December 16, 2014 – 9:30 A.M.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
DECEMBER 16, 2014
PAGE ITEM
12 3H-4 REVISED
SUMMARY: Staff recommends motion to approve: Contract with Anzco, Inc. in the amount of $376,337 for the construction
of Fire-Rescue Station No. 48 Expansion. SUMMARY: The work consists of constructing a stand-alone
addition to provide two each of offices, restrooms and living/sleeping spaces,
as well as three emergency vehicle covered parking spaces. This project is being funded from the Fire
Rescue Impact Fee Fund. The Small
Business Enterprise (SBE) goal for this project is 15%. Anzco, Inc. group’s
bid includes participation of 21.9% 16.24%. Anzco,
Inc. is a Palm Beach County business.
The contract time is 160 calendar days to substantial completion.
(Capital Improvements Division) District 3 (JM) (FDO)
15 3K-3 DELETED: Staff recommends motion to accept: an
Assignment and Assumption of Utility Easement (Assignment) from the City of
Belle Glade (City) on land owned by the Trustees of the Internal Improvement
Trust Fund of the State of Florida (State). (WUD) (Further staff review)
18 3L-2 REVISED TITLE & SUMMARY: Staff
recommends motion to:
A) receive and file:
1)…2)…
3. Project Agreement PB-14-182 Old Bridge Park
Natural Area with FIND provides 50% funding assistance for the
Project from October 1, 2014 to September 30, 2016;
4. Project Agreement PB-14-183 Torry Island Reef
Project with FIND provides 50% funding assistance for the Project
from October 1, 2014 to September 30, 2016;
5. Project Agreement PB-14-184 Peanut Island
Erosion Control & Artificial Reefs with FIND provides 50% funding
assistance for the Project from October 1, 2014 to September 30, 2016;
6)…7)…8)…B) …..C)
SUMMARY: On May 15, 2012, the
Board of County Commissioners approved a Grant submission with the FIND
Waterways Assistance Program for the South Lake Worth Inlet Sand Trap and
Channel Project (R2012-0725). Delegation of authority to sign all future time
extensions and other forms associated with this Project Agreement was approved
at that time pursuant to PPM NO. CW-O-051. Districts
1 & 4 (SF)….On May 6, 2014, the Board of County Commissioners adopted a Resolution
for Assistance (R2014-0614, 0615, 0616) with FIND for the construction of
artificial reefs at Peanut and Torry Islands and the environmental enhancement
of Old Bridge Park. A Resolution is
required for the Clerk to disburse monies from the Vessel Registration Fee
Trust Fund for the County’s portion of the project. Districts, 1, 6 & 7 (SF)…..(ERM)
28 3X-2 DELETED: Staff recommends motion to approve: an Interlocal
Agreement with Palm Beach County Disaster Recovery Coalition, Inc. (DRC) for
disaster response and recovery services in support of the Palm Beach County
Comprehensive Emergency Management Plan (CEMP) in an amount not to exceed
$50,985 for the period commencing October 1, 2014 and ending September 30,
2015. (Public Safety) (Further staff review)
35 5A-1 REVISED SUMMARY: Staff recommends motion to approve:
A) an Economic Development Incentive
Grant Agreement with Lockheed Martin Corporation in the amount of $320,800;….Summary: On May 6, 2014, the Board of County Commissioners
conceptually approved (R2014-0658) a Job Growth Incentive (JGI) Grant in the
amount of $320,800 for Project Palm Tree, representing one half of the required
local match to the State Qualified Defense and Space Contractor (QDSC) Tax
Refund Program. This Agreement discloses the company’s name, Lockheed Martin
Corporation, which was previously referred to as Project Palm Tree. The State has offered an incentive to the
company of $3.208 Million under the QDSC Program, which includes a 20% local
match in the amount of $641,600. Of this amount, the Cities of Riviera Beach
and West Palm Beach have each agreed to provide a grant to the company in the
amount of $160,400 toward the remaining local match portion. The QDSC Program,
authorized under s.288.1045, Florida Statutes, is intended to preserve and grow
the State’s high technology employment base and give Florida a competitive edge
as defense, homeland security or space business contractors acquire new
contracts or subcontracts, and it provides incentives to businesses who create
or retain jobs. If the company is not
awarded the new defense contract, no County funds will be distributed. In
accordance with the Agreement, the company will retain 401 existing full-time
positions for four years, at an average annual wage of $84,900. No new jobs
will be created. The Agreement states
if the number of retained jobs falls below the required 401 for reasons not
solely related to the Company’s performance under the DOD contract, the Company
shall forfeit a prorated portion of the Incentive Amount. Conversely, the
Agreement states if the number of retained jobs falls below the required 401
strictly based upon the Company’s failure to perform under the DOD contract,
the County will recover all funding immediately. The Regional Economic Model estimates that this
project will have a four year economic impact of $356 Million. District 7
(DW) (Admin/DES)
35 5A-2* REVISED SUMMARY: Staff requests Board
direction: on the Board
sponsoring and attending a full day “Fair and Impartial Policing” seminar to be
conducted under the auspices of Catalyst for Justice, conducted by Dr. Lorie Fridell. SUMMARY:
Commissioner Taylor asked that the Board consider this. Dr. Fridell’s total
fee to be paid by the County is approximately $3,000 $2,500
$2,000 after a $500 contribution by Catalyst For
Justice (Consultant Services $2,000 and Travel Expenses $500) which will
include the presentation of a one day workshop for the BCC on the science-based
Fair and Impartial Policing Perspective. Dr. Fridell
will also be available to meet with commissioners or their designee following
the presentation. Similar seminars have been provided to various local law
enforcement entities including the Sheriff.
Possible dates include January 21, 22, or 23. The backup material
provided indicates that Dr. Fridell offers several
different lectures targeting different levels of police officers and includes
one presentation that is for command officers and community leaders. The main concept she addresses seems to be
her approach to examining personal biases and how those biases manifest
themselves in police work, whether overtly or subconsciously. The Sheriff speaks well of the presentation
and suggests that if the Board approves, to invite Criminal Justice Commission
and municipal representatives to attend.
Countywide (Admin)
36 5A-3 ADD-ON: Staff
requests Board direction: on whether to make an unsolicited offer to the
City of West Palm Beach (City) to exchange the County’s 1.8 acres of real
estate holdings in the South Block of Government Hill for the 131 acre
City-owned property at the southeast corner of 45th Street and
Haverhill as well as parking and recreational use rights to approximately 27
adjacent acres of the M-1 Canal Conservation Easement (collectively Haverhill
Site) in order to facilitate the development of a two-team spring training
facility (Facility) for Washington Nationals and Houston Astros (collectively
Teams). SUMMARY: On October 21,
2014, the Board conceptually approved a financing/funding plan (Funding Plan)
in an amount not to exceed $135,000,000 for the development of a Facility
subject to the Teams identifying a site for the Facility. Since that time, the
Teams have conducted due diligence evaluations on a variety of sites but have
not found any that met programmatic, funding and/or timing requirements other
than the Haverhill Site. County Staff believes that an offer to exchange the
County’s 1.8 acres in the TOD South Block currently appraised at $4,874,000 is
what would be necessary for the City to re-consider conveying the Haverhill
Site for a Facility. While the Board had conceptually approved moving forward
with the sale of its holdings on South Block it was based on development
assumptions which are no longer valid. The impact of exchanging the County’s
1.8 acres for the Haverhill Site are twofold: 1) the County may no longer have
sufficient property on Government Hill to meet the County’s projected long term
need, and/or 2) the loss of $4,874,000 in ad valorem value. In addition to the
exchange of County property, the Teams will develop an eight acre City park and
provide use rights to the 11 acre lake.
The Teams will also allow the City to use the athletic fields/parking
areas (20 acres) when not being used in support of Spring Training or a Sports
Commission use. The City Park will be funded from the Teams share of savings
(as described in the future Facilities Use Agreement between the County and
Teams) from the Funding Plan as well as additional funds to be contributed by
the Teams. No bed tax dollars will be used for the development of the City Park
nor will the County’s contribution to the Funding Plan be increased.
(Administration) Countywide/District 7 (JM) (Admin)
40 5F-1 ADD-ON: Staff recommends
motion to approve:
A) Agreement with Metro
Mobility Management Group, LLC (Metro) regarding Metro’s compromise and
settlement of NLRB Case 12-CA-025842 and a contribution from County in the
amount of $250,000;
B) Settlement Agreement and
Release with the Amalgamated Transit Union Local 1577 (ATU) regarding ATU’s Section
13(c) claims and authorizing a contribution of $250,000 towards the compromise
and settlement of NLRB Case 12-CA-025842 and other Section 13(c) matters;
C) Agreement pertaining to
the Escrow Collection National Labor Relations Board (NLRB) Settlement
regarding NLRB Case 12-CA-025842;
D) Budget Transfer of
$250,000 from General Fund Contingency Reserves to the Palm Tran Operations
Fund; and
E) Budget Amendment of
$250,000 in the Palm Tran Operations Fund to recognize the transfer and
establish budget for contribution payment.
Summary: On October 21, 2014, the
ATU notified the County that it was asserting a Section 13(c) claim against the
County and Metro arising out of an unfair labor
practice charge filed by the ATU against Metro in 2008. Recently, NLRB
Administrative Law Judge Ringler issued a
Supplemental Decision in NLRB Case 12-CA-025842, which ordered Metro to pay backpay to certain employees in the cumulative sum of
$1,964,255, plus interest. Metro has the
right to file exceptions to the Supplemental Decision. The ATU contends that given Metro’s financial
condition, Metro will not be able to pay employees all backpay
due, and that the County is responsible under its Section 13(c) Agreements for
any unpaid backpay owed by Metro. ATU, Metro and the NLRB have entered into a
Compliance Agreement under which Metro is to pay $500,000 to the NLRB to
resolve Case 12-CA-025842 and to satisfy all monetary obligations of
Metro. Of this amount, Metro will contribute
$250,000 and the County will contribute $250,000. The Settlement Agreement and Release with ATU
compromises and satisfies ATU’s and its individual members’ Section 13(c)
claims arising out of or relating to Case 12-CA-025842 and Metro’s provision of
paratransit services, in exchange for a contribution from County in the amount
of $250,000 towards the settlement of Case 12-CA-025842. ATU has also agreed that it will not file
Objections to future federal grants based upon the acts or omissions of Metro relating to Case 12-CA-025842, Section 13(c) or
Metro’s paratransit contracts with the County.
The County’s contribution will be transferred to the NLRB pursuant to
the terms of the Escrow Agreement. No
funds will be contributed by County until after the Escrow Agent has notified
the County that it has received Metro’s payment of $250,000. Funding
for the County’s contribution will come from General Fund Contingency Reserves.
Countywide (DR) (Palm Tran)
40 5G-1 ADD-ON: Staff recommends
motion to approve: Memorandum of Agreement (MOA) with the State of Florida,
Department of Health, for the period March 1, 2014, through December 31, 2014,
in an amount not to exceed $500,000 for the costs of purchase and distribution
of drugs for Ryan White Clients in Palm Beach County participating in the AIDS
Drug Assistance Program (ADAP State Program). Summary: This MOA will provide a funding allocation
to the ADAP State Program from the Ryan White HIV Care Part A grant funds
provided to Palm Beach County by the Health Resources Services Administration (HRSA).
A total HRSA grant amount of $7,653,485 was provided to the County this
contract year. The ADAP State Program provides life-sustaining drugs to
uninsured individuals living with HIV/AIDS and to individuals that do not have
adequate prescription coverage. The allocation of Ryan White funds will
help alleviate a shortfall in ADAP funding and ensure that Palm Beach County
residents receive the needed HIV/AIDS prescription medication. Funds are
available for this purpose under the grant and must be utilized by the end of
the contract year, February 28, 2015. No County match is required.
(Ryan White) Countywide (TKF) (Community Services)
42 7A* ADD-ON: Lake Okeechobee Dike – FEMA Flood Maps (Administration
Comments)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
DECEMBER 16, 2014
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 7 - 32)
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 33 -
34)
5. REGULAR
AGENDA (Pages 35 - 40)
6. BOARD
APPOINTMENTS (Page 41)
7. STAFF
COMMENTS (Page 42)
8. COMMISSIONER
COMMENTS (Page 43)
9. ADJOURNMENT (Page 43)
* * * * * * * * * * *
DECEMBER 16, 2014
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Contract to Administer Grant Funds with
CareerSource Palm Beach County, Inc. associated with job training activities
B. CLERK & COMPTROLLER
Page 7
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
C. ENGINEERING & PUBLIC WORKS
Page 7
3C-1 Resolution conveying a right-of-way parcel to
the Florida Department of Transportation for a right turn lane on the north
side of Atlantic Avenue, east of the Florida Turnpike
3C-2 Task Order with HSQ Group, Inc. for design
plans and construction bid documents associated with intersection improvements
to Southwest 18th Street and Military Trail
D. COUNTY ATTORNEY - None
E. COMMUNITY SERVICES
Page 8
3E-1 Receive and file documents with the U.S.
Department of Housing and Urban Development relating to the Shelter Plus Care Renewal Grants
Page 9
3E-2 Contracts/Amendments
relating to the Financial Assisted Agencies program
Page 10
3E-3 Receive and file Florida Department of Children
& Families Grant Agreement and Contract with The Center for Family Services
of Palm Beach, Inc. for homeless prevention services
F. AIRPORTS
- None
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 10
3G-1 Resolution
relating to the issuance of the County’s Water and Sewer Revenue Refunding
Bonds
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 11
3H-1 Receive
and file five standard agreements
3H-2 License Agreement with the School Board of
Palm Beach County for use of an office located at the South County Courthouse
Page 12
3H-3 Contracts with three firms to provide
architectural services on a continuing basis
3H-4 Contract with Anzco,
Inc. for construction of Fire Rescue Station No. 48 expansion
3H-5 Interlocal Agreement with the Town of South
Palm Beach for the provision of radio maintenance services
I. ECONOMIC SUSTAINABILITY
Page 13
3I-1 Receive
and file two Loan Agreements and one Amendment to Agreement with various
entities under the HOME Program
3I-2 Memorandum
of Understanding with the Federal Home Loan Bank of Atlanta to fund the
Veterans Homeownership and Preservation Program
DECEMBER 16, 2014
TABLE OF CONTENTS
CONSENT
AGENDA CONTINUED
J. PLANNING, ZONING & BUILDING
Page 14
3J-1 Termination of removal agreement for future
right-of-way with Gastion, Inc.
