the annual contract) or a Small Business Enterprise
(SBE) contractor will be given a price preference if their bid is within 10% of
the lowest non-small business bid. S/M/WBE actual participation will be identified
on each work order, and will be tracked cumulatively for each work order
issued. The funding source will be identified on each work order. (Capital
Improvements) Countywide (LDC)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
5. Staff recommends
motion to approve: a third amendment to Agreement (R2017-1895) for Art
Services for the Palm Beach County Convention Center Courtyard Public Art
Project (Agreement) with Susan Narduli of Narduli Studio to extend the agreement
an additional 397 days to December 31, 2020.
SUMMARY: On December 19,
2017, the Board approved the agreement in the amount of $454,000 for the
design, permitting, fabrication and installation of “Light Play” sculptural
screens for the Palm Beach County Convention Center Courtyard. The following table reflects the contract history.
|
Contract |
Resolution No. |
BCC Approval |
Agreement / Amendment
Amount |
Agreement / Amendment
Duration |
|
Original |
R2017-1895 |
12/19/17 |
$454,000 |
155 days |
|
Amendment #1 |
R2018-0255 |
3/13/18 |
Add $340,600 |
Add 275 days |
|
Amendment #2 |
R2018-1991 |
12/18/18 |
Deduct $4,625 |
Add 456 days |
This third amendment
supports ongoing design and engineering work to structurally reinforce the
sculptural screen for increased perimeter security. To remain coordinated with
Convention Center facility rental bookings, Courtyard construction has been
changed to June-September 2020, thus a 397-day extension to the agreement is
required to fully complete the project construction and administration by end
of year 2020. There is no additional
cost associated with this third amendment.
Funding for the Courtyard art project is from the $68M Rev Bond
AC2/Convention Center Parking Garage. Following the completion of the
professional design phase, a separate construction contract will be presented
to the BCC for approval. (FDO ADMIN) District 7/Countywide
(MJ)
6. Staff recommends
motion to approve: an Assignment of Lease (Assignment) with South
Florida Water Management District (SFWMD) and Pero Family Farms, LLC (Pero),
for SFWMD’s transfer to the County all of SFWMD’s rights under the lease
between the parties dated June 18, 2013, R2013-0790 (Lease). SUMMARY: The County and SFWMD jointly owned the
570-acre McMurrain Farm property in the Ag Reserve (Property). The County and SFWMD leased the Property to
Pero for row crop farming. On November
1, 2019, SFWMD conveyed to the County its remaining 21.1% interest in the
Property and executed the Assignment.
The County now owns 100% of the fee interest in the Property. This
Assignment documents the fact that effective November 1, 2019, SFWMD assigned
to the County all of its right, title and interest to the Lease. A $147,258.66 security deposit is being
transferred to the County and is required to be held in escrow during the term
of the Lease. The current semi-annual
rent is $200,323.92. (Property & Real Estate Management) District 5
(HJF)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to receive and file: the following five agreements, seven amendments, and two reinstatement
of agreements and amendments for projects funded under the Community
Development Block Grant (CDBG) Program:
A) agreement with
the City of Greenacres for $166,696;
B) agreement with
the Village of Palm Springs for $468,779;
C) agreement with
the Town of Lake Park for $36,689;
D) agreement with
the City of Lake Worth Beach for $235,870;
E) agreement with
the City of Riviera Beach for $166,375;
F) amendment 001
with the Town of Lantana for $59,212;
G) amendment 002
with the Town of Mangonia Park for $13,204;
H) amendment 001
with the City of Riviera Beach;
I) amendment 003
with the City of Riviera Beach;
J) amendment 001 with the
Village of Palm Springs;
K) amendment 001
with the Town of Lake Park;
L) amendment 004
with the City of South Bay;
M) reinstatement of
the agreement and Amendment 002 with the Pahokee Housing Authority; and
N) reinstatement of
the agreement and Amendment 002 with the Westgate/Belvedere Homes Community
Redevelopment Agency.
SUMMARY: Staff recommends
the Board of County Commissioners (BCC) receive and file agreements with the
City of Greenacres, the Village of Palm Springs, the Town of Lake Park, the
City of Lake Worth Beach, the City of Riviera Beach, amendments to agreements
with the Town of Lantana, the Town of Mangonia Park, the City of Riviera Beach,
the Village of Palm Springs, the Town of Lake Park, the City of South Bay and
the reinstatement of the agreements and amendments with the Pahokee Housing
Authority and the Westgate Belvedere Homes Community Redevelopment Agency. The aforementioned documents have been
executed on behalf of the BCC by the Director of the Department of Housing and
Economic Sustainability in accordance with Agenda Items 5A-3, 5C-5, 3I-3, 3I-1
and 3I-4, as approved by the BCC on July 2, 2019, July 10, 2018, January 23,
2018, October 16, 2018 and December 5, 2017, respectively. The agreement with
the City of Greenacres provides $166,696 in FY 2019/2020 CDBG funds towards the
construction costs associated with the installation of drainage improvements in
the First Street drainage system. The agreement with the Village of Palm
Springs provides $468,779 in FY 2019/2020 CDBG funds towards the construction
costs for sidewalk installations to create a park connector pathway system. The
agreement with the Town of Lake Park provides $36,689 in FY 2019/2020 CDBG
funds toward ADA compliant playground improvements to Bert Bostrom Park. The agreement with the City of Lake Worth
Beach provides $235,870 in FY 2019/2020 CDBG funds towards the property
acquisition and development of a neighborhood park in the Royal Poinciana neighborhood.
The agreement with the City of Riviera Beach provides $166,375 in FY 2019/2020
CDBG funds towards construction costs for improvements along West 26th
Court. Amendment 001 to the Agreement (R2018-1999) with the Town of Lantana
adds $59,212 in FY 2019/2020 CDBG funds to the previous year’s CDBG allocation
of $71,832 for the installation of sidewalks along North 7th
Street. Amendment 002 to the Agreement
(R2018-0073) with the Town of Mangonia Park adds $13,204 in FY 2019/2020 CDBG
funds to previous year’s CDBG allocations of $41,735 for improvements at Addie
Greene Park. Amendment 001 to the
Agreement (R2018-2001) with the City of Riviera Beach extends the project
completion date and modifies the Performance Requirements for improvements
along Avenue M. Amendment 003 to the
Agreement (R2018-0071) with the City of Riviera Beach extends the project
completion date and modifies the Performance Requirements for construction
improvements along Avenue O. Amendment 001 to the Agreement (R2018-1569) with the
Village of Palm Springs extends the project completion date, revises the
Performance Requirements and adds additional project implementation language.