K. WATER UTILITIES
Page 14
3K-1 Third Amendment with Town of Lake Clark
Shores/Change Order with Hinterland Group, Inc. relating to the Town’s Lift
Station rehabilitation project
Page 15
3K-2 Receive and file one Change Order, three
Indemnity Agreements, and one Utility Concurrency Reservation Agreement
3K-3 Assignment and Assumption of Utility
Easement from City of Belle Glade on
land owned by the Trustees of the Internal Improvement Trust Fund of the State
of Florida
3K-4 Resolution amending special assessment
process for the 14th Road South Gravity Sewer Main Extension project
Page 16
3K-5 Amendment No. 3 with
Hinterland Group, Inc. for the rehabilitation of sanitary sewer concrete
structures and lift stations
3K-6 Contract Close-Out
Agreement with Hinterland Group, Inc. relating to the Wastewater Lift Station
Rehabilitation project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 17
3L-1 Amendment No. 2 with Eastman Aggregate
Enterprises, LLC relating to the annual dune and wetland restoration project
Page 18
3L-2 Receive and file relating to several ERM
projects
Page 19
3L-3 State of Florida Grant Agreement No. S0751
with the Florida Department of Environmental Protection relating to Lake Worth
Lagoon restoration projects
3L-4 Amendments with the Florida Department of
Environmental Protection relating to the Jupiter/Carlin Shore Protection
project and the Singer Island Storm Repair project
Page 20
3L-5 Work Orders issued to Vance Construction Co.
for several projects under the annual artificial reef and breakwater contract
Page 21
3L-6 Work Supplement No. 0640-6D with Vance
Construction Co. relating to the Grassy Flats Restoration project
M. PARKS & RECREATION
Page 21
3M-1 Receive and file one Entertainment Contractor
Agreement
Page 22
3M-2 Receive
and file Florida Inland Navigation District Project Agreement for development
of Waterway Park
3M-3 Receive
and file 2014 South Florida Water Management District Indian River Lagoon
License Plate Funding Agreement for an environmental restoration project at
Jupiter Beach Park
Page 23
3M-4 Ratify
Mayor’s signature on Florida Coastal Partnership Initiative Grant Application
with the Florida Department of Environmental Protection relating to the Jupiter
Beach-DuBois Park ADA Accessibility project
3M-5 Ratify
Mayor’s signature on a Florida Recreation Development Assistance Program Grant
Application with the Florida Department of Environmental Protection relating to
Gramercy Park project
DECEMBER 16, 2014
TABLE OF CONTENTS
CONSENT
AGENDA CONTINUED
M. PARKS & RECREATION (Cont’d)
Page 24
3M-6 Ratify Mayor’s signature on a Florida
Recreation Development Assistance Program Grant Application with the Florida
Department of Environmental Protection relating to Okeeheelee Park South
Lakefront development project
3M-7 Receive
and file Florida Inland Navigation District Waterways Assistance Program Grant
Project Agreement associated with redevelopment of the west side of Burt
Reynolds Park
N.
LIBRARY
- None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION - None
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 25
3S-1 Interlocal Agreement with the City of
Riviera Beach for maintenance and emergency repair of the City’s emergency
response apparatus
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 25
3U-1 Nineteenth Amendment with CGI Technologies
and Solutions, Inc. associated with the Vendor Self-Service project
Page 26
3U-2 Amendments to contracts relating to digital orthophotography and planimetric
mapping services
3U-3 First Amendment with City of Delray Beach for
network services, antenna placement and wireless services associated with the
City’s Digital Divide project
Page 27
3U-4 Interlocal Agreement with the Palm Beach County
School Board for additional network services
3U-5 Virtual
Private Network Tunnel fee
3U-6 5th
Maintenance Services Schedules to the Master Services Agreement with AT&T
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 28
3X-1 Resolution
adopting the 2015 revised Local Mitigation Strategy Plan
3X-2 Interlocal Agreement with Palm Beach County
Disaster Recovery Coalition, Inc. for disaster response and recover services
3X-3 Memorandum of Understanding Drivers License
and/or Motor Vehicle Record Data Exchange with the Florida Department of
Highway Safety and Motor Vehicles associated with vehicle for hire and towing
programs
Y. PURCHASING - None
DECEMBER 16, 2014
TABLE OF CONTENTS
CONSENT
AGENDA CONTINUED
Z. RISK MANAGEMENT
Page 29
3Z-1 Section
125 Flexible Spending Plan Document
3Z-2 Payment of the Transitional Reinsurance
Program Annual Enrollment Contribution Submission under for the Affordable Care
Act
AA. PALM TRAN
Page 29
3AA-1 Federal Transit Administration FY 2015 Certifications and Assurances
associated with submittal of Federal assistance programs
Page 30
3AA-2 License Agreement with School Board of Palm Beach County for use of
the County’s bus wash facilities
3AA-3 Resolution approving five year Joint Participation Agreement with
Florida Department of Transportation for operating funds associated with fixed
route services in non-urbanized areas
Page 31
3AA-4 Resolution approving five year Joint Participation Agreement with Florida
Department of Transportation for operating funds associated with transit
services
BB. YOUTH SERVICES
Page 31
3BB-1 Interlocal Agreements with two municipalities and Contract with one
non-profit agency relating to implement the Youth Violence Prevention project
CC. SHERIFF
Page 32
3CC-1 Budget Transfer from the Law
Enforcement Trust Fund for various crime and drug abuse education, prevention
programs
PUBLIC HEARINGS – 9:30 A.M.
Page 33
4A Five-Year Road Program Ordinance
4B Florida Fire Code Prevention Ordinance
4C Five-Year Capital Improvement Tables
Page 34
4D Tourist Development Ordinance
REGULAR AGENDA
ADMINISTRATION
Page 35
5A-1 Economic
Development Incentive Grant Agreement with Lockheed Martin Corporation
5A-2 Sponsoring/Attending
Fair and Impartial Policing seminar
FACILITIES
DEVELOPMENT & OPERATIONS
Page 36
5B-1 First option to extend Lease Agreement with
Robert Weatherbee d/b/a The Sub Division for food
services at the Vista Center
5B-2 Amendment No. 7 with GC Skees
Industrial, LLC for use of office and warehouse space for the Sheriff’s Office
DECEMBER 16, 2014
TABLE OF CONTENTS
REGULAR
AGENDA CONTINUED
PLANNING,
ZONING & BUILDING
Page 37
5C-1 Interlocal Agreement with the Village of Palm
Springs for annexation of one enclave (northwest corner of 2nd
Avenue North and LWDD E4 Canal)
5C-2 Interlocal Agreement with the Village of Palm
Springs for the annexation of seven enclaves (north of Lake Worth Road, east of
Military Trail)
PURCHASING
Page 38
5D-1 Local Preference Ordinance
5D-2 Recycled
Paper Product Procurement Ordinance
Page 39
5D-3 Purchasing
Ordinance
ECONOMIC
SUSTAINABILITY
Page 39
5E-1 Amendment No. 3 with the Business
Development Board allocating supplemental funding for FY 2015
BOARD APPOINTMENTS (Page 41)
STAFF COMMENTS (Page 42)
COMMISSIONER
COMMENTS (Page 43)
ADJOURNMENT (Page 43)
DECEMBER 16, 2014
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to approve: a
Contract to Administer Grant Funds with CareerSource Palm Beach County,
Inc. Summary: CareerSource Palm
Beach County, Inc. currently operates as the County’s administrative entity to
provide policy guidance for implementing and exercising oversight with respect
to job training activities under the Workforce Innovation Act of 2000 (Florida
Statutes, Chapter 445). This Contract provides for CareerSource to perform the
duties and responsibilities of a regional workforce board under State and
Federal law. This Contract can be
renewed annually by the County. CareerSource will not receive any compensation
from the County under this Contract. Countywide (TKF)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Budget Public Hearing September 22, 2014
Environmental Control Board October 7, 2014
Regular October 7, 2014
Environmental Control Board October 21, 2014
Regular October 21, 2014
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends motion to adopt: a Resolution to authorize the conveyance of a Palm Beach County (County) owned right-of-way parcel (Tract Z) for a right turn lane to the Florida Department of Transportation (FDOT). This parcel is located on the north side of Atlantic Avenue just east of the Florida Turnpike. SUMMARY: Approval of this resolution will authorize a County deed to convey Tract Z on Atlantic Avenue to FDOT, for a right turn lane associated with the entrance to the platted planned unit development known as Atlantic Commons – Plat One, as recorded in plat book 115, page 135 of the public records. FDOT has requested that the conveyance be free and clear of all encumbrances, reservations, mineral rights and rights of entry. District 5 (MRE)
2. Staff recommends motion to approve: a Task Order to the annual contract, R2014-0892, in the amount of $170,155.13, with HSQ Group, Inc. (HSQ), for professional services for the Southwest 18th Street and Military Trail Intersection Improvements project (Project). SUMMARY: Approval of this Task Order will provide the professional services necessary for the preparation of design plans and construction bid documents for the Project. The Small Business Enterprise (SBE) goal for the Project is 15%. HSQ has proposed 57.92% SBE participation for this Project. HSQ is a Palm Beach County company and is a certified SBE. District 4 (MRE)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
1. Staff recommends
motion to:
A) receive and file Exhibit 2 Scope
of Work for FY2013 Competition Agreement for Project No. FL0281L4D051306,
Project Flagler, with the U.S. Department of Housing and Urban Development, for
the period of May 23, 2014, through May 22, 2015 in the amount of $395,320; and
B) receive and file Exhibit 2 Scope of Work for FY2013 Competition
Agreement for Project No.FL0277L4D051301, Project Northside,
with the U.S. Department of Housing and Urban Development for the period of
July 22, 2014 through July 21, 2015, in the amount of $84,918; and
C) approve Budget Amendment of $154,241 in HUD Fund to
reconcile the budget with the actual grant award amount.
Summary: The Shelter Plus
Care Renewal Grants provide sponsor based rental assistance for up to 49
disabled single adults suffering from mental illness. There is no County cash match requirement for
this grant, but an in-kind match is provided by the partner agency, The Jerome
Golden Center for Behavioral Health, Inc., in the form of supportive services. These agreements were executed by delegated
authority. On March 11, 2014, the Board
of County Commissioners authorized the County Administrator, or his designee to
execute agreements for this purpose.
These agreements are being submitted in accordance with Countywide PPM
No. CW-O-051 to allow the Clerk’s Office to note and receive
this item. (Human Services) Countywide
(TKF)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to approve:
A) Contracts for Provision of Financial
Assistance with the below listed agencies for the period October 1, 2014,
through September 30, 2015 in an amount totaling $736,815:
1.
Comprehensive Alcoholism Rehabilitation Programs,
Inc., for Behavioral Health services in an amount not to exceed $393,694; and
2. The Center for
Family Services of Palm Beach County, Inc., for Project Renew in an amount not
to exceed $131,400; and
3.
Deaf and Hearing Resources of Palm Beach County,
Inc., for Deaf Services programs in an amount not to exceed $146,721; and
4.
United Cerebral Palsy of Broward, Palm Beach and
Mid-Coast Counties, Inc. for In-home Respite program in an amount not to exceed
$65,000.
B) Amendments to Contracts for
Provision of Financial Assistance with the below listed agencies for the period
October 1, 2014, through September 30, 2015, in an amount totaling $214,525 to
provide a variety of human service needs to the community:
1. Amendment No. 01 to Contract for Provision of
Financial Assistance with City of Pahokee, (R2014-0239), increasing funding by
$131,364 for a new total contract amount not to exceed $262,728; and
2. Amendment No. 01 to Contract for Provision of
Financial Assistance with Deaf Service Center of Palm Beach County, Inc. n/k/a Deaf
and Hearing Resources of Palm Beach County, Inc., (R2013-1624), increasing
funding by $83,161 for a new total contract amount not to exceed $166,322.
Summary: On July 22, 2014, the Board of
County Commissioners (BCC) approved funding allocations for the Financially
Assisted Agencies (FAA) Program and the Youth Violence/Diversion and Summer
Camp Scholarship Programs being transferred to the new Youth Services
Department. Earlier this year Deaf Service Center of Palm
Beach County, Inc. changed its name and is now operating as Deaf and Hearing
Resources of Palm Beach County, Inc. The contracts and amendments being
recommended in this item reflect the dollar amounts approved by the Board for
FY 2015. These contracts and amendments
represent $819,976 of the total FAA funding allocation of $11,290,068 and $131,364 of the total Youth
Violence/Diversion and Summer Camp Scholarship allocation of $968,118. Other contracts and amendments under these
programs will be forthcoming upon receipt of all the required information. Countywide
(TKF)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
3. Staff recommends
motion to:
A) receive and file Florida Department of Children and Families
(DCF) Grant Agreement No. IPZ03 for a period not to exceed June 30, 2016, in
the amount of $66,000 for homeless prevention services; and
B) receive and file Contract for Provision of Services with The Center
for Family Services of Palm Beach, Inc., for the period November 1, 2014, through June 30, 2016, in an amount not
to exceed $66,000 for homeless prevention services; and
C) approve Budget Amendment of $66,000 in
the General Fund, Human Services Division, to establish the grant budget.