Amendment 001 to the Agreement (R2018-1581) with the Town of Lake Park provides
a time extension to complete their Code Enforcement activity. Amendment 004 to the Agreement (R2016-0567)
with the City of South Bay extends the project completion date and modifies the
Performance Requirements for improvements to Cox Park and Tanner Park. The
Reinstatement of the Agreement (R2018-0271) and Amendment 002 to the Agreement
with the Pahokee Housing Authority (PHA) reinstates and extends the expired
Agreement and allows the PHA to use surplus CDBG funds remaining in the
Agreement to provide further sanitary sewer improvements to their Fremd Village
and Padgett Island properties. The Reinstatement of the Agreement (R2018-0272)
and Amendment 002 to the Agreement with the Westgate/Belvedere Homes Community
Redevelopment Agency reinstates and extends the expired Agreement to allow
additional time for project close-out activities to be completed at Oswego Oaks
Park. In accordance with County PPM CW-O-051, all delegated contracts,
agreements and grants must be submitted by the initiating Department as a
receive and file agenda item. These are Federal CDBG funds, which do not
require a local match. Districts 2, 3, 6 & 7 (HJF)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
I. HOUSING AND ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends a
motion to:
A) ratify
the approval of one County employee who received assistance through the
Workforce Housing Program (WHP);
B) approve
three County employees who applied for assistance through the WHP; and
C) approve
one County employee who applied for assistance through the State Housing
Initiative Partnership (SHIP) Owner Occupied Housing Rehabilitation Program.
SUMMARY: Staff is requesting the Board of County Commissioners to ratify the
approval of one County employee who received assistance through the County’s
WHP Purchase Assistance Program, and to approve four County employees who
applied for assistance through the WHP and SHIP Owner Occupied Housing
Rehabilitation Program. WHP applications are accepted throughout the year due
to the timing constraints associated with selling the obligated units. In
addition to the one County employee, the Department of Housing and Economic
Sustainability also provided 72 non-County employees with WHP assistance (closed
and pending closing). During the open
application process for the Owner Occupied Housing Rehabilitation Program, 88
residents applied for funding. Applicants are served on a first-served
first-eligible basis in groups of ten. Thus far, eight applicants were
income-certified of which one was a County employee, seven were non-County
employees, and two applicants were non-responsive. Both programs provide a
deferred, forgivable loan for the assistance received. If the homeowner rents,
sells, or otherwise conveys the home during the affordability period, the
entire principal amount will become due and payable. The funding provided for
the referenced files helped achieve the Department’s mission of providing
affordable housing to the applicants. These are State SHIP and WHP trust funds,
which require no local match. Countywide (HJF)
K. WATER UTILITIES
1. Staff recommends
motion to approve: Work
Authorization (WA) No. 22 to the Pipeline Continuing Construction Contract 2017
(Contract) with Hinterland Group Inc. (Hinterland) for the 12-inch Force Main on Sandalfoot
Boulevard (Project) in the amount of
$238,215.60. SUMMARY:
On January 10, 2017, the Board of
County Commissioners approved the Water Utilities Department (WUD) Contract (R2017-0072) with Hinterland. WA No. 22 provides for the
installation of approximately 1,000 linear feet of 12-inch force main along
Sandalfoot Boulevard, from the Lake Worth Drainage District E-1 Canal to SW 66th
Avenue in Boca Raton. This
Contract was procured under the requirements of the 2002 Small Business
Enterprise (SBE) Ordinance (R2002-0064) prior to the adoption of the new Equal
Business Opportunity Ordinance on October 16, 2018. The SBE participation goal established
under the 2002 Ordinance was 15% overall participation. The Contract provides
for 15% SBE participation. WA No. 22 includes 100% SBE participation. The
cumulative SBE participation including WA No. 22 is 100%. Hinterland is a Palm Beach County company. The Project is included in the WUD FY20 budget. (WUD Project No. 18-063)
District 5 (MJ)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to approve:
A)
a contract with R.J.
Sullivan Corp. (Contractor) for the Southern Region Water Reclamation Facility
(SRWRF) Secondary Clarifier and Effluent Filtration Improvements (Project) in
the amount of $21,777,000; and
B) a $10,893,000 budget transfer in the Water Utilities Department Capital Improvement Fund to establish budget for the entire project.
SUMMARY: On
June 20, 2019, the Water Utilities Department (WUD) received five bids for the
Project to construct improvements to the secondary clarifiers, effluent
filters, filtered effluent transfer pump station, sludge digester hot water
boilers and bulk sodium hypochlorite storage at SRWRF. The Contractor was the lowest responsive and responsible bidder in the amount of $21,777,000. The Project was presented to the Goal Setting
Committee on April 3, 2019, and a minimum mandatory 10% Small Business
Enterprise (SBE) subcontracting goal and a 3% Minority Business Enterprise
(MBE) subcontracting goal among certified African American and/or Hispanic
American owned firms were the Affirmative Procurement Initiatives (API) applied
to this Project. The Contractor has met
the established API for this Project.
The Contract provides for 13.26% SBE participation which includes 3.85%
MBE participation, 0.64% MBE (H) and 3.21% MBE (B). Contractor is headquartered in Pompano Beach,
Florida, but maintains an office in Palm Beach County from which the majority
of the work under the Contract will be undertaken. The Project is included in the WUD FY20
budget. (WUD Project No. 17-022) District 5 (MJ)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A)
approve Amendment No. 1 to
contract for Consulting/Professional Services (Contract) (R2019-0325) with the
Florida Fish and Wildlife Conservation Commission (FWC), Fish and Wildlife
Research Institute for an extension of two months beginning on December 30,
2020 and expiring on February 28, 2021, and an increase in the contract amount
from $72,000 to $90,000 in order to provide additional oyster monitoring in the
Lake Worth Lagoon (LWL);
B) authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with this Contract, and any necessary minor amendments that do not
significantly change the scope of work, terms, or conditions of this Contract;
and
C) approve
a budget amendment of $18,000
to the Manatee Protection Fund in recognition of the additional $18,000 revenue
from FWC.
SUMMARY:
Amendment No. 1 to the
Contract is for a two month extension for additional oyster monitoring tasks
which builds upon past and current monitoring contracts (R2016-1697 &
R2019-0325) and will extend the monitoring timeframe to provide a five and half
year data set used to assess the ecological health and status of the LWL.
Amendment No. 1 increases the total contract cost by $18,000 that is funded
through a purchase order from FWC. No net fiscal impact to the County is
associated with Amendment No. 1.
Exhibits A and B to this agenda item are modified to extend the oyster
monitoring period, tasks, and deliverable schedule. The monitoring project is funded by Vessel Registration Fees, the Manatee
Protection Fund, and FWC. District
3 & 7 (SS)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
2. Staff recommends
motion to approve:
A) a contract for Professional Consultant
Services with W.F. Baird & Associates Ltd Incorporated (BAIRD) providing
professional coastal and marine engineering services, effective for two years
from execution through November 18, 2021; and
B) a contract for Professional Consultant
Services with Cummins Cederberg, Inc. (CCI) providing professional coastal and
marine engineering consultant services, effective for two years from execution
through November 18, 2021.
SUMMARY:
BAIRD, a Palm Beach County (County) company, and CCI, a County company,
will provide professional coastal and marine engineering services on a task
order basis for various projects within the Department of Environmental
Resources Management and other County departments. The contracts require the consultants
to adhere to 20% mandatory Small Business Enterprise (SBE) subcontracting goal
as the Affirmative Procurement Initiative. BAIRD agreed to 25% SBE
participation. CCI agreed to 24% SBE participation. The contracts contain an
option to renew for one additional year.