Summary: These contracts were executed by the County
Administrator in accordance with Resolution R2014-1026, which delegated signature
authority to the County Administrator, or his designee. All funds must be expended no later than June
30, 2015. A report is due to DCF
providing one-year follow up statistics; as a result, DCF is requiring the grant
period be in force through June 30, 2016. The Budget Amendment is aligning the County
budget with the actual grant award. These items are being submitted in accordance
with Countywide PPM No. CW-O-051 to allow the Clerk’s Office
to note and receive these contracts. No County funds are required. (Human
Services) Countywide (TKF)
G. OFFICE OF FINANCIAL
MANAGEMENT & BUDGET
1. Staff recommends
motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida,
supplementing Resolution No. R84-1206 of the County, as amended and
supplemented, authorizing the issuance of the County’s
Water and Sewer Revenue Refunding Bonds, Series 2015 in an aggregate principal
amount of not exceeding $30,000,000 as additional parity obligations under Resolution
No. R84-1206; providing a method for determining the actual principal amounts,
interest rates, maturity schedule and redemption provisions for such Series
2015 bonds; making certain provisions and delegating certain responsibilities
with respect to the notice, bidding and sale of the Series 2015 bonds to the
County Administrator; appointing an escrow agent, paying agent and registrar
for the Series 2015 bonds; approving the forms of the summary notice of sale,
official notice of sale and official bid form with respect to such Series 2015
bonds; authorizing the preparation and use of a preliminary official statement
and authorizing the execution and delivery of a final official statement,
escrow deposit agreement and paying agent and registrar agreement; providing
for compliance with certain continuing disclosure requirements; providing
certain other details with respect thereto; and providing for an effective date. SUMMARY:
On November 24, 2014, the County Financing Committee approved the advance
refunding of all or a portion of the County’s Water & Sewer Revenue Bonds,
Series 2006A based on a target net present value savings of not less than
5.00%. The bonds will be sold on a competitive basis. Upon the adoption
of the Resolution, staff and the County’s financial advisor will monitor market
conditions. In a competitive sale, the County will, when conditions
appear favorable, mail its preliminary official statements and official notices
of bond sale. A summary notice of bond sale will also be published in The
Bond Buyer. Such notice will set a date and time the bids by underwriters
will be due which, under Florida law, must be at least 10 days from the date of
the notice. The County will reserve the right to change the bid due date
or cancel the sale, if market conditions should deteriorate. Countywide
(PFK)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to receive and file:
A) Standard Equipment Use Agreement with the
Palm Beach County Sports Commission, Inc. (JCC Maccabi
Games);
B) Temporary Construction Easement with Sannlor Properties II, LLC, a
Florida limited liability company (Morikami Park);
C) Standard License Agreement for Use of
County-Owned Property with the Palm Beach Chapter of the Florida Engineering
Society (Vista Center);
D) Standard License Agreement for Use of
County-Owned Property with the South Florida Fair & Palm Beach County
Expositions, Inc., a Florida not for profit corporation (South Florida Fair);
and
E) Standard License Agreement for Use of
County-Owned Property with Everglades Golden Retriever Rescue, Inc., (Animal
Care and Control).
SUMMARY: In
accordance with County PPM CW-O-051, all delegated contracts, agreements and
grants must be submitted by the initiating Department as a receive and file
agenda item. The standard Agreements,
dated from July 31, 2014 to October 10, 2014, have been fully executed on
behalf of the Board of County Commissioners (Board) by the County Administrator
or his designee. The Standard License Agreements were approved in accordance
with R2010-0333, as amended and approved by the Board on October 1, 2013 (the
“Resolution”). The Standard Equipment Use Agreement, dated July 31, 2014, was
executed on behalf of the Board by the County Administrator or his designee, in
accordance to Board approval on October 1, 2013. The Temporary Construction Easement, dated
August 6, 2014, was executed on behalf of the Board by the Director of
Facilities Development and Operations in accordance to Board approval on July
1, 2014. These executed documents are
now being submitted to the Board to receive and file. (FDO Admin) Countywide (MJ)
2. Staff recommends
motion to approve: a License Agreement (Agreement) with the School
Board of Palm Beach County (School Board) for use of an office located at the
South County Courthouse for School Board staff assigned to the Courts. SUMMARY:
This Agreement will allow the School Board to utilize room 2E-220 on the second
floor of the South County Courthouse as office space for staff assigned as a
Court Education Liaison to provide services to the courts, juveniles and
parents of juveniles involved in the court system. The use is permitted between
8:00AM and 5:00PM, five days a week, subject to security screening and the
facility use rules and procedures. All access to the facility must be through
the public, screened entrance. There is no fee for the use of the office but
the School Board is responsible for returning the room to its pre-use condition
and for reimbursing County for any damage caused by the use. The term of the
Agreement is for five years. Either party may terminate the Agreement with
written notice to the other party at any time, for any reason. (FDO) Countywide (MJ)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
3. Staff recommends
motion to approve: Contracts with three firms to provide architectural
services on a continuing contract basis for Facilities Development &
Operations Department:
A) Colomeʹ & Associates, Inc.;
B) Harvard Jolly, Inc.; and
C) Architecture Green, LLC.
SUMMARY: The purpose
of these contracts is to have consultants pre-selected and under contract to
provide architectural services for capital improvement or renovation projects
generally with a construction value less than $2,000,000. Consultant fees will be negotiated on an
individual basis for the identified projects.
These contracts will be for two years with three one-year renewal
options. These contracts include a Small
Business Enterprise (SBE) goal of 15%. Colomeʹ & Associates, Inc. anticipates achieving
99% SBE participation, Harvard Jolly, Inc. anticipates 38% and Architecture
Green, LLC anticipates 100%. All firms
are local. (Capital Improvements
Division) Countywide (JM)
4. REVISED SUMMARY: Staff
recommends motion to approve: Contract with Anzco, Inc. in the amount of
$376,337 for the construction of Fire-Rescue Station No. 48 Expansion. SUMMARY: The work consists of constructing a stand-alone
addition to provide two each of offices, restrooms and living/sleeping spaces,
as well as three emergency vehicle covered parking spaces. This project is being funded from the Fire
Rescue Impact Fee Fund. The Small
Business Enterprise (SBE) goal for this project is 15%. Anzco, Inc. group’s
bid includes participation of 21.9% 16.24%. Anzco, Inc. is a
Palm Beach County business. The contract
time is 160 calendar days to substantial completion. (Capital Improvements
Division) District 3 (JM)
5. Staff recommends
motion to approve: an
Interlocal Agreement (Agreement) with the Town of South Palm Beach (Town) for
the provision of radio maintenance services.
SUMMARY: This Agreement
establishes the terms and conditions for the provision of radio equipment
maintenance services for the Town by the Facilities Development &
Operations Department/Electronic Services & Security Division. The services
are to be charged on an hourly basis at a cost of $65/hr/person and
$97.50/hr/person for overtime work. In
the event that the County must outsource the labor, a separate labor rate is
provided. The rates may be adjusted annually with notification by June 1
(effective that following October 1) in the County’s sole discretion, but in no
event shall the Town’s fee schedule exceed the fee schedule applied to County
departments. The term of this Agreement
continues to October 5, 2017, or to the earlier expiration of the Town’s Direct
Access Agreement with the County (R2009-1661), and contains one renewal option
for a term of four years. The Agreement
may be terminated by either party, with or without cause with a minimum of
ninety days notice. (ESS) District 2 (JM)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to receive and file: two Loan Agreements and one Amendment to
Agreement as follows:
A) Loan Agreement with Community Land Trust of Palm Beach County, Inc.,
under the Home Investment Partnership Program (HOME);
B) Loan Agreement with New South Bay Villas, LLC, under HOME; and
C) Amendment No. 002 to the Agreement (R2013-1809) with Riviera Beach
Community Development Corporation, Inc., under HOME.
Summary: In accordance with County PPM CW-0-051, all
delegated contracts, agreements and grants must be submitted by the initiating
Department as a receive and file agenda item.
The documents have been fully executed on behalf of the Board of County
Commissioners (BCC) by the County Administrator, or designee, in accordance
with Resolutions and Agenda Items 5B-3, 3I-3, 3I-4 and 3I-5, as approved by the
Board of County Commissioners on September 10, 2013, April 1, 2014, and October
21, 2014. These executed documents are
now being submitted to the BCC to receive and file. The HOME Program
matching requirement is met from State funds allocated under the State Housing
Initiatives Partnership Program. (DES Contract Development) Districts 3,
6 & 7 (TKF)
2. Staff recommends
motion to approve: a
Memorandum of Understanding (MOU) with the Federal Home Loan Bank of Atlanta
(FHLBA) to fund the Veterans Homeownership and Preservation Program (VHPP), for
the period January 1, 2015 to December 31, 2015, in the amount of
$500,000. Summary: On October 21, 2014, the Board of County
Commissioners approved $1 Million in Fiscal Year 2014-2015 State Housing Initiative
Partnership Program (SHIP) funds for the VHPP. The purpose of the VHPP is
to provide decent, safe, and affordable housing to U.S. Armed Forces Veterans
and Active Duty personnel residing or desirous of residing in Palm Beach
County. Eligible veterans or active military personnel and eligible
spouses with household incomes at or below 80% of area median income may
participate. The program is matched with a FHLBA grant in the amount of
$500,000 for a total program allocation of $1.5 Million. The FHLBA
requires at a minimum a 2:1 match and if the program is successful, the FHLBA
has preliminarily agreed to provide on-going funding for the program. The
Department of Economic Sustainability will partner with the County’s Department
of Community Services, the Florida Department of Economic Opportunity and
veteran housing providers to serve as intermediaries. The FHLBA has
agreed to pay $3,500 for marketing costs to launch the program. Funding
will allow an income eligible veteran/active duty military personnel and
surviving spouses to acquire a home with or without rehabilitation or
rehabilitate and retrofit an existing home. The assisted home must be the
eligible persons’ principal place of residence. The County’s investment
shall be secured with a first and/or second mortgage loan and promissory note. These
are State SHIP grant funds which require no local match. (MHI) Countywide
(TKF)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
J. PLANNING, ZONING
& BUILDING
1. Staff recommends
motion to approve: a termination of removal agreement for future right-of-way
between Palm Beach County, a political subdivision of the State of Florida, and
Gastion, Inc. SUMMARY: Amoco Oil Company (Amoco) was a previous
tenant of property located at 4481 Northlake Boulevard. Amoco installed a Gasoline Pumper-Mini Convenience Store in a future right-of-way of the County, which
required a building permit from the County.
As a condition of issuing the building permit, County and Amoco entered
into a removal agreement for the future right-of-way, dated March 2, 1984,
which required Amoco remove the Gasoline Pumper-Mini Convenience Store if requested by County. The current owner of the property, Gastion, Inc., requested the County terminate the removal
agreement since the Gasoline Pumper-Mini Convenience Store which is subject to the removal agreement
has been removed. District 2 (AH)
K. WATER UTILITIES
1. Staff recommends
motion to approve:
A) a Third Amendment to the Interlocal Agreement between
the Town of Lake Clarke Shores (Town) and Palm Beach County (County) for
additional funding in the amount of $29,127.81 for the Town of Lake Clarke
Shores Lift Station Rehabilitation South Service Area - Phase II Project; and
B) Change Order No. 1 in the amount of $29,127.81 with a
120 day time extension to the Contract with Hinterland Group, Inc.
Summary: On March 6, 2012, the Board of County
Commissioners (BCC) approved an Interlocal Agreement (R2012-0334) between the
County and the Town which provided $551,229 in Community Development Block
Grant funding to manage wastewater system improvements in the Seminole Manor
neighborhood. On July 16, 2013, the BCC
approved an additional $250,000 through the adoption of the 2014 Action Plan
for the project. Hinterland Group, Inc. was awarded the Contract on April 1,
2014, in the amount of $279,795. Additional funding in the amount of $29,127.81
is required for additional upgrades to Lift Station No. 3. Under this
Amendment, the Town is obligated to pay for this additional construction
cost. Since this is a Federal funded
project with its own requirements, the Small Business Enterprise (SBE)
participation goal established by the SBE Ordinance (R2002-0064) is not
applicable to this contract. Hinterland Group, Inc. is a Palm Beach County
company. (WUD Project No. 13-070) District 3 (MJ)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
2. Staff recommends
motion to receive and file: one Change Order; three Indemnity
Agreements; and one Utility Concurrency Reservation Agreement as follows:
A) Change Order No. 1 with All Webbs
Enterprises, Inc. in the amount of $82,000 for Mechanical Integrity Testing of
the Deep Injection Wells at Western Region Wastewater Treatment Plant and
Western Region North Wastewater Treatment Plant. (WUD Project No. 14-055)
(District 6) (JM);
B) Indemnity Agreement with William H. and Laurie B.
Lynch, 1196 Egret Circle South, Jupiter, Florida 33458 (District 1) (MJ);
C) Indemnity Agreement with Wal-Mart Stores East, 4545
Hypoluxo Rd., Lake Worth, Florida 33463 (District 3) (MJ);
D) Indemnity Agreement with San Messina Cove Community
Association, Inc., 3601 Quantum Boulevard, Boynton Beach, Florida 33426
(District 3) (MJ); and
E) Utility Concurrency Reservation Agreement with Manetto Hill Realty Venture, LLC, UCRA No. 03-01035-000
(District 3) (MJ).
Summary: In accordance with County PPM CW-0-051, all delegated
contracts/agreements/grants/procurement items must be submitted to the Board of
County Commissioners (Board) by the initiating Department as a receive and file
agenda item. The documents have been fully executed on behalf of the Board by
the Director of the Palm Beach County Water Utilities Department in accordance
with Resolutions R93-1619, R96-0228, and R2003-0539 and are submitted to the
Board to receive and file.
3. DELETED:
Staff recommends motion to accept: an Assignment and Assumption of Utility
Easement (Assignment) from the City of Belle Glade (City) on land owned by the
Trustees of the Internal Improvement Trust Fund of the State of Florida (State).
Summary: As a
result of the recent transfer from the Glades Utility Authority, the County
owns a 12" water main located at the Belle Glade State Municipal
Airport. However, the easement for the
water main, originally granted to the City by the State, still remains in the
City’s name, and needs to be assigned to the County. Palm Beach County Water Utilities is in the
process of replacing the existing water main with a new 16" water main,
and has requested that the State grant an additional easement area for the
proper installation, maintenance and service of the new pipe. The State
requires that the existing easement be assigned prior to their processing of an
amendment to increase the easement area.
The Assignment form has been provided by the State and requires Board of
County Commissioners approval. District
6 (MJ)
4. Staff recommends
motion to adopt: a Resolution
of the Board of County Commissioners of Palm Beach County, Florida, amending
Resolution R2014-0352; pertaining to the Special Assessment process for the
14th Road South Gravity Sewer Main Extension, reducing the individual assessment from $24,944.26 to
$23,654.16 per acre. Summary: On March 11, 2014, the Board of County
Commissioners (Board) adopted Resolution R2014-0352 confirming the 14th Road
South Gravity Sewer Main Extension. This project will extend gravity sewer main
to five residential properties. Pursuant to Section 9 of Ordinance No.
2001-0010, property owners are entitled to a reduction in their individual
assessment if the final cost of the project falls below the original estimate.