Countywide (YBH)
3. Staff recommends
motion to:
A) approve State of Florida Department of Environmental Protection (FDEP) Standard
Grant Agreement No. 20PB7 (Agreement) for an amount not to exceed $43,032
providing for post-construction monitoring of the Singer Island Dune
Nourishment Project (Project) beginning October 1, 2019 and expiring July 30,
2023;
B) approve a budget amendment
of $43,032 in the Beach Improvement Fund to recognize the revenue award from
FDEP; and
C) authorize the County Administrator or designee to sign all
future time extensions, task assignments, certifications, and other forms
associated with the Agreement, and any necessary minor amendments that do not
substantially change the scope of work, terms, or conditions of the Agreement.
SUMMARY: The
Agreement provides a State cost share of 35.86% and reimburses the County up to
$43,032 for permit required physical and biological post-construction
monitoring, including sea turtle and shorebird surveys. The County will provide a 64.14% match for the Project, up to $76,968,
using available funds in the Beach Improvement Fund, for a total project cost
of $120,000. District 1 (SS)
4. Staff recommends
motion to adopt: a resolution
supporting U.S. Senate Bill 2429, the Restoring Resilient Reefs Act of 2019 or
similar legislation. SUMMARY: On
October 22, 2019, the Board of County Commissioners directed staff to prepare
this resolution to show Palm Beach County’s support of U.S. Senate Bill 2429,
the Restoring Resilient Reefs Act of 2019, sponsored by Senator Marco Rubio, or
similar legislation. Broward and Miami-Dade Counties have already passed
resolutions supporting U.S. Senate Bill 2429. U.S. Senate Bill
2429 provides a five-year authorization focused on restoration activities,
directing federal funding and technical assistance to areas where coral reefs
have been impacted, and allowing for access to emergency funds for rapid and
effective response to coral reef emergencies. Countywide (SS)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
5. Staff
recommends motion to:
A) approve a contract for
Consulting/Professional Services with Day’s Edge Productions LLC (Day’s Edge),
a Colorado Springs, Colorado company, to produce a promotional/educational film
highlighting Palm Beach County’s (County) eco-assets and grant an unlimited use
license for the County to reproduce, distribute, perform, display and prepare
derivative works beginning November 19, 2019 and ending
November 18, 2020, in an amount not to exceed $99,855;
B) approve a Memorandum of Understanding (MOU) with
Discover Palm Beach County, Inc. (DTPB), the County’s official tourism and
marketing organization, to receive their contribution of $50,000 to this
project;
C) authorize the County Administrator or designee to sign all future time
extensions, task assignments, certifications, and other forms associated with
the MOU that do not substantially change the terms or conditions of the MOU;
D) approve
a budget amendment of $50,000 in the Manatee Protection Fund (1232) to
recognize the revenue from DTPB; and
E) authorize
the County Administrator or designee to sign all future time extensions, task
assignments, certifications, and other forms associated with the Contract, and
any necessary minor amendments that do not substantially change the scope of
work, terms, or conditions of the Contract.
SUMMARY:
Day’s Edge will create a promotional educational film to be used by
schools in the seventh and tenth grade curriculum, marketed to broadcast on
television and online, and create a catalog of video B-roll and still images
for use by the County and Tourist Development Council to promote new and
restored eco-assets within the County. As copyrighted promotional/educational
material, this procurement is exempt from the County’s Purchasing Code section
2-51(f)(1) and Equal Business Opportunity Program per CW-O-043. Day’s Edge was
selected in good faith utilizing a competitive bid process conducted by DTPB. The cost share is 50% DTPB as agreed upon in
the MOU and 50% from the County’s Manatee Protection Fund (1232). Countywide (SS)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: an original
executed Professional Services Agreement with Chet’s Inc., to provide professional water ski instruction at Burt Aaronson
South County Regional Park for $12,420/year ($1,035/month) for a period of one
year beginning October 1, 2019 through September 30, 2020, with four one-year
renewal options. SUMMARY: On August 30, 2019, Palm Beach County entered
into a Professional Services Agreement with Chet’s Inc., to provide a water ski
instruction program at Burt Aaronson South County Regional Park. Chet’s Inc. has been the only respondent
since 1999 and was selected based on
his years of experience and world-renowned water ski instruction. The
term of this agreement is from October 1, 2019
through September 30, 2020, with four one-year renewal options. In accordance with County PPM CW-O-051, all
delegated agreements must be submitted by the initiating Department as a receive
and file agenda item. This Professional Services Agreement has been fully
executed on behalf of the Board of County Commissioners (BCC) by the Director
of Purchasing in accordance with section 2.53(e) of the Purchasing Code, and is
now being submitted to the BCC to receive and file. District 5 (AH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to receive and file: the following ten executed Independent
Contractor Agreements:
A)
Caroline Ann Karolinko, US
Synchronized Swimming Coach at Aqua Crest Pool, for the period of October 1,
2019 through September 30, 2020 in an amount not to exceed $40,000;
B)
East Coast Aquatic Club,
LLC, USA Swimming Coach at Aqua Crest Pool, for the period of October 1, 2019
through September 30, 2020 in an amount not to exceed $110,000;
C)
LB2 Enterprises, Inc., d/b/a Palm Beach Masters, US Masters Swimming
Coach at Aqua Crest Pool, for the period of October 1, 2019 through September
30, 2020 in an amount not to exceed $45,000;
D)
Gordon Andrews, USA
Swimming Coach at Lake Lytal Pool, for the period of October 1, 2019 through
September 30, 2020 in an amount not to exceed $104,000;
E)
LB2 Enterprises, Inc.,
d/b/a Palm Beach Masters, US Masters Swimming Coach at Lake Lytal Pool, for the
period of October 1, 2019 through September 30, 2020 in an amount not to exceed
$35,000;
F)
Derek Jones, US Diving
Coach at North County Aquatic Complex, for the period of October 1, 2019
through September 30, 2020 in an amount not to exceed $75,000;
G)
Kiril Zahariev, USA
Swimming Coach at North County Aquatic Complex, for the period of October 1,
2019 through September 30, 2020 in an amount not to exceed $165,000;
H)
LB2 Enterprises, Inc.,
d/b/a Palm Beach Masters, US Masters Swimming Coach at North County Aquatic
Complex, for the period of October 1, 2019 through September 30, 2020 in an
amount not to exceed $90,000;
I)
Mary Lou Putnam, Water
Exercise Instructor at North County Aquatic Complex, for the period of October
1, 2019 through September 30, 2020 in an amount not to exceed $25,000; and
J)
Stephen Van Coppenolle,
Water Exercise Instructor at North County Aquatic Complex, for the period of
October 1, 2019 through September 30, 2020 in an amount not to exceed $5,000.
SUMMARY: These Independent Contractor
Agreements have been fully executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator and Director of the Parks and
Recreation Department in accordance with Resolution 94-422, amended by
Resolutions 2002-2103, 2007-0409, 2012-0168 and 2017-0822. The Department is now submitting these
agreements in accordance with County PPM CW-O-051, which requires all delegated
agreements to be submitted by the initiating Department to the BCC as a receive
and file agenda item. Districts 1, 2, & 7 (AH)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
P. COOPERATIVE EXTENSION
SERVICE
1. Staff recommends
motion to:
A) accept
the donation of $2,500 from the Weinig Foundation for the Read a Recipe for
Literacy Program; and
B) approve a
budget amendment of $2,500 in the Cooperative Extension Revenue Fund to
recognize the donation and appropriate it to the Read a Recipe Program.
SUMMARY:
The Parks and Recreation Department operated the Read a Recipe for
Literacy Program from 2008 to 2015 and has transferred operation of the program
to the Cooperative Extension Service Department. This donation of $2,500
will continue to fund the program for children at Melaleuca Elementary School,
El Sol Community Center and the Farmworker Coordinating Council for a total of
60 children. Districts 1, 2, 3 & 7 (AH)
U. INFORMATION SYSTEMS
SERVICES
1. Staff
recommends motion to:
A) rescind Interlocal Agreement R2014-0077, as amended;
B) approve the replacement
Interlocal Agreement providing updated contract terms for
network services with the Town of Lantana; and
C) authorize the County Administrator or designee to
approve and execute task orders associated with these services, up to a maximum
dollar value of $50,000 per task order.
SUMMARY: The Town of
Lantana has an existing
Interlocal Agreement with Palm Beach County (R2014-0077, as amended) for
network services. The County recommends rescinding the existing agreement and
replacing it with a new agreement for a period of one year with four automatic
one-year renewals unless notice is given by either party. This new Interlocal
Agreement includes updated contract terms to provide network services to the Town
of Lantana. The Florida
LambdaRail, LLC has approved connection of the Town of Lantana to the Florida
LambdaRail network. Districts 4 &
7 (DB)
2. Staff
recommends motion to receive and file: fully executed Statement of Work No. 9 to Agreement R2002-1782,
as amended with CGI Technologies and Solutions, Inc. (formerly named American
Management Systems, Inc.) in the amount of $10,000. SUMMARY: Statement
of Work No. 9 provides for assistance in identification of the custom interface
requirements for procurement and inventory information between the Palm Beach
County Water Utilities Department IBM Maximo application and the County’s CGI
Advantage Financial 3.11.1 application. Countywide (DB)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to:
A)
receive and file executed Amendment 2 for Subcontract (#18SAS26) with
the Florida Council Against Sexual Violence (FCASV) in the amount of $202,789
to define tasks and deliverables for the period of August 1, 2019 through July
31, 2020, to provide sexual assault services for adult, youth, and child
victims; and
B) approve a budget amendment of $103,135 in the
Public Safety Grants Fund to adjust the budget to the actual grant award.
SUMMARY: Amendment 2
represents year two of a three year Sexual Assault Services Program Formula
Grant (CFDA#16.017) that was awarded to the Palm Beach County Division of
Victim Services effective August 1, 2018.
The funds are used to support and provide sexual assault services to
primary and secondary victims. Amendment
2 to Subcontract #18SAS26 revises the contract amount to $202,789, which is
inclusive of the $99,654 allocation received in GY18, and $103,135 allocated
for GY19. R2018-1038 authorizes the County Administrator or designee to execute
FCASV grant contracts and amendments on behalf of the Board of County
Commissioners. No County matching funds
are required. Countywide (SF)
2. Staff recommends
motion to adopt: a resolution of the Board of County Commissioners
of Palm Beach County, Florida, to approve and adopt the 2020 Palm Beach County
Local Mitigation Strategy (LMS) plan and provide an effective date. SUMMARY:
The Federal Emergency
Management Agency (FEMA) has mandated that all LMS programs revise their plans
every five years to bring them into compliance with Federal guidelines
established in response to the Disaster Mitigation Act of 2000. The 2020 Palm
Beach County LMS was approved on September 13, 2019 by the Florida Division of
Emergency Management pending adoption by the County and each participating municipality.
In order to remain eligible to apply for and receive both pre-disaster and
post-disaster Federal mitigation assistance funding, each participating
municipality is required to adopt the LMS by resolution. Some of the
language updated includes analyses of local flooding conditions as it relates
to Palm Beach County communities; inclusion of updated information on storm
surge, sea level rise, and climate change into the hazards, mitigation
measures, mapping, and project list; updates on agricultural pests and diseases
hazards with specifics on the citrus industry; and an improved project tracking
system illustrating all of the mitigation work being done in Palm Beach County.
Countywide (LDC)
3. Staff recommends
motion to adopt: a resolution
of the Board of County Commissioners authorizing the County Administrator or
designee to sign the FY 2019-2020 annual Emergency Medical Services (EMS)
County grant application for $155,993 and sign the EMS Grant program change
request forms related to the grant after the approval of the application by the
Florida Department of Health, Bureau of EMS and forward same to the State of
Florida Department of Health, Bureau of EMS. SUMMARY:
The EMS County Grant
(CSFA# 64.005) is an annual grant provided to Palm Beach County from the
Florida Bureau of EMS, to improve and expand the EMS system. The funds are used to purchase EMS equipment,
which is distributed to EMS providers, and other agencies that are eligible for
EMS grant funding. No County matching
funds are required for this grant.
Countywide (LDC)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
4. Staff recommends
motion to:
A)
accept the Urban Area
Security Initiative (UASI) GY 2018 – Award Letter with the City of Miami to
receive an additional $50,000 in reimbursable grant funding for Regional
Citizen Corps and Community Emergency Response Teams (CERT) planning, training,
exercises, and equipment for the period June 25, 2019 through June 30, 2020;
and
B)
approve a budget amendment
of $50,000 in the Urban Areas Security Initiative Grant Fund to recognize the
additional grant funds.
SUMMARY: The award letter
approves the allocation of additional funding of $50,000 from the UASI 2018
agreement #19-DS-04-11-23-02-319 (CFDA # 97.067) bringing the total award to
$176,117. The additional funds provide a means of funding various domestic security
activities related to Citizen Corps and CERT planning, training, exercises and
equipment within the County using Federal UASI funds through the City of Miami
as the UASI’s fiscal agent and expires on June 30, 2020. R2013-0622 gave authority to the County
Administrator or designee to execute these agreements on behalf of the Board of
County Commissioners. No County matching
funds are required. Countywide (LDC)
5. Staff recommends
motion to:
A) receive and file the following two executed agreements with
the State of Florida, Division of Emergency Management (FDEM) to receive grant
funding for the period July 1, 2019 through June 30, 2020, to improve and
enhance emergency management plans and programs and provide operational support
to maintain state required programs:
1. State-funded Grant Agreement (A0036) for
FY2019-20 in the amount of $105,806 for the Emergency Management Preparedness
and Assistance (EMPA) Grant;
2. Federally-funded Subaward and Grant
Agreement (G0059) for FY2019-20 in the amount of $276,066 for the Emergency
Management Performance Grant (EMPG); and
B) approve
a budget amendment of $285,691 in the Emergency Management Preparedness and
Assistance Fund to adjust the EMPA grant award by $76,854 to the actual award
of $105,806, and the EMPG grant by $208,837 to the actual award of $276,066.