The assessment adopted by the Board was based upon an estimated cost of
$122,476.30, while the final assessable cost is $116,141.92. As a result the
individual cost to the property owners was reduced from $24,944.26 to
$23,654.16 per acre. (WUD
Project No. 13-084) District 2
(MJ)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
5. Staff recommends
motion to approve: Amendment
No. 3 to a contract with Hinterland Group, Inc. (R2013-0062) for the
Rehabilitation of Sanitary Sewer Concrete Structures and Lift Stations. Summary: On January 15, 2013, the Board of County
Commissioners (BCC) approved the Contract for the Rehabilitation of Sanitary
Sewer Concrete Structures and Lift Stations, Project (R2013-0062) with Hinterland Group, Inc. On December 17, 2013,
the BCC approved Amendment No. 1 to the contract which provided a one year renewal. On August 19, 2014, the BCC approved Amendment
No. 2 (R2014-1184) to the contract that provided for an increase in the amount
of $510,000 to repair and rehabilitate five lift stations and 180 manholes for
the remaining six months of the contract term. This Amendment provides for the
renewal of the contract for an additional 12 month term in the amount of
$419,578, allowing for no increase in the unit prices for labor or materials
under the renewal. The renewal of the
contract does not guarantee or authorize any work. Work will be assigned during the 12 month
renewal period by formal Construction Delivery Orders (CDO) drawn against this
continuing contract with the project cost identified on each CDO. The unit
prices contained in this renewal contract will be used in determining the cost
of the CDO's. The Small Business
Enterprise (SBE) participation goal established by the SBE Ordinance is 15%
overall. Hinterland Group, Inc. proposes to continue to meet the established
goal of 15%. Hinterland Group, Inc. is a local Palm Beach County company. (WUD
Project No. 12-001/VMG) Countywide (JM)
6. Staff
recommends motion to approve: Contract Close-Out Agreement on
construction Contract (R2012-1421) with Hinterland Group, Inc. (Hinterland) in
the amount of $325,000. Summary: On October 2, 2012, the Board of County Commissioners approved a
Contract (R2012-1421) in the lump sum amount of $2,172,758 with Hinterland to
construct improvements for the Wastewater Lift Station Rehabilitation Project
(WUD 11-038). The project consisted of rebuilding eight wastewater lift
stations and associated wastewater piping.
Change Order No. 1 increasing the contract by $75,879.02 was issued and
included a 90 day time extension. No other change orders were issued. The Contract Close Out
Agreement is a negotiated resolution of claims made by Hinterland and is within
the project budgeted amount. The Contract was bid with a 15.2% overall Small
Business Enterprise (SBE) participation goal, exceeding the SBE 15% goal. The
actual SBE participation was 14.67%. (WUD Project No. 11-038) Districts 2, 5
& 7 (JM)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) approve Amendment No. 2 to the Primary Contract for
the Palm Beach County Annual Dune and Wetland Restoration Project No. 2013ERM01
(R2013-1825) with Eastman Aggregate Enterprises, LLC (Eastman), to extend the
Construction Contract for one year to December 16, 2015 for a not–to-exceed
amount of $4,450,665.23 for year two and add line items to the Contract for
providing sand screening;
B) authorize Eastman to provide screening and additional
hauling of sand for the Grassy Flats Restoration Project not to exceed
$277,781.20 and extend work time by 90 days retroactive to December 4, 2014
under Work Supplement No. 1825-01C, in accordance with Eastman’s Contract (R2013-1825), as amended; and
C) authorize the County
Administrator, or his designee, to sign Work Supplement No. 1825-01C for the
Project.
SUMMARY: On December 17, 2013, the Board of County
Commissioners approved two annual construction contracts for the Palm Beach
County Dune and Wetland Restoration Project No. 2013ERM01 to Eastman
(R2013-1825), a Palm Beach County limited liability company, and Rio-Bak Corporation (R2013-1826). Eastman has been issued two work orders
totaling $6,820,403.77; Rio-Bak has not been issued
any work orders and declined a contract renewal. Amendment No. 2 for the Eastman Contract will
increase work by a not-to-exceed amount of $4,450,665.23 for year two, which
includes a 1.5% rate increase based on the Consumer Price Index and allowed by
the Contract, add new line items to provide sand screening, and extend the
Contract for one year. Eastman committed
to an overall 44.05% Small Business Enterprise (SBE) participation in the
Contract. Eastman has achieved 56.05%
SBE participation to-date. Funding for
the Grassy Flats Restoration Project is supported by the Manatee Protection
Program. Countywide/Districts 2 & 7 (JM)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL RESOURCES
MANAGEMENT (Cont’d)
2. REVISED
TITLE & SUMMARY: Staff
recommends motion to:
A) receive and file:
1. Project Agreement Amendment to Project
Agreement No. ICW-PB-12-01, South Lake Worth Inlet Sand Trap and Channel with
the Florida Inland Navigation District (FIND), extends the project term one
year from September 30, 2014 to September 30, 2015;
2. Project Agreement Amendment to Project
Agreement No. ICW-PB-13-01, ICW Cut P-50 Dredging with FIND, extends the
project term one year from September 30, 2014 to September 30, 2015;
3. Project Agreement PB-14-182 Old Bridge
Park Natural Area with FIND provides 50% funding assistance for the
Project from October 1, 2014 to September 30, 2016;
4. Project Agreement PB-14-183 Torry Island
Reef Project with FIND provides 50% funding assistance for the
Project from October 1, 2014 to September 30, 2016;
5. Project Agreement PB-14-184 Peanut Island
Erosion Control & Artificial Reefs with FIND provides 50% funding
assistance for the Project from October 1, 2014 to September 30, 2016;
6. Interlocal Agreement with the Palm Beach
County Sheriff’s Office for manatee speed zone law enforcement services from
November 15, 2014 to March 31, 2018;
7. Interlocal Agreement with the Town of
Jupiter for manatee speed zone law enforcement services from November 15, 2014
to March 31, 2018;
8. Work Supplement No. 0640-6C with the Vance Construction Company in
accordance with the Annual Artificial Reef & Breakwater Contract
(R2012-0640), Project No. 2012ERM01 covers additional work for the Grassy Flats
Restoration Project not to exceed $588,952.26;
B) adopt a Resolution
authorizing the Clerk of the Board to disburse $644,190 from the Vessel
Registration Fee Trust Fund to provide partial funding for projects Old Bridge
Park Natural Area, Torry Island Reef Project, and Peanut Island Reef Project;
and
C) approve a Budget Amendment of $536,825 in the Environmental Enhancement
Non-Specific Fund to recognize the FIND awards and provide necessary match.
SUMMARY: On May 15, 2012, the Board of County Commissioners approved a Grant
submission with the FIND Waterways Assistance Program for the South Lake Worth
Inlet Sand Trap and Channel Project (R2012-0725). Delegation of authority to
sign all future time extensions and other forms associated with this Project
Agreement was approved at that time pursuant to PPM NO. CW-O-051.
Districts 1 & 4 (SF)
On February 5, 2013,
the Board of County Commissioners approved an Interlocal Agreement with FIND
for dredging Cut P-50 in the ICW (R2013-0165).
Delegation of authority to sign future time extensions and other forms
associated with this Interlocal Agreement was approved at that time pursuant to
PPM No. CW-O-051. District 4 (JM)
On May 6, 2014, the
Board of County Commissioners adopted Resolutions for Assistance (R2014-0614;
R2014-0615, R20140-0616) with the FIND Waterways Assistance Program authorizing
the submission of grant applications for the Old Bridge Natural Park Area
Project, Torry Island Reef Project, and the Peanut Island Erosion Control &
Artificial Reef Project. Delegation of Authority to execute these Agreements
was approved at that time pursuant to PPM NO. CW-O-051. Districts 1, 6 &7 (SF)
On August 19, 2014,
the Board of County Commissioners approved a standard form Interlocal Agreement
(R2014-1193) with law enforcement agencies for the enforcement of manatee speed
zone laws within the estuarine waters of Palm Beach County. Delegation of authority to execute these
standard form Agreements was approved at that time pursuant to PPM No.
CW-O-051.District
4 (SF)
On May 6, 2014, the Board of County Commissioners
adopted a Resolution for Assistance (R2014-0614, 0615, 0616) with FIND for the
construction of artificial reefs at Peanut and Torry Islands and the
environmental enhancement of Old Bridge Park.
A Resolution is required for the Clerk to disburse monies from the
Vessel Registration Fee Trust Fund for the County’s portion of the project.
Districts, 1, 6 & 7 (SF)
On September 9,
2014, the Board of County Commissioners approved Work Supplement No. 0640-6C
with the Vance Construction Company in accordance with the Annual Artificial
Reef & Breakwater Contract (R2012-0640), Project No. 2012ERM01 to cover
additional work for the Grassy Flats Restoration Project. Delegation of authority to execute this Work
Supplement was approved at this time pursuant to PPM No. CW-O-051.
District 7 (JM)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
3. Staff recommends
motion to:
A) approve State of Florida Grant
Agreement No. S0751 with the Florida Department of Environmental Protection
(FDEP) for a 36-month term to reimburse up to $2,075,000 for Lake Worth Lagoon Restoration Projects;
B) approve a Budget Amendment of $2,075,000 in the
Lake Worth Lagoon Ecosystem Fund;
C) approve a Budget Transfer of $350,000 in the
Natural Areas Fund to provide match for
the West Palm Beach Living Shoreline Project ($300,000) and the Bryant Park
Living Shoreline Project ($50,000); and
D) authorize
the County Administrator or
his designee to sign all future time extensions, task assignments, certifications
and other forms associated with this Agreement, and necessary minor amendments
that do not significantly change the scope of work or terms and conditions of
the Agreement.
SUMMARY: The FDEP Agreement will reimburse $2,075,000 of project costs and requires
a 50:50 cost share match. The County’s
match will be met through a combination of grants, Manatee Protection Funds,
and Vessel Registration Fees. The
Agreement provides State funding for the following projects: Peanut Island Reef
Complex, West Palm Beach Currie Park Living Shoreline, Palm Beach Grassy Flats
Restoration Phase II, Bryant Park Living Shoreline, Old
Bridge Park (Steinhardt Cove) Living Shoreline, Lake Worth Lagoon Monitoring,
and grant administration. This Agreement is part of the State Legislature’s
disbursement of funds for restoring and protecting surface waters of the State.
Countywide (SF)
4. Staff recommends
motion to approve:
A) Amendment No. 1 to Grant Agreement No. 14PB1
(R2013-1333) with the Florida Department of Environmental Protection (FDEP) for
the Jupiter/Carlin Shore Protection Project, extending the Agreement to
December 31, 2015, and adding administrative provisions; and
B) Amendment No. 1 to Grant Agreement No.
14PB5 (R2014-0294) with the FDEP for the Singer Island Storm Repair Project,
extending the Agreement to March 30, 2016, and adding administrative
provisions.
SUMMARY:
Amendment No. 1 of Agreement No. 14PB1 extends the termination date from
December 31, 2014 to December 31, 2015, removes Federal participation, and includes additional local
sponsor requirements for grant administration. Amendment
No. 1 to Agreement No. 14PB5 extends the termination date from December 31,
2014 to March 30, 2016 and includes additional local sponsor requirements for grant
administration. The additional local sponsor (County) requirements focus on
contracting practices, diversity in contracting and invoicing. The County’s own
contracting practices are already in compliance with these new state
requirements. District 1 (SF)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
5. Staff recommends
motion to authorize:
A) Work
Order No. 0640-8 to construct a shoreline stabilization project at the Juno
Dunes Natural Area at a cost not to exceed $845,925 in accordance with The
Vance Construction Company’s (Vance) Annual Artificial Reef & Breakwater Project
No. 2012ERM01 Contract (R2012-0640) for year 3;
B) Work
Order No. 0640-9 to construct a system of breakwaters along the eroded
shoreline at the Highland Beach Mangrove Sites at a cost not to exceed $495,450
in accordance with Vance’s Annual Artificial Reef & Breakwater Project No.
2012ERM01 Contract (R2012-0640) for year 3;
C) Work
Order No. 0640-10 to construct breakwaters and artificial reefs at Peanut
Island at a cost not to exceed $307,800 in accordance with Vance’s Annual
Artificial Reef & Breakwater Project No. 2012ERM01 Contract (R2012-0640)
for year 3; and
D) The County Administrator, or his designee, to sign
Work Order Nos. 0640-8, 0640-9 and 0640-10.
SUMMARY: On May 1, 2012, the Board of County
Commissioners approved an annual construction contract with Vance, a Small
Business Enterprise, for the Palm Beach County Annual Artificial Reef &
Breakwater Project No. 2012EMR01 Contract (R2012-0640). Work Order No. 0640-8 will authorize the
construction of a shoreline stabilization project along Juno Dunes Natural Area
at a cost of $845,925. Work Order No. 0640-9 will authorize the construction of
a shoreline stabilization project along the Highland Beach Mangroves at a cost
of $495,450. Work Order No. 0640-10 will
authorize the construction of shoreline stabilization and artificial reef
project at Peanut Island at a cost of $307,800.
Vance has been issued seven work orders totaling $2,838,471.89. Vance committed to an overall 15.86% Small
Business Enterprise (SBE) participation in the Contract. Vance has achieved 67.02% SBE participation
to-date. Funding for Work Order Nos.
0640-8, 0640-09, and 0640-10 will come from Florida Inland Navigation District
grants and a project agreement, County Vessel Registration Fees Non-Specific
and Manatee funds. Outside funding contributions will cover approximately 58%
of the project costs. Districts 1, 4 &7 (JM)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
6. Staff recommends
motion to:
A) authorize Work Supplement No. 0640-6D to the Palm Beach
County Annual Artificial Reef & Breakwater Project No. 2012ERM01 Contract
(R2012-0640) with The Vance Construction Co. (Vance) for additional monthly
deployment of barges, reduction of other bid items, and extension of work time
by 90 days retroactive to December 11, 2014 resulting in a $102,623.88 decrease
in the work order necessary to complete the Grassy Flats Restoration Project;
B) approve the retroactive payment of work items authorized by
the Board on September 9, 2014 (R2014-1328) under the Grassy Flats Restoration
Project Work Supplement No. 0640-6C to include work initiated on July 16, 2014;
and
C) authorize the County
Administrator, or his designee, to sign Work Supplement No. 0640-6D.