SUMMARY: The EMPA grant (CSFA #31.063) is
state funded while the EMPG grant (CFDA #97.042) is federally funded. Both
grants recur annually. These funds are used to enhance and improve emergency
management plans and programs and provide operational support. The grants will be used to further enhance
emergency planning, response, mitigation and recovery in the County. The EMPG
contract underwent significant changes through FDEM’s attorneys, delaying the
approval process. R2012-1731
dated November 20, 2012, gave authority to the County Administrator or designee
to execute these agreements on behalf of the Board of County Commissioners. The
EMPA grant requires a match at the lesser of the Division of Emergency
Management's general revenue funding average for the last three fiscal years or
the level of funding for the last fiscal year. A dollar for dollar match is
required for the EMPG grant. Match requirements are included in the County
budget. Countywide (LDC)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
6. Staff recommends
motion to approve: a
second amendment to contract for Professional Services with Phamatech, Inc.
(R2018-1520) for the period of August 1, 2019 through September 30, 2021
retroactively increasing the contract by $12,940 for a new total not-to-exceed
contract amount of $679,465 to
provide drug-testing services to all participants referred by the Adult,
Delinquency, and Family Drug Courts. SUMMARY: The amendment includes adding the fentanyl
screening to the seven-panel test and adding the methadone screening, for the
Delinquency and Family Courts. The addition of the fentanyl screen to the
seven-panel test increases the unit cost from $14.50 to $16.50 per screening.
The methadone screening is added at a unit cost of $3.00 per screening. The amendment will also allow for retesting,
which will be utilized in lieu of confirmation testing, which is a more specific test used as a
confirmatory test to identify individual drug substances or metabolites, and
quantify the amount of the substance used. Creatinine levels screening will be
also be included in all retests. The
retests will be done upon request of the drug court programs. This amendment is
needed to help identify and assess the treatment needs of drug court
participants. Countywide (SF)
7. Staff recommends
motion to approve: Agreement #50B34 with State of Florida, Department
of Health, Palm Beach County Health Department (Department) for activities
related to achieving competency in performing medical forensic exams to the
County’s Victim Services and Certified Rape Crisis Center Sexual Assault Nurse
Examiners (SANE) for a one year term
beginning November 1, 2019 or the latest date of signature by the parties
through October 31, 2020 with no financial obligations. SUMMARY: The Department is a state agency with seven
health centers located throughout the County. The Division of Victim Services
(DVS) employs up to 12 SANE. In order to perform a Forensic Sexual Assault
exam, the SANE are required to observe four medical forensic exams under the
guidance of a preceptor and demonstrate competency by performing ten medical
forensic exams under the guidance of a preceptor. In order to facilitate SANE
in meeting their required competencies, DVS is seeking to execute an agreement
with the Department for activities related to achieving competency for the
SANEs. The agreement is needed to outline the respective duties,
responsibilities, policies and procedures that will be undertaken by the
Department and the County regarding the SANE competency requirement. The County
will coordinate with the Department for learning opportunities and rotations at
the C.L. Brumback Health Center in Belle Glade. The Department will designate
an experienced Advanced Practice Registered Nurse, Medical Doctor or Physician
Assistant to provide trainings for gynecological exams and speculum competency,
to SANE Nurses. Countywide (SF)
8. Staff recommends
motion to receive and file: a first amendment to the Interlocal Agreement for professional services
with Florida State University (FSU) (R2017-0922) extending the contract from
September 30, 2019 to September 30, 2020.
SUMMARY: The Division of Victim Services was granted a one-year
extension of the original U.S. Department of Justice, Office of Justice
Programs, 2016-XV-GX-K018 (CFDA 16.582) (R2016-1739) thereby extending the date
for completion of service from September 30, 2019 to September 30, 2020. FSU will
continue to document the performance and effectiveness of the grant project
through conducting focus groups, disseminating and tracking evidenced-based
programs, collecting data, tracking judicial outcomes of DUI manslaughter and
homicide cases, and producing professional publications to disseminate project
findings to highlight some of the activities.
R2017-0477 authorized the County Administrator or designee to execute
future amendments and partner agreements associated with the current grant
(2016-XV-GX-K018) on behalf of the Board of County Commissioners, after
approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations. Countywide (SF)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
9. Staff recommends
motion to approve: Amendment #1 to Memorandum of Agreement #A4147 with
Florida Department of Corrections (DOC) (R2017-0107) to provide advocacy
services to incarcerated victims of sexual assault for an additional three year
term beginning January 10, 2020 through January 9, 2023 with no financial
obligations. SUMMARY: DOC
is a state agency that operates five correction facilities in Palm Beach County
to include a prison, release center, and reentry sites. In order to comply with the Prison Rape
Elimination Act (PREA) standards, in 2017, DOC executed an agreement with the
Department of Public Safety Division of Victim Services for advocacy services
and crisis intervention to incarcerated victims of sexual assault. Pursuant to
the original agreement, DOC is exercising its final three-year renewal option.
The first amendment also revised Section IV.A-Department’s Agreement
Administrator; Section IV.B-Agreement Managers; Section VII.E-Disputes; Section
VII.P-Americans with Disabilities Act; and Attachment A-Security Requirements
for Contractors. Amendment #1 aligns with the PREA standards established by the
U.S. Department of Justice, best practices in the field of sexual assault
victim services and is commensurate with sexual assault services available to
the community at large. Countywide (SF)
CC. SHERIFF
1. Staff recommends
motion to:
A) accept
on behalf of the Palm Beach County Sheriff’s Office, a National Institute
of Justice Award Letter for a FY 2019 DNA Capacity Enhancement and Backlog
Reduction Program Grant in the amount of $373,152 for the period January 1,
2020 through December 31, 2021; and
B) approve a budget amendment of $373,152 in the
Sheriff’s Grants Fund.
SUMMARY: On September 12, 2019, the Palm Beach County
Sheriff’s Office (PBSO) received an award for the DNA Capacity Enhancement and
Backlog Reduction Program. The Forensic Biology
Unit in the Crime Laboratory of PBSO services over 28 municipalities, the
school systems and assists state and local federal agencies as needed. These funds will
be used to continue to support two forensic scientist allocations, training, travel, and contractual services that will increase the efficiency of
the crime lab. An increase in funding from the County
may be requested through our annual budget process once the grant ends. There is no
match requirement associated with this award. Countywide (LDC)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
2. Staff recommends
motion to:
A) accept
on
behalf of the Palm Beach County Sheriff’s Office, a Department of Justice,
Office of Justice Programs FY2019 Enhanced Collaborative Model to Combat Human
Trafficking grant award in the amount of $900,000 for the period of October 1,
2019 through September 30, 2022;
B) approve a budget amendment of $900,000
in the Sheriff’s Grants Fund.
SUMMARY: On September 29,
2019, the Palm Beach County Sheriff’s Office (PBSO) received a Federal grant
award in the amount of $900,000 to support the multidisciplinary human
trafficking task force, related human trafficking investigations, law
enforcement training, and communitywide education, to address human trafficking
crimes and victimization occurring in Palm Beach County. Funding will be used
to continue to support two detective allocations, contractual services,
training, data collection, supplies, and community awareness. An increase in funding from the County may be requested
through our annual budget process once the grant ends. There is a $325,000 in-kind match requirement associated with this
award. Countywide (LDC)
3. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s
Office, a Bureau of Justice Assistance (BJA) State Criminal Alien
Assistance Program FY 2018 Grant in the amount of $149,840 for the period of
September 26, 2019 through the date all funds have been spent; and
B) approve a budget
Amendment of $149,840 increasing the Sheriff’s Grants Fund.
SUMMARY: The BJA has made funds available to be used
for correctional purposes. These funds will be used in accordance with the
Department of Justice Reauthorization Act of 2005. There is no match
requirement associated with this award. Countywide (LDC)
4. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, an agreement between
the State of Florida, Office of the Attorney General and the Palm Beach County
Sheriff’s Office for a Victim of Crime Act (VOCA) award in the amount of $163,544 for the period October 1, 2019 through
September 30, 2020; and
B) approve a budget amendment of $163,544 in the
Sheriff’s Grants Fund.
SUMMARY: On
October 1, 2019, the Palm Beach County Sheriff’s Office (PBSO) received a VOCA
grant. These funds will be used to
continue to allow for two victim advocate allocations to concentrate on the
domestic violence and human trafficking victim population in Palm Beach County. Both positions will coordinate services with
PBSO officers, the County’s Victim Services Programs, and other municipal
agencies to offer crisis intervention, lethality assessments, safety plans, and
case management services. The PBSO will provide the 20% required cash match
in the amount of $40,886 through its approved operating budget. An increase in funding from the County may be
requested through our annual budget process once the grant ends. Countywide (LDC)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF (Cont’d)
5. Staff recommends
motion to approve: a budget
amendment of $650,000 in the General Fund for law enforcement services provided
by the Palm Beach County Sheriff’s Office to City of Westlake through the
Contractual Agreement for the period of October 1, 2019 through September 30,
2020. SUMMARY: The budget amendment is requested to provide
law enforcement services as prescribed within the Contractual Agreement between
the Palm Beach County Sheriff’s Office and the City of Westlake. The level of
service to be provided includes five positions, comprised of five sworn
officers, as further detailed in Exhibit A of the Agreement. No County funds
are required. Countywide (LDC)
6. Staff recommends
motion to approve: a budget
amendment of $1,511,013 in the General Fund for law enforcement services
provided by the Palm Beach County Sheriff’s Office to Town of Palm Beach Shores
through the Contractual Agreement for the period of November 1, 2019 through
September 30, 2020. SUMMARY: The budget amendment is requested to provide
law enforcement services as prescribed within the Contractual Agreement between
the Palm Beach County Sheriff’s Office and the Town of Palm Beach Shores. The
level of service to be provided includes 11 positions, comprised of 11 sworn
officers, as further detailed in Exhibit A of the Agreement. No County funds are required. Countywide
(LDC)
7. Staff recommends
motion to approve: a budget
amendment of $1,050,000 in the General Fund for law enforcement services
provided by the Palm Beach County Sheriff’s Office to Town of South Palm Beach
through the Contractual Agreement for the period of October 1, 2019 through
September 30, 2020. SUMMARY: The budget amendment is requested to provide
law enforcement services as prescribed within the Contractual Agreement between
the Palm Beach County Sheriff’s Office and the Town of South Palm Beach. The
level of service to be provided includes seven positions, comprised of seven
sworn officers, as further detailed in Exhibit A of the Agreement. No County funds are required. Countywide
(LDC)
8. Staff recommends
motion to:
A) accept on behalf of the Palm Beach County Sheriff’s Office, a Grant Award for
the FY2019 Coach Aaron Feis Guardian Program between the Florida Department of Education and the Palm
Beach County Sheriff’s Office for the period of July 1, 2019 through June 30,
2020;
B) approve
a budget amendment of $1,034,135 in the Sheriff’s Grants Fund.
SUMMARY: On October 1, 2019,
the Palm Beach County Sheriff’s Office (PBSO) received a grant award for the
Coach Aaron Feis Guardian Program to implement a Safe Schools Security Guard
Training Program (SSSGTP). The SSSGTP is a partnership with the Palm Beach
County School District to ensure all charter schools in Palm Beach County are
equipped with a Safe-School Officer in compliance with Section 1006.12, Florida
Statutes. These funds will be used for overtime and personnel costs to provide
training by qualified sworn deputies/instructors certified by the Criminal
Justice Standards and Training Commission and to provide program
supervision/oversight. There is no match requirement associated with this
award. Countywide
(LDC)
NOVEMBER 19, 2019
3. CONSENT
AGENDA APPROVAL
DD. TOURIST DEVELOPMENT COUNCIL
1. Staff recommends
motion to receive and file:
a fully executed Palm Beach County Sports Commission, Inc agreement with Super
Bowl LIV, for the promotion of Palm Beach County through Super Bowl related
marketing and Super Bowl related events hosted in Palm Beach County. SUMMARY: The Super Bowl Host Committee is currently
holding 1,164 blocked rooms in Palm Beach County, which are reserved for three
nights. Additional rooms are expected to be booked closer to the event. Estimated
spending in Palm Beach County will produce an approximate economic impact of
$12,000,000. The investment from Palm Beach County through the Tourist
Development Council (TDC) Sports Commission Agency budget will not exceed
$270,000 as approved by the Sports Commission Board and the TDC. As part of the
agreement, Palm Beach County will be featured prominently on Super Bowl LIV
websites and on various media sites, including social media, digital and print
publications. In addition to the
benefits of the economic impact, the Super Bowl Host Committee, to which the
County Administrator has been appointed with an alternate member being the
Executive Director of the Tourist Development Council, has agreed to bring
several events to Palm Beach County including NFL Business Connect, which is
focused on creating contract opportunities for certified minority, women,
veteran, and LGBT owned businesses regarding Super Bowl LIV. NFL alumni will participate in a football camp
at Glades Pioneer Park, visit area hospitals, and a Super Bowl celebration
event will be held in West Palm Beach along with one additional location. A
press event is being planned for media from Miami to travel to Palm Beach
County during this period. Countywide (DC)
* * * * * * * * * * * *
NOVEMBER 19, 2019
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. HOUSING
AND ECONOMIC SUSTAINABILITY
1. Staff recommends a
motion to adopt: a resolution of the
Board of County Commissioners of Palm Beach County, Florida, making certain
findings and designating the real property located at 22866-22508 SW 65th
Avenue within unincorporated Palm Beach County, Florida, 33428, further