SUMMARY: On May 1, 2012, the Board of County
Commissioners approved an annual construction contract with Vance, a Small
Business Enterprise, for the Palm Beach County Annual Artificial Reef &
Breakwater Project No. 2012EMR01 Contract (R2012-0640). Work Supplement No. 0640-6D will increase
Work Order time by 90 days, increase the monthly deployment of barges, reduce
several completed bid items resulting in a net decrease in work order costs of
$102,623.88 and approve the retroactive payment of work items authorized by
the Board on September 9, 2014 (R2014-1328) under the Grassy Flats Restoration
Project Work Supplement No. 0640-6C to include work initiated on July 16, 2014. District 4 (JM)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: the following original executed Entertainment Contractor Agreement for a community event:
Joan Scherer,
The Noteables concert, Canyon
Town Center Amphitheater, on October 18,
2014.
Summary: The Parks and Recreation Department produces cultural activities to
promote the quality of life in the communities it serves. The
Parks and Recreation Department produced a popular cultural event at the Canyon
Town Amphitheater. This event was
attended by an estimated 400 people and generated positive support and goodwill
for the County. A sponsorship from GL
Homes offset the expenses of the concert at the Canyon Town Center Amphitheater. In accordance with County PPM CW‑O‑051,
all delegated contracts/agreements/grants must be submitted by the initiating
Department as a Receive and File agenda item.
The Entertainment Contractor Agreement has been fully executed on behalf
of the Board of County
Commissioners (Board) by the County Administrator/Director/Assistant Director
of the Parks and Recreation Department in accordance with Resolution 2008-1109,
amended by Resolutions 2010‑0644 and 2014-0168, and is now being
submitted to the Board to receive and file. District 5 (AH)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to:
A) receive and file a fully executed
Florida Inland Navigation District Project Agreement for development of
Waterway Park for the period October 20, 2014, through September 1, 2016; and
B) approve Budget Amendment of $1,254,604 within the Park Improvement Fund to
establish budget for the approved grant.
Summary: On May 6, 2014, the Board authorized
submission of a Waterways Assistance Program (WAP) grant application, R2014-0619,
to fund a portion of the construction costs associated with the development of
Waterway Park. The Board also authorized
the County Administrator or his designee to execute the Project Agreement, the
Florida Inland Navigation District (FIND) Project No. PB-14-181,
and other grant forms related to this project if the grant was approved. The grant was approved, the Project Agreement
has been fully executed in accordance with Board authorization, and is being
submitted to the Board to receive and file and to establish budget for the grant.
This grant requires a $1,254,604 (50%) match, which will be funded from the
2004 $50 Million Waterfront Access and Preservation General Obligation Bond
Issue and a Florida Fish and Wildlife Conservation Commission Florida Boating
Improvement Program grant. This $1,254,604
grant is the second FIND grant awarded for construction costs for Waterway
Park, for a total of $2,675,000, or 50% of the estimated construction costs of
$5,350,000. This grant project must be
completed and all required reimbursement information submitted to FIND on or
before September 1, 2016, unless FIND approves a one year time extension. District 1 (AH)
3. Staff
recommends motion to:
A) receive
and file a fully executed 2014
South Florida Water Management District (SFWMD) Indian River Lagoon License
Plate Funding Agreement for an environmental restoration project at Jupiter
Beach Park; and
B) approve
Budget Amendment of $67,100 within the Park Improvement Fund ($60,000 from
SFWMD and $7,100 from Jupiter Inlet District) to establish budget for the
approved grant project.
Summary: On August 19, 2014, the Board authorized submission of an Indian River
Lagoon License Plate grant application to the SFWMD, R2014-1196, for
environmental restoration at Jupiter Beach Park. This $60,000 Indian River Lagoon License
Plate grant will be matched with
$20,000 from the Parks and Recreation Department Capital Budget. The Board also authorized the County
Administrator or his designee to execute the grant funding Agreement, SFWMD
Agreement No. 4600003115, and other standard state and/or federal grant
forms related to this project if the grant was approved. This grant was approved, the SFWMD Agreement
has been fully executed, and is now being submitted to the Board to receive and
file.
The Jupiter Inlet District has contributed
$7,100 to expand the scope of this project to be used for environmental
restoration and drainage improvements, with a portion of the funding to go
towards additional parking adjacent to the Jetty. District
1 (AH)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
4. Staff recommends
motion to:
A) ratify the signature of the
Mayor on a Florida Coastal Partnership Initiative (FCPI) Grant Application
submitted to the State of Florida Department of Environmental Protection (FDEP)
on October 29, 2014, requesting $30,000 for the Jupiter Beach – DuBois Park ADA
Accessibility Project;
B) authorize the County Administrator or
his designee to execute the Grant Agreement and all future time extensions,
task assignments, certifications, standard forms, or amendments to the
Agreement that do not change the scope of work or terms and conditions of the
Agreement if the grant is approved; and
C) authorize the Director of
the Parks and Recreation Department to serve as Liaison Agent with FDEP for
this project.
Summary: This Grant Application requests $30,000 from FCPI for the Jupiter Beach
– DuBois Park ADA Accessibility Project. The grant
elements include renovation of the pedestrian bridge which connects Jupiter
Beach Park to DuBois Park, construction of new multi-purpose path for ADA
access connecting the bridge to the parking area, Inlet fishing jetty and
memorial benches, and removal of exotic vegetation and replanting with native
species. The total project cost
identified in this Grant Application is $60,000. The grant request is for
$30,000, and requires a $30,000 (50%) match, which will be funded from the
Department’s ADA Compliance Measures project. If
the grant is awarded, project construction is required to be completed between
July 1, 2015, and June 30, 2016. District 1 (AH)
5. Staff recommends
motion to:
A) ratify the
signature of the Mayor on a Florida Recreation Development Assistance Program
(FRDAP) Grant Application submitted to the State of Florida Department of
Environmental Protection (FDEP) on October 29, 2014, requesting $200,000 to
fund a portion of the construction costs associated with the development of
Gramercy Park;
B) authorize the County Administrator or his designee to execute the
Project Agreement, as well as time extensions, task assignments,
certifications, standard forms, or amendments to the Agreement that do not
change the scope of work or terms and conditions of the Agreement including the
Notice of Limitation of Use if the grant is approved; and
C) authorize the Director of the
Parks and Recreation Department to serve as Liaison Agent with FDEP for this project.
Summary: This Grant Application requests
$200,000 from FRDAP for the Gramercy Park development project. Grant project elements include a
92’ x 56’ hardscape court, 65’ x 130’ open
playfield, multipurpose path, playground, parking lot, benches, fencing, water
fountain, and landscaping with irrigation. The total grant project cost
identified in this application is $400,000. The grant request is for $200,000,
and requires a $200,000 (50%) match, which will be funded from 2002
$50 Million Recreational and Cultural Facilities Bond Issue. If the grant is awarded, and once the project is
complete, the Project Agreement requires a Notice of Limitation of Use to be recorded in public records limiting
the project site to outdoor recreation for the use and benefit of the public in
perpetuity as part of the close-out documentation.
This new neighborhood park will provide recreational opportunities for
surrounding residents. District 7 (AH)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
6. Staff recommends
motion to:
A) ratify the
signature of the Mayor on a Florida Recreation Development Assistance Program
(FRDAP) Grant Application submitted to the State of Florida Department of
Environmental Protection (FDEP) on October 29, 2014, requesting $200,000 to
fund 50% of the project elements associated with the Okeeheelee Park South Lakefront
Development grant project;
B) authorize the County
Administrator or his designee to execute the grant Project Agreement, as well
as time extensions, task assignments, certifications, standard forms, or
amendments to the Agreement that do not change the scope of work or terms and
conditions of the Agreement if the grant is approved; and
C) authorize
the Director of the Parks and Recreation Department to serve as Liaison
Agent with FDEP for this
project.
Summary: This Grant Application requests $200,000 from FRDAP for the Okeeheelee
Park South Lakefront Development project. This grant project is part of the development
of Okeeheelee Park South. Project
elements include a new boat ramp, playground, picnic facilities, canoe/kayak
launch, restroom, hiking trail, bike trail, equestrian trail, and car/trailer
parking lot. The total project cost
identified in this grant application is $400,000. The grant request is for $200,000, and
requires a $200,000 (50%) match, which will be funded from the 2004 $50
Million Waterfront Access and Preservation General Obligation Bond Issue and
Zone 2 Park Impact Fees. If the grant is
awarded, and once the project is complete, the Project Agreement requires a Notice of Limitation of Use to be recorded
in public records limiting the project site to outdoor recreation for the use
and benefit of the public in perpetuity as part of
the close-out documentation. District
2 (AH)
7. Staff recommends
motion to:
A) receive and file a fully executed Florida Inland Navigation
District (FIND) Waterways Assistance Program Grant Project Agreement for construction
costs associated with the redevelopment of the west side of Burt Reynolds Park
for the period October 20, 2014, through September 1, 2016;
B) approve Budget Amendment of $750,000 within the Park Improvement Fund to
establish budget for the approved grant; and
C) approve Budget
Transfer of $200,917 within the $50 Million General Obligation Waterfront
Access Bond Fund from Reserves to Burt Reynolds Park Boat Ramp Parking project.
Summary: On
May 6, 2014, the Board authorized submission of a Waterways Assistance Program
(WAP) grant application, R2014-0617, to fund a portion of the construction
costs associated with the redevelopment of the west side of Burt Reynolds Park. The Board also authorized the County
Administrator or his designee to execute the Project Agreement, FIND Project
No. PB-14-180, and other grant forms related to this
project if the grant was approved. The
grant was approved, the Project Agreement has been fully executed in accordance
with Board authorization, and is being submitted to the Board to receive and
file and to establish budget for the grant. The estimated construction costs
for this grant project are $1,500,000. The
$750,000 FIND grant requires a $750,000 (50%) match, which will be funded from
the Florida Boating Improvement Program (FBIP) and the 2004 $50 Million
Waterfront Access and Preservation General Obligation Bond Issue. This grant project must be completed and all
required reimbursement information submitted to FIND on or before September 1,
2016, unless FIND approves a one year time extension. District 1 (AH)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends
motion to approve: an Interlocal Agreement for Fire Vehicle Maintenance
with the City of Riviera Beach for a period of ten years. SUMMARY: This Agreement provides for the maintenance and emergency
repair of the City of Riviera Beach’s Fire-Rescue emergency response apparatus
by Palm Beach County Fire Rescue Support Services personnel. Labor shall be calculated using the hourly
rate listed as the Warranty Rate on the County’s Rate Schedule for Warranty,
Vehicle and Staff Charges in effect at the time of service. Labor, parts, commercial repair and
reimbursable insurance repairs will generate approximately $184,971 in external
revenues which are expected to exceed the cost of the additional related
operating expenses, estimated at $143,740 for FY 2015. Countywide (SB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) approve
Nineteenth Amendment to contract with CGI Technologies and Solutions, Inc.
(CGI) (R2002-1782), to extend the ending date of the Statement of Work from
December 31, 2014 to December 30, 2015, at no additional cost to the County;
and
B) authorize the County Administrator or his designee, ISS Director, to approve and
execute additional amendments associated with these services, up to a maximum
dollar value of $50,000 per order.
SUMMARY: The
Nineteenth Amendment is a date extension to allow additional time for
completion of the final deliverables specified in the original contract for
Vendor Self-Service. Phase II of Vendor Self-Service will commence in May
2015 and will be implemented prior to December 31, 2015. CGI Technologies and Solutions, Inc. is not a
Palm Beach County or Florida-based business. Countywide (PFK)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
2. Staff recommends
motion to approve:
A) Amendment No. 2
to Contract for Consulting/Professional Services (R2011-2052) with Surdex Corporation to extend the term of the contract to
December 19, 2015;
B) Amendment No. 2
to Contract for Consulting/Professional Services (R2011-2053) with BAE Systems
Inc., to extend the term of the contract
to December 19, 2015;
C) Amendment No. 2
to Contract for Consulting/Professional Services (R2011-2054) with Woolpert, Inc. to extend the term of the contract to
December 19, 2015;
D) Task Order No. 2 to Contract R2011-2052 with Surdex
Corporation to complete the western digital orthophotography
at a cost of $94,750;
E) Task Order No. 2 to Contract R2011-2053 with BAE Systems Inc. to
complete the eastern digital orthophotography at a
cost of $167,341; and
F) a Budget Amendment in the Information
Technology Capital Improvements Fund to recognize $131,045 in revenue from the
Property Appraiser’s Office.
SUMMARY: The three above referenced firms were selected using the Consultant
Competitive Negotiations Act (CCNA) process, with contracts entered into on
December 20, 2011 to perform digital orthophotography
and planimetric mapping for the County (R2011-2052,
R2011-2053 and R2011-2054). These Amendments exercise the second of three
one-year renewal options set forth in the original contracts. Work provided by the vendors has been of good
quality and well managed. Task Order No. 2 with Surdex
Corporation is to complete mostly 1 foot color digital orthophotography
for the western areas at a cost of $94,750, and Task Order No. 2 with BAE
Systems is to complete + .5 foot color digital orthophotography
for the eastern areas of Palm Beach County at a cost of $167,341. Countywide
(PK)
3. Staff recommends
motion to approve: the First
Amendment to Interlocal Agreement R2013-0308 with the City of Delray Beach. SUMMARY:
The City of Delray Beach (City) has an existing Interlocal Agreement
with Palm Beach County (R2013-0308) for network services, antenna placement and
wireless services for use associated with the City’s Digital Divide
project. This First Amendment will
update language to current contract standards, modify our placement height for
antenna on the City’s communications tower and replace equipment to current
antenna specifications resulting in improved network services to existing
Digital Divide project areas. This
recommendation has no fiscal impact to Palm Beach County. The Florida LambdaRail LLC has approved
connection of the City to the Florida LambdaRail. District 7 (PFK)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
U. INFORMATION SYSTEMS
SERVICES (Cont’d)
4. Staff recommends
motion to:
A) rescind Interlocal Agreement (R2007-0352) dated February
27, 2007;
B) approve Interlocal Agreement for
network services with the Palm Beach County School Board to update the
language to current contract standards and revise the applicable fee structure
based on additional network services requested which will generate an
additional $35,550 in FY2015 revenue to the County; and
C) authorize the County Administrator or his
designee, ISS Director, to approve and execute Task Orders associated with
these services, up to a maximum dollar value of $50,000 per Task Order.