identified by property control numbers 00-42-47-30-02-002-0000 and
00-42-43-27-05-081-0371 (the Subject Property), as a Brownfield Area to be
known as the Residences at Boca Dunes Green Reuse Area, pursuant to Section
376.80 (2)(c), Florida Statutes, for the purpose of rehabilitation, job
creation and promoting economic development; providing an effective date; and
for other purposes. SUMMARY: On September 10, 2019, the Board of County
Commissioners (BCC) approved two motions related to the Subject Property: 1) a
waiver of the statutory requirement that one of the two public hearings to be
held after 5:00 p.m.; and 2) advertising of public hearings on Tuesday, October
22, 2019, at 9:30 a.m. and November 19, 2019, at 9:30 a.m. On October 22, 2019
(Agenda Item 4C-1), the BCC approved a motion to conduct a public hearing on
November 19, 2019, as required by the Brownfields Redevelopment Act (Act) set
forth in Sections 376.77-376.86, Florida Statutes, designating the Subject
Property as a Brownfield Area. On August 1, 2019, Richman Boca Development
Partners, LLC (formerly known as Richman Boca Dunes Development Partners, LLC) and
Richman Boca Dunes II, LLC, Florida Limited Liability Companies (collectively
Boca Dunes) submitted a written request to Palm Beach County’s Department of
Housing and Economic Sustainability (HES) to designate the Subject Property as
a Brownfield Area. Boca Dunes is the owner of the Subject Property and has
control thereover, as confirmed by the two warranty deeds (attached to this
agenda item). Boca Dunes plans to develop the Subject Property as a residential
community, which the Palm Beach County Planning and Zoning Divisions have
confirmed is allowed with the High Residential, eight units per acre (HR-8)
future land use designation and Planned Unit Development (PUD) zoning on the
site. The rezoning of the northern 55.75 acres of the golf course was approved
at the January 24, 2019 BCC hearing via Resolution R2019-0179. The preliminary
master plan approved indicates 446 multifamily units over 3 pods: 354 in Pod A,
64 unit in Pod B and 28 units in Pod C. The final site plan shows 354 units in
15 residential buildings. There is one
clubhouse and three one-story garage buildings. Prior to redevelopment, Boca
Dunes is seeking a Brownfield designation under the Act. Section 376.80(12), Florida Statutes, does
not require a local government to use the term Brownfield within the name of
the area being designated. No County
funds for implementation are required. District 5 (DB)
NOVEMBER 19, 2019
4. PUBLIC
HEARINGS – 9:30 A.M. (Motion to receive and file: Proof of publication)
B. PALM
TRAN
1. Staff recommends
motion to approve:
A) the Program of Projects for the FY2019
Section 5307 and Section 5339 Grant allocations, in the amount of $17,429,929
(5307); $2,087,965 (5339), and $50,000 in FLEX Funds programmed by the Palm
Beach Transportation Agency (TPA) from the Federal Transit Administration
(FTA);
B) the filing of a multi-source funding (Super-Grant) electronic
grant application #1098-2019-2, with the FTA, for FY2019 Section 5307 (CFDA
20.507), Section 5339 (CFDA 20.526) and Flex Funds (CFDA 20.507). The
Super-Grant is for capital funds allocated to Palm Beach County Board of County
Commissioners (BCC) in the amount of $19,567,894. This is a cost
reimbursable agreement that will become effective upon FTA Award and has an
anticipated end date of March 30, 2025;
C) the filing
of Standard Form LLL - Disclosure of Lobbying Activities; and
D) the authorization
for the County Administrator or designee to execute on behalf of the BCC,
and to transmit electronically the BCC’s approval of the Grant Application,
award and the resulting grant agreement.
SUMMARY:
The FTA distributes Section 5307 and 5339 grant funds to provide capital
and operating assistance for public transportation projects.
The
FY2019 allocation will fund items necessary for the continued operations of the
Palm Tran system, which includes the following: $5,912,630 to replace buses and
relief vehicles that have reached their useful life; $174,299 for the
one-percent project security requirement; $2,419,965 for facility improvements;
$1,511,000 for Shop Maintenance Equipment; $500,000 for General Planning Consulting
contract; $500,000 for South County Expansion furniture and $8,500,000 for preventive maintenance, and $50,000 for Bus
Shelters. FTA encourages the submittal of Super-Grant applications
to consolidate allocations for Fixed Route capital projects. The FY2019 allocations have a match
requirement of $4,891,974 or 20% of the total project cost. The source of
the matching funds are Toll Revenue Credits provided by the Florida Department
of Transportation. The grant application also requires execution of the
Disclosure of Lobbying Activities, Form LLL. No County funds are
required. Countywide (DR)
* * * * * * * * * * * *
NOVEMBER 19, 2019
A. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to approve on preliminary reading and permission to advertise for public hearing on Tuesday, December 17, 2019 at 9:30 a.m.: an ordinance amending Ordinance No. 85-40, as amended, establishing an amended Five Year Road Program (Program); providing for title; purpose; adoption of revised Five Year Road Program and revised list of projects contained in Exhibit “A”; implementation of the Program; modification of the Program; funding of other roadway improvements, interpretation of exhibit; repeal of laws in conflict; severability; inclusion in the Code of Laws and Ordinances; and effective date. SUMMARY: This is the annual update of Palm Beach County’s Five Year Road Program which is required to be considered each year by the Five Year Road Program Ordinance. Exhibit “A” to the ordinance is a list of proposed projects for the next five years and contains certain changes and modifications. This list is submitted for the Board of County Commissioners’ consideration on preliminary reading today with the final list to be approved with the ordinance at public hearing on Tuesday, December 17, 2019. Countywide (YBH)
B. PUBLIC SAFETY
1. Staff recommends
motion to approve on preliminary reading and permission to advertise for public
hearing on Tuesday, December 17, 2019 at 9:30 a.m.: an ordinance
of the Board of County Commissioners of Palm Beach County, Florida, amending Chapter 19, Article IX (Ordinance No.
2008-43) as amended, relating to vehicles for hire; amending Section 19-213 (definitions);
amending Section 19-217 (reciprocity); amending 19-227 driver requirements,
failure to comply; providing for repeal of laws in conflict; providing for a
savings clause; providing for severability; providing for inclusion in
the code of laws and ordinances; providing for captions; and providing an
effective date. SUMMARY: The proposed ordinance amendment expands the
regulatory framework of the vehicle for hire industry by creating a special
event reciprocity provision. This
amendment is necessary to ensure adequate processes are in place to accommodate
anticipated regulatory demands in the tri-county region during special events including
but not limited to the Super Bowl LIV. The special event reciprocity provision
establishes the requirements for currently licensed vehicle for hire companies
to increase their fleet and driver capability to meet transportation needs and
allows for Miami-Dade, Broward and Palm Beach Counties to work cooperatively to
meet regulatory demand and oversight responsibilities in a streamlined fashion.
Despite variations, each county will apply the requirements of their respective
ordinances when evaluating special permit applications. For the special event period only,
reciprocity in Palm Beach County applies to Broward and Miami-Dade vehicle
decals only if Palm Beach County vehicle decals are recognized by these
respective jurisdictions by way of ordinance language in the same manner.
Highlights of proposed amendments include the following: 1) adding a definition
of special event, special event vehicle decal and special event period, 2)
establishing criteria for special event vehicle decals, 3) outlining the
background screening requirements of temporary drivers, 4) creating reciprocity
language with Miami-Dade and Broward Counties, and 5) assigning a disqualifying
timeframe for habitual traffic offenders.
The proposed revisions were presented to vehicle for hire industry
representatives on October 2, 2019 and League of Cities on October 25, 2019 and
were approved. Countywide (LDC)
NOVEMBER 19, 2019
5. REGULAR AGENDA
C. HOUSING
AND ECONOMIC SUSTAINABILITY
1. Staff recommends
motion to adopt: a resolution of the
Board of County Commissioners of Palm Beach County, Florida; approving the
issuance of Housing Finance Authority of Palm Beach County, Florida,
Multifamily Housing Revenue Bonds (Mallards Landing). SUMMARY: The bonds
are being issued in one or more series by the Housing Finance Authority of Palm
Beach County, Florida (Authority), to finance the costs of acquiring,
constructing, renovating and equipping a 163 (approximate) unit multifamily
rental housing facility known as Mallards Landing (Project), located in
unincorporated Palm Beach County at 1598 Quail Drive in West Palm Beach. These units will be rented to qualified
persons and families whose household incomes do not exceed 60% of area median
income. The Borrower is SP Mallards Landing LLC or an affiliate thereof, and
the Developer is Southport Development Inc.
The bonds will be payable solely from revenues derived from the Borrower
and/or other collateral provided by or on behalf of the Borrower. Greenberg Traurig, P.A. is Bond Counsel to
the Authority with respect to the bonds, RBC Capital Markets, LLC is the
Placement Agent for the senior lien bonds and FF Mallards Landing LLC is the
purchaser for the subordinate lien bonds.
On August 9, 2019, the Authority held a public hearing with respect to
the bonds in the noticed principal amount of $22,500,000 as required by Section
147(f) of the Internal Revenue Code. Neither the taxing power nor the faith
and credit of the County nor any County funds are pledged to pay the principal,
redemption premium, if any, or interest on the bonds. District 7
(DB)
NOVEMBER 19, 2019
5. REGULAR AGENDA
D. COUNTY ATTORNEY
1. Staff recommends
motion to: opt out as a Class Member of the Negotiation Class in the
case of In re: National Prescription Opiate Litigation, case number MDL
No. 2804 (N.D. Ohio) and Palm Beach County v. Purdue Pharma, et al.,
case number: 1:18-op-46121-DAP (N.D. Ohio). SUMMARY: On April 5, 2018, outside counsel filed suit
on behalf of Palm Beach County against opioid manufacturers, opioid
distributors, pharmacies, and three private physicians that caused the opioid
crisis in Palm Beach County, in the Fifteenth Judicial Circuit in Palm Beach
County in Palm Beach County v. Purdue Pharma, L.P., et. al; case number
50-2018-CA-004109XXX-MB. The Defendants removed the case to federal court based
on diversity jurisdiction. The case was then transferred to the Opioid
Multidistrict Litigation (MDL); In re: National Prescription Opiate
Litigation, case number MDL No. 2801 (N.D. Ohio) and the case was assigned
to Judge Dan A. Poster. On June 14,
2019, the Plaintiffs in the MDL filed a Motion for Certification of Rule
23(b)(3) Cities/Counties Negotiation Class (Motion). On September 11, 2019, Judge Polster granted
certification to a Negotiation Class against certain defendants and set a
deadline of November 22, 2019 for the class members to opt out. On
October 29, 2019, the Board of County Commissioners (BCC) granted the County
Attorney’s request to schedule a private meeting for an attorney-client session
between the Board of County Commissioners, the County Administrator, the County
Attorney, certain Assistant County Attorneys, and outside counsel pursuant to
Section 286.011(8), Florida Statutes to discuss settlement negotiations of
pending litigation in which Palm Beach County is presently a party: In
re: National Prescription Opiate Litigation, case number: MDL 2804 (N.D.
Ohio) and Palm Beach County v. Purdue Pharma, et al., case number:
1:18-op-46121-DAP (N.D. Ohio). On November 5, 2019, the private meeting
for the attorney-client session was held. Based on the private
attorney-client session, staff recommends the Board of County Commissioners opt
out as a Class Member of the Negotiation Class in the case of In re:
National Prescription Opiate Litigation, case number MDL No. 2804 (N.D.
Ohio) and Palm Beach County v. Purdue Pharma, et al., case number: 1:18-op-46121-DAP
(N.D. Ohio). Pursuant to Section
286.011(8), Florida Statute, the entire attorney-client session was recorded by
a certified court reporter. No portion
of the session was off the record. The
court reporter’s notes were fully transcribed and will be filed with the Clerk
and shall be made part of the public record upon conclusion of the pending
litigation. Countywide (KP)
NOVEMBER 19, 2019
5. REGULAR AGENDA
E. FACILITIES
DEVELOPMENT AND OPERATIONS
1.
Staff recommends
motion to approve: the
priority ranking of Special Projects assigned to Facilities Development &
Operations (FDO). SUMMARY: In FDO, the number of upper management
positions (at the Department and Division level) has been constant and middle
management positions non-existent in the divisions who are primarily
responsible for the implementation of the County’s development program;
including Departmental Administration, Business Operations, Strategic Planning,
and Property & Real Estate Management; collectively referred to as
Development Directors. Capital Improvements Division is a key part of the
development program, but historically has not been involved in Special Projects
until they are at a point that the project becomes routine. While cost
effective, this structure is sustainable when routine operations are allowed
80%-85% of the Development Directors’ workweek. However, over the last two
years, Special Projects have dominated about 80%-85% of the Development
Directors’ workweek. This has resulted in: 1) the growing number of complaints
from departments/constitutional officers with the timeliness of the delivery of
projects, 2) negative impacts on non-routine renewal/replacement projects
which, in most cases, are the most in need of attention, and 3) slowed
implementation of organizational modifications, attention to automation efforts
and departmental procedures (together Departmental Infrastructure) to
consistently implement the heavy workload and continually changing procurement
guidelines. In order to correct these results, it is necessary to: 1) limit
intake of any additional Special Projects, and 2) focus efforts on completing
existing Special Projects, particularly those which create long term
Departmental Infrastructure. In order to achieve the shift in focus, FDO needs
to prioritize its work on previously assigned Special Projects. The
Special Projects have been assigned to two priority groups. Development Directors
will focus on Priority Group One, while those projects assigned to Priority
Group Two will be moved up as Special Project(s) in Priority Group One once
they are completed. Staff will provide periodic status updates to the BCC via
email as Special Projects are completed or move into routine status.
Staff will advise if any item or BCC directive creates a new Special Project
for FDO so it can consider the impacts and reassign priorities, if necessary.
It is FDO’s belief that with staff and the BCC’s concentrated efforts to not
add any new Special Projects, FDO can be back to a sustainable operating
scenario in six to nine months. (FDO Admin) Countywide (LDC)
* * * * * * * * * * * *
NOVEMBER 19, 2019
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
NOVEMBER 19, 2019
7. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."