SUMMARY: The Palm Beach
County School Board (School Board) has an existing
network services agreement with Palm Beach County (R2007-0352) for providing
network connections to multiple school locations based on tiered billing
rates. This Interlocal Agreement has
been revised to include current contract standards and increase monthly network
service fees by $3,950 per month in FY2015 for additional network services
requested by the School Board. The
Florida LambdaRail LLC has approved connection of the School Board to the
Florida LambdaRail network. Countywide
(PFK)
5. Staff recommends
motion to approve: a Virtual
Private Network (VPN) Tunnel fee as a new supplemental service provided by Palm
Beach County Information Systems Services (ISS) to external agencies. SUMMARY: Establishing this new VPN
Tunnel fee as part of our existing rate structure for supplemental services
will enable ISS to provide point-to-point connection between two locations
requested by the external agency (Attachment 1 to the Agenda Item). The rate
structure for the various supplemental services offered by ISS were developed
based on an analysis of market pricing for similar services and will be
applicable to all future agreements for such services provided to external
agencies. Countywide (PFK)
6. Staff recommends
motion to approve: 5th
Maintenance Services Schedules to the Master Services Agreement with
AT&T (R2009-1055) for maintenance in the amount of $214,049 and purchase of
equipment and other services pertaining to the County’s Meridian telephone
systems estimated at $20,000, for a new total of $234,049 for the period
February 1, 2015, through February 1, 2016. SUMMARY: These 5th
Maintenance Services Schedules provide quotes for the total cost of maintenance
services, purchase of telephone equipment and other PBX-related services for
the Meridian telephone systems located at the Judicial Center Complex and
Airport Center. AT&T has offices in Palm Beach County. Countywide
(PK)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida, to approve and adopt the 2015 revised Palm Beach
County Local Mitigation Strategy (LMS) plan and provide an effective date. SUMMARY:
Federal Emergency Management Agency has mandated that all LMS programs
revise their plans every five years to bring them into compliance with Federal
guidelines established in response to the Disaster Mitigation Act of 2000. Palm
Beach County has successfully completed its 2015 revision process, and pending
evidence or formal adoption of the Board of County Commissioners and its
municipalities, participating local jurisdictions will be eligible to apply for
and receive Federal pre-disaster and post-disaster mitigation assistance funds. Countywide (TKF)
2. DELETED:
Staff recommends motion to approve: an Interlocal Agreement with Palm Beach
County Disaster Recovery Coalition, Inc. (DRC) for disaster response and
recovery services in support of the Palm Beach County Comprehensive Emergency
Management Plan (CEMP) in an amount not to exceed $50,985 for the period
commencing October 1, 2014 and ending September 30, 2015. SUMMARY: The County has allocated $50,985 in ad valorem
funding for disaster response and recovery services in support of the Palm
Beach County Comprehensive Emergency Management Plan (CEMP). The DRC, with the assistance of the Division
of Human Services, will fulfill all the responsibilities of a lead agency as
outlined in the County’s CEMP to include assistance for unmet needs of County
residents, referrals for individuals/families seeking home repair assistance
and coordination with Palm Beach County League of Cities to ensure municipal
unmet needs are addressed and prioritized.
For this Agreement, DRC will recruit non-profit agencies and faith based
organizations to support disaster response efforts, expand and update resource
registry, conduct community-wide disaster preparedness presentations and training
sessions for various case-management agencies, develop a process for
coordination, collection, and dissemination of the Unmet Needs Report, fulfill
all the responsibilities of a lead agency as outlined in the County’s CEMP,
develop and conduct training for team members, and coordinate disaster response
and repair activities in the event of a disaster. Countywide (TKF)
3. Staff recommends
motion to approve: Memorandum of Understanding Drivers License and/or Motor Vehicle Record Data Exchange with the Florida Department of Highway Safety and Motor Vehicles (FDHSMV), which will allow the County’s
Public Safety Department Consumer Affairs Division to receive daily
electronic information that ensures Vehicle for Hire and Tow Truck drivers
meet Palm Beach County Vehicle for Hire and Tow Truck Code of Ordinance driver
requirements. This Memorandum of
Understanding will remain in effect for three years from the date of execution
in the amount of $10 per driver license transcript requested. SUMMARY: The signing of the Memorandum of Understanding Drivers License and/or Motor Vehicle Record Data Exchange with FDHSMV will allow the County, through its
Consumer Affairs Division, to continue to ensure only
authorized drivers with valid licenses are allowed to operate
vehicle for hire taxis, sedans, limousines, vans, shuttles, non-emergency
transportation vehicles, and tow trucks. This is to ensure the safety
of the
vehicle for hire drivers, tow truck operators, and the general
public. The record data exchange
provides an
automated file from the
State to the County on a daily basis. The file contains information on each authorized driver
including notification of an invalid license, the reason why
a license has
been suspended or revoked,
and a description of sanctions and traffic violations. There will be a $10 fee paid to FDHSMV
for each driver license transcript requested.
A newly executed document is required by the State of Florida
every three years as a condition of continuing the Drivers License and Motor Vehicle Record Data Exchange with the County under the provisions of the Driver’s Privacy
Protection Act, which protects the personal information contained within the files.
Countywide (TKF)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
Z. RISK MANAGEMENT
1. Staff recommends motion to approve: the Palm Beach County Board of County Commissioners Section 125 Flexible Spending Plan Document, as Amended and Restated effective January 1, 2015. SUMMARY: The Internal Revenue Service announced on October 30, 2014 that the allowable inflation-adjusted annual contribution limit for medical expense flexible spending accounts (FSAs) will increase by $50 to $2,550 for the 2015 tax year. P&A Group, the current vendor for the Board’s FSA program, has prepared an amended and restated Section 125 Flexible Spending Plan Document, also referred to as a “Cafeteria Plan” and updated the language for the medical expense reimbursement account option to allow for a maximum amount as permitted by Section 125(i) of the Internal Revenue Code, effective January 1, 2015 and forward. The Plan provides payroll tax savings dollars to employees as well as the Board. Countywide (TKF)
2. Staff recommends
motion to:
A) approve
payment of the required Transitional Reinsurance Program Annual
Enrollment Contribution Submission in the amount of $468,057.24 due for the
Affordable Care Act (ACA)’s Transitional Reinsurance Program as established by
Section 1341 of the ACA; and
B) delegate
the County Administrator or his designee as the Authorizing Official, as
defined by the ACA, to verify and acknowledge the annual enrollment count,
supporting data, and accompanying required contribution as stated above.
Summary: The ACA established the
Transitional Reinsurance Program to stabilize premiums in the individual health
insurance market and ACA exchanges. Contributing Entities, as defined by 45 CFR
153.20 which includes the Board’s self-insured group health plan, are required
to pay annual contributions for the 2014, 2015, and 2016 benefit (calendar)
years. The contribution is due by January 15, 2015 and represents $63 per
enrolled participant for the current benefit year. Countywide (TKF)
AA. PALM
TRAN
1. Staff recommends
motion to:
A) approve the Federal Transit Administration (FTA)
Fiscal Year 2015 Certifications and Assurances that will be used in conjunction
with all Federal assistance programs administered by the FTA during Federal
Fiscal Year 2015; and
B) authorize
the County Administrator or
his designee to electronically execute and file the required certifications and
assurances on behalf of the Board of County Commissioners, and to transmit the
Board’s approval.
Summary:
On October 31, 2014, the
Federal Transit Administration (FTA) published their annual list of pre-award
certifications and assurances. This consolidated list of Federal laws and
regulations must be approved by all applicants each year indicating their
intent to comply with the regulations associated with grant applications
submitted during the upcoming year. The Fiscal Year 2015 Certifications and
Assurances must be approved within ninety days of the publication date in order
for the County to apply for Federal assistance. FTA also requires an
affirmation from the applicant's attorney that the applicant has the authority
to make and comply with the Certifications and Assurances. Countywide
(DR)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
AA. PALM
TRAN (Cont’d)
2. Staff recommends
motion to approve: a License Agreement (Agreement) with the School
Board of Palm Beach County (School Board) for use of the County’s bus wash
facilities, for a fee of $18.56 per wash for the period December 16, 2014 to
December 15, 2017. Summary: This
Agreement will allow the School Board to utilize the County’s bus wash
facilities for washing school buses. The
School Board owns 800 school buses which will be washed semi-annually and 110
leased school buses that will be washed quarterly. The Properties will be
available for use five days a week, Monday through Friday from 8:00 a.m. to
3:00 p.m., excluding County holidays and emergency closures. The School Board
shall pay a license fee of $18.56 per school bus washed, on a quarterly basis,
which includes all costs associated with the use of the facilities including
utilities, staff costs and technology costs for monitoring and reporting usage.
School Board will be responsible for any repairs resulting from the School
Board’s use. The County will provide the School Board with instructions and
protocol for the proper use of the bus washes. The County is solely responsible
for all utilities and for routine repair and maintenance of the facilities. The
term of the Agreement is for three years with a mutual option for one three-year
renewal at an updated bus wash fee to reflect County’s then-current costs and
fees. Countywide (MJ)
3. Staff
recommends motion to:
A) adopt a Resolution of the Board of County Commissioners of Palm Beach County,
Florida, approving a five year Joint Participation Agreement (JPA) (FM No.
407184-2-84-01) with the State of Florida Department of Transportation (FDOT),
in the initial amount of $673,358 for FY 2015 which provides operating funding
for fixed route services in the non-urbanized (the Glades) areas of Palm Beach
County; establishing an effective date;
B) approve a Budget Amendment of $2,449 in Palm Tran’s
Grants Fund 1341 to reconcile the budget to the actual grant award; and
C) approve a Budget Amendment of $2,449 in Palm Tran’s Operating Fund 1340 to reconcile to
the transfer from the Palm Tran Grants Fund 1341.
Summary:
On January 12, 2010, the Board of County
Commissioners approved a five year JPA FM No. 407184-1-84-06 (R2010-0118) that
provided funds for fixed route services in the non-urbanized (the Glades) areas
of Palm Beach County. That JPA is due to expire on December 31, 2014. FDOT has issued a subsequent five year JPA FM
No. 407184-2-84-01 to provide Palm Beach County its annual allocation of the
Rural Grant Program. The FDOT JPA is
funded from the Rural Grant Program.
This grant will offset the operating costs of the fixed route service in
the Glades. The JPA will become effective
upon execution, with an expiration date of December 31, 2019. FDOT will issue supplemental JPA’s for the
next four years to provide Palm Beach County yearly allocations for these
funds. The JPA totals $673,358 of which
$336,679 is from the State and $336,679 the required local match. The local match for this JPA is included in
Palm Tran’s FY 2015 budget. District 6 (DR)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
AA. PALM
TRAN (Cont’d)
4. Staff
recommends motion to:
A) adopt a Resolution of the Board of County Commissioners of Palm Beach County,
Florida, approving a five year Joint Participation Agreement (JPA) (FM No.
407188-2-84-01) with the State of Florida Department of Transportation (FDOT),
in the initial amount of $9,889,394 for FY 2015 to provide funding assistance
to offset the operating costs of providing transit services to the public; establishing
an effective date;
B) approve a Budget Amendment of $178,978 in Palm Tran
Grants Fund 1341 to reconcile the budget to the actual grant award; and
C) approve a Budget Amendment of $178,978 in Palm Tran Operating
Fund 1340 to reconcile to the transfer from the Palm Tran Grants Fund 1341.
Summary:
On February 23, 2010, the
Board of County Commissioners approved a five year Agreement (R2010-0285) JPA
FM No. 407188-1-84-02 with FDOT that provides operating costs for transit
services. The JPA is due to expire on
December 31, 2014. FDOT has issued a
subsequent five year JPA FM No. 407188-2-84-01 to provide Palm Beach County its
annual allocation. The FDOT JPA is
funded from the Public Transit Block Grant Program to help offset the operating
costs of mass transit in urbanized areas of the County. This grant will offset the operating costs
for the fixed route service countywide. The JPA will become effective upon
execution. The JPA totals $9,889,394 of
which $4,944,697 is from the State and $4,944,697 is the required local
match. The local match for this JPA is
included in Palm Tran’s FY 2015 budget. Countywide (DR)
BB. YOUTH
SERVICES
1. Staff recommends motion to approve:
A) an Interlocal Agreement with the City of Belle Glade in the amount of $140,000 for the period of October 1, 2014, to September 30, 2015, to implement the Youth Violence Prevention Project in the targeted area;
B) an Interlocal Agreement with the City of Riviera Beach in the amount of $100,000 for the period of October 1, 2014, to September 30, 2015, to implement the Youth Violence Prevention Project in the targeted area; and
C) a Contract with For the Children, Inc. in the amount of $140,000 for the period of October 1, 2014, to September 30, 2015, to implement the Youth Violence Prevention Project in Lake Worth and surrounding communities.
SUMMARY: The Agreements and Contract authorize funding to support Youth
Empowerment Centers in Belle Glade, Riviera Beach and Lake Worth. There are Youth Empowerment Centers operating
in five cities and three are supported with County funds. Youth Empowerment Centers are a key component
of the Youth Violence Prevention project approved and budgeted by the Board of
County Commissioners. For the Children,
Inc. is a non-profit organization contracted to operate the City of Lake Worth
Center. The City provides in-kind
support and supplemental funding. Countywide
(TKF)
DECEMBER 16, 2014
3. CONSENT
AGENDA APPROVAL
CC. SHERIFF
1. Staff recommends
motion to approve: a Budget Transfer of $345,410 from the Law
Enforcement Trust Fund (LETF) to the Palm Beach County Sheriff’s Office (PBSO).
SUMMARY: Florida Statute 932.7055(5) provides that the seizing agency shall
use Forfeiture proceeds for school resource officer, crime prevention, safe
neighborhood, drug abuse education and prevention programs, or for other law
enforcement purposes, which include defraying the cost of protracted or complex
investigations, providing additional equipment or expertise, purchasing
automated external defibrillators, and providing matching grant funds. F.S.
932.7055(5) also requires that no less than 15% of the LETF’s previous year’s
revenues be used for the support or operation of drug treatment, drug abuse
education, drug prevention, crime prevention, safe neighborhood and school
resource officer programs of various non-profit organizations. The PBSO’s FY
2015 estimated donation requirement is $ $107,158. The PBSO’s support of these
programs exemplifies its strong commitment to the prevention and reduction of
crime throughout the communities it serves and its desire to put money back
into these communities to support organizations that provide such services. The year-to-date transfer for all donations to
outside organizations after approval of this item is $448,516. The funds
requested are to aid PBSO and qualified organizations that meet the
requirements set forth in F.S. 932.7055. Use of LETF requires approval by the
Board, upon request of the Sheriff. The
current State LETF balance is $1,067,791. Approval of this request will reduce
the adopted State Law Enforcement Trust Fund balance to $722,381. The
PBSO certifies that the use of these funds is in accordance with F.S. 932.7055. Below is a table indicating the organizations
the PBSO seeks to fund and the corresponding amount of funding proposed per
respective organization or agency. No
new positions are needed and no additional County funds are required. Countywide
(JB)
|
ORGANIZATION |
AMOUNT |
|
Florida Sheriff's Youth
Ranches |
$130,000 |
|
Lost and Found of Palm
Beach County, Inc. |
$12,000 |
|
National Campaign to Stop
Violence (Do the Write Thing) |
$15,000 |
|
National Law Enforcement
Officers Memorial Fund |
$5,000 |
|
Neighbors 4 Neighbors
(Adopt a Bear) |
$10,000 |
|
Nope Task Force |
$15,000 |
|
Palm Beach County PAL –
Tennis |
$25,410 |
|
Palm Beach County PAL -
Cabana Youth Colony |
$20,000 |
|
Safety Council of Palm
Beach County (Baby In Back) |
$3,000 |
|
Sunset House |
$10,000 |
|
Take Stock In Children -
College For Kids |
$25,000 |
|
The ARC of Palm Beach
County |
$25,000 |
|
United States Naval Sea
Cadet Corps, American Veterans Division |
$10,000 |
|
Urban League of Palm
Beach County |
$40,000 |
|
Total
Amount |
$345,410 |
* * * * * * * * * * * *
DECEMBER 16, 2014
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. Staff recommends
motion to:
1) determine that Palm Beach
County (County) has adhered to and implemented its Five Year Road Program
(Program) based on substantial evidence that the funding for the current fiscal
year and the addition of the new fifth year are as contemplated in the
Comprehensive Plan (Plan) and that fewer than 20% of the FY 2013 construction
projects are more than 12 months behind schedule as defined in Attachment “1”
to the Agenda Item; and
2) adopt an Ordinance
amending Ordinance No. 85-40, as amended, establishing an amended Program;
providing for title; purpose; adoption of revised Program and revised list of
projects contained in Exhibit “A”; implementation of the Program; modification
of Program; funding of other roadway improvements, interpretation of exhibit;
repeal of laws in conflict; severability; inclusion in the Code of Laws and
Ordinances; and effective date.
SUMMARY: This is the annual update of the County’s
Program which is required to be considered each year by the Program Ordinance.
The Unified Land Development Code requires that concurrent with the adoption of
the annual Program, the Board of County Commissioners must determine that the
appropriate Findings of Fact associated with the Road Program have been
made. Those Findings have been made and
are defined in Attachment “1” to the Agenda Item. Exhibit “A” to the Ordinance contains the
road projects to be undertaken by the County in the next five years and is
included as Attachment “2” to the Agenda Item. Countywide (MRE)
B. Staff
recommends motion to adopt: an Ordinance of the Board of County Commissioners of Palm Beach County,
Florida, providing that the updated Florida Fire Prevention Code shall be
deemed adopted; providing for local amendments to the Florida Fire Prevention
Code; repealing and replacing Chapter 12, Article IV of the Palm Beach County
Code (codifying Ordinance 2011-038) in its entirety; providing for legislative
findings; providing for applicability; providing for repeal of laws in
conflict; providing for a savings clause; providing for severability; providing
for inclusion in the code; and providing for an effective date. SUMMARY: Pursuant to Chapter 633, Florida Statutes,
the State Fire Marshal has adopted an updated statewide minimum fire safety
code, known as the Florida Fire Prevention Code, in Rule Chapter 69A-60 of the
Florida Administrative Code. This
updated Florida Fire Prevention Code will become effective on December 31,
2014, and is based on updated Florida editions of the National Fire Protection
Association’s Fire Code (NFPA 1) and Life Safety Code (NFPA 101). The local amendments to the Code were
recommended by the Fire Code Board for approval by the Board of County
Commissioners, including an increase in plan review and firework permit
fees. Effective December 31, 2014, the
County will enforce the updated Florida Fire Prevention Code with the Palm
Beach County Local Amendments adopted by this Ordinance. Countywide (PK)
C. Staff recommends motion
to adopt: an Ordinance of the Board of County
Commissioners of Palm Beach County, Florida, updating the Five-Year Capital Improvement Tables 1-17 of the
1989 Comprehensive Plan; providing for repeal of laws in conflict; providing for severability; and providing for an effective date. SUMMARY: This
Ordinance updates the Five-Year Capital Improvement Tables in the Capital Improvements Element of the County's
Comprehensive Plan. In accordance
with the requirements of Section 163.3177(3), Florida Statutes, the
Comprehensive Plan shall contain the projected schedule of improvements for
five fiscal years that reflect the need to reduce existing deficiencies, remain
abreast of needed replacements, and meet future demand. Countywide (RB)
DECEMBER 16, 2014
4. PUBLIC
HEARINGS CONTINUED
D. ADDITIONAL
BACKUP: Staff
recommends motion to adopt: an Ordinance
of the Board of County Commissioners of Palm Beach County, Florida,
amending Sections 17-113 and 17-116 of the Code of Laws and Ordinances;
codifying the Tourist Development Ordinance of Palm Beach County, Ordinance
95-30, as amended; providing for amendment to the levy of a sixth cent of
tourist development taxes; providing for an amendment to the Tourist Development
Plan to include marketing, promotion and beach renourishment;
providing for repeal of laws in conflict; providing for a savings clause;
providing for severability; providing for inclusion in the Code of Laws and Ordinances;
providing for enforcement; providing for penalties; providing for captions; and
providing for an effective date. SUMMARY: This Ordinance provides for the levy of a sixth (6th) cent
Tourist Development Tax and the amendment of the Tourist Development Plan which
will provide for the expenditure of one cent of “bed” tax revenues to be used
for one or more of the authorized uses pursuant to Section 125.0104(5), Florida Statutes: AUTHORIZED USES OF
REVENUE in Palm Beach County. The recommendation of the sixth cent distribution
will be as follows: Special Projects will be assigned $125,000 prior to the
agency distribution and the remaining funds will be distributed as follows;
Discover 35.88%, Beaches 31.66%, Cultural Council 15.38%, Sports 11.62%, Film
& Television Commission 5.47%. The adoption of this Ordinance requires an
extraordinary vote of the Board pursuant to Florida Statutes. (TDC) Countywide
(DW)
* * * * * * * * * * * *
DECEMBER 16, 2014
A. ADMINISTRATION
1. REVISED SUMMARY: Staff
recommends motion to approve:
A) an Economic Development Incentive Grant
Agreement with Lockheed Martin Corporation in the amount of $320,800;
B) a Budget Transfer
of $320,800 from the General Fund Contingency Reserves to the Department of
Economic Sustainability Fund Job Growth Incentive (JGI) Program; and
C) a Budget Amendment
of $320,800 in the Department of Economic Sustainability Fund to recognize the
funds from the General Fund.
SUMMARY: On May 6,
2014, the Board of County Commissioners conceptually approved (R2014-0658) a
Job Growth Incentive (JGI) Grant in the amount of $320,800 for Project Palm
Tree, representing one half of the required local match to the State Qualified
Defense and Space Contractor (QDSC) Tax Refund Program. This Agreement discloses the company’s name,
Lockheed Martin Corporation, which was previously referred to as Project Palm
Tree. The State has offered an incentive
to the company of $3.208 Million under the QDSC Program, which includes a 20%
local match in the amount of $641,600. Of this amount, the Cities of Riviera
Beach and West Palm Beach have each agreed to provide a grant to the company in
the amount of $160,400 toward the remaining local match portion. The QDSC
Program, authorized under s.288.1045, Florida Statutes, is intended to preserve
and grow the State’s high technology employment base and give Florida a
competitive edge as defense, homeland security or space business contractors
acquire new contracts or subcontracts, and it provides incentives to businesses
who create or retain jobs. If the
company is not awarded the new defense contract, no County funds will be
distributed. In accordance with the Agreement, the company will retain 401
existing full-time positions for four years, at an average annual wage of
$84,900. No new jobs will be created. The
Agreement states if the number of retained jobs falls below the required 401
for reasons not solely related to the Company’s performance under the DOD
contract, the Company shall forfeit a prorated portion of the Incentive Amount.
Conversely, the Agreement states if the number of retained jobs falls below the
required 401 strictly based upon the Company’s failure to perform under the DOD contract, the County will
recover all funding immediately. The Regional Economic Model estimates that
this project will have a four year economic impact of $356 Million. District
7 (DW)
2. REVISED SUMMARY: Staff
requests Board direction:
on the Board sponsoring and attending a full day “Fair and Impartial Policing”
seminar to be conducted under the auspices of Catalyst for Justice, conducted
by Dr. Lorie Fridell.
SUMMARY: Commissioner Taylor asked that the Board consider
this. Dr. Fridell’s
total fee to be paid by the County is approximately $3,000 $2,500
$2,000 after a $500 contribution by Catalyst For
Justice (Consultant Services $2,000 and Travel Expenses $500) which will
include the presentation of a one day workshop for the BCC on the science-based
Fair and Impartial Policing Perspective. Dr. Fridell
will also be available to meet with commissioners or their designee following
the presentation. Similar seminars have been provided to various local law
enforcement entities including the Sheriff.
Possible dates include January 21, 22, or 23. The backup material
provided indicates that Dr. Fridell offers several
different lectures targeting different levels of police officers and includes
one presentation that is for command officers and community leaders. The main concept she addresses seems to be
her approach to examining personal biases and how those biases manifest
themselves in police work, whether overtly or subconsciously. The Sheriff speaks well of the presentation and
suggests that if the Board approves, to invite Criminal Justice Commission and
municipal representatives to attend. Countywide
DECEMBER 16, 2014
5. REGULAR
AGENDA
A. ADMINISTRATION
(Cont’d)
3. ADD-ON: Staff
requests Board direction: on
whether to make an unsolicited offer to the City of West Palm Beach (City) to
exchange the County’s 1.8 acres of real estate holdings in the South Block of
Government Hill for the 131 acre City-owned property at the Southeast corner of
45th Street and Haverhill as well as parking and recreational use
rights to approximately 27 adjacent acres of the M-1 Canal Conservation
Easement (collectively Haverhill Site) in order to facilitate the development
of a two-team spring training facility (Facility) for Washington Nationals and
Houston Astros (collectively Teams).
SUMMARY: On October 21, 2014, the Board conceptually approved a
financing/funding plan (Funding Plan) in an amount not to exceed $135,000,000
for the development of a Facility subject to the Teams identifying a site for
the Facility. Since that time, the Teams have conducted due diligence
evaluations on a variety of sites but have not found any that met programmatic,
funding and/or timing requirements other than the Haverhill Site. County Staff
believes that an offer to exchange the County’s 1.8 acres in the TOD South
Block currently appraised at $4,874,000 is what would be necessary for the City
to re-consider conveying the Haverhill Site for a Facility. While the Board had
conceptually approved moving forward with the sale of its holdings on South
Block it was based on development assumptions which are no longer valid. The
impact of exchanging the County’s 1.8 acres for the Haverhill Site are twofold:
1) the County may no longer have sufficient property on Government Hill to meet
the County’s projected long term need, and/or 2) the loss of $4,874,000 in ad
valorem value. In addition to the exchange of County property, the Teams will
develop an eight acre City park and provide use rights to the 11 acre
lake. The Teams will also allow the City
to use the athletic fields/parking areas (20 acres) when not being used in
support of Spring Training or a Sports Commission use. The City Park will be
funded from the Teams share of savings (as described in the future Facilities
Use Agreement between the County and Teams) from the Funding Plan as well as
additional funds to be contributed by the Teams. No bed tax dollars will be
used for the development of the City Park nor will the County’s contribution to
the Funding Plan be increased.
(Administration)Countywide/District 7 (JM)
B. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve: Exercise of the first option to extend Lease
Agreement (R2006-0077), with Robert Weatherbee d/b/a
The Sub Division, a sole proprietor, to continue to provide food services at
the County’s Vista Center 2300 Building in West Palm Beach at an annual rate of
$9,474.71 ($27.15/SF). SUMMARY: Since January 1, 2007, Robert Weatherbee d/b/a The Sub Division (Weatherbee)
has been leasing 349 square feet of space in the lunchroom area to provide food
services at the County’s Vista Center 2300 Building. On September 10, 2013, the Board approved a Third
Amendment (R2013-1225) which extended the Lease for one (1) year through
December 31, 2014, and added three additional one-year extension options. Weatherbee has
requested the County’s consent to his exercise of the first extension option
which will extend the term through December 31, 2015. Annual Rent during this extension will be
increased by four percent (4%) to $9,474.71 ($27.15/SF). (PREM) District 2 (HJF)
2. Staff recommends
motion to approve: Amendment Number Seven to Lease Agreement
(R97-2126D) with GC Skees Industrial, LLC for the
County’s continued use of 6,000 SF of office and warehouse space for the Palm
Beach County Sheriff’s Office at an annual rate of $64,500.00 ($10.75/SF). SUMMARY: Since January 1, 1998, the County has leased
office and warehouse space at 1438 Skees Road in West
Palm Beach. The County Administrator has
authorized Staff to procure this Lease extension through direct negotiations
rather than through an Invitation for Bid or Request for Proposal. The rent was reduced in 2012 to $10/SF and
has remained at that rate for the past three years. Rents for flex space have significantly
increased over the last two years. This
Amendment increases the rent to $10.75/SF (7˝%). Staff researched sites in the general
vicinity and could not locate similar-type space at a lower rental rate. Further, several brokers were contacted and
no better offers were received. This
Amendment Number Seven: i) documents that GC Skees
Industrial, LLC recently acquired the property and is the new Lessor; ii) extends the term of the Lease for three years
to December 31, 2017, with two extension options for one year each; iii)
increases the annual rent by seven and one-half percent (7˝%) with four percent
(4%) annual increases; iv) updates the insurance provisions; v) updates the
Notice provision for the Lessor; and vi) incorporates
updated non-discrimination requirements.
All other terms of the Lease remain unchanged. (PREM) District 2 (HJF)
DECEMBER 16, 2014
5. REGULAR
AGENDA
C. PLANNING, ZONING & BUILDING
1. Staff recommends
motion to approve: an
Interlocal Agreement with the Village of Palm Springs providing for the
annexation of one enclave, generally located on the northwest corner of 2nd
Avenue North & the Lake Worth Drainage District E4 Canal. SUMMARY: The
Board of County Commissioners has directed staff to work with municipalities to
strategically address annexations. Chapter 171, Florida Statutes (F.S.), allows
annexation of enclaves less than 10 acres through an Interlocal Agreement
between the annexing municipality and the County. By Resolution No. 2014-61 adopted on
November 13, 2014, the Village of Palm Springs has petitioned the County to
enter into such an agreement for the annexation of one enclave consisting of
one parcel totaling 0.67 acre, as identified in Exhibit A of the Interlocal
Agreement. The Interlocal Agreement also provides for the annexation of the
right-of-way segments identified in Exhibit B of the Interlocal Agreement, as
well as the transfer of ownership and maintenance of the right-of-way segments
identified in Exhibits C and D of the Interlocal Agreement. The
annexation has been processed through the County’s review Departments,
including Fire Rescue; Engineering; Planning; Zoning; Environmental Resources
Management; Parks and Recreation; Water Utilities; County Attorney; Property
and Real Estate Management; Sheriff's Office; and the Office of Financial
Management and Budget. The Village has provided
written notice to all owners of real property located within the enclaves. The
proposed annexation meets the requirements of Chapter 171, F.S., and is
consistent with the Intergovernmental Coordination Element of the County’s
Comprehensive Plan. District 3 (RPB)
2. Staff recommends
motion to approve: an
Interlocal Agreement with the Village of Palm Springs providing for the
annexation of seven enclaves, generally located north of Lake Worth Road, east
of Military Trail. SUMMARY: The Board of County Commissioners has
directed staff to work with municipalities to strategically address
annexations. Chapter 171, Florida Statutes (F.S.), allows annexation of
enclaves less than 10 acres through an Interlocal Agreement between the annexing
municipality and the County. By Resolution No. 2014-62 adopted on November 13, 2014, the Village of Palm
Springs has petitioned the County to enter into such an agreement for the
annexation of seven enclaves consisting of 40 parcels totaling 9.71 acres, as
identified in Exhibit A of the Interlocal Agreement. The Interlocal Agreement
also provides for the annexation of the right-of-way segments identified in
Exhibit B of the Interlocal Agreement, as well as the transfer of ownership and
maintenance of the right-of-way segments identified in Exhibits C and D of the
Interlocal Agreement. The annexation has been processed through the
County’s review Departments, including Fire Rescue; Engineering; Planning;
Zoning; Environmental Resources Management; Parks and Recreation; Water
Utilities; County Attorney; Property and Real Estate Management; Sheriff's
Office; and the Office of Financial Management and Budget. The Village has provided written notice to all owners of
real property located within the enclaves. The proposed annexation meets the
requirements of Chapter 171, F.S., and is consistent with the Intergovernmental
Coordination Element of the County’s Comprehensive Plan. District 3
(RPB)
DECEMBER 16, 2014
5. REGULAR
AGENDA
D. PURCHASING
1. Staff recommends
motion to approve on preliminary reading and advertise for Public Hearing on
January 13, 2015 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County,
Florida, setting forth and amending Section 2-80.41 through 2-80.48 of the Palm
Beach County Code, the Local Preference in Purchasing Ordinance; amending
Section 28.41 Title; amending Section 22-80.42 Definitions; adding Section
2-80.43 Applicability of Local Preference; amending Section 2-80.44 Preference
for Local Businesses; amending Section 2-80.44.1 Preference for Glades
Businesses; amending Section 2-80.44.2 Preference for the Use of Glades
Subcontractors by Local Businesses; amending Section 2-80.45 Reciprocity; amending Section 2-80.47
Limitations; providing for repeal of laws in conflict; providing for severability;
providing for inclusion in the Code of Laws and Ordinances; and providing for
an effective date. SUMMARY: The
current Local Preference Ordinance (Ordinance No. 2002-065), as amended in 2009
(Ordinance No. 2009-095) and in 2010 (Ordinance No. 2010-011), provides a local
preference to Palm Beach County vendors offering their goods or services to
Palm Beach County. This Ordinance Amendment makes minor revisions to the Local
Preference Code; makes local preference available to all procurements governed
by the Purchasing Code instead of only to those procurements exceeding the
Mandatory Bid or Proposal amount of $50,000; and encourages a local preference
for the purchase of goods and services that are exempt from the requirements of
the Purchasing Code. Examples of exempt
purchases include, but are not limited to, presenters and lecturers for county
library programs, interlocal agreements, food service and retail leases and
concessions; and event specific stage production or programming. A summary of
the substantive recommended changes to the existing Local Preference Ordinance
is attached to the Agenda Item. Countywide (DW)
2. Staff recommends
motion to approve on preliminary reading and advertise for Public Hearing on
January 13, 2015 at 9:30 a.m.: an
Ordinance of the Board of County Commissioners of Palm Beach County, Florida,
setting forth and amending Section 2-4 of the Palm Beach County Code, the Palm
Beach County Recycled Paper Product Procurement Ordinance; amending Section
2-4(a) Short Title; amending Section 2-4(b) Purpose; amending Section 2-4(c)
Policies; amending Section 2-4(d) Definitions; amending Section 2-4(e)
Requirements for Purchasing Solicitations and Contracts; amending Section
2-4(f) Responsibilities and Goals for Procurement of Sustainable Source Paper
Products; amending Section 2-4(g) Annual Report; amending 2-4(h)
Responsibilities and Reporting Requirements of Departments; amending Section
2-4(i) Responsibilities of the Purchasing Department; repealing Section 2-4(j)
Exemptions; providing for repeal of laws in conflict; providing for severability;
providing for inclusion in the Code of Laws and Ordinances; and providing for
an effective date. SUMMARY: The Palm Beach County Recycled Paper
Product Procurement Ordinance was adopted in 1990 (Ordinance No. 90-13). It promotes the use of recycled paper products;
discourages the use of paper products that are not recyclable; and sets forth a
preferential procurement policy to encourage and promote the use of recycled
and recyclable paper products by County departments, agencies and contractors. This Ordinance Amendment recognizes the
importance of the use of sustainable source paper products, of which recycled
paper products is a subset, and clarifies and updates
the County’s goal with regard to the use of sustainable source paper products.
A summary of the substantive recommended changes to the existing Palm Beach
County Recycled Paper Product Procurement Ordinance is attached. Countywide (DW)
DECEMBER 16, 2014
5. REGULAR
AGENDA
D. PURCHASING (Cont’d)
3. Staff recommends
motion to approve on preliminary reading and advertise for Public Hearing on
January 13, 2015 at 9:30 a.m.: an Ordinance of the Board of County
Commissioners of Palm Beach County, Florida, amending Palm Beach County Code
Chapter 2, Article III, Division 2, Part A (The Palm Beach County Purchasing
Code); repealing and replacing Sections 2-51 through 2-58 of the Palm Beach
County Code, which codified Ordinance No. 2005-062, Ordinance No. 2008-009, and
Ordinance No. 2010-010, establishing a Centralized Purchasing System; providing
for General Provisions; providing for Application/Exemptions; providing for
Definitions; providing for Designation, Duties and Authority of the Director of
Purchasing; providing for Delegation of Authority to Subordinate Staff and
Authority of Departments of Engineering, Airports, Water Utilities, Facilities
Development and Operations, and Environmental Resources Management; providing
for a Mandatory Bid and Proposal Amount; establishing Requirement for
Competitive Source Selection; providing for Alternative Source Selection; providing
for Waiver of Requirements for Competitive Selection for Professional and
Consultant Services; providing for Protested Awards; providing for Suspension
and Debarment; providing for Vendor Preferences; prohibiting Conflicts of
Interest; providing for repeal of laws in conflict; providing for severability;
providing for savings clause; providing for inclusion in the Code of Laws; and providing
for an effective date. SUMMARY: The current Purchasing Code (Ordinance
No. 2005-062), as amended in 2008 (Ordinance No. 2008-009), and 2010 (Ordinance
No. 2010-010), established a centralized purchasing system for the procurement
of the County’s non-construction related goods and services. This Amendment to the Purchasing Code
includes revisions necessary to facilitate the efficiency of the County’s
procurement process. A summary of the
substantive recommended changes to the existing Purchasing Code is attached to
the Agenda Item. Countywide (DW)
E. ECONOMIC SUSTAINABILITY
1. Staff recommends
motion to approve:
A) Amendment No. 3
to the Agreement (R2011-1975) with the Business Development Board (BDB) allocating
$100,000 in supplemental funding for Fiscal Year 2014-2015;
B) a Budget Transfer of $100,000 from the General Fund
Contingency Reserves to the Department of Economic Sustainability Fund; and
C) a Budget Amendment of $100,000 in the Department of Economic
Sustainability Fund to recognize the funds from the General Fund.
Summary: On December 6, 2011, the Board of County Commissioners (BCC) entered
into an Agreement (R2011-1975) with the BDB to provide business recruitment
assistance, business retention activities and business expansion services in
Palm Beach County. The BCC and the BDB entered into a public-private
partnership to promote the County, attract new businesses and assist in
creating new industries in the County. The Agreement period is from
October 1, 2011 through September 30, 2016, and is in its fourth year of the
term. This Amendment allocates $100,000 in supplemental funding to the
BDB to support business marketing, recruitment, expansion and retention
services for Palm Beach County. These are County ad valorem funds. Countywide
(DW)
DECEMBER 16, 2014
5. REGULAR AGENDA
F. PALM
TRAN
1. ADD-ON: Staff
recommends motion to approve:
A) Agreement with Metro
Mobility Management Group, LLC (Metro) regarding Metro’s compromise and
settlement of NLRB Case 12-CA-025842 and a contribution from County in the
amount of $250,000;
B) Settlement Agreement and
Release with the Amalgamated Transit Union Local 1577 (ATU) regarding ATU’s
Section 13(c) claims and authorizing a contribution of $250,000 towards the
compromise and settlement of NLRB Case 12-CA-025842 and other Section 13(c)
matters;
C) Agreement pertaining to
the Escrow Collection National Labor Relations Board (NLRB) Settlement
regarding NLRB Case 12-CA-025842;
D) Budget Transfer of
$250,000 from General Fund Contingency Reserves to the Palm Tran Operations
Fund; and
E) Budget Amendment of
$250,000 in the Palm Tran Operations Fund to recognize the transfer and
establish budget for contribution payment.
Summary: On October 21, 2014, the ATU notified the County that it was asserting a
Section 13(c) claim against the County and Metro
arising out of an unfair labor practice charge filed by the ATU against Metro
in 2008. Recently, NLRB Administrative Law Judge Ringler
issued a Supplemental Decision in NLRB Case 12-CA-025842, which ordered Metro
to pay backpay to certain employees in the cumulative
sum of $1,964,255, plus interest. Metro
has the right to file exceptions to the Supplemental Decision. The ATU contends that given Metro’s
financial condition, Metro will not be able to pay employees all backpay due, and that the County is responsible under its
Section 13(c) Agreements for any unpaid backpay owed
by Metro. ATU, Metro and the NLRB have
entered into a Compliance Agreement under which Metro is to pay $500,000 to the
NLRB to resolve Case 12-CA-025842 and to satisfy all monetary obligations of
Metro. Of this amount, Metro will
contribute $250,000 and the County will contribute $250,000. The Settlement
Agreement and Release with ATU compromises and satisfies ATU’s and its
individual members’ Section 13(c) claims arising out of or relating to Case
12-CA-025842 and Metro’s provision of paratransit services, in exchange for a
contribution from County in the amount of $250,000 towards the settlement of
Case 12-CA-025842. ATU has also agreed
that it will not file Objections to future federal grants based upon the acts
or omissions of Metro relating to Case 12-CA-025842,
Section 13(c) or Metro’s paratransit contracts with the County. The County’s contribution will be transferred
to the NLRB pursuant to the terms of the Escrow Agreement. No funds will be contributed by County until
after the Escrow Agent has notified the County that it has received Metro’s
payment of $250,000. Funding for the County’s contribution will
come from General Fund Contingency Reserves. Countywide
(DR)
G. COMMUNITY SERVICES
1. ADD-ON: Staff
recommends motion to approve: Memorandum of Agreement (MOA) with the State
of Florida, Department of Health, for the period March 1, 2014, through
December 31, 2014, in an amount not to exceed $500,000 for the costs of
purchase and distribution of drugs for Ryan White Clients in Palm Beach County
participating in the AIDS Drug Assistance Program (ADAP State Program). Summary: This MOA will
provide a funding allocation to the ADAP State Program from the Ryan White HIV
Care Part A grant funds provided to Palm Beach County by the Health Resources
Services Administration (HRSA). A total HRSA grant amount of $7,653,485
was provided to the County this contract year. The ADAP State Program
provides life-sustaining drugs to uninsured individuals living with HIV/AIDS
and to individuals that do not have adequate prescription coverage. The
allocation of Ryan White funds will help alleviate a shortfall in ADAP funding
and ensure that Palm Beach County residents receive the needed HIV/AIDS
prescription medication. Funds are available for this purpose under the
grant and must be utilized by the end of the contract year, February 28,
2015. No County match is required. (Ryan White) Countywide (TKF)
* * * * * * * * * * * *
DECEMBER 16, 2014
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
DECEMBER 16, 2014
A. ADMINISTRATION
COMMENTS
ADD-ON: Lake
Okeechobee Dike – FEMA Flood Maps
B. COUNTY
ATTORNEY
DECEMBER 16, 2014
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District
3 - COMMISSIONER SHELLEY VANA, MAYOR
D. District
4 – COMMISSIONER STEVEN L. ABRAMS
E. District
5 - COMMISSIONER MARY LOU BERGER, VICE MAYOR
F. District
6 - COMMISSIONER MELISSA MCKINLAY
G. District
7 - COMMISSIONER PRISCILLA A. TAYLOR
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."